Resolution No. 22-37RESOLUTION NO. 22-37
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2122-10:
MULTI-YEAR CONTRACT FOR PALM TREE TRIMMING, SUBJECT TO THE PROVISIONS OF
THIS RESOLUTION.
WHEREAS, on May 18, 2022, four bids were received and opened for City Bid No.
2122-10: Multi -Year Contract for Palm Tree Trimming; and
WHEREAS, the low bidder, Treeco (out of St. Augustine) submitted a price of $38.00 each for the 93
Medjool Palms included in the bid, for a total of $3,534.00, and a price of $40.00 each for the 1,334 Sabal and
Washingtonia Palms, for a total of $53,360.00, for a grand total of $56,894.00; and
WHEREAS, the areas included in the contract are the Atlantic Blvd. Medians, Town Center and Mayport
Road Flyover areas, various parks and City common areas, Water Plant #1 and the Wastewater Plant; and
WHEREAS, the bid specifications state that all palms (Medjool, Sabal and Washingtonia) will be
trimmed annually, during the month(s) of July and/or August, and require trimming palm fronds up to the 9:00
o'clock & 3:00 o'clock positions, removing all berry stalks and rotten boots; and
WHEREAS, the period of the contract shall commence July 1, 2022 and shall terminate five (5) years
after the date of commencement, subject to annual appropriations as may be approved for this purpose. The
Contractor may cancel the contract at the end of the 31 or 411 anniversary year, without cause, upon six (6) months
written notification to the City; and
WHEREAS, although there has been a price increase with this new contract, the FY21-22 budget has
adequate funding in total to cover the new contract rates. The total amount of $56,894 will be requested in FY22-
23 budget and broken down into various accounts appropriately.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1. The City Commission hereby authorizes awarding Bid No. 2122-10: Multi -Year Contract
for Palm Tree Trimming to Treeco.
SECTION 2. The term of the contract shall be in effect for a period of (5) calendar years.
SECTION 3. Notwithstanding the approval granted and other provisions contained herein, the City's
obligation under the Multi -Year Contract approved herein is subject to annual appropriations for this purpose as
may be adopted and included in the City's annual budgets for Fiscal Years 2023, 2024, 2025, 2026 and 2027.
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 1311' day of June, 2022.
s
l Glasser, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
. ". �_ I � L � /,I
Bron na. DtirAQy Attorney