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09-16-98Nancy D. motioned to approve the minutes of the last regular meeting, August 19,1998. Rosemary seconded and the motion carried. Nancy D. reported that the Mayor, City Commission, City Attorney and City Manager attended the Cultural Arts Board meeting to discuss incorporating First Night and she encouraged the Committee members to attend the Cultural Arts Board meeting of Wednesday, October 21 at 7:OOPM, where they will discuss incorporating First Night. Cindy thanked Nancy B. and Mary for working so hard at getting the thank you letters out and the folders. The Treasurer reported that there are n the budget and that $1200 was received in corporate donations and $25 in private donations. The only expense was to Executive Service to redo the name list. Cindy mentioned that the meeting had taken a negative mood; therefore, in an attempt not to be too serious she purchased non-alcoholic wine and cookies. Nancy D. thanked Cindy for her hard work and taking on the Chairperson duties. Nancy reported that the Corporate Sponsor Folders would have one letter and three page sponsorship opportunities, along with a two page fact sheet. The Committee received a rejection letter from neighbor grant (Cindy will provide Nancy D. with a copy) and Cindy recommend approaching businesses of people you know. There has been no response from AT&T, but expects to receive $1000 from TPC. There will be no tax write off because the Committee is not non-profit. Rosemary recommends approaching Chuck Barnes. There probably will be an advertising expense for companies and more money equals more advertising. Contact Cindy or Mary Jenkins for Sponsorship Folder. Pam reported that to start publicity, she need to know who the performers are, how many buttons and programs to print. Rob motioned to have Pam proceed with the brochure. Woody seconded and the motion carried. It was recommended that business card ad stop at twenty and to print 3,000 programs and buttons. The cost would be $5 in advance 1 • A regular meeting of the First Night Committee was Wednesday, September 16, 1998. Chairperson Cindy Grossberg called the meeting to order at 7:43PM. Present were: Ree Theofan Nancy DeCandis Stacey Bonner Cindy Grossberg Nancy Bodge Pam Bushell Rob Judas Wood Winfree Karin Clark Chinta Perera Rosemary Fletcher Dezmond Waters Nancy D. motioned to approve the minutes of the last regular meeting, August 19,1998. Rosemary seconded and the motion carried. Nancy D. reported that the Mayor, City Commission, City Attorney and City Manager attended the Cultural Arts Board meeting to discuss incorporating First Night and she encouraged the Committee members to attend the Cultural Arts Board meeting of Wednesday, October 21 at 7:OOPM, where they will discuss incorporating First Night. Cindy thanked Nancy B. and Mary for working so hard at getting the thank you letters out and the folders. The Treasurer reported that there are n the budget and that $1200 was received in corporate donations and $25 in private donations. The only expense was to Executive Service to redo the name list. Cindy mentioned that the meeting had taken a negative mood; therefore, in an attempt not to be too serious she purchased non-alcoholic wine and cookies. Nancy D. thanked Cindy for her hard work and taking on the Chairperson duties. Nancy reported that the Corporate Sponsor Folders would have one letter and three page sponsorship opportunities, along with a two page fact sheet. The Committee received a rejection letter from neighbor grant (Cindy will provide Nancy D. with a copy) and Cindy recommend approaching businesses of people you know. There has been no response from AT&T, but expects to receive $1000 from TPC. There will be no tax write off because the Committee is not non-profit. Rosemary recommends approaching Chuck Barnes. There probably will be an advertising expense for companies and more money equals more advertising. Contact Cindy or Mary Jenkins for Sponsorship Folder. Pam reported that to start publicity, she need to know who the performers are, how many buttons and programs to print. Rob motioned to have Pam proceed with the brochure. Woody seconded and the motion carried. It was recommended that business card ad stop at twenty and to print 3,000 programs and buttons. The cost would be $5 in advance • and $7 at the door. A phone number for First Night will go in the Tideviews and the phone line needs to be monitored. Willman and Co. is reserving the right to say no about printing until they see what needs to be done. Pam in attending a Woman's business Owners meeting and will pitch sponsorship. Woody reported that the program is ninety-nine percent nailed down and she played music for the Committee to sample. She also reported that they are working on a ceremonial opening at 6:45 and programming came in $2500 under budget. Nancy reported that Pete Dowling would be in charge of the Adele Grage Community Center, Debbie Monty and Elouise would be in charge of activities at the School, Dezmond agreed to sit in at City Hall and she has no one at the Church. The Marketing Committee Chair reported that they are under budget in purchasing the 2700 buttons. Nancy motioned to purchase and sell one hundred lights at $6.50 each. Chinta seconded and motion carried. iRob reported that within the next ten days he will contact groups for shuttles and if anyone need table and chairs they need to provide him with a number. He also will contact Glen Kirkland concerning the hay - ride. Nancy reported that the committee person for vendors is Kim Flower. She was the Pastry Chef at Amelia Island. Cindy reported that the Committee has lost its' Decorations Committee Chairs Cindy and Clyde. Cindy is searching for someone to do volunteers; therefore, if anyone know of any volunteers, pass the name on to her. Nancy reported that she spoke with Alice concerning the art Gallery, but did not proceed. She will give an update at the next meeting. There being no further business the meeting adjourned. is TIME i�Jfs:oopm LOCATION 5:30 s CAFETAR(A C CONFERENCEM H ROOM 0 MEDIA, 0 CENTER L CHAMBERS MASK MAKING CIASSR00;il" CHURCH AUDITORIUM SANCTUARY ADELE STAGE GRAGE u ROBIN BAL �BACH. comm. -ROBIN CENTER -Y' CONFERENCE --bACH. el Roam CITY COMMISSION HALL CHAMBERS RUSSELL PARK HOWELL PARK or SCHOOL YARD r.. � is � • FIRST NIGHT '99 EVENTS SCHEDULE 6: 00 P M 0 0 P M 8 : 0 0 P M 9: 0 0 P M 10:00pm -INT ACTIVE PLAYMARKET, u ROBIN BAL �BACH. (7777 -ROBIN M N�TE --bACH. SKIN & 6ON Z SKIN ' & 80 . NZ, - MASK MAKING ACE WINN 0 CALIBRE ACE WINN ,5 0, CALIBR ST.: i,�-! R JEN PEG. 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