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10-25-21 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, October 25, 2021 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the May 10, 2021 regular Commission meeting. 05-10-21 Draft Regular Commission meeting minutes 5 - 16 1.B. Approve minutes of the May 24, 2021 regular Commission Meeting. 05-24-21 Draft Regular Commission meeting minutes 17 - 25 2. COURTESY OF FLOOR TO VISITORS 2.A. Beaches Kiwanis Check Presentation to the City of Atlantic Beach 2.B. Presentation of checks to BEAM, Neptune Beach Senior Activity Center, and Beaches Council on Aging (Mayor Glasser) 2.C. Officer Joiner - State Attorney’s Office Award for Outstanding Law Enforcement in category of Bravery in the Line of Duty 2.D. Beaches Museum Associate Director, Brittany Cohill - Manhattan Beach exhibit PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar 90-Day Calendar November 2021 through January 2022 27 - 30 3.B. Mayport Mural Inventory Link 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 131 Regular City Commission - 25 Oct 2021 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Monthly Financial Report for September 2021. Financial Report as of September 30, 2021 31 - 35 6.B. Acknowledge receipt of the Building Department Activity Report FY2021 through Quarter 4. Building Report FY2021 Q4 37 - 41 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee (ESC) Losing Heritage Trees & ESC Recommendation 43 - 46 8. ACTION ON RESOLUTIONS * 8.A. Resolution No. 21-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS CITY CLERK EFFECTIVE OCTOBER 1, 2021; AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS CITY CLERK; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 21-56 47 - 66 * 8.B. RESOLUTION NO. 21-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2021-2022 FISCAL YEAR. Resolution No. 21-65 67 - 85 8.C. Resolution No. 21-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH COMMITTING THE CITY TO ELIMINATING THE DISCHARGE OF TREATED EFFLUENT FROM THE WASTEWATER TREATMENT FACILITY TO THE ST. JOHNS RIVER BY JANUARY 1, 2023 AS REQUIRED BY CHAPTER 2021-168, LAWS OF FLORIDA (SENATE BILL 64). Resolution No. 21-66 87 - 89 Page 2 of 131 Regular City Commission - 25 Oct 2021 * 8.D. Resolution No. 21-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN AMENDED AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE LAW ENFORCEMENT MUTUAL AID AGREEMENT WITH THE SCHOOL BOARD OF DUVAL COUNTY FLORIDA AND DUVAL COUNTY PUBLIC SCHOOLS POLICE DEPARTMENT FOR UP TO A TWO YEAR PERIOD, AUTHORIZING ATLANTIC BEACH POLICE OFFICERS, AS INDEPENDENT CONTRACTORS, TO PROVIDE LAW ENFORCEMENT AND OPERATIONAL ASSISTANCE AT ATLANTIC BEACH ELEMENTARY SCHOOL. Resolution No. 21-67 91 - 102 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS 10.A. Commercially Rented Shared Motorized Scooters Discussion 103 - 114 10.B. Deputy City Clerk Appointment Hiring Packet 115 - 131 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. Page 3 of 131 Regular City Commission - 25 Oct 2021 In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 4 of 131 Regular City Commission May 10, 2021 MINUTES Regular City Commission Meeting Monday, May 10, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Donna Bartle, City Clerk (CC) Brenna Durden, City Attorney (CA) 1 APPROVAL OF MINUTES None. 2 COURTESY OF FLOOR TO VISITORS 2A. North Florida TPO Transportation Improvement Program (TIP) Presentation Denise Bunnewith, North Florida TPO Planning Director, reported on beaches projects planned as detailed in the agenda packet and answered questions. 2B. USO and Distinguished Citizen Joyce Schellhorn (Mayor Glasser) Mayor Glasser recognized Ms. Joyce Schellhorn for receiving the National Defense Distinguished Citizen metal awarded by the Daughters of the American Revolution. Mayor Glasser read and presented her with the nomination letter. 2C. National Safe Boating Week Proclamation (Mayor Glasser) Mayor Glasser read the Proclamation and presented it to Dr. Mark Vitry, U.S. Coast Guard Auxiliary 14-4 Jacksonville Beach, FL. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Page 1 of 12 Agenda Item #1.A. 25 Oct 2021 Page 5 of 131 Regular City Commission May 10, 2021 John November spoke regarding agenda Item 8C. He spoke in support of tree and land conservation within the City and the possible purchase of 0 Lily Street. City Clerk Bartle read the names and comments from the citizens who did not wish to speak as follows: Adam Bauernfeind and Katherine Borello - opposed to agenda item 8C Resolution No. 21- 30 Naaman R. Harrell Jr. - opposed to agenda item 8C, Section 4. Katherine Borello wished to clarify her opinion of Resolution No. 21 -30. She stated she is in support of the conservation of the property. However, she does not support Section 4 regarding future use of the property. Mayor Glasser closed Courtesy of the Floor. 3 CITY MANAGER REPORTS 3A. Beach Avenue and Seminole Road Crash Data As a request from residents, CM Corbin invited Chief Gualillo to report crash data for Beach Avenue and Seminole Road. Chief Gualillo provided an overview of the crash data on pages 29-36 of the agenda packet. A conversation ensued regarding additional tactics to gain drivers’ attention to alert them of their speed. 3B. Lifeguard Station CM Corbin reported a request was sent to the City of Jacksonville to assist with the funding of this project. Chief Gualillo addressed issues about the existing building's space, roof, and window challenges and provided an overview of pages 37-44 of the agenda packet. John Phillips, Atlantic Beach Lifeguard Captain, added additional comments and recommendations for the new building plan. Discussion ensued regarding restoring the existing building and parking for lifeguards. Chief Gualillo spoke on the challenges of restoring and possible lifeguard parking with the new plan. CM Corbin requested to re-use the building in a park or at City Hall and not be demolished. 3C. 90-Day Calendar CM Corbin led a discussion regarding dates for another parking workshop. Page 2 of 12 Agenda Item #1.A. 25 Oct 2021 Page 6 of 131 Regular City Commission May 10, 2021 ACTION: There was CONSENSUS to accept the 90- Day Calendar with the notation of a tentative parking workshop on May 27 at 6:00 pm. 3D. New Atlantic Beach Farmers Market - Julie Olsson CM Corbin gave a brief overview of the Farmer’s Market and their relocation to Jacksonville Beach. He reported that Julie Olsson approached the City about organizing a Sunday Farmer's Market to help avoid scheduling conflicts with other events. Julie Olsson spoke regarding her work history and connection to Farmer's Markets. CM Corbin invited feedback from the Commission and stated he is excited to move forward with Ms. Olsson on opening a market. Mayor Glasser requested CM Corbin to ensure we have a contract in place and adequate parking and looks forward to hearing more about this. 3E. Waste Hauling Contract RFP Submittals CM Corbin reported on the RFP submittals and his plan to have a contract for review by the next City Commission meeting. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Tobacco Free Florida Week Proclamation (Mayor Glasser) Mayor Glasser reported that the Proclamation had been provided to the requesting parties. 4B. Florida Police "Paint The Town Blue" Week (Mayor Glasser) Mayor Glasser read the Proclamation and presented it to Chief Gualillo. Chief Gualillo thanked the Commission and spoke about two fallen officers, Lance Whitaker and Josh Calverley. 4C. National Public Works Week (Mayor Glasser) Mayor Glasser referred to the Proclamation in the agenda packet and thanked the Public Works Department for their hard work to keep the City beautiful and everything operational. Commissioner Norris • Thanked Public Works and Planning Departments for their excellent work regarding a community event and trying different traffic calming ideas. Page 3 of 12 Agenda Item #1.A. 25 Oct 2021 Page 7 of 131 Regular City Commission May 10, 2021 Commissioner Waters • Reported citizen’s request to look at the possibility of certain areas of the beach being zoned specifically for fishing. Mayor Glasser • Reported she responded to an annual letter from mosquito control not allowing aerial spraying. She advised that if the Commission wishes to discuss this issue further, an additional workshop could be scheduled. • Reported on a matter pending before the Planning Commission and the City of Jacksonville (COJ) to do a land and zoning change near the Atlantic Beach Country Club. She reached out to COJ expressing her concerns regarding the proposed change. The matter has been deferred, and she would keep the Commission updated. CA Durden explained requirements for land and zoning changes and comp plan amendments. Mayor Glasser advised the Commission to reach out to CM Corbin if they have any interest. (Mayor Glasser called for a five minute break. Meeting resumed at 8:16 pm.) 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. New Appointment to the Cultural Arts and Recreation Advisory Committee (Commissioner Norris) Commissioner Norris spoke about Tracy Marko and reported the Board Member Review Committee’s recommendation to appoint Tracy Marko to the Cultural Arts and Recreation Advisory Committee. MOTION: To appoint Tracy Marko to the Cultural Arts and Recreation Advisory Committee as a regular member to fill the unexpired term ending December 31, 2023. Motion: Candace Kelly Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. Page 4 of 12 Agenda Item #1.A. 25 Oct 2021 Page 8 of 131 Regular City Commission May 10, 2021 8 ACTION ON RESOLUTIONS 8A. Resolution No. 21-24 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA; SUPPLEMENTING ORDINANCE NO. 15-21-16; AUTHORIZING THE ISSUANCE OF A $5,193,000 UTILITIES SYSTEM REVENUE REFUNDING BOND, SERIES 2021; AUTHORIZING AWARD OF THE BOND TO KEY GOVERNMENT FINANCE, INC. FOLLOWING SOLICITATION OF COMPETITIVE PROPOSALS; AUTHORIZING THE EXECUTION AND DELIVERY OF THE BOND AND THE LOAN AGREEMENT; DESIGNATING THE BOND AS A QUALIFIED TAX-EXEMPT OBLIGATION PURSUANT TO SECTION 265(b)(3)(B) OF THE INTERNAL REVENUE CODE; AUTHORIZING CERTAIN CITY OFFICIALS TO TAKE ALL NECESSARY ACTION IN CONNECTION WITH THE ISSUANCE OF THE BOND AND THE EXECUTION AND DELIVERY OF THE LOAN AGREEMENT AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin explained the Resolution. Finance Director (FD) Burns reported the change in the amount noted in the Resolution. Commissioner Kelly pointed out that this is not a new debt to the City and it saves the City money. FD Burns reported the total savings would be $393,000 and answered questions from the Commission. FD Burns explained the ordinance authorizes the issuance of the bond and the Resolution actually issues the bond to Key Government Finance, Inc. MOTION: To adopt Resolution No. 21-24 Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 5 of 12 Agenda Item #1.A. 25 Oct 2021 Page 9 of 131 Regular City Commission May 10, 2021 8B. Resolution No. 21-29 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING THE BICYCLE AND PEDESTRIAN CONNECTIVITY PLAN (EXHIBIT A) TO SERVE AS (1) A LONG-RANGE PLANNING TOOL TO SHAPE THE DIRECTION, DEVELOPMENT AND DELIVERY OF ON AND OFF STREET FACILITIES THAT HELP CREATE SAFE AND COMFORTABLE CONNECTIONS TO NEIGHBORHOODS, RECREATION AMENITIES, COMMERCIAL DISTRICTS, SCHOOLS, COMMUNITY CENTERS AND THE BEACH, AND AS A GUIDE TO ASSIST WITH DECISION-MAKING ON MATTERS PERTAINING TO BUDGETING ON AND OFF STREET AMENITIES; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Planning and Community Development Director (PCDD) Amanda Askew presented and reported on the plan's objective as detailed in the agenda packet. Discussion ensued regarding details of the project. MOTION: To adopt Resolution No. 21-29. Motion: Brittany Norris Second: Candace Kelly Commissioner Norris thanked the Planning Department. Commissioner Bole spoke on water runoff from concrete. Commissioner Kelly spoke in support of the plan as it would help with additional transportation options. Mayor Glasser thanked the Planning Department. Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8C. Resolution No. 21-30 RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ACQUISITION OF 2.1 ACRES OF PROPERTY LOCATED AT 0 LILY STREET ADJACENT TO THE RIVER BRANCH PRESERVE (THE Page 6 of 12 Agenda Item #1.A. 25 Oct 2021 Page 10 of 131 Regular City Commission May 10, 2021 “PROPERTY”); AUTHORIZING THE MAYOR TO EXECUTE THE PURCHASE AND SALE AGREEMENT IN THE AMOUNT OF $290,000 FOR 0 LILY STREET ATTACHED HERETO AS EXHIBIT “A” AND FURTHER AUTHORIZING THE MAYOR TO EXECUTE ALL OTHER DOCUMENTS AS NECESSARY TO EFFECTUATE THE PURCHASE OF THE PROPERTY; AUTHORIZING THE UTILIZATION OF HALF-CENT DISCRETIONARY (BETTER JAX) SALES TAX PROCEEDS FOR THIS PURPOSE; PROVIDING FOR CERTAIN PUBLIC MEETINGS AND NOTICE PRIOR TO ANY USE OF THE PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin reviewed the background of this item and reported there have been nine (9) public meetings on this topic. CA Durden spoke on the requested changes to the Resolution, which resulted in the addition of Section 4. Discussion ensued regarding the strength of the language in Section 4 regarding future development, the possibility of a conservation easement, and an option to rezone the property as a conservation. CA Durden clarified the steps of the process of acquiring the property. She explained the Resolution would allow COAB to purchase the property. Once the property is purchased, a further conversation could be had about zoning. CM Corbin concurred with CA Durden that we would need to own the property first. Discussion ensued regarding changes to the Resolution. MOTION: To adopt Resolution No. 21-30. Motion: Brittany Norris Second: Bruce Bole Commissioner Norris spoke in support of the additional section (Section 4). She indicated she would not be in favor of rezoning the property at this time and believes neighbors should be included in the discussion if rezoning is proposed. Commissioner Waters expressed concerns about surrounding citizens, drainage, and fiscal responsibility. Commissioner Bole thanked staff for clarification regarding the new section. He spoke in factor of the purchase, noting it is a good investment and could serve as a small insurance plan for the City. Commissioner Kelly spoke in favor of the purchase to protect from sea level rise. Page 7 of 12 Agenda Item #1.A. 25 Oct 2021 Page 11 of 131 Regular City Commission May 10, 2021 Mayor Glasser thanked citizens for their public input regarding conservation. Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters Against Candace Kelly For Brittany Norris (Moved By) For Motion passed 4 to 1. 8D. Resolution No. 21-31 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, RESPECTFULLY REQUESTING THAT THE CITY OF JACKSONVILLE CONSIDER INITIATIVES TO PROMOTE GREATER UTILIZATION OF KATHERINE ABBEY HANNA PARK, STARTING WITH PROVIDING FREE ACCESS TO ACTIVE AND RETIRED MILITARY PERSONNEL AND THEIR DEPENDENTS, AND TO THOSE WITH VALID IDENTIFICATION WHO RECEIVE FINANCIAL ASSISTANCE; AND BY INSTALLING A BICYCLE/PEDETRIAN GATE AT THE PARK’S SOUTHWEST BOUNDARY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title and reported on the Resolution as detailed in the agenda packet. MOTION: To adopt Resolution No. 21-31. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8E. Resolution No. 21-33 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2021-10 FOR THE WASTEWATER TREATMENT PLANT CLARIFIER INSTALLATION. Mayor Glasser read the Resolution by title. Page 8 of 12 Agenda Item #1.A. 25 Oct 2021 Page 12 of 131 Regular City Commission May 10, 2021 CM Corbin reported on the Resolution as detailed in the agenda packet. Public Utilities Director (UD) Troy Stephens was present to answer questions. There were no questions. MOTION: To adopt Resolution No. 21-33. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8F. Resolution No. 21-34 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2019 (2020) JUSTICE ASSISTANCE GRANT PROGRAM. Mayor Glasser read the Resolution by title with the correction to the title from 2019 to 2020. Chief Gualillo reported on the Resolution as detailed in the agenda packet and answered questions. MOTION: To adopt Resolution No. 21-34 with amendment to change 2019 with 2020 in the Resolution title. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 9 of 12 Agenda Item #1.A. 25 Oct 2021 Page 13 of 131 Regular City Commission May 10, 2021 9 ACTION ON ORDINANCES 9A. Ordinance No. 65-21-43 Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES, TO ADD NEW SECTION 19-8, OUTSIDE SEATING LOCATED IN CITY RIGHT(S)-OF-WAY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin requested this item be deferred to the next meeting in order to work out some details. He explained the need for these changes which were largely driven by a new business coming in on Sailfish Drive. PCDD Askew reported on the proposed Ordinance as detailed in the agenda packet. Commissioner Norris requested consistency for rights-of-way. MOTION: To defer Ordinance No. 65- 21- 43 to the next regular Commission meeting on May 24, 2021. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Operation of Committees (Mayor Glasser) Mayor Glasser explained there are issues related to size, quorum, and standardization. Mayor Glasser requested CC Bartle to report. CC Bartle explained the Environmental Stewardship Committee (ESC) was not discussed during the Board Member Review Committee’s initial standardization movement. She reported on quorum issues with CARAC and ESC, which resulted in meetings being cancelled and/or changed to workshops. She also reported on the challenges of scheduling meetings, obtaining a quorum, and establishing an appropriate agenda. Page 10 of 12 Agenda Item #1.A. 25 Oct 2021 Page 14 of 131 Regular City Commission May 10, 2021 Commissioner Norris spoke about issues with CARAC and ESC; noting the effects of the pandemic; the need for efficiency; the effects of Sunshine restrictions for planning CARAC events; and the large membership of ESC. Discussion ensued about the advantages of having less meetings, clear agendas and outcomes, regularly-scheduled meeting dates, and standardizing ESC. Mayor Glasser explained that modifications to ESC can be considered during our review and revision of Chapter 23. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle reported the BMRC will interview for CARAC at tomorrow night’s meeting. Board/Committee member and staff liaison training was held last week. There were 47 people to be trained and each were given three options to obtain training (in person, attending via Zoom, or watch recorded video). CC Bartle advised she would not be here for the next Commission meeting and upcoming workshop. CA Durden explained the requirement in Section 81 of the Charter for the Commission to appoint a Charter Review Committee in January 2022. She explained it involves a tremendous amount of work and many meetings. She suggested providing a separate budget for her legal services in connection with the Charter review. CC Bartle added, it is time to start thinking of those areas in the Charter that need revisions. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole suggested when considering the vendor for the Farmer's Market, consider the fact she is a for-profit organization. He also stated Orange Crush could be one of the biggest events at the Beaches this year. There are two more meetings before the event. Any preparations or suggestions should be discussed before the event. Commissioner Kelly congratulated Mayor Glasser and the Youth Council for the Florida League of Cities award. CM Corbin reminded people the Governor suspended the order for mask mandates. He stated masks are optional for employees and guests in all City buildings and facilities. He stated he would be off for a couple of days in the upcoming week. CM thanked Commissioner Norris for her work on the traffic calming project and the work of the Planning, Engineering, and Public Works staff. Mayor Glasser thanked Commissioner Norris for the traffic calming project. She stated her visit to Fleet Landing was great. She requested CC Bartle to provide a list of prior members of the Charter Review Committee. Page 11 of 12 Agenda Item #1.A. 25 Oct 2021 Page 15 of 131 Regular City Commission May 10, 2021 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:42 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ________________________ Page 12 of 12 Agenda Item #1.A. 25 Oct 2021 Page 16 of 131 Regular City Commission May 24, 2021 MINUTES Regular City Commission Meeting Monday, May 24, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. Deputy City Clerk Diaz called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Lori Diaz, Deputy City Clerk (DCC) Kim Flower, Records Clerk (RC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular City Commission Meeting on April 12, 2021. 1B. Approve minutes of the Commission Workshop on March 15, 2021. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. National Gun Violence Awareness Day Proclamation (Mayor Glasser) Mayor Glasser read the Proclamation. Latasha Hobbs spoke regarding memories of her son, who was a victim of gun violence. She spoke about her devotion to her son’s memory and her wish to heighten gun violence prevention. Kate Hathaway informed the Commission of a youth outreach event to support youth in the 32209 zip code. The youth will have coffee sales on Saturday, June 5 in the Kmart Page 1 of 9 Agenda Item #1.B. 25 Oct 2021 Page 17 of 131 Regular City Commission May 24, 2021 parking to help raise funds to promote gun awareness and hand out free trigger guards to those in need. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. Deputy City Clerk Diaz called each speaker to the podium. Jeff Berichon discussed problem of aggressive geese in and around the Atlantic Beach County Club (ABCC). He reported on the dangers and health concerns the geese pose to the residents and guests of ABCC. He proposed the City prepare an ordinance to prohibit the feeding of geese. Susan Snead spoke regarding parking, increased traffic and safety concerns regarding Beach Avenue. She suggested enhancing pedestrian traffic and proposed safer travel utilizing landscape boxes. Mayor Glasser closed Courtesy of the Floor to Visitors. 3 CITY MANAGER REPORTS 3A. City Manager’s Report CM Corbin reported on the following items: •The City’s new waste hauling contract is being reviewed by CA Durden •Recreation rentals would re-open to the public on June 1, 2021. •The City Budget process has begun •Parking Workshop on Thursday •CM Corbin would be attending an upcoming Florida City-County Management Association conference in Orlando next week. Commissioner Waters asked if the new waste hauling contract would cover trash, yard waste, and recycling because he has been inundated with calls about the waste hauling issues. CM Corbin confirmed the new contract would include all services. 3B. Accept the 90-Day Calendar There was a CONSENSUS to accept the 90-Day Calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole thanked the City for a nice picnic and enjoyed socializing with everyone. Commissioner Kelly stated she noticed 12 incidents in the news for mass shootings this past weekend. She asked CM Corbin for a status request on ransomware attacks. Commissioner Norris thanked Ms. Barbara and staff for taking time to invest time wi th the children and teach pickleball. She explained University of North Florida brought in a company Page 2 of 9 Agenda Item #1.B. 25 Oct 2021 Page 18 of 131 Regular City Commission May 24, 2021 to the campus to help get rid of the geese by using dogs (Border Collie) and stated this service might be worth looking into. She suggested bringing in a traffic engineer to look at additional traffic calming solutions on Beach Avenue and other hot spot areas. Commissioner Waters commented on the geese concerns and how they may impact city waterways. He spoke about adding a bathroom to the lifeguard station. He suggested limiting the hours of accessibility hours would help deal with the homeless people wanting to use it after hours. He stated it could be helpful to the local merchants because the stores tend to be frequented by people only wanting to use the restroom facility. He stated many oceanfront homeowners had built fences in front of the dunes, and the dunes have grown because of it. He stated this might be an additional way to assist with beach re-nourishment. Mayor Glasser updated on Capital Improvement Projects (CIP) and the Jacksonville budget by stating adding additional lifeguard stands could possibly be paid for by the City of Jacksonville (COJ). She stated she had not received any feedback or reaction from the submitted Resolution for Hanna Park initiatives. She informed the Commission she placed copies of letters at their chairs for review regarding the recently passed Bill regarding home-based businesses and stated COAB has over 160 registered home-based businesses. She shared information about Virgilio Rosario, a long-time employee of Atlantic Beach, who passed away recently. He worked for the City for almost 20 years. His co-worker stated he had a heart of gold. She wanted to recognize him and thank him for his service to the City. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Financial Report as of April 30, 2021. MOTION: Approve Consent Agenda Item A as written. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. New Appointment to the Cultural Arts and Recreation Advisory Committee (Commissioner Norris) Page 3 of 9 Agenda Item #1.B. 25 Oct 2021 Page 19 of 131 Regular City Commission May 24, 2021 Commissioner Norris recommended Mary Mullahey as a new member of the Cultural Arts and Recreation Advisory Committee as detailed in the agenda packet. MOTION: Appoint Mary Mullahey to the Cultural Arts and Recreation Advisory Committee as regular member (#6 position) to fill the unexpired term expiring December 31, 2023. Motion: Candace Kelly Second: Bruce Bole Bruce Bole (Seconded By) For Candace Kelly (Moved By) For Ellen Glasser For Michael Waters For Brittany Norris For Motion passed 5 to 0. 8 ACTION ON RESOLUTIONS 8A. Resolution No. 21-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE PAYMENT OF $200,000 IN FISCAL YEAR 2020-21 FUNDS ALLOCATED FOR MAYPORT ROAD (FLORIDA A1A) TRANSPORTATON SAFETY IMPROVEMENTS TO THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE PURPOSE OF FUNDING ENGINEERING DESIGN TO FACILITATE THE CONSTRUCTION OF A ROAD-DIET PROJECT, WHICH WILL IMPROVE THE LOOK, FEEL AND SAFETY OF MAYPORT ROAD, AND CONNECT TO THE EAST COAST GREENWAY; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin reviewed the details of the Resolution as detailed in the agenda packet. MOTION: Adopt Resolution No. 21-09. Motion: Brittany Norris Second: Bruce Bole Commissioner Norris stated she is excited to see improvements for Mayport Road reclaiming space for pedestrians. Page 4 of 9 Agenda Item #1.B. 25 Oct 2021 Page 20 of 131 Regular City Commission May 24, 2021 Commissioner Waters stated this project is money well spent to make Mayport Road a safe and more usable road. Commissioner Bole said safety is a significant concern for the area and he strongly supports the Resolution. Commissioner Kelly said she supports the effort of modifying a street the City is not responsible for to slow and calm traffic. Mayor Glasser discussed two North Florida Transportation Planning Organization (NFTPO) projects. One is the safety improvements on Mayport Road, and the second being the engineering of the road diet and where the engineering money would go. She stated these projects would take time and may not be started until 2024 – 2025. She hopes the engineering project would include a crossing near the cultural arts corridor for public safety. Bruce Bole (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Michael Waters For Candace Kelly For Motion passed 5 to 0. 8B. Resolution No. 21-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ENGINEERING SERVICES TO UPGRADE WATER TREATMENT PLANT NO. 1. Mayor Glasser read the Resolution by title. CM Corbin reviewed the details of the Resolution as detailed in the agenda packet. Public Utilities (PU) Director Troy Stephens summarized the project as detailed in the agenda packet. Mayor Glasser asked about the odor control projects previously discussed. PU Director Stephens stated it is a separate project and is already underway. He stated additional funds may be needed as the project is costing more than anticipated. She requested for an updated report. Commissioner Kelly asked if this location was in the flood plain. PU Director Stephens stated he was not sure. Mayor Glasser stated the topic could be discussed during the Adaptation Plan discussion. MOTION: Adopt Resolution No. 21-32. Page 5 of 9 Agenda Item #1.B. 25 Oct 2021 Page 21 of 131 Regular City Commission May 24, 2021 Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. Ordinance No 65-21-43, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES, TO AMEND SECTIONS 19-1(C) AND 19-2(A) AND TO ADD NEW SECTION 19-8, OUTSIDE SEATING LOCATED IN CITY RIGHT(S)-OF-WAY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Planning and Community Development Director (PCDD) Amanda Askew spoke regarding the Ordinance as detailed in the agenda packet. Commissioner Norris asked if business owners would be able to build additional surface areas (patio) for chairs and tables. PCDD Askew answered yes, additional outdoor surfaces would be permitted depending on drainage and other factors and stated it would cost the business to remove the installed area if they move. Commissioner Bole questioned who would approve the impervious concrete installation to the edge of the right-a-way. PCDD Askew stated staff would review on a case by case basis as described on page 81 in the agenda packet or page 3 of Ordinance No. 65-21- 43. Mayor Glasser asked if specifying decking instead of concrete was permitted. Commissioner Norris supported the idea of having decking or permeable surfaces instead of concrete. PCDD Askew stated a change in the Ordinance requiring some kind of permeable surface could to be added. Mayor Gasser stated this option is already in effect in the Central Business District. She asked where this would be allowed according to the amended Ordinance. PCDD Askew stated it would not be permitted in the DOT right -of-ways but permitted in the Atlantic Boulevard corridor and Mayport Road and some side streets. Page 6 of 9 Agenda Item #1.B. 25 Oct 2021 Page 22 of 131 Regular City Commission May 24, 2021 Mayor Glasser asked if the Ordinance included language to require businesses to restore the area to its original condition if changes are made. PCDD Askew stated the language in the Ordinance could be strengthened to include specific requirements to allow for that. Commissioner Kelly asked if a business is approved and installs a deck and then goes out of business, what happens to the deck. PCDD Askew stated the deck belongs to the previous business, and it would be their responsibility to remove it. If not, staff would contact the landlord or property owner to remove the deck. Commissioner Norris asked if the landlord would need to be a part of the application process. CA Durden stated yes, the application needs to be signed by the landlord and lessee of the property. MOTION: Adopt Ordinance No. 65-21-43 along with updates according to comments made tonight to require any surface creation be impermeable and strengthen language to restore the area to its original condition (on first reading). Motion: Brittany Norris Second: Bruce Bole Commissioner Kelly asked if this Ordinance is separate from the Ordinance addressing the Central Business District. PCDD Askew stated Chapter 24 of the Land Development Regulations has a section dealing with the Central Business District. Staff did not f eel this Ordinance belong in the same section, so it would be including in Chapter 19. CA Durden clarified the difference between the two Ordinances, Chapters, and Sections. Commissioner Kelly stated the Central Business District uses sidewalks (non-permeable surfaces) for outdoor seating. CA Durden stated additional language could be added to state that if additional hard surfaces are installed, then permeable surfaces must be used. Commissioner Bole stated he prefers grass and moveable structures instead of hard surfaces. Mayor Glasser stated the motion covers everything discussed. Bruce Bole (Seconded By) For Brittany Norris (Moved By) For Ellen Glasser For Michael Waters For Candace Kelly For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Preliminary Adaptation Plan CM Corbin reviewed the history of the first Vulnerability Analysis for sea-level rise for the City. During the assessment, long-range issues were discovered, and the Adaptation Plan was created. Page 7 of 9 Agenda Item #1.B. 25 Oct 2021 Page 23 of 131 Regular City Commission May 24, 2021 PCDD Askew and City Engineer (CE) Swann spoke regarding the details of the preliminary Adaptation Plan as detailed in the agenda packet and referenced additional information on the Projects Page on the City's website. CM Corbin asked if raising the finished floor elevation would make a difference with sea-level rise and require changes to City's codes. CE Swann stated further research would be needed to determine what (if any) changes to Codes/Ordinances may be required. Commissioner Kelly asked if it is possible to retrofit a house to raise without the use of heavy equipment. CE Swann stated houses could be raised as a last resort. Some cities have cost-sharing programs, which would be looked at in the future development of the plan. Mayor Glasser asked if any outside consultants were used with preparing this grant. CE Swann stated Jones Edmonds and ATM were used for assistance. She commended staff on a job well done. She also suggested the link to all the information be more visible instead of being embedded in a document to allow better access to the information. PCDD Askew and CE Swann explained the review process and additional requirements for the grant and reviewed the interactive maps. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS DCC Diaz spoke regarding a recently-discovered time capsule from 1991. She stated the Commission would be receiving an email invitation to attend a small ceremony to open the time capsule. CA Durden stated she would be working with staff regarding the waste hauler contract. She said she is aware of the citizens' concerns but reviewing the contract is going to take some time. CA Durden stated there was a huge number of bills passed by the legislature this year and she will provide a summary of passed bill pending the Governor's signature. She stated the Florida League of Cities has produced a summary for the bills and would share the information with the Commission. CA Durden stated she would not be able to attend the parking workshop this Thursday. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole advised waste pick-up companies are having trouble hiring employees. He stated he thinks right-of-ways are sacred to the City and is going to really look at the ramifications of taking away green space and grass from the citizens. He stated from previous experience, geese can cause health issues and are a very predatory animal. Commissioner Kelly stated she has had negative goose experiences and sympathized with residents. Commissioner Norris suggested reaching out to UNF regarding the Border Collie dog service used there to find out if it helped with the geese situation. She stated concerns about legislating Page 8 of 9 Agenda Item #1.B. 25 Oct 2021 Page 24 of 131 Regular City Commission May 24, 2021 people to or not to feed the geese. The problem is the conditions have become favorable for the geese, and they stay. If the conditions become unfavorable, they should leave. Commissioner Waters stated he feels the duck population is diminishing and the geese population is growing. He stated he would be willing to help in any way. He expressed his concerns about the safety of the beach because he was at the beach for eight hours and did not see any Police Officers patrolling the beach. He expressed his concerns about the upcoming Orange Crush event. Police Chief (PC) Victor Gualillo stated COAB officers would be on the beach for Orange Crush. Additional officers from Jacksonville Sherriff Office (JSO) would be on patrol as well. PC Gualillo stated officers have the option and are encouraged to patrol the beach. However, the officers go where the calls for service are. CM Corbin expressed his concern regarding the passed Bill regarding home businesses and how awful it would be. He stated the Bill referenced allowing welding auto repair or auto body shop in residential areas. He said the current businesses are mostly quiet professional businesses with people just working inside their homes. Mayor Glasser requested CM Corbin to have PC Gualillo brief the Commission about Orange Crush at the next Commission Meeting. She stated she would like to know if there are templates of Ordinances from other Cities regarding prohibiting feeding geese. She said Beach Avenue is a great reason to budget for a Traffic Engineer to conduct a traffic study and offer improvements. She mentioned if COAB gets the money from COJ for a new Lifeguard Station, adding a restroom would be a good asset and could be time-locked to help control the misuse by the homeless population. She offered a reminder to the Commission about the Sunshine Laws and restated the Commissioners are not allowed to communicate with each other out of the context of a Commission Meeting, emails, and social media. 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:28 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ________________________ Page 9 of 9 Agenda Item #1.B. 25 Oct 2021 Page 25 of 131 Page 26 of 131 CITY OF ATLANTIC BEACH CITY COlVI1\/IISSION 1\/IEETING STAFF REPORT AGENDA ITEIVI:90-Day Calendar for the l\/[ayor and Cornlnission SUBIVIITTED BY:Yvonne Calverley.Executive Assistant to the City Manage r TODAY’S DATE:October I 1 ,2021 1\’IEETING DATE:October 25,2021 BACKGROUND:The 90-day calendar is included on the agenda for the pu rp os e ofsetting meeting dates and determining the location,time and wh eth er to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving inpu t from City staff and the Commission.and will be included in e a c h agendafor consideration. BUDGET:None RECONINIENDATION:Appi-ave the 90-Day Calendar for November 2021 throug h Januar y 2022. ATTACHMENT:1)]\/Iayor and Commission 90~Day Calendar (Novernber 2 0 2 1 through January 2022) REVIEVVED BY CITY B/IANAGER:Agenda Item #3.A.25 Oct 2021Page 27 of 131 MAYOR AND COMMISSION November 2021 A}‘DN FRIDAY 1 Z 3 4 5 6 Code Enforcement Special Magistrate Meeting -2 pm 7 8 9 10 11 12 13 Commission 1555 Tree Mtg Veterans Day Meeting 5315 Pm “°P'"§§§$?§§‘}L‘§1‘1753City Of?ces (Invoc-Mayor)Agenda Closed 14 15 15 17 18 19 20 Community ESC Development Subcommittee Pension Board Board Mtg Meeting 6:30 pm 6:30 pm 6 pm 21 22 23 24 25 26 27 Commission ESC LEED Mee??g Subcommittee City O?ices City Offices 5330 Pm Meeting 11 am Closed Closed (Iuvoc-Bole) 28 29 30 Agenda Item #3.A.25 Oct 2021Page 28 of 131 MAYOR AND COMMISSION Due Date for 12/13 Agenda 8 ESC Tree Subcommittee 5:15 pm ESC Meeting 6 pm 13 Commission Mtg 6:30 pm (Invoc-Waters) 14 CARAC Meeting 6 pm 15 ESC Subcommittee Meeting 6:30 pm 20 21 Community Development Board Mtg 6 pm City Offices Closed City Offices Closed 28 ESC LEED Subcomminee Meeting 11 am 29 Due Date for 1/10 Agenda 31 City Ol?ces Closed HAPPY NEW YEAR!Agenda Item #3.A.25 Oct 2021Page 29 of 131 MAYOR AND COMIVIISSION 10 1'1 Commission Mtg ESC M¢=tiT|g ‘6:30 pm 6 Pm (I.nVoc-Kelly)Due Date for I/Z4 Agenda 18 19 MLK Day Community ESC Development SubcommitteeC’1'!‘."glfsegm Board Mtg 6 pm Meeting 6:30 pm 25 26 Commission Mtg 6:30 pm (Invoc-Norris)Agenda Item #3.A.25 Oct 2021Page 30 of 131 CITY OF ATLANTIC BEACH FINANCIAL REPORT AS oF SEPTEMBER 30,2021 (10096 OF YEAR ELAPSED) ‘I T~D Tot-1|Cllyv/id-s?iltllzzol Budget Yea tDate96 Revenues $3‘-7.028.483 $42, 130, 197 107,995 use of Fund Balance S 6,441 ,494 s - Expenditures S 45.469,977 S 31 694% Revenues +Fund Balance »Expenditures s s 10, 55 3, 49 3Thismonth‘:financial report reflects the fiscal year end.however,it should be noted that not all revenues and expenditures have been in government rinanee revenues and expenditures are accured when they are earne-dlexpended and available.within so days after ?scal year end, revenues that were earned in September but not received until after fiscal year end;and expenclures that were expended prior to year-end but not paid for until after year—end will be aecrued in September. An updated report will be Issued in December. Lllié‘Allclcalioll Budget Year-to —Date as Personnel Services 1 2,209,445 11 95.5% Operating Expenses 1 7,586,503 1 1 ,77966.0% Capital Outlay 10,730,353 1, 5 0 9, 7 2 1 14.9% uebr.service 2.194.694 2, 1 7 6, 5 2 0 99.29; Transfers 4,698,981 4, 4 3 9, 5 4 9 914% Resou rces Exgencled capital Ou?av.l.eo~a,7zl Agenda Item #6.A.25 Oct 2021Page 31 of 131 CITY OF ATLANTIC BEACH GENERAL FUND General Fund Revenues Budget Year-to-Date Taxes 7,548,135 7,213,968 95.6% Licenses,Permits,Fees 854,039 641 ,1 68 75.196 Intergovernmental Revenue 2,157,429 2,231 ,7oo 103.0% Charges for Services 2,649,496 2,428,853 91.796 Fines &Forfeitures 54,681 57,838 105.8% Interest 1 30,000 (1 5,543)42.2% Dispostion of Fixed Assets 25,000 4,1 98 16.8% Miscellaneous 9,525 72,436 760.5% lnterfund Transfers In 212,843 212,844 100.0% Contributions from Enterprise Funds 1 ,265,254 1 ,265,Z54 100.0% Total Revenues 5 14,966,452 5 14,1 1 1,610 94.3% Expenditures Budget Year-to-Date % Governing Body 51 J07 45,206 89.4% City Administration 3,205,438 2,905,354 90.6% General Government 907,145 722,695 79.7% Planning 339,800 327,562 96.4% Public Safety 7,546,065 6,774,597 89.8% Public Works 3,130,375 2,213,310 70.7% Recreation Programs/Events 546,001 394,842 72.3% Total Expenditures :2‘15,726,531 5 13,384,566 85.1% Year—To~Date General Fund Expenditures Governing Body,Recreauan Programs/Events, 394,342 Public Works, 2.21 3.31 0 - 46,205 722, 695 Planning,327, 552 General Guv ernr nent ,Agenda Item #6.A.25 Oct 2021Page 32 of 131 CITY OF ATLANTIC BEACH SPECIAL AND ENTERPRISE FUNDS REVENUES AND EXPENDITURES Budge!Ye-r-tn-Date 9:. Revenues 1.291.597 1 .35£!.5oo Transfers In 1 .-1ao.5sA 1 .u9r>,s57 Total Revenues .92.431 55.267 Expenditures 3.335.771:595.452 Transvers Out 1.293.717 1 115.395 Term Expenditures ‘5—‘4.754.497’€91 .31 3.547 asRevenuesBudgetve.r.re.u..se Charges for Services 3.55 .97 3.633.313 100.4% Museeusneous 94.915 42.299 «.1375 Transfers In 9:30.000 9oa.oon ma 0% Total Revenues ‘$94,555,112 T5*4.e25.s12 99.29: Expunses expenses 4351.599 1.224.595 45.9% Debt Service 553,232 552,739 99.99, Transfers 391.373 391 .272 1ao.ox Tutal Expenses 9,795,154 ‘sn'a.1sa.aeu 54.15 Water System Dev Fans Revenues »Fees 5 Permexs 45.331 32.25: Transfers cu:9oo,aau 100.0% Revenues Budget Year-ta<Dale 96 Intergovernmental Revenue 1 .5au.uoa 57.725 91759:‘ Charges rnr Services a-74.-195 395.242 100.4% Miscellaneous 1.471 422 23.751; Transfers In 23 .on 2s5.aao we on Ten:Revenues -sj2.eaL1.4s-7‘§1.2—s1.Tz9o 95.756 Expenses Flood Control 3.334.515 29.1% Debt Sen/me 223.17 100.0% Transvers out 4uu.noo mo oar, Tutz1|Expenses ‘£9,955.25:—s—i.‘—*‘5sn-1.23:.40.39: Revenues Budget Vearr:u»DaKe as Fees a.Permils 44.504 70,935 T41 9.595 Charges [or Services 1.879.198 1 .925.s14 101.5% Total Revenues -s*l".9z3.7\“oz ‘s%395.500 1:13.39. Expenses Expenses 1 .749.a7u 1 .-133.951 34.39: Transfer:01.11 339.554 339,534 100.13% TeKa|Expenses “sj"j2,oa9.zs-1 ‘s?“1,a23.Ts=5 57.314 Revenues Budget Ye-ar— Kn-Dale as Fees a Penmts 451.350 474,9779103.07; Mlscellanenus 15,155 59 Texan Revenues 979.515 ‘T475.0536999.1» Expenses Protective -nspecuuns 532.915 544.75493.55: (.e-Awcl umnn Revenues Budget Year0Dale Stale Grant 75 Charges for Services 5.810.719 6.072.601!104.5% Miscel|anEous 50.050 (22.‘I13) Transfers In 600,DO D 600.000 Tutu!Ravenues §6,460,779 §5.550.495 Exbenses Expenses 1-.ooo,73u 3.474.75557.995 Debt SerVVze 1 7296.705 1.179.03I98.6% Translers Out 623,435 634,297101.72. ‘Total Expenses §7,920,870 §5,385.09463.0% Sewer System Dev Fees Budget Year-to- Date $6 Revenues ~Fees R Permlls 450.000 124.35727.6% Transfers Out 600.005 600.000100.0% Police 011'»:rr:Po:-r\>vr-n Fund Revenues Budget Yearrto- Dale as Taxes 1 35,427 135.427‘'1T:o.o7: Misce||anem.Is -199.155 2.953.313591.575 Cuntlbutions 1 .u2o.u27 1.o:4a,9:u1oas Total Revenues T 1 .65 55. 510 *9129,T75-2“-is49¢ Expenses Administration 32,471 92.077112.995 Pension Benems 755.512 597.2273as Total Expenses 193952.033 19 55. 59 4 Revenues Year-to- Dale as Mcseeueneous :4.~;9‘i.747503.5: Canllbullons 1,247,143 1.259.57394.25:. 1-man Revenues “sj‘j2,::«a.ez9 ‘s9s ,2sz —. 3z —1 ‘2557.395 Expenses Administration 124.145 122.572105.394 Pension aenems 1.309.094 1,429.935109.2»: Total Expenses §1.-133.2-1T.T‘1 .5 — s2. 5‘ — os “10909: :‘9‘oTe9s Agenda Item #6.A.25 Oct 2021Page 33 of 131 CITY OF ATLANTIC BEACH MISCELLANEOUS INFORMATION Pa (1 Parking Revenues Total Revenues Received in FY20 S52,822. 75October20203,784.28 November 2020 3.279.53 December 2020 3,694.36 January 2021 4,252.58 Feburary 2021 3,338.72 March 2021 4,897.03 April 2021 6.915.09 May 2021 8,504.93 June 2021 7,557.31 July 2021 5,724.00 August 2021 '- September 2021 Total 5107, 770.63‘August’:revenue/data has not been received as of the date of this report was prepared Location:May June July Lemon/1st St.$1,329.58 5 1,063.86 51,029.35 ocean Blvd/Ahern 2,640.05 2,1 53.45 3,140.45 Meter ID 363300002 3,335.50 3,119.20 3,350.20 Meter ID 363300003 1 ,199.80 1 ,220.s0 1,204.00 $8,504.94 S 7,557.31 58,724.00 Tree Replacement Fund Beginning Fund Balance 5 77,731.27 Revenues (Oct through August)40,590.55 Expenditures (Oct through August)(2,550.oo) Ending Fund Balance 5 115,071 02 Oct -Jan FY19 FY20 FY21 Special Events Miscellaneous Recreation charges 5 50.00 s -5 20.00 Flag Football 52000 480.00 - Summer camps 2,490.00 -670.00 Art Shows 4,725.00 4,450.00 0.25 Facility Rental 19,200.00 22,950.00 35,500.50 Dog Park 6,585.00 3,745.00 11,315.00 33,870.00 31,625.00 47,505.75 Agenda Item #6.A.25 Oct 2021Page 34 of 131 CITY OF ATLANTIC BEACH FINANCIAL REPORT current Fund Prior 5/31/21 9/30/21 Dollar General 5 8,329,502 5 E,O39,412 5 ( 2 9 0, 0 9 1) community Development Block Grant (97,907)(97,907)- Tree Replacement 100,430 1 1 6,072 15, 64 2PayforParkingRevenueFund99,047 107,771 8, 72 4ConventionDevelopmentTax169,1 19 1 57,572 1,247) Local option Gas Tax (199,497)(201,597)(2 , 4 0 0) Better Jax 1 /2 cent sales Tax 1 ,432,171 1,375,465 Police Training,Forfeiture,Grants,Etc.142,587 141,733 (554) community Redevelopment 1 .860 (3,140)(5 , 0 0 0) Dem Service (29,919)(1 9,549)1 0 , 0 7 0 Capital Projects 2,097,754 2,1 71 ,s75 7 3 , 5 9 1 Water 7,356,579 7,942,656 5 5 , 9 7 7 sewer 4.977.115 5,093,129 Sanitation 900,551 553,777 Building Code Enforcement 337,322 331,523 (5 , 7 9 9) stormwater 505,893 512,549 6, 95 7Pension—Police 16,903,911 16,495,760 ( 4 0 5, 1 5 1) Pension -General 27,280,898 26,430,601 ( 5 5 0, 2 9 7) Total s 70,537,546 5 69,447,501 5 (1 , 3 9 0, 0 4 4) Total Restrlcted Cash S 59,600,949 Total unrestricted cash 5 9,546,553 CASH AND INVESTMENTS Prior current Account 3/31 /21 9/30/21 Dollar Bank of America Depository 5 10,505,737 5 1 0,691 .027 s (1 1 4 , 7 1 0) corporate Fixed Income-Morgan Stanley 5.271,71 1 5,331,055 5 9 , 3 4 4 Government securities —Morgan stanley 11.91 1 ,o44 1 1 ,759,2o1 ( 15 1, 54 3) Cash,EDP,MMF »Morgan stanley 150,658 266,273 513;:-Florida Prime 24,562 24,564 1 Cash on Hand 3,950 3,950 ~ Subtotal s 23,197,662 5 25,076,070 5 (1 ,593) Police Pension investments 5 15,922,557 5 15,453,556 5 ( 46 9, 07 1) General Pension Investments 27,363,108 26,559,727 ( 5 0 3, 3 3 1) subtotal 5 43,255,765 5 42,013,313 5 (1,272 ,452) Total $71,483 427 5 70,059,352 5 (1,394 ,045)Agenda Item #6.A.25 Oct 2021Page 35 of 131 Page 36 of 131 zv'Iss’s6a’svs s!'z9s'ssn‘vE$ sI'zLt'5Is’zI$ au'ss>’tLe'I$ was Z6'IET‘?ZES oa'oas’ms oo'ovz's2I$ os‘ssu‘m'v$ orszrzsss so‘ess'uus'r5 was was s6‘suo'29v‘zr$ am:A! 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DSLZ i|l!F'l!lIa GM III)!M 0101 Id M. yauunyad suoguadsu| 72 SI 0 o as an not A;an IZDZ M Max M gna panss1 SI!|I.uad T3’q nml?Izozlu 71:0au?5!I\a1av*‘:uauuu1_H"—'eaqugpunaAgenda Item #6.B.25 Oct 2021Page 37 of 131 uauzwuv nlwva NOVLVSSLH‘NOILVHSJTV NOIUOGV 3191415/A'HWVd 'Sl|WM!d ‘IVLOJ.'IVV3}I3|/\|W03 MZNWVIDMEWWOD "IVUNSGISZH 1VUN3CH$3H A'HW\11*ll'l?W X3'|d?O ZTDNWS .-—-——----.. m~N~N~—M#W%\IIIIINM_NN§m ‘OQCCQH D3BE—— ,m_~_V bmwmww g§EE§§ E 5 E E E ‘MN: 9::‘.1 ‘EZOZCllld I OZOZAd I 61302 H I 81302)d I LIOZ M I 91302AdI Eldkl AH C|3nSSl Sill/\lEl3dAgenda Item #6.B.25 Oct 2021Page 38 of 131 OEHJVLLV nxwva NDILVHHIIV MEN NOYLVHELWV NOLLIGCIV 3‘I9N|S/A‘l|W\'/d 533d '|VLO.L TVIDHZWWOC)1V13H3W|/V03 '|V|J.N3Cl|S3H '1V|J.N3G|S3Ei A'||WVi'|J_‘|FlW X31d?Cl 3‘lBN|S -.-_- .,,m ,.<4.vsmmvs <nv>m«/sump was’;-'‘:7 .=>.=.=H==>5P.‘=.=§.°-a cane cent:aghaggjg::cccc ccaci?a =g§.®.cc=g c -.2 :7 5635 a.-. :Ev‘:‘NS E3-‘°“‘~c\>5saw '2 p 69'9£D'0E$$5:991192‘;an a9o'm‘$ ‘E202 Glld I OZOZAd I 6102 Ad I 8102 AdI LIUZ AdI 9102 M I 031331103 S3El:|J.|INH3d 9NlC|'Ill'I8Agenda Item #6.B.25 Oct 2021Page 39 of 131 OSHDVLLV rnwvs 3‘\E)NLS/MIWV5N0\.L\12|3i‘|V MEN Nouvusnv NOLLICICIV ‘IVIDHZWINOD 1\7l3H3WWDI>1vI1N3uIS3u a19NrsxaunaA‘llW\1A-IUHIN1VlLN3U1S3HS1IW!3d‘J\110l IEm8SP2:ISm.F_.:w.§IwS.$m.S~.ouI$§$.ocu.w: 3.8 m:_e_SE=.. 3.3 «ab: 2:5 «ca 88 3.2. .52. 3.8 3.8 8E. LIOZIHI SIUZMI SJ.|W}:l3d :|0 anw/\NO|J.3?UJ.SNO3 IE_5o_d_.co-T23;: I.6S~.cm_._a Im.:_;B..5 SIDE MI Imm.w?.3o.\.m IwZ$.ommE Im_...t_m_=.:E.. OZOZAd I 6IOZ Ail I$.u€._om.oa Imi§.8.:=_-m__$....8~.\_w .3332 3:.8.2 IZOZ C|JJdI -v;_Sc.8o.cc Im._.:c.8_.S_ .»3§:..5 I.n:._.i>_.&,c: Im~_Ewm:8-&_w:.%u.ao Im.wE.$o.€ m$.wum....:_.m~ muw:..wua.3 EEx.5 mu=.mF,uL._.& IM:.....f..E5 m\_mo_;_mw_3 Agenda Item #6.B.25 Oct 2021Page 40 of 131 SSSNISOH M3N 9N|‘E]W?'|d ‘IVJINVHDBI/\|‘I\13[E.LCJ3'|3 £00!9N|G'||?S pm»;‘??wmm I x 1mgImw\,‘ on N on Dew ‘ \: '°°‘3°°tD ??w 3*-'3°‘mg 3 ac >-*an Lrv$O\‘._.-—-‘—H %N Hcc0as U: >4 !\.| \1 U1 w 0.: Ln Nm A N\O0 ""25 3900 o 4;I\>>—‘C‘NU...-moo ca £617 H Nno \Iso SW9Z192SZEE TZOZ CLLA:lI OZOZAdI SIUZ AdI 8102 )d I LTOZ AdI QIOZ }d I E|dA.l.A8 Cl3WE|O:lE|E|d SNO|J.3EldSN|Agenda Item #6.B.25 Oct 2021Page 41 of 131 Page 42 of 131 Losing Trees 84 ESC Recommendation A brief ESC plan for the community proposed to our City Commission ir r. f rd A..' i.p. i 11 •! 5 fi zttyr.Agenda Item #7.A.25 Oct 2021Page 43 of 131 gf J+A r 1 F...,,,,,. .... t _'l These are among our most precious distinctions andAltiltif they are very significant contributors to the livability 4'"'. -t 3 and value of our community" via 1 ; ' :- i., 4" 4. 4.- ..'-,,- ' ---..`:'-:it He-ritage Tree _ x.' Do not groti back A. Recommend that the city consider this value and adopt a simple and inexpensive incentive program to help our citizens secure these irreplaceable Heritage Trees. 1 . An arborist to inspect and help ensure the health of the tree once every 2 years. (ca. $70-90) 2. Cover half of the necessary maintenance (max. cap of either $500/tree or $1000 per lot). Most trees require little or no care but when they do, it can be costly for homeowners. 3. Adding a modest tax abatement or billing incentive could double the trees saved (informal poll) In most years, costs to the City will be minimal. We estimate that about 10- 15 will be nominated and accepted. That represents well under$5 000/year. ENVIRONMENTAL G 3 STEWARD COMMITTEE SHIP Agenda Item #7.A.25 Oct 2021Page 44 of 131 7# t 1 0 i" fout's 1 it i We are besieged bypredatoryfast-cut operators that are y i . r.: -s , g p K- .; • - ' t 4. targeting our city. There is good evidence that they are c, , encouraging citizens to lie in order to bypass our regulations r: i& . and avoid permits by falsely declaring targeted trees as s r 4r t'dead or dangerous. 0_ - ,.,: I !tag True r We need to protect our community! A. _If killed;it Is lost forevea - — B. Recommend that the city consider having a list of trusted arborists on call to help staff to respond intelligently and professionally to these predators. 1 . Citizens can use the list and avoid predatory 'Cut and Run' operations 2. Costs are minimal — a few thousand per year. A group of trusted arborists will likely provide the City preferred and lower-cost services when needed for public works — thus possibly recouping the overall cost. 3. ESC could offer a Resolution to request reasonable proof of dead or "dangerous" that aligns with the spirit of the current state statute — not prohibiting but simply asking for reasonable evidence of the claim to be "dangerous". 3 fa TROSaHIPa` COMwMITTEE Agenda Item #7.A.25 Oct 2021Page 45 of 131 m 3' 4Et t : Y ce `f =it' 1 ..{., A r kt• v I.,Ifetilk4,... „ ', 440- s,' eS .r. k, t, •r , if killed, it is lost forever ,-.02,---,-- ESC is also RECOMMENDING to Commission: Strength the removal criteria in our code related to tree removal Opposition to Florida State Statute 163.045 ENVIRONMENTAL L 3 t SCOMMA TTTEEOMMIE Agenda Item #7.A.25 Oct 2021Page 46 of 131 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: Section CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT City Clerk’s Contract Cathy Varian,Human Resources Director av October 18,2021 October 25,2021 The City Clerk was appointed by the Commission in 2004 by Resolution 04-12, which outlined some terms and conditions of employment.One of these terms was amended in 2008 by Resolution 08-15.The City Clerk and the City Commission desire to have an employment agreement in place and requested that the Director of Human Resources draft a proposed contract to present to the Commission.The proposed contract aligns with the City’s FY 21-22 budget approved by the Commission on September 27,2021 and follows the same format as the current contract between the City and the City Manager.The relevant changes to the terms and conditions of the City Clerk’s employment are as follows (if no verbiage under the Section heading then no changes were made): Description Term Effective 10/1/2021 and remain in force until terminated. Duties and Authority As outlined in the Charter Hours of Work Remain the same,including ?exible schedule and work from home options on occasion. Compensation Compensation:The annual salary was adjusted to include a 3%increase as of due to a decrease in leave accrual as outlined in Section 6,for a of$97,359.15,effective 10/1/2021.The City Clerk will receive a salary increase of 5%upon successful completionoftheMasterMunicipalClerkProgram.This is a rigorous program and ClerkdidnotreceiveanysalaryadjustmentwhensheearnedherCMCdesignation.Effective 10/1/2022,the City Clerl<’s salary shall automatically increase by thesamepercentageoramountastheincreaseforgeneralemployees.The City1 Agenda Item #8.A.25 Oct 2021Page 47 of 131 U] 10 11 12 141617 Commission may increase the salary for the City Clerk in such amounts and to such an extent as the Commission determines is desirable. The Commission and City Clerk may meet and de?ne goals and performance objectives,The City Clerk may request a review ofthe terms and conditions of this agreement. Benefits The City Clerk’s benefits are amended to delete family medical coverage,to add the buy—upmedical coverage for employee and spouse,to add short—termand long~term disability and supplemental life insurance. Personal Leave and Flex Time Clerk allowed to cash—-in300 hours ofpersonal leave to be paid by end of202l. In lieu of continuing the +15 year accrual rate of 10.04 hours per pay period,the Clerk shall earn 6 hours of accrued leave and the difference will be converted into pay by providing a 5%salary increase,as is reflected in Section 4. Cell Phone Allowance The City Clerk shall be entitled to a City phone or a cell phone allowance of $50/month. Retirement Professional Development Holidays Termination by the City and Severance Pay Upon termination of the City Clerk by the City Commission without cause,the City will pay the City Clerk 20 weeks of her salary,subject to the limits of Section 215.425,Florida Statute.If the City Clerk becomes permanently disabled and unable to perform the duties of her position,after 12 weeks or duration of her accrued leave,the Commission shall terminate her without cause,triggering the severance provision of this section. Termination by the City Clerk No severance pay. Required every year per the City Charter.IndemnificationBondingCodeofEthicsCodeofEthics promulgated by the Florida Association of City Clerks.General Terms and Conditions2 Agenda Item #8.A.25 Oct 2021Page 48 of 131 A|)p.I Separation or Elnployrnent and General Release and waiver Standard agl went,sarne as includccl in the (my l\/lanagcr's c o nt ra ct , whichme City Clerk will be required to execute berore receiving a se ver an ce paylnent. BUDGET:Included in 2021«2022 City Budget IKECOBGIVIENDATION:Approve Resolution No.21«56. ATTACIiNlENTS:1)Resolution No.21 -56 2)Proposed Employment Agx*e::rnent 3)Resolution No.04-12 4)Resolution No.08-1 5 » 4 REVIEVVED BY CITY IVIANAGER:Agenda Item #8.A.25 Oct 2021Page 49 of 131 RESOLUTION NO.21-56 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS CITY CLERK EFFECTIVE OCTOBER 1,2021;AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS CITY CLERK;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Commission would like to continue the employment of Donna L.Bartle as City Clerk with an Employment Agreement;and WHEREAS,the City’s Human Resources Director has negotiated an employment agreement with the City Clerk,which is now being presented to the City Commission for its consideration; and WHEREAS,it is desire of the City Commission to enter into the attached employment agreement continuing the employment of Donna Bartle as City Clerk effective October 1,2021. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby approves the attached employment agreement continuing the employment of Donna Bartle as City Clerk. SECTION 2.The City Commission hereby authorizes the Mayor to execute the documents necessary to effectuate the employment agreement continuing the employment of Donna Bartle as City Clerk. SECTION 3.This resolution shall become effective upon its adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 25“‘day of October,2021. Ellen Glasser,Mayor Attest: correctness: Donna L.Bartle,City Clerk Brenna M.Durden,City Attorney Agenda Item #8.A.25 Oct 2021Page 50 of 131 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (hereinafter referred to as the “Agreement”)is by and between the City of Atlantic Beach,a municipal corporation (hereinafter referred to as the “City”),and Donna L.Bartle (hereinafter referred to as “Bartle”or “City Clerk”),an individual who has the education,training and experience as a city clerk. WITNESSETH: WHEREAS,Bartle has been employed by the City of Atlantic Beach since August 19, 1991;and WHEREAS,Bartle was appointed as the City Clerk on September 27,2004 with an effective date of October 11,2004;and WHEREAS,the last pay study for the city clerk’s position was done in 2005;and WHEREAS,Bartle achieved the professional designation of Certi?ed Municipal Clerk from the International Institute of Municipal Clerks in 2006;and WHEREAS,the City desires to continue to employ Bartle as City Clerk of the City of Atlantic Beach,Florida,with the responsibilitiesand duties as provided for in the City Charter of the City of Atlantic Beach,as may be amended;and WHEREAS,the City,through its City Commission,desires to provide for certain bene?ts and compensation for the City Clerk and to establish conditions of employment applicable to the City Clerk through this Agreement;and WHEREAS,the City Commission intends to,and by way of approving this Agreement does,provide precedence to this Agreement should any provision herein be found to be contrary to any provisions of the City’s Personnel Policies and Procedures Manual. WHEREAS,Donna Bartle desires to accept continued employment as City Clerk of the City of Atlantic Beach under the terms and conditions set forth herein. NOW,THEREFORE,in consideration of the mutual promises as set forth in this Agreement,the parties agree as follows: This Agreement shall be effective October 1,2021 and shall remain in full force untilterminatedbytheCityorbytheCityClerkasprovidedherein.Section 2.Duties and AuthorityA.The City of Atlantic Beach agrees to continue to employ Bartle as its executiveof?cer with the title of City Clerk to perform the duties and functions speci?ed in the City’sPage1ofll Agenda Item #8.A.25 Oct 2021Page 51 of 131 Charter and Code and to perform other legally permissible and proper duties and functions as the City Commission shall from time to time assign.The terms in this Agreement supersede those in the July 2004 position description,where they con?ict. B.The City Clerk is the executive of?cer appointed by the City Commission to assure that all its enactments are effectively carried out.As such,the City Clerk shall be under the direction of and compensatedat a rate set by the Commission. C.The City Clerk shall faithfully perform the duties as prescribed in the job description as set forth in the City’s charter and/or ordinances and as may be lawfully assigned by the City Commission and shall comply with all lawful Commission directives,state and federal law,City policies,rules and ordinances as they exist or may hereafter be amended.Any future changes to the City’s Employee Handbook that impact the City Clerk’s bene?ts,duties or responsibilities shall go to the Commission for approval. D.Speci?cally,it shall be the duty of the City Clerk to establish and maintain a line of communicationwith the City Manager,to prepare an agenda for every commissionmeeting and a permanent record of each meeting and disseminate information as necessary about activities, ?ndings or decisions by the city commission. E.It shall also be the duty of the City Clerk to maintain a State of Florida Notary Public Commission and shall supervise the activities of the Clerk’s Of?ce staff. F.It shall also be the duty of the City Clerk to provide the City Commission with information as requested about programs of the city government and to serve as supervisor of election for city elections. G.It shall also be the duty of the City Clerk to serve as custodian of all city records including access,and the seal of the city,to administer oaths and to conduct such other activities as may be speci?ed by the City Charter,the city code or the City Commission. H.The City Clerk shall perform the duties of City Clerk of Atlantic Beach with reasonable care,diligence,skill and expertise. I.All duties assigned to the City Clerk by the Commission shall be appropriateto and consistent with the professional role and responsibility of the City Clerk. J.The City Clerk cannot be reassigned from the position to another position without the City Clerk’s express,written consent. participate in all meetings of the Commission.Section 3.Hours of WorkCityClerkunderstands that it may not be possible to complete her duties andresponsibilitieswithina40-hour work week and that she is not eligible for overtime.It is expectedthattheCityClerkwilltypicallyworkduringnormalCityHallof?ce hours,however,it isrecognizedthatshemustdevotetimeoutsideofthosenorinalof?ce hours to accomplish her duties.Page 2 ofll Agenda Item #8.A.25 Oct 2021Page 52 of 131 Therefore,City Clerk will establish her own work schedule and will be allowed to work ?om home on occasion,providedthat such does not result in an adverse effect on the operation of the City. Section 4.Compensation A.Effective,10/01/2021,the City agrees to pay the City Clerk an annual salary of $97,359.15,payable in installments at the same time as other City employees are paid.This includes a 3%increase as of 10/01/2021,as well as a 5%increase due to a decrease in leave accrual. B.The City Clerk shall receive a 5%salary increase upon successful completion of the Master Municipal Clerk Program. C.Effective October 1,2022,the City Clerk’s salary shall automatically increase by the same percentage or amount as the increase for general employees approved by the Commission.In addition to this,the City may increase said salary and/or other bene?ts of the City Clerk in such amounts and to such an extent as the City Commission may determine desirable. This Agreement shall be automatically amendedto re?ect any salary adjustments that are provided to the City Clerk by the Commission. D.Annually,and in compliance with the provisions of applicable law,the City Commission and City Clerk may meet and de?ne such goals and perfoimance objectives that they deteimine necessary for the proper operation of the City Clerk’s Of?ce and in the attainment of the City Commission’s policy objectives.Said goals and objectives shall be generally attainable within the time limitations as speci?ed and the annual operating and capital budgets and appropriationsprovided. E.The City Clerk may make a request to any member of the Commission for a review of any of the terms and conditions of this Agreement including the request for a salary survey.The Commissioner has discretion as to whether to bring these matters to the full Commission for consideration. Section 5.Health,Vision,Dental,Disability,and Life Insurance Benefits. A.The City agrees to continue to provide and to pay the premiums for health, hospitalization,surgical,vision,dental and comprehensive medical insurance for the City Clerk and her spouse,at the minimum plan offered to other full—ti1neCity employees.Beginning January 1,2022,the City will provide and pay the premiums for the buy—upHMO plan for the City Clerk B.The City agrees to make required premium payments for short teim and long teimdisabilitycoveragefortheCityClerk.C.The City shall pay the amount of premium for term life insurance coverage in theamountof$50,000 and supplementalterm life insurance coverage in the amount of $70,000.TheCityClerkshallnamethebene?ciary of the life insurance policy.Page 3 of11 Agenda Item #8.A.25 Oct 2021Page 53 of 131 Section 6.Personal Leave &Flex Time Benefits. A.Upon commencement of this agreement,the City agrees to allow the City Clerk to “cash-in”300 hours of personal leave to be paid by the end of 2021.Clerk shall keep the balance of her personal leave accrual. B.In lieu of continuing the +15 year accrual rate of 10.04 hours per pay period,the City Clerk shall begin accruing personal leave at a reduced rate of 6 hours per pay period and the remaining 4.04 hours be converted into pay by providing a 5%pay increase,which is re?ected in Section 4,Compensation. C.The City Clerk shall keep the balance of her accrued ?ex time and continue to accrue and participate in the ?ex time program for exempt employees,submitting her ?ex time slips directly to Human Resources.Flex time may be earned by the City Clerk for meetings attended after hours. D.The City Clerk is entitled to accrue all unused leave;however,personal leave accrual cannot exceed 680 hours at the end of each ?scal year.The City Clerk shall submit her Leave Request Forms directly to Human Resources.In the event her employment is terminated,either voluntarily or involuntarily,the City Clerk shall be compensated for all accrued personal leave. The City Clerk may request the Commission to consider allowing her to “cash in”an additional amount of accrued leave. Section 7.Cell Phone Allowance The City shall provide the City Clerk a city-issued phone and pay the monthly service charges or provide the City Clerk with a cell phone allowance of $50 per month to compensate her for the business use of her personal cell phone. Section 8.Retirement The City agrees to continue the City Clerk’s participationin the City’s de?ned contribution pension plan under the same terms and conditions. A.The City agrees to pay the City Clerk’s professional dues for membership in theFloridaAssociationofCityClerks,International Institute of Municipal Clerks,and FloridaRecordsManagementAssociation,as well as the costs and fees associated with her Notary PublicCommission.The City may pay other professional dues and subscriptions on behalf of the CityClerk,as are approved in the City’s annual budget (on a line item basis)or as authorizedseparatelybytheCityCommission.B.The City agrees to pay registration fees,and reasonable and customary travel andsubsistenceexpensesfortheCityClerk’s travel to and attendance at professional and officialPage4ofll Agenda Item #8.A.25 Oct 2021Page 54 of 131 travel,meetings and occasions to adequately continue the professional development of the City Clerk,including but not limited to FACC Summer Conference and Academy,FACC Fall Academy,IIMC Region 111 Conference,FRMA Conference,or other similar professional development training opportunities,providedthe associated expenses do not exceed the allocated appropriationin the City Clerk’s annual budget. Section 10.Holidays and Other Standard Bene?ts. The City Clerk is entitled to the same paid holidays and any other standard bene?ts available to the general City employees as may now exist or be made available during the term of this contract. Section 11.Termination by the City and Severance Pay A.The City Clerk shall serve at the pleasure of the City Commission,and the City Commission may terminate this Agreement and the City Clerk’s employment with the City at any time,for any reason or for no reason. B.Should a majority of the entire Commission (three members)vote to teiminate the services of the City Clerk “without cause”,then within ten (10)business days following such vote, the Commission shall cause the City Clerk to be paid any accrued and unpaid salary and bene?ts eamed as of the date of the vote to terminate (including personal leave but excluding such items and allowances as are used in conducting City business such as,but not limited to,cell phone allowance.).Within forty—?ve(45)calendar days following the vote to terminate the City Clerk’s employment “without cause”,the Commission shall cause the City Clerk to be paid a lump sum severance pay equal to 20 weeks of her salary as full and complete payment and satisfaction of any claims of the City Clerk of whatsoever nature arising out of this Agreement or otherwise.As considerationfor such payment,the City Clerk shall,prior to receipt thereof,execute and deliver to the City a general release of the City and its Commission members and its of?cers,agents,and employees for all acts and actions from the beginning of time until the date of release,in substantially the form which is attached hereto and made a pait hereof as Appendix 1.Any severance pay paid under this Section shall be in accordance with,and subject to the limits of, Section 215.425,Florida Statutes.If the City Clerk becomes permanently disabled or is otherwise unable to perform her duties because of sickness,accident,injury,mental incapacity or health,for a period of 12 consecutiveweeks or her accruedleave,whichever is longer,the City shall terminate this agreement,subject to the severance pay provision contained in this subsection. of this Agreement,“for cause”is de?ned and limited for purposes of this Agreement to any of thefollowing:1.Conviction or a plea of guilty or no contest to a felony crime,or a misdemeanorcrimeinvolvingabreachofpublictrust,whether or not adjudication is withheld;2.Violation of any substantive City policy,rule,or regulation,which would subjectanyotherCityemployeetotermination;Page 5 ofll Agenda Item #8.A.25 Oct 2021Page 55 of 131 3.Any intentional act involving moral turpitude causing substantial disrepute to the City;or 4.“Misconduct,”as de?ned in Section 443.036(3 0),Florida Statutes. Section 12.Termination by the City Clerk A.The City Clerk may terminate this Agreement or voluntarily resign at any time by delivering to the City Commission a written notice of termination or voluntary resignation a minimum of fo1ty—?ve(45)days prior to the effective date of the termination or resignation.In its sole discretion,the City may waive,or shorten,the forty-?ve (45)day notice period by a majority vote of the entire Commission (three members). B.If the City Clerk terminates this Agreement or voluntarily resigns after providing the written notice required in Section l2(A),then the provisions of Section l1(B)above,shall not apply.If the City Clerk terminates this Agreement or voluntarily resigns after providing the written notice required in Section l2(A),the City shall pay to the City Clerk any accrued personal leave. Other than paying the City Clerk any accrued compensation that she has earned as of the date of her termination,the City shall have no further ?nancial obligation to City Clerk pursuant to this Agreement,unless the City Commission by a majority vote of the entire Commission (three members)agrees to provide any other consideration.In such event,and as consideration of said approval,the City Clerk shall execute and deliver to the City the general release as referenced in Section 11(B)hereof. C.If the City Clerk terminates this Agreement or voluntarily resigns without providing the notice required in Section l2(A)herein,the City shall not pay to the City Clerk any accrued personal leave.Other than paying the City Clerk any accrued compensation that she has earned as of the date of his termination,the City shall have no further ?nancial obligation to City Clerk pursuant to this Agreement. Section 13.Performance Evaluation The City Commission shall perform an annual performance review of the City Clerk. Section 14.Indemnification. the City Clerk against any action for any injury or damage suffered as a result of any act,event,oromissionofactioncommittedbytheCityClerkwithinthescopeofheremploymenthereunder,provided that the City Clerk timely reports the same to the City Commission and cooperates fullyandhonestlyintheCity’s defense thereof.The City may compromise and settle any such claimorsuitandpaytheamountofanysettlementorjudgmentrenderedthereon.The provisions of thisSectionshallnotapplytoanyclaim,demand,suit or cause brought or asserted against the CityClerkforheractsoromissionscommittedwhileactingoutsidethecourseandscopeofheremploymentunderthisAgreement,committed in bad faith or with malicious purpose or in amannerexhibitingwantonandwillfuldisregardofhumanrights,safety,property or civil rights.Page6of1l Agenda Item #8.A.25 Oct 2021Page 56 of 131 In such instance,the City shall be under no af?nnative obligation to indemnify or defend the City Clerk and the City Clerk shall be solely responsible for all costs associated with her legal defense and any settlement(s)or judgment(s)rendered in connection with the charged conduct. B.Said indemni?cation shall extend beyond the termination of employment and the expiration of this Agreement to provide protection for any such acts undertaken or committed in her capacity with the City as City Clerk,regardless of whether the notice of claim or ?ling of a lawsuit occurs during or following employment with the City. Section 15.Bonding The City agrees to bear the full cost of any ?delity or other bonds required of the City Clerk under any policy,regulation,ordinance or law. Section 16.Code of Ethics The Code of Ethics promulgatedby the Florida Association of City Clerks (FACC),as may from time to time be amended,is incorporated herein,and by this reference made a part hereof. Said Code of Ethics shall furnish principles to govem the City Clerk’s conduct and actions as City Clerk of the City. Section 17.General Terms and Conditions A.This Agreement sets forth and establishes the entire understanding between the City and the City Clerk relating to the employment of the City Clerk by the City.Any prior discussions or representationsby or between the City and the City Clerk are merged into and rendered null and void by this Agreement.The City and the City Clerk by mutual written agreement may amend any provision of this agreement during the life of the agreement.Such amendments shall be incorporated and made a part of this Agreement. B.This Agreement shall be binding on the City and the City Clerk as well as their heirs,assigns,executors,personal representatives and successors in interest. C.This Agreement shall become effective on October 1,2021. D.The invalidity or partial invalidity of any portion of this Agreement will not affect executed by both the City and City Clerk subsequent to the expungement or judicial modi?cationoftheinvalidprovision.E.The parties acknowledge that each has shared equally in the drafting andpreparationofthisAgreementand,accordingly,no court construing this Agreement shall construeitmorestrictlyagainstonepartythantheotherandeverycovenant,term and provision of thisAgreementshallbeconstruedsimplyaccordingtoitsfairmeaning.Page 7 ofll Agenda Item #8.A.25 Oct 2021Page 57 of 131 F.A default shall consist of the breach or anticipatory breach of any covenant, agreement,representation,provision or warranty contained within this Agreement.If a default, breach or anticipatory breach occurs,the party not in default may,at any time or from time to time, pursue to enforce its remedies under this Agreement by suit in equity,action at law or by any other appropriate proceeding,for damages or other relief,or proceed to take any action authorized or permitted under applicable laws or regulations;provided,however,the parties shall,prior to initiating any court proceedings,initiate and complete mediation with a Florida Supreme Court certified mediator in accordancewith the procedures set forth in Section 44.102,Florida Statutes, with costs to be equally shared. G.This Agreement and the rights,obligations and remedies hereunder shall be interpreted and governed in all respects by the laws of the State of Florida.Any suit,action or other legal proceeding arising out of or relating to this Agreement shall be brought in courts of competent jurisdiction in and for Duval County,Florida. Executed by the City of Atlantic Beach,Florida this _ day of ,2021. CITY OF ATLANTIC BEACH,FLORIDA By: Ellen Glasser,Mayor ATTEST: City Clerk Executed by the CITY CLERK this day of ,2021 Donna L.Bartle Page 8 ofll Agenda Item #8.A.25 Oct 2021Page 58 of 131 APPENDIX 1 SEPARATION OF EMPLOYMENT AND GENERAL RELEASE AND WAIVER This Separation of Employment and General Release and Waiver Agreement (Agreement)is made by and between the City of Atlantic Beach (City)and Donna Bartle (City Clerk). WHEREAS,City has employed City Clerk;however the parties wish to enter into a voluntary agreement to terminate their employment relationship and to resolve any actual or potential claims that either party may have against the other by reason of City Clerk’s employment or termination thereof. WHEREAS,the parties desire to set forth the terms and conditions governing City Clerk’s separation of employment and to provide for the settlement and release of any and all disputes or controversies that have arisen,or which may hereafter arise,between City and City Clerk, including without limitation,any and all claims arising out of or in any way related to City Clerk’s employment with or separation from the City. NOW THEREFORE,in consideration of the mutual covenants herein contained and the mutual bene?ts to be derived therefrom,the suf?ciency of which consideration is hereby acknowledged by the undersigned,City and City Clerk agree and state: 1.TERMINATION OF EMPLOYMENT Upon their mutual agreement,City Clerk’s employment with City shall terminate on ,20_,which shall be (was)City Clerk’s ?nal date of employment. 2.NO ADMISSION OF LIABILITY This Agreement is not an admission by City Clerk or City of any wrongful conduct whatsoever. Both parties deny and disclaim any liability to or wrongful conduct against the other or any third party. 3.PAYMENT AND BENEFITS City Clerk shall receive his/her last regular paycheck at the regular scheduled payroll date. Within ten days of this Agreement,City Clerk shall receive an additional payment to compensate for accumulatedpersonal leave,subject to customary payroll deductions. As considerationfor this Agreement and the release contained within,and in full and complete satisfaction of all obligations due and owing City Clerk,City shall:Pay City Clerk an amount 4.SURRENDER AND VACATION OF EMPLOYER’S PROPERTYUponexecutionofthisAgreement,City Clerk shall deliver all of City’s property in his/herpossessionandfurther,shall vacate City’s property.5.RELEASE AND WAIVER OF CLAIMSInconsiderationofthebene?ts to be provided to City Clerk pursuant to this Agreement,CityClerkherebyirrevocablyandunconditionallyreleases,waives,acquits and discharges the Cityandeachofitspast,present and future elected of?cials,department heads,of?cers,employees,agents,representatives and attorneys from any and all charges,complaints,claims,liabilities,Page 9 ofll Agenda Item #8.A.25 Oct 2021Page 59 of 131 obligations,promises,agreements,controversies,damages,actions,causes of action,suits, rights,demands,costs,losses,debts and expenses (including attorneys’fees and costs actually incurred),of any nature whatsoever,whether known or unknown,arising out of any act, omission,or event ?‘om the beginning of time up to the execution of this agreement. City hereby irrevocably and unconditionally releases,acquits and discharges City Clerk from any and all charges,complaints,claims,liabilities,obligations,promises,agreements,controversies, damages,actions,causes of action,suits,rights,demands,costs,losses,debts and expenses (including attorneys’fees and costs actually incurred),of any nature whatsoever,whether known or unknown,arising out of any act,omission,or event from the beginning of time up to the execution of this Agreement. 6.REFERENCES AND NON—DISPARAGEMENT If it is necessary for City to provide a reference to a prospective employer,City Clerk agrees that he will direct the prospective employer to contact the Director of Human Resources at the City of Atlantic Beach.Additionally,City Clerk and the elected officials agree that they shall not disparage or make untrue statements about each other;provided that this Section shall not apply to comments made to any other governmental entity or as required by law. 7.REPRESENTATIONS AND WARRANTIES The undersigned parties hereby represent and warrant the following to the other: a.City Clerk represents and warrants that:he/she is legally and mentally competent to sign this Agreement;he/she is the sole owner of any claims against the City;he/she has the requisite capacity and authority to make this Agreement,and no portion of any existing or potential claims has been sold,assigned or pledged to any third pa1ty;and he/she presently possesses the exclusive right to receive all of the considerationpaid in exchange for this Agreement. b.City Clerk represents and warrants that he/she has not and will not file any complaints, charges or lawsuits against City or any of its past,present and future elected of?cials, department heads,officers,employees,agents,representatives or attorneys with any governmental agency or any couit,including without limitation,any claim or matter of any nature whatsoever related to or arising out of her employment with or separation of his/her employment,except City Clerk expressly reserves the right to file a claim for unemployment benefits.City Clerk further agrees to indemnify and hold City harmless from any and all loss,costs,damages or expenses,including reasonable attorney fees incurred by City,arising out of any claim that may hereafter be made by City Clerk or any other party. lawsuits against City Clerk with any governmental agency or any court,includingwithoutlimitation,any claim or matter of any nature whatsoever related to or arising outofCityClerk’s employment with or separation of his/her employment with City.d.Each paity is fully aware of the contents of this Agreement and of its legal effect andunderstandsthatitshouldobtainlegaladviceregardingthisAgreementastheydeemappropriate.The paities hereto and each of them,have carefully read this Agreement andknowthecontentsthereof,and they signed the same freely and voluntarily.Page 10 ofll Agenda Item #8.A.25 Oct 2021Page 60 of 131 e.This Agreement sets forth the entire agreement between the parties and supersedes any and all prior agreements or understandings between the parties pertaining to the subject matter herein.No waiver of a breach of any provision of this Agreement shall be construed to be a waiver of any breach of any other provision of this Agreement or of any succeeding breach of the same provision.No delay in acting with regard to any breach of any provision of this Agreement shall be construed to be a waiver of such breach.If any provision in this Agreement is found to be unenforceable,all other provisions will remain fully enforceable. f.No promise or inducement has been made or offered,except as herein expressly set forth, and this Agreement is executed without reliance upon any statement or representationby any of the released parties or their representatives. g.The language of all parts of this Agreement shall,in all cases,be construed as a whole, according to its fair meaning,and not strictly for or against either party. h.This Agreement and any amendments hereto may be executed in multiple counterparts by the parties,or copied.Each counterpart or copy shall be deemed an original,but all counterparts together shall constitute one and the same instrument. 8.JURISDICTION This Agreement shall be governed by the laws of the State of Florida,and venue shall be in Duval County,Florida. 9.BINDING EFFECT This Agreement shall be binding upon and shall accrue to the benefit of the parties hereto,their respective heirs,personal representatives,successors in interest and assigns. IN WITNESS WHEREOF,the parties have executed this Agreement as of the respective dates set forth below and each hereby acknowledges receipt of an executed copy of this Agreement. On behalf of the City of Atlantic Beach,Florida: Mayor Date City ClerkDonnaL.Baitle DatePage11ofll Agenda Item #8.A.25 Oct 2021Page 61 of 131 RESOLUTION NO.04-12 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE OF COMPENSATION,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Article IV,Sec 28 of the Charter of the City of Atlantic Beach requires the City Commissionto appointa City Clerk,and WHEREAS,Donna L.Bussey,hereinafter referred to as Employee,has been selected by the City Commission,hereina?er referred to as Employer,to serve as the City Clerk,and WHEREAS,the City Commissiondesires to establish the duties,compensation,and bene?ts,of the City Clerk. ' -NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1:Duties The City Clerk shall perform the functions and duties speci?ed in Article IV of the City Charter and such other legally permissibleand proper duties and functions as the City Commission shall from time to time assign. Section 2:Term It is the intent of the City Commission,as the governing body of Atlantic Beach,to appointthe City Clerk for an inde?nite term and in furtherancethereof,Employee is hereby appointedas City Clerk of Atlantic Beach effective October 11,2004,and continuing for an inde?nite term thereafter;provided,however,that the indefinite term shall be for a term of one (1)year which shall be automatically renewed from year to year thereafter upon the anniversary date of such appointmentunless either party shall,prior to such anniversary date or at anytime,terminate or cancel this agreement as hereinafter provided. Nothing in this agreement shall prevent,limit or otherwise interfere with the right of the City Commissionto terminate the servicesof Employee at any time,subject only to the provisionsset forth in Section 8 of this agreement. Nothing in this agreement shall prevent,limit or otherwiseinterfere with the right of the set Section 3:Hours of WorkItisrecognizedthatEmployeemustdevoteagreatdealoftime outside the normal office hourstobusinessoftheEmployer,and to that end,Employee will be allowed to take compensatorytimeoffassheshalldeemappropiiateduringsaidnormalofficehoursprovidedthatsuchdoesnotresultinanadverseeffectontheoperationsoftheCity.Agenda Item #8.A.25 Oct 2021Page 62 of 131 Section 4:Compensation The City Clerk is an appointed exempt employee and shall be paid an annual base salary of $47,798.40,payable in installments at the same time as other management employees of the Employer are paid. In addition,Employer agrees to increase said base salary and/or bene?ts of Employee in such amounts and to such extent as the City Commission may determine that it is desirable to do so on the basis of an annual salary review of said Employee made at the same time as similar consideration is given other City employees generally. Section 5:Bene?ts As separate aspects of the City Clerk's employment hereunder,the City shall provide the Employee with the same bene?ts as provided to other full time City employees beginning at the level for an employee with her current City service.Employee shall receive no reduction in bene?ts as a result of this action.Changes to such bene?ts,as applied to all City employees, shall apply to Employee as they would to other employees of the City.These bene?ts include, but are not limited to:personal leave,health and life insurance,longevity pay,holidays with pay,continued pension plan participation,leave cash~in,and reimbursement for of?cial use of personal automobile.In addition,Employee shall receive: (a)Dues and subscriptions.Employer agrees to pay for professional dues and subscriptions necessary for her full participation in national,regional,state,and local associations and organizations necessary and desirable for her professional participation,growth,and advancement,and for the good of the Employer up to an amount not to exceed the amount budgeted. (b)Professional Development.Employer hereby agrees to pay for travel and subsistence expenses of Employee,up to the amount budgeted,for professional and of?cial travel,meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary of?cial functions for Employer,including but not limited to City Clerk's annual conferences. (c)Reimbursement of General Expenses.Employer recognizes that certain expenses of a non- personal and generally job-af?liated nature may be incurred by the Employee,and hereby agree to reimburse or to pay said general expenses,up to an amount not to exceed the amount budgeted,and the Director of Finance is hereby authorized to disburse such monies upon receipt of duly executed expense or petty cash vouchers,receipts,statements or personal af?davits. training in order to promote the development of the employee,improve the quality of personalservicesrenderedtotheCity,equip the employee for career service,and provide a reservoir ofoccupationalskillsnecessarytomeetcurrentandfutureemploymentneeds.(e)Other.The City Clerk shall be entitled to enroll within other optional bene?ts as providedtoothergeneralemployeesoftheCitysuchas:Flexible Spending Accounts,EAP services,vision and dental insurance,and ICMA 457 Plan.Agenda Item #8.A.25 Oct 2021Page 63 of 131 Section 6:Reduction ofBenei"1ts Employer shall not at any time reduce the salary,compensation,or other ?nancial bene?ts of Employee,except to the degree of such a reduction across~the-boardfor all City employees. Section 7:Suspension Employer may suspend the Employee with full pay and bene?ts at any time during the term of their employment;but,only if the majority of the City Commissionagrees. Section 8:Termination and/or Cancellation Either party shall have the right to terminate or cancel this agreement and the employment contemplatedhereby without cause at any time.If the Agreement shall be canceled or terminated by Employer,such cancellationshall be effective immediately upon the delivery by Employer of its notice of desire to terminate or cancel to employee.Employee shall likewise have the right to cancel or terminate this agreement without cause by the delivery of a notice of cancellation to the Employer,at least thirty (30)days prior to the effective date of such ‘ cancellationor terminationunless such written notice shall be waived by the Employer.In the event of the termination or cancellation of employment by the Employer and duringsuch time that Employee is willing and able to perform duties under this agreement,then in that event, Employer agrees to continueto pay salary and bene?ts for at least one hundred eight (180) consecutive days from any preliminary written notice of termination.Employee shall also be compensated for all earned personal leave,holidays and other accrued bene?ts to date.In the event Employee is terminatedbecause of convictionby a competent tribunal of any illegal act constituting a misdemeanor involving a breach of public trust or a felony then,in that event, Employer shall have no obligation to pay the aggregate severance sum designated above. -Inthe event Employer,at any time during the term of this agreement,reduces the salary orother ?nancial bene?ts of Employee in a greater percentage than an applicable across—the—board reduction for all employees of the City,or in the event Employer refuses,following written notice,to comply with any other provision bene?ting Employee,or the Employee resigns following a suggestion,whether formal or informal,by the City Commissionthat she resign, then,in that event,Employee may,at her option,be deemed to be "terminated"at the date of such reduction or such refusal to comply within the meaning and context of the herein severance pay provision. The City may terminate the employment of the City Clerk hereunder without cause provided that any termination or removal of the City Clerk shall be in accordance with the provision of the City Charter.In such event,the City Clerk shall continueto be paid her salary and bene?ts for at least one hundred eight (180)consecutive days from any preliminary written notice of termination without cause. Section 9:DisabilityIfEmployeeispermanentlydisabledorisotherwiseunable to perform her duties because ofsickness,accident,injury,mental incapacity or health for a period of four successive weeksbeyondanyaccruedleave,Employer shall have the option to terminate employment of theEmployee,subject to the severance pay requirements of Section 8 and the Family Medical LeaveAct. 'Agenda Item #8.A.25 Oct 2021Page 64 of 131 rs Section 10:Indemni?cation In addition to that required under state and local law,Employer shall defend,save harmless,and indemnify Employee against any tort,professional liability claim or demand or other legal action,whether groundless or otherwise,arising out of an alleged act or omission occurring in the performance of Employee's duties as City Clerk,provided any such act or omission by the City Clerk is not intentional and was performed in the course and within the scope of her of?cial duties.Employer will compromise and settle and such claim or suit or pay the amount of any settlement or judgment rendered thereon. Section 11:Bonding Employer shall bear the full cost of any ?delity or other bonds required of the Employee under any law or ordinance. Section 12:General Provisions If any provision,or any portion thereof,contained within this resolution is held unconstitutional, invalid or unenforceable,the remainder of the resolution,or portions thereof,shall be deemed severable,shall not be affected,and shall remain in full force and effect. Section 13:Effective Date =‘“C This Resolution shall take effect October 11,2004 upon its ?nal passage and adoption. PASSED by the City Commission this 27th day of September ,2004. ATTEST: Interi City Clerk Approved as to form and correctness: I hereby accept employment as the City Clerk for the City of Atlantic Beach under the foregoingprovisions.040/VM/14 9/29/04DonnaBusseyDate Agenda Item #8.A.25 Oct 2021Page 65 of 131 RESOLUTION NO:08-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, TO AIVIENDPREVIOUSLY APPROVED RESOLUTION NO.04-12 APPOINTING DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE OF COMPENSATION,AND PROVIDING AN EFFECT IVE DATE WHEREAS,ArticleIV,Section 28 of the Charter the City of Atlantic Beach requiresthe City Commissionto appointa City Clerk,and WHEREAS,the City Commissionhas previouslyappointedDonna Bussey (Battle)as the City Clerk and set her compensationand bene?ts in ResolutionNo.04-12,and WHEREAS,the City Commissiondesires to amendthat previous resolution to providehealth insurance to the employee’sdependentsand pay the insurance premiumsthereon. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.Bgne?tsz That “Section5 bene?ts”of Resolution04-12 be amendedto add a new subparagraph(a)as follows;“HealthInsurance.Employer agrees to providehospitalization,surgical and comprehensive medical insurance for Employeeand her dependentsand to pay the premiumsthereon for health insurance policy whichis providedall other employees of Employer.” SECTION 2.Effective Date: This Resolutionshall be effective upon its ?nal passage and adoption. PASSED ANDADOPTED by the City Commission,this 24”‘day of November2008.Agenda Item #8.A.25 Oct 2021Page 66 of 131 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND : RECOMMENDATION: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No.21-65 authorizing the Purchase of Police Department Vehicles Victor Gualillo,Chief of Police October 13,2021 October 25,2021 Each year the Police Fleet Manager tracks and evaluates the vehicles in the Police Fleet to insure that the vehicles used by Police Department personnel are in proper working order and are capable of completing the police mission safely and effectively. For the purpose of ef?cient management of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach,the best practice of setting parameters for the replacement of Police Fleet vehicles has been used with success for many years. The Police Fleet Manager has determined that six (6)vehicles should be purchased with budgeted FY 2022 funds. In general,the time frame of seven (7)years and/or an average mileage of ninety thousand (90,000)miles is used to estimate the effective service life of a vehicle in the Police Fleet.The various mechanical problems a vehicle may have experienced during its’service life is always considered when recommending to decommission it.Four (4)vehicles have been identi?ed for replacement:3 Patrol Division vehicles and 1 Criminal Investigations Division vehicle. In addition to replacement of current ?eet vehicles,two (2)new vehicles A fully out?tted Police Patrol vehicle is estimated at $57,000 and a fullyout?tted Criminal Investigations vehicle is estimated at $27,000.Theestimatedtotalcostsforpurchaseandout?tting of six Police vehicles is$312,000.To approve Resolution No.21-65.Agenda Item #8.B.25 Oct 2021Page 67 of 131 BUDGET:Funds are available in the Police Depanment Account No.001 - 521 - 200 2- 64—O 1 . ATTACHMENTS:1 .Resolution No.21-65 2‘Quote frorn Duval Ford Fleet Sales 3.Vehicle Ou ‘‘mates CITY IVIANAGER:Agenda Item #8.B.25 Oct 2021Page 68 of 131 RESOLUTION NO.21-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2021-2022 FISCAL YEAR. WHEREAS,each year the Atlantic Beach Police Department evaluates the vehicles in its ?eet to ensure that they are safe and effective to be used for public safety activities during routine service and in response to emergency situations;and WHEREAS,additional police of?cer positions added to the Police Depaitment require vehicles to perform their police functions;and WHEREAS,the Police Department can purchase and out?t vehicles from one or more State of Florida purchasing contracts or secure favorable pricing and terms of contract from other vendors;and WHEREAS,the Police Department has determined that six vehicles,?ve patrol vehicles and one administrative vehicle,should be purchased during the 2021-22 Fiscal Year;and WHEREAS,a police patrol vehicle can be purchased and out?tted for approximately $57,000 and an administrative vehicle for $27,000;and WHEREAS,the funds necessary to complete these purchases are available in the 2021- 22 Police Department Budget;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to engage in the necessary contracts to effect the purchase of six Police Department vehicles. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 25”‘day of October,2021. Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.B.25 Oct 2021Page 69 of 131 ATLANTIC BEACH PD ATLATIC ancn Pu cum;/user chug:.1AMInop4 Bambi a.».-7,{wank}B04-Hui-15.93 /ax;9124-557-vats Hbqppluahbymvblbr-clund Mu -awn.-amny Au dumb.pnonup-rnoa/aa yuan/nvauaoa/4 rlauuaur aaN7RAarl%aI.rn-vE1_¢a.vn-my squumonuna 1-man mamvsn 14¢.Avyuun-vs -nrquuum..qg..uo.g m y guano pu—.a.w [Mal-,Volnlcb mam.manna owmuu-nu-var um...up-«av-.1-w-pw.=:....a«.r.nnbpnw andlnvolafrg nubna?onn nu:-wula-donnnanqvpwonu-aavar. aagmna wrtnrrvn puuasna rsn u7'ILI7V—AAu:mu 5.3L vs rm/cr ENGINE rowan wmnawsmoon LOOKS Franl Lluunua Bracket nmvzks sins LED spar LIGHT (uurrv) amen uI=enmsap. KEVLESS EN1'RV-m<>u.un:s 4 Kev Foss PR5 muusn FROM1 Houslua cAR::c nouns LAMP-REDIWHITE counTEsY LAMP DISABLE wmme GRIKLALAMPIBIRENISFEAKERS mnnsu noon LOCK m.uneen wmEAR~noon aorrrncgs mopsnnans (LOCKS.HANDLES nwluuows) cuss m TRAILER Tow PAOKAGE—Inn mum In:7-5!!!mnuumr.and wlrlnnauunsworManrronmawrn-I cnoss-TRAFFIO m_:n1- asvsns:ssnsme SYSYENI was coLLIs1oN ASSIST war»-1 ;=EDEs1RIAN DE1'Ez:1'|DN ALL AROUND nur To u~u:n_uu:rnowr a1-mp ex-remon:oxsann WHITE m1-sac-an:z:|.o'r>I snout sears!REAR VINYL vmvn.FLcoR PLEASE CLEARLY NOTATE on voun PURCHASE onnsn WHERE uuvm.FORD is to sum voun VEHICLE,How THE VEHICLE Is TO as TITLED.AND wnzns n-as INVOICE IS YO as wuAn.:u. .m....¢.no/1:/:1 _....W..u...........m.....- xc ...=..H,:o2z.x)-x Agenda Item #8.B.25 Oct 2021Page 70 of 131 Quote DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 snies Quote No.40325243 Toiepimne:800-845-0405 C"“°"‘°"N°-AT‘-AN |mu To ||Ship To I ATLANTIC BEACH.CITY OF (For Pickup —JACK) zoo sEIvIINoLE ROAD JACKSONVILLE WAREHOUSE ATLANTIC BEACH.FL32233 56l STEVENS STREET JACKSONVI LLE.FL 3 2254 Contact:LINDA Contact: Telepllone 904-247-5363 Telephone: E—mn E—mail: Quote Date ship Vla no.3.customer PO Number lVlethod os/I2/2|GROUND SHIPNIENT QUOTED FREIGHT QUOTE ‘Net.30 Entered By Salespersn .Ordered By Pr oi ec t Name Susan Robinson SUSAN ROBINSON SGT JANIISON Order A prove ,..Uni!Extended gush“:Q'_‘mm“yTax ltein Number /Descnpuon PI“ l I Y GBSDEDE Delivery Info:s3ss7s I,952. 0000 I,952.0o wEc LEGACY we 43"RC/BC/RC/BC Warehouse:JACK Vin #: I I Y IvlKEZl()5 Delivery Inro:538873 0. 00 00 0.00 wEc STRAP KIT 2020+PIUT Warehouse:JACK vin #; I 1 Y CCSRNS Delivery Info:533373 695. 2500 695.25 wEc CARBIDE AMP CONTROL MOD W/CANPORT OBDII INTRFACE M warehouse:JACK vin #: ORDER CONTROL HEAD SEFSEATELY ()RDEI‘<INSTALLATION KIT SEPERATELY DOES NOT HAVE TRAFFIC ADVISOR CONTROL MODULE......................................... ....l I Y cc5K4 De ivery Inro:538878 00 00 00 0.00 WEC CanTI'ol®wc Light and siren System warehouse:JACK Vin #: I I Y CANCTL7 Deiivery Info:538878 0. 00 00 0.00 WEC CANTROL 2I PUSH BUTTON CONTROL HEAD —ONLY warehouse:JACK vin #: I I Y CANENIIG Delivery Inro:ON HAND I2s. 7s00 I2s.75 wEc CANTROL wc EXPANSION IVIODULE warehouse:JACK vin :4: Print Date 08/I6/2| Print Time 12:03 :36 PM Page No.1 Printed By:Susan Robinson Continued on Next Pnge Agenda Item #8.B.25 Oct 2021Page 71 of 131 DANA SAFETY SUPPLY,INC 4809 KCIGER BLVD GREENSBORO,NC 27407 Telephone:800-845-0405 I Bill To ATLANTIC BEACH.CITY OF sac SEMINOLE ROAD ATLANTIC BEACH,FL32233 Quote Sales Quote No.403252-B Customer No.ATLAN I Ship To | (For Pickup -JACK) JACKSONVILLE WAREHOUSE 56l STEVEN S STREET JACKSONVILLE,FL 32254 Contact:LINDA Contact‘ Telephone 904-247»5863 E-nlail: Quote on:Ship Via no.3.Customer PO Number Method OX/12/21 GROUND SHIPBAENT QUOTED FREIGHT QUOTE Net30 Entered By Salesperson Ordered By Pro ject Name Susan Robinson SUSAN ROBINSON SGT JANHSON Print Tllne 12:03:36 PM Page No.2 Printed By:Susan Robinson lulled on Next Page Order Approve ‘.Unit Extended Quantity Quanmy Tax Item Number /Desex Ipuou Price Price 2 2 v Xl3JC Dellvery Info:538878 I2s. 75oo 257.50 WEC ION TRIO R/B/W W/VVHITE OVERRIDI-;,sMoI<E LENS Warehouse:JACK vin #: FRONT pa LIGHTS I I Y WEC—VTX609B 5 L O O O O 61.00 Whclcn omni Vertex Directional 9'Cable-Blue \)\/arehouse:JACK Vin #: PASS REVERSE LIGHT I I v WEC-VTX6D9R 5I. O00 O 61.00 Whelen Omni Vertex Directional 9'Cable—Red VI/arehouse:JACK Vin 4:: DRIVER REVERSE LIGHT I I v 3s—2I25 Delivery Info:538728 3 I3. 95o o 3I3.95 WESTIN 2020 FORD Pl UTILITY PUSH BUIVIPER VVaI'eIII::use:JACK Vin #: 1 l v 36-GOOSW4 Delivery 1nfo:53872S 35. 3700 35.37 UPPER CHANNEL To FIT Whe|=n [ON LEDS WaI'elIolIse:JACK Vin #: Pram Date 08/16/21 Agenda Item #8.B.25 Oct 2021Page 72 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 Telephone:800-845-0405 Quote Sales Quote No.403252-B Custorner No.ATLAN |Bill Ta J Ship To | ATLANTIC BEACH.CITY OF (For Pickup -JACK) 800 SEIVIINOLE ROAD JACKSONVILLE WAREHOUSE ATLANTIC BEACH,FL32233 56!STEVENS STREET JACKSONVILLE,FL 32254 Contact:LINDA Contact‘ Telepluon 904—247<5863 Telcphou E-Ina E-Ina Quote Date Ship Via F.O.B.Custorner PO Number I\/letluad 08/1 2/2!GROUND SHIPIVIENT QUOTED FREIGHT QUOTE Net30 Entered By SSIIESECFSOII Ordered By Pro ject Nalne Susan Robinson SUSAN ROBINSON SGT JAI\/IISON Order A rove Unit Extended QHRMHL Q‘_'J';m?yTnx Item Number /Description mice Prim I I Y LINSV2RX Delivery Info:ON HAND ISIJII0 0 I$I.4I WEC V—SERIES I80 AND PUDDLE LIGHT,UNDER SURFACE I\/IOUNT Vvarchouscz JACK Vin 9: RI-ZILCLE/UK LEDS WITH SMOKED LENS REQUIRES MOUNT SOLD SEPERATELY I I Y LINSVZBX Delivery Info:539867 ISIJII UO I5l.4l WEC V—SERIES I80 AND PUDDLE LIGHT.UNDER SURFACE IVIOUNT \V8I'eIlOlIS€Z JACK Vin #: I I Y LSVBKTSO Delivery Info:ON HAND 20. 0900 20.09 WEC UNDER IVIIRROR IVIOUNT 2020 FORD PILJ Warehouse:JACK Vin ii: 2 2 Y TLI2J Delivery Info:536968 I I4. 330 0 223.66 WEC ION T~SERIES LINEAR DUO R/B Warehouse:JACK V n #: TAC:LIGHTS -SMOKE THE LENSES I I Y DGRRRBBB Delivery Info:538878 303. 8500 303.85 WEC DOIVIINATOR 6 TIR 3 IVIODULE R/B \A/arehousc:JACK Vin #2 I‘-‘rlnt Date 08/16/21 3 |2:D3:36 PM Pumed By:Susan Robinson Continued on Next Page Agenda Item #8.B.25 Oct 2021Page 73 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 Tele|)|Ia ne:800-845 43405 2300 SEIVIFNOLE ROAD ATLANTIC BEACH,FL 3 223 3 Contact:LINDA Telephone 904-247-5 8 63 Quote Sales Quote NI).40325243 Custorner No.ATLAN Bill To I I ATLANTIC BEACH.CITY OF (For Pickup —JACK) Ship To I JACKSONVILLE WAREHOUSE Contact: Telepllonc S61 STEVENS STREET JACKSONVILLE,FL 32254 E-ma E—nmII Quote Dale Ship Vin no.3.Custorner PO Number lvlethocl 08/I2/21 GROUND SHIPMENT gUOTED FREIGHT QUOTE Net30 Entered By Salesperson Ordered By Pro ject Nnme Susan Robinson SUSAN ROBINSON SGT JAMISON I Pr It Thu: Page No. l2:03:36 PM 4 Primed By:Susan Robinson Com Iued on Next Page Ordgr App ve _,Un't Extended Qmmmx Qmmmy Tax llcrn Nurnbei /Desciipuon Fri“Price I I Y DBKT4 Delivery Info:ON HAND I L 96 00 I1.96 WEC L—ANGLE MTG BRACKET KIT FOR DoMINAToR(2 BRKTQ warehouse:JACK Vin l I Y CCSRNADA Delivery Info:ON HAND I8’/. 7800 Is7.7s wEC EXTERNAL AMPLIFIER Warehouse:JACK Vin :4: 2 2 Y S/\3|5P De very Info:ON HAND Is3I47 oo 305.94 Whelen Ioow Compact Black Ccrnpnsite l22DB Speaker Warehouse:JACK Vin :4: MOUNTING BRACKET SOLD SEPER/\TELY— 2 2 Y SAK9 Deiivmy Info:TRAN/ATLA 0, 00 00 o.oo WEC UNI/SWIVEL NIOUNT BRACKET FOR SA315P Vvarehousez JACK Vin #: 1 I Y PKG!IsI'ru2oTM De ery Info:533730 5 IOI GZ OO 510.62 SMC FLAT PANEL FARTINION (TALL MAN) WuI'elIoIIse:JACK vin I I Y P[(D3l6lTU2D2ND Delivery Info:533730 352. 0700 352.07 SIVIC SECOND COATED POLY PARTITION warehouse:JACK vin an 20-20 nu Pr'lIt Date 03/|5/2|Agenda Item #8.B.25 Oct 2021Page 74 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 Telephone:8 00-845-0405 F Bill To I ATLANTIC BEACH.CITY OF 300 sEMlNoLE ROAD ATLANTIC BEACH.FL32233 Quote Sales Quote No.403252»B Custonner No.ATLAN Shlp To (For Pickup -JACK) JACKSONVILLE WAREHOUSE 56!STEVENS STREET JACKSONVILLE,FL 32254 Contact:L1NDA Conlaclz Telephone:904-247-5863 Telephone: E-mail:E—rnnil: [Quote Date Ship Via no.3.Customer PO Number |Nlethod as/12/21 GROUND sl-l11=MENT QUOTED FREIGHT QUOTE Net30 Entered By Salesperson ordered By rroj ecc Name Sllsarl Robinson I susAN ROBINSON SGT JAM1soN Order A rove .Unit Extended Quam t Qzznmy Tax neln Number /Description PH“P?ce 1 I v WKOSl4lTU20H Delivery Info:538730 197. 7200 197.72 SIVIC window Barrier sleel Horizontal warehouse:JACK vin #~ 1 1 Y DKo1oolTu20 Delivery Info:533730 197. 7200 197.72 sMC TPO POLYMER OVER MOLDED DOOR SKIN \}\/arehousc:.lACK Vin #: 1 1 Y QKOSGGITUZO Delivery lnro.533730 990. 7300 990.73 slvlc OEIVI REPLACMENT PRISONER SEAT w/12 vs CARO Warellollse:JACK Vin 202::PIUT OEM Full Rcplacenienl Tieinpm Seal TFO Plnsl1c.wilh Ccnter Pu|I Sent oeus £1.:4 I 2vs POLY Cargo l’al'lx'liorl I 1 Y TK0246ITU20 De ery lnro:533730 1,1o9. o000 1,109.00 SMC CARGO BOX warehouse:JACK Vin #: 1 1 v lNsTALL 2. 470000 0 2,470.00 DSS lNsTALLATloN o1=EQul1>MENT wen-ellouse:JACK Vin #: 1 I Y 1NsTALL KlT 125. 0000 125.00 Mlsc lNsTALLAT1oN SUPPLIES l.E. warehouse:JACK Vin #: LOONL WIRE,HARD“/ARE.CONNEC'l‘()RS,ETC Pram Date 03/15/21 Pl-lntTime 12:03:36 PM PageNo.5 Primed By:Susan Robinson Conlinued on Nexx Page Agenda Item #8.B.25 Oct 2021Page 75 of 131 Quote DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 Sale:Quote No.403252-B CustoIne|'No.ATLANTelephone:800-845-0405 I 3111 To ||Slnl?o | ATLANTIC BEACH,CITY OF (For Pickup .JACK) 300 SEMINOLE ROAD JACKSONVILLE WAREHOUSE ATLANTIC BEACH,FL32233 56l STEVENS STREET JACKSONVILLE,FL 32254 Contact:LINDA Contact: Telepllonez 904-247-5863 Telephon e: E—rnail:E-rnnll: Quote Date Ship Vin no.3.Customer PO Number Method 03/12/21 GROUND SHIPMENT QUOTED FREIGHT QuoTE Net30 Entered By Salesperson Ordered By Pro ject Name Susan Robinson SUSAN ROBINSON SGT .IAMIsoN order Approve ._..Unil.Extended Qmmmy Quantity Tax Item Nuinhei I Deseupuon PH“Price 1 I Y INSTALL 130. 0000 130.00 RADIO INSTALL VVarehouse:JACK vin #: 1 I Y TIONBKT2 De1iveryInro:0N HAND 210 100 21.01 wEc UNIVERSAL ADJUSTABLE T-ION LICENSE PLATE BRACI(ET \NaI'eI1I:n.1se:JACK Vin #: BRACKET WILL IVIOUNT 2 T‘-ION HEADS 2 2 v I3SMJc Del eiy Info:538878 119. 2700 2311.54 WEC SURFACE MT TRIO ION R/E/wH'r warehouse:JACK Vin 4:: SIDES OF PB 2 2 Y wEc-xI2D Delivery Info:538878 129. 1600 253.32 wEc Duo IoN w/SMOKED LENS RED/CLEAR Warehouse:JACK vin #: MIDDLE I=RoNToI=PB Print Date 08/I 6/2 I Print Time 12:03:36 PM Page No.5 Printed By:Susan Robinson Continued on Next Page Agenda Item #8.B.25 Oct 2021Page 76 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 ‘Telephone:8 011-845-0405 I Bill To ATLANTIC BEACH.CITY OF 200 SENIINOLE ROAD ATLANTIC BEACH,FL32233 Quote Sales Quote No.403252-B Custalner No.ATLA‘N ShIp To (For Pickup -JACK) JACKSONVILLE WAREHOUSE 551 STEVENS STREET JACKSONVILLE»FL 32254 Contact:LINDA Contact: 'rcIepI|or|904-247-5863 Telephone E-rnal E-n-nnl: Quote Date ship Via F.0.B.Customer P0 Number Nletllncl 08/I 2/21 GROUND SHIPMENT QUOTED FREIGHT QUOTE Net30 Entered Igy Salesperson Ordered By Pro ject Name Susan Robinson SGT JAMISONSUSANROBINSON Order Approve ..Unit Extended Qmmmy Quantity Tax ltern Number/Description Price Price I I v 7l70-0734-04 Delivery Info:533732 57549 00 575.I9 GJ 2020 FORD PIUT CONSOLE PACKAGE Warehouse:JACK Vin #: PACKAGE INCLUDES THE FOLLOWING: -mso.oa.is cum,cup uoum-:r<, 7160-I 334 VEHICLE SPECIFIC CONSOLE. 7|60-0429 REAR NIOUNTED ARNIREST, £4 7 I 60-0220 MONGOOSE NIOTION DEVISE BRACKETS NEEDED 7|50-032! 7|6o-0339 I I Y 7l60-0332 Delivery Info:oN HAND 29. 5600 29.56 G1 3 INCH INTERNAL POCKET INSERT WnI'e|1ouse:JACK Vin #: I I Y 7150-0250 Delivery Info:533732 225. 0000 225.00 GJ NOTEPAD v UNIVERSAL COMPUTER CRADLE Warehouse:JACK Vin #: WILL ADJUST FOR COMPUTERS VVITH THE FOLLOWING WIDTH —I062 TO 16.5 INCHES THICKNESS -UP TO L50 INCHES DEPTH .9.00 TO I2 38 mcnes nappxcss NP-NOTEPAD4-XL......................................... ........Print Date 08/I6/2| Pr It Time 12:03:36 PM Page Na.7 Primed By:Susan Robinson Continued on Next Page Agenda Item #8.B.25 Oct 2021Page 77 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO,NC 27407 Telephone:800-845-0405 Quote Sales Quote No.403252-B Customer No.ATLAN |Bill To |I ATLANTIC BEACH.CITY OF 300 SEMINOLE ROAD ATLANTIC BEACH,FL32233 Contact:LINDA Telephone:904-247-5 363 (For Pickup —JACK) ship To | JACKSONVILLE WAREHOUSE 561 STEVENS STREET JACKSONVILLE,FL 32254 Contm: Telepl al E-mail:E-ma Quote Date ship Via F.o.B.Customer P0 Number Wlelhod 08/I2/2|GROUND SHIPMENT QUOTED FREIGHT QUOTE New.30 Entered By Salesperson ordered By Pro ject Name Susan Robinson SUSAN ROBINSON SGT JAMISON Order Quantigy Approve Qua“ Tax Item Number /Desci ption Unit Price Extended Price 2 7120-0723 GAMBER,MIC CLIP warehouse:JACK Vin #: 7l60»0(]63 Delivery Info:ON HAND GJ 12v OUTLET RECEPTACLE ONLY (782-I 685) warehouse:JACK Vin #: FITS IN STANDARD I].v OUTLET RECEFTACLE KNOCKOUT IN PANEL on cowsouz....................................................-....... Dc\iveI'y Info:538732539879 7 I 6041540 De|ivcry Info:533732 GJ MOMENTARY ROCKER SWITCH Warehouse:JACK Vin #: I5032 Delivery Inro:538732 GI ROCKER SWITCH 8;CIGARRETTE KNOCK-OUT PANEL Warehouse:JACK Vin #: vHPM~HP20o Delivery Info:539059 LEM HEADREST PRINTER MOUNT FOR H9200 warehouse:JACK Vin .41: STATE VEHICLE YEAR,MAKE,An:IV[ODEL——......................................... ..................... 7. 49 00 l4.98 I8. 090 0 54.27 17. 340 0 52.02 14. 490 0 14.49 120. 7500 120.75 P:In Date OS/I6/21 PI'InlTime I2:O3:36 PM Page No.3 med By:Susan Robinson Continued an Next Page Agenda Item #8.B.25 Oct 2021Page 78 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD Quote GREENSBORO,NC 17407 Sales Quote N o. 1 ’ 403252-B Telephone:300-845-0405 Customer Nu.ATLAN I Bill To I ATLANTIC BEACH.CITY or 300 SEMINOLE ROAD ATLANTIC BEACH,FL32233 (For Pickup —JACK) JACKSONVILLE WAREHOUSE 56!STEVENS STREET Ship To JACKSONVILLE,FL.32254 LINDA 904-247-5863 Conmc - Telephon E-mal Quote Date Ship Via F.0.B.Cuslorner P0 Number {Nlelhod as/I2/2I GROUND SHIPMENT QUOTED FREIGHT QUOTE ‘Net30 Entered By Salesperson Ordered By Susan Robinson SUSAN ROBINSON SGT JANIISON I Pr oje ct Name 9PageNo. -Iled By:Susan Robinson Continued on Next Page OI'der AppI'ove ,‘ um:Extended Quamn Qlmmuy Tax Ilenn Nunlbel /Dtscllption Price Price I I N INSTALL 195. 0000 I95.0() DSS INSTALLATION OF EQUIPMENT Warehouse:JACK Vin #: INSTALLATION OF CUSTOMER SUPPLIED RADAR I I Y cM0097s5—I Delivery Info:ON HAND 39. 000 0 39.00 HAV 2020 PIU HVAC Relocation Bracket Kit VVarehnuse:JACK Vin #2 I |v WEC—VTX6()9B 0 I 61.00 whexen Omni Vertex Directional 9'Cable-Blue WaI'elIouse:JACK Vin 9:; PASS HEAD LIGHT l I Y WEC»\/TXGOQR 0 I 6I.00 Whelen om.-II Vertex Directional 9'Cable-Red Warehouse:JACK Vin #: DRIVER HEAD LIGHT I I Y TLI2D I 14. 330 0 114.33 WEC ION T»SERIES LINEAR DUO R/W warehouse:.IAcI<Vin at; I I Y TLI2E I 14. 330 0 114.33 wEc ION T-SERIES LINEAR DUO B/W wamhouse:JACK Vin #; 202 II 2)PISLIV PI nt Dme O8/I6/2| rum Time 12:03:36 PM Agenda Item #8.B.25 Oct 2021Page 79 of 131 DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO.NC 27407 Telephnne:800-845 -0405 I am To ATLANTIC BEACH.CITY OF‘ 300 SEMINOLE ROAD ATLANTIC BEACH,FL32233 Quote sales Quote No.403252-B Customer No.ATLAN Ship To (For Pickup -JACK) JACKSONVILLE WAREHOUSE 561 STEVENS STREET JACKSONVILLE,FL 32254 Contact:LINDA Contact: Tclephone 904-247-S863 Telephone: E-Ina E-nln . Quote Date smp Via 17.0.3.Custorner PO Number Nlethod as/1 2/21 GROUND SHIPMENT QUOTED FREIGHT QUOTE Net30 ordered By Pr oj ect NxmeEmu-ed By Salesperson SGT JAMISONSusanRobinsonSUSANROBINSON orde App ve __Unit Extelded Qumnny Qummty Tax Item Number /Description Price Price Approved By |:|Approve All ltenls 3:Qunlutities Quote Good for 30 Days P m;Date 03/16/21 Subtotal l3.l38.62 P .1 Time I2:03:36 PM Freight 350.00 Page Nu.no P med By:Susan Robinson Order Total l3.488.62 Agenda Item #8.B.25 Oct 2021Page 80 of 131 :02!’nllus-llA\v , Lu l«,.1Ilvl|lu.I'L ,nu But.3)“)Il'.u§. Bo D c I T Y IMenIuvyxnlvtyuldl:lly<;I:l|)I\|r§.:'lprll vvvvvs/.Ilnl<lr'llvgIr.I|)lVlrs rurrl a e 5.v u I :l mover-o~-we:j msmun-o~-we j Bill To:Atlantic Beach,City of Phou_§-(904)247-5330 8:15783 800 Seminole Rd e t10/14/ 2021Jacksonville,FL 32233 Ernall:Pdrake@coab.us 8 For:2022 Ford Explorer quote (COAB)| Item #Descrlptlon Qty Unlt Prlce Discount 1 5 GRAPHIC KITS for pence vehlcles 5 $565.00 Install?Invoice Subt otall:l Approved D Yes D In shop [:1 Installed El Designed D No D Off—site El Delivered Sales Ta x Produced Deliver?El Shlpped £:l Staged l:l ves l:l No I:l Ship l:l Closeout Deposlt Rece ivedFileName: Make all checks payable to Bold City Graphics -Credit Cards Accepted TO TAL s2,325.00 9 rlc s ‘caved Authorized By:Agenda Item #8.B.25 Oct 2021Page 81 of 131 CJLIC VTE —I577 0 IWQTGIWQLA SCJLUTIQIVS ATLANTIC BEAC H, CITYOF 08/11/2021 7».ans:n.technical,gnc and cnhar u.«am.aua..“Inf-1r1naIlorI")lumlsnaa -mm mua submlsstan Ia cnnll al proprietary m:an...uan of arula 5::«am.In:nrlha Metcrela Scylulr o mllyhrnvlalngIN:?ualu ("Mnlcrn 3'1 and I::ubrhl|a mum ma reslrlcllnn ma.1 ua m ha uaad far evaluation pur;-93:9 am.To the 1 ardent aim-ued by appvlsau V.ma Vr rmall-an Is nn|It:be aaa uaa aa ?nor4..any"Vanna:m argana alharxhzn maa..en tu avaluala a Vnharrnnuan vallhuux lha axnraa:mum perrnlssmn 4:!Mu n:Y.I_ M ToRo|.A.M070.um Roux £.cvLuT|or-15‘ana ma sxyuzed M Ln a are lrailarvla?vs ar raglslared lralamams amaxaraua Tradarnam mama‘LLC and are u:a<1 under anIharIradamarkuamIns wrap-any or mevr r::p<clI\/a owners,«a.2:120 A1-akurula Savuuons.Inc an ri’a...a.aaan,aa Agenda Item #8.B.25 Oct 2021Page 82 of 131 0 two-ronI¢:u.A SOLUTIONS QUOT E” 527536 Bllling Address:Quote Dats:08I1 1/ 2 0 2 1 ATLANTIC BEACH.CITY OF Expiration Date:1 1/ 09/ 20 21 soo SEMINOLE RD Quote Created ATLANTIC BEACH.FL 32233 Drew Miller Us drrIi| Ier@ernciwireless.corn615-51 2-4953 End Customer: ATLANTIC EEAC I-I, CITYOF Chase Jamlson c]arrI|sDn@coab.us 904-247-5859 e x t. 5964 Contract:1 9850 ~NAS PO AF'X“‘6500 I Enh Series ENHANcEDAPX6500 1 MZSURSQPW1 BN APX6500 ENHANCED 7/800 1 $2357.00 $2,158. 61 $2.158.61 MHZ MOBILE 1 a Ga51AG ADD:AES/DEs—-><LIDEs—oFE 1 $759.00 $533. 27 $553.27 ENCRYP AFX AND ADP 1b GA01576AB ADD:SMA TO QMA ADAPTER 1 $0.00 $0.00 1::G67DQ ADD:REMOTE MOUNT O2 1 $297.00 $216 .81 $215.61 APXM 1d C-i51AU ENH:SMARTZONE 1 $1,200.00 $876 .00 $576.00 OPERATION APX6500 1e G-78AT ENH:3 YEAR ESSENTIAL 1 $176.00 $176 .00 $176.00 svc 1r GAo0s04AA ADD:APX 02 CH (GREY)1 $492.00 $359 .16 7 $359.16 1g GAD158OAA ADD:COVERT GNS5 ‘I $70.00 $ 51 . 10 $51.10 GLASSMOUNT LMR1 00 1h w432AG ADD:AUXILIARY SPKR 13w 1 $71.50 $ 52 . 20 $52.20 (3.2OHM) 1|G444AH ADD:APX CONTROL HEAD $0.00 $0.00 SOFTWARE 1]QA03399AA ADD:ENHANCED DATA AF'X 1 $150.00 $109 .50 $109.50 na “sun..4 u.mmI.Suluuons.|uc.:sun wm Mannwt.|Jr\lad sums .mam —u.3;.5300 Any “I...Ir-rllacllan veuawmaMnmralri quula I.z,....s on and mm]-=1 to the Ian.Ind cnn?nlnun av m.VI ma .».=,m.a wan."canine!haw-«nan C u- L e m ur -rmManual:[ha"nlnuariyinn Agruarna um ...-mmz......mm.r in II .aqulpmanl nndlor aann I llzunaa au?vnra (znllacllvaly --nm¢...=u.-Una mgA ruavnanl halwlnnMularu.um:=...m....r.man Mnlaraln s .n.s..a 1.m.=0!Has I??Ma m .slanunrd Taurus and Gnnd ans arsnl-1 and Sunnry ulull uovhnl D15 ....II Page 2 Agenda Item #8.B.25 Oct 2021Page 83 of 131 0 1woronoLA so1_uT/cz/vs QUO TE-1 527535 GBOEB L EN ASTRO DIGITAL CA1 OP APX 1|W22B7\7 ADD:s-rn PAL|V7I 7 MICROPHONE APX 7 1 m wsesee 7 ADD:7;\;lE|7_‘?|7<iE7Y7:7:>7n=7|7sR7A7:l’TO7N 7 7 71677 7é17-/47.7o.n:77 7 7 ADD:Ari-F533 L<7:w—i=7R7i37FTL|s777 7 162-870 10 Gl361AH ENH2 P25 TRUNKING 1 $300.00 $ 51 9. 00 $219.00 SOFTWARE APX 2 Trade-In Explranan Date:10/29/2021 1 7 -$250.00 — s250. DD —s25o.oo Grand Total 7$5! 252_45 (UsD) Notes: 0 "Equlprnent discounts applied per Public Safety Cornmunlcallon Equipmsm,Phase 1:Radlos.Ante nnas and Repeaters 431 90000-1 8-NASPO—ACS-1 -- Any -nu.Ir-nlnnllnn lnllovann Mdwcluh quoln u.an-ad an Ind ...u¢.=:in 0.:«am...and ocmalllunl a!um um:Ind ....c..a.4 wnllnn Izonlrnal mm.”c 7In:Mnlarvu.-—ununnu.>91..........m..4...mar ks...a run a ...:;.r narwaea ..Ives .n.....=..aallwnu “Pmaua --um.unn-n n ... ... ... um...uwmA.4cu.........lhun aleruln a ndun-1 Term:of u unu »‘.°.i2.“...u.-‘.a.2‘.‘.‘4L’.a1-"am.ms a.a...:.u...4 31:’.um suépxyg...é?mm .>..".='...Ly....ulna:31:2 '" Malcvulu an!-Allana.um son Walt Murwua.Urmud sum _aqua uc . as;an-1115300 Page 3 Agenda Item #8.B.25 Oct 2021Page 84 of 131 0 MoronoLA SOLUTIONS Purchase Order Checklist Marked as POI Contract]Notlce to Proceed on Company Letterhead (PC will not be processed without thls) PO Nurnberl Contract Nurnber PO Date Vendor =Motorola Solutions,Inc. Payment (El?lng)Terrnsl State Contract Number BIll»To Narne on PO must be equal to the Legal BIII-To Narne B|lI»To Address Ship-To Address (If we are shipping to a NIR location,it must be documented on PO) Ultlrnate Address (If the Shlp-To address is the MR Iocatlon then the Ultlrnate Destination addre ssmustbedocumentedonPO) PO Amount rnust be equal to or greater than Order Total Non-Editable Format (Word!Excel templates cannot be accepted) B ITO Contact Narne 8-Phone #and EIVIAIL for customer accounts payable dept Ship To Contact Name E Phone # Tax Exemption status signatures (As requlred)Agenda Item #8.B.25 Oct 2021Page 85 of 131 Page 86 of 131 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution committing the City to eliminating the discharge of treated ef?uent from the wastewater treatment facility to the St. Johns River by January 1,2032 as required by Chapter 2021-168 Laws of Florida (Senate Bill 64). Steve Swann,City Engineer October 14,2021 October 25,2021 The Governor of the State of Florida signed in to law Senate Bill 64 which requires that domestic wastewater utilities that dispose of treated ef?uent to surface waters submit a plan to the Florida Department of Environmental Protection by November 1,2021 to eliminate the surface water discharge by January 1,2032.The purpose of this law is to reduce ground water withdrawals for drinking water by encouraging utilities to utilize treated ef?uent as a source of potable water. The City is permitted to discharge up to 3.5 million gallons per day of treated ef?uent to the St.Johns River from the wastewater treatment facility.Currently,the City discharges approximately 1.5 million gallons per day of treated ef?uent to the St.Johns River and reuses an average of 200,000 gallons per day for irrigation at the Atlantic Beach Country Club. Eliminating the surface water discharge to the St.Johns River will require a combination of expanding the irrigation reuse system, construction of a deep well for treated ef?uent injection below the Floridan Aquifer and potentially constructing additional treatment The Cities of Jacksonville Beach and Neptune Beach also dischargetreatedef?uent to the St.Johns River and are subject to requirementsofthislaw.Due to the potential extraordinary costs of complyingwiththislaw,City staff is coordinating with the Cities ofJacksonvilleBeachandNeptuneBeachtoidentifythemost1 Agenda Item #8.C.25 Oct 2021Page 87 of 131 economical means of elirninating each city’s s u rf a c e water discharge to the St.Johns River. RECOMMENDATION:The City Comrnission approve Resolution No.21-66 ATTACHMENTS:Resolution No.2 1«66 REVIEWED BY CITY MANAGER: .1 Agenda Item #8.C.25 Oct 2021Page 88 of 131 RESOLUTION NO.21-66 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH COMMITTING THE CITY TO ELIMINATING THE DISCHARGE OF TREATED EFFLUENT FROM THE WASTEWATER TREATMENT FACILITY TO THE ST.JOHNS RIVER BY JANUARY 1,2032 AS REQUIRED BY CHAPTER 2021- 168,LAWS OF FLORIDA (SENATE BILL 64) WHEREAS,the Governor signed in to law Senate Bill 64 which requires that domestic wastewater utilities that dispose oftreated effluent to surface waters submit a plan to the Florida Department of Environmental Protection by November 1,2021 to eliminate the surface water discharge by January 1,2032.;and WHEREAS,the City currently discharges an average of 1.5 million gallons per day oftreated effluent from the wastewater treatment facility to the St.Johns River;and WHEREAS,the City is coordinating with the Cities of Jacksonville Beach and Neptune Beach to identify the most economical means ofcomplying with this mandate;and NOW THEREFORE,be it resolved that the City Commission of the City of Atlantic Beach authorizes: Section 1.The City Manager to submit a plan to the Florida Department of Environmental Protection by November 1,2021 for and on behalf ofthe City of Atlantic Beach committing the City to eliminating the discharge of treated effluent to the St.Johns River from the wastewater treatment plant by January 1,2032 as currently required by Chapter 2021—168,Laws of Florida. PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 25"‘day of October,2021. Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Agenda Item #8.C.25 Oct 2021Page 89 of 131 Page 90 of 131 STAFF REPORT City of Atlantic Beach Commission l\/Ieeting AGENDA ITEM:l\/lutual Aid Agreement with Duval County School Police ( DCS P)DATE:October 25,2021 SUBNIITTED BY:Chief of Police Victor Gualillo BACKGROUND: The Atlantic Beach Police Department has had l\/Iutual Aid Agreements with other lo ca l police agencies for xnany years and is supported by Chapter 23 of Florida Law.The pui pos e ofthe attached agreernent is to establish the authority and responsibilities of police officers maybe called upon to perform law enforcement services while in anotherjurisdiction. Occasionally,incidents occur on Atlantic Beach Elementary (ABE)school proper ty, butto cornplete their investigation,DCSP Officers iriust go to other areas in the city.Thi s agre enie nt will allow DCSP Officers the authority to conduct follow up investigations within theCityof Atlantic Beach.It grants them the authority to render enforcement assistance when of Florida Statute occur in the of?cer’s presence. This l\/lutual Aid Agt'eeme11t provides Atlantic Beach Police Officers with re ci pr oc al law enforcement authority as was granted to DCPS Officers when on duty and off dut y. This authority will only cover the Atlantic Beach Elenientary School and no other.lvlarjor ieStonernanDouglasActrequirestheDCPStoprovidesecurityatallschoolsinDu val County. Currently,the DCPS Police do not have the personnel to accomplish this task withou t engagi ngoutsideLawEnforcernentofficerstoworkOffDutyEmploymentinsorneD uv al County Schools.ABPD Officers will Work directly for DCPS and be paid directly by DCP S whichis sirnilar to when our officers work for private entities such as local businesses.Ap pro vin g this agreement will directly bene?t the citizens of Atlantic Beach by placing a local law officer in our community school to provide security.Consistent with ABPD policy an d Florida Law should an incident arise in COAB jurisdiction that requires an ABPD Officer t o actunder Color of Law the of?cer will in1n1ediately be considered “on duty”and be covered byalllegal and employment privileges afforded to our Police Officers. BUDGET:None RECOMMENDATION:To approve Resolution No.21-67. ATTACHMENTS:1.Resolution No.21-67 2.Proposed Agreement :::/, REVIEVVED BY CITY NIANAGER:L Agenda Item #8.D.25 Oct 2021Page 91 of 131 RESOLUTIONNO.21-67 A RESOLUTIONOF THE CITYOF ATLANTICBEACH,FLORIDA APPROVING AN AMENDED AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE LAW ENFORCEMENT MUTUAL AID AGREEMENT WITH THE SCHOOL BOARD OF DUVAL COUNTYFLORIDAAND DUVAL COUNTYPUBLICSCHOOLS POLICEDEPARTMENT FOR UP TO A TWO YEAR PERIOD,AUTHORIZING ATLANTIC BEACH POLICE OFFICERS,AS INDEPENDENTCONTRACTORS,TO PROVIDE LAW ENFORCEMENTAND OPERATIONAL ASSISTANCEAT ATLANTICBEACHELEMENTARYSCHOOL. WHEREAS,the School Board of Duval County Florida (”DCSB”)and the Duval County Public Schools Police Department (”DCPSPD”)have requested the Atlantic Beach Police Department (”ABPD”) to provide law enforcement assistance at Atlantic Beach Elementary School;and WHEREAS,local law enforcement may provide such assistance in accordance with the Mutual Aid Act,Chapter 23,Part 1,Florida Statutes and Section 1006.12(2)(c),Florida Statutes;and WHEREAS,the Police Chief,City Manager and City Finance Director have reviewed the proposed Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement and find it acceptable;and WHEREAS,ABPD officers who provide services to the DCPSPD shall be considered independent contractors to the DCPSPD,and compensation to such officers shall not flow through the City's financial accounts,and shall not constitute compensation by the City nor have any effect to such officers’pension benefits. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida,as follows: SECTION 1.The City Commission hereby approves the Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement ("Mutual Aid Agreement”)as set forth in Exhibit A,attached hereto and made a part hereof. SECTION 2.The City Manager and Public Safety Director (Police Chief)are hereby authorized to execute the attached Mutual Aid Agreement and such other documents as may be necessary to effectuate the purpose of this Resolution. SECTION3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this day of .2021. Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney01557816-I Agenda Item #8.D.25 Oct 2021Page 92 of 131 EXHIBITA AMENDED AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE LAW ENFORCEMENT MUTUAL AID AGREEMENT This Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement (this “Agreement")is made as of the __day of October, 2021,by and between the City of Atlantic Beach,Florida (“City"),a municipal corporation,for and on behalf of the Atlantic Beach Police Department ("ABPD")and the School Board of Duval County Florida (the "School Board"),a political subdivision of the State of Florida,for and on behalf of the Duval County Public Schools Police Department ("DCPSPD"). WITNESSETH: Whereas,ABPD and DCPSPD are so located in relation to each other that it is to the advantage of each to receive and extend mutual aid in the form of law enforcement services and resources to adequately respond to continuing,multi-jurisdictional law enforcement problems,so as to protect the public peace and safety,and preserve the lives and property of the citizens; Whereas,the DCPSPD and the ABPD have the authority under the Mutual Aid Act,Chapter 23, Part I,Florida Statutes,and section 1006.12(2)(c),Florida Statutes,to enter into a mutual aid agreement for law enforcement services which permits voluntary cooperation and operational assistance of routine law enforcement nature across jurisdictional lines; Whereas,the DCPSPD and the ABPD did enter into that certain Voluntary Cooperation Law Enforcement Mutual Aid Agreement dated as of July 1,2019 and now desire to amend and restate that agreement in its entirety so that it is fully superseded and replaced by the terms and conditions set forth in this Agreement;and Whereas,the aforesaid law enforcement agencies,City and School Board may individually be referenced as “the agency”and collectively be referred to as “the parties"or “agencies”; and, Whereas,the "Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement"will be herein referred to as "this Agreement”. Now,therefore,the parties agree as follows: SECTION I.PROVISIONS FOR VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE violations of Florida Statutes to include,but not necessarily be limited to,investigatinghomicides,sex offenses,robberies,burglaries,thefts,gambling,motor vehicle thefts,controlled substances violations,DUI violations,and civil traffic infractions.In addition,byexecutionofthisagreement,each of the agencies may request and render law enforcementassistancewithspecialevents,civil disturbances,sporting events,emergencies,disasters(natural or man-made),inter-agency task forces,and/or joint investigations,and assistancewithtacticaloperations.This Agreement shall not extend police powers beyond the specific Agenda Item #8.D.25 Oct 2021Page 93 of 131 additional authority granted in Chapter 23,Florida Statutes,and the parties,respective police officers and authority approved herein are limited to those instances where the subject matter of the law enforcement assistance originates within the municipal limits of the City of Atlantic Beach. The Agreement is notto be interpreted or construed,in anyway,for either party to transferto,or for either party to assume,the law enforcement services provided by the other agency that is a party to this Agreement. SECTION II.PROCEDURES FOR REQUESTlNG ASSISTANCE In the event that a party to this Agreement is in need of law enforcement assistance as set forth above,an authorized representative of the agency requesting assistance shall notify the agency head or his/her designee from whom such assistance is requested.The agency head or authorized agency representative whose assistance is sought shall evaluate the situation and the agency's available resources,consult with his/her supervisors if necessary and will respond in a manner he/she deems appropriate. The agency head in whose jurisdiction assistance is being rendered may determine who is authorized to lend assistance in his/her jurisdiction,for how long such assistance is authorized,when such assistance in whole or part may terminate,and for what purpose such authority is granted.This authority may be granted either verbally or in writing as the particular situation dictates. Should a sworn law enforcement officer be in another subscribed agency’s jurisdiction for matters of a routine nature,such as traveling through the jurisdiction on routine business, attending a meeting or going to or from work,or transporting a prisoner,and a violation of Florida Statutes occurs in the presence of said party,representing his/her respective agency, he/she only shall be empowered to render enforcement assistance and act in accordance with Florida law.Should enforcement action be taken,said party shall notify agency having normal jurisdiction and upon the latter’s arrival,turn the situation over to them and offer any assistance requested including,but not limited to,a follow-up written report documenting the event and the actions taken.This provision so prescribed in this paragraph is not intended to grant general authority to conduct investigations,serve warrants and/or subpoenas or to respond without request to emergencies already being addressed by the agency or normal jurisdiction,but is intended to address critical,life-threatening or public safety situations, prevent bodily injury to citizens,or secure apprehension of criminals whom the law enforcement officer may encounter. Officers assigned to task force operations pursuant to this Agreement who observe a violation of Florida Statutes in their presence shall be empowered to render enforcement assistance No officer shall be empowered under this agreement to operate in the other agency’sjurisdictionwithoutpriorapprovaloftheagencyheadhavingnormaljurisdiction.TheDCPSPDwillnotifytheABPDpriortosuchactionifpriornoticeisreasonablypossibleunderthecircumstances.This includes investigating statutory violations and rendering enforcementactions,as necessary.The agency head‘s decision in these matters shall be final.015573874 Page 2 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 94 of 131 SECTION III.REPORTING ACTS THAT POSE A THREAT TO SCHOOL SAFETY A.The DCPSPD and the ABPD are parties to that certain “lnteragency Agreement Regarding Sharing information about Juvenile Offenders”dated effective July 22, 2019.This lnteragency Agreement provides for a coordinated effort among agencies and staff to implement the provisions of sections 985.04(1)(c),F.S.,and provides for the release of personally identi?able information without the consent of the student or the student’s parents pursuant to section 1002.221(2)(c),F.S.This Section Ill is governed by those provisions of the lnteragency Agreement that provide for the DCPSPD and the ABPD to cooperate in the dissemination of information relating to students,and the requirement that the parties comply with all state and/or federal laws related to confidentiality,records use,security,dissemination,and retention/destruction,including consequences for violation of law. B.In order to report acts that pose a threat to school safety pursuant to section 1006.13, F.S.,the DCPSPD shall obtain written reports from Duval County Public Schools (the “School District”)and provide such reports to the ABPD.The School District annually adopts its code of student conduct (elementary and secondary)for students within the jurisdiction of the School District,and such annually adopted codes of student conduct identify acts of students required to be reported to law enforcement.in addition to the foregoing,the DCPSPD shall report to ABPD any similar conduct of acts that pose a threat to school safety if committed by adults who are not otherwise subject to the jurisdiction of the School District’s codes of student conduct. C.The School District has adopted Board Policy 5.28 (“Zero Tolerance for School-Related Crimes"),which requires School District principals to inform all school personnel of their responsibilities regarding the reporting of a threat to school safety and the required consultation with law enforcement (whether the DCPSPD or the ABPD,whomever receives the initial report).in order to ensure communication between each law enforcement agency of acts that pose a threat to school safety,the DCPSPD shall provide its reports to the ABPD no less frequently than weekly,and the ABPD shall provide its report to the DCPSPD no less frequently than weekly.Each agency shall designate a person responsible for receiving each weekly report and implement written directives within each agency as necessary to accomplish the reporting required by section 1006.13, F.S. SECTION IV.Command and Supervisory Responsibility The personnel and equipment that are assigned by the assisting agency head shall be under the immediate command of a supervising officer designated by the assisting agency head. Such supervising officer shall be under the direct supervision and command of the agency SECTION V.CONFLICTSWheneveranofficerofan agency is rendering assistance pursuant to this Agreement,theofficerorappointeeshallabidebyandbesubjecttotherulesandregulations,personnelpolicies,general orders and standard operating procedures of his/her agency that he/she isemployedby.If anyrule,regulation,personnel policy,general order or standard operatingprocedureiscontradicted,contravened or otherwise in conflict with a direct order of a superior015573874Page3of10DuvalCountySchoolPoliceDepartmentandAtlanticBeachPoliceDepartment Agenda Item #8.D.25 Oct 2021Page 95 of 131 officerof the requesting agency,that is a party to this Agreement,the rule,regulation, personnel policy,general order or procedure forthe assisting law enforcement of?cer's agency, that employs him or her,shall control and supersede the direct order ofthe requesting agency. SECTION VI.HANDLINGCOMPLAINTS Whenever there is cause to believe that a complaint has arisen relating to the cooperative effort of an officer providing assistance pursuant to this Agreement,the agency head or his/her designee of the agency receiving the complaint shall be responsible for the documentation of the complaint to ascertain,at a minimum: A.The identity ofthe complainant, B.Contact information for the complaining party, C.The specific allegation(s),and D.The identity of the employees accused without regard as to agency affiliation. If it is determined that the accused is an employee of the assisting agency,the above referenced information,with all documentation concerning the complaint,shall be forwarded,without delay,to the agency head or his/her designee of the assisting agencyfor administrative review.The requesting agency may conduct a review of the complaint to determine if a factual basis for the complaint exists and/or whether any of the employees of the requesting agency violated any of their agency's policies procedures. SECTION VII.POWERS,PRIVILEGES,IMMUNITIES AND COSTS A.Employees of the DCPSPD and the ABPD when actually engaging in mutual cooperation and assistance outside of their respective jurisdictional limits oftheir agencies but inside this state,pursuant to the terms of the Agreement,shall,pursuant to the provisions of section 23.127(1),F.S.,have the same powers,duties,rights,privileges and immunities as if the officer was performing duties inside the officer's jurisdiction in which he/she is normally employed. B.The parties agree to furnish necessary personnel,equipment,resources and facilities and to render services to the other party to this Agreement as set forth above; provided,however,that no party shall be required to deplete its own personnel, equipment,resources,facilities,and services in furnishing such aid. C.A party herein that furnishes equipment pursuant to this Agreement must bear the cost of or damage to that equipment and must pay any expense incurred in the operation D.Except as set forth in Section lX.B:a.The agency furnishing aid,pursuant to this Agreement,shall compensate itsofficersandappointees/employees during the time such aid is rendered and shalldefraytheactualtravelandmaintenanceexpensesofitsemployeeswhiletheyarerenderingsuchaid,including any amounts paid for compensation due to personalinjuryordeathwhiletheofficerisengagedinprovidingaid.015573874 Page 4 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 96 of 131 G. b.However,the requesting agency may compensate the assisting agency during the time of the rendering of such aid and may defray the actual travel and maintenance expenses of such employees while they are rendering such aid,including any amounts paid or due for compensation as a result of personal injury or death while such employees are rendering aid pursuant to this Agreement. The privileges and immunities from liability,exemption from laws,ordinances andrules and all pension,insurance,relief,disability,worker's compensation,salary,death and other benefits that apply to the activity of an officer of the agency when performing the officer's duties within the jurisdictional boundaries of the officer's agency shall apply to the officer to the same extent while engaged in the performance of the officer's duties pursuant to this Agreement.The provisions of this Subsection shall apply with equal effect to paid,volunteer,and auxiliary employees. Nothing in this Agreement shall prevent the assisting agency that has provided law enforcement services from requesting appropriations from the governing authority having budgeting jurisdiction to reimburse the assisting agency for the actual costs or expenses incurred by the assisting agency performing hereunder. Nothing in this Agreement is intended or is to be construed as any transfer or contracting away of the powers or functions of one party to the other. SECTION VIII.FORFEITURE PROVISIONS A.In the event an agency seizes any real property,vessel,motor vehicle,aircraft, currency or other property pursuant to the Florida Contraband Forfeiture Act during the performance of this Agreement,the seizing agency in the case of voluntary cooperation shall be responsible for maintaining any forfeiture action and shall have the exclusive right to control and the responsibility to maintain the property in accordance with Chapter 932,F.S.,to include,but not be limited to,the complete discretion to bring the action or dismiss the action or settle the action. All proceeds from forfeited property seized as a result of or in accordance with this Agreement shall be divided equally between the parties,less the costs associated with the forfeiture action. SECTION IX.OUTSIDE EMPLOYMENT AND RESPONSIBILITIES OF THE PARTIES A. 01557387-1 DCPSPD and ABPD authorize ABPD sworn law enforcement officers to voluntarily work outside employment as aid for DCPSPD at the Atlantic Beach Elementary School (“ABES")(#65,298 Sherry Drive,Atlantic Beach,FL 32233)when off-duty from their is specifically designated for in Section 1006.12,F.S.and the “Marjory StonemanDouglasHighSchoolPublicSafetyAct"until a time when the DCPSP has sufficientemployedlawenforcementofficerstoserveatschoolsiteswithinDuvalCountyandsubjecttotheprovisionsofthisAgreement.The parties agree:Page 5 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 97 of 131 a.That neither party shall be responsible for investigating non-criminal violations of student conduct. b.To comply with all state and federal laws,directives,practices,orders,and the written policies of the parties raised at the pertinent time. c.To be responsible for the handling of all complaints against their own employees,to include conducting use of force investigations. B.Responsibilities of DCPSPD/the School Board. DCPSPD agrees: a.To respond to calls for service which occur on the ABES school grounds.if a DCPSPD unit is not available via dispatch,DCPSPD will assign ABPD to the call. b.To conduct investigative follow-up for all criminal violations except homicide,sexual battery,and bomb threat investigations that occur on the ABES school grounds. The School Board agrees: a.For the School Board’s Fiscal Years 2021-2023 (July 1,2021 —June 30,2022 and July 1,2022 —June 30,2023).To completely compensate assigned ABPD officers for their outside employment hours assigned and worked for the DCPSPD, including but not limited to,salary and fringe benefits for both on—duty and overtime assignment by DCPSPD at the rate of fifty—fivedollars per hour ($55.00/hour)during any regular school day,which shall include pre—employment training.For purposes of this Agreement,a “regular school day”is defined as a weekday in which school is in regular session,and not include:afterschool activities,recess days,legal holidays,teacher planning days,or summer days.The School Board shall directly compensate the assigned ABPD of?cers such compensation every two weeks following the ABPD submission to the DCPSPD of the associated hours worked. b.The facilities in need of assistance of no more than one (1)ABPD officer assigned as a DCPSPD officer in school fiscal year 2021-22 are no more than:Atlantic Beach Elementary School (#65,298 Sherry Drive,32233).This determination is subject to amendment on proximately August 1,2022 based upon the personnel needs of DCPSPD and the written approval by the City Manager of Atlantic Beach and Chief of the ABPD. C.Responsibilities of ABPD. The ABPD agrees: execute a DCPS Vendor Application and W—9 (i.e.,Request for TaxpayerIdentificationNumberandCertification)and have completed DCPSPD Orientationandmentalhealthcrisisinterventiontraining(i.e.,pre-employment training),asspecifiedinSection1006.12,F.S.,prior to their assignment to DCPSPD.b.To provide a high visibility presence at ABES on all regular school days for theprotectionandsafetyofschoolpersonnel,property,students and visitors.015573874 Page 6 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 98 of 131 C.To Work cooperatively with school administration at ABES_ d.To supervise its assigned ABPD officers assigned to outside hereunder via the DCPSPD chain of command, e.To be entitled to associated compensation for ABPD of?cers only upo n the attendance and performance of assigned responsibilities at ABES. f.To remove ABPD officers assigned to DCPSPD upon discretionary r e q u e st by DCPSPD without further compensation.except for work performed tothe request,or delay. SECTION X.LIABILITY Each party engaging in any mutual cooperation and assistance,pursuant to this agrees to assume responsibility for the acts.omissions or conduct of the party's e while engaged in providing the aid.pursuant to the Agreement subject to the pr o vi si o ns of sections 440.09’l(1)and 768.28,F.S _where applicable, SECTION XI.LIABILITY INSURANCE Each party shall provide satisfactory proof of liability insurance by one or more of th e means specified in Section 76B.2B(’l5)(a),F.S..in an amount which is.in the judgment of th e gov erni ngbodyofthatparty,at least adequate to cover the risk to which that party may be exposed,Should the insurance coverage,however provided.of any party be canceled or undergo materia l change. that party shall notify all parties to this Agreement of such change within ten (10)day s ofreceipt of notice or actual knowledge of such change. SECTION XII.PUBLIC RECORDS The respective parties acknowledge that the agencies are subject to and must with the Public Records laws of Florida.pursuant to Chapter 119,l=.s..and applicable statut oryexemptions.Including without limitation.the requirements to maintain and prov ide public records pursuant to Section 119.07,l=.s.IF ANY PARTY WHO HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO ITS DUTY TO PROVIDE RECORDS RELATING TO THIS AGREEMENT,CONTACT AB PDCUSTODIANOFPUBLICRECORDSAT(904)247-5867,EIVIAI LED TO Gl\IICGLYNN@COAB.US OR I\IIAILED TO 850 SEl\IIlNOLE RO AD ,ATLANTIC BEACH,FL 32233 OR THE CUSTODIAN OF P RECORDS FOR DCPSPD AT (904)390-2407,EI \IIAILED TO PRR@DUVALSCHOOLS.ORG,OR IVIAILED TO DUVAL PUBLIC SCHOOLS —POLICY AND CONIPLIANCE,1701 PRUDENTIAL DRIVE,JACKSONVILLE,FL 32207. SECTION XIII.AMENDMENT 015-:Iaa7—l Page 7 of 10 Duval County School Police Department and Atlantic Beach Police Deparlrnent Agenda Item #8.D.25 Oct 2021Page 99 of 131 This Agreement may be amended,renewed or extended only by written instrument executed by the parties hereto. SECTION XIV.SEVERABILITY If any provision,within this Agreement,is contrary to any state statutory provision and is deemed illegal or unenforceable by a court of competent jurisdiction,said provision will be separable and the remainder of this Agreement will continue in full force and effect, notwithstanding the invalidity of the illegal or unenforceable provision. SECTION XV.ENTIRE AGREEMENT Theis Agreement contains the entire Agreement between the parties and supersedes any and all prior agreements and understandings whether written or oral,between the parties relating to the subject matter of this Agreement. SECTION XVI.EFFECTIVE DATE AND TERM This Agreement as Amended shall be effective upon the approval and execution by all parties hereto.This Agreement will continue and be effective through June 30,2023,unless terminated prior thereto. SECTION XVII.NOTICES. Any notice given pursuant to this Agreement shall be in writing,by hand delivery or by pre-paid certified mail (return,receipt requested),and shall be effective upon delivery.All notices shall be addressed as follows: v P ‘P 'D Duval County Public Schools Police Department Attn:Executive Director c/o 1701 Prudential Drive,6”‘Floor Jacksonville,Florida 32207 lfo e tl ‘Be l'De en: Atlantic Beach Police Department Attn:Chief 850 Seminole Road Atlantic Beach,Florida 32233 City of Atlantic Beach800SeminoleRoadAtlanticBeach,FL 32233SECTIONXVIII.DELIVERYWithinfourteen(14)days of execution of the Agreement,the Duval County Public Schools015573874Page8of10DuvalCountySchoolPoliceDepartmentandAtlanticBeachPoliceDepartment Agenda Item #8.D.25 Oct 2021Page 100 of 131 Police Department shall deliver to the Florida Department of Law Enforcement a copy of this Agreement,as required by section 23.1225(4),F.S. SECTION.XIX.CANCELLATION A party may choose to cancel,in its sole discretion,its participation in this Agreement at any time by providing written notice to the agency head or designee of the non-cancelling agency and,in such event,this Agreement shall be terminated ninety (90)days after receipt of said written notice. IN WITNESS WHEREOF,the parties hereto have caused this foregoing Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement to be signed on the date indicated. [Signaturesfound on nextpage] 015573874 Page 9 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 101 of 131 [Signature page to Amended and Restated Voluntary Cooperation and Operational Assistance Mutual Aid Agreement with Atlantic Beach Police Department] Form Approved as to the ATTEST:SCHOOL BOARD OF DUVAL COUNTY, FLORIDA By: _______?________ By: ________:________ Dr.Diana L.Greene,Superintendent Elizabeth Andersen,Chairman Of Schools and Ex-Officio Secretary Duval County School Board to the Board By: Gregory C.Burton,Executive Director Date Duval County Public Schools Police Department Form Approved: Office of the General Counsel Date CITY OF ATLANTIC BEACH,FLORIDA By: Shane Corbin,City Manager Form Approved:Date: By:____________________By: Brenna M.Durden,City Attorney Victor Gualillo,Chief of Police Date:Date: [End of document]015573874 Page 10 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 102 of 131 CITY OF ATLANTIC BEACI1 CITY COl\/[l\’IlSSION STAFF REPORT AGENDA ITEM:Discussion ofcornn1ercially rented shared n-iotorizcd scooters TOl)AV’S DATE:October 13,2021 l\4EETING DATE:October 25,2020 SUBIVIITTED BY:Amanda L.Askew,Dir «tor or Planning and Cornrnunity Dev elop rnen t CU; Sllk/ll\/IAIKY:On January 11,2021 Cominission passed ()rdinance No.that placed a ternporary (one»year)inoratoriuni itrlposed on the cornrnercial leasing an d renti ng and use of cornrnercially leased oi ntecl electric personal assistive mobility devices. devices,and rnotorized scootex in the City.It applied to any business that operates ol‘:1hotel, Jnotcl,store,vendor stand,and any other local business location in the City,and t o anyonlinc busine s operation that rnakes these devices and scooters locally available in City.The rnoratoriurn does not affect the operation of personally owned devices operating legal ly withinthe City. 'l'he cities of Jacksonville Beach and Neptune Beach instituted a ternporary n- ioratori und onthe rental ofand operation ofthese devices Within in our coinrnunity.While the city o f Ja ck so nv ill e Beach still has there inoratori urn in effect through next January there staff has indicat ed thatthey will likely extend the inoratoriuin to allow additional time to vvork on ordinances.Thecityof Neptune Beach li?ed the moratorium and created regulations however,did not addre ss therental aspect. The city ofl\lcptI.Inc Beach passed an ordinance that de?nes beach personal vehicles electric bikes,personal mobility devices,roller skates,and skateboard)and de?nes reckless beh avio r of these types of vehicles.The ordinance prohibits the reckless behavior of these v e hi cl es onthe beaches and intuitcd the ability of 11(.)l]-Cl‘iI‘?ll12ll infractions.The ordinance then mirr ors thesame definitions and regulations for the use of these vehicles on streets and sidewalks.T hi s speci?c ordinance does not regulate the rental or lease of these vehicle however,they ar e und ergo ingsigni?cant changes to their Land Developincnt Regulations and have a lnoratoriurn inplaceFor devcloprnent within their conunci-cial districts. RECONINIENDATION:Staffis requesting direction Froni Conn-nission For the f ol lo v vi n g: l.Li?ing or extending the rnoratoriurn on the cornn1ercial leasing and renting anduseof conunercially leased or rented electric personal assistive inobility deviees, devices,and niotorizecl scooters in the City; 2.Drafting legislation that will allow cornrnercial leasing and renting of equi prne nt inthe city;Agenda Item #10.A.25 Oct 2021Page 103 of 131 3.Drafting legislation with will not allow the cornrnercial leasing and/or renting o f e q u i p r n e n t in the city;and/or 4.Combination of the above BUDGET:None ATTACHlV[ENT(S):1 .Ordinance No.65-2 1 -42 2.Ordinance No.2021-06 (City ofNeptune Beach) CITY NIANAGER:Agenda Item #10.A.25 Oct 2021Page 104 of 131 12-15-2020 ORDINANCENO.65-21-42 AN ORDINANCEOF THE CITY OF ATLANTIC BEACH, FLORIDA,INSTITUTINGA TEMPORARY MORATORIUM ON THE COMMERCIALRENTALAND LEASE,ANDUSEOF RENTEDAND LEASED,ELECTRICPERSONALASSISTIVE MOBILITY DEVICES,MICROMOBILITY DEVICES AND. MOTORIZED SCOOTERS;PROVIDING FOR LEGISLATIVE FINDINGS,CONFLICTING ORDINANCES,SEVERABILITY, ENFORCEMENT,AND AN EFFECTIVEDATE. WHEREAS,Article VIII,Section 2 of’the Florida Constitutionand Section 166.021, Florida Statutes,provides that municipalities have governmental,corporate,and proprietary powers to enable municipalitiesto conduct municipal govermnent,perform municipal functions, and render municipal services;and WHEREAS,pursuant to the Florida Constitution,_a city may exerciseanypower for municipal purposesexcept as otherwiseprovided by law;and WHEREAS,Chapter 166,Florida Statutes,the “Municipal Home Rule Powers Act,” reinforces the authority granted under the Florida Constitutionand authorizes municipalities to exerciseany power for municipal purposes,except when expressly prohibited by law,and to enact ordinances in further thereof,including its policing andregulatory powers;and WHEREAS,the City is aware of other local governments which have experienced negative impacts to the safetyand/or welfare of the public by commercially rented electric personal assistive mobility devices,micromobility devices and motorized scooters;and WHEREAS,Section 316.003(23),Florida Statutes,defines an “electric personal assistive mobility device”as any self-balancing,two—nontand_em—wheeleddevice,designed to transport only one person,with an electric propulsion system with average powerof 750 watts (1 horsepower), the maximum speed of which,on a paved level surface when powered solely by such a propulsion system while being ridden by an operatorwho weighs 170 pounds,is less than20 milesper hour, and further provides that electric personal assistive mobility devices are not “vehicles”as defined in Section 316.003,FloridaStatutes;and anyonline application,website,or software for point-to-point trips and which is not capable oftravelingataspeedgreaterthan20milesperhouronlevelground,and further that the termincludes“motorizedscooters”and “bicycles”as defined in Section 316.003,Florida Statutes;andWHEREAS,Section 316.003(46),Florida Statutes,de?nes a “motorized scooter”as anyvehicleormicromobilitydevicethatispoweredbyamotorwithorwithoutaseatorsaddlefortheor-102767-3 Page 1 Of5 Agenda Item #10.A.25 Oct 2021Page 105 of 131 use of the rider,which is designed to travel on not more than three wheels,and which is not capable of propelling the vehicle at a speed greater than 20miles per hour on level ground,and furtherthat the term does not include an “electric bicycle”as de?ned in Section 316.003,Florida Statutes;and WHEREAS,City staffand City law enforcementofficers have observedusers of electric personal assistive mobility devices,micromobility devices,and motorized scooters riding in an unsafe manner,failing to observe traffic control regulations,and other dangerous maneuversthat have put people at risk;and WHEREAS,commercialvendorswho supplyand rent these devices and scooters have advised City officials that they desire to provide such devices and scooters for commercialrental throughout the City;and WHEREAS,there appears to be no organizedmanagement or control relatedexpressly to such devicesand scooters that may be used in the City and that may be left in areas throughout the City when the user discontinues use;and WHEREAS,the City desires to analyze the circumstanceswhich have occurred in other countiesand cities and make recommendationsfor regulations regarding the use of such devices and scooters in the City in a manner that will better promote the safety and welfare of the public; and WHEREAS,with the occurrence and use of these devices and scooters,the City finds it necessary to issue this Ordinanceconcerning this emergent special condition in the interest of public health,safety,and welfare and for the protection of the users of the devices and scooters; and WHEREAS,Section 3l6.008(l)(t),Florida Statutes,authorizes local authorities to reasonably exercise their police powers to adopt and enforce such temporary or experimental regulations as may be necessaryto cover emergencies or special conditions;and WHEREAS,Section 316.2068(5),Florida Statutes,authorizes a municipality to regulate the operation of electric personal assistive mobility devices on any road,street,sidewalk,or bicycle path underits jurisdiction if the governing body of the municipality determines that regulation is necessary in the interest of safety;and WHEREAS,Section 3l6.2l28(1),Florida Statutes,provides that a local government through theexercise of its powersunder Section 316.008,Florida Statutes,may regulateand highways, WHEREAS,pursuant to the above cited laws the City also has theauthority to impose amoratoriumandpausetherentalsuntilsuchtimeasappropriateregulationsareinplaceforthepublichealth,safety and welfare;and0140276746 Page 2 Of5 Agenda Item #10.A.25 Oct 2021Page 106 of 131 WHEREAS,City staffandthe City police depaitment are directed to research and develop permanent solutionsto these emergent special conditions during the temporary moratorium imposed by this Ordinance,including but not limited to prohibitions,permitting and licensing regulations,zoning regulations,police powers regulations,traf?c safety,and public safety;and WHEREAS,during the temporary moratoriumimposed by this Ordinance,the City Commissiondesires an opportunity to hear input from local residents,businesses,and City departments to better prepareand take any steps necessaryfor the adoption,and implementationof permanent regulations to address these emerging matters;and WHEREAS,it is not the purpose or intent of this Ordinance to restrict or deny the use of personally owned electricpersonal assistive mobility devices,micromobility devices,and motorized scooters in the City,if they are operated consistent with Florida Law and City Code; and WHEREAS,it is not the purpose or intent of this Ordinance to adversely affect the local businesses that lawfully engage in the business or intend to lawfully engage in the business of leasing or renting electric personal assistive ‘mobility devices,micromobility devices,and motorized scooters in the City;and WHEREAS,the City intends to effectively determine the best approach to govern the leasing and renting business and use of electric personal assistive mobility devices,micromobility devices,and motorized scooters in the City;and WHEREAS,the City ?nds a legitimate public purpose and it is in the best interests of the public health,safety,and welfare to impose a temporary moratorium on the commercial leasing and rental and use of commercially rented or leased electric personal assistive mobility devices, micromobility devices,and motorized scooters in the City until suchtime as appropriate City regulations are in place. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTICBEACH,FLORIDA: SECTION I.RECITALS ANDLEGISLATIVE FINDINGS.The above recitals and legislative findings are ratifiedand made a part of this Ordinance. SECTION 2,TEMPORARY MORATORIUM.A temporary moratoriumis imposed on the commercial leasing and renting and use of commercially leased or rented electric personal any applicationrelating to the operation "orcommercial leasing and renting of these devices andscooters.This moratorium applies to any business that operates out of a hotel,motel,store,vendorstand,and any other local business location in the City,and to any online business operation thatmakesthesedevicesandscooterslocallyavailableintheCity.Nothing in this Ordinance shall beconstruedasalimitonthelawfuluseoftheprivateownershipofthesedevicesandscooters.ThoseindividualsthatusetheirprivatelyowneddevicesandscootersarerequiredtofollowallFlorida01402757.:Page 3 Of 5 Agenda Item #10.A.25 Oct 2021Page 107 of 131 Laws and City Ordinances relating to these devices and scooters.This moratoriumis imposed pursuant to the City’s police and regulatory powers to protect the public health,safety,and welfare of the community at large and shall remain in effect until such time as repealed by the City Commissionaspart of adoptionof permanent regulations,but in no case for more than one year from the effective date of this Ordinance,unless extended by further action of the City Commission. SECTION3.CONFLICTING ORDINANCES.All ordinances or parts of ordinancesin conflict with this Ordinanceor parts thereof previously adopted or enteredby the City in con?ict with this Ordinance are temporarily suspendedto the extent inconsistent herewithand until a ?iture ordinance is adopted which permanently addresses the subject matter.This Ordinance shall not be codified. SECTION 4.SEVERABILITY.If any section,subsection,clause,or provision of this Ordinance is deemedinvalid or unconstitutionalby a court of competent jurisdiction,such portion will become a separate provision and will not affect the remaining provisions of this Ordinance. SECTION 5.ENFORCEMENT.The City’s code enforcement officers,law enforcementofficers,or any other person authorizedto enforce ordinances in the City,may enforce the provisions of this Ordinance.Any enforcement action or legal remedy available under controlling state law,including but not limited to,prosecutionas a misdemeanor with a ?ne not exceeding$500.00 per violation,may be imposed as a penalty against the business and/or individualviolator.Nothing contained hereinshall prevent the City from taking such other lawful action in law andequity as may benecessary to remedy any violationof,or refusal to comply with, any part of this Ordinance,including but not limited to: a.Code enforcement action pursuant to City of Atlantic Beach Ordinances against a businessand/or individual; b.Pursuit of injunctive and/or declaratoryrelief in a couit of competent jurisdiction against a business and/or individual; c.Initiating an action against a business and/or individualto recover any and all damages that may result from a violation of,or a refusalto comply with,any part of this Ordinance;or d.Utilizing any other action or enforcement method allowable by law. SECTION 6.EFFECTIVE DATE.This Ordinance shall take effect upon ?nal approval by the City Commission for the City of Atlantic Beach. 014027673 Page 4 0f5 Agenda Item #10.A.25 Oct 2021Page 108 of 131 PASSED by the Cily Commission on second and ?nal reading this 25'day o1' January, 2021. CITY TLANTIC BEACH,FLO RID A lasser,lvlayor Altesl: /(/m/M,o/Z4/£122, I)onna 1,.Bartle,City Clerk /\ppr0vcd as to fonn and correctness: i‘.‘..:..411 }$-M 13 M..-en.City Attorney n.m:-m-M Page5of5 Agenda Item #10.A.25 Oct 2021Page 109 of 131 INTRODUCED BY:ORDINANCE NO.2021-06 MAYOR ELAINE BROWN VICE MAYOR FRED JONES A BILL TO BE ENTITLED AN ORDINANCE CREATING SECTION 7-29,ARTICLE II, CHAPTER 7 (BEACHES AND WATERWAYS); GOVERNING USE OF CERTAIN PERSONAL VEHICLES ON THE C|TY’S BEACHES;CREATING SECTION 22-8, ARTICLE I,CHAPTER 22 (TRAFFIC AND MOTOR VEHICLES);GOVERNING USE OF CERTAIN PERSONAL VEHICLES ON THE CITY STREETS AND SIDEWALKS; PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Section 1.03 of the City Charter,the City is vested with all governmental,corporate,and proprietary powers to enable it to conduct municipal government,perform municipal functions,and render municipal services,and may exercise any power for municipal purposes except as expressly prohibited by law or the City Charter;and WHEREAS,pursuant to Fla.Stat.§316.008(h)and §316.20655(1),the City has right to regulate the operation of bicycles and electric bicycles with respect to streets and highways under its jurisdiction and within the reasonable exercise of the police powers; and WHEREAS,pursuant to Fla.Stat.§316.008(s),the City has right to regulate the operation of skates,coaster,and other toy vehicles with respect to streets and highways under its jurisdiction and within the reasonable exercise of the police powers;and WHEREAS,the City also has the right to regulate conduct on the beaches under the City's jurisdiction; City has received complaints from members of the public skates,and personal mobility devices on the City’s beaches,sidewalks,and streets;WHEREAS,the unsafe use of bicycles,electric bicycles,skateboards,scooters,and other personal transportation devices on the City’s beaches,sidewalks,and streetspresentsanimminentandpresentdangertothehealth,safety,and welfare ofthose usingthebeachesforrecreation;Ord.No.2021-06 Page 127Page 27 of 96 Agenda Item #10.A.25 Oct 2021Page 110 of 131 WHEREAS,the City Council for the City of Neptune Beach,Florida finds and declares that this ordinance is in the best interest of the public health,safety and welfare of the citizens and residents of the City,that it advances a significant and important governmental interest,and that it furthers the City’s performance of municipal functions and rendering of municipal services. NOW,THEREFORE,BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF NEPTUNE BEACH,FLORIDA,THAT: Section 1.Creating Section 7-29,Beach personal vehicle regulations.Creating Section 7-29,Beach personal vehicle regulations,Article II,Chapter 7 (Beaches and Watenlvays),City of Neptune Beach Code of Ordinances as follows: Sec.7-29.-Beach personal vehicle regulations. (a)Definitions. (1)Bicycle shall mean as such term is defined in Fla.Stat.§316.003(4), as amended from time to time; (2)Electric bicycle shall mean as such term is defined in Fla.Stat. §_Z?6.003(22),as amended from time to time; (3)Personal mobilit);device shall mean all wheeled obje_cts,coasteg, t_o_ys_,_con?2yances,_orsimilar devices used for tra?sportation or sport which are propelledby machine power except electric bicycles and arlv other motorized vehicle speci?ca?/regL1lated_l3yCh_apter 316,_Florida Statutes, as amended from time to time; (4)Roller skates shall mean any_shoe,__bootor other footwear,or device which may be attached to the foot or footwear,to which one or more wheels are attached,including_wheels that are "in line,:'_also known as "rollerblades"' (5)Skateboard shall mean all wheeled objects,__coasters,§)_ys, conveyances,or similar devices used for transportation or sport which are propelled bLhuman power except bic;/cles,_electric bicycles,_or roller skates‘ a.At a speed in excess of fifteen (15)miles_per hour;orb.In willful or wanton disregard for the safety_of persons_;_orc.Operation in such a manner so as to cause an unreasonable riskofharmtopersonorprcmertyofothersonthecity;s beaches;grOrd.No.2021-06 Page 228Page 28 of 96 Agenda Item #10.A.25 Oct 2021Page 111 of 131 d.Operation in a manner other than is reasonable and prudent under the conditions existipg_at the time_,_haviI1g_regardto the actual and potential hazards then existing. (b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device maLbepperated on the beaches within the city in a reckless manner. (c)Enforcement.Violations of this section shall be enforced as non-criminal infractions of the city's ordinances. (d)Penalties. (1)The amount oipenalties for violations of this section shall be as provided for in in Fla.Stat._§318.18(3),_as amended from time to time. Section 2.Creating Section 22-8,Street and sidewalk personal vehicle regulations. Creating Section 22-8,Street and sidewalk personal vehicle regulations,Article I,Chapter 22 (Traffic and Motor Vehicles),City of Neptune Beach Code of Ordinances as follows: Sec.22-8.—Street and sidewalk personal vehicle regulations. (a)Definitions. (1)Bicygle shall mean as such term is defined in Fla.Stat._§§16.(E>_(4), as amended from time to time‘, (2)Electric bicjgle shall mean as such term is defined in Fla.Stat. §_316.003(2_2),as amended from time to time‘, (3)Personal mobili_tydevice shall mean all wheeled objects,coasters, t_gys,conve_yances,or similar devices used for transportation or sport which are_propelled by machine power eg<p_e_ptelectric bicycles and any other motorized vehicle _specificallyLegulated by Chapter 316,_Florida Statutes, as amended from time to time‘, (4)Roller skates shall mean any shoe,boot or other footwear,pr device which may__beattached to the foot or footwear,to which one or more wheels are attached,including_wheels that are "in line."also known as "ro|lerblades"' propelled by human _power exc_ept bic_y_cles,_e_lectricbicypl_es,or rollerskates‘(6)Reckless shall meana.At a speed in excess of fifteen _(15)miles per hourgprOrd.No.2021-06 Page 329Page 29 of 96 Agenda Item #10.A.25 Oct 2021Page 112 of 131 b.In willful or wanton disregard for the safety of person_s;_or c.Operation in such a manner so as to cause an unreasonable risk of harm to person or ;>r‘_opertyof others on the city’s streets and sidewalks;or d.Qmerationin a manner other than is reasonable and prudent under the conditions existing at the time,having regard to the actual and_potential hazards then existing. (b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device may be operated on the streets or sidewalks within the city in a reckless manner. (c)Enforcement.Violations of this section shall be enforced as non-criminal infractions of the city's ordinances. (d)Penalties. (2)The amount of penalties for violations ofthis section shall be as provided for in in Fla.Stat.§,318.1_8(3),as amended from time to time. Section 2.Severability.If any section,sentence,clause,phrase,or word of this'Ordinance is,for any reason,held or declared to be unconstitutional,inoperative or void,such holding or invalidity shall not affect the remaining portions of this Ordinance, and it shall be construed to be the legislative intent to pass this Ordinance without such unconstitutional,invalid or inoperative part therein. Section 3.Effective Date.This Ordinance shall become immediately upon passage by the City Council. VOTE RESULTS OF FIRST READING: Mayor Elaine Brown Vice Mayor Fred Jones Councilor Kerry Chin Councilor Josh Messinger Councilor Lauren Key VOTE RESULTS OF SECOND AND FINAL READING:Mayor Elaine BrownViceMayorFredJonesCouncilorKerryChinOrd.No.2021-06 Page 430Page 30 of 96 Agenda Item #10.A.25 Oct 2021Page 113 of 131 Councilor Josh Messinger Councilor Lauren Key Passed on Second and Final Reading this day of ,2021. Elaine Brown,Mayor ATTEST: Catherine Ponson,CMC,City Clerk Approved as to form and correctness: Zachary Roth,City Attorney Ord.No.2021-06 Page 531Page 31 of 96 Agenda Item #10.A.25 Oct 2021Page 114 of 131 CITY OF ATLANTIC BEACH CITY COlVIl\/IISSION l\/IEETING STAFF REPORT AGENDA ITEIVI:Deputy City Clerk Appointment SUBNIITTED BY:Donna L.Battle DATE:October 12,2021 l\/IEETING DATE:October 25,2021 BACKGROUND:Section 1 1 of the City Charter provides for tl1e appointrnent deputycity clerk to be hired as approved by the City Commission and who shall be compensated atarateset by the City Commission. The Deputy City Clerk position became vacant on July 5,2021.In our effort to thevacancy. we utilized the City’s norrnal hiring process and offered the position to 1\/laria I\/ Ionina V\/ard.1\/Is. Wa1'd has accepted the offer which is now needing City Commission approval. RECOIVIIVIENDATION:Approve the hiring of l\/[aria l\/Ionina Ward as the Dep uty CityClerk for the City ofAtla|1tic Beach,in accordance with the terrns and conditions outlined intheattached personnel action forrn. BUDGET:Funds are included in the current budget. ATTACI-IIVIENTS:AB City Charter See.I 1 Deputy City Clerk Job Description City’s Pay Scale Vacancy Announcement —21 >59 Employment Application —IVI.VVard Personnel Action Forrn V :REVIEWED BY CITY NIANAGER:'.A I Agenda Item #10.B.25 Oct 2021Page 115 of 131 AB City Charter Sec.11 Sec.11.—Appointment of deputy city manager or deputy city clerk. The city manager and city clerk may request,if they deem it necessary,a deputy city manager and deputy city clerk,respectively,to be hired as approved by the city commission and who shall be compensated at a rate set by the city commission.Agenda Item #10.B.25 Oct 2021Page 116 of 131 City of Atlantic Beach Job Description (Completed by HR) Job Title:Deputy City Clerk Classcode:T1o39 Reports to (Title):City Clerk Grade;23. Department/Division:City Clerk FLSA:Non-Exempt EEOCSlobCode;0102 GENERAL SUMMARY: Performs a variety of highly responsible,confidential,skilled,professional and complex administrative and executive support-related tasks in relieving the City Clerk of administrative detail while using independent judgement.Assists with all aspects of the department's operations.Acts as City Clerk in the absence of the City Clerk.Supervises and trains the Records Clerk.Requires regular over—time.Required to attend and perform clerk duties for numerous meetings including,but not limited to evening and occasional Saturday meetings.Prepares and distributes meeting agendas.Must be able to deal tactfully and courteously with a variety of professionals and elected officials at various levels of authority and influence,board members,government agencies,the public,and other employees.Ability to summarize Commission meetings,while still including pertinent details is imperative.Tasks require in-depth knowledge of the organization,programs,policies and procedures of the assigned area and a general knowledge of other levels of government (county,state,national).Requires advanced skills including attention to detail,excellent English/grammar and sound judgment.Provides principal administrative support under the supervision of the City Clerk and must have the ability to work independently with little or no supervision.Must have excellent customer service skills,typing,and computer skills.Work is reviewed through evaluation of work performed,results achieved,counseling,and frequent discussions. DUTIES AND RESPONSIBILITIES: -Prepare,compose,type,distribute,and file letters,forms,reports,contracts,bids,requisitions, purchase orders,resolutions,ordinances,general correspondence,and other documents related to department operations;proofread typed copy to ensure accuracy and neatness. -Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls, and special called meetings of the City Commission as required;prepare meeting agendas,set up room;compose and type minutes of meetings. -Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up room;compose and type minutes of meetings. -Serve as back-up to the secretary to the Code Enforcement Special Magistrate,prepare agendas, notify violators to appear before the board,subpoena witnesses,compose and type minutes of board meetings,proofing and processing findings of fact,type correspondence,file liens in Duval County Public Records when necessary,and maintain files on all Code Enforcement Special Magistrate cases. -Maintain a record of all liens owing to the City;research property;prepare,type,and file lien letters. o Acts as City Clerk in the absence of the City Clerk.o Assist the City Clerk with maintaining and updating the City Code.o Update the city's website with City Commission and Board/Committee minutes,calendar items,agendas and supporting documents,forms,and department pages as needed.-Answer telephone,screen calls,route calls to appropriate destination,and record messages whenappropriate;provide general and specific information in response to inquiries and requests;assist CityClerkwithtelephonemessagesandotherrelatedadministrativefunctionsasrequired;welcome andassistallpersonswhocomeintotheoffice.-Read incoming mail and independently locate files or other material needed by supervisor;scan anddistributemailasnecessary;process outgoing mail.o Assists in records management functions;1O:\JOB DESCRIPTlONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.B.25 Oct 2021Page 117 of 131 City of Atlantic Beach Job Description -Type or transcribe contracts,proposals,policies and procedures,statements,agreements,minutes, memoranda,reports,and other material generally of technical/specialized subject matter. -Maintain appointment calendar and schedule appointments and staff meetings as instructed;advise supervisor of important meetings. -Assists with development of the department's annual budget. o Oversee purchasing and work orders;initiate purchase of supplies and materials for the department and maintain accurate inventory of materials;input purchase requisitions,track blanket purchase orders,and receive purchase orders and invoices. May schedule use of the Commission Chamber and other meeting rooms when necessary. Supervises the Records Clerk. Organize and implement department activities/events as required. Arrange required registrations,travel arrangements and reservations for meetings and conferences for Commission and department staff. 0 Perform various administrative support for special projects such as researching information and coordinating tasks to ensure deadlines are met. -Attend professional associate,regular department,and special committee,advisory board,and other meetings as required. -Conduct research as necessary;collect and organize data from various sources and prepare routine and periodic reports;may tabulate and verify totals;complete and process applications or forms. o May count,log,and deposit receipts. o Assist personnel with operating office equipment such as personal computers,printers,copying machines,etc. o Train management and staff on using the agenda management software,iCompass,and records request management software,JustFOIA. -Maintains the application/appointment process for City committees and boards;maintains database of committee/board members;assists,coordinates,and tracks committee/board member and liaison training;prepares various types of letters to applicants/candidates and members; o Assist City Clerk with coordinating municipal elections and accepting candidate paperwork and reports; o Prepares and transmits legal notices/advertisements to the local newspaper and verifies that each has been printed correctly and published on the proper dates. -Notarize city—re|ated forms as needed. o Operate computer,photocopier,facsimile machine,scanners,audio recorders and players,video equipment,sound system,and other office equipment. -Set up rooms for meetings. o May assist with board member reception and other City events,as needed. -Perform all other related duties as required. Education and Experience: High School Diploma or equivalent and at least five (5)years of secretarial and general administrative experience,preferably in municipal government;or an equivalent combination of education,training and experience. hire.Other:If possesses or obtains a Certified Municipal Clerk (CMC)designation,the employee will receive5%additional pay biweekly.Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%.Valid Florida Driver's License with satisfactory motor driving record.Knowledge,Skills,and Abilities:Knowledge of office terminology,procedures,and equipment.Knowledge of Microsoft Office SuiteincludingWord,Excel,PowerPoint,Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.2O:\.IOB DESCRIPTIONS -CURRENT\Depuiy City Clcrk.d0cx Agenda Item #10.B.25 Oct 2021Page 118 of 131 City of Atlantic Beach Job Description Knowledge of computer programs including AS400,Laserfiche,Civic Plus,iCompass,and JustFOIA. Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services, programs,operating rules,regulations,and procedures.Knowledge of budgetary and accounting practices and procedures to include skill in monitoring expenditures.Knowledge of operations, functions,and scope of authority of City operations as related to handling and disposing of complaints and requests for information and records. Skill in maintaining complex clerical records and in preparing reports from such sources.Skill in operating office equipment.Skill in preparing and typing correspondence and performing office management tasks independently.Skill in planning,organizing,and directing the work of others. Ability to maintain confidential information and materials.Ability to take and transcribe dictation using recording and transcribing equipment.Ability to write by hand,typewriter,and computer.Ability to prepare reports,business correspondence,and office procedures using various software programs. Ability to deal tactfully and courteously with a variety of professionals and elected officials at various levels of authority and influence,board members,government agencies,the public,and other employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and interpret technical procedures and government regulations including but not limited to the City's Charter and Code of Ordinances,Florida Statutes,Sunshine Laws,and Robert's Rules of Order.Ability to walk and climb steps and stepladder.Ability to handle complaints,requests for information,and delegated administrative details.Ability to lift objects weighing no more than 40 lbs. Ability to learn specific computer applications used in the City Clerk's Office. Ability to work evenings and occasional Saturdays. WORKING CONDITIONS: The hysical conditions that apply to the Worker in this job are described as follows: X None:The worker is not substantially exposed to adverse environment conditions:job of typical office work or administrative work. The worker is subject to inside environmental conditions:protection from weather conditions not necessarily from temperamental changes (i.e.warehouses,covered loading docks,garages, etc). The worker is subject to outside environmental conditions:no effective protection from the weather. The worker is subject to extreme cold:temperatures below 32 degrees for periods of more than one hour. The worker is subject to extreme heat:temperatures above 100 degrees for periods of more one hour. The worker is subject to noise:there is sufficient noise to cause the workers to shout in order to heard above the surrounding noise level. The worker is subject to hazards:includes a variety of physical conditions,such as proximity tomovingmechanicalparts,electrical current,working on scaffolding and high places or exposure tochemicals.The worker is subject to atmospheric conditions:one or more of the following conditions thataffecttherespiratorysystemortheskin:fumes,odors,dust,mists,gases or poor ventilation.The worker is subject to oils:there is air and/or skin exposure to oils and other cutting fluids.The worker is required to wear a respirator.PHYSICAL ACTIVITIES:O:\JOB DESCRIPTIONS -CURRENT\Deputy City Clerk.docx Agenda Item #10.B.25 Oct 2021Page 119 of 131 City of Atlantic Beach Job Description Essential physical activities: MATERIALS AND EQUIPMENT: Stooping Walking FeeHng X Climbing Balancing X Reaching Standing X X Fingering X Grasping X Repetitive Motion X Other (list):Lift‘ng objects weighing up to 40 lbs. KneeHng Pushing Talking Crouching Pulling Hea?ng Machines,tools,equipment,electronic devices,software,etc.used by position: Camera/photoqraphic equipment Cleaning supplies Commercial vehicle X Data processing equipment X Handcart Hand tools X Headset X Office equipment (desk,chair,phone,etc.) X Office machines (copier,facsimile,calculator,cash register,etc.) X Office supplies (pens,staplers,pencils,etc.) X Packaqinq materials (boxes,shrink wrap,etc.) X PC equipment (monitor,keyboard,printer,etc.) X PC software Public safety equipment (firearms,radar,radio,mobile video systems,etc.) X ipad,projector,video equipment,sound system Crawling Lifting Driving Other (list):Scanner,dictaphone,audio equipment,coffee maker,audio recorder and player, DISCLAIMER:The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this job. For Office Use Only Revision Date:June 2021,update responsibilities September 18,2019;Pay grade change Revision Date: Revision Date: Previous Revision Date:July 2001 Previous Title:Secretary October 2018:Pay grade change —new pay scale February 2018 —update and change title;August 29,2006 Administrative Assistant to the City Clerk Associate City Clerk O:\JOB DESCRIPTIONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.B.25 Oct 2021Page 120 of 131 CITYOF ATLANTICBEACH PAY SCALE (6/21/21) Grade Minimum Midpoint Maximum Minimum Midpoint Maximum Life Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010 School Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010 ClericalAssistant -PT 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130 Life Guard Lieutenant -PT seasonal 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130 Police Records Clerk 16 $13.12 $16.73 $20.34 $27,290 $34,796 $42,301 Animal Control Officer 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Customer Service Representative 17 $1381 $17-61 $21.41 $28,727 $36,627 $44,527 General Maintenance Worker U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Meter Reader U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Park Ranger I U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Property/Evidence Records Clerk 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Receptionist /Public Works U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Recreation Coordinator PT 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Sign /BuildingMaintenance U 17 $13.81 517.61 521.41 $28,727 $36,627 $44,527 Utility Collection/DistributionOperator Trainee U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 Utilities Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527 LifeGuard Captain -PT seasonal 18 $14.50 $18.49 $22.48 $30,164 $38,459 $46,754 Beach Ranger U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 BuildingMaintenance Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 BuildingPermit Tech 1 &2 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 General Maintenance Worker ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Heavy Equipment Operator U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 irrigation and Landscape Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Painter ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Park Ranger ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091 Administrative Asssistant-Planning (PT)20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Assistant -Police 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Assistant -Public Utilities 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Building Permit Tech 3 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Finance Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Heavy Equipment Operator I!U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Police RecordsSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Records Clerk -Clerk's Office 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Recreation Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Recreation Center Manager 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Utility BillingSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 I Utility Collection /Distribution Operator U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Wastewater/WaterOperator Trainee U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 Administrative Coordinator -PublicWorks 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Code Enforcement Officer 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Executive Assistant -CM 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 I Human Resources Assistant 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 LiftStation Technician U 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Operations Supervisor -BuildingDepartment 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Utility BillingSupervisor 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 Deputy City Clerk 23 $18.53 $23.62 $28.72 $38,542 $49,130 $59,738 Accountant 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 Parks and BuildingMaintenance Supervisor 24 $19.43 $24-78 $30-11 $40,422 $51,538 $62,654 Streets,Stormwater &Beaches Supervisor 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 Wastewater /Water Operator i/ii U 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654 BuildingInspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Contracts,NPDES&Admin Coordinator 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Cross Connection Control/inspector Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Customer Service Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Planner 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Procurement Manager 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Public Works Inspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Support Services Manager -PD 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Utilities Collection/Distribution Supervisosr 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Utilities Maintenance Supervisor 25 $20.40 $27.04 $33.57 $42,443 $56,237 $70,031 Wastewater /Water Operator Ill/IV U 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031 Operator -Senior Systems Engineer 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PrincipalPlanner-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928SeniorBuildingInspector-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PlantsOperationsManager-Exempt 28 $25.46 $33.74 $42.02 $52,957 $70,179 $87,402DeputyFinanceDirector-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395Dist/CollOperations Manager -Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395ITManager-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395BuildingOfficialDirector30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946CityEngineer30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofCulturalArts&Recreation 30 $29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofHumanResources31$32-08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPlanning&Community Development 31 $32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicWorks31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicUtilities31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofFinance33$49.58 $61.74 $77,832 $103,128 $128,423DeputyCityManager$57.83 $72.01 $90,783 $120,288 $149,793 Agenda Item #10.B.25 Oct 2021Page 121 of 131 VACANCY ANNOUNCEMENT The following position is available with the City of Atlantic Beach. 21-59 POSITION:Deputy City Clerk STARTING PAY:$18.53/hr;$38,542/yr —$23.62/hr;$49,129/yr.+bene?ts/D.O.Q. DEPARTMENT:City Clerk OPENING DATE:07/16/21 CLOSING DATE:until ?lled QUALIFICATIONS: Must be a non-user of tobacco and tobacco products for at least one year immediately preceding application and abstain from the use of tobacco or tobacco products during employment with the City. Education and Experience: High School Diploma or equivalent and at least ?ve (5)years of secretarial and general administrativeexperience,preferably in municipal government;or an equivalent combination of education,training and experience. Licenses and/or Certi?cates: General:Must be a Notary Public for the State of Florida or be able to obtain within six (6)months of hire. Other:If possesses or obtains a Certi?ed Municipal Clerk (CMC)designation,the employee will receive 5%additional pay biweekly. Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%. Valid Florida Driver’s License with satisfactory motor driving record. DUTIES AND RESPONSIBILITIES: Prepare,compose,type,distribute,and ?le letters,forms,reports,contracts,bids,requisitions,purchase orders,resolutions, ordinances,general correspondence,and other documents related to department operations;proofread typed copy to ensure accuracy and neatness.Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls,and special called meetings of the City Commission as required;prepare meeting agendas,set up room;compose and type minutes of meetings. Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up room;compose and type minutes of meetings.Serve as back—upto the secretary to the Code Enforcement Special Magistrate,prepare agendas,notify violators to appear before the board,subpoena witnesses,compose and type minutes of board meetings,proo?ng and processing ?ndings of fact,type correspondence,?le liens in Duval County Public Records when necessary,and maintain ?les on all Code Enforcement Special Magistrate cases.Maintaina record of all liens owing to the City;research property;prepare,type,and ?le lien letters.Cross-train with other positions,including City Clerk,to assume responsibilityfor the operation of the department.Acts as City Clerk in the absence of the City Clerk.Assist the City Clerk with maintaining and updating the City Code.Update the city’s website with City Commissionand Board/Committeeminutes,calendar items,agendas and supporting documents,forms,and department pages as needed.Answer telephone,screen calls,route calls to appropriate destination,and record messages when appropriate;provide general and speci?c information in response to inquiries and requests;assist City Clerk with telephone messages and other related administrativefunctions as required;welcome and assist all persons who come into the of?ce.Read incoming mail and independently locate ?les or other material needed by supervisor;scan and distribute mail as necessary;process outgoing mail.Assists in records management functions;Type or transcribecontracts,proposals,policies and procedures,statements,agreements,minutes, memoranda,reports,and other material generally of technical/specializedsubject matter.Maintain appointment calendar and schedule appointments and staff meetings as instructed;advise supervisor of important meetings.Assists with development of the department’s May schedule use of the CommissionChamber and other meeting rooms when necessary.Supervisesthe Records Clerk.Organize andimplementdepartmentactivities/events as required.Arrange required registrations,travel arrangements and reservations for meetingsandconferencesforCommissionanddepartmentstaff.Perform various administrativesupport for special projects such as researchinginformationandcoordinatingtaskstoensuredeadlinesaremet.Attend professional associate,regular department,and specialcommittee,advisory board,and other meetings as required.Conduct research as necessary;collect and organize data from varioussourcesandprepareroutineandperiodicreports;may tabulate and verify totals;complete and process applications or forms.May count,log,and deposit receipts.Assist personnel with operating of?ce equipment such as personal computers,printers,copyingmachines,etc.Train management and staff on using the agenda management so?ware,iCompass,and records request managementsoftware,JustFOIA.Maintains the application/appointmentprocess for City committees and boards;maintains database ofcommittee/boardmembers;assists,coordinates,and tracks committee/board member and liaison training;prepares various types ofletterstoapplicants/candidatesand members;Assist City Clerk with coordinating municipal elections and accepting candidatepaperworkandreports;Prepares and transmits legal notices/advertisementsto the local newspaper and veri?es that each has beenprintedcorrectlyandpublishedontheproperdates.Notarize city-related forms as needed.Operate computer,photocopier,facsimile Agenda Item #10.B.25 Oct 2021Page 122 of 131 machine,scanners,audio recorders and players,video equipment,sound system,and other office equipment.Set up rooms for meetings.May assist with board member reception and other City events,as needed.Perform all other related duties as required. KNOWLEDGE,SKILLS AND ABILITIES: Knowledge ofoffice terminology,procedures,and equipment.Knowledge of Microsoft Office Suite including Word,Excel,PowerPoint, Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.Knowledge of computer programs including AS400,Laser?che,Civic Plus,iCompass,and JustFOlA.Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services, programs,operating rules,regulations,and procedures.Knowledge of budgetary and accountingpracticesand proceduresto include skill in monitoring expenditures.Knowledge of operations,functions,and scope of authorityof City operationsas related to handlingand disposing of complaints and requests for information and records.Skill in maintaining complex clerical records and in preparing reports from such sources.Skill in operating office equipment.Skill in preparing and typing correspondence and performing office management tasks independently.Skill in planning,organizing,and directing the work of others.Ability to maintain confidential information and materials. Ability to take and transcribe dictation using recording and transcribing equipment.Ability to write by hand,typewriter,and computer. Ability to prepare reports,business correspondence,and office procedures using various software programs.Ability to deal tactfully and courteously with a variety of professionals and elected of?cials at various levels of authority and in?uence,board members,government agencies,the public,and other employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and interpret technical procedures and government regulationsincluding but not limited to the City’s Charter and Code ofOrdinances,Florida Statutes, Sunshine Laws,and Robert’s Rules of Order.Ability to walk and climb steps and stepladder.Ability to handle complaints,requests for information,and delegated administrativedetails.Ability to lift objects weighing no more than 40 lbs.Ability to learn speci?c computer applications used in the City Clerk’s Office.Ability to work evenings and occasional Saturdays. Submit applicationto:City of Atlantic Beach,Human Resources 800 Seminole Road,Atlantic Beach,FL 32233 Phone (904)247-5820 /Web:http://www.coab.us No smokers/tobaccousers.Drug testing conducted. The City of Atlantic Beach is an Equal Opportunity Employer Agenda Item #10.B.25 Oct 2021Page 123 of 131 NEOGOV Insight —ApplicationDetail Page 1 of 7 ‘21-5'94b;§p’u'iy’biIyc'iéi?i<A" ”"i ’'A lcontact Information --Person ID:22937696 ;' l l 1 Name:MARIAMONINAWARD Address:13911 Devan Lee Dr N l 13911 Devan Lee Dr N E Jacksonville,Florida 32226 i l l l US Home Phone:(904)312-8175 Alternate Phone:(904)312-8175 Email:monina.ward@gmail.com Notification Email Preference: Former Last Ward Name: lPersonalInformation Yes,Florida H Class E 4 Yes Driver's License:;Can you,after employment,submit proof of 3 your legal right to work in the United States? What is your highest level of education?Bachelor's Degree lPreferences '.3 $18.00 'm o 'o :Mmlmu C mpensati n per hour; V Objective ‘I am looking for a regular fu|l—tlme job where I can fully use my assets.I am very professional and extremely dedicated to the job and the company I work for.I can work part-time as long as it does not have any conflict with the schedule of a fu|l—time job I will/may have. Coilegeluniversity ‘Ateneo de Manila University www.ateneo.edu Quezon City,International ‘[Unspecified Start]~[Unspecified End] Education 'l IDidyougraduate:Yes Major/Minor:Psychology Degree Received:Bachelor's High School *St.Scho/astica's Academy 7 www.ssam.edu.ph Marikina City,International l lWork Experience ‘ Executive Assistant/Manager ‘2/2018 —7/2021l Hermiston,Oregon 97838=Duties [Unspecified Start]—.[Unspecifled End] Did you graduate:Yes Degree Received:High School Diploma Hours worked per week:40 Monthly Salary:$5,000.00 #of Employees Supervised:2 May we contact this employer?No-Assisted with management,governance,leadership,advancement and communicationsstrategiesidentifiedbytheExecutiveDirector-Provided monthly executive level assistance in meetings of the two governing bodies of theAgency(Family Policy Council and Board of Directors)-Coordinated the Agency's document management and contract routing systems for Federal,l State and local grants,contracts,leases,MOUs and MOAs.o Organized training events for all 280 staff,PreService events,Governance meetings,Boardhttps://secure.neogov.com/employers/app_t1'acking/view_resume.cfrn‘?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.B.25 Oct 2021Page 124 of 131 NEOGOV Insight —ApplicationDetail Page 2 of 7 Retreats,Senior Leadership Retreats throughout the year 0 Communicated and handled incoming and outgoing electronic communication on behalf of the Executive Director -Priorltlzed and managed multiple projects simultaneously and followed through on issues in a timely manner ' --Ensured the execution of clear and timely communications,minutes,presentation materials including data dashboard and report creation -Ensured communications are polished and professional,providing maximum marketing and branding potential in the print,broadcast and social media domains -Created management surveys and ensured information were kept confidential,especially on those that pertains to P11 -Grants management and oversight assistance including contract compliance,tracking and communications as well as primary assistance in grant procurement ' -Collaborated with Board Members/Policy Council/advisory members,committees,Senior Leadership Team and staffon projects,cultivating funding opportunities,reaching strategic goals -Managed a staff of Administrative professionals Maureen McGrath can be contacted through maureenmcgrath100@gmaii.com or (509)366~7722 Reason for Leaving Moved back to Florida. Administrative Assistant Hours worked per week:40 I 1/2016 —1/2018 Monthly Salary:$2,880.00 Name of Supervisor:Carma Berry and Valerie Portland General Electric (Boardman Coal Plant)Robbins ~Day &Zimmerman Supervisors 73334 Tower Road May we contact this employer?Yes Boardman,Oregon 97818 (541)481—1222 Duties ~ -Clerical tasks such as filing and organizing,photocopying,faxing and scanning. -Complies and analyzes data,enters data to Maximo EAM -Accounts Payable using PeopleSoft Financlals;checks all the POs,Vouchers,Invoices and Receipts. -Edits and proofreads operational and procedural manuals for the coal plant equipments; takes the lead in making sure that all Lesson Plans (LPs),Operational Instructions (OIs), Operational testing (OTs)and Admiminstratlve Orders (A05)have been reviewed,cross- reviewed,proofread and signed prior putting them on Sharepoint and on making copies for manuals located in the facility. I am the one in charge of making sure that these Procedures go to the correct crew, supervisor or manager for review and approval.I also make sure that the approved Procedures are filed and placed in the appropriate libraries and downloaded to the proper web pages (i.e.,SharePoint and on eRecords). -Answers phone calls and checks in guests.Also that visitors who are doing the plant tour get their PPE. ,Reason for Leaving Found a better job closer to home. 9/2015 -12/2015 1 Monthly Salary:$160.00#of Employees Supervised:0ColumbiaRiverCPAServicesNameofSupervisor:Kathy Erz and Staceyi389WHermistonAvenueStanek—Owners1Hermiston,Oregon 97838 May we contact this employer?Yes(541)567-8205Duties;Answers the phones and welcomes guests.Does clerical duties such as filing,copying,encoding,preparing taxes,mailing,sorting,housekeeping,calling and following up clients.Does computerhttps://secureneogov.com/employers/app_tracking/View_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 125 of 131 I\lEOGOVInsight—Application Detail https://secure.neogov.com/employers/app__tracking/view_resume.cfm‘?Print=Y&JobID=31 v 8/2012 -7/2014 I-Tech Personnel Services,Inc ’ ‘work (MS Office and Qulckbooks;typing speed of 45wpm)and encoding (data entry alpha ‘numeric onscreen with 99%keystroke accuracy,8356 keystrokes per hour). Reason for Leaving Found a fu|l~time job. Hours worked per week:30 Monthly Salary:$2,240.00 Name of Supervisor:Waiter Wright — Supervisor —Receiving May we contact this employer?Yes Administrative Assistant to Operations Manager Sears Holding 1 Imeson Park Bivd.,Bldg.200 Jacksonville,Florida 32218 (904)254-2014 Du?es Did Receiving and Shipping Administrative duties,Quality Control and Inventory in the Tires Distribution Center Administrative Assistant to the Operations Manager.Provided excellent knowledge on the WMS, 'MS Word,Excel and Outlook.Excellent clerical skills. Reason for Leaving Went on FMLAin 2014 and Father passed away on November of that same year.At the same ‘time,my husband found work in Hermiston,OR on November 2014. Hours worked per week:40 Monthly Salary:$1,920.00 Nameof Supervisor:Barbara Meury -Owner May we contact this employer?Yes Receptionist/Administrative Assistant/Customer Service 11/2010 —8/2012 Snemng 9550 Regency Square Blvd.#100 Jacksonville,Florida 32225 (904)724-7442 Duties Took work assignments with Kuhn Flowers,Lanahan Lumber Company and Swisher International Performed clerical tasks,filing organizing,mailing,data entry Greeted visitors,assisted clients,answered phone calls Provided solutions to problems and answers to queries;sales Excelled in the use of MS Word,Excel,PowerPoint;learned Access. Last assignment was with Sears but after a week,Sears hired me directly. Reason for Leaving This is a Staffing Agency.Was given only temporary assignments. Hours worked per week:40 Monthly Salary:$1,600.00 #of Employees Supervised:12 Name of Supervisor:Raquel Pedido - Recruitment Manager Recruiter 4/2011 —6/2012 (904)772~4141DutiesSelectedthebest and right Candidates for the jobs requested by the ClientsConductedtheinitialinterviews/phone interviewsMetwiththeClientcompaniesandcoordinatedtheir requests for manpowerConductedthefinalstepsofhiringthecandidatesincludingdrugtests,background check,orientation.Provided excellent knowledge on the new system that the Company had for their hiring,as wellasonMSOfficeApplication(i.e.,Word,Excel,PowerPoint). Page 3 of 7 9/23/2021 Agenda Item #10.B.25 Oct 2021Page 126 of 131 NEOGOV Insight -Application Detail Page 4 of 7 Reason for Leaving 5 Found anotherjob.9' Clerk Hours worked per week:40 l 3/2011 —4/2011 Monthly Salary:$1,600.00 Name of Supervisor:Cannot Remember the : Solomon Page,LLC Name -Cannot Remember the Title 10407 Centurion Parkway N #112 May we contact this employer?Yes Jacksonville,Florida 32256 (904)418-5100 Duties Worked an assignment with Urban Jax coordinating on a project for one of their mental health departments.Excelled in the use of MS Word and Excel for the job.Provided excellent skills in filing and keeping order of materials.1 Reason for Leaving This is a Staffing Agency.Only had one assignment with them before I got a permanent job. Receptionist/Administrative Assistant Hours worked per week:40 6/2010 —10/2010 Monthly Salary:$1,600.00 Name of Supervisor:Liz Wendell and Lindsay Office Team Lynch -Managers 200 W Forsyth St.Suite 1110 May we contact this employer?Yes Jacksonville,Florida 32202 (904)358-6117 Duties .Worked on assignments with Oberdier &Oberdier Law firm;Danls Construction;Hill Company Performed clerical tasks,answered phone calls,greeted visitors,data entry,filing,organizing, and mailing.Showed proficiency in MS Word,Excel,PowerPoint. Reason for Leaving This is a Staffing Agency in Jacksonville.Offered me only temporary assignments. Administrative Assistant Hours worked per week:40 (Sales)/Receptionist Monthly Salary:$2,560.00 6/2005 -5/2010 Name of Supervisor:Iskara Gupta -Regional .Manager Advantage Homes May we contact this employer?Yes i 2890 Monterey Road San Jose,California 95111 (408)363-9300 Duties Professional intake of clients and visitors Human resources work including pre-employment checks and administration of aptitude,interest ,and math equivalency testing,and orientation }Inventory Control AlSalesCoordinatorMaintainedandupdatedSalesInventoryofmultipleSalesofficesintheRegion,also the monthlyandquarterlyreportsforCorporateofficeLiaisontoCorporate,Manufacturing,Vendors and Site ManagersTrackedweekly,monthly,quarterly and annual Sales Agents Performance ReportsWebsiteupdate'Synchronized travel arrangements and documented expense reportsPlannedandorganizedOpenHousesandAnnualholidayeventsfor Site Managers.Used daily proficiency in MS Outlook,Word,Excel,Publisher and PowerPoint.https://sccureneogov.com/emp10yers/app_t1'acking/view__1‘esume.cfm‘?P1'int=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 127 of 131 NEOGOVInsight —Application Detail Page 5 of 7 Other Work Experience: Market Research Consultant Mega Magazine Administrative Manager/Office Manager Innerview Consultancy Services International,Inc. Director Philippine Foundation for Cultural &Educational Development,Inc. ;Recruitment Specialist Philippine Airlines Reason for Leaving j Moved to Jacksonville,FL.l ;lcertificatesand Licenses llskills Office Skills » l Typing:45 ‘-Data Entry:8356 Languages g Tagalog/Filipino -Speak,Read,Write Additional Information = City of Atlantic Beach has chosen not to collect this information for this job posting. ;»References l Professional F Gupta,Iskara l Regional Manager e.Advantage Homes;2890 Monterey Road 1 San Jose,California 95111 408-859~5979 iskara@advantagehomes.com Professional Roque,Carrie Station Secretary -PAL Station Manager,LAX Philippines Airlines 380 World Way,Suite 4217 Los Angeles,California 90045 ‘ (310)646-2411 T ,Personal l Basaldua,Cynthia Doctor of Internal Medicine 5 Kelsey-Seybold Cllnlc ’5615 Kirby Drive 1 Houston,Texas 77004 ’(713)899-8009 ' 389 W Hermiston AvenueHermiston,Oregon 97838(541)571-3631kaco b'a ‘v r 0ProfessionalGardner,BeckyISupervisor,Portland General Electric (BoardmanECoalPlant);5415710845bqardner31079@hotmail.comhttps://secure.neogov.com/employers/app_tracking/view_1'esume.cfm?P1'int=Y&JobID=31...9/23/2021 Agenda Item #10.B.25 Oct 2021Page 128 of 131 NEOGOVInsight -ApplicationDetail Page 6 of 7 i Professional McGrath,Maureen1ExecutiveDirector,UMCHS,Inc. 5415715596 A maureenmcgrath100@gmai|.com 5iResume i Text Resume ’Attachments l ‘ Y .File Created ‘ achment File Name .A“Type By 3 -__l i.°.f.E?.E.°il‘:iS.?;‘2.i‘e”‘“"°”i.e:::;.°i.::zé;:.:W“°"l Jigency-Wide’Questions 1.Q:Do you use or have you used tobacco products within the past twelve months? 2.Q:Are you currently authorized to work in the United States without current or future sponsorship from the City of Atlantic Beach?Verification required.i Yes 3.:Have you ever been employed by the City of Atlantic Beach?If yes,please select your department from the list below.If you are not a former employee,please select N/A. N/ANot a former employee mayoueverbeen convicted of a felony? 'No l l i i i l I l l 'If yes,please explain the type of crime,date of convictionand penalty.i l l l 02? Do you have reliable transportation to and from work? Yes '.°?.’=9E‘?=.0?’r0?‘? 'Do you consent to the City of Atlantic Beach conducting reference checks,educational and employment verification and a background check? Yes :Do you have anyrelatives working for the City of Atlantic Beach? No :If yes,please give their name(s)and re|ationship(s). H .P ‘D?.’r0 ?‘.’r0 ?‘?=0.3‘?H3''‘O:Do you qualify for Veteran's Preference under Florida Statute 295.085 ?Verification(DD—214and a VA disability certification,if applicable)must be submitted with youriapi?atlonintheattachments section.A’NoL12.Q:If this position requires driving,please provide your drivers license number and state ofissue.lhttps1//secure.ncogoV.com/emp1oyers/app_tracl<ing/view_1'esume.cfm?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.B.25 Oct 2021Page 129 of 131 NEOGOVInsight —Application Detail Page 7 of 7 :Are you currently a resident of the City of Atlantic Beach? I--5" GovernmentJobs.com I-5U‘! i i i :Where did you first hear about this opportunity?I :If you answered Other for the previous question,please describe where.t i I-5.P??0 ??r0 ?.>r0?.>https ://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 130 of 131 CITYOF ATLANTICBEACH CHANGE OF STATUS OF EMPLOYMENT Maria Monina WardName: EXPLANATIONOF STATUS BEFORE CHANGE Department Name:Account Number:% Account Number:% Position Title:Grade: Hourly Rate:S Other: REQUESTEDNEW STATUS (Check where required) New Position __Transfer Department:Pay Rate Change New Employment ResignationRe—classification Other:Termination X EXPLANATIONOF REQUESTEDNEW STATUS 1 =@ :.ff-%Department Name:eiwelsflé Account Number: Account Number:% Position Title:Deputy Clerk Grade: Hourly Rate:S Other: Describe Reasons &Justification for Change: New hire to fill vacancy of Lori Diaz. Effective Date:Date:Date I as f 93;‘_;{L;Z:,fDateiii‘;7:’Agenda Item #10.B.25 Oct 2021Page 131 of 131