07-16-22 Town Hall AgendaCity of Atlantic Beach
Agenda
Town Hall Meeting
Saturday, July 16, 2022 - 10:00 a.m.
Adele Grage Cultural Center
716 Ocean Boulevard
Atlantic Beach, FL 32233
Page(s)
CALL TO ORDER
1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT
1A. Main Street Complete Streets
Complete Streets Implementation Plan
1B. Beach Smoking
Beach Smoking
1C. Racquetball Courts
Racquetball Courts
1D. In -House Attorney
In-house attorney and paralegal
1E. Underground Electric Utilities
JEA Overhead to Underground Conversion
3-6
7-9
11-12
13-24
2 PUBLIC COMMENT - OPEN TOPICS
ADJOURNMENT
Any person wishing to speak to the City Commission on any matter at this meeting should submit a
request to the Recording Clerk. For your convenience, forms for this purpose are available at the
meeting.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk's Office by 5:00 PM, the Thursday prior to the meeting.
Page 1 of 24
Page 2 of 24
7/6/22, 11:38 AM Bulls off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks
LIVE
BREAKING NEWS
Agenda Item #1B.
16 Jul 2022
17 MINUTES AGO
LIVE: Flews coaifetertce following hearing for July 4th pai ado shouting
suspect
LOCAL i ;WS
Butts off beaches: Starting Friday,
Florida governments can ban
smoking on beaches, parks
Fernandina Beach on track to pass smoking ban ordinance
Ashley Warding, Reporter
Published: June 29, 2022 at 7:17 AM
Updated: June 29, 2022 at 8:25 AM
Tags: Beaches, Smoking, Ban, Fernandina Beach, Florida, Morning Show
HIDE
hltps:l/www.newsAjax.cominewslloca112022106129Poutls-oft-beaches-starting-friday-florida-governments-can-ban-smoking-on-beaches-parks! 1/6
Page 3 of 24
Agenda Item #1B.
16 Jul 2022
716122, 11:38 AM Butts off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks
ri
Starting Friday, local governments in Florida can ban smoking an beaches and parks. That's when a bill signed
into law by Governor Ron BeSantisgoes into effect, With that state approval, the city of Fernandina Beach is
getting closer to doing just that.
'f tt` rd
NASSAU COUNTY, Fla. - Starting Friday, local governments in Florida can ban smoking on
beaches and parks.
That's when a bill signed into law by Governor Ron deSantis goes into effect. With that state
approval, the city of Fernandina Beach is getting closer to doing just that.
Every day, hundreds of people visit the city of Fernandina for its beautiful beaches. Tammi
Bach is the city attorney for Fernandina Beach and says despite volunteer beach cleanups
and a contract for beach cleaning, cigarette butts are often left behind,
Related: Fernandina steps closer to banning cigarettes on its beaches
"Cigarette butts are one of the number one things, in terms of volume that are picked up
on our beaches," Bach said. "So, there is a cigarette filter litter problem."
That's why the city is on track to make beach smoking a public nuisance.
httpsalwww.news4jax.cominews!local/2922/96/29Jbutts-off-beaches-starii ng-friday-florida-governments-can-ban-smokl ng -on -beaches -parks!
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Page 4 of 24
Agenda Item #1B.
16 Jul 2022
7/6122, 11:38 AM
1
Butts cff beaches: Starling Friday, Florida governments can ban smoking on beaches, parks
More than 28,000 cigarette butts were collected Saturday during the Beaches Go Green cleanup. (WJXT)
Bach said the city's main purposes in going forward with the proposal are because of
overall health, and litter. Text for the proposed ordinance says smoking would be strictly
prohibited "with the exception of the smoking of cigars that do not contain a filter or plastic
tip or the smoking of pipe tobacco in a pipe."
If you're caught lighting up on the beach or in a park, it will cost you a $75 fine. Beachgoers
like Sarah Soto are on board.
"It's a good thing because it's, you're poisoning the air," Soto said. "It's bad, it's bad for the
environment."
But others disagree. Sheila Schultz is visiting from Minnesota and said banning smoking on
beaches and parks is overreach.
"I think that, it's outdoors," Schultz said. "I think that's pushing it a little too far."
When News4jax reporter Ashley Harding asked if cigarette smoke bothers her when she's
spending time at the beach, Schultz replied, "It does not, I don't smell it at all."
Ocean Conservancy's most recent data show up to 2.4 million cigarette butts were collected
from beaches worldwide, Bach said even though some have voiced their opposition to the
proposed measure during city meetings, the response overall has been positive. She said
if the proposed ordinance passes, making it work will be a team effort,
"I count on citizens and visitors when they see the signage to let other people know that we
Mips'//www.newsztjax.com/news/local12a22/061291butts-off-beaches-starting-friday-florlda-governments-can-ban-smoking•on•beaches-parks/ 3/6
Page 5 of 24
Agenda Item #1B.
16 Jul 2022
716122, 11:38 AM Butts off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks
Regarding appropriate signage, Bach went on to say, "The legislature has also told us
exactly what needs to be on the sign, which would include a QR code that would reference
to state law," Bach said. "So, we'll have to get those signs ready as well.
The proposal has already passed through one reading. Bach says the second and final
reading is July 19. Click here to read the ordinance.
News4Jax reporter lathery Lcrshway says among the hundreds of pounds of trash collected were thousands of
cigarette butts. Great work, Jacksonville!!! (Courtesy of SnapJAX)
rnnvriohl7(127 hti 4/IXT AlpinrtAlAX - All rinhls rPCPruarl.
hops:!/www.news4Jax.cominewsllocal120221061291butts-off-beaches-starting-friday-florida-governments-can-ban-smoking-on-beaches-parks! 4if,
Page 6 of 24
Racquet ball courts
Ideas from Parks Master Plan
Recommendations:
VII. Repurpose racquetball courts. Community suggestions included art studio, pickleball courts. and tennis
practice courts.
X. Replace mura[ on the racquetball courts_
Russell Park:
• Wall mural options at racquet bail
towns
Russell Park:
Art studio space irepurpose of
racquet ball courts
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2018 Public Workshop comments
• "Bat boxes"
• `Public art"
• "Remove pine trees for soccer field"
• 'Naming opportunities for ball field?"
• "Color palette for buildings -maybe new color?"
• "Bike loop, more bike racks" "(Yes11)"
• "Maintain/pressure wash skate park"
`Update mural on racquet ball court"
• "Playground equipment for older kids. i.e. challenging
monkey bars. hand to hand. etc."
"Repurpose racquetball courts"
• "All street style skate features"
• "Need to spend money improving what we have vs. do-
ing new things -this park could use an update"
• "Renovate skate park"
• `improve grass outfield -baseball"
2019 Public Workshop comments
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Page 10 of 24
AGENDA ITEM:
SUBMITTED BY:
TODAY'S DATE:
MEETING DATE:
BACKGROUND:
Option 1:
Option 2:
Option 3:
BUDGET:
Agenda Item #1D.
16 Jul 2022
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Resolution No. 22-xx authorizing the recruitment of an in-house City Attorney and
Paralegal
Cathy Varian, Human Resources Director CV
July 13, 2022
July 25, 2022
The City currently contracts with Brenna Durden, Esq. with the law firm of Lewis,
Longman and Walker to provide legal services as the City's Attorney. The
remuneration for legal services outlined in the contract with Ms. Durden is based
on an hourly basis. Ms. Durden has provided an average of 14.43 hours per week in
legal services to the city since October of 2019, for an average annual fee of
$173,477. In order to provide direct legal support for the City, the City is interested
in hiring an in-house attorney and paralegal support.
Assuming an annual salary of $155,000 plus 34% benefits for the attorney and
$71,032 plus 34% benefits for the paralegal, the Director of Human Resources has
developed the following three options for the Commission's consideration:
Hire a full-time attorney and full-time paralegal for $302,883 annually, including
benefits.
Hire an attorney and paralegal for 30 hours a week for $227,162 annually,
including benefits.
Hire an attorney and paralegal for 20 hours a week for $113,016 annually, which
would not include benefits.
Budget impact depends on the option selected, but is based on the difference
between the average $173,477 annually that we are currently paying (for an
average of 14.43 hours per week in legal services):
1. The City would pay $129,406 more annually, and would receive an
additional 25.57 hours per week of legal services.
2. The City would pay $53,685 more annually, and would receive an
additional 15.57 hours per week of legal services.
3. The City would pay $60,461 less annually, but would receive an additional
5.57 hours per week of legal services.
(Options 1 and 2 don't take into consideration personal leave that both positions would be entitled to.)
ATTACHMENT: Resolution No. 22-xx
REVIEWED BY CITY MANAGER:
Page 11 of 24
Agenda Item #1D.
16 Jul 2022
RESOLUTION NO. 22-xx
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING
THE RECRUITMENT OF AN IN-HOUSE CITY ATTORNEY AND SUPPORT STAFF.
WHEREAS, The City Charter states that the "City Commission shall appoint a city attorney, which
may be a law firm, who shall be an attorney with at least five years of experience in the practice of general,
civil or municipal law, admitted in and having authority to practice in all courts of this state, and who shall be
compensated at a rate set by the Commission";
WHEREAS, The City currently contracts with Brenna Durden, Esq. with the law firm of Lewis,
Longman and Walker to provide legal services as the City's Attorney; and
WHEREAS, The remuneration for legal services outlined in the contract with Ms. Durden is based on
an hourly basis; and
WHEREAS, Ms. Durden has provided an average of 14.43 hours per week in legal services to the city
since October of 2019, for an average annual fee of $173,477; and
WHEREAS, In order to provide direct legal support for the City, the City is interested in hiring an in-
house attorney and paralegal support.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows:
SECTION 1. The City Commission recognizes the importance to the City of having an in-house city
attorney and support staff;
SECTION 2. The City Commission recognizes the importance to the City of being able to prioritize
and direct the provision of legal services;
SECTION 3. The City Commission hereby directs staff to begin recruitment for an in-house city
attorney and then a paralegal or alternate support staff;
SECTION 4. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 25th day of July, 2022.
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Brenna M. Durden, City Attorney
Ellen Glasser, Mayor
1
Page 12 of 24
Agenda Item #1E.
16 Jul 2022
Page 13 of 24
MARCH 28, 2022
] INTRODUCTIONS
JEA INTRODUCTIONS
• Lisa Jennings - JEA, Project Outreach Program Manager
• Kurt Wilson - JEA, Vice President Government Relations
• Mike Short - JEA, Manager Electric Distribution Projects
• Greg Corcoran -- JEA, Manger Project Outreach
MARCH 28, 2022
AGENDA
AGENDA
• Benefits of Underground Utilities
• Project Overview
• Program Overview
• Converting Individual Service Lateral
• Special Assessment & Payment Information
• Question & Answer
March 28, 2022
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BENEFITS
B ENEFITS OF
U NDERGROUND UTILITIES
• Improved aesthetics
• Less susceptible to power outages caused by wind,
trees or animals
• Reduced requirement for tree trimming in ROW
- Potential for increased property value
MARCH 28, 2022
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Agenda Item #1E.
16 Jul 2022
Page 17 of 24
MARCH 28, 2022
PROJECT
OVERVIEW
PROJECT OVERVIEW
• Converts the existing overhead utility lines (electric &
communications) in the right of way to underground
• Contractor working for JEA installs new electric conduit,
transformers, cables and manholes
• Underground boring of PVC conduit followed by pulling of the
new electric cables through the conduit
• AT&T and Comcast work in a similar manner to convert their
utilities from overhead to underground
• JEA installs new streetlights throughout the project area
• JEA removes all poles and overhead facilities
March 28, 2022
PROGRAM
� OVERVIEW
PROGRAM OVERVIEW
• The JEA/COD's Neighborhood Assessment Program (NAP) is
designed to help neighborhoods place their overhead utility
lines underground
• NAP projects are community driven "grass roots" projects
requested & organized by neighborhood captains
• Minimum 2/3 majority of the property owners within project area
required to sign a petition in favor of funding project
• Petition/ordinance for special assessment goes to Jacksonville
City Council for approval
• If approved, 100% of property owners within the project footprint
will be assessed for the project costs on their next property tax bill
following construction completion
• Property owners may choose to pay upfront or through the special
assessment (10 -- 20 years)
March 28, 2022
PROGRAM
OVERVIEW
PROGRAM OVERVIEW
• The Neighborhood Assessment Program (NAP) is a COJ funding
mechanism for projects
• JEA acts as the project manager, design engineer & customer
outreach team
• JEA funds the entire project costs upfront (including
AT&T/Comcast) and then is reimbursed annually by the
Duval County Tax Collector through the special assessment
• JEA's current maximum budget is $4 million each fiscal year
for NAP utility conversion projects
• JEA contributes a portion of engineering costs and will also
partially fund the project's construction costs, depending on
the age and condition of the electric equipment being replaced
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MARCH 2B, 2022
COM/ER'T1NG
INDIVIDUAL
SERVICE LATERAL
CONVERTING INDIVIDUAL
SERVICE LATERALS
• The individual service lateral is the electric line that connects the
home to the transformer/pole in the right of way
• Converting the individual service lateral is optional and not
included in the NAP project costs
• Property owners can hire private electrician to install an
underground conduit from the home to the transformer, JEA will
then remove the overhead power line and install the new electric
cable at no additional cost
• Customers that do not choose to convert the service lateral
underground will still have a power pole in the right-of-way
connected to an overhead power line to their home
• Customers have the option to finance this individual conversion
through the special assessment
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MARCH 2$, 2022
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SPECIAL
ASSESSMENT &
PAYMENT INFO
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SPECIAL ASSESSMENT &
PAYMENT INFORMATION
• 100% of the properties assessed a pro rata share of the total
cost to convert the basic utility services (including design,
construction and administrative costs). Includes financing
costs associated special assessment loan
• Final costs are presented to the Jacksonville City Council after
construction completion followed by an additional public hearing
• Assessment would be billed as an annual amount of the
property tax bill and carry an annual finance charge
• Property owners may choose to pay upfront to JEA or finance
through the special assessment
• The special assessment could be be over a 10 or 20 -year term
YR 1
YR2
YR 3
YR 4
YR S
YR6
YR 7
YRS
YR 9
YR 10
YRI1
YR 12
YR 13
YR 14
YR 15
YR 16
YR 17
YR 18
YR19
Y1120
Total
Example Special Assessment Loan Amortization Schedule
5 15,924 Estimate Special Assessment Loan Amount; 3.46% Interest Rate; 20 year term
Loan Amortization Payment Schedule
Beginning Loan Balance Principal Interest Ending Loan Balance Loan Payment 7% Fees & Adjustment I Total Payment
515,923.51
515,358.12
514,773.17
514,167.97
513,541.84
512,894.05
512,223.84
$11,530.44
510,813.05
510,070.83
$9,302.914
$8,503.43
57,68653
55,836.14
$5,956.32
$5,046.07
54,104.32
53,1.29.98
$2,321.94
51,079.01
5565.39 5550.95 515,358.12 51,116.34 578.14 $1,194.49
$584.95 5531.39 514,773.17 51416.34 573.14 51,194.49
5605.19 5511.15 514,167.87 51,115.34 573.14 51,194.49
5620.1.3 5490.21 513,541.84 51416.34 573.14 51,194.49
5647.80 546855 512,894.05 51,116.34 578.14 51,194.49
5670.21 5445.13 512,223.84 51,116.34 578.14 51,194.49
5693.40 5422.94 511,530.44 51,116.34__ $73.14 51,194.49
5717.39 $398.95 510,813.05 51,116.34 578.14 51,194.49
8742.21 $374.13 510,070.83 51,116.34 - 573.14 51,194.49
5767.39 5348.45 59,302.94 51,116.34 578.14 51,194.49
5794.46 $321.83 58,508.48 51,116.34 578./4 51,194.49
5821.95 5294.39 57,686.53 51,116.34 578.14 51,194.49
8850.39 5265.95 56,836.14 51,116.34 578.14 51,194.49
5379.81 5236.53 $5,956.32 51,116.34 578.14 51,194.49
5910.26 5206.09 55,046.07 51,116.34 578.14 51,194.49
5941.75 5174.59 54,104.32 $1,116.34 578.14 51,194.49
5974.33 5142.01 53,129.98 51,116.34 578.14 _ 51,194.49
51,008.05 $108.30 $2,121.94 51,116.34 578.14 51,194.49
51,042.93 573.42 $1,079.01 $1,116.34 578.14 51,194.49
51,079.01 $37.33 50.00 51,115.34 578.14 $1,194.49
515,923.51 56,403.37 $22,326.88 51,562.88 $23,889.75
Note Example special assessment loan amounts are for Illustration purposes only. _1EA Neighborhood Assessment Program (NAP) Packet will contain the estimated cost estimates and the
actual amortization will be based on final project costs after construction. Amortization schedule is subject to change accordingly.
3.5% for Administrative Fees and 35% for Early Payment Discount Adjustment
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MARCH 28, 2022
Questions?
Buildingommunity°
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JEA Project Outreach
665-7500
Email: projectoutreach@jea.com
Project web page: jea.com/nap
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