05-23-22 Draft Agenda
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, May 23, 2022 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
2. COURTESY OF FLOOR TO VISITORS
2.A.
National Gun Violence Awareness Day Proclamation
National Gun Violence Awareness Day
3
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
90-Day Calendar (June - August 2022)
90-Day Calendar (June - August 2022)
5 - 8
3.B.
Capital Improvements Update
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A.
Acknowledge receipt of the Monthly Financial Report for the month of April 2022.
April 2022 Financial Report
9 - 15
7. COMMITTEE REPORTS
7.A.
Cultural Arts and Recreation Advisory Committee
Page 1 of 15
Regular City Commission - 23 May 2022
8. ACTION ON RESOLUTIONS
9. ACTION ON ORDINANCES
10. MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting.
Page 2 of 15
i?rurlamatinnof the
Qllityof éltlantir J?earh
in Recognition of
National Gun Violence Awareness Day
WHEREAS,every day,more than 100 Americans are killed by gun violence,alongside more than 230
Americanswho are shot and wounded,and on average there are more than 13,000gun homicidesevery year;and
WHEREAS,Americansare 25 times more likelyto die by gun homicidethan people inother wealthy countries;
and
WHEREAS,Florida experienced2,868 gun deaths in 2019,with a rate of 12.8 deathsper 100,000people;and,in
Florida,?rearm deaths are thesecond—leadingcause of deathfor childrenandteens;and
WHEREAS,gun homicidesand assaultsare concentrated in cities,with more than half of all ?rearm-related gundeathsinthenationoccurringin127cities,and Duval County has a rate of 20.7 deaths per 100,000people;and
WHEREAS,we know gun violencehits hard in Jacksonville,but it also hitsclose to home.Maurice Hobbswas
one victim of gun violence with connections to Atlantic Beach.He was killed in Jacksonville in January 2017,
days after his 18th birthday.He grew up inAtlantic Beach,spendingcountlesshours at the beachwith his toes in
the sand,building castles,and jumping waves,and he isdeeply missed by his loving family and friends.Thoseaffectedbygunviolence,like Maurice'smother Latasha,will not be silenced,and itis ?tting that we acknowledge
their human losses and take action to make our communities safer;and
WHEREAS,cities across the nation,including in Jacksonville,are working to end the senseless violence with
evidence-basedsolutions;and
WHEREAS,support for the Second Amendmentrights of law-abidingcitizens goes hand-in-handwith keeping
guns away from peoplewithdangerous histories;and
WHEREAS,mayors and law enforcement officers know their communitiesbest,are the most familiar with localcriminalactivityandhowtoaddressit,and are best positioned to understandhow to keeptheircitizens safe;and
WHEREAS,gun violence prevention is more important than ever as the COVID—l9pandemic resulted inincreasedgunsales,increased calls to suicide and domestic violence hotlines,and an increase in city gunviolence;and
WHEREAS,in January 2013,Hadiya Pendletonwas tragicallyshot and killedat age 15;and on June 4,2021,to
recognize what would have been Hadiya’s 24th binhday,people across the United States will recognize NationalGunViolenceAwarenessDayandwearorangeintributeto(1)Hadiya Pendleton and other victims of gunviolence;and (2)the loved ones of those victims;and
WHEREAS,the ideawas inspiredby a group of Hadiya’s friends,who asked their classmates to commemorate
her life by wearing orange;they chose this color because hunters wear orange to announce themselves to otherhunterswhenoutinthewoodsandorangeisacolorthatsymbolizesthevalueofhumanlife;and
WHEREAS,anyone can join this campaign by pledging to wear orange on June 3,the first Friday in June 2022 I
to help raise awareness about gun violence;and
WHEREAS we renew our commitmentto reduce gun violenceand pledge to do all we can withinthe parameters
allowed by Federal and Florida law to keep firearms out of the wrong hands and encourage responsible gunownershiptohelpkeepourcommunitiesandchildrensafe.
NOW,THEREFORE BE IT RESOLVED that 1,Mayor Ellen Glasser,Mayor of the City of Atlantic Beach,declare June to
DayintheCityofAtlanticBeach.Further,I encourage residentsto join this campaign to honor and value humanlivesbypreventingthetragiceffectsofgunviolence.IN WITNESS WHEREOF,I have set my handandcausedtheOfficialSealoftheCityofAtlanticBeachtobeaffixedthis23"‘day of May2022.Ellen Glasser,Mayor Agenda Item #2.A.23 May 2022Page 3 of 15
Page 4 of 15
AGENDA ITEM:
SUBMITTED BY:
TODAY’S DATE:
MEETING DATE:
BACKGROUND:
BUDGET:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
Yvonne Calverley,Executive Assistant to the City Manager?(l//
May 10,2022
May 23,2022
The 90-day calendar is included on the agenda for the purpose of setting
meeting dates and determining the location,time and whether to
videotape special meetings and workshops.
The rolling 90-day calendar will be revised after receiving input from
City staff and the Commission,and will be included in each agenda for
consideration.
Notes:
°A Town Hall Meeting is scheduled for Saturday,July 16 from 10 am
to Noon at the Adele Grage Center.
None
RECOMMENDATION:Approve the 90-Day Calendar for June through August 2022.
ATTACHMENT:1)Mayor and Commission 90-Day Calendar (June through August 2022)Agenda Item #3.A.23 May 2022Page 5 of 15
MAYOR AND COMMISSION
June 2022
\\'|.l>\l 3 \ll 1-:1;\\
Due Date for
6/13 Agenda
5 6 7 8 Mayor's Advisory 9 10 11
Council Noon
SOHEWTRBIS ESC Tree Subcom
Concert 6 pm 5:15 pm
ESC Mtg 6 pm
12 13 14 15 ESC Outreach 16 17 18
Commission Mtg Subcommittee
5:30 pm CARAC Mtg 6:30 pm
(Invoc —Kelly)6 pm Due Date for
6/27 Agenda
19 20 21 22 23 24 25
City Offices Community ESC LEED
Closed Development Subcommittee
(Juneteenth Day)Board Mtg Noon
6 pm
26 27 28 29 30
__Commission Mtg
Acoustic Night 530 pm
5 Pm (lnvoc —Norris)Agenda Item #3.A.23 May 2022Page 6 of 15
MAYORANDCOMMISSION
July2022
\\l 1».*.llll ll:-l.V‘:{
1 2
3 4 S 6 "~‘8 9
4"'of.luly Special
Magistrate
CityOffices Hearing2pn1
Closed
10 ll 12 13Mayor’:Advisory14 15 16
CouncilNoon
SongwritersCommissionMtg CARACMtg T0“H3“
Concert6pm 6:30pm 6pm ESCmconi Meetinglo31“
(1m,0C_G]asse,)ESCMW6 m
(AdeleGrage)
17 1s 19 community20 21 22 23
DevelopmentESCOutreach
B031-dMge?ngSubcommittee
6pm 6:30pm
24 25 26 27 23 29 30
,,CommissionMtg ESCLEED
AcousticNight 6:30pm Subcommittee
69'“(lnvoc-Bole)Noon
31
Agenda Item #3.A.23 May 2022Page 7 of 15
MAYOR AND COMMISSION
August 2022
SUNDAY MONDAY 'l'Ut'SDAY D2\‘x 'mu1\-s1>m'SATURDAY
1 2 3 4 5 6
7 8 9 10 Ma)/0r’s 11 12 13
AdV3-501")’Pension...C '1 N .Songwriters Commission Mtg CARAC ME‘;ES——e-Cm_'r“I°e’eSufgglnBoardMeetings
Concert 6 pm 6:30 pm 5 Pm 5:15 m 6:30 pm
(Invoc-Waters)ESC M 6 m
14 15 16 17 13 19 20
Community
Development ESC Outreach
BoardMeeting Subcommittee
6 pm 6:30 pm
21 22 23 24 25 26 27
ESC LEED
AcousticNight Commission Mtg Subcommittee
6 pm 6:30 pm Noon
(Invoc-Kelly)
28 29 30 31
Agenda Item #3.A.23 May 2022Page 8 of 15
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
A5 or APRIL an,2022
(53%or vznn ELAPSED)
v 7 D rm 1|owwm.»Btuhif-I
Budget Vear-to-Dale as
Revenues 5 52,064,032 5 27.z52,ssg 5239:.use :1!‘Fund aauance 5 5,525,257 5 —
EJKI-Ienditures s 53 sss 259 5 22,175 335 37ass
Revenues +Fund Balanae —Expsn?lturas 5 s 5 077,353
/\|I(>(.Il|nn
Burllet Vear-to»Dala as
Personnel Services 12,994,202 6,559,573 50.5%
operating Expenses 16,320,530 7,375,634 45.2%
Capital ouuay 11,334,233 1,as1.791 3.2-as
Debt Service 2,152,502 1,329,014 54.595
Transfers 5,227,472 4,549,322 53.5%
Resources Exgended
Cahllal ouuav.1,451,751
Agenda Item #6.A.23 May 2022Page 9 of 15
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of APRIL 30,2022
ERAL FUND
Revenues Budget Year-to-Date -35
Taxes 7,956,653 6,325,569 87.0%
Licenses,Permits,Fees 925,700 350,525 37.9%
Intergovernmental Revenue 2,757,279 114,280 4.1%
Charges for Services 2,618,109 1,153,522 44.1%
Fines &Forfeitures 51,375 34,370 164,296
Interest 200,000 (232,596)~116.3%
Dispostion of Fixed Assets 25,000 1,654 6.5%
l\/Iiscellaneuus 19,525 32,463 166.3%
Interfund Transfers In 1,191,502 553,354 47.3%
Contributions from Enterprise Funds 1,173,495 684,544 53.3%
Total Revenues $16,918,678 5 9.677.684 57.2%
Expendltures Budge:Vear—to—Date 56
Governing Body 57,044 27,719 43.5%
City Administration 3,486,379 1,638,875 47.0%
General Government 1,097,307 481,964 43.9%
Planning 395,816 157,394 42.4%
Pub Safety 3.373.350 3,660,457 44.0%
Public Works 3,619,412 1,421,602 39.3%
Recreation Programs/Events 649,506 325,401 50.7%
Total Expendltures 17,67 114 7,747,912 433%
Year—To—Date General Fund Expenditures
Recrealclon
Pr08ram5/Event5,,,
329.401 Governlns laudy.27.719
Public Works.1,421,592
General
———.Plannlnsr
157,394
Agenda Item #6.A.23 May 2022Page 10 of 15
CITYOF ATLANTICBEACH
FINANCIALREPORTas of APRIL30,2022
SPECIALAND ENTERPRISEFUNDS
Budget Year-to-Date %Revenues Budget Year-to-Date %
Revenues 8,416,394 4,426,170 52.6%Fees &Permits 481,404 279,656 58.1%
Transfers In 4,179,043 2,172,476 52.0%Miscellaneous 113,691 50,225 44.2%
Total Revenues 12,595,437 6,598,646 S2.4%Total Revenues S 595,095 S 329,881 55.4%
Expenses
Expenditures 8,455,020 1,228,348 14.5%Protective Inspections 600,903 287,472 47.8%
TransfersOut 7,040,926 3,642,167 51.7%
Total Expenditures S 15,495,946 5 4,870,515 31.4%
:I
Revenues Budget Year-to-Date %Revenues Budget Year-to-Date %
Charges for Services 3,783,805 2,141,597 56.6%State Grant --0.0%
Miscellaneous 143,000 (100,292)—70.1%Charges forServices 5,853,070 3,430,642 58.6%
Transfers in 827,987 464,331 56.1%Miscellaneous 50,000 (116,449)—232.9%
Total Revenues S 4,754,792 S 2,505,636 52.7%Transfers In 1,265,000 737,917 58.3%
Expenses Total Revenues S 7,168,070 S 4,052,109 56.5%
Expenses 5,900,174 1,240,089 21.0%Expenses
Debt Service 553,072 529,701 95.8%Expenses 6,403,630 2,032,522 31.7%
Transfers 494,527 276,056 55.8%Debt Service 1,262,113 988,537 78.3%
Total Expenses S 6,947,773 S 2,045,847 29.4%Transfers Out 875,435 510,671 58.3%
Total Expenses S 8,541,178 S 3,531,730 41.3%
Water System Dev Fees
Revenues -Fees &Permits 150,000 176,687 117.8%Sewer System Dev Fees Budget Year-to-Date %
Transfers Out ——0.0%Revenues -Fees &Permits 300,000 647,415 215.8%
TransfersOut —-0.0%...-.I I
Revenues Budget Year-to-Date %Revenues Budget Year-to-Date %
intergovernmental Revenue 2,355,806 —0.0%Taxes 136,427 -0.0%
Charges for Services 894,998 524,459 58.6%Miscellaneous 484,579 2,663 0.5%
Miscellaneous 1,471 (21,673)-1473.3%Contibutions 977,372 641,341 65.6%
Transfers In 424,533 240,331 56.6%Total Revenues S 1,598,378 S 644,004 40.3%
Total Revenues S 3,676,808 S 743,117 20.2%Expenses
Expenses Administration 94,766 49,563 52.3%
Flood Control 3,685,939 438,933 11.9%Pension Benefits 787,003 443,215 56.3%
Debt Service 224,483 187,643 83.6%Total Expenses S 881,769 S 492,778 55.9%
Transfers Out 477,000 278,250 58.3%
Total Expenses S 4,387,422 S 904,826 20.6%
..l o n 0 ~-'-0
Revenues Budget Year-to-Date %Revenues Budget Year-to-Date %
Fees &Permits 88,500 49,161 55.5%Miscellaneous 991,491 3,207 0.3%
Charges forServices 2,114,000 1,136,726 53.8%Contibutions 1,111,376 688,425 61.9%
Transfers In 1,407 -
Total Revenues S 2,203,907 S 1,18S,887 53.8%Total Revenues S 2,102,867 S 691,632 32.9%
Expenses Expenses
Expenses 2,096,542 1,126,784 53.7%Administration 137,911 73,733 53.5%
Transfers Out 339,584 198,093 58.3%Pension Benefits 1,481,047 895,645 60.5%
TotalExpenses S 2,436,126 S 1,324,877 S4.4%TotalExpenses S 1,618,958 S 969,378 59.9%Agenda Item #6.A.23 May 2022Page 11 of 15
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of APRIL 30,2022
PAIL)PARKING REVENUE
Mgnth X 201 9/2020 2020/2021 2021/2022
oct $—$3,734.27 $6,1 35.03
Nov 2,745.49 3,279.57 8,557.40
Dec 4,545.28 3,694.36 6,038.62
Jan 5,1 92.20 4,252.57 5,535.42
Feb 4,922.37 3,335.72 5,223.53
Mar 4,1 00.71 4,597.03 1 1 ,o25.4o
Apr 829.85 6.91 5.09
May 5,9701 8 8,504.93
Jun 5,515.29 7,557.31
Jul 5,856.62 8,724.00
Aug 5,664.33 6,057.64
Sept 4 479 44 5 579 67
:l'_0;al $52,322 75 $45,666.40
Paid Parking Revenues
s1z.ou0.00
$10,000.00
$0,000.00
ss.oa0.o0
$4,000.00
$2,000.00 I |
3’on Nov Dec Jan Feb Mar Apr May Jun Jul Aug
sap:
.2019/2024 s-2.74e.4 4,545.2 3,192.2 4,922.3 4,100.7 320.35 6,970.1 5,515.2 s.sss.s 4,479.4
.2020/2021 $3.734.3,279.5 2,594.3 4,252.5 2,234.7 4,397.0 s.915.o 3,504.9 7,557.3 e.724.0 5,5793
-2021/2022 $6.185.0,557.4 e.oas.s 5,035.4 s.22a.s 11,020.
April's Parking Revenues not yet available
Agenda Item #6.A.23 May 2022Page 12 of 15
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of APRIL so 2022
Pa (1 F-arlun RI;-venu by Lean on
2025/2020 2020/2022 2022/2022
25.55 25:5
onouer 534.70 502.53
November 2,745.25 525.55 573.50
December 2,545 25 545.55 555.05
January 5,292.20 747.53 2,422.22
February «.522 57 7.22.32 5,502.45
March 345.92 2,005.55 5,255.05
Anr||25.20 2,045.50
May 722.55 2,225.55
June 275.52 2,052.55
Ju|y 557.22 2,029.35
August 572.45 527.25
Sapkzrnber 4255 7 552 25
22,555.55 20,325.55 20,502.52
2I’.:.i.n_E.|_dLAn§r.I.\
October 2,553.23 2,202.75
November 2,253.55 2,547.05
December 2,202.37 2,555.57
January 2,522.24 2,524.52
February 2,752.35 2,055.05
March 557.55 2,522.54 2,555.44maru252.45 2,554.05
May 2,475.05 2,520.05
June 2,227.25 2,255.44
July 2,002.52 3,240.44
Auuu5I 2,527.45 2,524.25
September 2,525.23 2,925.55
22,235.55 25,345.20 22,527.55
M§$L
Dzlnbar 5-25,50 2,235.50
Nuveruher 544.50 5,275.50
December 2,252.20 2,757.20
January 2,255.20 2,550.50
February 25.45 2,302.50
Ivurcn 2,555.50 —3,323.50
Anrll 207.20 2,255.00
Iv-av 2,555.05 3,555.50
June 5,055.25 5,225.20
July 2,730.70 3,350.20
August 2,425.50 2,754.20
Septemher 2 942.50 2,552.50
25,252.70 20,522.05 25,552.50
Ms
Ocluber 704.20 2,035.52
November 522.50 557.50
Dzcgmber 704.50 575.50
January 757.50 527.40
February 755.50 2,250.70
A/larch 577.20 2,552.20
Anrll 2,005.70
Nlay 2,255.50
June 2,220.50
Ju|Y 2,204.00
August 552.00
550:5"-oer
6,554 22
Tulnls 52,522.75 55,555.25 55,555.40
Tvaruazllnn Duslarv mun No!Ava?lllli
Agenda Item #6.A.23 May 2022Page 13 of 15
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of APRIL 30,2022
MISCELLANEOUS INFORMATION
Tree RcpI:Iccn‘I(-nt Fund
Beginning Fund Balance $116,071.82
Revenues 41,664.25
Expenditures 8 030.00
Ending Fund Balance
R:-creation Fees
FY2019 FY2020 FV2021 FY2022 VT
D
Miscellaneous Recreation Charges 150.00 20.00 20.00 —
camp Out 720,00 7 —
Flag Football 2,190.00 480.00 -
su mrner camps 2,490.00 -670.00 1,050
.00ArtShows5,475.00 4,825.00 0.25
Facility Rental 51,000.00 30,575.00 35,500.50 40,
224.57DogPark15,515.00 10,420.00 11,315.00 8,390.0077,640.00 46,320.00 47,505.75 52,039.57
Recreation Fees
50,000.00
50,000.00
§40,000.00
%m 30,000.00
20,000.00 .——
10.00000 I I,u ____
FY2020 FY2021 FY2022 vn:-Miscellaneous Recreazlan Charges 20.00 20.00 .
-carrln Out ..555.00
I‘Flag Football 450.00 -470.00-summer Camps —570.00 1,050.00
AR Show:4,325.00 0.25 350.00
a Facility Rental 51,000.00 30,575.00 35,500.50 40,224.57-Dog Park 15,515.00 10,420.00 11,515.00 5,550.00
Agenda Item #6.A.23 May 2022Page 14 of 15
CITYOF ATLANTICBEACH
FINANCIALREPORT as of APRIL30,2022
Fund
General
Community Development BlockGrant
Tree Replacement
Pay for Parking Revenue Fund
Convention Development Tax
LocalOption Gas Tax
Betterlax 1/2Cent Sales Tax
PoliceTraining,Forfeiture,Grants,Etc.
Community Redevelopment
American Rescue PlanAct Fund
Debt Service
Capital Projects
Water
Sewer
Sanitation
BuildingCode Enforcement
Stormwater
Pension -Police
Pension —General
Total
Total Restricted Cash
Total Unrestricted Cash
Account
Bank of America Depository
Corporate Fixed lncome-Morgan Stanley
Government Securities -Morgan Stanley
Cash,BDP,MMF -Morgan Stanley
SBA-FloridaPrime
Cash On Hand
Police Pension investmentsGeneralPensioninvestments SubtotalTotal
Prior 3/31/22
S 11,175,318
(143,507)
151,586
154,058
89,523
(407,082)
998,578
137,318
96,862
1,478,918
(60,560)
3,286,993
8,572,074
6,259,435
438,354
364,166
344,018
16,813,152
26,307,341
S 76,056,547
Prior 3/31/22
5 17,206,856
6,482,943
10,374,369
58,299
24,582
3,950
$15,967,35426,280,505S42,247,859S76,398,858
Current 4/30/22
$10,922,093
(151,107)
149,706
165,084
88,595
(364,444)
958,869
144,008
113,529
1,146,417
(71,155)
3,526,191
8,628,467
6,370,983
426,462
366,634
334,972
16,786,490
26,281,981
S 75,823,776
S 52,103,483
S 23,720,292
Current 4/30/22
$17,049,358
6,521,637
10,240,195
77,730
24,591
3,950
$15,025,51024,732,788S39,758,298S73,675,759
Dollar Change
S (253,225)
(7,600)
(1,880)
11,026
(928)
42,638
(39,710)
6,690
16,667
(332,501)
(10,595)
239,198
56,394
111,548
(11,893)
2,468
(9,047)
(26,662)
(25,360)
S (232,771)
Dollar Change
$(157,498)
38,695
(134,174)
19,431
9
S (941,844)(1,547,717)S (2,489,561)S (2,723,099)Agenda Item #6.A.23 May 2022Page 15 of 15