02-28-22 Regular City Commission - Final AgendaCity of Atlantic Beach
Final Agenda
Regular City Commission Meeting
Monday, February 28, 2022 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A. Approve minutes of the Special Called Meeting of the City Commission held on
October 18, 2021.
10-18-21 Draft Minutes - Special Called Commission Meeting
5-72
2. COURTESY OF FLOOR TO VISITORS
2.A. COJ Environmental Protection - 2021 Environmental Award Presentation by Mark
Gabrynowicz
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A. Report on American Rescue Plan Act (ARPA) Funds 73 - 88
American Rescue Plan Fund Update
3.B. Accept the 90 -Day Calendar (March - May 2022) 89 - 92
90 -Day Calendar (Mar - May 2022)
3.C. 18th and 19th Street Parking
3.D. Pay Scale Analysis and Recommendations
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4.A. Proclamation of the City of Atlantic Beach in Recognition of The Dutton Island
Five (Mayor Glasser)
Dutton Island Five Proclamation
93
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
Page 1 of 151
Regular City Commission - 28 Feb 2022
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A. Acknowledge receipt of the Financial Report as of January 31, 2022. 95 - 101
Financial Report as of Jan. 31, 2022
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
8.A. RESOLUTION NO. 22-17
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING A 3%
SALARY INCREASE FOR THE CITY CLERK, EFFECTIVE OCTOBER 1, 2021, AND
PAYMENT RETROACTIVE TO THAT DATE; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 22-17
8.B. RESOLUTION NO. 22-18
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ADOPTING A CAPITAL
ASSET POLICY AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 22-18
8.C. RESOLUTION NO. 22-19
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA ESTABLISHING THE
CITY'S 2022 PRIORITIES; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 22-19
8.D. RESOLUTION NO. 22-20
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING THAT
THE CITY OF JACKSONVILLE ALLOCATE $500,000 in FUNDING FOR THE EXPANSION
OFDONNER PARK/GAIL BAKER COMMUNITY CENTER IN ITS FIVE-YEAR CAPITAL
IMPROVEMENT PLAN OR ANOTHER FUNDING SOURCE; AND PROVIDING AN
EFFECTIVE DATE.
Resolution No. 22-20
103 - 104
105 - 120
121 - 124
125 - 141
Page 2 of 151
Regular City Commission - 28 Feb 2022
9. ACTION ON ORDINANCES
9.A. ORDINANCE NO. 20-22-163, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING
SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE.
Ordinance No. 20-22-163
143 - 151
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting.
Page 3 of 151
Page 4 of 151
MINUTES
Special Called Meeting of the City Commission
Monday, October 18, 2021 - 5:15 PM
Commission Chamber
INVOCATION AND PLEDGE TO THE FLAG
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present:
Agenda Item #1.A.
28 Feb 2022
Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Amanda Askew, Planning and Community Development Director
(PCDD)
1. CALL TO ORDER
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:15 PM.
2. PUBLIC HEARING ON WAIVER REQUEST (WAIV21-0003) FOR 1220 SELVA
MARINA CIRCLE*
Mayor Glasser opened the hearing.
A. City Attorney Procedural Reminders
City Attorney Durden provided an overview of the waiver hearing procedures as outlined
in the agenda packet and answered questions.
B. Disclosure of Ex Parte Communications, if any
Commissioner Bole reported having no communications.
Commissioner Kelly reported having no communications.
Mayor Glasser reported receiving email communications which she only responded
"Thank you" and read the names as follows:
• Susanne Barker
• Chris Wynne
Special Called Meeting of the City Commission
October 18, 2021
Page 1 of 68
Page 5 of 151
Agenda Item #1.A.
28 Feb 2022
• P. Campbell Ford
• Beata Nowakowska
• Sarah Dark
• Jonathan Talamo
Mayor Glasser provided copies of the emails (which are attached hereto and made part
of this Official Record as Attachment A).
Commissioner Waters reported receiving the emails and not responding to any of them.
Commissioner Norris reported receiving the email communications which she also only
responded "Thank you".
Commissioner Bole and Commissioner Kelly confirmed they did not respond to any
of the mentioned emails.
Attachment A - 10-18-21 Minutes
C. Swearing in of all persons who will speak
All those providing testimony were sworn in by City Clerk Bartle.
D. City Staff Overview
V'
Planning and Community Development Director (PCDD) Amanda Askew presented an
overview of WAIV21-0003 via a PowerPoint presentation (which is attached hereto and
made part of this Official Record as Attachment B)
PCDD Askew reported two dates on the map on page 8 of 26 of the agenda packet should
be replaced with the years shown in red on page 9 of the presentation (i.e. 2005 and 2004,
instead of 2015 and 2014).
PCDD Askew answered questions from the Commission.
Attachment B - 10-18-21 Minutes
E. Applicant Presentation
The applicant's attorney, Cyndy Trimmer provided and explained handouts, which are
attached hereto and made part of this Official Record as Applicant's Exhibits A - E, and
gave an overview of the applicant's request. She explained their diligence to preserve
the house and conform with Code requirements.
Special Called Meeting of the City Commission
October 18, 2021
Page 2 of 68
Page 6 of 151
Agenda Item #1.A.
28 Feb 2022
Grace Tassone Wilson emphasized having lived at her residence for 66 years; gave a
history of the neighborhood; and explained her request to divide the lot.
Frank J. Tassone Jr. clarified the address as 1220 Selva Marina Circle and the reason for
the waiver request.
Richard W. Wilson clarified the correct width of the lot as roughly 70'. He distributed
and explained handouts (which are attached hereto and made a part of this Official
Record as Exhibits F - J). He spoke about the waiver requirements and the request and
thanked Dan Arlington, Brian Broedell, and Donna Bartle for their assistance. Mr.
Wilson and PCDD Askew answered questions from the Commission.
Exhibit A - 10-18-21 Minutes
Exhibit B - 10-18-21 Minutes
Exhibit C - 10-18-21 Minutes
Exhibit D - 10-18-21 Minutes
Exhibit E - 10-18-21 Minutes
Exhibit F - 10-18-21 Minutes
Exhibit G - 10-18-21 Minutes
Exhibit H - 10-18-21 Minutes
Exhibit I - 10-18-21 Minutes
Exhibit J - 10-18-21 Minutes
F. Public Comments
Mayor Glasser explained the process and opened the floor for public comments. The
following speakers provided comments.
Alex Sifakis spoke in opposition of granting a waiver to split the lot and explained an
alternative.
Theresa Todd spoke in opposition of granting a waiver.
Mayor Glasser closed public comments.
G. Closing Comments/Rebuttal
PCDD Askew clarified the lot widths and explained the method used for averaging the
lot size of approximately seventy feet (70').
Attorney Trimmer noted a past legal case, Lindley Tolbert Design vs. City of Atlantic
Beach, which ultimately settled and allowed the opportunity to replat. She expressed her
understanding about the increase to minimum lot requirements and stated the lot is more
than 2.5 times larger than what's required. She reiterated details about the request for a
waiver due to the lot width.
Special Called Meeting of the City Commission
October 18, 2021
Page 3 of 68
Page 7 of 151
Agenda Item #1.A.
28 Feb 2022
Richard Wilson spoke about the reasons for not having other alternatives.
Attorney Trimmer answered questions about the past legal case she had referenced
earlier.
H. Commission Deliberation and Action
Mayor Glasser explained the options for approving or denying the waiver.
MOTION: To deny the application,WAIV21-0003, (1220 Selva Marina Circle), as
compliance with such provisions is not unreasonable; is not in conflict with the public
interest; and is not a practical impossibility.
Motion: Brittany Norris
Second: Candace Kelly
Commissioner Norris explained her reasons for not supporting the request.
Commissioner Waters expressed concerns about setting precedent if the Commission were to
approve the waiver.
Commissioner Bole explained his reasons for not supporting the request.
Commissioner Kelly explained her reasons for not supporting the request.
Mayor Glasser explained her reasons for not supporting the request.
Candace Kelly (Seconded By)
Brittany Norris (Moved By)
Ellen Glasser
Bruce Bole
Michael Waters
Motion passed 5 to 0.
For
For
For
For
For
3. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 6:40 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved:
Special Called Meeting of the City Commission
October 18, 2021
Page 4 of 68
Page 8 of 151
Agenda Item #1.A.
28 Feb 2022
E),
), a4' Commvh• i) ( mm155,Ofr7,
.e 4_1
PUBLIC HEARING ON WAIVER I;PE'l JET FOR 1220 SELVA MARINA
DRIVE, OCT 18, 2021 ' A of iv o5l
C( P A
w1,„ ox)
Susanne Barker <susannefbarker@gmail.com>
Mon 10/18/2021 3:35 PM
To:Elected Officials <electedofficials@coab.us>; Corbin, Shane <scorbin@coab.us>; Askew, Amanda <aaskew@coab.us>; Kevin
Hogencamp <kevinhogencamp@gmail.com>;
cc:Steve Fouraker <fouraker@earthlink.net>; Jane Wytzka <jwytzka@comcast.net>; mary emerson-smith <emo1943@gmail.com>; Lisa
Herrold <lisaherrold@gmail.com>; Carole Schwartz <dorieblu@gmail.com>; Julie LaGoy <jnlagoy@me.com>;
iJ 1 attachment
City of Atlantic Beach Waiver Request.pdf;
Dear Mayor and Commissioners,
In reviewing the Staff Report as well as the information provided by the Trassone siblings' attorney, I don't believe there is
sufficient data to grant a waiver. In fact, granting a waiver would result in weakening our land development regulations and
would possibly open the flood gates to more requests. What makes the City of Atlantic Beach special is its commitment to the
small town, family community. That has been possible because of elected officials, such as yourselves, who put the concerns
of the current residents above any new development.
Although I can sympathize with the siblings' request and their roots in Atlantic Beach, I don't believe this is a true hardship for
them. There is a possible alternative. Because the lot is so large, maybe two houses could be built....one right in front of the
other..They would be able to share the same driveway. It would be more like a family compound but they would be able to
achieve their goal of two separate houses on the property.
As there are fewer lots available in our lovely city, there will be more requests for such waivers. In order to keep our piece of
paradise, it becomes even more important to stand by our current regulations.
Sincerely,
Susanne Barker
1938 Beachside Ct
904-463-2067
Page 5 of 68
Page 9 of 151
Agenda Item #1.A.
28 Feb 2022
Attachment A
1220 Selva Marina Circle - WaivierOrlbsition Letter
Chris Wynne <cwynne@mtnstarcap.com>
Mon 10/18/2021 4:19 PM
To:Elected Officials <electedofficials@coab.us>; scrobin@coab.us <scrobin@coab.us>; Hogencamp,Kevin <kHogencamp@coab.us>;
Glasser, Ellen <eglasser@coab.us>;
1 attachment
Opposition Letter - Wynne - 1220 Selva Marina Circle-2021-10-18.pdf;
To Whom It May Concern:
Please find attached an opposition letter to the waiver for the property split at 1220 Selva Marina Circle. Thank
you for your attention to this matter.
Sincerely,
Chris Wynne
cwvnneamtnstarcan.com
MountainStar
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Page 6 of 68
Page 10 of 151
Attachment A
10-18-21 Minutes
VIA EMAIL
City of Atlantic Beach
Planning/Community Development
800 Seminole Road
Atlantic Beach, FL 32233
electedofficials(e4coab.us
scrobinQcoab.us
khoirencampQcoab.us
eglasse0,coab.us
Re: 1220 Selva Marina Circle, Atlantic Beach, FL 32233
To Whom It May Concern:
My wife and I live at 1250 Selva Marina Circle, Atlantic Beach, Florida 32233. We are writing
in opposition to the division of 1220 Selva Marina Circle, the property adjacent to us, into two (2)
lots. We purchased our home in February 2018, right before the birth of our second child. We chose
this particular home because of its location on the cul-de-sac and the unique lot sizes of the
surrounding homes. Today, our soon-to-be family of six spends our days playing out front of our
home in the street and grassy cul-de-sac space. We truly consider the cul-de-sac to be a special place
to raise our family.
We strongly oppose granting the waiver to divide 1220 Selva Marina Circle into two lots as this plan
is in conflict with the zoning regulations and the design of the street. We welcome improvements to
the Tassone's property within the bounds of the existing COAB Code. However, voluntarily
deciding to divide their property outside the zoning regulations and apply for a waiver does not
create a valid undue hardship that is contemplated in Section 24-66. We also feel that providing a
waiver in this circumstance will lead to an increase in requests for similar waivers to zoning
regulations for other properties in Atlantic Beach.
We understand that the current zoning regulations exist to protect homeowners and the uniqueness
of Atlantic Beach, so we ask that you uphold the current zoning regulations and do not grant the
waiver for 1220 Selva Marina Circle.
Agenda Item #1.A.
28 Feb 2022
Page 7 of 68
Page 11 of 151
Attachment A
10-18-21 Minutes
October 13, 2021
VIA EMAIL
City Of Atlantic Beach
Planning/Community Development
800 Seminole Road
Atlantic Beach, FL 32233
electedof f icials@coab,us
scorbin@coab.us
khoaencarnn@coab.us
eglasser@coab.us
Re: 1220 Selva Marina Cir., Atlantic Beach, Florida 32230
To Whom It May Concern:
I live at 1210 Selva Marina Circle, Atlantic Beach, Florida 32230. The Tassones,
who are the property owners of the property located at 1220 Selva Marina Circle, have
proposed to divide the property into two (2) lots, contrary to the zoning regulations. As you
must know, Selva Marina Circle is an unusual property set-up in Atlantic Beach. The size
of the lots, the existence of the median in the middle and the circular road are all unique to
the City, especially in combination. Any lot division under the current zoning regulations
would greatly affect the area and the neighbors as numerous people travel this circle on a
daily basis. The reason they do so is because of the uniqueness. The proposed property
division would move this area away from what makes it unique by squeezing more houses
into the same space. In fact, this is exactly what is being proposed.
More importantly, if this lot division is permitted, contrary to zoning regulations,
then other people will be applying for exceptions to the rule, thus leading to application
and division of properties throughout the City of Atlantic Beach. The property has been
owned by the same owners for many years without ever attempting to divide the property
previously. Though I am sure it will be pitched differently, this is an effort to take
advantage of the high real estate market values at the expense of our zoning regulations.
The desire to be granted an exception to the zoning regulations because of particular family
dynamics or numbers is not an exception that should be acknowledged as a basis for
creating exceptions to the zoning regulations. Every family has its own dynamics, and the
concern is other residents will seek exceptions based upon their family dynamics.
Agenda Item #1.A.
28 Feb 2022
Page 8 of 68
Page 12 of 151
Attachment A
10-18-21 Minutes
City Of Atlantic Beach
October 13, 2021
Page 2of2
I have reviewed the proposal from the property owners. There is a mention that
three (3) of the houses have been renovated. I do not understand why this has any bearing
on the issue before the City of Atlantic Beach. The Tassones are welcome to improve their
house and lot within the existing zoning regulations. Further, any past changes to other
properties were performed under older zoning regulations. The Tassones could have done
this as well and failed to do so. The Tassones are now under new zoning regulations and
as mentioned previously, any exceptions to these zoning regulations will open the door to
exceptions from all other property owners.
I should also, mention that the proposal from the property owners attempts to
discuss prior events that occurred on Selva Marina Circle with respect to the prior division
of lots. This information appears to be misleading. As to my property and the property
immediately next to my property on the corner of 12th Street and Selva Marina Circle, they
were both created from the division of a larger lot. However, the original larger lot was
properly divided, and the two (2) new lots were created pursuant to the existing code, Put
another way, the then -existing codes permitted such division of the larger lot at the time.
Accordingly, to suggest that these lots were divided as exceptions to the then -existing
codes is not an accurate portrayal of the events. This means that only one lot on the circle
was divided against the existing codes at the time. I personally handled this matter. As to
that one lot, there had already been a number of exceptions granted on the then -existing
codes with respect to prior requests to divide other lots. This is the reason that the division
of the one lot on Selva Marina Circle as an exception to the then -existing codes was
granted. The codes have since been changed to prevent these exceptions from occurring.
Accordingly, there is no past history on Selva Marina Circle that supports this division or
anyone else in Atlantic Beach.
As a property owner, I have absolutely no problem with the Tassones bulldozing
their house and building one that follows the zoning regulations. They can cut down trees
within the rules. They can build a separate garage within the rules. They can build a house
as large as they want as long as it again, complies with the rules. The rest of us have had
to follow the rules and accordingly, the City of Atlantic Beach remains beautiful, I strongly
oppose any exception to the rules that would allow these property owners to divide their
property into two (2) lots when the proposal does not meet the zoning requirements.
Sincerely,
P. Campbell Ford
PCF/amb
Agenda Item #1.A.
28 Feb 2022
Page 9 of 68
Page 13 of 151
Agenda Item #1.A.
28 Feb 2022
Fwd: 1220 selva marina circle
Attachment A
10-18-21 Minutes
Beata Nowakowska <bdormeshian@gmail.com>
Mon 10/18/2021 10:44 AM
To:Elected Officials <electedofficials@coab.us>; Glasser, Ellen <eglasser@coab.us>; Hogencamp,Kevin <kHogencamp@coab.us>; Corbin,
Shane <scorbin@coab.us>;
This is an open letter expressing opposition to the request from the Tassones regarding zoning. We live at 1253 Selva Marina Circle. We
received a copy of the proposed zoning changes from the Tassones' attorney. I was very surprised by the request for the changes. After
reading the materials, I became very concerned about our cul de sac as the lot size should not be reduced contrary to code. We would
welcome any changes from the Tassones within code.
Thank you,
Beata Nowakowska and Andrew Dormeshian
Page 10 of 68
Page 14 of 151
Agenda Item #1.A.
28 Feb 2022
1220 Selva Marina Circle
Attachment A
10-18-21 Minutes
Sarah Dark <sarah.andrews87@gmail.com>
Thu 10/14/2021 12:43 PM
To: Elected Officials <electedofficials@coab.us>;
Mayor Glasser, Commissioners Bole, Commissioner Kelly, Commissioner Norris, and Commissioner Waters -
I was recently made aware of the waiver request to sub divide the lot at 1220 Selva Marina Circle. I urge you to deny this waiver request, as
this goes against our code stating that Residential, single family, Large lots have a minimum of 100'. These lots would be 62' and 61' wide if
subdivided. The division of the lots with likely result in more loss of trees and more impervious surfaces which will contribute to more
drainaae issues. As a city that views itself moving toward a more sustainable future, going against our code for MORE development is not in
line with that mission.
Thank you for your time and service,
Sarah Dark
1781 Sea Oats Drive
Sarah A. Dark
sarah.andrews870amail.com
Page 11 of 68
Page 15 of 151
Fwc
: WAIV21-0003
Jonathan Talamo <jht@jhtmdpc.com>
Sun 10/17/2021 8:36 PM
To:Glasser, Ellen <eglasser@coab.us>;
Sent from my iPhone. Please excuse typos and brevity.
Begin forwarded message:
From: "Askew, Amanda" <aaskew@coab.us>
Date: October 15, 2021 at 4:26:37 PM EDT
To: Jonathan Talamo <jht@jhtmdpc.com>
Subject: RE: WAIV21-0003
Hello Jonathan,
Attachment A
10-18-21 Minutes
I have received your email and will put it in the file but I highly suggest you email
Commission as well. There email addresses can be found on our website.
From: Jonathan Talamo [mailto:jht@jhtmdpc.com]
Sent: Friday, October 15, 2021 4:03 PM
To: Askew, Amanda
Subject: WAIV21-0003
Dear Ms. Askew:
I am writing to object to the recent request to sub -divide the lot at 1220 Selva Marina Circle, Atlantic
Beach 32233 as outlined in item # WAIV21-0003, for which there will be a public hearing by the City
Commission on October 18, 2021. The request was apparently filed per record on 8/21/21, but I only
became aware of it last week when I received the public notice in the mail. I will be out of town and
unable to attend in person so am sending my objection in writing.
I live on 12th St a few houses away from the lot in question. One of the things that attracted me and my
family to our property is the larger size of the lots found in our neighborhood as opposed to elsewhere in
much of Atlantic Beach. The larger lot size adds privacy and decreases crowding and thus noise, helping
to preserve the character of the neighborhood and likely property values as well. As noted in the Public
Notice, the proposed sub -divided lots would not meet the minimum 100 foot lot width required within the
RS -L zoning district, which is the district I understood myself to be buying into when I purchased my
home.
Agenda Item #1.A.
28 Feb 2022
Page 12 of 68
Page 16 of 151
Thank you for your consideration.
Jonathan H. Talamo
370 12th St.
Atlantic Beach 32233
Attachment A
10-18-21 Minutes
Atlantic Beach residents and other stakeholders, imagine what your community could be at its very best in the year 2040,
and let us know your thoughts by completing the City of Atlantic Beach 2040 VISION Citizen Questionnaire by Oct. 20, 2021.
Here is the questionnaire: https://bit.ly/3ifkC6m , Here is information about the City's visioning process and why it's
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Agenda Item #1.A.
28 Feb 2022
Page 13 of 68
Page 17 of 151
Agenda Item #1.A.
28 Feb 2022
Page 14 of 68
Page 18 of 151
-1ST JO 6T abed
Attachment B - 10-18-21 Minutes
WAIV2 1-0003
1220 Selva Marina Circle
Request for a waiver as permitted by Section
24-66 to waive the provision of a minimum 100
foot lot width as required by Section 24-104
and to waive the minimum 75 foot width at the
Building Restriction Line (BRL) to allow the
subdivision of an existing lot into two lots.
Attachment B - 10-18-21 Minutsite Context and Details
05
-1ST JO OZ abed
Currently one lot with a single-family home
Existing lot is 114 feet wide and 27,622 square feet
Existing single-family home built in 1955
1345
12TH ST
-1ST JO TZ abed
CD
CD0
Q0
Attachment B - 10-18-21 Minutsite Context and Details
Property is zoned Residential, Single -Family, Large Lots (RS -L)
Corresponds to the Residential Low (RL) designation of the FLUM.
Under FLUM requirements -This lot is large enough for 3 dwelling
units
(
RS -L min. lot size is 100 ft width, 100 feet depth and 10,000
square feet.
LGr, G 1
1'� a L4
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114 feet
P ARCEE 1
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Attachment B - 10-18-21 Minutsite Context and Details
Current lot is 27,622 square feet
Corresponds to the Residential Low (RL) designation of the FLUM.
Under FLUM requirements -This lot is large enough for 3 dwelling
units
RS -L min. lot size is 100 ft width, 100 feet depth and 10,000
square feet.
LGr 1, G
e
114 feet
P ARCEE 1
p(kNT OF BE J $
0-18-21 Minutes
Attachment Bkeque`t Divide one lot into two Tots
Proposed north lot
would be 57.5' wide
@ the street & 62.46'
@ BRL
Proposed south lot
would be 57.5' wide
@ street & 61.19'
Section 24-104
requires at 100 ft lot
width
Section 24-256
requires a 75 ft lot
width at the BRL
-1ST JO EZ abed
145 7 n;
r,
Proposed North Lot
13,490 sq. ft.
57.50' lot width at street
frontage and 62.46' at BRL
II it..R
i$n
Proposed South Lot
14,132 sq. ft.
57.50' lot width at street and
61.19' at BRL
3�Yoor+ sl.Y k4'�di L 32 p01141 OF EV,H.111,1C,
p.n tGL s
C1)
coP,
Co
/ttachment B - 10-18-21 Minutes
-1ST JO tiZ aged
24-17 — min. lot width defined
as the mean horizontal distance
b/w the side lot line, measure at
right angles.
• Calculating the mean of 3
equidistant horizontal
measured at right angles to
the loth depth — staff
calculated each proposed lot
to be roughly 70 feet in
width (code required 100 ft
width.)
• 24-256 — no residential lot
created shall have a width of
less than 75 feet at the BRL.
• This prop. has a 35' BRL—
each lot is approx. 61-62' @
BRL
• Lot depth is measured from
the center point of the front
and rear lot lines (would
meet min. 100 requirement)
TST JO SZ aged
Attachment B - 10-18-21 Minutes
Car �0
I�
\Tzt;
8
4
4 -\ r'
o
STA Ar
N
— /
1
–S S ,_9a s
_587'33 •E
PARCEL 1 e4
0
Calculating the
mean of 3
equidistant
horizontal
measured at right
angles to the loth
depth — staff
calculated each
proposed lot to be
uo*
roughly 70 feet in
– — width (code
required 100 ft
_ f�4°rK width.)
75. Ba'
`�✓ CCo 198A3x
z13.sr
t.s
POYNY OF 6EGR1t1fNG_
P WEL
Attachment B - 10-18-21 Minutes
-1ST JO 9Z abed
History
In 2004 and 2005, multiple larger lots were divided into
several smaller lots which resulted in the city creating
the RS -L zoning district in 2006.
1 G3
1365
357
1220
134,3
1150
12.
341
2021
12,
1.251
1225
121S
315
,ttachment B - 10-18-21 Minutes
History
RS -L : created in 2006
Prior to 2006: min. lot
size was 75' x100' =
7,500 sq ft.
RS -L established larger
min. lot sizes (10,000 sq ft.)
Intent of RS -L -for development
of low density single-family
residential uses where
traditional established lot sizes
are larger than those typically
located throughout COAB
-1ST JO LZ abed
Changes in lot sizes from 2004 to present
-1ST JO 8Z abed
Attachment B - 10-18-21 Minutes
Grounds for Decision
Section 24-66(e)(1)
"A waiver from the land development regulations may be approved only
upon showing of good cause, and upon evidence that an alternative to a
specific provision(s) of this chapter shall be provided, which conforms to
the general intent and spirit of these land development regulations. In
considering any request for a waiver from these land development
regulations, the city commission may require conditions as appropriate to
ensure that the intent of these land development regulations is enforced."
Section 24-66(b) requires the applicant submit to Commission a written
request stating the reason for the waiver and the facts to support the
waiver.
(1) Compliance with such provision(s) would be unreasonable; or
(2) Compliance with such provision(s) are in conflict with the public
interest; or
(3) Compliance with such provision(s) are a practical impossibility.
Exhibit A
10-18-22 Minutes
10/15/2021
RE: 1220 Selva Marina Circle, Atlantic Beach, FL 32233
To Whom It May concern:
A Velid-rSX4;bif
TIcie I— 4 -
My husband and I are 30 -year residents at 1345 Seminole Road, Atlantic Beath. We would like to
express our support for the proposed waiver for the property located at 1220 Setva Marina Circle
(Tassone Residence). Our property will be significantly impacted, due to the length of the shared
backyard property (Inc.
We support the proposal for several reasons, including:
✓ We understand that there is a possibility that the 315 House (12'" Street) will be moved
to one of the Tassone's lots, This Is a beautifully detailed and designed home by a
prominent local architect. He has captured, what we keep hearing over and over again,
"the Atlantic Beach character".
✓ The Tassone lot Is an odd shaped lot, which we believe should be considered in the
Waiver. Each proposed 'new' Tassone lot exceeds the AB large lot square footage
requirement. We believe one large house mass is a greater negative impact on our
property than two smaller homes. The two homes/lots be smaller In mass because of
the required setback space required between them,
Thank you for thls consideration.
Sincerely,
(J/
Dean and'1an Smith
Agenda Item #1.A.
28 Feb 2022
Page 25 of 68
Page 29 of 151
Exhibit A
10-18-22 Minutes
1220 Selva Marina Circle Lot Split
The undersigned residents in the area surrounding the proposed lot split at 1220 Selva Marina
Circle hereby their approval of the request.
vf\‘‘,\_,N \-\
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Printed Name Address
Signed Name
Agenda Item #1.A.
28 Feb 2022
Page 26 of 68
Page 30 of 151
Exhibit A
10-18-22 Minutes
1220 Selva Marina Circle Lot Split
The undersigned are residents in the area surrounding the proposed development at
1220 Selva Marina Circle. The undersigned are expressing their approval of this
project by signing.
4,k044 iltharMr -I „� f —R0 6 .1.1 0 ; ril /,d5 Serilole IJ
'Q
Agenda Item #1.A.
28 Feb 2022
Page 27 of 68
Page 31 of 151
Exhibit A
10-18-22 Minutes
1220 Selva Marina Circle Lot Split
The undersigned are residents in the arca surrounding the proposed development at
1220 Selva Marina Circle. The undersigned are expressing their approval of this
project by signing.
AA MA-61W4A- AA
Agenda Item #1.A.
28 Feb 2022
Page 28 of 68
Page 32 of 151
-1ST JO EE abed
co
CD
O
oo
00
Exhibit B
10-18-21 Minutes
SELVA 4 MAR NA UN/7 N? 1
/
/
A subdivision of a par/ of Seofk lc, Townsl-5-Swdb Ra a -29 -East, i7 Re Taw, of/Wea/k Bach, Dave/ Cbun/y! P/rich, / `
ad more paNicu/ar7fi described as•fi/tows: Commeneiny a/ /he Ab /beast carne of 2e/ 2, D//oek /9, Al/anfic Reece,
SuLdrv/s$on .3.'9" es recorded, AM/ Rook SPaye c.9, Careen/ R/6/* Records of Rev,/ Coady, //once for a /bad reef/a/iay;
/hence 5e3.9219 Won, /he Nor/h /fne /fhe South one -AW of said "lock /I a distance of feet /o the Nor/haves/ corner / f t 1
fLof32 of said D/ock /9/ /hence So•/s s a/ y /he Nee/ Ase of ser/dLo/S2 adfsfanee of/S feet to/he Neem //hef ///4 / 1
5/reef//hence .568.97/7 ,AN7y 'said North //he of //0 Sfiee/ a dis/ence of 9oofeef fo /he East arse of Coon/ Road / i--1
N'CO9 as recorded in Deed book 790, Paye 298• /2800f Neve•wad/sfaxe of /Softer/ epoinfof carve, /4ence /n / 4 • p , o:,.. . ,,j 6T, a
a Nr/heaslern/y di-eel/on eel/on /denyfhe are of u re /o /he r/.:941, said carve barmy a radius f 51 /sf'.08' en arc / / //2•"=1
disof tance 588.97/ f /u a po/n/ f lenyency Renee N97•2c./o E a dis/am of 799.98 feel to a pomf f curve ,va : r, y Fs. r
/hence e/ y /he arc of 8 c nvs h fhe /eft, seed cure /vv i q e radius of/299.o/feel an are aslant of 9/0.95
feel /a Re South /Me of /55 5/reel„. /hence H83•42'E e/ehe /he So,/4 doe of /5/9 S/ree/ a oris/ante oJ'//2.97/eel
/a Re East /frit o/ Ras/ COOS/ arise/ 'Renee 6811747'5 a/ny said fes//fne of Ras/ Cass/Orise adsle ce f gee
fee/ to Me North /Me of /2/b Shea!, thence'Nerizr along 58id Nath //he of /8/5 5free/ ed/sfance of 20
feel; /hence 5e•/8.58/00 /he Ras//be fees/ Coes/Or'e ad/stance of /30,�//e'ef• /hence 56.7•92.57a d/sauce of Sofeef /0 Nle Pad of Seynm*j. Excep/iny from /he 8bove descrp"f/on'any p.rfron of
Ras/ Coes/D se which may have been dedcw/ea'by prestos, plels of record. CW
I
/.
// at
•
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erre
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an 4512 y/s
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es
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28
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I,43oox • 2 3 —.Past . 4
110097/06 460 OED/CAT/ON
This is fa cer//fy /ha/ /he Af/anfic Reach ffs41,y company, a
e rseehhe ander /he Lews Of /he SAN. ff/or/de /e /he %awje/
owner of /he /ands described k Re /plies hereof 874 /ha/ has
ceased /he same lobe sur eyed end subdvided and /hal /Ws pia/made
m accordance wi/h said sarvey /s he eb9l edop/ed as /be /rue and
crrec/ p/af of said /ands, oda// s/reefs, /apes end d a/»aye easemen/s
shown on said p/a/are hereby /rrevoceh/y aria' wf//roof resrrafions
de/lice/co' latae Town ofA//af/e Retch, f/ ide and Ns s, cessors.
/n witness whereof fhe said 41/a//c beach Na/dfny Company, a
corporation, hes caused these presents lo be alined by /Is President
andi/a Secretary, respectively, by and with /he eu/hri/y of #o board e/
D•iec/ors, to ifs name, and do co para/e sea/ affixed /his_.'_ day
October
s/yned end sea/ed A//anti ,Beach f/oNiny Compa?y_
Us/W.
�hie presence of? s �% -
c",„4 1_ /` a Ndnesses
off- es/ en
its Secretory
97:975 OF fl02/O4
COUNTY 09 OtlrAL
/hereby C85/, • the/ on this day persons//y appeared before me, an
of//cee deli/ ,s/barized /a adminrs/er oa/hs 8,4/898 ecknowled9emen/s,
/h
HZ" 5T w ofheA//an/ c Beach Holding Company, a corpora/ionps/d
oder Me Zeds ry
"-- - of/4e 5/64s of Florida, force known/o be /he persons described Mend
k who exceeded /he /or yoiny dedicw/ on for /be uses and purposes /herek,
e expressed, and who severally aekmw/edyed /he evecafi n /hereof fob.
/her Al,' sal and deed as sa6A 0 of ice s, ane•/hat /hey al/ heed /hereto fife ffoeda/ see/ o/ said corpora/ on.
b h W/loess enl 8498 /o a ad e/fids/ sea/ of ANanlfc Bach, toasty of
>.Q Dsme/, 6/ate ofP/or/da, Hr 2G' ddey o/ oclo4er /ss/.
ki
Z..
'1 W • Na/ary Pab/dc 5/a/e )F/o a%La ye 4 J Ny Cmnmissio, expi . • ^ 6. s '/95.0,
yv
I 1.
N
L. Examined and apeprored s D"_ day of"'� r95, by/be
order, ST i Town Coma/ a /<Y Town A//an//c bleach, Florida.
rV res/d nth
V
a 29 W
25
903rre ,e•+
Nw" 2.m.e vN #''
Corre bole sc
5T.
sealers: i - '1 - n .h
Vas/AS one '
rI I 1 B/<jk /4, Af/an/ick 2eac4
I 1 BL¢CK 1/4 I 1 1 1
20 /0 I /a IN I /2 ( /0 18 l 8 1 9
I AXL AN} -/C 4584 �/ 1 1 I
64cor14din pia/At* S,,�eye 4 !
A$+T /NCLUDdD /N.TN/5 1P4AI7 ; I I
No.
/hreby cerNly Oaf /his 7/8/ has been examined and /he/ it ca Gies
m form with Chapter Ns /0275 Le a o/P/or/de of /925, ends filedfr
record and reeorded&ea/Rook - aye— T 8408/ Cbenly
ffrb/4 Records, fb! /5 Saes, of /9S/
47
8,37-661—A
ep0/y C/er
9 U
/hereby cerhjy /ha/ /he above p/2/ is 8 /roe and correct/ represe/8/in ..
of Re /ads srveyed arra' subdivided aed described above, Oaf
pm -manes/ reference menumenfs have Aeen placed according /o Nora
Laws /the 5fa/e of
5/9nedoby of adobe, /35/.�
I 1 I I I 1 I I I 1 I
—L1__J__—L__1__1__�__1__�
Re.. // IX STREET
100
Sca/e /is Fee/
•
r
and 5m -soy
Florida Rey/sire/ion No. 520
'le
Agenda Item #1.A.
28 Feb 2022
Page 30 of 68
Page 34 of 151
•
Agenda Item #1.A.
28 Feb 2022
Page 31 of 68
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Agenda Item #1.A.
28 Feb 2022
Page 32 of 68
Page 36 of 151
Current Aerial
Agenda Item #1.A.
28 Feb 2022
Page 33 of 68
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Agenda Item #1.A.
28 Feb 2022
Page 34 of 68
Page 38 of 151
-1ST JO 6E abed
Exhibit E
10-18-21 Minutes
AffilatAf h. t
Zonina Code: RS -L District
Minimum area: 10,000 sf/.23 ac
Width: 100 ft
Length: 100 ft
1250 Selva
Lot 30, 31
21,570 sf
.5 ac
140' w
1171
1 53 Selva
Lot 29/1 replat
20,458 sf
.47 ac
25' v
198'1 1251 Selva
Lot 29, 28/2 replat
'16,808 sf
k.ac39
1173'1
Proposed 2
Lot 10, 31, 32
13,490 sf
.31 ac
57.5' w
191'1
Proposed 1
Lot 10, 31,32
14,132 sf
.32 ac
57.5' w
197' 1
363 12th
Lot 32, 34, 35
30,492 sf
_70 ac
106' w
259'1
357 12th
Lot 34/
Lot 3 replat
11,516 sf
26 ac
70' w
177'1
1210 Selva
Lot 33, 34/Lot 1 replat
10,945 sf
.23 ac
84' w
118'1
341 12th
Lot 33, 34/Lot 2 replat
10,945 sf
.25 ac
97' w
97'1
�b+
1225 Selva
Lot 27, 28, 29
15,289 sf
.35 ac
120' w
150'1
1215 Selva
Lot 26, 27
19,433 sf
.45 ac
128' w
150' I it"
ow -
319 12th
Lot 25
13,665 sf
.31 ac
103' w
144'1
315 12th
Lot 25 ar
9,925 sf
.23 ac
71' w
137'1
250 Est Cst
Lot 24
11,326 sf
.26 ac
74' w
153'1
1220 Est Cst
Lot 24
13,068 sf
3 ac
60' w
150'1
b
P
00
co D
Lo.) Co
cn rD
o 3
On CL
N fll
00.7
T rD
rD z
Cr N 3t
CD N I -a
ND
Agenda Item #1.A.
28 Feb 2022
Page 36 of 68
Page 40 of 151
Exhibit F
10-18-21 Minutes
.11'W icamit5 h; F
__ Q .G
Agenda Item #1.A.
28 Feb 2022
.tee:......::::::::...............I..._......
140
373
!r'RtF}}YSNi%4w
u T }
Page 37 of 68
Page 41 of 151
Agenda Item #1.A.
28 Feb 2022
Page 38 of 68
Page 42 of 151
Address
363 12th Street
35712"' Street
341 12Th Street
1210 Selva Marina Circle
Proposed Southern Lot
Proposed Northern Lot
1250 Selva Marina Circle
1253 Selva Marina Circle
1251 Selva Marina Circle
1225 Selva Marina Circle
1215 Selva Marina Circle
319 12'h Street 13,665
315 12t Street 9,925
1220 East Coast Drive 13,162
1250 East Coast Drive 11,278
Exhibit G
10-18-21 Minutes
Constructed
)(runt'5 Cl h, h -H-
Total Lot Area Surface Area* Net Open Area
11,516 4,846 6,670
10,945 3,650 7,295
10,147 3,706 6,441
14,094 2,713 11,381
13,490 2,713 10,777
3,805
2,713
3,286
3,511
9,890
7,212
9,876
7,767
*Not including pools, pool decks, sidewalks, driveways and other hardscapes.
Agenda Item #1.A.
28 Feb 2022
Page 39 of 68
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Agenda Item #1.A.
28 Feb 2022
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Exhibit H
10-18-21 Minutes
itp1i«tt'sEi.HI-HBO
Agenda Item #1.A.
28 Feb 2022
Page 41 of 68
Page 45 of 151
Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 42 of 68
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 43 of 68
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 46 of 68
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 47 of 68
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 48 of 68
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
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Agenda Item #1.A.
28 Feb 2022
Exhibit H
10-18-21 Minutes
Page 50 of 68
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Agenda Item #1.A.
28 Feb 2022
Applicit/v/-56h. T 1- E.
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
Ippdt ni-s fX h. J l v
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TST JO 8S aged
Exhibit J
10-18-21 Minutes
b
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o Q-
�* N D)
a, 00 '+
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rD 2
cr
NFA-'
N
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
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N
C
7
E
xN
X
W co
Agenda Item #1.A.
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #1.A.
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Agenda Item #1.A.
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Agenda Item #1.A.
28 Feb 2022
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Agenda Item #3.A.
28 Feb 2022
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: American Rescue Plan Act (ARPA) Funds
SUBMITTED BY: Melissa Burns, Director of Finance p
TODAY'S DATE: February 1 b, 2022
MEETING DATE: February 28, 2022
BACKGROUND: In a previous Commission meeting, it was requested that an updated be
provided on the projects where ARPA funds are being utilized. Between
that time and now, the U.S. Treasury Department has issued its Final — Final
Rule which broadened the use in some expenditure categories and clarified
eligible uses as well.
A presentation has been developed in hopes to disseminate the information
found in the Final -Final Rule in order to better understand the eligible uses
for the funding that the City of Atlantic Beach has been provided.
BUDGET: No effect on current budget.
RECOMMENDATION: For information and discussion
ATTACHMENT: PowerPoint Presentation
REVIEWED BY CITY MANAGER:
Page 73 of 151
Agenda Item #3.A.
28 Feb 2022
Page 74 of 151
-1ST JO SL abed
TLANTIC BEACH
INTERIM FINAL RULE
Reminder: Four Key Eligible Use Categories
The American Rescue Plan provides four major categories of eligible uses w tackle the broad range of
public health and economic challenges caused or exacerbated by the COVID-19 emergency.
0
0
0
Public Sector
Revenues
Public Health &
Economic Response
Premium Pay for
Essential Workers
Water, Sewar &
Broad band
Infrastructure
• Providing government services up to the amount of revereuue
lass dare to the pandemic
• Responding to COVID-19's public health. impact, along with its
economic harms
• Offering additional support to workers who bear the greatest
health risks because of their servirre in •rritaeal sectors
Providing funding to critical water and sewer ,projects, along
with nigh -speed broadband infrastructure
Recipients have requested greater flexibility, slrnpiicity & clarity in the final rule
to respond to new pandemic needs and make transformative investments
i=
1-,
MP'
D33S
TSTJO9La2ed
TLANTIC BEACH
COAB FY 2022 Funded ARPA Projects
Grant Project
Infrastructure Component
WTP #2 Modernization -- Design Water
& Engineering
Retrofit High priority Wells
Vulnerable to Flooding
Water
Construct 850 LF or 12" PVC WM Water
Ocean Walk 10" WM to Sherry Dr.
Cutoff
Expenditure Category
Infrastructure
Infrastructure
Infrastructure
Construct 1,850 FL of 12" PVC Water Infrastructure
WM Sherry Dr. Cutoff to Pioneer
Dr.
Funding
175,000.00
20,000.00
128,000.00
278,000.00
Construct 1,300 LF of 12" PVC Water Infrastructure 195,000.00
WM Pioneer Dr. to Wonderwood
Dr.
Replacement of Clay Service Lines Sewer Infrastructure 200,000.00
for Selva Marina, Oak Harbor and
Park Terrace Services
ATLANTIC BEACH
COAB FY 2022 Funded ABPA Projects
Grant Project
Retrofit 14 High Priority LS
Vulnerable to Flooding
infrastructure
Component
Sewer
Upsize Headworks line to Influent Sewer
Basin
Expenditure Category
Infrastructure
infrastructure
Funding
275,000.00
350,000.00
SB64 Compliance -Engineering Sewer
Study to determine options for
removing river discharge.
Infrastructure
100,000.00
Re -Establish Seminole Ditch Bank Stormwater
Infrastructure
7,000.00
Dutton Island Road Drainage
Improvements
CDBG Infrastructure
Infrastructure
70,000
Grant Administrator Position N/A
TSTJOLLaged
Administrative Expenses 44,910.00
TSTJO8Laged
ATLANTIC BEACH
U.S. Department of the Treasury
Issued the:
FINAL -FINAL RULE
Effective April 1, 2022*
*Can take advantage of flexibilities and simplifications now
TSTJO6Laged
ATLANTIC BEACH
Final Rule - Key Changes and Clarifications
PUBLIC SECTOR REVENUES
• May determine revenue loss by choosing between 2 options:
• A standard allowance of up to $10 million in aggregate, not to exceed their award
amount, during the program;
• Calculating their jurisdiction's specific revenue loss each year using the Treasury's
formula, which compares actual revenue to a counterfactual trend.
• May use funds for government services; generally, services traditionally
provided by the government unless Treasury has stated otherwise.
ATLANTIC BEACH
f
What Does Government Services Include?
• Construction of Schools and
Hospitals
• Road Building and Maintenance,
and other infrastructure
• Health Services
• General Government
Administration, Staff, and
Administrative Facilities
-1ST JO 08 abed
• Environmental Remediation
• Provision of Police, Fire, and
Other Public Safetv Services
(including purchase of fire trucks
and police vehicles)
ATLANTIC BEACH
Final Rule -- Key Changes and Clarifications
Public Health and Economic Impacts
• Funds can be used for capital expenditures that support and eligible
COVID-19 public health or economic response.
• Provides an expanded set of households and communicates that are
presumed to be "impacted" and "disproportionately impacted" by the
pandemic
• Allows for a broader set of uses to restore and support government
employment, including hiring above a recipient's pre -pandemic
baseline, providing funds to employees that experienced pay cuts or
furloughs, avoiding layoffs and providing retention incentives
-1ST JO T8 abed
ATLAFTIC BEACH
Final Rule - Key Changes and Clarifications
Premium Pay
• Provides more streamlined options to provide premium pay, by
broadening the share of eligible workers who can receive premium
pay without written justification while maintaining a focus on lower-
income and frontline workers performing essential work.
• State, Local or Tribal Government Workforce — Most COAB employees are
now considered eligible workers
• Essential Work involves:
• Work is not performed while teleworking from a residence
• Regular, in-person interactions with patients, the public, or coworkers of the individual that is
performing the work; or
• Regular physical handling of items that were handled by, or are to be handled by, patients, the
public, or coworkers of the individual that is performing the work
TSTJOZ8abed
ATLANTIC BEACH
Final Rule - Key Changes and Clarifications
Premium Pay
• In order to receive premium pay the eligible worker must:
• Be Earning (with the premium included) at or below 150 percent of the their
residing state or county's average annual wage for all occupations.
• Not exempt from the Fair Labor Standards Act overtime provisions
• May be awarded in installments or lump sums
TSTJO£8a2ed
ATLANTIC BEACH
Final Rule - Key Changes and Clarifications
Water & Sewer Infrastructure
• Adds additional eligible water and sewer infrastructure investments, including a
broader range of lead remediation and stormwater management projects. Eligible
projects under the Clean Water State Revolving Fund (CWSRF)* are:
✓ Construction of publicly owned
treatments works
✓ Projects pursuant to implementation
of a nonpoint source pollution
management program established
under the Clean Water Act (CWA)
✓ Decentralized wastewater treatment
systems that treat municipal
wastewater or domestic sewage
✓ Management and treatment of
stormwater or subsurface drainage
water
TST JO 178 abed
✓ Water conservation, efficiency or
reuse measures
✓ Development and implementation of
a conservation and management plan
under the CWA
✓ Watershed projects meeting the
criteria set forth in the CWA
✓ Energy consumption
reduction for publicly
owned treatment works
✓ Reuse or recycling of
wastewater, stormwater, or
subsurface drainage water
✓ Security of publicly owned
treatment works
*Treasury encourages the use of the EPA handbook for CWSRF
for a full list
TST JO S8 abed
ATLANTIC BEACH
r �1
Final Rule - Key Changes and Clarifications
Water & Sewer Infrastructure
• Adds additional eligible water and sewer infrastructure investments, including a
broader range of lead remediation and stormwater management projects. Eligible
projects under the Drinking Water State Revolving Fund (DWSRF)* are:
✓ Facilities to improve drinking water
quality
✓ Transmission and distribution,
including improvements of water
pressure or prevention of
contamination in infrastructure and
lead serve line replacements
✓ New sources to replace
contaminated drinking water or
increase drought resilience,
including aquifer storage and
recovery system for water storage
✓ Green infrastructure, including green
roofs, rainwater harvesting
collection, permeable pavement
✓ Storage of drinking water, such as to
prevent contaminants or equalize
water demands
✓ Purchase of water systems and
interconnection of systems
✓ New community water systems
*Treasury encourages the use of the EPA handbook for DWSRF
for a full list
ATLANTIC BEACH
Final Rule - Key Changes and Clarifications
Water & Sewer Infrastructure
• Additional projects if they are found to be "necessary" which must be responsive
to an identified need to achieve or maintain an adequate minimum level of
services, cost effective means for meeting that need, for investments in
infrastructure needed due to population growth (drinking water supply).
✓ Culvert repair, resizing, and ✓
removal, replacement of stonn
sewers, and additional types of
stormwater infrastructure
✓ Infrastructure to improve access to
safe drinking water for individuals
served by residential wells,
including testing initiatives, and
treatment/remediation strategies that
address contamination
-1ST JO 98 abed
Dam and reservoir rehabilitation if
primary purpose of dam or reservoir
is for drinking water supply and
project is necessary for provision of
drinking water
✓ Broad set of lead remediation
projects eligible under EPA
grant programs authorized by
the Water Infrastructure
Improvements for the Nation
(WIIN) Act, such as lead
testing, installation of
corrosion control, etc.
TLANTIC BEACH
OTHER NOTES
• Ineligible uses remain unchanged. Cannot be used for/to:
• Pay down debt
• Pension contributions
• Increase reserves
• Timeline for use of funds:
• Must be obligated by December 31, 2024
• Expended by December 31, 2026
TSTJOL8abed
TST JO 88 abed
ATLANTIC BEACH
QUESTIONS/NEXT STEPS?
Agenda Item #3.B.
28 Feb 2022
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: 90 -Day Calendar for the Mayor and Commission
SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager`
TODAY'S DATE: February 17, 2022
MEETING DATE: February 28, 2022
BACKGROUND: The 90 -day calendar is included on the agenda for the purpose of setting
meeting dates and determining the location, time and whether to
videotape special meetings and workshops.
The rolling 90 -day calendar will be revised after receiving input from
City staff and the Commission, and will be included in each agenda for
consideration.
Notes:
• Dutton Island Preservation Dedication honoring the Dutton Island Five
will be held on Friday, March 11 from 5:30 to 6:15 pm
* Appeal Hearings for 763 Atlantic Blvd and 1515 Beach Ave have
been tentatively scheduled for Monday, March 21 at 5:15 pm.
• A Town Hall Meeting is scheduled for Saturday, April 23 from 10 am
to Noon at the Gail Baker Center.
BUDGET: None
RECOMMENDATION: Approve the 90 -Day Calendar for March through May 2022.
ATTACHMENT: 1) Mayor and Commission 90 -Day Calendar (March through
May 2022)
REVIEWED BY CITY MANAGER:
�O r
Page 89 of 151
-1ST JO 06 abed
MAYOR AND COM ss6Ak,1%
March 2022
SUNDAY
MONDAY
TUESDAY
SDN ESDAY
THURSDAY
FRIDAY
SATURDAY
6
Sonewriters
Concert 6 pm
13
20
Acoustic Night
6 pm
(Bull Park)
2 -
14
Commission Mtg
6:30 pm
(Invoc-Waters)
21
Appeal Hearings
5:15 pm
(Tentative)
28
Commission Mtg
6:30 pm
(Invoc-Kelly)
8
CARAC Mtg
6 pm
15
Community
Development
Board Mfg 6 pm
22
ESC LEED
Subcommittee
Meeting 11 am
29
2
Due Date for
3/14 Agenda
3
Special
Magistrate
Hearing 2 pm
9 Mayor's Advisory 10
Council Noon
ESC Tree
Subcom 5: I S pm
ESC Meeting 6 pm
16
ESC Outreach
Subcommittee
630 pm
Due Date for 3/28
Agenda
23
30
Due Date for
4/11 Agenda
17
24
31
4
11
Preservation
Dedication
Ceremony
5:30 to 6:15 pm
(Dutton Island)
18
25
12
19
26
-1ST JO T6 abed
MAYOR AND COMMISSION
April 2022
SLND_
MONDAY
TUESDAY
WEDNESDAY
TFI RSD AY
FRIDAY
S_ TI:RD_IY
3
Songwriters
Concert
6 pm
10
1-
24
Acoustic Night
6 pm
4 5
11 12
Commission Mtg
6:30 pm
(Invoc-Norris)
is
CARAC Mtg
6 pm
6
13 Mayor's Advisory 14
Council Noon
ESC Tree Subcoin
5:15 pin
ESC Meeting 6 pm
19 20
Community
Development ESC Outreach
Board 6 pm 6:30 pm
25 26
C�.....L��: ,1 Mtg
6:30 pm
(Invoc-Glasser)
ESC LEED
`.tee
11 am
27
Due Date for 5f9
Agenda
21
28
1 1
Shakespeare in
8
15
29
the Park
7 pm
2
Shakespeare in
the Park
7 pm
9
Arts in the Park
10 am
(Johansen Park)
16
Egg Hunt
loam to 1 pin.
Jordan Park
23
Town Hall
Meeting 10 am
Baker Center
30
TSTJOZ6a2ed
MAYOR AND COM1MIISSION
May 2022
SUNDAY
11DND Y
TUESDAY
WEDNESDAY
THURSD c
FRIT? �Y
SATURDAY
Songwriters
Concert 6 pm
8
15
Acoustic Night
bpm
(Bull Park)
22
29
9
Commission Mtg
6:30 pm
(Invoc-Bole}
16
23
Commission Mtg
6:30 pm
(Invoc-Waters)
30
Memorial Day
City Offices
Closed
3
10
CARAC Mtg
6 pm
1-
Community
Development
Board Mtg
6 prn
?4
ESC LEER
Subcommittee
Il am
31
4
6
Special Magistrate
Hearing 2 pm
11 Mayor's Advisory 12
Council Noon
ESC Tree Subcom
5:15 nm
ESC Mtg 6 nm
18
ESC Outreach
Subcommittee
6:30 pm
25
Pension Board
6:30 pm
19
26
Annual Board and
Committee Member
Reception
(Adele Graze)
6:30—bpm
13
20
14
21
28
Agenda Item #4.A.
28 Feb 2022
�
roam -nation of tie
Cite of atlantic 1.13eacb
in Recognition of
The Dutton Island Five
WHEREAS, the 40 -acre Dutton Island Preserve, formerly known as Pine Island, was owned by
Walter "Wally" E. Dutton before he sold it to the City of Atlantic Beach to be used as a natural preserve
in 1998; and
WHEREAS, before the sale, Dutton Island was slated for the development of single-family
homes that threatened the scenic landscape, sensitive plants, and animals on the property along the
Intracoastal Waterway; and
WHEREAS, the pending development stimulated various organizations, governmental
administrations, and citizens into action to preserve the island; and
WHEREAS, although the island was located within the City of Jacksonville's jurisdiction at the
time, Atlantic Beach Mayor Lyman Fletcher contacted Mr. Dutton in 1994 to discuss the possibility of
the City of Atlantic Beach acquiring the island, and they formed a strong bond; and
WHEREAS, for the next four years, the City of Atlantic Beach, the City of Jacksonville, Florida
Communities Trust, and numerous other dedicated organizations and citizens worked to preserve Dutton
Island. This effort also included the Environmental Lands Selection Committee and the Jacksonville
Port Authority; and
WHEREAS, along with Mayor Fletcher and Mr. Dutton, the most prominent leaders of the
Dutton Island preservation effort were Jacksonville Mayor John Delaney, Atlantic Beach Mayor
Suzanne Shaughnessy, and realtor Tom Dumas. Hence, the "Dutton Island Five"; and
WHEREAS, the City of Atlantic Beach's portion of the island was purchased using Florida
Barge Canal funds, and although he passed away before the sale, Mr. Dutton directed that all proceeds
be donated to the Shriners Children's Hospital; and
WHEREAS, Dutton Island Preserve opened to the public 20 years ago in 2002. It is a true gem
among the many natural jewels in our City; and
WHEREAS, the City of Atlantic Beach will hold a special event for the public at 5:30 p.m.
Friday, March 11, under the Preservation Oaks to carve out a spot at the Preserve to emphasize the
benefits of preservation, and to help the people who enjoy this space to know and remember the story of
the Dutton Island Five.
NOW, THEREFORE, BE IT RESOLVED that I, Ellen Glasser, Mayor of Atlantic Beach, do
hereby express the City of Atlantic Beach's heartfelt appreciation to
THE DUTTON ISLAND FIVE
and invite the community to honor them and their steadfast dedication to preserving the environment by
attending a special event honoring them at 5:30 p.m. Friday, March 11, under the Preservation Oaks at
Dutton Island Preserve.
IN WITNESS WHEREOF, I have set my
hand and caused the Official Seal of the City
of Atlantic Beach to be affixed this 28th day
of February, 2022.
Ellen Glasser, Mayor
Page 93 of 151
Page 94 of 151
Agenda Item #6.A.
28 Feb 2022
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
AS OF JANUARY 31,2022
(33% OF YEAR ELAPSED)
Y -T -D Total Citywide Budget
Revenues
Use of Fund Balance
Expenditures
Revenues + Fund Balance - Expenditures
Budge) Year-fo-Dale
$ 44,299,364 $ 19,972,388
$ 10,536,670 $ -
$ 54,836,034 $ 12,405,267
$ $ 7,567,121
45,1%
224%
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Capital Outlay, 362,293. -
Resources Expended
I !a.irps
tron,im,
2.sttW,1n3
Per.dnnel Service,
3,718,121
Operating Eaperrsesr 3,991,72+:+
Budget Year -to -Dale %
12,25,616 3,718,121 30.3%
16,133,237 3,991,726 24.7%,
16,469,274 362,293 2.2%
2,162,802 1,744,025 80.6%
7,805,105 2,589,103 33.2%
Page 95 of 151
Agenda Item #6.A.
28 Feb 2022
CITY OF ATLANTIC BEACH
FINANCIAL REPORT cis of JANUARY 31, 2022
General Fund
Revenues
Taxes
Licenses, Permits, Fees
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Inte rest
Dispostion of Fixed Assets
Miscellaneous
Interfund Transfers in
Contributions from Enterprise Funds
Total Revenues
Budget Year -to -Date %
7,956,693 6,305,821 79.3%
925,700 209,583 22.6%
2,194,779 531,643 24.2%
2,618,109 644,122 24.6%
51,375 63,498 123.6%
200,000 (112,462) -56.2%
25,000 1,544 6.2%
9,525 21,319 223.8%
920,843 306,948 33.3%
1,173,495 391,168 33.3%
$ 16,075,519 $ 8,363,184 52.0%
Expenditures Budget Year -to -Date To
Governing Body 57,044 17,510 30.7%
City Administration 3,284,314 945,982 28.8%
General Government 1,089,822 306,896 28.2%
Planning 366,256 99,865 27.3%
Public Safety 7,485,432 1,957,532 26.2%
Public Works 3,555,136 724,262 20.4%
Recreation Programs/Events 572,568 216,367 37.8%
Total Expenditures $ 16,410,572 $ 4,268,416 26.0%
Year -To -Date General Fund Expenditures
Recreation
Programs/Events,
216,367
Public Works, 724,262 •
Governing Body, 17,61O
y Administration,
945,982
General Government,
306,$96
.. Planning, 99,865
Page 96 of 151
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of JANUARY 31, 2022
SPECIAL AND ENTERPRISE FUNDS
Special Reuerwn Funds
Revenues
Transfers In
Expenditures
Transfers Out
Revenues
Charger for Services
Miscellaneous
Transfers In
Total Revenues
Bud8sI Year412-Dole %
2,.51,135 3,903,770 136.9%
30183,992 11161,332 33.3%
6,326,127 5,665,102 80.0%
Agenda Item #6.A.
28 Feb 2022
Building Code Enfarcemenl
Revenues
Fees & Permlls
Miscellaneous
Tete' Revenues $
Expenses
7,739,969 322,730 4.2% Prolecllve Inspedlvns
5,618,559 1)372,852 33.3%
total Expenditures $ 13,356,528 $ 4,19582 16.4%
Woe, Fund
Budge' Yeorte-Dole % Revenues
3,783,805 1,212,600 32.03 Stale Grant
143,000 (12,939) .9.0% Charges far Services 5,853,070
796,000 265/332 33.3% Miscellaneous 50,000
Tnlei Revenues $ 4,722,805 $ 1,464.993 31.0% Transfers In 925/000
Expenses Total Revenues $ 6,829,070 $
Expenses 5,588,187 698,406 11.9% expenses
Debt Service 553.072 507,255 91.7% Expenses 6,262,027 1,131,808 18.1%
Transfers 494,527 152,243 30.8" Debt 5ervlw 1,262,112 955,188 75.7%
Total Expenses $ 6,915,786 $ 1,357,904 19.6% Transfers Out 875,435 291,812 33,3%
Teel Expenses $ 8,999,574 $ 2,378.808 28,3%
Eluded
481,404
94,225
575,629 $
501.437
Year -la -Deft
160,547
312/545
19093
Ms
33.3%
32.4%
33.2%
165,750 38.5%
5ewer Fund
Budget
Yeerie..Delo
0.0%
1,898.141 32.4%
(69,288) -138.6%
308,332 33.3%
2,137,185 31.3%
Water System Des, Kees
Revenues - Foos & Permlls
Transfers OW
150,000 143,839 95.9% Sewer System Dev Pass
0.0% Revenues . Fees 8 Permits
Transfers Out
Stoenwnler Fund
Revenues Budget
Inlergoverrlmental Revenue 2,300,000
Charges for Services 894,998
Miscellaneous 1,471
Transfers In 412,000
Total Revenues $ 3,608,969
Expenses
Flood Control
Debt Service
Transfers Out
Total Expenses $
Year-to•Date 'ry
. 0.0%
299,573 33.5%
(17,863) -1214.4%
B udge!
300,000
Yom4o-Data
515,118
%
171.7%
0.0%
Pnhs•, 04hcr,, Prussian Tru>I Fwrd
Revenues
Taxes
Miscellaneous
CaNlbudons
137,332 33.3% Total Revenues $
$ 419,042 11.6% Expenses
AdmjnIstratran 94,766 39,872 43A °%
3,598,998 224,257 6.2% PanslonBenefts 787002 227,978 29.016
224,483 179,306 79.9% Polo! Expenses 5 88(,769 $ 267,951 30.4%
B ud el
(36,427
404,579
777,372
1,398,378 $
Year.fo'Dole
130,129
256`621
366,751
%
0.0%
26.9%
33.0%
27.78%
477,000 159 000 33,3%
4,300,481 $ 56563 13.1%
Snnitnllers Fund
Revenues
Fees & Permlls
Charges for Setvlaat
Budget
88,500
2,1 14,000
Total Revenues S
Your -Su -Dale %
32,668 36.9%
642,790 3D.4%
2,202,500 $ 675,458 30.7%
General Employees Pension Trust Fund
Revenues
Miscellaneous
Conlibutions
Expenses Expenses
Expenses 2,095,135 506,366 24.2% Adminlstrallah
Transfers Out 339584 113,196 33.3°/c, Pension Benefits
Tolal Expenses $ 2,434.719 $ 619,562 25.4%
Sudgel
991,491
1,111 376
Tata} Revenues $ 2,102,867 $
Total Ekponses
$
Year -le -Dale
216,439
394,186
610,624
21.8%
35.5%
29.0%
137,911 50,927 44.2%
1,415,257 527,874 37.3%
1,553,168 $ 588,802 37,9%
Page 97 of 151
Agenda Item #6.A.
28 Feb 2022
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of JANUARY 31, 2022
PAID PARKING REVENUES
$10.000.00
$9,000.00
$8,000.00
$7,000.00
$6,000.00
$5,000.00
$4,000.00
$3,000.00
$2,000.00
$1.000.00
$-
• 2019/2020
■ 202012021
.2021/2022
Monthly 2019/2020 2020/2021 2021/2022
Oct $ - $ 3,784.27 $ 6,185.03
Nov 2,746.49 3,279.57 8,557.40
Dec 4,545.28 3,694.36 6,038.62
Jan 6,192.20 4,252.57 5,635.42
Feb 4,922.37 3,338.72
Mar 4,100.71 4,897.03
Apr 829.85 6,915.09
May 8,970.18 8,504.93
Jun 6,515.29 7,557.31
Jul 5,856.62 8,724.00
Aug 5,664.33 6,067.64
Sept 4,479.44 5 579.67
Total $ 52,822.76 $ 66395.16 $ 26,416.47
Paid Parking Revenues
111 11/ 11 11 11 11
Uc• Nov LSc .n Feb Azar -,pr May Jun Jul Aug Sept
$- 2,746.49 4,545.28 6,192.25 4.922,37 4,100.71 829.85 6,970.18 8,515.29 5,856.62 5,884.33 4,478.44
$3,784.2 3,279.57 3,694.36 4,252.57 3,338.72 4,897.03 6,915.09 6,504.93 7,557.31 8,724.00 6,067.64 5,579.67
$6,185.0 8,557.40 6,038.82 5,935.42
Page 98 of 151
lemon/l st 5t.
October
November
December
January
February
March
April
May
June
July
August
September
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of JANUARY 31, 2022
Paid Parking Revenues by Location
2019/2020
2,746.49
4,545.28
6,192.20
4,922.37
346.92
25.20
722.65
473.62
357.11
571.48
466.17
21,369.49
2020/2021
534.70
528.99
546.98
747.53
741.34
1,006.99
1,049.30
1,329,58
1,063.86
1,029.35
917.18
831.18
10,326.98
Ocean Blvd/Ahern
October 1,593.13
November 1,293.88
December 1,201.37
January 1,512.14
February 1,764.38
March 997.88 2,912.84
AprII 282.45 2,694.09
May 2,478.03 2,640.05
June 2,127.26 2,153.44
July 2,00231 3,140.44
August 1,927.45 2,514.26
September 1,423.28 1,925.38
11,238.66 25,345.40
Meter ID 363900002
October 949.90
November 844.90
December 1,241.10
January 1,255,10
February 46,48
Match 1,866.90
April 407,40 2,163.00
May 2,865.45 3,335.50
June 3,055.15 3,119.20
July 2,730.70 3,350.20
August 2,413.60 1,754.20
September 1,942.50 2,551.50
15,281.70 20,611.08
2021/2022
901.53
873.60
659.05
1,412.22
3,846.40
2,104.79
3,547.49
1,633.87
1,514.91
8,801.06
2,139.90
3,278.80
2,767.10
1,880.90
10,066.70
Meter ID 3633000003
October 704.20 1,038,81
November 611.80 857.50
December 704,90 978.60
January 737.80 827,40
February 788.90
March 889.00 977.20
April 114.80 1,008.70
May 904.05 1,199,80
June 859.25 1,220.80
July 766.50 1,204.00
August 751.80 882.00
September 647.50 271.60
4,932.90 10,311.70 3,702.31
Totals 52,822.75 66,595,16 26,416.46
Transaction History Detail Not Available
Agenda Item #6.A.
28 Feb 2022
Page 99 of 151
Agenda Item #6.A.
28 Feb 2022
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of JANUARY 31, 2022
MISCELLANEOUS INFORMATION
Tree Replacement Fund
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
$ 116,071.82
8,545.00
$ 124,616.82
Recreation Fees
Miscellaneous Recreation Charges
Camp Out
Flag Football
Summer Camps
Art Shows
Facility Rental
Dag Park
0
60,000.00
50,000.00
40,000.00
30,000.00
20,000.00
10,000.00
■ Miscellaneous Recreation Charges
aCamp Cut
,Flag Football
Summer Camps
aArt Shows
',Facility Rental
■ Dog Pork
FY2019 FY2020
FY2021 FY2022 YTD
150.00 20.00 20.00 -
720.00 - - 555.00
2,190.00 480.00 - 10.00
2,490.00 670.00 -
5,475.00 4,825.00 0.25 50.00
51,000.00 30,575.00 35,500.50 21,425.00
15,615.00 10,420.00 11,315.00 2,895.00
77,640.00 46,320.00 47,505.75 24,935.00
Recreation Fees
FY2019 FY2020 FY2021 FY2022 YTD
150.00 20.00 20.00
720.00 555.00
2,190.00 480.00 10.00
2,490.00 670.00
5.475.00 4,825.00 0.25 50.00
51,000.00 30,575.00 35,500.50 21,425.00
15,615.00 10,4 20.02 11,315.00 2,895.00
Page 100 of 151
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of JANUARY 31, 2022
Cash Balances
Fund
General
Community Development Block Grant
Treo Replacement
Pay for Parking Revenue Fund
Convention Development Tax
Local Option Gas Tax
Bettor lax 1 /2 Cent Sales Tax
Police Training, Forfeiture, Grants, Etc.
Community Redevelopment
American Rescue Plan Act Fund
Debt Service
Capital Projects
Water
Sewer
Sanitation
Building Code Enforcement
Stormwaler
Pension - Police
Pension - General
Total
Total Restricted Cash
Total Unrestricted Cash
Prior T 2/31/27
$ 11,912,463
(97,907)
133,785
134,160
129,280
(200,513)
1,270,823
142,866
46,861
(91,343)
2,735,235
8,065,499
5,152,581
624,722
320,761
322,736
17,332,279
27,551,006
$ 75,485,294
Current 1,31/22
$ 12,059,349
(97,907)
141,619
140,199
103,226
(200,171)
1,223,870
143,525
63,528
2,321,905
(81,082)
2,855,264
8,270,397
5,451,708
477,178
347,022
337,259
16,534,084
26,51 1,875
$ 76,602,849
$ 53,186,530
$ 23,416,318
Dol[ar Change
5 146,886
•
7,834
6,039
(26,054)
342
(46,953)
659
16,667
10,261
120,029
204,897
299,126
1147,544)
26,261
14,524
(798,195)
(1,039,130)
$ (1.204.,351)
Cash and Investments
Account
Bank of America Depository
Corporate Fixed Income -Morgan Stanley
Government Securities - Morgan Stanley
Cosh, 80P, MMF - Morgan Stanley
SBA - Florida Prime
Cash On Hand
Polite Pension Investments
General Pension Investments
Prior 12/31/21 Current 1/31/22
17,156,347
5,592,685
11,523,130
155,926
24,570
3.950
Subtotal $ 34,456,607
$ 16,711,629
27,517,546
Subtotal 5 44,229,175
$ 17,473,421
5,665,383
11,387,334
95,087
24,570
3,950
$ 34,649,745
$ 16,100,645
26,511,016
$ 42,611.662
Total 5 78,685,782 $ 77,261,407
Dollar Change
$ 317,075
72,699
(135,796)
(60,839)
$ 193,138
$ (610,984)
(1,006,529)
$ (1,617,513)
$ (1,424,375)
Agenda Item #6.A.
28 Feb 2022
Page 101 of 151
Page 102 of 151
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
REPORT
AGENDA ITEM: Resolution No. 22-17 authorizing a retroactive pay increase for the
City Clerk
SUBMITTED BY: Catherine Varian, Esq., Human Resources Director IV /IQ t
TODAY'S DATE: February 14, 2022
MEETING DATE. February 28, 2022
BACKGROUND: City Clerk is an appointed position with the City Commission
establishing the salary each year.
The last pay increase approved for the City Clerk was effective
October 1, 2020.
In past years, pay raises for the City Clerk have been consistent
with those given to other general employees.
Based on the adoption of the Fiscal Year 2021-22 budget, general
employees were given a 3% increase effective Oct. 1, 2021.
The City Clerk did not receive a 3% raise on October 1, 2021,
because we were negotiating a new contract. She has decided to put
the contract issue on hold to revisit later.
BUDGET: Sufficient funds are included within the Fiscal Year 2022-23
budget.
RECOMMENDATION: Adopt Resolution No. 22-17 authorizing a salary increase of 3%
for the City Clerk effective Oct. 1, 2021, and payment retroactive
to that date.
ATTACHMENTS: Resolution No. 22-17
-7 REVIEWED BY CITY MANAGER: 6.v v -K
Agenda Item #8.A.
28 Feb 2022
Page 103 of 151
Agenda Item #8.A.
28 Feb 2022
RESOLUTION NO. 22-17
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
AUTHORIZING A 3% SALARY INCREASE FOR THE CITY CLERK,
EFFECTIVE OCTOBER 1, 2021, AND PAYMENT RETROACTIVE TO
THAT DATE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the city clerk is a Charter Officer whose rate of compensation is set by the
Commission; and
WHEREAS, the last pay increase approved for the city clerk was effective October 1, 2020;
and
WHEREAS, the FY 2021-2022 budget includes funds to provide a 3% pay increase for the
city clerk retroactive to October 1, 2021; and
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach
as follows:
SECTION 1. The City Commission authorizes a 3% salary increase for the city clerk,
effective October 1, 2021, and payment retroactive to that date.
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City Commission of Atlantic Beach, this 28th day of
February 2022.
Attest:
Ellen Glasser, Mayor
Approved as to form and correctness:
Donna L. Bartle, City Clerk Brenna M. Durden, City Attorney
Page 104 of 151
Agenda Item #8.B.
28 Feb 2022
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Resolution 22-18
SUBMITTED BY:
TODAY'S DATE:
MEETING DATE:
BACKGROUND:
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,
FLORIDA ADOPTING A CAPITAL ASSET POLICY AND
PROVIDING AN EFFECTIVE DATE
Melissa Burns, Director of Finance
February 15, 2022
February 28, 2022
At the regular Commission meeting held on February 14, 2022, a draft
Capital Asset Policy was introduced and discussed. The attached resolution
will formally adopt the Capital Asset Policy, as is best practice for a local
government to adopt formal written financial policies.
The Commission suggested a few changes to the draft policy which have
been included and they arc as follows:
• To add small hand-held tools and equipment to the Small and
Attractive Asset section
• Add the provision that the City Manager is to review the annual
inventory results
• The depreciable lite of Land Improvements (Landscaping) was
reduced from 20 years to 10 years.
This Capital Asset Policy represents the first of a series of written financial
policies to be formally adopted.
BUDGET: None.
RECOMMENDATION: Pass Resolution 22-18
ATTACHMENT: Resolution 22-18
Draft Capital Asset Pol.
REVIEWED BY CITY MANAGER:
Page 105 of 151
RESOLUTION NO. 22-18
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
ADOPTING A CAPITAL ASSET POLICY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Atlantic Beach would like to formally adopt written financial
policies; and
WHEREAS, the City of Atlantic Beach wishes to adopt a capital asset policy to provide
control and accountability over the City's capital assets.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Atlantic Beach as follows, that
1. The capital asset policy attached hereto is hereby adopted.
2. This Resolution shall take effect immediately upon its passage and adoption by
the City Commission of the City of Atlantic Beach, Florida.
PASSED by the City Commission of the City of Atlantic Beach, Florida this 28th day of
February 2022.
Approved as to form and correctness
Brenna M. Durden
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
Ellen Glasser
Mayor/Presiding Officer
Agenda Item #8.B.
28 Feb 2022
Page 106 of 151
CITY OF ATLANTIC BEACH
Capital Asset Policy
I. Obiective
Agenda Item #8.B.
28 Feb 2022
The purpose of the capital asset policy is: 1) to provide control and accountability over capital
assets, and 2) to gather and maintain information for the preparation of the Annual Comprehensive
Financial Report in conformity with Generally Accepted Accounting Principles (GAAP) and
Governmental Accounting Standards Board Statements (GASB) No. 34 — Basic Financial
Statements and Management's Discussion and Analysis for State and Local Governments and
GASB No. 51 — Accounting and Financial Reporting for Intangible Capital Assets.
This guide will help determine whether an item qualifies as a capital assets, how to account for its
acquisition, how to monitor its activity, and its final disposition. The following guidelines and
procedures will document a capital asset system designed to reflect the statutory requirements from
Section 274 Florida Statutes and Chapter 69I-73 of the Florida Administrative Code provided by
the Department of Financial Services of the State of Florida, and thereby increase control over
those assets for which the city has stewardship responsibility.
II. Definition
GASB Statement No. 34 notes that the term "capital assets are assets that 1) are used in
operations and 2) have an initial useful life in excess of one year. This term encompasses both
tangible assets (land, land improvements, buildings, building improvements, vehicles, machinery,
equipment, works of art, historical treasures, infrastructure) and intangible assets (easements,
software, water rights).
Capital Assets Types:
• Land
• Buildings
• Infrastructure
• Improvements Other Than Buildings
• Equipment' and Vehicles
• Construction in Progress
• Intangible Assets - Easements, right of way
• Intangible Assets — Software, patents, trademarks
Capital Asset Accounts with Definitions and Examples:
Land
Land is defined as the surface or crust of the earth, which may be used to support structures
or grow crops, grass, shrubs, and trees. Land is characterized as having an inexhaustible
1
Page 107 of 151
Agenda Item #8.B.
28 Feb 2022
life. All expenditures made to acquire land and ready it for its intended use should be
considered as part of the land cost.
Examples:
• Purchase price or, if donated, the fair market value, or a reasonable and equitable estimate
of such value on the date of acquisition
• Professional fees (title search, real estate commissions, legal, escrow, appraisal, and
surveying services, environmental assessments, etc.)
• Permanent work to the land, such as land clearing, excavation, fill, grading, drainage, etc.
• Removal, relocation, or reconstruction of property of others on the land so that the land
may be used differently
• Accrued and unpaid taxes at date of purchase
If the land and a structure are acquired as a single purchase, the value of the land should be
determined separately from the structure. This is important as land is not depreciable, while
the structure and improvements are depreciable.
Buildings
A building is defined as a structure that is permanently attached to the land, has a roof, is
partially or completely enclosed by walls, and is not intended to be mobile. Building
improvements are defined as capital improvements if they add value to the existing capital
asset by extending theuseful life or increasing the capital asset's ability to provide service.
Examples:
Purchased Buildings;
• Original purchase price
• Expenses for the initial remodeling, reconditioning or altering a purchased building to
make it ready to use for the purpose of which it was acquired (this does not include an
interior only remodeling performed at a later date)
• Environmental compliance (i.e. asbestos abatement)
• Professional fees (appraisal, engineering, architectural etc.)
• Payment of unpaid or accrued taxes on the building only at the date of purchase, if
applicable
• Cancellation or buyout of existing leases on the building
Constructed Buildings:
• Completed project costs
• Interest accrued during construction for enterprise type activities
• Cost of excavation, grading or filling of existing land necessary for a specific building
• Expenses incurred for the preparation of plans, specifications, blueprints, etc.
• Cost of building permits
• Professional fees (architect, engineer, legal, etc.)
2
Page 108 of 151
Agenda Item #8.B.
28 Feb 2022
Building Improvements:
• Structures attached to the building during the project (enclosed patios, sunrooms, garages,
carports, enclosed stairwells, etc. that actually increase the square footage of the building)
• Upgrades that will increase useful life of the building (i.e. reinforcement of floors and walls
to add 25% to useful life of the building)
• The following are examples of `Building Maintenance Expense' and should be paid from
operating expense object codes — not capital expense object codes:
Building Maintenance Expense:
• Adding, removing and/or moving walls that are not increasing the actual square footage of
the building
• Replacing an existing HVAC unit
• Plumbing or electrical repairs
• Any periodic maintenance (cleaning, pest control, etc.)
• Interior decoration (draperies, blinds, curtain rods, etc.)
• Exterior decoration (detachable awnings, uncovered porches, decorative fences, etc.)
• Maintenance -type interior/exterior renovations (repainting, replacement of tile or carpet,
fixture refinishing, replacement of deteriorated siding,roof, or masonry section, etc.)
• Replacement of a part or component of a building with a new part of the same type and
performance capabilities (i.e. water heater)
Infrastructure,'`
Infrastructure assets are long-lived capital assets that are normally stationary in nature and
can normally be preserved for a significantly greater number of years than most capital
assets.
Examples:
• Highways and rest areas
• Roads, streets, sidewalks etc. (does not include pavers)
• Bridges, railroads, tunnels
• Canals, waterways, etc.
• Dams, drainage systems
• Street lighting systems
• Paved parking areas
• Signage
• Easements (permanent right authorizing the city to use or cross the land
which is owned by someone else, for a specified purpose)
• Land use rights
• Right -of -Ways (permanent right to build, use and make improvements
thereof, which is owned by someone else, for a specific purpose, such
or a portion thereof,
on land or a portion
as a roadway)
3
Page 109 of 151
Agenda Item #8.B.
28 Feb 2022
When distinguishing between Capital Improvements and Maintenance of existing capital
assets consider the following:
Capital Improvements- Add additional value to the asset. Such added value is achieved
either by:
1. Lengthening the useful life of an existing capital asset or
2. Increasing the capital asset's ability to provide service
(i.e., greater effectiveness or efficiency).
Examples of Capital Improvements:
• Clay pipes with a useful life of 30 years, after 25 years the City re -lines them with material
that has 50 years of useful life
• Widening a road from two lanes to four lanes
Maintenance - retains the value of a capital asset rather than providing additional value.
Maintenance is considered non -capital, operating expenses that are incurred to keep capital
assets in normal operating condition, to help maintain the original intended use of the
capital asset, and do not extend the life of the capital asset beyond the expected useful life
at acquisition.
Examples of Maintenance:
• Resurfacing a road every 10 years to meet its life expectancy of 50 years
• Replacing a roof on a building every 20 years to meet its life expectancy of 80 years
• Installing a new transformer to provide customers with service in an established
development to meet its life expectancy of 30 years
• Replacing HVAC unit in a building every 10 years to meet its life expectancy of 80 years.
Improvements other than buildings
This asset class is used for permanent (i.e. non -moveable) capital improvements, other than
buildings, that add value to land, but do not have an indefinite useful life.
Examples:
• Water and sewer systems, both new and extensions to previous non -customers
• Capital work order imports
• Retaining walls
• Permanent landscaping, including pavers
• Recreation areas & athletic fields
• Golf courses
• Paths and trails
• Tennis courts, swimming pools, etc.
In regards to City of Atlantic Beach Utilities, removal and replacement of minor items will
be considered maintenance except:
4
Page 110 of 151
Agenda Item #8.B.
28 Feb 2022
1. If the minor items are replaced as part of a larger project exceeding $5,000, then
they are capitalized
2. If the minor item itself exceeds $5,000 in value such as replacing a substation
breaker and it increases the life of the capital asset or results in a betterment
Equipment & Vehicles
Equipment is defined as a capital or movable tangible capital asset to be used for operations
and meets all of the following criteria:
• It retains its original shape, appearance, and character with use
• It does not lose its identity through fabrication or integration into a different or more
complex unit or substance
• It is nonexpendable (if the item is damaged or some of its parts are lost or worn out,
it is more feasible to repair the item than to replace it)
• Under normal condition of use, it can be expected to serve its principal purpose for
at least two years
Examples:
• Construction equipment
• Vehicles
• Public Safety Vehicles
• IT and office equipment (servers, copiers, scanners, etc.)
• Playground equipment
• Safety equipment
• Movable sheds/utility buildings
Examples of expenditures to be capitalized as part of equipment acquisition:
• Original contract or invoice price
Freight charges
Taxes, if imposed on the acquisition
Installation charges
Additional vehicle items which are purchased and installed when item is originally
placed into service, which are not usable without the vehicle which include**:
o Light bars on police vehicles
o Cages in police vehicles
o Lift buckets on fire trucks
Exclude:
o Electronics which can be moved to other vehicles, laptops, radios etc.
o Small equipment which can be used independently or on another vehicle, axes,
fire hoses etc.
• Charges for initial testing and preparation for use
• Parts associated with the construction of equipment
**The costs of extended warranties and vehicle title fees should not be included in the
capitalization calculation.
5
Page 111 of 151
Agenda Item #8.B.
28 Feb 2022
Construction In Progress
Most capital projects will be paid from this classification. This major class of capital assets
is used for costs incurred to construct or develop a tangible or intangible capital project
before it is substantially ready to be placed into service (at which time Finance will reclass
the capital asset(s) into the appropriate major classification).
If there is any possibility that a project may cross fiscal years, it must be placed into the
above construction in progress object code in order to track and report the expenditures of
the project by the appropriate fiscal years.
Intangible Assets
GASB Statement No. 51 identifies an intangible asset as having the following three
required characteristics:
• It lacks physical substance—in other words, you cannot touch it, except in cases
where the intangible is carried on a tangible item (for example, software on a DVD).
• It is nonfinancial in nature—that is, it has value, but is not in a monetary form like
cash or securities, nor is it a claim or right to assets in a monetary form like
receivables, nor a prepayment for goods or services.
• Its initial useful life extends beyond a single fiscal reporting period.
Examples:
• Software, capitalization threshold will be applied on a per license basis
• Patents
• Trademarks
Small and Attractive Assets
Small and attractive assets are those assets that are particularly at risk or vulnerable to loss and
cost less than $5,000. Departments have discretion in defining small and attractive assets in many
instances; however, departments must include, at a minimum, the following assets of $1,000 or
more as small and attractive.
i. Communications equipment; both audio and video
ii. Cameras and photographic projection equipment
iii. Computer systems, laptops, notebook, and tablet computers
iv. Other data processing accessory equipment and components (scanners, etc.)
v. Stereos, radios, televisions, audio recorders and players, video recorders
and players.
vi. Small hand-held tools (saws, trimmers, drills, etc.)
The small and attractive assets that do not fall within the capitalization threshold will be expensed.
The assets will be tracked and recorded by each department in control of those assets. Computer
systems, laptops, notebook, tablet computers and phones will be tracked by IT department.
Tracking should include serial number, description, and location. This information should be
forwarded to the Finance Department when items are transferred to another department or disposed
6
Page 112 of 151
Agenda Item #8.B.
28 Feb 2022
utilizing the Disposal of Small and Attractive Items and/or Transfer of Small and Attractive Items
form(s).
III. Policy
It is the City's policy to maintain accountability over all capital assets having a life of more
than one year AND costing $5,000 or more. Assets such as roads, sidewalks, drainage are
considered infrastructure and are capitalized when their initial costs exceed $25,000 and estimated
useful lives of more than five years. Please see the table below for a quick reference guide:
CAPITAL ASSET TYPE
Land
Buildings
Infrastructure (Easements, ROW, Roads)
Improvements Other Than Buildings
Equipment and Vehicles
Construction in Progress
Intangible Assets (Software)
THRESHOLD
Capitalize All*
$25,000
$5,000
$25,000
$5,000
Not Applicable
$5,000
*Please note that all land, easements and right-of-ways must be recorded in the City's
capital asset system for financial reporting purposes, even if the item has been donated to the City
and funds were not expensed in the acquisition of the item.
The City utilizes a Capital Improvement Program (CIP) as a multi-year prioritizing and budgetary
tool. The CIP is scheduled over ten years and is concerned with proposed capital improvement
projects and capital equipment acquisitions. It forecasts projects that will require the dedication
of substantial resources and aids in the development of financial strategies to accomplish them.
Only those projects scheduled during the first year are funded and adopted as part of the City's
annual budget.
IV, Roles & Responsibilities
The Finance Department is responsible for the record keeping of the City's capital assets. The
objectives of the Finance Department include the oversight of all capital asset additions, related
depreciation, asset transfers and disposals. Departments maintain physical custody of the assets
and are accountable for their safekeeping. Employees are responsible for exercising reasonable
care in the operation and maintenance of City property.
a. Departments are responsible for approving the purchase invoice indicating that the item
has been received in good condition and that the serial number (or other identification
number), description and cost match the item received and the price agreed upon.
b. Departments maintain physical inventories and report changes in status to the Finance
Department utilizing the Disposals of Capital Assets and/or Transfers of Capital Assets
form(s) (see section on asset disposal). A complete physical inventory must be completed
annually.
7
Page 113 of 151
Agenda Item #8.B.
28 Feb 2022
c. Departments are responsible for ensuring proper budgeting and purchasing guidelines are
followed in the procurement of capital assets.
d. Finance Department has the following additional responsibilities: Pays the invoice, assigns
a unique City Identification number (asset tag) to the asset. The assigned asset tag number
will follow the property throughout its life in the City's capital asset system. The
information on the newly purchased capital asset is inputted into the City's capital asset
software system.
V. Taeeinu Assets
a. In order to accurately identify and maintain capital assets, whenever feasible, each piece
of property will be tagged with the City Identification number (ID) in a visible place. Such
markings will be removed or obliterated only with the item is sold, scrapped, or otherwise
disposed of Should the ID number be removed or defaced, the item shall be marked again
with the original number (obtained from the inventory listing).
b. Property tags are not affixed to sidewalks, streets, infrastructure, capital projects, and like
assets that are not separately identifiable. Capital assets that are not physically tagged will
still be assigned an asset tag number which will be recorded in the capital asset system.
c. If the asset is purchased with grant funds, this will be reflected in the capital asset system
as means of acquisition, and noted the grant guidelines for the selling or surplusing such
assets.
VI. Inventory
a. On or before July 1st of each year, the Finance Department will supply the Department
Directors a current listing of assets related to their respective departments. Department
Directors shall assign a department representative to conduct a physical inventory of all
assets that will be reviewed by the supervisor to test its validity All items listed on the Asset
Inventory List must be verified and accounted for as to description, serial number, model
number, and location. The Department Director or their designee will approve the Asset
Inventory List indicating that all assets are verified and accounted for and return to the
Finance Department within the designated time frame.
b. Missing items must be properly explained and noted as "missing", etc. on the inventory
listing.
c. After the Asset Inventory List sheets are received by the Finance Department, a
representative from the Finance Department will conduct a random test samplings of assets
found on the Department's list.
8
Page 114 of 151
Agenda Item #8.B.
28 Feb 2022
d. At the time of transfer or disposal (which may occur at any time during the year), any items
to be disposed or transferred must have the Disposals of Capital Assets and/or Transfers of
Capital Assets form(s) completed, signed by the Department Director and submitted to the
Finance Director for processing.
e. At the completion of the annual inventory process, the inventory results will be forwarded
to the City Manager for review.
VII. Canital Asset Acquisition
Capital assets are acquired by the City in several different ways:
a. By the direct purchase of the asset
b. By donation from private individuals, state, or other governmental agencies
c. By the direct purchase of an asset using grant, state or federal funds
d. By lease -purchase agreements
e. By purchase through construction contracts
f By in-house fabrication
g. Acquired through foreclosure on liens, or through the forfeiture and seizure process
i. An acquisition by donation is recorded at estimated fair value at the time of
acquisition. Fair value in the case of vehicles is determined by blue book
prices. In the case of equipment, use of market prices of identical or similar
equipment of the same age or condition will determine the fair market value.
Land or buildings should be appraised in order to determine fair market
value.
ii. Purchase of capital > assets using state or federal grant funds shall be
accounted for in the same manner as capital assets acquired with City funds.
Department Directors are responsible to ensure any special requirements or
conditions required by the grant are followed.
iii. Equipment that is constructed by combining or assembling modular
components and/or materials into one identifiable unit is referred to as
fabricated equipment. When completed, each component loses its
individual identity and the end product becomes an identifiable single unit.
In order to be capitalized, the finished product must have a unit cost of
$5,000 or more and a life expectancy greater than one year. If a piece of
equipment is to be fabricated, the cost of its components plus all materials,
supplies, and services from outside vendors will be aggregated to value the
capital asset. Internal labor costs will not be taken into consideration and
will be expensed at the time incurred. At the conclusion of the project, the
Department Director will notify the Finance Director that there will be no
further purchases and that the project has been completed.
9
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Agenda Item #8.B.
28 Feb 2022
iv. Assets acquired through foreclosure on liens or through the forfeiture and
seizure process should be recorded at the lower of (a) the cost (original lien
amount, interest and penalties, and the cost of sale foregone), or (b) the fair
market value of the asset.
VIII. Capital Asset Disposal
The purpose of this section is to establish procedures for the transfer and disposal of excess and
surplus property consistent with the requirements set forth in Florida Statutes Chapter 274. It is
also the purpose to maximize returns on excess and surplus property by transferring the property
or disposing of it through public auction, trade-in, or donation. All efforts will be made to recover
as much taxpayer money as possible.
When a City department or division determines that City -owned property should be classified as
surplus property, an e-mail should be immediately sent to the Accountant or the Finance Director.
The e-mail should include all relevant information necessary to identify the property. The item(s)
need to be secured in a temporary storage area, until final disposition has been authorized.
Prior to disposition, the Finance Director will provide the City Commission with a list of
capitalized property that management has determined is no longer viable for use in City operations.
The City Commission will be asked to formally declare the items surplus property, so the City
may dispose of it according to the guidelines set forth in this policy.
The value of capitalized property represents the cost of the item on the acquisition date and in no
way reflects the current value. Depreciated value (straight-line depreciation over the items
estimated useful life) diminishes the item's value significantly and therefore, the actual loss is
reduced.
Methods of Disposition
Determination of the disposal method that is in the best interest of the City will be made by the
applicable department head and evaluated and approved by the Finance Director. Possible disposal
options in order of preference to the City are:
a. transferred to another City department for their use; or,
b. cannibalize the property for spare parts utilization and any unusable remains will be
recycled, sold or deposited in an appropriate waste disposal site, e.g., hazardous waste
disposal site for those items deemed hazardous; or,
c. destroy the property if it is without commercial value and is determined to be unfit for sale
and of no usable value to the City, in an appropriate waste disposal site, or,
d. trade the property in as a credit towards the purchase of a new item, or,
e. sell or donate the property to any private nonprofit agency; or,
f. sell or donate the property to another governmental agency; or,sell or cooperatively sell the
property by public auction to the general public, or,
g. sell the property by competitive award or thru a sealed bid process.
Required Information
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Agenda Item #8.B.
28 Feb 2022
A Property Disposal Sheet will be forwarded to the Accountant within two business days of
disposition (see example attached). The Property Disposal Sheet shall include the following
information:
a. Date of disposition.
b. Authority for disposition: 1) capitalized items - action by the City Commission properly
recorded in the minutes as required by Section 274.07, Florida Statutes; and, 2) non -
capitalized items — written approval by the City Manager. A copy of applicable
documentation should be attached.
c. Manner of disposition (transferred, cannibalized, scrapped, destroyed, traded, donated, or
sold).
d. Identity of the employee(s) witnessing the disposition, ; if cannibalized, scrapped, or
destroyed. Item(s) to be destroyed cannot be left in an unattended City dumpster. To
prevent inappropriate access to these items, the designated employee must witness removal
of the item(s) by the City's waste contractor.
e. The dollar amount received, if by outright sale by the governmental unit. A copy of
applicable documentation should be attached.
f. For items disposed of as a result of casualty loss (destroyed, damaged beyond repair, etc.),
the value of insurance proceeds. A copy of applicable documentation should be attached.
Transfer of Property Records
Upon receipt of the Property Disposal Sheet, the Accountant will remove the individual property
record for each capitalized item disposed from the City's property records. The provisions of
Chapter 119, Florida Statutes, shall govern destruction of such records.
Remainder of page intentionally left blank
11
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Agenda Item #8.B.
28 Feb 2022
IX. Capital Asset Depreciation Method
The City utilizes the straight-line depreciation method using a full -month convention for all capital
assets. Under this method, the basis of the capital asset is written off evenly over the useful life of
the capital asset. See useful life table at the end of this section.
A construction in process asset (CIP) reflects the cost of construction work undertaken, but not yet
completed. For construction in process assets, no depreciation is recorded until the asset is placed
in service. Upon substantial completion, the asset will be reclassified to the appropriate general
ledger asset account and should be capitalized and depreciated.
Capital Asset Group Depreciable Life
Land Improvements (Landscaping) 10
Buildings 40
Office Furniture 20
Camera Equipment 5
Police Vehicles 5 1
Pick 1 p Trucks 10
Police Radio Equipment 5
Non -Police Sedans 10
Tractors 15
Front End Loaders 15
Backhoes 15
Trailers 15
Riding Lawnmowers 5
Public Works Maintenance Equipment 20 1
Infrastructure:
Paved Streets 50
Sidewalks
Sidewalks/Bikepaths
Bike Lanes
Open ditches
30
30
50
25
Storm Sewers 50
Street Signs _ 15
Water Lines 11 50
Sewer Lines 50
Park Equipment .. 10
X. Review and Update
{
1
12
Page 118 of 151
Agenda Item #8.B.
28 Feb 2022
This policy shall be reviewed and updated, if necessary, by the Finance Director of the City on an
annual basis.
13
Page 119 of 151
City of Atlantic Beach
Captiai Asset Disposal Request Form
Date of Request: Serial No.
Asset Tag #: Vehicle VIN No.
Department: Location:
pescription of Item Including iustification for disposal request:
Reason for Disposal Request: Form Completed By:
Not Working &
15pyond Repair
Not
Working -
Needs B air
Workbsolete
Working -Good
Working --Fair
Finance Department Use Only:
Date Sent to Commission: Disposition Method:
Online Auction/Sold Jate:
Approved: Denied: Cannibalized Date:
Donated Jate:
Current Book Value Destroyed Jate:
Traded In Date:
Transferred Jate:
Amound Sold ForfTrade In
Date Entered into System: Entered By:
Agenda Item #8.B.
28 Feb 2022
14
Page 120 of 151
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Resolution No. 22-19 adopting the City's 2022 Priorities
TODAY'S DATE: Feb. 16, 2022
MEETING DATE: Feb. 28, 2022
SUBMITTED BY: Kevin Hogencamp, Deputy City Manager
SUMMARY: The City Commission held its annual visioning and priority -setting
exercise, facilitated once again by Linda Lanier, on Jan. 15. With the assistance of others,
including City Manager Corbin and Ms. Lanier, I produced a draft 2022 Priorities document
following the exercise and shared it with City Commission members, The latest version of the
draft 2022 Priorities document contemplates input that Commission members have provided. It's
anticipated that modifications to this document could be made before the final Feb. 28 City
Commission meeting agenda is published, and/or at the Feb. 28 Commission meeting.
RECOMMENDATION: Commission approve Resolution No. 22-19
BUDGET: N.A.
ATTACHMENT:
CITY MANAGER.
Resolution No 22-19 incl. Exhibit A, the 2022 Priorities document
Agenda Item #8.C.
28 Feb 2022
Page 121 of 151
Agenda Item #8.C.
28 Feb 2022
RESOLUTION NO. 22-19
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
ESTABLISHING THE CITY'S 2022 PRIORITIES; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Atlantic Beach develops priorities annually to use as a tool to
guide policy and budget decision-making, and to outline strategies to work toward outcomes of
significant projects, initiatives, programming, and activities; and
WHEREAS, these priorities affect many aspects of civic life in Atlantic Beach; and
WHEREAS, establishing and sharing priorities helps inform residents, businesses and
other stakeholders on what the City Commission's constituents and elected officials view as
important for the community in an easy -to -understand and transparent manner; and
WHEREAS, the City Commission desires to affirm its priorities by Resolution.
NOW, THEREFORE, be it resolved by the Commission of the City of Atlantic Beach:
SECTION 1. The City Commission hereby establishes the 2022 Priorities identified in
Exhibit A.
SECTION 2. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 28th day of February, 2022.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Page 122 of 151
Agenda Item #8.C.
28 Feb 2022
RESOLUTION 22-19 EXHIBIT A
ATLANTIC BEACH CITY COMMISSION PRIORITIES
ESTABLISHED JANUARY 25, 2022; APPROVED BY RESOLUTION FEBRUARY 28, 2022
LIVABILITY
Improve health, recreation, arts, culture, leisure, education, military appreciation, and other quality -of -life
indicators via:
■ Develop and implement a strategy to improve recreation, sports, arts, culture, history, and education
programming; improving accessibility to programming for all residents, particularly children and senior
citizens; and ensuring that best -practice safety protocols are established and met.
■ Participate in or develop a comprehensive communitywide health and well-being improvement initiative.
■ Solidify AB's status as a military- and veteran -friendly community.
■ Maintain partnerships with local nonprofits that provide health, wellness, education, recreation,
transportation, and affordable housing services to low-income residents, youth, senior citizens, and
others.
ENVIRONMENTAL LEADERSHIP
Validate COAB's commitment to resiliency, sustainability and the environment via:
■ Initiate an urban tree -canopy assessment, establish a tree -canopy goal, and develop a canopy care
program.
■ Continue efforts to understand the impact of sea level rise locally, and adapt for environmental changes.
■ Provide education and outreach to the community.
■ Improve access to hazardous waste disposal and educate residents about protecting the environment from
chemical contamination.
PLANNING & BUDGETING
Prepare for future financial and infrastructure needs via:
■ Manage employee -retention by developing strategic actions to keep employees motivated and productive
through:
o Competitive compensation
o Equitable training opportunities
o A formal employee welcome, recognition and appreciation program.
■ Administer the City's capital- and road -improvement plans.
■ Further develop financial management policies and establish a debt strategy.
■ Identify "shovel -ready" projects.
■ Make significant progress on the following capital -improvement projects:
o Lifeguard station
o Splash pad
o Baker Center expansion
o Parks Master Plan implementation
o Seminole Road gateway improvements.
MAYPORT ROAD CORRIDOR & MARSH SIDE
Page 123 of 151
Agenda Item #8.C.
28 Feb 2022
Improve neighborhood identity, safety, and business and cultural opportunities via:
■ Explore the viability of a community redevelopment plan and tax -increment financing, and/or the
feasibility of other tools to address the Mayport Road corridor's needs.
■ Maintain partnerships to enhance automobile, bicycle and pedestrian safety by connecting to the East
Coast Greenway and incorporating the "complete streets" philosophy on Mayport Road.
■ Partner with artists to install murals in the community, including at the Atlantic Boulevard-Mayport Road
flyover.
■ Conduct an analysis and develop policies to ensure the City's spending and programming are equitable
throughout the entire community.
MULTI -MODAL TRANSPORTATION MANAGEMENT
Support safety, connectivity and sustainability community -wide via:
■ Administer the City's Connectivity Plan and Complete Streets Policy.
■ Continue reviews of challenges and opportunities associated with traffic management and parking, and
implement solutions.
■ Identify new opportunities and prioritize projects for safe, comfortable walking and bicycling.
■ Evaluate parks and access points to the beach and Intracoastal Waterway to identify opportunities to
improve vehicle and bicycle parking, signage/wayfinding, litter containment, ADA access, and aesthetics.
CITY SERVICES
Develop and improve systems to ensure that the City maintains a high -performing workforce via:
■ Establish best practices in the City Clerk's Office and throughout the organization for records management,
storage and disposal.
■ Complete a citizen/business survey and audit of the City's permitting systems to highlight opportunities for
improved efficiencies and service.
■ Analyze the benefits of having an in-house City Attorney vs. contracting legal services.
■ Coordinate legislative strategies and maintain partnerships with the Beaches cities, the City of Jacksonville,
and the State of Florida.
Page 124 of 151
CITY OF ATLANTIC BEACH
CITY COMMISSION
STAFF REPORT
AGENDA ITEM: Resolution No, 22-20 requesting that the City of Jacksonville allocate
$500,000 in funding for the expansion of Donner Park/Gait Baker Community Center in its five-
year capital improvement plan or another funding source.
TODAY'S DATE: February 22, 2022
MEETING DATE: February 28, 2022
SUBMITTED BY: Kevin Hogencamp, Deputy City Manager (for Mayor Glasser)
2022 PRIORITY
(PROPOSED): Livability: Improve health, recreation, arts, culture, leisure, education,
military appreciation, and other quality -of -life indicators.
SUMMARY: In its Five -Year Capital Improvement Plan (CIP), the City of Jacksonville
allocated $937,500 for the acquisition of Johnston Island in .Atlantic Beach — the only allocation for
projects within the Atlantic Beach city limits. With the prospective Johnston Island purchase is no longer
under consideration and the funding has been secured to enhance the Atlantic Beach Lifeguard Station, we
are now requesting that the City of Jacksonville CIP funding to the City of Atlantic Beach be reallocated
for the expansion of Gail Baker Community Center for the purpose of expanding programming to children,
adults and seniors, or that funding for the Gail Baker project be allocated from another funding source.
RECOMMENDATION: Commission consider approving Resolution No. 22-20
BUDGET: None in FY 2022-23; TBD in subsequent years.
ATTACHMENTS:
CITY MANAGER:
1. Resolution No 22-20
2. Feb. 9, 2022, email correspondence from Mayor Glasser to Jacksonville
City Council member Rory Diamond
3. April 2, 2021, correspondence from Mayor Glasser to District 13
Jacksonville City Council member Rory Diamond, with Attachment A
(pertaining to Gail Baker Community Center)
4. Resolution No. 21-28
Agenda Item #8.D.
28 Feb 2022
Page 125 of 151
Agenda Item #8.D.
28 Feb 2022
RESOLUTION NO. 22-20
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
REQUESTING THAT THE CITY OF JACKSONVILLE ALLOCATE $500,000 in
FUNDING FOR THE EXPANSION OF DONNER PARK/GAIL BAKER
COMMUNITY CENTER IN ITS FIVE-YEAR CAPITAL IMPROVEMENT
PLAN OR ANOTHER FUNDING SOURCE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Atlantic Beach and the Consolidated City of Jacksonville have an
excellent history of working in harmony, particularly in recent years; and
WHEREAS, in its Five -Year Capital Improvement Plan (CIP), the City of Jacksonville allocated
$937,500 for the acquisition of Johnston Island in Atlantic Beach for Fiscal Year 2021-22; and
WHEREAS, the only allocation for projects within the Atlantic Beach city limits was for the
prospective acquisition of Johnston Island; and
WHEREAS, the prospective Johnston Island purchase is no longer under consideration; and
WHEREAS, meanwhile, as a result of a previous request, funding has been secured to enhance
the Atlantic Beach Lifeguard Station, leaving this County request unfunded to date; and
WHEREAS, the City of Atlantic Beach desires that City of Jacksonville funding be reallocated
for the expansion at the Donner Park/Gail Baker Community Center for the purpose of expanding
programming to children, adults and seniors; and
WHEREAS, this project would serve to protect and improve the health, safety, welfare and quality
of residents of Atlantic Beach and northeast Jacksonville who lack access to programming, along with a
far-reaching number of Duval County residents and visitors, alike, who, according to data collected,
currently visit and use this park; and
WHEREAS, improving quality -of -life indicators through enhanced recreation, sports, arts,
culture, history, and education programming, and improving accessibility to programming for all
residents, particular children and senior citizens, is a stated City Commission priority; and
WHEREAS, programming and special events available to all members of the public at the Donner
Park/Baker Center include, but are not limited to, after-school and senior citizen programs, tutoring, Girl
Scouts, teen and senior meetings, summer camps, yoga, taekwondo, and festivals; and
WHEREAS, the City of Atlantic Beach partners with Beaches Habitat volunteers and staff, and
expects that the Donner Park/Gail Baker Community Center's expansion will better enable the City to
build partnerships with the Kids Hope Alliance, Jacksonville Senior Services, and other nonprofit
organizations; and
Page 1 of 2
Page 126 of 151
Agenda Item #8.D.
28 Feb 2022
NOW, THEREFORE, BE IT RESOLVED that, to improve the health, welfare, and quality -of -
life of Atlantic Beach residents, the City of Atlantic Beach respectfully requests that:
Section 1. The City of Jacksonville allocate $500,000 in funding for the expansion of the Donner
Park/Gail Baker Community Center in its Five -Year Capital Improvement Plan or another funding
source.
Section 2. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 28th day
of February, 2022.
Ellen Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Resolution No. 22-20 Page 2 of 2
Page 127 of 151
Agenda Item #8.D.
28 Feb 2022
From: Glasser, Ellen
Sent: Wednesday, February 9, 2022 9:19 AM
To: Diamond, Rory; Conner, Makenzi
Cc: Corbin, Shane; Hogencamp,Kevin
Subject: Baker Center
Attachments: Diamond Letter.pdf; Resolution%20No.%2021-28 copy.pdf
Dear CM Diamond:
Thanks so much for your efforts to secure funding for our lifeguard station in Atlantic Beach. We are very
grateful, and this will allow us to better serve all County residents and visitors, while keeping our lifeguards
safe.
As you know, I have been asking for an update on the request to fund and expand the Bake Center to better
meet the needs of our children/residents and the many others in the North Beaches area who benefit from
our programming. Of course, we were optimistic that a source of funding would be identified for this year,
given that enhanced programming is a Commission priority.
I am attaching the letter request from April, 2021, along with the resolution. The letter includes data on usage
of the Center.
Please let us know what our next step is. I am considering placing this on our Agenda for another resolution so
would appreciate the guidance.
Sincerely,
Ellen Glasser
Ellen Glasser, Mayor
eglasser@coab.us
(904) 472-6262 (cell)
#WeAreAB
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communications, including your email address, may therefore be subject to public disclosure.
1
Page 128 of 151
April 2, 2021
Honorable Rory Diamond
Jacksonville City Council - District 13
117 West Duval Street
Jacksonville, FL 32202
Re; Five Year Capital Improvement Projects (CIP)
Dear Council Member Diamond:
Agenda Item #8.D.
28 Feb 2022
CITY OF ATLANTIC BEACH
OFFICE OF TI -IE MAYOR
800 SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233-5455
www, coab, us
Thank you for engaging faithfully about Issues of Importance to Atlantic Beach and Duval County.
With consensus of our City Commission, this letter requests your action to reallocate funds for
Atlantic Beach that are listed in the five year CIP list that you provided to us. This CIP list Is at
Attachment C.
Seven items on the District 13 protect list are designated as Atlantic Beach protects, but six are
located in the North Beach area of the 32233 zip code and are not within the municipal
boundaries of Atlantic Beach. The Johnston Island acquisition is the sole project in Atlantic Beach,
and this project is currently Inactive. While it was carried over in good faith as a placeholder for
a potential purchase that was discussed in 2018, no purchase agreement was ever prepared, and
no purchase agreement is being contemplated at this time. As a result, Atlantic Beach stands to
receive no funding in this plan. Moving forward, and In the Interests of our municipality as part
of Duval County, we respectfully request county funding of two capital projects that we have
been discussing and that would significantly benefit our citizens as well as citizens of the County.
The CIP should be updated to accurately reflect where CIP dollars are being spent in District 13.
More Importantly, we request your support to adjust the current Ilst. To be specific, we ask to
reallocate the entirety of the $937,500 for Johnston Island in FY 2021-2022 - In eaual parts - to
two projects, described In Attachments A and B:
Attachment A: An expansion of the Gall Baker Community Center - $468,750
Attachment B: A rebuild of the Atlantic Beach Lifeguard Station - $468,750
These are approximations that would not be expected to cover all actual costs, but Atlantic Beach
is prepared to take necessary steps to allocate municipal funds to cover the difference.
1
Page 129 of 151
Agenda Item #8.D.
28 Feb 2022
Attachment A: Gail Baker Community Center
The Gail Baker Community Center sits on the border of Atlantic Beach and Jacksonville in Donner
Park, and it was built in 1996. Many North Beach area residents participate in our programs
because they do not have ready access to the kind of programming that we offer in their own
neighborhoods. The Baker Center is only 1400 square feet, and we exceeded our indoor capacity
long ago. We would like to expand and double its size or consider other building options.
The Baker Center offers programming for countless residents to include underserved youth and
seniors. Without boasting, our staff and those who frequent the Baker Center have built great
trust in the community. Programming includes an After School program, Tutoring, Girl Scouts,
Teen meetings, Summer Camp, Yoga, Taekwondo, Senior meetings, and Special Events. We also
have a grant program that supports non-profit organizations that offer some year-to-year
programming. With these programs, we logged an average of 8500 visits for services per year
for the period 2017-2019. In addition, we conduct annual Toy Drive, Fall Festivals, and Movie
Nights that serve approximately 400 children per year. In 2018 and 2019, an average of 28% of
our visitors lived outside of our municipal boundaries in Duval County. We partner with Beaches
Habitat volunteers and staff, but we would like to build partnerships with the Kids Hope Alliance,
Jacksonville Senior Services, and other nonprofit organizations.
Attached are photographs of the current Baker Center, a three year usage report, and
preliminary renderings of how funds could be used to expand the Center,
Attachment B: Atlantic Beach Lifeguard Station
The Atlantic Beach Lifeguard Station is located at the Ahern Street public beach access and was
built in 1999. While an iconic William Morgan structure, it is simply inadequate in size to meet
our operational needs and it presents environmental challenges for our lifeguards. With less
than 660 usable square feet, it has been described - functionally - as little more than a "three
story shed," We would like to rebuild it - to more than double its size - or consider other
expansion options.
The current station sits on a wide City right of way with ample room to build. There are no public
restrooms, no covered shelter area for lifeguards to treat public walk up patients, and no hot
water to help treat people with injuries like man o' war stings. The station is deficient with grossly
Insufficient storage, briefing, or training space, and it does not have separate facilities for female
lifeguards. Equipment must be moved at the end of each day to our Public Works Yard.
Mold levels are being closely monitored and leaking of windows and the roof have been recurring
problems. Dehumidifiers have helped but are not a solution. We have concerns for the health
and safety of more than 50 dedicated fulltime lifeguards and junior lifeguards who protect our
beachgoers. During the summer, over 1000 visitors from across Duval County use the Ahern
Street public beach access each week. Last year, during the months of May—July, our lifeguards
served approximately 74,000 beachgoers, many from other parts of the County. Our lifeguards
are always ready to assist Hannah Park, Neptune Beach and Jacksonville Beach lifeguards when
needed, It is worthwhile to point out that financial support of lifeguard services is specifically
2
Page 130 of 151
Agenda Item #8.D.
28 Feb 2022
enumerated in the Interlocal Agreement, We are prepared to provide additional data on the
number of visitors and environmental testing, as well as more detailed technical plans, that
would support this request.
Attached are photographs of the lifeguard station In Its current state, a 2019 diagram depicting
mold levels, and preliminary renderings of how funds could be used to rebuild the structure,
Thank you for your efforts and we look forward to meeting with you to discuss the path forward.
Sincerely,
cam_ Gam_
Ellen Glasser
Three (3) Attachments
3
Page 131 of 151
Agenda Item #8.D.
28 Feb 2022
Attachment A
Page 132 of 151
Agenda Item #8.D.
28 Feb 2022
Page 133 of 151
Gail Baker Community Center Annual Usage
2017
Programs Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
After -School 236 307 531 504 671 22 n/a 239 498 723 593 391
Volunteers 42 43 41 52 92 30 14 10 n/a n/a 36 n/a
Girl Scouts
n/a n/a n/a n/a n/a n/a n/a n/a 17 12 9 8
Teen Meeting
n/a n/a n/a n/a n/a n/a n/a n/a n/a 10 15 5
Summer Camp n/a n/a n/a n/a n/a 556 835 164 n/a n/a n/a n/a
Senior Citizens
14 3 47 70 119 126 4 21 43 95 27 53
NFCAA n/a n/a n/a n/a n/a n/a n/a n/a 16 27 25 24
Total Usage 292 353 619 626 $82 704 853 413 574 867 696 481
Total 2017: 7,328
P
2018
Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
After- School 595 735 615 725 684 10 n/a 631 737 869 532 443
Volunteers
47 90 43 58 22 10 15 3 21 30 69 23
Girl Scouts 22 45 9 26 28 n/a n/a n/a n/a n/a n/a n/a
Teen Meeting
30 19 n/a n/a n/a n/a n/a n/a 23 0 40 51
Summer Camp
n/a n/a n/a n/a n/a 739 858 69 n/a n/a n/a n/a
Senior Citizens 29 49 27 15 43 20 18 30 36 28 26 31
NFCAA 25 22 28 n/a n/a n/a n/a n/a n/a n/a n/a n/a
Total Usage 748 860 722 824 755 779 891 730 817 927 667 548
Total 2018: 9,208
-1ST JO VET abed
Gail Baker Community Center Annual Usage
2019
Programs Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec.
After -School 618 672 538 693 743 0 0 489 552 689 612 471
Volunteers
45 39 36 43 31 17 6 7 29 65 72 44
Girl Scouts n/a n/a n/a n/a n/a n/a n/a n/a n/a 23 24 12
Teen Meeting n/a 27 28 47 16 n/a n/a n/a 19 72 20 n/a
Summer Camp n/a n/a n/a n/a n/a 450 688 74 n/a n/a n/a n/a
Senior Citizens 25 26 29 24 12 17 22 29 27 61 21 0
Taekwondo
n/a n/a 15 142 118 57 77 152 n/a n/a n/a n/a
Total Usage 689 764 646 949 920 541 787 751 627 910 749 527
Total 2019: 8,865
Total 2017-2019: 25,401
TST JO SET abed
-1ST JO 9£T abed
Gail Baker Community Center Annual Usage
2017 — 8% of the students were from Jacksonville area.
2018 — 32% of the students were from Jacksonville area.
2019 — 26% of the students were from Jacksonville area.
GAIL BAKER CENTER
Possible addition to
west.
Keep existing
roof line (save $)
- Less tree
removal than if
expanding north,
south, or east.
TST Jo LET abed
60'
Existing
interior area
(2,142 sf)
14'
11'
11'
3' Existing 3'
Interior
Layout
31'
w
-1ST JO 8£T abed
Agenda Item #8.D.
28 Feb 2022
Page 139 of 151
Agenda Item #8.D.
28 Feb 2022
RESOLUTION NO. 21-28
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
REQUESTING THAT THE CITY OF JACKSONVILLE REALLOCATE
$937,500 IN FUNDING FOR ATLANTIC BEACH PROJECTS IN ITS FIVE-
YEAR CAPITAL IMPROVEMENT PLAN; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Atlantic Beach and the Consolidated City of Jacksonville have an
excellent history of working in harmony, particularly in recent years; and
WHEREAS, in its Five -Year Capital Improvement Plan (CIP), the City of Jacksonville has
allocated $937,500 for the acquisition of Johnston Island in Atlantic Beach; and
WHEREAS, the prospective Johnston Island acquisition is the only allocation for projects within
the Atlantic Beach city limits; and
WHEREAS, the prospective Johnston Island purchase is no longer under consideration; and
WHEREAS, the City of Atlantic Beach desires for the CIP funding to be reallocated to two
upcoming projects: The expansion of Gail Baker Community Center, for the purpose of expanding
programming to children, adults and seniors; and the replacement of the Atlantic Beach Lifeguard Station,
which is woefully undersized, does not meet operational needs, and presents environmental challenges for
our lifeguards; and
WHEREAS, these projects would serve to protect and improve the health, safety, welfare and
quality of a far-reaching number of Duval County residents and visitors, alike; and
WHEREAS, programming and special events available to all members of the public at the Baker
Center include, but are not limited to, after-school and senior citizen programs, tutoring, Girl Scouts, teen
and senior meetings, summer camps, yoga, taekwondo, and festivals; and
WHEREAS, the City of Atlantic Beach partners with Beaches Habitat volunteers and staff, and
expects that the Gail Baker Community Center's expansion will better enable the City to build partnerships
with the Kids Hope Alliance, Jacksonville Senior Services, and other nonprofit organizations; and
WHEREAS, more than 100,000 people from throughout Duval County and beyond visit the
Atlantic Beach shoreline annually, including an estimated 74,000 during May -July; and
WHEREAS, lifeguard service is specifically enumerated in the City of Jacksonville -Atlantic
Beach interlocal agreement, and Atlantic Beach Ocean Rescue provides mutual aid — and vice versa — to
Hanna Park, Neptune Beach and Jacksonville Beach lifeguards.
Page 1 of 2
Page 140 of 151
Agenda Item #8.D.
28 Feb 2022
NOW, THEREFORE, BE IT RESOLVED that, to improve the health, safety, welfare and
quality of life of Atlantic Beach residents and visitors, the City of Atlantic Beach respectfully requests
that:
Section 1. The City of Jacksonville reallocate $937,500 in Five -Year Capital Improvement
Project funding to two City of Atlantic Beach projects: The expansion of Gail Baker Community Center
and the replacement of the Atlantic Beach Lifeguard Station,
Section 2. City of Jacksonville CIP funding for Atlantic Beach projects be evenly split at
$468,750 each for the two projects.
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED by the City Commission of the City of Atlantic Beach, this 12th day
of April, 2021.
Attest:
z//e-&---
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Bre
en City Attorney
El en lasser, Mayor
Resolution No. 21-28 Page 2 of 2
Page 141 of 151
Page 142 of 151
AGENDA ITEM:
SUBMITTED BY:
TODAY'S DATE:
MEETING DATE:
BACKGROUND:
Agenda Item #9.A.
28 Feb 2022
STAFF REPORT
City of Atlantic Beach
Commission Meeting
ORDINANCE NO. 20-22-163
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING
SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE
DATE.
Melissa Burns, Director of Finance
February 15, 2022
February 28, 2022
This ordinance, passed on first reading, accomplishes a number of budget
adjustments to address several unforeseen expenses, grant awards and a
special revenue fund correction that were not included in the original
budget. The adjustments are outlined below.
General Fund
The City of Jacksonville have appropriated a total of $562,500 which is
intended to be allocated to the City of Atlantic Beach to rehabilitate and/or
rebuild the lifeguard station located at 1 Ahern St. These funds were not
originally budgeted for and the revenue needs to be recognized and the
funds appropriated.
The City received a $ 10,000 donation from the Kiwanis Club to purchase
accessible equipment for Jordan Park. This ordinance recognizes the
revenue and appropriates the funds in Park Maintenance's machinery and
equipment.
The City found it necessary to create and hire a grants administrator which
is able to be funded by the various grants the City has been awarded. To
fund this position, revenues from the American Rescue Plan Act (ARPA)
have been used. The transfer from the ARPA fund to the General Fund is
recognized in revenues and the salary and F.I_C.A. taxes are appropriated in
Page 143 of 151
Agenda Item #9.A.
28 Feb 2022
the Finance Department. The Fiscal Year 2022 expense for this position is
$44,910.
When employees leave their employment with the City, they are entitled to
have their accrued leave paid out to them on their final check. When an
employee leaves is unpredictable, therefore cannot be budgeted for. During
the past few months the City has had a few long-term employees either
resign or retire which resulted in a total expense of $74,439 in special pay
and F.I.C.A over several departments which need to be funded.
Last fiscal year a Police Lieutenant was promoted to Commander which left
a vacant Lieutenant's position. This position was recently filled, however
due to miscommunication, this position was not included in the original
budget. This ordinance appropriates funds for the Lieutenant's position.
Resolution 17-01 stipulates that a portion of the Police Department's
unspent budget at the end of a fiscal year that is to be returned to the General
Fund Fund Balance can be appropriated towards the unfunded liability that
the Police Officers' Retirement System carries. The stipulation is for 90%
of what would be returned or $200,000 whichever is less. In Fiscal Year
2021 approximately $542,000 remains unspent therefore $200,000 is being
appropriated towards the unfunded liability.
In the Finance Department part of the staff includes three meter readers.
These positions were previously under the Water Utilities Department.
When the meter readers came under the Finance Department, the needed
equipment continued to be purchased by the Water Utilities Department.
This was discovered after the budget was completed, and additional funds
of $3,500 needs to be appropriated for Operating Equipment.
Recently, two items have been identified that it is desired that they be
accomplished during the current fiscal year. The first, is a tree inventory of
the City's tree canopy. This project is estimated to cost approximately
$15,000, this amount needs to be appropriated in the Other Contractual
Services line item of the Planning and Community Development
department's budget. The second item is the desire to enhance the City's
recreational programs. In order to accomplish this, an estimate of an
additional $25,000 needs to be appropriated in the Other Current
Charges/Cultural Arts line item in the Recreation and Cultural Arts
department budget.
Page 144 of 151
Agenda Item #9.A.
28 Feb 2022
Pav for Parking Revenue Fund
The City has the potential to purchase and install parking kiosks in certain
locations. This ordinance is appropriating $20,000 to fund the purchase of
those kiosks.
American Rescue Plan Act (ARPA) Fund
When the original budget was prepared, it was based on the assumption that
the City would receive the first tranche of the ARPA funds due to the City
prior to the end of the Fiscal Year. Unfortunately this was not the case and
the budget needs to be correct to reflect the revenue received and
corresponding appropriations. Additionally, the City of Jacksonville
allocated the City $2,000,000 in ARPA funds to be spent according to
ARPA guidelines. A total of $5,473,921 in revenues is being recognized
and $3,990,009 in appropriations in the form of transfers to other funds to
fund various projects. Which reflects a net increase of $1,483,912 in
revenues.
Community Development Block Grant (CDB GI Fund
The City was awarded a CDBG grant in the amount of $91,200 for the Levy
Road Multiuse Path project. The revenues are recognized and are
appropriated as a transfer out to the Capital Projects Fund.
Capital Proiects Fund
When the City of Jacksonville allocated additional ARPA funds to the City,
a portion of a project that was partially funded by ARPA funds, through
additional appropriation, can now be largely funded by ARPA funds. There
is an increase of $436,051 in both revenues and expenditures in this fund.
The City was awarded a Community Development Block Grant in the
amount of $91,200 for the Levy Multiuse Path. The total cost of this project
is $259,000 and the remaining $167,800 will be funded by the use of Better
Jax Funds. This project was not originally budgeted for as it was unknown
at the time of preparation if the grant would be funded. This portion of the
ordinance recognizes the transfers in as revenues and appropriates those
funds for the project.
Page 145 of 151
Agenda Item #9.A.
28 Feb 2022
Sewer Utility Fund
In 2019, a position in the Collection/Transmission Division of the Sewer
Utility fund was reclassified which increased the pay scale, however, the
employee in the position was not given the increase in pay which was
discovered recently. Additional funds needs to be appropriated to fund the
back pay the employee is to receive along with the corresponding increase
in payroll taxes.
At the regular Commission held on January 10th, the Force Main from
Montreal to Shangri-La was awarded at a cost of $163,000. The funds
allocated for this project is $110,000. Additional funds from another project
were able to be transferred in order to move the project along, however, the
contributing project needs have the $53,000 returned which will be
accomplished by transferring the additional funds from the ARPA fund.
As discussed above in the General Fund portion, it is unpredictable when
an employee resigns or retires from the City and this occurred in the
Treatment Division. A long-time employee retired and had the accrued
leave time paid out in a lump sum. The amount of $25,459 is needed to fund
the payment from Special Pay and the corresponding payroll taxes.
Stormwater Utility Fund
The City was awarded a Hazard Mitigation Grant Program (HMGP) grant
in the amount of $55,806 for the Mary Street Drainage Improvements Phase
I for a total project cost of $74,408. The revenue needs to be recognized and
the expenditure appropriated for a net expense of $18,602.
Police Officers' Pension Trust Fund
This portion of the ordinance recognizes the $200,000 contribution from the
Police Department portion of the General Fund as outlined in Resolution
17-01.
Page 146 of 151
BUDGET:
Agenda Item #9.A.
28 Feb 2022
General Emnlovees' Pension Trust Fund
The number of eligible employees that enter the Deferred Retirement
Option Program (DROP) is unpredictable. An employee recently exercised
the DROP option and an additional $65,790 is needed to fund the payment.
The budget items above increase revenues and expenditures by $7,095,188
and $5,938,491 respectively with an overall increase in fund balances of
$1,156,697.
RECOMMENDATION: Hold a public hearing and pass Ordinance 20-22-163 on second and
reading
ATTACHMENT: Ordinance 20-22-163
REVIEWED BY CITY MANAGER:
Page 147 of 151
Agenda Item #9.A.
28 Feb 2022
ORDINANCE NO. 20-22-163
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022,
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission
approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such
budgetary systems require adjustments from time -to -time, and
WHEREAS, the City is amending the Operating Budget to add net funds totaling $385,843 in the
General Fund. The number of employees that resign or retire is unpredictable, and four employees have or
will be leaving the City and $74,439 is needed to fund the payout of their accrued leave. A vacant Lieutenant
position has been filled in the Police Department $67,544 is needed to fund this position. Resolution 17-01
authorizes funds be contributed from funds returned to the General Fund from the Police Department. From
Fiscal Year 2021, $200,000 is available to contribute towards the unfunded liability of the Police Pension.
An additional $3,500 is needed to fund equipment needed by the meter readers in the Finance Division. It
is the desire of the City to obtain a complete tree inventory of the City's tree canopy and $15,000 is needed
in the Planning and Community Development budget to fund this project. It is the desire of the City to
enhance its recreational programs available an additional $25,000 is needed in the Recreation and Cultural
Arts budget. The City of Jacksonville is contributing $562,500 to rehabilitate/rebuild the lifeguard station
at 1 Ahern St.; these funds were not in the original budget, and
WHEREAS, the City is amending the Community Development Block Grant Fund to net funds
totaling $0, as $91,200 in grant fund revenues is recognized and $91,200 in expenditures are appropriated,
and
WHEREAS, the City is amending the Operating Budget to add net funds totaling $20,000 in
expenses to purchase parking kiosks in the Pay for Parking Revenue Fund, and
WHEREAS, the City established a special revenue fund to track funds from the American Rescue
Plan Act, and prepared the budget with the information available at the time or preparation. The City needs
to correct the American Rescue Plan Act (ARPA) Fund to recognize the revenue of $5,473,921 and to
appropriate 3,990,009 for inter -fund transfers resulting in $1,483,912 in net revenues, and
WHEREAS, the City is amending the Capital Projects Fund to add $0 net funds for additional
ARPA funds for the Donner Road Improvement project, and CDBG and Better Jax funds for the Levy Road
Multiuse Path project, and
WHEREAS, the City is amending the Operating Budget of the Sewer Utility Fund to add net funds
totaling $37,340 for additional personnel expenses and add additional funds from the ARPA funds for an
infrastructure project, and
WHEREAS, the City is amending the Stormwater Fund Budget to add net funds totaling $18,602
for $55,806 in revenues from a Hazard Mitigation Grant Program (HMGP) Grant and $74,408 in expenses
for Phase I of the Maiy Street Drainage Improvements project.
Ordinance No. 20-22-163 Page 1 of 4
Page 148 of 151
Agenda Item #9.A.
28 Feb 2022
WHEREAS, the City is contributing an additional $200,000 to the Police Officers' Pension Trust
Fund as authorized by Resolution 17-01, and
WHEREAS, the number of eligible employees that enter the Deferred Retirement Option Program
(DROP) is unpredictable, and an employee exercised the DROP option and an additional $65,790 is needed
in the General Employees' Pension Trust Fund budget to fund the payment.
NOW, THEREFORE, BE IT ENACTED BY 1'HE CITY COMMISSION ON BEHALF OF
THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA that:
SECTION 1. The Fiscal Year 2021/2022 Operating Budget is hereby amended as follows:
GENERAL FUND
Revenues:
City of Jacksonville Cost Reimbursement $562,500
Donation — Jordan Park Accessibility 10,000
Transfer from ARPA Fund 44,910
Total Revenues: $617,410
Expenditures:
Finance — Salaries 41,719
Finance -Special Pay 14,147
Finance — F.I.C.A. Taxes 4,274
Finance — Operating Supplies 3,500
Planning and Community Development -Other
Contractual Services 15,000
Police Administration — Salaries 14,944
Police Administration — F.I.C.A. Taxes 1,144
Police Patrol — Salaries 62,744
Police Patrol — F.I.C.A. Taxes 4,800
Police Patrol — Unfunded Pension Liability 200,000
Lifeguards — Buildings 562,500
Public Works — Special Pay 2,159
Public Works — F.I.C.A. Taxes 166
Recreation & Cultural Arts — Special Pay 37,896
Recreation & Cultural Arts — F.I.C.A. Taxes 2,900
Recreation & Cultural Arts — Other Current Charges 25,000
Parks Maintenance -Machinery & Equipment 10,000
Total Expenditures: $1,002,893
Fund Balance: ($385,483)
PAY FOR PARKING REVENUE FUND
Expenditures:
Machinery & Equipment $20,000
Ordinance No. 20-22-163 Page 2 of 4
Page 149 of 151
Agenda Item #9.A.
28 Feb 2022
Fund Balance: ($20,000)
Revenues:
Federal Grant
Expenditures:
AMERICAN RESCUE PLAN ACT FUND
$5,473,921
Transfer to General Fund $ 799,010
Transfer to Capital Projects Fund 909,224
Transfer to Water Utility Fund 796,000
Transfer to Sewer Utility Fund 1,265,000
Transfer to Building Code Enforcement Fund 93,775
Transfer to Stormwater Utility Fund 127,000
Total Expenditures $3,990,009
Fund Balance: $1,483,912
CAPITAL PROJECTS FUND
Revenues:
Transfer from CDBG Fund $ 91,200
Transfer from Better Jax Fund 167,800
Transfer from ARPA Fund 436,051
Total Revenues: $ 695,051
Expenditures:
Public Works: Infrastructure
Parks Maintenance:
Total Expenditures:
$ 436,051
259,000
$ 695,051
SEWER UTILITY FUND
Revenues:
Transfer from ARPA Fund
Expenditures:
$ 53,000
Collection/Transmission — Salaries $ 11,036
Collection/Transmission - F.I.C.A. Taxes 845
Collection/Transmission - Infrastructure 53,000
Sewer Treatment -Special Pay 23,649
Sewer Treatment-F.I.C.A. Taxes 1,810
Total Expenditures $ 90,340
Ordinance No. 20-22-163 Page 3 of 4
Page 150 of 151
Agenda Item #9.A.
28 Feb 2022
Fund Balance: ($ 37,340)
Revenues:
Federal Grant
Expenditures:
Infrastructure
Fund Balance:
STORMWATER UTILITY FUND
$ 55,806
$ 74,408
($ 18,602)
POLICE OFFICERS' PENSION TRUST FUND
Revenues:
Employer Contribution
Fund Balance:
$ 200,000
$ 200,000
GENERAL EMPLOYEES' PENSION TRUST FUND
Expenditures:
DROP Payout -Defined Benefit Plan
Fund Balance:
$ 65,790
($ 65,790)
SECTION 2. This ordinance shall take effect immediately upon adoption.
PASSED by the City Commission on first reading this 14th day of February 2022.
PASSED by the City Commission on second and final reading this 28th day of February 2022.
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Ordinance No. 20-22-163
Ellen Glasser, Mayor
Page 4 of 4
Page 151 of 151