06-14-22 CARAC Adopted MiuntesMINUTES
Cultural Arts and Recreation Advisory
Committee (CARAC) Meeting
Tuesday, June 14, 2022 - 6:00 PM
"'r Commission Chamber
Present: An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Mateo Jurasic, Member
Carol Silcox, Member
Mary Mullahey, Member
Joseph Schwarz, Member
Absent: Wally Sears, Alternate Member
Also Present: Latrenia Thomas, Director of Cultural Arts and Recreation
1. CALL TO ORDER AND ROLL CALL
Meeting was called to order by An Oskarsson at 6:01 p.m.
2. APPROVAL OF MINUTES
A. Approve minutes of the May 10, 2022 Cultural Arts and Recreation Advisory
Committee meeting.
3. RECOGNITION OF VISITORS
A. Atlantic Beach Artisans Faire
Terry Seldon and Jeannie Gagrynowicz came before the committee to see if they could
host the Artisan's Faire this year. Terry shared that she's been active in the Arts
Community for a long time and that she was afforded the opportunity last year to operate
the Artisan's Faire. She would love the opportunity to do it again this year if needed
along with Jeannie to assist. Because of the success from last year she wanted to hear
ideas from CARAC to make it better this year.
An O. welcomed Terry's desire to coordinate the event. An O. also shared that Pam White
has expressed an interest in helping with the event. Terry responded that she would be
open to working with Pam. Other CARAC members were thrilled that Terry wanted to
spearhead the event and is interested in any ideas Terry and Jeannie may have. CARAC
shared some ideas on things they would like to see.
An O. recommendation would be to keep what was good last year and try to expand it
with more kid friendly options. Committee members shared more ideas of what they
would like to see in the future. Terry and Jeannie were very receptive to the committees
ideas. An O. made the recommendation to Terry and Jeannie that they get on the CARAC
Agenda to give an update or get feedback from CARAC in the next few months.
Cultural Arts and Recreation Advisory Committee (CARAC)
June 14, 2022
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B.
4. ONGOING BUSINESS
A. CARAC July Newsletter Suggestions
The Committee had a brief discussion about the newsletter. They made the suggestion
of including a local featured artist in the newsletter. An requested to see how circulation
was going to the CARAC newsletter. Latrenia gave an update on the amount of emails
that were sent and how many were opened. An O. shared that she would like to see an
upward trend month to month and who's on the list.
Mayor Glasser chimed in that Kevin has been working many years on the City's
Newsletter Email. She also suggests that the Committee can find ways to multiply that
effort. Latrenia also shared that Veronica has been very successful keeping post updated
on Social Media.
B. Canine Carnival Update
Latrenia shared that aside from the heat the overall event was great. From the feedback
she gathered from attendees one suggestion was to have more dog bowl stations
available. She also mentioned Commissioner Kelly did a great job assisting the
Department with putting the event together. An O. asked if it would be staffs
recommendation for the event to be annually? Latrenia responded that the event is
included in the next budget cycle. The projected amount of attendees for the Canine
Carnival was a guesstimate of 200 including dogs. There was also mentioning of ways
to promote the event for the upcoming year.
C. Request for Progress / Final Report from Grant Recipients Update
Latrenia shared that she sent out an email to the Grant Recipient's to submit their Progress
/ Final Report. An O. mentioned if the staff could compile a spreadsheet of the grant
recipients reports for CARAC to view. Mary M. asked is there a way to set up in the
future for applicants to submit there final report in the new software.
We also discussed the final report for the Grant Applications that is in process to be
submitted to the Commission for approval.
D. Mayor Glasser's suggestions to the CARAC Resolution
Mayor Glasser encouraged the Committee to stick with the word Holiday for the
Artisan's Faire instead of anything that says Christmas. She explained that the City has
been through this topic prior and it could cause political fire. She suggest not to change
physically anywhere in reference to City Events.
Mayor Glasser spoke in regards to the Commission's action on the grants. It was
discussed with the Commissioner's that the draft wasn't voted on but they did a straw
poll to move forward. She explained that it will come back in a resolution at the next
meeting to be voted on to be apart of the upcoming grant cycle. She brought up a couple
concerns that were raised. One concern is how do you score individual artist on the
amount of residents that it touches? Second, how is CARAC going to consider a lot of
the artist that may apply? She explained what the Commissions have received in the past
about supporting as far as for profits, the City relies on CARAC to exercise wonderful
Cultural Arts and Recreation Advisory Committee (CARAC)
June 14, 2022
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judgment. Mayor Glasser explained to the Committee to be on the lookout for
organization that run programs in the schools that aren't necessarily sanctioned by the
schools. Lastly, she asked how is the Committee going to deal with more than one school
that will apply for grants?
Mayor Glasser went on to discuss the Youth Councils major recommendations that she's
made. First the membership needs to be approved by the Youth Council Advisory on a
rolling basis with a list available to the City and CARAC. Second, in the Resolution it
states that the appointment of the Advisory for the Youth Council to be by the ARCC /
ARCC, the Mayor recommended for it to be changed to the Mayor with the consent of
the Commission on an annual basis. Third change was to make sure the Youth Council
activities are to be supported by City Staff, with biannual reports and a annual budget by
the faculty advisor. Joe S. mentioned that we should consider adding background checks
for advisors to the resolution.
E. Civic Rec Update
Latrenia gave a brief update that July 1 st is our target date to launch for rentals, beach
wheelchairs, camping and more. She also shared that she will ask members to go on the
Civic Rec page to navigate through the page to give feedback. Jane S. mentioned about
the option in the new software to include a survey that will follow after participants sign
up for a program.
F. Volunteer Program Update
Latrenia shared briefly on how the Recreation Department would like to develop a
volunteer program. She also mentioned that she would meet with the police department
to gather info on how they operate their Police Volunteer program. Jane offered that she
would find organizations that have active volunteers and put together a draft to present.
An O. suggest that after Latrenia meets with the police that she should schedule a
meeting with Jane to discuss their process. Mary M. made a suggestion to include in the
Agenda at the bottom a section for "open items" examples like volunteer program update,
Youth Council Resolution etc.
5. NEW BUSINESS
N/A
6. OTHER AGENDA ITEMS/ANNOUNCEMENTS
An suggested at the next meeting for the Committee to vote on a Vice Chairman for the
Committee.
The committee also discussed about the next scheduled meeting on July 12th not having enough
committee members in attendance. Members suggested moving it from the 12th of July to the
19th if the Commissions Chambers are available. Latrenia responded that she would check the
availability and contact the committee if the date was available.
7. ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 7:32 p.m.
Attest:
Cultural Arts and Recreation Advisory Committee (CARAQ
June 14, 2022
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An Oskarsson, Chair Latrenia Thomas
Cultural Arts and Recreation Advisory Committee (CARAC)
June 14, 2022
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