03-28-22 Amended Agenda
City of Atlantic Beach
Amended Agenda
Regular City Commission Meeting
Monday, March 28, 2022 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
*
1.A.
Approve Minutes of the December 13, 2021 Regular Commission Meeting.
12-13-21 Draft Regular Commission meeting minutes
5 - 13
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (April - June 2022)
90 Day Calendar (April - June)
15 - 18
*
3.B.
Kurtis Wilson - JEA Overhead to Underground Conversion
JEA Overhead to Underground Conversion
19 - 30
3.C.
Aquatic Gardens and Splash Pad
Aquatic Gardens and Splash Pad
31 - 34
3.D.
Pay Scale Adjustments
Pay Scale Adjustments
Pay Grades by Selected Positions as of 03-21-2022
35 - 37
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
Page 1 of 62
Regular City Commission - 28 Mar 2022
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Acknowledge receipt of the Monthly Financial Report for February 2022
February 2022 Financial Report
39 - 45
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
*
8.A.
RESOLUTION NO. 22-26
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
POLICE DEPARTMENT TO ENTER INTO A RADIO SERVICES AGREEMENT WITH THE
CITY OF JACKSONVILLE FOR P25 RADIO COMMUNICATIONS OPERATIONS.
Resolution No. 22-26
47 - 57
9. ACTION ON ORDINANCES
9.A.
ORDINANCE NO. 75-22-27, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 19,
STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I, GENERAL
PROVISIONS, SECTION 19-6, TRAFFIC CALMING DEVICES; PROVIDING FOR
CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE.
Ordinance No. 75-22-27
59 - 62
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
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Regular City Commission - 28 Mar 2022
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting.
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Regular City Commission
December 13, 2021
MINUTES
Regular City Commission Meeting
Monday, December 13, 2021 - 6:30 PM
Commission Chamber
INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER:
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk
Bartle called the roll.
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
1 APPROVAL OF MINUTES
1A. Approve Minutes of the September 27, 2021 Regular Commission Meeting.
Mayor Glasser asked if there were any corrections or changes needed. There were no
corrections to the minutes. Mayor Glasser stated the minutes stand as submitted.
2 COURTESY OF FLOOR TO VISITORS
2A. Dr. Quinton White, Executive Director, Jacksonville University Marine Science
Research Institute, and St. Johns Riverkeeper Lisa Rinaman will address the
Commission regarding Coal Ash.
St. Johns Riverkeeper Lisa Rinaman, Dr. Quinton White, and Marc Hardes ty of the
Jacksonville Waterways Commission spoke regarding coal ash hazards and pledging support.
Dr. Quinton White answered questions regarding the hazards of coal ash. He spoke about the
Environmental Protection Agency not classifying coal ash as hazardous waste. Ms. Rinaman
spoke regarding the loopholes of the protection of the waste.
PUBLIC COMMENT
Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to
Visitors. City Clerk Bartle called each speaker to the podium.
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Agenda Item #1.A.
28 Mar 2022
Page 5 of 62
Regular City Commission
December 13, 2021
Nicole de Venoge spoke in support of Resolution No. 21-82 on behalf of the Surfer Rider magazine.
She thanked the Commission for their support. She expressed concern about the Mayport Poles surf
break and the hazardous chemicals threatening the community. She believed the spill violated Florida
Statutes and wants to prevent another reoccurrence.
Kassidy Kinkel spoke in support of Resolution No. 21-82 and recalled a personal experience
of having coal ash surrounding her in the water while she was surfing at Hanna Park.
3 CITY MANAGER REPORTS
3A. Accept the 90-Day Calendar (January 2022 through March 2022)
ACTION: There was CONSENSUS to accept the 90-Day calendar.
3B. Jordan Park Project
DCM Hogancamp spoke about the ADA accessibility of the Kiwanis Garden being added to
Jordan Park, including musical flowers. Groundbreaking is planned to happen soon and all
will be invited.
4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
Mayor Glasser announced an Open House is scheduled in the Commission Chamber to discuss
Main Street and the scheduled traffic study. She mentioned she met with the General Manager
of GFL and said she was very pleased by the work performed. On Saturday, COAB has partnered
with Daughters of the American Revolution and will be placing approximately 600 wreaths on
the graves of veterans at the Beaches Memorial Park. She expressed sympathy for the victims
of the recent horrific tornados.
5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6 CONSENT AGENDA
None.
7 COMMITTEE REPORTS
None.
8 ACTION ON RESOLUTIONS
8A. RESOLUTION NO. 21-57
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
THE 2021 AMENDMENT TO THE 2019-2022 NORTHEAST FLORIDA PUBLIC
EMPLOYEES’ LOCAL 630 LIUNA, AFL-CIO “BLUE COLLAR” CONTRACT AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT.
Mayor Glasser read the resolution by title.
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Agenda Item #1.A.
28 Mar 2022
Page 6 of 62
Regular City Commission
December 13, 2021
CM Corbin spoke regarding the staff report as detailed in the agenda packet. CA Durden
reminded the Commission if the money is not in the budget, the approval of the Resolution
would be subject to approval of a budget amendment.
Human Resources Director (HRD) Cathy Varian explained the pay increase is not part of the
approved budget; however, because of lapse and other reasons, does not believe it will require
a budget amendment. The suggestion was made to add a statement about being subject to
Commission approval of a budget amendment, in case one is needed.
MOTION: Adopt Resolution No. 21-57 with the amendment to include "Subject to Commission
approval of a budget amendment, if an amendment is necessary.”
Motion: Brittany Norris
Second: Bruce Bole
Commissioner Norris spoke in support of the pay increases. She explained the need for better timing
and being cognizant of working with the public’s money.
Commissioner Waters agreed with Commissioner Norris’ points.
Commissioner Bole said pay increases should be brought up on a timeline and part of the budget.
Commissioner Kelly agreed with the other Commissioner’s statements and asked that they start earlier
next year.
Mayor Glasser thanked staff for their work; agreed that pay raises should be brought up earlier in the
year, before the budget; and spoke in favor of the resolution.
Michael Waters For
Brittany Norris (Moved By) For
Ellen Glasser For
Bruce Bole (Seconded By) For
Candace Kelly For
Motion passed 5 to 0.
8B. RESOLUTION NO. 21-79
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO PURCHASE A NEW
GENIE S45 TELESCOPIC BOOM LIFT.
Mayor Glasser read the resolution by title.
CM Corbin explained the Department of Public Works rents this piece of equipment several
times a year for different projects. Purchasing this piece of equipment would save the City
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Agenda Item #1.A.
28 Mar 2022
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Regular City Commission
December 13, 2021
money in the long run, and Public Works Director (PWD) Scott Williams has been requesting
to purchase this for many years.
MOTION: Adopt Resolution No. 21-79 as read.
Motion: Candace Kelly
Second: Michael Waters
Ellen Glasser For
Bruce Bole For
Michael Waters (Seconded By) For
Candace Kelly (Moved By) For
Brittany Norris For
Motion passed 5 to 0.
8C. RESOLUTION NO. 21-80
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING
BID #2122-01 FOR THE OUTFALL PIPELINE CREEK CROSSING
IMPROVEMENTS.
Mayor Glasser read the resolution by title.
CM Corbin referred to pages 48 and 49 of the agenda packet. PU Director Troy Stevens spoke
about the staff report in the agenda packet and answered all questions.
MOTION: Adopt Resolution No. 21-80.
Motion: Brittany Norris
Second: Michael Waters
Michael Waters (Seconded By) For
Brittany Norris (Moved By) For
Ellen Glasser For
Bruce Bole For
Candace Kelly For
Motion passed 5 to 0.
8D. RESOLUTION NO. 21-81
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, ESTABLISHING A COMMUNITY VISION STATEMENT;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the resolution by title.
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Agenda Item #1.A.
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Regular City Commission
December 13, 2021
DCM Hogancamp spoke regarding the proposed vision statement as detailed in the agenda
packet and answered questions from the Commission.
Discussion ensued about adding language to reflect the vibrant local businesses.
MOTION: Adopt Resolution No. 21-81 with the addition of, after “neighborhoods”, "and our
vibrant business community."
Motion: Michael Waters
Second: Brittany Norris
Commissioner Kelly suggested using the Oxford comma and there was consensus to do so. DCM
Hogancamp would be responsible for making sure the statement is grammatically correct,
including punctuation.
Ellen Glasser For
Bruce Bole For
Michael Waters (Moved By) For
Candace Kelly For
Brittany Norris (Seconded By) For
Motion passed 5 to 0.
8E. RESOLUTION NO. 21-82
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,
FLORIDA, EXPRESSING SUPPORT FOR ACTIONS TO STOP THE SHIPPING OF COAL
ASH ON THE ST. JOHNS RIVER AND INTO JACKSONVILE PORTS; ENCOURAGING ALL
JACKSONVILLE PORT FACILITIES TO CEASE RECEIVING AND/OR REFUSE THE
ACCEPTANCE OF COAL ASH; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mayor Glasser read the resolution by title.
Mayor Glasser noted she provided a summary at the last meeting and thanked DCM
Hogencamp for making the information about the impact of coal ash available online. She
explained the resolution and that this action is in no way a criticism of the DEP as this material
is not classified as hazardous waste, and they operated within the law. She spoke about the
details of a conference call with the DEP and thanked CM Corbin for responding by having the
City do shore samples while the City was waiting for DEP’s test results. When asked who
would be responsible for banning coal ash from entering the community, she responded it is a
federally regulated waterway, and would most likely be a symbolic action or need to be
addressed by Congress. She mentioned a request had been made for the current terminal
accepting coal ash to stop accepting it.
Commissioner Bole noted strict requirements of the U.S. Navy and his strong support for the
Resolution.
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Agenda Item #1.A.
28 Mar 2022
Page 9 of 62
Regular City Commission
December 13, 2021
Mayor Glasser explained some topics mentioned in the Resolution that could get some traction,
such as public notification, governmental response instead of barge owner response, and review
of emergency procedures.
MOTION: Adopt Resolution No. 21-82.
Motion: Brittany Norris
Second: Bruce Bole
Bruce Bole (Seconded By) For
Brittany Norris (Moved By) For
Ellen Glasser For
Michael Waters For
Candace Kelly For
Motion passed 5 to 0.
Mayor Glasser asked that the Resolution be provided to the parties listed in the Resolution tomorrow
morning since the Jacksonville Waterways Commission will be meeting on Wednesday.
8F. RESOLUTION NO. 21-83
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH, FLORIDA, APPROVING AN AMENDED, EXTENDED AND RESTATED
INTERLOCAL AGREEMENT REGARDING LOCAL OPTION GAS TAXES AMONG
THE CITY OF JACKSONVILLE, THE CITY OF ATLANTIC BEACH, THE CITY OF
JACKSONVILLE BEACH, THE CITY OF NEPTUNE BEACH, AND THE TOWN OF
BALDWIN; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; PROVIDING FOR
CONFLICTS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Glasser read the resolution by title.
DCM Hogancamp spoke regarding the staff report as detailed in the agenda packet and advised
there will be a favorable budget impact.
DCM Hogencamp and CM Corbin answered questions about the financial effects of electric
vehicles.
Mayor Glasser reported on her discussion with COJ regarding revenue and use of revenue.
CA Durden explained the status of legislation being considered by the COJ City Council.
MOTION: Adopt Resolution No. 21-83.
Motion: Brittany Norris
Second: Bruce Bole
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Agenda Item #1.A.
28 Mar 2022
Page 10 of 62
Regular City Commission
December 13, 2021
Ellen Glasser For
Bruce Bole (Seconded By) For
Michael Waters For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
9 ACTION ON ORDINANCES
9A. ORDINANCE NO. 95-21-120, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 5
OF THE ATLANTIC BEACH CODE OF ORDINANCES, BEACHES AND PARKS, TO ADD NEW
SECTION 5-5, PROHIBITION OF THE USE, SALE OR DISTRIBUTION OF POLYSTYRENE
FOAM PRODUCTS ON CITY PROPERTIES AND THE BEACH, TO PROVIDE DEFINITIONS
AND RENUMBER THE SUBSEQUENT CODE SECTIONS; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Glasser read the ordinance by title.
CM Corbin noted the minor edits and additions to the ordinance. CA Durden explained the edits
and additions were intended to reflect the Commission’s comments from the first reading of the
ordinance.
Mayor Glasser opened the Public Hearing.
Nicole de Venoge provided a handout and spoke in support of Ordinance No. 95-21-120. She
referenced polystyrene as one of the top littered items of beach debris and explained the negative
effects of toxins from polystyrene on the human body and the ecosystem.
CC Bartle read Kassidy Kinkel's comment - in support of Item 9A.
Mayor Glasser closed the public hearing.
There was a brief discussion about membership on the Green Chamber of Commerce. CM Corbin
was asked to confirm the City’s membership status.
MOTION: Approve Ordinance No. 95-21-120 as read by title.
Motion: Brittany Norris
Second: Michael Waters
Commissioner Norris spoke in support of the ordinance and requested that a copy be sent to our State
representatives.
Commissioner Waters spoke in support of the ordinance and expressed concern about enforcement.
Commissioner Bole expressed concern about enforcement and spoke in support of the ordinance.
Page 7 of 9
Agenda Item #1.A.
28 Mar 2022
Page 11 of 62
Regular City Commission
December 13, 2021
Mayor Glasser noted the ordinance falls under the Commission’s Environmental Leadership
priority. She spoke in support of the ordinance and clarified its purpose.
Ellen Glasser For
Bruce Bole For
Michael Waters (Seconded By) For
Candace Kelly For
Brittany Norris (Moved By) For
Motion passed 5 to 0.
10 MISCELLANEOUS BUSINESS
10A. Juneteenth National Independence Day
HR Director Varian spoke regarding adding the federal holiday of Juneteenth as an official City
holiday as detailed in the agenda packet.
Commissioner Bole spoke regarding the ramifications of contracts, overtime and holiday pay
and the possible need to renegotiate employee and vendor contracts.
Discussion ensued regarding the federal recognition of Juneteenth as a holiday. Mayor Glasser
asked for a list of all federal, state, and local holidays observed. Commissioner Norris asked
for a summary of the financial impact of adding this holiday.
DHR Varian said she would collect the requested information and present the findings to
the Commission at an upcoming meeting.
10B. Deputy City Clerk Appointment
CC Bartle spoke regarding the vacant position in the City Clerk's office.
MOTION: Approve the hiring of a deputy city clerk based on the information and pay range
contained in Vacancy Announcement 22-08 and utilizing the City's normal hiring processes.
Motion: Brittany Norris
Second: Candace Kelly
Candace Kelly (Seconded By) For
Brittany Norris (Moved By) For
Ellen Glasser For
Bruce Bole For
Michael Waters For
Motion passed 5 to 0.
Page 8 of 9
Agenda Item #1.A.
28 Mar 2022
Page 12 of 62
Regular City Commission
December 13, 2021
11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
CA Durden wished everyone Happy Holidays.
CC Bartle wished everyone Happy Holidays.
12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
Commissioner Bole spoke about the Town Center Christmas tree.
Commissioner Norris wished everyone Happy Holidays.
Commissioner Waters spoke about hardships and urged everyone to count their blessings.
CM Corbin wished everyone Happy Holidays.
Mayor Glasser wished everyone Happy Holidays.
13 ADJOURNMENT
The meeting was adjourned at 8:19 PM.
Attest:
Donna L. Bartle, City Clerk Ellen Glasser, Mayor
Date Approved: ______________________
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Agenda Item #1.A.
28 Mar 2022
Page 13 of 62
Page 14 of 62
CITY OF ATLANTIC BEACH
CITY COl\/INIISSION IVIEETING
STAFF REPORT
AGENDA ITENI:90-Day Calendar for the l\/layor and Coinmission
SUBIVIITTED BY:Yvonne Calverley,Executive Assistant to the City l\/lanager
TODAY’S DATE:l\/larch 14 2022
IVIEETING DATE:l’\/Iarch 28,2022
BACKGROUND:The 90-day calendar is included on the agenda for the pur
pos
e
ofsetting
meeting dates and deterrnining the location,tithe and whet
her
to
videotape special meetings and workshops.
The rolling 90~—day calendar will be revised after receiving inp
ut
from
City staff and the Commission,and will be included in ea
ch
agend
a
for
consideration.
Notes:
-A Town Hall I\/Ieeting is scheduled for Saturday,April frorn10am
to Noon at the Gail Baker Center.
BUDGET:None
RECOMMENDATION:Appi‘ove the 90-Day Calendar for Ap|‘il through June 202
2.
ATTACHMENT:1)l\/Iayor and Cornrnission 90-Day Calendar (April through
June 2022)
.-A
REVIEWED BY CITY NIANAGER:B\"<$-<_'Agenda Item #3.A.28 Mar 2022Page 15 of 62
MAYOR AND COMIVHSSION
April 2022
\\|>\i1‘ll1)‘.\'
1 2
Shakespeare in Shakespeare in
the Park the Park
7 pm 7 pm
3 4 5 6 "8 9
Songwriters Arts in the Park
Concert 10 am
6 pm (Johansen Park)
10 11 12 13 Mayor‘s Advisory 14 15 16
Commission Mtg Egg Hunt
6:30 pm
'
CARAC Mtg
ESC Tree Subcom
10am to 1 pm
(Invoc-Norris)6 pm 5:15 m Jordan Park
ESC Meeting 6 pm
17 18 19 20 21 22 E:
COWFW-lnity Town Hall
Development ESC Outreach Meeting 10 am
Board 6 pm 6:30 pm Bake,Center
24 25 26 27 28 29 30
Commission Mtg ESC LEED
Acoustic Night 6:30 pm Subcvmmim‘-6 Due Date far 5/9
6 pm (Invoc-Glasser)‘1 3"‘Agenda
Agenda Item #3.A.28 Mar 2022Page 16 of 62
MAYOR AND COMMISSION
May 2022
‘«.|l)\sun lllL}’.>lI‘.‘x \_\_n1:17\‘.
1 2 3 4 5 6 7
Songwriters Special Magistrate
Concert 6 pm Hearing 2 pm
8 9 10 11 Mayor’s Advisory 12 13 H
Cuuncil Noon
Commxsswn Mtg CARAC Mtg ESC me 3.,.,c0.,,Pension Board
6:30 pm 5 pm 5:15 pm 6:30 pm
(Invoc-Bole)ESC MW 6 m
15 1 6 17 18 19 20 21
Community ESC Outreach
ACOUSHCNight Development Subcommittee Canine C:Lmiva.le
6pm Board Mtg 6:30 pm 10 am—1 pm
(Bull Park)6 pm Veterans Pad;
22 23 2-1»25 26 27 28
Commission Mtg ESC LEED Annual Board and
630 pm Subcommittee Committee l'\/Iember
(Invoc-Waters)11 am Reception
(Adele Grage)
6:30 —8 pm
29 30 31
Memorial Day
City Offices
Closed
Agenda Item #3.A.28 Mar 2022Page 17 of 62
MAYOR AND COMMISSION
June 2022
x\'1:"
I 2 3 4
Due Date for
6/13 Agenda
5 6 7 8 Mayor's Advisory 9 10 11
Council Noon
ESC Tree Subcom
5:15 pm
ESC Mtg 6 pm
12 13 14 15 ESC Outreach 16 1"18
Commission Mtg Subcommittee
5:30 pm CARAC Mtg 6:30 pm
(Invoc —Kelly)6 1”“Due Date for
6/27 Agenda
19 20 21 22 23 24 25
City Office:Community
Closed Development
Juneteemh Day Board Mtg
6 pm
26
>
27 28 29 30
Commission Mtg ESC LEED
6:30 pm Subcommittee
(Invoc —Norris)1I am
Agenda Item #3.A.28 Mar 2022Page 18 of 62
JE4\@
///////////////////////
COAB council Meeting
March 28,2022
Overhead to Underground Utility
conversion Program
Agenda Item #3.B.28 Mar 2022Page 19 of 62
JEA INTRODUCTIONS
Lisa Jennings —JEA,Project Outreach Program Manager
Kurt Wilson —JEA,Vice President Government Relations
Mike Short —JEA,Manager Electric Distribution Projects
Greg Corcoran —JEA,Manger Project Outreach
MARCH 28,2022
\\\\\\\\&\§\\\\\\\\\\
)INTRODUCTIONS
Agenda Item #3.B.28 Mar 2022Page 20 of 62
AGENDA
-Benefits of Underground Utilities
-Project Overview
-Program Overview
-Converting Individual Service Lateral
-Special Assessment &Payment Information
MARCH 28,2022 .&A\\\\\\\\\\\\\\\\\\\\\Ques ion nswer
AGENDA
Agenda Item #3.B.28 Mar 2022Page 21 of 62
BENEFITS OF
UNDERGROUND UTILITIES
-Improved aesthetics
-Less susceptible to power outages caused by wind,
trees or animals
-Reduced requirement for tree trimming in ROW
-Potential for increased property value
March 28,2022
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)BENEFITS
Agenda Item #3.B.28 Mar 2022Page 22 of 62
MARCH 28,2022
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BEFORE &AFI'ER PHOTOS
ORTEGA PROJECT
Agenda Item #3.B.28 Mar 2022Page 23 of 62
MARCH 28,2022
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PROJECT
OVERVIEW
PROJECT OVERVIEW
-Converts the existing overhead utility lines (electric &
communications)in the right of way to underground
-Contractor working for JEA installs new electric conduit,
transformers,cables and manholes
-Underground boring of PVC conduit followed by pulling of the
new electric cables through the conduit
-AT&Tand Comcast work in a similar manner to convert their
utilities from overhead to underground
-JEA installs new streetlights throughout the project area
-JEA removes all poles and overhead facilities
Agenda Item #3.B.28 Mar 2022Page 24 of 62
March 28,2022
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PROGRAM
OVERVIEW
PROGRAM OVERVIEW
~The JEA/COJ'sNeighborhood Assessment Program (NAP)is
designed to help neighborhoods place their overhead utility
lines underground
°NAP projects are community driven “grass roots”projects
requested &organized by neighborhood captains
-Minimum 2/3 majority of the property owners within project area
required to sign a petition in favor of funding project
-Petition/ordinancefor special assessment goes to Jacksonville
City Council for approval
-If approved,100%of property owners within the project footprint
will be assessed for the project costs on their next property tax bill
following construction completion
-Property owners may choose to pay upfront or through the special
assessment (10 —20 years)Agenda Item #3.B.28 Mar 2022Page 25 of 62
March 28,2022
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PROGRAM
OVERVIEW
PROGRAM OVERVIEW
-The Neighborhood Assessment Program (NAP)is a COJ funding
mechanism for projects
-JEA acts as the project manager,design engineer &customer
outreach team
-JEA funds the entire project costs upfront (including
AT&T/Comcast)and then is reimbursed annually by the
Duval County Tax Collector through the special assessment
-JEA's current maximum budget is $4 million each fiscal year
for NAP utility conversion projects
-JEA contributes a portion of engineering costs and will also
partially fund the projects construction costs,depending on
the age and condition of the electric equipment being replaced
Agenda Item #3.B.28 Mar 2022Page 26 of 62
MARCH 28,2022
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CONVERTING
INDIVIDUAL
SERVICE LATERAL
CONVERTING INDIVIDUAL
SERVICE LATERALS
The individual service lateral is the electric line that connects the
home to the transformer/pole in the right of way
Converting the individual service lateral is optional and not
included in the NAP project costs
Property owners can hire private electrician to install an
underground conduit from the home to the transformer,JEA will
then remove the overhead power line and install the new electric
cable at no additional cost
Customers that do not choose to convert the service lateral
underground will still have a power pole in the right—of—way
connected to an overhead power line to their home
Customers have the option to finance this individual conversion
through the special assessment
Agenda Item #3.B.28 Mar 2022Page 27 of 62
MARCH 23.2022
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SPECIAL
ASSESSMENT&
PAYMENTINFO
SPECIAL ASSESSMENT 8:
PAYMENT INFORMATION
-100%of the properties assessed a pro rata share of the total
cost to convert the basic utility services (including design,
construction and administrative costs).includes financing
costs associated special assessment loan
-Final costs are presented to the Jacksonville City Council after
construction completion followed by an additional public hearing
-Assessment would be billed as an annual amount of the
property tax bill and carry an annual finance charge
-Property owners may choose to pay upfront to JEA or finance
through the special assessment
-The special assessment could be be over a 10 or 20-year term
Agenda Item #3.B.28 Mar 2022Page 28 of 62
Example Special Assessment Loan Amortization Schedule
5 15,924 Btimate Special Assessment Loan Amount;3.46%Interest Rate;20 year term
Loan Amortization Payment Schedule
Beginning loan Balance Principal Interest Ending loan Balance Loan Payment 7%Fee;3,Adjugtrneng‘Total Payment
$15,523.51 $565.35 $550.55 $15,358.12 $1,116.34 $79.14 51.15445
$15,355.12 $584.55 $531.39 $14,773.17 $1,116.34 $73.14 $1,154.45
$14,773.17 $605.15 $511.15 $14,167.57 $1,115.34 $79.14 $1,154.45
$14,167.57 $625.13 $450.21 $13,541.34 $1,115.34 $73.14 $1,154.45
$13,541.94 $647.36 $468.55 $12,894.05 $1,116.34 $73.14 $1,154.45
$12,354.05 $670.21 $446.13 $12,273.34 $1,115.34 $73.14 $1,154.45
$12,223.54 $653.40 542294 $11,530.44 $1,11s.u $75.14 51.15449
$11,530.44 $717.39 $353.95 $19,513.05 $1,116.34 $73.14 $1,134.45
$10,315.05 $74121 $37413 $10,010.33 $1,116.34 $75.14 $1,154.45
$16,676.53 S7W.89 $343.45 $530254 $1,145.34 $75.14 $1,154.49
$5,302.54 $754.46 $321.55 $5,503.45 $1,116.34 $79.14 $1,134.45
$5,503.43 $511.55 $294.39 57.65653 $1,116.34 $73.14 $1,154.49
$556.59 $556.39 $255.95 $6,835.14 $1,116.34 $75.14 $1,154.49
$5,836.14 $575.31 $236.53 $5,556.32 $1,116.34 $5.14 $1,154.45
$5,556.32 $910.26 $206.09 $5,046.07 $1,116.34 $75.14 $1,154.49
$5,046.07 $541.75 $174.55 $4,104.32 $1,116.34 $5.14 $1,154.49
_
$4,104.32 $974.33 $142.01 $3,129.53 $1,116.34 $73.14 $1,154.49
53,125.95 $1,003.05 $103.30 $2.1z1.54 51,116.34 573.14 $1,154.49
$2,121.54 $1,042.53 $73.42 $1,079.01 $1,116.34 $75.14 $1,154.45
$1,079.01 $1,075.01 $37.33 $0.00 $1,116.34 $73.14 $1,154.49
$15,923.51 $6,403.37 522,326.88 $1,552.88 $13,889.76
Nate Example special assessment loan amounts are forlllustration purposes only.JEA Neighborhood Assessment Program (NAP)Packet will contain the estimated cost estimates and the
actual ammization will be based on ?nal project costs afteroonstrulrtiun.Amortitatiun schedule is subjectto change accordingly.
‘3.9%for Administrative Fees and 35%for Early Payment Disnou nt Adjustment
Agenda Item #3.B.28 Mar 2022Page 29 of 62
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MARCH 28,2022
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)Questions?
®
Building/\Community®
A BQH-er
JEA Project Outreach
665-7500
Email:projectoutreach@jea.com
Project web page:jea.com/nap
Agenda Item #3.B.28 Mar 2022Page 30 of 62
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‘.J i 5!‘Agenda Item #3.C.28 Mar 2022Page 31 of 62
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EAgenda Item #3.C.28 Mar 2022Page 32 of 62
Agenda Item #3.C.28 Mar 2022Page 33 of 62
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MAgenda Item #3.C.28 Mar 2022Page 34 of 62
Finance Department
soc Seminole Road
Atlantic Beach.FL 32233
(904)247-5307
To:Shane Corbin,City Manager
From:Melissa Burns.Director of Finance mu
Dale:l\/larch 16,2022
Re:Updated Potential Pay Adjustments
At the City Commission meeting this week.we were asked to limit the pay ad
ju
st
m
en
ts
to
scenarios 8.1 1 and 12,provide examples for employees that have just started,ha
ve
beenwith
Also.provide scenari
os
without
using a percentage of midpoint which I have done and are labeled 8A and 12 A.these
scenarios,which is adjusting the pay scales a total of 9%:brings the lowest pay grad
e
justabove
the City five years,and have been with the City for 10 years.
$15 per hour minimum which is ahead of the mandated date of September 30.20
26.the summary.
Belowis
Scenari Pay Scale Current Employee Total Cost %
o Adjustment Adjustment Amount I
(Adjustrnent+Fl
CA)
8 9%9%+3%of new midpoint $61 0.897.913
8A 9%9%+3°41 $688,433.54 3.
8
1
“A:
1 1 9%9%$448J776.39
12 9%9°/n +3%of new Midpoint for $581 ,865.05 1.67‘
/cpaygrades17-29;9%for
pay grade 30 and above
12A 9%9%+3“/o for pay grades 17-$569,429.33 1.42“
/o9;9%for pay grades 30
and above
For the examples.I chose the lowest pay grade,a pay grade in the middle,a pay almost
to department head level.and a department head paygrade.For each pay grade sh
o
w
the
new pay grade as adjusted by 9%,chose random employees within those paygrades thatwere
close to the 5 and 10 year mark and showed the effect the various adjustments wo
uld
have‘Agenda Item #3.D.28 Mar 2022Page 35 of 62
Pay Grade Minimum MidPoint Maximum Pay Grade Minimum MidPoint Maximum
17 15.09 19.24 23.40 20 17.47 22.28 27.08
Start Date Start Date
Today 11/16/2015 12/8/2008 Today 12/4/2017 4/21/2013
Current 13.81 15.84 18.14 Current 15.99 22.16 22.56
Scenario 8 15.09 17.84 20.35 Scenario 8 17.47 24.82 25.26
Scenario 8A 15.09 17.74 20.32 Scenario 8A 17.47 24.82 25.27
Scenario 11 15.09 17.27 19.77 Scenario 11 17.47 24.15 24.59
Scenario 12 15.09 17.84 20.35 Scenario 12 17.47 24.82 25.26
Scenario 12A 15.09 17.74 20.35 Scenario 12A 17.47 24.82 25.27
Pay Grade Minimum MidPoint Maximum Pay Grade Minimum MidPoint Maximum
25 22.29 29.55 36.79 31 35.05 46.45 57.84
Start Date Start Date
Today 6/21/2017 2/18/2014 Today 4/6/2015 10/21/2013
Current 20.40 28.14 21.64 Current 32.08 46.81 48.79
Scenario 8 22.29 31.56 24.47 Scenario 8 35.05 52.42 54.57
Scenario 8A 22.29 31.52 24.24 Scenario 8A 35.05 52.43 54.64
Scenario 11 22.29 30.67 23.59 Scenario 11 35.05 51.02 53.18
Scenario 12 22.29 31.56 24.47 Scenario 12 35.05 51.02 53.18
Scenario 12A 22.29 31.56 24.47 Scenario 12A 35.05 51.02 53.18
Budget Impact
As discussed at the Commission meeting,the increase in wages and FICA taxes can be
absorbed partially by American Rescue Plan Act (ARPA)funds in FY22 and FY23,beyond that
the City's revenues would have to be able to support the increase.I have updated the budget
impact scenario to illustrate the most aggressive potential pay adjustment,which is scenario 8A.
The impact did not change,the revenues can support any increase.Please see below.
FY22 Current FY22 ADJ FY23 FY24 FY25 FY26 FY27
Wages $4,632,052 $4,951,808 $5,429,710 $5,592,602 $5,760,380 $5,933,191 $6,111,187
FlCA 354,352 378,813 415,373 427,834 440,669 453,889 467,506
$4,986,404 $5,291,853 $5,845,083 $6,020,436 $6,201,049 $6,387,080 $6,578,692
%increase from previous year 6.13%10.45%3.00%3.00%3.00%3.00%
Revenues (MajorGovernment
&Enterprise Funds*$34,012,992 $34,012,992 $34,198,562 $35,384,769 $36,247,506 $37,138,324 $38,063,651
Wages/FICA as %of Revenues 15%16%17%17%17%17%17%*lncludes General,HalfCent Sales Tax,Local Option Gas Tax,Water,Sewer,Santitation,and Stormwater Fundsiffurtherinformationisneeded,please let me know.Agenda Item #3.D.28 Mar 2022Page 36 of 62
Pay Grades by Selected Positions as of 3/21/2022
‘Atlantic Beach Neptune Beach
Building Official/Dir.$29.70 $39.36 ..N/A N/A
City Clerk $44.58 .$37.21
City Engineer $29.70 $39.36 ..N/A N/A
Deputy City Manager $43.64 $57.83 ..N/A N/A
Finance $37.42 $49.58 ..$50.37
Human Resources $32.08 $42.51 ..Combined with Clerk
Planning $32.08 $42.51 ._$36.00
Public Utilities $32.08 $42.51 .Combined with PW
Public Works $32.08 $42.51 ..$49.40
Recreation $29.70 $39.36 ..N/A N/A
Accountant
Building Inspector
Cashier/CustAccts
Procurement Manager
Senior Planner
Meter Reader $13.81 $17.61 $21.41 $14.39 $18.86 $23.32 $12.76 $15.95
Animal Control Officer $13.81 $17.61 $21.41 $14.39 $18.86 $23.32 N/A N/A
Park Ranger/Maintenance $13.81 $17.51 $21.41 $16.66 $21.83 $26.99 N/A N/A
$15.00
$15.00
$14.19
$15.00
514.73.519.75
Agenda Item #3.D.28 Mar 2022Page 37 of 62
Page 38 of 62
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
AS or rsanumrv 29.2:122
(42%or YEAR ELAFSED)
audget Vea
l-
Oo
»
Dal
e
7;
Revenues $51.772752 $42.2%
use ol Fund Balance $5,636,925
Expenditures 57 409 677 277%
Revenues -v Fund Balance -Expenditures
Resour(:-Alloc cation
Bud el Ye
a
to-
Date
7.
Personnel services 12,651,796 4.
57
4.
76
4
36.2%
Operating Expenses 1 6,280,580 5,
25
8,
23
1
32.3%
capital Ou?uy 17,884,233 799,
976
45%
Debt service 2,162,302 1.
74
4.
02
5
80.6%
5,430,266 3,
50
0,
19
1
41.5%Transfers
Regogzces Exgended
capnanouonav.799.976 _—Agenda Item #6.A.28 Mar 2022Page 39 of 62
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of FEBRUARY 28,2022
(42 OF YEAR ELAPSED)
Revenues Budget Year-lo-Dale 7:‘-
Taxes 7,956,693 6,463,634 812%
Licenses,Permits,Fees 925,700 269,
035
291%
Intergovernmental Revenue 2,757,279 744,
655
27.0%
Charges for Services 2,618,109 818,
109
31.2%
Fines &Forfeitures 51,375 68,
255
132.9%
Interest 200,000 (1 14,
809
)
~57.4%
Dispostion of Fixed Assets 25,000 1 6.2%
Miscellaneous 19.525 21.
746
111.4%
lnterfund Transfers In 965,753 402,
396
41.7%
Contributions from Enterprise Funds 1,173,495 488,
960
41.7%
Total Revenues S ‘I 6,692,929 S 9,1 63.
524
54.9%
Egeendiiures Budgel Year-to-Duie %
Governing Body 57,044 20,
883
36.6%
City Administration 3.347,954 1.1 63,
827
34.8%
General Government 1,089,822 389,
960
358%
Planning 381,256 122,
613
32.2%
Public Safety 8,331,564 2,333,093 280%
Public Works 3,567,461 943,
499
26.4%
Recreation Progrorns/Events 638,364 244,
213
38.3%
Total Expendlfures $1 7,41 3,465 5 5,21 8,
08
7
30.0%
Yeor—To—Dc:te General Fund Expenditures
Recreonon ,,Governing Body.
Programs/Events,_____/,2o,gg3
244.213
Public Works,943,499 _/
//V
_,,General Gover
nrnenl
,389
,
960
'*
—
W ,Plann
ing,
122,613
Agenda Item #6.A.28 Mar 2022Page 40 of 62
CITY OF ATLANTIC BEACH
FINANCIAl REPORY as at FEBRUARY 23.2022
SPECIAL AND ENTERPRISE FUNDS
7..
,.....-.1...-..
Budget ear-oe-nave levnnucs nuagea Yene-acne
Revenues 3.415.253 .35.579 Fees 3.Permns 431.
4134
232,533
Transfers In 4.1 7-7 045 1.551.753 M1sce11eneous 94 2
2
5
as290
‘total neverrues 12.595299 5.537.347 Tolal ?avunuus s 575.529 s243.1123
Expenses
Expencuures 3.455.020 917,745 Pvelecllve 1nsper=11ens 5111.
437
233.329
Yransfars om 5.273.720 2.431 547
7e1e1 Exp-nunures s 14,723.70:s 3.19.292
1 .1r~—1F1uvr:
xevenues 3u¢ge1 Yucr-in-D39 5 Revenue:nuugeo vearaoaz
eoechargesForServices3.753.305 1.21 2.300 32.091.Stc?a Grunl ——3.095
Misceuaneeus 1 4.-s.ooo 112.9391 »9.o91.Charges tor Services 5,353,070 2.417.71441.3-as
Transfers 1n 795.300 255 332 33.3%~11see11r.-.rneous 50.
1200
133.133141:1e.:1-as
n-.1131 Revenue:5 4.722.305 s 1,433,995 31.0%Tranxfsvs 1n 1 255.000 527oaa
expenses 1:m:1 Revenue:5 7.1 43.
973
52,375,533
Expenses 5.355.|87 354,775 14.59;Expenses
Dem Sarvlca 553.072 507.255 91 .79:axpenses 5.352.335 1.332.394
Vransfars 493.527 1 93.534 39.295 Debt Service 1,252.1 1
3
955.133
fetal Expanaas $6,915,705 1.555.634 22.5%Transfers out 375.435 364.765
ro1a1 expenses 5 3,439.91 2.702.347
weeer synern Dev sees
Revenues —Fees 2.Permus 15c1.coo 127.557 35.395 sewer sysrern nev sens audgev veere—1>a1e7.
rrensrers our —.o.ox.Revenues 4 Fees 5.Permits 330.330 514.731171.5%
Yransfevs our ——0.0%
-1..........1...4 r...s.~..r...1Fuvu)
Rave-nuns auuget 1reur.1e—1:ru1e %Revenues In .1 veerao-
new1n1ergovernmen1e1Revenue2.355.305 —0.3-as Taxes 1:15.
427
-
Charges for Sarvlcas 394.995 374.135 41.395 Miscellaneous 434.
579
1144,3411
M1see11ene:.us 1.471 117.931)4213.935 ccnmaunor-rs 977.372 :17305
rrunsrers In 413 one 171 555 41.7;Venn nevenues 1,593,373 s173.254
3 3,454,275 s 527.919 14.42 Expenses
Expenses Adrnlnlslrzl?on 94.
755
43.355
Flood Conlrol 3,573,405 237,947 7.3-as 1=ens1en aenems 737 302.371
Dem Service 224.433 179.335 79.9%1o1a1 Exncruos s 331.749 5345.124
Yrclnsfars our 477 coo 193 753 41 7:;
term expenses 5 A :17 333 5 Mean:15.2%
xevenues auugev veer—1e—1>r:1e Ravanuc:
Fees 3.1=erm1rs a3,5oo 34.0-as M1sce11eneous 1240.559)-24.391.
Changes for serwees 2.1 14%303,755 Con?bulions 491.32544,251.
19131 nevenuns s 2.202.530 s 332.347 venav nevenues s 2.132.
337
253.43711.97.
Expnnsos Expenses
arpenses 2,395,135 304,539 Aer-n1n1s1r1:n1en 137.91 14.5.32947.79:
Transfers om 339534 141 495 41 .791.Pensren aenems 1 431 3520734-:a9:
Iota!Expense:s 2,4;u:.719 s 941.1:14 33.92:13131 expenses 5 1,513,953 5717.93544.52;Agenda Item #6.A.28 Mar 2022Page 41 of 62
CITY OF ATLANTIC BEACH
FINAN AL REPORT as of FEBRUARY 23 2022
PAID PARK|t~l(3F<ENUES
Mgnghlx 291312929 ZQZQQQE.ZDAIZQZZ
Oct S «3 3,784.27 3 6,1 55.03
Nov 2,745.49 3,279.57 3.557.-:0
Dec 4,545.23 3,594.35 6,030.62
Jan 6,1 92.20 4,252.57 5,535.42
Feb 4,922.37 3,333.72 3,223.53
Mar 4.1 00.71 4,597.03
Apr 829.85 6.91 5,05
May 6,970.1 a 3,504.93
Jun 6,51 5.29 7,557.31
Jul 5,856.62 8,724.00
Aug 5,664.33 6.067.64
Sept 4 475.44 5 579.67
10.21 $52,822.76 s 66,5954 6 5 $4,640.00
Paid Parklng Revenues
$10,000.00
$9,000.00
$5,000.00
$7,000.00
‘
.
$5,000.00
$5,000.00
$4,000.00
$3,000.00
$2,000.00
s1 ,ao0.c0
‘
V ,1
.,-.,
5’on Nov Dec J-n n=-5 M-r Apr Mny Jun Jul Sept
-2010121120 5.2,745.45 4,545.25 6,192.20 4322,57 4,100.71 2:29.55 5.97-2.1 5 5,515.29 5,555.52 4,479.44
-2020/2021 s3.n4.2 5,279.57 s,sn4.:-5 4,252.57 5,555.72 4,557.03 5,915.05 s,sn4.=:7,557.51 5,724.05 5,579.57
-2021/2022 55,-155.0 3,557.45 0,035.52 5,555.42 5,225.53
Agenda Item #6.A.28 Mar 2022Page 42 of 62
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as or FEBRUARY 20 2022
201 952020 2020/2021
LacI:I£I.|'J.l_I.§.1§1..
October 534.70 901 .53
November 2,746.49 523.99 373.60
December 4.545213 546.90 659.05
January 6.19220 747.53 1,412.22
Februarv 4,922.37 741 .34 3,602.45
March 345.92 1,006.99
ADHI 25.20 1 .049 .30
May 722.65 1,329.53
June 473.62 1,063.36
July 357.1 1 1,029.35
Augusl 571.42;917.13
seprember 466 17 331 13
21,369.49 10,326.93 7.44335
Qc§gn
ocvaber 1,593.13 2,104.79
November 1,293.53 3,547.49
December 1.201 .37 1,633.37
January 1,512.14 1,514.91
February 1,764.33 1.05a.09
March 997.33 2.91 2,34
ADril 232.45 2,694.09
May 2.47303 2,640.05
June 2.12726 2,153.44
.1u1y 2,002.31 3,140.44
Augusv 1,927.45 2.51426
sepoember 1.423 23 1,925 38
11,233.66 25,345.40 9,359.1 5
M§
ocvaber 949.90 2.1 39.90
November 344.90 3,273.30
December 1.24 10 2,767.10
January 1,255.10 1,300.90
February 46.43 2,302.30
Mercn 1,366.90 »
Aprn 407.40 2.163.00
Mcv 2,665.45 3,335.50
June 3,055.15 3.1 19.20
July 2,730.70 3.35020
Augusi 2,413.60 1,754.20
Sepiarnber 1.942 50 2,551 50
15.20110 20.61 1.03 12,369.00
ocoober 704.20 1,033.31
November 61 1.30 357.50
December 704.90 97s.60
January 737.30 327.40
February 7.55.90 1,260.70
March 977.20
April 1,003.70
MOY 1.19930
June 1220.50
July 1,204.00
Augusl 332.00
sepcember 271.60
10311.70 4.963 01
Yolal:66,595.16 34,640.00
vransacnon H|sIo1v Denali Nov Avquaboe
Agenda Item #6.A.28 Mar 2022Page 43 of 62
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of FEBRUARY 23,2022
MISCELLANEOUS INFORMATION
Tree Replace-n1enl Fund
Beginnlng Fund Balance $1 16,071.82
Revenues 8,545.00
Expendifures
Ending Fund Balance
Recrealion Fees
FY20’!9 FY2020 FY2021 FY2022YTD
Miscellaneous Recreation Charges 150.00 20.00 20.
00
—
Carnp Out 720.00 --555.00
Flag Football 2,190.00 480.00 -100.00
Summer Camps 2,490.00 -670.
00
-
Art Shows 5,475.00 4,825.00 0
.
2
5
300.00
Facilily Rental 51,000.00 30,575.00 35,500.50 29,224.57
Dog Park 15,615.00 10,420.00 1 1,315.00 6,293.00
77,640.00 46,320.00 47,505.75 36,472.57
Recreation Fees
60,000.00 fr -—
5o,ooo.oo
§40,000.00
8 3u,ocIa.oo
20,000.00
10,000.00
’
FY2019 Fv2o2o FY2—d2I ?/
2
0
2
2
7
1
0
ltvtlscellaneous Recrealion Charges 150,00 20.00 20.00 —
-camp ouI 720.00 .-555.00
--Flag Foolball 2,1 9o.oo 430.00 -Ioo.oo
-Surnrner Camps 2,490.00 ~670.00 ~
-An Shows 5,475.00 4,325.00 0.25 300.00
—Faclllly Rama:5|.ooo.oo 30,575.00 35,500.50 29,224.
57-Dog Park l5,615.00 10,420.00 1 1,315.00 5,293.00
Agenda Item #6.A.28 Mar 2022Page 44 of 62
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as 0!FEBRUARY 28,2022
Fund Prlor 1 /31 /22 cun-one 2/23/22 Dollar c
General
communiiy Development Block Grani
Tree Repiocemeni
Poy for Pcirklng Revenue Fund
Conva-niion Development Tax
Local opiion Gas Tax
Bener Jax 1/2 Cent soies Tclx
Ponce rroining,Forfeiiure.Grcnls.E16.
cornrnuniiy Redeveloprnenl
American Rescue Pion AC1 Fund
Debi Servlce
capnoi Projects
water
sewer
saniioiion
Building coae Enforcernehl
srorrnwoier
Pension —Police
Pension —General
Iolul
vaoal Resmcoed cash
total unrestricted cash
$12,059,349 $1 1.663.631 5
(97,907)(135,907)(
3
8,
0
0
0)
141,619 146,909 5.
291140,199 145,534 5,635
103,226 1 15,993 12,
767(200,171)(401,886)
1 223,870 1,062,097 61.
773
)1 43.525 1 45,084 1.560
63.528 30.195 16,
6672,321,905 1,511,419
(81,082)(70,821)10,
2612.855.264 3.210.887 3
5
5
.
6
2
3
3.270.397 8,380,539 110.
1425.45 1 .708 5,320.1 89 3
6
8
.
4
8
1
477,178 426,622 (
50
,
55
6)
347.022 357.860 10.
838337,259 340.1 12 2,852
16,534,084 16,241,734
26.51 1,875 26,019,969
§76,602,849 g 75,560,510 g
$52,343,757
$25.21 6.723
Accouni
Bank of America Deposiiory
Corporafe Fixed ln::c>rrIe«N|organ Stanley
Governmeni Secur?ies —Morgan Stanley
cash.EDP.MMF —Morgan Stanley
SBA -Florida Frirne
cash on Hana
subtotal
Foiics Pension Investments
General Pension Investments
subtooai
Total
Prior 1/31 /22 Current 2/23/22 Dollar c
h
a
n
g
e
$17,156,347 5 17,093,272 5 (
63,
07
5)
5,592,685 6,353.]26 7
6
0.
4
4
2
1 1 .523,1 30 10,699,649 (
155,926 91,658 (
64,
26
7)
24.570 24.569 (1)
3.950 3.950 —
$34,456,607 3 34,266,225 5 (
16.71 1.629 5 15,822,360 (
27.51 7,546 26,047,585 (1 ,
4
6
9
.
9
5
e
)
$44,229,175 $41 ,B69.948 (2
,
3
5
9,
2
2
7)
g 78,635,782 §76.1 36,1 73 g (
5
4
609)Agenda Item #6.A.28 Mar 2022Page 45 of 62
Page 46 of 62
STAFF REPORT
city or Atlantic Beach
Commission Meeting
AGENDA [TED/I:RESOLUTION No.22-26,Authorizing Radio Services Agreernent
SUBMITTED BY:Shane Corbin.City |\/lanage-r
T()DAY’S DATE:l\/larch 23,2022
DIEETING DATE:l\/larch 28,2022
BACKGROUND:The city of Atlantic Beach (COAB)currently operates police radio co
mm
uni
cati
ons
through the City oF.lacksonville (CO1)P25 radio system.The COAB owns the 800 IVU-12 rad
ios
andrelies
on the COJ for repeaters and other infrastructure to operate the radio system.
The majority orthe radios used by the COAB are within the Police Deparlrnent and are relied ondailyFor
communications.other departments within the city have 800 lVlHz radios which function theCityof
Jacksonville P25 radio system and are available to them in an emergency situation.The COJ ra
di
o
system
provides the Police Department with inter-operability with other law enforcement agencies inthearea
which is paramount to public safety during cr ical incidents.
Periodically the CO1 and the COAB enter into a Radio Services Agreement which sets the andrate
for a speci?ed time frame.The current agreement was entered into October of 202 l .
Retroactively,commencing on October 25.202i,the city of Atlantic Beach is required t paya?xed
monthly fee orszl .02 for the services set forth in this Agreement.This rec includes asI 3.23 p
er
unitorP25
maintenance and $5.72 per unit ror Radio Shop services and suppon,and $2.07 per unit JEAtower
expenses.
BUDGET:The approxilnate annual Cost For this radio service is $30,000.This item has been ap
pro
ve
d
in
the FY 202l—22 Police budget.
RECOMM NDATION:Authorize city Manager to sign the First Arnendnient to R
ad
io
services
Agreement between the city of Atlantic Beach and the City oflacksonville.
ATTACI-!l\/IENTS:Resolution No,22»2l,2022 City oflacksonville Radio Services Agreemen
t.
BUDGET:This expenditure is funded in the Police Department account 001-200i-S2]-41.00
(‘B I
REVIEWED BY CITY MANAGER:M
Agenda Item #8.A.28 Mar 2022Page 47 of 62
RESOLUTION NO.22-26
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO A RADIO
SERVICES AGREEMENT WITH THE CITY OF JACKSONVILLE FOR P25
RADIO COMMUNICATIONS OPERATIONS.
WHEREAS,the City of Atlantic Beach currently operates police radio communications
through the City of Jacksonville (COJ)P25 radio system and relies on the COJ for repeaters and
other infrastructure to operate the radio system;and
WHEREAS,the majority of the radios used by the COAB are within the Police
Department and are relied on daily for communications;and other departments within the city
have radios which function on the City of Jacksonville P25 radio system and are available to them
in emergency situations;and
WHEREAS,the COJ radio system provides the Police Department with inter-operability
between other law enforcement agencies that is paramount to public safety during critical
incidents;and
WHEREAS,the COAB and COJ enter into a Radio Services Agreement which sets the
terms and rate for a speci?ed time frame,thus being retroactive to October 1,2021;and
WHEREAS,the funding for this service has been allocated in the FY 2021-2022 Police
Budget;and
WHEREAS,the approximate annual cost for this radio service in FY 2021-2022 is
$30,000.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes the City Manager to execute the Radio
Services Agreement with the City of Jacksonville,retroactive to October 1,2021
Section 2.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach this 28”‘date of March,2022.
Attest:Donna L.Bartle,City ClerkApprovedastofromandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.A.28 Mar 2022Page 48 of 62
RADIO SERVICES AGREEMENT BETWEEN
THE CITY OF ATLANTIC BEACH
AND
THE CITY OF JACKSONVILLE
FOR
P25 RADIO SYSTEM RADIO COMMUNICATIONS OPERATIONS
This Agreement is entered into effective ,2022,retroactive to October
1,2021 (the “Effective Date”),by and between the CITY OF ATLANTIC BEACH,a municipal
corporation in Duval County,Florida (“ATLANTIC BEACH”),and the CITY OF
JACKSONVILLE,a consolidated municipal corporation and political subdivision existing under
the laws of the State of Florida and located in Duval County,Florida (the “City”).
RECITALS
WHEREAS,ATLANTIC BEACH requires the use of daily communication operations to
effectively and ef?ciently communicate with its personnel and maintain the security of such
personnel,its tenants,and the public at large;and
WHEREAS,the City’s Information Technology Division (ITD)permits other local
government agencies to access its P25 Radio System (“P25 System”)for daily radio
communications operations;and
WHEREAS,Ordinance 2013-424-E authorizes the Chief of the ITD,on the Mayor’s behalf,
and the Corporation Secretary to execute and deliver Standard Radio Services agreements and
amendments with independent agencies and other local government entities without the any further
action by City Council,upon approval by the Mayor’s Budget Review Committee;and
WHEREAS,on October 25,2021 the Mayor’s Budget Review Committee approved the
City’s ITD’s request to renew City’s Radio Services Agreement with ATLANTIC BEACH;now
therefore
IN CONSIDERATION of the covenants set forth in this Agreement,and other good and
valuable consideration,the receipt and suf?ciency of which are hereby acknowledged,the parties
agree as follows.
TERMS OF AGREEMENT
2.Obligations of the City_.The City shall provide ATLANTIC BEACH with daily,continuous access to the P25 System for all compatible radio units managed by ATLANTICBEACH(“Units”).Page 1 of9 Agenda Item #8.A.28 Mar 2022Page 49 of 62
The City shall provide Radio Shop Services and Support or Radio System Maintenance and
Support for the Units described in Exhibit A to this Agreement,attached and incorporated herein
by this reference.
3.Activation Processes.ATLANTIC BEACH will advise the City in writing (by email or
otherwise)anytime it wishes to activate or deactivate a Unit.The City shall promptly ful?ll such
request.
ATLANTIC BEACH shall report to the City,within ?fteen (15)days after the end of each
calendar month,the number of Units it deems to have been active on the P25 System for the
preceding calendar month.A Unit will be deemed active if it is capable of accessing the P25
System (not whether it in fact uses the P25 System).ATLANTIC BEACH’S monthly report will be
compared to,and reconciled against,reports generated by the City showing which Units are in fact
active on the P25 System during that month.For billing purposes,a Unit will be considered an
“Active Unit”if:(i)the Unit is shown as active on the P25 Network at any time during the calendar
month,(ii)ATLANTIC BEACH requested the City to activate the Unit previous to or during that
month,and (iii)for previously active Units,the City did not receive a deactivation request prior to
the commencement of that month.
4.Monthly Fees.
(a)Commencing October 1,2021,ATLANTIC BEACH shall pay the City a ?xed
monthly fee of $21.02 per Unit for the services set forth in this Agreement.This fee includes
$13.23 per Unit for P25 maintenance and $5.72 per Unit for Radio Shop services and support,and
$2.07 per Unit for JEA Tower Expenses.
(b)The ?xed monthly fee shall apply to all Units accessing the P25 System,regardless
of whether the Units have been upgraded to P25 standards.
(c)The ?xed monthly fee shall be adjusted on October 1,2022,and on each anniversary
thereafter during the term of this Agreement,based on the cost allocation formula described in this
subsection.The costs fall within ?ve major categories:
0 P25 System Expenses —These costs include radio tower equipment maintenance,
radio tower leases,monitoring,and related staff expenses.
0 City Radio Shop Expenses —These costs include the costs of the Radio Bay
operations,staff and vehicle installations,and upgrade/repair of handheld
0 JEA Tower Expenses
—
The City pays approximately $261,000.00 per year toJEAformaintenanceanduseofthe40+JEA towers where the P25 Systemequipmentisplaced.The City will allocate these costs to all users of P25 System on an equitable and non-discriminatory basis according to the number of Active Units that are pledged for the upcomingPage2of9 Agenda Item #8.A.28 Mar 2022Page 50 of 62
year.Some users may incur additional charges based on special needs or requirements,and those
charges will be separately identi?ed.(ATLANTIC BEACH has no such special needs or
requirements.)The City will not include any pro?t allowance in its cost formula.Rates will vary
from year to year as the expenses and number of anticipated Active Units will change.Any annual
operating de?cit or surplus will be accounted for in the rates for the following year.
For ATLANTIC BEACH’S planning purposes,the City will provide ATLANTIC BEACH
with a rough estimate of the upcoming rates by March 15th of each year.Final rates,which will
take effect on October 1st of each year,shall be provided by May 30th of that year.
5.Invoicing and Payment.Prior to receiving payment from ATLANTIC BEACH,the
City shall submit an invoice to ATLANTIC BEACH specifying the number of Active Units during
the payment period and the payment requested.ATLANTIC BEACH shall certify that the required
services have been satisfactorily and timely completed.After con?rmation of satisfactory
completion of the deliverables,the invoice shall be submitted for payment.Payment shall be made
by ATLANTIC BEACH in accordance with the Florida Prompt Payment Act.
Units that were active on the P25 System for a partial month will be billed as if they were
active for the entire month (i.e.,the service fees will not be prorated).
6.Minimum Payment.ATLANTIC BEACH may increase or decrease the number of
Active Units as it deems appropriate.However,subject to the provisions in Sections 5 and 7 herein,
ATLANTIC BEACH agrees that the average monthly payment for services hereunder shall not fall
below $1,250.00 from October 1,2021 through September 30,2022.This average monthly
payment is required to ensure that the P25 System remains adequately funded as an ongoing
concern.The rates provided in Section 4 of this Agreement are conditioned on ATLANTIC
BEACH’S agreement to the minimum payment.
7.Maximum Indebtedness.The City’s maximum indebtedness under this Agreement
shall not exceed the ?xed sum of ZERO DOLLARS ($0.00).
8.Term;Events of Default;Termination.
(a)Term.The term of this Agreement shall commence on the Effective Date and shall
expire on September 30,2022,unless sooner terminated as provided herein.This Agreement may
be renewed for three (3)additional one (1)year terms,with the written consent of the parties.Any
subsequent renewals shall set forth any revisions to the monthly service fee.
topay any sum of money becoming due under this Agreement,which such default continues for?fteen (15)days after written notice thereof;or (ii)Failure to perform or observe any material term,covenant or condition of this Agreement,which such default continues for thirty (30)days afterwrittennoticethereof.Page 3 of 9 Agenda Item #8.A.28 Mar 2022Page 51 of 62
(c)Termination Upon Event of Default.Upon the occurrence of an Event of Default,
the non—defaultingparty,at its sole and absolute election,may terminate this Agreement and
exercise all rights and remedies it may have at law or in equity.
(d)Termination for Non-Appropriation of Funds.Notwithstanding anything in this
Agreement to the contrary,all obligations of ATLANTIC BEACH herein are conditioned upon:(1)
the prior receipt by ATLANTIC BEACH of,and authorization to expend,such funds from
applicable federal,state or local sources;and (2)the appropriation of such funds by ATLANTIC
BEACH.In the event any of the foregoing prerequisite events do not occur,then this Agreement
shall automatically terminate,and thereafter both parties shall have no further rights,obligations or
liabilities under this Agreement.ATLANTIC BEACH hereby represents that it has adequate
funding and approvals to ful?ll its obligations under this Agreement through September 30,2022.
9.Notice.All notices to be made pursuant to this Agreement shall be delivered by
hand delivery,with proof delivery,or certi?ed mail,return receipt requested,to the following
addresses (or such other address as may be designated in writing pursuant to this Section 9):
To ATLANTIC BEACH:
To the City:Thomas Ossi
Technology Contracts and Records Manager
City of Jacksonville
Information Technologies Division
214 N.Hogan Street,9“‘Floor
Jacksonville,FL 32202
10.Assignment.This Agreement and the rights and obligations herein may not be
assigned,in whole or part,by either party without the prior written approval of both parties.
11.Venue;Applicable Law.The parties acknowledge,consent and agree that all legal
actions or proceedings arising out of or related to this Agreement shall be initiated in a state or
federal court in Duval County,Florida having competent jurisdiction.This Agreement shall be
governed by,construed and enforced in accordance with the laws of the State of Florida.
Severabili§y_.term or provision of this Agreement shall be considered severable,and,if for any reason,anysection,part,term or provision herein is determined to be invalid,contrary to or in con?ict with anyexistingorfuturelaw,rule or regulation by a court or governmental agency having competentjurisdiction,such determination shall not impair the operation of or have any other affect on theremainingsections,parts,terms or provisions of this Agreement,which shall continue to be givenPage4of9 Agenda Item #8.A.28 Mar 2022Page 52 of 62
full force and effect and bind the parties,and such invalid sections,parts,terms or provisions shall
not be deemed to be a part of this Agreement.
13.Waiver.No waiver of any term of or obligation pursuant to this Agreement may
occur or be enforced unless it is signed by both parties.The failure or delay by either party in
asserting any of its rights or remedies as to any default hereunder shall not constitute a waiver of
such default or any other default or of related rights or remedies.
14.Independent Contractor.The parties acknowledge and agree that the City shall be
acting in the capacity of an independent contractor and not as an agent,employee,partner,joint
venturer,representative or associate of ATLANTIC BEACH.
15.Headings.The headings and titles to sections herein are for convenience of
reference and shall not be deemed to limit or alter any provision hereof.
16.Counterparts.This Agreement may be executed by facsimile and counterpart
signatures,the facsimile and counterparts which when taken together shall be deemed to constitute
one and the same instrument.
17.NO WARRANTIES.THE CITY HEREBY DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED,WITH RESPECT TO THE SERVICES PROVIDED UNDER THIS
AGREEMENT,INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE.
18.LIMITATIONS OF LIABILITY.NOTWITHSTANDING ANY PROVISION
HEREIN TO THE CONTRARY:
(A)THE PARTIES ACKNOWLEDGE THAT THE P25 SYSTEM,LIKE ANY
RADIO NETWORK,IS SUBJECT TO PERIODIC INTERRUPTIONS,CAPACITY
CONSTRAINTS AND COVERAGE LIMITATIONS;
(B)THE CITY’S TOTAL LIABILITY FOR BREACH OF CONTRACT,
NEGLIGENCE OR ANY OTHER CLAIM ARISING IN CONNECTION WITH THIS
AGREEMENT SHALL NOT EXCEED THE AMOUNT OF SERVICE FEES DUE THE CITY
FOR THE MONTH(S)IN WHICH THE CLAIM AROSE;
(C)IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER
FOR ANY SPECIAL,CONSEQUENTIALOR INCIDENTAL DAMAGES;AND
WAIVER OF A PARTY’S SOVEREIGN IMMUNITY BEYOND THE LIMITED WAIVER INSECTION768.28,FLORIDA STATUTES.19.System User Meetings.The City shall meet with ATLANTIC BEACH at least bi-annually regarding P25 Radio System costs,changes or upgrades and shall provide ATLANTICBEACHwithnoticeofthesame.The City will not make any signi?cant changes or upgrades to thePage5of9 Agenda Item #8.A.28 Mar 2022Page 53 of 62
P25 Radio System without obtaining input from ATLANTIC BEACH and other P25 Radio System
users on any such changes or upgrades.
20.Entire Agreement.This Agreement constitutes the entire understanding and
agreement between the parties with respect to the subject matter hereof and supersedes all prior
negotiations,representations,agreements and understandings,oral or written,between them with
respect to such subject matter
[Remainder of page intentionally left blank.Signature page follows]
Page 6 of 9 Agenda Item #8.A.28 Mar 2022Page 54 of 62
IN WITNESS WHEREOF,the parties have duly executed this Agreement as of the
Effective Date.
WITNESS CITY OF ATLANTIC BEACH
By:By:
Name:Name:
Title:Title:
Date:Date:
Form Approved:
By.‘
WITNESS CITY OF JACKSONVILLE
By:By:
Name:Name:
Title:Title:Chief of Information Technologies/CIO
On behalfofthe Mayor,pursuant to Ordinance
No.2013-424-E.
Date:Date:
Form Approved.‘ATTEST
By:By:
Office of General Counsel Corporate Secretary
In accordance with the Ordinance Code of the City of Jacksonville,I do hereby certify that
provided therein to be paid.Director of FinanceCITYContractNumber:Page 7 of9 Agenda Item #8.A.28 Mar 2022Page 55 of 62
Exhibit A
COJ’S Radio Services and Support
Description
COJ’S Radio Services and Support provides consolidated 2-way radio communications
for portable and mobile radio coverage throughout Duval County and the ?ve (5)
neighboring counties through the use of P25 technology.P25 is a suite of standards for
digital radio communications for use by federal,state and local public safety agencies to
enable them to communicate with other agencies and mutual aid response teams in
emergencies.The Radio system consists of a multi-channel,mu1ti—sitesimulcast trunked
radio network supporting approximately 10,000 radio subscriber units.The Radio
communication network also includes a multi-tower site radio location triangulation
system.
COJ’S Radio Services &Support consists of two core cost areas:
Radio Shop Services &Support Costs
Objective:Provide consolidated radio services and support across all participating
agencies for communication towers,radios,microwave,and public safety communication
systems.Radio equipment and infrastructure services include:
Equipment installation
Replenishment of accessories including chargers,batteries,earpieces and clips
Radio subscriber programming and changes
Equipment swaps including mobile radios
Electronic repair
Radio system design &consulting
Custom vehicle installation
Coordination with vendors regarding warranty &non-warranty repairs
Special Events communication support
Police car radio installations
OOOOOOOOOO
P25 Radio System Maintenance &Support Costs
Objection:Be the leading agency for the State of Florida Interoperability Communication
Committee for Region 3.This project is a statewide effort to provide a seamless
communications network for all State,local and municipal agencies.It includes the
strategic vision to build infrastructure capacity to accommodate counties and
municipalities that can leverage the existing systems.The communication system is a
0 P25 radio network0Infrastructurerepairs0Towerandtowersites0Softwareupgrades0ServerHardwarerefresh Page 8 of9 Agenda Item #8.A.28 Mar 2022Page 56 of 62
How
0 Consoles attached to the COJ’s P25 radio network (24x7 support and repair)
to Obtain Services
Contact 904—255-1 8 1 8 or email lT[)Servi(:elDesk’(iJc0i.nel
Coverage Hours
Drive Up Bay Hours:7:30 Al\/I —4:30 PIVI
Business Support Hours:24 x 7
ITD has employees on call providing services within one hour response on Holiday
s,Weekends and After-I-Iours.
FAQ
How do you track your work orders?All radio service request tickets are tracked in
ITD’s CA System.
How do you manage your assets?All radio equipment assets are managed by C
OJ
’s
asset
nianagernent system called lvlaxirno.
What type of radios do you repair’?Portable Radios —hand held and 1\/Iobile Radios —in
vehicles.
Where do you repair the radios?We ensure radios that are broken are repaired i ho
us
eandwhenrequiredaresentoutforrepair.
Do you have spare radios for your customers?Jacksonville Radio Shop has invent
ory
for
P25 radio replace:-nents for eustorners provided a replacernent is on hand‘SOITIC o
f
o
u
r
custorners JFRD,JSO,School Board and JEA have their own replacernent radios st
or
ed
at
the radio shop and are given a replacernent radio when a broken unit is being repa
ired
.Do you provide training on radios?Custorners are given one-on—one training for th
o
s
e
who require it.
Do the P25 Radios have warranty and if so how long and what does it cover?Ye
s,
the
warranties on radios are two years froin date of purchase and cover everything e
x
c
e
pt
physical darnage by the customer.
Page 9 of9
Agenda Item #8.A.28 Mar 2022Page 57 of 62
Page 58 of 62
(‘lTY CIF ATLANTIC BEACH
CITY CT(_)l\’Il\/lISSI()N IVIEETINKJ
STAFF IIEPOIIT
(_)l'(liualIce Nt).75-22-27AGENDAITEIVI
SUBIVIITTEI)BY:Alnanda Askew‘.uireetor of Planning and community Deve
lopiii
ctitac
l
TC)DAY’S DATE:|\/larch 16.2022
IVIEETING DATE:lVliJrcII 28.2022
l!ACKGROUND'Colnlnission discuss and voted to approve this lord nztncc on tvadalIltcIf‘I
Colnnli ion nlee g.
with Resollt ton No.2 I -51 commission approved a Complete streets Policy (CSP).The pit po
se
orthepolicyis
to create is a trausponatiou policy and design approach that requires streets to be planned,designe
d,
operate
d,
and
lztined to enable safe,convenient and contfortable travel and access for sers of all andab
rcgat l s or the node or lransportalion.It integrates people and place in the planning,desi
gn.
constructi
on,operation.and maintenance or our lransporlalion nelvvorks.This helps to ensure streets put ovespeed.
balance the needs ot‘dini'erent modes,and suppon local land uses,economies,cultures.and natur
al
enviro
nments
.The ex’g Seclion l9—6,-rrsmc calming,allowed the installation or trar?c calming devices byCoinnliss
innafterrevewbythePoliceDepaninent.The proposed amendment to this section orthe code alig
ns
withcodewith
the process set forth .the csp.
The proposed changes include renaming the section rrom tramc caltning,dev ces to complete str
ee
ts.
changing
the revievver -lely From the d etor or public safety to the city manager (which is consistent theCSP)and
rcqui ing Illc installation oflhe devices in llartnony \vitlI the CSP.
The csp ieq Iircs lt'aIIsporInlioII projects (i.e.road repavl g,restriping,repairs.etc.)be reviewed bymultiplet:'ly
departments including the planning,and community development depanment,public works,e
n
g
i
n
e
e
ri
n
g
,
police
department and consultants (as needed).It also rcqllires coordination with cit veins and commi
ssion
toensure
eney \vi1h existing plans (connectivity plan.Parks Master man,comprehensive Plan,e
t
c
.
)
orreviewof
'11 need or complete street elements.
cons
at-ens
The policy has several steps to insure implementation and provides some exceptions to the (absenceor
need,disproponiorial cost,etc..It also provides for perfortnance measures and annual repo
tting
toevaluate
whether we are adequately serving the needs orthe community.
BUDGET:To be deterlnined on an annual basis
RECON/IlVlENI)ATI()N:Colntnission l'eview and vole on ()rdinance 75-72-27
ATTAClll\/lENT(S):()i'dinanc
REVIEVVED BY CITY IVIANAGER:Agenda Item #9.A.28 Mar 2022Page 59 of 62
ulluzssa VI
()RI)IN/XNCE NO.75-22-27
AN OIIDINANCE OF THE CITY ()F ATLANTIC BEACH,
AIVIENDING CHAPTER I9,STREETS,SIDEVVALKS AND
OTHER PUBLIC PLACES,ARTICLIE I,GENERAL
PROVISIONS,SECTION 19—6,TRAFFIC CALl\’IING
DEVICES;PROVIDING FOR CONFLICT,FOR
SEVERABILFFY,AND FOR AN EFFECTIVE DATE.
VVHEREAS,the L‘ity (.‘on1l‘nission recognizes the need to lnodify the tr
af
li
c
callning
process to align with the adoption of the Colnplete Streets Policy.
VVHEREAS,the City Coliitilissioll eon ‘lnde,~a—lilItls that ¥elno—ving the code
provisions IlSL3CtiLLl‘)—_which_requirging traffic calrning tIe\ices to be r
c
x
cwc
d
byla
2:.»thrnueh—the police depavtrnent i+Ht<Ieg(—D{hp-magli lhe tsily iHnHuge+liould mne
litlc
tl
to
rcquiic i_ty__jaliugg l_c i_c_\\-_'lgaligns with the procedures adopted i
n
Reso
lutio
n
No.21-61 (Colnplete Streets Policy).
VVHEREAS,%0gd€]\j!Lg Section I9-6£II)(‘ILl5‘C Cogplclc ‘11 y 7
\\e||
-_~3l—lz-af?c €\1alI'l1II’)g Dglevices;.le ects [16goalsof
Cornlnission to create ales Hat-.-5 a coniprehensive,integrated transportation n
e
t
will}
infrastructure and design that allow safe and convenient travel along and acro
ss
streetsfor
all users,including vgitlignt ‘.pe<lestr'ans,bicyclists,per ons with disa
bilit
ies,
lnotorists,lnovers of colnnlcrcial goods.users and operators of public
seniors.children,youth,and falnilies‘.and
WHEREAS,this \-§F\<l5l‘}al‘l€e hei13§*l‘t__‘\'s'on \\ll create a forrnal process to the
complete Streets l’o|ic\that will ixnprove public health and safety by reducing theriskof
injuries and fatalit es from trat collisions for users or all modes orn-
ansportation-,
and
VVHEREAS,this tool is available to help evaluate streets so that they are with
the safety and convenience ofpedestrians and bicyclists in l'I‘Iit1d 1 rd Lo,increase therlurnbcr
of people walking and bicycling;and
VVIIEREAS,a balanced transportation systenl that includes ,l,I_l_c Conlplete Nile}
is conducive to streets that are lively with people Walking and bicycling toeveryda
ydestinations,such as schools,shops,restaurants,businesses,parks.transit,an
d
job
s,
which
in turn enhances neighborhood economic vitality and livability;and
Agenda Item #9.A.28 Mar 2022Page 60 of 62
VVHEREAS,encouraging people to walk.bicycle.and use public transit s
a
v
e
s
energy
resources.reduces air pollution.and reduces cinissions of global warniing ga
sc
se
and
NOVV,TH EREFORE,BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEA
CH,FLORIDA that:
SECTION 1.Regulation Ainended.Section l‘)(s—6,Traffic calnming devices,of
the Code of C)rdinances of the City of Atlantic Beach,Florida is hereby ainc
nde
dasfollows:
Sec.19-6.('«)nIplclc Streets
(ialrning DcV'ices.
The city cominission shall take no action on the installation of any coniglctu:str
eet
sinipruvernentsortrafficcalrningdevices,including but not limited to saehesspeed burnpsl
ssstop signs,chicanes speed tables or _L)ll‘le|'si|11ilar devices unless:
(I)The p%Inwm City lvlanager,or such other persongsj as direct
ed
bythe
City Nlanage ,has conducted proper research and d
e
cl
ar
e
d
the
meawlieie eeue\+—iinprovcincnts or devices are4 to be installed e
winconigliancexviththeCity’s Coinglete Streets Policy;and
(2)The installation of such un )r0\'cn1ent ()[_deViCeS is expected to
ixnprove and create a coniprehensive integrated transpo
rtationnetworkwithinfrastructureanddesignthatallowsafeandconvenienttrave
l
alorigand
across streets for all users including without limitation pedestrians bicvcli
sts
persons
with disabilities niotorists I‘l‘I()\/BPS of commercial Lzoods users and operators ofpubli
ctransportation,scniors,children,youth,and faniilies.
II[Irn\‘I:Ilenls and
SECTION 2.Conflict.All ordinances,resolutions,official deternlinations or p
a
rt
s
thereof
previously adopted or entered by the City or any ofits of?cials and in conflict wi h tOrdin
ancearerepealedtotheextentinconsistentherewith.
SECTION 3.Severabilitx.lfa court ofcornpetent jurisdiction at any time ?nds any pro
vis
ion
of
this Ordinance to be unlawful,illegal,or unenforceable,the offending provision sha
ll
bedeerned
severable and rernoved frorn the reinaining provisions ofthis Ordinance which shall r
c
infull
force and effect.
SECTION 4.Effective Date.This Ordinance shall take effect upon ?nal reading a
n
d
appr
oval.
PASSED by the City Cotnrnission on ?rst reading this day of ,
PASSED by the City Coinmission on second and ?nal reading this day of5
2022‘
01613564»:Agenda Item #9.A.28 Mar 2022Page 61 of 62
CITY OF ATLANTIC BEACH
Ellen Glasser,Mayor
Attest:
Donna L.Bartle,City Clerk
Approved as to form and correctness:
Brenna M.Durden,City Attorney
016186644 Agenda Item #9.A.28 Mar 2022Page 62 of 62