Item 8EAGENDA ITEM # 8E
MAY 14, 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Commission Request to Add Additional Christmas Decorations to
Mayport Road
SUBMITTED BY: Rick Carper, P.E., Public Works Director ,~~
DATE: April 22, 2007
BACKGROUND: At the January 8th Commission Meeting, in response to a request
from Commissioner Waters concerning apparent blank spaces in the Christmas
decorations on Mayport Road, especially in the vicinity of Plaza Drive, Staff
presented a historical background and current status report on Christmas
decorations on Mayport Road and Atlantic Boulevard.
Summary: There are currently seventeen poles wired for decorations along
Atlantic Boulevard and thirty-seven on Mayport Road (twelve newly wired last
year). In the vicinity of Plaza Drive, there is one wired pole in the block
immediately south (1100 block) and one each on the three blocks between Plaza
Drive and Donner /Levy Roads (1200 -1400 blocks). For the last holiday
season, the City had decorations on 42 poles. At Commission direction, Staff
ordered twelve new decorations with funds in the current budget.
Staff evaluated additional Mayport Road poles with JEA to determine suitability
for additional decorations. Attachment 1 lists 32 new poles found to be suitable
for Christmas decorations. The wiring of 16 additional poles would allow two
decorations per block (one each side of the road in 11 of 16 blocks) on all but
three blocks of Mayport Road, including the area from Fairway Villas north to
Fleet Landing. The three blocks with less than two decorations would have them
on all approved JEA poles. Several poles previously wired for decorations
would not be used under this recommendation. If the Commission agrees two
decorations per block are sufficient, the total estimated cost of setup and
decorations for Mayport Road would be $12,700. To just fill the gap noted by
Commissioner Waters would require $5000 for six poles.
The Commission also requested evaluation of the JEA poles located on Atlantic
Blvd west of the Mayport Flyover, as well as on the Flyover for possible
decoration installation. There are no power poles on these segments, only light
poles. JEA has advised that the concrete poles along Atlantic Blvd are suitable
for decorations, but that the aluminum poles on the Flyover are not. There are a
May 14"' Regular Meeting
AGENDA ITEM I! 8E
MAY 14, 2007
total of 24 poles (average spacing 160 feet between poles) from just south of
West 1St Street, to the ICWW Bridge. If directed, Staff proposes to install wiring
for decorations on every other pole, for a total of 12 decorations at a cost of
$10,000.
BUDGET: This project is funded from Streets Accounts 001-5002-541-3400 -Other
Contractual services (wiring and installation) and -5200 -Operating Supplies
(decoration purchase). Amid-year budget modification will be required to fund
purchase and installation of additional Christmas decorations.
RECOMMENDATION: Commission provide direction as to preferred option for Staff
to prepare budget modification as appropriate:
Option 1: No change to existing decorations;
Option 2: Install wiring and decorations to fill gaps noted On Mayport
Road near Plaza Drive -cost $5000;
Option 3: Install wiring and decorations for two decorations per block for
Mayport Road -cost $12,700;
Option 4: Install wiring and decorations on every other pole along
Atlantic Boulevard between the Flyover and ICWW Bridge -cost $10,000.
ATTACHMENTS: 1. Updated Christmas Decoration Installation Summary
2. Mayport Road Pole Summary
3. January Staff Report on Christmas Decorations
REVIEWED BY CITY MANAGER:
May 14th Regular Meeting
AGENDA ITEM # 8E
MAY 14, 2007
Poles Newly Total
Mayport Road Previously Approved Recommended Decorations
Block Summary Wired For Use Installations per Block Comments
0-100 1 1
100-200 4 4 Recommend usin two
200-300 5 5 Recommend usin two
300-400 7 7 Recommend usin two
400-500 3 3 Recommend usin two
500-600 0 0
600-700 2 1 2
700-800 1 1 1 2
800-900 0 2 2 2
900-1000 2 1 2
1000-1100 2 2
1100-1200 1 1
1200-1300 0 2 2 2
1300-1400 0 1 1 1
1400-1500 1 3 1 2
1500-1600 1 2 1 2
1600-1700 1 1 1 2
1700-1800 2 1 2
1800-1900 2 3 2
1900-2000 2 1 2
SubTotal 37 19
East Side of Ma port Road on l
2100-2200 0 3 2 2 Pole 2099 a roved
2200-2300 0 3 2 2
2300-2400 0 6 2 2
2400-2500 0 1 1 1
Total 32 16 53
Atlantic Blvd Number
Block Summary Installed
0-100 Town Center Decorations
100-200 Town Center Decorations
200-300 Town Center Decorations
300-400 1
400-500 2 FI over to ICWW Brid e
500-600 2 24 li ht oles Recommend eve other ole
600-700 1
700-800 3
800-900 2
900-1000 1
1000-1100 5
Total 17
F:\Public Works\JEA\Christmas Decoration Pole Summary.xls 5/4/2007
AGENDA ITEM # 8E
MAY 14, 2007
West Side of East Side of Block Total Block Total
Mayport Rd Mayport Rd West East
Address Notes #1 Address Notes #1
# 45 installed in 2005 1
# 136 installed in 2005 # 101 installed in 2005 1 3
# 121 installed in 2005
# 163 installed in 2005
# 260 installed in 2005 # 261 installed in 2002 2 3
# 266 installed in 2002 # 287 installed in 2005
# 297 installed in 2005
# 302 installed in 2005 # 327 installed in 2005 2 5
# 370 installed in 2005 # 375 installed in 2005
# 381 installed in 2005
# 389 installed in 2005
# 395 installed in 2002
# 400 installed in 2005 # 479 installed in 2005 2 1
# 490 installed in 2002
500 Block 0 0
# 658 installed in 2002 # 643 installed in 2002 1 2
# 649 Ap roved 2006
# 700 installed in 2002 2 0
# 790 Approved 2006
# 800 A proved 2006 2 0
# 820 A roved 2006
# 974 installed in 2002 # 907 A roved 2006 1 2
# 933 installed in 2002
# 1056 installed in 2002 # 1029 installed in 2002 1 1
# 1195 installed in 2002 0 1
# 1201 Ap roved 2006 0 2
# 1225 Ap roved 2006
# 1390 Ap roved 2006 1 0
# 1438 installed in 2002 # 1445 A roved 2006 2 2
# 1482 Ap roved 2006 # 1477 A proved 2006
# 1540 A roved 2006 # 1583 installed in 2002 2 1
# 1580 Ap roved 2006
# 1640 installed in 2002 # 1653 A roved 2006 1 1
F:\Public Works\JEA\MayportPoleSummary.xls 5/3/2007
AGENDA ITEM # SE
MAY 14, 2007
West Side of East Side of Block Total Block Total
Mayport Rd Mayport Rd West East
Address Notes #1 Address Notes #1
# 1774 installed in 2002 # 1771 installed in 2002 2 1
# 1770 Ap roved 2006
# 1858 A roved 2006 # 1807 Ap roved 2006 2 3
# 1870 installed in 2002 # 1843 A roved 2006
# 1889 installed in 2002
# 1939 A roved 2006 1 2
# 1912 installed in 2002 # 1947 installed in 2002
Se ment Total 26 30
COJ # 2099 A roved 2006 0 1
# 2157 A roved 2006 0 2
# 2163 A roved 2006
# 2207 A roved 2006 0 3
# 2209 A roved 2006
# 2233 A roved 2006
# 2309 A roved 2006 0 6
# 2367 A roved 2006
# 2377 Approved 2006
# 2391 Ap roved 2006
# 2393 A roved 2006
# 2397 A roved 2006
# 2401 A roved 2006 0 1
Se ment Total 0 13
Totals 26 43
F:\Public Works\JEA\MayportPoleSummary.xls 5/3/2007
AGENDA ITEM # 8E
MAY 14, 2007
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Commission Request to Add Additional Christmas Decorations to
Mayport Road
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: December 28, 2006
BACKGROUND: At the December 11 Commission Meeting, Commissioner Waters
requested Staff investigate why there appeared to be large blank spaces in the
Christmas decorations on Mayport Road, especially in the vicinity of Plaza Drive.
Historical background: In 2002, Atlantic Beach and Neptune Beach decided to
add Christmas decorations to light poles along Atlantic Boulevard. A joint
committee from both Cities chose the style of decorations to be installed.
Atlantic Beach chose to also add decorations along Mayport Road. Following
lengthy negotiations with JEA (owner of the poles) including signing a `Hold
Harmless Agreement', the City received approval to install lights on Atlantic
Boulevard poles west of Seminole Road. Poles between Seminole Road and
Town Center were too close to the travel way for safety. Ultimately decorations
were installed on eleven poles along the north side of Atlantic Boulevard and
twenty-one poles along Mayport Road. In 2005, again at Commission request,
Staff worked with JEA to get approval for additional poles (six on Atlantic
Boulevard, and twelve along Mayport Road). Because of budget limitations,
decorations were added to the Atlantic Boulevard poles and four of the Mayport
Road poles. The decorations on Atlantic Boulevard were added between
Seminole Road and Sherry Drive, overcoming the earlier safety issue by
installation on the sidewalk side of the pole rather than the street side as done
with other decorations. There are seventeen decorations installed along Atlantic
Boulevard and 25 on Mayport Road, with twelve additional Mayport Road poles
wired for decorations in 2005. In the vicinity of Plaza Drive, there is one
decoration in the block immediately south of Mayport Road and none on the two
blocks to the north.
The current installation along Mayport Road has at least one decoration in 15 of
the 20 blocks between Atlantic Boulevard and Dutton Island Road. Two blocks
with no decorations hanging have wiring installed. (See Summary attached).
Undecorated poles between the end of the Flyover ramp and Dutton Island Road
and poles north of Dutton Island Road (Fairway Villas to Fleet Landing) have not
been evaluated by JEA for decoration suitability.
January 8"' Regular Meeting
AGENDA ITEM # 8E
MAY 14, 2007
BUDGET: This project is funded from Streets Accounts 001-5002-541-3400 -Other
Contractual services (wiring and installation) and -5200 -Operating Supplies
(decoration purchase). The current year budget contains $4000 for new location
setup, $5000 for purchase of new decorations and $2000 for purchase of
replacement decorations. Decorations purchased in 2005 cost an average of
$466 (including shipping).
RECOMMENDATION: Staff will research and order new decorations with funds
currently in the budget (for the original decoration purchase in 2002, vendor
offered a discount for decorations ordered early in the year). Additionally, Staff
has contacted JEA to arrange for evaluation of poles on Mayport Road after the
start of the New Year. Staff will brief the Commission on the results of the JEA
evaluation, after which the Commission may direct amid-year budget mod to
fund purchase and installation of additional Christmas decorations.
ATTACHMENTS: 1. City Manager's Report dated December 2, 2002
2. Christmas Decoration Installation Summary
REVIEWED BY CITY MANAGER:
January 8"' Regular Meeting