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Regular City Commission - 14 Feb 2022 - Final Agenda
City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, February 14, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting on August 23, 2021. 5 - 58 8-23-21 Regular City Commission - Draft Minutes 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. 2021 Year -End Report North Beaches Parking 2021 Year -End Report North Beaches Parking 3.B. COAB Vehicle Lifecycle 2017-2021 COAB Vehicle Lifecycle 2017-2021 3.C. Introduction of Draft Capital Asset Policy (Melissa Burns, Director of Finance) Draft Capital Asset Policy 3.D. Veterans Park Bathrooms 59-70 71-74 75 - 88 3.E. Accept the 90 -Day Calendar (February - April 2022) 89 - 92 90 -Day Calendar (Feb - Apr 2022) 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Mayor's Council on Health and Well -Being 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. Page 1 of 205 Regular City Commission - 14 Feb 2022 7. COMMITTEE REPORTS 7.A. New Appointments to the Environmental Stewardship Committee and Cultural Arts and Recreation Advisory Committee (Commissioner Norris) New Appointments to ESC and CARAC 93 - 111 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-11 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DECLARE A TRUCK AS SURPLUS TO USE AS A TRADE IN VEHICLE AND TO PURCHASE A NEW TRUCK DURING FY 21-22; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-11 8.B. RESOLUTION NO. 22-13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING ENGINEERING SERVICES TO UPGRADE THE WASTEWATER TREATMENT FACILITY HEADWORKS HYDRAULICS AND PIPING, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-13 8.C. RESOLUTION NO. 22-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT AND THE MEMORANDUM OF LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP D/B/A VERIZON WIRELESS FOR THE LEASE OF A PORTION OF CITY PROPERTY AT 469 11TH STREET FOR A MONOPOLE TOWER AND RELATED COMMUNICATIONS EQUIPMENT, TOGETHER WITH THE RIGHT TO TEMPORARILY USE A PORTION OF THE CITY PROPERTY FOR A "CELL ON WHEELS" FOR UP TO A TOTAL OF TWENTY FIVE YEARS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS. Resolution No. 22-14 8.D. RESOLUTION NO. 22-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE ACCESS AND DRAINAGE EASEMENT AGREEMENT FROM WELLS FARGO BANK, NATIONAL ASSOCIATION, FOR A PERPETUAL NON-EXCLUSVIE EASEMENT FOR DRAINAGE AND RELATED PURPOSES, SUBJECT TO THE TERMS THEREIN; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT. Resolution No. 22-15 113 - 124 125 - 138 139 - 174 175 - 184 Page 2 of 205 Regular City Commission - 14 Feb 2022 8.E. RESOLUTION NO. 22-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE WHICH PROVIDES FUNDING FOR THE CONSTRUCTION AND REMODELING OF THE ATLANTIC BEACH LIFEGUARD STATION; AUTHORIZING THE MAYOR AND THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE Resolution No. 22-16 185 - 189 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 75-22-26, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES TO ADD NEW ARTICLE VII, PROHIBITION OF COMMERCIAL RENTAL OR LEASE OF ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES, MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS AND ENFORCEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. Ordinance No. 75-22-26 9.B. ORDINANCE NO. 20-22-163, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-22-163 191 - 196 197 - 205 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live -streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Page 3 of 205 Regular City Commission - 14 Feb 2022 Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting. Page 4 of 205 Agenda Item #1.A. 14 Feb 2022 MINUTES Regular City Commission Meeting Monday, August 23, 2021 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Donna Bartle, City Clerk (CC) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Kim Flower, Records Clerk (RC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Joint Workshop of the City Commission and Environmental Stewardship Committee on February 1, 2021. 1B. Approve minutes of the Regular Commission Meeting on July 26, 2021. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. No one wished to speak. Mayor Glasser closed the public hearing. 3 CITY MANAGER REPORTS 3A. Limited Phase II Environmental Site Assessment Report - 0 Lily Street CM Corbin reported buried trash was found in the northern part of the property at 0 Lily Street. The estimated cost of removal and refurbishing the land is $50,000. He reviewed Regular City Commission August 23, 2021 Page 1 of 54 Page 5 of 205 Agenda Item #1.A. 14 Feb 2022 the report's details and a map of the located waste. He explained the property owner was unaware of the buried trash. CM Corbin mentioned the option of lowering the sales price to the property owner and is awaiting a response regarding the request. Mayor Glasser asked if mitigation would be required on the lot after removing the trees to remove the trash. CM Corbin explained the City would not be required to mitigate the land. Commissioner Bole asked if any toxic materials were found buried on the land. CM Corbin said the assessment did not show any toxic materials. Mayor Glasser asked if the recent finding would affect the appraised price. CM Corbin said he is awaiting a return call from the appraiser. The Commission requested an update regarding the new appraised price. CA Durden informed the Commission an extension allowing the City to conduct its due diligence had been requested to the seller, and the City is awaiting a response. She said if the seller does not grant the extension, the City would then decline to move forward in purchasing the property. 3B. Accept the 90 -Day Calendar (September through November 2021) Discussion ensued regarding proposed dates for an additional Budget Workshop. There was CONSENSUS to accept the 90 -Day Calendar. Lastly, CM reported on the installation of generators. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Florida League of Cities Conference/Tree Protection (Mayor Glasser) Mayor Glasser referred to a handout regarding the Priority and Policy Position Recommendations from the Florida League of Cities (which is attached hereto and made part of the Official Records as Attachment A) as she spoke about the proposed resolutions. Attachment A to 8-23-21 Minutes 4B. Grant Processing - WellFest (Mayor Glasser) Mayor Glasser spoke about the conflict relating to CARAC member, Tracy Marko, in receiving grants. CA Durden explained a waiver process in Florida Statute, Chapter 112 and discussion ensued. CA Durden recommended the City Manager relay the information about the needed waiver to Ms. Marko. Regular City Commission August 23, 2021 Page 2 of 54 Page 6 of 205 Agenda Item #1.A. 14 Feb 2022 Miscellaneous Reports/Requests Commissioner Kelly spoke about the Department of Children and Family Services handbook containing a lot of information. She proposed that all City staff working at the COAB childcare facilities become certified through the Depaltlnent of Children and Family Services. CM Corbin indicated he will put it on the next agenda. Commissioner Waters mentioned having received citizen concerns regarding the roundabout verse the five -way stop. He requested input from the Commission regarding an update of the roundabout and an agenda item be placed on an upcoming meeting agenda for discussion. Mayor Glasser reported that historical information about roundabouts had been placed on the City's website and supports having the roundabout topic on an upcoming agenda for further discussion. She spoke in support of licensing Childcare Center Directors; spoke about the loss of three local first responders to COVID; and recognized City Clerk Donna Bartle for her 30 years of service to the City of Atlantic Beach. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA Mayor Glasser read the Consent Agen\A7 da. 6A. Acknowledge receipt of the Financial Report as of June 30, 2021. Commissioner Kelly asked to pull the Financial Report from the consent agenda to have the opportunity to discuss some of the entries in it separately. Commissioner Kelly indicated there were some number amounts out of line this year from last year. CM Corbin agreed to take notes regarding her concerns and discuss them with Director of Finance Melissa Burns. Commissioner Kelly listed her concerns. Mr. Corbin was asked to email the responses and also report on them at the next Commission meeting. MOTION: Approve Consent Agenda Item A as written with the updates that come from the City Manager. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Regular City Commission August 23, 2021 Page 3 of 54 Page 7 of 205 Agenda Item #1.A. 14 Feb 2022 Brittany Norris (Moved By) Motion passed 5 to 0. 7 COMMITTEE REPORTS For 7A. Environmental Stewardship Committee Update ESC Member Sarah Boren presented a PowerPoint regarding the ESC's LEED 4.1 Certification and Green Works Community Action Plan Outreach Strategy (which is attached hereto and made part of this Official Records as Attachment B). Ms. Boren asked for direction from the Commission regarding their outreach strategy. Commissioner Kelly agreed community outreach and education are important. Commissioner Boles spoke in favor of community outreach and the use of social media. Commissioner Waters spoke in favor of the community outreach efforts. Commissioner Norris asked for clarity about the marketing efforts and some lump sums. She mentioned the amount of paper waste the ESC would be creating and the return on investment regarding paper mailouts. Ms. Boren clarified the mailout would only be a postcard and would be mailed to owners, not renters. Commissioner Norris asked if the marketing materials would be bio -degradable or recyclable. Ms. Boren said she would focus on recyclable and bio -degradable materials. Commissioner Norris suggested a small budget for digital advertising. Mayor Glasser explained another committee completed a citywide survey and suggested a survey software for consistency. She also suggested having staff work on marketing trends that are also environmentally responsible. Ms. Boren clarified the survey is planned to last approximately six weeks. After the completion, additional outreach would occur, and the results would be presented to the Commission. Commissioner Norris asked about the proposed budget for the ESC committee. CM Corbin explained the budget had not been allocated. Discussion ensued regarding the allocation options. Commissioner Norris asked about the $3,000 budget for postcards. PCDD Askew responded that staff downloads address from the Property Appraiser's website, creates a template, and Staples creates and mails out the postcards. Approximately 3,600 - 4,000 mailouts would go out. ATTACHMENT B to 8-23-22 Minutes 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 21-45 Regular City Commission August 23, 2021 Page 4 of 54 Page 8 of 205 Agenda Item #1.A. 14 Feb 2022 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2021-13: MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE AT THE FOLLOWING LOCATIONS: ATLANTIC BLVD. MEDIANS, MAYPORT RD. FLYOVER AREAS, MAYPORT RD. MEDIANS, AND CITY PARKS/COMMON AREAS, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Mayor Glasser read the resolution by title. PWD Williams reported on the resolution as detailed in the staff report. Questions ensued regarding the renewal of contracts, mowing, and replacement of plants. MOTION: Adopt Resolution No. 21-45. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 21-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2021-14: MULTI-YEAR CONTRACT FOR LANDSCAPE MAINTENANCE FOR PUBLIC UTILITIES, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Mayor Glasser read the resolution by title. PWD Williams spoke about the bids and confirmed that Roundup is not used. MOTION: Adopt Resolution No. 21-46. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Regular City Commission August 23, 2021 Page 5 of 54 Page 9 of 205 Agenda Item #1.A. 14 Feb 2022 Motion passed 5 to 0. 8C. RESOLUTION NO. 21-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2021-15 FOR THE 20TH STREET DUNE WALKOVER REHABILITATION PROJECT, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Mayor Glasser read the resolution by title. PWD Williams reported on Resolution No. 21-47 as detailed in the agenda packet. Questions ensued regarding the location and accessibility of the access. MOTION: Adopt Resolution No. 21-47. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8D. RESOLUTION NO. 21-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE ONE ADDITIONAL FLEET VEHICLE DURING THE 2020- 2021 FISCAL YEAR. Mayor Glasser read the resolution by title. CM Corbin summarized the resolution as detailed in the agenda packet and PC Gualillo answered questions. MOTION: Adopt Resolution No. 21-48. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Regular City Commission August 23, 2021 Page 6 of 54 Page 10 of 205 Agenda Item #1.A. 14 Feb 2022 Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 90-21-246, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL LOW DENSITY (RL) AND RESIDENTIAL MEDIUM DENSITY (RM) TO RESIDENTIAL HIGH DENSITY (RH); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. PCD Amanda Askew presented a PowerPoint titled COMP21-0001 & Ord. No. 90-21- 246 275 Sailfish Dr. (which is attached and made part of this Official Record as Attachment C). AfrMayor Glasser opened the public hearing. Jean Bakkes spoke and answered questions regarding income of proposed housing, monthly price range for apartments, benefits of the proposed improvements, increased safety, and construction delays due to accessibility of material. Mayor Glasser closed the public hearing. PCD Amanda Askew spoke regarding the oversight of the land use regarding the property. aphment C to 8-23-22 Minutes MOTION: Approve Ordinance No. 90-21-246 as read. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Regular City Commission August 23, 2021 Page 7 of 54 Page 11 of 205 Agenda Item #1.A. 14 Feb 2022 Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Recreation User Fees CM Corbin presented the slides provided in the agenda packet. Commissioner Kelly asked about the fees for upkeep on the facilities, and CM Corbin indicated he would provide that information later. A discussion ensued regarding the current fees for rental facilities, amenities, events, and organizations. Mayor Glasser spoke briefly about the history of some of the fees for different organizations. She spoke about the need for standardization of rates and current contracts for all users of the facilities. She said there should be a provision for the City Manager to deny a renter who did not follow the rules or clean up the facilities. She requested lists of all the users of all facilities and prices of current upkeep on all facilities. Commissioner Bole suggested that we start looking at the dollar amount and even look at the macro number on what is coming and going in the facilities to which Mayor Glasser agreed. Mayor Glasser requested a map of facilities and the amounts for rentals and upkeep for each facility. She stated there should be a provision on how to allow other organizations to use regularly scheduled facilities. She requested a change to the ordinance to include all City facilities, not just Parks and Recreation facilities, including City Hall. She requested a yearly Resolution regarding City budgeted events. Commissioner Kelly mentioned that when Public Works' budget was submitted, it clearly showed line items explaining exactly where the money was being used. She explained when the Recreation Department budget was submitted, it included lump sums of money and no clear explanation regarding what the money was being used for. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CC Bartle thanked Mayor Glasser for recognizing her for her 30 years of service to the City. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Regular City Commission August 23, 2021 Page 8 of 54 Page 12 of 205 Agenda Item #1.A. 14 Feb 2022 CM Corbin apologized for the last presentation and said he would get the requested information back to the Commission as soon as possible. Mayor Glasser • Advised about the 911 ceremony • Reported on the status of her request for a transit shelter for one of the bus stops • Spoke about the school board's emergency meeting about masking and advised if anyone wanted to have an emergency meeting about masking and COVID, she would be open to scheduling a meeting • Spoke about other counties and their mandates. Commissioner Waters agreed about the importance of COVID safety protocols and supported any future meetings regarding COVID. 13 ADJOURNMENT Attest: Mayor Glasser adjourned the meeting at 8:51pm. Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: Regular City Commission August 23, 2021 Page 9 of 54 Page 13 of 205 Agenda Item #1.A. 14 Feb 2022 Page 10 of 54 Page 14 of 205 Attachment A 8-23-22 Minutes FLC FLORIDA LEAGUE OF CITIES Priority and Policy Position Recommendations Finance, Taxation & Persound • Priority: Communication Services Tax Reform • Policy Position: Local Business Tax Preservation Land Use & Economic Development • Priority: Economic Development Incentives • Policy Position: Annexation Municipal Administration • Priority: Short -Term Rentals • Policy Position: Cybersecurity Transportation & Intergovernmental Relations • Priority: Transportation Funding • Policy Position: Affordable Housing Utilities, Natural Resources & Public Works • Priority: Tree Protection • Policy Position: PFAS Agenda Item #1.A. 14 Feb 2022 Page 11 of 54 Page 15 of 205 u u tuu cud 3t0Bcu e 2019 Florida Statutes Tifile.. COUNTY ORGANIZATION AND INTERGOVERNMENTAL RELATIONS Attachment A 8-23-22 Minutes i Chapter 163 1 SECTION 045- " INTERGOVERNMENTAL I Tree pruning, trimming, or PROGRAMS i removal on residential I Entire Cliaptes property. 163.045 Tree pruning, trimming, or removal on residential property.— (1) A Local government may not require a notice, application, approval, permit, fee, or mitigation for the pruning, trimming, or removal of a tree on residential property if the property owner obtains documentation from an arborist certified by the International Society of Arboriculture or a Florida licensed landscape architect that the tree presents a danger to persons or property. (2) A local government may not require a property owner to replant a tree that was pruned, trimmed, or removed in accordance with this section. (3) This section does not apply to the exercise of specifically delegated authority for mangrove protection pursuant to ss. 403.9321-43.9333. History.—s.L ch. 2019-155. Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright © 2000- 2021 State of Florida. hit0e:IMwre.IkonMiLyinv/LawsPietutes13079/1n.046 e122129, 1015 PM Page 1 n11 Agenda Item #1.A. 14 Feb 2022 Page 12 of 54 Page 16 of 205 Attachment A 8-23-22 Minutes Tree Protection Priority Statement: The Florida League of Cities SUPPORTS legislation to close loopholes and create standards in current law exemptions from municipal tree ordinances that have caused litigation and abuses, including the clearcutting of land pre -development and the removal of healthy trees that present little, if any, risk to persons or structures. Current law should be amended to apply only to developed, single-family residential property, identify industry -appropriate standards for assessing tree risk, and identify necessary documentation. Background: Local government tree ordinances ensure the maintenance of healthy trees and canopies that are beneficial for habitat, climate adaptation and mitigation, nutrient uptake and filtration, stormwater management, open space, quality of life and community character. In 2019, in the wake of several hurricanes that caused extensive vegetation damage, the legislature passed a bill that was intended to provide residential homeowners flexibility to quickly address immediate hazards to their homes caused by storm -damaged trees. The bill created section 163.045, F.S., which exempts homeowners from obtaining prior authorization from a local government before pruning or removing these immediate hazards. Specifically, the statute provides that a local government may not require a notice, application, approval, permit, fee, or mitigation for the pruning, trimming, or removal of a tree on residential property if the property owner obtains documentation from an arborist certified by the International Society of Arboriculture or a Florida licensed landscape architect that the tree presents a danger to persons or property. Key terms in this new statute are vague and undefined, which has led to conflicts and litigation since it became law. • "danger" is not a term used or commonly understood by industry professionals (arborists and landscape architects); • "residential property" is vague; some claim the term applies to vacant or undeveloped land that is simply zoned for residential use, as well as commercial property; i .. 1] • "documentation" is vague and does not dearly require a physical inspection by the professional in accordance with any professionally recognized standards. Contact; Rebecca O'Hara, Deputy General Counsel — 850.701.3692 — rohara('ficities.com Agenda Item #1.A. 14 Feb 2022 Page 13 of 54 Page 17 of 205 Attachment A 8-23-22 Minutes While repealing the statute is unlikely, property owners, arborists, landscape architects, and local governments would benefit by clarifying ambiguities in the statute that have caused conflicts. The League worked with the Florida Society of Landscape Architects and the Florida Chapter of the International Society of Arboriculture on specific recommendations for clarification. SB 916 (Brodeur), which was filed for the 2021 Session but did not pass, represents the work product of these organizations. The League will work with these organizations again in the 2022 Session to pass similar legislation. Contact: Rebecca O'Hara, Deputy General Counsel — 850.701.3692 — roharac flcities.com Agenda Item #1.A. 14 Feb 2022 Page 14 of 54 Page 18 of 205 Attachment A 8-23-22 Minutes Proposed Florida League of Cities 2021 Resolutions 1. City of Orlando 2. Florida City Government Week 3. Florida Territory Bicentennial 4. National Flood Insurance Program 5. Cybersecurity Assistance 6. American Infrastructure Bonds 7, PFAS 8. Investing in Infrastructure Agenda Item #1.A. 14 Feb 2022 Page 15 of 54 Page 19 of 205 Attachment A 8-23-22 Minutes 2021-02 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES, INC., RECOGNIZING THE WEEK OF OCTOBER 18-24, 2021, AS "FLORIDA CITY GOVERNMENT WEEK" AND ENCOURAGING ALL FLORIDA CITY OFFICIALS TO SUPPORT THIS CELEBRATION BY PARTICIPATING IN THE "MY CITY: I'M PART OF IT, I'M PROUD OF IT!" ACTIVITIES. WHEREAS, city government is the government closest to the people and the one with the most direct daily impact upon its residents; and WHEREAS, city government provides services and programs that enhance the quality of life for residents, making their city their home; and WHEREAS, city government is administered for and by its citizens and is dependent upon public commitment to and understanding of its many responsibilities; and WHEREAS, city government officials and employees share the responsibility to pass along the understanding of the services provided by cities and their benefits; and WHEREAS, the Florida League of Cities and its member cities have joined together to teach students and other citizens about municipal government through a variety of activities; and WHEREAS, Florida City Government Week was created in 1991, and this year marks thirty years of recognizing the significant role played by city government in our lives. NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., encourages all city officials, city employees, school officials and citizens to participate in events that recognize and celebrate Florida City Government Week. Section 2. The Florida League of Cities, Inc., supports and encourages all city governments to promote, sponsor and participate in My City: I'm Part of It, I'm Proud of It! Section 3. A copy of this resolution be provided to Florida Governor Ron DeSantis, the Florida Cabinet, the Florida School Boards Association and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 14°i Day of August 2021. Agenda Item #1.A. 14 Feb 2022 Page 16 of 54 Page 20 of 205 Attachment A 8-23-22 Minutes Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Gamer, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 17 of 54 Page 21 of 205 Attachment A 8-23-22 Minutes 2021-04 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES, INC., URGING CONGRESS TO REAUTHORIZE THE NATIONAL FLOOD INSURANCE PROGRAM. WHEREAS, floods are the most common and destructive natural disaster in the United States and Florida; and WHEREAS, Congress created the National Flood Insurance Program (NFIP) in 1968 to make affordable flood insurance available to homeowners, renters and business owners in exchange for using Federal Emergency Management Agency (FEMA) generated Flood Insurance Rate Maps for floodplain management by participating communities; and WHEREAS, the Flood Disaster Act of 1973 requires the purchase of flood insurance as a condition of receiving any form of federal or federal -related financial assistance for acquisition or construction purposes with respect to the insurance of buildings; and WHEREAS, the NFIP provides affordable flood insurance to property owners by encouraging local governments to adopt and enforce floodplain and water management regulations, best practices and techniques; and WHEREAS, these mitigation efforts reduce and prevent flooding on new and improved structures, thereby saving lives and reducing injuries, reducing economic losses, maintaining and protecting critical infrastructure, and reducing the liability borne by local governments and their elected officials; and WHEREAS, flooding is a serious risk in Florida due to the state's geography and proximity to water, both coastal and inland; and WHEREAS, this issue is a critical concern for our state as Florida has the largest number of participants in the NFIP with more than 1.7 million policies in force; and WHEREAS, the NFIP is set to expire on September 30, 2021; and WHEREAS, a lack of long-term reauthorization causes uncertainty for beneficiaries and providers; and WHEREAS, there is still no viable private market for homeowners and businesses to acquire sufficient flood insurance coverage; and WHEREAS, accurate mapping is fundamental for local governments to assess and communicate risk to their communities and property owners; and WHEREAS, the current federal mapping process often results in local governments having to rely on inaccurate maps that do not take into account locally built flood protection features and communities building off of outdated mapping, which results in artificially inflated risk. Further, many areas of the country are not mapped or mapped accurately, which results in communities not being aware that they are at risk of flooding; and Agenda Item #1.A. 14 Feb 2022 Page 18 of 54 Page 22 of 205 Attachment A 8-23-22 Minutes WHEREAS, it is incumbent upon all of us to have a long-term, sustainable and viable NFIP with rates that are affordable; and WHEREAS, FEMA is scheduled to launch a new risk rating system called Risk Rating 2.0 to address deficiencies in the traditional mapping process that was originally scheduled to go into effect October 1, 2021; and WHEREAS, Risk Rating 2.0 will be used as a basis for new flood insurance rates, but the technical details and the actuarial data on which premiums will be based have not been clearly defined by FEMA. NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., supports a long-term National Flood Insurance Program that utilizes a flood risk rating system that is transparent, equitable and affordable. Section 2. A copy of this resolution be sent to President Joe Biden, the administrator of FEMA, the Florida Congressional Delegation, the National League of Cities and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 14th Day of August 2021. Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Garner, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 19 of 54 Page 23 of 205 Attachment A 8-23-22 Minutes 2021-05 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES INC., URGING CONGRESS AND THE ADMINISTRATION TO PROVIDE ASSISTANCE, TRAINING AND FEDERAL FUNDING TO CITIES TO STRENGTHEN AND ASSESS CYBERSECURITY INFRASTRUCTURE. WHEREAS, local governments are entrusted with gigabytes of personally identifiable, confidential and proprietary information about the businesses and citizens that live and operate within their jurisdictions; and WHEREAS, numerous high-profile cyber incidents in the public sector have highlighted the emerging challenges that cities face in protecting this data; and WHEREAS, the "hidden" impact on local government operations when a system is compromised could result in longer response times for police and fire personnel, delays in service delivery to utility customers or holdups in the permitting process for businesses; and WHEREAS, the loss of personally identifiable, confidential and proprietary information has its own critical and personal cost impacts, but also damages public trust in government; and WHEREAS, many cities are embracing technology -driven governance while security threats are increasing in frequency and sophistication. NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., urges Congress and the Administration to partner with cities to help strengthen their security measures to thwart future cyberattacks, specifically in the areas of technical assistance, training and infrastructure improvements. Section 2. The Florida League of Cities, Inc., urges Congress to support the State and Local Cybersecurity Improvement Act which would create a grant program, administered by the Department of Homeland Security, to bolster state and local cybersecurity operations. Section 3. A copy of this resolution be sent to President Joe Biden, the Florida Congressional Delegation, the National League of Cities and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 14th Day of August 2021. Agenda Item #1.A. 14 Feb 2022 Page 20 of 54 Page 24 of 205 Attachment A 8-23-22 Minutes Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Garner, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 21 of 54 Page 25 of 205 Attachment A 8-23-22 Minutes 2021-06 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES INC., URGING CONGRESS TO SUPPORT LEGISLATION THAT MAXIMIZES THE FLEXIBILITY OF MUNICIPAL FINANCING TOOLS TO ADDRESS LOCAL INFRASTRUCTURE NEEDS. WHEREAS, Florida faces much-needed infrastructure challenges without a dedicated source to fund improvements; and WHEREAS, this deteriorating infrastructure impedes Florida's ability to compete in an increasingly global marketplace; and WHEREAS, delaying these investments only escalates the cost and risks of an aging infrastructure system, an option that Florida municipalities can no longer afford; and WHEREAS, Sens. Michael Bennet (D -CO) and Roger Wicker (R -MS) reintroduced the American Infrastructure Bonds Act, that would create "direct pay," taxable municipal bonds to help local governments finance critical public projects; and WHEREAS, the American Infrastructure Bonds Act would allow state and local governments to issue direct payment bonds for any public expenditure that would be eligible to be financed by tax-exempt bonds with the U.S. Department of the Treasury paying a percentage of the bond's interest to the issuing entity to reduce the cost for the state and local governments; and WHEREAS, direct payment bonds are attractive to investors who do not receive the tax advantage from traditional tax-exempt bonds; and WHEREAS, the bipartisan American Infrastructure Bonds Act would help municipal governments invest in much-needed infrastructure improvements by expanding financing options while preserving local decision-making; and WHEREAS, Congress passed the Tax Cuts and Jobs Act in 2017, which eliminated tax- exempt advanced refunding bonds; and WHEREAS, Congressmen Dutch Ruppersberger (D -MD) and Steve Stivers (R -OH) reintroduced the Investing in Our Communities Act, legislation that restores the tax -exemption for advanced refunding bonds; and WHEREAS, the use of tax-exempt advance refunding bonds allows municipalities to take advantage of lower interest rates, therefore, saving taxpayer dollars; and WHEREAS these bonds are used to support a wide range of infrastructure projects, including roads, bridges, water systems and broadband. Agenda Item #1.A. 14 Feb 2022 Page 22 of 54 Page 26 of 205 Attachment A 8-23-22 Minutes NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., urges Congress to support the Investing in Our Communities Act that would restore tax-exempt advance refunding bonds. Section 2. The Florida League of Cities, Inc., urges Congress to support the American Infrastructure Bonds Act that would expand infrastructure financing options for cities and improve the ability for cities to invest in critical infrastructure projects. Section 3. A copy of this resolution be sent to President Joe Biden, the Florida Congressional Delegation, the National League of Cities and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 141 Day of August 2021. Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Garner, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 23 of 54 Page 27 of 205 Attachment A 8-23-22 Minutes 2021-07 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES INC., URGING THE FEDERAL GOVERNMENT TO TAKE ACTION TO ADDRESS PER- AND POLYFLUOROALKYL CONTAMINATION. WHEREAS, per- and polyfluoroalkyl substances (PFAS) are a class of nearly 5,000 man-made chemicals that includes PFOA, PFOS, PFBS and GenX manufactured and used in a variety of industries; and WHEREAS, PFAS are a group of chemicals that are pervasive in the environment, do not breakdown easily and can accumulate in people causing adverse health effects; and WHEREAS, PFAS has contaminated Florida's groundwater resources, including: three areas identified under the federal third Unregulated Contaminant Monitoring Rule (UCMR3) sampling of public supply wells; 22 areas identified by the Florida Department of Environmental Protection (DEP) sampling of certified fire training facilities; 27 areas identified by sampling of select State Cleanup Program sites; 15 areas identified by DEP sampling of select dry-cleaning program sites; and 20 current and former federal facilities; and WHEREAS, in 2018 the Local Government Advisory Committee of the U.S. Environmental Protection Agency (EPA) was charged by the EPA to provide recommendations and input on the EPA's development of a national plan to manage PFAS, and to identify specific actions and tools that states, local governments and tribal communities need to address PFAS contamination; and WHEREAS, in 2019 EPA announced a comprehensive nationwide action plan for addressing PFAS, including identifying both short-term solutions for addressing these chemicals and long-term strategies that will help states, tribes and local government; and WHEREAS, Congress is considering bills to increase the regulation and testing of PFAS, including the PFAS Action Act, that would require EPA to designate PFAS as hazardous substances, and the Filthy Fifty Act, which would require the Secretary of Defense to conduct testing, removal and remediation of PFAS at all military installations formerly used as defense sites, and state-owned facilities of the National Guard in the United States; and WHEREAS, in 2021 the Division of Waste Management of the DEP introduced a dynamic plan to address the complex issues associated with PFAS, which would require coordination with other states and federal agencies. NOW, THEREFORE, BE 1T RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., urges Congress to adopt legislation that would address PFAS contamination on non-federal grounds. Agenda Item #1.A. 14 Feb 2022 Page 24 of 54 Page 28 of 205 Attachment A 8-23-22 Minutes Section 2. The Florida League of Cities, Inc., urges Congress to adopt legislation that would exempt local governments and ratepayers from financial liability for PFAS contamination cleanup costs because local governments served as receivers of PFAS chemicals and did not cause or contribute to the contamination. Section 3. The Florida League of Cities, Inc., urges the federal government to coordinate with the DEP to continue the cleanup efforts on federal military sites, and to provide technical and financial assistance to communities for testing, monitoring, mapping, public education, water supply treatment, and pursuit of alternative water supplies if necessary. Section 4. A copy of this resolution be sent to President Joe Biden, the administrator of the U.S. Environmental Protection Agency, the Florida Congressional Delegation, the National League of Cities and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 14th Day of August 2021. Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Garner, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 25 of 54 Page 29 of 205 Attachment A 8-23-22 Minutes 2021-08 A RESOLUTION OF THE FLORIDA LEAGUE OF CITIES, INC., URGING CONGRESS AND THE ADMINISTRATION TO WORK WITH CITIES TO REBUILD AND STRENGTHEN AMERICA'S INFRASTRUCTURE. WHEREAS, municipalities of all sizes own, zone and maintain a significant portion of America's critical infrastructure; and WHEREAS, as Florida's population continues to grow, investing in infrastructure for transportation, water and broadband access is essential to Florida's prosperity; and WHEREAS, the lack of federal investment in Florida's transportation system continues to adversely impact cities, which are the economic engines of our state; and WHEREAS, an estimated $48 billion is needed over the next 20 years to meet Florida's needs for drinking water, wastewater, flood control, nutrient pollution, Everglades restoration and beach and inlet erosion; and WHEREAS, making broadband more accessible, reliable and affordable in underserved or unserved areas can dramatically improve the quality of life for Floridians. NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA LEAGUE OF CITIES, INC.: Section 1. The Florida League of Cities, Inc., strongly urges Congress and the Administration to support an infrastructure package that makes a significant federal commitment in strengthening the nation's transportation, water and broadband infrastructure and specifically: • Directs federal funding to the Surface Transportation Block Grant program and other safety and technology grant programs that are accessible to all cities, towns and villages; • Provides financing, funding and flexibility to meet Florida's growing water infrastructure needs and address the impacts of climate change; and • Invests in urban and rural broadband infrastructure to close the digital divide and remove obstacles to municipal, public-private and co -op -provided broadband. Section 2. The Florida League of Cities, Inc., strongly urges Congress and the Administration to partner directly with local governments, who are closest to their citizens, as full stakeholders in all federal programs that impact their communities. Section 3. A copy of this resolution be sent to President Joe Biden, the Florida Congressional Delegation, Florida Governor Ron DeSantis, the National League of Cities and the membership of the Florida League of Cities, Inc. PASSED AND ADOPTED by the Florida League of Cities, Inc., in conference assembled at the League's 2021 Annual Conference at the Orlando World Center Marriott in Orlando, FL, this 14th Day of August 2021. Agenda Item #1.A. 14 Feb 2022 Page 26 of 54 Page 30 of 205 Attachment A 8-23-22 Minutes Antonio Ortiz, President Florida League of Cities, Inc. Commissioner, City of Orlando ATTEST: Jeannie Garner, Executive Director Florida League of Cities, Inc. Submitted by: FLC Staff Agenda Item #1.A. 14 Feb 2022 Page 27 of 54 Page 31 of 205 Attachment A 8-23-22 Minutes Agenda Item #1.A. 14 Feb 2022 Page 28 of 54 Page 32 of 205 OZ 0 EE @:e. J1 t -1)7 4"i4. . . . nmental Stewardship Committee Monthly • Update LEED 4.1 Certification &, GrGend Community Action Plan Outreach trategy 41.11r /5111fr Agenda Item #1.A. 14 Feb 2022 Page 30 of 54 Page 34 of 205 CITY OF ATLANTIC BEACH, FLORIDA United states 5100 500 021E5 VER July 20t9 roit.R i� SO? JO SE aged Performance Score • ,. .. , _. xn Pon. United Races ENERGY History Attachment B 8-23-22 Minutes • 2018 Commission Visioning — Commissioner Kelly suggested COAB seek LEED for Cities certification • July 2019 COAB became first city in Florida to receive LEED for Cities Silver certification; Score of 58 • ESC's 2020 & 2021 Workplans included creating a Green Works Community Action Plan to complement the LEED for Cities certification. • August 2021 Draft Green Works Community Action Plan that is a combination of COAB LEED for Cities Pilot roadmap and v4.1, STAR Communities, City of Satellite Beach, and City of Orlando action items, goals and organization SOZ JO 9E aged cCD CD 0 Attachment B 8-23-22 Minutes Category Score 0 0 TOTAL 58 i 30 *. HUMAN EXPERIENCE NL D CO30 64 68 69 66 CJ IFS 62 74 ▪ rnJ61 76 IM 64 68 LOCAL AVERAGE ® GLOBAL AVERAGE '00 '00 00 100 100 100 SOZ JO LE aged 2021 Local Government Leadership Program Bank of America Grant Billings, MT Coral Gables, FL Durango, CO Hattiesburg, MS Racine, WI Wilmington, NC Atlantic Beach, FL Claremont, CA Long Beach, CA Tempe, AZ Houston, TX Jupiter Inlet Colony, FL Kansas City, MO Pinellas County, FL West Palm Beach, FL Attachment B 8-23-22 Minutes SOZ l0 8E aged Attachment B Leadership Program Participants 2017-2021 82322 Minutes • 2021 (15) 2020 (20) •2019(15) CD •2017(6) 0 J1 9 LEED for Cities and Communities: Existing Project Checklist Y ? N 01 INTEGRATIVE PROCESS I Credit Integrative Planning and Leadership I Credit Green Building Policy and Incentives 0 NATURAL SYSTEMS AND ECOLOGY (Prereq Ecosystem Assessment I Credit Green Spaces I Credit Natural Resources Conservation and Restoration I Credit Light Pollution Reduction I Credit Resilience Planning 0 0 SOZ J° 6E abed 01 0ITRANSPORTATION AND LAND USE Prereq Transportation Pertormance Credit Compact, Nixed Use and Transit Oriented Development Credit Access to Quality Transit Credit Alternative Fuel Vehicles Credit Smart Mobility and Transportation Policy Credit High -Priority Site Cities Communities POSSIBLE 5 4 POSSIBLE: 5 1 4 POSSIBLE: 9 REQUIRED 2 2 1 4 POSSIBLE: 15 6 2 2 2 2 POSSIBLE 9 REQUIRED 2 POSSIBLE: 15 6 2 1 2 2 2 0 0 0 WATER EFFICIENCY POSSIBLE: 11 POSSIBLE: 11 Prereq Water Access and Quality REQUIRED REQUIRED Prereq Water Performance 6 6 Credit Integrated Water Management 1 1 Credit Stormwater Management 2 2 +Credit Smart Water Systems 2 2 OI 0 OI ENERGY AND GREENHOUSE GAS EMISSIONS Prereq Power Access, Reliability and Resiliency Prereq Energy and Greenhouse Gas Emissions Pertormance Credit Energy Efficiency Credit Renewable Energy Credit Low Carbon Economy Credit Grid Harmonization POSSIBLE: 30 REQUIRED 14 4 6 4 2 POSSIBLE: 30 REQUIRED 18 4 6 2 ra) Project Name Project ID Date Y ? N 0 MATERIALS AND RESOURCES I Prereq Solid Waste Management Prereq (Credit (Credit (Credit Credit WEI Waste Performance Special Waste Streams Management Responsible Sourcing for Infrastructure Material Recovery Smart Waste Management Systems QUALITY OF LIFE Prereq Prereq Credit Credit Credit Credit Credit Credit Demographic Assessment Quality of Life Performance Trend Improvements Distributional Equity Environmental Justice Housing and Transportation Affordability Civic and Community Engagement Civil and Human Rights 0 INNOVATION Credit Innovation 41) 0 0 OIREGIONAL PRIORITY Credit Regional Priority Attachment B 0 Z E Minutes Cities Communities POSSIBLE 10 POSSIBLE: 10 REQUIRED REQUIRED 4 2 2 POSSIBLE: 20 REQUIRED 6 4 4 1 2 1 5 2 2 POSSIBLE 20 REQUIRED 6 4 2 2 POSSIBLE. 6 POSSIBLE: 6 6 6 POSSIBLE: 4 POSSIBLE: 4 4 4 I 01 oI al TOTAL 40-49 CERTIFIED 50-59 110 110 60-79 80+ Points SILVER GOLD PLATINUM SOZ 10 ay abed Integrative Process Natural Systems & Ecology Transportation & Land Use Water Efficiency nergy at GHG Lmissioi,„ Materials & Resources Quality of Life Innovation Regional Priority Agenda Item #1.A. 14 Feb 2022 Page 37 of 54 Page 41 of 205 SOZ to Zti abed b 00 oW 00 0 J1 Focus Areas of Community Action Plan • Climate & Energy • Green Buildings & Infrastructure • Governance, Education & Outreach • Natural Systems & Ecology • Quality of Life / Livability • Solid Waste a • Transportation and Land Use 3 • Water a NSU T fD (D NFA-' N N D SOZ 10 st abed INITIAL SURVEY —Temperature Read Short Survey — 7 Questions; under 5 min • How important is conservation, sustainability practices, and climate resiliency to you? • Rank focus areas by priority • Any key areas missing? • Share how you have been env. Friendly • Share top 3 favorite aspects of AB • Would you like to be a part of a focus group or larger contact group as we develop this plan? • What is your home zip code? Attachment B 8-23-22 Minutes SOZ to titi aged ao CD0 0 Attachment B 8-23-22 Minutes More Detailed Survey — 18 Questions; 10-15 min • How important is conservation, sustainability practices, and climate resiliency to you? • Rank focus areas by priority • Any key areas missing? • What do you think should be in a GWCAP without fail? • How important is it for the City to set goals and targets in the short, medium and long term and be accountable to these commitments? • Do you think local tax dollars should be spent on energy and water conservation and sustainability and resiliency best practices including education of residents and the community as a whole? • Share how you have been environmentally friendly • If you could only use one word to describe Atlantic Beach, what would it be? • Are you aware that the City of Atlantic Beach has a resiliency adaptation plan and is pursuing LEED for Cities recertification? • How should the City engage residents to participate in its sustainability and resiliency efforts personally and at the community planning and implementation scale? We welcome your ideas! • Would you like to be a part of a focus group or larger contact group as we develop this plan? • What is your home zip code? • Demographic questions: How long have you live at this home zip code? Age? Gender? Financial description of household? Education level? SOZ 10 Sti abed Attachment B 2►22 Minutes Answers to Previous Ques ions Presented to the ESC Yes multiple times and all had chance to provide feedback on initial survey at last ESC meeting Request for more detail & sample questions Provided today & in individual meetings Who is going to do outreach ESC LEED Subcommittee will prepare all outreach materials as well as disseminate and ESC Outreach Subcommittee review & vet materials How are we right sizing plan & not over -promising Need to learn priorities /urgency of residents. City is not committing or promising anything — it is just gathering information Commitment of staff time CM CD Met with staff and discussed each outreach strategy and time commitment su T (p CD N 4t N I" ND SOZ JO 917 abed Staff Time for Outreach Plan Attachment B 8-23-22 Minutes Mix of traditional and modern outreach techniques • Initial survey (Short & Long; Digital/In-Person) -- Low • Focus Groups — Low • Meeting/Roundtable with business representatives -- Low • Meeting/Roundtable with youth -- Low • Community Charrette -- • Town Hall like meetings in each district -- Low • Booths at events like Cultural & Green Market -- None • Commission Workshop - • Final follow up surveys — Low • COAB newsletter insert — Low • Social media with hashtag (FB, LI, IG & Twitter) — Low • Flyers at businesses, schools, community centers — None/ESC • Articles in the Beaches Leader and Times Union — None/ESC • Webpage with email and phone number to send feedback to -- Low • Hard copies of plan and surveys at City Hall -- Low Budget, Timeline & CC Help Attachment B 8-23-22 Minutes Requesting small budget for outreach -- $3,980 • $180 for survey software • $200 yard signs (repurpose) • $200 posters for windows • $3,000 postcard mailing • $400 to incentivize survey • Enter to win free tree assessment or dinner at a local restaurant • First 100 respondents get an AB Loves Trees mask or water bottle Timeline • Implement Survey — 1.5 months • Execute other techniques (e.g., Charrette, Roundtables, Webinars) — 2 months • Final community workshop — 1 month • Draft to Commission — Q1 2022 SOZ JO Lti abed What City Commission Can Do • Approve small budget • Push outreach like initial survey on your SM channels • Work with your ESC District member on district town hall • Commit to each getting 20-50 people to take the initial survey SO? JO 817 abed ao 0 Attachment C 8-23-22 Minutes COMP21-0001 & Ord. No. 90-21-246 275 Sailfish Dr. Request for a Future Land Use Map (PLUM) amendment to change the designation of 275 Sailfish Dr. from Residential Low Density (RL) & Residential Medium Density (RM) to Residential High Density (RH) SOZ J° 617 abed SOZ 10 os abed Attachment C 8-23-22 Minutes Background The Future Land Use Map (FLUM) is part of the city's Comprehensive Plan and aims to provide for appropriate land development within the city. The FLUM designates residential densities (dwelling units per acre) throughout the city i.e. low density allows 6 dwelling units per acre of land • Med. density allows up to 14 units per acre of land • High density allows up to 20 units per acre of land The FLUM is not the same as the zoning map Required for every municipality in Florida P a CfQ 0 Q- vl N 4t N I" ND Attachment C 8-23-22 Minutes Existing FLUM Upda�a0August, 20181 Cala 801.11•0451 0.8.181 018); LYLF0.U[201BJ; 81HWMU: USF WS; FNAI; FDE. • SIR Jo ZS aged MAP A-1: FUTURE LAND USE MAP (FLUM) City of Atlantic Beach 2018-2030 Comprehensive Plan Amendment Map Series !n the ever of any conflict between any maps and the Mel of the Cnmp] aane/ve Pen. the led of the Cemprenenchm Plan strait control. Future Land Use Designations Residential Low Density (RL) Up to six (8) dwelling units per acre Residential Medium Density (RM) Seven (7) to fourteen (14) dwelling units per acre - Residential High Density (RH) Fifteen (15) to twenty (20( dwelling units per acre ▪ Conservation (CON) r1 Recreation/Open Space (RIO) Public1Semi-Public (P/SP) ® Central Business District (CBD) Marsh Oaks Business District Saltair Business District ▪ Commercial (CM) - Light Industrial (LII) -^Coastal Construction Control Line (CCCL) Areae daseneten as Conservation ars appmelmae, Fuad boundaries to be determined by errvuanmentat suety 0 0.25 0.5 Liles SOZ Jo ZS aed Attachment C 8-23-22 Minutes Site Context and Details Atlantic Blvd Attachment C 8-23-22 Minutes Site Context and Details Currently has two future land use designations Majority of the property is designated low density (RL) and a small portion is designated medium density (RM) 1.89 acres in size —1.74 acres in RL —.15 acres in RM The current FLUM designation allows about 12 total residential units on this property SOZ Jo ES abed Future Land Use Designations Rssident4l Low Density (RL) Lp ► Ili I j avrellrt i.r,ts per oca Resldsntiril Medium Density (RMI i tiHI. 114' llr,iitIci {0114k tot R Sidor ai High Dsns#ry (RH) rilevan (1 S)#D We* (20} dwelk+Q wrtt5 per elle SOZ 10 vs abed Attachment C 8-23-22 Minutes Site Context and Details Apartment complex with 32 units Built in 1975, prior to the city's first FLUM and Comp Plan Legally existing non -conforming use (exceeds density) SOZ 10 SS abed Attachment C 8-23-22 Minutes Site Context and 'retails Allowed to continue as is ("grandfathered in") However, code prohibits expansion or relocation of non -conforming uses. So they can remodel/renovate but cannot expand. Attachment C 8-23-22 Minutes ProposPil Amendment Proposal is to amend the FLUM to designate this property Residential High Density (RH). This would allow up to 37 total units on the site (32 existing). The applicant recently purchased the property and has plans to remodel/renovate. Applicant would like to bring the property into conformance with the FLUM to allow potential additions/expansions. SOZ JO 9S abed U -j Future Land Use Designations Rssident4l Low Density (RL) Lp ► Ili I j avrellrt i.r,ts per oca Res1dsntiril Medium Density (RMI r t r {1 1"tiHI. 114' l ,ilnu wnVi, for Resldoritlail High Dsns#ry (RH) rte, (1 S)#D We* (20} ttwdk+p wrttts per etxe Attachment C 8-23-22 Minutes Considerations Consistency with Comprehensive Plan (in staff report) Objective A.1.5 Sound Development Patterns Objective A.1.10 Surrounding Land Uses Objective A.1.11 Appropriate Land Use Patterns Currently has 32 apartment units Built prior to FLUM designations Change to High Density would allow 5 additional units SOZ J° LS abed SOZ Jo 8S abed Attachment C 8-23-22 Minutes Required Action CDB RECOMMEND approval of FLUM held a public hearing and Vote on Ord. No. 90-21-246 which will change the future land use designation from residential low and medium density to residential high (requires two public hearings). P CM CfQ cil CD O CL N 4t N I" ND 2021 YEAR-END REPORT City of Neptune Beach Mobility Department North Beaches Parking Prepared by: Megan Steward Mobility Management Director Agenda Item #3.A. 14 Feb 2022 Page 59 of 205 City of Neptune Beach Agenda Item #3.A. 14 Feb 2022 MOBILITY DEPARTMENT: 2021 REVIEW EV CHARGING STATION The City of Neptune Beach maintains an electric vehicle charging station with two ports, located on Second Street near The Local. The station is serviced by ChargePoint, offering convenient service through their mobile app. 125 '5 0 Charging Sessions by the Month i I I .10 1 u lY " 510-1021 Vcl-2071 N*Y1071 tar n.. 8021 101, jg21 MAI 20:1 hp,....2021 Mar M I Ina .1 1 I 1 1 Aug . I 17I, ALM I CHARGING SESSION REVENUE: $3,315.61 TOTAL EV CHARGING SESSIONS: 1,125 AVERAGE SESSION LENGTH: 1 hour 42 minutes Here's how EV Charging has helped: You've avoided 4) 14,083 kcl L,,,1 greenhouse gas emissions that's like planting 259 tikes and letting them grow for 10 years Page 02 Page 60 of 205 City of Neptune Beach Agenda Item #3.A. 14 Feb 2022 CURRENT AND FORT( -(COMING MOBILITY PROJECTS ETI 2021: Upgraded ChargePoint EV Station Modem from 3G for continued service to our Beaches Town Center Guests. D 2021: Began partnership with Smart North Florida on parking program Integrated Data Exchange. 0 Forthcoming 2022: Roadbotics mapping projects, in collaboration with the Public Works Department, • Phase 1: Data collected and analyzed by Roadbotics software will score the current state of our streets and enable Public Works to efficiently prioritize street maintenance needs. • Phase 2: The second phase of this project with Roadbotics will score and prioritize our street signs. Page 03 Page 61 of 205 City of Neptune Beach NORTH BEACHES PARKING PROGRAM: 2021 ANALYTICS NORTH BEACHES PARKING The parking program's transaction and revenue numbers continued to grow in 2021, The voLume of visitors as well as the Length of their stays increased in the warm summer months, On average, our guests' visits last about two hours, and they spend about $3 on parking, 75.000 o,oao 25,000 0 INDIVIDUAL TRANSACTIONS: 212,532 TOTAL PARKING SESSION REVENUE: $605,847.95 DAILY TRANSACTION AVERAGE: 582 DAILY REVENUE AVERAGE: $1,659.86 AVERAGE DURATION OF STAY: 1 HR 57 MINS AVERAGE AMOUNT SPENT: $3.01 PAID PARKING BY THE MONTH Agenda Item #3.A. 14 Feb 2022 afi1 ate i� -4(." e't mels ¢ Pac, Page 62 of 205 City of Neptune Beach PARKING TRANSACTIONS BY TYPE No Charge* Cash at Kiosk 5.2% 1.8% Card at Kiosk 52.9% Mobile App 40.1% *"No Charge" refers to parking transactions recorded with no cost, Including the following: 1) 30 -minute parking sessions, 2) Atlantic Beach resident 3 -hour parking, or 3) validation codes redeemed, such as the codes offered for City Meetings. PAID TRANSACTIONS SUMMARY MOBILE APP USAGE KIOSK USAGE 42% 58% Agenda Item #3.A. 14 Feb 2022 Page o5 Page 63 of 205 City of Neptune Beach PARKING TURNOVER One of the critical goals of the paid parking program is to encourage the turnover of spaces for our local businesses. Rates of parking space turnover fluctuate drastically with holidays, peak times, seasons, and special events, but our average turnover rate for 2021 was 2.3. Our busiest day of the year was July 24th, with a record 1,013 parking transactions completed. representing a peak turnover rate of 5.1. Our slowest day of the year was February 1, 2021, with only 144 transactions completed and a turnover rate of o.5. MAXIMUM RATE OF TURNOVER: 5.1 MINIMUM RATE OF TURNOVER: 0.5 AVERAGE RATE OF TURNOVER: 2.3 In this data set, turnover is expressed as a ratio of total transactions to total metered spaces. It isn't able to capture free resident or 30 -minute parking, so we expect that these figures are underestimations of how many cars are actually coming and going. Agenda Item #3.A. 14 Feb 2022 Page 64 of 205 City of Neptune Beach NORTH BEACHES PARKING trrG COURTYARD k rTUNe BRACK , rLOKID Agenda Item #3.A. 14 Feb 2022 REVENUE SHARE PARTNERS City of Atlantic Beach Beaches Town Center Parking Zone • 55 Parking Spaces • 30% retained by the parking program per Interlocal Agreement • $1og,45430 in total revenue: o $76,618.01 remitted to Atlantic Beach o $321836.29 collected by Neptune Beach 200 First Street Courtyard Parking Zone • New management agreement implemented October 1, 2021 • 15 Parking Spaces • 501/4 retained by the parking program per Management Agreement • $2,6g9.70 in total revenue: o $1,3406 remitted to 200 First Street o $134g.84 collected by Neptune Beach Page 07 Page 65 of 205 City of Neptune Beach NORTH BEACHES PARKING PROGRAM: 2021 HIGHLIGHTS CERTIFICATION: Tom Kuhn, Parking Enforcement Specialist CERTIFICATION: Megan Steward, Certified Parking Professional GSignage and branding redesign project P NORTH 80.0 -TS PARKING aJ' BY P A7LyE ®FlnLF (J'P F MP CITY KIOSK ioeu:Ken R+ Agenda Item #3.A. 14 Feb 2022 HIGHLIGHT: Parking Ambassador Tom Kuhn drives the "Grinch -Mobile" in the Neptune Beach Christmas Parade. Tom is new to the Parking Program this year, and is a long-time resident of Neptune Beach. 'loarx DEACHBi PARKING 111/11ehri •.Page 08 1 Page 66 of 205 City of Neptune Beach Agenda Item #3.A. 14 Feb 2022 ONGOING PARKING PROGRAM PROJECTS Outreach to and collaboration with the Beaches Town Center Merchant's Association and our local businesses Resident education and registration Collaboration with Neptune Baptist Church on shared parking areas ElContinued lighting and signage assessment, improvements Page ah Page 67 of 205 City of Neptune Beach 0 Agenda Item #3.A. 14 Feb 2022 RESIDENTS REGISTERED TO PARK Neptune Beach 152 residents registered in 2021, for a total of 1,171 active permits to date. ,41.111k, Atlantic Reach 898 residents registered in 2021, for a total of 3,066 active permits to date. Page 10 Page 68 of 205 City of Neptune Beach CITATIONS AND ENFORCEMENT The addition of Neptune Beach's parking ordinances from late 2020 and early 2021, as well as our updated signage, has enabled the North Beaches Parking Program to implement a cohesive enforcement policy. In 2021, we issued about 7.3,000 violation notices. Of these, about g,000 were courtesy warnings and 4,000 were citations with fines, In 2021, we collected $2g467 in revenue from citations paid. While we track these figures, we consider paid parking transactions to be a more useful metric of our program's success, as our program is designed to emphasize compliance rather than enforcement, Agenda Item #3.A. 14 Feb 2022 SinttR2SSIN4 Li Watch for Vehicles uro, pON7 [ROSS Page 1 Page 69 of 205 City of Neptune Beach Agenda Item #3.A. 14 Feb 2022 UPCOMING PRESENTATION: COAB The City of Atlantic Beach is Looking to implement paid parking at their Beach Accesses in 18th and igth Streets. They've requested information from Neptune Beach regarding the possibility of setting up a new Interlocal Agreement so that North Beaches Parking would include those two new zones. Page 12 Page 70 of 205 SOZ JO TL a2ed COAB VEHICLE LIFECYCLE 2017-2021 (Net Book Value = Purchase Price - Depreciation) Depreciation = Purchase Price/Years of Life Fiscal Year Purchased/D Department isposed Vehicle Year Make/Model Purchased Vin GIobai Electric 2021 2008 Motorcar 2021 2013 Ford Interceptor 2021 2014 Ford Interceptor 2021 2008 Ford F250 2021 2021 Chevy Silverado )( 2021 2021 Kawasaki Mule X 2021 2021 Ford Police Explorer X 2021 2021 Ford Police Explorer X 2021 2021 Chevy Silverado X 2021 2021 Chevy Silverado X 2021 2021. Ram 1500 Big Horn X Parks Maintenance Police Police Public Works Public Utilities Police Police Police Lifeguards Animal Control Police Police Police Police Police Police Police Building Building Building Public Works Public Works Public Works Police Police Police Police Police Public Utilities Public Utilities Public Works Parks Police Police 2020 2009 Ford Crown Victoria 2020 2010 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Escape 2020 2020 Toyota Rav4 X 2020 2020 Toyota Rav4 X 2020 2020 Toyota Rav4 X 2020 2020 Chevy Silverado X 2020 2020 Chevy Silverado X 2020 2020 Ford F 150 X 2020 2020 Chevy Tahoe X 2020 2020 Chevy Tahoe X 2020 2020 Chevy Tahoe X 2020 2020 Chevy Tahoe X 2020 2020 Ford Interceptor X 2020 2020 Ford F 150 X 2019 1998 Ford F 150 2019 2006 Ford Escape 2019 2007 Ford F 150 2019 2008 Ford Crown Victoria 2019 2008 Ford Crown Victoria 3303 1318 2141 2142 2572 0772 7898 Original Net Book Purchase Value at Sale/Trade Price Disposed Vin Mileage Disposal In Price Disposition --� $ 15,082.95 X 8332 N/A $ $ 675.00 Auction 34,590.21 X 0718 66,238 - - Donated COJ 32,047.89 X 7830 124,554 2,289.13 - Donated COJ 16,934.45 X 2720 100,698 - 2,500.00 Trade In 23,622.00 14,187.00 46,418.07 46,418.07 32,330.15 31,063.25 38,949.24 $ 53,393.71 27,304.34 26,016.00 27,924.70 26,016.00 29,239.00 1001 26,145.00 8467 26,390.00 8707 26,390.00 5064 26,568.00 5327 26,568.00 6379 43,308.00 4166 49,512.34 6745 49,512.34 6806 49,512.34 7747 49,512.34 2882 46,442,03 1097 81,031.00 $ 17,738.81 X 14,576.61 X 13,150.06 X 30,288.30 X 30,288.30 X 3077 87,674 $ 2505 87,581 7599 99,152 8214 128,916 3817 84,608 9096 102,594 3836 95,974 $ 2378 50,828 9621 81,009 7911 100,294 7913 82,230 N/A N/A N/A N/A N/A N/A 599.55 Auction 1,120.00 Auction 1,831.00 Auction 880.00 Auction 1,000.00 Auction Police 2019 2009 Chevy Malibu Hybrid Police 2019 2009 Chevy Malibu Hybrid Public Works 2019 2019 Chevy Express Van X Public Works 2019 2019 Chevy Silverado X Public Utitities 2019 2019 Chevy Silverado X Police 2019 2019 Chevy VB X Police 2019 2019 Ford Interceptor X Police 2019 2019 Ford Interceptor X Police 2019 2019 Ford Interceptor X Police 2019 2019 Ford Interceptor X 26,281.77 X 26,281.77 X 8775 $ 24,580.00 4751 24,979.00 5763 24,979.00 4500 45,582.91 5031 41, 670.41 8086 41,505.91 8087 41,355.91 8088 41,505.91 0807 62,310 2151 108,458 1,435.00 Auction 3,510.00 Auction Public Utilities 2018 2001 Ford F 350 Building 2018 2002 Jeep Liberty Police 2018 2007 Ford Crown Victoria Police 2018 2008 Ford Crown Victoria Police 2018 2008 Ford Escape Hybrid Police 2018 2009 Ford Crown Victoria Animal Control 2018 2011 Chevy Silverado Police 2018 2018 Dodge Charger X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2019 Ford Explorer X Police 2018 2019 Harley Davidson X Public Works 2018 2019 Chevy Silverado X Public Utilities 2018 2019 Chevy Silverado X 0579 2815 6411 2813 2814 1135 3199 1167 8664 37,362.00 X 18,781.25 X 29,201.00 X 30,288.30 X 25,386.84 X 36,459.26 X 22,335.90 X 31,395.00 37,732.00 41,230.00 41,31.9.00 41,319.00 36,343.87 26,230.94 25,466.00 24,483.00 4175 4276 2779 7912 0380 6429 6219 131,695 131,695 77,747 100,603 85,257 136,727 50,975 $ $ 6,820.00 Auction 2,761.00 Auction 2,647.00 Auction 2,130.00 Auction 5,204.00 Auction 3,000.00 Auction 6,220.00 Auction Public Utilities 2017 2001 Ford F 350 Police 2017 2006 Ford Crown Victoria Police 2017 2006 Ford Crown Victoria Police 2017 2007 Ford Crown Victoria Public Works 2017 2017 Nissan Truck X Police 2017 2017 Chevy Impala X Police 2017 2017 Ford Interceptor X Police 2017 2017 Ford Interceptor X Police 2017 2017 Ford lnterceptor X Police 2017 2017 Ford Interceptor X Police 2017 2017 Ford Interceptor X Police 2017 2017 Toyota Camry X Police 2017 2018 Ford F 150 X SOZ JO ZL a2ed 37,362.00 X 21,689.38 X 21,645.24 X 29,200.00 X 5510 20,117.00 4747 23,186.00 3410 26,180.00 3411 26,180.00 8893 23,835.00 8894 23,500.00 9840 23,500.00 0037 20,506.00 3074 24,323.00 4175 4973 4975 2781 131,695 88,406 107,821 110,335 6,820.00 Auction 1,410.00 Auction 1,110.00 Auction 1,210.00 Auction SOZ JO EL aged COAB VEHICLE LIFECYCLE 2017-2021 (Net Book Value = Purchase Price - Depreciation) Depreciation = Purchase Price/Years of Life Fiscal Year Purchased/D Department isposed Vehicle Year Make/Model Global Electric 2021. 2008 Motorcar 2021 2013 Ford Interceptor 2021 2014 Ford Interceptor 2021 2008 Ford F250 2021 2021 Chevy Silverado 2021 2021 Kawasaki Mule 2021 2021 Ford Police Explorer 2021 2021 Ford Police Explorer 2021 2021 Chevy Silverado 2021 2021 Chevy Silverado 2021 2021 Ram 1500 Big Horn Parks Maintenance Police Police Public Works Public Utilities Police Police Police Lifeguards Animal Control Police Purchased Vin Original Purchase Price Disposed Vin Mileage $ 15,082.95 X 8332 N/A 34,590.21 X 0718 66,238 32,047.89 X 7830 124,554 16,934.45 X 2720 100,698 3303 23,622.00 1318 14,187.00 2141 46,418.07 2142 46,418.07 2572 32,330.15 0772 31,063.25 7898 38,949.24 Net Book Value at Disposal $ 2,289.1.3 Sale/Trade In Price Disposition $ 675.00 Auction - Donated CO3 - Donated COJ 2,500.00 Trade In Police Police Police Police Police Police Budding Building Building Public Works Public Works Public Works Police Police Police Police Police Public Utilities 2020 2009 Ford Crown Victoria 2020 2010 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Crown Victoria 2020 2011 Ford Escape 2020 2020 Toyota Rav4 2020 2020 Toyota Rav4 2020 2020 Toyota Rav4 2020 2020 Chevy Silverado 2020 2020 Chevy Silveredo 2020 2020 Ford F 150 2020 2020 Chevy Tahoe 2020 2020 Chevy Tahoe 2020 2020 Chevy Tahoe 2020 2020 Chevy Tahoe 2020 2020 Ford Interceptor 2020 2020 Ford F 150 $ 53,393.71 X 27,304.34 X 26,016.00 X 27,924.70 X 26,016.00 X 29,239.00 X 1001 26,145.00 8467 26,390.00 8707 26,390.00 5064 26,568.00 5327 26,568.00 6379 43,308.00 4165 49,512.34 6745 49,512.34 6806 49,512.34 7747 49,512.34 2882 46,442.03 1097 81,031.00 3077 87,674 $ 2505 87,581 7599 99,152 8214 128,916 3817 84,608 9096 102,594 N/A N/A N/A N/A N/A N/A Public Utilities Public Works Parks Police Police 2019 1998 Ford F 150 2019 2006 Ford Escape 2019 2007 Ford F 150 2019 2008 Ford Crown Victoria 2019 2008 Ford Crown Victoria $ 17,738.81 X 14,676.61 X 13,150.06 X 30,288.30 X 30,288.30 X 3836 95,974 $ 2378 50,828 9621 81,009 7911 100,294 7913 82,230 $ 599.55 Auction 1,120.00 Auction 1,831.00 Auction 880.00 Auction 1,000.00 Auction Police 2019 2009 Chevy Malibu Hybrid Police 2019 2009 Chevy Malibu Hybrid Public Works 2019 2019 Chevy Express Van X Public Warks 2019 2019 Chevy Silvered° X Public Utilities 2019 2019 ChevySiiveredo X Police 2019 2019 Chevy V8 X Police 2019 2019 ford Interceptor X Police 2019 2019 Ford Interceptor X Police 2019 2019 Ford lmerceptor X Police 2019 2019 Ford Interceptor X Public Utilities 2018 2001 Ford F 350 Building 2018 2002 Jeep Liberty Police 2018 2007 Ford Crown Victoria Police 2018 2008 Ford Crown Victoria Police 2018 2008 Ford Escape Hybrid Police 2018 2009 Ford Crown Victoria Animal Control 2018 2011 Chevy Silverado Police 2018 2018 Dodge Charger X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2018 Ford Explorer X Police 2018 2019 Ford Explorer X Police 2018 2019 Harley Davidson X Public Works 2018 2019 Chevy Silverado X Public Utilities 2018 2019 Chevy Silverado X 26,281.77 X 26,281.77 X 8775 $ 24,580.00 4751 24,979.00 5763 24,979.00 4500 45,582.91 5031 41, 670.41 8086 41,505.91 8087 41,355.91 8088 41,505.91 0579 2815 6411 2813 2814 1135 3199 1167 8664 37,362.00 X 18,781.25 X 29,201.00 X 30,288.30 X 25,366.84 X 36,459.26 X 22,335.90 X 31,395.00 37,732.00 41,230.00 41,319.00 41,319.00 36,343.87 26,230.94 25,466.00 24,483.00 0807 62,310 2151 108,458 4175 131,695 $ 4276 131,695 2779 77,747 7912 100,603 0380 85,257 6429 136,727 6219 50,975 1,435.00 Auction 3,510.00 Auction $ 6,820.00 Auction - 2,761.00 Auction - 2,647.00 Auction - 2,130.00 Auction 5,204.00 Auction 3,000.00 Auction 6,220.00 Auction Public Utilities 2017 2001 Ford F 350 Police 2017 2006 Ford Crown Victoria Police 2017 2006 Ford Crown Victoria Police 2017 2007 Ford Crown Victoria Public Works 2017 2017 Nissan Truck X Police 2017 2017 Chevy Impala X Police 2017 2017 Ford lnterceptor X Police 2017 2017 Ford lnterceptor x Police 2017 2017 Ford Interceptor X Police 2017 2017 Ford Interceptor X Police 2017 2017 Ford Interceptor X Police 2017 2017 Toyota Camry X Police 2017 2018 Ford F 150 X SOZ J° 17L abed 37,362.00 X 21,689.38 X 21,645.24 X 29,200.00 X 5510 20,117.00 4747 23,186.00 3410 26,180.00 3411 26,180.00 8893 23,835.00 8894 23,500.00 9840 23,500.00 0037 20,506.00 3074 24,323.00 4175 4973 4975 2781 131,695 $ 88,406 107,821 110,335 6,820.00 Auction 1,410.00 Auction 1,110.00 Auction 1,210.00 Auction Agenda Item #3.C. 14 Feb 2022 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Introduction of Draft Capital Asset Policy SUBMITTED BY: Melissa Burns, Director of Finance TODAY'S DATE: January 31, 2022 MEETING DATE: February 14, 2022 BACKGROUND: It is a current best practice for local governments to adopt formal written financial policies. According to the Government Finance Officers' Association, "financial policies provide guidelines for financial decision making and set the strategic intent for financial management". Financial policies should be created for each area of financial management operations. While the City has a few written financial policies, it does not possess one for each area of financial management operations, it has been my goal to write and implement these polices. At its priority setting session, the City Commission made formulating and adopting written financial policies a priority. The attached Capital Asset Policy is the first of a series of policies to be formally adopted. BUDGET: None. RECOMMENDATION: Review and discuss the Capital Asset Policy ATTACHMENT: Draft Capital Asset Policy REVIEWED BY CITY MANAGER: `i.c.Ar— L." 61--: Page 75 of 205 CITY OF ATLANTIC BEACH Capital Asset Policy I. Obiective Agenda Item #3.C. 14 Feb 2022 The purpose of the capital asset policy is: 1) to provide control and accountability over capital assets, and 2) to gather and maintain information for the preparation of the Annual Comprehensive Financial Report in conformity with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board Statements (GASB) No. 34 — Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments and GASB No. 51— Accounting and Financial Reporting for Intangible Capital Assets. This guide will help determine whether an item qualifies as a capital assets, how to account for its acquisition, how to monitor its activity, and its final disposition. The following guidelines and procedures will document a capital asset system designed to reflect the statutory requirements from Section 274 Florida Statutes and Chapter 69I-73 of the Florida; Administrative Code provided by the Department of Financial Services of the State of Florida, and thereby increase control over those assets for which the city has stewardship responsibility.' II. Definition GASB Statement No. 34 notes that the term "capital assets" are assets that 1) are used in operations and 2) have an initial useful life in excess of one year. This term encompasses both tangible assets (land, land improvements, buildings, building improvements, vehicles, machinery, equipment, works of art, historical treasures, infrastructure) and intangible assets (easements, software, water rights). Capital Assets Types: • Land • Buildings • Infrastructure • Improvements Other Than Buildings • Equipment and Vehicles • Construction in Progress • Intangible Assets - Easements, right of way • Intangible Assets — Software, patents, trademarks Capital Asset Accounts with Definitions and Examples: Land Land is defined as the surface or crust of the earth, which may be used to support structures or grow crops, grass, shrubs, and trees. Land is characterized as having an inexhaustible 1 Page 76 of 205 Agenda Item #3.C. 14 Feb 2022 life. All expenditures made to acquire land and ready it for its intended use should be considered as part of the land cost. Examples: • Purchase price or, if donated, the fair market value, or a reasonable and equitable estimate of such value on the date of acquisition • Professional fees (title search, real estate commissions, legal, escrow, appraisal, and surveying services, environmental assessments, etc.) • Permanent work to the land, such as land clearing, excavation, fill, grading, drainage, etc. • Removal, relocation, or reconstruction of property of others on the land so that the land may be used differently • Accrued and unpaid taxes at date of purchase If the land and a structure are acquired as a single purchase, the value of the land should be determined separately from the structure. This is important as land is not depreciable, while the structure and improvements are depreciable. Buildings A building is defined as a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be mobile. Building improvements are defined as capital improvements if they add value to the existing capital asset by extending the useful life or increasing the capital asset's ability to provide service. Examples: Purchased Buildings: • Original purchase price • Expenses for the initial remodeling, reconditioning or altering a purchased building to make it ready to use for the purpose of which it was acquired (this does not include an interior only remodeling performed at a later date) • Environmental compliance (i.e. asbestos abatement) • Professional fees (appraisal, engineering, architectural etc.) • Payment of unpaid or accrued taxes on the building only at the date of purchase, if applicable • Cancellation or buyout of existing leases on the building Constructed Buildings: • Completed project costs • Interest accrued during construction for enterprise type activities • Cost of excavation, grading or filling of existing land necessary for a specific building • Expenses incurred for the preparation of plans, specifications, blueprints, etc. • Cost of building permits • Professional fees (architect, engineer, legal, etc.) 2 Page 77 of 205 Agenda Item #3.C. 14 Feb 2022 Building Improvements: • Structures attached to the building during the project (enclosed patios, sunrooms, garages, carports, enclosed stairwells, etc. that actually increase the square footage of the building) • Upgrades that will increase useful life of the building (i.e. reinforcement of floors and walls to add 25% to useful life of the building) • The following are examples of `Building Maintenance Expense' and should be paid from operating expense object codes — not capital expense object codes: Building Maintenance Expense: • Adding, removing and/or moving walls that are not increasing the actual square footage of the building • Replacing an existing HVAC unit • Plumbing or electrical repairs • Any periodic maintenance (cleaning, pest control, etc.) • Interior decoration (draperies, blinds, curtain rods, etc.) • Exterior decoration (detachable awnings, uncovered porches, decorative fences, etc.) • Maintenance -type interior/exterior renovations (repainting, replacement of tile or carpet, fixture refinishing, replacement of deteriorated siding, roof, or masonry section, etc.) • Replacement of a part or component of a building with a new part of the same type and performance capabilities (i.e. water heater) Infrastructure Infrastructure assets are long-lived capital assets that are normally stationary in nature and can normally be preserved for a significantly greater number of years than most capital assets. Examples: • Highways and rest areas • Roads, streets, sidewalks etc. (does not include pavers) • Bridges, railroads, tunnels • Canals, waterways, etc. • Dams, drainage systems • Street lighting systems • Paved parking areas • Signage • Easements (permanent right authorizing the city to use or cross the land which is owned by someone else, for a specified purpose) • Land use rights • Right -of -Ways (permanent right to build, use and make improvements thereof, which is owned by someone else, for a specific purpose, such or a portion thereof, on land or a portion as a roadway) 3 Page 78 of 205 Agenda Item #3.C. 14 Feb 2022 When distinguishing between Capital Improvements and Maintenance of existing capital assets consider the following: Capital Improvements- Add additional value to the asset. Such added value is achieved either by: 1. Lengthening the useful life of an existing capital asset or 2. Increasing the capital asset's ability to provide service (i.e., greater effectiveness or efficiency). Examples of Capital Improvements: Clay pipes with a useful life of 30 years, after 25 years the City re -lines them with material that has 50 years of useful life Widening a road from two lanes to four lanes Maintenance - retains the value of a capital asset rather than providing additional value. Maintenance is considered non -capital, operating expenses that are incurred to keep capital assets in normal operating condition, to help maintain the original intended use of the capital asset, and do not extend the life of the capital asset beyond the expected useful life at acquisition. Examples of Maintenance: • Resurfacing a road every 10 years to meet its life expectancy of 50 years • Replacing a roof on a building every 20 years to meet its life expectancy of 80 years • Installing a new transformer to provide customers with service in an established development to meet its life expectancy of 30 years • Replacing HVAC unit in a building every 10 years to meet its life expectancy of 80 years. Improvements other than buildings This asset class is used for permanent (i.e. non -moveable) capital improvements, other than buildings, that add value to land, but do not have an indefinite useful life. Examples: • Water and sewer systems, both new and extensions to previous non -customers • Capital work order imports • Retaining walls • Permanent landscaping, including pavers • Recreation areas & athletic fields • Golf courses • Paths and trails • Tennis courts, swimming pools, etc. In regards to City of Atlantic Beach Utilities, removal and replacement of minor items will be considered maintenance except: 4 Page 79 of 205 Agenda Item #3.C. 14 Feb 2022 1. If the minor items are replaced as part of a larger project exceeding $5,000, then they are capitalized 2. If the minor item itself exceeds $5,000 in value such as replacing a substation breaker and it increases the life of the capital asset or results in a betterment Equipment & Vehicles Equipment is defined as a capital or movable tangible capital asset to be used for operations and meets all of the following criteria: • It retains its original shape, appearance, and character with use • It does not lose its identity through fabrication or integration into a different or more complex unit or substance • It is nonexpendable (if the item is damaged or some of its parts are lost or worn out, it is more feasible to repair the item than to replace it) • Under normal condition of use, it can be expected to serve its principal purpose for at least two years Examples: • Construction equipment • Vehicles • Public Safety Vehicles • IT and office equipment (servers, copiers, scanners, etc.) • Playground equipment • Safety equipment • Movable sheds/utility buildings Examples of expenditures to be capitalized as part of equipment acquisition: • Original contract or invoice price • Freight charges Taxes, if imposed on the acquisition. Installation charges Additional vehicle items which are purchased and installed when item is originally placed into service, which are not usable without the vehicle which include**: o Light bars on police vehicles o Cages in police vehicles o Lift buckets on fire trucks Exclude: o Electronics which can be moved to other vehicles, laptops, radios etc. o Small equipment which can be used independently or on another vehicle, axes, fire hoses etc. • Charges for initial testing and preparation for use • Parts associated with the construction of equipment **The costs of extended warranties and vehicle title fees should not be included in the capitalization calculation. 5 Page 80 of 205 Agenda Item #3.C. 14 Feb 2022 Construction In Progress Most capital projects will be paid from this classification. This major class of capital assets is used for costs incurred to construct or develop a tangible or intangible capital project before it is substantially ready to be placed into service (at which time Finance will reclass the capital asset(s) into the appropriate major classification). If there is any possibility that a project may cross fiscal years, it must be placed into the above construction in progress object code in order to track and report the expenditures of the project by the appropriate fiscal years. Intangible Assets GASB Statement No. 51 identifies an intangible asset as having the following three required characteristics: • It lacks physical substance—in other words, you cannot touch it, except in cases where the intangible is carried on a tangible item (for example, software on a DVD). • It is nonfinancial in nature that is, it has value, but is not in a monetary form like cash or securities, nor is it a claim or right to assets in a monetary form like receivables, nor a prepayment for goods or services. • Its initial useful life extends beyond a single fiscal reporting period. Examples: • Software, capitalization threshold will be applied on a per license basis • Patents • Trademarks Small and Attractive Assets Small and attractive assets are those assets that are particularly at risk or vulnerable to loss and cost less than $5,000. Departments have discretion in defining small and attractive assets in many instances; however, departments must include, at a minimum, the following assets of $1,000 or more as small and attractive. i. Communications equipment; both audio and video ii. Cameras and photographic projection equipment iii. Computer systems, laptops, notebook, and tablet computers iv. Other data processing accessory equipment and components (scanners, etc.) v. Stereos, radios, televisions, audio recorders and players, video recorders and players. The small and attractive assets that do not fall within the capitalization threshold will be expensed. The assets will be tracked and recorded by each department in control of those assets. Computer systems, laptops, notebook, tablet computers and phones will be tracked by IT department. Tracking should include serial number, description, and location. This information should be forwarded to the Finance Department when items are transferred to another department or disposed 6 Page 81 of 205 Agenda Item #3.C. 14 Feb 2022 utilizing the Disposal of Small and Attractive Items and/or Transfer of Small and Attractive Items form(s). [II. Policy It is the City's policy to maintain accountability over all capital assets having a life of more than one year AND costing $5,000 or more. Assets such as roads, sidewalks, drainage are considered infrastructure and are capitalized when their initial costs exceed $25,000 and estimated useful lives of more than five years. Please see the table below for a quick reference guide: CAPITAL ASSET TYPE Land Buildings Infrastructure (Easements, ROW, Roads) Improvements Other Than Buildings Equipment and Vehicles Construction in Progress Intangible Assets (Software) THRESHOLD Capitalize All* $25,000 $5,000 $25,000 $5,000 Not Applicable $5,000 *Please note that all land, easements and right-of-ways must be recorded in the City's capital asset system for financial reporting purposes, even lithe item has been donated to the City and funds were not expensed in the acquisition of the item. The City utilizes a Capital Improvement Program (CIP) as a multi-year prioritizing and budgetary tool. The CIP is scheduled over ten years and is concerned with proposed capital improvement projects and capital equipment acquisitions. It forecasts projects that will require the dedication of substantial resources and aids in the development of financial strategies to accomplish them. Only those projects scheduled during the first year are funded and adopted as part of the City's annual budget. IV. Roles & Responsibilities The Finance Department is responsible for the record keeping of the City's capital assets. The objectives of the Finance Department include the oversight of all capital asset additions, related depreciation, asset transfers and disposals. Departments maintain physical custody of the assets and are accountable for their safekeeping. Employees are responsible for exercising reasonable care in the operation and maintenance of City property. a. Departments are responsible for approving the purchase invoice indicating that the item has been received in good condition and that the serial number (or other identification number), description and cost match the item received and the price agreed upon. b. Departments maintain physical inventories and report changes in status to the Finance Department utilizing the Disposals of Capital Assets and/or Transfers of Capital Assets form(s) (see section on asset disposal). A complete physical inventory must be completed annually. 7 Page 82 of 205 Agenda Item #3.C. 14 Feb 2022 c. Departments are responsible for ensuring proper budgeting and purchasing guidelines are followed in the procurement of capital assets. d. Finance Department has the following additional responsibilities: Pays the invoice, assigns a unique City Identification number (asset tag) to the asset. The assigned asset tag number will follow the property throughout its life in the City's capital asset system. The information on the newly purchased capital asset is inputted into the City's capital asset software system. V. Tat ina Assets a. In order to accurately identify and maintain capital assets, whenever feasible, each piece of property will be tagged with the City Identification number (ID) in a visible place. Such markings will be removed or obliterated only with the item is sold, scrapped, or otherwise disposed of Should the ID number be removed or defaced, the item shall be marked again with the original number (obtained from the inventory listing). b. Property tags are not affixed to sidewalks, streets, infrastructure, capital projects, and like assets that are not separately identifiable. Capital assets that are not physically tagged will still be assigned an asset tag number which will be recorded in the capital asset system. c. If the asset is purchased with grant funds, this will be reflected in the capital asset system as means of acquisition, and noted the grant guidelines for the selling or surplusing such assets. VI. Iay t� i'v' a. On or before July 1st of each year, the Finance Department will supply the Department Directors a current listing of assets related to their respective departments. Department Directors shall assign a department representative to conduct a physical inventory of all assets that will be reviewed by the supervisor to test its validity All items listed on the Asset Inventory List must be verified and accounted for as to description, serial number, model number, and location. The Department Director or their designee will approve the Asset Inventory List indicating that all assets are verified and accounted for and return to the Finance Department within the designated time frame. b. Missing items must be properly explained and noted as "missing", etc. on the inventory listing. c. After the Asset Inventory List sheets are received by the Finance Department, a representative from the Finance Department will conduct a random test samplings of assets found on the Department's list. 8 Page 83 of 205 Agenda Item #3.C. 14 Feb 2022 d. At the time of transfer or disposal (which may occur at any time during the year), any items to be disposed or transferred must have the Disposals of Capital Assets and/or Transfers of Capital Assets form(s) completed, signed by the Department Director and submitted to the Finance Director for processing. VII. Capital Asset Acquisition Capital assets are acquired by the City in several different ways: a. By the direct purchase of the asset b. By donation from private individuals, state, or other governmental agencies c. By the direct purchase of an asset using grant, state or federal funds d. By lease -purchase agreements e. By purchase through construction contracts f. By in-house fabrication g. Acquired through foreclosure on liens, or through the forfeiture and seizure process i. An acquisition by donation is recorded at estimated fair value at the time of acquisition. Fair value in the case of vehicles is determined by blue book prices. In the case of equipment, use of market prices of identical or similar equipment of the same age or condition will determine the fair market value. Land or buildings should be appraised in order to determine fair market value. ii. Purchase of capital assets using state or federal grant funds shall be accounted for in the same manner as capital assets acquired with City funds. Department Directors are responsible to ensure any special requirements or conditions required by the grant are followed. iii. Equipment that is constructed by combining or assembling modular components and/or materials into one identifiable unit is referred to as fabricated equipment. When completed, each component loses its individual identity and the end product becomes an identifiable single unit. In order to be capitalized, the finished product must have a unit cost of $5,000 or more and a life expectancy greater than one year. If a piece of equipment is to be fabricated, the cost of its components plus all materials, supplies, and services from outside vendors will be aggregated to value the capital asset. Internal labor costs will not be taken into consideration and will be expensed at the time incurred. At the conclusion of the project, the Department Director will notify the Finance Director that there will be no further purchases and that the project has been completed. iv. Assets acquired through foreclosure on liens or through the forfeiture and seizure process should be recorded at the lower of (a) the cost (original lien amount, interest and penalties, and the cost of sale foregone), or (b) the fair market value of the asset. 9 Page 84 of 205 Agenda Item #3.C. 14 Feb 2022 VIII. Capital Asset Disposal The purpose of this section is to establish procedures for the transfer and disposal of excess and surplus property consistent with the requirements set forth in Florida Statutes Chapter 274. It is also the purpose to maximize returns on excess and surplus property by transferring the property or disposing of it through public auction, trade-in, or donation. All efforts will be made to recover as much taxpayer money as possible. When a City department or division determines that City -owned property should be classified as surplus property, an e-mail should be immediately sent to the Accountant or the Finance Director. The e-mail should include all relevant information necessary to identify the property. The item(s) need to be secured in a temporary storage area, until final disposition has been authorized. Prior to disposition, the Finance Director will provide the City Commission with a list of capitalized property that management has determined is no longer viable for use in City operations. The City Commission will be asked to formally declare the items surplus property, so the City may dispose of it according to the guidelines set forth in this policy. The value of capitalized property represents the cost of the item on the acquisition date and in no way reflects the current value. Depreciated value (straight-line depreciation over the items estimated useful life) diminishes the item's value significantly and therefore, the actual loss is reduced. Methods of Disposition Determination of the disposal method that is in the best interest of the City will be made by the applicable department head and evaluated and approved by the Finance Director. Possible disposal options in order of preference to the City are: a. transferred to another City department for their use; or, b. cannibalize the property for spare parts utilization and any unusable remains will be recycled, sold or deposited in an appropriate waste disposal site, e.g., hazardous waste disposal site for those items deemed hazardous; or, c. destroy the property if it is without commercial value and is determined to be unfit for sale and of no usable value to the City, in an appropriate waste disposal site, or, d. trade the property in as a credit towards the purchase of a new item, or, e. sell or donate the property to any private nonprofit agency; or, f. sell or donate the property to another governmental agency; or,sell or cooperatively sell the property by public auction to the general public, or, g. sell the property by competitive award or thru a sealed bid process. Required Information A Property Disposal Sheet will be forwarded to the Accountant within two business days of disposition (see example attached). The Property Disposal Sheet shall include the following information: 10 Page 85 of 205 Agenda Item #3.C. 14 Feb 2022 a. Date of disposition. b. Authority for disposition: 1) capitalized items - action by the City Commission properly recorded in the minutes as required by Section 274.07, Florida Statutes; and, 2) non - capitalized items — written approval by the City Manager. A copy of applicable documentation should be attached. c. Manner of disposition (transferred, cannibalized, scrapped, destroyed, traded, donated, or sold). d. Identity of the employee(s) witnessing the disposition, if cannibalized, scrapped, or destroyed. Item(s) to be destroyed cannot be left in an unattended City dumpster. To prevent inappropriate access to these items, the designated employee must witness removal of the item(s) by the City's waste contractor. e. The dollar amount received, if by outright sale by the governmental unit. A copy of applicable documentation should be attached, f For items disposed of as a result of casualty loss (destroyed, damaged beyond repair, etc), the value of insurance proceeds. A copy of applicable documentation should be attached. Transfer of Property Records Upon receipt of the Property Disposal Sheet, the Accountant will remove the individual property record for each capitalized item disposed from the City's property records. The provisions of Chapter 119, Florida Statutes, shall govern destruction of such records. Remainder of page intentionally left blank 11 Page 86 of 205 Agenda Item #3.C. 14 Feb 2022 IX. Capital Asset Depreciation Method The City utilizes the straight-line depreciation method using a full -month convention for all capital assets. Under this method, the basis of the capital asset is written off evenly over the useful life of the capital asset. See useful life table at the end of this section. A construction in process asset (CIP) reflects the cost of construction work undertaken, but not yet completed. For construction in process assets, no depreciation is recorded until the asset is placed in service. Upon substantial completion, the asset will be reclassified to the appropriate general ledger asset account and should be capitalized and depreciated. Capital Asset Group Depreciable Life Land Improvements (Landscaping) 20 Buildings 40 Office Furniture 20 Camera Equipment 5 Police Vehicles 5 Pick Up Trucks 10 Police Radio Equipment 5 Non -Police Sedans 10 Tractors 15 Front End Loaders 15 Backhoes 15 Trailers 15 Riding Lawnmowers 5 Public Works Maintenance Equipment 20 Infrastructure: Paved Streets 50 Sidewalks 30 SidewalksBikepaths 30 Bike Lanes 50 Open ditches - 25 Storm Sewers 50 Street Signs ; 15 Water Lines 50.. Sewer Lines 50 Park Equipment { 10 X. Review and Update This policy shall be reviewed and updated, if necessary, by the Finance Director of the City on an annual basis. 12 Page 87 of 205 Date of Request: Asset Tag #: Department: City of Atlantic Beach Captial Asset Disposal Request Form 2/3/2022 Public Utilities Serial No. Vehicle VIN No. 1 FT7X2A61 FEB45410 Location: Description of Item Including justification for disposal request: Typical auction suplus is negliable The City's book value of the vehicle is $2,339.47 New 2022 Chevy Silverado 3500HD is $50,188 minus our trade in value of $12,000 = $38,188 Current hours on truck =9940+ Current mileage on 2015 Utility truck is 65,600+ It was recommended by First Vehicle (our mechanic) to replace this truck due to the engine hours. Average depreciation of this vehicle is 7.5 years Reason for Disposal Request: Form Completed Bv: Not Working & Beyond Repair Not Working - Needs Repair Working -Obsolete Working -Good Working -Fair Finance Department Use Only: Date Sent to Commission: 2/14/2022 Approved: Denied: Current Book Value Amound Sold For/Trade In 12,000 Troy Stephens Disposition Method: Online Auction/Sold Cannibalized Donated Destroyed Traded In Transferred Date Entered into System: Entered By: Date: Date: Date: Date: Date: X Date: Agenda Item #3.C. 14 Feb 2022 Page 88 of 205 Agenda Item #3.E. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: 90 -Day Calendar for the Mayor and Commission SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager 2 TODAY'S DATE: January 27, 2022 MEETING DATE: February 14, 2022 BACKGROUND: The 90 -day calendar is included on the agenda for the purpose of setting meeting dates and determining the location, time and whether to videotape special meetings and workshops. The rolling 90 -day calendar will be revised after receiving input from City staff and the Commission, and will be included in each agenda for consideration. Notes: Dutton Island Preservation Dedication honoring the Dutton Island Five will be held on Friday, March 11 from 5:30 to 6:15 pm • A Town Hall Meeting is scheduled for Saturday, April 23 from 10 am to Noon at the Gail Baker Center. BUDGET: None RECOMMENDATION: Approve the 90 -Day Calendar for February through April 2022. ATTACHMENT: 1) Mayor and Commission 90 -Day Calendar (February through Apri12022) REVIEWED BY CITY MANAGER: Page 89 of 205 SOZ 40 06 abed MAYOR AND COMMISSION February 2022 SUNDAY MONDAY TU ESDAY WEDNESDAY TTE-1URSD aY FRIDAY SATURDAY 6 13 20 27 14 Commission Meeting 6:30 pm (Invoc-Mayor) 21 President's Day City Offices Closed 28 Commission Meeting 6:30 pm (Invoc-Bole) 1 8 15 Community Development Board Mtg 6 pm 22 ESC LEED Subcommittee Meeting 11 am 2 Due Date for 2/14 Agenda 9 ESC Tree . 10 Subcom 5:15 pm ESC Meeting 6 pin Mayor's Advisory Council Noon 16 ESC Outreach Subcommittee Meeting 6:30 pm Due Date for 2/28 Agenda Pension Board 6:30 pm 17 4 11 18 23 24 25 5 12 19 26 SOZ J° T6 abed MAYOR AND COMMISSION March 2022 SUNDAY IC)\ID_ �1' ] t' Lti17.11' WED \EST/kV T[TCRSD_15' FRID?AY SATURDAY 6 Songwriters Concert 6 pm 13 20 Acoustic Night bpm (Bull Park) 14 Commission Mtg 6:30 pm (Invoc-Waters) 21 28 Commission Mtg 6:30 pm (Invoc-Kelly) s 15 Community Development Board Mtg 6 pm 1 22 ESC LEED Subcommittee Meeting 11 am 29 2 Due Date for 3/14 Agenda 3 Special Magistrate Hearing 2 pm 9 ESC Tree 10 Subcom 5:15 nm ESC Meeting 6 pm Mayor's Advisory Council Noon 16 ESC Outreach 6;30 pm Due Date for 3128 Agenda 23 30 Due Date for 4111 Agenda 17 24 31 4 11 Preservation Dedication Ceremony 5:30 to 6:15 pm (Dutton Island) 18 25 12 19 26 SOZ JO Z6 a2ed MAYOR AND COMMISSION April 2022 SUNDAY MONDAY TUE.SD.\z- \VEDNESD AI THURSDAY FRIDAY SATURDAY 10 Songwriters Concert 6 pm 24 Acoustic Night 6 pm 4 5 11 Commission Mtg 6:30 pm (Invoc-Norris) 18 25 Commission Mtg 6:30 pm (Invoc-Glasser) 12 19 Community Development Board 6 pm 26 ESC LEED Subcommittee 11 am 6 13 ESC Tree 14 Sohcom 5:15 nm ESC Meeting 6 nm Mayor's Advisory Council Noon 20 ESC Outreach 6:30 pm "7 Due Date for 5/9 Agenda 21 28 Shakespeare in the Park 7 pm 8 15 22 29 2 Shakespeare in the Park 7 pin 9 Arts in the Park 10 am (Johansen Park) 16 Egg Hunt loam to 1 pin Jordan Park 23 Town Hall Meeting 10 am Baker Center 0 CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: New Appointments to the Environmental Stewardship Committee and Cultural Arts and Recreation Advisory Committee SUBMITTED BY: Donna L. Bartle, City C1erk.ASt DATE: February 7, 2022 MEETING DATE: February 14, 2022 BACKGROUND: At its February 3, 2022 meeting, the Board Member Review Committee (BMRC) interviewed candidates for the Environmental Stewardship Committee (ESC) and the Cultural Arts and Recreation Advisory Committee (CARAC). The Board Member Review Committee approved recommending appointment of Anastasia Houston and Patrick Nobles to ESC and Lisa Goodrich, Carol Silcox, and Joe Schwarz to CARAC. BUDGET: There is no budget impact. RECOMMENDATIONS: 1) Appoint Anastasia Houston as an At -Large Member (#1 position) and Patrick Nobles as an At -Large .Member (#4 position) to ESC for terms ending December 31, 2024; 2) Appoint Carol Silcox to CARAC as a regular member (#5 position) for the term ending December 3I, 2024; and 3) Appoint Lisa Goodrich as a regular member (#3 position) and Joe Schwarz as a regular member (#7 position) to CARAC for terms ending December 31, 2023. ATTACHMENTS: 1) Draft Minutes of the Feb. 3, 2022 BMRC meeting 2) ESC Membership List 3) CARAC Membership List 4) Applications of candidates REVIEWED BY CIT .`MANAGER: Agenda Item #7.A. 14 Feb 2022 Page 93 of 205 ROLL CALL: Present: Also Present: CALL TO ORDER Commissioner Norris called the meeting to order at 5:32 p.rn. MINUTES Board Member Review Committee (BMRC) Meeting Thursday, February 3, 2022 - 5:30 PM City Hall, Commission Chamber Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Stephen Ditamore, Committee Member Kenneth Reeves, Committee Member Pamela White, Committee Member An Oskarsson, CARAC Chair Mark Gabrynowicz, ESC Chair, District 1307 Member Donna Bartle, City Clerk (CC) Pri 1. PUBLIC COMMENT There were no public comments. 2. INTERVIEW CANDIDATES A. Lisa Goodrich (CARAC) B. Anastasia Houston (ESC) C, Carole Schwartz (ESC) D. Patrick Nobles (ESC) E. Carol Silcox (CARAC) F. Joe Schwarz (ESC and CARAC) Agenda Item #7.A. 14 Feb 2022 The Committee interviewed each candidate separately. Commissioner Norris explained the selection process. Each candidate explained their personal accomplishments, experience, interests, and knowledge of our city government and answered questions from the Committee. The Committee offered the opportunity to ask questions and the Committee responded to those questions. Patrick Nobles provided a resume (which is attached hereto and made part of this Official Records as Attachment A). The Committee took a break from 6:42 p,m. to 6:48 p.m., between Patrick Nobles' and Carol Silcox's interviews. Attachment A to 2-03-2022 BMRC Minutes Board Member Review Committee (BMRC) February 3, 2922 Page 94 of 205 Agenda Item #7.A. 14 Feb 2022 3. DISCUSS CANDIDATES AND MAKE RECOMMENDATIONS A. Environmental Stewardship Committee (ESC) The Committee discussed the vacancies and candidates for the Environmental Stewardship Committee and made the following recommendations. MOTION: Recommend appointing Anastasia as an At -Large Member (#1 position) and Patrick Nobles as an At -Large Member (#4 position). Motion: Mark Gabrynowicz Second: Stephen Ditamore Brittany Norris Stephen Ditamore (Seconded By) Kenneth Reeves Pamela White Mark Gabrynowicz (Moved By) Motion passed 5 to 0. B. Cultural Arts and Recreation Advisory Committee (CARAC) The Committee discussed the vacancies and candidates for the Cultural Arts and Recreation Advisory Committee and made the following recommendations. MOTION Recommend appointing Carol Silcox as a Regular Member (#5 position). Motion: Kenneth Reeves Second: An Oskarsson Brittany Norris For Stephen Ditamore For Kenneth Reeves(MovedBy) For Pamela White For An Oskarsson (Seconded By) For Motion passed 5 to 0. MOTION: Recommend appointing Lisa Goodrich as a Regular Member (#3 position). Motion: An Oskarsson Second: Stephen Ditamore Board Member Review Committee (BMRC) February 3, 2022 Page 95 of 205 Agenda Item #7.A. 14 Feb 2022 Brittany Norris For Stephen Ditamore (Seconded By) For Kenneth Reeves For Pamela White For An Oskarsson (Moved By) For Motion passed 5 to 0. MOTION: Recommend appointing Joe Schwarz as a Regular Member (#7 position). Motion: Kenneth Reeves Second: Brittany Norris Brittany Norris (Seconded By) -- _=_ For', Stephen Ditamore Kenneth Reeves (Moved By) Pamela White Foi An Oskarsson Agatil Motion passed 4 to 1. 4. OTHER BUSINESS= There was no other bush ADJOURNMENT: The meeting adjournedat Attest: Donna L. Bartle, City Clerk Date Approved: Brittany Norris, Commissioner/Chair Board Member Review Committee (BMRC) February 3, 2022 Page 96 of 205 Agenda Item #7.A. 14 Feb 2022 Attachment A 02-03-2022 BMRC Minutes ' November 30, 2021 Dear Board Member Review Committee: My name is Patrick Nobles and'I am writing to express my interest in serving on the Environmental Stewardship Committee (ESC) in Atlantic Beach Florida. As a resident of Atlantic Beach, it is imperative to promote the core principles of environmental equity within our community. By valuing accessibly, sustainable practices, and preservation of our environmental resources, we will Increase the quality of life for all of our residents. I believe in an evidence - based approach to ensure environmental benefits for all members of our community. Experiences with environmental causes: 1.) 2005 — 2006: Internship with Clean Water Action, Philadelphia Pa. The mission of Clean Water Action is to build grassroots campaigns to impact environmental policy at the state and federal levels. 2.) 2007—AmeriCorps Leadership Development Program in Maricopa County, Az. 3.) 2007 — 2009: SageWalk, the Wilderness Therapy School. 4.) 2021— Current: Guana Tolomato Matanzas National Estuarine Research Reserve, Florida: monofilament recycling program Experience working with committees: 1.) 2015 — 2020: OF Health Jacksonville: Magnet committee certification 2.) 2015 — 2020: OF Health Jacksonville: Charge Nurse Council 3.) 2021— UF College of Nursing: Dorthey M. Smith Nursing Research Conference 4.) 2021— UF College of Nursing: Research and Scholarship Committee Areas of interest: 1.) Access: improve and promote access to green spaces within the city and focus on accessibility to green spaces for our community; beautify open spaces and beach access 2.) Sustainability: preserve and reintroduce native species to our landscapes; Preserve tree canopy and promote "Tree City USA"; reduce single -use plastics and improve recycling; protect beaches by reducing trash (beach -safe receptacles). 3.) Preservation: beautification of public and private spaces; beach, dune, and marsh waterway protection; tree canopy; pedestrian -friendly streets and neighborhoods. Thank you for your time and consideration, Patrick M. Nobles, District 1307. 1738 Ocean Grove Dr Atlantic Beach, FL 32233 302-438-7491 1 patricknobles@gmail.com Page 97 of 205 Agenda Item #7.A. 14 Feb 2022 Attachment A 02-03-2022 BMRC Minutes PATRICK M. NOBLES, DNP, FNP -BC, CNL (302) 438-7491 1738 Ocean Grove Drive patricknobles@gmail.com Atlantic Beach, Florida 32233 EDUCATION University of North Florida Jacksonville, FL Doctorate of Nursing Practice —Family Nurse Practitioner July 2020 Doctoral Proiect: Mentorship Program To Increase Graduate Nurse Retention. This project was designed to help transition new graduate nurses in to practice in the Emergency Department (ED) at a 603 -bed academic medical center and level -one trauma hospital. Saint Louis University Saint Louis, MO Master of Science in Nursing May 2013 Graduate Clinical Practicum: The Implementation of a Pediatric Early Warning System (PEWS) in the Progressive Care Unit of St. Louis Children's Hospital. PEWS identifies high-risk patients and supports the nurse in the recommended actions when faced with clinical deterioration and escalation of care. University of Delaware Newark, DE Bachelor of Science January 2007 Major: Human Services, Education, Public Policy; Minors: Disabilities Studies, Black American Studies Internship: Clean Water Action, Philadelphia, PA Conducted polling and surveys for political election statistics; educated community members on environmental, health, and political issues surrounding clean air and clean water. PROFESSIONAL EXPERIENCE University of Florida. College of Nursing Clinical Assistant Professor, Dept. of Biobehavioral Nursing Science January 2021- Current Educating University of Florida nursing students to meet course objectives while providing hands-on instructional education in clinical, lab, and classroom. University of Florida. College of Nursing April 2017 — May 2020 Adjunct Clinical Lecturer Educating University of Florida Nursing students in the clinical setting in Adult Health, Chronic, and Critical Care courses. UF Health. Jacksonville FL April 2015 — December 2020 Emergency Room and Trauma Center Charge Nurse Emergency critical care and resuscitation Nurse at a level one -trauma center that serves as a safety net hospital for Northeast Florida. UF Health is a 695 bed, Magnet hospital, which serves as a medical campus and academic research center through the University of Florida, Concorde Career Institute November 2016 — April 2017 Clinical Instructor Instructed nursing students in the clinical environment while conducting seminars and clinical lectures with students. Instructional Connection May 2015 - December 2016 Academic Coach Mentoring students through RN to BSN online programs with the University of Texas at Arlington. Duties include helping students achieve academic success while obtaining their Bachelorette of Nursing Science, working with University facility and providing academic guidance throughout the semester, and grading their course work. Page 98 of 205 Agenda Item #7.A. 14 Feb 2022 Attachment A 02-03-2022 BMRC Minutes Saint Vincent's Medical Center. Jacksonville FL September 2013 — October 2016 Emergency Room, Registered Nurse. 48 bed Emergency Department that services as a primary chest pain and stroke facility. University of North Florida July 2014 — Aug 2015 Registered Nurse at Student Health Services - PRN Provide community health services to students at the University of North Florida. Duties include triaging patients, medical treatment, and community education Content Reviewer for Elsevier Publishing 2014 Elsevier's Adaptive Quizzing for Linton: Introduction to Medical -Surgical Nursing, 5'b edition. Duties include reviewing content for LPN literature and study guides. Certifications • Family Nurse Practitioner — Board Certified, ANCC. • Licensed Clinical Nurse Leader (CNL), AACN. • ACLS, PALS, ASLS, BLS, NRP. Conferences and Publications: 2021 UF Health Nursing Research & Innovation Conference Presenter: Caring for patients during the COVID-19 pandemic: Evaluating the impact on burnout and resiliency among nurses. Egelund, E.F., Gannon, J., Domenico, L., Nobles, P., Motycka, C. (2020) Recognizing opioid addiction and overdose: An interprofessional simulation for medical, nursing, and pharmacy students. Journal of Interprofessional Education and Practice. https://doi.org/10.1016/j.xjep.2020.100347 2020 Sigma Theta Tau International Research Svmoosium Poster Presentation: Mentorship Program to Improve Graduate Nurse Retention 2019 ANCC National Magnet Conference Poster Presentation: Increasing BSN Rates Through An Academic Partnership Unit References available upon request Page 99 of 205 Agenda Item #7.A. 14 Feb 2022 CITY OF ATLANTIC BEACH Environmental Stewardship Committee Created by Ordinance No. 5-17-64; Inaugural members by Resolution No. 17-09. Amended by Ordinance No. 5-18-67. 1 1 members; Inaugural terms: combination of4-year terns — and 3 -year terms. All terms change to 3 -year terms following expiration of inaugural terms and have a 3 consecutive term limit. Meets in Commission Chamber 6:00 p.m. Second Wednesday of each month. REF # NAME& ADDRESS EXP.DATE POSITION PHONE / EMAIL 1 VACANT 12/31/2024 At Large Member 2 Amy Palmer 374 Plaza Atlantic Beach, FL 32233 Resident of District 1306 3 Linda Chipperfield 2371 Seminole Road Atlantic Beach, FL 32233 Resident of District 1307 4 VACANT 5 Mark Gabrynowicz 1907 Sherry Drive North Atlantic Beach, FL 32233 Resident of District 1307 6 Christopher McHan 522 Clipper Ship Lane Atlantic Beach, FL 32233 Resident of District 1.306 7 Daniele Giovannucci 380 5{r' Street Atlantic Beach, FL 32233 Resident of District 1306 8 Romy Vann 427 Sargo Road Atlantic Beach, FL 32233 Resident of District 1312 9 Barbie Brooksher 1126 Main Street Atlantic Beach, FL 32233 Resident of District 1312 _ 10 Sarah Boren 388 8`h Street Atlantic Beach, FL 322.33 Resident of District 1306 11 Bruce Andrews 328 116 Street Atlantic Beach, FL 32233 Resident of District 1308 Amanda Askew, Community Development Director Candace Kelly Commissioner — Seat 4 12/31/2024 (2nd term) At Large Member 904- 358-3600 x14 904-524-2706 akcioyd@gmai Loom I2/31/2024 At Large Member 417-861-2648 (2nd term) hembreechip2@gmail.com 12/31/2024 At Large Member 12/31/2024 (2nd term) District 1307 Chair 904-613-6901 mgaby.73@gmail.com 12/31/2024 At Large Member 904-923-4179 (20d term) Crmehan15@gmail.com 12/31/2024 Vice Chair 215-460-8748 (2nd term) At Large Member dg[a thecosa,org 12/31/2024 At Large Member 904-673-2560 (2nd term) romy@publictrustlaw.org 12/31/2024 (2nd term) District 1312 678-776-1988 Member BarbieBrooksher%,)u grnail,com 12/31/2024 District 1306 (2nd term) Member 12/31/2024 District 1308 (2nd term) Member Staff Liaison Commission Liaison 904-535-0055 sboren@me.com 904-465-2257 bruce.andrews@comcast.net 904- 247-5841 aaskew@coab.us 904-247-3550 Home 904-859-4387 Cell ckeliy@coab.us Page 100 of 205 Agenda Item #7.A. 14 Feb 2022 CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE Created by Res. #02-13 July 8, 2002; Amended by Res. #03-05, 10-08, 18-32, 18-51, 18-54, and 19-68. Total of seven (7) regular members with one (1) alternate — all AB residents Meets at 6:00 p.m. the 2nd Tuesday of every month 3 -year term; 3 -term limit REF # NAME/ADDRESS An Oskarsson 1 31 171b Street Atlantic Beach, FL 32233 Jane Stevens 2 2243 Beachcomber Trail Atlantic Beach, FL 32233 3 4 5 6 7 VACANT EXP, DATE 12-31-2022 Chair (1st term) 12-31-2024 (2nd term) 12-31-2023 Mateo Jurasic 12-31-2022 1955 Beachside Ct. (2nd term) Atlantic Beach, FL 32233 VACANT Mary Mullahey 330 201h Street Atlantic Beach, FL 32233 VACANT Wally Sears 8 680 East Coast Drive Atlantic Beach, FL 32233 12-31-2024 12-31-2023 (1st Term) 12-31-2023 Alternate Member Dec. 31 of applicable year (Dec. 31, 2023) Latrenia Thomas Staff Liaison Interim Recreation Director, Ellen Glasser Mayor - Seat 1 — At Large Updated 2/7/2022 Commission Liaison CONTACT INFORMATION (720) 532-5059 oskarsson.an@gmail.com (904) 445-7751 (cell) (904) 853-6102 (home) ianefstevens at7.amail.com (904) 308-8401 — (daytime) (815) 519-2069 — (evening) mateo iurasic(a vahoo.com (808) 345-4854 M2fitnesskona@gmail.com (904) 610-9771 Wallysears1 @yahoo.com (904) 247-5828 (w) (904) 472-6262 eglasser@coab,us Page 101 of 205 Bartle, Donna From: Sent: To: Subject: noreply@civicplus.com Friday, November 5, 2021 9:32 AM Bartle, Donna Online Farm Submission #4323 for Board and Committee Application Board and Committee Application To view information Summary of Boards and Committees about each board and committee, click the following Zink: Please check the box Environmental Stewardship Committee beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following link. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. 11/5/2021 Anastasia Houston 331 7th Street 9048880182 9048880182 District 130E Link to Precinct Finder anastasia@smartflyer,com San Marco Place HOA Board Member and several committees 2019 - 2020 First Coast No More Homeless Pets founding board member 2005 - 2013 My work experience lies mainly in sales and event planning and I'm currently a travel planner. I operate well on committees and can run projects and community campaigns. Agenda Item #7.A. 14 Feb 2022 Page 102 of 205 Please provide a brief explanation of your interest and your reasons For wishing to be appointed to this board/committee. I am a Jacksonville native but just recently moved to Atlantic Beach. I'm really interested to get Involved in the community and help protect and improve the unique quality of life here. I am incredibly passionate about most environmental concerns whether it be trees (very very passionate about trees and our tree canopy), animals, recycling, creating and protecting green space, reducing waste etc. I have many years experience in event planning, fund raising and project management that could be utilized and l have a strong interest to get involved in city planning and overlays that would promote outdoor recreation and enhanced quality of life ie. blue zone planning. PLEASE MOTE: This application will expire two (2) years from the date of submittal, Email not displaying correctly? View ii in your browser. Agenda Item #7.A. 14 Feb 2022 Page 103 of 205 Bartle, Donna From; Sent: To: Subject; noreply@civicplus.com Thursday, November 11, 2021 3:14 PM Bartle, Donna Online Form Submission #4363 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Summary of Boards and Committees Please check the box Environmental Stewardship Committee beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following Zink. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. 11/1112021 Patrick Nobles 1738 Ocean Grove Dr 3024387491 3024387491 District 1307 Link to Precinct Finder patricknobles@gmail.com Employment includes : Clinical Assistant Professor for the college of nursing, University of Florida. Past employment as charge nurse in emergency department and trauma center, UF Health Jacksonville. As a professor for the University of Florida, I have sat on committees revolving around planning research conferences, scholarship, and academics. Currently, I am on a research conference committee, and planning two large events in the Agenda Item #7.A. 14 Feb 2022 Page 104 of 205 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. spring. Volunteerism includes working with the Guana Tolomato Matanzas National Estuarine (GTM) and the FWC collecting monofilament fishing line and recycling efforts. I believe in promoting environmental stewardship within the community. It is our responsibility to preserve our local resources and encourage the highest quality of life through the preservation of parks and green spaces while incorporating native plant species in to our public spaces. Beach nourishment and strong environmental health, as well as accessibility advocacy Is necessary to sustain population growth, as well as economic benefits for our city. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in your browser. Agenda Item #7.A. 14 Feb 2022 Page 105 of 205 Bartle, Donna From: noreply@civicplus.com Sent: Thursday, January 6, 2022 12:10 PM To: Bartle, Donna Subject: Online Form Submission #4648 for Board and Committee Application Board and Committee Application To view information Summary of Boards and Committees about each board and committee, click the following link, Please check the box Cultural Arts and Recreation Advisory Committee beside each Board or Committee for which you are applying: Date 1/6/2022 First Name Carol Last Name Silcox Address 126 Fleet Landing Blvd Atlantic Beach. FI Cell Phone 7725303392 Home Phone 9049036015 District District 1307 To find your Link to Precinct Finder district/precinct, click the following link. Email Address scootsilcox@yahoo.com Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. will submit a resume of my volunteer efforts in the arts. Agenda Item #7.A. 14 Feb 2022 Page 106 of 205 Please provide a brief I was previously a member of the CARAC and would like to explanation of your once again become a member, I understand that the interest and your reasons committee has became much more viable and this Interests for wishing to be me, appointed to this board/committee. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in your browser. Agenda Item #7.A. 14 Feb 2022 Page 107 of 205 Bartle, Donna From: Sent: To: Subject: noreply@ civicpl us.co m Monday, January 17, 2022 3:35 PM Bartle, Donna Online Form Submission #4725 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Please check the box beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following link. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for, Summary of Boards and Committees Cultural Arts and Recreation Advisory Committee 1/17/2022 Lisa Goodrich 30 20th Street 9049825439 9049825439 District 1307 Link to Precinct Finder good3336@icloud.com As a community volunteer I served on the inaugural planning team and as Program Coordinator for First Night Atlantic Beach in 1998 and 4999 where I curated multiple visual arts and performance venues. During the six years that I served on the Board of Trustees for the Beaches Fine Arts Series, where finished her tenure as President of the Board, I was instrumental in quadrupling their annual budget. My primary responsibilities included fund development and managing donor relations, but I also worked very closely with staff on 1 Agenda Item #7.A. 14 Feb 2022 Page 108 of 205 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. program development, marketing and audience experience. During this time, and for several years, I was also a volunteer tutor at the Gail Baker Center where I helped kids with their math homework. I also helped the children plant and harvest a community garden. For several years I served on the Board of Directors for the Cultural Council of Greater Jacksonville and as a grant panelist tasked with administering the City of Jacksonville's $3MM arts budget. As a panelist my primary responsibilities Included reviewing grant requests, conducting site visits, and determining funding levels for various arts organizations seeking city grants. I chaired the Cultural Council's Arts Awards Celebration far two years and also served on the Spark Task Force where I helped to define and implement their Spark Initiative, I diversified the Cultural Council's funding streams and organized events to increase exposure for the arts in Jacksonville. I am a former board member for the Florida Theatre, and former board member and mentor to Renaissance Jax. I am also co-founder of the STAGE Fund whose goal is to educate audiences and raise money to compensate community actors. Currently, I am a member of Women's Giving Alliance and a member of the board for Volunteers in Medicine Jax where I serve on the Finance Committee and as a member of the 20th Anniversary Planning Committee. Since we moved to Atlantic Beach in 1993 I have been an active member of our community - volunteering and participating whenever 1 was needed. I have extensive experience in planning, budgeting and Implementing events so that they are successful and fun. Having always been involved in arks -related activities, with a special interest in community engagement, I feel my background, connections and skills will benefit CARAC and the community as a whole. Thank you for considering, my appointment. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? ~View it in vour browser. 2 Agenda Item #7.A. 14 Feb 2022 Page 109 of 205 Bartle, Donna From: Sent: To: Subject: Agenda Item #7.A. 14 Feb 2022 noreply@civicplus.com Tuesday, February 1, 2022 813 AM Bartle, Donna Online Form Submission #4791 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Please check the box beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following link. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Summary of Boards and Committees Environmental Stewardship Committee Cultural Arts and Recreation Advisory Committee (added manually on 2-1-22 dib) 2/1/2022 Joseph Schwarz 599 CLIPPER SHIP LN 9049231578 9049231678 District 1306 Link to Precinct Finder joeschwarz63@comcast.net Executive Director, Players by the Sea Community Theater Jacksonville Beach, FI 2000.2017 Responsible for all activities of the organization including fundraising, staff hires, programs Including Plays, education, outreach, special events, etc., building Infrastructure & maintenance, customer relations, social media, website, advertizing, and community relations. Florida State Community College School of the Arts - 1997 - Page 110 of 205 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. 2000 Taught offset lithography to students of the graphic design program at FSCJ (Facilities and grounds manager Marist College Poughkeepsie, NY 1989 -1995 Directed a team of 24 HVAC, Electrical,repair technicians and grounds maintenance persons in order to ensure the safety of buildings and grounds of the 65 acre campus My devotion to the preservation of our environment has been a lifelong passion. My concerned of the deterioration of our planet's ecosystem dates back to the 1970's when, as a teenager, I advocated for "forever wild" spaces in my home county. (Saratoga, NY) I continued to participate in "green" initiatives. Also, I enjoy gardening and i am most happy when my hands are in dirt! Now that I am retired, I have the time to serve in advancing the City of Atlantic Beach restore and preserve it's environmental integrity. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in vour browser, 2 Agenda Item #7.A. 14 Feb 2022 Page 111 of 205 Page 112 of 205 Agenda Item #8.A. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Resolution No. 22-11 authorizing the purchase of replacement Public Utilities Distribution Truck PU54 TODAY'S DATE: February 2, 2022 MEETING DATE: February 14, 2022 SUBMITTED BY: Troy Stephens, Public Utilities Director SUMMARY: The Public Utilities Department is in need of a truck to replace distribution truck PU54, a 2015 Ford F250, with over 60,000 miles on it. The 2022 Chevrolet Silverado 3500HD replacement truck with the specifications to meet the City's needs is priced from Sourcewell's Contract #2022 120716 -NAF & 060920 -NAF at $50,188 as stated on the Quote from Alan Jay Fleet Sales, and includes the truck chassis, options and equipment. The truck supplier, Alan Jay Fleet Sales, is providing a trade-in credit of $12,000 for the City's 2015 Ford F250 truck, reducing the total purchase price to $38,1$8. RECOMMENDATION: Approve purchase of the 2022 Chevrolet Silverado 3500HD truck from Alan Jay Fleet Sales in the amount of $38,188 ($50,188 Tess $12,000 for trade in). Also recommend the City's 2015 Ford F250 to be declared Surplus to allow it to be used as a trade in for the new vehicle. BUDGET: Adequate funds are available in the Public Utilities Account No. 400-5502-533-6401 ATTACHMENTS: I. Resolution No. 22-11 2. Quote from Alan Jay Fleet Sales dated 1/10/2022 3. Photos of PU54 4. Example of proposed Capital Asset Policy Form CITY MANAGER; C9, Page 113 of 205 Agenda Item #8.A. 14 Feb 2022 RESOLUTION NO. 22-11 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DECLARE A TRUCK AS SURPLUS TO USE AS A TRADE IN VEHICLE AND TO PURCHASE A NEW TRUCK DURING FY 21-22; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Water Distribution Division of the Public Utilities Department is in need of a replacement truck; and WHEREAS, the price quoted from Alan Jay Fleet Sales under Sourcewell's Contract #2022 120716 -NAF & 060920 -NAB for a new 2022 Chevrolet Truck is $50,188; and WHEREAS, the truck will replace PU54, a 2015 Ford F250 with 61,806 miles; and WHEREAS, truck PU54 will be used as a trade in vehicle in the amount of $12,000; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes Public Utilities to declare truck PU54, a 2015 Ford F250 with the vehicle identification number being 1 FT7X2A61 FEB45410, as surplus to be used as a trade in vehicle with Alan Jay Fleet Sales. SECTION 2. The City Commission hereby authorizes the City Manager to approve a purchase order to Alan Jay Fleet Sales in the amount of $38,188, and to otherwise execute contracts in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 3. Funds are allocated in the FY 21-22 budget for this purpose. SECTION 4. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 24th day of January, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 114 of 205 o -W- 1 l /'_ Sourcewell Awns L1r.J Co it/ ar.1 Call Us first, for all of your Fleet Automotive, & Light Truck needs. PHONE (800)ALANJAY(252-6529)DIRECT 863.385-9614 1WWW.ALANJAY.COM Corporate 2003 U.S. 27 South MOBILE 904.838-4999 Melling P.O. BOX 8200 Office Sebring, FL 33810 FAX 863-402-4221 1 Address Sebring, FL 33871-9200 Agenda Item #8.A. 14 Feb 2022 Quote 35352-3 ORIGINAL QUOTE DATE 12/13/2021 QUICK QUOTE SHEET REVISED QUOTE DATE 1!10/2022 REQUESTING AGENCY ATLANTIC BEACH, CITY OF CONTACT PERSON MIKE CLARKE EMAIL rv1,1 _C LARKOFIRSTGROUP.COM PHONE 904.247.5892MOBILE FAX SOURCEWELL (FORMERLY NJPA) CONTRACT # 2022 120716 -NAF & 060920 -NAF www.NationalAutoFleetGroup.com MODEL CK310Q3 1 WT 2022 CHEVY SILVERADO 3500HD REG CAB CHASSIS 4WD DRW GO"CA WORK TRUCK CUSTOMER ID BED LE=NGTH --- -J 60" CA - ] " All vehicles will de ordered white w/darkest interior unless clearly stated otherwise on purchase order. FACTORY OPTIONS DESCRIPTION GAZ H2G EXTERIOR COLOR SUMMIT WHITE WITH JET BLACK VINYL INTERIOR, LET MYD GTY PCV JL1 NQH NZZ VQO VK3 5N5 MSRP BASE VEHICLE PRICE Engine, 6.6L V8 with Direct injection and Variable Valve Timing, gasoline, {401 hp (299 kW1' 5200 rpm, 454 Ib -ft of torque [619 N -m] @ 400D rpm)(STD) mransmission, 6 -speed automatic, heavy-duty (STD)(Requires (LOT) 6.6L V8 gas engine.[ $42,980.00 $28,495.00 $0.00 $0.00 Wide track axle (increases Rear Axle Width by 8" Far Crane, Service, & Dump Bodies) (Allows for 54" Wide Load Floor $185.00 Inside Utility Body) WT Convenience Package - CHASSIS $1,570.00 Includes (AQOJ Remote Keyless Entry, {AKO) tinted windows, (K34) cruise control, (DBG) power trailer mirrors with heated upper glass and manual extending/foldingand (C49) rear -window defogger, {AxG) power windows, express up/dawn driver, (AED) power windows, express down passenger and (AU3) power door Iocks(Not available with (ZLQ) WT Trailer brake controller, Integrated (Requires (241) Trallering Package. On Regular Cab models requires (PCV) WT Convenience Package, (2LQ) WT Fleet Convenience Package or (PEB) WT Value Package.} Transfer case, two -speed active, Skid Plates (Included with (RAW Work Truck Package, (Z71) 271 Off -Road Package or (VYU) Snow Plow Prep Package.) $270.04 $195.00 $145.00 LPO, BLACK ASSIST STEP. -REG CAB- 5435.00 FRONT LICENSE PLATE BRACKET FACTORY ORDERED $0.00 $73.00 Rear Camera Kit, Kit Includes camera, fixed position bracket & 19ft cable with attachment clips. Rear camera radio calibration provided from the factory. See upfltter Integration Bulletin for installation instructions at www,gmupfluer.com CONTRACT OPTIONS DESCRIPTION NEW -TAG New CITY tag Includes temp tag & two way overnight shipping or signature, CAMERA -GM Dealer installed factory ordered camera (REQUIRES 5N5). 3KR Additional key and remote, cut and programmed. K 5108054E1 K MLS -6 K GLV -S8 X 7/4 WIRE FACTORY OPTIONS $2,973.00 $245,00 $195.00 5215.00 Knaphelde 9' DRW Wide utility body with Flip Top 54" Load Floor for 60" CA {GMC/CHEVY Req's STY) (Includes 2nd $9,975.00 Stage MSO, Weight Slip, & Completed Vehicle Certification.) Master locking system 6 -door bodies $685,00 Class V Hitch for Service Body $590.00 7 way flat camper trailer wiring with 4 prong flat $155.00 Al D02516 Draw bar with 2.5/10" Ball, pin, and clip. $125.00 K DIVIDE PROVIDE {20}EXTRA DIVIDERS $65,00 HD USOB-TR HD Scorpion spray on bed liner applied Inside cargo area, tops of boxes, and rear bumper of 8' & 9' utility body. $1,085.00 K WBB KNAPHEIOE TO FURNISH AND INSTALL 21" STORAGE BUMPER WITH STEP $5,385.00 CONTRACT OPTIONS $18,720.00 NJPA-ATLANTIC BEACH, CITY OF-CK31003 1W135352-3_Ctuote-PDF Page 1 of 2 Page 115 of 205 Agenda Item #8.A. 14 Feb 2022 Saurcewell al 1'i,m•i ly I111% nmII1r!(IrtFrI I' i SOURCEWELL (FORMERLY NJPA) CONTRACT # 2022 120716 -NAF & 060920 -NAF www.NationalAutoFleetGroup.com VEHICLE TOTAL $31,468.00 MSRP DISCOUNT 26.8% ACCESSORY TOTAL $6.720.00 TRADE IN CUSTOMER PRICE $50,188.00 ($12,000.00( TOTAL COST LESS TRADE IN(S) QTY 1 $38,188.00 Estimated Annual payments for 60 months paid in advance: $8,552.54 Municipal finance for any essential use vehicle, requires lender approval, WAC, Comments STOCK UNIT VIN: [VIN NA] READY FOR QUICK DELIVERY VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER phristv.soitisalaniay.com "1 Went to be Wit Flee! Provider" I appreciate the opportunity to submit this gGotatlon. Please review it carefully. If there are any errors or changes, please feel free to contact me at any time. I am always happy to be of assistance, NJPA-ATLANTIC BEACH, CITY OF-CK310031WT_35352.3_Quote,PDF Page 2 of 2 Page 116 of 205 ALAN JAY FLEET SCOTT WILSON 1 863-402-4234 SCOTT.WILSON@ALANJAY,COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg Cab 146" WB, 60" CA Work Truck ( Complete ) Window Sticker SUMMARY [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4W0 Reg Cab 146" WB, 60" CA Work MSRP:$38,400.00 Truck Interior:Jet Black, Vinyl seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine, 6.6L V8 Transmission, 6 -speed automatic, heavy-duty OPTIONS CODE MODEL MSRP CK31003 [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg $38,400,00 Cab 14B" WB, 60" CA Work Truck OPTIONS 1 WT Work Truth Preferred Equipment Group $0,00 9L3 Spare tire delete $0.00 AE7 Seats, front 40/20/40 split -bench $0.00 AED Window, power front, passenger express down Inc. AKO Glass, deep -tinted Inc. AQQ Remote Keyless Entry, with 2 transmitters Inc, AU3 Doer locks, power Inc. AXG Window, power front, drivers express uprdown Inc. C49 Defogger, rear -window electric Inc. DBG Mirrors, outside power -adjustable vertical trailering Inc. FE9 Emissions, Federal requirements $0.00 GAZ Summit White $0.00 GT4 Rear axle, 3.73 ratio $0.00 GTY Rear axle, wide -track $190.00 H2G Jet Black, Vinyl seat trim $0.00 IDR Audio system, Chevrolet Infotainment 3 system, 7" diagonal color $0.00 touchscreen, AM/FM stereo. This document contains Information ccnsldered Confidential between GM and Its Clients uniquely. The information provided Is not Intended for public disclosure. Prices, specifications, and availability are aubJactlo change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region, Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based an report praparer's Input In subject to the accuracy of the Input provided. DEO Version! 14540. Date Updated: Aug 26, 2021 12:26:00 AM Por. Aug 26, 2021 Page 2 Page 117 of 205 ALAN JAY FLEET SCOTT WILSON 1 863-402-4234 1 SCOTT.WILSON@ALANJAY.COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg Cab 146" WB, 60" CA Work Truck ( complete ) JL1 Trailer brake controller, Integrated $275.00 K34 Cruise control, electronic Inc. LBT Engine, 6.6L V8 $0.00 MYD Transmission, 6 -speed automatic, heavy -duly $0,00 NCH Transfer case, two -speed active, electronic Autotrec $200.00 NZZ Skid Plates $150.00 PCV \NT Convenience Package 81.675.00 QQO Tires, LT235/80R17E all -season highway, blackwall $0.00 R9Y Fleet Free Maintenance Credit ($45.00) VK3 License plate kit, front $0.00 VQ3 Fleet Processing Option $0.00 VQO LPO, Black work step 8440.00 SUBTOTAL $41,285.00 Adjustments Total $0.00 Destination Charge $1,695.00 TOTAL PRICE $42,950.00 FUEL ECONOMY Est City:N/A Est Highway:N/A Est Highway Cruising Range:N/A This document contains Information considered Confidential Wyman GM and Its Clients uniquely. The Information provided Is not Intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not Include certain fees, taxes and Charges that may be required by law or vary by manufacturer or region, Performance figures ere guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers Input Is subject to the accuracy of the input provided. Date Version: 14549. Dula Updalad: Aug 26, 2021 12:36:06 AM POT. Aug 28, 2021 Page 3 Page 118 of 205 ALAN JAY FLEET SCOTT WILSON 1 863-402-4234 1 SCOTT.WILSON@ALANJAY.COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg Cab 146" WB, 60" CA Work Truck ( Complete ) Standard Equipment Mechanical Exterior Engine, 6.5L V8 with Direct Injection and Variable Valve Timing, gasoline, (401 hp [299 kW] (c"g 5200 rpm, 464 Ib -ft of torque [629 N -m] ig 4000 rpm) (STD) Transmission, 6 -speed automatic, heavy-duty (STD) (Requires (L8T) 6.6L V8 gas engine.) Rear axle, 3.73 ratio (Requires (L8T) 6.6L V8 gas engine. Not available with (L5P) Duramax 6.6L Turbo -Diesel V8 engine.) Auto -locking rear differential Air filter, heavy-duty Air filtration monitoring Transfer case, two -speed, electronic shift with push button controls (Requires 4WD models.) All -wheel drive Cooling, external engine oil cooler Cooling, auxiliary external transmission oil cooler Battery, heavy-duty 720 cold -cranking amps/80 Amp -hr, maintenance -free with rundown protection and retained accessory power (Included and only available with (L8T) 6,6L V8 gas engine) Alternator, 170 amps (Requires (L8T) 6.6L V8 gas engine.) Recovery hooks, front, frame -mounted, Black Body, Chassis Cab Frame, fully -boxed, hydroformed front section and an open "C" rear section GVWR, 14,000 lbs. (6350 kg) Suspension Package Steering, Recirculating Ball with smart flow power steering system Brakes, 4 -wheel antilock, 4 -wheel disc with DURALIFE rotors Fuel tank, front and rear, 63.5 gallon Capped Fuel Fill Tires, LT235160R17E all -season highway, blackwall (STD) Spare lire delete Deletes the spare tire and wheel. (STD) Wheels, 17" (43.2 cm) painted steel Dual Rear Wheels This document contains Information considered Confidential between GM and Its Clients uniquely. The Information provided Is not Intended for public dlsclosura. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and chargee that may be required by law or very by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preperer's input Is subject to the accuracy of the input provided, Data Version: 54540, Data Updated: Aug 26, 2521 12:36:00 AM PDT. Aug 26, 2921 nage 4 Page 119 of 205 ALAN JAY FLEET SCOTT WILSON 1 863-402-4234 1 SCOTT.WILSON@ALANJAY.COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg Cab 146" WB, 60" CA Work Truck { Complete ) Exterior Entertainment Interior Wheel trim, painted center caps Bumpers, front, Black Bumper, rear, delete Moldings, beltline, Black Grille (Front grille bar with "CHEVROLET" molded in Black, includes Black mesh inserts with small Gold bowtie emblem.) Headlamps, halogen reflector with halogen Daytime Running Lamps Lamps, Smoked Amber roof marker, (LED) Lamps, cargo area, cab mounted Integrated with center high mount stop lamp with switch in bank on left side of steering wheel Mirrors, outside high -visibility vertical trailering lower convex mirrors, manual-folding/extending (extends 3.31" [84,25mm]), molded in Black Mirror caps, Black Glass, solar absorbing, tinted Door handles, Black grained Audio system, Chevrolet Infotainment 3 system, 7" diagonal color touchscreen, AM/FM stereo. Additional features for compatible phones include: Bluetooth audio streaming for 2 active devices, voice command pass- through to phone, wired Apple GarPlay and Android Auto capable. (STD) Audio system feature, 2 -speakers (Requires Regular Cab model.) Bluetooth for phone, connectivity to vehicle Infotainment system Seats, front 40/20/40 split -bench with upper covered armrest storage with fixed lumbar (STD) Seat adjuster, driver 4 -way manual Seat adjuster, passenger 4 -way manual Vinyl seat trim Floor covering, rubberized -vinyl Steering column, Tllt-Wheel, manual with wheel locking security feature Steering wheel, urethane Instrument cluster 6 -gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure Driver Information Center, 3.5" diagonal monochromatic display This document contains intonation considered Confidential between GM and Its Clients uniquely. The information provided Is not Intended for public disclosure. Prices, specifications. and availability ars subject to change without notice, and do not Include certain fees. taxes and charges that may be required by law or vary by manufacturer or region. Performance figures ars guidelines only, and actual performance may vary. Photos may not represent actual vehictes or exact configurations. Content based on report preparer's Input Is subject to the accuracy of the Input provided. Data Version: 14540. Data Updated: Aug 26, 2021 12:36;00 AM POT. Aug 26, 2021 Page 5 Page 120 of 205 ALAN JAY FLEET SCOTT WILSON 863-402-4234 1 SCOTT.WILSON@ALANJAY.COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK34003) 4WD Reg Cab 146" WB, 60" CA Work Truck ( Complete ) Interior Safety -Mechanical Safety -Exterior Safety -Interior Exterior Temperature Display located In radia display Brake lining wear indicator Windows, manual (Requires Regular Cab model.) Door locks, manual (Requires Regular Gab model.) Power outlet, front auxiliary, 12 -volt USB ports, 2 (first row) located on instrument panel Air conditioning, single -zone Mirror, inside rearview, manual tilt Assist handles front A -pillar mounted far driver and passenger, rear B -pillar mounted Backup alarm calibration. This calibration will allow installation of an aftermarket back-up alarm by disabling rear perimeter lighting (Deleted when (8S3) Back-up alarm Is ordered.) StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist Daytime Running Lamps with automatic exterior lamp control Airbags Dual -stage frontal airbags for driver and front outboard passenger Seat -mounted side -impact airbags for driver and front outboard passenger, Head -curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) Tire Pressure Monitoring System with Tire Fill Alert (does not apply to spare tire) Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in -vehicle report card gives you information on driving habits and helps you to continue to coach your new driver This document contains Information considered Confidential between GM and Its Chants uniquely. The Information provided Is not Intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and de not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region, Performance figures are guidellnee only, and actual performance may vary. Photos may not represent actual vehicles or exact conliguratlons. Content based on report preparer's input Is subJeot to the accuracy of tha Input provided. Data Version: 14540, Data updated. Aug 26, 2021 72:36:00 AM PDT. Aug 26, 2021 Page 6 Page 121 of 205 ALAN JAY FLEET SCOTT WILSON 1 863-402-4234 1 SCOTT.W!LSON@ALANJAY,COM Agenda Item #8.A. 14 Feb 2022 Vehicle: [Fleet] 2022 Chevrolet Silverado 3500HD CC (CK31003) 4WD Reg Cab 146° WB, 60" CA Work Truck ( Complete ) WARRANTY Warranty Note: eta Preliminary 2022 Warranty >» Basic Years: 3 Basic Miles/km: 36,000 Drivetraln Years: 5 Drivetraln Miles/km: 50,000 Drivetrain Note: HD Duramax Diesel: 5 Years/100,000 Miles; Qualified Fleet Purchases: 5 Years/100,000 Mlles Corrosion Years (Rust -Through): 6 Corrosion Years: 3 Corrosion Miles/km (Rust -Through): 100,000 Corrosion Miles/km: 36,000 Roadside Assistance Years: 5 Roadside Assistance Miles/km: 60,000 Roadside Assistance Note: HD Duramax Diesel: 5 Years/100,000 Miles; Qualified Fleet Purchases: 5 Years/100,000 Miles Maintenance Note: 1 Yearll Visit This document contains information considered Confidential between GM and Its Clients uniquely. The information provided Is not intended for public disclosure. Prices, specifioalions. and availability are subject to change without notice, and do not include certain fees, faxes and chargee that may be required by law or vary by manufacturer or region, Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehlclea or exact configurations. Content based on report preparers input is eubJect to the aocuracy of the Input provided. Data Version: 14540. Data Llpdated: Aug 26, 2021 12:36:00 AM PDT. Aug 26, 2021 Page 7 Page 122 of 205 Agenda Item #8.A. 14 Feb 2022 only o9 Il WO. 3Y GO,RD MOTOR CO. BrsT 1pmil GAR. 1978 HG�4i5pi wird 2/&1 r . 11I 11f121/rIRS gRfS�lllf3 .6/00 MI Il AltT 51 I //��SltllF l7!/IIBS n1 155 kI / 65 PSICND. lMT.3110 fP/ 6y7 PSI(Bllt V I59�IrlpflfffllllpRkS i5 nl[app RIMS nllWI(1(gIP[ttilb✓n1,5A0YflltlF{Lf OVIIYf(II�tiIF�Of Olup IYPI I'u'MII7�l�;�t11jklI2A6lf-Etii.4,0 �Iry1p1t/ �pry@L+��p�yyyyJ���fv��q/pN ifpgi i!Iii �ii,ru 1 Page 123 of 205 Date of Request: Asset Tag #: Department: City of Atlantic Beach Captial Asset Disposal Request Form 2/3/2022 Public Utilities Serial No. Vehicle VIN No. 1 FT7X2A61 FEB45410 Location: Description of Item Including justification for disposal request: Typical auction suplus is negliable New 2022 Chevy Silverado 3500HD is $50,188 minus our trade in of 12,000 = $38,188 Current hours on truck =9940+ Current mileage on 2015 Utility truck is 65,600+ It was recommended by First Vehicle (our mechanic) to replace this truck due to the engine hours. Average depreciation of this vehicle is 7.5 years Reason for Disposal Reauest: Form Completed Bv: Not Working & Beyond Repair Not Working - Needs Repair Working -Obsolete 'Working -Good IWorking-Fair Finance Department Use Only: Date Sent to Commission: 2/14/2022 Approved: Denied: Current Book Value Amound Sold For/Trade In 12,000 Date Entered into System: Troy Stephens Disposition Method: 'Online Auction/Sold 'Cannibalized Donated 1 Destroyed 'Traded In 'Transferred Entered By: Date: Date: Date: Date: Date: X Date: Agenda Item #8.A. 14 Feb 2022 Page 124 of 205 AGENDA ITEM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: BUDGET: Agenda Item #8.B. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No. 22-13 - Engineering Services for the Wastewater Treatment Plant Headworks Hydraulics and Piping Improvements Troy Stephens, Public Utilities Director February 2, 2022 February 14, 2022 Staff received a Scope & Fee Proposal from Jones Edmunds Engineering in the amount of $63,599.00. This Proposal is to provide professional engineering services to relocate the RAS pipe to the unused aeration flow -splitter box connection point and replacement of the headworks screen manifold discharge pipe. The WWTF piping system between the static screens and the headworks of the plant has a history of becoming hydraulically overloaded during wet, high- flow conditions; and the wastewater has backed up in the piping and into the collection pans beneath the screens causing them to overflow. The tasks included in the Scope & Fee Proposal include Jones Edmunds' services of virtual and in-person meetings, data gathering, development of a technical memorandum, preliminary and final design, regulatory agency notification, and bid phase services. The improvements to the WWTP will require temporary bypass piping and pumping. Jones Edmunds will include a temporary bypass plan and maintenance of plant operation in the design. The City has a Professional Engineering Services Agreement with Jones Edmunds, and this scope of work would be Task Authorization No. III, under said Agreement. Funds are budgeted in the infrastructure account 410-5508-535-6300 under project number AR2208. RECOMMENDATION: Approve Resolution No. 22-13 ATTACHMENT: 1) Resolution No. 22-13 2) Proposal from Jones Edmunds dated January 13, 2022. 3) Fee Proposal from Jones Edmunds January 12, 2022 4) Photos of WWTF 5) Aerial Photo, REVIEWED BY CITY MANAGER: Page 125 of 205 Agenda Item #8.B. 14 Feb 2022 RESOLUTION NO. 22-13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING ENGINEERING SERVICES TO UPGRADE THE WASTEWATER TREATMENT FACILITY HEADWORKS HYDRAULICS AND PIPING, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on January 13, 2022, staff received a proposal from Jones Edmunds Engineering, in the amount of $63,599.00 to provide professional engineering services for the relocation of the RAS piping and replacement of the headworks screen manifold discharge pipe; and WHEREAS, the wastewater treatment plant piping system between the static screens and the headworks of the plant has a history of becoming hydraulically overloaded during wet, high-flow conditions; and WHEREAS, the wastewater has backed up in the piping and into the collection pans beneath the screens causing them to overflow; and WHEREAS, Jones Edmunds Engineering visited the wastewater treatment facility and agreed that relocating the RAS flow connection point was the preferred alternative and should be implemented; and WHEREAS, the tasks included in the proposal include permitting, design, bidding assistance and performance of construction administration; and Jones Edmunds will include a temporary bypass plan and maintenance of plant operation in the design. WHEREAS, the City has a Professional Engineering Services Agreement with Jones Edmunds Engineering, and this scope of work would be Task Authorization No. III under said agreement; and WHEREAS, funds for this design are budgeted in the infrastructure account 410-5508-535- 6300 under project number AR2208; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to execute Task Authorization No. III, with Jones Edmunds Engineering, in the amount of $63,599.00 for Engineering Services related to Wastewater Treatment Facility Headworks Hydraulics and Piping as described in Jones Edmunds Engineering proposal dated January 13, 2022, and; SECTION 2. The City Commission hereby authorizes the City Manager to approve a Purchase Order to Jones Edmunds Engineering, in the amount of $63,599.00 for said Task Authorization No. III. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. Page 126 of 205 PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of February, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #8.B. 14 Feb 2022 Page 127 of 205 Agenda Item #8.B. 14 Feb 2022 JonesEdmund) Integrity • Knowledge • Service January 13, 2022 Steve Swann, PE City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 RE: Task Authorization #3 -- WWTF Hydraulics and Piping Improvements RFQ 20-01 Professional Engineering Services Agreement Jones Edmunds Project No. 08505-009-01 Dear Mr. Swann: Based on discussions with City staff and a site visit to the Wastewater Treatment Plant (WWTP), we understand that the City intends to improve the headworks hydraulics and piping at WWTP. The piping system between the static screens at the headworks of the WWTP and the flow splitter box at the front of the aeration basins has a history of becoming hydraulically overloaded during wet, high-flow conditions. The wastewater has backed up in this piping and into the collection pans beneath the screens causing them to overflow. Jones Edmunds visited the site with City staff on November 18, 2021. At the site visit, the City and Jones Edmunds agreed that relocating the RAS flow connection point was the preferred alternative and should be implement first to determine if that is the main cause of the issue before replacing the 24 -inch pipe. The existing RAS pipe currently tees into the 24 -inch pipe below to the flow splitter box. These improvements will relocate the RAS pipe to south side of the flow splitter box and tie -into an unused portion of the box that was constructed for use to send flow to an additional aeration basin. The City doesn't anticipate that the additional aeration basin will be required at the WWTP and indicated that it is preferred that this portion of the box be used for the relocation of RAS pipe connection point. During the site visit, the City indicated that the manifolded static screen discharge pipe has leaked in multiple locations and needs to be repaired or replaced. This pipe has already been repaired at the locations, but it is anticipated that leaks will continue to occur due to its age and condition. The City requested a scope of services from Jones Edmunds to relocate the RAS pipe to the unused aeration flow -splitter box connection point and replacement of the headworks screen manifold discharge pipe. Jones Edmunds' services will include virtual and in-person meetings, data gathering, development of a technical memorandum, preliminary and final design, regulatory agency notification, and bid phase services. The improvements to the WWTP will require temporary bypass piping and pumping. Jones Edmunds will include a temporary bypass plan and maintenance of plant operation in the design. We look forward to continuing to assist the City. Please don't hesitate to contract us at 904-380-6521 or BlcermantJonesedmunds.com, or Anthony Holmes at 813-505-4676 or AHalmes©Jonesedrnunds.com. Sincerely, Brian Icerman, PE Managing Director(Senior Vice President lNpspanO1SPANG.iENTStome&-auenuceeaccadpportunlpeetHaadworke Hydraulics & Piping Improvements42022-10-471_ Proposal_HW Hydraulics & Piping Improyemarlrs.doex Anthony Holmes, PE Senior Engineer 800.237.1053 JONESEDMUND&.COM Page 128 of 205 Agenda Item #8.B. 14 Feb 2022 January 13, 2022 Page 2 SCOPE OF SERVICES We plan to complete this project in three tasks. TASK 1: TECHNICAL MEMORANDUM AND PRELimiNARY DESIGN Jones Edmunds will prepare a technical memorandum (TM) and a set of preliminary (30%) design drawings with a list of technical specifications. The TM will include: • Purpose and Background. • Summary of the Improvements. • Preliminary Bypass Plan Description/Maintenance of Plant Operation Goals. • Preliminary Engineer's Opinion of Construction Cost (EOPCC), • Preliminary (30%) Design Drawings (Attached to the TM). • List of Technical Specifications (Attached to the TM). Deliverable; Draft and Final Electronic copies of the TMs with 30% drawings and a technical specification list attached for City review and comment TASK 2- FINAL DESIGN This project Is a repair and replacement project therefore no permitting Task is anticipated. Jones Edmunds will notify the Florida Department of Environmental Protection (FDEP) via e-mail of the work prior to starting the Final Design (Task 3) and when the work is anticipated to commence. If a minor modification is required, then Jones Edmunds will request usage of the contingency included in the proposal fee. Due to the lack of permitted anticipated and the relatively limited unknowns, Jones Edmunds proposed to move directly from the 30% design drawings directly to 90% design and lastly Bid Documents (drawings and specifications) for this project. The design elements will be based on the accepted TM, The number of drawings and specification sections will be adjusted as the design develops to succinctly convey the design elements to the general contractors. Jones Edmunds will use its standards and details unless the City standards and details applicable. Jones Edmunds will check for conformance on the City standards for this project. AutoCAD version 2018 will be used. Jones Edmunds will use the City's Front -End Documents (Division 0) for the Bid Document specifications package such as the Advertisement for Bid, Instructions to Bidders, Bid Form, Bid Bond, Contract Agreement, General, and Supplemental Conditions, etc. 90% Design Documents. Prepare 90% design drawings and specifications (general, structural, and mechanical) incorporating the City Comments from the TM and 30% design review. • Prepare a 90% design EOPCC. • Submit to the City for review and comments. • Conduct one design review meeting to discuss City comments. • Jones Edmunds will produce a summary list of the City comments. Deliverables: Electronic copies of the 90% design drawings, specifications, and EOPCC. Page 129 of 205 Agenda Item #8.B. 14 Feb 2022 Bid Documents • Prepare Bid Documents (drawings and specifications) incorporating the City Comments from the 90% Design review, • Coordinate with the City on these documents to prepare for Bid. • Prepare a Bld level EOPCC, Deliverables: Electronic copy of the Bid Document drawings and specifications will be digitally signed, dated and sealed by the Engineer of Record and up to four hard copies as requested by the City. TASK 3: BioDiNG-PHASE SERviCES For bidding -phase services Jones Edmunds will do the following: • Attend one pre-bid meeting and a pre-bid site visit (if required). • Prepare up to three bid addenda as required to address/respond to questions and comments submitted to the City by prospective bidders. • Tabulate and evaluate the submitted bids and provide a bid evaluation letter to the City for award. ASSUMPTIONS AND CLARIFICATIONS • We assume construction phase services including notifying the FDEP of completion are excluded. An amendment to this contract for construction phase services can be provided upon request. • We assume only an FDEP notification of the work is required, and this project does not require any regulatory permitting or fees. • Additional permitting services beyond what is described in the scope of services are excluded. • A survey is not required for design. • All drawings and specifications will meet the City standards and prepare in English units. • Technical Specifications will be developed using Jones Edmunds standard 16 -Division Construction Specification Institute (CSI) format and where applicable updates will be made to conform to the City standards. SCHEDULE We anticipate completing Tasks 1 and 2 in approximately 120 days. A detailed project schedule will be agreed upon at the project Kickoff Meeting. COMPENSATION We propose to provide these services on a lump -sum basis in accordance with the terms of RFC) 20-01 for a fee of $63,599. A breakdown of the fee by task is included in Attachment A. Page 130 of 205 RFP 20-01 Professional Engineering Services Agreement Task Authorization 3: WWTP Hydraulic and Piping Improvements PROJECT BUDGET BY: Anthony Holmes Title/Job Description Labor Rate Hourly Rate (Labor x 150% OH x 10% Pro ELEMENT &TASK DESCRIPTIONS; :, txiR1wrs: Task 1: TM and Preliminary Design Task 2: Final Design 90% Design Documents Bid Documents Task 3: Bid Phase Services CIi .I ..E 3Y ` Total Hours Total Costs SOZ JO TET abed Senior CAD Project Officer Senior Engineer Designer Engineer Intern $85.00 $75.00 $42.00 $30.00 $233.75 $206.25 $115.50 $82.50 ' 20.C. 32.0 36.0 28.0 t,1,,,01‘907%% 16.0 10.0 4.0 AIWA 50.0 $11,688 42.0 20.0 12.0 106.0 $21,863 60.0 25.0 4.0 46.0 26.0 12.0 Submitted: 1/12/2022 Administrative Assistant Subconsultant Fees $28.00 $77.00 R.:E 125.0 112.0 23.0 $14,438 $9,240 $1,771 'r11�a�;ktlt"«1ta Other Direct Costs a41rfi nr7c17t%#�21 Line Item Hours Line Item Costs 4.0 $ 1,000 $500 120.0 $19,551 0.0 $0 $200 169.0 $23,713 $200 87.0 $14,157 500 $200 40.0 $6,178 5.0 6.0 $ 2,000 8.0 $ $3,5001 $1,100 416.0 $63,599 Agenda Item #8.B. 14 Feb 2022 Page 132 of 205 Agenda Item #8.B. 14 Feb 2022 Page 133 of 205 Agenda Item #8.B. 14 Feb 2022 Page 134 of 205 Agenda Item #8.B. 14 Feb 2022 Page 135 of 205 Agenda Item #8.B. 14 Feb 2022 Page 136 of 205 SOZ J° LET aSed i Agenda Item #8.B. 14 Feb 2022 REROUTE RETURN ACTIVATED SLUDGE LINE HEADWORKS PIPING REPAIRS Atlantic Beach, Florida Engineering Department $oo seminole Road Atlantic Beach, FL 31x33 ) www.coab ii -an- 1 904 47.5874 WWTP Headworks Improvement Project Page 138 of 205 Agenda Item #8.C. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution (No. 22-14). SUBMITTED BY: Steve Swann, City Engineer TODAY'S DATE: February 2, 2022 MEETING DATE: February 14, 2022 BACKGROUND: The City of Atlantic Beach Public Utilities Department is planning to demolish the water tower at Water Treatment Plant No. 1 on 11th Street. The water tower is beyond its useful service life and planned upgrades to the water treatment plant render the water tower obsolete, The City has leased space for cell antennas on top of the water tower since 1995 to provide coverage to a large portion of the Atlantic Beach. In addition to the passive revenue this lease agreement generates, it reduces the need for additional cell towers throughout the city, The current lessee is Verizon. Prior to demolishing the water tower, Verizon plans remove their antennas from the water tower and install a portable cell tower referred to as a "cell on wheels" (COW) to maintain cell service until a monopole cell tower can be constructed on the site of the water tower. The proposed monopole cell tower will be 120 feet high with a 10 foot tall lightning rod. The antennas that will be placed on the new cell tower are no higher than the existing antennas. To accomplish the transition from the current antennas on the water tower to the COW and then to a new monopole cell tower, staff has negotiated a land lease, access and temporary use agreement and a memorandum of land lease, access and temporary use agreement with Verizon. On March 17, 2021, Statista reported less than 40% of households have operational landlines. https:(/www.staiista.cosn/chart/2072/Iandlinc-phones-in-the-united-states/. Many homes now only have cellular service and rely on cell service as means to make emergency calls, The permanent removal of the water tower and antennas would create a gap in coverage that will leave many with reduced coverage, slower access speeds and weak signals. This can result in a public safety issue in emergency situations. Therefore, this non -city infrastructure is critical to the functional operation of local mobile devices. Section 19-36.1 of the Code of Ordinances limits the maximum height to no taller than what is currently on the site..." limits to the tallest existing utility pole as of July 1, 2017, located in the same city public rights-of-way, other than a utility pole for which a waiver has previously been granted." Therefore, after the removal of the water tower the new monopole cell tower is limited to the maximum height of the existing antennas on the water tower, 120 feet. Page 139 of 205 Agenda Item #8.C. 14 Feb 2022 The proposed resolution approves the land lease, access and temporary use agreement and the memorandum of land lease, access and temporary use agreement with Cellco Partnership, a Delaware General Partnership d/b/a Verizon Wireless for the lease of a portion of city property located 469 11 `h Street for a monopole tower and related communications equipment, together with the right to temporarily use a portion of the city property for a "cell on wheels" for up to a total of twenty-five years; authorizing the mayor to execute the agreements. BUDGET: No budget impact. RECOMMENDATION: City Commission approve Resolution No, 22-14. ATTACHMENTS: Resolution No, 22-14 Exhibit A — Land Lease Access and Temporary Use Agreement Exhibit B — Memorandum of Land Lease and Temporary Use Agreement Monopole Tower Photo -Simulations REVIEWED BY CITY MANAGER: C„L- Page 140 of 205 Agenda Item #8.C. 14 Feb 2022 RESOLUTION NO. 22-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT AND THE MEMORANDUM OF LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP D/B/A VERIZON WIRELESS FOR THE LEASE OF A PORTION OF CITY PROPERTY AT 469 11TH STREET FOR A MONOPOLE TOWER AND RELATED COMMUNICATIONS EQUIPMENT, TOGETHER WITH THE RIGHT TO TEMPORARILY USE A PORTION OF THE CITY PROPERTY FOR A "CELL ON WHEELS" FOR UP TO A TOTAL OF TWENTY FIVE YEARS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS. WHEREAS, Verizon has leased space on the City's water tower located at the Public Works yard on 11th Street for its antennae and related communications equipment since 1995; and WHEREAS, the City advised Verizon that it would be removing the water tower and Verizon would no longer be able to lease space on the water tower; and WHEREAS, Verizon advised the City that a gap in service would exist without the communications equipment and requested the City to enter into a new ground lease for a monopole tower and related communications equipment, together with a right to construct a temporary "cell on wheels" for communications purposes until the permanent monopole tower is operative; and WHEREAS, the communications facilities to be provided by Verizon are considered critical to the functional operation of mobile devices within Atlantic Beach; and WHEREAS, the maximum height of the monopole tower shall be limited to 120 feet above existing grade, plus a ten foot tall lightning rod, which is the same height as the water tower where the communication facilities currently exist. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida, as follows: SECTION 1. The City Commission hereby approves the Land Lease, Access and Temporary Use Agreement ("Verizon Agreement") and the Memorandum of Land Lease, Access and Temporary Use Agreement ("Memorandum") as set forth in Exhibits A and B, attached hereto and made a part hereof. SECTION 2. The Mayor is hereby authorized to execute the attached Verizon Agreement and the Memorandum, and such other documents as may be necessary to effectuate the purpose of this Resolution. 01599578-2 SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. Page 141 of 205 PASSED AND ADOPTED by the City of Atlantic Beach, this day of , 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01599578-2 Agenda Item #8.C. 14 Feb 2022 Page 142 of 205 EXHIBIT A Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 LAND LEASE ACCESS AND TEMPORARY USE AGREEMENT This Land Lease Access and Temporary Use Agreement (the "Agreement") is made this day of . 2022 (the "Effective Date"), by and between City of Atlantic Beach, Florida, a Florida municipal corporation with an address of 800 Seminole Road, Atlantic Beach, Florida 32233, hereinafter designated LESSOR, and Cellco Partnership, a Delaware general partnership d/b/a Verizon Wireless, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter designated LESSEE, LESSOR and LESSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party." WITNESSETH In consideration of the mutual covenants contained herein and intending to be legally bound hereby, the Parties hereto agree as follows: 1. PREMISES AND COMMUNICATIONS EQUIPMENT. In accordance with this Agreement, LESSOR hereby leases to LESSEE, and LESSEE hereby leases from LESSOR, the Premises (as hereinafter defined), which are a part of that certain real property owned, leased or controlled by LESSOR and located at 469 11th Street, Atlantic Beach, Florida 32233 (the "Property") for the purposes of installing, maintaining, and operating communications equipment including, but not limited to, a monopole tower no greater in height from existing grade than one hundred and twenty feet (120'), and a ten (10) foot lightning rod related communications equipment, antennae, conduits, fencing and other screening (hereinafter collectively, the "Communications Equipment") and the Support Services (as defined hereafter). The Property is legally described on Exhibit "A" attached hereto and made a part hereof. The "Premises" is a portion of the Property containing approximately 3,600 square feet, and it is legally described and shown in detail on Exhibit "B" attached hereto and made a part hereof. 2. INITIAL TERM. This Agreement shall be effective as of the Effective Date. The initial term of the Agreement shall be for five (5) years beginning on the first day of the month immediately following the date upon which LESSEE begins operating Communications Equipment from the replacement monopole tower to be constructed by LESSEE at the Premises (the "Commencement Date") provided, however, that, unless the Parties mutually agree otherwise in writing, the Commencement Date shall be no later than one (1) year from the date LESSOR completes demolition of the LESSOR's existing water tower located as of the Effective Date on the Premises. The Parties agree to acknowledge the Commencement Date and date of demolition completion in writing. 3. EXTENSIONS. This Agreement shall automatically be extended for four (4) additional five (5) year terms unless LESSEE terminates it at the end of the then current term by giving LESSOR written notice of the intent to terminate at least six (6) months prior to the end of the then current term or LESSOR terminates it at the end of the second, third or fourth renewal terms pursuant to paragraph 9(b) hereof. The initial term and all extensions shall be collectively referred to herein as the "Term". 4. RENTAL. (a) Rental payments shall begin on the Commencement Date and be due at a total initial annual rental rate of Thirty One Thousand Five Hundred and XX/100 Dollars ($31,500.00) to be paid in equal monthly installments on the first day of the month, in advance, to LESSOR at 800 Seminole Road, Atlantic Beach, Florida 32233 or to such other person, firm, or place as LESSOR may, from time to time, designate in writing at least 30 days in advance of any rental payment date by notice given in accordance with Paragraph 19 below. Notwithstanding the foregoing, LESSOR and LESSEE acknowledge and agree that the initial rental payment(s) may not 01595639.2 1 Page 143 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 be delivered by LESSEE for up to ninety (90) days after the Commencement Date. The annual rental rate for each and every year following the initial year shall be the annual rent in effect for the previous year of this Agreement increased by two percent (2%). Upon agreement of the Parties, LESSEE may pay rent by electronic funds transfer and in such event, LESSOR agrees to provide to LESSEE bank routing information for such purpose upon request of LESSEE. (b) For any party to whom rental payments are to be made, LESSOR or any successor in interest of LESSOR hereby agrees to provide to LESSEE the following: (i) a completed, current version of Internal Revenue Service Form W-9, or equivalent; (11) complete and fully executed state and local withholding forms if required; and (iii) other documentation to verify LESSOR's or such other party's right to receive rental as is reasonably requested by LESSEE. Rental shall accrue in accordance with this Agreement, but LESSEE may not deliver rental payments for up to ninety (90) days after the requested documentation has been received by LESSEE. 5. ACCESS EASEMENT. LESSEE shall have the non-exclusive right of ingress and egress from 11th Street, 7 days a week, 24 hours a day, to and from the Premises for the purposes of installation, operation and maintenance of LESSEE's Communications Equipment over or along the twenty (20) foot wide area (the "Access Easement"), which is legally described and depicted on Exhibit "B" attached hereto and made a part hereof. LESSEE may also use the Access Easement for the installation, operation and maintenance of wires, cables, conduits and pipes for all necessary electrical, telephone, fiber and other similar support services to operate the Communications Equipment (collectively, the "Support Services"), subject, however, to the existence of other improvements and easements existing within the Access Easement. If Support Services necessary to serve the Communications Equipment cannot be located within the Premises or the Access Easement, LESSOR agrees to cooperate with LESSEE and to use best efforts to identify an alternate location for the Support Services on the Property without requiring additional consideration from LESSEE subject to prior written approval by the LESSOR'S City Manager. LESSOR hereby acknowledges that the Support Services are required for the operation of LESSEE's Communications Equipment. 6. CONDITION OF PROPERTY. LESSEE represents that it has inspected and examined the Property, Premises and the Access Easement as ofJuly 8, 2021 and hereby accepts the Property, Premises and the Access Easement in their respective "as is" condition as such condition existed on such date. LESSEE has not relied on any statements or information provided by LESSOR in making this determination. 7. IMPROVEMENTS. The Communications Equipment and Support Services shall be constructed and maintained at LESSEE's sole expense, and installation shall be at the discretion and option of LESSEE. LESSEE shall have the right to replace, repair, add or otherwise modify its Communications Equipment, and Support Services, or any portion thereof and, subject to the provisions of Paragraph 12 below, the frequencies over which the Communications Equipment operates, whether or not any of the Communications Equipment, Support Services, or frequencies are listed on any exhibit to this Agreement. 8. GOVERNMENT APPROVALS. LESSEE's use of the Premises is contingent upon LESSEE obtaining all of the certificates, permits and other approvals (collectively, the "Government Approvals") that may be required by any Federal, State or Local authorities (collectively, the "Government Entities"). 9. TERMINATION. (a) LESSEE may, unless otherwise stated, terminate this Agreement upon thirty (30) days written notice to LESSOR: (i) if any applications for such Government Approvals should be finally 01595639-2 2 Page 144 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 rejected; (ii) if any Government Approval issued to LESSEE is canceled, expires, lapses or is otherwise withdrawn or terminated by any Government Entity; (iii) if LESSEE determines that such Government Approvals may not be obtained in a timely manner; (iv) if LESSEE determines any structural analysis is unsatisfactory; (v) if LESSEE, in its sole discretion, determines its use of the Premises is obsolete or unnecessary; (vi) with six (6) months prior written notice to LESSOR, upon the anniversary of the Commencement Date; or (vii) at any time before the Commencement Date for any reason or no reason in LESSEE's sole discretion; provided, however, that in any such event of termination described in this sub -paragraph (a), the provisions of this Agreement shall remain in effect and LESSEE shall continue to pay rent to LESSOR through the last day of the month in which any Communications Equipment remains at or on the Premises. (b) LESSOR shall have the right to terminate this Agreement at the expiration of the second, third or fourth renewal terms, as may be applicable, by giving LESSEE written notice of the intent to terminate at least six (6) months prior to the end of the then -current term. 10. INSURANCE; INDEMNIFICATION. (a) During the Term of this Agreement, the Parties agree that at their own cost and expense, each will maintain commercial general liability insurance with limits of $2,000,000 for bodily injury (including death) and property damage per occurrence and $2,000,000 general aggregate. LESSEE shall include LESSOR as an additional insured as its interest may appear under this Agreement on such insurance policy. The Parties shall provide a certificate of said insurance to the other Party. Upon receipt of notice from their insurer(s), each Party shall provide the other Party with thirty (30) days' prior written notice of cancellation of any required coverage. (b) LESSEE shall indemnify and hold LESSOR harmless against any claim made by any third party of liability or loss from personal injury or property damage to the extent resulting from or arising out of the negligence or willful misconduct of LESSEE, its employees, contractors, assigns, sublessees, and agents, except to the extent such claims or damages are due to or caused by the negligence or willful misconduct of LESSOR, its officers, employees or agents. (c) LESSOR shall indemnify and hold LESSEE harmless, to the extent allowed under Section 768.28 of the Florida Statutes, against any claim made by any third party of liability or loss from personal injury or property damage to the extent resulting from or arising out of the negligence or willful misconduct of LESSOR, its officers, employees, and agents, except to the extent such claims or damages are due to or caused by the negligence or willful misconduct of LESSEE, its employees, contractors, assigns, sublessees or agents. Nothing herein shall constitute a waiver of LESSOR's sovereign immunity under Section 768.28 of the Florida Statutes, as may be amended from time to time, or extend LESSOR's liability beyond the limits established in Section 768.28 of the Florida Statutes, as may be amended from time to time. Nothing contained herein shall be construed to be consent by LESSOR to be sued by third parties in any matter arising out of this Agreement. 11. LIMITATION OF LIABILITY, Except for indemnification under this Agreement or a violation of law, neither Party shall be liable to the other, or any of their respective agents, representatives, or employees for any lost revenue, lost profits, diminution in value of business, loss of technology, rights or services, loss of data, or interruption or loss of use of service, incidental, punitive, indirect, special, trebled, enhanced or consequential damages, even if advised of the possibility of such damages, whether such 01595639-2 3 Page 145 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 damages are claimed for breach of contract, tort (including negligence), strict liability or otherwise, unless applicable law forbids a waiver of such damages. 12. INTERFERENCE. (a) LESSEE agrees that LESSEE, including without limitation, any assignee or sublessee, will not cause interference that is measurable in accordance with industry standards to LESSOR's equipment. LESSOR agrees that LESSOR and other occupants of the Property will not cause interference that is measurable in accordance with industry standards to LESSEE's then existing Communications Equipment, provided that LESSEE, prior to installation of any Communications Equipment, including without limitation, any assignee's or sublessee's Communications Equipment, has submitted to the LESSOR, written notice that LESSOR's then existing equipment will not interfere with the proposed Communications Equipment to be installed, and is operating within its lawfully permitted frequencies. Notwithstanding the foregoing, LESSEE acknowledges and consents to LESSOR's use of the Property during the Term for water treatment and distribution and other typical public works purposes. (b) Subject to the provisions of subparagraph (a) above, but without limiting any other rights or remedies, if interference occurs and continues for a period in excess of 48 hours following notice to the interfering party via telephone to LESSEE'S Network Operations Center (at 800-621-2622) or to LESSOR's City Manager (at 904-247-5800), the interfering party shall or shall require any other user to reduce power or cease operations of the interfering equipment until the interference is cured. The Parties agree to cooperate in resolving the interference in a mutually satisfactory manner. (c) The Parties acknowledge that there will not be an adequate remedy at law for noncompliance with the provisions of this Paragraph and therefore the Parties shall have the right to equitable remedies such as, without limitation, injunctive relief and specific performance. 13. REMOVAL AT END OF TERM. Upon expiration or within 90 days of any earlier termination of this Agreement, LESSEE shall remove all Communications Equipment (except footings) and Support Services and restore the Premises and Access Easement to its original condition, reasonable wear and tear and casualty damage excepted. In addition, LESSOR agrees and acknowledges that Communications Equipment and Support Services constitute personal property of LESSEE, and LESSEE shall have the right to remove the same at any time during the Term, whether or not said items are considered fixtures and attachments to real property under applicable laws. If such time for removal extends after the date of expiration or earlier termination of the Agreement, LESSEE shall pay rent in accordance with Paragraph 14. 14. HOLDOVER. If LESSEE holds over after the date of expiration or earlier termination of this Agreement, then this Agreement shall continue on a month to month basis at the then existing monthly rental rate, or the existing monthly pro -rata basis if based upon a longer payment term, until the removal of all Communications Equipment and Support Services is completed; provided, however, should any Communications Equipment (except footings) and Support Services remain on or at the Premises or Access Easement more than six (6) months after the date of expiration or earlier termination, then in such event, the rental rate shall be two (2) times the then existing rental rate. LESSEE agrees that it shall remove all Communications Equipment and Support Services from the Premises and Access Easement no later than one (1) year from the date of expiration or earlier termination. 015956392 4 Page 146 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 15. RIGHT OF FIRST REFUSAL. If at any time after the Effective Date, LESSOR receives a written offer or letter of intent from any person or entity that is in the business of owning, managing or operating communications facilities or is in the business of acquiring landlord interests in agreements relating to communications facilities, to purchase fee title, an easement, a lease, a license, or any other interest in the Premises or any portion thereof or to acquire any interest in this Agreement, or an option for any of the foregoing, LESSOR shall provide written notice to LESSEE of said offer ("LESSOR's Notice"). LESSOR's Notice shall include the prospective buyer's name, the purchase price being offered, any other consideration being offered, the other terms and conditions of the offer, a description of the portion of and interest in the Premises and/or this Agreement which will be conveyed in the proposed transaction, and a copy of any letters of intent or form agreements presented to LESSOR by the third party offeror. LESSEE shall have the right of first refusal to meet any bona fide offer of sale or transfer on the terms and conditions of such offer. If LESSEE fails to provide written notice to LESSOR that LESSEE intends to meet such bona fide offer within forty- five (45) days after receipt of LESSOR's Notice, LESSOR may proceed with the proposed transaction in accordance with the terms and conditions of such third party offer, in which event this Agreement shall continue in full force and effect and the right of first refusal described in this Paragraph shall survive any such conveyance to a third party. If LESSEE provides LESSOR with notice that LESSEE shall meet the third party offer within forty-five (45) days after receipt of LESSOR's Notice, then the Parties shall proceed with closing of the transaction on substantially equivalent terms and conditions of the third party offer. 16. RIGHTS UPON SALE. Should LESSOR, at any time during the Term, decide (a) to sell or otherwise transfer all or any part of the Property or (b) to grant to a third party by easement or other legal instrument an interest in and to any portion of the Premises, such sale, transfer, or grant of an easement or interest therein shall be under and subject to this Agreement, and any such purchaser or transferee shall recognize LESSEE's rights hereunder. In the event that LESSOR completes any such sale, transfer, or grant described in this Paragraph without executing an assignment of the Agreement whereby the third party agrees in writing to assume all obligations of LESSOR under this Agreement, then LESSOR shall not be released from its obligations to LESSEE under this Agreement, and LESSEE shall have the right to look to LESSOR and the third party for the full performance of the Agreement. 17. LESSOR'S TITLE. Subject to the provisions of this Agreement, LESSOR covenants that LESSEE, on paying the rent and performing the covenants herein, shall peaceably and quietly have, hold and enjoy the Premises. LESSOR represents and warrants to LESSEE as of the Effective Date and covenants during the Term that LESSOR has full authority to enter into and execute this Agreement and that there are no liens, judgments, covenants, easement, restrictions or other impediments of title that will adversely affect LESSEE's use of the Premises. 18. ASSIGNMENT. Without any approval or consent of the other Party, this Agreement may be sold, assigned or transferred by either Party to: (a) any entity in which the Party directly or indirectly holds a 50% or more equity or similar interest; or (b) any entity directly or indirectly under common control with the Party. In addition, LESSEE may assign this Agreement, without approval or consent of LESSOR, to any entity which acquires all or substantially all of LESSEE's assets in the market as defined by the FCC in which the Property is located by reason of a merger, acquisition or other business reorganization. As to any other entities, this Agreement may not be sold, assigned or transferred without the written consent of the other Party, which such consent will not be unreasonably withheld, delayed or conditioned. Except as provided herein, no change of stock ownership, partnership interest or control of LESSEE or transfer upon partnership or corporate dissolution of either Party shall constitute an assignment hereunder. LESSEE may sublet the Premises in LESSEE's sole discretion for the limited purposes of installing, maintaining, and operating Communications Equipment and Support Services, provided, however, under no circumstances shall LESSEE be relieved of any LESSEE obligations under this Agreement. In any such assignment or 01595639.2 5 Page 147 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 sublease, the assignee or sublessee shall be required to expressly agree to comply with and be bound to all provisions of this Agreement. In the event that either Party completes any assignment described in this Paragraph, so long as such assignee agrees in writing to undertake all of the assigning Party's obligations under this Agreement, the assigning Party shall be released from its obligations to the other Party under this Agreement and the non- assigning Party shall look to such assignee for the full performance of this Agreement. 19. NOTICES. Except for notices permitted via telephone in accordance with Paragraph 12, all notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LESSOR: City of Atlantic Beach, Florida Shane Corbin, City Manager 800 Seminole Road Atlantic Beach, FL 32233 LESSEE: With a copy to: Steve Swann, City Engineer 800 Seminole Road Atlantic Beach, FL 32233 and Brenna M. Durden, City Attorney Lewis, Longman & Walker, P.A. 245 Riverside Avenue, Suite 510 Jacksonville, FL 32202 Cellco Partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 20. DEFAULT. It is a "Default" if: (a) except as set forth below in subparagraph (b), either Party fails to comply with this Agreement and does not remedy the failure within 30 days after receipt of written notice by the other Party or, if the failure cannot reasonably be remedied in such time, if the failing Party does not commence a remedy within the allotted 30 days and diligently pursue the cure to completion within 90 days after the initial written notice; or (b) interference prohibited by Paragraph 12 hereof occurs, and either Party fails to comply with the provisions therein; or (c) if any petition is filed by or against LESSEE, under any section or chapter of the present or any future federal Bankruptcy Code or under any similar law or statute of the United States or any state thereof (and with respect to any petition filed against LESSEE, such petition is not dismissed within sixty (60) days after the filing thereof), or LESSEE OI595639-2 6 Page 148 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 is adjudged bankrupt or insolvent in proceedings filed under any section or chapter of the present or any future Bankruptcy Code or under any similar law or statute of the United States or any state thereof. 21. REMEDIES. In the event of a Default, without limiting the non -defaulting Party in the exercise of any right or remedy at law or equity which the non -defaulting Party may have by reason of such default, the non -defaulting Party may terminate this Agreement and/or pursue any remedy now or hereafter available to the non -defaulting Party under the laws or judicial decisions of the State of Florida. 22. COMPLIANCE AND INDEMNIFICATION. LESSEE shall maintain the Premises and conduct its business, including without limitation, the use of the Premises and Access Easement, in compliance with all applicable laws and regulations, including without limitation, those governing the protection of the environment or employee health and safety. Without limiting the provisions of paragraph 10(b) hereof, LESSEE shall indemnify, defend, subject to LESSOR's consent of counsel, which consent shall not be unreasonably withheld, conditioned, or delayed, and hold harmless the LESSOR from all environmental claims, damages, losses, liabilities, and expenses arising out of or relating to LESSEE's use of the Premises, Access Easement or this Agreement. Notwithstanding the foregoing, the Parties recognize that LESSEE is only leasing a small portion of the Property and that LESSEE shall not be liable or responsible for any environmental condition or issue that existed before the commencement of LESSEE's activities on the Premises or Access Easement, except to the extent LESSEE exacerbates a condition of which it knows or should have known. 23. CASUALTY. If a fire or other casualty not caused by LESSEE substantially impairs LESSEE's use of the Premises (in LESSEE's sole reasonable discretion), and LESSEE, in its sole discretion, chooses to repair such damage, then rent shall abate until LESSEE's use is restored. If LESSEE's use of the Premises is not restored within 90 days from the date of such casualty damage, or if LESSEE chooses not to repair such casualty damage, then either Party may terminate this Agreement upon written notice to the other Party. In the event of termination pursuant to this Paragraph 23, the provisions of this Agreement shall remain in effect until such time that LESSEE removes all Communications Equipment and Support Services from the Premises and Access Easement in accordance with Paragraph 13 hereof. Notwithstanding the provisions of Paragraph 14 hereof, if this Agreement is terminated pursuant to this Paragraph 23, should LESSEE's time for removal extend beyond ninety (90) days from the date of termination, LESSEE shall owe rent to LESSOR at the rental rate of two (2) times the pro -rata monthly rate in effect immediately preceding the date of such casualty damage through the last day of the month in which any Communications Equipment or Support Services remain. In the event of any holdover pursuant to this Paragraph 23, LESSEE agrees that it shall remove all Communications Equipment (except footings) and Support Services from the Premises and Access Easement no later than one (1) year from the date of termination. 24. CONDEMNATION. If a condemnation of any portion of the Property or Premises impairs LESSEE's use of the Premises, LESSEE may terminate this Agreement as of the date the condemning authority takes possession. LESSEE may on its own behalf make a claim in any condemnation proceeding involving the Premises for losses related to LESSEE's Communications Equipment, Support Services, relocation costs and, specifically excluding loss of LESSEE's leasehold interest, any other damages LESSEE may incur as a result of any such condemnation. 25. APPLICABLE LAWS. During the Term, LESSEE, at its sole expense, shall maintain and utilize the Premises and Access Easement for the purposes contemplated herein in compliance with all applicable laws, rules, regulations, ordinances, directives, covenants, easements, consent decrees, zoning and land use regulations, and restrictions of record, permits, building codes, and the requirements of any applicable fire insurance underwriter or rating bureau, now in effect or which may hereafter come into 01595639-2 7 Page 149 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 effect (including, without limitation, the Americans with Disabilities Act and laws regulating hazardous substances) (collectively, "Laws"). It shall be LESSOR's obligation to comply with all applicable Laws relating to the Property, other than the Premises. 26. TAXES. (a) LESSOR shall invoice and LESSEE shall pay any applicable transaction tax (including sales, use, gross receipts, or excise tax) imposed on the LESSEE and required to be collected by the LESSOR based on any service, rental space, or equipment provided by the LESSOR to the LESSEE. LESSEE shall pay all personal property taxes, fees, assessments, or other taxes and charges imposed by any Government Entity that are imposed on the LESSEE and required to be paid by the LESSEE that are directly attributable to the LESSEE's equipment or LESSEE's use and occupancy of the Premises. Payment shall be made by LESSEE within 60 days after presentation of a bill and/or assessment notice which is the basis for such taxes or charges. LESSOR shall pay all ad valorem, personal property, real estate, sales and use taxes, fees, assessments or other taxes or charges that are attributable to LESSOR's Property or any portion thereof imposed by any Government Entity. (b) LESSEE shall have the right, at its sole option and at its sole cost and expense, to appeal, challenge or seek modification of any tax assessment or billing for which LESSEE is wholly or partly responsible for payment. LESSOR shall reasonably cooperate with LESSEE at LESSEE's expense in filing, prosecuting and perfecting any appeal or challenge to taxes as set forth in the preceding sentence, including but not limited to, executing any consent, appeal or other similar document. In the event that as a result of any appeal or challenge by LESSEE, there is a reduction, credit or repayment received by the LESSOR for any taxes previously paid by LESSEE, LESSOR agrees to promptly reimburse to LESSEE the amount of said reduction, credit or repayment. In the event that LESSEE does not have the standing rights to pursue a good faith and reasonable dispute of any taxes under this paragraph, LESSOR will pursue such dispute at LESSEE's sole cost and expense upon written request of LESSEE. 27. TERMINATED AGREEMENT. LESSOR and LESSEE agree that this Agreement replaces that certain PCS Site Lease dated November 9, 1995 and referenced by LESSEE as Contract #33054 (as may have been amended or otherwise modified as of the date hereof, the "Terminated Agreement"). LESSOR and LESSEE acknowledge that rental or other payments required pursuant to the Terminated Agreement shall terminate on the Effective Date. 28. TEMPORARY USE. Beginning on the Effective Date, LESSOR hereby grants to LESSEE the temporary use of a portion of the Property containing approximately 1,200 square feet, together with the right to install, operate, and maintain Support Services, all as more particularly described and shown in detail on Exhibit "C" attached hereto and made a part hereof (together, the "Temporary COW Premises") for the sole purpose of installing, maintaining, and operating a temporary "cell on wheels" communications facility. LESSOR further grants LESSEE the non-exclusive right of ingress and egress over and across the Property, to and from the Temporary COW Premises. These grants shall continue in existence until the Commencement Date, but in no event shall continue in existence beyond one (1) year from the Effective Date hereof unless the Parties mutually agree otherwise in writing. The rental rate for the Temporary COW Premises shall be the same as for the Premises as set forth in Paragraph 4(a) above, except that rent for the Temporary COW Premises shall be due and payable to LESSOR beginning on the Effective Date and shall continue through the Commencement Date. The Parties acknowledge and agree that the initial rental payment(s) for the Temporary COW Premises may not be OI595639-2 8 Page 150 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 delivered by LESSEE to LESSOR for up to ninety (90) days after the Effective Date. Except as provided for in this Paragraph 28, all other provisions of this Agreement shall be applicable to this grant of temporary use for the Temporary COW Premises. 29. MISCELLANEOUS. This Agreement contains all agreements, promises and understandings between the LESSOR and the LESSEE regarding this transaction, and no oral agreement, promises or understandings shall be binding upon either the LESSOR or the LESSEE in any dispute, controversy or proceeding. The prevailing party in any action or proceeding to enforce the terms of this Agreement shall be entitled to receive its reasonable attorneys' and experts' fees and other reasonable costs and expenses, whether arising at pre -suit, trial or appellate levels, from the non -prevailing party. This Agreement may not be amended or varied except in a writing signed by all Parties. This Agreement shall extend to and be binding upon the heirs, personal representatives, successors, sublessees and assigns hereto. The failure of either party to insist upon strict performance of any of the terms or conditions of this Agreement or to exercise any of its rights hereunder shall not waive such rights and such party shall have the right to enforce such rights at any time. The performance of this Agreement shall be governed, interpreted, construed and regulated by the laws of the State of Florida without reference to its choice of law rules. Except as expressly set forth in this Agreement, nothing in this Agreement shall grant, suggest or imply any authority for one Party to use the name, trademarks, service marks or trade names of the other for any purpose whatsoever. LESSOR agrees to execute a Memorandum of this Agreement, which LESSEE may record with the appropriate recording officer. The provisions of the Agreement relating to indemnification from one Party to the other Party shall survive any termination or expiration of this Agreement. LESSOR shall have access at all reasonable times to the Premises for the purpose of inspection to insure compliance with this Agreement and applicable local, State and federal laws, provided, however, that in no event shall LESSOR have the right to touch or interfere with the Communications Equipment. The provisions of this Agreement are deemed severable and should any part of this Agreement be held invalid by a court of competent jurisdiction, it shall not affect or terminate the remainder of this Agreement. All signs of any nature to be installed or used in connection with this Agreement must be approved by LESSOR in writing prior to installation or use. Beginning on the Effective Date of this Agreement, LESSEE shall at all times keep the Premises, Access Easement and Property free and clear from any and all encumbrances and will not permit any mechanics or materialmen's liens to be filed against the Property, Premises or Access Easement. [The remainder of this page is intentionally blank; signatures appear on the following page.] 01595639-2 9 Page 151 of 205 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Seiva Marina / 610397 IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LESSOR: Attest: City of Atlantic Beach, Florida, a Florida municipal corporation Donna B. Bartle City Clerk 01595639-2 10 By: Name: Ellen Glasser Its: Mayor Date: LESSEE: Cellco Partnership d/b/a Verizon Wireless By: Name: Its: Date: Page 152 of 205 01595639-2 Agenda Item #8.C. 14 Feb 2022 LESSEE Site ID: Selva Marina / 610397 EXHIBIT "A" DESCRIPTION OF PROPERTY AND SURVEY [See attached 2 pages.] 11 Page 153 of 205 SOZ Jo VST DOed S1TE\ • VICINITY MAP n.ts. r Pa Irmo= rm =maw= s nr ApaP Pan fort SWIM Nam micos9 9AT14 — ppAA��ry11 lLtm OI LT4 TALEIC W AOFV.1V9 IV00.'m L AREA CAW=w. OOQIIPATE 999191 j • 1ArX001319 16144, 70912 ALLY Oasai.t 9.91 to 44 PAM 2AR S AE , 42X. :ow ▪ 1440 IIP wqc AL, A9.>'SJD o1291 ISE N TIT 140 i6r 14 40 IAT A1L.A.aulm 5111[ ml m a 1-2.101S 16 u11 4,O tTONNT.AP NSW. TMAW + ROADS 09101?I .P10..6 4.77 4. IT OMR OC 7SINA1L11 arc AM= 149427 P4299O Anw ,O 44 m 01 411N�.1Ix IM▪ IS Of TYE 6.3C MOOD Am ,„Lnosara-cocuL-ecians 21.0. WW1 WNW MA rektuen 94, 1 1 PILA41r worm oroNsunia WLA REV DATE ISSUED FOR NIIIALS PREL INARY MS 0,'2021 SITE RZ%EW .0714 1 OSj19/SOZI SITE REAM .IGD 2 05/19/2021 'RILE CCLMITMEHT JCC PROPERTY INFORMATION IRF PARCEL' PWITMOSIESCOTAMI ecuErseceo 1 I i](IIIRIT A - page 1 of 2 IF LOT 9 ! 18 lE LQ� } T 10 iI QQ g g Lc a P$ 44 1 i 1 LQ fl O l 1 1 1 IA CERTIFICATE I L AT'R70E M 20' water 4`1110 S 9211) LOH0I3RUDE was34•IE130P 4 397122011) CRAM ELEV., (AMU- 7.624 94°.VD S9) 1 PG em 7 1 1 i 1 Lor is f 5924] 194'W r ` .. 1 S O „� 15tl.o3' ,Iy, LOT 14 Ys'•. 0 A&' . PSS' 84'40 MC,' LOT 15 O LOT 16 0 LOT 17 0 CITY OF ATLANTIC BEACH PARCEL #7 1720260000 - 1.89 ACP.ES LOT 7 N -EXISTS175 WATER '1: TAW/PREP Din 4 MONOPOLE P; ? H2.1O21S5.743 CL co 5-4240.3990.098 NA9d!/2011 LOT 18 0 PROPOSED 29• ACCESS/1iTNTr EASEMENT LOT 4 0 LEOEIim • Is1mLVTT AafaNERs PROPEN1* vNE - SNOT A1RNLr 7) UTIRV POs (1491* PRE OP' 4ANWOP) UCHT POLE MUTT PULE AM 717+1 sDv Feaa 'MUT 4Emtert 5 DROP MET 9A4Ot wa+F 42.1ER NETER FIRE HNSPFAf1T YAW= SAN1TARr SEL'R vAaTIOU. II RCN ROAR )7OJYO) NO LR 1m P� PRJUAO NAL WOUNO NO mt=ERTY Lo'1P .{c. 4 EDQ OF 689110477 --0IlI4_ 954,993 MRC -IW— 14161T-O2-WAT —0— owl w14 AEN1.9 TREE uAE • LF.Awfi-ges.r.r [617461 (C (CxcuACO3 LDT 3 METING0v 4 z SLUG g-4 LQT 1 i1I 40DP G I Q BLDG m1:1Q 1 107' 1 1 401759810 PB141 {� PC SSA 1 srmaro PALiec togg:ENVETIR !UC 267a0NROAD 1.9GH, NO �19Jdef6151 Cd1#LEf7 SHEET A 7 OFS 1 15] R 2!64.54, I HEREBY OER10Y TAT THE ATTACHED PLAT t5 A TOSE CA/ =WEST 14951SFIC•ATOII CIF INS LANDS 149494L3 SURVEYED AAY1 00929 UNDER uT O SPOSSD2E ORFO 1731 AO SJ90TM907, TNAT THE SLRYEr SNOHN LTANFORPF5 TO TWE M911C/.91E FESOISE EWIS OF FLO1t0A STATUTES ATUI 177. C3'r7a 7401 911 CT App. Tyl. A VI/ Aaott- ALAN H. ALL8ERT P.85. uQ2270TI THE SEAL AFPEARPIG 05 1115 OOCIA[ENT WAS AUR I:WIST0 O.F 05)24, R. ALLSIHT, PEAL LS 7277 ON /Kilt 7, 29q.) SLAVE, MAP ANO/OR 49091 W lc COPES 11EFTEDF ARE NOT VALID WR1103T 1HE SONATI4RE.1710 DPo9NAL RAISEp 5Eµ OF 110* ILNPOA tenem 971V51109 4401 RAPPER VZYV SITE Ik 610397 VZW SITE NAME; SELVA MARINA 499 1175 ST ATLANTIC SEACR. FL 32.233 NMI. Lp11Rr SEC 17/TOSSUP 23/1769 292 FIELD YORK 70EFOR.I4E2 OH: 4/7/2; PROPOSED TELECC1W11HICA116V5 • SITE PLAN PR"1PARED tat verizon' 4700 4017014,60 f 17. 511777E 100 30Ca RATON• 33431 (5P1) 995-6354 0' GO' 1$O' SONS, 9R4G1*AL MAP 087E 11.00' Y 77.00' IXH16IT A - page 2 at 2 TITLE EXCEPTIONS SCHEDULE 8 - SECTION II EXCEPTIONS CHICAGO TITLE INSURANCE AGENCY, INC. COMMITMENT FOR TITLE INSURANCE CONMTMENT NO: 46187 COMMITMENT EFFECTIVE CATE: MARCH 30, 2021 AT 6:00 AM 1. FOR REFERENCE DOLLY: (ma OF RffFAENGE) PLAT OF AILANTIO BEACH SUBON%009 PLAT N0. 1, T1L00 JUNE 5, 1911, 0. PIAT 50011 A PAGE 5E. OF THE F•OEILIC RECORDS OF 157YA. 0004N)Y, FLORIDA. L FOR RF 021 GALT: WARRANTY � 8011(511 SELVA UNR5DE PARTNERS -IP, A FLORIDA GENERAL PAR1NE7513P CON9511410 OF LABS 8. MACOOAELL. BILLY M. ARSE, JOHN A 1406440.. Al ANS J THOMAS GAY. 415 051 of ATLANTIC REACH, FLORIDA A FLORIDA MUWCPALITY. DAT® OCTT]BEH B. 1987 RECORDED MAY 9. 1988. IN OFFICIAL RECORD BOOK 64144. PAGE 1268. OF PUFAIC RECODES CF DUVAL COUNTY. R.OR15A. S . FOR REFERENCE CPU: (AW15840 PLAT) PLAT OF SENA LINKSCE ENT 1. FILED MAY 9. 11400. R4 PLAT 5600 44. PACE 27. OF THE PUBLJC RECORDS OF 0114110 COUNTY, MORIOA. 4. TAXES FOR 1HE YEAR 2021 ANO 5104EUINT YEARS. TMICH ARF 421 YET OLE ANO PAYABLE REAL. ESTATE TRIES FCR THE YEAR 2020 AN77 ALL PREUOLS YEARS HAVE BEEN PAID. NOTE DEAL ESTATE TAXES FOR THE YEA1: 2830 MERE ASSESSED UMIAK OHI R PARCEL NO. 173026-0004 . SOZ Jo SSS DOed TITLE LEGAL DESCRIPTION STATE= IN 054AL tdJN1Y FLORIDA A PARC! L. LAM 411410 IN 0640114141041 LOT FIVE (5). 5E1T1N 741044411564 (17), '0 014,4447 2 SOUDF, RANGE 29 EAST OUYAL C0114TY. FLOM L 1304G 44211E PAR11571.44LY OESCRSE0 19 VES1NG NMI QED IN DEED 8064 1751, PATE 104. of 77IE PUEDE RECORDS OF DINAL COMM 710407_ tipm, Tisi minii, lilt 971702ftfi IC FLUME 77E03 CCMLEBN1 37IMT .1 4 CR 3 1 TCP 41 238490 1 11001 CERTIFY 441AT 114. ATTAG4D RAT 6 A 1110E AND CORRECT RORESENTAT191) GF 7E LANDS FISCEFIL0 8EIRREIED W AnCEI RE 58.0 011RRP.T109 A s18 ENE ES REQUIREMENTS. ES 41.41101 STATUIFS CHAP -ITR 177. CRTIFSW T1R15 OT PAY OF APR!. 7021. 4,217,v il4y4 .7. ~ LS 7ST16' 9i �.D' STATEd S AL. WA ALAN H. ALLBERT P,S.AI, 745E57271 Tri IEAL APPEAR:1M Op TMS DODAXERT WAS AU/WOWED SY (ALMA K A11.2011 PSM. IS 7771 ON APRL 1. 2070 SURAE NO APE/OR WONT OF THE CMOS THERE]F ARE NOT 414.10 14111/17/ IXE 0.p14R414 AYO D1AER501. Rem SEAL O7 THE FL0PoOA 1)60158 501(44I= AND 1010005. VZW SITE#: 610397 VZW SITE NAME: SELVA MARINA 169 1174 51 ATIANTC REALS. FL 12373 %NAL COUNTY SEC 17/DIF4315 25/RTIC 20E FEED *MC PCRFCN 44.0 Opt 4/7/21 � RLAN PREPARES FM 45 verizonul 4750 EXCHANGE COAT SIAM IOC 21500 (50BATON,1)007-FL5739 55431 H.TS O RIGINAL YAP 147E 51.00 5 17.004 01595639-2 LESSEE Site ID: Selva Marina / 610397 EXHIBIT "B" PREMISES AND ACCESS AGREEMENT LEGAL DESCRIPTION AND SURVEY [See attached.] 12 Agenda Item #8.C. 14 Feb 2022 Page 156 of 205 POINT OF DET.IINMG 5I7r14 LEASE AREA 11.9213.37'1,0462' E.2,192.162.32747 NA003/2014 RIMRDEEO Serra TEASE AREA TRE H6A 4 E }36.7.7 EESI1NG 135 HAIR TANK/PRCPOSED N .2.1 XE No2.162,195.711 5233644050' MACES/7611 50.00' 00102} CnO 140 351AN' IRE PONT OF OEGHNIN0 EDI 0C155S/UTNITT EASMNE1IT 9--2,162,1585765' PLANT OF CAMMEHCERFJ3 E•523351.8033' 39 ACCESS/LTM EASEW NT NAD63/201" '/ 60700' LEASE AREA N.216Z139.4659' E-52$1237691 A 44063/2011 SOZ J° LSA DOed Hg3976iE moo f1� p4g542'00'E 10.99' 167'4200-W 91. EXHIBIT B PROPC O 20' URvn/ACLES E ° ENT 50616'30'3 SSA' 7/71 kA LEGAL DESCRIPTION OF 60' X 60' IsF,AS,EA All 10147 GER1AN LEASE AREA. 9194130, L7110 AMD BUNG ! 0001I1Y, ROMA, BEND A PORTON OF THE LANDS DESEFDRED IN 9T4CAL RECORD 00015 6444 AT PAGE 1288, OFFICIAL RECC42 80015 16785 AT PACE 913, DEEP BOOK 1761 AT PACE 105. DEED BOOK 352 AT PACE 17 11 19 OF THE CUM. COUNTY REGISTER OF OFF05 AND BERG ROHE PARTICULARLY 0E55369.7 A5 10.10115 040511I.Y0445 AT A74 FASTING 1/0• IRON REBAR 040 L0.) F9242 ON THE NORTHERN RICHT OF VAT IV 11111 STREET. SAD IRON BEING THE SOLFINVE0TWV CORNER OF THE PARCEL DESCRIBED M OFFICIAL RECORD ODOR 5444 AT PAGE 1256, OFRDAL 24X076 60014 16785 AT PAGE 913, DEED WOK 1741 AT PAGE 104. 0040 00,714 762 AT PAGES 17 & 19. HAYING FLORIDA 105T STATE PLANE 000 071ATE5 OF NW57NING - $162,138.4539', AND EASRINO - 020,188.708]; THENCE, MBNA TFC P01NT 0 CDyMENGEMEN4 WADI 60'20'W EAST A DISTANCE 17 126.27 FEET TO A POINT ON 111E SOUTH1FSI COMER OF THE HEREIN DESCRIBED 6R 14 45 LEASE AREA. SAID POINT BEING BE TREE POINT SS 41EGWNN4, HAYING FLORIDA EAST STATE PLANE 0400ROLNATES OF NDI4314+5 2.002.152.3274', ANC FASTING - 52$39.5482'; TIENC0 FRO& THE POINT OF 8EG073440. N0R1N 0713'00' WEST A DISTANCE OF 60.00 FEET TO A PONT: THENCE NORTH H1v0'27' CA -TT A DISTANCE OF BOM FEET 19 A PUNT, 1110ICE SG01H 071000- EAST A DISTANCE Li 00.00 FEET TO A POWT: THENCE SOUTH 44390'07' TEST 4 AL5TA14E:E OF 6000 FT.7 TG THE POINT OF BE0NNEN0 SAID LFAs AREA CDNTA7IING 3.600 SQUARE FEET OR 0.00 ACRES CORE OR LEES LEGAL, g, CRIPTION OF 20' ACCESS S UTILITY SELIM ALL THAT CERTAIN EASEIIEIITAASf AND UTILITY AREA SITUATED LINO 7,710 BENE 111 DUVAL COUNTY, 9.0RID1H DPW A PORTION 0• 111E LANDS OESCl9BEO 111 OFFICIAL REQ BOON 5444 AT PALE 1259, OFFICIAL RECORD BOOM 16795 AT PAGE 913, DEED 60045 1761 AT PAGE 104, COED 000K 362 AT PAGES 17 14 141 OF 711E BUVAL COUNTY RE045151 pF D®6 AND MING ACRE PARTWLARLY DESCRIBED AS FOLLOWS =WEAKENS AT AN EIGSRNG 0/6" 1155144 REBAR LEO 10.0 FORAM DN 114E NORTHERN 1CHT OF WAY OF 11111 STREET. SAD IRON BEING THE SOUTIYRSTflW MINER OF THE PARCEL 05301LBID N OFROAL RECORD BOON 6444 AT PATE 1266, OFFICIAL RECORD 0005 167445 AT PACE 913, DEO MEW 1751 AT PAGE 164, DEED BOON 362 AT PACS 17 14 16, HA1ANG FLORA FIST STATE PLANE GO0.YOINATES OF NORTHING - 2.103,1317.4335, AND EASTING - 521,1917065; TLENCE. FR01 115 PC117 OF 090404941404111, NAR171 8542'00' FAST A WAR= OF 154.04 FEET SOA PANT qi THE SOUTHWEST CORNER OF THE HIIt5N DESCRIBED 20' 3059'55 AND UTILITY EASENE 45 5000 PONT BEING THE TRUE P0917 OF 05841111145 HAVING FL040A FAST STATE FLARE COORDINATES OF: NORTHING - 2.132,1565755'; AND 50071440 - 5244354.1033': TFIERCL ROY 1EE POINT OF BEDIHN NG AND 47'AYI145 THE NORTHERN RIGHT OF VAT OF 11TH 11 Mr51, NORTH 0B7690 - REST A INSTANCE OF 6.17 FEET TO A POINT! 1100E NORTH 117'42'00' EAST A DISTANCE OF 16.99 HEFT TO A PONT; ' RE3HM 95U1H 05'15'38- EAST A OSTAACE OF 654 FEET TO A PONT: 1431150 500TH 63'47'06' NEST A DISTANCE OF 10.99 F3ET 7O 144E POINT OF 0501114210. SAID 5009204431 AREA CONTAINING 170 SQUARE FEET OR 0.004 ACRES &OTCs CR LESS. `IIA. • 11011 4401E 411+ W9X41T POE 0141 244904 RACER -en DCH I•J F76ER 01,11LT RIS 4O045 4T DROP IINET CATER Y4LRE $ WATER ANDER • FINE IIIDNANT [•} &*'81031 LEGEND EIMPFEITT ADDINEAS PRWFR7Y 5015 (407 95191) UTIDTT POLE IH0.RT POLE MITT (01978)MARC SANITARY DETER RANKLE • F iR01L REl&R (17LN0) MAL (FOUND) 119 • PiB15077 091152 (9440) 195E 05704430011 - 4NF- oNFAR109 REE Xo5V17-D -1tA7 -- 0OWN 1.301 MOD fWYvn 373E 14555 ▪ (CALOR -ATM 4....api..... 11#01 1161 RIC Mumma RN EW t0' MS (9190 7658951 COMM? SHEEt {" 7,3 17'.3' 2 237696 I HEREBY 0401TF7 THAT 111E ATTACHED PLAT 15 A 1R.E AUD DOITLO1 RSRES(NTATOH OF SHE LANDS 9040514 11 CUIDEYED AND DRAWN LATIER LIT RESPON1BLE 014E0101 AND MAMMA. THAT THE ARMY 041DNH GENFOAIS TO THE APPU]CAIBR !&OLP9:IENR!x FIOR014 STATUTES =RAPIER 771, CERTIFIED TIQ5 07 67.7 OF APNA. 2101, 1114, 14x8 41 46x 71 5 161771 ee RtIZ 6 - ' if*JUrrerl 14550209e-s�+ S AA. v4� Avat ALAN H. AU -BERT PSYI. N0.LS 7271 1TE SEAL APPEARING EN 1115 ODDLIX RAS MIRImm= BY IMAM. N. &Levin. F.511, L5 7171 OI APR 7, 2031.3 5LINVEY NAP 0110/06 RLPDRT OF 1115 COPES 1NCRELIF 44114 NOT VALID VADRET THE DENATURE AND ORDEAL KAMM MAL D- YNE FLORIDA L.W.560 4ARNR01 AND POPPED VZW SITE #: 610397 VZW SITE NAME: SELVA MARINA ISD 1176 5T ATLANEC 0EAC4. R 22213 MAL COUNTY 5E0 17/11119144 25/1010 311E FIELD 12115 05171234(150 031 A/7/21 PROPOSED E AD T0N5 DIE PLAN verizon' 4706 EXCHANGE WORT, SLICE 109 110044 RATON. FL 31431 CSm3 996-5339 G 10' 25 SCALE; r - 17 ORIGINAL NAP 912E 11.00' X 17.00' 01595639-2 LESSEE Site ID: Selva Marina / 610397 EXHIBIT "C" TEMPORARY COW PARCEL LEGAL DESCRIPTION AND SURVEY [See attached 2 pages.] 13 Agenda Item #8.C. 14 Feb 2022 Page 158 of 205 SOZ J° 6ST DOed EXHIBIT C - page 1 of 2 w nw,l� R rn.ess nrewRE 1 — uaace PReros>9 e.ern,eu NOWORNO,ne .n exanr1 e R Elwes .LBa a re1GE site OONaUrrla Be PAW! W Owm SIX W SUWORWIBY N,SLSnS ON 5WWWLE War) rtIESR P,orosw RRR RPM 10Ex4TM6 R56t NNW W . AT NOW . GOrmeCTOR To SPLCE RatiWWWI ouwacwfO rear. n'YW.TOBe 01:4/5 fVOIn[R EYnMREon6110 1aui11aR1 aH,W ITIEna IOW ) Ww we eLELtrR W .401E wren nettle C2MR,To 1! n WILIMOlYLEO RE 1.10C ".0 tF 555 o n � _ coronlao_mom.H.e.mr1 W arw. Nan AT ROW d.nAattd[Tn.DcewTVereanY • _ RSLRIYHO1101� ▪ coueu sk Rccese caYe CRAPH1C SCALE 2II ex Ia115GLE 1-1v OVERALL VIEW WITH AERIAL CBVR TELECOM DESIGN GROUP 66 R R1,EI ME. 1Fnn*. ADAM um F C RETIA Escu alu uu uE.r.b....:R verizont 1711E 1ME1nt Pitt TIIPLE lEEUALL F O61 610.387 SELVA MARINA RELO 4133 111F)ST A1U JRC BEACH. !tam CBVRPRQ£CTS VZIN_ W 121 I+Miaow wow RefrRa MY. OVERALL VIEW WITH AERIAL LE -1 SOZ JO 09T DOed iesrt aecooem wcw.r+crR'ro. or el NXNOfeAMAMEAK. 1fen. pF-� 1: ,,x I. W flAT . Gf C RID 19 -CG 1.1C121 c�aui-C+Wt•. • ma... arwanans LT !moi` %M.O.° cpm PROPOSED ANTENNA MOUNT DETAIL & SCHEDULE MOTTouALC PROPOSED RRU MOUNT DETAIL EXHIBIT C - page 2 of 2 '1RAS I.i!N![N 177f! vsx.urtdw¢ aLeortu RY/aflia b 4 orsm4ER C11AMiMMs o reoaenuvr eew z_ tEa se[rxoammlia= SW,. INCG9LE6SW,.T SCPY. PR9pOSED COW ELEVATION cave TELECOM DESIGN GROIJ' ms T eldre llR. TWA. 1N1[1Aa111 P711 M-1711 n el/11111 verizon'1 mr a ARACI,e roar T[ PLETWUC2,rtsRR -Pm. papas 610387 SELVA MARINA RELO 484111/1 ST ATLANTIC BEACH, FL 92234 CSYR PRgFCTR V2W..4.121 ja n PROPOSEDCOWER ELEVATION LE -2 Agenda Item #8.C. 14 Feb 2022 EXHIBIT B Prepared By and Upon Recording, Return to: Bonnie Bolz Merkt, Esq. Ginsberg Jacobs LLC 300 South Wacker Drive, Suite 2750 Chicago, Illinois 60606 STATE OF FLORIDA COUNTY OF DUVAL LESSEE Site ID: Selva Marina / 610397 MEMORANDUM OF LAND LEASE ACCESS AND TEMPORARY USE AGREEMENT This Memorandum of Land Lease Access and Temporary Use Agreement ("Memorandum") is made this day of , 2022, by and between City of Atlantic Beach, Florida, a Florida municipal corporation with an address of 800 Seminole Road, Atlantic Beach, Florida 32233, hereinafter designated LESSOR, and Cellco Partnership, a Delaware general partnership d/b/a Verizon Wireless, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter designated LESSEE. LESSOR and LESSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party". 1. LESSOR and LESSEE entered into a Land Lease Access and Temporary Use Agreement (the "Agreement") on . 2022, for an initial term of 5 years, commencing on the Commencement Date (as defined below). The Agreement shall automatically be extended for 4 additional 5 year periods unless terminated in accordance with the terms thereof. The initial term and all extensions shall be collectively referred to herein as the "Term". 2. Pursuant to the Agreement, LESSOR granted to LESSEE the right to install, maintain and operate Communications Equipment upon the Premises (as hereinafter defined), which are a part of that certain real property owned, leased or controlled by LESSOR and located at 469 11th Street, Atlantic Beach, Florida 32233 (the "Property"). The Property is legally described on Exhibit "A" attached hereto and made a part hereof. The "Premises" is a portion of the Property containing approximately 3,600 square feet, and it is shown in detail on Exhibit "B" attached hereto and made a part hereof. LESSEE shall have the non-exclusive right of ingress and egress from 11th Page 161 of 205 Agenda Item #8.C. 14 Feb 2022 Street (a public right-of-way), 7 days a week, 24 hours a day, to and from the Premises for the purposes of installation, operation and maintenance of LESSEE's Communications Equipment over or along the 20 foot wide right-of-way ("Easement"), which is depicted on Exhibit "B" attached hereto. LESSEE may also use the Easement for the installation, operation and maintenance of wires, cables, conduits and pipes for all necessary electrical, telephone, fiber and other similar support services. 3. The initial five year term shall commence on the first day of the month immediately following the date upon which LESSEE begins operating Communications Equipment from the replacement monopole tower to be constructed by LESSEE at the Premises (the "Commencement Date"). 4. If at any time after the Effective Date of the Agreement, LESSOR receives a written offer or letter of intent from any person or entity that is in the business of owning, managing or operating communications facilities or is in the business of acquiring landlord interests in agreements relating to communications facilities, to purchase fee title, an easement, a lease, a license, or any other interest in the Premises or any portion thereof or to acquire any interest in this Agreement, or an option for any of the foregoing, LESSOR shall provide written notice to LESSEE of said offer ("LESSOR's Notice"). LESSOR's Notice shall include the prospective buyer's name, the purchase price being offered, any other consideration being offered, the other terms and conditions of the offer, a description of the portion of and interest in the Premises and/or this Agreement which will be conveyed in the proposed transaction, and a copy of any letters of intent or form agreements presented to LESSOR by the third party offeror. LESSEE shall have the right of first refusal to meet any bona fide offer of sale or transfer on the terms and conditions of such offer. If LESSEE fails to provide written notice to LESSOR that LESSEE intends to meet such bona fide offer within 45 days after receipt of LESSOR's Notice, LESSOR may proceed with the proposed transaction in accordance with the terms and conditions of such third party offer, in which event this Agreement shall continue in full force and effect and the right of first refusal described in this Paragraph shall survive any such conveyance to a third party. If LESSEE provides LESSOR with notice that LESSEE shall meet the third party offer within 45 days after receipt of LESSOR's Notice, then the Parties shall proceed with closing of the transaction on substantially equivalent terms and conditions of the third party offer, 5. Should LESSOR, at any time during the Term, decide (a) to sell or otherwise transfer all or any part of the Property or (b) to grant to a third party by easement or other legal instrument an interest in and to any portion of the Premises, such sale, transfer, or grant of an easement or interest therein shall be under and subject to this Agreement, and any such purchaser or transferee shall recognize LESSEE's rights hereunder. In the event that LESSOR completes any such sale, transfer, or grant described in this Paragraph without executing an assignment of the Agreement whereby the third party agrees in writing to assume all obligations of LESSOR under this Agreement, then LESSOR shall not be released from its obligations to LESSEE under this Agreement, and LESSEE shall have the right to look to LESSOR and the third party for the full performance of the Agreement. 6. Capitalized terms not otherwise defined herein shall have the meanings attributed to them in the Agreement. 2 Page 162 of 205 7. The terms, covenants and provisions of the Agreement, the terms of which are hereby incorporated by reference into this Memorandum, shall extend to and be binding upon the respective executors, administrators, heirs, successors and assigns of LESSOR and LESSEE. In the event of any inconsistency between this Memorandum and the Agreement, the Agreement shall control. [The remainder of this page is intentionally blank; signatures appear on the following page.] 3 Agenda Item #8.C. 14 Feb 2022 Page 163 of 205 IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LESSOR: City of Atlantic Beach, Florida, a Florida municipal corporation By: Name: Its: Date: STATE OF FLORIDA COUNTY OF DUVAL The foregoing instrument was acknowledged before me by means of [_] physical presence or [_] online notarization this day of January, 2022, by as of the CITY OF ATLANTIC BEACH, FLORIDA, a Florida municipal corporation, on behalf of the CITY OF ATLANTIC BEACH, FLORIDA, who is [_] personally known to me or [_] produced as identification. Notary Public, State of Florida Commission No.: My Commission Expires: [LESSEE's signature appears on the following page.] 4 Agenda Item #8.C. 14 Feb 2022 Page 164 of 205 LESSEE: Cellco Partnership d/b/a Verizon Wireless By: Name: Its: Date: STATE OF COUNTY OF LESSEE ACKNOWLEDGMENT Agenda Item #8.C. 14 Feb 2022 I, , do hereby certify that personally came before me this day and acknowledged that he/she is the of CELLCO PARTNERSHIP d/b/a Verizon Wireless, a Delaware general partnership, and that he/she, being authorized to do so, executed the foregoing MEMORANDUM OF LAND LEASE ACCESS AND TEMPORARY USE AGREEMENT on behalf of CELLCO PARTNERSHIP d/b/a Verizon Wireless. He/She is personally known to me. WITNESS my hand and official Notarial Seal, this _ day of , 2022. My Commission Expires: 5 Notary Public Page 165 of 205 EXHIBIT "A" DESCRIPTION OF PROPERTY AND SURVEY [See attached 2 pages.] Agenda Item #8.C. 14 Feb 2022 Page 166 of 205 SOZ J° L9T DOed SITE 7 VICINITY MAP n.La. 1IRF IMF INV [6210.61SIMS IILNE oseam*.t.1_ A AKRON 163 'Ile m otwn nom ON G soot 174 m MDR& AM saes, ORM YS PAM MR O- Ail D11.= w OCOCCL1R16 KEPO W 3EI I3406334E CFTC 7034, GIRL 707734. pew aq RR 173 REM L R. S` 4147 1444 u Pio =A s RM P ITxvP two IL PE MO TCM Rle MIMIC xG41136 OMIT C,A 41]17414.- 7.. MMtc- S [R 161667-416 NOT %C . RP 734 rm111.07 6,661 m G,L 1>M7. a 7. ry d,174 MT TRW no. 030.1 ,.m,T. PLO, MLT sowe R 7 C .1". mural LW. 1:67611.161 7611 61 ID 10 103NIMPIAIT081 7107 666 MC M YS TNG ua are se l� 207 waspe17 00E41 IVR mT awa1 344:40601 aNLVITG CEP. SCR =MAW MI 4,a.471. Rue, 12232-2.1da 4707 a 2 VALE 81/21/2827 95/10/2021 86/10/2021 1$5116➢ POR PR °JJMIHARY STE RIMEL 091.1 C0104111EUIT 1HIPALS .IGL 402 010E 1 PROPERTY INFORMATION AR r.7scmI JPe»fO011211 7 1 nun AM 12237.1511J 112314 ITS745G MO JE3Y 371f71�J 11 111 PP IZKIRI 1P VISMSl3f 719 74 741 7171744410 } 111374074 (v� 210341x.6 y 7744177477 �j 11434194 .111-11 IRF LOT fa 190.50 DUB Rif A - page 1 at 2 IA CERTIFICATE 1.G'T1UPE N 30' VI 00.2LP INAD 5130117 LONGITUDE Was" 24' /LW MAD '81/98T1) 7RDUlb 0LEV Wail 7.207 R1AVP'86) fRV LI Lor s zOT N , Lar 11 LoQ 70 O tg11g D a • PC 244 34 i 0 1 1 1 } 1 1 , LOT 14 $• Ba, ger a6" 1000 LOT 15 0 LOT 15 LOT 17 ? _ Q.4 LOT 18 ` 1 502' 003y3.20•W 1 gSl. 1j O 150.00• „ter s i Q�r k CITY Cr ATLANTIC l &4C5' PARCEL +0 1720260000 0 CDS Trvq 14 7w IRF LEGEND • 74307054 Ike .. . 537/7"635 MAEO, •JHE LitlyT1 P042 0TC7n P0.Zuwr 0.71 lulwaa] 00E YAM. 7517471007 SEM PIISERVAOLT E70N211f CROP B4ET MIER 'A1. METER RPE HVB44NT MATDNLE sM'R7RY Szo0 ...wax . RCN rasa 71OJ10) Ho 44 0 710 WW1 7451. 1Fo115) 1.0 ® M.:09 Tr CO71d0 iXtpi 707FMEWT ---d1M• OMFREA0 00E --Rea- 111G1,10-9741 x- C41J7 1170 FEPCE ,w"."+7 IREL 705 13 s =P.M i EFJd.OYNSNI 1.09 ACNES \E)13 LOT 5 O -Z0BTH0 133 IC" WATER TANIC/PROPOSED PROPOSED U0NCP0LE 54 �• 4,1157294 32,1&1,195.745$ 4 ' x E0• £.529,580.038' fi . NA093/2011 AREA LOT 4 d BLOC 1 Q 1 LOTT .551 p0. 23200 PR010SEL 20' ACCESSMIUT'Y EASEMENT ini psi pu 1 PE41 I PC 551 1 timp..._ TBINDIRPIA RISC ISTRTCHFCM RAM 34 273 BB) N1.01 =IOW SHEET de 1 CrS 1 SIP L 2WOG I WREST CERTIFY 710.7 THE A7043'D3 PWT 15 A TOLE M0 CORES REPRe5fl4:71103 CF THE LANDS REEFNILT 407741TE0 PPA DRAM Lwow HT RESPONSIBLE 00071704 1.10 SIPERKSFK THAT 44E 580161 91M& 00VFLR115 70 THE APRIu5P RE006;OJEN S OF FLORIDA 371107133 OSFEIO 177. , 17023 1705 07 BAY OF ARG. 2021. Aar. W A-QeE.e& ALAN H. ALLBERT P.ELK 1HR L9727 i Mi 5101 4PPEAR1.10 OA 1110 00CVM1HT wA5 40101/412/0 fK (A..91. 14. ALLEETIT. 4.614. L5 7271 ON NIL 7, na 3 SURVEY 201. 4010/074 RErok1 OF 3491 COPES 'NFREOF PRE HOT YAM MOIIOUT 710 90714MRE 4x0 DRAWL RUSZO SEAL OF THE 1340305 L=RSLn SOFOR [RLLAPPCP- AH0 VZW SITE " 610397 VZW SITE NAME: SELVA MARINA 41.9 I1TFi 5T ATLAN1I7 REACH. FL 32233 047141 COUNTY SEC 17/TNNSHP 2$/4740 294 7401.0 1437RIE PERFORM) SIR: +/7/21 PROPOSED lELE8610JUWC44105 9l£ PLAN 1,17PARE0 FOR verizon/ 4700 40717970 607437, 5151E 1110 BOCA RATON, FL 33431 {SBI) 995-5737 9 s7' OGLE 1•= EO' GRIMM MAP SAM 11.00- x 17.00' 120' 'amen- A - page 2 at 2 TITLE EXCEPTIONS SCHEDULE B -SECTION II EXCEPTIONS C2-1ICA2O TITLE INSURANCE AGENCY, INC. COMMITMENT FCR TITLE INSURANCE COMMITMENT NO: 45167 COMMITMENT EFFECTIVE OATS MARCH 30. 2021 AT 6:00 AM I. FOR RFFEREW a ONLY (PQHT OF REFERENCE) PLAT IF ATLANTIC MAGI 9v901315121 '4' PLAT N0. 1. FILED ARK S. 1913. W PLAT ROOK 0, PAGE 34, OF THE PUBLIC RECORDS OF DUVAL 2OLNT71. FLORIDA. 2. FOR REFERENCE ONLY: WARRAi422 DEED BETWEEN SELVA U11400E PARTNER5H[P, A FLORIDA GENERAL P49117€'PSNP 1.0445240 OF LDUS B. MAC90WF1L BILLY 11. ARSE. JOHN A. MERRITT. IF AAO .L THOMAS GAY. AF12 OTT CF AT.ANIIO 82912). FLDRDA A FLORIDA M9180FALITY, 0911EG OCTOBER 9. 1987 RSOOND70 MAY O. 1968. IN 17071.464. 8£1.070 0004 5444. PACE 1265. OF PUBLIC RECORDS OF DUVAL 0011417/ mom. F(IR REFTROISE 14LYE CADJdNNC PLAT) PLAT CF SELVA 12IIX90E SHIT 1, FLED {PAY 9. 1964 IN PLAT cock 41. PACE 23, OF RIE RR1Rt11. RECORDS OF DUVAL COUNTY, F1AR10A 4. TARO FOR THE YEAR 2021 ANO SUBSEQUENT YEARS YAWON ARE MOT SET OLE AND PATASLG REAL ESTATE TAPES FOR 11TE YEAR 2D20 477 ALL PREVIOUS YEARS HAVE BEEN PASO. 112701 REAL ESTATE 21720 FOR TME YEAR 21.720 WOE ASSESSED ELF74PT UNDER PARCEL N0. 172026-0904 SOZ JO 89T DOed TITLE LEGAL DESCRIPTION SITUATED 1N DUVAL CL17N1Y OF FLORIDA A PARCEL 9F LAND L11NC IN 10401NNENT LOT RVE (5), SECTION SEVENTEEN (17(, 726%007 2 5013TH. RANGE 29 EAST, Gov&i 20t1NTY, FLORIDA. MAO YORE PAATCAARLY DESCRIBED IM VES11N0 DEED RECLT7E014 DEED BOOK 1761. FAZE 104, OF IME 7130110 RECER0S CF 1.3YAL 0110117, FI 2A. Liggr._ Tee %Alt m6TR1GlRQIC RALEIGH, RC X09 {91$854$551 MOM? SHGT is 5/!3 11E7 r. 23.663 :HEREBY COMFY MAT 11E ATTACHES 21*1 6 A ME AND 02RRECT NEPRIESID4 DF DE 1115$ REMY? M MEM 06 O CHAIY) SPfR99011, THAT THE SYIN422 SHORN 0T 14024 TO 111E REDI4 OF ELWA.�.0A STATUTES tN1r1Er 177. comma THAN 27 0.7 CF APRIL 2021. I.�,,. AyyAfi1F h�iil S LSFLORIDA TL7:� S 132. ft my* OF y7 v 44471 �4hi��ti AEa.a. q,./ ALAN H. ALLBERT P$ALNO, LS 72T1 TM 51AL APAFA(414 ON 1NL5 001.17 OIT WAS AUIHORDID BY CALNC n. ALLDIIR, H SAI. 91 7271 CM APRA. 7. 2021.) SHRVEY NAP AMJ 4 IFPaiT OF THE MMES mEREEF N0: VAUD KNOUT 111E 204/1911 ANO 24214911. RAID SEAL OF THE FLD@OP. 01221538) 5314!403 AND NAPPER. VZW SITE#: 810337 VZW SITE NAME: SELVA MARINA 459 11111 5T 179/140/. BEACH, FL 32233 OOVAL COUNTY SEC 14/11ATISHP 25/IME 2DE FIELD YEW PEWORIED Ott 4/2,121 11427000 TE1E1:24.IJ11ICATISIS SITE PLAN PREPARE Fpt verizon%/ 4.700 E}04.440E COURT. RATE 102 SOCA RATON, R 73431 (567} 065-5576 N.T.2 2E0RAL MAP 142E 11.02 X 17.00' EXHIBIT "B" PREMISES AND ACCESS AGREEMENT LEGAL DESCRIPTION AND SURVEY [See attached.] Agenda Item #8.C. 14 Feb 2022 Page 169 of 205 POINT OF KOONNG EDICDO LEASE AREA H-536,334.0480 E-2.182.162.31741 NAOI3%0011 l F 0570SCD 60'IIN0' LEASE AREA 176SHNG 1JS' WATER TANK/PRCP49E0 MONOPOLE N -y782195.743' Ff126360.ONE RAD63/2011 EXHIBIT R osoffez 00.00 t E ` NBC70iE IAF - IRF PONT OF EW.IMLILGENEIR 70' ACCESSNT4ltt rASE7.FNT 601460 LEASE AREA 14-21 62.136.4551' 0-628,159__7093' NA091f2211 SOZ J° OLS DOed sasp0G1W GcLor kgs.42.00 51.04 72017 OF 0101101100 7D' AT'1SSS/UTIUTT EA'F1.101T N-21B7.T5 '-52$354.603151133'' HA063f.20111 PROPOSED 20. UTRITY/A070,9 EASEVENT 91,4.' 6'E LEGAL�4I I&4.'( F y' Jj p' LEASE AREA ALL THAT T I " A,PORTION 57 14 111 11 ! Beam IN OLIVAE COUNTY, 100 04, BENG A 11124 OF THE LOADS =EMBED 1 IN OFFICIAL RECORD BODE 8444 AT PACE: 164 OFFICIAL RECORD 900K 16785 AT 1PAX 11 913. OEEO BOON 1761 AT PAGE 104, 05 6 BOOK 3E2 AT PA= 17 k 19 OF THE !ANAL COUNTY NEC lER CF ®S AND EBNG 24161E PARTICULARLY DIESCRETE0 AS FOLLOWS COMMENCING AT AN E6511N4 5/6' IRON REHAB (ND LD.) LOAM ON THE NCRT41490 RIGHT 07 HAT DF 11TH STREET, SAB IRON DEUM. 111E 5C1111ssss Eql CORNER OF 114E PARCEL DESCRIBED N OFFICIAL RECORD BOOK 8444 AT PACE 12611, OFFICIAL RECOFQ BOCK 15755 AT PAGE 613. DEED BOOK 17G1 AT PAGE 101, DEED BOOK 382 AT PACES 17 6: TS, HAVING FLORIDA EAST STATE PLANE 0OORTEN61ES OF NORTHING - 3.17,3.1764324, Alda FASTING - 225.169.709Y: THENCE FROM 11-E PONT OF 04244440421146444. NORTH B0'20 46' EAST A 043TAN4 OF 176,27 FEST PO A PUNT 1N 111 91101174651 =NEN CF THE HEREIN DESCRIBE) 67 4 B7 LEASE AREA. SAO PONT BONG THE TRIS PONT OF 500AVNHO, }WANG FLORIDA EAST STATE PLANE CCORDWATFS OF NORTHING = 0110$,102.3274', AND EASTNG- Sot 34.o4a0; TFENCF, FRCS THE 801N7 04 BE5NNNG NORTH 0713'00 WEST A OLSYANCE OF 6600 FEET TO A POINT; THEN Lr NORTH 11194707' EASE A 165TA1197 114 00.110 FEET TO A PONT: THENCE 90UTN 071220' EAST A 'DISTANCE OF 60HO FEET TO A FONT: THENCE 501}711 R3110'07T NGT A DISTANCE OF 6Q02 FE=6 TO 741 PONT OF 0EtlNNING S.MD LEASE AREA OGNTANNC 3.000 SQUARE F&7 OR DAB AGNS MORE OU LESS LEGAL fF CRIPTION OF 20' ACCESS & UTILITY EASEME t ALL 14147 CERTAIN EASERE71T AND U11511Y AREA. 9111Ai47. L11112 /442 0494! IN DUVAL COUNTY, FLORIDA. REHM A PORTION OF THE LANDS D SORBED 114 OF7112Ai RECORD BOOK 6443 AT F.A. 1756, OF7I11:4L RECORD 80014 14165 AT PAGE 913, DEED 930N 1761 AT PATE 10.4. DEED BOCK 362 A' PACES 17 54 19 OF WE DUVAL COUNTY REGISTER OF DEEDS AND BEING NORP PARSCSAAY DESCRIBED AS MOS& OONNENCING AT AM EOSRNG 3/6' IRO! AE6AR (NO 45,) FOUND CN THE NORTHERN FOCHT OF WAY DF 71111 b+,r*C. SAID MR BEING 744E SWIHWES1ERN C06N115 CF THE PARCEL OESCR49ED N OFFICIAL RECORD 90014 6644 AT PAGE 4256, 0FF1C'a4 0044110 8004[ 16795 AT PACE 443. 0EEp BOCK 1761 AT PAGE 164. DEED 8024! 382 AT PATS 17 & 19. HAYING FLORRA EAST STATE PLANE COORDINATES OF NORTHING - 0:162.196.41159'. 4815 EA-5TM - 928.1910707,3'; THENCE. FROM THE VONT OP C01,41E740EIAENT, NORTH 83'42"26' FAST A DISTANCE OF 151.64 FEET TO A PONT ON THE SOUTHWEST CORNEA DF 144E HEREIN 716576594 20' ACCESS AND UT61TY EASEMENT SAD PONT REPO ZEE TRUE P0011 OF 6*WANINO HAYING iL122E06 EMT STATE PLANE 4OORORlATFS 0F: NORTHAM - 2,162.1069785: AND EASRNC - 524.354.4077. TIERCE FROM TE MAT OF BEGN1140 AND LEAVING 114E NORTHERN 4119*T OF WAY OF 111TH STREET, NORTH 1676'00' BEST A DISTANCE OF 4417 FEET TO A POINT. THENCE NORM 63'44'60' EAST A 115TANOE OF 19.99 FEET TO A PONT; THENCE 1067 02'10'34' EAST A DISTANCE OF BSA FEET 1O A PONT. TNENP MOTH 63'4706' NEST A DISTANCE (F 16.0* FLEE 110 THE PONT 07 5706602, SAM EAyp1ENT AREA 0081AR(D13 170 SOIIA6E FEET OR 6404 ACRES MOM oft 1LES9. LEGEND FROPERTY 4*41 A0]PNRS 16 7FRF7 LFA: (NOT 949074cT1 ▪ IRIUTY POLE mutt POLE arc (AYD4094 ▪ PNF • u011 PCLE Slur+ PHx.6 TION 7RAV5CNIEIT 9M • Pao VAOLT eve 104*24 UT ▪ DROP ILLET WATER HALVE Ir' WATLA 1004 bZ FIRE MOM' • 6AIO401E ® IRF SSd1N4T SERER 46511101E NO Ib ALSAA pokLND1 �f1AG NN1 (*6110) ND Q PROPERTY =PAM (CALC) LRCS OF PANSANT --vas--- OVFRHEI4 964 ..-.1Efr�... mps1-OF_uT x- ORR LAM MALE 7Y... n ,IEEE LAIC (l 1 065414 • itopp..._ El8pW LIey 1RFC =TRYON ROM R LEI yNi 27636 0151661-8351 COAKEILIT Se= k 7 rY 3 i 157 15 235696 I 416103Y CR1F'I THAT 144E ATTACHED RAT 115 A CNE AND C016AECT liEfFRWRATATION OF 9E SAY00 RC 4*7 173POP19ELE OIRFRRON ANO SUP OHN =wows 10 114E AFP41646.4 AEMERMEE1)15 OF FLORIDA 51201.1Tf5 CHAPTER TTI. 0 041RED his 07 CAT OF APRIL 2021. ALts:gTlbO1 as 4L r �`T'�A Nr4d Ia»n A W'lam F ALAN H. ALLEERT PSIA.NQ 061071 11E iAl. 4272.915865 ON 114415 004445947 NAS A41HOO740 8Y (A1.AY. 44. A11HER1. CION. L6 7274 SN ARM 7, 2R2I.) WNW" MAP AN0/O11 07*0 1 Cr 11£ 13 'IIS TIMEX AVE NOT 4NJO 84THW-1 THE 3DNA960 ANO *pEIAL PAIRED MAL OF RIE FLda0A 14407sTo Smm441W .11P WARM. VZW SITE #: 610397 VZW SITE NAME: SELVA MARINA 489 1114E ST A11,W114 MAW rt 32753 CLIVAL COUNTY �AF�7�p\...pSEC 17/74142 19 /2SS�f/FFeNs 241 17*01 SiD muni a a/7n1 STE PLAN P6E1.Al2E0 75154 verizoni 4700 ETIOi41 CE MORT, 501E 100 BDG 802301, FT 53431 (561) 936-653s 0 10 20' 11ALE: r - 117 ORKINAL 54*4 542E 11OC 9 17.0? OZ 0 TLT a:e. Selva Marina Photo Location Map Legend 1(4 -mile radius - Photo Location Water Tank jPhctoaL"ocation 1 sl Photo Location 2(''` Water TanknkV A to St i 4. 4,-. - a , `-.01ya Lakes. Yom. 'r- - + r r _ - l ...--,'' Google Earth tir: rn verizon' ti\v � axa�ssow�v Photo Locations Selva Marina 469 lith Street Atlantic Beach, FL 32233 SOZ JO ZLT abed verizon' Monopole Tower Simulation 120 -ft AGL Photo #X - approx. 215' NW of site Selva Marina 469 11th Street Atlantic Beach, FL 32233 M.r.LIMA • • e. �,�a C e EuG��uEERe ORSAOW.LS verizonNt Monopole Tower Simulation 120 -ft AGL Photo #2 - approx. 200' ENE of site Selva Marina 469 11th Street Atlantic Beach, FL 32233 OZ 017LT a:e. •fie rawcR verizvn' Monopole Tower Simulation - Zoomed 120 -ft AGL Photo #3 - approx. 300' SE of site Selva Marina 469 11th Street Atlantic Beach, FL 32233 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Resolution (No. 22-15). TODAY'S DATE: February 1, 202J MEETING DATE: February 14, 2.00222 SUBMITTED BY: Steve Swann, City Engineer BACKGROUND: The City is planning for construction of drainage improvements in Hopkins Creek from Atlantic Boulevard to Cavalla Drive (Aquatic Gardens Drainage Improvements Phase I). After release of construction funding provided through a FEMA Hazard Mitigation Grant Program grant the City will bid this project out for construction. The design of the proposed drainage improvements are complete and require additional drainage easement area adjacent to Wells Fargo Bank in the Atlantic Village shopping area. Wells Fargo Bank agreed to provide the City with an expanded drainage easement to accommodate the designed improvements in Hopkins Creek. RECOMMENDATION: That the City Commission approve Resolution No, 22-15 authorizing the mayor to execute a perpetual non-exclusive easement for drainage purposes in favor of the City of Atlantic Beach for drainage infrastructure improvements. ATTACHMENTS: 1, Resolution No. 22-15. 2. Access and Drainage Easement Agreement 3. Vicinity Map REVIEWED BY CITY MANAGER: Agenda Item #8.D. 14 Feb 2022 Page 175 of 205 Agenda Item #8.D. 14 Feb 2022 RESOLUTION NO. 22-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE ACCESS AND DRAINAGE EASEMENT AGREEMENT FROM WELLS FARGO BANK, NATIONAL ASSOCIATION, FOR A PERPETUAL NON-EXCLUSVIE EASEMENT FOR DRAINAGE AND RELATED PURPOSES, SUBJECT TO THE TERMS THEREIN; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT. WHEREAS, the City is currently improving its stormwater and drainage system in the areas north of Atlantic Boulevard and lying between Royal Palms Avenue and Aquatic Drive; and WHEREAS, as part of these improvements, expanded easement areas in the Atlantic Village shopping area are necessary; and WHEREAS, the City requested and Wells Fargo Bank has agreed to grant to the City a perpetual non-exclusive easement for drainage purposes and related purposes, subject to the terms therein. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida, as follows: SECTION 1. The City Commission hereby approves and accepts the Access and Drainage Easement Agreement ("Wells Fargo Easement") as set forth in Exhibit A, attached hereto and made a part hereof. SECTION 2. The Mayor is hereby authorized to execute the attached Wells Fargo Agreement and such other documents as may be necessary to effectuate the purpose of this Resolution. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this day of , 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01599911-0 Page 176 of 205 This Instrument Prepared By: ACCESS AND DRAINAGE EASEMENT AGREEMENT Agenda Item #8.D. 14 Feb 2022 This Access and Drainage Easement Agreement ("Agreement") is made this _ day of 2021, by WELLS FARGO BANK, NATIONAL ASSOCIATION, successor by merger to American National Bank of Jacksonville (hereinafter referred to as "Grantor") whose address is c/o Wells Fargo CPG, Attn: Property Admin. MAC D1116 -L10 (BE#143590), 1525 West W.T. Harris Boulevard, Charlotte, North Carolina 28262, and the City of Atlantic Beach, Florida, a municipal corporation ("Grantee"), whose address is 800 Seminole Road, Atlantic Beach, FL 32233. WHEREAS, Grantor is the owner of that certain real property located in Duval County, Florida, the legal description of which is attached hereto as Exhibit "A" ("Grantor's Property"); and WHEREAS, Grantee desires to obtain certain easement rights over a portion of the property owned by Grantor, and Grantor has agreed to grant to Grantee an easement over the lands described in the attached Exhibit "B" (hereinafter "Easement Area"), and as depicted in the attached Exhibit "C", for drainage purposes. NOW, THEREFORE, for and in consideration of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, subject to the terms and conditions herein: 1. Grantor hereby grants to Grantee a perpetual non-exclusive easement for drainage purposes, with full authority to access, enter upon, construct, deepen, widen, repair, replace, maintain and operate, as Grantee may deem necessary or desirable from time to time, swales, ditches, culverts, structures, pipes and other drainage facilities and appurtenances (the "Drainage Facilities"), over, under, across, upon and through the Easement Area, provided that such use of the Easement Area by Grantee does not unreasonably interfere with Grantor's use of the remainder of Grantor's Property. 2. Grantee shall have the right, but not the obligation, at Grantee's sole cost and expense, to construct, reconstruct, inspect, alter, repair, replace, or remove any Drainage Facilities within the Easement Area necessary to achieve its drainage control objectives, including but not limited to the construction of an open swale and any necessary connections to other drainage facilities. After any and all construction, reconstruction, inspection, alteration, repair, replacement, or removal of any Drainage Facilities within the Easement Area, Grantee shall promptly remove all debris and other property, fill and level all ditches, ruts, and depressions caused by Grantee, and restore the surface of Grantor's Property within and around the Easement Area as near as possible to the condition existing prior to such disturbance, except as necessary to achieve Grantee's drainage control objectives. if such area situated within the Easement Area has been improved by pavement, landscaping, or otherwise, and Grantee has disturbed such area, Grantee shall replace such pavement, landscaping, and other improvements with materials and species of the same type, variety, and quality as existed prior to Grantee's construction, reconstruction, inspection, alteration, repair, replacement, or removal; provided, however, that Grantee has no obligation to restore such pavement, landscaping, or other improvements if such pavement, landscaping, or other improvements violated the terms of this Agreement when installed. 01561031-I Page 177 of 205 Agenda Item #8.D. 14 Feb 2022 3. Grantee shall secure, maintain, and comply with all licenses, permits, and certificates relating to or otherwise necessary or appropriate for the construction, installation, repair, replacement, and maintenance of GRANTEE's equipment and facilities in the Easement Area. 4. Grantee shall have the right, but not the obligation, to cut and keep clear all trees and undergrowth within the Easement Area and on lands of Grantor adjoining the Easement Area that may interfere with the proper access, construction, operation, and maintenance of Grantee's Drainage Facilities or any part of them. 5. Grantee agrees that it will be solely responsible for the maintenance and operation of any Drainage Facilities it installs in the Easement Area. Grantee further agrees to keep the Easement Area free of excessive vegetation by mowing the grass and preventing the growth of shrubs, trees, or exotic vegetation, on a regular basis. 6. Grantee shall indemnify, hold harmless, pay, and reimburse Grantor and Grantors agents, employees, officers, affiliates, and representatives ("Grantee Parties") from, for, and against any and all reasonable costs (including, without limitation, reasonable attorney fees and court costs), expenses, claims, liabilities, causes of actions and damages related to, or in connection with, (I) the use of the Easement Area by Grantee or agents of Grantee, or (11) any other act or omission of Grantee or any agent of Grantee. In addition, and in furtherance of the above indemnity, Grantee shall be responsible for, and shall reimburse Grantor on demand for, any reasonable costs or expenses incurred by Grantor in connection with any damage caused by Grantee or any of the Grantee Parties to Grantor's Property or any other property owned by Grantor (including damage arising after the expiration or earlier termination of this Agreement, such as sinking of Grantor's Property arising out of or resulting from such installation, maintenance, improvement or repair). The indemnities set forth in this Section survive the expiration or earlier termination of this Agreement. Further, the indemnities set forth in this Section are made expressly subject to the limitations, including without limitation, the maximum dollar amounts set forth in Section 768.28, Florida Statutes. 7. In addition to the above requirements, Grantee shall (i) not use the Easement Area for any purposes other than for the Drainage Facilities; (ii) not unreasonably interfere with GRANTOR's or its agents', employees', or invitees' use and enjoyment of Grantor's Property; (iii) conduct all excavations and other construction in the Easement Area only; (iv) not obstruct any entranceway, driveway, exit, emergency vehicle access area, drive-thru teller lane, automatic teller machine area, or night depository area located on Grantor's Property; (v) use its best efforts to prevent any act from occurring on or about Grantor's Property that constitutes a nuisance; and (vii) use commercially reasonable efforts to limit construction noise during Grantor's normal business hours. 8. Grantor reserves the right and privilege to use the Easement Area for such other purposes except as herein granted or as might unreasonably interfere or be inconsistent with the rights of the Grantee granted herein. All fencing or other improvements erected adjacent to the Easement Area by Grantor, after the effective date of this Agreement, if any, shall be constructed to ensure Grantee's access rights described above. 9. This Access and Drainage Easement shall run with the land and encumber the Easement Area and shall be binding upon the Grantor and its successors and assigns. Grantor and Grantor's successors and assigns retain the right to grant additional rights through, on, over, and under the Easement Area to the extent that such rights do not unreasonably interfere with the rights of Grantee hereunder. [Signatures Begin Next Page] 01561031.1 2 Page 178 of 205 Agenda Item #8.D. 14 Feb 2022 This Access and Drainage asernentAgrement Is made and eecutcdbythe GrantcrtIijs i0 _ day of 1�o iec.,he_f ,2021. Printed Name: (crow's X14 .2 • Printed Name: STATE OF NORTH CAROLINA COUNTYOF BUNCOMBE TOR: Joni M rieLawler, Vice President The foregoing Instrument was acknowledged before me by means oft physical presence or online notarization, this tIo day of ( %e y,r)-el , 2R21, byJoni Marie Lawler, Vice President, who Is personally known to me or has produced i•JC Or;441_/' L caste as identification. (SEAL) Of3A1o111 u38011aryhLPubl.Hakskeli Nota BUregnibecoU.MY'NC • ` 01 I3.,f i6 LZ$ 3 NOTA YPUBLIC, State of North Carolina Print Name: S1.iahna11 f{4 S)CcJ i Page 179 of 205 This Access and Drainage Easement Agreement is hereby accepted, made and executed by the Grantee this day of . 2021. WITNESSES GRANTEE: CITY OF ATLANTIC BEACH, FLORIDA Ellen Glasser, Mayor Printed Name: Printed Name: STATE OF FLORIDA COUNTY OF DUVAL Agenda Item #8.D. 14 Feb 2022 The foregoing instrument was acknowledged before me by means of 0 physical presence or 0 online notarization, this day of , 2021, by Ellen Glasser, Mayor, who is personally known to me or has produced as identification. (SEAL) NOTARY PUBLIC, State of Florida Print Name: 01561031.1 4 Page 180 of 205 EXHIBIT "A" GRANTOR PROPERTY LEGAL DESCRIPTION Real Estate Parcel No. 177602-0100 0156103I -I 5 Agenda Item #8.D. 14 Feb 2022 Page 181 of 205 EXHIBIT "B" DRAINAGE EASEMENT AREA LEGAL DESCRIPTION PERPETUAL EASEMENT: COMMENCING FROM THE SOUTHWEST CORNER OF A PARCEL BEING RECORDED IN OFFICIAL RECORDS BOOK 5683, PAGE 362 OF THE PUBLIC RECORDS OF DUVAL COUNTY, FLORIDA, LYING ON THE EASTERLY RIGHT OF WAY OF AQUATIC DRIVE (A 50' RIGHT OF WAY LINE), ALSO BEING THE POINT OF BEGINNING; THENCE CONTINUE ALONG SAID RIGHT OF WAY LINE N 7° 07' 32" W, 142.70 FEET; THENCE CONTINUE ALONG SAID RIGHT OF WAY N 11° 34' 00" W, 26.69 FEET; THENCE DEPARTING SAID RIGHT OF WAY N 78° 26' 00" E ALONG THE SOUTH LINE OF THOSE LANDS IN OFFICIAL RECORDS BOOK 8130, PAGE 2297, 50.00 FEET; THENCE S 11° 34' 00" E, 28.63; THENCE S 7° 07' 32" E, 78.75 FEET; THENCE S 150 24' 39" E, 73.65 FEET TO A POINT ON THE NOTHERLY RIGHT OF WAY LINE OF ATLANTIC BOULEVARD (A VARIABLE WIDTH RIGHT OF WAY); THENCE S 89° 27' 08" W ALONG SAID RIGHT OF WAY, 61.01 FEET TO THE POINT OF BEGINNING. CONTAINS 9,091 SQUARE FEET, MORE OR LESS 01561031.1 6 Agenda Item #8.D. 14 Feb 2022 Page 182 of 205 EXHIBIT "C" DRAINAGE EASEMENT AREA um SH6i ita SKETCH & DESCRIPTION OF AQFTATIC DRZVE DRAINAGE EASEMENT 1:t51NYt1/ eCavv His ry�uT11N, i p4atr..n on a.E(45 Ca W2 n:111nk1C.6.1 P?ansrt 33 avrtzlCAAMXPI*L4k ,s- fda I ca�± L4 021 X66: cal EFEE PORE FEST II IDT9W 1 ray `i j s `))I sPP121'DUvi .01' „„sfkk otgI Ilyslgned (” . t bylit ssell DFlint •�`: 3) Dat>:: 2021.1 0,11 a._ 1219:16-0$O33 gAin r56TPT2p.4.o 1iloth,2 Thanq W p4,we TXArnwu,Iea Y..ra erly.. CEOMATICS CORP. 6(.Ilmgll�, m!(� Jos orrM- Mfg 7a :«6516 1 rgMm ❑O API{IC SCALE 13 4S UP t 11wQA0tlMYEM IKWr11W. EurUwn�m..r. cananaxcmSCAu [ ITilMArt oHlea ocwoa,nmU- h 744 nf4e4$ 2_'4 11446 bf0tiO bKtt6 tifivt 43 MiX41,ST.T.00 ttpnnkv.W..T CNy'c o 2046 21 w1 •BAQr2 !grnai JRG ) 1, erU��MIN* Kr.r1!WIC f.AOI IRlM.f , 00 ct RN4YSl161YYrl F�Mba MT Wn' T.TJw.0 t oY1ii 4R244404144 X0114(40 .00N] NM' 0i44543010r140niA.,0.1 m N BAR'R1 ,m�e1( '1f, al rsau,nrs04Y.Nlrralw4... 111 lit il 11"C'1AY ATLANTIC BLVD 01561031-1 7 ) 414 Tllu 194945 PY.2 Oi b s'Y. R1f711Ry6i1 n44al*440,1442100• 194,.0 WORK hi.% tiA l'14 0'.3 11' l Of Agenda Item #8.D. 14 Feb 2022 Page 183 of 205 Agenda Item #8.D. 14 Feb 2022 1 1 AQUATIC DRIVE 7.174 PROPOSED DRAINAGE EASEMENT AREA 1 1011'24'00'E 20 0z" •'�. 00'E N11' 34'00'411 2Nw1' 576' 20'701N WELLS FARGO BANK 040 21 W fl ATLANTIC BOULEVARD 0 WELLS FARGO DRAINAGE EASEMENT Page 184 of 205 Agenda Item #8.E. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: RESOLUTION NO. 22-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE WHICH PROVIDES FUNDING FOR THE CONSTRUCTION AND REMODELING OF THE ATLANTIC BEACH LIFEGUARD STATION; AUTHORIZING THE MAYOR AND THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE SUBMITTED BY: Melissa Burns, Director of Finance TODAY'S DATE: February 7, 2022 MEETING DATE: February 14, 2022 BACKGROUND: The lifeguard station Iocated at 1 Ahern Street is in need of construction and remodeling due to the exposure to the elements, and the growth of the lifeguard staff. The City of Jacksonville, through Section 12.25 of its Ordinance 2021-504-E authorized direct contracting and remodeling of the lifeguard station and will provide funding not to exceed the amount of $562,500. Staff recommends that the Commission grants authorization for the Mayor to execute the Interlocal Agreement from the City of Jacksonville. BUDGET: $562,500 increase in revenue and expenditures in the General Fund Budget RECOMMENDATION: Commission discuss and approve Resolution No. 22-16. ATTACHMENT(S): Resolution No. 22-16 Interlocal Agreement REVIEWED BY CITY MANAGER: Page 185 of 205 RESOLUTION NO. 22-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE WHICH PROVIDES FUNDING FOR THE CONSTRUCTION AND REMODELING OF THE ATLANTIC BEACH LIFEGUARD STATION; AUTHORIZING THE MAYOR AND THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Atlantic Beach Lifeguard Station located at 1 Ahern Street is in need of construction and remodeling; and WHEREAS, the City of Jacksonville appropriated funds in Section 12.25 of Ordinance 2021-504-E to provide funding for the construction and remodeling of the Atlantic Beach Lifeguard Station. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, Florida, that 1. The City Commission authorizes the Mayor and the City Manager to execute the interlocal agreement with the City of Jacksonville. 2. This resolution shall take effect immediately upon its passage and adoption by the City Commission of the City of Atlantic Beach, Florida. ADOPTED by the City Commission of the City of Atlantic Beach, Florida on the 14th day of February 2022. Ellen Glasser Mayor/Presiding Officer Approved as to form and correctness: Brenna M. Durden City Attorney ATTEST: Donna L. Bartle City Clerk Agenda Item #8.E. 14 Feb 2022 Page 186 of 205 INTERLOCAL AGREEMENT BETWEEN AND THE CITY OF JACKSONVILLE, FLORIDA THE CITY OF ATLANTIC BEACH, FLORIDA Agenda Item #8.E. 14 Feb 2022 THIS INTERLOCAL AGREEMENT is made and entered into as of this day of , 2022, by and between THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal corporation and political subdivision existing under the Constitution and the laws of the State of Florida (hereinafter referred to as "Jacksonville"), and THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation within the General Services District (hereinafter referred to as "Atlantic Beach"), for construction and remodeling of the Atlantic Beach Lifeguard Station (hereinafter referred to as the "Project"). RECITALS: WHEREAS, the Council of Jacksonville, acting as the governing body of Duval County, Florida, has authorized direct contracting for the construction and remodeling of the Atlantic Beach Lifeguard Station pursuant to Section 12.25 of Ordinance 2021-504-E; now therefore IN CONSIDERATION of the mutual promises and covenants herein contained and for other good and valuable consideration acknowledged by the parties to be sufficient, the parties agree as follows: 1.The above -stated recitals are accurate, true, and correct and are incorporated herein and are made a part hereof by this reference. 2. Jacksonville shall provide funding for the construction and remodeling of the Atlantic Beach Lifeguard Station at 1 Ahern Street in Atlantic Beach in an amount not to exceed $562,500.00. This Agreement shall not increase the financial liability of Jacksonville beyond the funds appropriated in Ordinance 2021-504-E. 3. Payment of Jacksonville funds will be on a reimbursement basis. 4.Atlantic Beach, by accepting funds, hereby agrees to provide an audit or accounting of such funds and the manner in which they were expended in accordance with Section 11.45, Florida Statutes. 5.If a year-end financial audit shows less than total Jacksonville funding is spent, Atlantic Beach shall refund the difference to Jacksonville. 6.Atlantic Beach will use its Procurement/Purchasing Code to procure goods and services for the construction of the Project and will only expend funds provided by Jacksonville subject to its Procurement/Purchasing Code. 1 Page 187 of 205 7.The maximum indebtedness of Jacksonville for all services to be performed on the Project pursuant to this Agreement shall not exceed the sum of FIVE HUNDRED SIXTYTWO THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($562,500.00). 8.Jacksonville will record this Interlocal Agreement in the Official Records of Duval County, as required by Section 163.01(11), Florida Statutes. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the day and year first above written. ATTEST: CITY OF JACKSONVILLE By: James R. McCain, Jr. Corporation Secretary Form Approved: of General Counsel ATTEST: By: Donna L. Bartle, City Clerk 800 Seminole Road Atlantic Beach, FL 32233 Office GC -k 1479197-vI-CAB Lifeguard_Station_I 10_I 12_2021-504-E.doa By: Lenny Curry Mayor CITY OF ATLANTIC BEACH By: Ellen Glasser, Mayor 800 Seminole Road Atlantic Beach, FL 32233 By: Shane Corbin, City Manager 800 Seminole Road Atlantic Beach, Florida 32233 Agenda Item #8.E. 14 Feb 2022 Page 188 of 205 Contract Purchase Agreement POA -71536-22 Change Order 1 Sold To Notes City of Jacksonville 117 West Duval Street Suite 375 JACKSONVILLE, EL 32202 LS Supplier Number Payment Terms 22053 Net 30 Start Date Lnd Cilie 15 -Dec -2021 30 -Sep -2022 Agreement Agreement Date Chan_ a Order Change Order Date Revision Agreement Amount Solicitation Number Supplier City of Atlantic Beach 800 Seminole Road JACKSONVILLE, FL 32233 Agenda Item #8.E. 14 Feb 2022 POA -71536-22 15 -DEC -2021 1 06 -JAN -2022 0 564500.00 USD 2021-504-E Freight Terms =4"—FM" Shipping Method Freight Prepaid FOB Destination Best Way CortIMEIM Annette Leslie -Burney aburney©coJ,netPhone 904-2558810 This Order is subject to the General conditions attached here to. Approved by Gregory Pease, Chief Procurement Division Manufacturer's Federal excise tax exempt no 59-89-0120K Florida State sales and use tax exemption no, 85-8012621607C-8 i1',�.1/2art-L 1 Page 189 of 205 Page 190 of 205 Agenda Item #9.A. 14 Feb 2022 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA ITEM: Ordinance No. 75-22-26 TODAY'S DATE: February 1, 2022 MEETING DATE: January 14, 2022 SUBMITTED BY: Amanda L. Askew, Director of Planning and Community DevelopmenC&., SUMMARY: January 25, 2021 Commission approved a one-year moratorium related to shared motorized scooters to allow staff time to review and make recommendations for a proposed ordinance. Shared motorized scooters, electric personal assistive mobility devices, and micromobility devices (collective known as e -scooters) are an increasingly popular recreation and/or transportation option in urban centers, beach communities, and other locales. Concern has been expressed about commercial providers operating, renting or leasing these devises in and on the streets, sidewalks, rights-of-way, parks and beaches, Often times e - scooters are left disheveled and discarded in public areas creating hazards and obstacles. We have very limited space on many of our sidewalks and multi -use paths and we need to ensure that clear areas are maintained at a minimum to provide ADA access. On January 24°i Commission approved first read of a proposed ordinance that prohibits the commercial rental or lease of personal assistive mobility devices, micromobility devise and motorized scooters. Discussion ensued around the potential to prohibit the use of types of devises rented or leased commercially however, the city attorney advised Commission not to add this to the ordinance based on a recent court case in Panama Beach. The ordinance now only prohibits the commercial rental or lease of these devises. The ordinance provides definitions and specifics that enforcement will be conducted pursuant to Chapter 162, Part 1 (code enforcement) of the Florida Statutes. This is the same enforcement process as unpermitted businesses, violations in Chapter 19 and 24 of the Code of Ordinances. It is not the purpose or intent of this Ordinance to restrict or deny the use of personally owned electric personal assistive mobility devices, micromobility devices, and motorized scooters in the City, if they are operated consistent with Florida Law and City Code, RECOMMENDATION: Commission review and vote on second reading of Ordinance No. 75-22-26 BUDGET. None ATTACHMENT: Pro ased Ordinance No. 75-22-26 CITY MANAGER: dale' Page 191 of 205 Agenda Item #9.A. 14 Feb 2022 ORDINANCE NO. 75- 22- 26 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES TO ADD NEW ARTICLE VII, PROHIBITION OF COMMERCIAL RENTAL OR LEASE OF ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES, MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS AND ENFORCEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Commission has received complaints from citizens about the commercial rental and lease of electric personal assistive nobility devices, micromobility devices and motorized scooters, creating obstructions in and on the City's streets, roadways, sidewalks, bike and multi -use paths, parks, beach and rights-of-way blocking ADA routes, sidewalks, multi- use paths and/or causing obstacles on the beach or in the City's parks; and WHEREAS, City staff and City law enforcement officers have observed users of electric personal assistive mobility devices, micromobility devices, and motorized scooters riding in an unsafe manner, failing to observe traffic control regulations, and other dangerous maneuvers that have put people at risk; and WHEREAS, the City is aware of other local governments which have experienced negative impacts to the health, safety and/or welfare of the public by commercially rented electric personal assistive mobility devices, micromobility devices and motorized scooters; and WHEREAS, City staff and City law enforcement officers have observed these devices and scooters Ieft and abandoned in areas throughout the City when users discontinue use, creating dangerous conditions throughout the City; and WHEREAS, the City Commission desires to prohibit the commercial rental or lease of electric personal assistive mobility devices, micromobility devk a and motorized scooters, in the City in order to limit unsafe conditions and to protect the health, safety and welfare of the public; and WHEREAS, the City Commission recognizes that owners of such devices and scooters are often mare experienced riders than renters of these devices and scooters; and WHEREAS, owners of these devices and scooters may utilize them for primary modes of transportation as opposed to renting them for entertainment or recreation; and WHEREAS, by the adoption of this Ordinance, the City is not and does not seek to regulate the operation of such devices or scooters on the City's streets, or impose additional requirements or disturb the uniformity of Florida's traffic laws. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: (11640746-i Page 192 of 205 Agenda Item #9.A. 14 Feb 2022 SECTION 1. Regulation Amended to add New Article and Sections. New Article VII, Chapter 21, Traffic and Motor Vehicles, is hereby added to the Code of Ordinances of the City of Atlantic Beach, Florida, as follows: ARTICLE VII — COMMERCIAL RENTAL OR LEASE OF CERTAIN TRANSPORTATION DEVICES PROHIBITED Sec. 21-95. - Commercial rental or lease of electric personal assistive mobility devices, micromobility devices and motorized scooters prohibited. (a) The commercial rental or lease of electrical personal assistive devices, micromobility devices and motorized scooters, as said terms are defined in this Article, within the City is prohibited. (b) The following terms shall have the meanings given herein for purposes of this Article VII. Words not otherwise defined shall be construed to mean the common and ordinary meaning. (1) "Electric personal assistive mobility device" is defined as any self -balancing, two- nontandem- wheeled device, designed to transport only one person, with an electric propulsion system with average power of 750 watts ( 1 horsepower), the maximum speed of which, on a paved level surface when powered solely by such a propulsion system while being ridden by an operator who weighs 170 pounds, is less than 20 miles per hour. (2) "Micromobility device" is defined as any motorized transportation device made available for private use by reservation through an online application, website, or software for point- to- point trips and which is not capable of traveling at a speed greater than 20 miles per hour on level ground. (3) "Motorized scooter" is defined as any motorized transportation device that is powered by a motor with or without a seat or saddle for the use of the rider, which is designed to travel on not more than three wheels, and which is not capable of propelling the device at a speed greater than 20 miles per hour on level ground. The term does not include an " electric bicycle" as defined in Section 316. 003, Florida Statutes. Sec. 21-96 — Enforcement and penalties. (a) The City finds that a violation of Sec. 21-95 constitutes a serious threat to the health, safety and welfare of the public and citizens of the City. (b) Each violation of Sec. 21-95 shall constitute a separate i41-ittfpnettktn-violation and t,,. h da) tang 24 hpja CoItaLduto.cperio+W Ihat 1 21.95 occurs 4:l continues shall constitute ii separate t_rolciIiun within the meaning of lzlet•ida--gma-it s: Chapter 162, Part [i,_Florida Statutes allyl ('lia.p ;. � rti� l- in 2 ntl ltheCiIy's Code of Ortlinanees.,pitnighnhle tt; n civil penalty -mute it-1k+elow 2 Page 193 of 205 Agenda Item #9.A. 14 Feb 2022 14-rst-vigil ti pit: S --Sek{3i3tl�ielatic3 i+: =lii+d-tuntall ertuen1 Yiolntions: $ (e) This Article may be enforced by uanee-of-a civil citation lay -a 1H-peliee-eta-ieer pursuant to the provisions of Chapter 162, Part 1, Florida Statutes and Chanter 2, Article V. Division 2 of the Citv's Code of Ordinances. old•rhe-C=ify-Avlo4tas isenable-eause-to believe -that a-per,o-has_iolatea €e. 21 9C "ld--swoia3-olicefilfie-ers of the City shall be-consi leie -Made--4„t;.;eentent officers -=:o Ilte- puij e -^,e of eit#H+eing--Srec. 21 95. A eitiition-issued-aadei- Sec. 21 95 may be contested in th-eounty-eourl for 1)Nval�'eunty; ltilorida-The the •'"' tp - - - fine Statutes (2-024-)-isn ►bsequent. superseding legislation; -in-thr{7h aper ter# -by -the{:13{-ef et'12pliee= A-tty- Terson -V:; o wit ftises-tee :sign-and-aeeept a citation issued-perFsuait to this Seel -ion -shall be giiil1A-o-t'aittisclemeatiot-cel=t-he-seeon4-deg-ree7ponishable as -provided -in §§ 162.21(6). 775,18 and 775.0g3. Florida Statutes. of ,:;ec bent, superseding legislation. In addition - 4e penalties specified -in --this Sec i-ot eltlin i paying - ivil-eilat-ien or convicted -of -a civil citation shall he -required -to -bear -all -costs and fees impesed-by-theiurt- Fthe-of1iice of the C'erL (d) The penalties provided -here are cumulative to es a ailal3le-ftn-vitrlatien of the -Atlantic lieaeh-Cee f-Ord-irtances. or Mate Iav,Mernbers of the police department are thereby authorized to remove or cause to be removed any. electric personal assistive mobility device. nticrontobility device or motorized scooter rented or leased in violation of Sec. 21-95 when left unattended in any public right of way. public Liroperty or beach under the City's jurisdiction, The services of tow operators pursuant to Article 111 ofthis Chap. 21 and the provisions of Sec. 21-55 shall be applicable to such removal. (e) Each day (any 24 consecutive hour peri eeetirs or c intinues shal - ' .. • - - e by a eivi4 periatty-in-tire cumulative -amount specified above, -Repeat violations bysingle per -r. Of entity may relate to different -Fe -gni ' - - - • - latent c:rcurnstanceand-still constitute a repeat -violation penalty -Eine. eft SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3. Severabilitv. if a Court of competent jurisdiction at any time finds any provision ofthis Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed 3 Page 194 of 205 Agenda Item #9.A. 14 Feb 2022 severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. 4 Page 195 of 205 Agenda Item #9.A. 14 Feb 2022 SECTION 4. Effective Date. This ordinance shall take effect immediately upon adoption PASSED by the City Commission on first reading this 24`x' day of January, 2022. PASSED by the City Commission on second and final reading this _ day of 2022. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 5 CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Page 196 of 205 AGENDA ITEM.: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: Agenda Item #9.B. 14 Feb 2022 STAFF REPORT City of Atlantic Beach Commission Meeting ORDINANCE NO. 20-22-163 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Melissa Burns, Director of Finance 1114 - February 7, 2022 February 14, 2022 This proposed ordinance will accomplish a number of budget adjustments to address several unforeseen expenses, grant awards and a special revenue fund correction that were not included in the original budget. These adjustments are outlined below. General Fund The City of Jacksonville have appropriated a total of $562,500 which is intended to be allocated to the City of Atlantic Beach to rehabilitate and/or rebuild the lifeguard station located at 1 Ahern St. These funds were not originally budgeted for and the revenue needs to be recognized and the funds appropriated. The City received a $10,000 donation from the Kiwanis Club to purchase accessible equipment for Jordan Park. This ordinance recognizes the revenue and appropriates the funds in Park Maintenance's machinery and equipment. The City found it necessary to create and hire a grants administrator which is able to be funded by the various grants the City has been awarded. To fund this position, revenues from the American Rescue Plan Act (ARPA) have been used. The transfer from the ARPA fund to the General Fund is recognized in revenues and the salary and F.I.C.A. taxes are appropriated in Page 197 of 205 Agenda Item #9.B. 14 Feb 2022 the Finance Department. The Fiscal Year 2022 expense for this position is $44,910. When employees leave their employment with the City, they are entitled to have their accrued leave paid out to them on their final check. When an employee leaves is unpredictable, therefore cannot be budgeted for. During the past few months the City has had a few long-term employees either resign or retire which resulted in a total expense of $74,439 in special pay and F.I.C.A over several departments which need to be funded. Last fiscal year a Police Lieutenant was promoted to Commander which left a vacant Lieutenant's position. This position was recently filled, however due to miscommunication, this position was not included in the original budget. This ordinance appropriates funds for the Lieutenant's position. Resolution 17-01 stipulates that a portion of the Police Department's unspent budget at the end of a fiscal year that is to be returned to the General Fund Fund Balance can be appropriated towards the unfunded liability that the Police Officers' Retirement System carries. The stipulation is for 90% of what would be returned or $200,000 whichever is less. In Fiscal Year 2021 approximately $542,000 remains unspent therefore $200,000 is being appropriated towards the unfunded liability. In the Finance Department part of the staff includes three meter readers. These positions were previously under the Water Utilities Department. When the meter readers came under the Finance Department, the needed equipment continued to be purchased by the Water Utilities Department. This was discovered after the budget was completed, and additional funds of $3,500 needs to be appropriated for Operating Equipment. Recently, two items have been identified that it is desired that they be accomplished during the current fiscal year. The first, is a tree inventory of the City's tree canopy. This project is estimated to cost approximately $15,000, this amount needs to be appropriated in the Other Contractual Services line item of the Planning and Community Development department's budget. The second item is the desire to enhance the City's recreational programs. In order to accomplish this, an estimate of an additional $25,000 needs to be appropriated in the Other Current Charges/Cultural Arts line item in the Recreation and Cultural Arts department budget. Page 198 of 205 Agenda Item #9.B. 14 Feb 2022 Pay for Parking Revenue Fund The City has the potential to purchase and install parking kiosks in certain locations. This ordinance is appropriating $20,000 to fund the purchase of those kiosks. American Rescue Plan Act (ARPA) Fund When the original budget was prepared, it was based on the assumption that the City would receive the first tranche of the ARPA funds due to the City prior to the end of the Fiscal Year. Unfortunately this was not the case and the budget needs to be correct to reflect the revenue received and corresponding appropriations. Additionally, the City of Jacksonville allocated the City $2,000,000 in ARPA funds to be spent according to ARPA guidelines. A total of $5,473,921 in revenues is being recognized and $3,990,009 in appropriations in the form of transfers to other funds to fund various projects. Which reflects a net increase of $1,483,912 in revenues. Community Development Block Grant (CDBG) Fund The City was awarded a CDBG grant in the amount of $91,200 for the Levy Road Multiuse Path project. The revenues are recognized and are appropriated as a transfer out to the Capital Projects Fund. Capital Proiects Fund When the City of Jacksonville allocated additional ARPA funds to the City, a portion of a project that was partially funded by ARPA funds, through additional appropriation, can now be largely funded by ARPA funds. There is an increase of $436,051 in both revenues and expenditures in this fund. The City was awarded a Community Development Block Grant in the amount of $91,200 for the Levy Multiuse Path. The total cost of this project is $259,000 and the remaining $167,800 will be funded by the use of Better Jax Funds. This project was not originally budgeted for as it was unknown at the time of preparation if the grant would be funded. This portion of the ordinance recognizes the transfers in as revenues and appropriates those funds for the project. Page 199 of 205 Agenda Item #9.B. 14 Feb 2022 Sewer Utility Fund In 2019, a position in the Collection/Transmission Division of the Sewer Utility fund was reclassified which increased the pay scale, however, the employee in the position was not given the increase in pay which was discovered recently. Additional funds needs to be appropriated to fund the back pay the employee is to receive along with the corresponding increase in payroll taxes. At the regular Commission held on January 10th, the Force Main from Montreal to Shangri-La was awarded at a cost of $163,000. The funds allocated for this project is $110,000. Additional funds from another project were able to be transferred in order to move the project along, however, the contributing project needs have the $53,000 returned which will be accomplished by transferring the additional funds from the ARPA fund. As discussed above in the General Fund portion, it is unpredictable when an employee resigns or retires from the City and this occurred in the Treatment Division. A long-time employee retired and had the accrued leave time paid out in a lump sum. The amount of $25,459 is needed to fund the payment from Special Pay and the corresponding payroll taxes. Stormwater Utility Fund The City was awarded a Hazard Mitigation Grant Program (HMGP) grant in the amount of $55,806 for the Mary Street Drainage Improvements Phase I for a total project cost of $74,408. The revenue needs to be recognized and the expenditure appropriated for a net expense of $18,602. Police Officers' Pension Trust Fund This portion of the ordinance recognizes the $200,000 contribution from the Police Department portion of the General Fund as outlined in Resolution 17-01. Page 200 of 205 BUDGET: Agenda Item #9.B. 14 Feb 2022 General Employees' Pension Trust Fund The number of eligible employees that enter the Deferred Retirement Option Program (DROP) is unpredictable. Anemployee recently exercised the DROP option and an additional $65,790 is needed to fund the payment. The budget items above increase revenues and expenditures by $7,095,188 and $5,938,491 respectively with an overall increase in fund balances of $1,156,697. RECOMMENDATION: Pass Ordinance 20-22-163 on first reading ATTACHMENT: Ordinance 20-22-163 REVIEWED BY CITY MANAGER:Ci'$/&* Page 201 of 205 Agenda Item #9.B. 14 Feb 2022 ORDINANCE NO. 20-22-163 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City is amending the Operating Budget to add net funds totaling $385,843 in the General Fund. The number of employees that resign or retire is unpredictable, and four employees have or will be leaving the City and $74,439 is needed to fund the payout of their accrued leave. A vacant Lieutenant position has been filled in the Police Department $67,544 is needed to fund this position. Resolution 17-01 authorizes funds be contributed from funds returned to the General Fund from the Police Department. From Fiscal Year 2021, $200,000 is available to contribute towards the unfunded liability of the Police Pension. An additional $3,500 is needed to fund equipment needed by the meter readers in the Finance Division. It is the desire of the City to obtain a complete tree inventory of the City's tree canopy and $15,000 is needed in the Planning and Community Development budget to fund this project. It is the desire of the City to enhance its recreational programs available an additional $25,000 is needed in the Recreation and Cultural Arts budget. The City of Jacksonville is contributing $562,500 to rehabilitate/rebuild the lifeguard station at 1 Ahern St.; these funds were not in the original budget, and WHEREAS, the City is amending the Community Development Block Grant Fund to net funds totaling $0, as $91,200 in grant fund revenues is recognized and $91,200 in expenditures are appropriated, and WHEREAS, the City is amending the Operating Budget to add net funds totaling $20,000 in expenses to purchase parking kiosks in the Pay for Parking Revenue Fund, and WHEREAS, the City established a special revenue fund to track funds from the American Rescue Plan Act, and prepared the budget with the information available at the time or preparation. The City needs to correct the American Rescue Plan Act (ARPA) Fund to recognize the revenue of $5,473,921 and to appropriate 3,990,009 for inter -fund transfers resulting in $1,483,912 in net revenues, and WHEREAS, the City is amending the Capital Projects Fund to add $0 net funds for additional ARPA funds for the Donner Road Improvement project, and CDBG and Better Jax funds for the Levy Road Multiuse Path project, and WHEREAS, the City is amending the Operating Budget of the Sewer Utility Fund to add net funds totaling $37,340 for additional personnel expenses and add additional funds from the ARPA funds for an infrastructure project, and WHEREAS, the City is amending the Stormwater Fund Budget to add net funds totaling $18,602 for $55,806 in revenues from a Hazard Mitigation Grant Program (HMGP) Grant and $74,408 in expenses for Phase I of the Mary Street Drainage Improvements project. Ordinance No. 20-22-163 Page 1 of 4 Page 202 of 205 Agenda Item #9.B. 14 Feb 2022 WHEREAS, the City is contributing an additional $200,000 to the Police Officers' Pension Trust Fund as authorized by Resolution 17-01, and WHEREAS, the number of eligible employees that enter the Deferred Retirement Option Program (DROP) is unpredictable, and an employee exercised the DROP option and an additional $65,790 is needed in the General Employees' Pension Trust Fund budget to fund the payment. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA that: SECTION 1. The Fiscal Year 2021/2022 Operating Budget is hereby amended as follows: GENERAL FUND Revenues: City of Jacksonville Cost Reimbursement $562,500 Donation — Jordan Park Accessibility 10,000 Transfer from ARPA Fund 44,910 Total Revenues: $617,410 Expenditures: Finance — Salaries 41,719 Finance -Special Pay 14,147 Finance — F.I.C.A. Taxes 4,274 Finance — Operating Supplies 3,500 Planning and Community Development -Other Contractual Services 15,000 Police Administration — Salaries 14,944 Police Administration — F.I.C.A. Taxes 1,144 Police Patrol — Salaries 62,744 Police Patrol — F.I.C.A. Taxes 4,800 Police Patrol — Unfunded Pension Liability 200,000 Lifeguards — Buildings 562,500 Public Works — Special Pay 2,159 Public Works — F.I.C.A. Taxes 166 Recreation & Cultural Arts — Special Pay 37,896 Recreation & Cultural Arts — F.I.C.A. Taxes 2,900 Recreation & Cultural Arts — Other Current Charges 25,000 Parks Maintenance -Machinery & Equipment 10.000 Total Expenditures: $1,002,893 Fund Balance: ($385,483) PAY FOR PARKING REVENUE FUND Expenditures: Machinery & Equipment $20,000 Ordinance No. 20-22-163 Page 2 of 4 Page 203 of 205 Agenda Item #9.B. 14 Feb 2022 Fund Balance: ($20,000) Revenues: Federal Grant Expenditures: AMERICAN RESCUE PLAN ACT FUND $5,473,921 Transfer to General Fund $ 799,010 Transfer to Capital Projects Fund 909,224 Transfer to Water Utility Fund 796,000 Transfer to Sewer Utility Fund 1,265,000 Transfer to Building Code Enforcement Fund 93,775 Transfer to Stoimwater Utility Fund 127.000 Total Expenditures $3,990,009 Fund Balance: $1,483,912 CAPITAL PROJECTS FUND Revenues: Transfer from CDBG Fund $ 91,200 Transfer from Better Jax Fund 167,800 Transfer from ARPA Fund 436.051 Total Revenues: $ 695,051 Expenditures: Public Works: Infrastructure Parks Maintenance: Total Expenditures: $ 436,051 259.000 $ 695,051 SEWER UTILITY FUND Revenues: Transfer from ARPA Fund Expenditures: $ 53,000 Collection/Transmission — Salaries $ 11,036 Collection/Transmission - F.I.C.A. Taxes 845 Collection/Transmission - Infrastructure 53,000 Sewer Treatment -Special Pay 23,649 Sewer Treatment-F.I.C.A. Taxes 1.810 Total Expenditures $ 90,340 Ordinance No. 20-22-163 Page 3 of 4 Page 204 of 205 Fund Balance: ($ 37,340) STORMWATER UTILITY FUND Revenues: Federal Grant $ 55,806 Expenditures: Infrastructure $ 74,408 Fund Balance: ($ 18,602) POLICE OFFICERS' PENSION TRUST FUND Revenues: Employer Contribution Fund Balance: $ 200,000 $ 200,000 GENERAL EMPLOYEES' PENSION TRUST FUND Expenditures: DROP Payout -Defined Benefit Plan Fund Balance: $ 65,790 (5 65,790) SECTION 2. This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on first reading this 14'x' day of February 2022. PASSED by the City Commission on second and final reading this day of 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Agenda Item #9.B. 14 Feb 2022 Approved as to form and correctness: Brenna M. Durden, City Attorney Ordinance No. 20-22-163 Page 4 of 4 Page 205 of 205