10-25-21 Amended Agenda
City of Atlantic Beach
Amended Agenda
Regular City Commission Meeting
Monday, October 25, 2021 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes of the May 10, 2021 regular Commission meeting.
05-10-21 Draft Regular Commission meeting minutes
5 - 16
1.B.
Approve minutes of the May 24, 2021 regular Commission Meeting.
05-24-21 Draft Regular Commission meeting minutes
17 - 25
2. COURTESY OF FLOOR TO VISITORS
2.A.
Beaches Kiwanis Check Presentation to the City of Atlantic Beach
2.B.
Presentation of checks to BEAM, Neptune Beach Senior Activity Center, and
Beaches Council on Aging (Mayor Glasser)
2.C.
Officer Joiner - State Attorney’s Office Award for Outstanding Law Enforcement
in category of Bravery in the Line of Duty
2.D.
Beaches Museum Associate Director, Brittany Cohill - Manhattan Beach exhibit
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar
90-Day Calendar November 2021 through January 2022
27 - 30
3.B.
Mayport Mural Inventory Link
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
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6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Acknowledge receipt of the Monthly Financial Report for September 2021.
Financial Report as of September 30, 2021
31 - 35
6.B.
Acknowledge receipt of the Building Department Activity Report FY2021 through
Quarter 4.
Building Report FY2021 Q4
37 - 41
7. COMMITTEE REPORTS
7.A.
Environmental Stewardship Committee (ESC)
Losing Heritage Trees & ESC Recommendation
43 - 46
8. ACTION ON RESOLUTIONS
*
8.A.
Resolution No. 21-56
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
EXECUTION OF AN EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS CITY
CLERK EFFECTIVE OCTOBER 1, 2021; AUTHORIZING THE MAYOR TO EXECUTE THE
DOCUMENTS NECESSARY TO EFFECTUATE THE EMPLOYMENT AGREEMENT WITH
DONNA BARTLE AS CITY CLERK; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 21-56
47 - 66
8.B.
RESOLUTION NO. 21-65
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2021-2022
FISCAL YEAR.
Resolution No. 21-65
67 - 85
8.C.
Resolution No. 21-66
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH
COMMITTING THE CITY TO ELIMINATING THE DISCHARGE OF TREATED EFFLUENT FROM
THE WASTEWATER TREATMENT FACILITY TO THE ST. JOHNS RIVER BY JANUARY 1, 2023
AS REQUIRED BY CHAPTER 2021-168, LAWS OF FLORIDA (SENATE BILL 64).
Resolution No. 21-66
87 - 89
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8.D.
Resolution No. 21-67
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN
AMENDED AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL
ASSISTANCE LAW ENFORCEMENT MUTUAL AID AGREEMENT WITH THE SCHOOL
BOARD OF DUVAL COUNTY FLORIDA AND DUVAL COUNTY PUBLIC SCHOOLS
POLICE DEPARTMENT FOR UP TO A TWO YEAR PERIOD, AUTHORIZING ATLANTIC
BEACH POLICE OFFICERS, AS INDEPENDENT CONTRACTORS, TO PROVIDE LAW
ENFORCEMENT AND OPERATIONAL ASSISTANCE AT ATLANTIC BEACH
ELEMENTARY SCHOOL.
Resolution No. 21-67
91 - 102
9. ACTION ON ORDINANCES
None.
10. MISCELLANEOUS BUSINESS
10.A.
Commercially Rented Shared Motorized Scooters
Discussion
103 - 114
10.B.
Deputy City Clerk Appointment
Hiring Packet
115 - 131
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
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Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting.
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MINUTES
Regular City Commission Meeting
Monday, May 10, 2021 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll.
ROLL CALL:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Brenna Durden, City Attorney (CA)
1 APPROVAL OF MINUTES
None.
2 COURTESY OF FLOOR TO VISITORS
2A. North Florida TPO Transportation Improvement Program (TIP) Presentation
Denise Bunnewith, North Florida TPO Planning Director, reported on beaches projects
planned as detailed in the agenda packet and answered questions.
2B. USO and Distinguished Citizen Joyce Schellhorn (Mayor Glasser)
Mayor Glasser recognized Ms. Joyce Schellhorn for receiving the National Defense
Distinguished Citizen metal awarded by the Daughters of the American Revolution.
Mayor Glasser read and presented her with the nomination letter.
2C. National Safe Boating Week Proclamation (Mayor Glasser)
Mayor Glasser read the Proclamation and presented it to Dr. Mark Vitry, U.S. Coast
Guard Auxiliary 14-4 Jacksonville Beach, FL.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. City Clerk Bartle called each speaker to the podium.
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John November spoke regarding agenda Item 8C. He spoke in support of tree and land
conservation within the City and the possible purchase of 0 Lily Street.
City Clerk Bartle read the names and comments from the citizens who did not wish to speak as
follows:
Adam Bauernfeind and Katherine Borello - opposed to agenda item 8C Resolution No. 21-
30
Naaman R. Harrell Jr. - opposed to agenda item 8C, Section 4.
Katherine Borello wished to clarify her opinion of Resolution No. 21 -30. She stated she is in
support of the conservation of the property. However, she does not support Section 4 regarding
future use of the property.
Mayor Glasser closed Courtesy of the Floor.
3 CITY MANAGER REPORTS
3A. Beach Avenue and Seminole Road Crash Data
As a request from residents, CM Corbin invited Chief Gualillo to report crash data for
Beach Avenue and Seminole Road.
Chief Gualillo provided an overview of the crash data on pages 29-36 of the agenda
packet. A conversation ensued regarding additional tactics to gain drivers’ attention to
alert them of their speed.
3B. Lifeguard Station
CM Corbin reported a request was sent to the City of Jacksonville to assist with the
funding of this project. Chief Gualillo addressed issues about the existing building's
space, roof, and window challenges and provided an overview of pages 37-44 of the
agenda packet.
John Phillips, Atlantic Beach Lifeguard Captain, added additional comments and
recommendations for the new building plan.
Discussion ensued regarding restoring the existing building and parking for lifeguards.
Chief Gualillo spoke on the challenges of restoring and possible lifeguard parking with
the new plan.
CM Corbin requested to re-use the building in a park or at City Hall and not be
demolished.
3C. 90-Day Calendar
CM Corbin led a discussion regarding dates for another parking workshop.
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ACTION: There was CONSENSUS to accept the 90- Day Calendar with the notation of a
tentative parking workshop on May 27 at 6:00 pm.
3D. New Atlantic Beach Farmers Market - Julie Olsson
CM Corbin gave a brief overview of the Farmer’s Market and their relocation to
Jacksonville Beach. He reported that Julie Olsson approached the City about organizing
a Sunday Farmer's Market to help avoid scheduling conflicts with other events.
Julie Olsson spoke regarding her work history and connection to Farmer's Markets.
CM Corbin invited feedback from the Commission and stated he is excited to move
forward with Ms. Olsson on opening a market.
Mayor Glasser requested CM Corbin to ensure we have a contract in place and adequate
parking and looks forward to hearing more about this.
3E. Waste Hauling Contract RFP Submittals
CM Corbin reported on the RFP submittals and his plan to have a contract for review by
the next City Commission meeting.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4A. Tobacco Free Florida Week Proclamation (Mayor Glasser)
Mayor Glasser reported that the Proclamation had been provided to the requesting
parties.
4B. Florida Police "Paint The Town Blue" Week (Mayor Glasser)
Mayor Glasser read the Proclamation and presented it to Chief Gualillo.
Chief Gualillo thanked the Commission and spoke about two fallen officers, Lance
Whitaker and Josh Calverley.
4C. National Public Works Week (Mayor Glasser)
Mayor Glasser referred to the Proclamation in the agenda packet and thanked the Public
Works Department for their hard work to keep the City beautiful and everything
operational.
Commissioner Norris
• Thanked Public Works and Planning Departments for their excellent work
regarding a community event and trying different traffic calming ideas.
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Commissioner Waters
• Reported citizen’s request to look at the possibility of certain areas of the beach
being zoned specifically for fishing.
Mayor Glasser
• Reported she responded to an annual letter from mosquito control not allowing
aerial spraying. She advised that if the Commission wishes to discuss this issue
further, an additional workshop could be scheduled.
• Reported on a matter pending before the Planning Commission and the City of
Jacksonville (COJ) to do a land and zoning change near the Atlantic Beach
Country Club. She reached out to COJ expressing her concerns regarding the
proposed change. The matter has been deferred, and she would keep the
Commission updated. CA Durden explained requirements for land and zoning
changes and comp plan amendments. Mayor Glasser advised the Commission to
reach out to CM Corbin if they have any interest.
(Mayor Glasser called for a five minute break. Meeting resumed at 8:16 pm.)
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
7A. New Appointment to the Cultural Arts and Recreation Advisory Committee
(Commissioner Norris)
Commissioner Norris spoke about Tracy Marko and reported the Board Member Review
Committee’s recommendation to appoint Tracy Marko to the Cultural Arts and
Recreation Advisory Committee.
MOTION: To appoint Tracy Marko to the Cultural Arts and Recreation Advisory Committee
as a regular member to fill the unexpired term ending December 31, 2023.
Motion: Candace Kelly
Second: Bruce Bole
Ellen Glasser For
Bruce Bole (Seconded By) For
Michael Waters For
Candace Kelly (Moved By) For
Brittany Norris For
Motion passed 5 to 0.
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8 ACTION ON RESOLUTIONS
8A. Resolution No. 21-24
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA; SUPPLEMENTING ORDINANCE NO. 15-21-16;
AUTHORIZING THE ISSUANCE OF A $5,193,000 UTILITIES SYSTEM
REVENUE REFUNDING BOND, SERIES 2021; AUTHORIZING AWARD OF
THE BOND TO KEY GOVERNMENT FINANCE, INC. FOLLOWING
SOLICITATION OF COMPETITIVE PROPOSALS; AUTHORIZING THE
EXECUTION AND DELIVERY OF THE BOND AND THE LOAN
AGREEMENT; DESIGNATING THE BOND AS A QUALIFIED TAX-EXEMPT
OBLIGATION PURSUANT TO SECTION 265(b)(3)(B) OF THE INTERNAL
REVENUE CODE; AUTHORIZING CERTAIN CITY OFFICIALS TO TAKE
ALL NECESSARY ACTION IN CONNECTION WITH THE ISSUANCE OF
THE BOND AND THE EXECUTION AND DELIVERY OF THE LOAN
AGREEMENT AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin explained the Resolution.
Finance Director (FD) Burns reported the change in the amount noted in the Resolution.
Commissioner Kelly pointed out that this is not a new debt to the City and it saves the
City money.
FD Burns reported the total savings would be $393,000 and answered questions from the
Commission. FD Burns explained the ordinance authorizes the issuance of the bond and
the Resolution actually issues the bond to Key Government Finance, Inc.
MOTION: To adopt Resolution No. 21-24
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
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8B. Resolution No. 21-29
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
ADOPTING THE BICYCLE AND PEDESTRIAN CONNECTIVITY PLAN
(EXHIBIT A) TO SERVE AS (1) A LONG-RANGE PLANNING TOOL TO
SHAPE THE DIRECTION, DEVELOPMENT AND DELIVERY OF ON AND
OFF STREET FACILITIES THAT HELP CREATE SAFE AND
COMFORTABLE CONNECTIONS TO NEIGHBORHOODS, RECREATION
AMENITIES, COMMERCIAL DISTRICTS, SCHOOLS, COMMUNITY
CENTERS AND THE BEACH, AND AS A GUIDE TO ASSIST WITH
DECISION-MAKING ON MATTERS PERTAINING TO BUDGETING ON AND
OFF STREET AMENITIES; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
Planning and Community Development Director (PCDD) Amanda Askew presented and
reported on the plan's objective as detailed in the agenda packet.
Discussion ensued regarding details of the project.
MOTION: To adopt Resolution No. 21-29.
Motion: Brittany Norris
Second: Candace Kelly
Commissioner Norris thanked the Planning Department.
Commissioner Bole spoke on water runoff from concrete.
Commissioner Kelly spoke in support of the plan as it would help with additional transportation
options.
Mayor Glasser thanked the Planning Department.
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
8C. Resolution No. 21-30
RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE ACQUISITION OF 2.1 ACRES OF PROPERTY LOCATED
AT 0 LILY STREET ADJACENT TO THE RIVER BRANCH PRESERVE (THE
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“PROPERTY”); AUTHORIZING THE MAYOR TO EXECUTE THE
PURCHASE AND SALE AGREEMENT IN THE AMOUNT OF $290,000 FOR 0
LILY STREET ATTACHED HERETO AS EXHIBIT “A” AND FURTHER
AUTHORIZING THE MAYOR TO EXECUTE ALL OTHER DOCUMENTS AS
NECESSARY TO EFFECTUATE THE PURCHASE OF THE PROPERTY;
AUTHORIZING THE UTILIZATION OF HALF-CENT DISCRETIONARY
(BETTER JAX) SALES TAX PROCEEDS FOR THIS PURPOSE; PROVIDING
FOR CERTAIN PUBLIC MEETINGS AND NOTICE PRIOR TO ANY USE OF
THE PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin reviewed the background of this item and reported there have been nine (9)
public meetings on this topic.
CA Durden spoke on the requested changes to the Resolution, which resulted in the
addition of Section 4.
Discussion ensued regarding the strength of the language in Section 4 regarding future
development, the possibility of a conservation easement, and an option to rezone the
property as a conservation.
CA Durden clarified the steps of the process of acquiring the property. She explained the
Resolution would allow COAB to purchase the property. Once the property is purchased,
a further conversation could be had about zoning. CM Corbin concurred with CA
Durden that we would need to own the property first.
Discussion ensued regarding changes to the Resolution.
MOTION: To adopt Resolution No. 21-30.
Motion: Brittany Norris
Second: Bruce Bole
Commissioner Norris spoke in support of the additional section (Section 4). She indicated she
would not be in favor of rezoning the property at this time and believes neighbors should be
included in the discussion if rezoning is proposed.
Commissioner Waters expressed concerns about surrounding citizens, drainage, and fiscal
responsibility.
Commissioner Bole thanked staff for clarification regarding the new section. He spoke in factor
of the purchase, noting it is a good investment and could serve as a small insurance plan for the
City.
Commissioner Kelly spoke in favor of the purchase to protect from sea level rise.
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Mayor Glasser thanked citizens for their public input regarding conservation.
Ellen Glasser For
Bruce Bole (Seconded By) For
Michael Waters Against
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 4 to 1.
8D. Resolution No. 21-31
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
RESPECTFULLY REQUESTING THAT THE CITY OF JACKSONVILLE
CONSIDER INITIATIVES TO PROMOTE GREATER UTILIZATION OF
KATHERINE ABBEY HANNA PARK, STARTING WITH PROVIDING FREE
ACCESS TO ACTIVE AND RETIRED MILITARY PERSONNEL AND THEIR
DEPENDENTS, AND TO THOSE WITH VALID IDENTIFICATION WHO
RECEIVE FINANCIAL ASSISTANCE; AND BY INSTALLING A
BICYCLE/PEDETRIAN GATE AT THE PARK’S SOUTHWEST BOUNDARY;
AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title and reported on the Resolution as detailed in
the agenda packet.
MOTION: To adopt Resolution No. 21-31.
Motion: Brittany Norris
Second: Michael Waters
Ellen Glasser For
Bruce Bole For
Michael Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
8E. Resolution No. 21-33
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AWARDING BID #2021-10 FOR THE WASTEWATER TREATMENT PLANT
CLARIFIER INSTALLATION.
Mayor Glasser read the Resolution by title.
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CM Corbin reported on the Resolution as detailed in the agenda packet.
Public Utilities Director (UD) Troy Stephens was present to answer questions. There
were no questions.
MOTION: To adopt Resolution No. 21-33.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
8F. Resolution No. 21-34
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE CITY TO ENTER INTO THE 2019 (2020) JUSTICE
ASSISTANCE GRANT PROGRAM.
Mayor Glasser read the Resolution by title with the correction to the title from 2019 to
2020.
Chief Gualillo reported on the Resolution as detailed in the agenda packet and answered
questions.
MOTION: To adopt Resolution No. 21-34 with amendment to change 2019 with 2020 in the
Resolution title.
Motion: Brittany Norris
Second: Michael Waters
Ellen Glasser For
Bruce Bole For
Michael Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
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9 ACTION ON ORDINANCES
9A. Ordinance No. 65-21-43 Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 19 OF THE CODE OF
ORDINANCES, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES, TO
ADD NEW SECTION 19-8, OUTSIDE SEATING LOCATED IN CITY
RIGHT(S)-OF-WAY; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
CM Corbin requested this item be deferred to the next meeting in order to work out some
details. He explained the need for these changes which were largely driven by a new
business coming in on Sailfish Drive.
PCDD Askew reported on the proposed Ordinance as detailed in the agenda packet.
Commissioner Norris requested consistency for rights-of-way.
MOTION: To defer Ordinance No. 65- 21- 43 to the next regular Commission meeting on
May 24, 2021.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
10 MISCELLANEOUS BUSINESS
10A. Operation of Committees (Mayor Glasser)
Mayor Glasser explained there are issues related to size, quorum, and standardization.
Mayor Glasser requested CC Bartle to report. CC Bartle explained the Environmental
Stewardship Committee (ESC) was not discussed during the Board Member Review
Committee’s initial standardization movement. She reported on quorum issues with
CARAC and ESC, which resulted in meetings being cancelled and/or changed to
workshops. She also reported on the challenges of scheduling meetings, obtaining a
quorum, and establishing an appropriate agenda.
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Commissioner Norris spoke about issues with CARAC and ESC; noting the effects of
the pandemic; the need for efficiency; the effects of Sunshine restrictions for planning
CARAC events; and the large membership of ESC.
Discussion ensued about the advantages of having less meetings, clear agendas and
outcomes, regularly-scheduled meeting dates, and standardizing ESC.
Mayor Glasser explained that modifications to ESC can be considered during our review
and revision of Chapter 23.
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CC Bartle reported the BMRC will interview for CARAC at tomorrow night’s meeting.
Board/Committee member and staff liaison training was held last week. There were 47 people
to be trained and each were given three options to obtain training (in person, attending via Zoom,
or watch recorded video).
CC Bartle advised she would not be here for the next Commission meeting and upcoming
workshop.
CA Durden explained the requirement in Section 81 of the Charter for the Commission to
appoint a Charter Review Committee in January 2022. She explained it involves a tremendous
amount of work and many meetings. She suggested providing a separate budget for her legal
services in connection with the Charter review. CC Bartle added, it is time to start thinking of
those areas in the Charter that need revisions.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole suggested when considering the vendor for the Farmer's Market, consider
the fact she is a for-profit organization. He also stated Orange Crush could be one of the biggest
events at the Beaches this year. There are two more meetings before the event. Any preparations
or suggestions should be discussed before the event.
Commissioner Kelly congratulated Mayor Glasser and the Youth Council for the Florida League
of Cities award.
CM Corbin reminded people the Governor suspended the order for mask mandates. He stated
masks are optional for employees and guests in all City buildings and facilities. He stated he
would be off for a couple of days in the upcoming week. CM thanked Commissioner Norris for
her work on the traffic calming project and the work of the Planning, Engineering, and Public
Works staff.
Mayor Glasser thanked Commissioner Norris for the traffic calming project. She stated her
visit to Fleet Landing was great. She requested CC Bartle to provide a list of prior members
of the Charter Review Committee.
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13 ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:42 p.m.
Attest:
Donna L. Bartle, City Clerk
Ellen Glasser, Mayor
Date Approved: ________________________
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MINUTES
Regular City Commission Meeting
Monday, May 24, 2021 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. Deputy City
Clerk Diaz called the roll.
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Lori Diaz, Deputy City Clerk (DCC)
Kim Flower, Records Clerk (RC)
1 APPROVAL OF MINUTES
1A. Approve minutes of the Regular City Commission Meeting on April 12, 2021.
1B. Approve minutes of the Commission Workshop on March 15, 2021.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
2 COURTESY OF FLOOR TO VISITORS
2A. National Gun Violence Awareness Day Proclamation (Mayor Glasser)
Mayor Glasser read the Proclamation.
Latasha Hobbs spoke regarding memories of her son, who was a victim of gun violence.
She spoke about her devotion to her son’s memory and her wish to heighten gun violence
prevention.
Kate Hathaway informed the Commission of a youth outreach event to support youth
in the 32209 zip code. The youth will have coffee sales on Saturday, June 5 in the Kmart
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parking to help raise funds to promote gun awareness and hand out free trigger guards
to those in need.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor
to Visitors. Deputy City Clerk Diaz called each speaker to the podium.
Jeff Berichon discussed problem of aggressive geese in and around the Atlantic Beach County
Club (ABCC). He reported on the dangers and health concerns the geese pose to the residents
and guests of ABCC. He proposed the City prepare an ordinance to prohibit the feeding of geese.
Susan Snead spoke regarding parking, increased traffic and safety concerns regarding Beach
Avenue. She suggested enhancing pedestrian traffic and proposed safer travel utilizing
landscape boxes.
Mayor Glasser closed Courtesy of the Floor to Visitors.
3 CITY MANAGER REPORTS
3A. City Manager’s Report
CM Corbin reported on the following items:
•The City’s new waste hauling contract is being reviewed by CA Durden
•Recreation rentals would re-open to the public on June 1, 2021.
•The City Budget process has begun
•Parking Workshop on Thursday
•CM Corbin would be attending an upcoming Florida City-County Management
Association conference in Orlando next week.
Commissioner Waters asked if the new waste hauling contract would cover trash, yard
waste, and recycling because he has been inundated with calls about the waste hauling
issues. CM Corbin confirmed the new contract would include all services.
3B. Accept the 90-Day Calendar
There was a CONSENSUS to accept the 90-Day Calendar.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Commissioner Bole thanked the City for a nice picnic and enjoyed socializing with everyone.
Commissioner Kelly stated she noticed 12 incidents in the news for mass shootings this past
weekend. She asked CM Corbin for a status request on ransomware attacks.
Commissioner Norris thanked Ms. Barbara and staff for taking time to invest time wi th the
children and teach pickleball. She explained University of North Florida brought in a company
Page 2 of 9
Agenda Item #1.B.
25 Oct 2021
Page 18 of 131
Regular City Commission
May 24, 2021
to the campus to help get rid of the geese by using dogs (Border Collie) and stated this service
might be worth looking into. She suggested bringing in a traffic engineer to look at additional
traffic calming solutions on Beach Avenue and other hot spot areas.
Commissioner Waters commented on the geese concerns and how they may impact city
waterways. He spoke about adding a bathroom to the lifeguard station. He suggested limiting
the hours of accessibility hours would help deal with the homeless people wanting to use it after
hours. He stated it could be helpful to the local merchants because the stores tend to be
frequented by people only wanting to use the restroom facility. He stated many oceanfront
homeowners had built fences in front of the dunes, and the dunes have grown because of it. He
stated this might be an additional way to assist with beach re-nourishment.
Mayor Glasser updated on Capital Improvement Projects (CIP) and the Jacksonville budget by
stating adding additional lifeguard stands could possibly be paid for by the City of Jacksonville
(COJ). She stated she had not received any feedback or reaction from the submitted Resolution
for Hanna Park initiatives. She informed the Commission she placed copies of letters at their
chairs for review regarding the recently passed Bill regarding home-based businesses and stated
COAB has over 160 registered home-based businesses. She shared information about Virgilio
Rosario, a long-time employee of Atlantic Beach, who passed away recently. He worked for
the City for almost 20 years. His co-worker stated he had a heart of gold. She wanted to
recognize him and thank him for his service to the City.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
6A. Acknowledge receipt of the Financial Report as of April 30, 2021.
MOTION: Approve Consent Agenda Item A as written.
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
7 COMMITTEE REPORTS
7A. New Appointment to the Cultural Arts and Recreation Advisory Committee
(Commissioner Norris)
Page 3 of 9
Agenda Item #1.B.
25 Oct 2021
Page 19 of 131
Regular City Commission
May 24, 2021
Commissioner Norris recommended Mary Mullahey as a new member of the Cultural
Arts and Recreation Advisory Committee as detailed in the agenda packet.
MOTION: Appoint Mary Mullahey to the Cultural Arts and Recreation Advisory Committee
as regular member (#6 position) to fill the unexpired term expiring December 31, 2023.
Motion: Candace Kelly
Second: Bruce Bole
Bruce Bole (Seconded By) For
Candace Kelly (Moved By) For
Ellen Glasser For
Michael Waters For
Brittany Norris For
Motion passed 5 to 0.
8 ACTION ON RESOLUTIONS
8A. Resolution No. 21-09
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
AUTHORIZING THE PAYMENT OF $200,000 IN FISCAL YEAR 2020-21
FUNDS ALLOCATED FOR MAYPORT ROAD (FLORIDA A1A)
TRANSPORTATON SAFETY IMPROVEMENTS TO THE FLORIDA
DEPARTMENT OF TRANSPORTATION FOR THE PURPOSE OF FUNDING
ENGINEERING DESIGN TO FACILITATE THE CONSTRUCTION OF A
ROAD-DIET PROJECT, WHICH WILL IMPROVE THE LOOK, FEEL AND
SAFETY OF MAYPORT ROAD, AND CONNECT TO THE EAST COAST
GREENWAY; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the Resolution by title.
CM Corbin reviewed the details of the Resolution as detailed in the agenda packet.
MOTION: Adopt Resolution No. 21-09.
Motion: Brittany Norris
Second: Bruce Bole
Commissioner Norris stated she is excited to see improvements for Mayport Road reclaiming
space for pedestrians.
Page 4 of 9
Agenda Item #1.B.
25 Oct 2021
Page 20 of 131
Regular City Commission
May 24, 2021
Commissioner Waters stated this project is money well spent to make Mayport Road a safe and
more usable road.
Commissioner Bole said safety is a significant concern for the area and he strongly supports the
Resolution.
Commissioner Kelly said she supports the effort of modifying a street the City is not responsible
for to slow and calm traffic.
Mayor Glasser discussed two North Florida Transportation Planning Organization (NFTPO)
projects. One is the safety improvements on Mayport Road, and the second being the
engineering of the road diet and where the engineering money would go. She stated these
projects would take time and may not be started until 2024 – 2025. She hopes the engineering
project would include a crossing near the cultural arts corridor for public safety.
Bruce Bole (Seconded By) For
Brittany Norris (Moved By) For
Ellen Glasser For
Michael Waters For
Candace Kelly For
Motion passed 5 to 0.
8B. Resolution No. 21-32
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
APPROVING THE ENGINEERING SERVICES TO UPGRADE WATER
TREATMENT PLANT NO. 1.
Mayor Glasser read the Resolution by title.
CM Corbin reviewed the details of the Resolution as detailed in the agenda packet.
Public Utilities (PU) Director Troy Stephens summarized the project as detailed in the
agenda packet.
Mayor Glasser asked about the odor control projects previously discussed. PU Director
Stephens stated it is a separate project and is already underway. He stated additional
funds may be needed as the project is costing more than anticipated. She requested for
an updated report.
Commissioner Kelly asked if this location was in the flood plain. PU Director Stephens
stated he was not sure. Mayor Glasser stated the topic could be discussed during the
Adaptation Plan discussion.
MOTION: Adopt Resolution No. 21-32.
Page 5 of 9
Agenda Item #1.B.
25 Oct 2021
Page 21 of 131
Regular City Commission
May 24, 2021
Motion: Brittany Norris
Second: Candace Kelly
Ellen Glasser For
Bruce Bole For
Michael Waters For
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
9 ACTION ON ORDINANCES
9A. Ordinance No 65-21-43, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF
DUVAL, STATE OF FLORIDA, AMENDING CHAPTER 19 OF THE CODE OF
ORDINANCES, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES, TO
AMEND SECTIONS 19-1(C) AND 19-2(A) AND TO ADD NEW SECTION 19-8,
OUTSIDE SEATING LOCATED IN CITY RIGHT(S)-OF-WAY; PROVIDING
FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
Mayor Glasser read the Ordinance by title.
Planning and Community Development Director (PCDD) Amanda Askew spoke
regarding the Ordinance as detailed in the agenda packet.
Commissioner Norris asked if business owners would be able to build additional surface
areas (patio) for chairs and tables. PCDD Askew answered yes, additional outdoor
surfaces would be permitted depending on drainage and other factors and stated it would
cost the business to remove the installed area if they move.
Commissioner Bole questioned who would approve the impervious concrete installation
to the edge of the right-a-way. PCDD Askew stated staff would review on a case by case
basis as described on page 81 in the agenda packet or page 3 of Ordinance No. 65-21-
43.
Mayor Glasser asked if specifying decking instead of concrete was permitted.
Commissioner Norris supported the idea of having decking or permeable surfaces
instead of concrete. PCDD Askew stated a change in the Ordinance requiring some kind
of permeable surface could to be added.
Mayor Gasser stated this option is already in effect in the Central Business District. She
asked where this would be allowed according to the amended Ordinance. PCDD Askew
stated it would not be permitted in the DOT right -of-ways but permitted in the Atlantic
Boulevard corridor and Mayport Road and some side streets.
Page 6 of 9
Agenda Item #1.B.
25 Oct 2021
Page 22 of 131
Regular City Commission
May 24, 2021
Mayor Glasser asked if the Ordinance included language to require businesses to restore
the area to its original condition if changes are made. PCDD Askew stated the language
in the Ordinance could be strengthened to include specific requirements to allow for that.
Commissioner Kelly asked if a business is approved and installs a deck and then goes
out of business, what happens to the deck. PCDD Askew stated the deck belongs to the
previous business, and it would be their responsibility to remove it. If not, staff would
contact the landlord or property owner to remove the deck. Commissioner Norris asked
if the landlord would need to be a part of the application process. CA Durden stated yes,
the application needs to be signed by the landlord and lessee of the property.
MOTION: Adopt Ordinance No. 65-21-43 along with updates according to comments made
tonight to require any surface creation be impermeable and strengthen language to restore the
area to its original condition (on first reading).
Motion: Brittany Norris
Second: Bruce Bole
Commissioner Kelly asked if this Ordinance is separate from the Ordinance addressing the
Central Business District. PCDD Askew stated Chapter 24 of the Land Development
Regulations has a section dealing with the Central Business District. Staff did not f eel this
Ordinance belong in the same section, so it would be including in Chapter 19. CA Durden
clarified the difference between the two Ordinances, Chapters, and Sections. Commissioner
Kelly stated the Central Business District uses sidewalks (non-permeable surfaces) for outdoor
seating. CA Durden stated additional language could be added to state that if additional hard
surfaces are installed, then permeable surfaces must be used.
Commissioner Bole stated he prefers grass and moveable structures instead of hard surfaces.
Mayor Glasser stated the motion covers everything discussed.
Bruce Bole (Seconded By) For
Brittany Norris (Moved By) For
Ellen Glasser For
Michael Waters For
Candace Kelly For
Motion passed 5 to 0.
10 MISCELLANEOUS BUSINESS
10A. Preliminary Adaptation Plan
CM Corbin reviewed the history of the first Vulnerability Analysis for sea-level rise for
the City. During the assessment, long-range issues were discovered, and the Adaptation
Plan was created.
Page 7 of 9
Agenda Item #1.B.
25 Oct 2021
Page 23 of 131
Regular City Commission
May 24, 2021
PCDD Askew and City Engineer (CE) Swann spoke regarding the details of the
preliminary Adaptation Plan as detailed in the agenda packet and referenced additional
information on the Projects Page on the City's website.
CM Corbin asked if raising the finished floor elevation would make a difference with
sea-level rise and require changes to City's codes. CE Swann stated further research
would be needed to determine what (if any) changes to Codes/Ordinances may be
required.
Commissioner Kelly asked if it is possible to retrofit a house to raise without the use of
heavy equipment. CE Swann stated houses could be raised as a last resort. Some cities
have cost-sharing programs, which would be looked at in the future development of the
plan.
Mayor Glasser asked if any outside consultants were used with preparing this grant. CE
Swann stated Jones Edmonds and ATM were used for assistance. She commended staff
on a job well done. She also suggested the link to all the information be more visible
instead of being embedded in a document to allow better access to the information.
PCDD Askew and CE Swann explained the review process and additional requirements
for the grant and reviewed the interactive maps.
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
DCC Diaz spoke regarding a recently-discovered time capsule from 1991. She stated the
Commission would be receiving an email invitation to attend a small ceremony to open the time
capsule.
CA Durden stated she would be working with staff regarding the waste hauler contract. She
said she is aware of the citizens' concerns but reviewing the contract is going to take some time.
CA Durden stated there was a huge number of bills passed by the legislature this year and she
will provide a summary of passed bill pending the Governor's signature. She stated the Florida
League of Cities has produced a summary for the bills and would share the information with the
Commission. CA Durden stated she would not be able to attend the parking workshop this
Thursday.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole advised waste pick-up companies are having trouble hiring employees. He
stated he thinks right-of-ways are sacred to the City and is going to really look at the
ramifications of taking away green space and grass from the citizens. He stated from previous
experience, geese can cause health issues and are a very predatory animal.
Commissioner Kelly stated she has had negative goose experiences and sympathized with
residents.
Commissioner Norris suggested reaching out to UNF regarding the Border Collie dog service
used there to find out if it helped with the geese situation. She stated concerns about legislating
Page 8 of 9
Agenda Item #1.B.
25 Oct 2021
Page 24 of 131
Regular City Commission
May 24, 2021
people to or not to feed the geese. The problem is the conditions have become favorable for the
geese, and they stay. If the conditions become unfavorable, they should leave.
Commissioner Waters stated he feels the duck population is diminishing and the geese
population is growing. He stated he would be willing to help in any way. He expressed his
concerns about the safety of the beach because he was at the beach for eight hours and did not
see any Police Officers patrolling the beach. He expressed his concerns about the upcoming
Orange Crush event. Police Chief (PC) Victor Gualillo stated COAB officers would be on the
beach for Orange Crush. Additional officers from Jacksonville Sherriff Office (JSO) would be
on patrol as well. PC Gualillo stated officers have the option and are encouraged to patrol the
beach. However, the officers go where the calls for service are.
CM Corbin expressed his concern regarding the passed Bill regarding home businesses and how
awful it would be. He stated the Bill referenced allowing welding auto repair or auto body shop
in residential areas. He said the current businesses are mostly quiet professional businesses with
people just working inside their homes.
Mayor Glasser requested CM Corbin to have PC Gualillo brief the Commission about Orange
Crush at the next Commission Meeting. She stated she would like to know if there are templates
of Ordinances from other Cities regarding prohibiting feeding geese. She said Beach Avenue is
a great reason to budget for a Traffic Engineer to conduct a traffic study and offer improvements.
She mentioned if COAB gets the money from COJ for a new Lifeguard Station, adding a
restroom would be a good asset and could be time-locked to help control the misuse by the
homeless population. She offered a reminder to the Commission about the Sunshine Laws and
restated the Commissioners are not allowed to communicate with each other out of the context
of a Commission Meeting, emails, and social media.
13 ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:28 p.m.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ________________________
Page 9 of 9
Agenda Item #1.B.
25 Oct 2021
Page 25 of 131
Page 26 of 131
CITY OF ATLANTIC BEACH
CITY COlVI1\/IISSION 1\/IEETING
STAFF REPORT
AGENDA ITEIVI:90-Day Calendar for the l\/[ayor and Cornlnission
SUBIVIITTED BY:Yvonne Calverley.Executive Assistant to the City Manage
r
TODAY’S DATE:October I 1 ,2021
1\’IEETING DATE:October 25,2021
BACKGROUND:The 90-day calendar is included on the agenda for the pu
rp
os
e
ofsetting
meeting dates and determining the location,time and wh
eth
er
to
videotape special meetings and workshops.
The rolling 90-day calendar will be revised after receiving inpu
t
from
City staff and the Commission.and will be included in e
a
c
h
agendafor
consideration.
BUDGET:None
RECONINIENDATION:Appi-ave the 90-Day Calendar for November 2021 throug
h
Januar
y
2022.
ATTACHMENT:1)]\/Iayor and Commission 90~Day Calendar (Novernber 2
0
2
1
through
January 2022)
REVIEVVED BY CITY B/IANAGER:Agenda Item #3.A.25 Oct 2021Page 27 of 131
MAYOR AND COMMISSION
November 2021
A}‘DN FRIDAY
1 Z 3 4 5 6
Code Enforcement
Special Magistrate
Meeting -2 pm
7 8 9 10 11 12 13
Commission 1555 Tree Mtg Veterans Day
Meeting 5315 Pm
“°P'"§§§$?§§‘}L‘§1‘1753City Of?ces
(Invoc-Mayor)Agenda Closed
14 15 15 17 18 19 20
Community ESC
Development Subcommittee Pension Board
Board Mtg Meeting 6:30 pm 6:30 pm
6 pm
21 22 23 24 25 26 27
Commission ESC LEED
Mee??g Subcommittee City O?ices City Offices
5330 Pm Meeting 11 am Closed Closed
(Iuvoc-Bole)
28 29 30
Agenda Item #3.A.25 Oct 2021Page 28 of 131
MAYOR AND COMMISSION
Due Date for
12/13 Agenda
8
ESC
Tree Subcommittee
5:15 pm
ESC Meeting
6 pm
13
Commission Mtg
6:30 pm
(Invoc-Waters)
14
CARAC Meeting
6 pm
15
ESC
Subcommittee
Meeting 6:30 pm
20 21
Community
Development
Board Mtg
6 pm
City Offices
Closed
City Offices
Closed
28
ESC LEED
Subcomminee
Meeting 11 am
29
Due Date for
1/10 Agenda
31
City Ol?ces
Closed
HAPPY NEW
YEAR!Agenda Item #3.A.25 Oct 2021Page 29 of 131
MAYOR AND COMIVIISSION
10 1'1
Commission Mtg ESC M¢=tiT|g
‘6:30 pm 6 Pm
(I.nVoc-Kelly)Due Date for I/Z4
Agenda
18 19
MLK Day Community ESC
Development SubcommitteeC’1'!‘."glfsegm Board Mtg 6 pm Meeting 6:30 pm
25 26
Commission Mtg
6:30 pm
(Invoc-Norris)Agenda Item #3.A.25 Oct 2021Page 30 of 131
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
AS oF SEPTEMBER 30,2021
(10096 OF YEAR ELAPSED)
‘I T~D Tot-1|Cllyv/id-s?iltllzzol
Budget Yea tDate96
Revenues $3‘-7.028.483 $42,
130,
197
107,995
use of Fund Balance S 6,441 ,494 s -
Expenditures S 45.469,977 S 31 694%
Revenues +Fund Balance »Expenditures s s 10,
55
3,
49
3Thismonth‘:financial report reflects the fiscal year end.however,it
should be noted that not all revenues and expenditures have been
in government rinanee revenues and expenditures are accured when they
are earne-dlexpended and available.within so days after ?scal year end,
revenues that were earned in September but not received until after
fiscal year end;and expenclures that were expended prior to year-end
but not paid for until after year—end will be aecrued in September.
An updated report will be Issued in December.
Lllié‘Allclcalioll
Budget Year-to
—Date
as
Personnel Services 1 2,209,445 11 95.5%
Operating Expenses 1 7,586,503 1 1 ,77966.0%
Capital Outlay 10,730,353 1,
5
0
9,
7
2
1
14.9%
uebr.service 2.194.694 2,
1
7
6,
5
2
0
99.29;
Transfers 4,698,981 4,
4
3
9,
5
4
9
914%
Resou rces Exgencled
capital Ou?av.l.eo~a,7zl
Agenda Item #6.A.25 Oct 2021Page 31 of 131
CITY OF ATLANTIC BEACH
GENERAL FUND
General Fund
Revenues Budget Year-to-Date
Taxes 7,548,135 7,213,968 95.6%
Licenses,Permits,Fees 854,039 641 ,1 68 75.196
Intergovernmental Revenue 2,157,429 2,231 ,7oo 103.0%
Charges for Services 2,649,496 2,428,853 91.796
Fines &Forfeitures 54,681 57,838 105.8%
Interest 1 30,000 (1 5,543)42.2%
Dispostion of Fixed Assets 25,000 4,1 98 16.8%
Miscellaneous 9,525 72,436 760.5%
lnterfund Transfers In 212,843 212,844 100.0%
Contributions from Enterprise Funds 1 ,265,254 1 ,265,Z54 100.0%
Total Revenues 5 14,966,452 5 14,1 1 1,610 94.3%
Expenditures Budget Year-to-Date %
Governing Body 51 J07 45,206 89.4%
City Administration 3,205,438 2,905,354 90.6%
General Government 907,145 722,695 79.7%
Planning 339,800 327,562 96.4%
Public Safety 7,546,065 6,774,597 89.8%
Public Works 3,130,375 2,213,310 70.7%
Recreation Programs/Events 546,001 394,842 72.3%
Total Expenditures :2‘15,726,531 5 13,384,566 85.1%
Year—To~Date General Fund Expenditures
Governing Body,Recreauan
Programs/Events,
394,342
Public Works,
2.21 3.31 0 -
46,205
722,
695
Planning,327,
552
General Guv
ernr
nent
,Agenda Item #6.A.25 Oct 2021Page 32 of 131
CITY OF ATLANTIC BEACH
SPECIAL AND ENTERPRISE FUNDS
REVENUES AND EXPENDITURES
Budge!Ye-r-tn-Date 9:.
Revenues 1.291.597 1 .35£!.5oo
Transfers In 1 .-1ao.5sA 1 .u9r>,s57
Total Revenues .92.431 55.267
Expenditures 3.335.771:595.452
Transvers Out 1.293.717 1 115.395
Term Expenditures ‘5—‘4.754.497’€91 .31 3.547
asRevenuesBudgetve.r.re.u..se
Charges for Services 3.55 .97 3.633.313 100.4%
Museeusneous 94.915 42.299 «.1375
Transfers In 9:30.000 9oa.oon ma 0%
Total Revenues ‘$94,555,112 T5*4.e25.s12 99.29:
Expunses
expenses 4351.599 1.224.595 45.9%
Debt Service 553,232 552,739 99.99,
Transfers 391.373 391 .272 1ao.ox
Tutal Expenses 9,795,154 ‘sn'a.1sa.aeu 54.15
Water System Dev Fans
Revenues »Fees 5 Permexs 45.331 32.25:
Transfers cu:9oo,aau 100.0%
Revenues Budget Year-ta<Dale 96
Intergovernmental Revenue 1 .5au.uoa 57.725 91759:‘
Charges rnr Services a-74.-195 395.242 100.4%
Miscellaneous 1.471 422 23.751;
Transfers In 23 .on 2s5.aao we on
Ten:Revenues -sj2.eaL1.4s-7‘§1.2—s1.Tz9o 95.756
Expenses
Flood Control 3.334.515 29.1%
Debt Sen/me 223.17 100.0%
Transvers out 4uu.noo mo oar,
Tutz1|Expenses ‘£9,955.25:—s—i.‘—*‘5sn-1.23:.40.39:
Revenues Budget Vearr:u»DaKe as
Fees a.Permils 44.504 70,935 T41 9.595
Charges [or Services 1.879.198 1 .925.s14 101.5%
Total Revenues -s*l".9z3.7\“oz ‘s%395.500 1:13.39.
Expenses
Expenses 1 .749.a7u 1 .-133.951 34.39:
Transfer:01.11 339.554 339,534 100.13%
TeKa|Expenses “sj"j2,oa9.zs-1 ‘s?“1,a23.Ts=5 57.314
Revenues Budget Ye-ar—
Kn-Dale
as
Fees a Penmts 451.350 474,9779103.07;
Mlscellanenus 15,155 59
Texan Revenues 979.515 ‘T475.0536999.1»
Expenses
Protective -nspecuuns 532.915 544.75493.55:
(.e-Awcl umnn
Revenues Budget Year0Dale
Stale Grant 75
Charges for Services 5.810.719 6.072.601!104.5%
Miscel|anEous 50.050 (22.‘I13)
Transfers In 600,DO
D
600.000
Tutu!Ravenues §6,460,779 §5.550.495
Exbenses
Expenses 1-.ooo,73u 3.474.75557.995
Debt SerVVze 1 7296.705 1.179.03I98.6%
Translers Out 623,435 634,297101.72.
‘Total Expenses §7,920,870 §5,385.09463.0%
Sewer System Dev Fees Budget Year-to-
Date
$6
Revenues ~Fees R Permlls 450.000 124.35727.6%
Transfers Out 600.005 600.000100.0%
Police 011'»:rr:Po:-r\>vr-n Fund
Revenues Budget Yearrto-
Dale
as
Taxes 1 35,427 135.427‘'1T:o.o7:
Misce||anem.Is -199.155 2.953.313591.575
Cuntlbutions 1 .u2o.u27 1.o:4a,9:u1oas
Total Revenues T 1 .65 55.
510
*9129,T75-2“-is49¢
Expenses
Administration 32,471 92.077112.995
Pension Benems 755.512 597.2273as
Total Expenses 193952.033 19
55.
59
4
Revenues Year-to-
Dale
as
Mcseeueneous :4.~;9‘i.747503.5:
Canllbullons 1,247,143 1.259.57394.25:.
1-man Revenues “sj‘j2,::«a.ez9 ‘s9s
,2sz
—.
3z
—1
‘2557.395
Expenses
Administration 124.145 122.572105.394
Pension aenems 1.309.094 1,429.935109.2»:
Total Expenses §1.-133.2-1T.T‘1
.5
—
s2.
5‘
—
os
“10909:
:‘9‘oTe9s
Agenda Item #6.A.25 Oct 2021Page 33 of 131
CITY OF ATLANTIC BEACH
MISCELLANEOUS INFORMATION
Pa (1 Parking Revenues
Total Revenues Received in FY20 S52,822.
75October20203,784.28
November 2020 3.279.53
December 2020 3,694.36
January 2021 4,252.58
Feburary 2021 3,338.72
March 2021 4,897.03
April 2021 6.915.09
May 2021 8,504.93
June 2021 7,557.31
July 2021 5,724.00
August 2021 '-
September 2021
Total 5107,
770.63‘August’:revenue/data has not been received as of the date of this report was prepared
Location:May June July
Lemon/1st St.$1,329.58 5 1,063.86 51,029.35
ocean Blvd/Ahern 2,640.05 2,1 53.45 3,140.45
Meter ID 363300002 3,335.50 3,119.20 3,350.20
Meter ID 363300003 1 ,199.80 1 ,220.s0 1,204.00
$8,504.94 S 7,557.31 58,724.00
Tree Replacement Fund
Beginning Fund Balance 5 77,731.27
Revenues (Oct through August)40,590.55
Expenditures (Oct through August)(2,550.oo)
Ending Fund Balance 5 115,071 02
Oct -Jan FY19 FY20 FY21
Special Events
Miscellaneous Recreation charges 5 50.00 s -5 20.00
Flag Football 52000 480.00 -
Summer camps 2,490.00 -670.00
Art Shows 4,725.00 4,450.00 0.25
Facility Rental 19,200.00 22,950.00 35,500.50
Dog Park 6,585.00 3,745.00 11,315.00
33,870.00 31,625.00 47,505.75
Agenda Item #6.A.25 Oct 2021Page 34 of 131
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
current
Fund Prior 5/31/21 9/30/21 Dollar
General 5 8,329,502 5 E,O39,412 5 (
2
9
0,
0
9
1)
community Development Block Grant (97,907)(97,907)-
Tree Replacement 100,430 1 1 6,072 15,
64
2PayforParkingRevenueFund99,047 107,771 8,
72
4ConventionDevelopmentTax169,1 19 1 57,572 1,247)
Local option Gas Tax (199,497)(201,597)(2
,
4
0
0)
Better Jax 1 /2 cent sales Tax 1 ,432,171 1,375,465
Police Training,Forfeiture,Grants,Etc.142,587 141,733 (554)
community Redevelopment 1 .860 (3,140)(5
,
0
0
0)
Dem Service (29,919)(1 9,549)1
0
,
0
7
0
Capital Projects 2,097,754 2,1 71 ,s75 7
3
,
5
9
1
Water 7,356,579 7,942,656 5
5
,
9
7
7
sewer 4.977.115 5,093,129
Sanitation 900,551 553,777
Building Code Enforcement 337,322 331,523 (5
,
7
9
9)
stormwater 505,893 512,549 6,
95
7Pension—Police 16,903,911 16,495,760 (
4
0
5,
1
5
1)
Pension -General 27,280,898 26,430,601 (
5
5
0,
2
9
7)
Total s 70,537,546 5 69,447,501 5 (1 ,
3
9
0,
0
4
4)
Total Restrlcted Cash S 59,600,949
Total unrestricted cash 5 9,546,553
CASH AND INVESTMENTS
Prior current
Account 3/31 /21 9/30/21 Dollar
Bank of America Depository 5 10,505,737 5 1 0,691 .027 s (1 1
4
,
7
1
0)
corporate Fixed Income-Morgan Stanley 5.271,71 1 5,331,055 5
9
,
3
4
4
Government securities —Morgan stanley 11.91 1 ,o44 1 1 ,759,2o1 (
15
1,
54
3)
Cash,EDP,MMF »Morgan stanley 150,658 266,273
513;:-Florida Prime 24,562 24,564 1
Cash on Hand 3,950 3,950 ~
Subtotal s 23,197,662 5 25,076,070 5 (1 ,593)
Police Pension investments 5 15,922,557 5 15,453,556 5 (
46
9,
07
1)
General Pension Investments 27,363,108 26,559,727 (
5
0
3,
3
3
1)
subtotal 5 43,255,765 5 42,013,313 5 (1,272
,452)
Total $71,483 427 5 70,059,352 5 (1,394
,045)Agenda Item #6.A.25 Oct 2021Page 35 of 131
Page 36 of 131
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Page 42 of 131
Losing Trees 84 ESC
Recommendation
A brief ESC plan for the community proposed to our City Commission
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zttyr.Agenda Item #7.A.25 Oct 2021Page 43 of 131
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t _'l These are among our most precious distinctions andAltiltif they are very significant contributors to the livability
4'"'. -t 3 and value of our community"
via 1 ; ' :- i.,
4"
4.
4.- ..'-,,- ' ---..`:'-:it
He-ritage Tree _ x.'
Do not groti back
A. Recommend that the city consider this value and adopt a simple and inexpensive incentive
program to help our citizens secure these irreplaceable Heritage Trees.
1 . An arborist to inspect and help ensure the health of the tree once every 2 years. (ca. $70-90)
2. Cover half of the necessary maintenance (max. cap of either $500/tree or $1000 per lot).
Most trees require little or no care but when they do, it can be costly for homeowners.
3. Adding a modest tax abatement or billing incentive could double the trees saved (informal poll)
In most years, costs to the City will be minimal. We estimate that about 10- 15 will be nominated
and accepted. That represents well under$5 000/year. ENVIRONMENTAL
G 3 STEWARD
COMMITTEE
SHIP
Agenda Item #7.A.25 Oct 2021Page 44 of 131
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it
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We are besieged bypredatoryfast-cut operators that are
y i .
r.: -s ,
g p
K- .; • - ' t 4. targeting our city. There is good evidence that they are
c, , encouraging citizens to lie in order to bypass our regulations
r:
i& .
and avoid permits by falsely declaring targeted trees as
s
r 4r t'dead or dangerous.
0_ - ,.,: I !tag True r We need to protect our community!
A. _If killed;it Is lost forevea - —
B. Recommend that the city consider having a list of trusted arborists on call to help
staff to respond intelligently and professionally to these predators.
1 . Citizens can use the list and avoid predatory 'Cut and Run' operations
2. Costs are minimal — a few thousand per year. A group of trusted arborists will likely
provide the City preferred and lower-cost services when needed for public works —
thus possibly recouping the overall cost.
3. ESC could offer a Resolution to request reasonable proof of dead or "dangerous"
that aligns with the spirit of the current state statute — not prohibiting but simply
asking for reasonable evidence of the claim to be "dangerous". 3 fa
TROSaHIPa`
COMwMITTEE
Agenda Item #7.A.25 Oct 2021Page 45 of 131
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if killed, it is lost forever ,-.02,---,--
ESC is also RECOMMENDING to Commission:
Strength the removal criteria in our code related to tree removal
Opposition to Florida State Statute 163.045
ENVIRONMENTAL
L 3 t SCOMMA TTTEEOMMIE
Agenda Item #7.A.25 Oct 2021Page 46 of 131
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND :
Section
1
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
City Clerk’s Contract
Cathy Varian,Human Resources Director av
October 18,2021
October 25,2021
The City Clerk was appointed by the Commission in 2004 by Resolution 04-12,
which outlined some terms and conditions of employment.One of these terms
was amended in 2008 by Resolution 08-15.The City Clerk and the City
Commission desire to have an employment agreement in place and requested that
the Director of Human Resources draft a proposed contract to present to the
Commission.The proposed contract aligns with the City’s FY 21-22 budget
approved by the Commission on September 27,2021 and follows the same
format as the current contract between the City and the City Manager.The
relevant changes to the terms and conditions of the City Clerk’s employment are
as follows (if no verbiage under the Section heading then no changes were made):
Description
Term
Effective 10/1/2021 and remain in force until terminated.
Duties and Authority
As outlined in the Charter
Hours of Work
Remain the same,including ?exible schedule and work from home options on
occasion.
Compensation
Compensation:The annual salary was adjusted to include a 3%increase as of
to a as a$97,359.15,effective 10/1/2021.The City Clerk will receive a salary increase of 5%upon successful completionoftheMasterMunicipalClerkProgram.This is a rigorous program and ClerkdidnotreceiveanysalaryadjustmentwhensheearnedherCMCdesignation.Effective 10/1/2022,the City Clerk’s salary shall automatically increase by thesamepercentageoramountastheincreaseforgeneralemployees.The City1 Agenda Item #8.A.25 Oct 2021Page 47 of 131
10
11
12
14151617
Commission may increase the salary for the City Clerk in such amounts and
to such an extent as the Commission determines is desirable.
The Commission and City Clerk may meet and de?ne goals and performance
objectives,The City Clerk may request a review of the terms and conditions
of this agreement.
Benefits
The City Clerk’s bene?ts are amended to delete family medical coverage,to add
the buy-up medical coverage for employee and spouse,to add short-term and
long—te1mdisability and supplemental life insurance.
Personal Leave and Flex Time
Clerk allowed to cash-in 300 hours of personal leave.
In lieu of continuing the +15 year accrual rate of 10.04 hours per pay period,the
Clerk shall eam 6 hours of accrued leave and the difference will be converted
into pay by providing a 5%salary increase,as is re?ected in Section 4.
Cell Phone Allowance
The City Clerk shall be entitled to a City phone or a cell phone allowance of
$50/month.
Retirement
Professional Development
Holidays
Termination by the City and Severance Pay
Upon te1minatio11of the City Clerk by the City Commission without cause,the
City will pay the City Clerk 20 weeks of her salary,subject to the limits of
Section 215.425,Florida Statute.If the City Clerk becomes permanently
disabled and unable to perform the duties of her position,after 12 Weeks or
duration of her accrued leave,the Commission shall terminate her without
cause,triggering the severance provision of this section.
Termination by the City Clerk
No severance pay.
Required every year per the City Chaiter.IndemnificationBondingCodeofEthicsCodeofEthicspromulgated by the Florida Association of City Clerks.General Terms and Conditions2 Agenda Item #8.A.25 Oct 2021Page 48 of 131
App.I Separation of Employment and General Release and waiver
Standard agreerncnt,same as included in 1.110 City 1\/[anagefs whichthe
City Clcrk will be required to execute before receiving a s
e
pa)/rnenl.
BUDGET:All but $14.0411eave payout.included in the 2021—2022 Cit
y
Bud
get
RECOMMENDATION:Approve Resolution No.21-56.
ATTACHNIENTS:1)ResolL|lion No.21-56
2)Proposed Hmployrnent Ag,1'ecn1ent
3)Resolution No.04-12
4)Resolution No.08-15
REVIEVVED BY CITY IVIANAGERZ
Agenda Item #8.A.25 Oct 2021Page 49 of 131
RESOLUTION NO.21-56
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING
THE EXECUTION OF AN EMPLOYMENT AGREEMENT WITH DONNA BARTLE AS
CITY CLERK EFFECTIVE OCTOBER 1,2021;AUTHORIZING THE MAYOR TO
EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE EMPLOYMENT
AGREEMENT WITH DONNA BARTLE AS CITY CLERK;AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,the City Commission would like to continue the employment of Donna L.Bartle as
City Clerk with an Employment Agreement;and
WHEREAS,the City’s Human Resources Director has negotiated an employment agreement
with the City Clerk,which is now being presented to the City Commission for its consideration;
and
WHEREAS,it is desire of the City Commission to enter into the attached employment
agreement continuing the employment of Donna Bartle as City Clerk effective October 1,2021.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby approves the attached employment agreement
continuing the employment of Donna Bartle as City Clerk.
SECTION 2.The City Commissionhereby authorizes the Mayor to execute the documents
necessary to effectuate the employment agreement continuing the employment of Donna Bartle
as City Clerk.
SECTION 3.This resolution shall become effective upon its adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 25"‘day of October,2021.
Ellen Glasser,Mayor
Attest:
Donna L.Bartle,City Clerk Brenna M.Durden,City Attorney Agenda Item #8.A.25 Oct 2021Page 50 of 131
EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT (hereinafter referred to as the “Agreement”)is by
and between the City of Atlantic Beach,a municipal corporation (hereinafter referred to as the
“City”),and Donna L.Bartle (hereinafter referred to as “Bartle”or “City Clerk”),an individual
who has the education,training and experience as a city clerk.
WITNESSETH:
WHEREAS,Bartle has been employed by the City of Atlantic Beach since August 19,
1991;and
WHEREAS,Bartle was appointed as the City Clerk on September 27,2004 with an
effective date of October 11,2004;and
WHEREAS,the last pay study for the city clerk’s position was done in 2005;and
WHEREAS,Bartle achieved the professional designation of Certi?ed Municipal Clerk
from the International Institute of Municipal Clerks in 2006;and
WHEREAS,the City desires to continue to employ Bartle as City Clerk of the City of
Atlantic Beach,Florida,with the responsibilities and duties as provided for in the City Charter of
the City of Atlantic Beach,as may be amended;and
WHEREAS,the City,through its City Commission,desires to provide for certain
bene?ts and compensation for the City Clerk and to establish conditions of employment
applicable to the City Clerk through this Agreement;and
WHEREAS,the City Commission intends to,and by way of approving this Agreement
does,provide precedence to this Agreement should any provision herein be found to be contrary
to any provisions of the City’s Personnel Policies and Procedures Manual.
WHEREAS,Donna Bartle desires to accept continued employment as City Clerk of the
City of Atlantic Beach under the terms and conditions set forth herein.
NOW,THEREFORE,in consideration of the mutual promises as set forth in this
Agreement,the parties agree as follows:
This Agreement shall be effective October 1,2021 and shall remain in full force untilterminatedbytheCityorbytheCityClerkasprovidedherein.Section 2.Duties and AuthorityA.The City of Atlantic Beach agrees to continue to employ Bartle as its executiveof?cer with the title of City Clerk to perform the duties and functions specified in the City’sPage1of11 Agenda Item #8.A.25 Oct 2021Page 51 of 131
Charter and Code and to perform other legally permissible and proper duties and functions as the
City Commission shall from time to time assign.The terms in this Agreement supersede those in
the July 2004 position description,where they con?ict.
B.The City Clerk is the executive of?cer appointed by the City Commission to assure
that all its enactments are effectively carried out.As such,the City Clerk shall be under the
direction of and compensated at a rate set by the Commission.
C.The City Clerk shall faithfully perform the duties as prescribed in the job
description as set forth in the City’s charter and/or ordinances and as may be lawfully assigned by
the City Commission and shall comply with all lawful Commission directives,state and federal
law,City policies,rules and ordinances as they exist or may hereafter be amended.Any future
changes to the City’s Employee Handbook that impact the City Clerk’s bene?ts,duties or
responsibilities shall go to the Commission for approval.
D.Speci?cally,it shall be the duty of the City Clerk to establish and maintain a line
of communication with the City Manager,to prepare an agenda for every commissionmeeting and
a permanent record of each meeting and disseminate information as necessary about activities,
?ndings or decisions by the city commission.
E.It shall also be the duty of the City Clerk to maintain a State of Florida Notary
Public Commission and shall supervise the activities of the Clerk’s Of?ce staff.
F.It shall also be the duty of the City Clerk to provide the City Commission with
information as requested about programs of the city government and to serve as supervisor of
election for city elections.
G.It shall also be the duty of the City Clerk to serve as custodian of all city records
including access,and the seal of the city,to administer oaths and to conduct such other activities
as may be speci?ed by the City Charter,the city code or the City Commission.
H.The City Clerk shall perform the duties of City Clerk of Atlantic Beach with
reasonable care,diligence,skill and expertise.
I.All duties assigned to the City Clerk by the Commission shall be appropriate to and
consistent with the professional role and responsibility of the City Clerk.
J.The City Clerk cannot be reassigned from the position to another position without
the City Clerk’s express,written consent.
participate in all meetings of the Commission.Section 3.Hours of WorkCityClerkunderstands that it may not be possible to complete her duties andresponsibilitieswithina40-hour work week and that she is not eligible for overtime.It is expectedthattheCityClerkwilltypicallyworkduringnormalCityHallof?ce hours,however,it isrecognizedthatshemustdevotetimeoutsideofthosenormalof?ce hours to accomplish her duties.Page 2 ofll Agenda Item #8.A.25 Oct 2021Page 52 of 131
Therefore,City Clerk will establish her own work schedule and will be allowed to work from home
on occasion,provided that such does not result in an adverse effect on the operation of the City.
Section 4.Compensation
A.Effective,10/01/2021,the City agrees to pay the City Clerk an annual salary of
$97,359.15,payable in installments at the same time as other City employees are paid.This
includes a 3%increase as of 10/01/2021,as well as a 5%increase due to a decrease in leave
accrual.
B.The City Clerk shall receive a 5%salary increase upon successful completion of
the Master Municipal Clerk Program.
C.Effective October 1,2022,the City Clerk’s salary shall automatically increase by
the same percentage or amount as the increase for general employees approved by the
Commission.In addition to this,the City may increase said salary and/or other bene?ts of the City
Clerk in such amounts and to such an extent as the City Commission may determine desirable.
This Agreement shall be automatically amended to re?ect any salary adjustments that are provided
to the City Clerk by the Commission.
D.Annually,and in compliance with the provisions of applicable law,the City
Commission and City Clerk may meet and de?ne such goals and performance objectives that they
determine necessary for the proper operation of the City Clerk’s Of?ce and in the attainment of
the City Commission’s policy objectives.Said goals and objectives shall be generally attainable
within the time limitations as speci?ed and the annual operating and capital budgets and
appropriations provided.
E.The City Clerk may make a request to any member of the Commission for a review
of any of the terms and conditions of this Agreement including the request for a salary survey.The
Commissioner has discretion as to whether to bring these matters to the full Commission for
consideration.
Section 5.Health,Vision,Dental,Disability,and Life Insurance Benefits.
A.The City agrees to continue to provide and to pay the premiums for health,
hospitalization,surgical,vision,dental and comprehensive medical insurance for the City Clerk
and her spouse,at the minimum plan offered to other full-time City employees.Beginning January
1,2022,the City will provide and pay the premiums for the buy-up HMO plan for the City Clerk
B.The City agrees to make required premium payments for short term and long termdisabilitycoveragefortheCityClerk.C.The City shall pay the amount of premium for term life insurance coverage in theamountof$50,000 and supplemental term life insurance coverage in the amount of $70,000.TheCityClerkshallnamethebene?ciary of the life insurance policy.Page 3 ofll Agenda Item #8.A.25 Oct 2021Page 53 of 131
Section 6.Personal Leave &Flex Time Bene?ts.
A.Upon commencement of this agreement,the City agrees to allow the City Clerk to
“cash-in”300 hours of personal leave,for a total of $14,043.Clerk shall keep the balance of her
personal leave accrual.
B.In lieu of continuing the +15 year accrual rate of 10.04 hours per pay period,the
City Clerk shall begin accruing personal leave at a reduced rate of 6 hours per pay period and the
remaining 4.04 hours be converted into pay by providing a 5%pay increase,which is re?ected in
Section 4,Compensation.
C.The City Clerk shall keep the balance of her accrued ?ex time and continue to
accrue and participate in the ?ex time program for exempt employees,submitting her ?ex time
slips directly to Human Resources.Flex time may be earned by the City Clerk for meetings
attended after hours.
D.The City Clerk is entitled to accrue all unused leave;however,personal leave accrual
cannot exceed 680 hours at the end of each ?scal year.The City Clerk shall submit her Leave
Request Forms directly to Human Resources.In the event her employment is terminated,either
voluntarily or involuntarily,the City Clerk shall be compensated for all accrued personal leave.
The City Clerk may request the Commission to consider allowing her to “cash in”an additional
amount of accrued leave.
Section 7.Cell Phone Allowance
The City shall provide the City Clerk a city-issued phone and pay the monthly service charges or
provide the City Clerk with a cell phone allowance of $50 per month to compensate her for the
business use of her personal cell phone.
Section 8.Retirement
The City agrees to continue the City Clerk’s participationin the City’s de?ned contribution
pension plan under the same terms and conditions.
A.The City agrees to pay the City Clerk’s professional dues for membership in theFloridaAssociationofCityClerks,International Institute of Municipal Clerks,and FloridaRecordsManagementAssociation,as well as the costs and fees associated with her Notary PublicCommission.The City may pay other professional dues and subscriptions on behalf of the CityClerk,as are approved in the City’s annual budget (on a line item basis)or as authorized separatelybytheCityCommission.Page 4 of 11 Agenda Item #8.A.25 Oct 2021Page 54 of 131
B.The City agrees to pay registration fees,and reasonable and customary travel and
subsistence expenses for the City Clerk’s travel to and attendance at professional and official
travel,meetings and occasions to adequately continue the professional development of the City
Clerk,including but not limited to FACC Summer Conference and Academy,FACC Fall
Academy,IIMC Region III Conference,FRMA Conference,or other similar professional
development training opportunities,provided the associated expenses do not exceed the allocated
appropriation in the City Clerk’s annual budget.
Section 10.Holidays and Other Standard Bene?ts.
The City Clerk is entitled to the same paid holidays and any other standard benefits
available to the general City employees as may now exist or be made available during the term of
this contract.
Section 11.Termination by the City and Severance Pay
A.The City Clerk shall serve at the pleasure of the City Commission,and the City
Commission may terminate this Agreement and the City Clerk’s employment with the City at any
time,for any reason or for no reason.
B.Should a majority of the entire Commission (three members)vote to terminate the
services of the City Clerk “without cause”,then within ten (10)business days following such vote,
the Commission shall cause the City Clerk to be paid any accrued and unpaid salary and benefits
earned as of the date of the vote to terminate (including personal leave but excluding such items
and allowances as are used in conducting City business such as,but not limited to,cell phone
allowance).Within forty-?ve (45)calendar days following the vote to terminate the City Clerk’s
employment “without cause”,the Commission shall cause the City Clerk to be paid a lump sum
severance pay equal to 20 weeks of her salary as full and complete payment and satisfaction of
any claims of the City Clerk of whatsoever nature arising out of this Agreement or otherwise.As
consideration for such payment,the City Clerk shall,prior to receipt thereof,execute and deliver
to the City a general release of the City and its Commission members and its of?cers,agents,and
employees for all acts and actions from the beginning of time until the date of release,in
substantially the form which is attached hereto and made a part hereof as Appendix 1.Any
severance pay paid under this Section shall be in accordance with,and subject to the limits of,
Section 215.425,Florida Statutes.If the City Clerk becomes permanently disabled or is otherwise
unable to perform her duties because of sickness,accident,injury,mental incapacity or health,for
a period of 12 consecutive weeks or her accrued leave,whichever is longer,the City shall terminate
C.In the event the City Clerk is terminated “for cause,”the City shall have noobligationtopaytheamountsoutlinedinSection11,paragraph B of this Agreement.For purposesofthisAgreement,“for cause”is de?ned and limited for purposes of this Agreement to any of thefollowing:1.Conviction or a plea of guilty or no contest to a felony crime,or a misdemeanorcrimeinvolvingabreachofpublictrust,whether or not adjudication is withheld;Page 5 of 11 Agenda Item #8.A.25 Oct 2021Page 55 of 131
2.Violation of any substantive City policy,rule,or regulation,which would subject
any other City employee to termination;
3.Any intentional act involving moral turpitude causing substantial disrepute to the
City;or
4.“Misconduct,”as de?ned in Section 443.036(30),Florida Statutes.
Section 12.Termination by the City Clerk
A.The City Clerk may terminate this Agreement or voluntarily resign at any time by
delivering to the City Commission a written notice of termination or voluntary resignation a
minimum of forty-?ve (45)days prior to the effective date of the termination or resignation.In its
sole discretion,the City may waive,or shorten,the forty—?ve(45 )day notice period by a majority
Vote of the entire Commission (three members).
B.If the City Clerk terminates this Agreement or voluntarily resigns after providing
the written notice required in Section l2(A),then the provisions of Section 11(B)above,shall not
apply.If the City Clerk terminates this Agreement or voluntarily resigns after providing the written
notice required in Section l2(A),the City shall pay to the City Clerk any accrued personal leave.
Other than paying the City Clerk any accrued compensationthat she has earned as of the date of
her termination,the City shall have no further ?nancial obligation to City Clerk pursuant to this
Agreement,unless the City Commission by a majority vote of the entire Commission (three
members)agrees to provide any other consideration.In such event,and as consideration of said
approval,the City Clerk shall execute and deliver to the City the general release as referenced in
Section l1(B)hereof.
C.If the City Clerk terminates this Agreement or voluntarily resigns without providing
the notice required in Section 12(A)herein,the City shall not pay to the City Clerk any accrued
personal leave.Other than paying the City Clerk any accrued compensation that she has earned
as of the date of his termination,the City shall have no fuither ?nancial obligation to City Clerk
pursuant to this Agreement.
Section 13.Performance Evaluation
The City Commission shall perform an annual performance review of the City Clerk.
A.Subject to the limitations set fo1th in Section 768.28,Florida Statutes,and withoutwaivingthesovereignimmunityoftheCity,the City shall defend,hold harmless,and indemnifytheCityClerkagainstanyactionforanyinjuryordamagesufferedasaresultofanyact,event,oromissionofactioncommittedbytheCityClerkwithinthescopeofheremploymenthereunder,provided that the City Clerk timely reports the same to the City Commission and cooperates fullyandhonestlyintheCity’s defense thereof.The City may compromise and settle any such claimorsuitandpaytheamountofanysettlementorjudgmentrenderedthereon.The provisions of thisSectionshallnotapplytoanyclaim,demand,suit or cause brought or asserted against the CityPage6ofll Agenda Item #8.A.25 Oct 2021Page 56 of 131
Clerk for her acts or omissions committed while acting outside the course and scope of her
employment under this Agreement,committed in bad faith or with malicious purpose or in a
manner exhibiting wanton and willful disregard of human rights,safety,property or civil rights.
In such instance,the City shall be under no af?rmative obligation to indemnify or defend the City
Clerk and the City Clerk shall be solely responsible for all costs associated with her legal defense
and any settlement(s)or judgment(s)rendered in connection with the charged conduct.
B.Said indemni?cation shall extend beyond the termination of employment and the
expiration of this Agreement to provide protection for any such acts undertaken or committed in
her capacity with the City as City Clerk,regardless of whether the notice of claim or ?ling of a
lawsuit occurs during or following employment with the City.
Section 15.Bonding
The City agrees to bear the full cost of any ?delity or other bonds required of the City Clerk
under any policy,regulation,ordinance or law.
Section 16.Code of Ethics
The Code of Ethics promulgated by the Florida Association of City Clerks (FACC),as may
from time to time be amended,is incorporated herein,and by this reference made a part hereof.
Said Code of Ethics shall furnish principles to govern the City Clerk’s conduct and actions as City
Clerk of the City.
Section 17.General Terms and Conditions
A.This Agreement sets forth and establishes the entire understanding between the City
and the City Clerk relating to the employment of the City Clerk by the City.Any prior discussions
or representations by or between the City and the City Clerk are merged into and rendered null and
void by this Agreement.The City and the City Clerk by mutual written agreement may amend
any provision of this agreement during the life of the agreement.Such amendments shall be
incorporated and made a part of this Agreement.
B.This Agreement shall be binding on the City and the City Clerk as well as their
heirs,assigns,executors,personal representatives and successors in interest.
D.The invalidity or partial invalidity of any portion of this Agreement will not affectthevalidityofanyotherprovision.In the event that any provision of this Agreement is held to beinvalid,the remaining provisions shall be deemed to be in full force and effect as if they have beenexecutedbyboththeCityandCityClerksubsequenttotheexpungementorjudicialmodi?cationoftheinvalidprovision.E.The parties acknowledge that each has shared equally in the drafting andpreparationofthisAgreementand,accordingly,no court construing this Agreement shall construePage7ofll Agenda Item #8.A.25 Oct 2021Page 57 of 131
it more strictly against one party than the other and every covenant,term and provision of this
Agreement shall be construed simply according to its fair meaning.
F.A default shall consist of the breach or anticipatory breach of any covenant,
agreement,representation,provision or warranty contained within this Agreement.If a default,
breach or anticipatory breach occurs,the party not in default may,at any time or from time to time,
pursue to enforce its remedies under this Agreement by suit in equity,action at law or by any other
appropriate proceeding,for damages or other relief,or proceed to take any action authorized or
permitted under applicable laws or regulations;provided,however,the parties shall,prior to
initiating any court proceedings,initiate and complete mediation with a Florida Supreme Court
certi?ed mediator in accordance with the procedures set fo1th in Section 44.102,Florida Statutes,
with costs to be equally shared.
G.This Agreement and the rights,obligations and remedies hereunder shall be
interpreted and governed in all respects by the laws of the State of Florida.Any suit,action or
other legal proceeding arising out of or relating to this Agreement shall be brought in courts of
competent jurisdiction in and for Duval County,Florida.
Executed by the City of Atlantic Beach,Florida this __day of ,2021.
CITY OF ATLANTIC BEACH,FLORIDA
By:
Ellen Glasser,Mayor
ATTEST:
City Clerk
Executed by the CITY CLERK this day of ,2021
Page 8 ofll Agenda Item #8.A.25 Oct 2021Page 58 of 131
APPENDIX 1
SEPARATION OF EMPLOYMENT AND GENERAL RELEASE AND WAIVER
This Separation of Employment and General Release and Waiver Agreement (Agreement)is
made by and between the City of Atlantic Beach (City)and Donna Bartle (City Clerk).
WHEREAS,City has employed City Clerk;however the paities wish to enter into a voluntary
agreement to terminate their employment relationship and to resolve any actual or potential
claims that either party may have against the other by reason of City Clerk’s employment or
termination thereof.
WHEREAS,the parties desire to set fO1'ththe terms and conditions governing City Clerk’s
separation of employment and to provide for the settlement and release of any and all disputes or
controversies that have arisen,or which may hereafter arise,between City and City Clerk,
including without limitation,any and all claims arising out of or in any way related to City
Clerk’s employment with or separation from the City.
NOW THEREFORE,in considerationof the mutual covenants herein contained and the mutual
bene?ts to be derived therefrom,the suf?ciency of which consideration is hereby acknowledged
by the undersigned,City and City Clerk agree and state:
1.TERMINATION OF EMPLOYMENT
Upon their mutual agreement,City Clerk’s employment with City shall terminate on
,20 ,which shall be (was)City Clerk’s ?nal date of employment.
2.NO ADMISSION OF LIABILITY
This Agreement is not an admission by City Clerk or City of any wrongful conduct whatsoever.
Both parties deny and disclaim any liability to or wrongful conduct against the other or any third
party.
3.PAYMENT AND BENEFITS
City Clerk shall receive his/her last regular paycheck at the regular scheduled payroll date.
Within ten days of this Agreement,City Clerk shall receive an additional payment to compensate
for accumulated personal leave,subject to customary payroll deductions.
As consideration for this Agreement and the release contained within,and in full and complete
satisfaction of all obligations due and owing City Clerk,City shall:Pay City Clerk an amount
4.SURRENDER AND VACATION OF EMPLOYER’S PROPERTYUponexecutionofthisAgreement,City Clerk shall deliver all of City’s property in his/herpossessionandfurther,shall vacate City’s property.5.RELEASE AND WAIVER OF CLAIMSInconsiderationofthebene?ts to be provided to City Clerk pursuant to this Agreement,CityClerkherebyirrevocablyandunconditionallyreleases,waives,acquits and discharges the Cityandeachofitspast,present and future elected of?cials,department heads,officers,employees,agents,representatives and attorneys from any and all charges,complaints,claims,liabilities,Page 9 ofll Agenda Item #8.A.25 Oct 2021Page 59 of 131
obligations,promises,agreements,controversies,damages,actions,causes of action,suits,
rights,demands,costs,losses,debts and expenses (including attorneys’fees and costs actually
incurred),of any nature whatsoever,whether known or unknown,arising out of any act,
omission,or event from the beginning of time up to the execution of this agreement.
City hereby irrevocably and unconditionally releases,acquits and discharges City Clerk from any
and all charges,complaints,claims,liabilities,obligations,promises,agreements,controversies,
damages,actions,causes of action,suits,rights,demands,costs,losses,debts and expenses
(including attorneys’fees and costs actually incurred),of any nature whatsoever,whether known
or unknown,arising out of any act,omission,or event from the beginning of time up to the
execution of this Agreement.
6.REFERENCES AND NON—DISPARAGEMENT
If it is necessary for City to provide a reference to a prospective employer,City Clerk agrees that
he will direct the prospective employer to contact the Director of Human Resources at the City of
Atlantic Beach.Additionally,City Clerk and the elected of?cials agree that they shall not
disparage or make untrue statements about each other;provided that this Section shall not apply
to comments made to any other governmental entity or as required by law.
7.REPRESENTATIONS AND WARRANTIES
The undersigned parties hereby represent and warrant the following to the other:
a.City Clerk represents and warrants that:he/she is legally and mentally competent to sign
this Agreement;he/she is the sole owner of any claims against the City;he/she has the
requisite capacity and authority to make this Agreement,and no portion of any existing
or potential claims has been sold,assigned or pledged to any third party;and he/she
presently possesses the exclusive right to receive all of the considerationpaid in
exchange for this Agreement.
b.City Clerk represents and warrants that he/she has not and will not ?le any complaints,
charges or lawsuits against City or any of its past,present and future elected of?cials,
department heads,of?cers,employees,agents,representatives or attorneys with any
governmental agency or any court,including without limitation,any claim or matter of
any nature whatsoever related to or arising out of her employment with or separation of
his/her employment,except City Clerk expressly reserves the right to ?le a claim for
unemployment bene?ts.City Clerk fuither agrees to indemnify and hold City harmless
from any and all loss,costs,damages or expenses,including reasonable attorney fees
incurred by City,arising out of any claim that may hereafter be made by City Clerk or
any other party.
c.lawsuits against City Clerk with any governmental agency or any court,includingwithoutlimitation,any claim or matter of any nature whatsoever related to or arising outofCityClerk’s employment with or separation of his/her employment with City.d.Each party is fully aware of the contents of this Agreement and of its legal effect andunderstandsthatitshouldobtainlegaladviceregardingthisAgreementastheydeemappropriate.The parties hereto and each of them,have carefully read this Agreement andknowthecontentsthereof,and they signed the same freely and voluntarily.Page 10 ofll Agenda Item #8.A.25 Oct 2021Page 60 of 131
c.This Agreement sets foith the entire agreement between the parties and supersedes any
and all prior agreements or understandings between the parties pertaining to the subject
matter herein.No waiver of a breach of any provision of this Agreement shall be
construed to be a waiver of any breach of any other provision of this Agreement or of any
succeeding breach of the same provision.No delay in acting with regard to any breach of
any provision of this Agreement shall be construed to be a waiver of such breach.If any
provision in this Agreement is found to be unenforceable,all other provisions will remain
fully enforceable.
f.No promise or inducement has been made or offered,except as herein expressly set forth,
and this Agreement is executed without reliance upon any statement or representation by
any of the released parties or their representatives.
g.The language of all parts of this Agreement shall,in all cases,be construed as a whole,
according to its fair meaning,and not strictly for or against either party.
h.This Agreement and any amendments hereto may be executed in multiple counterparts by
the parties,or copied.Each counterpait or copy shall be deemed an original,but all
counterparts together shall constitute one and the same instrument.
8.JURISDICTION
This Agreement shall be governed by the laws of the State of Florida,and venue shall be in
Duval County,Florida.
9.BINDING EFFECT
This Agreement shall be binding upon and shall accrue to the bene?t of the parties hereto,their
respective heirs,personal representatives,successors in interest and assigns.
IN WITNESS WHEREOF,the parties have executed this Agreement as of the respective dates
set forth below and each hereby acknowledges receipt of an executed copy of this Agreement.
On behalf of the City of Atlantic Beach,Florida:
Mayor Date
City ClerkDonnaL.Bartle DatePage11ofll Agenda Item #8.A.25 Oct 2021Page 61 of 131
RESOLUTION NO.04-12
A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPOINTING
DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE
OF COMPENSATION,AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,Article IV,Sec 28 of the Charter of the City of Atlantic Beach requiresthe
City Commissionto appointa City Clerk,and
WHEREAS,Donna L.Bussey,hereinafterreferred to as Employee,has been selected by
the City Commission,hereina?zer referred to as Employer,to serve as the City Clerk,and
WHEREAS,the City Commissiondesires to establish the duties,compensation,and
bene?ts,of the City Clerk.
'
-NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic
Beach as follows:
Section 1:Duties
The City Clerk shall perform the functionsand duties speci?ed in Article IV of the City Charter
and such other legally permissibleand proper duties and functions as the City Commission shall
from time to time assign.
Section 2:Term
It is the intent of the City Commission,as the governing body of Atlantic Beach,to appointthe
City Clerk for an inde?nite term and in furtherance thereof,Employee is hereby appointedas
City Clerk of Atlantic Beach effective October 11,2004,and continuing for an inde?nite term
thereafter;provided,however,that the indefiniteterm shall be for a term of one (1)year which
shall be automatically renewed from year to year thereafter upon the anniversary date of such
appointmentunless either party shall,prior to such anniversary date or at anytime,terminate or
cancel this agreement as hereinafter provided.
Nothing in this agreement shall prevent,limit or otherwiseinterfere with the right of the City
Commissionto terminate the services of Employee at any time,subject only to the provisionsset
forth in Section 8 of this agreement.
shall prevent,limit or otherwiseinterfere with the right of the
provisionset forth in Section 8 of this agreement.Section 3:Hours of WorkItisrecognizedthatEmployeemustdevoteagreatdealoftime outside the normal of?ce hourstobusinessoftheEmployer,and to that end,Employee will be allowed to take compensatorytimeoffassheshalldeemappropriateduringsaidnormalof?ce hours provided that such doesnotresultinanadverseeffectontheoperationsoftheCity.Agenda Item #8.A.25 Oct 2021Page 62 of 131
Section 4:Compensation
The City Clerk is an appointed exempt employee and shall be paid an annual base salary of
$47,798.40,payable in installments at the same time as other management employees of the
Employer are paid.
In addition,Employer agrees to increase said base salary and/or bene?ts of Employee in such
amounts and to such extent as the City Commission may determine that it is desirable to do so on
the basis of an annual salary review of said Employee made at the same time as similar
consideration is given other City employees generally.
Section 5:Bene?ts
As separate aspects of the City Clerk's employment hereunder,the City shall provide the
Employee with the same bene?ts as provided to other full time City employees beginning at the
level for an employee with her current City service.Employee shall receive no reduction in
bene?ts as a result of this action.Changes to such bene?ts,as applied to all City employees,
shall apply to Employee as they would to other employees of the City.These bene?ts include,
but are not limited to:personal leave,health and life insurance,longevity pay,holidays with
pay,continued pension plan participation,leave cash-in,and reimbursementfor of?cial use of
personal automobile.In addition,Employee shall receive:
(a)Dues and subscriptions.Employer agrees to pay for professional dues and subscriptions
necessary for her full participation in national,regional,state,and local associations and
organizations necessary and desirable for her professional participation,growth,and
advancement,and for the good of the Employer up to an amount not to exceed the amount
budgeted.
(b)Professional Development.Employer hereby agrees to pay for travel and subsistence
expenses of Employee,up to the amount budgeted,for professional and of?cial travel,meetings,
and occasions adequate to continue the professional development of Employee and to adequately
pursue necessary of?cial functions for Employer,including but not limited to City Clerk's annual
conferences.
(c)Reimbursement of General Expenses.Employer recognizes that certain expenses of a non-
personal and generally job—af?liatednature may be incurred by the Employee,and hereby agree
to reimburse or to pay said general expenses,up to an amount not to exceed the amount
budgeted,and the Director of Finance is hereby authorized to disburse such monies upon receipt
of duly executed expense or petty cash vouchers,receipts,statements or personal af?davits.
((1)Tuition Assistance.Employee shall be authorized to take education and/or training
in order to promote the development of the employee,improve the quality of personalservicesrenderedtotheCity,equip the employee for career service,and provide a reservoir ofoccupationalskillsnecessarytomeetcurrentandfutureemploymentneeds.(e)Other.The City Clerk shall be entitled to enroll within other optional bene?ts as providedtoothergeneralemployeesoftheCitysuchas:Flexible Spending Accounts,EAP services,vision and dental insurance,and ICMA 457 Plan.Agenda Item #8.A.25 Oct 2021Page 63 of 131
Section 6:Reduction of Bene?ts
Employer shallnot at any time reduce the salary,compensation,or other financial bene?ts of
Employee,except to the degree of such a reduction across-the~boardfor all City employees.
Section 7:Suspension
Employer may suspend the Employee with full pay and bene?ts at any time during the term of
their employment;but,only if the majority of the City Commissionagrees.
Section 8:Termination and/or Cancellation
Either party shall have the right to terminate or cancel this agreement and the employment
contemplatedhereby without cause at any time.If the Agreement shall be canceled or
terminated by Employer,such cancellationshall be effective immediately upon the delivery by
Employer of its notice of desire to terminate or cancel to employee.Employee shall likewise
have the right to cancel or terminatethis agreement without cause by the delivery of a notice of
cancellationto the Employer,at least thirty (30)days prior to the effective date of such ‘
cancellationor terminationunless such written notice shall be waived by the Employer.In the
event of the terminationor cancellationof employment by the Employer and duringsuch time
that Employee is willing and able to perform duties under this agreement,then in that event,
Employer agrees to continue to pay salary and bene?ts for at least one hundred eight (180)
consecutivedays from any preliminarywritten notice of tennination.Employee shall also be
compensatedfor all earned personal leave,holidays and other accrued bene?ts to date.In the
event Employee is terminatedbecause of conviction by a competent tribunal of any illegal act
constituting a misdemeanorinvolving a breach of public trust or a felony then,in that event,
Employer shall have no obligation to pay the aggregate severance sum designated above.
In the event Employer,at any time during the term of this agreement,reduces the salary or other
?nancial bene?ts of Employee in a greater percentage than an applicable across-the~board
reduction for all employees of the City,or in the event Employer refuses,following written
notice,to comply with any other provisionbene?ting Employee,or the Employee resigns
following a suggestion,whether formal or informal,by the City Commissionthat she resign,
then,in that event,Employee may,at her option,be deemed to be "terminated"at the date of
such reduction or such refusal to comply within the meaning and context of the herein severance
pay provision.
The City may terminate the employment of the City Clerk hereunder without cause provided that
any terminationor removalof the City Clerk shall be in accordance with the provision of the
City Charter.In such event,the City Clerk shall continue to be paid her salary and benefits for at
least one hundredeight (180)consecutivedays from any preliminary written notice of
Section 9:DisabilityIfEmployeeispermanentlydisabledorisotherwiseunable to perform her duties because ofsickness,accident,injury,mental incapacity or health for a period of four successive weeksbeyondanyaccruedleave,Employer shall have the option to terminateemployment of theEmployee,subject to the severance pay requirements of Section 8 and the Family MedicalLeaveAct.
‘Agenda Item #8.A.25 Oct 2021Page 64 of 131
r»Section 10:Indemni?cation
In addition to that required under state and local law,Employer shall defend,save harmless,and
indemnify Employee against any tort,professional liability claim or demand or other legal
action,whether groundless or otherwise,arising out of an alleged act or omission occurring in
the performance of Employee's duties as City Clerk,provided any such act or omission by the
City Clerk is not intentional and was performed in the course and within the scope of her of?cial
duties.Employer will compromise and settle and such claim or suit or pay the amount of any
settlement or judgment rendered thereon.
Section 11:Bonding
Employer shall bear the full cost of any ?delity or other bonds required of the Employee under
any law or ordinance.
Section 12:General Provisions
If any provision,or any portion thereof,containedwithin this resolution is held unconstitutional,
invalid or unenforceable,the remainder of the resolution,or portions thereof,shall be deemed
severable,shall not be affected,and shall remain in full force and effect.
Section 13:Effective Date
9’C
This Resolution shall take effect October 11,2004 upon its ?nal passage and adoption.
PASSED by the City Commissionthis 27th day of September ,2004.
ATTEST:
Interi City Clerk
Approved as to form and correctness:
I hereby accept employment as the City Clerk for the City of Atlantic Beach under the foregoingprovisions.9&0/I/I/Vl?9/2 9/04DonnaBusseyDate Agenda Item #8.A.25 Oct 2021Page 65 of 131
RESOLUTION NO:08-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
TO AMEND PREVIOUSLY APPROVED RESOLUTION NO.04-12 APPOINTING
DONNA BUSSEY AS CITY CLERK,FIXING HER DUTIES AND RATE OF
COMPENSATION,AND PROVIDING AN EFFECTIVE DATE
WHEREAS,Article IV,Section 28 of the Charter the City of Atlantic Beach requiresthe City
Commissionto appointa City Clerk,and
WHEREAS,the City Commissionhas previouslyappointedDonna Bussey (Battle)as the City
Clerk and set her compensationand bene?ts in ResolutionNo.04-12,and
WHEREAS,the City Commissiondesires to amend that previousresolutionto providehealth
insurance to the employee’sdependentsand pay the insurance premiumsthereon.
NOW THEREFORE,be it resolvedby the City Commission of the City of Atlantic Beach:
SECTION 1.Bgne?ts:
That “Section5 bene?ts”of Resolution04-12 be amendedto add a new subparagraph(a)as
follows;“HealthInsurance.Employer agrees to provide hospitalization,surgical and comprehensive
medical insurance for Employee and her dependentsand to pay the premiums thereon for health
insurance policywhich is providedall other employees of Employer.”
SECTION 2.Effective Date:
This Resolutionshall be effective upon its ?nal passage and adoption.
PASSED AND ADOPTED by the City Commission,this 24”‘day of November2008.
.JENSEN,ESQUIREmeyT:
I
.Mm/e554/>155DONNAL.BARTLE,CMCCityClerk Agenda Item #8.A.25 Oct 2021Page 66 of 131
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND :
RECOMMENDATION:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Resolution No.21-65 authorizing the Purchase of Police
Department Vehicles
Victor Gualillo,Chief of Police
October 13,2021
October 25,2021
Each year the Police Fleet Manager tracks and evaluates the vehicles in
the Police Fleet to insure that the vehicles used by Police Department
personnel are in proper working order and are capable of completing the
police mission safely and effectively.
For the purpose of ef?cient management of Police Department resources
and to provide a high level of service to the citizens of Atlantic Beach,the
best practice of setting parameters for the replacement of Police Fleet
vehicles has been used with success for many years.
The Police Fleet Manager has determined that six (6)vehicles should be
purchased with budgeted FY 2022 funds.
In general,the time frame of seven (7)years and/or an average mileage of
ninety thousand (90,000)miles is used to estimate the effective service life
of a vehicle in the Police Fleet.The various mechanical problems a
vehicle may have experienced during its’service life is always considered
when recommending to decommission it.Four (4)vehicles have been
identi?ed for replacement:3 Patrol Division vehicles and 1 Criminal
Investigations Division vehicle.
In addition to replacement of current ?eet vehicles,two (2)new vehicles
A fully out?tted Police Patrol vehicle is estimated at $57,000 and a fullyout?tted Criminal Investigations vehicle is estimated at $27,000.Theestimatedtotalcostsforpurchaseandout?tting of six Police vehicles is$312,000.To approve Resolution No.21-65.Agenda Item #8.B.25 Oct 2021Page 67 of 131
BUDGET:Funds are available in the Police Depanment Account No.001
-
521
-
200
2-
64—O 1 .
ATTACHMENTS:1 .Resolution No.21-65
2‘Quote frorn Duval Ford Fleet Sales
3.Vehicle Ou ‘‘mates
CITY IVIANAGER:Agenda Item #8.B.25 Oct 2021Page 68 of 131
RESOLUTION NO.21-65
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET
VEHICLES DURING THE 2021-2022 FISCAL YEAR.
WHEREAS,each year the Atlantic Beach Police Department evaluates the vehicles in
its ?eet to ensure that they are safe and effective to be used for public safety activities during
routine service and in response to emergency situations;and
WHEREAS,additional police of?cer positions added to the Police Depaitment require
vehicles to perform their police functions;and
WHEREAS,the Police Department can purchase and out?t vehicles from one or more
State of Florida purchasing contracts or secure favorable pricing and terms of contract from other
vendors;and
WHEREAS,the Police Department has determined that six vehicles,?ve patrol vehicles
and one administrative vehicle,should be purchased during the 2021-22 Fiscal Year;and
WHEREAS,a police patrol vehicle can be purchased and out?tted for approximately
$57,000 and an administrative vehicle for $27,000;and
WHEREAS,the funds necessary to complete these purchases are available in the 2021-
22 Police Department Budget;and
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1.The City Commission hereby authorizes the City Manager to engage in
the necessary contracts to effect the purchase of six Police Department vehicles.
SECTION 2.This Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 25”‘day of October,2021.
Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.B.25 Oct 2021Page 69 of 131
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aaN7RAarl%aI.rn-vE1_¢a.vn-my squumonuna 1-man mamvsn 14¢.Avyuun-vs -nrquuum..qg..uo.g m
y
guano
pu—.a.w [Mal-,Volnlcb mam.manna owmuu-nu-var um...up-«av-.1-w-pw.=:....a«.r.nnbpnw andlnvolafrg
nubna?onn nu:-wula-donnnanqvpwonu-aavar.
aagmna wrtnrrvn puuasna rsn u7'ILI7V—AAu:mu
5.3L vs rm/cr ENGINE
rowan wmnawsmoon LOOKS
Franl Lluunua Bracket
nmvzks sins LED spar LIGHT (uurrv)
amen uI=enmsap.
KEVLESS EN1'RV-m<>u.un:s 4 Kev Foss
PR5 muusn FROM1 Houslua
cAR::c nouns LAMP-REDIWHITE
counTEsY LAMP DISABLE
wmme GRIKLALAMPIBIRENISFEAKERS
mnnsu noon LOCK m.uneen wmEAR~noon aorrrncgs mopsnnans (LOCKS.HANDLES nwluuows)
cuss m TRAILER Tow PAOKAGE—Inn mum In:7-5!!!mnuumr.and wlrlnnauunsworManrronmawrn-I cnoss-TRAFFIO m_:n1-
asvsns:ssnsme SYSYENI
was coLLIs1oN ASSIST war»-1 ;=EDEs1RIAN DE1'Ez:1'|DN
ALL AROUND nur To u~u:n_uu:rnowr a1-mp
ex-remon:oxsann WHITE
m1-sac-an:z:|.o'r>I snout sears!REAR VINYL
vmvn.FLcoR
PLEASE CLEARLY NOTATE on voun PURCHASE onnsn WHERE uuvm.FORD is to sum
voun VEHICLE,How THE VEHICLE Is TO as TITLED.AND wnzns n-as INVOICE IS YO as
wuAn.:u.
.m....¢.no/1:/:1 _....W..u...........m.....-
xc
...=..H,:o2z.x)-x
Agenda Item #8.B.25 Oct 2021Page 70 of 131
Quote
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407 snies Quote No.40325243
Toiepimne:800-845-0405 C"“°"‘°"N°-AT‘-AN
|mu To ||Ship To I
ATLANTIC BEACH.CITY OF (For Pickup —JACK)
zoo sEIvIINoLE ROAD JACKSONVILLE WAREHOUSE
ATLANTIC BEACH.FL32233 56l STEVENS STREET
JACKSONVI LLE.FL 3 2254
Contact:LINDA Contact:
Telepllone 904-247-5363 Telephone:
E—mn E—mail:
Quote Date ship Vla no.3.customer PO Number lVlethod
os/I2/2|GROUND SHIPNIENT QUOTED FREIGHT QUOTE ‘Net.30
Entered By Salespersn .Ordered By Pr
oi
ec
t
Name
Susan Robinson SUSAN ROBINSON SGT JANIISON
Order A prove ,..Uni!Extended
gush“:Q'_‘mm“yTax ltein Number /Descnpuon PI“
l I Y GBSDEDE Delivery Info:s3ss7s I,952.
0000
I,952.0o
wEc LEGACY we 43"RC/BC/RC/BC
Warehouse:JACK Vin #:
I I Y IvlKEZl()5 Delivery Inro:538873 0.
00
00
0.00
wEc STRAP KIT 2020+PIUT
Warehouse:JACK vin #;
I 1 Y CCSRNS Delivery Info:533373 695.
2500
695.25
wEc CARBIDE AMP CONTROL MOD W/CANPORT OBDII
INTRFACE M
warehouse:JACK vin #:
ORDER CONTROL HEAD SEFSEATELY
()RDEI‘<INSTALLATION KIT SEPERATELY
DOES NOT HAVE TRAFFIC ADVISOR CONTROL MODULE.........................................
....l I Y cc5K4 De ivery Inro:538878 00
00
00
0.00
WEC CanTI'ol®wc Light and siren System
warehouse:JACK Vin #:
I I Y CANCTL7 Deiivery Info:538878 0.
00
00
0.00
WEC CANTROL 2I PUSH BUTTON CONTROL HEAD —ONLY
warehouse:JACK vin #:
I I Y CANENIIG Delivery Inro:ON HAND I2s.
7s00
I2s.75
wEc CANTROL wc EXPANSION IVIODULE
warehouse:JACK vin :4:
Print Date 08/I6/2|
Print Time 12:03 :36 PM
Page No.1
Printed By:Susan Robinson
Continued on Next Pnge
Agenda Item #8.B.25 Oct 2021Page 71 of 131
DANA SAFETY SUPPLY,INC
4809 KCIGER BLVD
GREENSBORO,NC 27407
Telephone:800-845-0405
I Bill To
ATLANTIC BEACH.CITY OF
sac SEMINOLE ROAD
ATLANTIC BEACH,FL32233
Quote
Sales Quote No.403252-B
Customer No.ATLAN
I Ship To |
(For Pickup -JACK)
JACKSONVILLE WAREHOUSE
56l STEVEN S STREET
JACKSONVILLE,FL 32254
Contact:LINDA Contact‘
Telephone 904-247»5863
E-nlail:
Quote on:Ship Via no.3.Customer PO Number Method
OX/12/21 GROUND SHIPBAENT QUOTED FREIGHT QUOTE Net30
Entered By Salesperson Ordered By Pro
ject
Name
Susan Robinson SUSAN ROBINSON SGT JANHSON
Print Tllne 12:03:36 PM
Page No.2
Printed By:Susan Robinson
lulled on Next Page
Order Approve ‘.Unit Extended
Quantity Quanmy Tax Item Number /Desex Ipuou Price Price
2 2 v Xl3JC Dellvery Info:538878 I2s.
75oo
257.50
WEC ION TRIO R/B/W W/VVHITE OVERRIDI-;,sMoI<E LENS
Warehouse:JACK vin #:
FRONT pa LIGHTS
I I Y WEC—VTX609B 5 L
O
O
O
O
61.00
Whclcn omni Vertex Directional 9'Cable-Blue
\)\/arehouse:JACK Vin #:
PASS REVERSE LIGHT
I I v WEC-VTX6D9R 5I.
O00
O
61.00
Whelen Omni Vertex Directional 9'Cable—Red
VI/arehouse:JACK Vin 4::
DRIVER REVERSE LIGHT
I I v 3s—2I25 Delivery Info:538728 3 I3.
95o
o
3I3.95
WESTIN 2020 FORD Pl UTILITY PUSH BUIVIPER
VVaI'eIII::use:JACK Vin #:
1 l v 36-GOOSW4 Delivery 1nfo:53872S 35.
3700
35.37
UPPER CHANNEL To FIT Whe|=n [ON LEDS
WaI'elIolIse:JACK Vin #:
Pram Date 08/16/21
Agenda Item #8.B.25 Oct 2021Page 72 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407
Telephone:800-845-0405
Quote
Sales Quote No.403252-B
Custorner No.ATLAN
|Bill Ta J Ship To |
ATLANTIC BEACH.CITY OF (For Pickup -JACK)
800 SEIVIINOLE ROAD JACKSONVILLE WAREHOUSE
ATLANTIC BEACH,FL32233 56!STEVENS STREET
JACKSONVILLE,FL 32254
Contact:LINDA Contact‘
Telepluon 904—247<5863 Telcphou
E-Ina E-Ina
Quote Date Ship Via F.O.B.Custorner PO Number I\/letluad
08/1 2/2!GROUND SHIPIVIENT QUOTED FREIGHT QUOTE Net30
Entered By SSIIESECFSOII Ordered By Pro
ject
Nalne
Susan Robinson SUSAN ROBINSON SGT JAI\/IISON
Order A rove Unit Extended
QHRMHL Q‘_'J';m?yTnx Item Number /Description mice Prim
I I Y LINSV2RX Delivery Info:ON HAND ISIJII0
0
I$I.4I
WEC V—SERIES I80 AND PUDDLE LIGHT,UNDER SURFACE
I\/IOUNT
Vvarchouscz JACK Vin 9:
RI-ZILCLE/UK LEDS WITH SMOKED LENS
REQUIRES MOUNT SOLD SEPERATELY
I I Y LINSVZBX Delivery Info:539867 ISIJII
UO
I5l.4l
WEC V—SERIES I80 AND PUDDLE LIGHT.UNDER SURFACE
IVIOUNT
\V8I'eIlOlIS€Z JACK Vin #:
I I Y LSVBKTSO Delivery Info:ON HAND 20.
0900
20.09
WEC UNDER IVIIRROR IVIOUNT 2020 FORD PILJ
Warehouse:JACK Vin ii:
2 2 Y TLI2J Delivery Info:536968 I I4.
330
0
223.66
WEC ION T~SERIES LINEAR DUO R/B
Warehouse:JACK V n #:
TAC:LIGHTS -SMOKE THE LENSES
I I Y DGRRRBBB Delivery Info:538878 303.
8500
303.85
WEC DOIVIINATOR 6 TIR 3 IVIODULE R/B
\A/arehousc:JACK Vin #2
I‘-‘rlnt Date 08/16/21
3
|2:D3:36 PM
Pumed By:Susan Robinson
Continued on Next Page
Agenda Item #8.B.25 Oct 2021Page 73 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407
Tele|)|Ia ne:800-845 43405
2300 SEIVIFNOLE ROAD
ATLANTIC BEACH,FL 3 223 3
Contact:LINDA
Telephone 904-247-5 8 63
Quote
Sales Quote NI).40325243
Custorner No.ATLAN
Bill To I I
ATLANTIC BEACH.CITY OF (For Pickup —JACK)
Ship To I
JACKSONVILLE WAREHOUSE
Contact:
Telepllonc
S61 STEVENS STREET
JACKSONVILLE,FL 32254
E-ma E—nmII
Quote Dale Ship Vin no.3.Custorner PO Number lvlethocl
08/I2/21 GROUND SHIPMENT gUOTED FREIGHT QUOTE Net30
Entered By Salesperson Ordered By Pro
ject
Nnme
Susan Robinson SUSAN ROBINSON SGT JAMISON I
Pr It Thu:
Page No.
l2:03:36 PM
4
Primed By:Susan Robinson
Com Iued on Next Page
Ordgr App ve _,Un't Extended
Qmmmx Qmmmy Tax llcrn Nurnbei /Desciipuon Fri“Price
I I Y DBKT4 Delivery Info:ON HAND I L
96
00
I1.96
WEC L—ANGLE MTG BRACKET KIT FOR DoMINAToR(2
BRKTQ
warehouse:JACK Vin
l I Y CCSRNADA Delivery Info:ON HAND I8’/.
7800
Is7.7s
wEC EXTERNAL AMPLIFIER
Warehouse:JACK Vin :4:
2 2 Y S/\3|5P De very Info:ON HAND Is3I47
oo
305.94
Whelen Ioow Compact Black Ccrnpnsite l22DB Speaker
Warehouse:JACK Vin :4:
MOUNTING BRACKET SOLD SEPER/\TELY—
2 2 Y SAK9 Deiivmy Info:TRAN/ATLA 0,
00
00
o.oo
WEC UNI/SWIVEL NIOUNT BRACKET FOR SA315P
Vvarehousez JACK Vin #:
1 I Y PKG!IsI'ru2oTM De ery Info:533730 5 IOI
GZ
OO
510.62
SMC FLAT PANEL FARTINION (TALL MAN)
WuI'elIoIIse:JACK vin
I I Y P[(D3l6lTU2D2ND Delivery Info:533730 352.
0700
352.07
SIVIC SECOND COATED POLY PARTITION
warehouse:JACK vin an
20-20 nu
Pr'lIt Date 03/|5/2|Agenda Item #8.B.25 Oct 2021Page 74 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407
Telephone:8 00-845-0405
F Bill To I
ATLANTIC BEACH.CITY OF
300 sEMlNoLE ROAD
ATLANTIC BEACH.FL32233
Quote
Sales Quote No.403252»B
Custonner No.ATLAN
Shlp To
(For Pickup -JACK)
JACKSONVILLE WAREHOUSE
56!STEVENS STREET
JACKSONVILLE,FL 32254
Contact:L1NDA Conlaclz
Telephone:904-247-5863 Telephone:
E-mail:E—rnnil:
[Quote Date Ship Via no.3.Customer PO Number |Nlethod
as/12/21 GROUND sl-l11=MENT QUOTED FREIGHT QUOTE Net30
Entered By Salesperson ordered By rroj
ecc
Name
Sllsarl Robinson I susAN ROBINSON SGT JAM1soN
Order A rove .Unit Extended
Quam t Qzznmy Tax neln Number /Description PH“P?ce
1 I v WKOSl4lTU20H Delivery Info:538730 197.
7200
197.72
SIVIC window Barrier sleel Horizontal
warehouse:JACK vin #~
1 1 Y DKo1oolTu20 Delivery Info:533730 197.
7200
197.72
sMC TPO POLYMER OVER MOLDED DOOR SKIN
\}\/arehousc:.lACK Vin #:
1 1 Y QKOSGGITUZO Delivery lnro.533730 990.
7300
990.73
slvlc OEIVI REPLACMENT PRISONER SEAT w/12 vs CARO
Warellollse:JACK Vin
202::PIUT OEM Full Rcplacenienl Tieinpm Seal TFO Plnsl1c.wilh Ccnter
Pu|I Sent oeus £1.:4 I 2vs POLY Cargo l’al'lx'liorl
I 1 Y TK0246ITU20 De ery lnro:533730 1,1o9.
o000
1,109.00
SMC CARGO BOX
warehouse:JACK Vin #:
1 1 v lNsTALL 2.
470000
0
2,470.00
DSS lNsTALLATloN o1=EQul1>MENT
wen-ellouse:JACK Vin #:
1 I Y 1NsTALL KlT 125.
0000
125.00
Mlsc lNsTALLAT1oN SUPPLIES l.E.
warehouse:JACK Vin #:
LOONL WIRE,HARD“/ARE.CONNEC'l‘()RS,ETC
Pram Date 03/15/21
Pl-lntTime 12:03:36 PM
PageNo.5
Primed By:Susan Robinson
Conlinued on Nexx Page
Agenda Item #8.B.25 Oct 2021Page 75 of 131
Quote
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407 Sale:Quote No.403252-B
CustoIne|'No.ATLANTelephone:800-845-0405
I 3111 To ||Slnl?o |
ATLANTIC BEACH,CITY OF (For Pickup .JACK)
300 SEMINOLE ROAD JACKSONVILLE WAREHOUSE
ATLANTIC BEACH,FL32233 56l STEVENS STREET
JACKSONVILLE,FL 32254
Contact:LINDA Contact:
Telepllonez 904-247-5863 Telephon e:
E—rnail:E-rnnll:
Quote Date Ship Vin no.3.Customer PO Number Method
03/12/21 GROUND SHIPMENT QUOTED FREIGHT QuoTE Net30
Entered By Salesperson Ordered By Pro
ject
Name
Susan Robinson SUSAN ROBINSON SGT .IAMIsoN
order Approve ._..Unil.Extended
Qmmmy Quantity Tax Item Nuinhei I Deseupuon PH“Price
1 I Y INSTALL 130.
0000
130.00
RADIO INSTALL
VVarehouse:JACK vin #:
1 I Y TIONBKT2 De1iveryInro:0N HAND 210
100
21.01
wEc UNIVERSAL ADJUSTABLE T-ION LICENSE PLATE
BRACI(ET
\NaI'eI1I:n.1se:JACK Vin #:
BRACKET WILL IVIOUNT 2 T‘-ION HEADS
2 2 v I3SMJc Del eiy Info:538878 119.
2700
2311.54
WEC SURFACE MT TRIO ION R/E/wH'r
warehouse:JACK Vin 4::
SIDES OF PB
2 2 Y wEc-xI2D Delivery Info:538878 129.
1600
253.32
wEc Duo IoN w/SMOKED LENS RED/CLEAR
Warehouse:JACK vin #:
MIDDLE I=RoNToI=PB
Print Date 08/I 6/2 I
Print Time 12:03:36 PM
Page No.5
Printed By:Susan Robinson
Continued on Next Page
Agenda Item #8.B.25 Oct 2021Page 76 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407
‘Telephone:8 011-845-0405
I Bill To
ATLANTIC BEACH.CITY OF
200 SENIINOLE ROAD
ATLANTIC BEACH,FL32233
Quote
Sales Quote No.403252-B
Custalner No.ATLA‘N
ShIp To
(For Pickup -JACK)
JACKSONVILLE WAREHOUSE
551 STEVENS STREET
JACKSONVILLE»FL 32254
Contact:LINDA Contact:
'rcIepI|or|904-247-5863 Telephone
E-rnal E-n-nnl:
Quote Date ship Via F.0.B.Customer P0 Number Nletllncl
08/I 2/21 GROUND SHIPMENT QUOTED FREIGHT QUOTE Net30
Entered Igy Salesperson Ordered By Pro
ject
Name
Susan Robinson SGT JAMISONSUSANROBINSON
Order Approve ..Unit Extended
Qmmmy Quantity Tax ltern Number/Description Price Price
I I v 7l70-0734-04 Delivery Info:533732 57549
00
575.I9
GJ 2020 FORD PIUT CONSOLE PACKAGE
Warehouse:JACK Vin #:
PACKAGE INCLUDES THE FOLLOWING:
-mso.oa.is cum,cup uoum-:r<,
7160-I 334 VEHICLE SPECIFIC CONSOLE.
7|60-0429 REAR NIOUNTED ARNIREST,
£4 7 I 60-0220 MONGOOSE NIOTION DEVISE
BRACKETS NEEDED
7|50-032!
7|6o-0339
I I Y 7l60-0332 Delivery Info:oN HAND 29.
5600
29.56
G1 3 INCH INTERNAL POCKET INSERT
WnI'e|1ouse:JACK Vin #:
I I Y 7150-0250 Delivery Info:533732 225.
0000
225.00
GJ NOTEPAD v UNIVERSAL COMPUTER CRADLE
Warehouse:JACK Vin #:
WILL ADJUST FOR COMPUTERS VVITH THE FOLLOWING
WIDTH —I062 TO 16.5 INCHES
THICKNESS -UP TO L50 INCHES
DEPTH .9.00 TO I2 38 mcnes
nappxcss NP-NOTEPAD4-XL.........................................
........Print Date 08/I6/2|
Pr It Time 12:03:36 PM
Page Na.7
Primed By:Susan Robinson
Continued on Next Page
Agenda Item #8.B.25 Oct 2021Page 77 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO,NC 27407
Telephone:800-845-0405
Quote
Sales Quote No.403252-B
Customer No.ATLAN
|Bill To |I
ATLANTIC BEACH.CITY OF
300 SEMINOLE ROAD
ATLANTIC BEACH,FL32233
Contact:LINDA
Telephone:904-247-5 363
(For Pickup —JACK)
ship To |
JACKSONVILLE WAREHOUSE
561 STEVENS STREET
JACKSONVILLE,FL 32254
Contm:
Telepl al
E-mail:E-ma
Quote Date ship Via F.o.B.Customer P0 Number Wlelhod
08/I2/2|GROUND SHIPMENT QUOTED FREIGHT QUOTE New.30
Entered By Salesperson ordered By Pro
ject
Name
Susan Robinson SUSAN ROBINSON SGT JAMISON
Order
Quantigy
Approve
Qua“
Tax Item Number /Desci ption Unit
Price
Extended
Price
2 7120-0723
GAMBER,MIC CLIP
warehouse:JACK Vin #:
7l60»0(]63 Delivery Info:ON HAND
GJ 12v OUTLET RECEPTACLE ONLY (782-I 685)
warehouse:JACK Vin #:
FITS IN STANDARD I].v OUTLET RECEFTACLE
KNOCKOUT IN PANEL on cowsouz....................................................-.......
Dc\iveI'y Info:538732539879
7 I 6041540 De|ivcry Info:533732
GJ MOMENTARY ROCKER SWITCH
Warehouse:JACK Vin #:
I5032 Delivery Inro:538732
GI ROCKER SWITCH 8;CIGARRETTE KNOCK-OUT PANEL
Warehouse:JACK Vin #:
vHPM~HP20o Delivery Info:539059
LEM HEADREST PRINTER MOUNT FOR H9200
warehouse:JACK Vin .41:
STATE VEHICLE YEAR,MAKE,An:IV[ODEL——.........................................
.....................
7.
49
00
l4.98
I8.
090
0
54.27
17.
340
0
52.02
14.
490
0
14.49
120.
7500
120.75
P:In Date OS/I6/21
PI'InlTime I2:O3:36 PM
Page No.3
med By:Susan Robinson
Continued an Next Page
Agenda Item #8.B.25 Oct 2021Page 78 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
Quote
GREENSBORO,NC 17407 Sales Quote N
o.
1
’
403252-B
Telephone:300-845-0405 Customer Nu.ATLAN
I Bill To I
ATLANTIC BEACH.CITY or
300 SEMINOLE ROAD
ATLANTIC BEACH,FL32233
(For Pickup —JACK)
JACKSONVILLE WAREHOUSE
56!STEVENS STREET
Ship To
JACKSONVILLE,FL.32254
LINDA
904-247-5863
Conmc -
Telephon
E-mal
Quote Date Ship Via F.0.B.Cuslorner P0 Number {Nlelhod
as/I2/2I GROUND SHIPMENT QUOTED FREIGHT QUOTE ‘Net30
Entered By Salesperson Ordered By
Susan Robinson SUSAN ROBINSON SGT JANIISON I Pr
oje
ct
Name
9PageNo.
-Iled By:Susan Robinson
Continued on Next Page
OI'der AppI'ove ,‘
um:Extended
Quamn Qlmmuy Tax Ilenn Nunlbel /Dtscllption Price Price
I I N INSTALL 195.
0000
I95.0()
DSS INSTALLATION OF EQUIPMENT
Warehouse:JACK Vin #:
INSTALLATION OF CUSTOMER SUPPLIED RADAR
I I Y cM0097s5—I Delivery Info:ON HAND 39.
000
0
39.00
HAV 2020 PIU HVAC Relocation Bracket Kit
VVarehnuse:JACK Vin #2
I |v WEC—VTX6()9B 0 I 61.00
whexen Omni Vertex Directional 9'Cable-Blue
WaI'elIouse:JACK Vin 9:;
PASS HEAD LIGHT
l I Y WEC»\/TXGOQR 0 I 6I.00
Whelen om.-II Vertex Directional 9'Cable-Red
Warehouse:JACK Vin #:
DRIVER HEAD LIGHT
I I Y TLI2D I 14.
330
0
114.33
WEC ION T»SERIES LINEAR DUO R/W
warehouse:.IAcI<Vin at;
I I Y TLI2E I 14.
330
0
114.33
wEc ION T-SERIES LINEAR DUO B/W
wamhouse:JACK Vin #;
202 II 2)PISLIV
PI nt Dme O8/I6/2|
rum Time 12:03:36 PM
Agenda Item #8.B.25 Oct 2021Page 79 of 131
DANA SAFETY SUPPLY,INC
4809 KOGER BLVD
GREENSBORO.NC 27407
Telephnne:800-845 -0405
I am To
ATLANTIC BEACH.CITY OF‘
300 SEMINOLE ROAD
ATLANTIC BEACH,FL32233
Quote
sales Quote No.403252-B
Customer No.ATLAN
Ship To
(For Pickup -JACK)
JACKSONVILLE WAREHOUSE
561 STEVENS STREET
JACKSONVILLE,FL 32254
Contact:LINDA Contact:
Tclephone 904-247-S863 Telephone:
E-Ina E-nln .
Quote Date smp Via 17.0.3.Custorner PO Number Nlethod
as/1 2/21 GROUND SHIPMENT QUOTED FREIGHT QUOTE Net30
ordered By Pr
oj
ect
NxmeEmu-ed By Salesperson
SGT JAMISONSusanRobinsonSUSANROBINSON
orde App ve __Unit Extelded
Qumnny Qummty Tax Item Number /Description Price Price
Approved By
|:|Approve All ltenls 3:Qunlutities
Quote Good for 30 Days
P m;Date 03/16/21 Subtotal l3.l38.62
P .1 Time I2:03:36 PM Freight 350.00
Page Nu.no
P med By:Susan Robinson
Order Total l3.488.62
Agenda Item #8.B.25 Oct 2021Page 80 of 131
:02!’nllus-llA\v ,
Lu l«,.1Ilvl|lu.I'L ,nu
But.3)“)Il'.u§.
Bo D c I T Y IMenIuvyxnlvtyuldl:lly<;I:l|)I\|r§.:'lprll
vvvvvs/.Ilnl<lr'llvgIr.I|)lVlrs rurrl
a e 5.v u I
:l mover-o~-we:j msmun-o~-we j
Bill To:Atlantic Beach,City of Phou_§-(904)247-5330 8:15783
800 Seminole Rd e t10/14/
2021Jacksonville,FL 32233 Ernall:Pdrake@coab.us 8
For:2022 Ford Explorer quote (COAB)|
Item #Descrlptlon Qty Unlt Prlce Discount
1 5 GRAPHIC KITS for pence vehlcles 5 $565.00
Install?Invoice Subt
otall:l Approved D Yes D In shop [:1 Installed
El Designed D No D Off—site El Delivered Sales Ta
x
Produced Deliver?El Shlpped
£:l Staged l:l ves l:l No I:l Ship l:l Closeout Deposlt Rece
ivedFileName:
Make all checks payable to Bold City Graphics -Credit Cards Accepted TO
TAL
s2,325.00
9 rlc s ‘caved Authorized By:Agenda Item #8.B.25 Oct 2021Page 81 of 131
CJLIC
VTE
—I577
0 IWQTGIWQLA SCJLUTIQIVS
ATLANTIC BEAC
H,
CITYOF
08/11/2021
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Agenda Item #8.B.25 Oct 2021Page 82 of 131
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Page 3
Agenda Item #8.B.25 Oct 2021Page 84 of 131
0 MoronoLA SOLUTIONS
Purchase Order Checklist
Marked as POI Contract]Notlce to Proceed on Company Letterhead
(PC will not be processed without thls)
PO Nurnberl Contract Nurnber
PO Date
Vendor =Motorola Solutions,Inc.
Payment (El?lng)Terrnsl State Contract Number
BIll»To Narne on PO must be equal to the Legal BIII-To Narne
B|lI»To Address
Ship-To Address (If we are shipping to a NIR location,it must be documented on PO)
Ultlrnate Address (If the Shlp-To address is the MR Iocatlon then the Ultlrnate Destination addre
ssmustbedocumentedonPO)
PO Amount rnust be equal to or greater than Order Total
Non-Editable Format (Word!Excel templates cannot be accepted)
B ITO Contact Narne 8-Phone #and EIVIAIL for customer accounts payable dept
Ship To Contact Name E Phone #
Tax Exemption status
signatures (As requlred)Agenda Item #8.B.25 Oct 2021Page 85 of 131
Page 86 of 131
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Resolution committing the City to eliminating the discharge of
treated ef?uent from the wastewater treatment facility to the St.
Johns River by January 1,2032 as required by Chapter 2021-168
Laws of Florida (Senate Bill 64).
Steve Swann,City Engineer
October 14,2021
October 25,2021
The Governor of the State of Florida signed in to law Senate Bill 64
which requires that domestic wastewater utilities that dispose of
treated ef?uent to surface waters submit a plan to the Florida
Department of Environmental Protection by November 1,2021 to
eliminate the surface water discharge by January 1,2032.The
purpose of this law is to reduce ground water withdrawals for
drinking water by encouraging utilities to utilize treated ef?uent as
a source of potable water.
The City is permitted to discharge up to 3.5 million gallons per day
of treated ef?uent to the St.Johns River from the wastewater
treatment facility.Currently,the City discharges approximately 1.5
million gallons per day of treated ef?uent to the St.Johns River and
reuses an average of 200,000 gallons per day for irrigation at the
Atlantic Beach Country Club.
Eliminating the surface water discharge to the St.Johns River will
require a combination of expanding the irrigation reuse system,
construction of a deep well for treated ef?uent injection below the
Floridan Aquifer and potentially constructing additional treatment
The Cities of Jacksonville Beach and Neptune Beach also dischargetreatedef?uent to the St.Johns River and are subject to requirementsofthislaw.Due to the potential extraordinary costs of complyingwiththislaw,City staff is coordinating with the Cities ofJacksonvilleBeachandNeptuneBeachtoidentifythemost1 Agenda Item #8.C.25 Oct 2021Page 87 of 131
economical means of elirninating each city’s s
u
rf
a
c
e
water
discharge to the St.Johns River.
RECOMMENDATION:The City Comrnission approve Resolution No.21-66
ATTACHMENTS:Resolution No.2 1«66
REVIEWED BY CITY MANAGER:
.1
Agenda Item #8.C.25 Oct 2021Page 88 of 131
RESOLUTION NO.21-66
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH COMMITTING THE CITY TO ELIMINATING THE DISCHARGE OF
TREATED EFFLUENT FROM THE WASTEWATER TREATMENT FACILITY TO
THE ST.JOHNS RIVER BY JANUARY 1,2032 AS REQUIRED BY CHAPTER 2021-
168,LAWS OF FLORIDA (SENATE BILL 64)
WHEREAS,the Governor signed in to law Senate Bill 64 which requires that domestic
wastewater utilities that dispose oftreated effluent to surface waters submit a plan to the Florida
Department of Environmental Protection by November 1,2021 to eliminate the surface water discharge
by January 1,2032.;and
WHEREAS,the City currently discharges an average of 1.5 million gallons per day oftreated
effluent from the wastewater treatment facility to the St.Johns River;and
WHEREAS,the City is coordinating with the Cities of Jacksonville Beach and Neptune Beach
to identify the most economical means ofcomplying with this mandate;and
NOW THEREFORE,be it resolved that the City Commission of the City of Atlantic Beach
authorizes:
Section 1.The City Manager to submit a plan to the Florida Department of Environmental
Protection by November 1,2021 for and on behalf ofthe City of Atlantic Beach committing the City to
eliminating the discharge of treated effluent to the St.Johns River from the wastewater treatment plant by
January 1,2032 as currently required by Chapter 2021—168,Laws of Florida.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach,this 25"‘day of
October,2021.
Ellen Glasser,Mayor
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Brenna M.Durden,City Attorney Agenda Item #8.C.25 Oct 2021Page 89 of 131
Page 90 of 131
STAFF REPORT
City of Atlantic Beach
Commission l\/Ieeting
AGENDA ITEM:l\/lutual Aid Agreement with Duval County School Police (
DCS
P)DATE:October 25,2021
SUBNIITTED BY:Chief of Police Victor Gualillo
BACKGROUND:
The Atlantic Beach Police Department has had l\/Iutual Aid Agreements with other lo
ca
l
police
agencies for xnany years and is supported by Chapter 23 of Florida Law.The pui
pos
e
ofthe
attached agreernent is to establish the authority and responsibilities of police officers maybe
called upon to perform law enforcement services while in anotherjurisdiction.
Occasionally,incidents occur on Atlantic Beach Elementary (ABE)school proper
ty,
butto
cornplete their investigation,DCSP Officers iriust go to other areas in the city.Thi
s
agre
enie
nt
will allow DCSP Officers the authority to conduct follow up investigations within theCityof
Atlantic Beach.It grants them the authority to render enforcement assistance when of
Florida Statute occur in the of?cer’s presence.
This l\/lutual Aid Agt'eeme11t provides Atlantic Beach Police Officers with re
ci
pr
oc
al
law
enforcement authority as was granted to DCPS Officers when on duty and off dut
y.
This
authority will only cover the Atlantic Beach Elenientary School and no other.lvlarjor
ieStonernanDouglasActrequirestheDCPStoprovidesecurityatallschoolsinDu
val
County.
Currently,the DCPS Police do not have the personnel to accomplish this task withou
t
engagi
ngoutsideLawEnforcernentofficerstoworkOffDutyEmploymentinsorneD
uv
al
County
Schools.ABPD Officers will Work directly for DCPS and be paid directly by DCP
S
whichis
sirnilar to when our officers work for private entities such as local businesses.Ap
pro
vin
g
this
agreement will directly bene?t the citizens of Atlantic Beach by placing a local law
officer in our community school to provide security.Consistent with ABPD policy an
d
Florida
Law should an incident arise in COAB jurisdiction that requires an ABPD Officer t
o
actunder
Color of Law the of?cer will in1n1ediately be considered “on duty”and be covered byalllegal
and employment privileges afforded to our Police Officers.
BUDGET:None
RECOMMENDATION:To approve Resolution No.21-67.
ATTACHMENTS:1.Resolution No.21-67
2.Proposed Agreement :::/,
REVIEVVED BY CITY NIANAGER:L
Agenda Item #8.D.25 Oct 2021Page 91 of 131
RESOLUTIONNO.21-67
A RESOLUTIONOF THE CITYOF ATLANTICBEACH,FLORIDA APPROVING AN AMENDED
AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE LAW
ENFORCEMENT MUTUAL AID AGREEMENT WITH THE SCHOOL BOARD OF DUVAL
COUNTYFLORIDAAND DUVAL COUNTYPUBLICSCHOOLS POLICEDEPARTMENT FOR UP
TO A TWO YEAR PERIOD,AUTHORIZING ATLANTIC BEACH POLICE OFFICERS,AS
INDEPENDENTCONTRACTORS,TO PROVIDE LAW ENFORCEMENTAND OPERATIONAL
ASSISTANCEAT ATLANTICBEACHELEMENTARYSCHOOL.
WHEREAS,the School Board of Duval County Florida (”DCSB”)and the Duval County Public
Schools Police Department (”DCPSPD”)have requested the Atlantic Beach Police Department (”ABPD”)
to provide law enforcement assistance at Atlantic Beach Elementary School;and
WHEREAS,local law enforcement may provide such assistance in accordance with the Mutual
Aid Act,Chapter 23,Part 1,Florida Statutes and Section 1006.12(2)(c),Florida Statutes;and
WHEREAS,the Police Chief,City Manager and City Finance Director have reviewed the proposed
Amended and Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid
Agreement and find it acceptable;and
WHEREAS,ABPD officers who provide services to the DCPSPD shall be considered independent
contractors to the DCPSPD,and compensation to such officers shall not flow through the City's financial
accounts,and shall not constitute compensation by the City nor have any effect to such officers’pension
benefits.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida,as
follows:
SECTION 1.The City Commission hereby approves the Amended and Restated Voluntary
Cooperation and Operational Assistance Law Enforcement Mutual Aid Agreement ("Mutual Aid
Agreement”)as set forth in Exhibit A,attached hereto and made a part hereof.
SECTION 2.The City Manager and Public Safety Director (Police Chief)are hereby authorized to
execute the attached Mutual Aid Agreement and such other documents as may be necessary to
effectuate the purpose of this Resolution.
SECTION3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this day of .2021.
Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney01557816-I Agenda Item #8.D.25 Oct 2021Page 92 of 131
EXHIBITA
AMENDED AND RESTATED VOLUNTARY COOPERATION AND OPERATIONAL
ASSISTANCE LAW ENFORCEMENT MUTUAL AID AGREEMENT
This Amended and Restated Voluntary Cooperation and Operational Assistance Law
Enforcement Mutual Aid Agreement (this “Agreement")is made as of the __day of October,
2021,by and between the City of Atlantic Beach,Florida (“City"),a municipal corporation,for
and on behalf of the Atlantic Beach Police Department ("ABPD")and the School Board of Duval
County Florida (the "School Board"),a political subdivision of the State of Florida,for and on
behalf of the Duval County Public Schools Police Department ("DCPSPD").
WITNESSETH:
Whereas,ABPD and DCPSPD are so located in relation to each other that it is to the
advantage of each to receive and extend mutual aid in the form of law enforcement services
and resources to adequately respond to continuing,multi-jurisdictional law enforcement
problems,so as to protect the public peace and safety,and preserve the lives and property
of the citizens;
Whereas,the DCPSPD and the ABPD have the authority under the Mutual Aid Act,Chapter 23,
Part I,Florida Statutes,and section 1006.12(2)(c),Florida Statutes,to enter into a mutual aid
agreement for law enforcement services which permits voluntary cooperation and operational
assistance of routine law enforcement nature across jurisdictional lines;
Whereas,the DCPSPD and the ABPD did enter into that certain Voluntary Cooperation Law
Enforcement Mutual Aid Agreement dated as of July 1,2019 and now desire to amend and
restate that agreement in its entirety so that it is fully superseded and replaced by the terms
and conditions set forth in this Agreement;and
Whereas,the aforesaid law enforcement agencies,City and School Board may individually
be referenced as “the agency”and collectively be referred to as “the parties"or “agencies”;
and,
Whereas,the "Amended and Restated Voluntary Cooperation and Operational Assistance Law
Enforcement Mutual Aid Agreement"will be herein referred to as "this Agreement”.
Now,therefore,the parties agree as follows:
SECTION I.PROVISIONS FOR VOLUNTARY COOPERATION AND OPERATIONAL
ASSISTANCE
violations of Florida Statutes to include,but not necessarily be limited to,investigatinghomicides,sex offenses,robberies,burglaries,thefts,gambling,motor vehicle thefts,controlled substances violations,DUI violations,and civil traffic infractions.In addition,byexecutionofthisagreement,each of the agencies may request and render law enforcementassistancewithspecialevents,civil disturbances,sporting events,emergencies,disasters(natural or man-made),inter-agency task forces,and/or joint investigations,and assistancewithtacticaloperations.This Agreement shall not extend police powers beyond the specific Agenda Item #8.D.25 Oct 2021Page 93 of 131
additional authority granted in Chapter 23,Florida Statutes,and the parties,respective police
officers and authority approved herein are limited to those instances where the subject matter
of the law enforcement assistance originates within the municipal limits of the City of Atlantic
Beach.
The Agreement is notto be interpreted or construed,in anyway,for either party to transferto,or
for either party to assume,the law enforcement services provided by the other agency that is
a party to this Agreement.
SECTION II.PROCEDURES FOR REQUESTlNG ASSISTANCE
In the event that a party to this Agreement is in need of law enforcement assistance as set
forth above,an authorized representative of the agency requesting assistance shall notify
the agency head or his/her designee from whom such assistance is requested.The
agency head or authorized agency representative whose assistance is sought shall
evaluate the situation and the agency's available resources,consult with his/her
supervisors if necessary and will respond in a manner he/she deems appropriate.
The agency head in whose jurisdiction assistance is being rendered may determine who is
authorized to lend assistance in his/her jurisdiction,for how long such assistance is
authorized,when such assistance in whole or part may terminate,and for what purpose such
authority is granted.This authority may be granted either verbally or in writing as the particular
situation dictates.
Should a sworn law enforcement officer be in another subscribed agency’s jurisdiction for
matters of a routine nature,such as traveling through the jurisdiction on routine business,
attending a meeting or going to or from work,or transporting a prisoner,and a violation of
Florida Statutes occurs in the presence of said party,representing his/her respective agency,
he/she only shall be empowered to render enforcement assistance and act in accordance
with Florida law.Should enforcement action be taken,said party shall notify agency having
normal jurisdiction and upon the latter’s arrival,turn the situation over to them and offer any
assistance requested including,but not limited to,a follow-up written report documenting the
event and the actions taken.This provision so prescribed in this paragraph is not intended to
grant general authority to conduct investigations,serve warrants and/or subpoenas or to
respond without request to emergencies already being addressed by the agency or normal
jurisdiction,but is intended to address critical,life-threatening or public safety situations,
prevent bodily injury to citizens,or secure apprehension of criminals whom the law
enforcement officer may encounter.
Officers assigned to task force operations pursuant to this Agreement who observe a violation
of Florida Statutes in their presence shall be empowered to render enforcement assistance
No officer shall be empowered under this agreement to operate in the other agency’sjurisdictionwithoutpriorapprovaloftheagencyheadhavingnormaljurisdiction.TheDCPSPDwillnotifytheABPDpriortosuchactionifpriornoticeisreasonablypossibleunderthecircumstances.This includes investigating statutory violations and rendering enforcementactions,as necessary.The agency head‘s decision in these matters shall be final.015573874 Page 2 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 94 of 131
SECTION III.REPORTING ACTS THAT POSE A THREAT TO SCHOOL SAFETY
A.The DCPSPD and the ABPD are parties to that certain “lnteragency Agreement
Regarding Sharing information about Juvenile Offenders”dated effective July 22,
2019.This lnteragency Agreement provides for a coordinated effort among agencies
and staff to implement the provisions of sections 985.04(1)(c),F.S.,and provides for
the release of personally identi?able information without the consent of the student or
the student’s parents pursuant to section 1002.221(2)(c),F.S.This Section Ill is
governed by those provisions of the lnteragency Agreement that provide for the
DCPSPD and the ABPD to cooperate in the dissemination of information relating to
students,and the requirement that the parties comply with all state and/or federal laws
related to confidentiality,records use,security,dissemination,and
retention/destruction,including consequences for violation of law.
B.In order to report acts that pose a threat to school safety pursuant to section 1006.13,
F.S.,the DCPSPD shall obtain written reports from Duval County Public Schools (the
“School District”)and provide such reports to the ABPD.The School District annually
adopts its code of student conduct (elementary and secondary)for students within the
jurisdiction of the School District,and such annually adopted codes of student conduct
identify acts of students required to be reported to law enforcement.in addition to the
foregoing,the DCPSPD shall report to ABPD any similar conduct of acts that pose a
threat to school safety if committed by adults who are not otherwise subject to the
jurisdiction of the School District’s codes of student conduct.
C.The School District has adopted Board Policy 5.28 (“Zero Tolerance for School-Related
Crimes"),which requires School District principals to inform all school personnel of their
responsibilities regarding the reporting of a threat to school safety and the required
consultation with law enforcement (whether the DCPSPD or the ABPD,whomever
receives the initial report).in order to ensure communication between each law
enforcement agency of acts that pose a threat to school safety,the DCPSPD shall provide
its reports to the ABPD no less frequently than weekly,and the ABPD shall provide its
report to the DCPSPD no less frequently than weekly.Each agency shall designate a
person responsible for receiving each weekly report and implement written directives
within each agency as necessary to accomplish the reporting required by section 1006.13,
F.S.
SECTION IV.Command and Supervisory Responsibility
The personnel and equipment that are assigned by the assisting agency head shall be under
the immediate command of a supervising officer designated by the assisting agency head.
Such supervising officer shall be under the direct supervision and command of the agency
SECTION V.CONFLICTSWheneveranofficerofan agency is rendering assistance pursuant to this Agreement,theofficerorappointeeshallabidebyandbesubjecttotherulesandregulations,personnelpolicies,general orders and standard operating procedures of his/her agency that he/she isemployedby.If anyrule,regulation,personnel policy,general order or standard operatingprocedureiscontradicted,contravened or otherwise in conflict with a direct order of a superior015573874Page3of10DuvalCountySchoolPoliceDepartmentandAtlanticBeachPoliceDepartment Agenda Item #8.D.25 Oct 2021Page 95 of 131
officerof the requesting agency,that is a party to this Agreement,the rule,regulation,
personnel policy,general order or procedure forthe assisting law enforcement of?cer's agency,
that employs him or her,shall control and supersede the direct order ofthe requesting agency.
SECTION VI.HANDLINGCOMPLAINTS
Whenever there is cause to believe that a complaint has arisen relating to the cooperative effort
of an officer providing assistance pursuant to this Agreement,the agency head or his/her
designee of the agency receiving the complaint shall be responsible for the documentation of
the complaint to ascertain,at a minimum:
A.The identity ofthe complainant,
B.Contact information for the complaining party,
C.The specific allegation(s),and
D.The identity of the employees accused without regard as to agency affiliation.
If it is determined that the accused is an employee of the assisting agency,the above referenced
information,with all documentation concerning the complaint,shall be forwarded,without
delay,to the agency head or his/her designee of the assisting agencyfor administrative
review.The requesting agency may conduct a review of the complaint to determine if a
factual basis for the complaint exists and/or whether any of the employees of the requesting
agency violated any of their agency's policies procedures.
SECTION VII.POWERS,PRIVILEGES,IMMUNITIES AND COSTS
A.Employees of the DCPSPD and the ABPD when actually engaging in mutual cooperation
and assistance outside of their respective jurisdictional limits oftheir agencies but inside
this state,pursuant to the terms of the Agreement,shall,pursuant to the provisions of
section 23.127(1),F.S.,have the same powers,duties,rights,privileges and immunities
as if the officer was performing duties inside the officer's jurisdiction in which he/she
is normally employed.
B.The parties agree to furnish necessary personnel,equipment,resources and facilities
and to render services to the other party to this Agreement as set forth above;
provided,however,that no party shall be required to deplete its own personnel,
equipment,resources,facilities,and services in furnishing such aid.
C.A party herein that furnishes equipment pursuant to this Agreement must bear the cost of
or damage to that equipment and must pay any expense incurred in the operation
D.Except as set forth in Section lX.B:a.The agency furnishing aid,pursuant to this Agreement,shall compensate itsofficersandappointees/employees during the time such aid is rendered and shalldefraytheactualtravelandmaintenanceexpensesofitsemployeeswhiletheyarerenderingsuchaid,including any amounts paid for compensation due to personalinjuryordeathwhiletheofficerisengagedinprovidingaid.015573874 Page 4 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 96 of 131
G.
b.However,the requesting agency may compensate the assisting agency during the
time of the rendering of such aid and may defray the actual travel and maintenance
expenses of such employees while they are rendering such aid,including any
amounts paid or due for compensation as a result of personal injury or death while
such employees are rendering aid pursuant to this Agreement.
The privileges and immunities from liability,exemption from laws,ordinances andrules
and all pension,insurance,relief,disability,worker's compensation,salary,death and
other benefits that apply to the activity of an officer of the agency when performing the
officer's duties within the jurisdictional boundaries of the officer's agency shall apply to
the officer to the same extent while engaged in the performance of the officer's duties
pursuant to this Agreement.The provisions of this Subsection shall apply with equal
effect to paid,volunteer,and auxiliary employees.
Nothing in this Agreement shall prevent the assisting agency that has provided law
enforcement services from requesting appropriations from the governing authority
having budgeting jurisdiction to reimburse the assisting agency for the actual costs or
expenses incurred by the assisting agency performing hereunder.
Nothing in this Agreement is intended or is to be construed as any transfer or
contracting away of the powers or functions of one party to the other.
SECTION VIII.FORFEITURE PROVISIONS
A.In the event an agency seizes any real property,vessel,motor vehicle,aircraft,
currency or other property pursuant to the Florida Contraband Forfeiture Act during the
performance of this Agreement,the seizing agency in the case of voluntary cooperation
shall be responsible for maintaining any forfeiture action and shall have the exclusive
right to control and the responsibility to maintain the property in accordance with
Chapter 932,F.S.,to include,but not be limited to,the complete discretion to bring the
action or dismiss the action or settle the action.
All proceeds from forfeited property seized as a result of or in accordance with this
Agreement shall be divided equally between the parties,less the costs associated with
the forfeiture action.
SECTION IX.OUTSIDE EMPLOYMENT AND RESPONSIBILITIES OF THE PARTIES
A.
01557387-1
DCPSPD and ABPD authorize ABPD sworn law enforcement officers to voluntarily
work outside employment as aid for DCPSPD at the Atlantic Beach Elementary School
(“ABES")(#65,298 Sherry Drive,Atlantic Beach,FL 32233)when off-duty from their
is specifically designated for in Section 1006.12,F.S.and the “Marjory StonemanDouglasHighSchoolPublicSafetyAct"until a time when the DCPSP has sufficientemployedlawenforcementofficerstoserveatschoolsiteswithinDuvalCountyandsubjecttotheprovisionsofthisAgreement.The parties agree:Page 5 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 97 of 131
a.That neither party shall be responsible for investigating non-criminal violations of student
conduct.
b.To comply with all state and federal laws,directives,practices,orders,and the written
policies of the parties raised at the pertinent time.
c.To be responsible for the handling of all complaints against their own employees,to
include conducting use of force investigations.
B.Responsibilities of DCPSPD/the School Board.
DCPSPD agrees:
a.To respond to calls for service which occur on the ABES school grounds.if a
DCPSPD unit is not available via dispatch,DCPSPD will assign ABPD to the call.
b.To conduct investigative follow-up for all criminal violations except homicide,sexual
battery,and bomb threat investigations that occur on the ABES school grounds.
The School Board agrees:
a.For the School Board’s Fiscal Years 2021-2023 (July 1,2021 —June 30,2022 and
July 1,2022 —June 30,2023).To completely compensate assigned ABPD officers
for their outside employment hours assigned and worked for the DCPSPD,
including but not limited to,salary and fringe benefits for both on—duty and overtime
assignment by DCPSPD at the rate of fifty—fivedollars per hour ($55.00/hour)during
any regular school day,which shall include pre—employment training.For purposes
of this Agreement,a “regular school day”is defined as a weekday in which school
is in regular session,and not include:afterschool activities,recess days,legal
holidays,teacher planning days,or summer days.The School Board shall directly
compensate the assigned ABPD of?cers such compensation every two weeks
following the ABPD submission to the DCPSPD of the associated hours worked.
b.The facilities in need of assistance of no more than one (1)ABPD officer assigned
as a DCPSPD officer in school fiscal year 2021-22 are no more than:Atlantic Beach
Elementary School (#65,298 Sherry Drive,32233).This determination is subject
to amendment on proximately August 1,2022 based upon the personnel needs of
DCPSPD and the written approval by the City Manager of Atlantic Beach and Chief
of the ABPD.
C.Responsibilities of ABPD.
The ABPD agrees:
execute a DCPS Vendor Application and W—9 (i.e.,Request for TaxpayerIdentificationNumberandCertification)and have completed DCPSPD Orientationandmentalhealthcrisisinterventiontraining(i.e.,pre-employment training),asspecifiedinSection1006.12,F.S.,prior to their assignment to DCPSPD.b.To provide a high visibility presence at ABES on all regular school days for theprotectionandsafetyofschoolpersonnel,property,students and visitors.015573874 Page 6 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 98 of 131
C.To Work cooperatively with school administration at ABES_
d.To supervise its assigned ABPD officers assigned to outside
hereunder via the DCPSPD chain of command,
e.To be entitled to associated compensation for ABPD of?cers only upo
n
the
attendance and performance of assigned responsibilities at ABES.
f.To remove ABPD officers assigned to DCPSPD upon discretionary r
e
q
u
e
st
by
DCPSPD without further compensation.except for work performed tothe
request,or delay.
SECTION X.LIABILITY
Each party engaging in any mutual cooperation and assistance,pursuant to this
agrees to assume responsibility for the acts.omissions or conduct of the party's e
while engaged in providing the aid.pursuant to the Agreement subject to the pr
o
vi
si
o
ns
of
sections 440.09’l(1)and 768.28,F.S _where applicable,
SECTION XI.LIABILITY INSURANCE
Each party shall provide satisfactory proof of liability insurance by one or more of th
e
means
specified in Section 76B.2B(’l5)(a),F.S..in an amount which is.in the judgment of th
e
gov
erni
ngbodyofthatparty,at least adequate to cover the risk to which that party may be exposed,Should
the insurance coverage,however provided.of any party be canceled or undergo materia
l
change.
that party shall notify all parties to this Agreement of such change within ten (10)day
s
ofreceipt
of notice or actual knowledge of such change.
SECTION XII.PUBLIC RECORDS
The respective parties acknowledge that the agencies are subject to and must with
the Public Records laws of Florida.pursuant to Chapter 119,l=.s..and applicable statut
oryexemptions.Including without limitation.the requirements to maintain and prov
ide
public
records pursuant to Section 119.07,l=.s.IF ANY PARTY WHO HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES,TO ITS DUTY TO PROVIDE
RECORDS RELATING TO THIS AGREEMENT,CONTACT AB
PDCUSTODIANOFPUBLICRECORDSAT(904)247-5867,EIVIAI
LED
TO
Gl\IICGLYNN@COAB.US OR I\IIAILED TO 850 SEl\IIlNOLE RO
AD
,ATLANTIC BEACH,FL 32233 OR THE CUSTODIAN OF P
RECORDS FOR DCPSPD AT (904)390-2407,EI
\IIAILED
TO
PRR@DUVALSCHOOLS.ORG,OR IVIAILED TO DUVAL
PUBLIC SCHOOLS —POLICY AND CONIPLIANCE,1701
PRUDENTIAL DRIVE,JACKSONVILLE,FL 32207.
SECTION XIII.AMENDMENT
015-:Iaa7—l
Page 7 of 10
Duval County School Police Department and Atlantic Beach Police Deparlrnent
Agenda Item #8.D.25 Oct 2021Page 99 of 131
This Agreement may be amended,renewed or extended only by written instrument executed
by the parties hereto.
SECTION XIV.SEVERABILITY
If any provision,within this Agreement,is contrary to any state statutory provision and is
deemed illegal or unenforceable by a court of competent jurisdiction,said provision will be
separable and the remainder of this Agreement will continue in full force and effect,
notwithstanding the invalidity of the illegal or unenforceable provision.
SECTION XV.ENTIRE AGREEMENT
Theis Agreement contains the entire Agreement between the parties and supersedes any
and all prior agreements and understandings whether written or oral,between the parties
relating to the subject matter of this Agreement.
SECTION XVI.EFFECTIVE DATE AND TERM
This Agreement as Amended shall be effective upon the approval and execution by all parties
hereto.This Agreement will continue and be effective through June 30,2023,unless terminated
prior thereto.
SECTION XVII.NOTICES.
Any notice given pursuant to this Agreement shall be in writing,by hand delivery or by pre-paid
certified mail (return,receipt requested),and shall be effective upon delivery.All notices shall
be addressed as follows:
v P ‘P 'D
Duval County Public Schools Police Department
Attn:Executive Director
c/o 1701 Prudential Drive,6”‘Floor
Jacksonville,Florida 32207
lfo e tl ‘Be l'De en:
Atlantic Beach Police Department
Attn:Chief
850 Seminole Road
Atlantic Beach,Florida 32233
City of Atlantic Beach800SeminoleRoadAtlanticBeach,FL 32233SECTIONXVIII.DELIVERYWithinfourteen(14)days of execution of the Agreement,the Duval County Public Schools015573874Page8of10DuvalCountySchoolPoliceDepartmentandAtlanticBeachPoliceDepartment Agenda Item #8.D.25 Oct 2021Page 100 of 131
Police Department shall deliver to the Florida Department of Law Enforcement a copy of this
Agreement,as required by section 23.1225(4),F.S.
SECTION.XIX.CANCELLATION
A party may choose to cancel,in its sole discretion,its participation in this Agreement at
any time by providing written notice to the agency head or designee of the
non-cancelling agency and,in such event,this Agreement shall be
terminated ninety (90)days after receipt of said written notice.
IN WITNESS WHEREOF,the parties hereto have caused this foregoing Amended and
Restated Voluntary Cooperation and Operational Assistance Law Enforcement Mutual Aid
Agreement to be signed on the date indicated.
[Signaturesfound on nextpage]
015573874 Page 9 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 101 of 131
[Signature page to Amended and Restated Voluntary Cooperation and Operational Assistance Mutual Aid Agreement with
Atlantic Beach Police Department]
Form Approved as to the
ATTEST:SCHOOL BOARD OF DUVAL COUNTY,
FLORIDA
By:
_______?________
By:
________:________
Dr.Diana L.Greene,Superintendent Elizabeth Andersen,Chairman
Of Schools and Ex-Officio Secretary Duval County School Board
to the Board
By:
Gregory C.Burton,Executive Director Date
Duval County Public Schools Police
Department
Form Approved:
Office of the General Counsel Date
CITY OF ATLANTIC BEACH,FLORIDA
By:
Shane Corbin,City Manager
Form Approved:Date:
By:____________________By:
Brenna M.Durden,City Attorney Victor Gualillo,Chief of Police
Date:Date:
[End of document]015573874 Page 10 of 10DuvalCountySchoolPoliceDepartmentandAtlantic Beach Police Department Agenda Item #8.D.25 Oct 2021Page 102 of 131
CITY OF ATLANTIC BEACI1
CITY COl\/[l\’IlSSION
STAFF REPORT
AGENDA ITEM:Discussion ofcornn1ercially rented shared n-iotorizcd scooters
TOl)AV’S DATE:October 13,2021
l\4EETING DATE:October 25,2020
SUBIVIITTED BY:Amanda L.Askew,Dir «tor or Planning and Cornrnunity Dev
elop
rnen
t
CU;
Sllk/ll\/IAIKY:On January 11,2021 Cominission passed ()rdinance No.that
placed a ternporary (one»year)inoratoriuni itrlposed on the cornrnercial leasing an
d
renti
ng
and
use of cornrnercially leased oi ntecl electric personal assistive mobility devices.
devices,and rnotorized scootex in the City.It applied to any business that operates ol‘:1hotel,
Jnotcl,store,vendor stand,and any other local business location in the City,and t
o
anyonlinc
busine s operation that rnakes these devices and scooters locally available in City.The
rnoratoriurn does not affect the operation of personally owned devices operating legal
ly
withinthe
City.
'l'he cities of Jacksonville Beach and Neptune Beach instituted a ternporary n-
ioratori
und
onthe
rental ofand operation ofthese devices Within in our coinrnunity.While the city o
f
Ja
ck
so
nv
ill
e
Beach still has there inoratori urn in effect through next January there staff has indicat
ed
thatthey
will likely extend the inoratoriuin to allow additional time to vvork on ordinances.Thecityof
Neptune Beach li?ed the moratorium and created regulations however,did not addre
ss
therental
aspect.
The city ofl\lcptI.Inc Beach passed an ordinance that de?nes beach personal vehicles electric
bikes,personal mobility devices,roller skates,and skateboard)and de?nes reckless beh
avio
r
of
these types of vehicles.The ordinance prohibits the reckless behavior of these v
e
hi
cl
es
onthe
beaches and intuitcd the ability of 11(.)l]-Cl‘iI‘?ll12ll infractions.The ordinance then mirr
ors
thesame
definitions and regulations for the use of these vehicles on streets and sidewalks.T
hi
s
speci?c
ordinance does not regulate the rental or lease of these vehicle however,they ar
e
und
ergo
ingsigni?cant changes to their Land Developincnt Regulations and have a lnoratoriurn inplaceFor
devcloprnent within their conunci-cial districts.
RECONINIENDATION:Staffis requesting direction Froni Conn-nission For the f
ol
lo
v
vi
n
g:
l.Li?ing or extending the rnoratoriurn on the cornn1ercial leasing and renting anduseof
conunercially leased or rented electric personal assistive inobility deviees,
devices,and niotorizecl scooters in the City;
2.Drafting legislation that will allow cornrnercial leasing and renting of equi
prne
nt
inthe
city;Agenda Item #10.A.25 Oct 2021Page 103 of 131
3.Drafting legislation with will not allow the cornrnercial leasing and/or renting o
f
e
q
u
i
p
r
n
e
n
t
in the city;and/or
4.Combination of the above
BUDGET:None
ATTACHlV[ENT(S):1 .Ordinance No.65-2 1 -42
2.Ordinance No.2021-06 (City ofNeptune Beach)
CITY NIANAGER:Agenda Item #10.A.25 Oct 2021Page 104 of 131
12-15-2020
ORDINANCENO.65-21-42
AN ORDINANCEOF THE CITY OF ATLANTIC BEACH,
FLORIDA,INSTITUTINGA TEMPORARY MORATORIUM
ON THE COMMERCIALRENTALAND LEASE,ANDUSEOF
RENTEDAND LEASED,ELECTRICPERSONALASSISTIVE
MOBILITY DEVICES,MICROMOBILITY DEVICES AND.
MOTORIZED SCOOTERS;PROVIDING FOR LEGISLATIVE
FINDINGS,CONFLICTING ORDINANCES,SEVERABILITY,
ENFORCEMENT,AND AN EFFECTIVEDATE.
WHEREAS,Article VIII,Section 2 of’the Florida Constitutionand Section 166.021,
Florida Statutes,provides that municipalities have governmental,corporate,and proprietary
powers to enable municipalitiesto conduct municipal govermnent,perform municipal functions,
and render municipal services;and
WHEREAS,pursuant to the Florida Constitution,_a city may exerciseanypower for
municipal purposesexcept as otherwiseprovided by law;and
WHEREAS,Chapter 166,Florida Statutes,the “Municipal Home Rule Powers Act,”
reinforces the authority granted under the Florida Constitutionand authorizes municipalities to
exerciseany power for municipal purposes,except when expressly prohibited by law,and to enact
ordinances in further thereof,including its policing andregulatory powers;and
WHEREAS,the City is aware of other local governments which have experienced
negative impacts to the safetyand/or welfare of the public by commercially rented electric personal
assistive mobility devices,micromobility devices and motorized scooters;and
WHEREAS,Section 316.003(23),Florida Statutes,defines an “electric personal assistive
mobility device”as any self-balancing,two—nontand_em—wheeleddevice,designed to transport only
one person,with an electric propulsion system with average powerof 750 watts (1 horsepower),
the maximum speed of which,on a paved level surface when powered solely by such a propulsion
system while being ridden by an operatorwho weighs 170 pounds,is less than20 milesper hour,
and further provides that electric personal assistive mobility devices are not “vehicles”as defined
in Section 316.003,FloridaStatutes;and
anyonline application,website,or software for point-to-point trips and which is not capable oftravelingataspeedgreaterthan20milesperhouronlevelground,and further that the termincludes“motorizedscooters”and “bicycles”as defined in Section 316.003,Florida Statutes;andWHEREAS,Section 316.003(46),Florida Statutes,de?nes a “motorized scooter”as anyvehicleormicromobilitydevicethatispoweredbyamotorwithorwithoutaseatorsaddlefortheor-102767-3 Page 1 Of5 Agenda Item #10.A.25 Oct 2021Page 105 of 131
use of the rider,which is designed to travel on not more than three wheels,and which is not capable
of propelling the vehicle at a speed greater than 20miles per hour on level ground,and furtherthat
the term does not include an “electric bicycle”as de?ned in Section 316.003,Florida Statutes;and
WHEREAS,City staffand City law enforcementofficers have observedusers of electric
personal assistive mobility devices,micromobility devices,and motorized scooters riding in an
unsafe manner,failing to observe traffic control regulations,and other dangerous maneuversthat
have put people at risk;and
WHEREAS,commercialvendorswho supplyand rent these devices and scooters have
advised City officials that they desire to provide such devices and scooters for commercialrental
throughout the City;and
WHEREAS,there appears to be no organizedmanagement or control relatedexpressly to
such devicesand scooters that may be used in the City and that may be left in areas throughout the
City when the user discontinues use;and
WHEREAS,the City desires to analyze the circumstanceswhich have occurred in other
countiesand cities and make recommendationsfor regulations regarding the use of such devices
and scooters in the City in a manner that will better promote the safety and welfare of the public;
and
WHEREAS,with the occurrence and use of these devices and scooters,the City finds it
necessary to issue this Ordinanceconcerning this emergent special condition in the interest of
public health,safety,and welfare and for the protection of the users of the devices and scooters;
and
WHEREAS,Section 3l6.008(l)(t),Florida Statutes,authorizes local authorities to
reasonably exercise their police powers to adopt and enforce such temporary or experimental
regulations as may be necessaryto cover emergencies or special conditions;and
WHEREAS,Section 316.2068(5),Florida Statutes,authorizes a municipality to regulate
the operation of electric personal assistive mobility devices on any road,street,sidewalk,or bicycle
path underits jurisdiction if the governing body of the municipality determines that regulation is
necessary in the interest of safety;and
WHEREAS,Section 3l6.2l28(1),Florida Statutes,provides that a local government
through theexercise of its powersunder Section 316.008,Florida Statutes,may regulateand
highways,
WHEREAS,pursuant to the above cited laws the City also has theauthority to impose amoratoriumandpausetherentalsuntilsuchtimeasappropriateregulationsareinplaceforthepublichealth,safety and welfare;and0140276746 Page 2 Of5 Agenda Item #10.A.25 Oct 2021Page 106 of 131
WHEREAS,City staffandthe City police depaitment are directed to research and develop
permanent solutionsto these emergent special conditions during the temporary moratorium
imposed by this Ordinance,including but not limited to prohibitions,permitting and licensing
regulations,zoning regulations,police powers regulations,traf?c safety,and public safety;and
WHEREAS,during the temporary moratoriumimposed by this Ordinance,the City
Commissiondesires an opportunity to hear input from local residents,businesses,and City
departments to better prepareand take any steps necessaryfor the adoption,and implementationof
permanent regulations to address these emerging matters;and
WHEREAS,it is not the purpose or intent of this Ordinance to restrict or deny the use of
personally owned electricpersonal assistive mobility devices,micromobility devices,and
motorized scooters in the City,if they are operated consistent with Florida Law and City Code;
and
WHEREAS,it is not the purpose or intent of this Ordinance to adversely affect the local
businesses that lawfully engage in the business or intend to lawfully engage in the business of
leasing or renting electric personal assistive ‘mobility devices,micromobility devices,and
motorized scooters in the City;and
WHEREAS,the City intends to effectively determine the best approach to govern the
leasing and renting business and use of electric personal assistive mobility devices,micromobility
devices,and motorized scooters in the City;and
WHEREAS,the City ?nds a legitimate public purpose and it is in the best interests of the
public health,safety,and welfare to impose a temporary moratorium on the commercial leasing
and rental and use of commercially rented or leased electric personal assistive mobility devices,
micromobility devices,and motorized scooters in the City until suchtime as appropriate City
regulations are in place.
NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTICBEACH,FLORIDA:
SECTION I.RECITALS ANDLEGISLATIVE FINDINGS.The above recitals and
legislative findings are ratifiedand made a part of this Ordinance.
SECTION 2,TEMPORARY MORATORIUM.A temporary moratoriumis imposed
on the commercial leasing and renting and use of commercially leased or rented electric personal
any applicationrelating to the operation "orcommercial leasing and renting of these devices andscooters.This moratorium applies to any business that operates out of a hotel,motel,store,vendorstand,and any other local business location in the City,and to any online business operation thatmakesthesedevicesandscooterslocallyavailableintheCity.Nothing in this Ordinance shall beconstruedasalimitonthelawfuluseoftheprivateownershipofthesedevicesandscooters.ThoseindividualsthatusetheirprivatelyowneddevicesandscootersarerequiredtofollowallFlorida01402757.:Page 3 Of 5 Agenda Item #10.A.25 Oct 2021Page 107 of 131
Laws and City Ordinances relating to these devices and scooters.This moratoriumis imposed
pursuant to the City’s police and regulatory powers to protect the public health,safety,and welfare
of the community at large and shall remain in effect until such time as repealed by the City
Commissionaspart of adoptionof permanent regulations,but in no case for more than one year
from the effective date of this Ordinance,unless extended by further action of the City
Commission.
SECTION3.CONFLICTING ORDINANCES.All ordinances or parts of ordinancesin
conflict with this Ordinanceor parts thereof previously adopted or enteredby the City in con?ict
with this Ordinance are temporarily suspendedto the extent inconsistent herewithand until a ?iture
ordinance is adopted which permanently addresses the subject matter.This Ordinance shall not
be codified.
SECTION 4.SEVERABILITY.If any section,subsection,clause,or provision of this
Ordinance is deemedinvalid or unconstitutionalby a court of competent jurisdiction,such portion
will become a separate provision and will not affect the remaining provisions of this Ordinance.
SECTION 5.ENFORCEMENT.The City’s code enforcement officers,law
enforcementofficers,or any other person authorizedto enforce ordinances in the City,may enforce
the provisions of this Ordinance.Any enforcement action or legal remedy available under
controlling state law,including but not limited to,prosecutionas a misdemeanor with a ?ne not
exceeding$500.00 per violation,may be imposed as a penalty against the business and/or
individualviolator.Nothing contained hereinshall prevent the City from taking such other lawful
action in law andequity as may benecessary to remedy any violationof,or refusal to comply with,
any part of this Ordinance,including but not limited to:
a.Code enforcement action pursuant to City of Atlantic Beach Ordinances against a
businessand/or individual;
b.Pursuit of injunctive and/or declaratoryrelief in a couit of competent jurisdiction
against a business and/or individual;
c.Initiating an action against a business and/or individualto recover any and all
damages that may result from a violation of,or a refusalto comply with,any part
of this Ordinance;or
d.Utilizing any other action or enforcement method allowable by law.
SECTION 6.EFFECTIVE DATE.This Ordinance shall take effect upon ?nal approval
by the City Commission for the City of Atlantic Beach.
014027673 Page 4 0f5 Agenda Item #10.A.25 Oct 2021Page 108 of 131
PASSED by the Cily Commission on second and ?nal reading this 25'day o1'
January,
2021.
CITY TLANTIC BEACH,FLO
RID
A
lasser,lvlayor
Altesl:
/(/m/M,o/Z4/£122,
I)onna 1,.Bartle,City Clerk
/\ppr0vcd as to fonn and correctness:
i‘.‘..:..411 }$-M
13 M..-en.City Attorney
n.m:-m-M
Page5of5
Agenda Item #10.A.25 Oct 2021Page 109 of 131
INTRODUCED BY:ORDINANCE NO.2021-06
MAYOR ELAINE BROWN
VICE MAYOR FRED JONES
A BILL TO BE ENTITLED
AN ORDINANCE CREATING SECTION 7-29,ARTICLE II,
CHAPTER 7 (BEACHES AND WATERWAYS);
GOVERNING USE OF CERTAIN PERSONAL VEHICLES
ON THE C|TY’S BEACHES;CREATING SECTION 22-8,
ARTICLE I,CHAPTER 22 (TRAFFIC AND MOTOR
VEHICLES);GOVERNING USE OF CERTAIN PERSONAL
VEHICLES ON THE CITY STREETS AND SIDEWALKS;
PROVIDING FOR SEVERABILITY;PROVIDING AN
EFFECTIVE DATE.
WHEREAS,pursuant to Section 1.03 of the City Charter,the City is vested with all
governmental,corporate,and proprietary powers to enable it to conduct municipal
government,perform municipal functions,and render municipal services,and may
exercise any power for municipal purposes except as expressly prohibited by law or the
City Charter;and
WHEREAS,pursuant to Fla.Stat.§316.008(h)and §316.20655(1),the City has
right to regulate the operation of bicycles and electric bicycles with respect to streets and
highways under its jurisdiction and within the reasonable exercise of the police powers;
and
WHEREAS,pursuant to Fla.Stat.§316.008(s),the City has right to regulate the
operation of skates,coaster,and other toy vehicles with respect to streets and highways
under its jurisdiction and within the reasonable exercise of the police powers;and
WHEREAS,the City also has the right to regulate conduct on the beaches under
the City's jurisdiction;
City has received complaints from members of the public
skates,and personal mobility devices on the City’s beaches,sidewalks,and streets;WHEREAS,the unsafe use of bicycles,electric bicycles,skateboards,scooters,and other personal transportation devices on the City’s beaches,sidewalks,and streetspresentsanimminentandpresentdangertothehealth,safety,and welfare ofthose usingthebeachesforrecreation;Ord.No.2021-06 Page 127Page 27 of 96 Agenda Item #10.A.25 Oct 2021Page 110 of 131
WHEREAS,the City Council for the City of Neptune Beach,Florida finds and
declares that this ordinance is in the best interest of the public health,safety and welfare
of the citizens and residents of the City,that it advances a significant and important
governmental interest,and that it furthers the City’s performance of municipal functions
and rendering of municipal services.
NOW,THEREFORE,BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF
NEPTUNE BEACH,FLORIDA,THAT:
Section 1.Creating Section 7-29,Beach personal vehicle regulations.Creating
Section 7-29,Beach personal vehicle regulations,Article II,Chapter 7 (Beaches and
Watenlvays),City of Neptune Beach Code of Ordinances as follows:
Sec.7-29.-Beach personal vehicle regulations.
(a)Definitions.
(1)Bicycle shall mean as such term is defined in Fla.Stat.§316.003(4),
as amended from time to time;
(2)Electric bicycle shall mean as such term is defined in Fla.Stat.
§_Z?6.003(22),as amended from time to time;
(3)Personal mobilit);device shall mean all wheeled obje_cts,coasteg,
t_o_ys_,_con?2yances,_orsimilar devices used for tra?sportation or sport which
are propelledby machine power except electric bicycles and arlv other
motorized vehicle speci?ca?/regL1lated_l3yCh_apter 316,_Florida Statutes,
as amended from time to time;
(4)Roller skates shall mean any_shoe,__bootor other footwear,or device
which may be attached to the foot or footwear,to which one or more wheels
are attached,including_wheels that are "in line,:'_also known as
"rollerblades"'
(5)Skateboard shall mean all wheeled objects,__coasters,§)_ys,
conveyances,or similar devices used for transportation or sport which are
propelled bLhuman power except bic;/cles,_electric bicycles,_or roller
skates‘
a.At a speed in excess of fifteen (15)miles_per hour;orb.In willful or wanton disregard for the safety_of persons_;_orc.Operation in such a manner so as to cause an unreasonable riskofharmtopersonorprcmertyofothersonthecity;s beaches;grOrd.No.2021-06 Page 228Page 28 of 96 Agenda Item #10.A.25 Oct 2021Page 111 of 131
d.Operation in a manner other than is reasonable and prudent
under the conditions existipg_at the time_,_haviI1g_regardto the
actual and potential hazards then existing.
(b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device
maLbepperated on the beaches within the city in a reckless manner.
(c)Enforcement.Violations of this section shall be enforced as non-criminal
infractions of the city's ordinances.
(d)Penalties.
(1)The amount oipenalties for violations of this section shall be as provided
for in in Fla.Stat._§318.18(3),_as amended from time to time.
Section 2.Creating Section 22-8,Street and sidewalk personal vehicle regulations.
Creating Section 22-8,Street and sidewalk personal vehicle regulations,Article I,Chapter
22 (Traffic and Motor Vehicles),City of Neptune Beach Code of Ordinances as follows:
Sec.22-8.—Street and sidewalk personal vehicle regulations.
(a)Definitions.
(1)Bicygle shall mean as such term is defined in Fla.Stat._§§16.(E>_(4),
as amended from time to time‘,
(2)Electric bicjgle shall mean as such term is defined in Fla.Stat.
§_316.003(2_2),as amended from time to time‘,
(3)Personal mobili_tydevice shall mean all wheeled objects,coasters,
t_gys,conve_yances,or similar devices used for transportation or sport which
are_propelled by machine power eg<p_e_ptelectric bicycles and any other
motorized vehicle _specificallyLegulated by Chapter 316,_Florida Statutes,
as amended from time to time‘,
(4)Roller skates shall mean any shoe,boot or other footwear,pr device
which may__beattached to the foot or footwear,to which one or more wheels
are attached,including_wheels that are "in line."also known as
"ro|lerblades"'
propelled by human _power exc_ept bic_y_cles,_e_lectricbicypl_es,or rollerskates‘(6)Reckless shall meana.At a speed in excess of fifteen _(15)miles per hourgprOrd.No.2021-06 Page 329Page 29 of 96 Agenda Item #10.A.25 Oct 2021Page 112 of 131
b.In willful or wanton disregard for the safety of person_s;_or
c.Operation in such a manner so as to cause an unreasonable
risk of harm to person or ;>r‘_opertyof others on the city’s streets and
sidewalks;or
d.Qmerationin a manner other than is reasonable and prudent
under the conditions existing at the time,having regard to the actual
and_potential hazards then existing.
(b)No bicycle,electric bicycle,skateboards,roller skates,or personal mobility device
may be operated on the streets or sidewalks within the city in a reckless manner.
(c)Enforcement.Violations of this section shall be enforced as non-criminal
infractions of the city's ordinances.
(d)Penalties.
(2)The amount of penalties for violations ofthis section shall be as provided
for in in Fla.Stat.§,318.1_8(3),as amended from time to time.
Section 2.Severability.If any section,sentence,clause,phrase,or word
of this'Ordinance is,for any reason,held or declared to be unconstitutional,inoperative
or void,such holding or invalidity shall not affect the remaining portions of this Ordinance,
and it shall be construed to be the legislative intent to pass this Ordinance without such
unconstitutional,invalid or inoperative part therein.
Section 3.Effective Date.This Ordinance shall become immediately upon
passage by the City Council.
VOTE RESULTS OF FIRST READING:
Mayor Elaine Brown
Vice Mayor Fred Jones
Councilor Kerry Chin
Councilor Josh Messinger
Councilor Lauren Key
VOTE RESULTS OF SECOND AND FINAL READING:Mayor Elaine BrownViceMayorFredJonesCouncilorKerryChinOrd.No.2021-06 Page 430Page 30 of 96 Agenda Item #10.A.25 Oct 2021Page 113 of 131
Councilor Josh Messinger
Councilor Lauren Key
Passed on Second and Final Reading this day of ,2021.
Elaine Brown,Mayor
ATTEST:
Catherine Ponson,CMC,City Clerk
Approved as to form and
correctness:
Zachary Roth,City Attorney
Ord.No.2021-06 Page 531Page 31 of 96 Agenda Item #10.A.25 Oct 2021Page 114 of 131
CITY OF ATLANTIC BEACH
CITY COlVIl\/IISSION l\/IEETING
STAFF REPORT
AGENDA ITEIVI:Deputy City Clerk Appointment
SUBNIITTED BY:Donna L.Battle
DATE:October 12,2021
l\/IEETING DATE:October 25,2021
BACKGROUND:Section 1 1 of the City Charter provides for tl1e appointrnent deputycity
clerk to be hired as approved by the City Commission and who shall be compensated atarateset
by the City Commission.
The Deputy City Clerk position became vacant on July 5,2021.In our effort to thevacancy.
we utilized the City’s norrnal hiring process and offered the position to 1\/laria I\/
Ionina
V\/ard.1\/Is.
Wa1'd has accepted the offer which is now needing City Commission approval.
RECOIVIIVIENDATION:Approve the hiring of l\/[aria l\/Ionina Ward as the Dep
uty
CityClerk
for the City ofAtla|1tic Beach,in accordance with the terrns and conditions outlined intheattached
personnel action forrn.
BUDGET:Funds are included in the current budget.
ATTACI-IIVIENTS:AB City Charter See.I 1
Deputy City Clerk Job Description
City’s Pay Scale
Vacancy Announcement —21 >59
Employment Application —IVI.VVard
Personnel Action Forrn V :REVIEWED BY CITY NIANAGER:'.A
I
Agenda Item #10.B.25 Oct 2021Page 115 of 131
AB City Charter Sec.11
Sec.11.—Appointment of deputy city manager or deputy city clerk.
The city manager and city clerk may request,if they deem it necessary,a deputy
city manager and deputy city clerk,respectively,to be hired as approved by the city
commission and who shall be compensated at a rate set by the city commission.Agenda Item #10.B.25 Oct 2021Page 116 of 131
City of Atlantic Beach Job Description
(Completed by HR)
Job Title:Deputy City Clerk Classcode:T1o39
Reports to (Title):City Clerk Grade;23.
Department/Division:City Clerk FLSA:Non-Exempt
EEOCSlobCode;0102
GENERAL SUMMARY:
Performs a variety of highly responsible,confidential,skilled,professional and complex administrative
and executive support-related tasks in relieving the City Clerk of administrative detail while using
independent judgement.Assists with all aspects of the department's operations.Acts as City Clerk in the
absence of the City Clerk.Supervises and trains the Records Clerk.Requires regular over—time.Required
to attend and perform clerk duties for numerous meetings including,but not limited to evening and
occasional Saturday meetings.Prepares and distributes meeting agendas.Must be able to deal tactfully
and courteously with a variety of professionals and elected officials at various levels of authority and
influence,board members,government agencies,the public,and other employees.Ability to summarize
Commission meetings,while still including pertinent details is imperative.Tasks require in-depth
knowledge of the organization,programs,policies and procedures of the assigned area and a general
knowledge of other levels of government (county,state,national).Requires advanced skills including
attention to detail,excellent English/grammar and sound judgment.Provides principal administrative
support under the supervision of the City Clerk and must have the ability to work independently with little
or no supervision.Must have excellent customer service skills,typing,and computer skills.Work is
reviewed through evaluation of work performed,results achieved,counseling,and frequent discussions.
DUTIES AND RESPONSIBILITIES:
-Prepare,compose,type,distribute,and file letters,forms,reports,contracts,bids,requisitions,
purchase orders,resolutions,ordinances,general correspondence,and other documents related to
department operations;proofread typed copy to ensure accuracy and neatness.
-Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls,
and special called meetings of the City Commission as required;prepare meeting agendas,set up
room;compose and type minutes of meetings.
-Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up
room;compose and type minutes of meetings.
-Serve as back-up to the secretary to the Code Enforcement Special Magistrate,prepare agendas,
notify violators to appear before the board,subpoena witnesses,compose and type minutes of board
meetings,proofing and processing findings of fact,type correspondence,file liens in Duval County
Public Records when necessary,and maintain files on all Code Enforcement Special Magistrate cases.
-Maintain a record of all liens owing to the City;research property;prepare,type,and file lien letters.
o Acts as City Clerk in the absence of the City Clerk.o Assist the City Clerk with maintaining and updating the City Code.o Update the city's website with City Commission and Board/Committee minutes,calendar items,agendas and supporting documents,forms,and department pages as needed.-Answer telephone,screen calls,route calls to appropriate destination,and record messages whenappropriate;provide general and specific information in response to inquiries and requests;assist CityClerkwithtelephonemessagesandotherrelatedadministrativefunctionsasrequired;welcome andassistallpersonswhocomeintotheoffice.-Read incoming mail and independently locate files or other material needed by supervisor;scan anddistributemailasnecessary;process outgoing mail.o Assists in records management functions;1O:\JOB DESCRIPTlONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.B.25 Oct 2021Page 117 of 131
City of Atlantic Beach Job Description
-Type or transcribe contracts,proposals,policies and procedures,statements,agreements,minutes,
memoranda,reports,and other material generally of technical/specialized subject matter.
-Maintain appointment calendar and schedule appointments and staff meetings as instructed;advise
supervisor of important meetings.
-Assists with development of the department's annual budget.
o Oversee purchasing and work orders;initiate purchase of supplies and materials for the department
and maintain accurate inventory of materials;input purchase requisitions,track blanket purchase
orders,and receive purchase orders and invoices.
May schedule use of the Commission Chamber and other meeting rooms when necessary.
Supervises the Records Clerk.
Organize and implement department activities/events as required.
Arrange required registrations,travel arrangements and reservations for meetings and conferences
for Commission and department staff.
0 Perform various administrative support for special projects such as researching information and
coordinating tasks to ensure deadlines are met.
-Attend professional associate,regular department,and special committee,advisory board,and other
meetings as required.
-Conduct research as necessary;collect and organize data from various sources and prepare routine
and periodic reports;may tabulate and verify totals;complete and process applications or forms.
o May count,log,and deposit receipts.
o Assist personnel with operating office equipment such as personal computers,printers,copying
machines,etc.
o Train management and staff on using the agenda management software,iCompass,and records
request management software,JustFOIA.
-Maintains the application/appointment process for City committees and boards;maintains database
of committee/board members;assists,coordinates,and tracks committee/board member and liaison
training;prepares various types of letters to applicants/candidates and members;
o Assist City Clerk with coordinating municipal elections and accepting candidate paperwork and
reports;
o Prepares and transmits legal notices/advertisements to the local newspaper and verifies that each
has been printed correctly and published on the proper dates.
-Notarize city—re|ated forms as needed.
o Operate computer,photocopier,facsimile machine,scanners,audio recorders and players,video
equipment,sound system,and other office equipment.
-Set up rooms for meetings.
o May assist with board member reception and other City events,as needed.
-Perform all other related duties as required.
Education and Experience:
High School Diploma or equivalent and at least five (5)years of secretarial and general administrative
experience,preferably in municipal government;or an equivalent combination of education,training and
experience.
hire.Other:If possesses or obtains a Certified Municipal Clerk (CMC)designation,the employee will receive5%additional pay biweekly.Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%.Valid Florida Driver's License with satisfactory motor driving record.Knowledge,Skills,and Abilities:Knowledge of office terminology,procedures,and equipment.Knowledge of Microsoft Office SuiteincludingWord,Excel,PowerPoint,Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.2O:\.IOB DESCRIPTIONS -CURRENT\Depuiy City Clcrk.d0cx Agenda Item #10.B.25 Oct 2021Page 118 of 131
City of Atlantic Beach Job Description
Knowledge of computer programs including AS400,Laserfiche,Civic Plus,iCompass,and JustFOIA.
Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services,
programs,operating rules,regulations,and procedures.Knowledge of budgetary and accounting
practices and procedures to include skill in monitoring expenditures.Knowledge of operations,
functions,and scope of authority of City operations as related to handling and disposing of complaints
and requests for information and records.
Skill in maintaining complex clerical records and in preparing reports from such sources.Skill in
operating office equipment.Skill in preparing and typing correspondence and performing office
management tasks independently.Skill in planning,organizing,and directing the work of others.
Ability to maintain confidential information and materials.Ability to take and transcribe dictation using
recording and transcribing equipment.Ability to write by hand,typewriter,and computer.Ability to
prepare reports,business correspondence,and office procedures using various software programs.
Ability to deal tactfully and courteously with a variety of professionals and elected officials at various
levels of authority and influence,board members,government agencies,the public,and other
employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and
interpret technical procedures and government regulations including but not limited to the City's Charter
and Code of Ordinances,Florida Statutes,Sunshine Laws,and Robert's Rules of Order.Ability to walk
and climb steps and stepladder.Ability to handle complaints,requests for information,and delegated
administrative details.Ability to lift objects weighing no more than 40 lbs.
Ability to learn specific computer applications used in the City Clerk's Office.
Ability to work evenings and occasional Saturdays.
WORKING CONDITIONS:
The hysical conditions that apply to the Worker in this job are described as follows:
X None:The worker is not substantially exposed to adverse environment conditions:job
of typical office work or administrative work.
The worker is subject to inside environmental conditions:protection from weather conditions
not necessarily from temperamental changes (i.e.warehouses,covered loading docks,garages,
etc).
The worker is subject to outside environmental conditions:no effective protection from the
weather.
The worker is subject to extreme cold:temperatures below 32 degrees for periods of more than
one hour.
The worker is subject to extreme heat:temperatures above 100 degrees for periods of more
one hour.
The worker is subject to noise:there is sufficient noise to cause the workers to shout in order to
heard above the surrounding noise level.
The worker is subject to hazards:includes a variety of physical conditions,such as proximity tomovingmechanicalparts,electrical current,working on scaffolding and high places or exposure tochemicals.The worker is subject to atmospheric conditions:one or more of the following conditions thataffecttherespiratorysystemortheskin:fumes,odors,dust,mists,gases or poor ventilation.The worker is subject to oils:there is air and/or skin exposure to oils and other cutting fluids.The worker is required to wear a respirator.PHYSICAL ACTIVITIES:O:\JOB DESCRIPTIONS -CURRENT\Deputy City Clerk.docx Agenda Item #10.B.25 Oct 2021Page 119 of 131
City of Atlantic Beach Job Description
Essential physical activities:
MATERIALS AND EQUIPMENT:
Stooping
Walking
FeeHng
X Climbing Balancing
X Reaching Standing X
X Fingering X Grasping
X Repetitive Motion
X Other (list):Lift‘ng objects weighing up to 40 lbs.
KneeHng
Pushing
Talking
Crouching
Pulling
Hea?ng
Machines,tools,equipment,electronic devices,software,etc.used by position:
Camera/photoqraphic equipment
Cleaning supplies
Commercial vehicle
X Data processing equipment
X Handcart
Hand tools
X Headset
X Office equipment (desk,chair,phone,etc.)
X Office machines (copier,facsimile,calculator,cash register,etc.)
X Office supplies (pens,staplers,pencils,etc.)
X Packaqinq materials (boxes,shrink wrap,etc.)
X PC equipment (monitor,keyboard,printer,etc.)
X PC software
Public safety equipment (firearms,radar,radio,mobile video systems,etc.)
X
ipad,projector,video equipment,sound system
Crawling
Lifting
Driving
Other (list):Scanner,dictaphone,audio equipment,coffee maker,audio recorder and player,
DISCLAIMER:The above information on this description has been designed to indicate the general
nature and level of work performed by employees within this classification.It is not designed to
contain or be interpreted as a comprehensive inventory of all duties and qualifications required of
employees assigned to this job.
For Office Use Only
Revision Date:June 2021,update responsibilities
September 18,2019;Pay grade change
Revision Date:
Revision Date:
Previous Revision Date:July 2001
Previous Title:Secretary
October 2018:Pay grade change —new pay scale
February 2018 —update and change title;August 29,2006
Administrative Assistant to the City Clerk
Associate City Clerk
O:\JOB DESCRIPTIONS -CURRENT\Deputy City C|erk.docx Agenda Item #10.B.25 Oct 2021Page 120 of 131
CITYOF ATLANTICBEACH PAY SCALE (6/21/21)
Grade Minimum Midpoint Maximum Minimum Midpoint Maximum
Life Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010
School Guard -PT seasonal 13 $11.10 $13.97 $16.84 $23,085 $29,048 $35,010
ClericalAssistant -PT 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130
Life Guard Lieutenant -PT seasonal 14 $12.12 $15.22 $18.33 $25,207 $31,657 $38,130
Police Records Clerk 16 $13.12 $16.73 $20.34 $27,290 $34,796 $42,301
Animal Control Officer 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Customer Service Representative 17 $1381 $17-61 $21.41 $28,727 $36,627 $44,527
General Maintenance Worker U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Meter Reader U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Park Ranger I U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Property/Evidence Records Clerk 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Receptionist /Public Works U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Recreation Coordinator PT 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Sign /BuildingMaintenance U 17 $13.81 517.61 521.41 $28,727 $36,627 $44,527
Utility Collection/DistributionOperator Trainee U 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
Utilities Locator 17 $13.81 $17.61 $21.41 $28,727 $36,627 $44,527
LifeGuard Captain -PT seasonal 18 $14.50 $18.49 $22.48 $30,164 $38,459 $46,754
Beach Ranger U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
BuildingMaintenance Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
BuildingPermit Tech 1 &2 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
General Maintenance Worker ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
Heavy Equipment Operator U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
irrigation and Landscape Technician U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
Painter ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
Park Ranger ll U 19 $15.23 $19.41 $23.60 $31,672 $40,382 $49,091
Administrative Asssistant-Planning (PT)20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Administrative Assistant -Police 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Administrative Assistant -Public Utilities 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Building Permit Tech 3 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Finance Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Heavy Equipment Operator I!U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Police RecordsSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Records Clerk -Clerk's Office 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Recreation Associate 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Recreation Center Manager 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Utility BillingSpecialist 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546 I
Utility Collection /Distribution Operator U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Wastewater/WaterOperator Trainee U 20 $15.99 $20.39 $24.78 $33,255 $42,401 $51,546
Administrative Coordinator -PublicWorks 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
Code Enforcement Officer 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
Executive Assistant -CM 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829 I
Human Resources Assistant 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
LiftStation Technician U 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
Operations Supervisor -BuildingDepartment 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
Utility BillingSupervisor 22 $17.63 $22.47 $27.32 $36,664 $46,747 $56,829
Deputy City Clerk 23 $18.53 $23.62 $28.72 $38,542 $49,130 $59,738
Accountant 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654
Parks and BuildingMaintenance Supervisor 24 $19.43 $24-78 $30-11 $40,422 $51,538 $62,654
Streets,Stormwater &Beaches Supervisor 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654
Wastewater /Water Operator i/ii U 24 $19.43 $24.78 $30.12 $40,422 $51,538 $62,654
BuildingInspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Contracts,NPDES&Admin Coordinator 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Cross Connection Control/inspector Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Customer Service Supervisor 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Planner 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Procurement Manager 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Public Works Inspector 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Support Services Manager -PD 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Utilities Collection/Distribution Supervisosr 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Utilities Maintenance Supervisor 25 $20.40 $27.04 $33.57 $42,443 $56,237 $70,031
Wastewater /Water Operator Ill/IV U 25 $20.40 $27.04 $33.67 $42,443 $56,237 $70,031
Operator -Senior Systems Engineer 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PrincipalPlanner-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928SeniorBuildingInspector-Exempt 27 $23.58 $31.24 $38.91 $49,047 $64,987 $80,928PlantsOperationsManager-Exempt 28 $25.46 $33.74 $42.02 $52,957 $70,179 $87,402DeputyFinanceDirector-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395Dist/CollOperations Manager -Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395ITManager-Exempt 29 $27.50 $36.44 $45.38 $57,209 $75,802 $94,395BuildingOfficialDirector30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946CityEngineer30$29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofCulturalArts&Recreation 30 $29.70 $39.36 $49.01 $61,786 $81,866 $101,946DirectorofHumanResources31$32-08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPlanning&Community Development 31 $32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicWorks31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofPublicUtilities31$32.08 $42.51 $52.93 $66,729 $88,416 $110,102DirectorofFinance33$49.58 $61.74 $77,832 $103,128 $128,423DeputyCityManager$57.83 $72.01 $90,783 $120,288 $149,793 Agenda Item #10.B.25 Oct 2021Page 121 of 131
VACANCY ANNOUNCEMENT
The following position is available with the City of Atlantic Beach.
21-59
POSITION:Deputy City Clerk
STARTING PAY:$18.53/hr;$38,542/yr —$23.62/hr;$49,129/yr.+bene?ts/D.O.Q.
DEPARTMENT:City Clerk
OPENING DATE:07/16/21 CLOSING DATE:until ?lled
QUALIFICATIONS:
Must be a non-user of tobacco and tobacco products for at least one year immediately preceding application and abstain from the use of
tobacco or tobacco products during employment with the City.
Education and Experience:
High School Diploma or equivalent and at least ?ve (5)years of secretarial and general administrativeexperience,preferably in
municipal government;or an equivalent combination of education,training and experience.
Licenses and/or Certi?cates:
General:Must be a Notary Public for the State of Florida or be able to obtain within six (6)months of hire.
Other:If possesses or obtains a Certi?ed Municipal Clerk (CMC)designation,the employee will receive 5%additional pay biweekly.
Once employee possesses or obtains a Master Municipal Clerk designation,the biweekly additional pay changes to 8%.
Valid Florida Driver’s License with satisfactory motor driving record.
DUTIES AND RESPONSIBILITIES:
Prepare,compose,type,distribute,and ?le letters,forms,reports,contracts,bids,requisitions,purchase orders,resolutions,
ordinances,general correspondence,and other documents related to department operations;proofread typed copy to ensure accuracy
and neatness.Attend and perform clerk duties at regular meetings,roundtable meetings,workshops,town halls,and special called
meetings of the City Commission as required;prepare meeting agendas,set up room;compose and type minutes of meetings.
Attend and perform clerk duties at public meetings as needed;prepare meeting agendas;set up room;compose and type minutes of
meetings.Serve as back—upto the secretary to the Code Enforcement Special Magistrate,prepare agendas,notify violators to appear
before the board,subpoena witnesses,compose and type minutes of board meetings,proo?ng and processing ?ndings of fact,type
correspondence,?le liens in Duval County Public Records when necessary,and maintain ?les on all Code Enforcement Special
Magistrate cases.Maintaina record of all liens owing to the City;research property;prepare,type,and ?le lien letters.Cross-train
with other positions,including City Clerk,to assume responsibilityfor the operation of the department.Acts as City Clerk in the
absence of the City Clerk.Assist the City Clerk with maintaining and updating the City Code.Update the city’s website with City
Commissionand Board/Committeeminutes,calendar items,agendas and supporting documents,forms,and department pages as
needed.Answer telephone,screen calls,route calls to appropriate destination,and record messages when appropriate;provide general
and speci?c information in response to inquiries and requests;assist City Clerk with telephone messages and other related
administrativefunctions as required;welcome and assist all persons who come into the of?ce.Read incoming mail and independently
locate ?les or other material needed by supervisor;scan and distribute mail as necessary;process outgoing mail.Assists in records
management functions;Type or transcribecontracts,proposals,policies and procedures,statements,agreements,minutes,
memoranda,reports,and other material generally of technical/specializedsubject matter.Maintain appointment calendar and schedule
appointments and staff meetings as instructed;advise supervisor of important meetings.Assists with development of the department’s
May schedule use of the CommissionChamber and other meeting rooms when necessary.Supervisesthe Records Clerk.Organize andimplementdepartmentactivities/events as required.Arrange required registrations,travel arrangements and reservations for meetingsandconferencesforCommissionanddepartmentstaff.Perform various administrativesupport for special projects such as researchinginformationandcoordinatingtaskstoensuredeadlinesaremet.Attend professional associate,regular department,and specialcommittee,advisory board,and other meetings as required.Conduct research as necessary;collect and organize data from varioussourcesandprepareroutineandperiodicreports;may tabulate and verify totals;complete and process applications or forms.May count,log,and deposit receipts.Assist personnel with operating of?ce equipment such as personal computers,printers,copyingmachines,etc.Train management and staff on using the agenda management so?ware,iCompass,and records request managementsoftware,JustFOIA.Maintains the application/appointmentprocess for City committees and boards;maintains database ofcommittee/boardmembers;assists,coordinates,and tracks committee/board member and liaison training;prepares various types ofletterstoapplicants/candidatesand members;Assist City Clerk with coordinating municipal elections and accepting candidatepaperworkandreports;Prepares and transmits legal notices/advertisementsto the local newspaper and veri?es that each has beenprintedcorrectlyandpublishedontheproperdates.Notarize city-related forms as needed.Operate computer,photocopier,facsimile Agenda Item #10.B.25 Oct 2021Page 122 of 131
machine,scanners,audio recorders and players,video equipment,sound system,and other office equipment.Set up rooms for
meetings.May assist with board member reception and other City events,as needed.Perform all other related duties as required.
KNOWLEDGE,SKILLS AND ABILITIES:
Knowledge ofoffice terminology,procedures,and equipment.Knowledge of Microsoft Office Suite including Word,Excel,PowerPoint,
Publisher,and Outlook.Knowledge of Adobe Acrobat Standard.Knowledge of computer programs including AS400,Laser?che,Civic
Plus,iCompass,and JustFOlA.Knowledge of English,spelling,punctuation,and arithmetic.Knowledge of departmental services,
programs,operating rules,regulations,and procedures.Knowledge of budgetary and accountingpracticesand proceduresto include skill in
monitoring expenditures.Knowledge of operations,functions,and scope of authorityof City operationsas related to handlingand disposing
of complaints and requests for information and records.Skill in maintaining complex clerical records and in preparing reports from such
sources.Skill in operating office equipment.Skill in preparing and typing correspondence and performing office management tasks
independently.Skill in planning,organizing,and directing the work of others.Ability to maintain confidential information and materials.
Ability to take and transcribe dictation using recording and transcribing equipment.Ability to write by hand,typewriter,and computer.
Ability to prepare reports,business correspondence,and office procedures using various software programs.Ability to deal tactfully and
courteously with a variety of professionals and elected of?cials at various levels of authority and in?uence,board members,government
agencies,the public,and other employees.Ability to communicate effectively orally and in writing.Ability to read,analyze,and interpret
technical procedures and government regulationsincluding but not limited to the City’s Charter and Code ofOrdinances,Florida Statutes,
Sunshine Laws,and Robert’s Rules of Order.Ability to walk and climb steps and stepladder.Ability to handle complaints,requests for
information,and delegated administrativedetails.Ability to lift objects weighing no more than 40 lbs.Ability to learn speci?c computer
applications used in the City Clerk’s Office.Ability to work evenings and occasional Saturdays.
Submit applicationto:City of Atlantic Beach,Human Resources
800 Seminole Road,Atlantic Beach,FL 32233
Phone (904)247-5820 /Web:http://www.coab.us
No smokers/tobaccousers.Drug testing conducted.
The City of Atlantic Beach is an Equal Opportunity Employer
Agenda Item #10.B.25 Oct 2021Page 123 of 131
NEOGOV Insight —ApplicationDetail Page 1 of 7
‘21-5'94b;§p’u'iy’biIyc'iéi?i<A"
”"i ’'A
lcontact Information --Person ID:22937696 ;'
l
l
1 Name:MARIAMONINAWARD Address:13911 Devan Lee Dr N
l 13911 Devan Lee Dr N
E Jacksonville,Florida 32226
i
l
l
l
US
Home Phone:(904)312-8175 Alternate Phone:(904)312-8175
Email:monina.ward@gmail.com Notification Email
Preference:
Former Last Ward
Name:
lPersonalInformation
Yes,Florida H Class E 4
Yes
Driver's License:;Can you,after employment,submit proof of
3 your legal right to work in the United States?
What is your highest level of education?Bachelor's Degree
lPreferences '.3
$18.00
'm o 'o :Mmlmu C mpensati n per hour;
V
Objective
‘I am looking for a regular fu|l—tlme job where I can fully use my assets.I am very
professional and extremely dedicated to the job and the company I work for.I can
work part-time as long as it does not have any conflict with the schedule of a fu|l—time
job I will/may have.
Coilegeluniversity
‘Ateneo de Manila University
www.ateneo.edu
Quezon City,International
‘[Unspecified Start]~[Unspecified End]
Education 'l
IDidyougraduate:Yes
Major/Minor:Psychology
Degree Received:Bachelor's
High School
*St.Scho/astica's Academy
7
www.ssam.edu.ph
Marikina City,International
l lWork Experience
‘
Executive Assistant/Manager
‘2/2018 —7/2021l
Hermiston,Oregon 97838=Duties
[Unspecified Start]—.[Unspecifled End]
Did you graduate:Yes
Degree Received:High School Diploma
Hours worked per week:40
Monthly Salary:$5,000.00
#of Employees Supervised:2
May we contact this employer?No-Assisted with management,governance,leadership,advancement and communicationsstrategiesidentifiedbytheExecutiveDirector-Provided monthly executive level assistance in meetings of the two governing bodies of theAgency(Family Policy Council and Board of Directors)-Coordinated the Agency's document management and contract routing systems for Federal,l State and local grants,contracts,leases,MOUs and MOAs.o Organized training events for all 280 staff,PreService events,Governance meetings,Boardhttps://secure.neogov.com/employers/app_t1'acking/view_resume.cfrn‘?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.B.25 Oct 2021Page 124 of 131
NEOGOV Insight —ApplicationDetail Page 2 of 7
Retreats,Senior Leadership Retreats throughout the year
0 Communicated and handled incoming and outgoing electronic communication on behalf of the
Executive Director
-Priorltlzed and managed multiple projects simultaneously and followed through on issues in a
timely manner '
--Ensured the execution of clear and timely communications,minutes,presentation materials
including data dashboard and report creation
-Ensured communications are polished and professional,providing maximum marketing and
branding potential in the print,broadcast and social media domains
-Created management surveys and ensured information were kept confidential,especially on
those that pertains to P11
-Grants management and oversight assistance including contract compliance,tracking and
communications as well as primary assistance in grant procurement '
-Collaborated with Board Members/Policy Council/advisory members,committees,Senior
Leadership Team and staffon projects,cultivating funding opportunities,reaching strategic goals
-Managed a staff of Administrative professionals
Maureen McGrath can be contacted through maureenmcgrath100@gmaii.com or (509)366~7722
Reason for Leaving
Moved back to Florida.
Administrative Assistant Hours worked per week:40 I
1/2016 —1/2018 Monthly Salary:$2,880.00
Name of Supervisor:Carma Berry and Valerie
Portland General Electric (Boardman Coal Plant)Robbins ~Day &Zimmerman Supervisors
73334 Tower Road May we contact this employer?Yes
Boardman,Oregon 97818
(541)481—1222
Duties ~
-Clerical tasks such as filing and organizing,photocopying,faxing and scanning.
-Complies and analyzes data,enters data to Maximo EAM
-Accounts Payable using PeopleSoft Financlals;checks all the POs,Vouchers,Invoices
and Receipts.
-Edits and proofreads operational and procedural manuals for the coal plant equipments;
takes the lead in making sure that all Lesson Plans (LPs),Operational Instructions (OIs),
Operational testing (OTs)and Admiminstratlve Orders (A05)have been reviewed,cross-
reviewed,proofread and signed prior putting them on Sharepoint and on making copies
for manuals located in the facility.
I am the one in charge of making sure that these Procedures go to the correct crew,
supervisor or manager for review and approval.I also make sure that the approved
Procedures are filed and placed in the appropriate libraries and downloaded to the proper
web pages (i.e.,SharePoint and on eRecords).
-Answers phone calls and checks in guests.Also that visitors who are doing the plant tour
get their PPE.
,Reason for Leaving
Found a better job closer to home.
9/2015 -12/2015
1
Monthly Salary:$160.00#of Employees Supervised:0ColumbiaRiverCPAServicesNameofSupervisor:Kathy Erz and Staceyi389WHermistonAvenueStanek—Owners1Hermiston,Oregon 97838 May we contact this employer?Yes(541)567-8205Duties;Answers the phones and welcomes guests.Does clerical duties such as filing,copying,encoding,preparing taxes,mailing,sorting,housekeeping,calling and following up clients.Does computerhttps://secureneogov.com/employers/app_tracking/View_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 125 of 131
I\lEOGOVInsight—Application Detail
https://secure.neogov.com/employers/app__tracking/view_resume.cfm‘?Print=Y&JobID=31
v 8/2012 -7/2014
I-Tech Personnel Services,Inc
’
‘work (MS Office and Qulckbooks;typing speed of 45wpm)and encoding (data entry alpha
‘numeric onscreen with 99%keystroke accuracy,8356 keystrokes per hour).
Reason for Leaving
Found a fu|l~time job.
Hours worked per week:30
Monthly Salary:$2,240.00
Name of Supervisor:Waiter Wright —
Supervisor —Receiving
May we contact this employer?Yes
Administrative Assistant to Operations
Manager
Sears Holding
1 Imeson Park Bivd.,Bldg.200
Jacksonville,Florida 32218
(904)254-2014
Du?es
Did Receiving and Shipping Administrative duties,Quality Control and Inventory in the Tires
Distribution Center
Administrative Assistant to the Operations Manager.Provided excellent knowledge on the WMS,
'MS Word,Excel and Outlook.Excellent clerical skills.
Reason for Leaving
Went on FMLAin 2014 and Father passed away on November of that same year.At the same
‘time,my husband found work in Hermiston,OR on November 2014.
Hours worked per week:40
Monthly Salary:$1,920.00
Nameof Supervisor:Barbara Meury -Owner
May we contact this employer?Yes
Receptionist/Administrative
Assistant/Customer Service
11/2010 —8/2012
Snemng
9550 Regency Square Blvd.#100
Jacksonville,Florida 32225
(904)724-7442
Duties
Took work assignments with Kuhn Flowers,Lanahan Lumber Company and Swisher International
Performed clerical tasks,filing organizing,mailing,data entry
Greeted visitors,assisted clients,answered phone calls
Provided solutions to problems and answers to queries;sales
Excelled in the use of MS Word,Excel,PowerPoint;learned Access.
Last assignment was with Sears but after a week,Sears hired me directly.
Reason for Leaving
This is a Staffing Agency.Was given only temporary assignments.
Hours worked per week:40
Monthly Salary:$1,600.00
#of Employees Supervised:12
Name of Supervisor:Raquel Pedido -
Recruitment Manager
Recruiter
4/2011 —6/2012
(904)772~4141DutiesSelectedthebest and right Candidates for the jobs requested by the ClientsConductedtheinitialinterviews/phone interviewsMetwiththeClientcompaniesandcoordinatedtheir requests for manpowerConductedthefinalstepsofhiringthecandidatesincludingdrugtests,background check,orientation.Provided excellent knowledge on the new system that the Company had for their hiring,as wellasonMSOfficeApplication(i.e.,Word,Excel,PowerPoint).
Page 3 of 7
9/23/2021 Agenda Item #10.B.25 Oct 2021Page 126 of 131
NEOGOV Insight -Application Detail Page 4 of 7
Reason for Leaving 5
Found anotherjob.9'
Clerk Hours worked per week:40 l
3/2011 —4/2011 Monthly Salary:$1,600.00
Name of Supervisor:Cannot Remember the :
Solomon Page,LLC Name -Cannot Remember the Title
10407 Centurion Parkway N #112 May we contact this employer?Yes
Jacksonville,Florida 32256
(904)418-5100
Duties
Worked an assignment with Urban Jax coordinating on a project for one of their mental health
departments.Excelled in the use of MS Word and Excel for the job.Provided excellent skills in
filing and keeping order of materials.1
Reason for Leaving
This is a Staffing Agency.Only had one assignment with them before I got a permanent job.
Receptionist/Administrative Assistant Hours worked per week:40
6/2010 —10/2010 Monthly Salary:$1,600.00
Name of Supervisor:Liz Wendell and Lindsay
Office Team Lynch -Managers
200 W Forsyth St.Suite 1110 May we contact this employer?Yes
Jacksonville,Florida 32202
(904)358-6117
Duties
.Worked on assignments with Oberdier &Oberdier Law firm;Danls Construction;Hill Company
Performed clerical tasks,answered phone calls,greeted visitors,data entry,filing,organizing,
and mailing.Showed proficiency in MS Word,Excel,PowerPoint.
Reason for Leaving
This is a Staffing Agency in Jacksonville.Offered me only temporary assignments.
Administrative Assistant Hours worked per week:40
(Sales)/Receptionist Monthly Salary:$2,560.00
6/2005 -5/2010 Name of Supervisor:Iskara Gupta -Regional
.Manager
Advantage Homes May we contact this employer?Yes
i 2890 Monterey Road
San Jose,California 95111
(408)363-9300
Duties
Professional intake of clients and visitors
Human resources work including pre-employment checks and administration of aptitude,interest
,and math equivalency testing,and orientation
}Inventory Control
AlSalesCoordinatorMaintainedandupdatedSalesInventoryofmultipleSalesofficesintheRegion,also the monthlyandquarterlyreportsforCorporateofficeLiaisontoCorporate,Manufacturing,Vendors and Site ManagersTrackedweekly,monthly,quarterly and annual Sales Agents Performance ReportsWebsiteupdate'Synchronized travel arrangements and documented expense reportsPlannedandorganizedOpenHousesandAnnualholidayeventsfor Site Managers.Used daily proficiency in MS Outlook,Word,Excel,Publisher and PowerPoint.https://sccureneogov.com/emp10yers/app_t1'acking/view__1‘esume.cfm‘?P1'int=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 127 of 131
NEOGOVInsight —Application Detail Page 5 of 7
Other Work Experience:
Market Research Consultant Mega Magazine
Administrative Manager/Office Manager Innerview Consultancy Services International,Inc.
Director Philippine Foundation for Cultural &Educational Development,Inc.
;Recruitment Specialist Philippine Airlines
Reason for Leaving
j Moved to Jacksonville,FL.l
;lcertificatesand Licenses
llskills
Office Skills »
l Typing:45
‘-Data Entry:8356
Languages
g Tagalog/Filipino -Speak,Read,Write
Additional Information =
City of Atlantic Beach has chosen not to collect this information for this job posting.
;»References
l Professional F
Gupta,Iskara l
Regional Manager e.Advantage Homes;2890 Monterey Road
1 San Jose,California 95111
408-859~5979
iskara@advantagehomes.com
Professional
Roque,Carrie
Station Secretary -PAL Station Manager,LAX
Philippines Airlines
380 World Way,Suite 4217
Los Angeles,California 90045 ‘
(310)646-2411 T
,Personal
l Basaldua,Cynthia
Doctor of Internal Medicine
5 Kelsey-Seybold Cllnlc
’5615 Kirby Drive
1 Houston,Texas 77004
’(713)899-8009
'
389 W Hermiston AvenueHermiston,Oregon 97838(541)571-3631kaco b'a ‘v r 0ProfessionalGardner,BeckyISupervisor,Portland General Electric (BoardmanECoalPlant);5415710845bqardner31079@hotmail.comhttps://secure.neogov.com/employers/app_tracking/view_1'esume.cfm?P1'int=Y&JobID=31...9/23/2021 Agenda Item #10.B.25 Oct 2021Page 128 of 131
NEOGOVInsight -ApplicationDetail Page 6 of 7
i Professional
McGrath,Maureen1ExecutiveDirector,UMCHS,Inc.
5415715596
A
maureenmcgrath100@gmai|.com
5iResume i
Text Resume
’Attachments
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Y .File Created ‘
achment File Name .A“Type By 3
-__l
i.°.f.E?.E.°il‘:iS.?;‘2.i‘e”‘“"°”i.e:::;.°i.::zé;:.:W“°"l
Jigency-Wide’Questions
1.Q:Do you use or have you used tobacco products within the past twelve months?
2.Q:Are you currently authorized to work in the United States without current or future
sponsorship from the City of Atlantic Beach?Verification required.i
Yes
3.:Have you ever been employed by the City of Atlantic Beach?If yes,please select your
department from the list below.If you are not a former employee,please select N/A.
N/ANot a former employee
mayoueverbeen convicted of a felony?
'No
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'If yes,please explain the type of crime,date of convictionand penalty.i
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02?
Do you have reliable transportation to and from work?
Yes
'.°?.’=9E‘?=.0?’r0?‘?
'Do you consent to the City of Atlantic Beach conducting reference checks,educational
and employment verification and a background check?
Yes
:Do you have anyrelatives working for the City of Atlantic Beach?
No
:If yes,please give their name(s)and re|ationship(s).
H .P ‘D?.’r0 ?‘.’r0 ?‘?=0.3‘?H3''‘O:Do you qualify for Veteran's Preference under Florida Statute 295.085 ?Verification(DD—214and a VA disability certification,if applicable)must be submitted with youriapi?atlonintheattachments section.A’NoL12.Q:If this position requires driving,please provide your drivers license number and state ofissue.lhttps1//secure.ncogoV.com/emp1oyers/app_tracl<ing/view_1'esume.cfm?Print=Y&JobID=3 1 9/23/2021 Agenda Item #10.B.25 Oct 2021Page 129 of 131
NEOGOVInsight —Application Detail Page 7 of 7
:Are you currently a resident of the City of Atlantic Beach?
I--5"
GovernmentJobs.com
I-5U‘!
i
i
i
:Where did you first hear about this opportunity?I
:If you answered Other for the previous question,please describe where.t
i
I-5.P??0 ??r0 ?.>r0?.>https ://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=319/23/2021 Agenda Item #10.B.25 Oct 2021Page 130 of 131
CITYOF ATLANTICBEACH
CHANGE OF STATUS OF EMPLOYMENT
Maria Monina WardName:
EXPLANATIONOF STATUS BEFORE CHANGE
Department Name:Account Number:%
Account Number:%
Position Title:Grade:
Hourly Rate:S
Other:
REQUESTEDNEW STATUS (Check where required)
New Position __Transfer Department:Pay Rate Change New Employment
ResignationRe—classification
Other:Termination
X
EXPLANATIONOF REQUESTEDNEW STATUS 1
=@ :.ff-%Department Name:eiwelsflé Account Number:
Account Number:%
Position Title:Deputy Clerk Grade:
Hourly Rate:S
Other:
Describe Reasons &Justification for Change:
New hire to fill vacancy of Lori Diaz.
Effective Date:Date:Date I as f 93;‘_;{L;Z:,fDateiii‘;7:’Agenda Item #10.B.25 Oct 2021Page 131 of 131