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07-16-22 Town Hall AgendaCity of Atlantic Beach Agenda Town Hall Meeting Saturday, July 16, 2022 - 10:00 a.m. Adele Grage Cultural Center 716 Ocean Boulevard Atlantic Beach, FL 32233 Page(s) CALL TO ORDER 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT 1A. Main Street Complete Streets Complete Streets Implementation Plan 1B. Beach Smoking Beach Smoking 1C. Racquetball Courts Racquetball Courts 1D. In -House Attorney In-house attorney and paralegal 1E. Underground Electric Utilities JEA Overhead to Underground Conversion 3-6 7-9 11-12 13-24 2 PUBLIC COMMENT - OPEN TOPICS ADJOURNMENT Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the Recording Clerk. For your convenience, forms for this purpose are available at the meeting. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting. Page 1 of 24 Page 2 of 24 7/6/22, 11:38 AM Bulls off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks LIVE BREAKING NEWS Agenda Item #1B. 16 Jul 2022 17 MINUTES AGO LIVE: Flews coaifetertce following hearing for July 4th pai ado shouting suspect LOCAL i ;WS Butts off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks Fernandina Beach on track to pass smoking ban ordinance Ashley Warding, Reporter Published: June 29, 2022 at 7:17 AM Updated: June 29, 2022 at 8:25 AM Tags: Beaches, Smoking, Ban, Fernandina Beach, Florida, Morning Show HIDE hltps:l/www.newsAjax.cominewslloca112022106129Poutls-oft-beaches-starting-friday-florida-governments-can-ban-smoking-on-beaches-parks! 1/6 Page 3 of 24 Agenda Item #1B. 16 Jul 2022 716122, 11:38 AM Butts off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks ri Starting Friday, local governments in Florida can ban smoking an beaches and parks. That's when a bill signed into law by Governor Ron BeSantisgoes into effect, With that state approval, the city of Fernandina Beach is getting closer to doing just that. 'f tt` rd NASSAU COUNTY, Fla. - Starting Friday, local governments in Florida can ban smoking on beaches and parks. That's when a bill signed into law by Governor Ron deSantis goes into effect. With that state approval, the city of Fernandina Beach is getting closer to doing just that. Every day, hundreds of people visit the city of Fernandina for its beautiful beaches. Tammi Bach is the city attorney for Fernandina Beach and says despite volunteer beach cleanups and a contract for beach cleaning, cigarette butts are often left behind, Related: Fernandina steps closer to banning cigarettes on its beaches "Cigarette butts are one of the number one things, in terms of volume that are picked up on our beaches," Bach said. "So, there is a cigarette filter litter problem." That's why the city is on track to make beach smoking a public nuisance. httpsalwww.news4jax.cominews!local/2922/96/29Jbutts-off-beaches-starii ng-friday-florida-governments-can-ban-smokl ng -on -beaches -parks! 2.G Page 4 of 24 Agenda Item #1B. 16 Jul 2022 7/6122, 11:38 AM 1 Butts cff beaches: Starling Friday, Florida governments can ban smoking on beaches, parks More than 28,000 cigarette butts were collected Saturday during the Beaches Go Green cleanup. (WJXT) Bach said the city's main purposes in going forward with the proposal are because of overall health, and litter. Text for the proposed ordinance says smoking would be strictly prohibited "with the exception of the smoking of cigars that do not contain a filter or plastic tip or the smoking of pipe tobacco in a pipe." If you're caught lighting up on the beach or in a park, it will cost you a $75 fine. Beachgoers like Sarah Soto are on board. "It's a good thing because it's, you're poisoning the air," Soto said. "It's bad, it's bad for the environment." But others disagree. Sheila Schultz is visiting from Minnesota and said banning smoking on beaches and parks is overreach. "I think that, it's outdoors," Schultz said. "I think that's pushing it a little too far." When News4jax reporter Ashley Harding asked if cigarette smoke bothers her when she's spending time at the beach, Schultz replied, "It does not, I don't smell it at all." Ocean Conservancy's most recent data show up to 2.4 million cigarette butts were collected from beaches worldwide, Bach said even though some have voiced their opposition to the proposed measure during city meetings, the response overall has been positive. She said if the proposed ordinance passes, making it work will be a team effort, "I count on citizens and visitors when they see the signage to let other people know that we Mips'//www.newsztjax.com/news/local12a22/061291butts-off-beaches-starting-friday-florlda-governments-can-ban-smoking•on•beaches-parks/ 3/6 Page 5 of 24 Agenda Item #1B. 16 Jul 2022 716122, 11:38 AM Butts off beaches: Starting Friday, Florida governments can ban smoking on beaches, parks Regarding appropriate signage, Bach went on to say, "The legislature has also told us exactly what needs to be on the sign, which would include a QR code that would reference to state law," Bach said. "So, we'll have to get those signs ready as well. The proposal has already passed through one reading. Bach says the second and final reading is July 19. Click here to read the ordinance. News4Jax reporter lathery Lcrshway says among the hundreds of pounds of trash collected were thousands of cigarette butts. Great work, Jacksonville!!! (Courtesy of SnapJAX) rnnvriohl7(127 hti 4/IXT AlpinrtAlAX - All rinhls rPCPruarl. hops:!/www.news4Jax.cominewsllocal120221061291butts-off-beaches-starting-friday-florida-governments-can-ban-smoking-on-beaches-parks! 4if, Page 6 of 24 Racquet ball courts Ideas from Parks Master Plan Recommendations: VII. Repurpose racquetball courts. Community suggestions included art studio, pickleball courts. and tennis practice courts. X. Replace mura[ on the racquetball courts_ Russell Park: • Wall mural options at racquet bail towns Russell Park: Art studio space irepurpose of racquet ball courts cu mD ca CM ro 00 CL 0 N 11) —h 01 N C (t) A N u O 1_, N N . n 2018 Public Workshop comments • "Bat boxes" • `Public art" • "Remove pine trees for soccer field" • 'Naming opportunities for ball field?" • "Color palette for buildings -maybe new color?" • "Bike loop, more bike racks" "(Yes11)" • "Maintain/pressure wash skate park" `Update mural on racquet ball court" • "Playground equipment for older kids. i.e. challenging monkey bars. hand to hand. etc." "Repurpose racquetball courts" • "All street style skate features" • "Need to spend money improving what we have vs. do- ing new things -this park could use an update" • "Renovate skate park" • `improve grass outfield -baseball" 2019 Public Workshop comments V ss �L PiskgK -INCR.FASE. 4` PATH -t-c' g' 41Gr1n>s§ -PDD FITNESS 5-A- oKS - ART GA.aiL)+=N _ Foa. cad,. AST s�svPt+y - IANC=11.1A-rio1.1 Y J�.1f SPpRcE / ly t } t- 'veotxiF{T -TO 12ROT /vi L1G 447103G !SAFETY 1MPRo'JEMt3TALoMif 7ptiTH arcrlVE PLANT NA-ru.2£ P -'i^ 9e*1>LE5s FE 671t1) � EdT[1 rc [2EFt �F�A 1i WD Pyow - }iOfLSf+ Y1� - YHUFFS.E L ae-50. PrAcncir-<EHMt5 <AOrz --t'IN[1 FONfi - c. \E .! -memo otAamAs RA cr.{ 44A4L. +elvtigini gipl1P y l fal.../4_,..4 y+•'rL' -- tljpI YAg1C11JC-I esv a —tints coarrs 5A I'M VOLLEY SA LL G1.0.13I14 ) tA1311,1PC- AY . p�rz1;1N6 - NICE Z.AUC$ 'NL+ws.e+e ICtC +,�IAT£ti'A4K -�6CYi1L T 1C1{ 51ZE OCC FI£Lt yi4e5'T EDQ£ L WET 'For. Ve 4GE`✓ t -TG• Page 10 of 24 AGENDA ITEM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: Option 1: Option 2: Option 3: BUDGET: Agenda Item #1D. 16 Jul 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No. 22-xx authorizing the recruitment of an in-house City Attorney and Paralegal Cathy Varian, Human Resources Director CV July 13, 2022 July 25, 2022 The City currently contracts with Brenna Durden, Esq. with the law firm of Lewis, Longman and Walker to provide legal services as the City's Attorney. The remuneration for legal services outlined in the contract with Ms. Durden is based on an hourly basis. Ms. Durden has provided an average of 14.43 hours per week in legal services to the city since October of 2019, for an average annual fee of $173,477. In order to provide direct legal support for the City, the City is interested in hiring an in-house attorney and paralegal support. Assuming an annual salary of $155,000 plus 34% benefits for the attorney and $71,032 plus 34% benefits for the paralegal, the Director of Human Resources has developed the following three options for the Commission's consideration: Hire a full-time attorney and full-time paralegal for $302,883 annually, including benefits. Hire an attorney and paralegal for 30 hours a week for $227,162 annually, including benefits. Hire an attorney and paralegal for 20 hours a week for $113,016 annually, which would not include benefits. Budget impact depends on the option selected, but is based on the difference between the average $173,477 annually that we are currently paying (for an average of 14.43 hours per week in legal services): 1. The City would pay $129,406 more annually, and would receive an additional 25.57 hours per week of legal services. 2. The City would pay $53,685 more annually, and would receive an additional 15.57 hours per week of legal services. 3. The City would pay $60,461 less annually, but would receive an additional 5.57 hours per week of legal services. (Options 1 and 2 don't take into consideration personal leave that both positions would be entitled to.) ATTACHMENT: Resolution No. 22-xx REVIEWED BY CITY MANAGER: Page 11 of 24 Agenda Item #1D. 16 Jul 2022 RESOLUTION NO. 22-xx A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE RECRUITMENT OF AN IN-HOUSE CITY ATTORNEY AND SUPPORT STAFF. WHEREAS, The City Charter states that the "City Commission shall appoint a city attorney, which may be a law firm, who shall be an attorney with at least five years of experience in the practice of general, civil or municipal law, admitted in and having authority to practice in all courts of this state, and who shall be compensated at a rate set by the Commission"; WHEREAS, The City currently contracts with Brenna Durden, Esq. with the law firm of Lewis, Longman and Walker to provide legal services as the City's Attorney; and WHEREAS, The remuneration for legal services outlined in the contract with Ms. Durden is based on an hourly basis; and WHEREAS, Ms. Durden has provided an average of 14.43 hours per week in legal services to the city since October of 2019, for an average annual fee of $173,477; and WHEREAS, In order to provide direct legal support for the City, the City is interested in hiring an in- house attorney and paralegal support. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission recognizes the importance to the City of having an in-house city attorney and support staff; SECTION 2. The City Commission recognizes the importance to the City of being able to prioritize and direct the provision of legal services; SECTION 3. The City Commission hereby directs staff to begin recruitment for an in-house city attorney and then a paralegal or alternate support staff; SECTION 4. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 25th day of July, 2022. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Ellen Glasser, Mayor 1 Page 12 of 24 Agenda Item #1E. 16 Jul 2022 Page 13 of 24 MARCH 28, 2022 ] INTRODUCTIONS JEA INTRODUCTIONS • Lisa Jennings - JEA, Project Outreach Program Manager • Kurt Wilson - JEA, Vice President Government Relations • Mike Short - JEA, Manager Electric Distribution Projects • Greg Corcoran -- JEA, Manger Project Outreach MARCH 28, 2022 AGENDA AGENDA • Benefits of Underground Utilities • Project Overview • Program Overview • Converting Individual Service Lateral • Special Assessment & Payment Information • Question & Answer March 28, 2022 \\\\\\\\\\\\\\\\\\\\\\\ BENEFITS B ENEFITS OF U NDERGROUND UTILITIES • Improved aesthetics • Less susceptible to power outages caused by wind, trees or animals • Reduced requirement for tree trimming in ROW - Potential for increased property value MARCH 28, 2022 H 0 a W W etc) etc) oda Ow WIx mo osormin Agenda Item #1E. 16 Jul 2022 Page 17 of 24 MARCH 28, 2022 PROJECT OVERVIEW PROJECT OVERVIEW • Converts the existing overhead utility lines (electric & communications) in the right of way to underground • Contractor working for JEA installs new electric conduit, transformers, cables and manholes • Underground boring of PVC conduit followed by pulling of the new electric cables through the conduit • AT&T and Comcast work in a similar manner to convert their utilities from overhead to underground • JEA installs new streetlights throughout the project area • JEA removes all poles and overhead facilities March 28, 2022 PROGRAM � OVERVIEW PROGRAM OVERVIEW • The JEA/COD's Neighborhood Assessment Program (NAP) is designed to help neighborhoods place their overhead utility lines underground • NAP projects are community driven "grass roots" projects requested & organized by neighborhood captains • Minimum 2/3 majority of the property owners within project area required to sign a petition in favor of funding project • Petition/ordinance for special assessment goes to Jacksonville City Council for approval • If approved, 100% of property owners within the project footprint will be assessed for the project costs on their next property tax bill following construction completion • Property owners may choose to pay upfront or through the special assessment (10 -- 20 years) March 28, 2022 PROGRAM OVERVIEW PROGRAM OVERVIEW • The Neighborhood Assessment Program (NAP) is a COJ funding mechanism for projects • JEA acts as the project manager, design engineer & customer outreach team • JEA funds the entire project costs upfront (including AT&T/Comcast) and then is reimbursed annually by the Duval County Tax Collector through the special assessment • JEA's current maximum budget is $4 million each fiscal year for NAP utility conversion projects • JEA contributes a portion of engineering costs and will also partially fund the project's construction costs, depending on the age and condition of the electric equipment being replaced crQ ao rD CD N 3 O Q ~ 0 ' DJ O N �p 4t O f r - l . MARCH 2B, 2022 COM/ER'T1NG INDIVIDUAL SERVICE LATERAL CONVERTING INDIVIDUAL SERVICE LATERALS • The individual service lateral is the electric line that connects the home to the transformer/pole in the right of way • Converting the individual service lateral is optional and not included in the NAP project costs • Property owners can hire private electrician to install an underground conduit from the home to the transformer, JEA will then remove the overhead power line and install the new electric cable at no additional cost • Customers that do not choose to convert the service lateral underground will still have a power pole in the right-of-way connected to an overhead power line to their home • Customers have the option to finance this individual conversion through the special assessment as ao rD m N 0- O 0) 01 '1. fD N . . MARCH 2$, 2022 \\\\\\\\\\\\\\\\\\\\\\\ SPECIAL ASSESSMENT & PAYMENT INFO v rD NJ N 0 NJ SPECIAL ASSESSMENT & PAYMENT INFORMATION • 100% of the properties assessed a pro rata share of the total cost to convert the basic utility services (including design, construction and administrative costs). Includes financing costs associated special assessment loan • Final costs are presented to the Jacksonville City Council after construction completion followed by an additional public hearing • Assessment would be billed as an annual amount of the property tax bill and carry an annual finance charge • Property owners may choose to pay upfront to JEA or finance through the special assessment • The special assessment could be be over a 10 or 20 -year term YR 1 YR2 YR 3 YR 4 YR S YR6 YR 7 YRS YR 9 YR 10 YRI1 YR 12 YR 13 YR 14 YR 15 YR 16 YR 17 YR 18 YR19 Y1120 Total Example Special Assessment Loan Amortization Schedule 5 15,924 Estimate Special Assessment Loan Amount; 3.46% Interest Rate; 20 year term Loan Amortization Payment Schedule Beginning Loan Balance Principal Interest Ending Loan Balance Loan Payment 7% Fees & Adjustment I Total Payment 515,923.51 515,358.12 514,773.17 514,167.97 513,541.84 512,894.05 512,223.84 $11,530.44 510,813.05 510,070.83 $9,302.914 $8,503.43 57,68653 55,836.14 $5,956.32 $5,046.07 54,104.32 53,1.29.98 $2,321.94 51,079.01 5565.39 5550.95 515,358.12 51,116.34 578.14 $1,194.49 $584.95 5531.39 514,773.17 51416.34 573.14 51,194.49 5605.19 5511.15 514,167.87 51,115.34 573.14 51,194.49 5620.1.3 5490.21 513,541.84 51416.34 573.14 51,194.49 5647.80 546855 512,894.05 51,116.34 578.14 51,194.49 5670.21 5445.13 512,223.84 51,116.34 578.14 51,194.49 5693.40 5422.94 511,530.44 51,116.34__ $73.14 51,194.49 5717.39 $398.95 510,813.05 51,116.34 578.14 51,194.49 8742.21 $374.13 510,070.83 51,116.34 - 573.14 51,194.49 5767.39 5348.45 59,302.94 51,116.34 578.14 51,194.49 5794.46 $321.83 58,508.48 51,116.34 578./4 51,194.49 5821.95 5294.39 57,686.53 51,116.34 578.14 51,194.49 8850.39 5265.95 56,836.14 51,116.34 578.14 51,194.49 5379.81 5236.53 $5,956.32 51,116.34 578.14 51,194.49 5910.26 5206.09 55,046.07 51,116.34 578.14 51,194.49 5941.75 5174.59 54,104.32 $1,116.34 578.14 51,194.49 5974.33 5142.01 53,129.98 51,116.34 578.14 _ 51,194.49 51,008.05 $108.30 $2,121.94 51,116.34 578.14 51,194.49 51,042.93 573.42 $1,079.01 $1,116.34 578.14 51,194.49 51,079.01 $37.33 50.00 51,115.34 578.14 $1,194.49 515,923.51 56,403.37 $22,326.88 51,562.88 $23,889.75 Note Example special assessment loan amounts are for Illustration purposes only. _1EA Neighborhood Assessment Program (NAP) Packet will contain the estimated cost estimates and the actual amortization will be based on final project costs after construction. Amortization schedule is subject to change accordingly. 3.5% for Administrative Fees and 35% for Early Payment Discount Adjustment 79 Crq ao r0 CD N 3 W Q 0 ~' SW - h O '+ N • rp N O f r l N . itt", �i MARCH 28, 2022 Questions? Buildingommunity° a 8lz,-Qr JEA Project Outreach 665-7500 Email: projectoutreach@jea.com Project web page: jea.com/nap D rD d° N 3 O. 0 0) 0, 01 N �D OF,, N n9 .