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01-12-22 ESC Adopted MinutesMINUTES Environmental Stewardship Committee (ESC) Meeting Wednesday, January 12, 2022 - 6:00 PM Commission Chamber Present: Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Mark Gabrynowicz. ESC Chair. District 1307 Member Christopher Mclian, At -Large Member, ESC Daniele Giovannucci, Vice Chair, At -Large Member, ESC Romy Vann, At -Large Member, ESC Sarah Boren, District 1306 Member, ESC Absent: Bruce Andrews, At -Large Member, ESC Barbie Brooksher, District 1312 Member, ESC Also Present: 1. CALL TO ORDER AND ROLL CALL • Mark Gabrynowicz called the meeting to order. • Linda Chipperfield called the roll. 2. APPROVAL OF MINUTES A. Approve minutes of the December 8, 2021 regular Environmental Stewardship Committee meeting. MOTION: to approve the December 8, 2021 meeting minutes Motion: Romy Vann Second. Daniele Giovannucci Daniele Giovannucci (Seconded 41) For Ronny Vann (Moved By) For Amy Palmer For Linda Chipperfield For Mark Gabrynowicz For Christopher McHan For Sarah Boren For Motion passed 7 to 0. 3. COURTESY OF THE FLOOR (5 MINS.) Environmental Stewardship Committee (ESC) ,January 12, 2022 Page 1 of 5 4. CHAIR'S REMARKS A. Responsibilities of ESC chair and vice -chair • Mark Gabrynowicz reviewed Roberts Rules of Order and responsibility of the chair and vice -chair. B. Responsibilities of subcommittee chairs • Mark Gabrynowicz reviewed Roberts Rules of Order and responsibility of subcommittee chairs and subcommittee members. • Members discussed meeting times and subcommittee size. 5. ELECTIONS A. Election of ESC chair • Mark Gabrynowicz asked for volunteers or nominations for ESC Chair. • Mark Gabrynowicz volunteered for ESC Chair. No other nominations were made. A motion was not made and a vote was not recorded. B. Election of ESC vice -chair • Mark Gabrynowicz asked for volunteers or nominations for ESC Vice -Chair. • Daniele Giovannucci volunteered for ESC Vice -Chair. No other nominations were made. A motion was not made and a vote was not recorded. C. Election of ESC secretary • Mark Gabrynowicz asked for volunteers or nominations for ESC Secretary. • Linda Chipperfield volunteered for ESC Secretary. No other nominations were made. A motion was not made and a vote was not recorded. D. Election of Tree subcommittee chair • Mark Gabrynowicz nominated Bruce Andrews for Tree Subcommittee Chair. He suggested they wait to make the decision since he was absent from the meeting. • Romy Vann asked if Daniele Giovannucci, Mark Gabrynowicz, and Bruce Andrews were the members of the tree subcommittee. • Daniele Giovannucci responded and said he would like to remain as the alternate. • Mark Gabrynowicz volunteered Romy Vann to be the third member. She had no opposition to this nomination. A motion was not made and a vote was not recorded. E. Election of Outreach subcommittee chair • Mark Gabrynowicz asked former Outreach Chair, Amy Palmer, if she had any nominations. She suggested Linda Chipperfield for the role. Linda Chipperfield declined the position and stated she cannot commit the time. • Chris McHan said he recently started an MBA and does not know if can commit the time. Environmental Stewardship Committee (ESC) January 12,2022 Page 2 of 5 • Members discussed nominating Barbie Brooksher, who was absent. • Amy Palmer said she will not be able to attend the next Outreach subcommittee meeting so someone will need to step in as chair. • Mark Gabrynowicz expressed his concern about waiting to elect a chair for the subcommittee with Arbor Day events occurring the next week. • Sarah Boren offered to step in as chair for the next subcommittee meeting. • Chris McHan asked if they could defer the vote until next month. • Mark Gabrynowicz said they could do that. He asked who would be on the subcommittee. Amy Palmer, Chris McHan, and Linda Chipperfield said they would remain on the subcommittee. • Chris McHan asked Amy Palmer to explain the administrative duties of the chair which Arny Palmer reviewed. Chris McHan said he ,vas confident in his administrative skills and would be the chair if that meant he could draw back from the busy work. There was no dissent. A motion was not made and a vote was not recorded. • Mark Gabrynowicz said he would remain on the subcommittee. F. Election of LEED subcommittee chair • Romy Vann nominated Sarah Boren as the chair. Sarah Boren accepted the nomination to remain as chair. A motion was not made and a vote was not recorded. • Mark Gabrynowicz, Linda Chipperfield, Barbie Brooksher, and Romy Vann said they will remain on the subcommittee. • Sarah Boren suggested the chairs write a short description of the subcommittees for incoming members. Members supported this idea. 6. REPORTS A. Tree subcommittee • The tree subcommittee did not meet in January 2022. B. Outreach subcommittee • Amy Palmer gave the Outreach subcommittee report. She reviewed plans for Arbor Day, 2022 Earth Day events, and the Adopt -A -Tree program. • Sarah Boren asked if the gator bags on the COJ trees were reusable. Brian Broedell said they are. Members suggested providing gator bags for the trees planted through the Adopt -A -Tree program. Brian Broedell said he would look into the cost to provide gator bags. MOTION: to approve the Outreach subcommittee report Motion: Daniele Giovannucci Second: Christopher McHan Christopher McHan (Seconded By) For Daniele Giovannucci (Moved By) For Environmental Stewardship Committee (ESC) January 12,2022 Page 3 of 5 7. 8. Amy Palmer For Linda Chipperfield For Mark Gabrynowicz For Romy Vann For Sarah Boren For Motion passed 7 to 0. C. LEED subcommittee • Sarah Boren gave the LEER subcommittee report. She said staff has submitted the LEED certification for preliminary review and received comments back. They expect to submit documentation for pre -review in the next couple of weeks. • Sarah Boren said she would like to re -open the Community Action Plan survey. Daniele Giovanucci suggested contacting a statistically representative sample directly to complete the survey. Sarah Boren was in support of the request and asked Daniele Giovannucci to help develop that sample. Discussion ensued. MAYORS AND/OR STAFF REPORT A. Adoption of Complete Streets Policy • Brian Broedell stated Commission adopted the Complete Streets policy and gave a summary of the policy. Members asked questions about the policy. B. Arbor Day Schedule OLD BUSINESS A. ESC 2022 goals/priorities • Mark Gabrynowicz asked those member who have not submitted their priorities to send them to Amanda Askew by January 21 st. • Sarah Boren proposed the ESC provide their priorities to Commission before their priority setting meeting on January 25th. Mark Gabrynowicz volunteered to prepare a document to provide Commission. Members discussed voting for priorities. • Members discussed Heritage Tree incentives, tree canopy assessment, and commercial tree trimmer training with Commissioner Kelly. • Romy Vann proposed the Commissioners come up with their individual priorities for the ESC. Romy asked Mark to reach out to the Commission members with the request. B. Tree Permit Training • Linda Chipperfield said the training is mostly complete and she is working out the final details. • Mark Gabrynowicz reviewed the training Linda Chipperfield has created. He said it will be the contractor's responsibility to notify the city when they have completed the training, and at that time the company's name will be posted on Environmental Stewardship Committee (ESC) January 12, 2022 Page 4 of 5 the city website to show they have knowledge of Chapter 23. He said the city will not be endorsing the individual companies. • Sarah Boren asked who within the companies need to complete the training. Amy Palmer said that is one of the details that is being worked out.. • Daniele Giovannucci said he drafted a document establishing penalties for those who violate the tree code. Mark Gabrynowicz suggested the Tree subcommittee review at the next meeting. Sarah Boren asked Daniele Giovannucci to send the document to Brian Broedell to distribute to all members. • Members discussed informing relators of the tree code. Romy Vann and Linda Chipperfield volunteered to reach out to local relators. Discussion ensued. • Chris McHan proposed holding a "kickoff' event for relators, arborists, and tree trimmers once the tree trimmer training is complete. Members discussed the idea. Sarah Boren suggested limiting the attendees to realtors for a "lunch and learn" to address the tree canopy in Atlantic Beach. 9. NEW BUSINESS A. Park Assessments Plans • Mark Gabrynowicz reviewed the draft Park Assessments Plan. He said he would complete the draft for next meeting and asked members to send Amanda Askew any feedback they may have. 10. ADJOURNMENT There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:05 p.m. Attest: Amanda Askew Environmental Stewardship Committee (ESC) January 12, 2022 Page 5 of 5