10-15-97"FIRST NIGHT" STEERING COMMITTEE
MINUTES OF MEETING OF OCTOBER 15, 1997
The "First Night" Steering Committee held its regular meeting
on Wednesday, October 15, in the Commission Chambers. Present
were: Co -Chairpersons Rosemary Fletcher and Nancy DeCandis,
Pam Bushnell, Clyde and Cindy Sullivan, Peggy Neville, Karen
Summers, Cindy Grossberg, Susanne Parker, Woody Winfree, and
Carl Walker, Board Coordinator.
The meeting was called to order at 7:35 PM by Rosemary Flet-
cher. Nancy DeCandis moved to approve the minutes of the
last meeting, as read. The motion was seconded by Karen Sum-
mers, and unanimously passed.
Following self -introductions of those present, Woody reported
on programming and distributed a copy of the tentative event
schedule, noting that there were some changes made in perfor-
mance times and location. She advised that the group "Glass
Camels" has formally committed and that otherwise, almost all
contracts have been signed and returned.
Woody also advised that the inter -active sculpture to be
created could, hopefully, be placed on a permanent basis,
in front of the Adele Grage Community Center. Approval is
being sought from the City Commission to do this.
The group complimented Woody for her work in preparing a
program with such wide variety and appeal.
Susanne outlined the children's activities which have been
developed and which include 11 artists conducting "hands on"
activities for the children. She advised that more volun-
teers were needed for the 7-9 PM shift and for clean up.
General discussion followed on the children's activities and
some additional suggestions were made.
Pam, for publicity and P.R., showed the poster which was re-
cently printed at no cost. Approximately 300 posters were
made and are to be distributed and put up on November 15. A
design cover is being made for the special insert issue by
Shorelines. Pam also passed around a printed self -mailer
brochure, also printed at no cost, which outlines general
information about the event. There are approximately 3,000
of them available.
Pam also showed a sample of tee shirts to be considered for
selling, as well as a sports water bottle and some glow -in -
the -dark bracelets and necklaces. Discussion on these items
followed.
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Pam also advised that the "hotline" that was used last year
will again be in effect, commencing on November 1. She also
outlined other sources of publicity which she has either
arranged or is exploring.
Cindy reported for operations/logistics and advised that all
groups were being contacted to see what their specific needs
are. Also, she outlined arrangements for the hayrides as
well as the vans to be used as shuttles.
Peggy Neville for the volunteer committee reported that Susan
Stanton had recently spoken with a group and solicited volun-
teers and also Fleet Landing was being contacted for the same
purpose. Volunteers will also be requested at the upcoming
"Brickfest" to be sponsored by "TownCenter".
Nancy DeCandis reminded the committee that the event will
be held regardless of weather conditions. A brief dis-
cussion was held on whether or not to hold two meetings in
November. It was decided that two would be held and the
dates are November 5 and November 19.
There was no other business and Rosemary Fletcher adjourned
the meeting at 8:59 PM.
Carl Walker
Board Coordinator