The URL can be used to link to this page

10-25-21 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, October 25, 2021 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS 2.A. Beaches Kiwanis Check Presentation to the City of Atlantic Beach 2.B. Presentation of checks to BEAM, Neptune Beach Senior Activity Center, and Beaches Council on Aging (Mayor Glasser) PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar 90-Day Calendar November 2021 through January 2022 5 - 8 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for September 2021. Financial Report as of September 30, 2021 9 - 13 6.B. Acknowledge receipt of the Building Department Activity Report FY2021 through Quarter 4. Building Report FY2021 Q4 15 - 19 Page 1 of 77 Regular City Commission - 25 Oct 2021 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) Losing Heritage Trees & ESC Recommendation 21 - 24 8. ACTION ON RESOLUTIONS 8.A. Resolution No. 21-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH committing the City to eliminating the discharge of treated effluent from the wastewater treatment facility to the St. Johns River by January 1, 20 32 as required by Chapter 2021-168, Laws of Florida (Senate Bill 64). Resolution No. 21-66 25 - 27 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 10.A. Commercially Rented Shared Motorized Scooters Discussion 29 - 40 10.B. City Clerk Contract Contract 41 - 59 10.C. Deputy City Clerk Appointment Hiring Packet 61 - 77 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 2 of 77 Regular City Commission - 25 Oct 2021 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 77 Page 4 of 77 CITY OF ATLANTIC BEACH CITY COlVI1\/IISSION 1\/IEETING STAFF REPORT AGENDA ITEIVI:90-Day Calendar for the l\/[ayor and Cornlnission SUBIVIITTED BY:Yvonne Calverley.Executive Assistant to the City Manage r TODAY’S DATE:October I 1 ,2021 1\’IEETING DATE:October 25,2021 BACKGROUND:The 90-day calendar is included on the agenda for the pu rp os e ofsetting meeting dates and determining the location,time and wh eth er to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving inpu t from City staff and the Commission.and will be included in e a c h agendafor consideration. BUDGET:None RECONINIENDATION:Appi-ave the 90-Day Calendar for November 2021 throug h Januar y 2022. ATTACHMENT:1)]\/Iayor and Commission 90~Day Calendar (Novernber 2 0 2 1 through January 2022) REVIEVVED BY CITY B/IANAGER:Agenda Item #3.A.25 Oct 2021Page 5 of 77 MAYOR AND COMMISSION November 2021 A}‘DN FRIDAY 1 Z 3 4 5 6 Code Enforcement Special Magistrate Meeting -2 pm 7 8 9 10 11 12 13 Commission 1555 Tree Mtg Veterans Day Meeting 5315 Pm “°P'"§§§$?§§‘}L‘§1‘1753City Of?ces (Invoc-Mayor)Agenda Closed 14 15 15 17 18 19 20 Community ESC Development Subcommittee Pension Board Board Mtg Meeting 6:30 pm 6:30 pm 6 pm 21 22 23 24 25 26 27 Commission ESC LEED Mee??g Subcommittee City O?ices City Offices 5330 Pm Meeting 11 am Closed Closed (Iuvoc-Bole) 28 29 30 Agenda Item #3.A.25 Oct 2021Page 6 of 77 MAYOR AND COMMISSION Due Date for 12/13 Agenda 8 ESC Tree Subcommittee 5:15 pm ESC Meeting 6 pm 13 Commission Mtg 6:30 pm (Invoc-Waters) 14 CARAC Meeting 6 pm 15 ESC Subcommittee Meeting 6:30 pm 20 21 Community Development Board Mtg 6 pm City Offices Closed City Offices Closed 28 ESC LEED Subcomminee Meeting 11 am 29 Due Date for 1/10 Agenda 31 City Ol?ces Closed HAPPY NEW YEAR!Agenda Item #3.A.25 Oct 2021Page 7 of 77 MAYOR AND COMIVIISSION 10 1'1 Commission Mtg ESC M¢=tiT|g ‘6:30 pm 6 Pm (I.nVoc-Kelly)Due Date for I/Z4 Agenda 18 19 MLK Day Community ESC Development SubcommitteeC’1'!‘."glfsegm Board Mtg 6 pm Meeting 6:30 pm 25 26 Commission Mtg 6:30 pm (Invoc-Norris)Agenda Item #3.A.25 Oct 2021Page 8 of 77 CITY OF ATLANTIC BEACH FINANCIAL REPORT AS oF SEPTEMBER 30,2021 (10096 OF YEAR ELAPSED) ‘I T~D Tot-1|Cllyv/id-s?iltllzzol Budget Yea tDate96 Revenues $3‘-7.028.483 $42, 130, 197 107,995 use of Fund Balance S 6,441 ,494 s - Expenditures S 45.469,977 S 31 694% Revenues +Fund Balance »Expenditures s s 10, 55 3, 49 3Thismonth‘:financial report reflects the fiscal year end.however,it should be noted that not all revenues and expenditures have been in government rinanee revenues and expenditures are accured when they are earne-dlexpended and available.within so days after ?scal year end, revenues that were earned in September but not received until after fiscal year end;and expenclures that were expended prior to year-end but not paid for until after year—end will be aecrued in September. An updated report will be Issued in December. Lllié‘Allclcalioll Budget Year-to —Date as Personnel Services 1 2,209,445 11 95.5% Operating Expenses 1 7,586,503 1 1 ,77966.0% Capital Outlay 10,730,353 1, 5 0 9, 7 2 1 14.9% uebr.service 2.194.694 2, 1 7 6, 5 2 0 99.29; Transfers 4,698,981 4, 4 3 9, 5 4 9 914% Resou rces Exgencled capital Ou?av.l.eo~a,7zl Agenda Item #6.A.25 Oct 2021Page 9 of 77 CITY OF ATLANTIC BEACH GENERAL FUND General Fund Revenues Budget Year-to-Date Taxes 7,548,135 7,213,968 95.6% Licenses,Permits,Fees 854,039 641 ,1 68 75.196 Intergovernmental Revenue 2,157,429 2,231 ,7oo 103.0% Charges for Services 2,649,496 2,428,853 91.796 Fines &Forfeitures 54,681 57,838 105.8% Interest 1 30,000 (1 5,543)42.2% Dispostion of Fixed Assets 25,000 4,1 98 16.8% Miscellaneous 9,525 72,436 760.5% lnterfund Transfers In 212,843 212,844 100.0% Contributions from Enterprise Funds 1 ,265,254 1 ,265,Z54 100.0% Total Revenues 5 14,966,452 5 14,1 1 1,610 94.3% Expenditures Budget Year-to-Date % Governing Body 51 J07 45,206 89.4% City Administration 3,205,438 2,905,354 90.6% General Government 907,145 722,695 79.7% Planning 339,800 327,562 96.4% Public Safety 7,546,065 6,774,597 89.8% Public Works 3,130,375 2,213,310 70.7% Recreation Programs/Events 546,001 394,842 72.3% Total Expenditures :2‘15,726,531 5 13,384,566 85.1% Year—To~Date General Fund Expenditures Governing Body,Recreauan Programs/Events, 394,342 Public Works, 2.21 3.31 0 - 46,205 722, 695 Planning,327, 552 General Guv ernr nent ,Agenda Item #6.A.25 Oct 2021Page 10 of 77 CITY OF ATLANTIC BEACH SPECIAL AND ENTERPRISE FUNDS REVENUES AND EXPENDITURES Budge!Ye-r-tn-Date 9:. Revenues 1.291.597 1 .35£!.5oo Transfers In 1 .-1ao.5sA 1 .u9r>,s57 Total Revenues .92.431 55.267 Expenditures 3.335.771:595.452 Transvers Out 1.293.717 1 115.395 Term Expenditures ‘5—‘4.754.497’€91 .31 3.547 asRevenuesBudgetve.r.re.u..se Charges for Services 3.55 .97 3.633.313 100.4% Museeusneous 94.915 42.299 «.1375 Transfers In 9:30.000 9oa.oon ma 0% Total Revenues ‘$94,555,112 T5*4.e25.s12 99.29: Expunses expenses 4351.599 1.224.595 45.9% Debt Service 553,232 552,739 99.99, Transfers 391.373 391 .272 1ao.ox Tutal Expenses 9,795,154 ‘sn'a.1sa.aeu 54.15 Water System Dev Fans Revenues »Fees 5 Permexs 45.331 32.25: Transfers cu:9oo,aau 100.0% Revenues Budget Year-ta<Dale 96 Intergovernmental Revenue 1 .5au.uoa 57.725 91759:‘ Charges rnr Services a-74.-195 395.242 100.4% Miscellaneous 1.471 422 23.751; Transfers In 23 .on 2s5.aao we on Ten:Revenues -sj2.eaL1.4s-7‘§1.2—s1.Tz9o 95.756 Expenses Flood Control 3.334.515 29.1% Debt Sen/me 223.17 100.0% Transvers out 4uu.noo mo oar, Tutz1|Expenses ‘£9,955.25:—s—i.‘—*‘5sn-1.23:.40.39: Revenues Budget Vearr:u»DaKe as Fees a.Permils 44.504 70,935 T41 9.595 Charges [or Services 1.879.198 1 .925.s14 101.5% Total Revenues -s*l".9z3.7\“oz ‘s%395.500 1:13.39. Expenses Expenses 1 .749.a7u 1 .-133.951 34.39: Transfer:01.11 339.554 339,534 100.13% TeKa|Expenses “sj"j2,oa9.zs-1 ‘s?“1,a23.Ts=5 57.314 Revenues Budget Ye-ar— Kn-Dale as Fees a Penmts 451.350 474,9779103.07; Mlscellanenus 15,155 59 Texan Revenues 979.515 ‘T475.0536999.1» Expenses Protective -nspecuuns 532.915 544.75493.55: (.e-Awcl umnn Revenues Budget Year0Dale Stale Grant 75 Charges for Services 5.810.719 6.072.601!104.5% Miscel|anEous 50.050 (22.‘I13) Transfers In 600,DO D 600.000 Tutu!Ravenues §6,460,779 §5.550.495 Exbenses Expenses 1-.ooo,73u 3.474.75557.995 Debt SerVVze 1 7296.705 1.179.03I98.6% Translers Out 623,435 634,297101.72. ‘Total Expenses §7,920,870 §5,385.09463.0% Sewer System Dev Fees Budget Year-to- Date $6 Revenues ~Fees R Permlls 450.000 124.35727.6% Transfers Out 600.005 600.000100.0% Police 011'»:rr:Po:-r\>vr-n Fund Revenues Budget Yearrto- Dale as Taxes 1 35,427 135.427‘'1T:o.o7: Misce||anem.Is -199.155 2.953.313591.575 Cuntlbutions 1 .u2o.u27 1.o:4a,9:u1oas Total Revenues T 1 .65 55. 510 *9129,T75-2“-is49¢ Expenses Administration 32,471 92.077112.995 Pension Benems 755.512 597.2273as Total Expenses 193952.033 19 55. 59 4 Revenues Year-to- Dale as Mcseeueneous :4.~;9‘i.747503.5: Canllbullons 1,247,143 1.259.57394.25:. 1-man Revenues “sj‘j2,::«a.ez9 ‘s9s ,2sz —. 3z —1 ‘2557.395 Expenses Administration 124.145 122.572105.394 Pension aenems 1.309.094 1,429.935109.2»: Total Expenses §1.-133.2-1T.T‘1 .5 — s2. 5‘ — os “10909: :‘9‘oTe9s Agenda Item #6.A.25 Oct 2021Page 11 of 77 CITY OF ATLANTIC BEACH MISCELLANEOUS INFORMATION Pa (1 Parking Revenues Total Revenues Received in FY20 S52,822. 75October20203,784.28 November 2020 3.279.53 December 2020 3,694.36 January 2021 4,252.58 Feburary 2021 3,338.72 March 2021 4,897.03 April 2021 6.915.09 May 2021 8,504.93 June 2021 7,557.31 July 2021 5,724.00 August 2021 '- September 2021 Total 5107, 770.63‘August’:revenue/data has not been received as of the date of this report was prepared Location:May June July Lemon/1st St.$1,329.58 5 1,063.86 51,029.35 ocean Blvd/Ahern 2,640.05 2,1 53.45 3,140.45 Meter ID 363300002 3,335.50 3,119.20 3,350.20 Meter ID 363300003 1 ,199.80 1 ,220.s0 1,204.00 $8,504.94 S 7,557.31 58,724.00 Tree Replacement Fund Beginning Fund Balance 5 77,731.27 Revenues (Oct through August)40,590.55 Expenditures (Oct through August)(2,550.oo) Ending Fund Balance 5 115,071 02 Oct -Jan FY19 FY20 FY21 Special Events Miscellaneous Recreation charges 5 50.00 s -5 20.00 Flag Football 52000 480.00 - Summer camps 2,490.00 -670.00 Art Shows 4,725.00 4,450.00 0.25 Facility Rental 19,200.00 22,950.00 35,500.50 Dog Park 6,585.00 3,745.00 11,315.00 33,870.00 31,625.00 47,505.75 Agenda Item #6.A.25 Oct 2021Page 12 of 77 CITY OF ATLANTIC BEACH FINANCIAL REPORT current Fund Prior 5/31/21 9/30/21 Dollar General 5 8,329,502 5 E,O39,412 5 ( 2 9 0, 0 9 1) community Development Block Grant (97,907)(97,907)- Tree Replacement 100,430 1 1 6,072 15, 64 2PayforParkingRevenueFund99,047 107,771 8, 72 4ConventionDevelopmentTax169,1 19 1 57,572 1,247) Local option Gas Tax (199,497)(201,597)(2 , 4 0 0) Better Jax 1 /2 cent sales Tax 1 ,432,171 1,375,465 Police Training,Forfeiture,Grants,Etc.142,587 141,733 (554) community Redevelopment 1 .860 (3,140)(5 , 0 0 0) Dem Service (29,919)(1 9,549)1 0 , 0 7 0 Capital Projects 2,097,754 2,1 71 ,s75 7 3 , 5 9 1 Water 7,356,579 7,942,656 5 5 , 9 7 7 sewer 4.977.115 5,093,129 Sanitation 900,551 553,777 Building Code Enforcement 337,322 331,523 (5 , 7 9 9) stormwater 505,893 512,549 6, 95 7Pension—Police 16,903,911 16,495,760 ( 4 0 5, 1 5 1) Pension -General 27,280,898 26,430,601 ( 5 5 0, 2 9 7) Total s 70,537,546 5 69,447,501 5 (1 , 3 9 0, 0 4 4) Total Restrlcted Cash S 59,600,949 Total unrestricted cash 5 9,546,553 CASH AND INVESTMENTS Prior current Account 3/31 /21 9/30/21 Dollar Bank of America Depository 5 10,505,737 5 1 0,691 .027 s (1 1 4 , 7 1 0) corporate Fixed Income-Morgan Stanley 5.271,71 1 5,331,055 5 9 , 3 4 4 Government securities —Morgan stanley 11.91 1 ,o44 1 1 ,759,2o1 ( 15 1, 54 3) Cash,EDP,MMF »Morgan stanley 150,658 266,273 513;:-Florida Prime 24,562 24,564 1 Cash on Hand 3,950 3,950 ~ Subtotal s 23,197,662 5 25,076,070 5 (1 ,593) Police Pension investments 5 15,922,557 5 15,453,556 5 ( 46 9, 07 1) General Pension Investments 27,363,108 26,559,727 ( 5 0 3, 3 3 1) subtotal 5 43,255,765 5 42,013,313 5 (1,272 ,452) Total $71,483 427 5 70,059,352 5 (1,394 ,045)Agenda Item #6.A.25 Oct 2021Page 13 of 77 Page 14 of 77 zv'Iss’s6a’svs s!'z9s'ssn‘vE$ sI'zLt'5Is’zI$ au'ss>’tLe'I$ was Z6'IET‘?ZES oa'oas’ms oo'ovz's2I$ os‘ssu‘m'v$ orszrzsss so‘ess'uus'r5 was was s6‘suo'29v‘zr$ am:A! emu uugunusuug ss'9w'oses §E‘59L‘L9Z$ 0o‘zZS'$5IS W'ZLZ'L$ was 0S’0SI:"[$ awsss uo‘oav'Is §v'Sl$'t7$ 0?'Ei5'Z$ un‘sus'9$ uu'0$ was uu9zs'ov$ auxrzcrzM am:As saaaJluuaa s _ asrz rut:1uo1 who uogzuauv xzgmamuaag uussaaav|zp.IaIuIua:| uoguppv |eg:.IaIuIuuJ MEN |a_I:1aIu|ua9 ucgxunwaa uozxaauvIezwapssax N05533:“!IEBHEPXSBI uomppv Ieuuapssau A11!-"=4-mnw xamnu Fiuazuv isIAI!\-“EdBowls sz 0 Z Z V!6915 02 st; SVL ESL ave ‘IVLUJ. ssauvsvla Man Sugqumja 12::-zunaw Iasanaua 9°“! DSLZ i|l!F'l!lIa GM III)!M 0101 Id M. yauunyad suoguadsu| 72 SI 0 o as an not A;an IZDZ M Max M gna panss1 SI!|I.uad T3’q nml?Izozlu 71:0au?5!I\a1av*‘:uauuu1_H"—'eaqugpunaAgenda Item #6.B.25 Oct 2021Page 15 of 77 uauzwuv nlwva NOVLVSSLH‘NOILVHSJTV NOIUOGV 3191415/A'HWVd 'Sl|WM!d ‘IVLOJ.'IVV3}I3|/\|W03 MZNWVIDMEWWOD "IVUNSGISZH 1VUN3CH$3H A'HW\11*ll'l?W X3'|d?O ZTDNWS .-—-——----.. m~N~N~—M#W%\IIIIINM_NN§m ‘OQCCQH D3BE—— ,m_~_V bmwmww g§EE§§ E 5 E E E ‘MN: 9::‘.1 ‘EZOZCllld I OZOZAd I 61302 H I 81302)d I LIOZ M I 91302AdI Eldkl AH C|3nSSl Sill/\lEl3dAgenda Item #6.B.25 Oct 2021Page 16 of 77 OEHJVLLV nxwva NDILVHHIIV MEN NOYLVHELWV NOLLIGCIV 3‘I9N|S/A‘l|W\'/d 533d '|VLO.L TVIDHZWWOC)1V13H3W|/V03 '|V|J.N3Cl|S3H '1V|J.N3G|S3Ei A'||WVi'|J_‘|FlW X31d?Cl 3‘lBN|S -.-_- .,,m ,.<4.vsmmvs <nv>m«/sump was’;-'‘:7 .=>.=.=H==>5P.‘=.=§.°-a cane cent:aghaggjg::cccc ccaci?a =g§.®.cc=g c -.2 :7 5635 a.-. :Ev‘:‘NS E3-‘°“‘~c\>5saw '2 p 69'9£D'0E$$5:991192‘;an a9o'm‘$ ‘E202 Glld I OZOZAd I 6102 Ad I 8102 AdI LIUZ AdI 9102 M I 031331103 S3El:|J.|INH3d 9NlC|'Ill'I8Agenda Item #6.B.25 Oct 2021Page 17 of 77 OSHDVLLV rnwvs 3‘\E)NLS/MIWV5N0\.L\12|3i‘|V MEN Nouvusnv NOLLICICIV ‘IVIDHZWINOD 1\7l3H3WWDI>1vI1N3uIS3u a19NrsxaunaA‘llW\1A-IUHIN1VlLN3U1S3HS1IW!3d‘J\110l IEm8SP2:ISm.F_.:w.§IwS.$m.S~.ouI$§$.ocu.w: 3.8 m:_e_SE=.. 3.3 «ab: 2:5 «ca 88 3.2. .52. 3.8 3.8 8E. LIOZIHI SIUZMI SJ.|W}:l3d :|0 anw/\NO|J.3?UJ.SNO3 IE_5o_d_.co-T23;: I.6S~.cm_._a Im.:_;B..5 SIDE MI Imm.w?.3o.\.m IwZ$.ommE Im_...t_m_=.:E.. OZOZAd I 6IOZ Ail I$.u€._om.oa Imi§.8.:=_-m__$....8~.\_w .3332 3:.8.2 IZOZ C|JJdI -v;_Sc.8o.cc Im._.:c.8_.S_ .»3§:..5 I.n:._.i>_.&,c: Im~_Ewm:8-&_w:.%u.ao Im.wE.$o.€ m$.wum....:_.m~ muw:..wua.3 EEx.5 mu=.mF,uL._.& IM:.....f..E5 m\_mo_;_mw_3 Agenda Item #6.B.25 Oct 2021Page 18 of 77 SSSNISOH M3N 9N|‘E]W?'|d ‘IVJINVHDBI/\|‘I\13[E.LCJ3'|3 £00!9N|G'||?S pm»;‘??wmm I x 1mgImw\,‘ on N on Dew ‘ \: '°°‘3°°tD ??w 3*-'3°‘mg 3 ac >-*an Lrv$O\‘._.-—-‘—H %N Hcc0as U: >4 !\.| \1 U1 w 0.: Ln Nm A N\O0 ""25 3900 o 4;I\>>—‘C‘NU...-moo ca £617 H Nno \Iso SW9Z192SZEE TZOZ CLLA:lI OZOZAdI SIUZ AdI 8102 )d I LTOZ AdI QIOZ }d I E|dA.l.A8 Cl3WE|O:lE|E|d SNO|J.3EldSN|Agenda Item #6.B.25 Oct 2021Page 19 of 77 Page 20 of 77 Losing Trees 84 ESC Recommendation A brief ESC plan for the community proposed to our City Commission ir r. f rd A..' i.p. i 11 •! 5 fi zttyr.Agenda Item #7.A.25 Oct 2021Page 21 of 77 gf J+A r 1 F...,,,,,. .... t _'l These are among our most precious distinctions andAltiltif they are very significant contributors to the livability 4'"'. -t 3 and value of our community" via 1 ; ' :- i., 4" 4. 4.- ..'-,,- ' ---..`:'-:it He-ritage Tree _ x.' Do not groti back A. Recommend that the city consider this value and adopt a simple and inexpensive incentive program to help our citizens secure these irreplaceable Heritage Trees. 1 . An arborist to inspect and help ensure the health of the tree once every 2 years. (ca. $70-90) 2. Cover half of the necessary maintenance (max. cap of either $500/tree or $1000 per lot). Most trees require little or no care but when they do, it can be costly for homeowners. 3. Adding a modest tax abatement or billing incentive could double the trees saved (informal poll) In most years, costs to the City will be minimal. We estimate that about 10- 15 will be nominated and accepted. That represents well under$5 000/year. ENVIRONMENTAL G 3 STEWARD COMMITTEE SHIP Agenda Item #7.A.25 Oct 2021Page 22 of 77 7# t 1 0 i" fout's 1 it i We are besieged bypredatoryfast-cut operators that are y i . r.: -s , g p K- .; • - ' t 4. targeting our city. There is good evidence that they are c, , encouraging citizens to lie in order to bypass our regulations r: i& . and avoid permits by falsely declaring targeted trees as s r 4r t'dead or dangerous. 0_ - ,.,: I !tag True r We need to protect our community! A. _If killed;it Is lost forevea - — B. Recommend that the city consider having a list of trusted arborists on call to help staff to respond intelligently and professionally to these predators. 1 . Citizens can use the list and avoid predatory 'Cut and Run' operations 2. Costs are minimal — a few thousand per year. A group of trusted arborists will likely provide the City preferred and lower-cost services when needed for public works — thus possibly recouping the overall cost. 3. ESC could offer a Resolution to request reasonable proof of dead or "dangerous" that aligns with the spirit of the current state statute — not prohibiting but simply asking for reasonable evidence of the claim to be "dangerous". 3 fa TROSaHIPa` COMwMITTEE Agenda Item #7.A.25 Oct 2021Page 23 of 77 m 3' 4Et t : Y ce `f =it' 1 ..{., A r kt• v I.,Ifetilk4,... „ ', 440- s,' eS .r. k, t, •r , if killed, it is lost forever ,-.02,---,-- ESC is also RECOMMENDING to Commission: Strength the removal criteria in our code related to tree removal Opposition to Florida State Statute 163.045 ENVIRONMENTAL L 3 t SCOMMA TTTEEOMMIE Agenda Item #7.A.25 Oct 2021Page 24 of 77 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution committing the City to eliminating the discharge of treated ef?uent from the wastewater treatment facility to the St. Johns River by January 1,2032 as required by Chapter 2021-168 Laws of Florida (Senate Bill 64). Steve Swann,City Engineer October 14,2021 October 25,2021 The Governor of the State of Florida signed in to law Senate Bill 64 which requires that domestic wastewater utilities that dispose of treated ef?uent to surface waters submit a plan to the Florida Department of Environmental Protection by November 1,2021 to eliminate the surface water discharge by January 1,2032.The purpose of this law is to reduce ground water withdrawals for drinking water by encouraging utilities to utilize treated ef?uent as a source of potable water. The City is permitted to discharge up to 3.5 million gallons per day of treated ef?uent to the St.Johns River from the wastewater treatment facility.Currently,the City discharges approximately 1.5 million gallons per day of treated ef?uent to the St.Johns River and reuses an average of 200,000 gallons per day for irrigation at the Atlantic Beach Country Club. Eliminating the surface water discharge to the St.Johns River will require a combination of expanding the irrigation reuse system, construction of a deep well for treated ef?uent injection below the Floridan Aquifer and potentially constructing additional treatment The Cities of Jacksonville Beach and Neptune Beach also dischargetreatedef?uent to the St.Johns River and are subject to requirementsofthislaw.Due to the potential extraordinary costs of complyingwiththislaw,City staff is coordinating with the Cities ofJacksonvilleBeachandNeptuneBeachtoidentifythemost1 Agenda Item #8.A.25 Oct 2021Page 25 of 77 economical means of elirninating each city’s s u rf a c e water discharge to the St.Johns River. RECOMMENDATION:The City Comrnission approve Resolution No.21-66 ATTACHMENTS:Resolution No.2 1«66 REVIEWED BY CITY MANAGER: .1 Agenda Item #8.A.25 Oct 2021Page 26 of 77 RESOLUTION NO.21-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH COMMITTING THE CITY TO ELIMINATING THE DISCHARGE OF TREATED EFFLUENT FROM THE WASTEWATER TREATMENT FACILITY TO THE ST.JOHNS RIVER BY JANUARY 1,2032 AS REQUIRED BY CHAPTER 2021- 168,LAWS OF FLORIDA (SENATE BILL 64) WHEREAS,the Governor signed in to law Senate Bill 64 which requires that domestic wastewater utilities that dispose oftreated effluent to surface waters submit a plan to the Florida Department of Environmental Protection by November 1,2021 to eliminate the surface water discharge by January 1,2032.;and WHEREAS,the City currently discharges an average of 1.5 million gallons per day oftreated effluent from the wastewater treatment facility to the St.Johns River;and WHEREAS,the City is coordinating with the Cities of Jacksonville Beach and Neptune Beach to identify the most economical means ofcomplying with this mandate;and NOW THEREFORE,be it resolved that the City Commission of the City of Atlantic Beach authorizes: Section 1.The City Manager to submit a plan to the Florida Department of Environmental Protection by November 1,2021 for and on behalf ofthe City of Atlantic Beach committing the City to eliminating the discharge of treated effluent to the St.Johns River from the wastewater treatment plant by January 1,2032 as currently required by Chapter 2021—168,Laws of Florida. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 25"‘day of October,2021. Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Agenda Item #8.A.25 Oct 2021Page 27 of 77 Page 28 of 77 CITY OF ATLANTIC BEACI1 CITY COl\/[l\’IlSSION STAFF REPORT AGENDA ITEM:Discussion ofcornn1ercially rented shared n-iotorizcd scooters TOl)AV’S DATE:October 13,2021 l\4EETING DATE:October 25,2020 SUBIVIITTED BY:Amanda L.Askew,Dir «tor or Planning and Cornrnunity Dev elop rnen t CU; Sllk/ll\/IAIKY:On January 11,2021 Cominission passed ()rdinance No.that placed a ternporary (one»year)inoratoriuni itrlposed on the cornrnercial leasing an d renti ng and use of cornrnercially leased oi ntecl electric personal assistive mobility devices. devices,and rnotorized scootex in the City.It applied to any business that operates ol‘:1hotel, Jnotcl,store,vendor stand,and any other local business location in the City,and t o anyonlinc busine s operation that rnakes these devices and scooters locally available in City.The rnoratoriurn does not affect the operation of personally owned devices operating legal ly withinthe City. 'l'he cities of Jacksonville Beach and Neptune Beach instituted a ternporary n- ioratori und onthe rental ofand operation ofthese devices Within in our coinrnunity.While the city o f Ja ck so nv ill e Beach still has there inoratori urn in effect through next January there staff has indicat ed thatthey will likely extend the inoratoriuin to allow additional time to vvork on ordinances.Thecityof Neptune Beach li?ed the moratorium and created regulations however,did not addre ss therental aspect. The city ofl\lcptI.Inc Beach passed an ordinance that de?nes beach personal vehicles electric bikes,personal mobility devices,roller skates,and skateboard)and de?nes reckless beh avio r of these types of vehicles.The ordinance prohibits the reckless behavior of these v e hi cl es onthe beaches and intuitcd the ability of 11(.)l]-Cl‘iI‘?ll12ll infractions.The ordinance then mirr ors thesame definitions and regulations for the use of these vehicles on streets and sidewalks.T hi s speci?c ordinance does not regulate the rental or lease of these vehicle however,they ar e und ergo ingsigni?cant changes to their Land Developincnt Regulations and have a lnoratoriurn inplaceFor devcloprnent within their conunci-cial districts. RECONINIENDATION:Staffis requesting direction Froni Conn-nission For the f ol lo v vi n g: l.Li?ing or extending the rnoratoriurn on the cornn1ercial leasing and renting anduseof conunercially leased or rented electric personal assistive inobility deviees, devices,and niotorizecl scooters in the City; 2.Drafting legislation that will allow cornrnercial leasing and renting of equi prne nt inthe city;Agenda Item #10.A.25 Oct 2021Page 29 of 77 3.Drafting legislation with will not allow the cornrnercial leasing and/or renting o f e q u i p r n e n t in the city;and/or 4.Combination of the above BUDGET:None ATTACHlV[ENT(S):1 .Ordinance No.65-2 1 -42 2.Ordinance No.2021-06 (City ofNeptune Beach) CITY NIANAGER:Agenda Item #10.A.25 Oct 2021Page 30 of 77 12-15-2020 ORDINANCENO.65-21-42 AN ORDINANCEOF THE CITY OF ATLANTIC BEACH, FLORIDA,INSTITUTINGA TEMPORARY MORATORIUM ON THE COMMERCIALRENTALAND LEASE,ANDUSEOF RENTEDAND LEASED,ELECTRICPERSONALASSISTIVE MOBILITY DEVICES,MICROMOBILITY DEVICES AND. MOTORIZED SCOOTERS;PROVIDING FOR LEGISLATIVE FINDINGS,CONFLICTING ORDINANCES,SEVERABILITY, ENFORCEMENT,AND AN EFFECTIVEDATE. WHEREAS,Article VIII,Section 2 of’the Florida Constitutionand Section 166.021, Florida Statutes,provides that municipalities have governmental,corporate,and proprietary powers to enable municipalitiesto conduct municipal govermnent,perform municipal functions, and render municipal services;and WHEREAS,pursuant to the Florida Constitution,_a city may exerciseanypower for municipal purposesexcept as otherwiseprovided by law;and WHEREAS,Chapter 166,Florida Statutes,the “Municipal Home Rule Powers Act,” reinforces the authority granted under the Florida Constitutionand authorizes municipalities to exerciseany power for municipal purposes,except when expressly prohibited by law,and to enact ordinances in further thereof,including its policing andregulatory powers;and WHEREAS,the City is aware of other local governments which have experienced negative impacts to the safetyand/or welfare of the public by commercially rented electric personal assistive mobility devices,micromobility devices and motorized scooters;and WHEREAS,Section 316.003(23),Florida Statutes,defines an “electric personal assistive mobility device”as any self-balancing,two—nontand_em—wheeleddevice,designed to transport only one person,with an electric propulsion system with average powerof 750 watts (1 horsepower), the maximum speed of which,on a paved level surface when powered solely by such a propulsion system while being ridden by an operatorwho weighs 170 pounds,is less than20 milesper hour, and further provides that electric personal assistive mobility devices are not “vehicles”as defined in Section 316.003,FloridaStatutes;and anyonline application,website,or software for point-to-point trips and which is not capable oftravelingataspeedgreaterthan20milesperhouronlevelground,and further that the termincludes“motorizedscooters”and “bicycles”as defined in Section 316.003,Florida Statutes;andWHEREAS,Section 316.003(46),Florida Statutes,de?nes a “motorized scooter”as anyvehicleormicromobilitydevicethatispoweredbyamotorwithorwithoutaseatorsaddlefortheor-102767-3 Page 1 Of5 Agenda Item #10.A.25 Oct 2021Page 31 of 77 use of the rider,which is designed to travel on not more than three wheels,and which is not capable of propelling the vehicle at a speed greater than 20miles per hour on level ground,and furtherthat the term does not include an “electric bicycle”as de?ned in Section 316.003,Florida Statutes;and WHEREAS,City staffand City law enforcementofficers have observedusers of electric personal assistive mobility devices,micromobility devices,and motorized scooters riding in an unsafe manner,failing to observe traffic control regulations,and other dangerous maneuversthat have put people at risk;and WHEREAS,commercialvendorswho supplyand rent these devices and scooters have advised City officials that they desire to provide such devices and scooters for commercialrental throughout the City;and WHEREAS,there appears to be no organizedmanagement or control relatedexpressly to such devicesand scooters that may be used in the City and that may be left in areas throughout the City when the user discontinues use;and WHEREAS,the City desires to analyze the circumstanceswhich have occurred in other countiesand cities and make recommendationsfor regulations regarding the use of such devices and scooters in the City in a manner that will better promote the safety and welfare of the public; and WHEREAS,with the occurrence and use of these devices and scooters,the City finds it necessary to issue this Ordinanceconcerning this emergent special condition in the interest of public health,safety,and welfare and for the protection of the users of the devices and scooters; and WHEREAS,Section 3l6.008(l)(t),Florida Statutes,authorizes local authorities to reasonably exercise their police powers to adopt and enforce such temporary or experimental regulations as may be necessaryto cover emergencies or special conditions;and WHEREAS,Section 316.2068(5),Florida Statutes,authorizes a municipality to regulate the operation of electric personal assistive mobility devices on any road,street,sidewalk,or bicycle path underits jurisdiction if the governing body of the municipality determines that regulation is necessary in the interest of safety;and WHEREAS,Section 3l6.2l28(1),Florida Statutes,provides that a local government through theexercise of its powersunder Section 316.008,Florida Statutes,may regulateand highways, WHEREAS,pursuant to the above cited laws the City also has theauthority to impose amoratoriumandpausetherentalsuntilsuchtimeasappropriateregulationsareinplaceforthepublichealth,safety and welfare;and0140276746 Page 2 Of5 Agenda Item #10.A.25 Oct 2021Page 32 of 77 WHEREAS,City staffandthe City police depaitment are directed to research and develop permanent solutionsto these emergent special conditions during the temporary moratorium imposed by this Ordinance,including but not limited to prohibitions,permitting and licensing regulations,zoning regulations,police powers regulations,traf?c safety,and public safety;and WHEREAS,during the temporary moratoriumimposed by this Ordinance,the City Commissiondesires an opportunity to hear input from local residents,businesses,and City departments to better prepareand take any steps necessaryfor the adoption,and implementationof permanent regulations to address these emerging matters;and WHEREAS,it is not the purpose or intent of this Ordinance to restrict or deny the use of personally owned electricpersonal assistive mobility devices,micromobility devices,and motorized scooters in the City,if they are operated consistent with Florida Law and City Code; and WHEREAS,it is not the purpose or intent of this Ordinance to adversely affect the local businesses that lawfully engage in the business or intend to lawfully engage in the business of leasing or renting electric personal assistive ‘mobility devices,micromobility devices,and motorized scooters in the City;and WHEREAS,the City intends to effectively determine the best approach to govern the leasing and renting business and use of electric personal assistive mobility devices,micromobility devices,and motorized scooters in the City;and WHEREAS,the City ?nds a legitimate public purpose and it is in the best interests of the public health,safety,and welfare to impose a temporary moratorium on the commercial leasing and rental and use of commercially rented or leased electric personal assistive mobility devices, micromobility devices,and motorized scooters in the City until suchtime as appropriate City regulations are in place. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTICBEACH,FLORIDA: SECTION I.RECITALS ANDLEGISLATIVE FINDINGS.The above recitals and legislative findings are ratifiedand made a part of this Ordinance. SECTION 2,TEMPORARY MORATORIUM.A temporary moratoriumis imposed on the commercial leasing and renting and use of commercially leased or rented electric personal any applicationrelating to the operation "orcommercial leasing and renting of these devices andscooters.This moratorium applies to any business that operates out of a hotel,motel,store,vendorstand,and any other local business location in the City,and to any online business operation thatmakesthesedevicesandscooterslocallyavailableintheCity.Nothing in this Ordinance shall beconstruedasalimitonthelawfuluseoftheprivateownershipofthesedevicesandscooters.ThoseindividualsthatusetheirprivatelyowneddevicesandscootersarerequiredtofollowallFlorida01402757.:Page 3 Of 5 Agenda Item #10.A.25 Oct 2021Page 33 of 77 Laws and City Ordinances relating to these devices and scooters.This moratoriumis imposed pursuant to the City’s police and regulatory powers to protect the public health,safety,and welfare of the community at large and shall remain in effect until such time as repealed by the City Commissionaspart of adoptionof permanent regulations,but in no case for more than one year from the effective date of this Ordinance,unless extended by further action of the City Commission. SECTION3.CONFLICTING ORDINANCES.All ordinances or parts of ordinancesin conflict with this Ordinanceor parts thereof previously adopted or enteredby the City in con?ict with this Ordinance are temporarily suspendedto the extent inconsistent herewithand until a ?iture ordinance is adopted which permanently addresses the subject matter.This Ordinance shall not be codified. SECTION 4.SEVERABILITY.If any section,subsection,clause,or provision of this Ordinance is deemedinvalid or unconstitutionalby a court of competent jurisdiction,such portion will become a separate provision and will not affect the remaining provisions of this Ordinance. SECTION 5.ENFORCEMENT.The City’s code enforcement officers,law enforcementofficers,or any other person authorizedto enforce ordinances in the City,may enforce the provisions of this Ordinance.Any enforcement action or legal remedy available under controlling state law,including but not limited to,prosecutionas a misdemeanor with a ?ne not exceeding$500.00 per violation,may be imposed as a penalty against the business and/or individualviolator.Nothing contained hereinshall prevent the City from taking such other lawful action in law andequity as may benecessary to remedy any violationof,or refusal to comply with, any part of this Ordinance,including but not limited to: a.Code enforcement action pursuant to City of Atlantic Beach Ordinances against a businessand/or individual; b.Pursuit of injunctive and/or declaratoryrelief in a couit of competent jurisdiction against a business and/or individual; c.Initiating an action against a business and/or individualto recover any and all damages that may result from a violation of,or a refusalto comply with,any part of this Ordinance;or d.Utilizing any other action or enforcement method allowable by law. SECTION 6.EFFECTIVE DATE.This Ordinance shall take effect upon ?nal approval by the City Commission for the City of Atlantic Beach. 014027673 Page 4 0f5 Agenda Item #10.A.25 Oct 2021Page 34 of 77 PASSED by the Cily Commission on second and ?nal reading this 25'day o1' January, 2021. CITY TLANTIC BEACH,FLO RID A lasser,lvlayor Altesl: /(/m/M,o/Z4/£122, I)onna 1,.Bartle,City Clerk /\ppr0vcd as to fonn and correctness: i‘.‘..:..411 }$-M 13 M..-en.City Attorney n.m:-m-M Page5of5 Agenda Item #10.A.25 Oct 2021Page 35 of 77 INTRODUCED BY:ORDINANCE NO.2021-06 MAYOR ELAINE BROWN VICE MAYOR FRED JONES A BILL TO BE ENTITLED AN ORDINANCE CREATING SECTION 7-29,ARTICLE II, CHAPTER 7 (BEACHES AND WATERWAYS); GOVERNING USE OF CERTAIN PERSONAL VEHICLES ON THE C|TY’S BEACHES;CREATING SECTION 22-8, ARTICLE I,CHAPTER 22 (TRAFFIC AND MOTOR VEHICLES);GOVERNING USE OF CERTAIN PERSONAL VEHICLES ON THE CITY STREETS AND SIDEWALKS; PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Section 1.03 of the City Charter,the City is vested with all governmental,corporate,and proprietary powers to enable it to conduct municipal government,perform municipal functions,and render municipal services,and may exercise any power for municipal purposes except as expressly prohibited by law or the City Charter;and WHEREAS,pursuant to Fla.Stat.§316.008(h)and §316.20655(1),the City has right to regulate the operation of bicycles and electric bicycles with respect to streets and highways under its jurisdiction and within the reasonable exercise of the police powers; and WHEREAS,pursuant to Fla.Stat.§316.008(s),the City has right to regulate the operation of skates,coaster,and other toy vehicles with respect to streets and highways under its jurisdiction and within the reasonable exercise of the police powers;and WHEREAS,the City also has the right to regulate conduct on the beaches under the City's jurisdiction; City has received complaints from members of the public skates,and personal mobility devices on the City’s beaches,sidewalks,and streets;WHEREAS,the unsafe use of bicycles,electric bicycles,skateboards,scooters,and other personal transportation devices on the City’s beaches,sidewalks,and streetspresentsanimminentandpresentdangertothehealth,safety,and welfare ofthose usingthebeachesforrecreation;Ord.No.2021-06 Page 127Page 27 of 96 Agenda Item #10.A.25 Oct 2021Page 36 of 77 WHEREAS,the City Council for the City of Neptune Beach,Florida finds and declares that this ordinance is in the best interest of the public health,safety and welfare of the citizens and residents of the City,that it advances a significant and important governmental interest,and that it furthers the City’s performance of municipal functions and rendering of municipal services. NOW,THEREFORE,BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF NEPTUNE BEACH,FLORIDA,THAT: Section 1.Creating Section 7-29,Beach personal vehicle regulations.Creating Section 7-29,Beach personal vehicle regulations,Article II,Chapter 7 (Beaches and Watenlvays),City of Neptune Beach Code of Ordinances as follows: Sec.7-29.-Beach personal vehicle regulations. (a)Definitions. (1)Bicycle shall mean as such term is defined in Fla.Stat.§316.003(4), as amended from time to time; (2)Electric bicycle shall mean as such term is defined in Fla.Stat. §_Z?6.003(22),as amended from time to time; (3)Personal mobilit);device shall mean all wheeled obje_cts,coasteg, t_o_ys_,_con?2yances,_orsimilar devices used for tra?sportation or sport which are propelledby machine power except electric bicycles and arlv other motorized vehicle speci?ca?/regL1lated_l3yCh_apter 316,_Florida Statutes, as amended from time to time; (4)Roller skates shall mean any_shoe,__bootor other footwear,or device which may be attached to the foot or footwear,to which one or more wheels are attached,including_wheels that are "in line,:'_also known as "rollerblades"' (5)Skateboard shall mean all wheeled objects,__coasters,§)_ys, conveyances,or similar devices used for transportation or sport which are propelled bLhuman power except bic;/cles,_electric bicycles,_or roller skates‘ a.At a speed in excess of fifteen (15)miles_per hour;orb.In willful or wanton disregard for the safety_of persons_;_orc.Operation in such a manner so as to cause an unreasonable riskofharmtopersonorprcmertyofothersonthecity;s beaches;grOrd.No.2021-06 Page 228Page 28 of 96 Agenda Item #10.A.25 Oct 2021Page 37 of 77 d.Operation in a manner other than is reasonable and prudent under the conditions existipg_at the time_,_haviI1g_regardto the actual and potential hazards then existing. (b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device maLbepperated on the beaches within the city in a reckless manner. (c)Enforcement.Violations of this section shall be enforced as non-criminal infractions of the city's ordinances. (d)Penalties. (1)The amount oipenalties for violations of this section shall be as provided for in in Fla.Stat._§318.18(3),_as amended from time to time. Section 2.Creating Section 22-8,Street and sidewalk personal vehicle regulations. Creating Section 22-8,Street and sidewalk personal vehicle regulations,Article I,Chapter 22 (Traffic and Motor Vehicles),City of Neptune Beach Code of Ordinances as follows: Sec.22-8.—Street and sidewalk personal vehicle regulations. (a)Definitions. (1)Bicygle shall mean as such term is defined in Fla.Stat._§§16.(E>_(4), as amended from time to time‘, (2)Electric bicjgle shall mean as such term is defined in Fla.Stat. §_316.003(2_2),as amended from time to time‘, (3)Personal mobili_tydevice shall mean all wheeled objects,coasters, t_gys,conve_yances,or similar devices used for transportation or sport which are_propelled by machine power eg<p_e_ptelectric bicycles and any other motorized vehicle _specificallyLegulated by Chapter 316,_Florida Statutes, as amended from time to time‘, (4)Roller skates shall mean any shoe,boot or other footwear,pr device which may__beattached to the foot or footwear,to which one or more wheels are attached,including_wheels that are "in line."also known as "ro|lerblades"' propelled by human _power exc_ept bic_y_cles,_e_lectricbicypl_es,or rollerskates‘(6)Reckless shall meana.At a speed in excess of fifteen _(15)miles per hourgprOrd.No.2021-06 Page 329Page 29 of 96 Agenda Item #10.A.25 Oct 2021Page 38 of 77 b.In willful or wanton disregard for the safety of person_s;_or c.Operation in such a manner so as to cause an unreasonable risk of harm to person or ;>r‘_opertyof others on the city’s streets and sidewalks;or d.Qmerationin a manner other than is reasonable and prudent under the conditions existing at the time,having regard to the actual and_potential hazards then existing. (b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device may be operated on the streets or sidewalks within the city in a reckless manner. (c)Enforcement.Violations of this section shall be enforced as non-criminal infractions of the city's ordinances. (d)Penalties. (2)The amount of penalties for violations ofthis section shall be as provided for in in Fla.Stat.§,318.1_8(3),as amended from time to time. Section 2.Severability.If any section,sentence,clause,phrase,or word of this'Ordinance is,for any reason,held or declared to be unconstitutional,inoperative or void,such holding or invalidity shall not affect the remaining portions of this Ordinance, and it shall be construed to be the legislative intent to pass this Ordinance without such unconstitutional,invalid or inoperative part therein. Section 3.Effective Date.This Ordinance shall become immediately upon passage by the City Council. VOTE RESULTS OF FIRST READING: Mayor Elaine Brown Vice Mayor Fred Jones Councilor Kerry Chin Councilor Josh Messinger Councilor Lauren Key VOTE RESULTS OF SECOND AND FINAL READING:Mayor Elaine BrownViceMayorFredJonesCouncilorKerryChinOrd.No.2021-06 Page 430Page 30 of 96 Agenda Item #10.A.25 Oct 2021Page 39 of 77 Councilor Josh Messinger Councilor Lauren Key Passed on Second and Final Reading this day of ,2021. Elaine Brown,Mayor ATTEST: Catherine Ponson,CMC,City Clerk Approved as to form and correctness: Zachary Roth,City Attorney Ord.No.2021-06 Page 531Page 31 of 96 Agenda Item #10.A.25 Oct 2021Page 40 of 77 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: Section 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ’ City Clerk’s Contract Cathy Varian,Human Resources Director 01/ October 13,2021 October 25,2021 The City Clerk was appointed by the Commission in 2004 by Resolution 04-12, which outlined some terms and conditions of employment.One of these terms was amended in 2008 by Resolution 08-15.The City Clerk and the City Commission desire to have an employment agreement in place and requested that the Director of Human Resources draft a proposed contract to present to the Commission.The proposed contract aligns with the City’s FY 21-22 budget approved by the Commission on September 27,2021 and follows the same format as the current contract between the City and the City Manager.The relevant changes to the terms and conditions of the City Clerk’s employment are as follows: Description Term Effective 10/1/2021 and remain in force until terminated. Duties and Authority Compensation Compensation:The annual salary was adjusted to include a 3%increase as of 10/1/2021,in line with the City’s general employees,as well as a 5%increase due to a decrease in leave accrual as outlined in Section 5,for a total of $97,359.15,effective 10/1/2021. Public Utilities departments receive an annual bonus of $250 uponcompletionofacerti?cation beneficial to the City.No other departments areincludedinthiscerti?cation program.Effective 10/1/2022,the City Clerk’s salary shall automatically increase by thesamepercentageoramountastheincreaseforgeneralemployees.The CityCommissionmayincreasethesalaryfortheCityClerkinsuchamountsandtosuchanextentastheCommissiondeterminesisdesirable.1 Agenda Item #10.B.25 Oct 2021Page 41 of 77 10 15 App.1 BUDGET: RECO1\/IlVIENl)ATION: ATTACILIl\/IENTS: The commission and City Clerk may meet and de?ne goals a n d perform anceobjectives,The City Clerk rnay request a review of the terlns andconditions of Ihis agreenient. Bene?ts 'The City Cle1’k’s bene?ts are an1endecl to delete lialnily n1e(liCal co ve ra ge , toadd the buy—up medical coverage for employee and spouse,to a d d short —tei- in and Iong—I.enn disability and supplernental life insurance. Personal Leave and Flex Time In lieu ofeontinuing the +1 5 year accrual rate of lo.o4 hours p e r payperiod,the Clerk shall earn 5 hours ofaccrued leave and the difference beconverted into pay by providing a 5%salary increase.as is renected Sec tion 3. Cell Phone Allowance The city clerlt shall be entitled to a city phone or a cell pho ne allowa nce or $5 0/rnonth. Termination by the city and Severance Pay upon terinination of the city clerk by the City commission cause,the city will pay the city Clerk 20 weelcs or her salary,subject tothelirnitsof section 215.425,Florida Statute.If the city clerlt becom es permane ntlydisabledandunabletoperfonnthedutiesofherposition,a ? e r 12weeksore duration of her accrued leave,the commission shall tcnnin ate herwithout cause,triggering the severance provision of this section. Code of Ethics code of Ethics promulgated by the Florida Association o f cityClerksis incorporated. Scparatinn of Employment and General Release and waiver standard agreement,same as included in the city l\/Ianagefs co nt ra ct, whichthe city Clerk will be required to execute before receiving a sev era nce payment, Included in 2021-2022 City Budget That the City commission consider this proposed Ernployinen t Agreement with the City Clerk. 1)Proposed Employlnent Agreement 2)Resolution No.04-1 2 3)I{esolution No.08-1 5 4)C1erk’s Position Description as of 7/2004 _5 .. REVIEVVED BY CITY IVIANAGER:r 2 Agenda Item #10.B.25 Oct 2021Page 42 of 77 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (hereinafter referred to as the “Agreement”)is by and between the City of Atlantic Beach,a municipal corporation (hereinafter referred to as the “City”),and Donna L.Bartle (hereinafter referred to as “Bartle”or “City Clerk”),an individual who has the education,training and experience as a city clerk. WITNESSETH: WHEREAS,Bartle has been employed by the City of Atlantic Beach since August 19, 199 1;and WHEREAS,Bartle was appointed as the City Clerk on September 27,2004 with an effective date of October 11,2004;and ~ WHEREAS,the last pay study for the city clerk’s position was done in 2005;and ‘ WHEREAS,Ba1tle achieved the professional designation of Certified Municipal Clerk from the International Institute of Municipal Clerks in 2006;and WHEREAS,the City desires to continue to employ Bartle as City Clerk of the City of Atlantic Beach,Florida,with the responsibilities and duties as provided for in the City Charter of the City of Atlantic Beach,as may be amended;and WHEREAS,the City,through its City Commission,desires to provide for certain benefits and compensationfor the City Clerk and to establish conditions of employment applicable to the City Clerk through this Agreement;and WHEREAS,the City Commission intends to,and by way of approving this Agreement does,provide precedence to this Agreement should any provision herein be found to be contrary to any provisions of the City’s Personnel Policies and Procedures Manual. WHEREAS,Donna Bartle desires to accept continued employment as City Clerk of the City of Atlantic Beach under the terms and conditions set forth herein. NOW,THEREFORE,in consideration of the mutual promises as set forth in this Agreement,the parties agree as follows: This Agreement shall be effective October 1,2021 and shall remain in full force untilterminatedbytheCityorbytheCityClerkasprovidedherein.Section 2.Duties and AuthorityA.The City of Atlantic Beach agrees to continue to employ Bartle as its executiveofficerwiththetitleofCityClerktoperformthedutiesandfunctionsspecifiedintheCity’sPage1of11 Agenda Item #10.B.25 Oct 2021Page 43 of 77 Charter and Code and to perform other legally permissible and proper duties and functions as the City Commission shall from time to time assign.The terms in this Agreement supersedethose in the July 2004 position description,where they eon?ict. B.The City Clerk is the executive officer appointed by the City Commission to assure that all its enactments are effectively carried out.As such,the City Clerk shall be under the direction of and compensated at a rate set by the Commission. C.The City Clerk shall faithfully perform the duties as prescribed in the job description as set forth in the City’s charter and/or ordinances and as may be lawfully assigned by the City Commission and shall comply with all lawful Commission directives,state and federal law,City policies,rules and ordinances as they exist or may hereafter be amended.Any future changes to the City’s Employee Handbook that impact the City Clerk’s bene?ts,duties or responsibilities shall go to the Commission for approval. D.Speci?cally,it shall be the duty of the City Clerk to establish and maintain a line of communication with the City Manager,to prepare an agenda for every commission meeting and a permanent record of each meeting and disseminate information as necessary about activities, ?ndings or decisions by the city commission. E.It shall also be the duty of the City Clerk to maintain a State of Florida Notary Public Commission and shall supervise the activities of the Clerk’s Of?ce staff. F.It shall also be the duty of the City Clerk to provide the City Commission with information as requested about programs of the city government and to serve as supervisor of election for city elections. G.It shall also be the duty of the City Clerk to serve as custodian of all city records including access,and the seal of the city,to administer oaths and to conduct such other activities as may be speci?ed by the City Charter,the city code or the City Commission. H.The City Clerk shall perform the duties of City Clerk of Atlantic Beach with reasonable care,diligence,skill and expertise. I.All duties assigned to the City Clerk by the Commission shall be appropriate to and consistent with the professional role and responsibilityof the City Clerk. J.The City Clerk cannot be reassigned from the position to another position without the City Clerk’s express,written consent. participate in all meetings of the Commission.Section 3.CompensationA.Effective,10/01/2021,the City agrees to pay the City Clerk an armual salary of$97,359.15,payable in installments at the same time as other City employees are paid.Thisincludesa3%increase as of 10/01/2021,as well as a 5%increase due to a decrease in leaveaccrual.Page 2 of 11 Agenda Item #10.B.25 Oct 2021Page 44 of 77 B.The City Clerk shall receive an annual bonus of $250 upon successfulcompletion of the Master Municipal Clerk Program. C.Effective October 1,2022,the City Clerk’s salary shall automatically increase by the same percentage or amount as the increase for general employees approved by the Commission.In addition to this,the City may increase said salary and/or other bene?ts of the City Clerk in such amounts and to such an extent as the City Commission may determine desirable. This Agreement shall be automatically amended to re?ect any salary adjustments that are provided to the City Clerk by the Commission. D.Annually,and in compliance with the provisions of applicable law,the City Commission and City Clerk may meet and de?ne such goals and performance objectives that they determine necessary for the proper operation of the City Clerk’s Of?ce and in the attainment of the City Commission’s policy objectives.Said goals and objectives shall be generally attainable within the time limitations as speci?ed and the annual operating and capital budgets and appropriations provided. E.The City Clerk may make a request to any member of the Commission for a review of any of the terms and conditions of this Agreement including the request for a salary survey.The Commissioner has discretion as to whether to bring these matters to the full Commission for consideration. Section 4.Health,Vision,Dental,Disability,and Life Insurance Bene?ts. A.The City agrees to continue to provide and to pay the premiums for health, hospitalization,surgical,vision,dental and comprehensive medical insurance for the City Clerk and her spouse,at the minimum plan offered to other full—timeCity employees.Beginning January 1,2022,the City Will provide and pay the premiums for the buy—upHMO plan for the City Clerk and her spouse,if chosen during open enrollment. B.The City agrees to make required premium payments for short term and long term disability coverage for the City Clerk. C.The City shall pay the amount of premium for term life insurance coverage in the amount of $50,000 and supplementalterm life insurance coverage in the amount of $70,000.The City Clerk shall name the bene?ciary of the life insurance policy. A.In lieu of continuing the +15 year accrual rate of 10.04 hours per pay period,theCityClerkshallbeginaccruingpersonalleaveatareducedrateof6hoursperpayperiodandtheremaining4.04 hours be converted into pay by providing a 5%pay increase,which is re?ected inSection3,Compensation.B.The City Clerk shall keep the balance of her accrued ?ex time and continue toaccrueandparticipateinthe?ex time program for exempt employees,submitting her ?ex timeslipsdirectlytoHumanResources.Flex time may be earned by the City Clerk for meetingsPage3of11 Agenda Item #10.B.25 Oct 2021Page 45 of 77 attended after hours.The City Clerk understands that it may not be possible to complete her duties and responsibilitieswithin a 40 hour work week,but should strive to work within the normal 8-5 work day.’ C.The City Clerk is entitled to accrue all unused leave;however,personal leave accrual cannot exceed 680 hours at the end of each ?scal year.The City Clerk shall submit her Leave Request Forms directly to Human Resources.In the event her employment is terminated, either voluntarily or involuntarily,the City Clerk shall be compensated for all accrued personal leave.The City Clerk may request the Commission to consider allowing her to “cash in”an additional amount of accrued leave. Section 6.Cell Phone Allowance The City shall provide the City Clerk a city—issuedphone and pay the monthly service charges or provide the City Clerk with a cell phone allowance of $50 per month to compensate her for the business use of her personal cell phone. Section 7.Retirement The City agrees to continue the City Clerk’s participation in the City’s defined contribution pension plan under the same terms and conditions. Section 8.Professional Development A.The City agrees to~pay the City Clerk’s professional dues for membership in the Florida Association of City Clerks,International Institute of Municipal Clerks,and Florida RecordsManagement Association,as well as the costs and fees associated with her Notary Public Commission.The City may pay other professional dues and subscriptions on behalf of the City Clerk,as are approved in the City’s aimual budget (on a line item basis)or as authorized separately by the City Commission. B.The City agrees to pay registration fees,and reasonable and customary travel and subsistence expenses for the City Clerk’s travel to and attendance at professional and official travel,meetings and occasions to adequately continue the professional development of the City Clerk,including but not limited to FACC Summer Conference and Academy,FACC Fall Academy,IIMC Region III Conference,FRMA Conference,or other similar professional the associated expenses do not exceed the allocated Section 9.Holidays and Other Standard Bene?ts.The City Clerk is entitled to the same paid holidays and any other standard bene?tsavailabletothegeneralCityemployeesasmaynowexistorbemadeavailableduringthetermofthiscontract.Page 4 ofll Agenda Item #10.B.25 Oct 2021Page 46 of 77 Section 10.Termination by the City and Severance Pay A.The City Clerk shall serve at the pleasure of the City Commission,and the City Commission may terminate this Agreement and the City Clerk’s employment with the City at any time,for any reason or for no reason. B.Should a majority of the entire Commission (three members)vote to terminate the services of the City Clerk “without cause”,then within ten (10)business days following such vote, the Commission shall cause the City Clerk to be paid any accrued and unpaid salary and bene?ts earned as of the date of the vote to terminate (including personal leave but excluding such items and allowances as are used in conducting City business such as,but not limited to,cell phone allowance.).Within forty-?ve (45)calendar days following the vote to terminate the City Clerk’s employment “without cause”,the Commission shall cause the City Clerk to be paid a lump sum severance pay equal to 20 weeks of her salary as full and complete payment and satisfaction of any claims of the City Clerk of whatsoever nature arising out of this Agreement or otherwise.As consideration for such payment,the City Clerk shall,prior to receipt thereof,execute and deliver to the City a general release of the City and its Commission members and its officers,agents,and employees for all acts and actions from the beginning of time until the date of release,in substantially the foim which is attached hereto and made a part hereof as Appendix 1.Any severance pay paid under this Section shall be in accordance with,and subject to the limits of, Section 215 .425,Florida Statutes.If the City Clerk becomes pennanently disabled or is otherwise unable to perform her duties because of sickness,accident,injury,mental incapacity or health,for a period of 12 consecutive weeks or her accrued leave,whichever is longer,the City shall terminate this agreement,subject to the severance pay provision containedin this subsection. C.In the event the City Clerk is terminated “for cause,”the City shall have no obligation to pay the amounts outlined in Section 10,paragraph B of this Agreement.For purposes of this Agreement,“for cause”is de?ned and limited for purposes of this Agreement to any of the following: 1.Conviction or a plea of guilty or no contest to a felony crime,or a misdemeanor crime involving a breach of public trust,whether or not adjudication is withheld; 2.Violation of any substantive City policy,rule,or regulation,which would subject any other City employee to termination; 3.Any intentional act involving moral turpitude causing substantial disrepute to the City;or 4.“Misconduct,”as de?ned in Section 443.03 6(30),Florida Statutes. Section 11.Termination by the City ClerkA.The City Clerk may terminate this Agreement or voluntarily resign at any time bydeliveringtotheCityCommissionawrittennoticeofterminationorvoluntaryresignationaminimumofforty—?ve(45)days prior to the effective date of the termination or resignation.In itssolediscretion,the City may waive,or shorten,the forty—?ve(45)day notice period by a majorityvoteoftheentireCommission(three members).Page 5 of11 Agenda Item #10.B.25 Oct 2021Page 47 of 77 B.If the City Clerk terminates this Agreement or voluntarily resigns after providing the written notice required in Section ll(A),then the provisions of Section l0(B)above,shall not apply.If the City Clerk terminates this Agreement or voluntarily resigns after providing the written notice required in Section ll(A),the City shall pay to the City Clerk any accrued personal leave. Other than paying the City Clerk any accrued compensation that she has earned as of the date of her termination,the City shall have no further ?nancial obligation to City Clerk pursuant to this Agreement,unless the City Commission by a majority vote of the entire Commission (three members)agrees to provide any other consideration.In such event,and as consideration of said approval,the City Clerk shall execute and deliver to the City the general release as referenced in Section 10B hereof. C.If the City Clerk terminates this Agreement or voluntarily resigns without providing the notice required in Section ll(A)herein,the City shall not pay to the City Clerk any accrued personal leave.Other than paying the City Clerk any accrued compensation that she has earned as of the date of his termination,the City shall have no further ?nancial obligation to City Clerk pursuant to this Agreement. Section 12.Performance Evaluation The City Commission shall perform an annual performance review of the City Clerk. Section 13.Indemni?cation. A.Subject to the limitations set forth in Section 768.28,Florida Statutes,and without waiving the sovereign immunity of the City,the City shall defend,hold harmless,and indemnify the City Clerk against any action for any injury or damage suffered as a result of any act,event,or omission of action committed by the City Clerk within the scopeof her employment hereunder, provided that the City Clerk timely reports the same to the City Commission and cooperates frilly and honestly in the City’s defense thereof.The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon.The provisions of this Section shall not apply to any claim,demand,suit or cause brought or asserted against the City Clerk for her acts or omissions committed while acting outside the course and scope of her employment under this Agreement,committed in bad faith or with malicious purpose or in a manner exhibiting wanton and willful disregard of human rights,safety,property or civil rights. In such instance,the City shall be under no af?rmative obligation to indemnify or defend the City Clerk and the City Clerk shall be solely responsible for all costs associated with her legal defense and any settlement(s)or judgment(s)rendered in connection with the charged conduct. expiration of this Agreement to provide protection for any such acts orhercapacitywiththeCityasCityClerk,regardless of whether the notice of claim or ?ling of alawsuitoccursduringorfollowingemploymentwiththeCity.Section 14.BondingTheCityagrees to bear the full cost of any ?delity or other bonds required of the City Clerkunderanypolicy,regulation,ordinance or law.Page 6 ofll Agenda Item #10.B.25 Oct 2021Page 48 of 77 Section 15.Code of Ethics The Code of Ethics promulgated by the Florida Association of City Clerks (FACC),as may from time to time be amended,is incorporated herein,and by this reference made a part hereof. Said Code of Ethics shall furnish principles to govern the City Clerk’s conduct and actions as City Clerk of the City. Section 16.General Terms and Conditions A.This Agreement sets forth and establishes the entire understanding between the City and the City Clerk relating to the employment of the City Clerk by the City.Any prior discussions or‘representationsby or between the City and the City Clerk are merged into and rendered null and void by this Agreement.The City and the City Clerk by mutual Written agreement may amend any provision of this agreement during the life of the agreement.Such amendmentsshall be incorporated and made a part of this Agreement. B.This Agreement shall be binding on the City and the City Clerk as Well as their heirs,assigns,executors,personal representatives and successors in interest. C.This Agreement shall become effective on October 1,2021. D.The invalidityor partial invalidity of any portion of this Agreement will not affect the validity of any otherprovision.In the event that any provision of this Agreement is held to be invalid,the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both the City and City Clerk subsequent to the expungement or judicial modi?cation of the invalid provision. E.The parties acknowledge that each has shared equally in the drafting and preparation of this Agreement and,accordingly,no court construing this Agreement shall construe it more strictly against one party than the other and every covenant,term and provision of this Agreement shall be construed simply according to its fair meaning. F.A default shall consist of the breach or anticipatory breach of any covenant, agreement,representation,provision or warranty contained within this Agreement.If a default, breach or anticipatory breach occurs,the party not in default may,at any time or from time to time, pursue to enforce its remedies under this Agreement by suit in equity,action at law or by any other appropriate proceeding,for damages or other relief,or proceed to take any action authorized or permitted under applicable laws or regulations;provided,however,the parties shall,prior to initiating any court proceedings,initiate and complete mediation with a Florida Supreme Court with costs to be equally shared.G.This Agreement and the rights,obligations and remedies hereunder shall beinterpretedandgovernedinallrespectsbythelawsoftheStateofFlorida.Any suit,action orotherlegalproceedingarisingoutoforrelatingtothisAgreementshallbebroughtincourtsofcompetentjurisdictioninandforDuvalCounty,Florida.Page 7 ofll Agenda Item #10.B.25 Oct 2021Page 49 of 77 Executed by the City of Atlantic Beach,Florida this _ day of ,2021. CITY OF ATLANTIC BEACH,FLORIDA By: Ellen Glasser,Mayor ATTEST: City Clerk Executedby the CITY CLERK this day of ,2021 Donna L.Bartle Page 8 of 11 Agenda Item #10.B.25 Oct 2021Page 50 of 77 APPENDIX 1 SEPARATION OF EMPLOYMENT AND GENERAL RELEASE AND WAIVER This Separation of Employment and General Release and Waiver Agreement (Agreement)is made by and between the City of Atlantic Beach (City)and Donna Bartle (City Clerk). WHEREAS,City has employed City Clerk;however the parties wish to enter into a voluntary agreement to terminate their employment relationship and to resolve any actual or potential claims that either party may have against the other by reason of City Clerk’s employment or termination thereof. WHEREAS,the parties desire to set foith the terms and conditions governing City Clerk’s separation of employment and to provide for the settlement and release of any and all disputes or controversies that have arisen,or which may hereafter arise,between City and City Clerk, including without limitation,any and all claims arising out of or in any way related to City Clerk’s employment with or separation from the City. NOW THEREFORE,in consideration of the mutual covenants herein contained and the mutual bene?ts to be derived therefrom,the suf?ciency of which consideration is hereby acknowledged by the undersigned,City and City Clerk agree and state: 1.TERMINATION OF EMPLOYMENT Upon their mutual agreement,City Clerk’s employment with City shall terminate on ,20_,which shall be (was)City Clerk’s ?nal date of employment. 2.NO ADMISSION OF LIABILITY This Agreement is not an admission by City Clerk or City of any wrongful conduct whatsoever. Both parties deny and disclaim any liability to or wrongful conduct against the other or any third party. 3.PAYMENT AND BENEFITS City Clerk shall receive his/her last regular paycheck at the regular scheduled payroll date. Within ten days of this Agreement,City Clerk shall receive an additional payment to compensate for accumulated personal leave,subject to customary payroll deductions. As consideration for this Agreement and the release contained within,and in full and complete satisfaction of all obligations due and owing City Clerk,City shall:Pay City Clerk an amount equal to twenty (20)weeks of her current salary,subject to customary payroll deductions. 4.SURRENDER AND VACATION OF EMPLOYER’S PROPERTYUponexecutionofthisAgreement,City Clerk shall deliver all of City’s property in his/herpossessionandfurther,shall vacate City’s property.5.RELEASE AND WAIVER OF CLAIMSInconsiderationofthebene?ts to be provided to City Clerk pursuant to this Agreement,CityClerkherebyirrevocablyandunconditionallyreleases,waives,acquits and discharges the Cityandeachofitspast,present and future elected of?cials,department heads,of?cers,employees,agents,representativesand attorneys from any and all charges,complaints,claims,liabilities,Page 9 of11 Agenda Item #10.B.25 Oct 2021Page 51 of 77 obligations,promises,agreements,controversies,damages,actions,causes of action,suits, rights,demands,costs,losses,debts and expenses (including attorneys’fees and costs actually incurred),of any nature whatsoever,whether known or unknown,arising out of any act, omission,or event from the beginning of time up to the execution of this agreement. City hereby irrevocably and unconditionally releases,acquits and discharges City Clerk from any and all charges,complaints,claims,liabilities,obligations,promises,agreements,controversies, damages,actions,causes of action,suits,rights,demands,costs,losses,debts and expenses (including attorneys’fees and costs actually incurred),of any nature whatsoever,whether known or unknown,arising out of any act,omission,or event from the beginning of time up to the execution of this Agreement. 6.REFERENCES AND NON—DISPARAGEMENT If it is necessary for City to provide a reference to a prospective employer,City Clerk agrees that he will direct the prospective employer to contact the Director of Human Resources at the City of Atlantic Beach.Additionally,City Clerk and the electedofficials agree that they shall not disparage or make untrue statements about each other;provided that this Section shall not apply to comments made to any other governmental entity or as required by law. 7.REPRESENTATIONS AND WARRANTIES The undersigned parties hereby represent and warrant the following to the other: a.City Clerk represents and warrants that:he/she is legally and mentally competent to sign this Agreement;he/she is the sole owner of any claims against the City;he/she has the requisite capacity and authority to make this Agreement,and no portion of any existing or potential claims has been sold,assigned or pledged to any third party;and he/she presently possesses the exclusive right to receive all of the consideration paid in exchange for this Agreement. b.City Clerk represents and warrants that he/she has not and will not file any complaints, charges or lawsuits against City or any of its past,present and future elected officials, department heads,officers,employees,agents,representatives or attorneys with any governmental agency or any court,including without limitation,any claim or matter of any nature whatsoever related to or arising out of her employment with or separation of his/her employment,except City Clerk expressly reserves the right to file a claim for unemployment benefits.City Clerk further agrees to indemnify and hold City harmless from any and all loss,costs,damages or expenses,including reasonable attorney fees incurred by City,arising out of any claim that may hereafter be made by City Clerk or any other party. lawsuits against City Clerk with any governmental agency or any couit,includingwithoutlimitation,any claim or matter of any nature whatsoever related to or arising outofCityClerk’s employment with or separation of his/her employment with City.(1.Each party is fully aware of the contents of this Agreement and of its legal effect andunderstandsthatitshouldobtainlegaladviceregardingthisAgreementastheydeemappropriate.The parties hereto and each of them,have carefully read this Agreement andknowthecontentsthereof,and they signed the same freely and voluntarily.Page 10 ofll Agenda Item #10.B.25 Oct 2021Page 52 of 77 c.This Agreement sets forth the entire agreement between the parties and supersedesany and all prior agreements or understandings between the parties pertaining to the subject matter herein.No waiver of a breach of any provision of this Agreement shall be construed to be a waiver of any breach of any other provision of this Agreement or of any succeeding breach of the same provision.No delay in acting with regard to any breach of any provision of this Agreement shall be construed to be a waiver of such breach.If any provision in this Agreement is found to be unenforceable,all other provisions will remain fully enforceable. f.No promise or inducement has been made or offered,except as herein expressly set forth, and this Agreement is executed without reliance upon any statement or representation by any of the released parties or their representatives. g.The language of all parts of this Agreement shall,in all cases,be construed as a whole, according to its fair meaning,and not strictly for or against either party. h.This Agreement and any amendments hereto may be executed in multiple counterparts by the parties,or copied.Each counterpart or copy shall be deemed an original,but all counterparts together shall constitute one and the same instrument. 8.JURISDICTION This Agreement shall be governed by the laws of the State of Florida,and venue shall be in Duval County,Florida. 9.BINDING EFFECT This Agreement shall be binding upon and shall accrue to the bene?t of the parties hereto,their respective heirs,personal representatives,successors in interest and assigns. IN WITNESS WHEREOF,the paities have executed this Agreement as of the respective dates set forth below and each hereby acknowledges receipt of an executed copy of this Agreement. On behalf of the City of Atlantic Beach,Florida: Mayor Date City ClerkDonnaL.Bartle DatePage11ofll Agenda Item #10.B.25 Oct 2021Page 53 of 77 RESOLUTION NO.04-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE OF COMPENSATION,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Article IV,Sec 28 of the Charter of the City of Atlantic Beach requires the City Commissionto appoint a City Clerk,and WHEREAS,Donna L.Bussey,hereinafter referred to as Employee,has been selected by the City Commission,hereinafter referred to as Employer,to serve as the City Clerk,and WHEREAS,the City Commission desires to establish the duties,compensation,and bene?ts,of the City Clerk. ' »NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1:Duties The City Clerk shall perform the functions and duties speci?ed in Article IV of the City Charter and such other legally permissible and proper duties and functions as the City Commission shall from time to time assign. Section 2:Term It is the intent of the City Commission,as the governing body of Atlantic Beach,to appoint the City Clerk for an inde?nite term and in ?irtherance thereof,Employee is hereby appointed as City Clerk of Atlantic Beach effective October 11,2004,and continuing for an inde?nite term thereafter;provided,however,that the inde?nite term shall be for a term of one (1)year which shall be automatically renewed from year to year thereafter upon the anniversary date of such appointment unless either party shall,prior to such anniversary date or at anytime,terminate or cancel this agreement as hereinafter provided. Nothing in this agreement shall prevent,limit or otherwise interfere with the right of the City Commissionto terminate the services of Employee at any time,subject only to the provisions set forth in Section 8 of this agreement. Nothing in this agreement shall prevent,limit or otherwiseinterfere with the right ofthe set Section 3:Hours of WorkItisrecognizedthatEmployeemustdevoteagreatdealoftime outside the normal of?ce hourstobusinessoftheEmployer,and to that end,Employee will be allowed to take compensatorytimeoffassheshalldeemappropriateduringsaidnormalof?ce hours provided that such doesnotresultinanadverseeffectontheoperationsoftheCity.Agenda Item #10.B.25 Oct 2021Page 54 of 77 Section 6:Reduction of Bene?ts Employer shall not at any time reduce the salary,compensation,or other ?nancial bene?ts of Employee,except to the degree of such a reduction across—the—boaIdfor all City employees. Section 7:Suspension Employer may suspend the Employee with full pay and bene?ts at any time during the term of their employment;but,only if the majority of the City Commission agrees. Section 8:Termination and/orCancellation Either party shall have the right to terminate or cancel this agreement and the employment contemplated hereby without cause at any time.If the Agreement shall be canceled or terminated by Employer,such cancellation shall be effective immediately upon the delivery by Employer of its notice of desire to terminate or cancel to employee.Employee shall likewise have the right to cancel or terminate this agreement without cause by the delivery of a notice of cancellation to the Employer,at least thirty (30)days prior to the effective date of such ‘ cancellation or termination unless such written notice shall be waived by the Employer.In the event of the termination or cancellation of employment by the Employer and during such time that Employee is willing and able to perform duties under this agreement,then in that event, Employer agrees to continue to pay salary and bene?ts for at least one hundred eight (180) consecutive days from any preliminary written notice of termination.Employee shall also be compensated for all earned personal leave,holidays and other accrued bene?ts to date.In the event Employee is terminated because of conviction by a competent tribunal of any illegal act constituting a misdemeanor involving a breach of public trust or a felony then,in that event, Employer shall have no obligation to pay the aggregate severance sum designated above. In the event Employer,at any time during the term of this agreement,reduces the salary orother ?nancial bene?ts of Employee in a greater percentage than an applicable across—the-board reduction for all employees of the City,or in the event Employer refuses,following written notice,to comply with any other provision bene?ting Employee,or the Employee resigns following a suggestion,whether formal or informal,by the City Cornmissionthat she resign, then,in that event,Employee may,at her option,be deemed to be "terminated"at the date of such reduction or such refusal to comply within the meaning and context of the herein severance pay provision. The City may terminate the employment of the City Clerk hereunder without cause provided that any termination or removal of the City Clerk shall be in accordance with the provision of the City Charter.In such event,the City Clerk shall continue to be paid her salary and bene?ts for at least one hundred eight (180)consecutive days from any preliminary written notice of termination without cause. Section 9:DisabilityIfEmployeeispermanentlydisabledorisotherwiseunable to perform her duties because ofsickness,accident,injury,mentalincapacity or health for a period of four successive weeksbeyondanyaccruedleave,Employer shall have the option to terminate employment of theEmployee,subject to the severance pay requirements of Section 8 and the Family Medical LeaveAct. ‘Agenda Item #10.B.25 Oct 2021Page 55 of 77 RESOLUTION NO:08-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, TO AMEND PREVIOUSLY APPROVED RESOLUTION NO.04-12 APPOINTING DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE OF COMPENSATION,AND PROVIDING AN EFFECTIVE DATE WHEREAS,Article IV,Section 28 of the Charter the City of Atlantic Beach requiresthe City Commissionto appointa City Clerk,and WHEREAS,the City Commission has previously appointedDonna Bussey (Baitle)as the City Clerk and set her compensationand bene?ts in ResolutionNo.04-12,and WHEREAS,the City Commission desires to amend that previous resolution to provide health insurance to the employee’s dependents and pay the insurance premiums thereon. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.Bgne?tsz That “Section 5 bene?ts”of Resolution04-12 be amended to add a new subparagraph (a)as follows;“Health Insurance.Employer agrees to provide hospitalization,surgical and comprehensive medical insurance for Employee and her dependentsand to pay the premiums thereon for health insurance policy which is provided all other employees of Employer.” SECTION 2.Effective Date: This Resolution shall be effective upon its ?nal passage and adoption. PASSED AND ADOPTED by the City Commission,this H‘day of November 2008. .JENSEN,ESQUIREmayA : ‘.Mma/‘\[5d/>356»DONNA L.BARTLE,CMCCityClerk Agenda Item #10.B.25 Oct 2021Page 56 of 77 City of Atlantic Beach Job Description Lcompleted by HR) Job Title:City Clerk New:Recl:El Reports to (Title):City Commission Job Code:32700 Department/Division:City Commission Grade:N/A Appointed Position FLSA:Exempt GENERAL SUMMARY: Performs complex skilled clerical,professional and intermediate administrative work as City Clerk;does related work as required.Work is performed under the general supervision of the City Commission and City Manager. Establishes and implement goals,objectives,and priorities for the City Clerks Office;performs other complex administrative and clerical work of a diverse nature that may require in—depth knowledge of the organization, programs,policies and procedures of the assigned area and a general knowledge of other City programs.Work involves decision—making ability,tact,composure,flexibility,communication skills,and management and supervisory ability. Supervises two administrative employees. DUTIES AND RESPONSIBILITIES: -Serves as Clerk to City Commission; -Prepares and maintains official City records and files; -Maintains and updates the City Code; o Conducts municipal elections; -Oversees preparation of an agenda with supporting documents for meetings of the City Commission -Attends all regular and special meetings of City Commission,takes notes and records official actions; -Prepares detailed minutes of meetings; -Disseminates information as necessary about activities,findings,or decisions of the City Commission; -Oversees preparation of an agenda with supporting documents for meetings of the Code Enforcement Board; -Prepares detailed minutes of Code Enforcement Board meetings and follows up as necessary with correspondence and findings of fact; o Attests official contracts and documents; -Prepares certifications and extracts from minutes; -Prepares legal advertising and official notification of City Commission meetings/public hearings; -Prepares and updates ordinances and resolutions; o Oversees records management,retention and destruction in accordance with state regulations; o Oversees document imaging program and maintains records index system; -Participates in and supervises the issuance of occupational licenses and lien certificates; o Coordinates voter registration activities with county election officials; -Performs clerical and office duties;operates standard office equipment including personal computer; o Handles all types of inquiries,questions,and requests for public records from other agencies and the general -Composes and types correspondence,reports,schedules,manuals,booklets,requisitions,and related paperwork;types information or enters dataintocomputer;-Performs research;retrieves records and data for reports;assists in the preparation and maintenance ofrecords;c Prepares City Tideviews newsletter;-Performs related duties as assigned.O:\JOB DESCRIPTIONS-CURREN'I\Ciiy Clerk.doc Agenda Item #10.B.25 Oct 2021Page 57 of 77 City of Atlantic Beach Job Description Education and Experience: -Baccalaureate in Business Administration or a related field acceptable to the City Commission; -Two years of experience in public administration satisfactory to the City Commission; -In lieu of the required baccalaureate degree,the City Commission may,in its discretion,accept four additional years of acceptable experience in public administration or a related field of public or private service. Licenses and/or Certificates: None required. Knowledge,Skills,and Abilities: Thorough knowledge of the functions and organization of the City government;thorough knowledge of the rules of order related to public hearings;thorough knowledge of the City's Charter and City Code;general knowledge of voter registration laws and procedures;thorough knowledge of elections processes,procedures,laws,rules and regulations;thorough knowledge of standard office management practices,procedures,filing systems, equipment,and office assistance techniques.Knowledge of business English,spelling,grammar,composition,- and arithmetic.Skill in the use of a personal computer.Ability to research and prepare correspondence including letters,memorandums,reports,and resolutions. Ability to maintain confidential information and materials.Ability to operate various office equipment such as typewriter,PC,copier,etc.Ability to take and transcribe dictation using recording and transcribing equipment. Ability to work independently,with little or no supervision,and under pressure with short deadlines.Ability to supervise a clerical staff.Ability to deal tactfully and courteously with other agencies,the public,and employees. Ability to handle all types of inquiries,questions,and complaints from other agencies and the general pubic to include such from hostile and/or irate individuals.Ability to follow~up as necessary. WORKING CONDITIONS: The physical conditions that apply to the Worker in this job are described as follows: X None:The worker is not substantially exposed to adverse environment conditions:job likely consists of typical office work or administrative work. The worker is subject to inside environmentalconditions:protection from weather conditions but not necessarily from temperamental changes (i.e.warehouses,covered loading docks,garages, etc). The worker is subject to outside environmental conditions:no effective protection from the weather. The worker is subject to extreme cold:temperatures below 32 degrees for periods of more than one hour. The worker is subject to extreme heat:temperatures above 100 degrees for periods of more than one hour. The worker is subject to noise:there is sufficient noise to cause the workers to shout in order to be The worker is subject to vibration:exposure to oscillating movements of thebody.The worker is subject to hazards:includes a variety of physical conditions,such as proximity tomovingmechanicalparts,electrical current,working on scaffolding and high places or exposure tochemicals.The worker is subject to atmospheric conditions:one or more of the following conditions thataffecttherespiratorysystemortheskin:fumes,odors,dust,mists,gases or poor ventilation.The worker is subject to oils:there is air and/or skin exposure to oils and other cutting fluids.The worker is required to wear a respirator.O:\JOBDESCRIPTIONS-CURRENT\City Clerk.doc Agenda Item #10.B.25 Oct 2021Page 58 of 77 City of Atlantic Beach Job escription PHYSICAL ACTIVIITES: Essential physical activities: Climbing _ Balancing Stooping Kneeling Crouching Crawling X Reaching X Standing X Walking Pushing Pulling Lifting X Fingering Grasping Feeling X Talking X Hearing X Driving X Repetitive Motion Other (list): MATERIALS AND EQUIPMENT: Machines,tools,equipment,electronic devices,software,etc.used by position: Camera/photographic equipment Cleaning supplies Commercial vehicle X Data processing equipment Handcart Hand tools X Headset X Office equipment (desk,chair,phone,etc.) X Office machines (copier,facsimile,calculator,cash register,etc.) X Office supplies (pens,stapiers,pencils,etc.) Packaging materials (boxes,shrink wrap,etc.) X PC equipment (monitor,keyboard,printer,etc.) X PC software Public safety equipment (firearms,radar,radio,mobile video systems,etc.) Other (list):Dictaphone,scanner DISCLAIMER:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job. For Office Use Only Initial Date:July 2004 Revision Date:n/a Previous Revision Date:n/a Previous Title:n/a O:\JOBDESCRIPTIONS-CURREN'l\City Clerkdoc Agenda Item #10.B.25 Oct 2021Page 59 of 77 Page 60 of 77 CITY OF ATLANTIC BEACH CITY COlVIl\/IISSION l\/IEETING STAFF REPORT AGENDA ITEIVI:Deputy City Clerk Appointment SUBNIITTED BY:Donna L.Battle DATE:October 12,2021 l\/IEETING DATE:October 25,2021 BACKGROUND:Section 1 1 of the City Charter provides for tl1e appointrnent deputycity clerk to be hired as approved by the City Commission and who shall be compensated atarateset by the City Commission. The Deputy City Clerk position became vacant on July 5,2021.In our effort to thevacancy. we utilized the City’s norrnal hiring process and offered the position to 1\/laria I\/ Ionina V\/ard.1\/Is. Wa1'd has accepted the offer which is now needing City Commission approval. RECOIVIIVIENDATION:Approve the hiring of l\/[aria l\/Ionina Ward as the Dep uty CityClerk for the City ofAtla|1tic Beach,in accordance with the terrns and conditions outlined intheattached personnel action forrn. BUDGET:Funds are included in the current budget. ATTACI-IIVIENTS:AB City Charter See.I 1 Deputy City Clerk Job Description City’s Pay Scale Vacancy Announcement —21 >59 Employment Application —IVI.VVard Personnel Action Forrn V :REVIEWED BY CITY NIANAGER:'.A I Agenda Item #10.C.25 Oct 2021Page 61 of 77 AB City Charter Sec.11 Sec.11.—Appointment of deputy city manager or deputy city clerk. The city manager and city clerk may request,if they deem it necessary,a deputy city manager and deputy city clerk,respectively,to be hired as approved by the city commission and who shall be compensated at a rate set by the city commission.Agenda Item #10.C.25 Oct 2021Page 62 of 77 City of Atlantic Beach Job Description (Completed by HR) Job Title:Deputy City Clerk Classcode:T1o39 Reports to (Title):City Clerk Grade;23. Department/Division:City Clerk FLSA:Non-Exempt EEOCSlobCode;0102 GENERAL SUMMARY: Performs a variety of highly responsible,confidential,skilled,professional and complex administrative and executive support-related tasks in relieving the City Clerk of administrative detail while using independent judgement.Assists with all aspects of the department's operations.Acts as City Clerk in the absence of the City Clerk.Supervises and trains the Records Clerk.Requires regular over—time.Required to attend and perform clerk duties for numerous meetings including,but not limited to evening and occasional Saturday meetings.Prepares and distributes meeting agendas.Must be able to deal tactfully and courteously with a variety of professionals and elected officials at various levels of authority and influence,board members,government agencies,the public,and other employees.Ability to summarize Commission meetings,while still including pertinent details is imperative.Tasks require in-depth knowledge of the organization,programs,policies and procedures of the assigned area and a general knowledge of other levels of government (county,state,national).Requires advanced skills including attention to detail,excellent English/grammar and sound judgment.Provides principal administrative support under the supervision of the City Clerk and must have the ability to work independently with little or no supervision.Must have excellent customer service skills,typing,and computer skills.Work is reviewed through evaluation of work performed,results achieved,counseling,and frequent discussions. DUTIES AND RESPONSIBILITIES: -Prepare,compose,type,distribute,and file letters,forms,reports,contracts,bids,requisitions, purchase orders,resolutions,ordinances,general correspondence,and other documents related to department operations;proofread typed copy to ensure accuracy and neatness. -Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls, and special called meetings of the City Commission as required;prepare meeting agendas,set up room;compose and type minutes of meetings. -Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up room;compose and type minutes of meetings. -Serve as back-up to the secretary to the Code Enforcement Special Magistrate,prepare agendas, notify violators to appear before the board,subpoena witnesses,compose and type minutes of board meetings,proofing and processing findings of fact,type correspondence,file liens in Duval County Public Records when necessary,and maintain files on all Code Enforcement Special Magistrate cases. -Maintain a record of all liens owing to the City;research property;prepare,type,and file lien letters. o Acts as City Clerk in the absence of the City Clerk.o Assist the City Clerk with maintaining and updating the City Code.o Update the city's website with City Commission and Board/Committee minutes,calendar items,agendas and supporting documents,forms,and department pages as needed.-Answer telephone,screen calls,route calls to appropriate destination,and record messages whenappropriate;provide general and specific information in response to inquiries and requests;assist CityClerkwithtelephonemessagesandotherrelatedadministrativefunctionsasrequired;welcome andassistallpersonswhocomeintotheoffice.-Read incoming mail and independently locate files or other material needed by supervisor;scan anddistributemailasnecessary;process outgoing mail.o Assists in records management functions;1O:\JOB DESCRIPTlONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.C.25 Oct 2021Page 63 of 77 City of Atlantic Beach Job Description -Type or transcribe contracts,proposals,policies and procedures,statements,agreements,minutes, memoranda,reports,and other material generally of technical/specialized subject matter. -Maintain appointment calendar and schedule appointments and staff meetings as instructed;advise supervisor of important meetings. -Assists with development of the department's annual budget. o Oversee purchasing and work orders;initiate purchase of supplies and materials for the department and maintain accurate inventory of materials;input purchase requisitions,track blanket purchase orders,and receive purchase orders and invoices. May schedule use of the Commission Chamber and other meeting rooms when necessary. Supervises the Records Clerk. Organize and implement department activities/events as required. Arrange required registrations,travel arrangements and reservations for meetings and conferences for Commission and department staff. 0 Perform various administrative support for special projects such as researching information and coordinating tasks to ensure deadlines are met. -Attend professional associate,regular department,and special committee,advisory board,and other meetings as required. -Conduct research as necessary;collect and organize data from various sources and prepare routine and periodic reports;may tabulate and verify totals;complete and process applications or forms. o May count,log,and deposit receipts. o Assist personnel with operating office equipment such as personal computers,printers,copying machines,etc. o Train management and staff on using the agenda management software,iCompass,and records request management software,JustFOIA. -Maintains the application/appointment process for City committees and boards;maintains database of committee/board members;assists,coordinates,and tracks committee/board member and liaison training;prepares various types of letters to applicants/candidates and members; o Assist City Clerk with coordinating municipal elections and accepting candidate paperwork and reports; o Prepares and transmits legal notices/advertisements to the local newspaper and verifies that each has been printed correctly and published on the proper dates. -Notarize city—re|ated forms as needed. o Operate computer,photocopier,facsimile machine,scanners,audio recorders and players,video equipment,sound system,and other office equipment. -Set up rooms for meetings. o May assist with board member reception and other City events,as needed. -Perform all other related duties as required. Education and Experience: High School Diploma or equivalent and at least five (5)years of secretarial and general administrative experience,preferably in municipal government;or an equivalent combination of education,training and experience. hire.Other:If possesses or obtains a Certified Municipal Clerk (CMC)designation,the employee will receive5%additional pay biweekly.Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%.Valid Florida Driver's License with satisfactory motor driving record.Knowledge,Skills,and Abilities:Knowledge of office terminology,procedures,and equipment.Knowledge of Microsoft Office SuiteincludingWord,Excel,PowerPoint,Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.2O:\.IOB DESCRIPTIONS -CURRENT\Depuiy City Clcrk.d0cx Agenda Item #10.C.25 Oct 2021Page 64 of 77 City of Atlantic Beach Job Description Knowledge of computer programs including AS400,Laserfiche,Civic Plus,iCompass,and JustFOIA. Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services, programs,operating rules,regulations,and procedures.Knowledge of budgetary and accounting practices and procedures to include skill in monitoring expenditures.Knowledge of operations, functions,and scope of authority of City operations as related to handling and disposing of complaints and requests for information and records. Skill in maintaining complex clerical records and in preparing reports from such sources.Skill in operating office equipment.Skill in preparing and typing correspondence and performing office management tasks independently.Skill in planning,organizing,and directing the work of others. Ability to maintain confidential information and materials.Ability to take and transcribe dictation using recording and transcribing equipment.Ability to write by hand,typewriter,and computer.Ability to prepare reports,business correspondence,and office procedures using various software programs. Ability to deal tactfully and courteously with a variety of professionals and elected officials at various levels of authority and influence,board members,government agencies,the public,and other employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and interpret technical procedures and government regulations including but not limited to the City's Charter and Code of Ordinances,Florida Statutes,Sunshine Laws,and Robert's Rules of Order.Ability to walk and climb steps and stepladder.Ability to handle complaints,requests for information,and delegated administrative details.Ability to lift objects weighing no more than 40 lbs. Ability to learn specific computer applications used in the City Clerk's Office. Ability to work evenings and occasional Saturdays. WORKING CONDITIONS: The hysical conditions that apply to the Worker in this job are described as follows: X None:The worker is not substantially exposed to adverse environment conditions:job of typical office work or administrative work. The worker is subject to inside environmental conditions:protection from weather conditions not necessarily from temperamental changes (i.e.warehouses,covered loading docks,garages, etc). The worker is subject to outside environmental conditions:no effective protection from the weather. The worker is subject to extreme cold:temperatures below 32 degrees for periods of more than one hour. The worker is subject to extreme heat:temperatures above 100 degrees for periods of more one hour. The worker is subject to noise:there is sufficient noise to cause the workers to shout in order to heard above the surrounding noise level. The worker is subject to hazards:includes a variety of physical conditions,such as proximity tomovingmechanicalparts,electrical current,working on scaffolding and high places or exposure tochemicals.The worker is subject to atmospheric conditions:one or more of the following conditions thataffecttherespiratorysystemortheskin:fumes,odors,dust,mists,gases or poor ventilation.The worker is subject to oils:there is air and/or skin exposure to oils and other cutting fluids.The worker is required to wear a respirator.PHYSICAL ACTIVITIES:O:\JOB DESCRIPTIONS -CURRENT\Deputy City Clerk.docx Agenda Item #10.C.25 Oct 2021Page 65 of 77 City of Atlantic Beach Job Description Essential physical activities: MATERIALS AND EQUIPMENT: Stooping Walking FeeHng X Climbing Balancing X Reaching Standing X X Fingering X Grasping X Repetitive Motion X Other (list):Lift‘ng objects weighing up to 40 lbs. KneeHng Pushing Talking Crouching Pulling Hea?ng Machines,tools,equipment,electronic devices,software,etc.used by position: Camera/photoqraphic equipment Cleaning supplies Commercial vehicle X Data processing equipment X Handcart Hand tools X Headset X Office equipment (desk,chair,phone,etc.) X Office machines (copier,facsimile,calculator,cash register,etc.) X Office supplies (pens,staplers,pencils,etc.) X Packaqinq materials (boxes,shrink wrap,etc.) X PC equipment (monitor,keyboard,printer,etc.) X PC software Public safety equipment (firearms,radar,radio,mobile video systems,etc.) X ipad,projector,video equipment,sound system Crawling Lifting Driving Other (list):Scanner,dictaphone,audio equipment,coffee maker,audio recorder and player, DISCLAIMER:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job. For Office Use Only Revision Date:June 2021,update responsibilities September 18,2019;Pay grade change Revision Date: Revision Date: Previous Revision Date:July 2001 Previous Title:Secretary October 2018:Pay grade change —new pay scale February 2018 —update and change title;August 29,2006 Administrative Assistant to the City Clerk Associate City Clerk O:\JOB DESCRIPTIONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.C.25 Oct 2021Page 66 of 77 CITYOF ATLANTICBEACH PAY SCALE (6/21/21) Grade Minimum Midpoint Maximum Minimum Midpoint Maximum Life Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010 School Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010 ClericalAssistant -PT 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130 Life Guard Lieutenant -PT seasonal 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130 Police Records Clerk 16 $13.12 $16.73 $20.34 $27,290 $34,796 $42,301 Animal Control Officer 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Customer Service Representative 17 $1381 $17-61 $21.41 $28,727 $36,627 $44,527 General Maintenance Worker U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Meter Reader U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Park Ranger I U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Property/Evidence Records Clerk 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Receptionist /Public Works U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Recreation Coordinator PT 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Sign /BuildingMaintenance U 17 $13.81 517.61 521.41 $28,727 $36,627 $44,527 Utility Collection/DistributionOperator Trainee U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Utilities Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 LifeGuard Captain -PT seasonal 18 $14.50 $18.49 $22.48 $30,164 $38,459 $46,754 Beach Ranger U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 BuildingMaintenance Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 BuildingPermit Tech 1 &2 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 General Maintenance Worker ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Heavy Equipment Operator U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 irrigation and Landscape Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Painter ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Park Ranger ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Administrative Asssistant-Planning (PT)20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Assistant -Police 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Assistant -Public Utilities 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Building Permit Tech 3 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Finance Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Heavy Equipment Operator I!U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Police RecordsSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Records Clerk -Clerk's Office 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Recreation Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Recreation Center Manager 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Utility BillingSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 I Utility Collection /Distribution Operator U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Wastewater/WaterOperator Trainee U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Coordinator -PublicWorks 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Code Enforcement Officer 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Executive Assistant -CM 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 I Human Resources Assistant 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 LiftStation Technician U 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Operations Supervisor -BuildingDepartment 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Utility BillingSupervisor 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Deputy City Clerk 23 $18.53 $23.62 $28.72 $38,542 $49,130 $59,738 Accountant 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 Parks and BuildingMaintenance Supervisor 24 $19.43 $24-78 $30-11 $40,422 $51,538 $62,654 Streets,Stormwater &Beaches Supervisor 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 Wastewater /Water Operator i/ii U 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 BuildingInspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Contracts,NPDES&Admin Coordinator 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Cross Connection Control/inspector Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Customer Service Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Planner 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Procurement Manager 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Public Works Inspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Support Services Manager -PD 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Utilities Collection/Distribution Supervisosr 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Utilities Maintenance Supervisor 25 $20.40 $27.04 $33.57 $42,443 $56,237 $70,031 Wastewater /Water Operator Ill/IV U 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Operator -Senior Systems Engineer 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PrincipalPlanner-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928SeniorBuildingInspector-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PlantsOperationsManager-Exempt 28 $25.46 $33.74 $42.02 $52,957 $70,179 $87,402DeputyFinanceDirector-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395Dist/CollOperations Manager -Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395ITManager-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395BuildingOfficialDirector30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946CityEngineer30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofCulturalArts&Recreation 30 $29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofHumanResources31$32-08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPlanning&Community Development 31 $32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicWorks31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicUtilities31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofFinance33$49.58 $61.74 $77,832 $103,128 $128,423DeputyCityManager$57.83 $72.01 $90,783 $120,288 $149,793 Agenda Item #10.C.25 Oct 2021Page 67 of 77 VACANCY ANNOUNCEMENT The following position is available with the City of Atlantic Beach. 21-59 POSITION:Deputy City Clerk STARTING PAY:$18.53/hr;$38,542/yr —$23.62/hr;$49,129/yr.+bene?ts/D.O.Q. DEPARTMENT:City Clerk OPENING DATE:07/16/21 CLOSING DATE:until ?lled QUALIFICATIONS: Must be a non-user of tobacco and tobacco products for at least one year immediately preceding application and abstain from the use of tobacco or tobacco products during employment with the City. Education and Experience: High School Diploma or equivalent and at least ?ve (5)years of secretarial and general administrativeexperience,preferably in municipal government;or an equivalent combination of education,training and experience. Licenses and/or Certi?cates: General:Must be a Notary Public for the State of Florida or be able to obtain within six (6)months of hire. Other:If possesses or obtains a Certi?ed Municipal Clerk (CMC)designation,the employee will receive 5%additional pay biweekly. Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%. Valid Florida Driver’s License with satisfactory motor driving record. DUTIES AND RESPONSIBILITIES: Prepare,compose,type,distribute,and ?le letters,forms,reports,contracts,bids,requisitions,purchase orders,resolutions, ordinances,general correspondence,and other documents related to department operations;proofread typed copy to ensure accuracy and neatness.Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls,and special called meetings of the City Commission as required;prepare meeting agendas,set up room;compose and type minutes of meetings. Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up room;compose and type minutes of meetings.Serve as back—upto the secretary to the Code Enforcement Special Magistrate,prepare agendas,notify violators to appear before the board,subpoena witnesses,compose and type minutes of board meetings,proo?ng and processing ?ndings of fact,type correspondence,?le liens in Duval County Public Records when necessary,and maintain ?les on all Code Enforcement Special Magistrate cases.Maintaina record of all liens owing to the City;research property;prepare,type,and ?le lien letters.Cross-train with other positions,including City Clerk,to assume responsibilityfor the operation of the department.Acts as City Clerk in the absence of the City Clerk.Assist the City Clerk with maintaining and updating the City Code.Update the city’s website with City Commissionand Board/Committeeminutes,calendar items,agendas and supporting documents,forms,and department pages as needed.Answer telephone,screen calls,route calls to appropriate destination,and record messages when appropriate;provide general and speci?c information in response to inquiries and requests;assist City Clerk with telephone messages and other related administrativefunctions as required;welcome and assist all persons who come into the of?ce.Read incoming mail and independently locate ?les or other material needed by supervisor;scan and distribute mail as necessary;process outgoing mail.Assists in records management functions;Type or transcribecontracts,proposals,policies and procedures,statements,agreements,minutes, memoranda,reports,and other material generally of technical/specializedsubject matter.Maintain appointment calendar and schedule appointments and staff meetings as instructed;advise supervisor of important meetings.Assists with development of the department’s May schedule use of the CommissionChamber and other meeting rooms when necessary.Supervisesthe Records Clerk.Organize andimplementdepartmentactivities/events as required.Arrange required registrations,travel arrangements and reservations for meetingsandconferencesforCommissionanddepartmentstaff.Perform various administrativesupport for special projects such as researchinginformationandcoordinatingtaskstoensuredeadlinesaremet.Attend professional associate,regular department,and specialcommittee,advisory board,and other meetings as required.Conduct research as necessary;collect and organize data from varioussourcesandprepareroutineandperiodicreports;may tabulate and verify totals;complete and process applications or forms.May count,log,and deposit receipts.Assist personnel with operating of?ce equipment such as personal computers,printers,copyingmachines,etc.Train management and staff on using the agenda management so?ware,iCompass,and records request managementsoftware,JustFOIA.Maintains the application/appointmentprocess for City committees and boards;maintains database ofcommittee/boardmembers;assists,coordinates,and tracks committee/board member and liaison training;prepares various types ofletterstoapplicants/candidatesand members;Assist City Clerk with coordinating municipal elections and accepting candidatepaperworkandreports;Prepares and transmits legal notices/advertisementsto the local newspaper and veri?es that each has beenprintedcorrectlyandpublishedontheproperdates.Notarize city-related forms as needed.Operate computer,photocopier,facsimile Agenda Item #10.C.25 Oct 2021Page 68 of 77 machine,scanners,audio recorders and players,video equipment,sound system,and other office equipment.Set up rooms for meetings.May assist with board member reception and other City events,as needed.Perform all other related duties as required. KNOWLEDGE,SKILLS AND ABILITIES: Knowledge ofoffice terminology,procedures,and equipment.Knowledge of Microsoft Office Suite including Word,Excel,PowerPoint, Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.Knowledge of computer programs including AS400,Laser?che,Civic Plus,iCompass,and JustFOlA.Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services, programs,operating rules,regulations,and procedures.Knowledge of budgetary and accountingpracticesand proceduresto include skill in monitoring expenditures.Knowledge of operations,functions,and scope of authorityof City operationsas related to handlingand disposing of complaints and requests for information and records.Skill in maintaining complex clerical records and in preparing reports from such sources.Skill in operating office equipment.Skill in preparing and typing correspondence and performing office management tasks independently.Skill in planning,organizing,and directing the work of others.Ability to maintain confidential information and materials. Ability to take and transcribe dictation using recording and transcribing equipment.Ability to write by hand,typewriter,and computer. Ability to prepare reports,business correspondence,and office procedures using various software programs.Ability to deal tactfully and courteously with a variety of professionals and elected of?cials at various levels of authority and in?uence,board members,government agencies,the public,and other employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and interpret technical procedures and government regulationsincluding but not limited to the City’s Charter and Code ofOrdinances,Florida Statutes, Sunshine Laws,and Robert’s Rules of Order.Ability to walk and climb steps and stepladder.Ability to handle complaints,requests for information,and delegated administrativedetails.Ability to lift objects weighing no more than 40 lbs.Ability to learn speci?c computer applications used in the City Clerk’s Office.Ability to work evenings and occasional Saturdays. Submit applicationto:City of Atlantic Beach,Human Resources 800 Seminole Road,Atlantic Beach,FL 32233 Phone (904)247-5820 /Web:http://www.coab.us No smokers/tobaccousers.Drug testing conducted. The City of Atlantic Beach is an Equal Opportunity Employer Agenda Item #10.C.25 Oct 2021Page 69 of 77 NEOGOV Insight —ApplicationDetail Page 1 of 7 ‘21-5'94b;§p’u'iy’biIyc'iéi?i<A" ”"i ’'A lcontact Information --Person ID:22937696 ;' l l 1 Name:MARIAMONINAWARD Address:13911 Devan Lee Dr N l 13911 Devan Lee Dr N E Jacksonville,Florida 32226 i l l l US Home Phone:(904)312-8175 Alternate Phone:(904)312-8175 Email:monina.ward@gmail.com Notification Email Preference: Former Last Ward Name: lPersonalInformation Yes,Florida H Class E 4 Yes Driver's License:;Can you,after employment,submit proof of 3 your legal right to work in the United States? What is your highest level of education?Bachelor's Degree lPreferences '.3 $18.00 'm o 'o :Mmlmu C mpensati n per hour; V Objective ‘I am looking for a regular fu|l—tlme job where I can fully use my assets.I am very professional and extremely dedicated to the job and the company I work for.I can work part-time as long as it does not have any conflict with the schedule of a fu|l—time job I will/may have. Coilegeluniversity ‘Ateneo de Manila University www.ateneo.edu Quezon City,International ‘[Unspecified Start]~[Unspecified End] Education 'l IDidyougraduate:Yes Major/Minor:Psychology Degree Received:Bachelor's High School *St.Scho/astica's Academy 7 www.ssam.edu.ph Marikina City,International l lWork Experience ‘ Executive Assistant/Manager ‘2/2018 —7/2021l Hermiston,Oregon 97838=Duties [Unspecified Start]—.[Unspecifled End] Did you graduate:Yes Degree Received:High School Diploma Hours worked per week:40 Monthly Salary:$5,000.00 #of Employees Supervised:2 May we contact this employer?No-Assisted with management,governance,leadership,advancement and communicationsstrategiesidentifiedbytheExecutiveDirector-Provided monthly executive level assistance in meetings of the two governing bodies of theAgency(Family Policy Council and Board of Directors)-Coordinated the Agency's document management and contract routing systems for Federal,l State and local grants,contracts,leases,MOUs and MOAs.o Organized training events for all 280 staff,PreService events,Governance meetings,Boardhttps://secure.neogov.com/employers/app_t1'acking/view_resume.cfrn‘?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.C.25 Oct 2021Page 70 of 77 NEOGOV Insight —ApplicationDetail Page 2 of 7 Retreats,Senior Leadership Retreats throughout the year 0 Communicated and handled incoming and outgoing electronic communication on behalf of the Executive Director -Priorltlzed and managed multiple projects simultaneously and followed through on issues in a timely manner ' --Ensured the execution of clear and timely communications,minutes,presentation materials including data dashboard and report creation -Ensured communications are polished and professional,providing maximum marketing and branding potential in the print,broadcast and social media domains -Created management surveys and ensured information were kept confidential,especially on those that pertains to P11 -Grants management and oversight assistance including contract compliance,tracking and communications as well as primary assistance in grant procurement ' -Collaborated with Board Members/Policy Council/advisory members,committees,Senior Leadership Team and staffon projects,cultivating funding opportunities,reaching strategic goals -Managed a staff of Administrative professionals Maureen McGrath can be contacted through maureenmcgrath100@gmaii.com or (509)366~7722 Reason for Leaving Moved back to Florida. Administrative Assistant Hours worked per week:40 I 1/2016 —1/2018 Monthly Salary:$2,880.00 Name of Supervisor:Carma Berry and Valerie Portland General Electric (Boardman Coal Plant)Robbins ~Day &Zimmerman Supervisors 73334 Tower Road May we contact this employer?Yes Boardman,Oregon 97818 (541)481—1222 Duties ~ -Clerical tasks such as filing and organizing,photocopying,faxing and scanning. -Complies and analyzes data,enters data to Maximo EAM -Accounts Payable using PeopleSoft Financlals;checks all the POs,Vouchers,Invoices and Receipts. -Edits and proofreads operational and procedural manuals for the coal plant equipments; takes the lead in making sure that all Lesson Plans (LPs),Operational Instructions (OIs), Operational testing (OTs)and Admiminstratlve Orders (A05)have been reviewed,cross- reviewed,proofread and signed prior putting them on Sharepoint and on making copies for manuals located in the facility. I am the one in charge of making sure that these Procedures go to the correct crew, supervisor or manager for review and approval.I also make sure that the approved Procedures are filed and placed in the appropriate libraries and downloaded to the proper web pages (i.e.,SharePoint and on eRecords). -Answers phone calls and checks in guests.Also that visitors who are doing the plant tour get their PPE. ,Reason for Leaving Found a better job closer to home. 9/2015 -12/2015 1 Monthly Salary:$160.00#of Employees Supervised:0ColumbiaRiverCPAServicesNameofSupervisor:Kathy Erz and Staceyi389WHermistonAvenueStanek—Owners1Hermiston,Oregon 97838 May we contact this employer?Yes(541)567-8205Duties;Answers the phones and welcomes guests.Does clerical duties such as filing,copying,encoding,preparing taxes,mailing,sorting,housekeeping,calling and following up clients.Does computerhttps://secureneogov.com/employers/app_tracking/View_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.C.25 Oct 2021Page 71 of 77 I\lEOGOVInsight—Application Detail https://secure.neogov.com/employers/app__tracking/view_resume.cfm‘?Print=Y&JobID=31 v 8/2012 -7/2014 I-Tech Personnel Services,Inc ’ ‘work (MS Office and Qulckbooks;typing speed of 45wpm)and encoding (data entry alpha ‘numeric onscreen with 99%keystroke accuracy,8356 keystrokes per hour). Reason for Leaving Found a fu|l~time job. Hours worked per week:30 Monthly Salary:$2,240.00 Name of Supervisor:Waiter Wright — Supervisor —Receiving May we contact this employer?Yes Administrative Assistant to Operations Manager Sears Holding 1 Imeson Park Bivd.,Bldg.200 Jacksonville,Florida 32218 (904)254-2014 Du?es Did Receiving and Shipping Administrative duties,Quality Control and Inventory in the Tires Distribution Center Administrative Assistant to the Operations Manager.Provided excellent knowledge on the WMS, 'MS Word,Excel and Outlook.Excellent clerical skills. Reason for Leaving Went on FMLAin 2014 and Father passed away on November of that same year.At the same ‘time,my husband found work in Hermiston,OR on November 2014. Hours worked per week:40 Monthly Salary:$1,920.00 Nameof Supervisor:Barbara Meury -Owner May we contact this employer?Yes Receptionist/Administrative Assistant/Customer Service 11/2010 —8/2012 Snemng 9550 Regency Square Blvd.#100 Jacksonville,Florida 32225 (904)724-7442 Duties Took work assignments with Kuhn Flowers,Lanahan Lumber Company and Swisher International Performed clerical tasks,filing organizing,mailing,data entry Greeted visitors,assisted clients,answered phone calls Provided solutions to problems and answers to queries;sales Excelled in the use of MS Word,Excel,PowerPoint;learned Access. Last assignment was with Sears but after a week,Sears hired me directly. Reason for Leaving This is a Staffing Agency.Was given only temporary assignments. Hours worked per week:40 Monthly Salary:$1,600.00 #of Employees Supervised:12 Name of Supervisor:Raquel Pedido - Recruitment Manager Recruiter 4/2011 —6/2012 (904)772~4141DutiesSelectedthebest and right Candidates for the jobs requested by the ClientsConductedtheinitialinterviews/phone interviewsMetwiththeClientcompaniesandcoordinatedtheir requests for manpowerConductedthefinalstepsofhiringthecandidatesincludingdrugtests,background check,orientation.Provided excellent knowledge on the new system that the Company had for their hiring,as wellasonMSOfficeApplication(i.e.,Word,Excel,PowerPoint). Page 3 of 7 9/23/2021 Agenda Item #10.C.25 Oct 2021Page 72 of 77 NEOGOV Insight -Application Detail Page 4 of 7 Reason for Leaving 5 Found anotherjob.9' Clerk Hours worked per week:40 l 3/2011 —4/2011 Monthly Salary:$1,600.00 Name of Supervisor:Cannot Remember the : Solomon Page,LLC Name -Cannot Remember the Title 10407 Centurion Parkway N #112 May we contact this employer?Yes Jacksonville,Florida 32256 (904)418-5100 Duties Worked an assignment with Urban Jax coordinating on a project for one of their mental health departments.Excelled in the use of MS Word and Excel for the job.Provided excellent skills in filing and keeping order of materials.1 Reason for Leaving This is a Staffing Agency.Only had one assignment with them before I got a permanent job. Receptionist/Administrative Assistant Hours worked per week:40 6/2010 —10/2010 Monthly Salary:$1,600.00 Name of Supervisor:Liz Wendell and Lindsay Office Team Lynch -Managers 200 W Forsyth St.Suite 1110 May we contact this employer?Yes Jacksonville,Florida 32202 (904)358-6117 Duties .Worked on assignments with Oberdier &Oberdier Law firm;Danls Construction;Hill Company Performed clerical tasks,answered phone calls,greeted visitors,data entry,filing,organizing, and mailing.Showed proficiency in MS Word,Excel,PowerPoint. Reason for Leaving This is a Staffing Agency in Jacksonville.Offered me only temporary assignments. Administrative Assistant Hours worked per week:40 (Sales)/Receptionist Monthly Salary:$2,560.00 6/2005 -5/2010 Name of Supervisor:Iskara Gupta -Regional .Manager Advantage Homes May we contact this employer?Yes i 2890 Monterey Road San Jose,California 95111 (408)363-9300 Duties Professional intake of clients and visitors Human resources work including pre-employment checks and administration of aptitude,interest ,and math equivalency testing,and orientation }Inventory Control AlSalesCoordinatorMaintainedandupdatedSalesInventoryofmultipleSalesofficesintheRegion,also the monthlyandquarterlyreportsforCorporateofficeLiaisontoCorporate,Manufacturing,Vendors and Site ManagersTrackedweekly,monthly,quarterly and annual Sales Agents Performance ReportsWebsiteupdate'Synchronized travel arrangements and documented expense reportsPlannedandorganizedOpenHousesandAnnualholidayeventsfor Site Managers.Used daily proficiency in MS Outlook,Word,Excel,Publisher and PowerPoint.https://sccureneogov.com/emp10yers/app_t1'acking/view__1‘esume.cfm‘?P1'int=Y&JobID=319/23/2021 Agenda Item #10.C.25 Oct 2021Page 73 of 77 NEOGOVInsight —Application Detail Page 5 of 7 Other Work Experience: Market Research Consultant Mega Magazine Administrative Manager/Office Manager Innerview Consultancy Services International,Inc. Director Philippine Foundation for Cultural &Educational Development,Inc. ;Recruitment Specialist Philippine Airlines Reason for Leaving j Moved to Jacksonville,FL.l ;lcertificatesand Licenses llskills Office Skills » l Typing:45 ‘-Data Entry:8356 Languages g Tagalog/Filipino -Speak,Read,Write Additional Information = City of Atlantic Beach has chosen not to collect this information for this job posting. ;»References l Professional F Gupta,Iskara l Regional Manager e.Advantage Homes;2890 Monterey Road 1 San Jose,California 95111 408-859~5979 iskara@advantagehomes.com Professional Roque,Carrie Station Secretary -PAL Station Manager,LAX Philippines Airlines 380 World Way,Suite 4217 Los Angeles,California 90045 ‘ (310)646-2411 T ,Personal l Basaldua,Cynthia Doctor of Internal Medicine 5 Kelsey-Seybold Cllnlc ’5615 Kirby Drive 1 Houston,Texas 77004 ’(713)899-8009 ' 389 W Hermiston AvenueHermiston,Oregon 97838(541)571-3631kaco b'a ‘v r 0ProfessionalGardner,BeckyISupervisor,Portland General Electric (BoardmanECoalPlant);5415710845bqardner31079@hotmail.comhttps://secure.neogov.com/employers/app_tracking/view_1'esume.cfm?P1'int=Y&JobID=31...9/23/2021 Agenda Item #10.C.25 Oct 2021Page 74 of 77 NEOGOVInsight -ApplicationDetail Page 6 of 7 i Professional McGrath,Maureen1ExecutiveDirector,UMCHS,Inc. 5415715596 A maureenmcgrath100@gmai|.com 5iResume i Text Resume ’Attachments l ‘ Y .File Created ‘ achment File Name .A“Type By 3 -__l i.°.f.E?.E.°il‘:iS.?;‘2.i‘e”‘“"°”i.e:::;.°i.::zé;:.:W“°"l Jigency-Wide’Questions 1.Q:Do you use or have you used tobacco products within the past twelve months? 2.Q:Are you currently authorized to work in the United States without current or future sponsorship from the City of Atlantic Beach?Verification required.i Yes 3.:Have you ever been employed by the City of Atlantic Beach?If yes,please select your department from the list below.If you are not a former employee,please select N/A. N/ANot a former employee mayoueverbeen convicted of a felony? 'No l l i i i l I l l 'If yes,please explain the type of crime,date of convictionand penalty.i l l l 02? Do you have reliable transportation to and from work? Yes '.°?.’=9E‘?=.0?’r0?‘? 'Do you consent to the City of Atlantic Beach conducting reference checks,educational and employment verification and a background check? Yes :Do you have anyrelatives working for the City of Atlantic Beach? No :If yes,please give their name(s)and re|ationship(s). H .P ‘D?.’r0 ?‘.’r0 ?‘?=0.3‘?H3''‘O:Do you qualify for Veteran's Preference under Florida Statute 295.085 ?Verification(DD—214and a VA disability certification,if applicable)must be submitted with youriapi?atlonintheattachments section.A’NoL12.Q:If this position requires driving,please provide your drivers license number and state ofissue.lhttps1//secure.ncogoV.com/emp1oyers/app_tracl<ing/view_1'esume.cfm?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.C.25 Oct 2021Page 75 of 77 NEOGOVInsight —Application Detail Page 7 of 7 :Are you currently a resident of the City of Atlantic Beach? I--5" GovernmentJobs.com I-5U‘! i i i :Where did you first hear about this opportunity?I :If you answered Other for the previous question,please describe where.t i I-5.P??0 ??r0 ?.>r0?.>https ://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.C.25 Oct 2021Page 76 of 77 CITYOF ATLANTICBEACH CHANGE OF STATUS OF EMPLOYMENT Maria Monina WardName: EXPLANATIONOF STATUS BEFORE CHANGE Department Name:Account Number:% Account Number:% Position Title:Grade: Hourly Rate:S Other: REQUESTEDNEW STATUS (Check where required) New Position __Transfer Department:Pay Rate Change New Employment ResignationRe—classification Other:Termination X EXPLANATIONOF REQUESTEDNEW STATUS 1 =@ :.ff-%Department Name:eiwelsflé Account Number: Account Number:% Position Title:Deputy Clerk Grade: Hourly Rate:S Other: Describe Reasons &Justification for Change: New hire to fill vacancy of Lori Diaz. Effective Date:Date:Date I as f 93;‘_;{L;Z:,fDateiii‘;7:’Agenda Item #10.C.25 Oct 2021Page 77 of 77