4-27-21 BMRC adopted Minutesr MINUTES
d
Board Member Review Committee (BMRC) Meeting
Tuesday, April 27, 2021 - 6:00 PM
3,CCity Hall, Commission Chamber
ATTENDANCE:
Present:Brittany Norris, Mayor Pro Tern/ Commissioner- Seat 5
Kenneth Reeves, Committee Member
Pamela White, Committee Member
Absent:Eastman Curtis, Chair of Cultural Arts and Recreation Advisory Committee
Also Present:Donna Bartle, City Clerk (CC)
CALL TO ORDER AND ROLL CALL
Commissioner Norris called the meeting to order at 6:00 p.m. Commissioner Norris noted that
Mr. Curtis was not in attendance and asked City Clerk Bartle if he had responded to the email.
City Clerk Bartle explained he did not respond to her email,but he did confirm his plan to attend
tonight's meeting when they spoke last week.
1. APPROVAL OF MINUTES
A. Approve Minutes of the Board Member Review Committee meeting of March 23,
2021.
MOTION: Approve minutes of the Board Member Review Committee meeting on March 23,
2021.
Motion: Pamela White
Second: Kenneth Reeves
Brittany Norris For
Kenneth Reeves (Seconded By)For
Pamela White (Moved By) For
Motion passed 3 to 0.
2. INTERVIEW CANDIDATE FOR CULTURAL ARTS AND RECREATION
ADVISORY COMMITTEE
A. Tracy Marko
Commissioner Norris explained the process for recommending and appointing members.
The committee interviewed Ms. Marko. She explained her personal accomplishments,
experiences, goals, and interest in the community.
Board Member Review Committee(BMRC)
April 27,2021
3. PUBLIC COMMENT
There were no public comments submitted or expressed.
4. DISCUSS CANDIDATE AND MAKE RECOMMENDATION(S)
City Clerk Bartle explained there are three vacancies - one alternate and two regular.
MOTION: Recommend appointing Tracy Marko to the Cultural Arts and Recreation Advisory
Committee as a regular member.
Motion: Kenneth Reeves
Second: Pamela White
Brittany Norris For
Kenneth Reeves (Moved By) For
Pamela White (Seconded By) For
Motion passed 3 to 0.
Commissioner Norris advised Ms. Marko that the recommendation will be placed on the May
10 Commission meeting agenda for action and invited her to attend or watch.
5. OTHER BUSINESS
A. Discussion on quorum issues (Mayor Glasser)
Mayor Glasser reported she plans to discuss recent developments relating to
boards/committees at the next Commission meeting and requested input from the Board
Member Review Committee.
She spoke about quorum issues with Environmental Stewardship Committee (ESC) and
Cultural Arts and Recreation Advisory Committee (CARAC) and the contributing
factors such as membership size,vacancies, lack of applicants, and meeting frequencies.
Mayor Glasser asked the BMRC to provide input on:
standardizing all committees
reducing the size of ESC to mirror the other committees, if appropriate
examining those boards/committees having difficulty with quorum in terms of
size
aspiring to represent all the districts
having members commit to set dates and promise to respond to emails within one
business day
Discussion ensued and the following motion was made.
4
Board Member Review Committee(BMRC)
April 27,2021
MOTION: This Committee is in support of standardizing member numbers, member term
dates, and meeting dates.
Motion: Kenneth Reeves
Second: Pamela White
The Committee discussed recruitment efforts.
Brittany Norris For
Kenneth Reeves (Moved By) For
Pamela White (Seconded By) For
Motion passed 3 to 0.
ADJOURNMENT
The meeting adjourned at 6:49 p.m.
Attest:
401,4
4°
Donna L. Bartle, City Clerk Brittany-Norris, Commissioner air
Date Approved:
7/2-9/2
Board Member Review Committee(BMRC)
April 27,2021