06-18-97"FIRST NIGHT" STEERING COMMITTEE
MINUTES OF MEETING OF JUNE 18, 1997
The "First Night" Steering Committee held its regular meeting
on Wednesday, June 16, in the Commission Chambers. Present
were: Co -Chairpersons Nancy DeCandis and Rosemary Fletcher,
Cindy Grossberg, Pam Bushnell, Donna Zimmerman, LCDR Conrad
Chun, Thelma Fugere, Karen Summers, Lisa Hayes, Woody Win -
free, Lisa Goodrich, Peggy Neville, and Carl Walker, Board
Coordinator.
The meeting was called to order at 7:30 PM and introductions
were made by those present. Karen Summers moved to approve
the minutes of the last meeting, as read. The motion was se-
conded by Lisa Goodrich, and unanimously passed.
Woody Winfree and Lisa Goodrich, reporting for programming,
presented a tentative event schedule, with time frame, and
by location. Their recommendations included moving some of
the entertainers from venue to venue in an effort to avoid
over congestion at any one location. Children's activities
are scheduled to begin at 5 PM, with the main events to
start around 7 PM. Woody and Lisa went over the proposed
schedule, answering questions and making note of suggestions
for changes. Lisa advised that the overall programming cost
should come in at - or, under - the budgeted figure.
Following further discussion and recommendations for program-
ming, Rosemary distributed to the sub -committee chairs an up-
dated listing of committee responsibilities. These were
briefly discussed and clarification made for any areas in
question. She also asked that each of the chairpersons pro-
vide a listing of their committee members by the next meeting
date, to include addresses and phone numbers.
Pam reported for publicity, outlining current and future
plans for media coverage. She also reported on progress for
the designing of this years event logo for posters and/or
advertising. Hopefully, some of the related cost can be de-
ferred by "in-kind" contributions.
Lisa summarized recent fund raising efforts, advising that
$2500 had been committed by a major sponsor. Other businesses
were also being pursued. Nancy brought the group up to date
on the plans for the fund raising/art auction event to take
place on July 10 at Suzanne Judas home in Oceanwalk. The
refreshments are being donated by Suzanne and Valerie; Steve
Rosenblum has agreed to act as auctioneer, and Gene Nordan
will perform before and after the auction takes place. Rose-
mary described some of the artwork which has been donated.
Donna spoke on her committees plans for volunteer recruitment
which basically will take place as the date for the event
nears. In the meantime, she asked to be informed of any tasks
which could be handled by volunteers.
Thelma reported on logistics, advising that she had secured
a 2nd food vendor. Her plans include having 3 or 4 tables
at each site location. The vendors will give the committee
20% of their sales. Thelma is handling with Timmy Johnson
on the electrical situation.
Cindy summarized plans for transportation, which include the
use of 3 - 5 vans, each marked with magnetic tape designating
for "First Night" identification. She is working toward get-
ting the shuttles donated. There was discussion on the hay-
rides and it was recommended that horse-drawn conveyances not
be used. Aspects of set up and clean up for the event were
also discussed by Thelma.
There was no other business and Rosemary Fletcher adjourned
the meeting at 9:02 PM.
/ t/k\Q)1' •
Carl Walker
Board Coordinator