06-13-22 Draft Agenda
City of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, June 13, 2022 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (June - Aug 2022)
90-Day Calendar (June - Aug 2022)
5 - 8
3.B.
Paid Parking 18th and 19th Streets
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
8.A.
RESOLUTION NO. 22-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO.
2122-10: MULTI-YEAR CONTRACT FOR PALM TREE TRIMMING, SUBJECT TO THE
PROVISIONS OF THIS RESOLUTION.
Resolution No. 22-37
9 - 12
8.B.
RESOLUTION NO. 22-39
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE
QUOTE SUBMITTED BY GRUHN MAY, INC. FOR THE PINE STREET STORMWATER
REMEDIATION PROJECT, UNDER BID 2021-04: MULTI-YEAR CONTRACT FOR
UTILITY CONTRACTOR SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE PURCHASE ORDER IN ACCORDANCE WITH AND AS NECESSARY TO
13 - 18
Page 1 of 26
Regular City Commission - 13 Jun 2022
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE
Resolution No. 22-39
8.C.
RESOLUTION NO. 22-40
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO.
2122-07: MULTI-YEAR CONTRACT FOR CALCIUM HYPOCHLORITE; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 22-40
19 - 21
8.D.
RESOLUTION NO. 22-41
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO.
2122-08: MULTI-YEAR CONTRACT FOR SULFUR DIOXIDE; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN
ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
Resolution No. 22-41
23 - 26
9. ACTION ON ORDINANCES
10. MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Page 2 of 26
Regular City Commission - 13 Jun 2022
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting.
Page 3 of 26
Page 4 of 26
CITY OF ATLANTIC BEACH
CITY COIVIIVIISSICJN MEETING
STAFF REPORT
AGENDA ITENI:90-Day Calendar for the Mayor and Comnmission
SUBIVIITTED BY:Yvonne Calverley,Executive Assistant to the City l\/
lana
ger
%C/
TODAY‘S DATE:May 20,2022 ‘I’
l\/IEETIl‘IC§DATE:June 13,2022
BACKGROUND:The 90-day calendar is included on the agenda for the pur
pos
e
ofsetting
meeting dates and deterrnining the location,time and whe
ther
to
videotape special rneetings and workshops.
The rolling 90-day calendar will be revised after receiving inp
ut
from
City staff and the Commission,and will be included in ea
c
h
agend
a
for
consideration.
N:-A Town Hall l\/Ieeting is scheduled for Saturday,July 1
6
fro
rn
10am
to Noon at the Adele Grage Center.
BUDGET:None
RECO1\/ll\/IENDATION:Approve the 90-Day Calendar for June through August
ATTACHNI NT:1)Ivlayor and Commission 90-Day Calendar (June through Augtlst
2022)
REVIEWED BY crry NIANAGER:‘‘Agenda Item #3.A.13 Jun 2022Page 5 of 26
MAYOR AND COMMISSION
June 2022
si \1n\:‘'1!|~D\x \\J,1\\\>l)\.";
Due Date for
6/13 Agenda
5 6 7 8 Mayor‘:Advisory 9 10 11
Council Noon
Songwmers ESC Tree Subcom C3-“meCami“-I3
Concert 6pm 5:15pm 10am-1pm
ESC Mg 6 pm Veterans Park
12 13 14 15 ESC Outreach to 1"18
Commission Mtg Subcommittee
6:30 pm CARAC Mtg 6:30 pm
(Invoc —Kelly)5 1"“Due Date for
6/27 Agenda
19 20 21 22 23 24 25
City Offices Community ESC LEED
Closed Development Subcommittee
(JuneteenthDay)Board Mtg Noon
6 pm
26 27 28 29 30
__Commission Mtg
Acoustic Night 530 pm
5 Pm (Invoc —Norris)Agenda Item #3.A.13 Jun 2022Page 6 of 26
MAYOR AND COMMISSION
‘»I11\1)\\V
July 2022
\\|l>’\l*\1)'\‘n HH1)s‘;
-1 5 6 7 8 9
4"‘of July Special
Magistrate
City Offices Hearing 2 pm
Closed
10 1'1 12 13 Mayor’s Advisory 14 15 16
Council Noon
Songwriters ComnoissionMtgCARAC Mtg ESCTree Subcom M;‘t’i"I‘:":
Concert 6 pm 6.30 pm 6 pm 5.15 gm D
(Invoc-Glasser)‘(Adele Grage)
ESC Mtg 6 gm
17 18 19 Comlnunjty 20 21 22 23
Development ESC Outroach
Board Meeting Subcommmee
5 pm 6:30 pm
24 25 26 27 28 29 30
__Commission Mtg ESC LEED
Acousnc Nlght 6:30 pm Subcommittee
5 Pm (Invoc-Bole)Noon
Agenda Item #3.A.13 Jun 2022Page 7 of 26
MAYOR AND COMMISSION
August 2022
SUNum’MONDAY WEDN YHURSDM’SATURDAY
1 2 3 4 5 6
7 8 9 10 Ma_yor’s 11 12 13
AdV§5°fY Pension
Songwriters Commission Mtg CAR-ACMig (3"—““°”—N‘“’—“Board Meetings
630 6 pm ESC Tree Subeoin 660Concert6pm.pm 5:15 m .pm
(Invoe—Waters)ESC MW 6 m
14 15 16 17 18 19 20
Community
Development ESC Outreach
BoardMeeting Subcommittee
6 pm 6:30 pm
21 22 23 24 25 26 27
ESC LEED
AcousticNight Commission Mtg Subcommittee
6 pm 6:30 pm Noon
(lnvoc-Kelly)
Z8 29 30 31
Agenda Item #3.A.13 Jun 2022Page 8 of 26
CITY OF ATLANTIC BEACH
CITY CONIR/IISSION NIEETING
STAFF REPORT
AGENDA ITE1\/I:Resolution No.22-37 Awarding Bid 2122-I0:lV|LlIti-Veal‘Contract
for Palm Tree Trimming
SUBIVIITTED BY:Scott Williams,Public VVorkS Director
TODAY’S DATE:May 20,2022
IVIEETING DATE:June 13,2022
BACKGROUND:on May ls,2022,Four bids were received and opened For Bid 2l22—lD:
lvlulti.
vear contract for Palm Tree Trimlning.The areas included in the speci?cations are the AtlanticBlvd.
Medians,Town center and Maypoit Road Flyover areas,various parks and city common area
s.
waterPlan!#I and the wastewater Plant.
Rerer to the Bid Analysis fur the vendors and prices submitted.The low bidder.Treeco (cut orst
.
Aug
ustin
e)submitted a price of$33.00 each for the 93 lVIedjoo|Palms included in the bid,for a total or
$3,534.
oo,
anda
price or$4o.o0 each for the l.334 sabal and wasliingtouia Palms,For a total of$s3.36o.oo,for g
ra
n
d
totalor
$56,894.00.(The previous multi.year contract prices were $50.00 per Nledjool and $25.00 sabaland
washingtonia palms).In addition,the contractor agrees to charge the submitted bid price For additi
onalpalmtreetrimmingoutsidethescopeortheworkforthiscontract.
The bid speci?cations state that all palms (Medjool,sabal and washingtcnia)will be trimmed an
nu
ally,
during
the rnonth(s)orluly and/or August and require trimming palm n-onds up to the 9:00 o’cIock 3:00C?clock
positions,removing all berry stalks and rotten boots.
The period ofthe contract shall commence on July |,2022,and shall terlninale ?ve (5)years a?er thedateof
commencement.The Contractor may cancel the contract at the end ofthe 3"‘or 4-"year,without cause,upon
six (6)months prior written notice to the City.
RECOMMENDATION:Award Bid 2122-10:lVlu[li»Year Contract for Palm Tree Trilnming toTreeco.
ATTACHMENTS:1)Resolution No.22-37
2)Bid 2122-I 0 Bid Analysis
3)Bid 2122-I0 Bid TablIIaCiol1
BUDGET:Although there has been a price increase with this new contract,the FY2 I »22 bu
d
g
et
has
adequate funding in total to cover the new contract rates.Total budgeted amou
nt
tobe
requested in FY22—23 is $56.894.DO and will be broken down as rollows:
O0l—5002—54l»340D $3,320.00 (Atlantic st Maypoit)
OOl—5OD2-54]-3402 $23,022.00 (Town Center)
OOI-5002eS4l—3403 :5 4,254.00 (Flyover Area)
00l»6020-572-3400 $16,1 I 8.00 (Parks)
4l0—S508-535-3400 5 4,680.00 (w/ww Plants)
TOTAL $56,394.00
V .
REVIEWED BY CITY MANAGER:
_g Cgyé
Agenda Item #8.A.13 Jun 2022Page 9 of 26
RESOLUTION NO.22-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AWARDING BID NO.2122-10:
MULTI-YEAR CONTRACT FOR PALM TREE TRIMMING,SUBJECT TO THE PROVISIONS OF
THIS RESOLUTION.
WHEREAS,on May 18,2022,four bids were received and opened for City Bid No.
2122-10:Multi-Year Contract for Palm Tree Trimming;and
WHEREAS,the low bidder,Treeco (out of St.Augustine)submitted a price of $38.00 each for the 93
Medjool Palms included in the bid,for a total of $3,534.00,and a price of $40.00 each for the 1,334 Sabal and
Washingtonia Palms,for a total of $53,360.00,for a grand total of $56,894.00;and
WHEREAS,the areas included inthe contract are the Atlantic Blvd.Medians,Town Center and Mayport
Road Flyover areas,various parks and City common areas,Water Plant #1 and the Wastewater Plant;and
WHEREAS,the bid specifications state that all palms (Medjool,Sabal and Washingtonia)will be
trimmed annually,during the month(s)of July and/or August,and requiretrimming palm fronds up to the 9:00
o’clock &3:00 o’clock positions,removing all berry stalks and rotten boots;and
WHEREAS,the period of the contract shall commence July 1,2022 and shall terminate five (5)years
after the date of commencement,subject to annual appropriationsas may be approved for this purpose.The
Contractor may cancelthe contract at the end of the 3"‘or 4"‘anniversary year,without cause,upon six (6)months
written noti?cation to the City;and
WHEREAS,although there has been a price increase with this new contract,the FY21-22 budget has
adequate funding intotal to cover the new contract rates.The total amount of $56,894 will be requested in FY22-
23 budget and broken down into various accounts appropriately.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1.The City Commission hereby authorizes awarding Bid No.2122-10:Multi-Year Contract
for Palm Tree Trimming to Treeco.
SECTION 2.The term of the contract shall be in effect for a period of (5)calendaryears.
SECTION 3.Notwithstanding the approval granted and other provisions contained herein,the City’s
obligation under the Multi-Year Contract approved herein is subject to annual appropriationsfor this purpose as
may be adopted and included in the City’s annual budgets for Fiscal Years 2023,2024,2025,2026 and 2027.
SECTION 4.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 13"‘day of June,2022.
Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.A.13 Jun 2022Page 10 of 26
CITYOF ATLANTIC BEACH
B1D2122-10 MULT1-YEAR CONTRACT:PALM TREETRIMMING
18-May-22
BID 2122-10 3:00 PM
Braddock Tree Care Salgado Tree Trimming T&M Lawn &Fence Service Treeco
Rgquired Documents
Submission inTriplicate X X X X
Document Requirements Checklist X X X X
Bid Form X X X X
w_9 x x x X
Drug Free Workplace X X X X
PublicEntityCrimes Statement X X X X
PublicRecords ProvisionsForm X X X X
E~VerifyForm X X X X
New Vendor Information Form X X X X
BusinessTax Receipt X N0 X X
Insurance X X X X
References -3 X X X X
Proof of Beingin Business Five (5)Years X X X X
Proofof Experience (includeprojectsand dates)Five(5)
Years X X X X
'n f —N .01 ,.2§Dt:(e:u$::JrS1tI:;ti1[cl>T;>b)anyAddenda 0 (Q&A)No NO NO X X
GRAND TOTAL FOR ALL TREES
Total Cost for Medjool Palms $10,230.00 $11,625.00 $5,580.00 $3,534.00
Tm‘C°“f°'0"”P“‘l:';‘l:n(SS)”b”landW"5hi“g‘°“i”$146,740.00 $46,690.00 $60,030.00 $53,360.00
Total Cost for All Trees $156,970.00 $58,315.00 $65,610.00 $56,894.00
Award ofBidbased on Department Analysis and Approval (mm CityManager or CityCommission Agenda Item #8.A.13 Jun 2022Page 11 of 26
Bid2122-nu
Muln ear Contract for Palmnee Trimming
May 1:,2022
Braddock Tree Care Salgado Tree Trimming T&M Lnwn &Fence service
Pzlm
Ylees umPalmhen
mam!(Saba!:.
washinnnnial
Valm?eu Medina!Madjonl
Toulcusl umxcaarmlcon
MedbnolMedfnclunm:-asmanEns:
Palmrmsans:amrr:Ms av Locmon “mum
$110.00 $29,370.01:snzsno$7,375,110
$110.00 $44,220.00 $125.00 $115.00
$110.00 $sn,zaa.ua $13.00 $3,525.00
$110.00 $12,370.00 5115.130 $0.09 $35.00
Su.szs.nu $46,590.00
$9,345.00
$14,070.00 $50.00
$19,130.00 $50.00
S3,7so.on $4s.aa $12,915.00
$50.00 $45.00 $13,090.00
$1,740.00 $45.00 $24,seo.ao
$15.00 $5,265.00
$32.09 $235430
533.130 $35.00
$33.01)$1,102.00
533420 $0.00
_$:,534.ou._'
$53 65 0|
$56,894.00
nysmmmgnm-ways smons1o,san.on
$4o.ao s1s,nan.oo
$4o.ou $21,920.00
$40.09 $1,530.02:
a)mu
Sa.1sn.an
50.00
C)town Center
9)Puhlic u
ram Quantity
Total Cm:Formu mmMmm
"sssxrnna 560330.00
GRAND TOTAL OF BID
FOR ALL PALM TREES
:_W_E-.-...—?,~
56S583Is.oo
‘5 K .Agenda Item #8.A.13 Jun 2022Page 12 of 26
CITY OF ATLANTIC BEACH
CITY COIVIIVIISSICJN MEETING
STAFF REPORT
AGENDA ITEJVI:Resolution No.22-39 to approve the Quote submitted by Gruhn line.
for the Pine Street Storrnwater Rernediation Project,under Bid 20
2 I»04:
lVlull:i»Year Contract For Utility contractor Services
SUBIVIITTED BY:Scott Williams,Public Works Director
Steve Swann,City Engineer
TODAY’S DATE:May 27,2022
MEETING DATE:June 13,2022
BACKGROUND:Much of the saltair Subdivision was built on low lying lands w
it
h
poorly
drained soils.In sorne areas ofsaltair,this has resulted in a high watel"table and poorly yards.
One such area is the Vvest side of‘the northern halfof Pine Street between David Street Seaspra
yAvenue.The from yards oftl-le homes in this area were perpetually wet as was the pavement sub-
base.which can shorten the life expectancy of the roadway.A number of years ago.the Works
constructed a s\va|e along the street from 266 David Street to 298 David Street to route stor
mw
aterrunoffandgroundwaterseepagetoHowellPark.This swale has helped in keeping tyardsand
roadway sub-base dry,but they are narrow and deep and require a lot 0F maintenance.
To remedy this situation,Public works is proposing to install an underdrain in the swale an
d
replace
several deteriorated driveway culverts.'I‘l1e swale will be ?lled in eliminating a rnainI.enal1ce andsafety
issue.A graphic ofthc proposed xvork is attached as Exhibit A.
Staf‘F requested quotes rrom the three vendors currently under contract with the City unde
r
Bid202l-
04:lVlulti»Ycar Contract For Utility contractor services.Quoted prices received were as f
o
l
l
o
Gruhn May,lne..l.D.Hinson Cornpany The Kenton Group,a.
k
.a
.
Baldwin's Quality Pl
ur
nbin
g
$40.228.40 $228.632.08 $46,750.00
BUDGET:Adequate funding is available in the current Fiscal Year in the Storrnwater Account
470—00OO—538—3400 for “Other Contractual Services.”
RECOMMENDATION:App|'ove the Quote submitted by Gl'Lll1n May,Inc.in th
e
amo
unt
of
$40,228.40,and authorize the City l\/lanager to approve a Purchase order.
ATTACHl\/IENTS:Quotes ?'on1 Ciruhn l\/lay,J.D.l-iinsorl.and I3aldwirl’s Quality Plu
rnbi
rlgExhibitA—Ciraphic or Proposed Work /
REVIEWED BY CITY IVIANAGER:L
Agenda Item #8.B.13 Jun 2022Page 13 of 26
RESOLUTION NO.22-39
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,APPROVING
THE QUOTE SUBMITTED BY GRUHN MAY,INC.FOR THE PINE STREET
STORMWATER REMEDIATION PROJECT,UNDER BID 2021-04:MULTI—YEAR
CONTRACT FOR UTILITY CONTRACTOR SERVICES;AUTHORIZING THE CITY
MANAGER TO EXECUTE THE PURCHASE ORDER IN ACCORDANCE WITH AND
AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND
PROVIDING AN EFFECTIVE DATE
WHEREAS,much of the Saltair Subdivision was built on low lying lands with poorly drained soils,and
in some areas of Saltair,this has resulted in a high water table and poorly drained yards;and
WHEREAS,one such area is the west side of the northern half of Pine Street between David Street and
Seaspray Avenue.The front yards of the homes in this area were perpetuallywet as was the pavement sub-base,
which can shorten the life expectancy of the roadway;and
WHEREAS,a number of years ago,the Public Works constructed a swale along the street from 266
David Street to 298 David Street to route stormwater runoff and ground water seepage to Howell Park.This swale
has helped in keeping the yards and roadway sub-base dry,but they are narrow and deep and require a lot of
maintenance;and
WHEREAS,to remedythis situation,Public Works is proposingto installan underdrain in the swale and
replace several deteriorated driveway culverts.The swale will be ?lled in eliminating a maintenance and safety
issue;and
WHEREAS,staff requestedquotes from the three vendors currently under withthe City under Bid 2021-
O4:Multi-Year Contract for Utility Contractor Services;and 0
WHEREAS,the lowest quote received was from Gruhn May,Inc.,in the amount of $40,228.40;and
WHEREAS,adequate funding is available in the current Fiscal Year in the Stormwater Account 470-
0000-53 8-34.00 “Other Contractual Services.”
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1.The City Commission hereby approves the Quotesubmitted by Gruhn May,Inc.in the
amount of $40,228.40 for the Pine Street Stormwater Remediation Project;
SECTION 2.The City Commission hereby authorizes the City Manager to approve a Purchase Order to
said vendor in the amount of $40,228.40;
SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 13"‘day ofJune,2022.
Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.B.13 Jun 2022Page 14 of 26
EXHIBIT A —GRAPHIC OF PROPOSED VVORK
PINE STREET STORIVJVVATER REl\/IEDIATION PROJECT
5‘GRINDASE-HALTTO
‘
I
N
s‘
r
A
L
L
ADS
'
GR
ATE
INLET
'L!l
TN§fA‘LL -
2
0
0
FT1"Ros
PERFORATED PIPEWISOCK
REMGE CABBA
G
A
L
NI
"
iNs‘r 1 2"Es
GRATE mua-r
,—
R’E‘(>LAcALL I’:'SIi1vEwAv
3.APRONS
H ONNEET2 >(’|'ST|NG
‘
»-CLEAN SEDINIENT FROM AND
4"PVC DRAIN PIPES '
‘
BACKFILL VVI CLEAN SAND
TO INLET
;-ST.AGUSTINE SOD ON A
L
LDISTUREEDAREAS
Agenda Item #8.B.13 Jun 2022Page 15 of 26
5/23/2022 Job Cost Details
Gruhn May,Inc.
6897 Philips Parkway Dr.North
Job Name:Pine St Storm Drain Jacksonville,Florida 32256
A.B.PO #Pending (904)262-9544 Fax 268-0679
G.M.Job #Estimate Date of Completion:
Attention Matt Krug
?temDescription Qty.UM Unit Cost Materlall [Equipment Hours Rate Totall
‘l2"ADSperfwlsock 200 If $27.30 $5,460.00 backhoe 24 $40.00 $960.00l112"PVC inlet 3 ea $1 ,038.70 $3.1 16.10 loader 20 $45.00 $900.00!
H tea :0 er:$1 rdumptruck 16 $45.00
filldirt(COAB)20 cy $0.00 $0.00
7
$0.00
sod 1500 sf $0.91 $1,365.00 $0.00
concrete 10 cy $370.50 $3,705.00 ‘$0.00
lgrout 1 Is $71.50 $71 .50it Equip.Total $2,58o.ooElfastplug2ea$68.90 $137.30 ,
£12"hole core 1 ea $505.00 $535.00 Labor 3
$0.00 $0.00 Regular 60 $300 .00 $18,000.00
3 03::3-22..a or ota ,0.00
l $0.00 $0.00.v
$0.00 $0.00 Subcontractor $0.0oE
.Material Total $15,532.40 l Sub total $20,580.00l
Matt,
Provide &lnstaIl the 12"pipe from the intersection south to the property lcategory Totals
lineof 274 &266.We willconnect to the pipe under both of those lmaterial $15,532.40
driveways and install the inlets as shown on the drawing and connect §Labor $18,000.00
to the existing inletat the intersection.Equipment $2,580.00
Sub.$0.00
ioverhead20%'L&E $4.1 16.00
Eylgllilization $0.00
iGrandTotal $40,228.40
State License CUCO43134 Agenda Item #8.B.13 Jun 2022Page 16 of 26
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anmv AIPHALT AT nus!’
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rurbum-w-wqmluMmumvuu Agenda Item #8.B.13 Jun 2022Page 17 of 26
Baldwin'sQuality Plumbing
9556 HistoricKings Road South,Sulte312
Jacksonville,FL 32257
(904)80543660
rhonda@baldwinsplumblng.com
wvvw.baldwinsplumbing.com
ESTIMATE#2295ADDRESSDATE02/17/2022CityofAtlanticBeach,Florida
800SeminoleRoad
AtlantlcBeach,FL 32233
t:».?<§_ii 5
46,750.00
g
GommerclalLabor 1 46,750.00
Install200'ofADSperforatedpipe withsock
and associated?ttings,restorationto include
concretedriveways apron replacementas
outlinedinoption1 of aria!viewplan
provided
Please reviewthe attachedestimate.Ityou have anyquesttons,TOTAL
pleasedo not hesitateto call.
Thankyouforthe opportunityto serveyou.
Yourssincerely
Terence McKenzle
On behalfat Baldwin'sQualityPlumblng
Accepted By Accepted Date
Agenda Item #8.B.13 Jun 2022Page 18 of 26
AGENDA ITEIVI:
SUBMITTED BY:
DATE:
MEETING DATE:
BACKGROUND:
BUDGET:
REC()l\/Il\’IENDATI()N:
ATTACI-Il\’IENTS :
REVIEWED BY CITY NIANAGER:
CITY OF ATLANTIC BEACH
CITY CC)l\’[l\’IISSIC)N IVIEETING
STAFF REPORT
Resolution No.22-40 :I\/Iulti—Yeaar Contract for Bid No.21
22-
07
—
Calciurn Hypochlorite (HTH)for Waslewater/Water Pl
a
nt
sTroyStephens.Public Utilities Director
l\/lay 27,2022
June l3,2022
The Public Utilities Departrnenl purchases I-ITH for disi
nfe
ctio
n
at
the wastewater and water plants.Bids were advertised onlyIbid
was received.
Item Est.No.Chemrite,Inc.
I-ITI-I,lOO#Clontainers 40 $265.00
Total Annual $1 0,600.
00
Funds for the I-{TH are included in the Watei'and Sewer Tr
eat
:-
ne
nt
accounts 4-0O—5502—533—52OO and 4lO—S508—535—52OCL
Award the rnulti—year contract for HCH,Bid No.2122-07 to
Chernrile,Inc.at the bid price of $265.00 per 100 pound con
tain
er
at
40 containers per year for a terrn beginning July 1,2022 thr
ou
ghJune30,2027.
Resolution No.22-40
Bid 2l22—-O7 Bid Analysis
E.V2‘Agenda Item #8.C.13 Jun 2022Page 19 of 26
RESOLUTION NO.22-40
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AWARDING BID NO.2122-07:MULTI-YEAR CONTRACT FOR CALCIUM
HYPOCHLORITE;AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH
AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,on May 18,2022,one bid was received for Bid No.2122-07:
Multi—YearContract for Calcium Hypochlorite (HTH);and
WHEREAS,there was one bidder,Chemrite,Inc.,who met all required speci?cations and
document submittal requirements,placed a bid for $10,600.00;and
WHEREAS,adequate funding for Calcium Hypochlorite is budgeted in the Water Production
and Wastewater Treatment accounts 400-5502-53 3-5200 and 410-5508-535-5200.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby authorizes awarding Bid 2122-07:Multi—Year
Contract for Calcium Hypochlorite (HTH)to Chemrite,Inc.
SECTION 2.The term of the contract shall be in effect for a period of ?ve (5)calendar years.
The contract will begin on July 1,2022 and expire June 30,2027.
SECTION 3.Notwithstanding the approval granted and other provisions contained herein,the
City’s obligation under the Multi—YearContract approved herein is subject to annual appropriationsfor
this purpose as may be adopted and included in the City’s annual budgets for Fiscal Years 2023,2024,
2025,2026 and 2027.
SECTION 4.The City Commission hereby authorizes the City Manager to execute contracts
and purchase orders in accordance with and as necessary to effectuatethe provisions of this Resolution.
SECTION 5.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 13”‘day of June,2022.
Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.C.13 Jun 2022Page 20 of 26
Bid Analysis
Bid 2122-07 HTH (Calcium Hypochlorite)for WWTP's
May 18,2022
Chemrite,Inc.
$265.00
ESTIMATED QUANTITYPER
YEAR
TOTAL ANNUAL COST $10,600.00
**Per Bidder:Minimum order of nine (9)pails/containers.Price includes delivery.**
HTH —100 POUND CONTAINERS
UNIT PRICE PER 100 #
CONTAINER
Agenda Item #8.C.13 Jun 2022Page 21 of 26
Page 22 of 26
AGENDA ITENI:
SUIil\III'I"I‘EI)BY:
l)ATE:
lVl EETING DATE:
BACKGl{OUNl):
BUD(}E'l‘:
REC()lVll\/[END TI()N:
ATTACII l\/I [L TS :
CI'l‘Y OF ATLANTIC BEACII
CITY C0]VIl\’lISSI()N MEETING
STAFF REl’ORT
Resolution No.22-41 awarding Bid No.2122-08:lVIu
lti—
YearContractforSulfurDioxideforWW'l‘l’
Troy Stephens,Public Utilities l_)ireetor
l\/lay 27,2022
June )3.2022
On l\/lay 18,2022,one bid was received For Bid No,21
2
2-
0
8:
lV[ulKi—Year Contract for Sulfur l)ioxide a ehernical wh
ich
isusedroi-
deehlorinating the treated effluent,per DEF requirelnents.
Bid 2122-08 was advertised and opened on l\/lay 1 8,2
02
2
,
andonly
one bid was received,frorn Allied Universal Corp.
'l"l1e speci?cations state that the contract will be for a offive
(5)years,with the right to cancel at the third or Fourth terxn.
Dueto
the volatility ofthe ehernical industry,suppliers are ei
th
er
not
bidding,or not able to offer 3 ?rrn priee throughout th
e
lifeofthe
contract.As a result of the current situation,Allied ll
ni
v
er
sa
l
Corp.
will only guarantee their cost for one (1)year.'I‘hey h
a
v
e
beena
supplier of this product,and others,since 201 l with no issu
es.
We
have asked tliat they provide us with a projected price i
ncrease
after
six (6)rnnnths of the first terrn for the City to review budget,and
review on an annual basis.
Unit Price Estirnate Quantity Total Cost
$2240.00 26 Tons $
58
,
24
0.
90
Adequate Funding For Sulfur Dioxide is budgeted in t
h
e
Was
tcw
ater'l‘reatrnent account nuniber 4-10—5508~53S~5200.
Award Bid No.2l22~08 to Allied Universal corp.roraperi
od
or
one (1)year at the $2,240 per ton,with renevvals based onannual
cost projection,and the City’s appropriation or funds aperiodor
five (5)years,with a ?nal expiration date ofO6/30/2027.
Resolution No.22-4]
l3id 2l22vO8 Bid Analysis
Allied Universal Bid Statement
REVIEWED BY CITY NIANAGER:
_
{
_Agenda Item #8.D.13 Jun 2022Page 23 of 26
RESOLUTION NO.22-41
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AWARDING BID NO.2122-08:MULTI-YEAR CONTRACT FOR SULFUR
DIOXIDE;AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,on May 18,2022,one bid was received for Bid No.2122-08:
Multi-Year Contract for Sulfur Dioxide;and
WHEREAS,one bidder,Allied Universal Corp.,who met all required speci?cations and
document submittal requirements,placed a bid for $58,240.00;and
WHEREAS,adequate funding for Sulfur Dioxide is budgeted in the Wastewater Treatment
account number 410-5508-535-5200.
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby authorizes awarding Bid 2122-08:Multi-Year
Contract for Sulfur Dioxide to Allied Universal Corp.
SECTION 2.The term of the contract shall be in effect for a period of one (1)year,beginning
July 01,2022,at the rate of $2,240 per ton.Due to the volatility of the chemical industry,suppliers cannot
guarantee a ?rm price for a total of ?ve (5)years.Therefore,renewals will be based on annual cost
projections by Allied Universal Corp.,and the City’s appropriation of funds for a period of ?ve (5)years.
Final expiration will be June 30,2027
SECTION 3.Notwithstanding the approval granted and other provisions contained herein,the
city’s obligation under the Multi-Year Contract approved herein is subject to annual appropriations for
this purpose as may be adopted and included in the City’s annual budgets for Fiscal Years 2023,2024,
2025,2026 and 2027.
SECTION 4.The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution.
SECTION 5.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 13th day of June,2022.
Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.D.13 Jun 2022Page 24 of 26
BidAnalysis
Bid 2122-08 Sulfur Dioxide for W\NTP
May 18,2022
Allied Universal
$2,240.00 No Bid
Liquid in 1 Ton
Containers
UNlT PRICE PER 1
TON CONTAINER
ESTIMATED
QUANTITY IF TONS
PER YEAR
TOTAL ANNUAL
COST
Agenda Item #8.D.13 Jun 2022Page 25 of 26
CITY 1311')NO.2122-08:IVIUL ‘I-YI7.AI{CONTRACT FOII SULFUII DIOXIDE
VVASTEVVATEII 'l‘l{EA1‘IVl I’I4ANT
BII)l7‘()RI\/I
'Due (0 market conditions we can only provlde bid price for 1 year 7/1/22 [0 6/30/23’
Itcrn Unit Price Estiniated Ttylal A
nln
ual
Quantitv/Yr.
sum-r Dioxidu.Liquid in l—’1'on $224000 25 Tons $58.
240.
00Containers
/\ddcndun1 Receipt:Biddurs shnll acknowledge below the receipt ofull addenda,ifany.to
specifications:
/\dden<.lurn N0..dated
/Xddcnduni No.7
.dated
SLJBl’vll'I‘l'/\L:
Allied Universal Corporation
NAMIZ ()1:C()[\4PANY (BIDDER)
3901 NVV 115 Ave
BIJSINESS ADDRlT.SS
Miami FL 33178 Bid Coordinator
CITY,STATE &ZIP C.()f)[<Z TITLE
DA'l"I‘2:May 1 1th,2022 'l‘l£I-l;'PFlONE.:305-888-2623
L—‘.M/\u.:Bids@AlIieduniversaI.com FAX N().:
IiII)l7I33R’S V )Y7.R/\I,l3I\/I|’T.(')Yl7.I{LI‘).l’\l1Jl\/lBl7.I{:59 0776285
Bid 2122-DB:Nlulti-Year Contract for Sulfur Dioxide for Wastewate Trealnient.Planl Page7
Agenda Item #8.D.13 Jun 2022Page 26 of 26