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4-27-21 BMRC adopted Minutesr MINUTES d Board Member Review Committee (BMRC) Meeting Tuesday, April 27, 2021 - 6:00 PM 3,CCity Hall, Commission Chamber ATTENDANCE: Present:Brittany Norris, Mayor Pro Tern/ Commissioner- Seat 5 Kenneth Reeves, Committee Member Pamela White, Committee Member Absent:Eastman Curtis, Chair of Cultural Arts and Recreation Advisory Committee Also Present:Donna Bartle, City Clerk (CC) CALL TO ORDER AND ROLL CALL Commissioner Norris called the meeting to order at 6:00 p.m. Commissioner Norris noted that Mr. Curtis was not in attendance and asked City Clerk Bartle if he had responded to the email. City Clerk Bartle explained he did not respond to her email,but he did confirm his plan to attend tonight's meeting when they spoke last week. 1. APPROVAL OF MINUTES A. Approve Minutes of the Board Member Review Committee meeting of March 23, 2021. MOTION: Approve minutes of the Board Member Review Committee meeting on March 23, 2021. Motion: Pamela White Second: Kenneth Reeves Brittany Norris For Kenneth Reeves (Seconded By)For Pamela White (Moved By) For Motion passed 3 to 0. 2. INTERVIEW CANDIDATE FOR CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE A. Tracy Marko Commissioner Norris explained the process for recommending and appointing members. The committee interviewed Ms. Marko. She explained her personal accomplishments, experiences, goals, and interest in the community. Board Member Review Committee(BMRC) April 27,2021 3. PUBLIC COMMENT There were no public comments submitted or expressed. 4. DISCUSS CANDIDATE AND MAKE RECOMMENDATION(S) City Clerk Bartle explained there are three vacancies - one alternate and two regular. MOTION: Recommend appointing Tracy Marko to the Cultural Arts and Recreation Advisory Committee as a regular member. Motion: Kenneth Reeves Second: Pamela White Brittany Norris For Kenneth Reeves (Moved By) For Pamela White (Seconded By) For Motion passed 3 to 0. Commissioner Norris advised Ms. Marko that the recommendation will be placed on the May 10 Commission meeting agenda for action and invited her to attend or watch. 5. OTHER BUSINESS A. Discussion on quorum issues (Mayor Glasser) Mayor Glasser reported she plans to discuss recent developments relating to boards/committees at the next Commission meeting and requested input from the Board Member Review Committee. She spoke about quorum issues with Environmental Stewardship Committee (ESC) and Cultural Arts and Recreation Advisory Committee (CARAC) and the contributing factors such as membership size,vacancies, lack of applicants, and meeting frequencies. Mayor Glasser asked the BMRC to provide input on: standardizing all committees reducing the size of ESC to mirror the other committees, if appropriate examining those boards/committees having difficulty with quorum in terms of size aspiring to represent all the districts having members commit to set dates and promise to respond to emails within one business day Discussion ensued and the following motion was made. 4 Board Member Review Committee(BMRC) April 27,2021 MOTION: This Committee is in support of standardizing member numbers, member term dates, and meeting dates. Motion: Kenneth Reeves Second: Pamela White The Committee discussed recruitment efforts. Brittany Norris For Kenneth Reeves (Moved By) For Pamela White (Seconded By) For Motion passed 3 to 0. ADJOURNMENT The meeting adjourned at 6:49 p.m. Attest: 401,4 4° Donna L. Bartle, City Clerk Brittany-Norris, Commissioner air Date Approved: 7/2-9/2 Board Member Review Committee(BMRC) April 27,2021