01-29-974
"FIRST NIGHT" STEERING COMMITTEE
MINUTES OF SPECIAL MEETING OF JANUARY 29, 1997
The "First Night" Steering Committee held a special meeting
on Wednesday, January 29 in the Commission Chambers. Pre-
sent were: Suzanne Judas, Dezmond Waters, Nancy DeCandis,
Tim Kubiak, Commissioner Suzanne Shaughnessy and Carl Walker,
Staff Coordinator.
The meeting was called to order at 7:30 PM. Suzanne Judas
distributed to those present a copy of the First Night bud-
get which she had prepared on January 28. It includes a
breakout of income and expenses, both budgeted and actual.
Suzanne advised that the figures reflected correspond with
those furnished by Carl and verified through the City finance
department.
In addition to the income shown, a check for $200.00 from
Aqua East, as a donation, was turned in to Carl for deposit.
Carl also reported that Karen Summers had advised him that
there were a couple of small bills yet to be turned in which
totaled $200, or less. Dezmond brought up that the refresh-
ments purchased and served at the teen event at the Community
Center were not included in the expense breakout. Carl will
obtain that cost from the City finance Director and give the
figure to Suzanne to add to the final budget.
Suzanne went over the budget analysis page by page and any
questions were answered or additional information given on
any income and/or expense listed. She also emphasized the
importance of determining the cost or value of any "in-
kind" donations made since it was possible that these might
be an actual expense in the future and could not always be
counted on as an "in-kind" donation.
Nancy recommended that the meeting scheduled for February 5
not be held and that the next regular meeting take place on
February 19. Discussion took place. Dezmond voiced that
he felt it was imperative to proceed with fundraising efforts
as quickly as possible. Other members agreed but expressed
that this should not be done until a preliminary or tentative
budget for next years event has been determined.
It was agreed to cancel the regular meeting of February 5.
Carl will mail out notices advising all committee members
and send out the regular packets prior to the February 19
meeting.
MINUTES, FIRST NIGHT COMM. SPECIAL MEETING, JANUARY 29, 1997
Suzanne stressed that the draft of the budget she distributed
at this meeting not be further passed on since there were
changes yet to come.
Some further discussion took place on topics to include at
the February 19 meeting. Nancy will prepare a listing of
these with the request that members prepare before the meet-
ing, including tentative budget figures for the staging of
First Night '98.
With no further business, the meeting adjourned at 8:30 PM.
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Carl Walker
Staff Coordinator