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08-11-21 ESC adopted minutesi y,,`r MINUTES r;= r Environmental Stewardship Committee (ESC) Meeting Wednesday, August 11, 2021 - 6:00 PM o i i J Commission Chamber Present: Bruce Andrews,At-Large Member,ESC Amy Palmer,At-Large Member,ESC Linda Chipperfield,At-Large Member,ESC Mark Gabrynowicz,ESC Chair,District 1307 Member Daniele Giovannucci,Vice Chair,At-Large Member,ESC Sarah Boren,District 1306 Member,ESC Romy Vann,At-Large Member,ESC Barbie Brooksher,District 1312 Member,ESC Absent: Sarah Andrews Dark,At-Large Member,ESC Also Present: Amanda Askew,Director of Planning and Community Development 1. CALL TO ORDER AND ROLL CALL Mark Gabrynowicz called the meeting to order. Linda Chipperfield called the roll. Linda Chipperfield and Bruce Andrews attended via zoom. 2. APPROVAL OF MINUTES A. Approve minutes of the July 14 2021 regular Environmental Stewardship Committee meeting. MOTION: to approve the July 14, 2021 minutes. Motion: Daniele Giovannucci Second: Romy Vann Daniele Giovannucci(Moved By) For Romy Vann (Seconded By) For Amy Palmer For Mark Gabrynowicz For Sarah Boren For Barbie Brooksher For Motion passed 6 to 0. 3. COURTESY OF THE FLOOR(5 MINS.) 4. CHAIRS REMARKS Environmental Stewardship Committee(ESC) August 11,2021 Page 1 of 5 A. Applications for vacant position/BMRC Meeting of July 29 Erin Largo Wright Ellen Golombek CDB Wally Sears -multiple CDB,CARAC,ESC Mark Gabrynowicz stated that the ESC applicant withdrew. He is hopeful there will be applicants at the next Board Member Review Committee meeting. B. Completion of annual sunshine review Mark Gabrynowicz thanked members for completing the annual sunshine review. C. Survey for Community Action Plan Sarah Boren provided the Community Action Plan Survey link for committee members to take and provide feedback on. Members took the survey on individual devices while Amanda Askew read the survey questions out loud. ESC members provided suggestions. 5. REPORTS A. Outreach subcommittee Amy Palmer gave the Outreach Subcommittee report. Amy Palmer asked Amanda Askew if all city vehicles could have an "AB Loves Trees" sticker. Amanda Askew said she would check with the city manager. Amy Palmer discussed welcome bags for new residents.Amanda Askew said she would have to check to with the water department to see how many bags would be needed. Amy Palmer suggested using the tree fund for the expenses. Amy Palmer discussed seeking a videographer for the tree trimmer training. She proposed using monies from the tree fund to pay for this.Linda Chipperfield read the code section that describes how the tree fund shall be allocated. MOTION: pending review of current budget and estimate of costs, ESC will request using mitigation funds for a video for training on the tree permit. Motion: Amy Palmer Second: Mark Gabrynowicz Bruce Andrews did not feel there was anything in the code that required a training on tree trimming. Mark Gabrynowicz responded and said the code requires a Technical Guide. Barbie Brooksher confirmed that the companies who take the training will have to sign an affidavit that will go on file with the city. Bruce Andrews said if he could vote,he would be against the motion. Amy Palmer(Moved By) For Mark Gabrynowicz(Seconded By) For Environmental Stewardship Committee(ESC) August 11,2021 Page 2 of 5 Daniele Giovannucci Against Sarah Boren For Romy Vann For Barbie Brooksher For Motion passed S to 1. Amy Palmer discussed incentives for Heritage tree designations. These include the city paying for the tree's arborist inspection,a periodic inspections,and assist with maintience costs. MOTION: Recommend that the city do a pilot program to enhance the Heritage Trees program by providing for the initial arborist and half of the cost for 2-year inspection and recommended maintenance for health of the tree(up to $500 per tree) as a result of the inspection. Motion: Amy Palmer Second: Mark Gabrynowicz Sarah Boren asked if this applies to developers. Amy Palmer said that was a good questions and her initial intention was for the homeowner. Brue Andrews said the property owner is the one that applies. Members discussed the cost of an arborist and this proposed program. Members discussed the motion and refined to create a pilot program. Amy Palmer(Moved By) For Daniele Giovannucci For Mark Gabrynowicz(Seconded By) For Sarah Boren For Romy Vann For Barbie Brooksher For Motion passed 6 to 0. Amy Palmer discussed having an ESC member attend a Commission meeting monthly and provide a report. Amanda Askew said she spoke with the city manager about this and there is a place in the reports section of the agenda for ESC to give a 5 minute report. She said Sarah Boren will be giving a report on the Community Action Plan at the next meeting. Mark Gabrynowicz said the ESC will come up with a volunteer based list to give a report to commission. B. LEED subcommittee Sarah Boren gave the LEED subcommittee report. She said that the LEED for Cities certification is moving forward thanks to staff work. She said Commission Environmental Stewardship Committee(ESC) August 11,2021 Page 3 of 5 wanted more information on the Community Action Plan which prompted the survey. She said the next step is meeting with Commissioners individually to provide more details on community outreach. Sarah Boren said the long version of the survey is complete but she is not happy with the format. She asked members if they would like to take it while they completed the meeting. Mark Gabrynowicz suggested taking it at home and send in feedback via email. Sarah Boren said she would send the survey link to Amanda to send out to everyone. She asked everyone to provide feedback by August 23rd. MOTION: to approve the Outreach and LEED subcommittee reports. Motion: Mark Gabrynowicz Second: Romy Vann Mark Gabrynowicz(Moved By) For Amy Palmer For Daniele Giovannucci For Sarah Boren For Romy Vann (Seconded By) For Barbie Brooksher For Motion passed 6 to 0. C. Tree subcommittee-No Report Mark Gabrynowicz said there is no report because there was not a meeting. He said there was a lot of discussion about trees so there needs to be a meeting and meetings need to be held monthly. Amanda Askew said in the past the tree subcommittee has a reoccurring meeting date and now only meets if they have agenda topics. Members discussed meeting requirements per chapter 23. Daniele Giovannuci proposed they establish a day and time to meet monthly and they can decide to meet if there are agenda items. Bruce Andrews agreed and said this information needs to be relayed to Sarah Dark. 6. MAYOR'S AND/OR STAFF REQUEST/REPORT Amanda Askew gave an update on Chapter 23. 7. OLD BUSINESS A. 2021 Goals/Priorities Sarah Boren said she will work on tightening up the priorities to look at next meeting. Mark Gabrynowicz suggested focusing on the goals and less on the action items. Environmental Stewardship Committee(ESC) August 11,2021 Page 4 of 5 B. Steering subcommittee Influence Commission Fix ESC focus Coordinate activities Mark Gabrynowicz spoke about creating the steering subcommittee. He asked people to think about it so they could provide input when the time comes to vote on the item. S. NEW BUSINESS A. Air Potato Vines Amanda Askew gave a report on the air potato vines and air potato beetles. She said the Friends of Howell park might be hosting an air potato round up. B. Community Action Plan (CAP)-survey C. Tree Plotter Proposal Romy Vann reviewed her research on Tree Plotters. She went over the pros and cons of each plotter. Members discussed tree plotting and costs of programs. Mark Gabrynowicz asked if this is a program that can be funded with the American Recovery Plan. Sarah Boren responded and said that it is. Amy Palmer suggested a motion to add P1antltGeo to the list of recommendations for the American Recovery Plan funding. Mark Gabrynowicz seconded. Members discussed the benefits of implementing a program. The motion was not voted on and all members agreed on adding this to the recommendations. Members discussed the allocations of American Recovery Plan funds. D. Tree Canopy Tool Analysis-Vann E. Heritage Tree nomination drive 9. ADJOURNMENT Linda Chipperfield gave a summary of the meeting. There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:12 p.m. Attest: t.Ni.4146.am.. almo4464 ark G. 1 o 'cz Vii Amanda Askew Environmental Stewardship Committee(ESC) August 11,2021 Page 5 of 5 of c(ii" N‘ 1-(P -