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01-10-22 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, January 10, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Town Hall Meeting on October 16, 2021. Town Hall - 16 Oct 2021 - Minutes - Pdf 5 - 34 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. COVID-19 * 3.B. Recreation Department * 3.C. Parking on Sylvan Dr. * 3.D. Medians on Atlantic Blvd. * 3.E. Complete Streets on Main Street * 3.F. Electric Mobility Devices * 3.G. Paid Parking * 3.H. 90 day calendar highlights • Mayor's Advisory Council on Heath and Wellness, noon Jan. 12 • Shakespeare in the Park, 7 p.m. Jan. 14-15, Johansen Park • MLK Ceremony, 11 a.m. Jan. 15, Seawalk Pavilion • Arbor Day, Jan. 21 90 Day Calendar Jan-Mar 2022 35 - 38 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Blue Zones Funding - Melanie Patz, Baptist Health Vice President of Community Investment and Impact (Mayor Glasser) Page 1 of 96 Regular City Commission - 10 Jan 2022 * 4.B. Dr. Martin Luther King, Jr. Day 2022 Proclamation (Mayor Glasser) MLK Day 2022 Proclamation 39 4.C. Arbor Day 2022 Proclamation (Mayor Glasser) Arbor Day 2022 Proclamation 41 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PURCHASE TWO NEW TRUCKS DURING FY 21- 22; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-02 43 - 45 8.B. RESOLUTION NO. 22-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-03 47 - 48 8.C. RESOLUTION NO. 22-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ENGINEERING SERVICES FOR A 12” WATER MAIN INSTALLATION NEAR NORTH SHERRY DRIVE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-04 49 - 55 8.D. RESOLUTION NO. 22-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 33-INCH DIAMETER LIVE OAK TREE AND 47-INCH DIAMETER LIVE OAK TREE AS 57 - 71 Page 2 of 96 Regular City Commission - 10 Jan 2022 HERITAGE TREES IN DUTTION ISLAND PRESERVE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-05 8.E. RESOLUTION NO. 22-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 24-INCH AND 31-INCH DIAMETER DOUBLE LIVE OAK TREE AS A HERITAGE TREE IN TIDEVIEWS PRESERVE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-06 73 8.F. RESOLUTION NO. 22-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 62 INCH-DIAMETER LIVE OAK TREE AT 1959 BRISTA DE MAR CIRCLE AS A HERITAGE TREE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-07 75 8.G. RESOLUTION NO. 22-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 32-INCH DIAMETER LIVE OAK TREE AS A HERITAGE TREE ON THE CORNER OF 19TH STREET AND NORTH SHERRY DRIVE; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-08 77 8.H. RESOLUTION NO. 22-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2122-02 FOR THE A1A FORCE MAIN REPLACEMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-09 79 - 82 8.I. RESOLUTION NO. 22-10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO ALLIANT ENGINEERING, INC. FOR ARCHITECTURE AND ENGINEERING SERVICES FOR THE PUBLIC WORKS BUILDING RENOVATION PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-10 83 - 96 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. Page 3 of 96 Regular City Commission - 10 Jan 2022 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceed ings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agen da subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 4 of 96 Town Hall October 16, 2021 MINUTES Town Hall Meeting Saturday, October 16, 2021 - 10:00 AM Jordan Park ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) CALL TO ORDER Mayor Glasser called the meeting to order at 10:00 a.m. 1 TOPIC FOR DISCUSSION AND PUBLIC COMMENTS A. Complete Streets PCDD Askew presented a PowerPoint on Complete Streets, a proposed transportation policy designed to create safe and accessible streets (which is hereto attached and made part of this official record as Attachment A). Discussion ensued regarding how the Complete Streets policy would affect road construction projects, the usefulness of the Complete Streets checklist, safety of Mayport Road, school bus stops, and ideas for increased bike safety on Beach Avenue. Commissioner Norris suggested implementing an engineer study to evaluate traffic on Main Street and Donner Road in support of the Complete Street initiative. Mayor Glasser acknowledged the tremendous contributions PCDD Askew and the Planning and Zoning Department have made to the City of Atlantic Beach through the Complete Streets and Resiliency projects. CM Corbin discussed the handout from AE Engineering, Inc. proposal for Donner Road Design Review and Comments (which is hereto attached and made part of this official record as Attachment B) and the Complete Streets Planning and Initial Design Concepts for Main Street (which is hereto attached and made part of this official record as Attachment C). CM Corbin spoke regarding additional projects including chicanes, an artificial narrowing of the road used to reduce vehicle speeds. Traffic engineers will audit the traffic controlling devices implemented by COAB and determine if they are meeting the desired outcomes and offer constructive feedback. CM Corbin discussed the evidence of neighborhood support as a governing factor in creating a thoughtful process Page 1 of 30 Agenda Item #1.A. 10 Jan 2022 Page 5 of 96 Town Hall October 16, 2021 regarding requested traffic calming devices and spoke regarding the importance of data in determining priority outcomes. Commissioner Norris suggested implementing solutions that encourage accountable driving and recalled how citizens parking their cars on Main Street has resulted in the calming of traffic. CM Corbin discussed parking concerns/projects that would benefit from a traffic engineer study including Ahern Street, Sherry Drive at Atlantic Beach Elementary, in addition to Donner Road and Main Street. Attachment A Attachment B Attachment C 2 PUBLIC COMMENTS - OPEN TOPIC Jane Stevens expressed gratitude for the painting of the curb along the south side of Penman Road and increasing safety for bikers. She also suggested painting a strip of reflective paint on the Seminole Road sidewalk to illuminate the path. Dee Davis, Jordan Community Center Manager, spoke regarding the opportunities and challenges of the Jordan Park Community Center after school program. Discussion continued regarding center procedures and certification requirements as well as next steps going forward. ADJOURNMENT Mayor Glasser adjourned the meeting at 11:30 a.m. Attest: _______________________________ ______________________________ Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ______________________ Page 2 of 30 Agenda Item #1.A. 10 Jan 2022 Page 6 of 96 Attachment A 10-16-21 Minutes Page 3 of 30Agenda Item #1.A.10 Jan 2022Page 7 of 96 Attachment A 10-16-21 Minutes Page 4 of 30Agenda Item #1.A.10 Jan 2022Page 8 of 96 Attachment A 10-16-21 Minutes Page 5 of 30Agenda Item #1.A.10 Jan 2022Page 9 of 96 WHY COMPLETE STREETS POLICY (CSP)? Makes COAB safer Priority of Commission and LEED roadmap top 10 recommendations Helps incorporate recommendations from the Connectivity Plan Provides a framework for staff to review projects Attachment A 10-16-21 Minutes Page 6 of 30Agenda Item #1.A.10 Jan 2022Page 10 of 96 RECOMMENDATIONS: Resolution adopting Complete Streets Policy Complete Streets Policy Staff check list Application for bicycle and pedestrian safety measures (complete streets projects) Attachment A 10-16-21 Minutes Page 7 of 30Agenda Item #1.A.10 Jan 2022Page 11 of 96 : CSP Defines CS, high need area and transportation project Whenever possible all transportation projects provide CS Coordination with city depts. (Plng., PW, Police and Engineering) Wherever possible create a network of paths that connect with transit, residential area, commercial areas and schools. Coordinate with other agencies/jurisdictions Attachment A 10-16-21 Minutes Page 8 of 30Agenda Item #1.A.10 Jan 2022Page 12 of 96 : CSP Implemented in all n’hoods especially high need areas CS reflect with context/character of surrounding built environment Those streets not designed as HNA – residents can apply for review for complete streets projects Attachment A 10-16-21 Minutes Page 9 of 30Agenda Item #1.A.10 Jan 2022Page 13 of 96 : EXCEPTIONS TO CSP Not permitted by law or other gov. agency Absence of current or future need Cost excessively disproportionate to current/future need over the next 20 yrs. Ability to request an exception – must be approved by Commission Attachment A 10-16-21 Minutes Page 10 of 30Agenda Item #1.A.10 Jan 2022Page 14 of 96 : CSP – PERFORMANCE MEASURES - DATA COLLECTION Mileage of new paths (multi-use, sidewalks, trails, etc.) # curb ramps # of new trees # signage (ped./bike) Traffic conflicts with ped./bike # of children walking or biking to school VMT Attachment A 10-16-21 Minutes Page 11 of 30Agenda Item #1.A.10 Jan 2022Page 15 of 96 : REPORTING Baseline for performance measures Summary of transportation projects (emphasis on high need areas) # of new trees # signage (ped./bike) Traffic conflicts with ped./bike # of children walking or biking to school VMT Attachment A 10-16-21 Minutes Page 12 of 30Agenda Item #1.A.10 Jan 2022Page 16 of 96 Attachment A 10-16-21 Minutes Page 13 of 30Agenda Item #1.A.10 Jan 2022Page 17 of 96 Attachment A 10-16-21 Minutes Page 14 of 30Agenda Item #1.A.10 Jan 2022Page 18 of 96 Attachment A 10-16-21 Minutes Page 15 of 30Agenda Item #1.A.10 Jan 2022Page 19 of 96 Attachment A 10-16-21 Minutes Page 16 of 30Agenda Item #1.A.10 Jan 2022Page 20 of 96 Attachment A 10-16-21 Minutes Page 17 of 30Agenda Item #1.A.10 Jan 2022Page 21 of 96 Attachment A 10-16-21 Minutes Page 18 of 30Agenda Item #1.A.10 Jan 2022Page 22 of 96 Attachment A 10-16-21 Minutes Page 19 of 30Agenda Item #1.A.10 Jan 2022Page 23 of 96 Suggestions Attachment A 10-16-21 Minutes Page 20 of 30Agenda Item #1.A.10 Jan 2022Page 24 of 96 219 N Newnan Street, 4th Floor •Jacksonville, Florida, 32202 October 1, 2021 Shane Corbin, City Manager City of Atlantic Beach 800 Seminole Road RE: DONNER AVENUE DESIGN REVIEW AND COMMENTS Dear Mr. Corbin: As requested, please see the attached scope of services to provide design to the City of Atlantic Beach for the local road Main Street. Our firm services include Civil Engineering, Construction Engineering Inspection (CEI), Material Testing, Planning services with specialized work in Transportation Planning, Strategic Funding including Grant Writing, Project Management, and Reimbursement/Funding Assistance, Asset and Infrastructure Maintenance, Permit Inspections, Building Code Inspections, Bridge Coatings, and Intelligent Transportation System (ITS) inspections. We are proud to partner with our subconsultant DDEC led by Traffic Engineer Uyen Dang P.E.. DDEC brings successful, thoughtful and creative approach and design that has led to successful municipal construction projects. For this assignment our services consist of: • Review Donner Avenue design for mobility and complete street opportunities AE Engineering is excited to provide support services to the City of Atlantic Beach on this contract and future opportunities. Please feel free to contact me to discuss the details of the proposal at your convenience. Thanks again for this important opportunity. Sincerely, Roderick Myrick, P.E., President Attachment B 10-16-21 Minutes Page 21 of 30 Agenda Item #1.A. 10 Jan 2022 Page 25 of 96 Continuing Services Contract 1 | Page of 2 P ages Scope of Services The scope of services for this contract includes providing Planning and Engineering staff to assist the City of Atlantic Beach on tasks (outlined below), on an hourly basis not to exceed the presented budget. Tasks are presented in a step by step format and time reflects meetings with local staff and leadership. We only bill for time used and tasks assigned. Task 5 additional services are at the discretion of the city and will not be performed until after Task 1 through 4 are complete and directed by City staff to do so. Scope of Services: City of Atlantic Beach Complete Streets Targeted Review of Engineering Design Project Location: Donner Avenue Reconstruction Project Time: 1 week Task 1: Review Donner Road design project to incorporate complete streets elements for pedestrian and bicyclist safety and enhanced mobility • Conduct a site visit, review existing traffic pattern, and land use pattern. • Review crash data and traffic data (if available) • Recommend speed reduction and speed control strategy such as traffic calming devices • Recommend additional signage and pavement markings to enhance the intersection of Sandpiper and provide complete streets connectivity • Review utilities and construction feasibility • Prepare technical memo and exhibits Time & Budget Table Task ID Elements Task Detail Estimated Time (in hours) Budget 1 Review existing conditions • See above detail 24 $5,620 a. Hourly Estimate Total: 24 a. Contract Rate: Estimated Fee: $ 5,620 Attachment B 10-16-21 Minutes Page 22 of 30 Agenda Item #1.A. 10 Jan 2022 Page 26 of 96 Continuing Services Contract 2 | Page of 2 P ages Professional Services Agreement: Task Order Client: City Of Atlantic Beach Project: Complete Streets, Main Street Agreement Date: Project number: Attention: Shane Corbin Email:scorbin@coab.org Contract Title: Continuing Services Contract This task order is made between AE Engineering Inc. (Consultant) and the City of Atlantic Beach (City) for services in connection with the project above. In consideration of the existing agreements with the City, the City and Consultant agree to the task order as follows and not to exceed amount: TOTAL INITIAL AMOUNT ………. $__5,620_____ A. SCHEDULE Job Description Amount Complete Streets Implementation Planning & Initial Design, Main Street Review Donner Road design project to incorporate complete streets elements for pedestrian and bicyclist safety and enhanced mobility B. CORRESPONDENCE To ensure prompt response, email all correspondence to the appropriate contact listed below. Signed contracts, Notices, Correspondence: Attn: Heather Neville, AICP Email: HNeville@AEEngineeringInc.com Attn: Catherine McLeod, Contract Manager Email:CMcleod@AEEngineeringinc.com C. All terms and conditions of the existing continuing services contract not modified here in shall remain in force and effect Consultant AE Engineering Inc Client City of Atlantic Beach Signed by: Heather Neville Title: Director of Planning Email: hneville@aeengineeringinc.com Signature: Signed by: Shane Corbin Title: City Manager Email: scorbin@coab.com Signature: Attachment B 10-16-21 Minutes Page 23 of 30 Agenda Item #1.A. 10 Jan 2022 Page 27 of 96 Page 24 of 30 Agenda Item #1.A. 10 Jan 2022 Page 28 of 96 219 N Newnan Street, 4th Floor •Jacksonville, Florida, 32202 October 15, 2021 Shane Corbin, City Manager City of Atlantic Beach 800 Seminole Road RE: COMPLETE STREETS PLANNING & INITIAL DESIGN CONCEPTS, MAIN STREET Dear Mr. Corbin: As requested, please see the attached scope of services to provide Complete Streets Planning & Initial Design to the City of Atlantic Beach for the local road Main Street. Our firm services include Civil Engineering, Construction Engineering Inspection (CEI), Material Testing, Planning services with specialized work in Transportation Planning, Strategic Funding including Grant Writing, Project Management, and Reimbursement/Funding Assistance, Asset and Infrastructure Maintenance, Permit Inspections, Building Code Inspections, Bridge Coatings, and Intelligent Transportation System (ITS) inspections. We are proud to partner with our subconsultant DDEC led by Traffic Engineer Uyen Dang P.E.. DDEC brings successful, thoughtful and creative approach and design that has led to successful municipal construction projects. For this assignment our services consist of: • Initial planning and concept review • Alternative corridor concepts, stakeholder engagement, commission presentation • Planning Grant Application narrative development AE Engineering is excited to provide support services to the City of Atlantic Beach on this contract and future opportunities. Please feel free to contact me to discuss the details of the proposal at your convenience. Thanks again for this important opportunity. Sincerely, Roderick Myrick, P.E., President Attachement C 10-16-21 Minutes Page 25 of 30 Agenda Item #1.A. 10 Jan 2022 Page 29 of 96 Continuing Services Contract 1 Scope of Services The scope of services for this contract includes providing Planning and Engineering staff to assist the City of Atlantic Beach on tasks (outlined below), on an hourly basis. Please see below an outline of our expected services followed by associated hours and fees for consideration and approval. We strive to meet expectations on time and under budget. Should funds be available, other tasks can be performed as identified. Scope of Services: City of Atlantic Beach Complete Streets Targeted Planning & Preliminary Design Project Location: Main Street Task 1: Review existing conditions of existing planning documents, traffic analysis, comprehensive plan, bicycle network, parking policy and other functionality of the corridor. • Review existing and future land used of the Main Street neighborhood boundaries • Review census data and identify mode priority • Conduct a site visit and parking counts for daytime, night time and weekend along the project limits • Identify business and residential stakeholders adjacent to the corridor • As-builts research • Collect traffic data • Review available commentary, commission minutes or other available public input regarding Main Street and community mission regarding Complete Streets Deliverables: Existing conditions memo Task 2: Provide alternative corridor analysis for complete streets, intersection improvements and connectivity nodes • Provide circulation and cut through pattern of Main Street • Prepare traffic calming alternatives and strategy that align with adopted community objectives • Prepare and implement public engagement strategy for target stakeholders • Prepare exhibits and conduct a corridor workshop for commission leadership Deliverables: Initial design alternatives and workshop presentation materials Task 3: Provide preliminary planning document • Prepare preliminary design concept • Prepare typical sections and rendering • Identify funding sources for short-term and long-term • Prepare NFTPO project scope and/or grant support documentation and submittal package as identified and agreed upon by local staff and leadership where required Deliverables: Planning document, typical sections and rendering Other tasks: • Prepare project website and communication strategy to engage stakeholders in Complete Streets Workshop findings Attachement C 10-16-21 Minutes Page 26 of 30 Agenda Item #1.A. 10 Jan 2022 Page 30 of 96 Continuing Services Contract 2 Time and Fee Table Task ID Elements Task Detail Estimated Time in hours Total Time in Hours 1 Review existing conditions • Review existing and future land use of the Main Street neighborhood boundaries • Review census data and identify mode priority • Conduct a site visit and parking counts for daytime, night time and weekend along the project limits • Identify business and residential stakeholders adjacent to the corridor • As-builts research • Collect traffic data • Review available commentary, commission minutes or other available public input regarding Main Street and community mission regarding Complete Streets • Deliverable, Existing Conditions Memo 2 Provide alternative corridor analysis for Complete Streets • Provide circulation and cut through pattern of Main Street • Prepare traffic calming alternatives and strategy that align with adopted community objectives • Prepare and implement public engagement strategy for target stakeholders • Prepare exhibits and conduct a corridor workshop for commission leadership Attachement C 10-16-21 Minutes Page 27 of 30 Agenda Item #1.A. 10 Jan 2022 Page 31 of 96 Continuing Services Contract 3 3 Provide preliminary planning document • Prepare preliminary design concept • Prepare typical sections and rendering • Identify funding sources for short- term and long-term • Prepare NFTPO project scope and/or grant support documentation and submittal package as identified and agreed upon by local staff and leadership where required Deliverables: Planning document, typical sections and renderings a. Contract Rate Estimated Fee: $ 44,960 Attachement C 10-16-21 Minutes Page 28 of 30 Agenda Item #1.A. 10 Jan 2022 Page 32 of 96 Continuing Services Contract 4 Professional Services Agreement: Task Order Client: City Of Atlantic Beach Project: Complete Streets, Main Street Agreement Date: 10/1/2021 Project number: Attention: Shane Corbin Email:scorbin@coab.org Contract Title: Continuing Services Contract This task order is made between AE Engineering Inc. (Consultant) and the City of Atlantic Beach (City) for services in connection with the project above. In consideration of the existing agreements with the City, the City and Consultant agree to the task order as follows: TOTAL INITIAL AMOUNT ………. $44,960 A. SCHEDULE Job Description Amount Complete Streets Planning & Initial renderings, Main Street Task 1 Review existing conditions Task 2 Provide alternative corridor analysis for complete streets Task 3 Provide preliminary planning document B. CORRESPONDENCE To ensure prompt response, email all correspondence to the appropriate contact listed below. Signed contracts, Notices, Correspondence: Attn: Heather Neville, AICP Email: HNeville@AEEngineeringInc.com Attn: Catherine McLeod, Contract Manager Email:CMcleod@AEEngineeringinc.com C. All terms and conditions of the existing continuing services contract not modified here in shall remain in force and effect Consultant AE Engineering Inc Client City of Atlantic Beach Signed by: Heather Neville Title: Director of Planning Email: hneville@aeengineeringinc.com Signature: Signed by: Shane Corbin Title: City Manager Email: scorbin@coab.com Signature: Attachement C 10-16-21 Minutes Page 29 of 30 Agenda Item #1.A. 10 Jan 2022 Page 33 of 96 Senior Principal (Licensed)Principal (Licensed)Senior Professional EngineerSenior Planner (Licensed)Senior DesignerDesignerWeb DeveloperCommunications SpecialistGrants CoordinatorAdministrative Assistant285.00$ 250.00$ 185.00$ 185.00$ 140.00$ 120.00$ 120.00$ 150.00$ 140.00$ 85.00$ Task 1: Review existing conditions of existing planning documents, traffic analysis, comprehensive plan, bicycle network, parking policy and other functionality of the corridor. Review existing and future land used of the Main Street neighborhood boundaries 1 1 1 Review census data and identify mode priority 1 1 Conduct site visit and parking counts for daytime, night time and weekend along the project limits 4 4 Identify business and residential stakeholders adjacent to the corridor 2 Asbuilts research and coordination 2 Collect traffic data 6 5 Prepare Existing Conditions Memo 2 8 8 Sub Total Hours 3 22 0 21 0 0 0 0 0 0 Sub Total Fees 855.00$ 5,500.00$ -$ 3,885.00$ -$ -$ -$ -$ -$ -$ Total Task 1 10,240.00$ Task 2: Provide alternative corridor analysis for complete streets, intersection improvements and connectivity nodes Provide circulation and cut through pattern of Main Street 2 2 Prepare traffic calming alternatives and strategy 4 2 Prepare and implement public engagement strategy for target stakeholders 4 8 8 Prepare exhibits and conduct a corridor workshop 4 4 4 4 Project Stakeholder Workshop 4 4 4 4 4 4 Presentation to Commission Meeting 2 2 Sub Total Hours 4 20 0 22 16 0 0 8 0 4 Sub Total Fees 1,140.00$ 5,000.00$ -$ 4,070.00$ 2,240.00$ -$ -$ 1,200.00$ -$ 340.00$ Total Task 2 13,990.00$ Task 3: Provide preliminary planning document Prepare preliminary typical section concept 8 4 40 Prepare typical sections and rendering 8 40 Identify funding sources for short term and long term (Estimating and prepare project scope)2 8 4 Prepare MPO grant documentations and submittal package 8 Sub Total Hours 2 24 0 16 80 0 0 0 0 0 Sub Total Fees 570.00$ 6,000.00$ -$ 2,960.00$ 11,200.00$ -$ -$ -$ -$ -$ Total Task 3 20,730.00$ Other Tasks: Prepare project website with marketing strategy to engage stakeholders 40 40 Sub Total Hours 0 0 0 0 40 0 40 0 0 0 Sub Total Fees -$ -$ -$ -$ 5,600.00$ -$ 4,800.00$ -$ -$ -$ Total Task 1 10,400.00$ Total Fee 44,960.00$ Total Fee and Add Alternate 55,360.00$ Attachement C 10-16-21 Minutes Page 30 of 30Agenda Item #1.A.10 Jan 2022Page 34 of 96 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:January 5,2022 / MEETING DAT E:January 10,2022 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. Notes: -A Town Hall Meeting is scheduled for Saturday,January 22 from 10 am to Noon in the Commission Chamber. -A Priority—SettingExercise is tentatively scheduled for Jan.25;the time is TBD. BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for January through March 2022. ATTACHMENT:1)Mayor and Commission 90-Day Calendar (January through March 2022) REVIEWED BY CITY MANAGER:vv ~14 Agenda Item #3.H.10 Jan 2022Page 35 of 96 MAYOR AND COMNIISSION January 2022 .\‘l_"§\'[).‘r\';\[('3N1);\\''J‘L_7}?.Sl).\Y \V'I}‘_1)I\'l:LS1)r\\''1']IL'RSD,\\'S.\'1"[‘RD.\\" 1 2 3 4 5 6 Code 7 8 Enforcement Special Magistrate Hearing 2 pm 9 10 11 12 '13 14 15 MLK Ceremony _Commission Mtg ESC Tree Shakespeare in ‘ 11 am __ Songwlter?s 6:30 pm CARAC S“b°°m 5515 pm the Park S°a}‘:":3::;']‘l'°“ . '1Concert(lnvoc-Kelly)6 pm ESC Meeting 6 pm 6:30 —9:30 pm ‘. 6 m ,_h P ‘k Shakespeare m thePMayorsAdvrsory(J0 3-113611 31 )pm-k Council Noon 6;3o _930 pm (Johansen Park) MLK Day gomlrnunityISSSEOutreach Arbor Day Meeting _eve opment u commlttee ActivitiesC.Of?ces ._10 am to NoontglosedBoardMtg6pmMeeting6.30 pm TBA (Chamber) -‘I 23 24 35 P1-iorjty 26 27 28 29 Commission Mtg Setting Meeting 6:30 pm (Tentative) (Invoc-Norris)Time T1313 30 31 Agenda Item #3.H.10 Jan 2022Page 36 of 96 MAYOR AND COMNHSSION MOI\'D.\Y February 2022 'l"L7F.SI)-\\’\\"i7ZDi\'lI{S1).\\''l‘HL.‘RSI):\\'FRI D.\\‘S.\TUR1').\Y Blood Drive Due Date for (City Hall) 2/14 Agenda Noon to 5 pm 6 Donna 7 8 9 ESC Tree 10 11 12 Marathon m . ESC Meeting 6 pm PensionBoard Songwriters Mayor’s Advisory 6:30 pm Concert 6 pm Council Noon 13 14 15 16 ESC Outreach 17 18 ‘I9 C-O1Tl’l1‘I1iSSi0I1Community Subcommittee Meeting Development Meeting 6:30 pm 6:”0 B d Mt 6(InV0:_1\I/1:1Or) Oar g pm Due Date for 2/28 #y Agenda 20 21 22 23 24 25 36 President’s Day ESC LEED Subcommittee City Offices Meeting 11 am Closed 27 28 Commission Meeting 6:30 pm (lnvoc-Bole)Agenda Item #3.H.10 Jan 2022Page 37 of 96 MAYOR AND COMNIISSION SCND.\\' March 2022 TL‘:IESID;\\"\\"IiD i'\’l-iS1);\Y Due Date for 3/14 Agenda T 1'{LTRSD .\Y Special Magistrate Hearing 2 pm |‘RID.\Y S.-\"1‘L.'Rl").\\' \l 9 ESC Tree Subcom 5:15 pm ESC Meeting 6 pm Mayor’s Advisory Council Noon 10 11 »—‘-to 14 Commission Mtg 6:30 pm (Invoc-Waters) 15 Community Development Board Mtg 6 pm '16 ESC Outreach Subcommittee 6:30 pm Due Date for 3/14 Agenda 20 L 22 ESC LEED Subcommittee Meeting 11 am 24 25 26 28 Commission Mtg 6:30 pm (lnvoc-Kelly) 29 30 Due Date for 4/11 Agenda Agenda Item #3.H.10 Jan 2022Page 38 of 96 ?rutlamattnnat the Qtttp of Qtlattttt ?end) in Recognition of Dr.Martin Luther King,Jr.Day 2022 WHEREAS,the life and work of Reverend Dr.Martin Luther King,Jr.——-who devoted his life to advancing social justice,equality and opportunity —continuestoinspire and shape our community,state and nation;and WHEREAS,in courageously and skillfully encouraging Americans to recognize the universal threat of injustice anywhere,Dr.King validated that those who love their country can change it;and WHEREAS,to honor the legacy of Dr.King,Congress passed a bill in 1983 providing for the third Monday of January to be observed as Dr.Martin Luther King,Jr.Day,and President Ronald Reagan signed the bill into law;and WHEREAS,the City of Atlantic Beach partners in the community’s annual Martin Luther King,Jr. Day Celebration,which brings people together,breaks down barriers that have divided communities and the nation,and pays tribute to local residents whose servant leadership embody the ideals and spirit of the late,great Civil Rights torchbearer;and WHEREAS,for the past three years,a key inspiration behind the annual local Martin Luther King,Jr. Day celebration was Birds of Fire band leader Kenny White,who sadly left this world in October 2021,and whose message of hope,unity and the gospel re?ected Dr.King’s vision and will inspire us forever;and WHEREAS,the 2022 Martin Luther King,Jr.,Day Celebration will be held at 11 a.m.Saturday, January 15,at the Seawalk Pavilion in Jacksonville Beach;and WHEREAS,the 2022 Dr.Martin Luther King,Jr.Community Service awardees are Atlantic Beach City Commission member Brittany Norris,Apostle Greg and Dorothy Austin,and Beaches Habitat education volunteers Jesse Dattilo,Dan Mechenbier and Terry Wybenga. NOW THEREFORE,1,Ellen Glasser,Mayor of the City of Atlantic Beach,Florida,do hereby proclaim Monday,January 17,2022,as and encourage all Atlantic,Beachcitizens to honor Dr.MartinLuther King,Jr.’s legacy by participating in thisobservance.IN WITNESS WHEREOF,I have set my hand andcausedtheOfficialSealoftheCityofAtlanticBeachtobeaffixedthis10“day of January 2022.Ellen Glasser,Mayor Agenda Item #4.B.10 Jan 2022Page 39 of 96 Page 40 of 96 Qrhur ?ap i?rutlamatiun Whereas,in 1972,J.Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees;and Whereas,the holiday,called Arbor Day,was first observed with the planting of more than a million trees in Nebraska;and Whereas,Arbor Day is now observed throughout the nation and the world;and Whereas,trees can reduce the erosion of our precious topsoil by wind and water, lower our heating and cooling costs,moderate the temperature,clean the air,produce oxygen and provide habitat for wildlife;and Whereas,trees are a renewable resource giving us paper,wood for our homes,fuel for our fires and countless other wood products;and Whereas,trees in our city increase property values,enhance the economic vitality of business areas,and beautify our community;and Whereas,trees,wherever they are planted,are a source of joy and spiritual renewal; Now,Therefore,I,Ellen Glasser,by virtue of the authority vested in me as Mayor of the City of Atlantic Beach,Florida,do hereby proclaim January 21,2022,as Arbor Day in the City of Atlantic Beach,and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands,and further I urge all citizens to plant and care for trees to gladden the heart and promote the well-being of this and future generations. to be affixed this 10th day of January 2022.ELLEN GLASSERMAYOR Agenda Item #4.C.10 Jan 2022Page 41 of 96 Page 42 of 96 AGENDA ITEIVI : TC)I)AY’S DATE: RJEETING DATE: SUBMITTED BY: SUIVIIVIAIIY: RECOMMENDATION: BUDGET: ATTACI-[1V[NTS : CITY NIANAGER: CITY OF ATLANTIC BEACH CITY CO1\’Il\’IISSION STAFF REPORT Resolution No.22-02 authorizing the purchase of two new2022 Ford F150 pickup trucks for the Public VVorks Department. December 20,2021 January 10,2022 Scott Williams,Public Works Director ']{_.{—/6,,- The Public Works Department is in need of two truc ks to accommodate the Parks Division and the Streets and S t o r r n Division.The price quoted froxn Alan Jay Fleet Sales foranew 2022 Ford F150 Pickup Truck is $28,307.00 each,f o r atotalof $56,614.00. The truck for the Parks Division will replace P-59,:20 10 Ford Ranger with S 1 ,878 miles,and the truck for the Streets will replace P-50,a 2008 Ford F250 with 100,594 miles.‘ Funds to purchase these replacement trucks are available intheFY 21 .22 budget approved by the City Cornlnission.The tru cks withthe speci?cations to rrleet the City’s needs are priced fron1 Contract #2022 1207 1 6-NAF &O60920<NAF as stated theQuote from Alan Jay Fleet Sales. Approve Resolution No.22»O2. Adequate funds are available in the Parks Account No. 572-6400 and the Streets Accotlnt No.001—S002—54l»6400. 1.Resolution No:22-02 2.Quote from Alan Jay Fleet Sales dated 12/7/21 Agenda Item #8.A.10 Jan 2022Page 43 of 96 RESOLUTION NO.22-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PURCHASE TWO NEW TRUCKS DURING FY 21-22;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the current year budget for Public Works contains funding for one new truck for the Parks Division and one new truck for the Streets Division;and WHEREAS,the price quoted from Alan Jay Fleet Sales under Sourcewell’s Contract #2022 120716—NAF &060920-NAB for a new 2022 Ford F150 Pickup Truck is $28,307.00 each,for a total of $56,614.00;and WHEREAS,the truck for the Parks Division will replace P-59,a 2010 Ford Ranger with 51,878 miles, and the truck for the Streets Division will replace P-50,a 2008 Ford F250 with 100,594 miles;and WHEREAS,since individually,each of these trucks are over the $25,000 City Manager approval level, we are seeking Commission approval to streamline the purchasing process;and WHEREAS,trucks are funded in both the Parks and Streets FY21—22budget. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes Public Works to enter a requisition for two new 2022 Ford F150 Pickup Trucks as quoted by Alan Jay Fleet Sales;and SECTION 2.The City Commission hereby authorizes the City Manager to approve a purchase order to Alan Jay Fleet Sales in the amount of $56,614.00 for both trucks,and to otherwise execute contracts in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 3.Funds are allocated in the FY 21-22 budget for this purpose. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10”‘day of January,2022. Ellen Glasser,Mayor Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.A.10 Jan 2022Page 44 of 96 EVE (éim)ALANJA i17r(27s27-475529)__ i 7 ‘vC:nVIIll.1_/Erst,for all gfyaur Flea ?ntqlna?ve,5 Light hunk neeib._V7 quoge mnec-r 3334359610 \Nwrw.AI_AN.IA 35253.2 Malling ll-».o,ao )(§zun‘“‘“"‘“fs-bung.FLssen-. a2an SOlll (‘(—‘U \fa2-IE it Cor?oizf’2003 u.s.21 South ‘y FAOEILE 1304-5334993 } FAX Ares-4924221°“"“’Seblin?.FL ssaio nsuxssu 5rmI'L "77 V W VORIGINALQUOTE DATE ‘ intr o: , 121112021 REQUESTING AGENGV A1'l___Alg EACH,cIT_V_Q_F_‘___ CONTACT PERSON lgl KE OLA __EMAIL PHONE 9BI—2J‘I—6I§2 MOBILE souac uvE|_|_(|=oRu|ER|_v p|_|PA’coN1-RAc1-3 2022 12n11a-I\IAI=5 ososzo-NAF www. NatlonaIAutoFIeelGroup. con|mIonEL V xic Imvg , 7 msnp , s3s,o1o,oo ‘2021 FORD F-150 SUPER CAB ZWD XL 3.5’BED ‘I49’‘NB EASE vEHIcI_E PRICE $24,901.00CUSTOMERID '-All vehicles win he uvdarud whllb w/om-nest intarior unla.LI dandy alalbd omanuvsa on purl??ase mum-. ‘FACTORY owrlous Dzscmrrlonl kvzns _Exrsmon comm mall:1-.-.n:mI;'s:o.-. FR xnfvowor zqunpmenx Group (w/nook,naqulres valid rm cuéé.) -Cllci Power Door Lodcs,mp key and Integrated km;Kransn-?ner kevle5s4nny (In=I-mas Anlulnck).Nlykzy,Pawn! Sldevlew Minors W/Black Skull caps.heat and manuaI—iaI=In-g,Power Fronl a.near Wlnduws,Pnwnr Tailgate Luc k.Inumlnuee Entry renmuu Alntvn rAcroRv OPTIONS $3,155.00 I:EscnIP'l1onconrrnncrovrlous 342»!52:1-vlag Includes Izemn mg Eihllo way cwarnlght shipping for sugnauma. CONTRACI'OPTIONS $245.00 __I}IEw ma \ VEHICLE TO TA L $28,062.00 IVISRP DISCOUN T 25.6% ACCESSORY TO TA L $245.00 1-cum:IN TOTAI.cosr LESS TRADE IN(S)QTY 2 $55,614.00 :Estimated Annual pay-“ems (or -so mmmis paid an audvuncet $6,339,430 Exlentledz $12,579.21 ’ lvlunlcipul ilrlance ruvany nsse-ntlnl use vcniue.requires Iendarapprnval,wnc Ounirnanli VEHICLE ouo'rED av CHRISTI SELF GOVERNMENT ACCOUNT MANAGER m ‘I Want to be {our Flee!PruVldsr" I appmelana the opportunity to submit ml;quoeauon.Please rmdowlt oarulully.timer»any any errors or dwllges,please real baa I n conta ct meatanylimo. I am always happy to be of assurance. Pag e 1of1Nu>A—A11AI~rnc BEACH,cmr oF—x1c J.0DA#35203—2_CluoKe.PDF Agenda Item #8.A.10 Jan 2022Page 45 of 96 Page 46 of 96 AGENDA ITEl\/I: SUBIVIITTED BY: TODAY’S DATE: RJEETING DATE: BACKGROUND : BUDGET: RECOMMENDATIONS: ATTACHMENT: REVIEWED BY CITY MANAGER:Vu- STAFF REPORT CITY OF ATLANTIC BEACH COl\/IIVIISSION NIEETING Resolution No.22-03 approving the extension of Suzann eGreenasSpecial]\/[agistrate for a terrn of one ear. Angela Irizarry,Code Enforcement omeer December 20,2021 January 10,2022 The City of Atlantic Beach contracts with attorney Su zan ne Green to serve as special magistrate to hear matters reg ardi ng code enforce:-nent,dangerous dog cases and other rnatters asmaybe necessary and applicable.In accordance with Sec.2 — 14 3 (e) ofthe municipal code of the City of Atlantic Beach,the te r m ofthe magistrate is for one year and may be extended for on e- ye ar terms by resolution of the City Commission. Funding for special magistrate services was approved intheFY 2021-22 budget (OOl—1006—524.34-00 Code Enforcern ent— Other Contractual Services)in the amount of $24,000. Staff recommends that City Commission approve Res olu tio n No. 22-03,which (1)extends the tern-A of Suzanne Green asspecial magistrate for one year;and (2)authorizes the any m an ag er to execute contracts and purchase orders to effectuate the of the resolution.The city attorney will review the contract beforeits execution. Resolution No.22-D3 Agenda Item #8.B.10 Jan 2022Page 47 of 96 RESOLUTION NO.22-03 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City retained the Special Magistrate services of Suzanne Green as approved in Resolution No.21-13;and WHEREAS,the City of Atlantic Beach Code of Ordinances Sec.2-143 (e)stipulates that the annual term of Special Magistrate may be extended upon adoption of a resolution of the City Commission;and WHEREAS,the City of Atlantic Beach desires to extend Suzanne Green’s term as Special Magistrate for one year. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby extends the term of Suzanne Green as Special Magistrate to perform Special Magistrate services. Section2.Funds are available for this purpose in Account No.001-1006-524.34-O0 Code Enforcement-Other Contractual Services. Section 3.The City Manager is hereby authorized to execute the contract in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach this 10”‘day of January,2022. Mayor Attest: Donna L.Bartle,City ClerkApprovedastofromandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.B.10 Jan 2022Page 48 of 96 AGENDA ITEIVI SUBIVI [TTED BY: TODAY’S DATE : NIEETING DATE: BACKGROUND : BUDGET: RECONINIENDATION: ATTACHIVIENT: REVIEVVED BY CITY IVIANAGER: CITY OF ATLANTIC BEACH CITY COIVIIVIISSION IVIEETING STAFF REPORT Resolution No.22-04 approving the engineering services for I2” water main installation near North Sherry Drive 7;!Troy Stephens,Public Utilities Director Decernber 20,2021 January 10,2022 Staff received a Continuing Contract Agi'een1ent frorn Crawford,l\/ Iurphy&Tiller,lne.,in the arnount of$92,l38.0D.This Agreement i s toprovide professional engineering services for reinforcing the City’s w at erdistributionsystemintheinstallationofanew12”water main,there foreincreasingthewaterpressureandflowatthenortherlyextento f thewater distribution system at Joseph Finegan Elementary School and so ut h along the frontage oflvlayport Road to beyond the lvlayport Coastal Sc ie nc es l\/liddle School.This project will include the installation ofa water main tentatively planned in and along an FDOT drainage and u ti li t y easement which exists approximately 1600’north of the conne ction at Oceanwalk Comrnunity.Two (2)alternative locations will be ev al ua te d, and the selected alternative will be designed for approximately 800L.F. westerly to interconnect vvith the existing 1 0”water main at Road.The total design footage ofpipeline will be approximately 4,900 L.F. The tasks included in the Scope &Fee Agreement include pe rn ?tt in g, design,bidding assistance and perforrnanee ofconstruction a d i n i r ii s t r a ti o n services for the improvements.Further details are outlined i n th eAttachinenttoAgreementWot‘lc Oder (attached)from Crawford,I\/ (urphy&Tilly,Inc. Funds are budgeted in the infrastructure account 400-S504- S33~63-O0underprojectnumberAR2203. Approve Resolution No.22-04 1)Resolution No.22-04 2)Agreement from Crawford,Ix/lurphy &Tiller,Inc. 3)lVIap-Sherry Drive Vi/ater lvlain Agenda Item #8.C.10 Jan 2022Page 49 of 96 RESOLUTION NO.22-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING THE ENGINEERING SERVICES FOR A 12”WATER MAIN INSTALLATION NEAR NORTH SHERRY DRIVE;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on December 10,2021,staff received a Continuing Contract Agreement from Crawford,Murphy &Tiller,Inc.,in the amount of $92,138 to provide professional engineering services for the installation ofa new 12”water main near North Sherry Drive;and WHEREAS,an engineering proposal by Crawford,Murphy &Tiller,Inc.,provided the City with a scope of work to include permitting,design,bidding assistance and performance of construction administration services;and WHEREAS,funds for this design are budgeted in infrastructure account 400-5504-533-63-00 under project number AR2203. NOW THEREFORE,be it resolved by the City Commission ofthe City ofAtlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to execute the Continuing Contract Agreement with Crawford,Murphy &Tiller,Inc.,in the amount of $92,138.00 for Engineering Services related to the installation of a new 12”water main as described in the Crawford,Murphy &Tiller,Inc.,contract agreement,and; SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to Crawford,Murphy &Tiller,Inc.,in the amount of $92,138.00 for said contract agreement. SECTION 3.Funds for this purpose are budgeted in infrastructure account 400—5504-533- 63-00 under project number AR2203. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10”‘day of January,2022. Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.C.10 Jan 2022Page 50 of 96 Attachment to Agreement Sherry Drive Water l\/Iain Improvements VVORK ORDER: between City of Atlantic Beach and Crawford,l\/[urphy &Tilly,Inc. TPIIS DOCUMENT,executed this day of .2022,is VVO RK ORDE RItoContract,City of Atlantic Beach (“Owner”)and Crawford,lvlurphy Tilly,Inc. (“Engineer”)on 2022 (herea?er called “Vi/ork Order”). A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreernei1t”)w hi c h provides that,frorn tirne to time,the “Ovimer xnay request that Engineer provide professional ser vic es for Speci?c Projects,"and “each engagement will be documented by a Vvork This document is a VVork Order.The Agreement sets forth the general terrns and cond ition s which shall apply to this Vvork Order. 13.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the Ci ty’ s effortsto design for the installation ofa new 12”water main along the unimproved portion of S h er ry Drive (a 50’R/W)from the northwest corner of the Oceanwalk Community then for approximately 2,720 L.F.within and along the existing unimproved right ofway to t h e improv edportionofSherryDriveNorthatPioneerDriveandcontinuingnortherlyforapproxima tely 1.300 L.F.to Wonderwood Drive where the new water main will be connected to an existi ng 8”water inain serving the existing Joseph Finegan Elementary School. The project will also include the installation of a new water main tentatively pl a n n e d inand along an FDOT drainage and Utility easernent which exists approximately 1600’no rth ofthe connection at Oceanwalk Community.Two (2)alternative locations will be evaluat ed, andthe selected alternative will be designed for approximately 800 L.F.westerly to interconnec t withthe existing 10"water 1-nain at lvlayport Road.The total design footage of pipe line willbe approximately 4,900 L.F. C.PROJECT OVERVIEVV 'l'he intent of the proposed project is to reinforce the City’s water distribution syste m by increasing the water pressure and Flow at the northerly extent of the water distribution systemat Joseph Finegan Elementary School and south along the Frontage of lvlayport Road tbeyo nd the Ivlayport Coastal Sciences Middle School.Agenda Item #8.C.10 Jan 2022Page 51 of 96 D.SCOPE OF SERVICES Part 1:Design from the northwest comer of Oceanwalk Community a 12”water main that will connect to the existing 10”water main at this location and continue north to Wonderwood Drive where it will connect to an existing 8”water main. Part 2:Identify most appropriate location for a 12”water main north of the connection at Oceanwalk with the 12”water main continuing westerly to Mayport Road and inter-tie with an existing 10”water main at this location.Upon acceptance of the Department of Public Utilities of the proposed location,design the 10”water main inter-tie and assist the Department of Public Utilities in obtaining easements,if necessary. Topographic survey will be provided in this task order and will be used for the layout of the proposed water main.This work order scope also includes Subsurface Utility Engineering services (SUE)for the location of existing water distribution mains and other utilities found to be in close con?ict with the proposed construction.We do not anticipate the need for a geotechnical investigation,environmental evaluation,R/W mapping,easement acquisition,and landscape/irrigation design services. We anticipate plans and speci?cations to be submitted for review and approval by Department of Public Utilities staff at the 60%and a ?nal submittal for bidding purposes.A cost estimate will be submitted for the Department of Public Utilities use at the Final design stage.A construction permit application will be submitted to the Florida Department of Environmental Protection (FDEP)for the water main construction and to the Florida Department of Transportation (FDOT) for workinside the FDOT right of way and easement.We do not anticipate Water Management District permitting,or sanitary sewer utility replacement or adjustments within the project area. E.PROJECT TASKS 1.00 Design Plans: A.Develop 60%design of water main running along the unimproved portion of Sherry Drive.This preliminary design will take the most ef?cient route possible without the indiscriminateremoval of large trees.This design route will continue north within the improved portion of Sherry Drive N.to Wonderwood Dr.avoiding large specimen trees and other underground utilities within the right—of-way. B.Evaluate and determine the most appropriate location for a 12”water main north of the connection at Oceanwalk with the 12”water main continuing westerly to Mayport Road and inter-tie with an existing 10”water main at this location.Upon approval of the proposed location by Department of Public Utilities staff,develop 60%design of the water main inter-tie and prepare draft easement documents,if necessary. C.Contact R/W utility users in an attempt to identify utility con?icts and coordinate D.Conduct a 60%design review meeting with Department of Public Utilities staff.E.Address any Department of Public Utilities staff comments and develop Final watermainplansincludingutilitypro?le sheets for horizontal directional drilling (HDD),utility details along with project speci?cations.F.Work with Department of Public Utilities staff as necessary to assist with:i.Advertisementfor Bids sheetii.Bid Form and Agenda Item #8.C.10 Jan 2022Page 52 of 96 iii.Engineers Estimate iv.“Front-end”documents are not included as part of the scope of services.Rather all “back-end documents”will be provided to the Department of Public Utilities to be include as part of the Department of Public Utilities prepared Contract Documents. 2.00 Permitting: A.Prepare and submit permit application documents to the FDEP for water main construction approval.This includes responses to agency request for additional information (RAI)based upon the submitted supporting documents. B.Prepare and submit permit application documents to the FDOT for a right-of—way construction permit.This includes responses to agency request for additional information (RAI)based upon the submitted supporting documents. F.PROPOSED STAFFING The following staff is proposed for performing the services authorizedin this Work Order. Labor Classi?cation Assignment Project Manager Engineering Design /Project Control Engineer Engineering Design Senior Designer Engineering Design/Plans Production Proposed Subconsultants The following subconsultants are proposed for professional services related to this assignment: Bradshaw-Niles&Associates,Inc Topographic Survey and Mapping To Be Determined Underground Utility Locating Services G.DELIVERABLES 60 %Design Plans Final Design Plans/Speci?cations Cost Estimate H.CITY RESPONSIBILITIES The Owner will designate Mr.Steve Swann,City Engineer,as the Owner’s project representative and primary contact for the Engineer.The Engineer will rely on the Owner’s designated project I.COMPENSATIONTOTAL $92,138.00Pleaseseeattachedfeespreadsheetforcostbreakdown.Agenda Item #8.C.10 Jan 2022Page 53 of 96 IN WITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date ?rst above written. OWNER:ENGINEER: City of Atlantic Beach Crawford,Murphy &Tilly,Inc 1200 Sandpiper Lane 7400 Baymeadows Way Atlantic Beach,FL 32233 Jacksonville,FL.32256 By:By: Name:Steve Swann Name:Paul E.Ina Title:City Engineer Title:Group Manager,ST FL Date Signed:Date Signed:Agenda Item #8.C.10 Jan 2022Page 54 of 96 N w 12"'mrrI 2920 vunnae-wood Dr to Cast sum»of rrayp -rtl~1, 3/0 .:— Sherry Dr 8-VVondervvuod D r1300LF New 12"fru Sherry Dr Cutof fNonhIoEx:mg 5" 1850 LF Sherry Dr Culnlf FrnrnMaypDrl Rd 10''lo Sherry Dr.New 12" New I2"from Ocean Vvalk 10 "to Sherry Dr cumrf sso LF Flgure 3 -Map Shovvlng Recommended Plplng Improvements Flgure 3 —Recommended Plplng Improvements J.COLLINS ENGINEERING Assocmrss.LLC P a g e 23 Agenda Item #8.C.10 Jan 2022Page 55 of 96 Page 56 of 96 CITY OF‘ATLANTIC BEACH CITY COMMISSION l\/IEETING STAFF REPORT Resolution No.22-05,Resolution No.22-06,Resolution No. Resolution No.22-08 AGENDA ITEIVI SU]3lVIITTED BY:Amanda Askew,Director of Planning and Community Developm ent __u TODAY’S DATE:Decernber 22,2021 MEETING DATE:January 10,2022 SUMMARY:The Environmental Stewardship Committee (ESC)has norninated 5 lan dm ark trees to be designated as Heritage Trees.These trees have been selected because oftheir in tri ns ic value due to their size and age. Two live oak trees located in Dutton Island Preserve are designated by Resolution 22- 05. Thetree to the west is a live oak witlt a diameter of 33 inches.The tree to the east is a live oa k witha dian-leter of47 inches.Tlie trees are located east of the pavilion and bathrooms in Island Preserve.The ESC is affectionately referring to this tree as “The Preservation Oaks". Resolution 22-06 designates a double live oak located in Tideviews Preserve.The live o a k hastwo trunks totaling 23 cornbined 55 inch diameter and is estirnated to be 124 years old.The tr e e islocated along the wood walkway in Tideviews Park.The ESC is nan-ling this tree “The Tidevie ws Tree". Resolution 22-07 designates a 62-inch diameter live oak tree located at 1959 Brista De l\/ Ia r Circle. This tree hugs private and public property and will be designated as a public I-Ieritage Tree . The property owner has named this tree “Guardian of Brista".This tree is approxirnately yearsin age. Resolution 22-08 designates a 32 inch live oak located at the north corner of l9"‘Street andNoi1l1 Sherry Drive.The tree is estimated to be 128 years old.The ESC has nan-led thi s tree“The Cornpanion Tree”. A ceremony is planned for January 21 ,2022,celebrating the designations at the Cit)/’s 2 0 2 2 Arbor Day observance event. According to city Code Section 23-41 (a)“The City Commission may by resolution desig nateindividualheritagetrees.”Although a I-Ieritage Tree designation does not prevent a tre e fro m ever being ren-loved,it rnakes it n-lore difficult and costly to remove.Protected trees must rniti gate d at a rate of one inch for every two inches removed;a Heritage Tree must be rnitigated atarateof one inch for every inch renioved. According to the City of Atlantic Beach Tree Protection Code definitions,Heritage T re es oncity- owned property (parks and rights—of-way)are “any tree detenninecl by the City Cornrnis sion tobe of unique or intrinsic value due to its age,size.species.and/or cultural,ecological histo rical Agenda Item #8.D.10 Jan 2022Page 57 of 96 signi?cance or some other contribution to the eity’s character,speci?cally including allcypress, live oak and magnolia trees with a diameter 30 inches or greater.” The live oak is estimated to be 168 years in age. REC0l\/Il\/IENDATION:The City Commission approve Resolution No.22-05,Res olu tio n No.22-06,Resolution No.22-07,and Resolution No.22-08 designating 5 live oak tr ee s aspublic Heritage Tree. BUDGET:Less than $150 on a rnarker identifying the Heritage Tr ee ATTACI-Il\’]ENTS:1 .Resolution No.22-05 2.Resolution No‘22-06, 3.Resolution No.22-07. 4.Resolution No.22-08 6.Photographs ofTrees 7.Location Map REVIEWED BY CITY IVIANAGER:Agenda Item #8.D.10 Jan 2022Page 58 of 96 RESOLUTION NO.22-05 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A 33-INCH DIAMETER LIVE OAK TREE AND 47-INCH DIAMETER LIVE OAK TREE AS HERITAGE TREES IN DUTTION ISLAND PRESERVE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical signi?cance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation runs with the property and doubles the mitigation ratio if the tree is ever removed;and WHEREAS,the City Commission created the Environmental Stewardship Committee in 2017 to serve as curators of our environment,thus creating a legacy for future generations of our community;and WHEREAS,as its 2022 Arbor Day project,the Environmental Stewardship Committee has nominated a 33- inch-diameter live oak next to a 47-inch-diameter live oak tree in Dutton Island Preserve as a Heritage Tree;and WHEREAS,the nominated trees have a 103.67-inch circumference and a 147.65-inch circumference;are approximately 132 years old and 188 years old;were selected because of its intrinsic value due to its age and size;and is nicknamed “The Preservation Oaks”;and WHEREAS,the Environmental Stewardship Committee will hold an event on January 21,2022 commemorating Arbor Day and celebrating the Heritage Tree designation. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates a 33-inch diameter live oak and 47-inch-diameter live oak in Dutton Island Preserve as a “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 10th day of January,2022. Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.D.10 Jan 2022Page 59 of 96 ge Tree Designations 2022 Agenda Item #8.D.10 Jan 2022Page 60 of 96 Heritage Tree Designation The City of Atlantic Beach is seeking to nominate 5 trees for the 2022 Arbor Day Celebration. According to the Atlantic Beach Tree Code definitions, Heritage Trees are ”any designated maritime species that is thirty (30)inches DBH or greater and declared bythecity commission to be of unique or intrinsic value due toitsage, size,species,and/or cultural,ecological or historical significance or some othercontributionto the city’sor a neighborhood'scharacter and which is in good condition, as determined by an arborist;a|so,anytree designated as a Florida State Champion,United States Champion,or World Champion by the American Forestry Association which has been designated to bea heritage tree by the city commission”.Agenda Item #8.D.10 Jan 2022Page 61 of 96 Heritage Tree Designation °According to Section 23-41 (a)”The City Commission may by resolution designate individual heritage trees.” -A Heritage Tree designation does not prevent a tree from ever being removed,butit doesmake it more difficultandcostly to remove. °Protected trees have to be mitigated at a rate determined by the diameter at breast height and property classification.A Heritage Tree has to be mitigated at a higher rate in all categories.Agenda Item #8.D.10 Jan 2022Page 62 of 96 ”The Preservation Oaks” -The City of Atlantic Beach is seeking to nominate two (2)Live Oaks in Dutton Island Preserve as Heritage Trees.The Live Oak to the west is approximately 33 inchesin diameter and the treeto theeastis approximately42inchesindiameter.. The trees are estimatedtobeis approximately 132 and 188 years old.Agenda Item #8.D.10 Jan 2022Page 63 of 96 Agenda Item #8.D.10 Jan 2022Page 64 of 96 ”The Tideviews Tree” °The City of Atlantic Beach is seeking to nominate a double Live Oak in Tideviews Preserve as a Heritage Tree.The Live Oak is approximately 55 inches in diameter combined. °The tree isestimatedto beisapproximately 124 years old.Agenda Item #8.D.10 Jan 2022Page 65 of 96 Agenda Item #8.D.10 Jan 2022Page 66 of 96 ”Guardian of Brista” -The City of Atlantic Beach is seeking to nominate a Live Oak at 1959 Brista De Mar Circle as a Heritage Tree.The Live Oakis approximately 62 inches in diameter combined. -The tree is estimatedto beis approximately 248 years old.Agenda Item #8.D.10 Jan 2022Page 67 of 96 Agenda Item #8.D.10 Jan 2022Page 68 of 96 ”The Companion Tree” -The City of Atlantic Beach is seeking to nominate a Live Oak at the north corner of 19”‘Street and North Sherry Drive as a Heritage Tree.The Live Oak is approximately 32 inches in diametercombined. -The tree isestimated to be is approximately 128 years old.Agenda Item #8.D.10 Jan 2022Page 69 of 96 Agenda Item #8.D.10 Jan 2022Page 70 of 96 ”Guardian of "The Companion Tree” "The Preservation 5‘ Oaks”' I T‘:_.5I ”The Tideviews Tree”Agenda Item #8.D.10 Jan 2022Page 71 of 96 Page 72 of 96 RESOLUTION NO.22-06 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A 24-INCH AND 31-INCH DIAMETER D O U B L E L IVE OAK TREE AS A HERITAGE TREE IN TIDEVIEWS PRESERVE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical significance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)ofthe Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation runs with the property and increases the mitigation ratio ifthe tree is ever removed;and WHEREAS,the City Commission created the Environmental Stewardship Committee in 2017 to serve as curators of our environment,thus creating a legacy for future generations of our community;and WHEREAS,as its 2022 Arbor Day project,the Environmental Stewardship Committee has nominated a combined 55-inch-diameterdouble live oak tree in Tideviews Preserve as a Heritage Tree;and WHEREAS,the nominated tree has a combined 172.78—inchcircumference;is approximately 124 years old; was selected because of its intrinsic value due to its age and size;and is nicknamed “The Tideviews Tree”;and WHEREAS,the Environmental Stewardship Committee will hold an event on January 21,2022 commemorating Arbor Day and celebrating the Heritage Tree designation. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates a combined 55-inch diameter double live oak in Tideviews Preserve as a “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 10th day of January,2022. Ellen Glasser,Mayor Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.E.10 Jan 2022Page 73 of 96 Page 74 of 96 RESOLUTION NO.22-07 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A 62 INCH-DIAMETER LIVE OAK TREE AT 1959 BRISTA DE MAR CIRCLE AS A HERITAGE TREE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beauti?es our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical significance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)ofthe Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation runs with the property and increases the mitigation ratio if the tree is ever removed;and WHEREAS,the City Commission created the Environmental Stewardship Committee in 2017 to serve as curators of our environment,thus creating a legacy for future generations of our community;and WHEREAS,as its 2022 Arbor Day project,the Environmental Stewardship Committee has nominated a 62- inch-diameter live oak tree on Brista De Mar Circle as a Heritage Tree;and WHEREAS,the nominated tree has a 194.78-inch circumference;is approximately 248 years old;was selected because of its intrinsic value due to its age and size;and is nicknamed “The Guardian of Brista”;and WHEREAS,the Environmental Stewardship Committee will hold an event on January 21,2022 commemorating Arbor Day and celebrating the Heritage Tree designation. NOW,THEREFORE,be it resolved by the City Commission ofthe City of Atlantic Beach: SECTION 1.The City Commission hereby designates a 62-inch diameter live oak on Brista De Mar Circle as a “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 10th day ofJanuary,2022. Ellen Glasser,Mayor Atte st:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.F.10 Jan 2022Page 75 of 96 Page 76 of 96 RESOLUTION NO.22-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,DESIGNATING A 32-INCH DIAMETER LIVE OAK TREE AS A HERITAGE TREE ON THE CORNER OF 19”‘STREET AND NORTH SHERRY DRIVE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Atlantic Beach’s tree canopy beautifies our community and improves the lives of our citizens and visitors by bringing nature to our urban environment and preserving environmental sanctuaries for connection with the natural world;and WHEREAS,the City Commission of the City of Atlantic Beach desires to be a good steward of the tree canopy,particularly specimens of physical and historical significance;and WHEREAS,the City Commission has the ability to designate individual trees as Heritage Trees according Section 23-41 (a)of the Atlantic Beach Code of Ordinances;and WHEREAS,the Heritage Tree designation runs with the property and increases the mitigation ratio ifthe tree is ever removed;and WHEREAS,the City Commission created the Environmental Stewardship Committee in 2017 to serve as curators of our environment,thus creating a legacy for future generations of our community;and WHEREAS,as its 2022 Arbor Day project,the Environmental Stewardship Committee has nominated a 32- inch-diameter live oak tree at the corner of 19"‘Street and North Sherry Drive as a Heritage Tree;and WHEREAS,the nominated tree has a 100.53-inch circumference;is approximately 128 years old;was selected because of its intrinsic value due to its age and size;and is nicknamed “The Companion Tree”;and WHEREAS,the Environmental Stewardship Committee will hold an event on January 21,2022 commemorating Arbor Day and celebrating the Heritage Tree designation. NOW,THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1.The City Commission hereby designates a 32-inch diameter live oak at the corner of 19"‘Street and North Sherry Drive as a “Heritage Tree.” SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,on this 10th day of January,2022. Ellen Glasser,Mayor Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.G.10 Jan 2022Page 77 of 96 Page 78 of 96 CITY OF ATLANTIC BEACH CITY COlVIlVIISSI()N MEETING STAFF REPORT AGENDA ITEIVI:Resolution 22-09 Bid 2122-02 AIA Force l\/lain Replace ment SUBIVIITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:December 22,2021 l\/IEETING DATE:January 10,2022 BACKGROUND:A Bid Opening was held on Decernber 15,2021 for Bi d 212 2- 02: AIA Force l\/[ain Replacement Project.The project consists of ?irnishing all labor, and n1ale1'ials necessary to replace the Force l\/lain on A1Aa Erorn l\/[ontreal St.to Sh ang ri LaDr. The Force 1\/Iain that runs along A1 A,frorn l\/Iontreal to Shangrila,crosses through Creek.Due to the age and rnaterials used in the original construction of the Force l\/ Iai n along AIA,the cornponents are crumbling and in need of replacement. Five bids for the Force B/Iain Replacelnent were received on Decernber 15.2021 as onthe table below.The low bid received was submitted by "Fhe Kenton Group in the amount of $1 63,000. Contractor DB Civil Gruhn l\/lay,Kirby T.G.Utility Kento nConstruction,Inc.Development,Company.Inc. LLC Inc. Bid $329,950.00 $182,723.00 $308,468.92 $323,977.00 BUDGET‘:Funds for this project are budgeted in the infrastructure acc oun t400-5504—S33—6300. RECOIVIIVIENDATION:Award Bid 2122-02 to The Kenton Group in the amount of $1 63,000.00,and authorize the City l\/Ianager to execute the contract. ATTACH-Il\/IENTS:1 .Resolution No.22-09 2.Bid 2122-02 Bid Tabulation 3.Ivlap —A1 A Force 1\/[sin Replacement REVIEWED BY CITY MANAGER:4/."2 in F éj /. /_(13 Y,Agenda Item #8.H.10 Jan 2022Page 79 of 96 RESOLUTION NO.22-09 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID #2122-02 FOR THE A1A FORCE MAIN REPLACEMENT;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on December 15,2021,?ve bids were received and opened for City Bid #2122-02 for the AIA Force Main Replacement Project;and WHEREAS,the low bid price of $163,000 was received from The Kenton Group;and WHEREAS,The Kenton Group submitted all required documents,in their bid submittal and positive references were received;and WHEREAS,the project consists of furnishing all labor,equipment and materials necessary for the replacement of the deteriorated Force Main along AlA,from Montreal Street to Shangri La Drive;and WHEREAS,funds are available for this project in account 400-5504-533-6300;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2122-02 to The Kenton Group in the amount of $163,000 to perform the work for said bid in accordance with the bid speci?cations; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with The Kenton Group; SECTION 3.Funds are available for this project in account 400-5504-533-6300. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10”‘day of January,2022. Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.H.10 Jan 2022Page 80 of 96 la/unddvuogssgunuog m sgsaeuvzuatuuedauuo paseq me;o pmmv 00’000‘£9I$00'LL6‘£Z£$Z6'89i7‘80£$00'£ZL‘Z8I$00'0S6‘6Z£$’"°"'°°"‘d°“"WW 93.103VIV .10;[3301 lung dumq ti"pv V/N V/N V/N V/N V/N J0 uopeluxguog)uaupm (sanzp pus X X X X X 29 Suguug?aq pun uopdgnsap qo_f/M)5 —saauaxapg X X X X X 33lIB.lllSl.lI X X X X (puma uodn apwud mm)ON “*3/"Z ‘s“’!°“““*3 F‘ X X X X X pnno.li’s‘.1apu[1.10 .lo;:m.uuo;) [tuauog -suogmagglsni) X X X X X s.nza£5 -aouag.nd’x;.[J0 _;oo.1J X X X X X ?gaaau xe_L ssaugsng X X X “O X IIIJOJ lI0nEu.l.l0_II.lI JOPIIQA MQN X J X X X X ““°3 ‘J!""A"~" X X X X X SIl0!S!A0.l([spmaag ouqnd X +1-xawamsswung £19115!vnqnaXXXX X X X X X ao¢[d)[.xo,y\39.13 ?mq X X I X X X "”‘’~*16'1“ X X X ’l3°|lC)smuseo X 9!“5°%9 'P"°9 P“! X X X X L X ‘"‘°~*1 "9 J5!PI9"“I3XXXXXs1uamo.Ignba}11I[3lllll30(] X X X X X smamnaoq uv -omud!1.L11!“0!S5!“"l“S dnoxg)uomaxaql 'au1 ‘?uedmog 141311331)‘1 ‘ml ‘;uauHo]aAo(1Kqxpl ':!u1 ‘Kuwuqmg)3T1 ‘uo§;on.usno;)“AD gq SJl.l9lllll30([pax?bag Z0-ZZIZ ma IZOZ ‘SI -l°qm°3°(I ('.1([2'1 y?ucqg 0;MV [eanuow Iuo.1_;);aa[o.1,[;uau1a:na[da}1uguw 33.103VIV ‘P398 9!J'1¢IJV J0 KIDAgenda Item #8.H.10 Jan 2022Page 81 of 96 y\_..,\....:. »A..\..5. ‘..WWu.NX.n.n.m?nuF 15KG/\J,N-U7./u.7 .33:...U Agenda Item #8.H.10 Jan 2022Page 82 of 96 CITY OF ATLANTIC BEACH CITY COIVINIISSION NIEETING STAFF REPORT AGENDA ITEM:Resolution No.22-10 authorizing Architecture &Engineering Se rvi ces For the Public works Building Renovation Project '''rd’/l SUBMITTED BY:seott williams,Public works Director 7/1 TODAY’S DATE:Decernber 28,202i IVIEETING DATE:January 10,2022 BACKGROUND:Staff has been working with Alliant Engineering,lnc..o ne of‘the Engineering Firms approved in l\/lay of2020 through the City‘s Request for Proposals for P r o f e s s i o n a l Engineering Services (RFQ#20—O1).speci?cally.in May of 202i,staff issued a Task For Alliant Engineering to provide Professional Engineering Services For the Structural of‘ and Recon1n1endations for the Existing Public Works Building ($23,827.00).Preliminary pla ns were received for a new addition on the south side of the existing building with some rernodeling effortsto the existing structure and staffdecided to Focus more on modifying the entire existing stru ctur e inlieu ofthe new addition.Additionally,in Septernber of202 I ,staffissued a.Task Authorization forAlliant Engineering to provide Proressional Engineering Services for an Alternative office Solu tion forthe Public Works Building ($l4,500iO0). Alliant Engineering,partnered with zona &Associates,Inc.(Architect),has presented aSch ema tic Design Office Layout as the Alternative Office Solution which is better suited for our andis included in the Contract Proposal dated December I7,2021 between Zona &Allianl.contract proposal,in the amount or$6o,ooo,has been reviewed and approved by the City Engineer andPublic Works Director,and will provide the City with Construction Drawings and Speci?cations inorderto bid the Project,among other tasks described in detail within the Contract Proposal. BUDGET:The FY 21-22 budget contains $950,000.00 budgeted in account 300 - 500 I— S4l~62OO for the Public Works Bu’ding Renovations.The $ 6 0 , 0 0 0 Task Authorization to Alliant Engineering,lnc.will come out of theproject funds. REC()1\/I1\’IENDATI()N:Approve Resolution No.22 1 0 authorize slaffto issue a Task to Alliant Engineering,Inc.in the amount of‘$60,000 to cover thecostof their contract with Zona &Associates,P.A.to provide the se rv ic es as described in the Contract Proposal dated December 17,202 l ATTACHl\/IENTS:Resolution No.22-10 Contract Proposal between Zona &Associates,P.A.(Architect)and Alliant Engineering,Inc.(Client)for Architecture &Engineering Services For the Public Works Bu'lcling Renovation. \// REVIEVVED BY CITY l\/IANAGER:Agenda Item #8.I.10 Jan 2022Page 83 of 96 RESOLUTION NO.22-10 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO ALLIANT ENGINEERING,INC.FOR ARCHITECTURE AND ENGINEERING SERVICES FOR THE PUBLIC WORKS BUILDING RENOVATION PROJECT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,staff has been working with Alliant Engineering,Inc.,one of the Engineering Firms approved in May of 2020 through the City’s Request for Proposals for Professional Engineering Services (RFQ#20—01);and WHEREAS,speci?cally,in May of 2021,staff issued a Task Authorization for Alliant Engineering to provide Professional Engineering Services for the Structural Evaluation of and Recommendations for the Existing Public Works Building ($23,827.00).Preliminary plans were received for a new addition on the south side of the existing building with some remodeling efforts to the existing structure and staff decided to focus more on modifying the entire existing structure in lieu of the new addition;and WHEREAS,additionally,in September of 2021,staff issued a Task Authorization for Alliant Engineering to provide Professional Engineering Services for an Alternative Of?ce Solution for the Public Works Building ($14,500.00);and WHEREAS,Alliant Engineering,partnered with Zona &Associates,Inc.(Architect),has presented a Schematic Design Of?ce Layout as the Alternative Of?ce Solution which is better suited for our needs and is included in the Contract Proposal dated December 17,2021 between Zona &Alliant;and WHEREAS,this Contract Proposal,in the amount of $60,000,has been reviewed and approved by the City Engineer and Public Works Director,and will provide the City with Construction Drawings and Specifications in order to bid the Project,among other tasks described in detail within the Contract Proposal;and WHEREAS,the FY21-22 budget contains $950,000 budgeted in account 300-5001-541-6200 for the Public Works Building Renovations.This $60,000 Task Authorization to Alliant Engineering,Inc. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach asfollows:SECTION 1.The City Commission hereby authorizes staff to issue a Task Authorization toAlliantEngineering,Inc.in the amount of $60,000 to cover the cost of their contract with Zona &Associates,P.A.to provide the services as described in the Contract Proposal dated December 17,2021.Agenda Item #8.I.10 Jan 2022Page 84 of 96 SECTION 2.The City Commission hereby authorizes the City Manager to execute said Task Authorization and approve a Purchase Order. SECTION 3.Funds are available for this purpose in Account No.300-5001-541-6200. SECTION 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10”‘day of January,2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Resolution No.22-10 Page 2 of 2 Agenda Item #8.I.10 Jan 2022Page 85 of 96 BLAK -N E/—\ONDI5 AZC EWA &INTTJIQ3 355$” CONTRA CT FOR ARCHITECTURE &ENGINEERING SER VI Atlantic Beach l\/Iaintenance Bldg. Renovation December 17,2021 This Agreement is for Complete Architectural and Engineering services for the reno vatio noftheCityofAtlanticBeachMaintenanceBuildinglocatedon800SeminoleRoad, Atlantic Beach,FL between Zonal &Associates,P.A.(Architect),and Alliant Engineering,Inc.(Client). I.Pro ect De crl tlon This project will consist of renovating an existing 2 —?oor building,approx.4 , 9 0 5 sq.R total.We will use the revised Schematic Drawings that were created b y ou rofficeandapprovedbytheusergroup.The following list of renovation items wi llbeincludedinthe?nal Design and Construction Documents included in this proposal for Architectural and Engineering Services: Selective Detnolition (Walls,Ceilings &Floors) Add New Stairway and revise current stairway to meet codes Add New Doors and windows as shown in drawings (Both Floors) Add New Walls and New Drywall and Paint throughout Relocate Existing A/C units (Include new ductwork as required by pl an s)Agenda Item #8.I.10 Jan 2022Page 86 of 96 Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building 0 Update Toilets and add New Restrooms as shown hr the ?nal Documents (Fixtures and Plumbing) Provide New Lighting Fixtures (LED) Add New Insulation in exteriorwalls and new roof system Provide New Electrical supply and Panel boxes as required Provide new Handicap Lift to meet provisions of the current FBC Provide New Carpet or Vinyl Flooring as shown in New Documents Replace Existing Roll Up Doors with sizes shown in the New Documents Add new exterior Masonry walls on all 4 sides of existing building. Add new Gutters and Downspouts Provide New Roo?ng system per StructuralEngineers recommendations including Limited Demo,removal of existing metal roof and add new purlins and beams per Structural Engineer’s Study. 0 Replace existing low roof with installation ofa new roof system to match main building.(No new Structure required) 0 Please find attached the Drawing Named:FLOOR PLANS REVISED O9 O7 21 which will be our layout document reference for this Proposal. II.Basic Services Description A.The Architect will rely on the approvedSchematicDesign Office Layout drawings dated 09 O7 21 as the basis for design.Both parties,however,recognize that such information may change by mutual consent,and,in that event,the Client and the Architect shall appropriately adjust the schedule,the Architect’s servicesand the Architect’s compensation if the changes are “material”. B.The Architect’s Basic Services consist of those described in this Article III and include the usual mechanical and electricalengineering services,but the structural services are based on the previousStructuralAssessment completedby LJG Engineering,Inc.whose recommendationswere accepted by the Client.Services not set forth in this Article III are Supplementalor Additional Services. C.The Architectshall coordinateits services with those services providedby the Client and the Client’s consultants.The Architect shall be entitled to relay on (1)the accuracy and completeness of the services and information furnished by the Client and (2)the Client’s approvals. constructionof the Project.The Architect shall reach an understanding with theClientregardingtheProjectrequirements.E.The Architect shall consider the relative value of alternative materials,buildingsystemsandequipment,together with other considerationsbased on program,2lPage 12/17 2021 Agenda Item #8.I.10 Jan 2022Page 87 of 96 Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building aesthetics,and any sustainableobjectives,in developing a design for the Project that is consistent with the Client’s schedule and budget for the Cost of the Work. F.Discuss any new ideas from the Client and Client Representativethat will help ?nalize the design and operationalscope of this project and incorporate same into the preliminaryproject templates. G.Prepare Design Development plans,sections,and elevations based on the outcome of the previous Schematic Design approved by the Client for discussion and further re?nement.Re?ne elevations as necessary to achieve the desired aesthetic as determinedby the Architect and the Client.The Design Development package will be based on sketches provided by the client for character and the Schematic Design sketchesprovidedby Architect and approved by the Client. H.If applicable,review schematicwork with Client and make any necessary changes or contract adjustments required to establish an approvedplan from which design development documents can be developed. 1.Prepare documents required to obtain planning approvalfor the project by the reviewing authorities.This is expected to be consistentwith the information providedby the Client. J.Prepare ?nal Design Development Documents to include CAD base sheets, additionalwall sections,basic details,window and door scheduleoutlines and complete engineeringschematics including HVAC,Elec.,Plumbing,and Structural Designs per the previous study by LJG Engineering. K.Based on the Client’s approvalof the Design Documents,the Architect shall prepare for the Client’s submittal Construction Documents consisting of Drawings and Informationthat the local jurisdictionrequires in order to issue a permit to complete the Project.The actual permits will be obtainedby the Client and their Contractor. This phase will include all necessary coordinationof all requiredengineering.The Client and Architectacknowledge that in order to construct the Work the Contractor will provide additional information including Shop Drawings,Product Data, Samples and other similar submittals,which the Architectwill review in accordance with Section 13. L.The Architect shall review and approve,or take other appropriateaction,upon the Contractor’s submittals such as Shop Drawings,Product Data and Samples,but only conceptnotforthepurpose of determining the accuracy and completeness of otherinformationsuchasdimensions,quantities,and installation or performance ofequipmentorsystems,which are the Contractor’sresponsibility.The Architect isnotresponsiblefortheapprovalofsafetyprecautions,or any other constructionmeans,methods,techniques,sequences or procedures.3jPage 12/17 202!Agenda Item #8.I.10 Jan 2022Page 88 of 96 Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building M.Provide day to day design and engineering support during the constructionprocess III. 4lPage to ensure all questions are addressedin reasonable time.Review shop drawings, technicalsubmittalsand pay request documentationwith quick and decisive professionalresponses.If there are any con?icts or oversights by our consultant group in our contract documents,it is the responsibility of the Architect to provide this additionalinformation or amended details at no additional cost to the clients. Design and Construction are not perfect sciences but a team effort to do the best job possible to help create a good and fully functional facility in which all parties involved can take pride at its completion,commissioning and ultimate functionality. The Architect shall advice and consult with the Client during the Construction Phase Services.The Architect shall visit the site at intervals appropriateto the stage of constructionto become generally familiar with the progress and quality of the portion of the Work completed,and to determine,in general,if the Work observed is being perfomied in a manner indicatingthat the Work,when fully completedwill be in accordance with the Contract Documents.However,the Architect shall not be required to make exhaustive,or continuouson-site inspections to check the quality or quantity of the Work.The Architect shall not have control over,charge of,or responsibilityfor the constructionmeans,methods,techniques,sequences or procedures,or for safety precautionsand programs in connection with the Work,nor shall the Architect be responsiblefor the Contractor’s failure to perform the Work in accordance with the requirementsof the Contract Documents.The Architect shall not be responsible for,acts or omissions of the Contractor or of any other persons or entities performing portions of the work. Prepare ?nal close-out review of the project including the Contractor’s punch list resolution,?nal pay and retention release documentationand contract closure. Additional Services Description The basic servicesoutlined above will be an all-inclusivepackage to cover Design Development through ?nal Contract Documents required for permitting and project completion. The Architect shall provide servicesnecessitatedby a change in the Initial Information,changes in previous instructions or approvalsgiven by the Client,or a material change in the Project including size,quality,complexity or the Client’s schedule as an Additional Service.Additionalservices may be provided after the execution of this Agreement without invalidating this Agreement. or ?xed fees based on the new and/or additional scope de?nition.These serviceswillbeofferedanddescribedinaFeeandServicesProposalwhichcouldinclude,but are not limited to:l2/l7 2021 Agenda Item #8.I.10 Jan 2022Page 89 of 96 IV. VI. 5|Page Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building 1.Professionalrendering of the ?nished product (beyond Z&A work shown previously for other projects).Four high quality renderings (exterior and interior)similar to others which we are able to do in-house,are included in the basic services contract.Additional renderings will be available as a pass—thru reimbursable. 2.Interior design servicesrequired for selection,procurement and/or installation of furniture and fumishings.(Layout is included in Basics) 3.Surveys,soil boring,botanists,and specialty engineering services that may be required. 4.Civil Engineers and Landscape Architects 5.Scale models for use in the model center if desired. 6.Technical Speci?cations (If desired,will be a pass—thrureimbursable) Project Qualitvand Budget Expectations The quality level of this project can be best described as consistent with the recent standardsin general area and as referenced by the clients as appropriatefor the marketplace.Budgets will be establishedas soon as there is agreement on the overall design concepts and building systems are conceptually identi?ed.The budget will be continuously revised as more detail is known about the scope and quality of the project. Project Schedule Work can begin immediately upon acceptance of this Agreement and receipt of the retainer.Client further understandsthat Z&A does not control consultant and/or city and/or state agencies and their holiday scheduleand delays may be incurred. Client Responsibilities The Client will be responsibleto deliver to the Architect accurate surveys to describe physical characteristics,legal limitationsand utility locationsfor the site of the Project,topographicaldata and test boring analyses and recommendations.The Client will also obtain any necessary Site planning permits requiredby the local authorities.The Architect and various Engineers will provide the design and technicaldocuments necessary for the submittal.In order to maintain the deliverablestimeline by the Architect,Client/Client will be prompt (within a 10- team to respond to the comments in time for them to be included in the nextsubmittaltotheClient/Client.12/17 2021 Agenda Item #8.I.10 Jan 2022Page 90 of 96 VII. VIII. IX. 6|Page Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Arc/titecture and Engineering Services City ofAtlantic Beach Maintenance Building Architect/Engineering Liabilities The Architect and Engineers must hold required current licenses to practicetheir respective professions in the appropriatestate and sign and seal their respective drawings and details as required for permitting.The Architect and his consultants will carry appropriatelevels of E+O insurance and general liability coverage. Deliverables Periodiccopies of progress work will be provided to the Client for review and comments throughout the evolution of the design process.In addition,record sets of documents or conclusion of groups of activities will be provided for review at the completionof the following milestone activities: All necessary Engineering Services will be incorporatedinto the Construction/ContractDocuments and be co-coordinatedwith each other.Technical speci?cations will be preparedjointly by the Architect and General Contractor and speci?cationswill be incorporatedinto the Contract/ConstructionDocuments as notes and Drawing Sheets.It is the Contractor’s responsibilityto obtain all necessary building permits for the project. Fee and Payment Schedule The A/E fee will be $60,000 be paid in accordance with the following schedule. Retainer (Due upon execution ofthe Contract).5,000 **Complett'on ofDesign Development 5 .............$15,000 Completion of100%Construction Docs ................................$25,000 ContractAdministration(spread 6 Months over job)..............."$5,000 Total Con tract Am ount $60,000 Unless otherwise agreed,payments for services shall be made monthly in proportion to services performed.Payments are due and payable upon presentationof the Architect’s invoice.All payments must be received within 15 days of the delivery of the invoice or work will be suspendeduntil payment is received.Project dates will be extended accordingly 12/17 2021 Agenda Item #8.I.10 Jan 2022Page 91 of 96 XII. Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building Reimbursable Expenses Project Engineering Services included in this proposal are Mechanical, Plumbing,Electrical,Structural and Fire Protection.Additional Engineering services which mav be needed are contracted directlv with the clients such as: 0 Civil Engineeringand Landscape Architecture(engaged directly with clients or treated as a reimbursableexpense) 0 Soils Engineering (Including Soils Borings) 0 Property Survey (engaged directly with clients or treated as a reimbursable expense) 0 Threshold Inspector (During Structural Construction) 0 Speci?cation Writers-$3,500 Normal reimbursableexpenses such as,but not necessarily limited to the following: Postage,courier delivery when requested by the client;prints other than in-house progress prints,large scale reproductions,etc.,will be billed to the client without a markup. Interpretation Interpretationsand decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings.When making such interpretationsand initial decisions,the Architect shall endeavor to secure faithful perfonnance by both Client and Contractor,shall not show partiality to either,and shall not be liable for results of interpretationsor decisions so rendered in good faith.Architect’s decisions on matters relating to aesthetic effect shall be ?nal if consistent with the intent expressed in the Contract Documents. Indemnification:The Client and its af?liates shall indemnify and hold harmless Zona &Associates,P.A.and all of its personneland consultantsform and against any and all claims,liability,damages,losses and expenses (including attomey’s fees and defense costs)arising out of or resulting from the performanceof the services, including the procurement of specializedpermits by consultants,provided that any such claims,damage,loss or expense is caused in whole or in part by the negligent act(s)or omission(s),and/or strict liability of Zona &Associates,P.A.or anyone directly employed by Zona &Associates,PA.This indemni?cationshall include any claim,damage,or losses due to the presence of hazardous materials. 7|Page LIABLITY:THE INDIVIDUAL EMPLOYEE ORAGENTWHOWILLPERFORMTHEPROFESSIONALSERVICESUNDERTHIS12/17 2021 Agenda Item #8.I.10 Jan 2022Page 92 of 96 Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building CONTRACT IS NOT A PARTY OT THE CONTRACT.PURSUANT TO THE SECTION 558.0035,FLORIDA STATUES (JULY 1,2013),AN INDIVDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDVIDIUALLY LIABLE FOR NEGLIGENCE. XIV.Hidden Conditions:Zona &Associates,P.A.shall not be responsiblefor hidden conditions nor any resulting damages to persons or property.A condition is hidden if concealedby existing ?nishes (excluding lay-in type ceilings),buried below ?oors or ?nished grade,or is not capable of investigation by reasonablevisual observation.If Architect has reason to believe that such a conditionmay exist, Architect shall notify the Client who shall authorize and pay for all costs associated with the investigation of such a conditionand,if necessary,all costs necessary to correct said condition.If (1)the Client fails to authorize such investigation or correctionafter due noti?cation,or (2)Architect has no reason to believe that such a condition exists,the Client is responsiblefor all risks associatedwith this condition, and Architectshall not be responsiblefor the existing conditionnor any resulting damages to persons or property.Architectshall have no responsibilityfor the discovery,presence,handling,removal,disposal or exposure of persons to hazardousmaterialsof any form. XV.Mediation 1.Any claim,dispute or other matter in questionarising out of or related to this Agreement shall be subject to mediation as a conditionprecedentto binding dispute resolution.If such matter relates to or is the subject of a lien arising out of Zona’s and its Consultants services,Zona may proceed in accordancewith applicablelaw to comply with the lien notice or ?ling deadlinesprior to resolutionof the matter by mediation or by binding dispute resolution. 2.Mediation,unless the parties mutually agree otherwise,shall be administeredby the American Arbitration Association in accordancewith the Construction Industiy Mediation Rules of the American Arbitration Associationcurrently in effect on the date of this Agreement.The parties shall share the mediator’s fee and any ?ling fees equally. the method of binding dispute resolution shall be pursuant toXVIIofthisAgreement.XVI.Arbitration1.Any claim,dispute or other matter in questionarising out of or related to thisAgreementsubjectto,but not resolvedby,mediation shall be subject to binding8|Page 12/l7/2021 Agenda Item #8.I.10 Jan 2022Page 93 of 96 Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building arbitrationwhich,unless the parties mutually agree otherwise,shall be administeredby the American ArbitrationAssociation in accordancewith its ConstructionIndustry ArbitrationRules in effect on the date of the Agreement. A demand for arbitration shall be made no earlier than concurrently with the ?ling of a request for mediation,but in no event shall it be made after the date when the institution of legal or equitableproceedingbased on the claim,dispute or other matter in questionwould be barred by the applicablestatute of limitations.For statute of limitationsptuposes,receipt of a written demand for arbitrationby the person or entity administering the arbitration shall constitute the institute of legal or equitableproceedings based on the claim,dispute or other matter in question. The award rendered by the arbitrator(s)shall be ?nal,and judgement may be enteredupon it in accordancewith applicablelaw in any court having jurisdiction thereof. XVII.Jurisdiction and Venue This agreement shall be governed by,and construedwith,the laws of State of Florida and venue for any disputes shall be in Duval County,Florida. XVIII.Termination or Suspension 1. XX.9|Page This Agreement may be terminated by either party with or without cause upon not less than seven (7)days written notice.In the event of termination,the Architect shall be compensatedfor services performedprior to termination,reimbursable expenses incurred,and all costs attributedto termination,including costs attributableto the Architect’s terminationof consultant agreements. If the Client fails to make payments to Zona accordance with this Agreement,and at Zona &Associates’sole option,the failure to pay as describedin this Section is cause for suspensionof performance of services under this Agreement.If Zona elects to suspend services,Zona shall give seven days’written notice to the Client. Upon receipt of such notice,if Client pays Zona within seven days,all amounts due under this Agreement for servicesperformed through the date of suspension plus any expenses incurred in the interruptionand resumption of the Architect’s services,then the failure to pay is deemed cured and the Parties shall resume with this Agreement. Neither Zona’s failure to immediately exercise its options to terminate for cause, nor its implementationof suspensionrights as identi?ed in this Section of this Amendment,shall constitute waiver. incidental,special and consequentialdamages arising from or related to the servicesdescribedherein.Severabilitv and SurvivalIfanyoftheprovisionscontainedin this Agreement are held illegal,invalid orunenforceable,the enforceability of the remaining provisionsshall not be impaired12/17 202]Agenda Item #8.I.10 Jan 2022Page 94 of 96 XXI. XXII. Zona &Associates 2600 Belfort Road Jacksonville,FL.32216 Contract for Architecture and Engineering Services City ofAtlantic Beach Maintenance Building thereby.Limitations of liability and indemnitiesshall survive terminationof this Agreement for any cause. Copvri,uht &Licenses The Architect grants to the Client a nonexclusivelicense to use the Architect’s Instruments of Service solely and exclusively for purposes of constructing,using, maintain,altering and adding to the Project.Any unauthorizeduse of the Instruments of Service under this section shall not apply if the Client rightfully terminatesthis Agreement.Additionally,any unauthorizeduse of the Instruments of Service shall be at the Client’s sole risk and without liability to the Architect and the Architect’s consultants. CAD Files Upon completionof the project and upon receipt of CAD File Release Fomr; Architect will provide Client/ClientAutoCAD ?les of the permittedproject. PROPOSED BY: ***ARCHITECT*** Date:December l7“‘.2021 John Zona III,A.I.A.,President ACCEPTED BY: ***CLIENT *** Alliant Engineering,Inc. Clients 10|Page 12/17 2021 Agenda Item #8.I.10 Jan 2022Page 95 of 96 NEW EXITSTAIR TO EXTERlOR M_ W . S __o..wmW_b-_vm»{Zmgr:PURP 5rgsssvmeté EXISTNEIBMW10 REIAN ;NEi~stauéruas S ‘STORAGEngorr CONCEPTUALSECOND FLOOR REVISED SEPT 7 2021 CONCEPTUALGROUNBr;-LamREVISEDSEPT72021 Agenda Item #8.I.10 Jan 2022Page 96 of 96