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08-08-22 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, August 8, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission meeting on February 14, 2022. Draft Minutes of 2-14-22 Commission meeting 5 - 23 * 1.B. Approve minutes of the Special Meeting of the City Commission on July 11, 2022. Draft Minutes of 7-11-22 Special Meeting of the City Commission 25 - 26 * 1.C. Approve minutes of the Special Meeting of the City Commission on August 1, 2022. Draft Minutes of 8-1-22 Special Meeting of the City Commission 27 - 28 2. COURTESY OF FLOOR TO VISITORS 2.A. Recreation Intern Recognition (Mayor Glasser) 2.B. Presentation of the Fiscal Year 2020/2021 Audit Report Final Draft of Audit Report, Required Letter 29 - 128 PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Aug. - Oct. 2022) 90 Day Calendar Aug. - Oct. 2022 129 - 132 3.B. Main Street Traffic Calming Complete Streets Implementation Plan Option 3 133 - 185 * 3.C. Paid Parking 18th and 19th Streets 18th and 19th Paid Parking Update 187 - 193 * 3.D. Lifeguard Station Atlantic Beach Lifeguard Tower Renovation Progress 195 - 196 Page 1 of 251 Regular City Commission - 08 Aug 2022 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS * 4.A. Smoking Zones (Mayor Glasser) Indian Harbour Beach Ordinance No. 2022-06 197 - 199 * 4.B. City Attorney (Commissioner Bole) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 22-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE AMENDED AND RESTATED ACCESS AND DRAINAGE AND UTILITY EASEMENT AGREEMENT FROM EQUITY ONE (FLORIDA PORTFOLIO) LLC, FOR A PERPETUAL NON-EXCLUSIVE EASEMENT FOR DRAINAGE AND RELATED PURPOSES, SUBJECT TO THE TERMS THEREIN; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT. Resolution No. 22-46 201 - 215 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 95-22-121 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REPEALING AND REPLACING SECTION 5-33, ENFORCEMENT OF PARK RULES AND REGULATIONS; PROVIDING FOR A NEW TITLE; PROVIDING NOTICE REQUIREMENTS AND EXCLUSION PROVISIONS FOR TRESPASS WARNINGS AND FOR TRESPASS AFTER WARNINGS; ESTABLISHING AN APPEAL PROCESS; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-22-121 217 - 229 10. MISCELLANEOUS BUSINESS * 10.A. Records Management Project Update Records Management Project Update 231 - 251 Page 2 of 251 Regular City Commission - 08 Aug 2022 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 251 Page 4 of 251 Regular City Commission February 14, 2022 MINUTES Regular City Commission Meeting Monday, February 14, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on August 23, 2021. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. CC Bartle called each speaker to the podium. Jessica Ring, Chair of the Mayor's Council on Health and Well-Being, spoke about the Council's plans and when the Council meets. 3 CITY MANAGER REPORTS 3A. 2021 Year-End Report North Beaches Parking CM Corbin explained this item briefly. Megan Steward, Mobility Management Director, presented and explained the information provided in the agenda packet and answered questions from the Commission. Commissioner Kelly requested the rate of scofflaws. Page 1 of 19 Agenda Item #1.A.08 Aug 2022 Page 5 of 251 Regular City Commission February 14, 2022 Commissioner Waters expressed the need to work together with Neptune Beach as a partnership. Mayor Glasser commented on parking issues at 18th and 19th Street. CM Corbin explained his plan to bring back a range of options for 18th and 19th Street parking. Mayor Glasser recognized Richard Arthur, Beaches Town Center Agency. 3B. COAB Vehicle Lifecycle 2017-2021 CM Corbin presented and reported on the information provided in the agenda packet. Finance Director (FD) Melissa Burns answered questions from the Commission. Commissioner Bole offered to look into maintenance/ lifecycle charts used by the Federal Government and provide to Ms. Burns, if obtained. Commissioner Norris requested an idling policy, which CM agreed to look into. 3C. Introduction of Draft Capital Asset Policy (Melissa Burns, Director of Finance) CM Corbin introduced the item. FD Burns explained the draft policy and answered questions from the Commission. Commissioner Kelly suggested adding power tools as a category; decreasing the depreciable life for landscaping; and having the city manager approve the dispositions. CM Corbin explained his plan to bring the policy back for action at the next meeting and noted this is the first of about eight financial policies he is interested in bringing to the Commission. 3D. Veterans Park Bathrooms CM Corbin referred to photos of the project (which are attached hereto and made part of this Official Record as Attachment A) as he reported the status and answered questions from the Commission. Attachment A of 2-14-22 Minutes 3E. Accept the 90-Day Calendar (February - April 2022) Mayor Glasser spoke about the Preservation Dedication Ceremony being held on March 11th at Dutton Island Preserve. There was CONSENSUS to accept the 90-Day Calendar. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Mayor's Council on Health and Well-Being Mayor Glasser spoke about the Council and noted that Jessica Ring presented this earlier during public comment. She also mentioned that Ms. Ring and her husband is on the cover of this month’s Atlantic Beach Living. Page 2 of 19 Agenda Item #1.A.08 Aug 2022 Page 6 of 251 Regular City Commission February 14, 2022 Commission Comments Commissioner Bole expressed gratitude for getting the parking issues on the table and offered his help. Commissioner Kelly spoke about the Canine Carnivale being held on May 21, 2022 and accepting nominations for exhibitors and vendors. Commissioner Norris requested that the Environmental Stewardship Committee give feedback on a sample Resolution from Sarasota regarding Pricing Carbon Emissions. Mayor Glasser spoke about a recently-set priority to improve the City’s record keeping system, retention, and disposal and proposed bringing back a resolution that would allow the City Manager to have supervisory responsibility of the City Clerk’s Office with respect to records management, storage, and disposal. She also spoke about the need for COAB speed limits to be consistent. Commissioner Norris questioned whether to use traffic engineers. CM Corbin explained the next step would be to work with the planning staff, city engineer, and police chief to examine the issue and create a hypothetical proposed map to bring back to the Commission. Mayor Glasser asked that the topic be on an agenda so the public knows they are talking about it. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. New Appointments to the Environmental Stewardship Committee and Cultural Arts and Recreation Advisory Committee (Commissioner Norris) Commissioner Norris reported on the Board Member Reviews Committee's (BMRC) recommendations. Mayor Glasser expressed concerns about placing a new CARAC member into the regular position, instead of moving the current alternate, Wally Sears and noted she advised Mr. Sears he would be moving to a regular position. Commissioner Norris explained that Mr. Sears did not apply or interview for the regular position and it is not an automatic move. She reported on BMRC’s discussion and reiterated her support of its recommendation. There was a brief discussion about the application process for alternates. Page 3 of 19 Agenda Item #1.A.08 Aug 2022 Page 7 of 251 Regular City Commission February 14, 2022 MOTION: 1) Appoint Anastasia Houston as an At-Large Member (#1 position) and Patrick Nobles as an At-Large Member (#4 position) to ESC for terms ending December 31, 2024; 2) Appoint Carol Silcox to CARAC as a regular member (#5 position) for the term ending December 31, 2024; and 3) Appoint Lisa Goodrich as a regular member (#3 position) and Joe Schwarz as a regular member (#7 position) to CARAC for terms ending December 31, 2023. Motion: Brittany Norris Second: Candace Kelly There was further discussion about the process and about whether Mr. Sears had been informed to reapply. CC Bartle reported hearing about the issue on the day of the BMRC meeting and it being brought up by CARAC Chair An Oskarsson at that meeting. Mayor Glasser extended her apologies to Mr. Sears, noting she did not know that alternates have to reapply. Commissioner Norris spoke in support of the motion. Ellen Glasser Against Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 4 to 1. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 22-11 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO DECLARE A TRUCK AS SURPLUS TO USE AS A TRADE IN VEHICLE AND TO PURCHASE A NEW TRUCK DURING FY 21-22; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin explained the Resolution and Capital Asset Disposal Request Form as outlined in the agenda packet. ACTION: Adopt Resolution No. 22-11 Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Page 4 of 19 Agenda Item #1.A.08 Aug 2022 Page 8 of 251 Regular City Commission February 14, 2022 Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 22-13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING ENGINEERING SERVICES TO UPGRADE THE WASTEWATER TREATMENT FACILITY HEADWORKS HYDRAULICS AND PIPING, AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Public Utilities (PU) Director Troy Stephens and City Engineer (CE) Steve Swann explained the proposed project as outlined in the agenda packet and answer questions from the Commission. ACTION: Adopt Resolution No. 22-13 Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8C. RESOLUTION NO. 22-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT AND THE MEMORANDUM OF LAND LEASE, ACCESS AND TEMPORARY USE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP D/B/A VERIZON WIRELESS FOR THE LEASE OF A PORTION OF CITY PROPERTY AT 469 11TH STREET FOR A MONOPOLE TOWER AND RELATED COMMUNICATIONS EQUIPMENT, TOGETHER WITH THE RIGHT TO TEMPORARILY USE A PORTION OF THE CITY PROPERTY FOR A “CELL ON WHEELS” FOR UP Page 5 of 19 Agenda Item #1.A.08 Aug 2022 Page 9 of 251 Regular City Commission February 14, 2022 TO A TOTAL OF TWENTY FIVE YEARS; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENTS. Mayor Glasser read the Resolution by title. CM Corbin, CE Swann, and CA Durden explained the Resolution as outlined in the agenda packet and answered questions from the Commission. ACTION: Adopt Resolution No. 22-14. Motion: Candace Kelly Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 8D. RESOLUTION NO. 22-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE ACCESS AND DRAINAGE EASEMENT AGREEMENT FROM WELLS FARGO BANK, NATIONAL ASSOCIATION, FOR A PERPETUAL NON-EXCLUSVIE EASEMENT FOR DRAINAGE AND RELATED PURPOSES, SUBJECT TO THE TERMS THEREIN; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT. Mayor Glasser read the Resolution by title. CM Corbin and CE Swann explained the Resolution as outlined in the agenda packet and answered questions from the Commission. ACTION: Adopt Resolution No. 22-15 as read. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Page 6 of 19 Agenda Item #1.A.08 Aug 2022 Page 10 of 251 Regular City Commission February 14, 2022 Motion passed 5 to 0. 8E. RESOLUTION NO. 22-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE WHICH PROVIDES FUNDING FOR THE CONSTRUCTION AND REMODELING OF THE ATLANTIC BEACH LIFEGUARD STATION; AUTHORIZING THE MAYOR AND THE CITY MANAGER TO EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE Mayor Glasser read the Resolution by title. CM Corbin explained the Resolution as outlined in the agenda packet and answered questions from the Commission. Mayor Glasser spoke about her communications with Councilman Diamond and invited Commissioners to reach out to him for the balance of funds the City is not going to use for the Johnston Island purchase. ACTION: Adopt Resolution No. 22-16 as read. Motion: Candace Kelly Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Brittany Norris For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 75-22-26, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 TRAFFIC AND MOTOR VEHICLES TO ADD NEW ARTICLE VII, PROHIBITION OF COMMERCIAL RENTAL OR LEASE OF ELECTRIC PERSONAL ASSISTIVE MOBILITY DEVICES, MICROMOBILITY DEVICES AND MOTORIZED SCOOTERS AND ENFORCEMENT; PROVIDING FOR CONFLICTS, SEVERABILITY AND AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Page 7 of 19 Agenda Item #1.A.08 Aug 2022 Page 11 of 251 Regular City Commission February 14, 2022 CM Corbin explained the Ordinance as outlined in the agenda packet. Mayor Glasser opened the Public Hearing. There were no speakers. The Public Hearing was closed. CA Durden explained changes reflected in the proposed ordinance and Police Chief Victor Gualillo answered questions from the Commission. ACTION: Adopt Ordinance No. 75-22-26 as read by title Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9B. ORDINANCE NO. 20-22-163, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin and FD Burns explained the proposed Ordinance and presented a slide show (which is attached and made part of this Official Record as detailed in Attachment B) and answered questions from the Commission. Mayor Glasser requested a status on getting grant funds for the Splash Pad. CM Corbin agreed to look into it. Attachment B of 2-14-22 Minutes MOTION: Approve Ordinance No. 20-22-163 on first reading. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Page 8 of 19 Agenda Item #1.A.08 Aug 2022 Page 12 of 251 Regular City Commission February 14, 2022 Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden reported on the Special Magistrate’s order from the January 6, 2022 hearing relating to a Tree Code violation at 342 19th Street and the process for requesting a rehearing. She noted that a request has been filed and a hearing to consider that request is scheduled for Wednesday at 1 p.m. She also answered questions about the rehearing process. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Kelly thanked the Police Department for their help with the Rotary cornhole tournament. Commissioner Norris asked for an update on motorized bikes. CM Corbin responded and mentioned that a draft could be provided within the next two meetings. Commissioner Waters mentioned CM Corbin’s comment about needing several other financial policies and asked CM Corbin what they are. CM Corbin explained there is a list he will provide to them. City Manager Corbin wished everyone a Happy Valentine’s Day. Mayor Glasser mentioned that FD Burns has worked through challenges to get the City in the best possible position. She spoke about the priorities of COAB and the need for a coordinated approach on Legislative strategies. She expressed her desire for AB committees to be voices in Tallahassee and have the Commission make it a practice to review legislation that is coming up and take a position on it. She wished everyone a Happy Valentine’s Day. 13 ADJOURNMENT Mayor Glasser adjourned the meeting at 8:27 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Page 9 of 19 Agenda Item #1.A.08 Aug 2022 Page 13 of 251 Regular City Commission February 14, 2022 Date Approved: ________________________ Page 10 of 19 Agenda Item #1.A.08 Aug 2022 Page 14 of 251 Attachment A 2-14-22 Minutes Page 11 of 19Agenda Item #1.A.08 Aug 2022Page 15 of 251 Attachment A 2-14-22 Minutes Page 12 of 19Agenda Item #1.A.08 Aug 2022Page 16 of 251 Attachment A 2-14-22 Minutes Page 13 of 19Agenda Item #1.A.08 Aug 2022Page 17 of 251 Page 14 of 19 Agenda Item #1.A.08 Aug 2022 Page 18 of 251 Ordinance 20-22-163 FY22 Budget Amendment Attachment B 2-14-22 Minutes Page 15 of 19Agenda Item #1.A.08 Aug 2022Page 19 of 251 Ordinance 20-22-163 Purpose •Budget Adjustments to address: •Unforeseen Expenses not included in original budget •Recognize revenue and appropriate funds for grant awards and donation received •Correct the budget in a special revenue fund Attachment B 2-14-22 Minutes Page 16 of 19Agenda Item #1.A.08 Aug 2022Page 20 of 251 Ordinance 20-22-163 General Fund •Revenues •$562,500 Cost Reimbursement from City of Jacksonville •$10,000 Donation from Kiwanis Club •$44,910 Additional transfer from American Rescue Plan Act (ARPA) Fund •Expenditures •$562,500 Lifeguard Station •$10,000 for accessible equipment at Jordan Park •$44,910 Grants Administrator Position •Additional Personnel costs –employees resigned/retired leave payout, position not included in original budget •Additional contribution to Police Officers’ Pension Trust Fund •Equipment for Meter Readers •Tree Inventory •Enhance Recreational Programs Attachment B 2-14-22 Minutes Page 17 of 19Agenda Item #1.A.08 Aug 2022Page 21 of 251 Ordinance 20-22-163 –Other Funds •Special Revenue Funds: •ARPA Fund –When original budget was prepared, assumed receipt of first tranche. Did not receive funds until early October. Corrects to recognize revenue in FY22, and appropriate the funds. Also, recognizes additional $2M from City of Jacksonville •Pay for Parking Revenue Fund –Appropriates $20,000 for parking kiosks •Community Development Block Grant Fund –awarded $91,200 for Levy Road Multiuse Patch project. Recognizing revenue and appropriate funds to transfer to Capital Projects Fund. •Capital Projects Fund –funding Levy Road Multiuse Path project •Enterprise Funds: •Sewer Utility Fund –Fund back pay due to employee, fund retiring employee leave payout, and appropriate additional funds for force main project. •Stormwater Fund –Recognize revenue and appropriate funds for Mary Street Drainage Improvements Phase I Project. Partially funded by a Hazard Mitigation Grant Program grant. Attachment B 2-14-22 Minutes Page 18 of 19Agenda Item #1.A.08 Aug 2022Page 22 of 251 Ordinance 20-22-163 –Other Funds •Pension Funds: •Police Officers’ Pension Trust Fund –Recognize additional employer contribution. •General Employees’ Pension Trust Fund –Fund Deferred Retirement Option Program payout Attachment B 2-14-22 Minutes Page 19 of 19Agenda Item #1.A.08 Aug 2022Page 23 of 251 Page 24 of 251 Special Meeting of the City Commission July 11, 2022 MINUTES Special Meeting of the City Commission Monday, July 11, 2022 - 5:00 PM Commission Chamber PLEDGE TO THE FLAG CALL TO ORDER Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:00 PM. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Elise Cashman, Court Reporter 1. CITY ATTORNEY REQUESTS A PRIVATE ATTORNEY/CLIENT MEETING IN ACCORDANCE WITH SECTION 286.011(8), FLORIDA STATUTES, PERTAINING TO THE PENDING APPEAL STYLED THOMAS BOURDON V. CITY OF ATLANTIC BEACH, CASE NO. 2022-AP-000003, TO BEGIN IMMEDIATELY. City Attorney Brenna Durden requested a Private Attorney/Client meeting in accordance with Section 286.011(8), Florida Statutes, pertaining to the pending appeal styled Thomas Bourdon v. City of Atlantic Beach, Case No. 2022-AP-000003, to begin immediately. 2. MAYOR ANNOUNCES THE CLOSED CLIENT/ATTORNEY MEETING WILL BE HELD IN THE NORTH CONFERENCE ROOM OF CITY HALL, ESTIMATED LENGTH OF THE CLOSED CLIENT/ATTORNEY MEETING AND SPECIFIC NAMES OF PERSONS ATTENDING THE MEETING. Mayor Glasser stated the following: "In accordance with Section 286.001(8) of the Florida Statutes, I am announcing that the Special Private Attorney/Client meeting, commonly referred to as a “shade” meeting, in the case of Thomas Bourdon v. City of Atlantic Beach, will be held in the North Conference Room here at City Hall, beginning now. The estimated length of time for the meeting will be one and one-half hours. Page 1 of 2 Agenda Item #1.B.08 Aug 2022 Page 25 of 251 Special Meeting of the City Commission July 11, 2022 The people in attendance at the shade meeting will be Commission Members Mike Waters, Brittany Norris, Candace Kelly, Bruce Bole, and myself, Ellen Glasser; Shane Corbin, City Manager; Brenna Durden, City Attorney; and Elise Cashman, our court reporter. At the conclusion of the meeting in the North Conference Room, we will reconvene in these Commission Chambers to adjourn this Special Meeting. Now let's move to the North Conference Room. Thank you." City Manager Corbin noted the Florida Statute should have been stated as Section 286.011(8). Mayor Glasser and City Attorney Durden agreed with that correction for the record. 3. AT CONCLUSION OF THE CLOSED CLIENT/ATTORNEY MEETING, THE COMMISSION WILL RECONVENE THE SPECIAL MEETING IN THE COMMISSION CHAMBERS AND THE MAYOR WILL ANNOUNCE TERMINATION OF THE CLOSED CLIENT/ATTORNEY MEETING. Following the conclusion of the closed client/attorney meeting, the special meeting reconvened in the Commission Chamber and Mayor Glasser announced that the special private client/attorney meeting, that is the “shade” meeting, is now terminated and asked for a motion to adjourn. 4. ADJOURNMENT The meeting adjourned at 6:23 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ________________________ Page 2 of 2 Agenda Item #1.B.08 Aug 2022 Page 26 of 251 Special Meeting of the City Commission August 1, 2022 MINUTES Special Meeting of the City Commission Monday, August 1, 2022 - 11:30 AM Commission Chamber PLEDGE TO THE FLAG CALL TO ORDER Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 11:32 PM. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Absent: Michael Waters, Commissioner - Seat 3 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Elise Cashman, Court Reporter 1. CITY ATTORNEY REQUESTS A PRIVATE ATTORNEY/CLIENT MEETING IN ACCORDANCE WITH SECTION 286.011(8), FLORIDA STATUTES, PERTAINING TO THE PENDING APPEAL STYLED THOMAS BOURDON V. CITY OF ATLANTIC BEACH, CASE NO. 2022-AP-000003, TO BEGIN IMMEDIATELY. Mayor Glasser noted the City Attorney's request for a Private Attorney/Client meeting in accordance with Section 286.011(8), Florida Statutes, pertaining to the pending appeal styled Thomas Bourdon v. City of Atlantic Beach, Case No. 2022-AP-000003, to begin immediately. 2. MAYOR ANNOUNCES THE CLOSED CLIENT/ATTORNEY MEETING WILL BE HELD IN THE NORTH CONFERENCE ROOM OF CITY HALL, ESTIMATED LENGTH OF THE CLOSED CLIENT/ATTORNEY MEETING AND SPECIFIC NAMES OF PERSONS ATTENDING THE MEETING. Mayor Glasser stated the following: "In accordance with Section 286.001(8) (Section 286.001(8)) of the Florida Statutes, I am announcing that the Special Private Attorney/Client meeting, commonly referred to as a “shade” meeting, in the case of Thomas Bourdon v. City of Atlantic Beach, will be held in the North Conference Room here at City Hall, beginning now. The estimated length of time for the meeting will be between 30 and 60 minutes. Page 1 of 2 Agenda Item #1.C.08 Aug 2022 Page 27 of 251 Special Meeting of the City Commission August 1, 2022 The people in attendance at the shade meeting will be Commission Members Brittany Norris, Candace Kelly, Bruce Bole, and myself, Ellen Glasser; Commissioner Waters is unable to attend. Also attending will be Shane Corbin, the City Manager; Brenna Durden, City Attorney; and Elise Cashman, our/the court reporter." Mayor Glasser confirmed with City Attorney Durden that it satisfies our roll call and that an additional roll call is not needed. Mayor Glasser further stated the following: "The conclusion of the meeting in the North Conference Room, we will reconvene in these Commission Chambers to adjourn this Special Meeting. Now, let’s move to the North Conference Room. Thank you." 3. AT CONCLUSION OF THE CLOSED CLIENT/ATTORNEY MEETING, THE COMMISSION WILL RECONVENE THE SPECIAL MEETING IN THE COMMISSION CHAMBERS AND THE MAYOR WILL ANNOUNCE TERMINATION OF THE CLOSED CLIENT/ATTORNEY MEETING. Following the conclusion of the closed client/attorney meeting, the special meeting reconvened in the Commission Chamber and Mayor Glasser announced that the special private client/attorney meeting, that is the “shade” portion of this special meeting, is now terminated, and asked for a motion to adjourn. 4. ADJOURNMENT The meeting adjourned at 12:33 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: _____________________________ Page 2 of 2 Agenda Item #1.C.08 Aug 2022 Page 28 of 251 AGEN DA ITEl\’l : SUBIVIITTED BY: TODAY’S DAT L: DJEETING DATE : BACKGROUND : BUDGET: RECOMMENDATION .- ATTACIJBJENT: STAFF REPORT City of Atlantic Beach Commission Meeting FISCAL YEAR 2021 AUDIT REPORT l\/[elissa Burns,Directo1'ofFina11cc /)1/fr July 27,2022 August 8,2022 The audit for period ending Septeinber 30,2021 has been co mp let ed. The auditors have issued an unrnodi?cd opinion of the ?nancial statementswhichisthebestopiniontohave. I am happy to report that in the Fiscal Year 2021 there noaudit ?ndings which means a clean audit for the second year in a ro w. The auditors frorn the City’s audi ng ?rrn Purvis Gray and cwill be attendance to present the audit report to the Commission. No impact Discuss Fiscal Year 2021 Audit witli auditing Finn and ac c e report Final Draft of Fiscal Year 2021 Audit Report Required Communication letter REVIEWED Bv CITY MANAGER: _ ‘Agenda Item #2.B.08 Aug 2022Page 29 of 251 PURVIS(:aR‘A‘r' CCJIVIIVIUNICATICDN VVITH THOSE CHARGED VVITH GOVERNANCE To the Honorable lvlayor and City Cornrnissioners Atlantic Beach,Florida we have audited the financial statements ofthe governmental acti essrtype ies,each major fund,and the aggregate remaining fund information of the c ty of Atlan Beach,Flo rid a (theCity), for the year ended September 30,2021,and have issued our report thereon dated 20,2022. Professional standards require that we provide you with information about our respons ilitie s under generally accepted auditing standards and GovemmentAuditing standards,as well as certain Inforrnati orlrelatedtotheplannedscopeandtimingofouraudit.We have communicated such inforrnatinninour engagement letter to you dated January 8,2021.Professional standards require that we pr ov id e youwith the following inforrnatlon related to our audit: Qualltative Aspects of Accounting Practices Accounting Policies Management is responsible for the selection and use of appropriate accounting policies.signific antaccountingpoliciesusedbythecityaredescribedinNote1tothefinancialstatements. we noted no transactions entered into by the city during the year for which there is a lack author itat ive guidance or consensus.All significant transactions have been recognized In the financial Statern er lt s In the proper period. upcoming Governmental Accounting standards aoard (GASB)Pronouncements GASB has recently 'sued two new accounting and financial reporting pronouncements whichwillbecome effective for the City’s 2022 fiscal year reporting period: -GASB statement No.37 —Leases,changes the accounting and financial reporting re late d tolease agreements for both lessees and lessors.upon adoption,there will no longer be a distincti on between the traditional capital and operating leases.The new guidance establishes that leases afinancing arrangement for the rigl1t—to-use an underlying asset.This statement becomes effective forthefiscal 2022 reporting period. CERTIFIED PUBLIC ACCOUNTANTS i,..l...».,:/.i r-...i..l [All/.1/l.Ii»((‘l s........il.l tn/.n..i...i.iAt-/..n.l |:.-m,.,. pLIr\/isgray.:ol1'\ -l...,l..l --7 ....iil..ll.i,..,.i pl-xuil .,l..l..il-..l.i..\ -...il.i.,..l.i.....\i mi‘li~llll'9‘-|)(I Vlll-1»»l .\ 1 Agenda Item #2.B.08 Aug 2022Page 30 of 251 To the Honorable Mayor and City Commissioners Atlantic Beach,Florida Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events.Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected.The most sensitive estimates affecting the financial statements were: I Management's estimate of depreciation expense and accumulated depreciation,which is based on the useful lives determined by asset type. I Management's estimate of the allowance for uncollectible accounts,which is based on historical trends and an analysis of the collectability of individual accounts. I Management's estimate of the Other Postemployment Benefits Obligation and related deferred inflows and outflows,which is based on an actuarial valuation performed by qualified actuaries. Assumptions in that valuation,ifchanged,could have a significant impact on the recorded amounts. I Management's estimate ofthe net pension liabilityfor the City's two defined benefit pension plans is based on the actuarial valuations performed by qualified actuaries.As permitted by GASB Statement No.68,the City has elected to use a measurement date to record the net pension liabilitiesand related deferred inflows and outflows of resources that is one year prior to the reporting date.The net pension liability represents the difference between the value of the pension plan assets and the total pension liability,which is measured using various actuarial assumptions.These assumptions,if changed,could have a significant impact on recorded amounts. I Management's estimate of the allocation of the City's net pension liability and other related items between the business-type and governmental activities.This allocation is based on the actuarial accrued liabilityof each active employee and retirees.This information is obtained from the actuary. These assumptions,if changed,could have a significant impact on the allocation amounts. I Management's estimate of compensated absences liability,which is based on payroll data as of year- end,including the employees’current rate of pay and accrued hours for vacation and sick leave. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users.The most sensitive disclosure affecting the financial statements was: I Note 7 that discusses the City's defined benefit pension plans and related actuarial data. We evaluated the key factors and assumptions used to develop the estimates described above indeterminingthattheyarereasonableinrelationtothefinancialstatementstakenasawhole.Difficulties Encountered in Performing the AuditWeencounterednosignificantdifficultiesindealing with management in performing and completing ouraudit.Agenda Item #2.B.08 Aug 2022Page 31 of 251 To the Honorable Mayor and City Commissioners Atlantic Beach,Florida Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit,other than those that are trivial,and communicate them to the appropriate level of management. Management has corrected all such misstatements.Allmaterial misstatements identified were corrected and posted by management. Disagreements with Management For purposes of this letter,professional standards define a disagreement with management as a financial accounting,reporting,or auditing matter,whether or not resolved to our satisfaction,that could be significant to the financial statements or the auditor's report.We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated July 20,2022. Management Consultations with Other Independent Accountants in some cases,management may decide to consult with other accountants about auditing and accounting matters,similar to obtaining a ”second opinion"on certain situations.if a consultation involves application of an accounting principle to the City's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements,our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts.To our knowledge,there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters,including the application of accounting principles and auditing standards,with management each year prior to retention as the City's auditors.However,these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to the required supplementary information (RSI),which supplements the basic financial statements.Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements,and other knowledge we obtained during our audit of the basic financial statements.We did not audit the RSIand do not express We were engaged to report on supplementary information,which accompany the financial statementsbutarenotRSI.With respect to this supplementary information,we made certain inquiries ofmanagementandevaluatedtheform,content,and methods of preparing the information to determinethattheinformationcomplieswithaccountingprincipiesgenerallyacceptedintheUnitedStatesofAmerica,the method of preparing it has not changed from the prior period,and the information isappropriateandcompleteinrelationtoourauditofthefinancialstatements.We compared andreconciledthesupplementaryinformationtotheunderlyingaccountingrecordsusedtopreparethefinancialstatementsortothefinancialstatementsthemselves.3 Agenda Item #2.B.08 Aug 2022Page 32 of 251 To the Honorable l\/Iayor and city Commissioners Atlantic Beach,Florida we were not engaged to report on other statistical information.which accompany thefinancial statements but are not RSI.Such information has not been subjected to the auditing procedu res applied in the audit of the basic financial statements,and accordingly,we do not express an opinion orprovide any assurance on it. Restriction on Use This inforrnation is intended solely for the information and use of the City Corrirrlissiorl and m a nag e ment of the City of Atlantic Beach,Florida,and is not intended to be,and should not be,used by a n y o n e other than these specified parties. ;7l,Uu/141/G/M? July 20,2022 Gainesville,Florida Agenda Item #2.B.08 Aug 2022Page 33 of 251 FINANCIALSTATEMENTS AND INDEPENDENTAUDITOR'SREPORT CITYOF ATLANTICBEACH,FLORIDA SEPTEMBER 30,2021 Agenda Item #2.B.08 Aug 2022Page 34 of 251 Page Intentionally Left Blank Agenda Item #2.B.08 Aug 2022Page 35 of 251 CITYOF ATLANTICBEACH,FLORIDA FINANCIALSTATEMENTSAND INDEPENDENTAUDITOR'SREPORT SEPTEMBER 30,2021 INDEPENDENTAUDITOR'SREPORT............................................................................ ........................................................ ..1 MANAGEMENT'SDISCUSSIONANDANALYSIS...................................................................... ............................................. ..4 BASICFINANCIALSTATEMENTS GOVERNMENT-WIDE FINANCIALSTATEMENTS STATEMENTOF NETPOSITION.................................................................................. ....................................................... ..13 STATEMENTOFACTIVITIES.................................................................................... ........................................................... ..14 FUND FINANCIALSTATEMENTS BALANCESHEET—GOVERNMENTALFUNDS.................................................................................. .................................. ..15 RECONCILIATIONOF BALANCESHEETOF GOVENRMENTALFUNDSTO THESTATEMENTOF NET POSITION....................................................................................... ................................................................................... ..16 STATEMENTOF REVENUES,EXPENDITURES,ANDCHANGESIN FUNDBALANCES-GOVERNMENTAL FUNDS........................................................................................ ....................................................................................... ..17 RECONCILIATIONOF THESTATEMENT OF REVENUES,EXPENDITURES,ANDCHANGESINFUND BALANCESOF GOVERNMENTALFUNDSTO THESTATEMENT OF ACTIVITIES....................................................................18 STATEMENTOF NETPOSITION—PROPRIETARYFUNDS................................................................................... ................ ..19 STATEMENTOF REVENUES,EXPENSES,ANDCHANGESINNETPOSITION —PROPRIETARYFUNDS...................................21 STATEMENTOF CASHFLOWS.......................................................................................... ................................................. ..23 STATEMENTOF FIDUCIARYNETPOSITION................................................................................... .................................... ..25 STATEMENTOF CHANGESIN FIDUCIARYNETPOSITION.................................................................................. ................ ..26 NOTES TO FINANCIALSTATEMENTS ....................................................................................... ............................................ ..27 REQUIREDSUPPLEMENTARYINFORMATION SCHEDULEOF REVENUES,EXPENDITURES,AND CHANGESIN FUNDBALANCES—BUDGETANDACTUAL -GENERAL FUND................................................................................... ........................................................................... ..61 NOTESTO THESCHEDULEOF REVENUES,EXPENDITURES,ANDCHANGESIN FUNDBALANCES— BUDGETAND ACTUAL—GENERALFUND.................................................................................... ..................................... ..63 SCHEDULEOF CHANGESINNETPENSIONLIABILITYANDRELATEDRATIOS GENERALEMPLOYEES’PENSION PLAN................................................................................... ..................................... ..64 POLICEOFFICERS’PENSION PLAN...................................................................................... .......................................... ..66 SCHEDULEOF CONTRIBUTIONS-ALLPENSION PLANS............................................................................................ ........ ..68 NOTESTO THESCHEDULEOF CONTRIBUTIONS-ALLPENSION PLANS.............................................................................69 -PLANS ..70 SCHEDULEOF CHANGESINTOTAL OPEB LIABILITYAND RELATEDRATIOS Agenda Item #2.B.08 Aug 2022Page 36 of 251 CITYOF ATLANTIC BEACH,FLORIDA FINANCIALSTATEMENTS AND INDEPENDENTAUDITOR'SREPORT SEPTEMBER 30,2021 SUPPLEMENTARY INFORMATION COMBINING BALANCESHEET—NON-MAJOR GOVERNMENTALFUNDS............................................................................72 COMBININGSTATEMENTOF REVENUES,EXPENDITURES,AND CHANGESINFUND BALANCES-NON- MAJOR GOVERNMENTALFUNDS .................................................................................................. ................................... ..74 HISTORICALREVENUESAND EXPENSES.............................................................................................. .............................. ..76 SCHEDULESOF NETREVENUESINACCORDANCEWITHBOND RESOLUTIONS—ENTERPRISEFUNDS (WATER AND SEWER)................................................................................................ ....................................................... ..77 OTHER BOND COVENANTDISCLOSURES............................................................................................. ............................. ..78 OTHER STATISTICALINFORMATION MAJORUTILITYCUSTOMERS..................................................................................................... ....................................... ..79 ADDITIONALELEMENTSOF REPORT PREPAREDIN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS,ISSUED BYTHECOMPTROLLERGENERALOFTHE UNITEDSTATES;THE RULESOF THEAUDITOR GENERALOF THESTATE OF FLORIDA;AND OTHER CONTRACT REQUIREMENTS INDEPENDENTAUDITOR'SREPORTON INTERNALCONTROLOVER FINANCIALREPORTINGANDON COMPLIANCEAND OTHER MATTERSBASEDON ANAUDITOF BASICFINANCIALSTATEMENTS PERFORMED INACCORDANCEWITHGOVERNMENTAUDITINGSTANDARDS...................................................................80 INDEPENDENTACCOUNTANT’SREPORTON COMPLIANCEWITHSECTION218.415,FLORIDASTATUTES........................82 MANAGEMENTLETTER........................................................................................................ ............................................. ..83 Agenda Item #2.B.08 Aug 2022Page 37 of 251 PURVIS 6.}Iain»,-' INDEPENDENT AUDITOR'S REPORT Honorable l\/Iayor,city commissioners,and City I\/Ianager City of Atlantic Beach Atlantic Beach.Florida Report on the Financial Statements We have audited the accompanying financial statements ofthe governmental activities,the bu si ness — type activities,each major fund,and the aggregate remaining fund information of the City of Beach, Florida,(the City)as of and for the year ended September 30,2021,and the related notes thefinancial statements,wh'I1 collectively comprise the City's basic financial statements as listed thetableof contents. Management’:Responsibility for the Financial Statements I\/lanagernent is responsible for the preparation and fair presentation of these financial stat e ments in accordance with accounting principles generally accepted in the united states of America;thisincludes the design,implementation,and maintenance of internal control relevant to the preparati on andfair presentation of financial statements that are free from material misstatement,whether tofraudor error. Auditor's Respanslhillty Our responsibility is to express opinlons on these financial statements based on our audit.conduct edourauditinaccordancewithaudlrigstandardsgenerallyacceptedintheunitedStatesAm erica and the standards applicable or financial audits contained in Government Auditing Standards iss ue d bythe comptroller General of the United states.Those standards require that we plan and perform theauditto obtain reasonable assurance about whether the financial statements are free material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and dis closur es in the financial statements.The procedures selected depend on the auditor's Judgment,inc lud ing the assessment of the risks of material misstatement of the financial statements,whether tofraudor error.In making those risk assessments,the auditor considers internal control relevant totheCitv‘s preparation and fair presentation of the financial statements In order to design audit procedures thatare appropriate in the circumstances,but not for the purpose of expres ing an opinion on theeffe ctiv ene ss of the City's internal control.Accordingly,we express no such opinion.An audit also Includ es evaluati ngtheappropriatenessofaccountingpoliciesusedandthereasonablenessof’ca nt account ingestimatesmadebymanagement,as well as evaluating the overall presentation o f thefinancial statements. CERTIFIED PUBLIC ACCOUNTANTS l:.lIl1L"~l!/it 1 (I..lI.r l I..lz.r.»..i 5.lr.|~lll.I -tr./,intln i l..l.tl..n.l |l.inn»,. plllvvisgray.corn «i..i.....i i......iii ...i.i.......,..,.,.i ...i.i..\»........ .i....Inllr \4l .i..I‘\Agenda Item #2.B.08 Aug 2022Page 38 of 251 Honorable Mayor,City Commissioners,and City Manager City of Atlantic Beach Atlantic Beach,Florida INDEPENDENTAUDITOR'SREPORT We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion,the financial statements referred to above present fairly,in all material respects,the respective financial position ofthe governmental activities,the business—typeactivities,each major fund, and the aggregate remaining fund information of the City as of September 30,2021,and the respective changes in financial position and,where applicable,cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis,General Fund —Budgetary to Actual Schedule and notes to the schedule,and Required Pension and Other Postemployment Benefits Schedules as listed in the table of contents be presented to supplement the basic financial statements.Such information,although not a part of the basic financial statements,is required by GASB,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America,which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements.We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements.The supplementary information and the other statistical information section as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. directly to the underlying accounting and other records used to prepare the basic financial statements.Such information has been subjected to the auditing procedures applied in the audit of the basic financialstatementsandcertainadditionalprocedures,including comparing and reconciling such informationdirectlytotheunderlyingaccountingandotherrecordsusedtopreparethebasicfinancialstatementsortothebasicfinancialstatementsthemselves,and other additional procedures in accordance with auditingstandardsgenerallyacceptedintheUnitedStatesofAmerica.In our opinion,the supplementaryinformationarefairlystated,in all material respects,in relation to the basic financial statements as awhole.Agenda Item #2.B.08 Aug 2022Page 39 of 251 Honorable Mayor,City commissioners,and City Manager City of Atlantic Beach Atlantic Beach.Florida INDEPENDENT AUDITOR'S REPORT The other statistical information section has not been subjected to the audi ing procedures ap plied inthe auclit of the basil:financial statements and,accordingly,we do not express an opinion provi de any assurance on them. other Reporting Required by Government Auditing Standards In accordance with Government Auditing standards,we have issued our report dated Jul y 20,2022,on our consideration of the city's internal control over financial reporting and on our tests of it s compli ancewithcertainprovisionsoflaws,regulations,contracts and gram agreements,and other m atters. The purpose of that report is to describe the scope of our testing of internal control over finan cial reporting and condphance and the results of that testing,and not to provide an opinion on internal controlover financial reporting or on compliance.That report is an integral part of an audit performed inaccord ancewithGovernme-ntAudi ‘rig Standards in considering the city's internal control over financial re porti ng and compliance. Report an Summarized Corrlparative Infolrrnatlon VVe have previously audited the City's 2020 financial statements,and our report dated 18,2021, expressed an unmodified opinion on those audited financial statements.in our opi ion,t h e sum mari zedcomparative‘nformation presented herein as of and for the year ended September 30,2020,isconsist ent,in all material respects,with the audited financial statements from which it was derived. :i‘)uJiAM4/Cymug, July 20,2022 Gainesvi?e,Florida Agenda Item #2.B.08 Aug 2022Page 40 of 251 MANAGEMENT'SDISCUSSIONAND ANALYSIS Agenda Item #2.B.08 Aug 2022Page 41 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONAND ANALYSIS SEPTEMBER30,2021 As management of the City of Atlantic Beach,Florida (the City),We offer readers of our financial statements this narrative overview and analysis for the fiscal year ended September 30,2021. Overview of the Financial Statements This management's discussion and analysis is intended to serve as an introduction to the City's basic financial statements.The City's basic financial statements are comprised of three components: 1)government—wide financial statements,2)fund financial statements,and 3)notes to the financial statements.This report also contains other supplementary information in addition to the basic financial statements themselves.The purpose of each of the three components of the basic financial statements is described below. Government-wide Financial Statements The government—wide financial statements are designed to provide readers with a broad overview of the City's finances,ina manner similarto a private sector business.They include the Statement of Net Position and the Statement of Activities. The Statement of Net Position presents information on all of the City's assets,deferred outflows of resources,liabilities,and deferred inflows of resources with the difference between reported as net position.Net position is reported as one of three categories:invested in capital assets net of related debt; restricted;or unrestricted.Restricted net position is further classified as either net position restricted by enabling legislation or net position that is otherwise restricted.Over time,increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The Statement of Activities presents information showing how the City's net position changed during the most recent fiscal year.Allchanges in net position are reported as soon as the underlying event giving rise to the change occurs,regardless of the timing of related cash flows.Thus,revenues and expenses are reported in this statement for some items that willonly result in cash flows in future fiscal periods. Both of the government—wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues,referred to as ”governmental activities,”from other functions that are intended to recover all or a significant portion of their costs through user fees and charges,referred to as "business-type activities.”The governmental activities of the City include public safety,road maintenance and construction,parks and recreation,conservation and resource management,and general government,which include administration and other support functions.The business-type activities of the City include the utility,comprised of the water and sewer systems,the stormwater system,the sanitation service and the building code enforcement enterprise fund.The Agenda Item #2.B.08 Aug 2022Page 42 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONAND ANALYSIS SEPTEMBER 30,2021 (continued) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives.The City,likeother state and local governments,uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.Allof the funds of the City can be categorized into either governmental funds,proprietary funds,or fiduciary funds. I Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government—wide financial statements.However,unlikethe government-wide financial statements,governmental fund financial statements focus on near—term inflows and outflows of available financial resources,as well as on balances of available resources at the end of the fiscalyear. Such information may be useful in evaluating a City's near—term financing requirements.Because the focus of governmental funds is narrower than that of the government-wide financial statements,it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financialstatements.Bydoing so,readers may better understand the long-term impact of the government's near—term financing decisions. Reconciliations are provided between the Governmental Funds Balance Sheet and the Statement of Net Position and the Governmental Funds Statement of Revenues,Expenditures,and Changes in Fund Balances and Statement of Activities to facilitate this comparison between governmental funds and governmental activities. The City maintains 12 individual governmental funds.Information is presented separately in the Governmental Funds Balance Sheet and in the Governmental Funds Statement of Revenues, Expenditures,and Changes in Fund Balancesfor the General Fund,which is considered to be a major fund.Data from the other 11 governmental funds are combined into a single,aggregated presentation called Nonmajor Governmental Funds.Fund data for these nonmajor governmental funds is provided in the form of combining statements.These combining statements can be found on pages 72-75 of this report. The City adopts an annual appropriated budget for all funds but is only required to present a budget comparison for its General Fund.The Schedule of Revenues,Expenditures,and Changes in Fund Balance Budget and Actual -General Fund budgetary comparison schedule and notes on pages 61-63 of this report has been provided to demonstrate compliance with this budget. I Proprietary Funds The City maintains only one type of proprietary fund and that is enterprise funds.The enterprise funds are used to account for the activities of the water and sewer (utility),stormwater,building code The proprietary fund financial statements provide the same type of information as the government-wide financial statements,only in more detail.Separate information of the utility,stormwater,sanitation and building code enforcement activities can be found in the basic proprietary fund financialstatementsonpages19-24 of this report.Agenda Item #2.B.08 Aug 2022Page 43 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONAND ANALYSIS SEPTEMBER30,2021 (Continued) Fund Financial Statements (concluded) I Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the City (i.e., pension beneficiaries).Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support the City's own programs.The accounting used for fiduciary funds is much like that used for proprietary funds.The basic fiduciary fund financial statements can be found on pages 25-26 of this report. Notes to Financial Statements The notes to financial statements provide additional information that is essential to a full understanding of the data provided in the government—wideand fund ?nancial statements.The notes begin on page 27 ofthis report. Other Information In addition to the basic financial statements and accompanying notes,this report also presents certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits to its employees and a budgetary comparison schedule for the General Fund.Required supplementary information can be found beginning on page 61 of this report.Agenda Item #2.B.08 Aug 2022Page 44 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONAND ANALYSIS SEPTEMBER30,2021 (Continued) Government-wide Financial Analysis Net position may serve over time as a useful indicator of a City's financial position.As can be seen in the summarized table below,the City's assets exceeded liabilities by $87,232,114 at the close of the fiscal year ended September 30,2021. By far the largest portion of the City's net position,$65,240,433 (75%),reflects its investment in capital assets (i.e.,land,buildings,equipment,and infrastructure),less any related,outstanding debt used to acquire those assets.The City uses these capital assets to provide services to citizens;consequently,these assets are not available for future spending.Although the City's investment in capital assets is reported net of related debt,it should be noted that the resources needed to repay this debt must be provided from other sources,since the capital assets themselves cannot be used to liquidate these liabilities. A portion of the City's net position,$6,632,470 (7%),represents resources that are subject to external restrictions on how they may be used.The remaining balance of unrestricted net position,$15,359,211 (18%),is used to meet the government’s ongoing obligations to citizens and creditors. City of Atlantic Beach's Net Position September 30,2021 and 2020 (in Thousands) Governmental Business-type Activities Activities Totals 2021 2020 2021 2020 2021 2020 Current and other assets $12,951 $11,099 $16,474 $15,549 $29,425 $26,648 Capital assets 44,198 45,237 33,996 36,652 78,194 81,889 Total Assets 57,149 56,336 50,470 52,201 107,619 108,537 Deferred Outflow 2,627 2,154 1,167 1,250 3,794 3,404 Long~term liabilities outstanding 7,137 7,580 11,960 15,839 19,097 23,419 Other liabilities 881 1,030 3,771 1,525 4,652 2,555 Total Liabilities 8,018 8,610 15,731 17,364 23,749 25,974 Deferred Inflow 366 541 66 88 432 629 Net Position: net of related debt 42,934 43,896 22,307 23,406 65,421 67,302Restricted4,382 3,276 2,250 2,842 6,632 6,118Unrestricted4,076 1,538 11,283 9,751 15,359 11,918TotalNetPosition$51,392 $49,339 $35,840 $35,999 $87,232 $85,751 Agenda Item #2.B.08 Aug 2022Page 45 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONANDANALYSIS SEPTEMBER 30,2021 (Continued) As illustrated in the schedule on page vi,the City was able to report positive balances in all categories of net position,both for the government as a whole,as well as for its separate governmental and business- type activities.The same situation held true for the prior fiscal year. Revenues: Program Revenues: Charges for Services Operating Grants and Contributions Capital Grants and Contributions General Revenues: Property Taxes PublicService Tax and Franchise Fees FuelTaxes Discretionary Sales Surtax State Shared Revenue Other Total Revenues Expenses: General Government PublicSafety Road Maintenance and Construction Parks and Recreation Conservation and Resource Management Interest/FiscalCharges on Long-term Debt SanitationBuildingCode EnforcementTotalExpensesTransfersChangeinNetPositionNetPosition-BeginningNetPosition—Ending City of Atlantic Beach's Change in Net Position For the Years Ended September 30,2021 and 2020 (In Thousands) Governmental Business-type Activities Activities Totals 2021 2020 2021 2020 2021 2020 $1,238 $1,056 $13,183 $12,565 $14,421 $13,621 537 278 0 0 537 278 99 73 313 432 412 505 6,342 5,912 0 0 6,342 5,912 1,655 1,856 0 0 1,655 1,856 622 544 0 0 622 544 1,040 915 0 0 1,040 915 2,091 1,821 0 0 2,091 1,821 36 363 19 240 55 603 13,660 12,818 13,515 13,237 27,175 26,055 2,931 2,536 0 0 2,931 2,536 6,448 6,582 0 0 6,448 6,582 2,291 1,866 0 0 2,291 1,866 1,369 1,549 0 0 1,369 1,549 3 23 0 0 3 23 45 47 0 0 45 47 0 0 1,717 1,667 1,717 1,6670056154556154513,087 12,603 12,194 10,399 25,281 23,1101,480 1,132 (1,480)(1,132)0 02,053 1,347 (159)1,598 1,894 2,94549,339 47,992 35,999 34,401 85,338 82,393$51,392 $49,339 $35,840 $35,999 $87,232 $85,338 Agenda Item #2.B.08 Aug 2022Page 46 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONAND ANALYSIS SEPTEMBER30,2021 (Continued) Fund Financial Analysis As noted earlier,the City uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements.Following is a summary of fund activity financial information for the fiscal year, rounded to the nearest thousand dollars: I Governmental Funds At the end of the current fiscal year,the City's governmental funds reported a combined ending fund balance of$12,090,942 an increase of$1,998,627 in comparison with the prior year. The General Fund is the chief operating fund of the City.At the end of the current fiscal year,the unassigned fund balance was $3,805,291,which equated to 31%of total General Fund expenditures without transfers.The net result of various revenue and expense items resulted in an increase to the City's General Fund of $944,050 or 13%during the current fiscal year.Property tax revenues increased by $429,745 or 7%from the previous year.Thiswas a result of an increase in the taxable values.General Fund transfers in increased by $136,490,and there was no transfers out.Overall,general fund expenditures increased by $200,647 or 2%.This can be attributed returning to normal business operations suspended during the COV|D—19 pandemic. Nonmajor governmental funds consisting of special revenue funds,the capital projects fund and the debt service fund have a combined fund balance of $4,139,474.The net increase in fund balance after transfers in nonmajor governmental funds was $1,054,577.The increase in the fund was related to the decrease in Capital Outlay Expenditures as many projects remained on hold due to supplies and labor being difficult to procure. I Proprietary Funds The City's proprietary funds provide the same type of information found in the government-wide financial statements,but in more detail.During the fiscal year the proprietary funds recorded operating revenues of $13,162,051,operating expenses of $11,612,935,net non-operating expense of $540,452 and net capital contributions,grants and transfers of $(1,167,495).The net position in the proprietary funds decreased $158,830 as a result ofthe fiscal year's activities.The unrestricted net position of the enterprise funds amounted to $11,282,685 at the end of fiscal year 2021. Stormwater rates stayed constant in fiscal year 2021 as there were no rate changes.The $8.39 per ERU is approximately 55%,compared to 72%for the prior year,of the total operating expenses of $1,623,091 needed to fullyfund the operation with charges for service. General Fund Budgetary HighlightsNetBudgetTheoverallnetdifferencefromthefinal budgeted resources (revenues and other financing sources)andadjustedfinalbudgeteduses(expenditures and other financing uses)was a deficit of $806,472.Theactualincreaseinfundbalancewas$1,010,772.This resulted in a $1,817,244 positive budgetaryvariance.Agenda Item #2.B.08 Aug 2022Page 47 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONANDANALYSIS SEPTEMBER30,2021 (Continued) Capital Assets and Debt Administration Capital Assets—The City's investment in capital assets,net of related depreciation,for its governmental and business-type activities as of September 30,2021,amounted to $78,195,260.This investment in capital assets includes land,land improvements,land easements,buildings and infrastructure improvements,equipment,and construction in progress. The total change in the City's capital assets,net of related depreciation,for the current fiscal year was a decrease of $1,037,939 or 2.2%for governmental activities and a decrease of $2,655,946 or 7.2%for business-type activities. Capital asset events during the current fiscal year included the following: 'Governmental Activities Buildings reflected a net decrease of $49,657 as a result of depreciation. Intangible Assets reflected a net decrease of $17,658.This asset category includes land easements and computer software. Improvements Other Than Buildings reflected a net decrease of $391,851.This represents capital asset increase of $341,831 offset by depreciation of $733,682. Equipment reflected a net decrease of $137,874.This represents capital asset increase of$201,459, offset by depreciation of $339,333. Construction in progress decreased by $510,778. I Business-type Activities Buildings reflected a net decrease in asset value of $6,671 from depreciation. Improvements Other Than Buildings reflected a net decrease of $773,105.This represents capital asset increases of $1,467,689,offset by depreciation of $2,240,794. offset by depreciation of $339,333.Construction in Progress had a net decrease of $1,738,106.10 Agenda Item #2.B.08 Aug 2022Page 48 of 251 CITYOF ATLANTICBEACH,FLORIDA MANAGEMENT'SDISCUSSIONANDANALYSIS SEPTEMBER 30,2021 (Continued) City of Atlantic Beach's Capital Assets (Net of Depreciation) (In Thousands) Governmental Business—type Activities Activities Totals 2021 2020 2021 2020 2021 2020 Land $11,914 $11,914 $1,656 $1,656 $13,570 $13,570 intangibles 87 104 213 213 300 317 Buildings 6,755 6,805 21 27 6,776 6,832 |mprovements—Other 23,737 24,129 30,517 31,291 54,254 55,420 Equipment 1,150 1,218 889 1,027 2,039 2,245 Construction in Progress 557 1,067 701 2,439 1,258 3,506 Total $44,200 $45,237 $33,997 $36,653 $78,197 $81,890 Additional information on the City's capital assets can be found in Note 4 on pages 40-41 of this report. Long-term Debt At the end of the 2021 fiscal year,the City had total bonded debt outstanding of $13,323,856.The amount of $12,068,856 represents the City's debt related to its business type activities.This amount was comprised of debt secured solely by specified revenue sources.A detailed listing of the City's debt can be found in the table below. City of Atlantic Beach's Outstanding Debt September 30,2021 (InThousands) 2021 2020 Governmental Activities: Capital Improvement Revenue Bonds,Series 2018 $1,255 $1,330 Business-type Activities: F.D.E.P.State Revolving Funds Loan,2010 0 453F.D.E.P.State Revolving Funds Loan,2009 0 5,086RefundingBankLoanSeries20215,193 0CapitalLeasePayable—2018 71 139Total$13,324 $15,078Debtservicecoveragecalculationscanbefoundonpage77.Additional information on the City's long-term debt can be found in Note 5 on pages 42-45 of this report.11 Agenda Item #2.B.08 Aug 2022Page 49 of 251 CITV OF ATLANTIC BEACH,FLORIDA IVIANAGEIN/IENT‘S DISCUSSION AND ANALVSIS SEPTEIVIBER 30,2021 (Concluded) Revenue Highlights: -Total General Fund Revenues for 2021 were $522,621 higher than 2020 revenue (page 17).Increase in property tax revenue of $429,745 is the largest contributor to this increase. -The 2021 taxable property values were about 7%higher than the 2020 values.The cit y Com missi onvotedtousethesamemillagerateof3.2285 mills.The purpose for adopting the millage rat e of3.2235 was to maintain a level of ad valorem tax revenue sufficient to maintain adequate forthe existing |e\/el of services at the estimated CD5!and to continue to maintain the city's infr astr uc ture and adequate reserves.The final gross taxable property value was $2,o32,291,s7a.Ad v alo re m taxes of $6,341,798 represent 53%of the General Fund revenues for 2021. I The 2021 Intergovernmental revenues of $2,455,035 make up 20%of general fund re ve nu es . Thisis an increase of $457,205 over 2020. -The City's investment portfolio is valued at approximately $17,381,086 as of September 30,2021.The investments showed a loss of $84,443 for the year. Expenditu re Highlights: In Total Governmental Fund Expenditures increased in current year by $382,504 when com pared toprior year.capital expenditures decreased from $1,029,051 in 2020 to $773,989 in 2021.1'isdue to projects not being able to be completed due to the continued effects of the ‘COVlD—19 pan der nic.Requests for Information The financial report is designed to provide a general overview of the City's finances for allth ose withan interest in the city's finances.Questions concerning any of the information provided inthi s reportor requests for ad nal financial information should be addressed to the city of Atlantic Finance Director,800 Seminole Road,Atlantic Beach.Florida 32233. Z#A4gé Mel sa Burns Director of Finance 12 Agenda Item #2.B.08 Aug 2022Page 50 of 251 BASICFINANCIALSTATEMENTS These basic financial statements contain Government—wide,Fund Financial Statements and Notes to Financial Statements Agenda Item #2.B.08 Aug 2022Page 51 of 251 CITY or ATLANTIC BEACH,FLORIDA STATEIVIENT OF NET POSITION SEPTENIBER 30,zoz1 wITH COIVIPARATIVE TOTALS FOR SEPTEIVIBER 30.2020 Prll-nary Governrnant Governmental suslness-woe 2020 Aeuvlxles Aeuumes Total Tukais ASSEYS Equity ln pooled cash and lnvr.-slmems 5 7,545,142 5 13,355,204 5 20,501,345 515,110,501Retaables,current:cusmrner accnnnls,nel 400 502,433 502,535 551,023 Intergovernmental and olher 555,545 131,517 1,130,455 1,330,574 Notes reeelvanle,nel 750 —750 15,515 lnvenmry 43,523 50,753 104,555 53,015 Prepald expense;33,374 7 33,374 352,354 Reslrlcled asseu: Eqully in pooled (ash and lnveslrnenls 4,325,775 2,122,551 5,44 3,330 5,751,420 canllal assels: Narvdeprelzlable 12,470,155 2,355,711 14,525,570 17,075,754neoreclable,net 31,725,533 31,535,757 53,355,350 54,513,351Nolesreceh/able,nnncurrent 1,520 —1,520 120,540 TOTAL ASSETS 57,145,335 50,470,241 107,515,550 105, 535,53505550050ou1nowsOFnssounces uererred oulllclwx relaleu to pensions 2,575,755 715.552 3,255,525 2,754,575 Deferred out?ows —loss on refunding ~431,772 431,772 535,715 nelerred aulflclvvs relaled to one 47.552 15.335 55,555 50,254 TOTAL 05550050 OUTFLOVVS or nssounces 2,527,413 1,155,570 3,754,355 3,404,575 LIABIIJTIES Aeeounxs payable and accrued expermes 505,554 753,525 1,500,050 1,140,115 conszrucuon costs pal/a|7|e 10,515 52,127 52,743 40,775 Due to uIhEr governments .50,555 50,555 133,073 unearned revenue 30,355 151,553 212,355 357,431 Accrued Interest payable 22,275 105,255 130,534 151,554 cuszerner depasns 11,025 717,505 725,335 552,737 Longaerrrr obligations: 0ue within one year 250,445 1,555,555 2,157,102 2,053,220 Due in more lhan one year 5,345,373 11,555,757 13,505,150 21,355,055TOTALLIABILITIES3,017,700 15,730,554 23,745,554 25573553 05550050 II\lFLO\I|IS or assouncss Delerreo |nflow5 related xo penslons 224,525 5,543 233,255 422,553 laererred Inflows relaxed :5 DPEB 141,553 57,445 155,032 205,753 Tn-lal clelerreu |nfluw5 or resaurees 355,205 55,092 432,300 520,425 NET POSITION Mel Investment In capkal asset:42,533,175 22,307,257 55,240,433 57,302,057Reslrlcledfor: General governmenl lac|||l|e5 257,155 —257,155 257,555 Public savew 133,534 —133,534 115,127 Road malnxenance and consuucxlun 3,575,531 —3,575,531 2,557,052 Olher purposes 315,553 —315,553 212,052 Dab!servlce —250,515 250,515 230,515 Renewal and replacement «250,000 250,000 250,000 Utility rate slalalllznnorr —400,000 400,000 400,000 Ullllly svslerrl Improvements —1,151,535 1,151,535 1,715,370 Bulldlng code enroreemeru 7 127,772 127,772 155,557 unreyzrined 4,075,525 11,252 555 15,355,211 11,515,357TOTALnlsrPOSITION551,351,545 5 35,540,255 5 37,232,114 555,355,157 see accompanylng notes. 13 Agenda Item #2.B.08 Aug 2022Page 52 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF ACTIVITIES FOR THEYEARENDEDSEPTEMBER30,2021 WITH COMPARATIVE TOTALS FORTHEYEARENDEDSEPTEMBER30,2020 Program Revenues Net (Expense)Revenue and Operating Capital Changes in Net Position Charges for Grant and Grant and Governmental Business-Type 2020 FUNCTIONS/PROGRAMS Expenses Services Contributions Contributions Activities Activities Total Totals PRIMARYGOVERNMENT: Governmental activities: General government 5 2,931,404 5 182,013 5 40,119 5 25,325 5 (2,683,947)5 -5 (2,683,947)S (2,236,907) Public safety 6,448,233 708,075 295,969 73,310 (5,370,879)-(5,370,879)(5,766,964) Transportation 2,291,416 300,352 160,459 —(1,830,605)-(1,830,605)(1,641,859 Parks and recreation 1,368,700 47,506 ——(1,321,194)-(1,321,194)(1,503,150 Conservation and resource management 2,550 —40,891 -38,341 —38,341 (209) Interest on long-term debt 44,553 ---(44,553)-(44,553)(47,215 Total governmental activities 13,086,856 1,237,946 537,438 98,635 (11,212,837)—(11,212,837)(11,196,304 Business-type activities Utility 8,255,088 9,807,843 -178,312 -1,731,067 1,731,067 2,831,476 Stormwater 1,660,502 898,242 -134,447 -(627,813)(627,813)(473,942 Sanitation -1,716,831 2,001,862 -—-285,031 285,031 306,667Buildingcodeenforcement561,097 474,977 ---(86,120)(86,120)(173,796 Total business-type activities 12,193,518 13,182,924 -312,759 -1,302,165 1,302,165 2,490,405 TOTAL PRIMARYGOVERNMENT 5 25,280,374 5 14,420,870 5 537,438 5 411,394 5 (11,212,837)5 1,302,165 5 (9,910,672)5 (8,705,899 GENERALREVENUES Taxes: Property taxes,leviedfor general purposes 6,341,798 -6,341,798 5,912,053 Publicservice taxes and franchise fees 1,655,198 -1,655,198 1,856,292 Fueltaxes levied for transportation purposes 621,762 -621,762 543,623 Discretionary Sales Surtax 1,039,813 -1,039,813 914,697 State shared revenue 2,090,852 «2,090,852 1,821,375 Investment earnings (loss)(34,757)(49,686)(84,443)535,236 Miscellaneous 70,664 68,945 139,609 67,825 TRANSFERS 1,480,254 (1,480,254)—- Total general revenues and transfers 13,265,584 (1,460,995)11,804,589 11,651,101 CHANGEINNETPOSITION 2,052,747 (158,830)1,893,917 2,945,202 NET POSITION,beginning of year 49,339,102 35,999,095 85,338,197 82,392,995 NET POSITION,end of year 5 51,391,849 5 35,840,265 5 87,232,114 5 85,338,197 See accompanying notes. 14 Agenda Item #2.B.08 Aug 2022Page 53 of 251 CITYOF ATLANTICBEACH,FLORIDA BALANCESHEET—GOVERNMENTAL FUNDS AS OF SEPTEMBER30,2021 WITH COMPARATIVE TOTALS FORSEPTEMBER30,2020 ASSETS Equity in pooled cash and investments Receivables,net Customer accounts,net intergovernmental and other Notes receivable,current inventory Prepaid expenditures Due from other funds Notes receivable,non—current TOTAL ASSETS LIABILITIES Accounts payable and accrued liabilities Construction costs payable Due to other governments Due to other funds Deposits Unearned revenue TOTAL LIABILITIES FUND BALANCE Nonspendablez Inventory Prepaids Restricted for: Public safety Road maintenance and construction Other capital projects Other purposes Committed to: Conservation and resource management Assigned to: Community redevelopment Operating reserves Unassigned TOTAL LIABILITIESAND FUND BALANCES 2021 Non—Major General Governmental 2020 Fund Funds Total Totals S7,545,142 S 4,325,779 S11,870,921 S 9,458,538 400 ~400 54,055 676,785 321,864 998,649 1,198,857 760 —760 760 43,923 —43,923 32,256 33,374 —33,374 352,394 488,329 —488,329 394,451 1,520 —1,520 1,520 S8,790,233 S 4,647,643 S13,437,876 S11,492,831 795,835 10,729 806,564 716,839 3,270 7,346 10,616 10,616 ———80,064 —488,329 488,329 394,451 9,264 1,765 11,029 13,108 30,396 —30,396 185,438 838,765 508,169 1,346,934 1,400,516 43,923 —43,923 32,256 33,374 —33,374 352,394 —133,634 133,634 119,127 —3,675,631 3,675,631 2,687,062 —257,189 257,189 257,689 —315,693 315,693 212,062 -116,072 116,072 77,732 50,000 —50,000 50,000 4,018,880 ~4,018,880 3,650,716 3,805,291 (358,745)3,446,546 2,653,277 S8,790,233 S 4,647,643 S13,437,876 S11,492,831Seeaccompanyingnotes.15 Agenda Item #2.B.08 Aug 2022Page 54 of 251 CITYOF ATLANTIC BEACH,FLORIDA RECONCILIATIONOF BALANCESHEETOF GOVENRMENTAL FUNDSTO THE STATEMENT OF NETPOSITION SEPTEMBER 30,2021 WITH COMPARATIVE TOTALS FOR SEPTEMBER30,2020 Amounts reported for governmental activities in the statement of net position are different because: 2021 2020 FUND BALANCES-TOTAL GOVERNMENTAL FUNDS S 12,090,942 S 10,092,315 Capital assets used in governmental activities are not financial resources and,therefore,are not reported in the governmental funds.44,198,792 45,236,731 Deferred outflows of resources represent an consumption of net position or fund balance that applies to a future period(s)and,therefore,are not reported in the governmental funds.2,627,418 2,154,239 Deferred inflows of resources represent an increase in net position or fund balance that applies to a future period(s)and,therefore,are not reported in the governmental funds.(366,208)(540,719) interest payable on long—termdebt does not require current financial resources and therefore,is not reported as a liability ingovernmental funds.(22,276)(23,608) Long-term liabilities (including bonds and notes payable,compensated absences liability,OPEB obligation,and net pension liabilities) are not due and payable in the current period and,therefore,are not reported in the governmental funds. This is the amount of the long—termobligations (7,136,819)(7,579,856) NETPOSITION OF GOVERNMENTALACTIVITIES $51,391,849 $49,339,102 See accompanying notes.16 Agenda Item #2.B.08 Aug 2022Page 55 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF REVENUES,EXPENDITURES,ANDCHANGES IN FUND BALANCES-GOVERNMENTAL FUNDS FOR THEYEARENDED SEPTEMBER30,2021 WITHCOMPARATIVE TOTALS FORTHE YEARENDEDSEPTEMBER30,2020 2021 Non-major General Governmental 2020 Fund Funds Total Totals REVENUES: Property taxes $6,341,798 $—$6,341,798 $5,912,053 Non-property taxes 1,278,490 1,661,575 2,940,065 2,729,335 Licenses and permits 789,254 -789,254 905,755 intergovernmental revenue 2,388,315 ~2,388,315 1,997,831 Charges for services 963,957 66,595 1,030,552 812,422 Fines and forfeitures 57,838 32,978 90,816 73,711 Investment earnings (loss)(17,504)(17,254)(34,758)341,498 Miscellaneous revenues (65,373)40,890 (24,483)45,354 Total revenues 11,736,775 1,784,784 13,521,559 12,817,959 EXPENDITURES: General government 2,741,504 2,550 2,744,054 2,429,783 Publicsafety 6,682,464 17,244 6,699,708 6,462,381 Transportation 1,247,340 341,160 1,588,500 1,384,495 Culture/recreation 1,089,282 —1,089,282 1,209,745 Capital outlay 523,464 250,525 773,989 1,029,051 Debt service -120,884 120,884 118,458 Total expenditures 12,284,054 732,363 13,016,417 12,633,913 EXCESS(DEFICIENCY)OF REVENUES OVER EXPENDITURES (547,279)1,052,421 505,142 184,046 OTHERFINANCINGSOURCES(USES) Transfers in 1,478,098 1,217,551 2,695,649 2,630,066 Transfers (out)-(1,215,395)(1,215,395)(1,498,213) Sale of general capital assets 13,231 —13,231 - TOTALOTHER FINANCINGSOURCES (USES)1,491,329 2,156 1,493,485 1,131,853 NETCHANGEINFUND BALANCE 944,050 1,054,577 1,998,627 1,315,899 FUNDBALANCE,beginning of year 7,007,418 3,084,897 10,092,315 8,776,416 FUNDBALANCE,end of year $7,951,468 $4,139,474 $12,090,942 $10,092,315 See accompanying notes.17 Agenda Item #2.B.08 Aug 2022Page 56 of 251 CITYOF ATLANTICBEACH,FLORIDA RECONCILIATIONOF THESTATEMENT OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCESOF GOVERNMENTAL FUNDSTO THESTATEMENT OF ACTIVITIES FOR THEYEARENDEDSEPTEMBER 30,2021 WITH COMPARATIVE TOTALS FOR THEYEARENDEDSEPTEMBER 30,2020 Amounts reported for governmental activities in the statement of net activities are different because: 2021 2020 NET CHANGE IN FUND BALANCES-TOTAL GOVERNMENTALFUNDS $1,998,627 $1,315,899 Governmental funds report capital outlay as expenditures.However, in the statement of activities,the cost of these assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount of capital assets recorded in the current period.712,910 1,056,082 This is the amount of depreciation recorded in the current period.(1,577,916)(1,509,322) This is the book value of dispositions recorded in the current period.(172,933)— Long—term obligations including bonds and notes payable,compensated absences and other post-employment benefit obligations are reported as liabilities in the government—wide statement of net position but are not reported as liabilitiesin the governmental funds because they do not require the use of current financial resources: This is the repayment of bond principal reported as expenditures in governmental funds.75,000 70,000 This is the change in accrued interest payable on long—termobligations.1,332 1,242 This is the change in accrued compensated absences during the year.(51,549)(184,664) Other postemployment benefit (OPEB)expense is reported in the statement of activities which differs from OPEB expenditures as report in the governmental funds: This amount represents the change in deferred inflows related to OPEB.4,673 (123,417) This amount represents the change in deferred outflows related to OPEB.(9,413)41,755 This amount represents the change in the total OPEB liability.(20,934)66,177 Pension expense is reported in the statement of activities which differs from pension expenditures as reported in the governmental finds: This amount represents the change in deferred inflows related to pensions.169,838 504,719 This amount represents the change in deferred outflows related to pensions.482,592 (187,957) This amount represents the change in the net pension liability.440,520 296,244 CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES $2,052,747 $1,346,758 See accompanying notes.18 Agenda Item #2.B.08 Aug 2022Page 57 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF NETPOSITION—PROPRIETARY FUNDS SEPTEMBER 30,2021 WITH COMPARATIVE TOTALS FORSEPTEMBER 30,2020 2021 Business Type Activities-Enterprise Funds (non-major) Building Code 2020 Utility Stormwater Sanitation Enforcement Totals Totals ASSETS Current assets: Equity in pooled cash and investments $11,591,513 $579,517 $853,686 $331,488 $13,356,204 $12,017,397 Accounts receivables,net 656,721 54,628 91,089 -802,438 806,968 Due from other governments 35,244 -96,573 -131,817 131,817 Notes receivable -current -----15,759 inventory 60,763 ---60,763 60,763 Total current assets 12,344,241 634,145 1,041,348 331,488 14,351,222 13,032,704 Noncu rrent assets: Restricted assets: Equity in pooled cash and investments 2,122,551 ---2,122,551 2,396,286 Notes receivable —noncurrent ~----119,320 Capital assets: Non-depreciable 1,114,907 1,241,804 --2,356,711 4,094,817 Depreciable,net 23,569,192 7,997,378 2,024 71,163 31,639,757 32,557,597 Total noncurrent assets 26,806,650 9,239,182 2,024 71,163 36,119,019 39,168,020 Total assets 39,150,891 9,873,327 1,043,372 402,651 50,470,241 52,200,724 DEFERREDOUTFLOWS OF RESOURCES Deferred outflows related to pensions 527,065 106,026 1,745 81,026 715,862 687,502 Deferred outflows -refunding loss 375,642 56,130 --431,772 539,716 Deferred outflows related to OPEB 13,938 2,767 —2,631 19,336 23,219 Total deferred outflows of resources 916,645 164,923 1,745 83,657 1,166,970 1,250,437 Continued... See accompanying notes. 19 Agenda Item #2.B.08 Aug 2022Page 58 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF NETPOSITION —PROPRIETARY FUNDS (concluded) SEPTEMBER 30,2021 WITHCOMPARATIVE TOTALS FOR SEPTEMBER30,2020 2021 Business Type Activities -Enterprise Funds (non-major) Building Code 2020 Utility Stormwater Sanitation Enforcement Totals Totals LIABILITIES Current liabilities: Accounts payable and accrued liabilities S 335,322 5 15,294 S 430,726 5 12,184 S 793,526 S 423,279Constructioncostspayable6,255 45,872 —-52,127 38,160Duetoothergovernments8,294 --42,404 50,698 53,809Unearnedrevenue90,605 29,898 61,490 -181,993 181,993Compensatedabsences42,488 2,041 -14,271 58,800 57,538Bondsandnotespayable,current 1,603,428 204,428 --1,807,856 1,726,019Totalcurrentliabilities2,086,392 297,533 492,216 68,859 2,945,000 2,480,798 Noncurrent liabilities: Liabilitiespayable from restricted assets: Customer deposits 717,809 ~--717,809 669,629Interestpayable97,952 10,306 --108,258 158,056Compensatedabsences220,979 11,891 «46,338 279,208 257,099Otherpostemploymentobligationpayable85,172 16,908 —16,077 118,157 109,963Netpensionliability958,194 192,753 3,171 147,304 1,301,422 1,666,805Bondsandnotespayable,noncurrent portion 9,545,350 715,650 —-10,261,000 12,022,009Totalnoncurrentliabilities11,625,456 947,508 3,171 209,719 12,785,854 14,883,561Totalliabilities13,711,848 1,245,041 495,387 278,578 15,730,854 17,364,359 DEFERREDINFLOWSOF RESOURCES Deferred inflows related to pensions 6,364 1,280 21 978 8,643 28,200DeferredinflowsrelatedtoOPEB41,411 8,221 -7,817 57,449 59,507Totaldeferredinflowsofresources47,775 9,501 21 8,795 66,092 87,707 NETPOSITION Net investment in capital assets 13,904,708 8,329,362 2,024 71,163 22,307,257 23,405,942Restrictedfor: Debt retirement 280,916 ---280,916 280,916Renewalandreplacement250,000 -~—250,000 250,000Utilityratestabilization400,000 ---400,000 400,000Utilitysystemimprovements(expendable)1,191,635 ---1,191,635 1,715,370Buildingcodeenforcement---127,772 127,772 195,557Unrestricted10,280,654 454,346 547,685 -11,282,685 9,751,310 Total net position S 26,307,913 S 8,783,708 S 549,709 5 198,935 S 35,840,265 S 35,999,095 See accompanying notes. 20 Agenda Item #2.B.08 Aug 2022Page 59 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENTOF REVENUES,EXPENSES,ANDCHANGESINNETPOSITION-PROPRIETARYFUNDS FOR THE YEARENDEDSEPTEMBER 30,2021 WITHCOMPARATIVETOTALS FOR THE YEARENDEDSEPTEMBER30,2020 2021 Business Type Activities -Enterprise Funds (non-major) Building Code 2020 Utility Stormwater Sanitation Enforcement Totals Total OPERATING REVENUES: Charges for services Customer charges $9,773,510 $898,242 $1,930,877 $474,977 $13,077,606 $12,481,870 Franchise permits --15,500 -15,500 9,000 Miscellaneous revenues 68,945 -—-68,945 43,252 Total operating income 9,842,455 898,242 1,946,377 474,977 13,162,051 12,534,122 OPERATING EXPENSES: Personnel services 1,776,734 371,312 (30,200)456,726 2,574,572 2,663,633 Contractual services 673,262 70,803 1,574,973 7,214 2,326,252 1,944,303 Supplies 513,146 38,978 -5,820 557,944 442,620 Repairs and maintenance 876,185 350,681 5,288 5,528 1,237,682 105,722 Utilities 349,132 --—349,132 351,447 Depreciation 2,005,224 562,879 450 18,429 2,586,982 2,571,983 intergovernmental charges 1,283,844 186,319 164,383 55,465 1,690,011 1,686,671 Other expenses 234,388 42,119 1,937 11,915 290,359 259,222 Total operating expenses 7,711,915 1,623,091 1,716,831 561,097 11,612,934 10,025,601 OPERATING INCOME (LOSS)2,130,540 (724,849)229,546 (86,120)1,549,117 2,508,521 NONOPERATINGREVENUE(EXPENSE) Connection charges 34,333 ---34,333 24,957 Franchise fees ''55,485 -55,485 49,169 Investment earnings (loss)(44,607)368 (5,353)(94)(49,686)193,740 interest expense (414,392)(37,411)--(451,803)(480,643) Other,net (128,781)--~(128,781)2,900 Total nonoperating revenues (expense)(553,447)(37,043)50,132 (94)(540,452)(209,877) Continued... See accompanying notes. 21 Agenda Item #2.B.08 Aug 2022Page 60 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF REVENUES,EXPENSES,AND CHANGESINNET POSITION-PROPRIETARYFUNDS (concluded) FORTHE YEARENDEDSEPTEMBER30,2021 WITH COMPARATIVE TOTALS FORTHEYEARENDEDSEPTEMBER30,2020 2021 Business Type Activities -Enterprise Funds (non-major) Building Code 2020 Utility Stormwater Sanitation Enforcement Totals Total INCOME (LOSS)BEFORECONTRIBUTIONSANDTRANSFERS S 1,577,093 S (761,892)5 279,678 S (86,214)S 1,008,665 S 2,298,644 CAPITALCONTRIBUTIONS System development charges 178,312 ---178,312 427,040Capitalgrantsandcontributions-134,447 -—134,447 4,613 Total capital contributions 178,312 134,447 --312,759 431,653 TRANSFERS Transfers in -285,000 --285,000 285,000Transfersout(1,025,670)(400,000)(339,584)(1,765,254)(1,416,853) Total transfers (1,025,670)(115,000)(339,584)-(1,480,254)(1,131,853) CHANGEIN NETPOSITION 729,735 (742,445)(59,906)(86,214)(158,830)1,598,444 NETPOSITION,beginning of year 25,578,178 9,526,153 609,615 285,149 35,999,095 34,400,651 NET POSITION,end of year S 26,307,913 S 8,783,708 S 549,709 S 198,935 S 35,840,265 S 35,999,095 See accompanying notes. 22 Agenda Item #2.B.08 Aug 2022Page 61 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENTOF CASHFLOWS FOR THE YEARENDEDSEPTEMBER30,2021 WITHCOMPARATIVE TOTALS FOR THEYEARENDEDSEPTEMBER 30,2020 2021 Business Type Activities -Enterprise Funds (non-major) Building Code 2020 Utility Stormwater Sanitation Enforcement Total Totals CASHFLOWSFROM OPERATING ACTIVITIES: Receipts from customers $9,897,334 S 899,862 $1,942,588 $463,572 $13,203,356 $12,488,470 Payments to suppliers (3,696,984)(859,256 (1,436,557)(88,337)(6,081,134 (4,974,981) Payments for salaries and benefits (2,078,732)(376,539 (32,039)(458,879)(2,946,189 (2,909,220 Net cash flows from operating activities 4,121,618 (335,933 473,992 (83,644)4,176,033 4,604,269 CASHFLOWSFROM NONCAPITALFINANCINGACTIVITIES: Transfers from (to)other funds (1,025,670)(115,000 (339,584)-(1,480,254 (1,131,853 Connection charges received 34,333 ---34,333 24,957 Franchise fees received --55,485 —55,485 49,169 Net cash flows from noncapital financing activities (991,337)(115,000 (284,099)-(1,390,436 (1,057,727 CASHFLOWS FROM CAPITALAND RELATEDFINANCING ACTIVITIES: Acquisition and construction of capital assets,net of related payables (147,232)(233,761 —-(380,993 (1,064,520 Principal paid on notes,bonds and lease obligations (6,673,650)(198,522 -—(6,872,172 (1,686,515 interest paid on borrowings and other debt costs (368,363)(25,294 --(393,657 (391,470 Proceeds from long-term debt 5,193,000 —--5,193,000 - Proceeds from the sale of capital assets 143,451 -~~143,451 — Capital contributions and impact fees received, net of change in related receivables 178,312 454,920 --633,232 431,653 Net cash flows from capital and related financing activities (1,674,482)(2,657)—-(1,677,139)(2,710,852) CASHFLOWS FROM INVESTINGACTIVITIES Interest on invested funds (44,607)368 (5,353)(94)(49,686)193,741 Other income 6,300 --—6,300 2,900 Net cash flows from investing activities (38,307)368 (5,353)(94)(43,386)196,641 NETINCREASE(DECREASE)IN CASHAND CASHEQUIVALENTS 1,417,492 (453,222)184,540 (83,738)1,065,072 1,032,331 CASHAND CASHEQUIVALENTS,beginning of year 12,296,572 1,032,739 669,146 415,226 14,413,683 13,381,352 CASHAND CASH EQUIVALENTS,end of year $13,714,064 $579,517 $853,686 $331,488 $15,478,755 $14,413,683 As shown in the Accompanying Financial Statements Equity in cash and investments $11,591,513 $579,517 S 853,686 S 331,488 $13,356,204 $12,017,397 Restricted equity in cash and investments 2,122,551 ---2,122,551 2,396,286 Total cash and cash equivalents $13,714,064 S 579,517 $853,686 5 331,488 5 15,478,755 5 14,413,683 Noncash financing and investing activities: Amortization of refunding loss $93,911 $14,033 $-$-$107,944 $107,944 Continued... See accompanying notes. 23 Agenda Item #2.B.08 Aug 2022Page 62 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENTOF CASHFLOWS (concluded) FOR THEYEARENDEDSEPTEMBER30,2021 WITH COMPARATIVE TOTALS FORTHEYEARENDEDSEPTEMBER30,2020 2021 Business Type Activities -Enterprise Funds (non-major) BuildingCode 2020 Utility Stormwater Sanitation Enforcement Total Totals Reconciliation of operating income (loss)to net cash provided (used)by operating activities: Operating income (loss)S 2,130,540 S (724,849)S 229,546 S (86,120)S 1,549,117 S 2,508,521 Adjustments to reconcile operating income to net cash provided (used)by operating activities: Depreciation expense 2,005,224 562,879 450 18,429 2,586,982 2,571,983 (Increase)decrease in accounts receivable 6,699 1,620 (3,789)-4,530 (3,110) (Increase)decrease in notes receivable -—--—446 (Increase)decrease in amounts due from other governments ~--(11,405)(11,405)12,746 Increase (decrease)in accounts payable 232,974 (170,356)310,024 (2,395)370,247 (184,996) Increase (decrease)in compensated absences 14,485 (258)~17,438 31,665 64,634 Increase (decrease)in customer deposits 48,180 ---48,180 (55,734) (Increase)decrease in OPEB related deferred outflows 472 502 -2,909 3,883 (17,144) Increase (decrease)in the total OPEB liability 16,929 1,427 -(10,162)8,194 (23,551) Increase (decrease)in OPEB related deferred inflows 4,481 (157)—(6,382)(2,058)50,443 (Increase)decrease in pension related deferred outflows 2,365 (41,371)41,713 (31,067)(28,360)184,500 Increase (decrease)in the net pension liability (325,377)36,002 (102,190)26,182 (365,383)(105,406) Increase (decrease)in pension related deferred inflows (15,352)(1,372)(1,762)(1,071)(19,557)(399,063) Net cash flows from operating activities S 4,121,620 $(335,933)S 473,992 S (83,644)S 4,176,035 S 4,604,269 See accompanying notes. 24 Agenda Item #2.B.08 Aug 2022Page 63 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF FIDUCIARYNET POSITION SEPTEMBER30,2021 WITHCOMPARATIVETOTALS FOR SEPTEMBER30,2020 Pension Trust Funds ASSETS 2021 2020 Cash and cash equivalents S 866,209 S 495,614 Due from other governments 137,840 — Accrued income 38,822 32,888 Investments at fair value 42,152,119 34,362,981 Total assets 43,194,990 34,891,483 LIABILITIES Accounts payable and accrued liabilities -7,810 Due to City 62,891 — Total Liabilities 62,891 7,810 NETPOSITION Restricted for pension benefits S 43,132,099 S 34,883,673 See accompanying notes.25 Agenda Item #2.B.08 Aug 2022Page 64 of 251 CITYOF ATLANTICBEACH,FLORIDA STATEMENT OF CHANGESIN FIDUCIARYNETPOSITION FOR THEYEAR ENDEDSEPTEMBER 30,2021 WITH COMPARATIVE TOTALS FOR THEYEARENDEDSEPTEMBER30,2020 Pension Trust Funds 2021 2020 ADDITIONS Contributions: City 5 2,119,081 5 2,107,974 Plan members 255,665 258,087 State of Florida 274,267 132,844 Total contributions 2,649,013 2,498,905 Investment income 7,948,224 1,876,162 Less investment expenses:(160,383)(118,261) Net investment income 7,787,841 1,757,901 Total additions 10,436,854 4,256,806 DEDUCTIONS Administrative expenses 65,266 73,887 Payments to retirees and participants 2,123,162 2,045,429 Total deductions 2,188,428 2,119,316 CHANGE IN NETPOSITION 8,248,426 2,137,490 NETPOSITION,beginning of year 34,883,673 32,746,183 NETPOSITION,end of year 5 43,132,099 5 34,883,673 See accompanying notes.26 Agenda Item #2.B.08 Aug 2022Page 65 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 1 —SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES The accounting policies of the City of Atlantic Beach,Florida,(the City),conform to accounting principles generally accepted in the United States of America as applicable to governments.The following is a summary of the more significant policies used in the preparation of these financial statements: Reporting Entity The City was incorporated in 1957,under a charter in accordance with the laws of the State of Florida,Florida Statutes Section 57-1126.The City operates under a form of government,which comprises an elected City Commission (four Commissioners and a Mayor-Commissioner)and provides,under the administration of an appointed City Manager,the following services:public safety,public works (streets and infrastructure),recreation, conservation and resource management,sanitation,stormwater,reuse,planning,zoning,water and sewer,and general government services. In accordance with the Codification of Governmental and Financial Reporting Standards,the financial reporting entity consists of the primary government,organizations for which the primary government is financially accountable,and other organizations whose exclusions would cause the reporting entity's financial statements to be misleading or incomplete.The Governmental Accounting Standards Board (GASB)has set forth criteria for consideration in determining financial accountability.These criteria include appointing a majority of an organization's governing body and:(1)the ability of the City to impose its will on that organization;or (2)the potential for that organization to provide specific benefits to or impose speci?c ?nancial burdens on the City.Other considerations are whether the organization is legally separate,whether the City holds the corporate powers of the organization,and whether there is fiscal dependency by the organization on the City.Based upon the application of these criteria,the City reports the following fiduciary component units: 0 General Employees’Retirement Plan 0 Police Officers’Retirement Plan Measurement Focus,Basis of Accounting,and FinancialStatement Presentation Government-wide and Fund Financial Statements The government-wide financial statements (i.e.,the statement of net position and the statement of activities)report information on all of the non-fiduciary activities of the City.For the most part,the effect of inter~fund activity has been removed from these statements.Governmental activities,which normally are supported by taxes and intergovernmental revenues,are reported separately from business—type activities,which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues.Direct expenses are those that are clearly identi?able with aspecific function or activity. Indirect costs are included in the program expense reported for individual functions and activities.Program revenues include:(1)charges to customers or applicants who purchase,use,or directly benefit from goods,services, or privileges provided by a given function or activity;and (2)grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or activity.Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds,proprietary funds,and ?duciary funds,eventhoughthelatterareexcludedfromthegovernment-wide financial statements.Major individual governmentalfundsandmajorindividualenterprisefundsarereportedasseparatecolumnsinthefundfinancialstatements.27 Agenda Item #2.B.08 Aug 2022Page 66 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 1 -SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES(cont...) Measurement Focus,Basis of Accounting,and Financial Statement Presentation (cont...) Government-Wide Financial Statements The government—wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting,as are the proprietary fund and fiduciary fund financial statements.Revenues are recorded when earned and expenses are recorded when a liability is incurred,regardless of the timing of related cash flows.Property taxes are recognized as revenues inthe year for which they are levied.Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. As a general rule,the effect of inter-fund activity has been eliminated from the government—wide financial statements.The major exception to this general rule is charges between the City's water and sewer function and various other functions of the City.Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include:(1)charges to customers or applicants for goods,services,or privileges provided;(2)operating grants and contributions;and (3)capital grants and contributions,including special assessments.General revenues include alltaxes. Net position is reported as one of three categories:(1)Net Investment in Capital Assets;(2)Restricted;or (3) Unrestricted. Fund Financial Statements Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting.Revenues are recognized as soon as they are both measurable and available.Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period.For this purpose,the government considers revenues to be available if they are collected within sixty days of the end of the current fiscal period.Expenditures generally are recorded when a liability is incurred,as under accrual accounting.However,debt service expenditures,as well as expenditures related to compensated absences,other postemployment benefits,pension expense,and claims and judgments,are recorded only when payment is due. Taxes,intergovernmental revenue,licenses and permits,charges for services,and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period.Allother revenue items are considered to be measurable and available only when cash is received by the City. The City reports the following major governmental fund: 0 The General Fund isthe City's primary operating fund.it accounts for all financial resources of the general government,except those required to be accounted for in another fund. 28 Agenda Item #2.B.08 Aug 2022Page 67 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 1 -SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES(cont...) Measurement Focus,Basis of Accounting,and Financial Statement Presentation (cont...) The City reports the following major proprietary funds: 0 The Utility Fund accounts for the activities of the City's water distribution,sewer collection and treatment systems,and reuse system. -The Sanitation Fund accounts for the activities of the City's sanitation system. 0 The Stormwater Fund accounts for the activities of the City's stormwater system. Additionally,the City reports the following fund types: 0 Special Revenue Funds—The special revenue funds are used to account for the proceeds ofspecific revenue sources (other than major capital projects)that are legally restricted to expenditures for specified purposes. 0 Capital Projects Funds—The capital projects funds are used to account for the financial resources to be used for the acquisition or construction of major capital facilities and improvement projects (other than those financed by proprietary funds or special revenue funds). 0 Pension Trust Funds—These funds account for the activities of the Employees’Retirement System,which accumulates resources for pension benefit payments to qualified police officers and general employees. Fund Balance Classification Fund Balance is reported in five components —non—spendable,restricted,committed,assigned,and unassigned: o Non—Spendable Fund Balance—amounts that are not in spendable form (such as inventory)or are required to be maintained intact. 0 Restricted Fund Balance—amounts constrained to speci?c purposes by their providers (such as grantors, bondholders,and higher levels of government),through constitutional provisions,or by enabling legislation. 0 Committed Fund Balance—amounts constrained to specific purposes by the City itself,using its highest level of decision-making authority (i.e.,ordinance passed by City Commission).To be reported as committed,amounts cannot be used for any other purpose unless the City takes the same highest level action to remove or change the constraint. 0 Assigned Fund Balance—amounts the City intends to use for a specific purpose.Intent can be expressed by the City Commission or by an of?cial or body to which the City Commission delegates the authority. 0 Unassigned Fund Balance—amounts that are available for any purpose.Positive amounts are reported only in the General Fund. 29 Agenda Item #2.B.08 Aug 2022Page 68 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 1 —SUMMARY OF SIGNIFICANTACCOUNTING POLICIES(cont...) Measurement Focus,Basis of Accounting,and Financial Statement Presentation (concluded) When both restricted and unrestricted resources are available for use,it is the City's practice to use restricted resources first,then unrestricted resources as they are needed.When unrestricted resources (committed,assigned, and unassigned)are available for use in any governmental fund,it is the City's practice to use committed resources first,then assigned,and then unassigned as needed. The City Commission establishes (and modifies or rescinds)fund balance commitments by passage of an ordinance. This is typically done through adoption and amendment of the budget.A fund balance commitment is further indicated in the budget document as a designation or commitment of the fund.Assigned fund balance is established by City Commission through adoption or amendment of the budget as intended for specific purpose (such as the purchase of fixed assets,construction,debt service,or for other purposes). In the General Fund,the City strives to maintain a fund balance operating reserve of approximately 25%of the subsequent year's budgeted General Fund payroll and operating expenditures. Proprietary Funds Proprietary funds distinguish operating revenues and expenses from non—operating items.Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations.The principal operating revenues of the City's enterprise funds are charges to customers for sales and services.Operating expenses for enterprise funds include the cost of sales and services,administrative expenses,and depreciation on capital assets.Allrevenues and expenses not meeting this definition are reported as non—operating revenues and expenses. Budgets General governmental revenue and expenditures accounted for in budgetary funds are controlled by a budgetary accounting system in accordance with various legal requirements which govern the City's operations.Budgets are monitored at varying levels of classification detail;however,expenditures cannot legally exceed total appropriations at the individual fund level. Budgets are adopted for all governmental funds (general,special revenue,and capital projects).The City Manager is authorized to transfer budgeted amounts within departments within any fund;however,any revisions that increase the total expenditures of any department or fund must be approved by the City Commission.Allnecessary supplemental appropriations are adopted by the City Commission and are included in the reported budgetary data. The budget presented in the accompanying required supplemental information is prepared in conformity with accounting principles generally accepted inthe United States of America. Cash and Investments Except where prohibited,cash resources of the individual funds are combined to form a pool of cash and investments.These pooled cash,investments and related accrued investment earnings are reported in the financial statements as ”Equity in pooled cash and investments”under the City's ”pooling”concept (see Note 2).Investment earnings and losses on the pooled cash and investments are distributed to the appropriate funds based on the average monthly balance of investments in each fund. 30 Agenda Item #2.B.08 Aug 2022Page 69 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 1 -SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES(cont...) The proprietary funds use this pool as a demand deposit accounts,and accordingly,all amounts in the pool are considered cash and cash equivalents for the purposes of the statement of cash flows. Investments are valued at fair market value (see Note 2). Receivables Receivables are recorded at their net realizablevalue. inter-Fund Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/fromother funds”(i.e.,the current portion of inter-fund loans)or ”advances to/fromother funds”(i.e.,the non—current portion of inter—fundloans). Inventories Inventories consisting principallyof expendable materials,supplies,and fuel are determined by physical count at the City's year—endon an annual basis and are valued at the lower of cost (first—in,first-out)or market.On the balance sheet —governmental funds,the inventory balance reported is considered non—spendab|e fund balance,which indicates that it does not constitute ”avai|ab|e spendable resources”even though it is a component of net current assets.The cost of governmental fund-type inventories is recorded as expenditure when consumed. Restricted Assets Certain enterprise fund assets are required to be segregated from other current assets due to various bond indenture agreements and Cityordinances.These assets are legally restricted for specific purposes,such as debt service,new construction,and renewals and replacements. Use of Restricted Funds When both restricted and unrestricted resources are available for use in the City's funds,it isthe City's policy to use restricted resources first,then unrestricted resources as they are needed. Capital Assets Capital assets,which include property,plant and equipment,and infrastructure assets (e.g.,roads,drainage improvements,sidewalks,and similar items),are reported in the applicable governmental or business—type activities columns in the government-wide financial statements.Property,plant and equipment with initial,individual costs that equal or exceed $1,000 and estimated useful lives of over one year are recorded as capital assets.Capital assets are recorded at historical cost or estimated historical cost if purchased or constructed.Donated capital assets are recorded at estimated acquisition value at the date of donation. Major outlays for capital assets and improvements are capitalized as projects are constructed.lnterest incurred during the construction phase of capital assets of business—type activities isincluded as part ofthe capitalized value of the assets constructed. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets’ 31 Agenda Item #2.B.08 Aug 2022Page 70 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 1 -SUMMARY OF SIGNIFICANTACCOUNTINGPOLICIES(cont...) Property,plant and equipment are depreciated using the straight—line method over the following estimated useful lives: Assets Years Buildings and Improvements 10-40 improvements Other Than Buildings 10-50 Infrastructure 25-100 Machinery and Equipment 3-40 Long-Term Obligations Inthe government-wide financial statements and proprietary fund types in the fund financial statements,long—term debt and other long-term obligations are reported as liabilities in the applicable governmental activities,business- type activities,or proprietary fund type statement of net position.Bond premiums,discounts,and refunding losses are deferred and amortized over the life of the bonds using the effective interest method.Bond issuance costs are expensed when incurred with the exception of bond insurance,which is amortized over the term of the related debt. in the fund financial statements,governmental fund types recognize bond premiums and discounts,as well as bond issuance costs during the current period.The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses.Issuance costs,whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Compensated Absences Accumulated unpaid vacation and sick pay are accrued when incurred inthe government-wide and proprietary fund financial statements. Deferred inflows/Outflowsof Resources Deferred inflows of resources reported on applicable governmental fund types represent revenues,which are measurable but not available in accordance with the modified accrual basis of accounting.The deferred inflows will be recognized as revenue in the fiscal year they are earned or become available.Deferred outflows of resources represent consumption of net position that is applicable to a future reporting period.Deferred outflows have a positive effect on net position,similar to assets.Deferred inflows of resources represent the acquisition of net position that is applicable to a future reporting period.Deferred inflows have a negative effect on net position, similar to liabilities. Unamortized Refunding Loss-—thedifference between the net reacquisition cost of new debt and the net carrying amount of the old debt is recorded as a deferred outflow of resources.The unamortized refunding loss is recognized as expense over the remaining term of the new debt using the straight—linemethod. Pension and OPEB ReIated—the difference between expected and actual experience with regard to economic or demographic factors and changes to assumptions in the measurement of total pension and OPEB liability outflows of resources,to be recognized in expense in future years.Contributions made subsequent to themeasurementdate,but prior to the reporting date,are reported as deferred outflows of resources.Revenue RecognitionUtilityrevenuesarereported on the accrual basis in the accompanying financial statements.Grant revenues arerecordedusingthemodifiedaccrualbasisingovernmentalfundsandtheaccrualbasisintheproprietaryfunds.Restricted grant revenues,which are received but not expended,are recorded as unearned revenues.32 Agenda Item #2.B.08 Aug 2022Page 71 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 1 -SUMMARY OF SIGNIFICANTACCOUNTING POLICIES (cont...) Property Taxes The assessment of all properties and the collection of all property taxes are made through the Property Appraiser and Tax Collector of the City ofiacksonville,Florida.General property taxes are recorded as received,in cash,which approximates taxes levied less discounts for the current fiscal year. Taxes are levied on November 1of each year.Alltaxes become delinquent on April1 ofthe following year.Discounts are allowed for early payment.On or prior to June 1,interest—bearing certificates are sold for all uncollected real property taxes.Unsold certi?cates are held by the City ofiacksonville,Florida. Inter-Fund Transactions During the course of normal operations,the City has various transactions between funds to construct assets and comply with localordinances and other legal restrictions.These transactions are reflected as transfers.In addition, certain transfers have been made between systems and accounts of the utility enterprise fund as required by bond covenants. Prior Period Information The financial statements include certain prior year summarized comparative information in total.Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles.Accordingly,such information should be read in conjunction with the City's financial statements for the year ended September 30,2020,from which the summarized information was derived. Future GASB Pronouncement Implementations The City is currently evaluating the effects that the following GASBStatements,which willbe implemented in future financial statements,will have on its financial statements for subsequent ?scal years: c Statement No.87,”Leases.” ThisStatement increases the usefulness of governments’financial statements byrequiring recognition of certain lease assets and liabilitiesfor leases that previously were classified as operating leases and recognized as inflows of resources or outflows of resources based on the payment provisions of the contract.it establishes a single model for lease accounting based on the foundational principle that leases are financings of the right to use an underlying asset.Under this Statement,a lessee is required to recognize a lease liability and an intangible right- to-use lease asset,and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of information about governments’leasing activities.This statement is currently under review and the City willconsider the impact,if any,upon financial reporting. The effective date for this Statement was originally for those years beginning after June 15,2020 but this date was extended with the passage of Statement No.95,”Postponement of the Effective Dates of Certain Authoritative Guidance.”The provisions of this statement are now effective for fiscal years beginning after June 15,2021. -Statement 91,"Conduit Debt Obligations” The effective date for this Statement was originally for those years beginning after December 15,2020 but thisdatewasextendedwiththepassageofStatementNo.95,"Postponement of the Effective Dates of CertainAuthoritativeGuidance."The provisions of this statement are now effective for fiscal years beginning afterDecember15,2021.33 Agenda Item #2.B.08 Aug 2022Page 72 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 1 —SUMMARY OF SIGNIFICANTACCOUNTING POLICIES(concluded) -Statement 97,"Certain Component Unit Criteria,and Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans.” Thisstatement increases consistency and comparability related to the reporting of fiduciary component units in circumstances in which a potential component unit does not have a governing board and the primary government performs the duties that a governing board typically would perform;(2)mitigate costs associated with the reporting of certain defined contribution pension plans,defined contribution other postemployment benefit (OPEB)plans,and employee benefit plans other than pension plans or OPEB plans (other employee benefit plans)as fiduciary component units in fiduciary fund financial statements;and (3)enhance the relevance,consistency,and comparability of the accounting and financial reporting for Internal Revenue Code (IRC)Section 457 deferred compensation plans (Section 457 plans)that meet the definition of a pension plan and for benefits provided through those plans. The provisions of this statement are effective for fiscal years beginning after June 15,2021. -Statement No.96,”Subscription-Based InformationTechnology Arrangement.” The requirements of this Statement willimprove financial reporting by establishing a definition for Subscription- Based Information Technology Arrangement (SBlTA)s and providing uniform guidance for accounting and financial reporting for transactions that meet that definition.That definition and uniform guidance willresult in greater consistency in practice.Establishing the capitalization criteria for implementation costs also will reduce diversity and improve comparability in financial reporting by governments.ThisStatement also willenhance the relevance and reliability of a government's financial statements by requiring a government to report a subscription asset and subscription liability for a SBITA and to disclose essential information about the arrangement.The disclosures willallow users to understand the scale and important aspects of a government's SBITA activities and evaluate a government's obligations and assets resulting from SBlTAs.This statement is currently under review and the City willconsider the impact,if any,upon financial reporting. NOTE 2 -CASH AND INVESTMENTS The City maintains a cash and investment pool that is designed for use by all funds,except for those monies which are periodically transferred for pension investment purposes.in addition,investments are separately held and individually accounted for where contractual arrangements and bond covenants provide for and require such arrangements. On September 30,2021,the carrying amount of cash on hand and on deposit with banks,including interest—bearing deposits was $10,833,678,and the related bank balance was $10,974,983.Monies which are placed on deposit with financial institutions in the form of demand deposit accounts,time deposit accounts,and certificates ofdeposit are defined as public deposits.Allof the City's public deposits are held in qualified public depositories pursuant to FloridaStatutes Chapter 280,Florida Security for Public Deposits Act (the Act).Under the Act,all qualified public depositories are required to pledge eligible collateral having a market value equal to or greater than the average daily or monthly balance of all public deposits,times the depository’s collateral pledged level.The pledging level may range from 25%to 125%depending upon the depository’s financial condition and establishment period.All collateral must be deposited with an approved financial institution. and,if necessary,assessments against other qualified public depositories of the same type as the depository indefault.The City elected to adopt a written investment policy as authorized under Florida Statutes.34 Agenda Item #2.B.08 Aug 2022Page 73 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 2 —CASHAND INVESTMENTS(cont...) Under the City's investment policies,general investments’activities are authorized to invest in obligations of the U.S.Treasury,demand deposits,U.S.government agency securities,certificates of deposit,U.S.government sponsored enterprises,government and corporate fixed income mutual funds,corporate notes and bonds,and local government investment pools.Pension trust funds can invest in the aforementioned and,additionally,authorized investments include domestic and foreign equity securities,domestic and foreign fixed income securities,and cash equivalent securities. Following are the investments,credit ratings,and maturities of the City's governmental and business~type activities on September 30,2021: Investment Maturities Fair Less than 1-5 6-10 More than Investment Type Value 1 Year Years Years 10 Years Total Accrued interest S 59,056 S 59,056 S -S —S -59,056 lnvestment sale receivable -----— Money market funds /cash 266,274 266,274 ---266,274 Corporate bonds 5,296,428 797,867 4,498,561 —-5,296,428 U.S.Treasury Obligations and Federal Agency Securities 11,734,771 510,181 11,224,590 --11,734,771 FloridaPRIME 24,557 24,557 ---24,557 Total S17,381,086 S1,657,935 S15,723,151 5 *S -S17,381,086 The FloridaPRIMEcomponent of the cash and investments is an investment in an investment pool administered by the State Board of Administration,under the regulatory oversight of the State of Florida.Florida PRIMEmeets allthe necessary criteria to report their investments at amortized cost in accordance with GASB Cod.Sec.|n5.As of September 30,2021,there were no redemption fees,maximum transaction amounts or any other requirements that service to limit the City's access to one hundred percent of their account value.The fair value of the City's position in the pool in the same as the value of the pool shares. The City's fixed income investment balances as of on September 30,2021,are comprised of the following items: Percentage of Moody's Total Fixed Income lnvestment Type Rating Investments Corporate Bonds Aaa 0.84% Corporate Bonds Aa2 0.54% Corporate Bonds Aa3 2.12% Corporate Bonds A1 2.98% Corporate Bonds A2 6.06% Corporate Bonds A3 4.29% Corporate Bonds Baal 4.73% Corporate Bonds Baa3 0.39%Corporate Bonds BBB—0.00%Corporate Bonds Not Rated 5.91%U.S.Treasury Obligations and Federal Agency Securities Aaa 66.00%U.S.Treasury Obligations and Federal Agency Securities Not Rated 2.91%100.00%35 Agenda Item #2.B.08 Aug 2022Page 74 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 2 —CASHAND INVESTMENTS(cont...) Listed below are the investments,credit ratings and maturities in the City's pension trust funds on September 30, 2021: General Employees’Pension Plan: Investment Maturities Fair Less than 1-5 6-10 More than Investment Type Value 1 Year Years Years 10 Years Total Money market funds /cash S 422,892 S 422,892 S -S —S -S 422,892 Corporate bonds 2,297,838 343,063 1,679,809 274,966 —2,297,838 U.S.Treasury Obligations and Federal Agency Securities 1,882,155 622,213 691,413 396,872 171,657 1,882,155 Fixed Income Mutual Funds 1,953,136 1,953,136 -—-1,953,136 Total S 6,556,021 S3,341,304 S 2,371,222 S 671,838 S171,657 S 6,556,021 Police Officers Pension Plan: Investment Maturities Fair Less than 1-5 6-10 More than Investment Type Value 1 Year Years Years 10 Years Total Money market funds /cash S 222,719 S 222,719 S —S -S —S 222,719 Corporate bonds 1,345,298 -986,089 309,398 49,811 1,345,298 U.S.Treasury Obligations and Federal Agency Securities 1,111,148 373,014 403,683 235,070 99,381 1,111,148 FixedIncome Mutual Funds 1,130,296 1,130,296 »—-1,130,296 Total S 3,809,461 S 1,726,029 S 1,389,772 S 544,468 S149,192 S 3,809,461 The City's pension trust fund fixed income investment balances as of September 30,2021,are comprised of the following items: General Employees’Pension Plan: Percentage of Moody's Total Fixed Income Investment Type Rating Investments Corporate Bonds Aaa 4.48% Corporate Bonds A1 1.93% Corporate Bonds A2 5.23% Corporate Bonds A3 1.30% Corporate Bonds Baal 2.60% Corporate Bonds Baa2 11.66% Corporate Bonds Baa3 7.85% Fixed income mutual funds Not Rated 36.24% U.S.Treasury Obligations and Federal Agency Securities Not Rated 2.62%100.00%36 Agenda Item #2.B.08 Aug 2022Page 75 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 2 —CASH AND INVESTMENTS(cont...) Police Officers Pension Plan: Percentage of Moody's Total Fixed Income investment Type Rating Investments Corporate Bonds Aaa 2.05% Corporate Bonds Aa2 2.41% Corporate Bonds A1 1.98% Corporate Bonds A2 5.28% Corporate Bonds A3 1.33% Corporate Bonds Baal 2.64% Corporate Bonds Baa2 11.71% Corporate Bonds Baa3 7.92% Fixed income mutual funds Not Rated 35.52% U.S.Treasury Obligations and Federal Agency Securities AAA 26.56% U.S.Treasury Obligations and Federal Agency Securities Not Rated 2.60% 100.00% Credit Risk—-ltis the City's Police Officers’Retirement System Trust Fund's and the City's General Employees’ Retirement System Trust Fund's investment policies to,at a minimum,limit 80%of the total fixed income portfolio to those that are rated investment grade of higher.The Police Officers’Retirement System Trust Fund's investment policy defines investment grade as "BBB”,Baa",or their equivalent. Also,no more than 10%(at cost)of the fixed income portfolio total value can be invested in the securities of any single corporate issuer.The maximum allocation to International Equities is 25%. Custodial Credit Risk——Foran investment,custodial credit risk is the risk that,in the event of the failure of the counterparty,the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's investment policy does not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments,other than the following provision for deposits:The Finance Director may execute a third—party Custodial safekeeping Agreement with a commercial bank having trust powers or a trust company which ischartered by the United States government or the State of Florida.Allsecurities purchased and/or collateral obtained by the City shall be properly designated as an asset of the City and held in safekeeping by the trust department or trust company,and no withdrawal of such securities,in whole or in part,shall be made from safekeeping,except by an authorized City staff member.The third—party Custodial safekeeping Agreement shall include letters of authority from the City with details as to responsibilities of parties,notification of security purchases,sales,deliver,repurchase agreements,wire transfers,safekeeping and transaction costs,procedures in case of wire failure or other unforeseen mishaps,including liability of each party. 37 Agenda Item #2.B.08 Aug 2022Page 76 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 2 -CASHAND INVESTMENTS(concluded) Fair Value Measurements The fair value hierarchy categorizes the inputs to valuation techniques used to measure fair value into three levels: 0 Level 1 lnputs—are quoted prices (unadjusted)for identical assets or liabilities in active markets that a government can access at the measurement date. 0 Level 2 lnputs—are inputs other than quoted prices included within Level 1 that are observable for an asset or liability,either directly or indirectly. 0 Level 3 lnputs—are unobservable inputs for an asset or liability. The fair value hierarchy gives the highest priority to Level 1 inputs and the lowest priority to Level 3 inputs.Ifa price for an identical asset or liability is not observable,a government should measure fair value using another valuation technique that maximizes the use of relevant observable inputs and minimizes the use of unobservable inputs. The City's investments are measured at fair value on a recurring basis.Fair value measurements are categorized based on the valuation inputs used to measure an asset's fair value in the hierarchy described above. The fair value measurements for the City's investments are as follows on September 30,2021: Fair Value Measurements Using Quoted Prices in Significant other Signi?cant Active Markets for Observable Unobservable Identical Assets Inputs Inputs Investments by Fair Value Level Amount (Level 1)(Level 2)(Level 3) City Investments: Accrued interest S 59,056 S 59,056 S —S — Money Markets 290,831 290,831 -» Corporate Bonds 5,296,428 —5,296,428 - U.S.Treasury Obligations and Federal Agency Securities 11,734,771 ~11,734,771 — Subtotal —City Investments 17,381,086 349,887 17,031,199 — General Employees’Pension Plan: Money Markets 422,892 422,892 -— Corporate Bonds 2,297,838 —2,297,838 — U.S.Treasury Obligations and FederalAgency Securities 1,882,155 -1,882,155 ~ Mutual Funds -FixedIncome 1,953,136 1,953,136 -- Mutual Funds «Equities 4,081,823 4,081,823 —~ ETFs 3,096,279 3,096,279 —~ Equities 12,801,111 12,801,111 —— Subtotal —General Employees‘Pension Plan 26,535,234 22,355,241 4,179,993 ~ Police Officers‘Pension Plan: Money Markets 222,719 222,719 -— Corporate Bonds 1,345,298 —1,345,298 - U.S.Treasury Obligations and --~Mutual Funds -Equities 2,385,404 2,385,404 --ETFs 1,799,992 1,799,992 —~Equities 7,444,399 7,444,399 ——ICMASelf Directed 177,629 177,629 —-Subtotal -PoliceOfficers‘Pension Plan 15,616,885 13,160,439 2,456,446 —Total Investments Measured at Fair Value S 59,533,205 S 35,865,567 S 23,667,638 S —38 Agenda Item #2.B.08 Aug 2022Page 77 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 3 —RECEIVABLES Receivables,net of the allowance for doubtful accounts on September 30,2021,consist of the following: Less Total Allowance Accounts Accounts for Doubtful Receivable Fund Receivable Accounts Net General Fund 5 400 S -$400 Utility Fund 1,106,742 (450,021)656,721 Stormwater Fund 70,225 (15,597)54,628 Sanitation Fund 144,691 (53,602)91,089 Total S 1,322,058 S (519,220)S 802,838 Included in accounts receivable are $313,509 of water and sewer revenues earned,but not billed as of September 30,2021. REMAINDEROF PAGE INTENTIONALLYLEFTBLANK 39 Agenda Item #2.B.08 Aug 2022Page 78 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 4 -CAPITALASSETS Capital asset activity for the fiscal year ended September 30,2021,is as follows: Governmental Activities: Capital assets,not being depreciated: Land Construction in process Total capital assets,not being depreciated Capital assets,being depreciated: Buildings intangible assets improvements other than buildings Machinery and equipment Total capital assets,being depreciated Less accumulated depreciation for: Buildings intangible assets improvements other than buildings Machinery and equipment Total accumulated depreciation Total capital assets being depreciated,net Governmental activities capital assets,net Business-type activities: Capital assets,not being depreciated: Land Construction—in-progress Total capital assets,not being depreciated Capital assets,being depreciated: Buildings Intangible assets Improvements other than buildings Machinery and equipment Total capital assets,being depreciated Less accumulated depreciation for: Buildings Machinery and equipmentTotalaccumulateddepreciationTotalcapitalassetsbeingdepreciated,netBusiness—typeactivities capital assets,net Balance Balance October 1,September 30, 2020 Transfers increases Decreases 2021 $11,913,572 -$-—S 11,913,572 1,067,365 (379,760)41,046 (172,064)556,587 12,980,937 (379,760)41,046 (172,064)12,470,159 9,547,484 118,500 8,000 -9,673,984 525,445 »--525,445 42,509,628 261,260 81,440 (869)42,851,459 6,180,124 -582,424 -6,762,548 58,762,681 379,760 671,864 (869)59,813,436 (2,742,543)—(176,157)~(2,918,700) (421,102)—(17,658)—(438,760) (18,380,693)»(733,682)~(19,114,375) (4,962,549)—(650,419)~(5,612,968) (26,506,887)-(1,577,916)—(28,084,803) 32,255,794 379,760 (906,052)(869)31,728,633 $45,236,731 —$(865,006)$(172,933)$44,198,792 $1,656,018 -$~—$1,656,018 2,438,799 (1,270,463)102,071 (569,714)700,693 4,094,817 (1,270,463)102,071 (569,714)2,356,711 4,356,384 ~—(1,821)4,354,563 244,709 ——-244,709 85,814,288 1,270,463 197,226 —87,281,977 3,694,039 -201,459 —3,895,498 94,109,420 1,270,463 398,685 (1,821)95,776,747 (4,329,211)—(6,665)1,815 (4,334,061) —(2,667,449)(2,307)(337,026)-(3,006,782)(61,551,823)—(2,586,982)1,815 (64,136,990)32,557,597 1,270,463 (2,188,297)(6)31,639,757$36,652,414 40 Agenda Item #2.B.08 Aug 2022Page 79 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 4 —CAPITALASSETS(concluded) Depreciation expense was charged to functions/programs as follows: Governmental Activities: General government $195,822 Public safety 420,420 Transportation 615,280 Parks and recreation 346,394 Total depreciation expense —governmental activities $1,577,916 Business—type Activities: Utility $2,005,224 Stormwater 562,879 Sanitation 450 Building Code Enforcement 18,429 Total depreciation expense —business—type activities $2,586,982 REMAINDEROF PAGE INTENTIONALLYLEFTBLANK 41 Agenda Item #2.B.08 Aug 2022Page 80 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 5 -LONG-TERMOBLIGATIONS The following is a summary of the changes in long—term obligations of the City for the year ended September 30, 2021: Balance Balance Amounts October 1,September 30,Due within 2020 Increases Decreases 2021 One Year Governmental Activities: Long-term debt: Capital Improvement Revenue Bond,Series 2018 $1,330,000 $—$(75,000)3 1,255,000 $80,000 Total long—termdebt 1,330,000 —(75,000)1,255,000 80,000 Other liabilities: OPEB obligation 270,264 20,934 —291,198 — Net pension liability 5,032,577 —(440,520)4,592,057 ~ Compensated absences 947,015 51,549 ~998,564 210,446 Total other liabilities 6,249,856 72,483 (440,520)5,881,819 210,446 Total long—termobligations $7,579,856 $72,483 $(515,520)7,136,819 $290,446 Less amounts due in one year (290,446) Total noncurrent obligations due in more than one year $6,846,373 Business-type Activities: Long-term debt: Utility System Revenue Refunding Bond,Series 2014 $3,070,000 $—$(1,265,000)$6,305,000 3 1,300,000 FDEPLoan DW160710 453,158 —(453,158)—— FDEPLoan WW160700 5,085,371 —(5,085,371)-- Refunding BankLoanSeries 2021 -5,193,000 —5,193,000 437,000 Capital Lease Payable -2013 133,999 -(63,143)70,856 70,856 Total bonds and notes payable 13,748,028 5,193,000 (6,872,172)12,063,856 1,807,856 Other liabilities: OPEB obligation 109,963 8,194 ~118,157 ~ Net pension liability 1,666,805 —(365,383)1,301,422 - Compensated absences 314,637 23,371 -338,008 58,800 Total other liabilities 2,091,405 31,565 (365,383)1,757,537 58,800 Total long—term liabilities $15,839,433 $5,224,565 $(7,237,555)13,826,443 $1,866,656 Less amounts due inone year (1,866,656) Net long~term liabilitiesinexcess of one year $11,959,787 Notes to the Long-Term Obligations Table: Long term liabilities,including accumulated compensated absences,OPEB liability and the City's net pension liabilities,are typically liquidated by the individual fund to which the liabilityisdirectly associated. Allof the City's long—termdebt arose through direct borrowings or direct placements. Governmental Activities: —semiannual installments of interest through October 1,2033,bearing coupon rates of 3.550%,securedsolelybyapledgeofnon—advaloremrevenues.42 Agenda Item #2.B.08 Aug 2022Page 81 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 5 —LONG-TERM OBLIGATIONS(cont...) Notes to the Long-Term Obligations Table: Business-type Activities -Utilities System Revenue Refunding Bond,Series 2014,Payable in Annual installments of Principal and Semiannual installments of Interest Through October 1,2025,Bearing Coupon Rates of 2.330%,Secured Soleiy by a Pledge of and Lien on Net Water and Sewer System Revenues and Certain Other Revenues as Defined in the Bond Ordinance. -Florida Department of Environmental Protection,(FDEP)disbursements and capitalized interest for a $773,030 state of Florida revolving loan #DW160710,issued to finance the construction costs to replace a well at water treatment plant no.1 and a transmission main on Ocean Boulevard,payable in semiannual installments of principal and interest through November 15,2030,with financing rates of 2.71%,secured solely by a pledge of net water and sewer system revenues,after payment of all yearly payment obligations on account of the senior revenue obligations,as defined in the loan agreement.This loan was fully retired in 2021 with the issuance of the Refunding Bank Loan Series 2021. -Florida Department of Environmental Protection (FDEP),Disbursements,Service Fee,and Capitalized interest for a Combined $9,368,576 State of Florida Revolving Loan #WW160700,issued to Finance the Construction of Treatment and Transmission Facilities for the Buccaneer WWTP Phase—outimprovements and TMDLCompliance Program WWTP #1,Payable in Semiannual installments of Principal and interest Through May 15,2032,with Financing Rates of 3.14%and 2.88%,Secured Soleiy by a Pledge of Net Water and Sewer System Revenues,After Payment of all Yearly Payment Obligations on Account of the Senior Revenue Obligations,as Defined in the Loan Agreement.This loan was fullyretired in 2021 with the issuance of the Refunding BankLoan Series 2021. -Refunding Bank Loan Series 2021 was issued on May 17,2021 in the amount of $5,193,000 to refund the FDEP loans #DW160710 and #WW160700.The FDEPloans were originally used for water and wastewater system improvements.The Refunding Bank Loan Series 2021 is payable in semiannual installments of principal and interest through May 15,2032 with an effective interest rate of 1.69%and is secured solely by a pledge of net water and sewer system revenues,after payment of all yearly payment obligations on account of the senior revenue obligations,as defined in the loan agreement. The difference between the cash flows required to service the old debts and that required to service the new debt and to complete the refunding resulted in a savings of approximately $397,800 which equates to an economic gain of approximately $351,100. 0 Capital Lease Payable —2018 —The City entered into a lease agreement for financing the acquisition of a Vac-Con Vacuum Truck.Lease payments including principal and interest are due each September 1,until 2022 at an interest rate of 3.98%. The asset acquired through the capital lease are as follows: Business-type Activities Asset: Less:Net book value S 111,515Thefutureminimumleaseobligationsandthenetpresentvalueof these minimum lease payments as ofSeptember30,2021,were as follows:Year EndingSeptember30 Principal Interest Total2022S70,856 S 2,820 S 73,676S70,856 5 2,820 S 73,67643 Agenda Item #2.B.08 Aug 2022Page 82 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 5 -LONG-TERM OBLIGATIONS(cont...) Notes to the Long—TermObligations Table: The annual requirements to amortize all revenue bonds and loans payable outstanding on September 30,2021,are as follows: Governmental Activities Business-type Activities Fiscal Year Ending Principal Interest Principal Interest 2022 $80,000 $43,133 $1,737,000 $231,805 2023 80,000 40,293 1,777,000 191,403 2024 85,000 37,364 1,815,000 152,464 2025 85,000 34,346 1,851,000 112,696 2026 90,000 31,240 1,895,000 72,058 2027-2031 490,000 105,967 2,451,000 154,554 2032-2036 345,000 18,726 472,000 5,993 Total $1,255,000 $311,069 $11,998,000 $920,973 Interest and amortization incurred during the year ended September 30,2021,amounted to $496,356.Of the amount incurred,no interest was capitalized. The City is also required to maintain certain debt service coverage ratios in accordance with bond resolutions.As of September 30,2021,and during the year then ended,the City was in compliance with those ratios. Pledged Revenue The City has pledged certain revenues to repay certain bonds and notes outstanding as of September 30,2020.The following table reports the revenues,sometimes net of related operating expenses,pledged for each debt issue,the amounts ofsuch revenues received in the current year,the current year principal and interest paid on the debt,the approximate percentage of each revenue which is pledged to meet the debt obligation,and the date through which the revenue is pledged under the debt agreement,and the total pledged future revenues for each debt,which isthe amount of the remaining principal and interest on the bonds and notes at September 30,2021: Description 2014 -UtilitySystem Refunding Bonds FDEPLoan DW160710 FDEPLoan WW16070O Refunding BankLoan, Series 2021 Total Pledged Revenue UtilityNet Revenues Utility Net Revenues UtilityNet Revenues UtilityNet Revenues Percentage of Net Revenue Total Principal Current Year Revenues to Pledged and interest Principal and Current Year Principaland Through Outstanding Interest Paid Net Revenue interest Paid 2026 S 7,208,614 $1,438,294 $4,135,764 2031 -54,425 4,135,764 2032 —511,953 4,135,764 2032 5,707,539 -4,135,764 $12,916,153 $2,004,672 $4,135,764 206.31% 44 Agenda Item #2.B.08 Aug 2022Page 83 of 251 CITYOF ATLANTlCBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 5 —LONG-TERMOBLIGATIONS(concluded) Remedies in the Event of Default The City's debt obligations allallow for the obllgors to take whatever legal actions necessary to collect the amounts due in the event of default. Conduit Debt The City has issued Health Facility Revenue and Refunding Bonds to provide financial assistance to private sector entities for the acquisition and construction of health care facilities deemed to be in the public interest.These bonds are secured bythe financed property and are payable solely from the payments received on the underlying mortgage loans. There is no obligation on the part of the City or any political subdivision for repayment of the bonds.Accordingly, the bonds are not reported as liabilitiesin the accompanying financial statements.As of September 30,2021,there are two series of Health Facility Revenue and Refunding Bonds outstanding,with an aggregate principal amount payable of $164,305,000. REMAINDEROF PAGE INTENTIONALLYLEFTBLANK 45 Agenda Item #2.B.08 Aug 2022Page 84 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 -DEFINEDBENEFITPENSION PLANS Plan Descriptions The City maintains two separate single employer defined benefit pension plans,one for police officers and one for general employees,which cover substantially all fu|l—time City employees hired before September 1,2008.The general employees’defined benefit plan is closed to new entrants.Full—timegeneral employees hired on or after September 1,2008,are covered by the defined contribution plan disclosed in Note 7.The pension plans do not issue separate stand—alonefinancial statements.Combining statements are included below in Note 6 of the notes to financials statements. General Employees’Retirement Plan Plan Description The General Employees’Retirement Plan (the Plan)provides retirement,disability,and death benefits to Plan members and their beneficiaries.The City Commission has the authority to establish and amend the benefit provisions of the Plan.The Plan is governed by a Retirement Plan Board appointed by the City Commission and comprised of five members,two of whichwill be eligible legal residents of the City,two of which will be general employees elected by the majority of general employees who are members of the Plan,and one of which will be elected by the other four members.Plan membership in the General Employees’Retirement Plan as of September 30,2021 and 2020,is as follows: September 30 September 30 2020 2019 lnactive plan members or beneficiaries currently receiving benefits 80 75 inactive plan members entitled to but not yet receiving benefits 6 7 Active plan members 23 28 Total 109 110 Plan Benefits Normal retirement is available upon the attainment of age sixty and the completion of five years of credited service. Early retirement is available with a reduced benefit upon the attainment of age fifty~five and the completion of five years of credited service.For members hired before April24,2005,the normal retirement benefit shall equal 2.85% of average final compensation for each year of credited service.For members hired on or after April24,2005,the normal retirement benefit shall equal 2.50%of average final compensation for each year of credited service.The Plan includes a deferred retirement option program (DROP)under which members eligible for normal retirement may have their monthly pension benefit credited to an account while continuing to be actively employed for up to five years.As of September 30,2021,Plan net position included $424,865 of DROP account balances. Contributions The City is required to contribute at an actuarially determined rate (76.02%)of covered payroll for the year ended September 30,2021.City contributions to the Plan were $1,248,604 for the year ended September 30,2021.Plan members are required to contribute 6.0%of their annual covered salary.Contribution requirements are 46 Agenda Item #2.B.08 Aug 2022Page 85 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 -DEFINEDBENEFITPENSION PLANS(cont...) Measurement Date The City elected to use a measurement date to value the net pension liability and related deferred inflows and outflows as of September 30,2020,one year prior to the reporting date.The City's Pension Plans do not issue separate financial statements.Therefore,the disclosures required for the Plan as of September 30,2021,are also included below. Net Pension Liability The components of the changes in the net pension liability for the Plan for the year ended September 30,2021 is shown below. Increase (Decrease) Total Pension Plan Fiduciary Net Pension Liability Net Position (Asset)Liability (a)(bi la)-(bl Reporting period ending 9/30/2020 S 24,146,186 S 20,497,952 S 3,648,234 Changes for the year: Service cost 288,450 -288,450 Interest 1,604,466 -1,604,466 Difference between actual and expected experience (44,031)—(44,031) Contributions -City ~1,362,952 (1,362,952) Contributions —employee —96,921 (96,921) Net investment income —1,138,973 (1,138,973) Benefit payments,including refunds of employee contributions (1,329,553)(1,329,553)» Administrative expense ~(48,109)48,109 Net changes 519,332 1,221,184 (701,852) Reporting period ending 9/30/2021 S 24,665,518 S 21,719,136 S 2,946,382 *Note:Plan Net Position per Fiduciary Statement of Net Position on page 54 is different than the Plan Net Position noted above primarily due to reporting differences between the actuarially determined changes in the net pension liability above and the Fiduciary Statement of Net Position.Differences are immaterial. 47 Agenda Item #2.B.08 Aug 2022Page 86 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 -DEFINED BENEFITPENSION PLANS(Cont...) The components of the net pension liability (asset)for the Plan as of the September 30,2021 measurement date were as follows: Total pension liability 5 24,901,187 Plan fiduciary net position (26,496,836) Net pension liability (asset)5 (1,595,649) Plan fiduciary net position as a percentage ofthe total pension liability 106% For the year ended September 30,2021,the City recognized total pension expense of $388,684.The City reported deferred outflows of resources and deferred inflows of resources related to the General Employees’Pension Plan from the following sources: Deferred Deferred Outflows of lnflows of Description Resources Resources Differences between expected and actual experience 5 1,915 5 19,569 Difference between projected and actual earnings on Plan investments 370,171 — City contributions subsequent to the measurement date 1,248,604 — Total 5 1,620,690 5 19,569 Contributions made after the measurement date (shown above)will be recognized as a reduction of net pension liability (or increase in the net pension asset)in the fiscal year ended September 30,2021.Other amounts reported as deferred outflows of resources related to pensions willbe recognized in pension expense as follows: Year ending September 30,Amount 2022 5 (17,527) 2023 127,738 2024 192,863 2025 49,443 5 352,517 Plan Investments The Retirement Plan Board is responsible for establishing and amending the Plan's investment policies.The Plan's current investment policy gives the Board discretion to allocate assets with assistance of the Plan's investment consultant.No formal targets are stated in the investment policy although the maximum allocation to international equities is 25%.The money-weighted rate of return on Plan investments,net of investment related expenses,was 48 Agenda Item #2.B.08 Aug 2022Page 87 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 —DEFINEDBENEFITPENSION PLANS (cont...) Actuarial Assumptions The total pension liability was determined by actuarial valuations for the Plan as of October 1,2019,rolled forward to the measurement date of September 30,2020,using the following actuarial assumptions,applied to all periods included in the measurement: Inflation:2.50% Salary increases:Age based ranging from 4.80%to 9.50%(including 2.50%price inflation). investment Rate of Return:6.75%per year compounded annually,net of investment expenses. Mortality:RP—2000Combined Healthy Participant Mortality Table for males and females with generational projections from the Year 2000 Projection Scale BB. Date of Experience Study:Dated August 9,2017 for the period October 1,2009 to September 30,2016 Long Term Expected Rate of Return The long-term expected rate of return on pension plan investments was determined using a bui|ding—blockmethod in which best~estimate ranges of expected future real rates of return (expected returns,net of pension plan investment expense of 0.50%and inflation of 2.50%)are developed for each major asset class.These ranges are combined to produce the |ong—termexpected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation.Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation (see the discussion of the pension plans’investment policy)are summarized in the following table: Target Long-Term Expected Asset Class Allocation Real Net Rate of Return US Large—CapGrowth Stocks 13%7.40% USLarge—CapValue Stocks 12%7.00% US Mid-Cap Growth Stocks 3%8.60% US Mid-Cap Value Stocks 4%7.80% US Mid-Cap Core Stocks 3%6.90% US Small—CapGrowth Stocks 5%9.60% US Small—CapValue Stocks 5%8.60% international Equities 5%7.20% US Investment Grade Bonds 40%1.80% Cash (US 90-day T—Bi|I)10%0.20% Discount Rate A single discount rate was used to measure the total pension liability.The single discount rate was based on the expected rate of return on Plan investments of 6.75%.The projection of cash flows used to determine the single contributions will be made at rates equal to the difference between actuarially determined contribution rates andthememberrate.Based on those assumptions,the Plan's ?duciary net position was projected to be available tomakeallprojectedfuturebenefitpaymentsofcurrentplanmembers.Therefore,the |ong—term expected rate ofreturnonPlaninvestments(6.75%)was applied to all periods of projected benefit payments to determine the totalpensionliability.49 Agenda Item #2.B.08 Aug 2022Page 88 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 —DEFINEDBENEFITPENSION PLANS(cont...) Sensitivity ofthe net pension liability to changes in the discount rate.The following presents the net pension liability (asset)of the City,calculated using the discount rate noted below,as well as what the City's net pension liability (asset)would be ifit were calculated using a discount rate that is 1—percentage—point lower or 1-percentage—point higher than the current rate for both the measurement date of September 30,2020 and the financial reporting date of September 30,2021. Current As of Discount September,Rate 1%Decrease Current Rate 1%increase 9/30/2020 6.75%S 5,568,387 S 2,946,382 S 699,271 9/30/2021 6.75%S 948,369 S (1,595,649)S (3,783,906) Police Officers’Retirement Plan Plan Description The Police Officers’Retirement Plan (the Police Plan)provides retirement,disability,and death benefits to Police Plan members and their beneficiaries.The Police Plan is governed by the Policemen’s Pension Board of Trustees, although the City Commission retains the authority to establish and amend the benefit provisions of the Police Plan. The Policemen’s Pension Board of Trustees is appointed by the City Commission and comprised of five members, two of which will be eligible legal residents of the City,two ofwhich willbe police officers elected by the majority of police officers who are members of the Police Plan,and one of which will be elected by the other four trustees. Membership in the Police Officers’Retirement Plan as of the September 30,2020 and 2019 measurement dates,is as follows: September 30 September 30 2020 2019 Inactive plan members or beneficiaries currently receiving benefits 22 23 Inactive plan members entitled to but not yet receiving benefits 3 3 Active plan members 24 26 Total 49 52 Plan Benefits For members hired before January 1,2013,normal retirement is available upon the attainment of age fifty and the completion of twenty years of credited service,the attainment of age fifty—fiveand the completion of ten years of credited service,the completion of twenty—five years of credited service regardless of age,or the attainment of age sixty and the completion of five years of credited service.For members hired on or after January 1,2013,normal retirement is available upon the attainment of age fifty—fiveand the completion of ten years of credited service or the attainment of age fifty-two and the completion of twenty—fiveyears of credited service.Early retirement is available with a reduced benefit upon the attainment of age fifty and the completion of ten years of credited service. compensation for each year of credited service.For members hired on or after January 1,2013,the normalretirementbenefitshallequal2.00%of average final compensation for each year of credited service.The PolicePlanincludesaDROPunderwhichmemberseligiblefornormalretirementmayhavetheirmonthlypensionbenefitcreditedtoanaccountwhilecontinuingtobeactivelyemployedforuptofiveyears.As of September 30,2021,Police Plan net position included S177,629of DROP account balances.50 Agenda Item #2.B.08 Aug 2022Page 89 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 6 —DEFINEDBENEFITPENSION PLANS (cont...) Contributions The City is required to contribute,at actuarially determined rate (36.07%)of covered payroll for the year ended September 30,2021.The City may use State contributions to offset this required contribution.City and State contributions to the Police Plan were S1,144,744for the year ended September 30,2021.Police Plan members are required to contribute 8.0%of their annual covered salary.Per City Code,the City Commission may amend established contribution requirements. Measurement Date The City elected to use a measurement date to value the net pension liability and related deferred inflows and outflows as of September 30,2020,one year prior to the reporting date.The City's Pension Plans do not issue separate financial statements.Therefore,the disclosures required for the Plan as of September 30,2021,are also included below. Net Pension Liability The components of the changes in the net pension liability for the Police Plan for the year ended September 30, 2021 (September 30,2020 measurement date)is shown below: Increase (Decrease) Total Pension Plan Fiduciary Net Pension Liability Net Position (Asset)Liability (8)lb)(al-(bl Reporting period ending 9/30/2020 S 15,309,524 S 12,258,376 S 3,051,148 Changes for the year: Service cost 369,089 —369,089 Interest 1,034,146 —1,034,146 Difference between actual and expected experience 103,400 ~103,400 Contributions —City —877,866 (877,866) Contributions —employee —161,166 (161,166) Net investment income —607,277 (607,277) Benefit payments,including refunds of employee contributions (715,876)(715,876)— Administrative expense ~(35,623)35,623 Net changes 790,759 894,810 (104,051) Reporting period ending 9/30/2021 S 16,100,283 S 13,153,186 S 2,947,097 *Note:Plan Net Position per Fiduciary Statement of Net Position on page 54 is different than the Plan Net Position noted above primarily due to reporting differences between the actuarially determined changes in the net pension liability above and the Fiduciary Statement of Net Position.Differences are immaterial. 51 Agenda Item #2.B.08 Aug 2022Page 90 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 —DEFINEDBENEFITPENSION PLANS(Cont...) The components of the net pension liability (asset)for the Police Plan as of the September 30,2021 measurement date were as follows: Total pension liability 5 16,284,898 Plan fiduciary net position (16,635,263) Net pension liability (asset)$(350,365) Plan fiduciary net position as a percentage of the total pension liability 102% For the year ended September 30,2021,the City recognized total pension expense of $498,414.The City reported deferred outflows of resources and deferred inflows of resources related to the General Employees’Pension Plan from the following sources: Deferred Deferred Outflows of Inflows of Description Resources Resources Differences between expected and actual experience 5 81,407 $213,699 Change in assumptions 113,745 — Net difference between projected and actual earnings on Plan investments 335,042 — City contributions subsequent to the measurement date 1,144,744 — Total S 1,674,938 S 213,699 Contributions made after the measurement date (shown above)will be recognized as a reduction of net pension liability (or increase in the net pension asset)in the fiscal year ending September 30,2021.Other amounts reported as deferred outflows and inflows of resources related to pensions willbe recognized in pension expense as follows: Year ending September 30,Amount 2022 $51,592 2023 68,219 2024 150,738 2025 45,946 S 316,495 Plan Investments The Policemen’s Pension Board ofTrustees is responsible for establishing and amending the PolicePlan's investment policies.The Police Plan's current investment policy gives the Board discretion to allocate assets with assistance of the Police Plan's investment consultant.No formal targets are of investment related expenses,was 23.67%and 6.15%for the years ended September 30,2021 and 2020,respectively.52 Agenda Item #2.B.08 Aug 2022Page 91 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER30,2021 NOTE 6 -DEFINEDBENEFITPENSION PLANS(Cont...) Actuarial Assumptions The total pension liability was determined by actuarial valuations for the Plan as of September 30,2018,rolled forward to September 30,2020,using the following actuarial assumptions,applied to all periods included in the measurement: Inflation:2.50% Salary Increases:Age based ranging from 4.80%to 18.50%(including 2.50%price inflation. Investment Rate of Return:6.75%per year compounded annually,net of investment expenses. Mortality:RP—2000Combined Healthy Participant Mortality Table for males and females with generational projections from the Year 2000 Projection Scale BB. Date of Experience Study:Dated August 9,2017 for the period October 1,2009 to September 30,2016 Long Term Expected Rate of Return The long-term expected rate of return on pension plan investments was determined using a building—b|ockmethod in which best—estimate ranges of expected future real rates of return (expected returns,net of pension plan investment expense of 0.50%and inflation of 2.50%)are developed for each major asset class.These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation.Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation (see the discussion of the pension plans’investment policy)are summarized in the following table: Target Long-Term Expected Asset Class Allocation Real Net Rate of Return US Large—CapGrowth Stocks 13%7.40% US Large—CapValue Stocks 12%7.00% US Mid—CapGrowth Stocks 3%8.60% US Mid—CapValue Stocks 4%7.80% US Mid—CapCore Stocks 3%6.90% USSmall~Cap Growth Stocks 5%9.60% USSmal|—CapValue Stocks 5%8.60% International Equities 5%7.20% US Investment Grade Bonds 40%1.80% Cash (US90-day T—BiI|)10%0.20% Discount Rate A single discount rate was used to measure the total pension liability.The single discount rate was based on the expected rate of return on Plan investments of 6.75%.The projection of cash flows used to determine the single the member rate.Based on those assumptions,the Plan's fiduciary net position was projected to be available tomakeallprojectedfuturebenefitpaymentsofcurrentplanmembers.Therefore,the |ong—termexpected rate ofreturnonPlaninvestments(6.75%)was applied to all periods of projected benefit payments to determine the totalpensionliability.53 Agenda Item #2.B.08 Aug 2022Page 92 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 -DEFINEDBENEFITPENSION PLANS(cont...) Sensitivity of the net pension liability to changes in the discount rate.The following presents the net pension liability (asset)of the City,calculated using the discount rate noted below,as well as what the City's net pension liability (asset)would be if it were calculated using a discount rate that is 1—percentage—point lower or 1—percentage-point higher than the current rate for both the measurement date of September 30,2020 and the financial reporting date of September 30,2021. Current As of Discount September,Rate 1%Decrease Current Rate 1%increase 9/30/2020 6.75%S 4,884,449 S 2,947,097 S 1,329,735 9/30/2021 6.75%S 1,543,538 S (350,365)S (1,942,683) The Statements of Fiduciary Net Position for the City's pension trust funds for the year ended September 30,2021 were as follows: Pension Trust Funds General Police Employees‘Officers‘ Retirement Retirement 2021 2020 Plan Plan Totals Totals ASSETS Cash and cash equivalents S —S 866,209 S 866,209 S 495,614 Due from other governments —137,840 137,840 — Accrued income 24,493 14,329 38,822 32,888 Investments at fair value 26,535,234 15,616,885 42,152,119 34,362,981 Total assets 26,559,727 16,635,263 43,194,990 34,891,483 LIABILITIES Accounts payable and accrued liabilities ---7,810 Due to City 62,891 -62,891 — Total Liabilities 62,891 -62,891 7,810 NETPOSITION Restricted for pension benefits S 26,496,836 S16,635,263 S 43,132,099 S 34,883,673 REMAINDEROF PAGE INTENTIONALLYLEFTBLANK54 Agenda Item #2.B.08 Aug 2022Page 93 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 6 —DEFINEDBENEFITPENSION PLANS(concluded) The Statements of Changes in Fiduciary Net Position for the City's pension trust funds for the year ended September 30,2021 were as follows: ADDITIONS Contributions: City Plan members State of Florida Total contributions investment income Less investment expenses: Net investment income Total additions DEDUCTIONS Administrative expenses Payments to retirees and participants Total deductions CHANGE INNET POSITION NET POSITION,beginning of year NET POSITION,end of year Pension Trust Funds General Police Employees‘Officers‘ Retirement Retirement 2021 2020 Plan Plan Totals Totals $1,248,604 $870,477 $2,119,081 $2,107,974 87,209 168,456 255,665 258,087 -274,267 274,267 132,844 1,335,813 1,313,200 2,649,013 2,498,905 4,992,743 2,955,481 7,948,224 1,876,162 (101,289)(59,094)(160,383)(118,261) 4,891,454 2,896,387 7,787,841 1,757,901 6,227,267 4,209,587 10,436,854 4,256,806 31,283 33,983 65,266 73,887 1,429,936 693,226 2,123,162 2,045,429 1,461,219 727,209 2,188,428 2,119,316 4,766,048 3,482,378 8,248,426 2,137,490 21,730,788 13,152,885 34,883,673 32,746,183 $26,496,836 $16,635,263 $43,132,099 $34,883,673 REMAINDEROF PAGE INTENTIONALLYLEFTBLANK 55 Agenda Item #2.B.08 Aug 2022Page 94 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 7 -DEFINEDCONTRIBUTIONPLAN The City passed an ordinance in 2013 closing the General Employees’defined benefit plan to new entrants and creating the City of Atlantic Beach Defined Contribution Plan.The City's 457 defined contribution plan is administered through ICMA,which covers all eligible employees employed with the City on or after September 1, 2008,who are not covered by the City's Police Officers’defined benefit plan.Under the 457 Plan,the City contributes an employer matching contribution of up to 6%of earnings during the first ten years of service. Following ten years of service,the City contributes an additional ?xed contribution of 4%of earnings for a total of 10%.Employees have the option to voluntarily contribute to the 457 Plan.Employer matching contributions from the City were $125,416 and $107,404 for the years ended September 30,2021 and 2020,respectively.Under the 457 Plan,an employee is considered fullyvested after 5 years of completed service. NOTE 8 -POSTEMPLOYMENT BENEFITSOTHER THAN PENSIONS Plan Description The City of Atlantic Beach administers a single employer defined benefit health care plan (the Plan)that provides medical insurance benefits to its employees and their eligible dependents.in accordance with Section 112.0801 of the Florida Statutes,because the City provides a medical plan to active employees of the City and their eligible dependents,the City is also required to provide retirees with the opportunity to participate in this Plan.Benefit provisions for the Plan are established by the City Commission and may be amended by the City Commission.The City does not issue stand-alone financial statements for the Plan. Membership in the Plan consisted of the following,as of September 30,2019,the date of the latest actuarial valuation: September 30, 2019 lnactive plan members or beneficiaries currently receiving benefits 1 Inactive plan members entitled to but not yet receiving benefits - Active plan members 101 Total 102 Funding Policy Contribution rates for the Planare established on an annual basis by the CityCommission.Eligible retirees and their covered dependents receiving benefits contribute 100%of the blended (active and retiree combined)equivalent premium rates.While the City does not directly contribute towards the costs of retiree premiums via an explicit subsidy,the ability of retirees to obtain health insurance coverage at a blended,group rate constitutes a significant economic benefit to retirees,or an ”implicit”subsidy.This implicit subsidy is considered to be another postemployment benefit (OPEB)obligation of the City. 56 Agenda Item #2.B.08 Aug 2022Page 95 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 8 —POSTEMPLOYMENTBENEFITSOTHERTHAN PENSIONS (Cont...) Actuarial Methods and Assumptions For the September 30,2019 actuarial valuation,the Entry Age Normal Actuarial Cost Method was used.This method determines a service cost rate as a fixed percentage of compensation for each active participant.The current years’ service cost is the participant's compensation multiplied by the service cost rate.Under this method,service cost for each individual participant,payable from date of employment to date of retirement,is sufficient to pay for the participant's benefit at retirement. Other actuarial assumptions are as follows: Discount Rate:2.41% Investment Rate of Return:0.0% Salary Increases:Rates used in the October 1,2019 actuarial valuation of the City's pension plans. Healthcare Cost Trend:Based on Getzen Model,with trend of 1.95%for 2020 and 6.25%for 2021 and gradually decreasing to an ultimate trend rate of 3.99%plus 0.36%. Mortality:Mortality tables used for Regular and Special Risk Class members in the July 1,2020 actuarial valuation of the FloridaRetirement System.These rates were taken from the adjusted Pub—2010mortality tables published by the Society of Actuaries with generational improvements using scale MP—2018.The adjustments to the reference tables are based on the results of a statewide experience study covering the period 2013 through 2018. Discount Rate The discount rate used to measure the total OPEB liability was 2.41%as of September 30,2020,which is equal to the single rate of return developed pursuant to GASB75.The discount rate used to determine the liabilities under GASB75 depends on the City's funding policy.Since the City does not prefund benefits,the discount rate required to be used is based on the Fidelity 20—YearMunicipal General Obligation AA Index.This index includes only federally tax—exempt municipal bonds and the yield curves are constructed using option adjusted analytics of a diverse population of over 10,000 tax exempt securities. Annual OPEB Cost and Net OPEB Obligation The City's total OPEB liability was measured as of September 30,2020 and was determined by an actuarial valuation as of September 30,2019.Changes in the Total OPEB liability were as follows: Total OPEB Liability Reporting period ending September 30,2020 S 380,227 Changes for the year: Service cost 55,135 Interest 11,812 Benefit payments (11,666)Net changes 29,128ReportingperiodendingSeptember30,2021 S 409,35557 Agenda Item #2.B.08 Aug 2022Page 96 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 8 —POSTEMPLOYMENT BENEFITSOTHER THAN PENSIONS (cont...) Sensitivity of the Total OPEB Liability to Changes in the Discount Rate. The following presents the total OPEB liability of the City,as well as what the City's total OPEB liability would be if it were calculated using a discount rate that is 1—percentage—point lower or 1—percentage—pointhigher than the current discount rate: 1%Decrease Rate Assumption 1%Increase Total OPEB liability S 458,439 S 409,355 S 366,880 Sensitivity of the Total OPEB Liability to Changes in Healthcare Cost Trend Rates. The following presents the total OPEB liability for the City,as well as what the City's total OPEB liability would be if it were calculated using healthcare trend rates that are 1—percentage—pointlower or 1—percentage—pointhigher than the current healthcare cost trend rates: Current Healthcare Cost Trend Rate 1%Decrease Assumption 1%Increase Total OPEB liability S 340,877 S 409,355 S 497,505 OPEB Expense and Deferred lnflows of Resources Related to OPEB For the year ended September 30,2021,the City recognized OPEBexpense of $43,593.On September 30,2021,the City reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Deferred Deferred Outflows of Inflows of Resources Resources Changes of assumptions or other inputs S 59,086 S 45,066 Differences between expected and actual experience —153,966 City contributions subsequent to the measurement date 7,902 — Total S 66,988 S199,032 Of the total amount reported as deferred outflows of resources related to OPEB,$7,902 resulting from estimated benefits paid subsequent to the measurement date and before the end of the fiscal year will be included as a reduction of the total OPEB liability in the year ended September 30,2021.Other amounts reported as deferred inflows of resources related to OPEB willbe recognized in OPEB expense as follows: Year ended September 30,Amount 2023 (23,354)2024 (23,354)2025 (23,351)2026 (20,693)Thereafter (25,840)Total S(139,946)58 Agenda Item #2.B.08 Aug 2022Page 97 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO FlNANClALSTATEMENTS SEPTEMBER30,2021 NOTE 9 —INTERFUNDACCOUNTS Individualfund inter-fund receivables and payables on September 30,2021,consist of the following: Due Due from Other to Other Funds Funds General Fund S 488,329 S — Community Development Block Grants Fund -214,453 LocalOption Gas Tax Fund 201,876 Police Grants Fund —8,083 Capital Projects Fund —44,067 Debt Service Fund —19,850 S 488,329 S 488,329 |nter—fund receivable/payables are due to timing differences or due to deficit positions in the City's pooled cash and investments.The receivable/payables are expected to be received/paid within one year. NOTE 10 —INTERFUNDTRANSFERS Transfers of resources from a fund receiving revenue to the fund through which the resources are to be expended are recorded as transfers and are reported as other financing sources (uses)in the governmental funds and as transfers in (out)in the proprietary funds.Following is a summary of inter~fund transfers for the year ended September 30,2021: Transfer In: General Capital Projects Debt Service Stormwater Fund Fund Fund Fund Total Transfers Out: UtilityFund 3 925,670 3 100,000 $-$—5 1,025,670 LocalOption Gas Tax Fund 212,844 325,000 —-537,844 Sanitation Fund 339,584 ---339,584 Community Development BlockGrant Fund -16,667 —-16,667 Stormwater Fund —400,000 ~-400,000 Convention Development Tax Fund -—120,884 -120,884 Half-cent SalesTax Fund —255,000 —285,000 540,000 Total S 1,478,098 S 1,096,667 S 120,884 S 285,000 S 2,980,649 Transfers are used to move revenues from the fund that ordinance or budget requires to collect them to the fund that ordinance or budget requires to expend them. 59 Agenda Item #2.B.08 Aug 2022Page 98 of 251 CITYOF ATLANTIC BEACH,FLORIDA NOTES TO FINANCIALSTATEMENTS SEPTEMBER 30,2021 NOTE 11 —COMMITMENTS On June 2,1999,the City entered into an agreement with the City of Jacksonville,Florida,whereas the City of Jacksonville will provide advanced life support and fire services to the residents and businesses located in the City. The term of the agreement shall be from the effective date and continuing for a period of 25 years unless terminated earlier by the parties (such parties must provide a one—year notice).For the year ended September 30,2021,the City incurred $1,273,524 in services under this agreement.The amount will be adjusted annually by an amount equal to 103%of the previous year's amount for all services provided by the City oflacksonville. NOTE 12 -CONTINGENCIES The City is a defendant in several lawsuits which arose in the ordinary course of the City's business.To the extent the outcome ofsuch litigation has been determined to result in probable loss to the City,an estimated loss has been accrued in the accompanying financial statements.The outcome of the remaining claims cannot be determined at this time. NOTE 13 —RISKMANAGEMENT The City is exposed to various risks of loss related to torts;theft of,damage to,and destruction of assets;errors and omissions;and natural disasters for which the Citycarries commercial insurance.insurance against losses isprovided through the PublicRiskInsurance Agency and LBBryan and Company for the following types of risk: 6 Workers’Compensation and Employer's Liability 0 Automobile Liability 0 Automobile Physical Damage 0 Accidental Death and Dismemberment 0 General Liability 0 Public Officials’Liability 0 Property Coverage The City's coverage for workers’compensation is under a retrospectively rated policy.Premiums are accrued based on the ultimate cost to~date of the City's experience for this type of risk. 60 Agenda Item #2.B.08 Aug 2022Page 99 of 251 Page Intentionally Left Blank Agenda Item #2.B.08 Aug 2022Page 100 of 251 REQUIREDSUPPLEMENTARYINFORMATION Agenda Item #2.B.08 Aug 2022Page 101 of 251 CITYOF ATLANTIC BEACH,FLORIDA SCHEDULEOF REVENUES,EXPENDITURES,AND CHANGESIN FUND BALANCES-BUDGETAND ACTUAL-GENERALFUND FOR THEYEARENDEDSEPTEMBER30,2021 Actual Amounts Variance with Budgeted Amounts (Budgetary Final Budget BasB)see Po??ve O?gmal Hnal NoteA (Nega?ve) REVENUES Property taxes 5 6,450,028 5 6,450,028 5 6,341,798 $(108,230) Nonpropenytaxes L11&157 L11&157 L273490 160333 Ucensesand pern?ts 854,039 854,039 789,254 (64,785) Intergovernmental revenue 2,103,188 2,167,429 2,455,036 287,607 Charges for services 849,858 849,858 963,957 114,099 Fines and forfeitures 54,681 54,681 57,838 3,157 lnvestnientearnings(loss)180,000 180,000 (17,504)(197,504) h?hce?aneousrevenues 9,525 9,525 (65,373)(74,898) Interfund charges 1,799,638 1,799,638 1,785,341 (14,297) Total revenues 13,419,114 13,483,355 13,588,837 105,482 EXPENDITURES ChyAdn?nBUa?om City Commission 51,707 51,707 46,206 5,501 City Clerk 403,109 403,109 318,141 84,968 City Attorney 150,000 150,442 150,442 — City Manager 437,442 437,442 418,472 18,970 Hunianresources 244,578 244,578 355,771 (111,193) In?nnm?ontechnobgy 820390 820890 673785 143105 Finance 1,144,787 1,174,338 1,177,590 (3,252) Tou?Cnyadn?nBUa?on 3252513 3283506 3143407 140099 Planning and zoning 406,194 406,194 368,974 37,220 General government 911,777 881,784 730,001 151,783 Pubhcsafety: Police 5,564,236 5,628,477 5,331,087 297,390 Animalcontrol 117,896 117,896 112,491 5,405 Fire control 1,705,156 1,705,156 1,556,551 148,605 Codeen?ncement 94536 94536 73165 13371 Total public safety 7,481,824 7,546,065 7,079,294 466,771 Continued... 61 Agenda Item #2.B.08 Aug 2022Page 102 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF REVENUES,EXPENDITURES,AND CHANGESIN FUND BALANCES—BUDGETAND ACTUAL—GENERALFUND FOR THEYEARENDEDSEPTEMBER30,2021 Actual Amounts Variance with Budgeted Amounts (Budgetary Final Budget Basis)see Positive Original Final Note A (Negative) Publicworks: Administration and streets 1,740,237 1,695,091 1,269,097 425,994 Fleet maintenance 341,138 341,138 268,379 72,759 Total public works 2,081,375 2,036,229 1,537,476 498,753 Parks and recreation Recreation and special events 546,001 546,001 441,343 104,658 Parks maintenance 957,503 1,094,146 769,899 324,247 Total parks and recreation 1,503,504 1,640,147 1,211,242 428,905 Total expenditures 15,637,187 15,792,925 14,069,394 1,723,531 EXCESS(DEFICIENCY)OF REVENUEOVER (UNDER)EXPENDITURES (2,218,073)(2,309,570)(480,557)1,829,013 OTHER FINANCINGSOURCES (USES): Transfers out ———— Transfers in 1,386,373 1,478,098 1,478,098 - Sale of general capital assets 25,000 25,000 13,231 (11,769) Total other financing sources (uses)1,411,373 1,503,098 1,491,329 (11,769) NETCHANGEIN FUND BALANCE S (806,700)S (806,472)S 1,010,772 S 1,817,244 62 Agenda Item #2.B.08 Aug 2022Page 103 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTES TO THE SCHEDULEOF REVENUES,EXPENDITURES,ANDCHANGESIN FUNDBALANCES-BUDGETAND ACTUAL- GENERALFUND FOR THEYEARENDEDSEPTEMBER30,2021 Explanation of differences between budgetary inflows and outflows and GAAP revenues and expenditures Sources/inflowsof resources Total revenue from the budgetary comparison schedule 513,588,837 Differences -budget to GAAP: For GAAP,General Fund inter-fund charges are reported as a reduction in the applicable expenditure function rather than revenues.(1,785,341)(*) Total revenues as reported on the statement of revenues,expenditures and changes in fund balances (page 16)$11,803,496 Uses/outflows of resources Actual amounts (budgetary basis)"total charges to appropriations"from the Total expenditures from the budgetary comparison schedule 5 14,069,394 Differences —budget to GAAP: For GAAP,General Fund inter-fund charges are reported as a reduction inthe applicable expenditure function rather than revenues.(1,785,341)(*) Total expenditures as reported on the statement of revenues,expenditures and changes in fund balances (page 16)$12,284,053 (*)-lnterfund charges by Division City Manager 5 172,309 Finance 818,959 Public Works Admin 356,604 Fleet and Equipment Maintenance 79,773 Human Resources 60,264 Information Technology 177,684 Facility Maintenance 119,748 S 1,785,341 Note A -Budgets and Budgetary Accounting General governmental revenues and expenditures accounted for in budgetary funds are controlled by a budgetary accounting system inaccordance with various legal requirements which govern the City's operations.Budgets are monitored at va rying levels of classification detail;however,expenditures cannot legally exceed total appropriations at the individual fund level.Encumbrances are recorded.Unexpended items which are unencumbered at year—endmust be re-appropriated in the subsequent year. Budgets are adopted for all governmental funds (general,special revenue,and capital projects funds).The City Manager is authorized to transfer budgeted amounts within departments within any fund;however,any revisions that increase the total expenditures of any department or fund must be approved by the City Commission.All necessary supplemental appropriations are adopted by the City Commission and are included in the reported 63 Agenda Item #2.B.08 Aug 2022Page 104 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF CHANGESIN NET PENSION LIABILITYAND RELATEDRATIOS -GENERALEMPLOYEES’PENSION PLAN City reporting period date Measurement date Total pension liability Service cost lnterest Change in assumptions Difference between expected and actual experience Benefit payments,including refunds of of employee contributions Employee buy—back Net change in total pension liability Total pension liability,beginning Total pension liability,ending (a) Plan fiduciary net position Contributions —City Contributions —Employee Net investment income (loss) Benefit payments,including refunds of employee contributions Administrative expenses Net change in plan fiduciary net position Plan fiduciary net position,beginning Plan fiduciary net position,ending (b) Net pension liability (asset)(a)-(b) Plan fiduciary net position as a percentage of total pension liability Covered payroll Net pension liability (asset)as a percentage of covered payroll 64 9/30/2022 9/30/2021 9/29/2020 9/30/2019 9/30/2021 9/29/2020 9/30/2019 9/30/2018 5 244,995 5 288,450 5 332,673 5 345,019 1,633,199 1,604,466 1,566,226 1,574,193 (420,148)-—695,507 207,558 (44,031)40,197 (473,189) (1,429,935)(1,329,553)(1,327,161)(1,501,456) 235,669 519,332 611,935 640,074 24,665,518 24,146,186 23,534,251 22,894,177 524,901,187 524,665,518 524,146,186 523,534,251 5 1,248,604 5 1,362,952 5 1,424,479 5 1,332,119 87,209 96,921 107,745 117,536 4,891,453 1,138,973 619,176 1,554,225 (1,429,935)(1,329,553)(1,327,161)(1,501,456) (19,631)(48,109)(40,584)(31,261) 4,777,700 1,221,184 783,655 1,471,163 21,719,136 20,497,952 19,714,297 18,243,134 526,496,836 521,719,136 520,497,952 5 19,714,297 $(1,595,649)5 2,946,382 5 3,648,234 5 3,819,954 106.41%88.05%84.89%83.77% 5 1,453,483 5 1,615,350 5 1,795,750 5 1,958,933 —109.78%182.40%203.16%195.00% Continued...Agenda Item #2.B.08 Aug 2022Page 105 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF CHANGES IN NETPENSION LIABILITYAND RELATEDRATIOS -GENERALEMPLOYEES’PENSION PLAN City reporting period date Measurement date Total pension liability Service cost Interest Change in assumptions Difference between expected and actual experience Benefit payments,including refunds of of employee contributions Employee buy—back Net change in total pension liability Total pension liability,beginning Total pension liability,ending (a) Planfiduciary net position Contributions —City Contributions —Employee Net investment income (loss) Benefit payments,including refunds of employee contributions Administrative expenses Net change in plan fiduciary net position Plan fiduciary net position,beginning Plan fiduciary net position,ending (b) Net pension liability (asset)(a)-(b) Planfiduciary net position as a percentage of total pension liability Covered payroll Net pension liability as a percentage of covered payroll 9/30/2018 9/30/2017 9/30/2016 9/30/2015 9/30/2017 9/30/2016 9/30/2015 9/30/2014 S 346,460 S 348,604 S 402,093 S 399,576 1,485,239 1,437,296 1,404,316 1,386,245 559,117 ~-1,814,460 291,669 164,601 (162,280)- (1,319,107)(1,207,804)(1,031,191)(707,218) 1,363,378 742,697 612,938 2,893,063 21,530,799 20,788,102 20,175,164 17,282,101 S 22,894,177 S 21,530,799 S 20,788,102 S 20,175,164 S 1,175,572 1,112,344 S 863,613 S 950,980 124,024 128,204 136,191 157,383 1,792,192 1,515,746 162,326 778,981 (1,319,107)(1,207,804)(1,031,191)(707,218) (53,880)(32,495)(41,909)(31,529) 1,718,801 1,515,995 89,030 1,148,597 16,524,333 15,008,338 14,919,308 13,770,711 S 18,243,134 S 16,524,333 S 15,008,338 S 14,919,308 S 4,651,043 S 5,006,466 S 5,779,764 S 5,255,856 79.68%76.75%72.20%73.95% S 2,067,067 S 2,136,733 S 2,269,850 S 2,623,050 225.01%234.30%254.63%200.37% Additional years will be added to this schedule annually until 10 years’data is presented. Change of Assumptions: For measurement date September 30,2021: -Reflects updated mortality tables to those used by Florida Retirement System (FRS)as mandated by Section 112.63(1)(f),Florida Statutes. 0 The assumed investment return assumption was reduced from 7.00%to 6.75%.o The assumed rates of salary increase,retirement and withdrawal were revised based on a 7-year experience studyperformedforthePlan.65 Agenda Item #2.B.08 Aug 2022Page 106 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF CHANGESINNET PENSION LIABILITYAND RELATEDRATIOS —POLICEOFFICERS’PENSION PLAN City reporting period date Measurement date Total pension liability Service cost lnterest Change in excess State money Difference between expected and actual expenence Change of assumptions Benefit payments,including refunds of of employee contributions Net change in total pension liability Total pension liability,beginning Total pension liability,ending (a) Plan fiduciary net position Contributions —City Contributions —State of Florida Contributions -Employee Net investment income (loss) Benefit payments,including refunds of employee contributions Administrative expenses Other Net change in plan fiduciary net position Plan fiduciary net position,beginning Plan fiduciary net position,ending (b) Net pension liability (asset)(a)-(b) Plan fiduciary net position as a percentage of total pension liability Covered payroll Net pension liability (asset)as a percentage of covered payroll 9/30/2022 9/30/2021 9/29/2020 9/30/2019 9/30/2021 9/29/2020 9/30/2019 9/30/2018 5 396,817 5 369,089 $332,419 5 329,254 1,090,158 1,034,146 1,026,422 1,016,983 ———(120,454) (130,811)103,400 (351,261)(209,232) (478,322)-—454,983 (693,227)(715,876)(1,143,778)(690,688) 184,615 790,759 (136,198)780,846 16,100,283 15,309,524 15,445,722 14,664,876 5 16,284,898 5 16,100,283 515,309,524 515,445,722 66 S 870,477 5 745,022 5 826,705 5 854,780 274,267 132,844 —236,772 168,456 161,166 142,024 131,498 2,896,388 607,277 307,543 853,894 (693,227)(715,876)(1,143,777)(690,688) (34,284)(35,623)(38,763)(25,152) 3,482,077 894,810 93,732 1,361,104 13,153,186 12,258,376 12,164,644 10,803,540 5 16,635,263 5 13,153,186 $12,258,376 512,164,644 5 (350,365)5 2,947,097 5 3,051,148 5 3,281,078 102.15%81.70%80.07%78.76% 5 2,105,700 5 2,014,575 5 1,775,300 5 1,643,725 -16.64%146.29%171.87%199.61% Continued...Agenda Item #2.B.08 Aug 2022Page 107 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF CHANGESIN NETPENSION LIABILITYAND RELATEDRATIOS -POLICEOFFICERS’PENSION PLAN City reporting period date Measurement date Total pension liability Service cost Interest Change in excess State money Difference between expected and actual expenence Change of assumptions Benefit payments,including refunds of of employee contributions Net change in total pension liability Total pension liability,beginning Total pension liability,ending (a) Plan fiduciary net position Contributions —City Contributions ~State of Florida Contributions —Employee Net investment income (loss) Benefit payments,including refunds of employee contributions Administrative expenses Other (change in excess State money) Net change in plan fiduciary net position Plan fiduciary net position,beginning Plan fiduciary net position,ending (b) Net pension liability (asset)(a)-(b) Plan fiduciary net position as a percentage of total pension liability Covered payroll Net pension liability as a percentage of covered payroll S 14,664,876 S13,856,425 S 13,402,655 9/30/2018 9/30/2017 9/30/2016 9/30/2015 9/30/2017 9/30/2016 9/30/2015 9/30/2014 S 335,185 S 279,863 S 291,761 S 269,182 970,877 931,370 900,982 879,486 -—120,454 — 187,216 (2,998)(213,426)— (40,955)--1,275,669 (643,872)(754,465)(553,042)(585,616) 808,451 453,770 546,729 1,838,721 13,856,425 13,402,655 12,855,926 11,017,205 S12,855,926 5 945,540 5 729,483 5 574,014 $563,203 -112,972 103,528 96,217 129,552 117,274 112,354 103,095 950,447 804,901 43,534 642,480 (643,872)(754,465)(553,042)(585,616) (51,481)(29,933)(35,984)(22,742) -—120,454 - 1,330,186 980,232 364,858 796,637 9,473,354 8,493,122 8,128,264 7,331,627 S10,803,540 S 3,861,336 S 8,128,264S9,473,354 S 4,383,071 S 8,493,122 S 4,909,533 S 4,727,662 73.67% S 1,619,400 238.44% 68.37% S 1,465,925 299.00% Additional years will be added to this schedule annually until 10 years’data is presented. Change of Assumptions: For measurement date September 30,2021: o 112.63(1)(f),Florida Statutes.For measurement date September 30,2018:o The assumed investment return assumption was reduced from 7.00%to 6.75%.0 The assumed rates of salary increase,retirement and withdrawal were revised based on a 7-year experience studyperformedforthePlan.67 63.37% S 1,404,425 349.58% 63.23% S 1,472,786 321.00%Agenda Item #2.B.08 Aug 2022Page 108 of 251 CITYOF ATLANTIC BEACH,FLORIDA SCHEDULEOF CONTRIBUTIONS-ALLPENSION PLANS i. Contributions in Relation to Contributions Year Actuarially the Actuarially Contribution as a %of Ended Determined Determined Excess Covered Covered September 30,Contribution Contribution (Deficiency)Payroll Payroll General Employees’Plan 2021 S 1,248,604 S 1,248,604 S -S 1,453,483 85.90% 2020 S 1,355,973 S 1,362,952 S 6,979 S 1,615,350 84.38% 2019 S 1,424,479 S 1,424,479 S -S 1,795,750 79.33% 2018 S 1,332,118 S 1,332,119 S 1 S 1,958,933 68.00% 2017 S 1,175,572 S 1,175,572 S -S 2,067,067 56.87% 2016 S 1,112,344 S 1,112,344 S —S 2,136,733 52.06% 2015 S 863,613 S 863,613 S -S 2,269,850 38.05% 2014 S 950,980 S 950,980 S —S2,623,050 36.25% Police Officers‘Plan 2021 S 668,499 S 1,144,744 S 476,245 S2,105,700 54.36% 2020 S 668,090 S 877,866 S 209,776 S2,014,575 43.58% 2019 S 826,705 S 826,705 S -S 1,775,300 46.57% 2018 S 841,726 S 1,091,552 S 249,826 S 1,643,725 66.41% 2017 S 849,061 S 945,540 S 96,479 S 1,619,400 58.39% 2016 S 825,700 S 842,455 S 16,755 S 1,465,925 57.47% 2015 S 665,091 S 677,542 S 12,451 S 1,404,425 48.24% 2014 S 654,280 S 659,420 S 5,140 S 1,472,786 44.77% Additional years willbe added to this schedule annually untll1O years;data is presented. 68 Agenda Item #2.B.08 Aug 2022Page 109 of 251 CITYOF ATLANTICBEACH,FLORIDA NOTESTO THE SCHEDULEOF CONTRIBUTIONS—ALLPENSION PLANS Significant methods and assumptions used in calculating the actuarially determined contributions: Thefollowing pertain to both City's definedbenefitpension plans unlessseparately stated. 0 Valuation Date:October 1,2019.Actuarially determined contribution rates are calculated as of September 30,two years prior to the end of the fiscal year in which contributions are required. 0 Actuarial Cost Method:Entry Age Normal Cost Method 0 Amortization Method: 0 General Employees’Plan ~Closed,LevelDollar Method 0 Police Officers’Plan —Closed,Level %of Pay Method 0 Remaining Amortization Period: 0 General Employees’Plan —10 Years. 0 Police Officers’Plan —28 years. 0 Asset Valuation Method:4-year smoothed market value where the difference between the expected and actual return on market value of assets is phased in over a period of four years at a rate of 25%per year. 0 Inflation:2.50% 0 Salary increases: 0 General Employees Plan -Age Based ranging from 4.8%to 9.5%(including 2.5%price inflation). 0 PoliceOfficers’P/an —Age Based ranging from 4.5%to 18.5%(including 2.5%price inflation). 0 Payroll Growth: 0 General Employees Plan —None 0 Police Officers’Plan —3.50% 0 lnvestment Rate of Return:6.75%per year compounded annually,net of investment expenses,including inflation. 0 Retirement Age:Experience~based table of rates (from Experience Study dated August 9,2017 for the period October 1,2009 to September 30,2016)that vary by age. 0 Mortality:RP-2000 Combined Healthy Participant Mortality Table (for preretirement mortality)and the RP—2000 Mortality Table for Annuitants (for postretirement mortality),with mortality improvements projected to all future years after 2000 using Scale BB. 0 General Employees’P/an —For males,the base mortality rates include a 50%blue collar adjustment and a 50%white collar adjustment and for females,the base mortality rates include a 100%white collar adjustment. 0 Police Officers’P/an —For males,the base mortality rates include a 90%blue collar adjustment and a 10% white collar adjustment and for females,the base mortality rates include a 100%white collar adjustment. 69 Agenda Item #2.B.08 Aug 2022Page 110 of 251 CITYOF ATLANTIC BEACH,FLORIDA SCHEDULEOF INVESTMENTRETURNS-ALLPENSION PLANS j.. Year Ended September 30, 2020 2020 2019 2018 2017 2016 2015 General Employees‘Plan Annual money—welghted rate of return net of investment expenses 23.65%6.41%4.04%8.67%10.92%10.18%1.10% Police Officers‘Plan Annual money—weighted rate of return net of investment expenses 23.67%6.15%4.38%8.26%10.80%9.93%0.53% Additional years willbe added to this schedule annually until 10 years;data is presented. 70 Agenda Item #2.B.08 Aug 2022Page 111 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULEOF CHANGES INTOTAL OPEB LIABILITYAND RELATEDRATIOS Reporting date 9/30/2021 9/30/2020 9/30/2019 9/30/2018 Measurement date 9/30/2020 9/30/2019 9/30/2018 9/30/2017 Total OPEB Liability Service cost $55,135 $38,095 S 39,404 $41,222 Interest 11,812 19,049 16,906 14,667 Difference between expected and actual experience —(203,632)-— Changes in assumptions (26,153)78,146 (18,238)(21,261) Benefit payments (11,666)(21,386)(23,456)(22,404) Net change in total OPEB Liability 29,128 (89,728)14,616 12,224 Total OPEB Liability -beginning 380,227 469,955 455,339 443,115 Total OPEB Liability-ending $409,355 $380,227 $469,955 $455,339 Covered-employee payroll $7,602,334 $5,196,501 S6,647,363 S6,272,956 Total OPEB liability as a percentage of covered-employee payroll 5.38%7.32%7.07%7.26% Notes to Schedule: No assets are being accumulated in a trust to pay for plan benefits. Changes in Assumptions: Changes inassumptions reflect the effects of changes in the discount rate of each period.The following are the discount rates used for each measurement date. Measurement Date Discount Rate September 30,2020 2.41% September 30,2019 2.75% September 30,2018 3.83% September 30,2017 3.50% September 30,2016 3.10% Additional changes in assumptions for the following measurement dates: -September 30,2019 o Per capita costs and premiums were updated based on information provided. 0 Assumed ultimate rate of inflation was revised from 2.5%to 2.25%and the healthcare cost trend assumption was revised to reflect this change. Additional years will be added to this schedule annually until 10 years;data is presented.71 Agenda Item #2.B.08 Aug 2022Page 112 of 251 SUPPLEMENTARYENFORMATHON Agenda Item #2.B.08 Aug 2022Page 113 of 251 CITYOF ATLANTICBEACH,FLORIDA COMBININGBALANCESHEET-NON-MA.IORGOVERNMENTALFUNDS FORTHEYEARENDEDSEPTEMBER 30,2021 WITH COMPARATIVE TOTALS FORTHE YEARENDEDSEPTEMBER 30,2020 2021 Special Revenue Funds Local Convention Tree Option Development Half-Cent Court Cost Parking Radio Replacement Gas Tax Tax Sales Tax Training Facilities Communication ASSETS Equity inpooled cash and investments S 116,072 S —S 157,855 S 1,375,319 S 10,327 S 107,771 S 112,769 Cashwith ?scal agent ---—--— Receivables,net Customer accounts,net —--—--— Intergovernmental and other —80,468 38,420 187,875 230 11,647 1,576 Prepaid expenditures --————» TOTAL ASSETS $116,072 S 80,468 $196,275 $1,563,194 $10,557 $119,418 S 114,345 LIABILITIES Accounts payable and accrued liabilities —--6,995 -—— Construction costs payable ..-4,212 --- Due to other funds -201,876 —-—-- Deposits -—--—-— TOTAL LIABILITIES -201,876 -11,207 --' FUNDBALANCE Nonspendable: Prepaids --.--—— Restricted for: Publicsafety -«-—10,557 —114,345 Roadmaintenance and construction ~—~1,551,987 ——- Other capital projects --—---— Other purposes -—196,275 --119,418 — Committed to: Conservation and resource management 116,072 ——-—-- Unassigned -(121,408)--——— TOTALFUNDBALANCES 116,072 (121,408)196,275 1,551,987 10,557 119,418 114,345 TOTAL LIABILITIES,DEFERREDINFLOWS OF RESOURCESAND FUNDBALANCE S 116,072 S 80,468 $196,275 $1,563,194 $10,557 $119,418 $114,345 Continued... 72 Agenda Item #2.B.08 Aug 2022Page 114 of 251 CITYOF ATLANTICBEACH,FLORIDA COMBINING BALANCESHEET—NON-MAJOR GOVERNMENTAL FUNDS (CONCLUDED) FORTHEYEARENDEDSEPTEMBER30,2021 WITH COMPARATIVETOTALS FOR THEYEARENDEDSEPTEMBER30,2020 2021. Special Revenue Funds Total Totals Community Special Non-Major Contraband Development Police Revenue Debt Capital Governmental 2020 Revenue BlockGrants Grants Funds Service Projects Funds TotalsASSETS Equity in pooled cash and investments S 8,304 S -S 8,728 S 1,897,145 S —S 2,428,634 S 4,325,779 S 2,312,277Cashwithfiscalagent—---—--94,850Receivables,net Customer accounts,net ------—115,512Intergovernmentalandother-100 1,548 321,864 —-321,864 239,328Prepaidexpenditures---—-——— TOTALASSETS S 8,304 S 100 S 10,276 S 2,219,009 S -S 2,428,634 S 4,647,643 S 2,761,967 LIABILITIES Accounts payable and accrued liabilities —-—6,995 —3,734 10,729 217,785Constructioncostspayable-3,134 -7,346 —-7,346 16,666Duetootherfunds-214,453 8,083 424,412 19,850 44,067 488,329 283,396Deposits1,765 --1,765 —-1,765 2,766 TOTAL LIABILITIES 1,765 217,587 8,083 440,518 19,850 47,801 508,169 520,613 FUND BALANCE Nonspendable: Prepaids —---————Restricted for: Publicsafety 6,539 -2,193 133,634 --133,634 299,845Roadmaintenanceandconstruction---1,551,987 —2,123,644 3,675,631 1,318,572Othercapitalprojects--—--257,189 257,189 257,689Otherpurposes---315,693 ——315,693 308,383Committedto: Conservation and resource management -——116,072 —-116,072 77,940Unassigned-(217,487)-(338,895)(19,850)-(358,745)(21,075)TOTAL FUND BALANCES 6,539 (217,487)2,193 1,778,491 (19,850)2,380,833 4,139,474 2,241,354 TOTAL LIABILITIES,DEFERREDINFLOWS OF RESOURCESAND FUNDBALANCE S 8,304 S 100 S 10,276 S 2,219,009 S —S 2,428,634 S 4,647,643 S 2,761,967 73 Agenda Item #2.B.08 Aug 2022Page 115 of 251 CITYOF ATLANTICBEACH,FLORIDA COMBININGSTATEMENTOF REVENUES,EXPENDITURES,AND CHANGESIN FUNDBALANCES-NON-MAJOR GOVERNMENTALFUNDS FOR THEYEARENDEDSEPTEMBER30,2021 WITH COMPARATIVETOTALS FOR THEYEARENDEDSEPTEMBER 30,2020 REVENUES: Non-property taxes Charges for services Fines and forfeitures Investment earnings (loss) Miscellaneous revenues Total revenues EXPENDITURES: General government Publicsafety Transportation CuIture/recreation Capital outlay Debtservice Total expenditures EXCESS(DEFICIENCY)OF REVENUES OVEREXPENDITURES OTHERFINANCINGSOURCES(USES) Transfers in Transfers (out) TOTAL OTHER FINANCINGSOURCES(USES) NETCHANGEINFUNDBALANCE FUNDBALANCE,beginning of year FUND BALANCE,end ofyear 2021 Special Revenue Funds Local Convention Tree Option Development Half-Cent Court Cost Parking Radio Replacement Gas Tax Tax Sales Tax Training Facilities Communication $—$463,472 $158,290 $1,039,813 $-$-— —v ———66,595 — ——~-3,742 —21,702 —92 (370)(4,332)45 -(277) 40,890 --—-—- 40,890 463,564 157,920 1,035,481 3,787 66,595 21,425 2,550 -—-——- ---—17,244 -- ---341,160 --- ---209,773 -—« 2,550 --550,933 17,244 —— 38,340 463,564 157,920 484,548 (13,457)66,595 21,425 —(537,844)(120,884)(540,000)—-— -(537,844)(120,884)(540,000)-—» 38,340 (74,280)37,036 (55,452)(13,457)66,595 21,425 77,732 (47,128)159,239 1,607,439 24,014 52,823 92,920 5 116,072 5 (121,408)5 196,275 S 1,551,987 5 10,557 5 119,418 114,345 Continued... 74 Agenda Item #2.B.08 Aug 2022Page 116 of 251 CITYOF ATLANTICBEACH,FLORIDA COMBINING STATEMENT OF REVENUES,EXPENDITURES,AND CHANGESIN FUND BALANCES—NON-MAJOR GOVERNMENTALFUNDS (CONCLUDED) FOR THEYEARENDEDSEPTEMBER30,2021 WITHCOMPARATIVETOTALS FORTHE YEARENDEDSEPTEMBER30,2020 2021 Special Revenue Funds Total Totals Community Special Non-Major Contraband Development Police Revenue Debt Capital Governmental 2020 Revenue BlockGrants Grants Funds Service Projects Funds Totals REVENUES: Non-property taxes $—$—$-$1,661,575 $—$-$1,661,575 $1,458,320Chargesforservices—--66,595 -—66,595 52,823Finesandforfeitures7,534 —-32,978 ~-32,978 20,766Investmentearnings(loss)(18)--(4,860)«(12,394)(17,254)49,390Miscellaneousrevenues---40,890 -—40,890 22,506Totalrevenues7,516 --1,797,178 -(12,394)1,784,784 1,603,805EXPENDITURES: General government ---2,550 --2,550 22,714Publicsafety—-«17,244 -—17,244 41,986Transportation---341,160 —-341,160 -Culture/recreation ——-—-—-265Capitaloutlay---209,773 ~40,752 250,525 367,084Debtservice-—--120,884 -120,884 118,458Totalexpenditures~—«570,727 120,884 40,752 732,363 550,507 EXCESS(DEFICIENCY)OFREVENUES OVEREXPENDITURES 7,516 --1,226,451 (120,884)(53,146)1,052,421 1,053,298 OTHERFINANCINGSOURCES(USES) Transfers in ----120,884 1,096,667 1,217,551 1,288,458Transfers(out)-(16,667)-(1,215,395)-—(1,215,395)(1,498,213) TOTAL OTHER FINANCINGSOURCES(USES)—(16,667)—(1,215,395)120,884 1,096,667 2,156 (209,755) NETCHANGEIN FUND BALANCE 7,516 (16,667)-11,056 -1,043,521 1,054,577 843,543 FUND BALANCE,beginning ofyear (977)(200,820)2,193 1,767,435 (19,850)1,337,312 3,084,897 2,241,354 FUND BALANCE,end of year $6,539 $(217,487)S 2,193 $1,778,491 $(19,850)$2,380,833 $4,139,474 S 3,084,897 75 Agenda Item #2.B.08 Aug 2022Page 117 of 251 CITYOF ATLANTIC BEACH,FLORIDA HISTORICALREVENUESAND EXPENSES FOR THEYEARSENDEDSEPTEMBER 30,2017,THROUGH SEPTEMBER30,2021 2021 2020 2019 2018 2017 Revenues Operating Revenues: Water: Customer charges S 3,677,424 S 3,550,004 S 3,462,039 S 3,206,520 S 3,262,314 Miscellaneous charges 68,937 43,252 67,291 64,563 65,198 Total water 3,746,361 3,593,256 3,529,330 3,271,083 3,327,512 Sewer: Customer charges 6,096,086 5,750,479 5,399,935 5,092,613 5,111,353 Miscellaneouscharges 8 ---590 Total sewer 6,096,094 5,750,479 5,399,935 5,092,613 5,111,943 Total operating revenues 9,842,455 9,343,735 8,929,265 8,363,696 8,439,455 Non-operating revenues Investment income (loss): Water (27,591)143,198 153,209 (7,505)21,455 Sewer (22,584)158,264 115,389 (8,249)17,281 Total non-operating revenues (50,175)301,462 278,598 (15,855)38,736 Total revenues 9,792,280 9,645,197 9,207,863 8,347,841 8,478,191 Expenses Operating expenses: Water 1,321,892 1,044,002 1,299,974 1,348,985 1,488,854 Sewer 3,100,956 2,222,833 2,387,924 2,393,828 2,309,637 Total operating expenses 4,422,848 3,266,835 3,687,898 3,742,813 3,798,491 Administrative,non divisional and other Water 584,856 642,424 508,655 508,655 502,058 Sewer 698,988 678,890 624,796 624,796 591,161 Total administrative non- divisionaland other 1,283,844 1,321,314 1,133,451 1,133,451 1,093,219 Total expenses 5,706,692 4,588,149 4,821,349 4,876,264 4,891,710 Net revenues available for debt service 4,085,588 5,057,048 4,386,514 3,471,577 3,586,481 Non-operating income(expense) Interest expense (320,482)(344,186)(381,546)(404,297)(455,259) Loan amortization (93,910)(93,910)(93,910)(93,910)(93,910) Total non-operating income (expense)(414,392)(438,096)(475,456)(498,207)(549,169) Change in net position before depreciation expense and 76 Agenda Item #2.B.08 Aug 2022Page 118 of 251 CITYOF ATLANTICBEACH,FLORIDA SCHEDULES OF NET REVENUESIN ACCORDANCEWITH BOND RESOLUTIONS-ENTERPRISEFUNDS (WATER ANDSEWER) FOR THE YEARSENDEDSEPTEMBER 30,2021 AND SEPTEMBER30,2020 2021 2020 Gross revenues: Utility $9,842,455 $9,343,735 Connection charges 34,333 24,957 Interest (44,607)234,288 Total Gross Revenues 9,832,181 9,602,980 Operating Expenses Personnel services 1,776,734 1,827,004 Contractual services 673,262 375,144 Supplies 513,146 507,960 Repairs and maintenance 876,185 (13,952) Utilities 349,132 351,447 Intergovernmental charges 1,283,844 1,321,314 Other expenses 234,388 219,231 Total operating expenses 5,706,691 4,588,148 Total net revenues in accordance with Bond resolutions $4,125,490 $5,014,832 Total debt service $1,895,860 $1,853,625 Debt service coverage ratio _217.61%?2_7i0.574‘_%; Required debt service coverage ratio 110.00%110.00% 77 Agenda Item #2.B.08 Aug 2022Page 119 of 251 CITYOF ATLANTICBEACH,FLORIDA OTHER BOND COVENANT DISCLOSURES FOR THEYEAR ENDEDSEPTEMBER30,2017,THROUGH SEPTEMBER30,2021 Utility Service Tax Collections (last five years) Year Electricity Communications Gas Fuel Oil Totai 2021 S 441,950 5 471,029 S 13,068 S —S 926,047 2020 499,712 489,444 14,122 —1,003,278 2019 587,563 484,505 12,518 —1,084,586 2018 498,379 497,133 16,262 ~1,011,774 2017 475,895 479,551 15,229 —970,675 AdVaiorem Tax Collections (last five years) Year Total 2021 S 6,341,798 2020 5,912,053 2019 5,519,446 2018 5,063,409 2017 4,730,476 78 Agenda Item #2.B.08 Aug 2022Page 120 of 251 OTHER STATISTICALINFORMATION Agenda Item #2.B.08 Aug 2022Page 121 of 251 CITYOF ATLANTICBEACH,FLORIDA MAJOR UTILITYCUSTOMERS FOR THE YEARENDEDSEPTEMBER30,2021 (UNAUDITED) Annual Billings Fleet Landing (retirement community)$464,152 Navy (Federal Government)354,449 PAC-2160 Mayport GP,LLC 178,372 John's Creek Estates (mobile home park)149,593 City of Atlantic Beach,Florida 134,990 Hanna Park (regional park)126,750 Yes Companies 124,050 PBG MAYPORTLLC 123,325 Sea Turtle Inn 119,241 Seaside Apartments (apartment complex)71,029 $1,845,951 79 Agenda Item #2.B.08 Aug 2022Page 122 of 251 ADDITIONALELEMENTSOF REPORT PREPAREDIN ACCORDANCEWITH GOVERNMENT AUDITING STANDARDS,ISSUEDBYTHE COMPTROLLERGENERALOF THE UNITED STATES;THE RULES OF THEAUDITORGENERALOF THE STATE OF FLORIDA;AND OTHER CONTRACTREQUIREMENTS Agenda Item #2.B.08 Aug 2022Page 123 of 251 PURvIsGiR~A‘-r’ INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON CCIIVIPLIANCE AND OTHER IVIA1'|'ERS BASED ON AN AUDIT OF BASIC FINANCIAL STATEIVIENTS PERFORIVIED IN ACCORDANCE VVITH GOVERNIWENTAUDITING STANDARDS Honorable lvlayor,City commissioners,and city lvlanager City of Atlantic Beach Atlantic Beach,Florida We have audited,in accordance with the auditing standards generally accepted in the Statesof America and the standards applicable to financial audits contained in Government Auditin g Standard sissuedbytheComptrollerGeneraloftheUnitedStates,the financial statements of the g ov er nm e ntal activities,the business-type activities,each major fund,and the aggregate rernalning fund in f or of City of Atlantic Beach,Florida,(the City),as of and for the year ended September 30,2021,therelated notes to the financial statements,which collectively comprise the City's basic financial st atements, and have Issued our report thereon dated July 20,2022. Internal Control over Financial Reporting In planning and performing our audit of the financial statements,we considered the City's control over financial reporting (internal control)as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial staternents,notforthe purpose of expressing an opinion on the effectiveness of the City's internal control.Accor dingly, wedo not express an opinion on the effectiveness of the city's internal control. A de?ciency in internaf control exists when the design or operation of a control does notallow management or employees,in the normal course of performing their assigned functions,toprevent,or detect and correct,misstatements on a timely ba .A material weakness is a deficiency,or acom binationofdeficiencies,in internal control,such that there is a reasonable possibl ty that a material mi sst ate m en t of the City's financial statements will not be prevented,or detected and corrected,on a basis.A significant deficiency is a deficiency,or a combination of deficiencies,in internal control thatislesssevere than a material weakness,yet important enough to merit attention by those charged with governanc e. our consideration of internal control over financial reporting was for the limited purpose inthe first paragraph of this section and was not de gned to identify all def ien es In internal contr ol that might be material weaknesses or significant deficiencies.Given these limitations,during o u r auditwedid not identify any deficiencies in internal control that we consider to be material weaknesses.However, material weaknesses may exist that have not been identified. CERTIFIED PUBLIC ACCOUNTANTS r....n.-uiII.-l ri..iI.i |/.i//.iii.n..-u 1 V.I('.l~viIzI i il.i.in./.-l i..i..~/.m.l |IiIlIl['.I purvlsgray com...l ...Vlli .l...i.l..im.n.‘ii ii.....i.»..cl...mi.i- 80 l.........>01 M.i...»,..r Agenda Item #2.B.08 Aug 2022Page 124 of 251 Honorable Mayor,city Commissioners,and City Manager city of Atlantic Beach Atlantic Beach.Florida INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COIVIPLIANCE AND OTHER IVIA'I'I'ERS BASED ON AN AUDIT OF BASIC FINANCIAL STATEIVIENTS PERFORIVIED IN ACCORDANCE VVITH (Fol/ERNIVIENTAUDITING STANDARDS Compliance and Other lvlalters As part of obtaining reasonable assurance about whether the City's financial statements freefrom material misstatement,we performed tests of its compliance with certain provisions of laws,reg ulat ions , contracts,and grant agreements,non-compliance with which could have a direct and materi al effecton the determination of financial statement amounts.However,provi ing an opinion on com pliance with those provisions was not an objective of our audit,and accordingly,we do not express suchanopion. The results of our tests disclosed no instances of non—cornpIianCe or other matters that are tobe reported under Government Auditing Standards. Purpose of this Report The purpose ofthis report is solely to describe the scope of our testing of internal control an d com plianceandtheresultsofthattesting,and not to provide an opinion on the effectiveness of the internal control or on compliance.This report is an integral part or an audit performed in acco rdan ce with Government Auditing Standards in considering the city's internal control and compliance.A cc or di ngly, this communication is not suitable for any other purpose. =Q7lm,u-'c<1/C,raw), July 20,2022 Gainesville,Florida 81 Agenda Item #2.B.08 Aug 2022Page 125 of 251 PURVIS GRQAY INDEPENDENT ACCOUNTANT'S REPORT ON CCNVIPLIANCE \I\IITH FLORIDA STATUTES SECTION 218.415 —INVESTIVIENTS OF PUBLIC FUNDS Honorable Mayor,City Commissioners,and City l\/lanager city of Atlantic Beach Atlantic Beach,Florida we have examined the city of Atlantic Beach,Florida's (the city)compliance wlth section 218.4 1 5, Florida statutes during the period ended September 30,2021,as required by section 1o.55s(1o)(a),Rulesofthe Auditor General.Management is responsible for the City's compliance with those requirements. our responsibility is to express an opinion on the City's compliance based on our examination. our examination was conducted in accordance with attestation standards established bytheAmerican lnstitute of Certified Public Accountants and,accordingly,included examining,on a test evidence about the City's compliance with those requirements and performing such other procedures aswe considered necessary in the circumstances.we believe that our examination provides a re aso n abl e basis for our opinion.our examination does not provide a legal determination of the City's co mpli an ce with specified requirements. In our opinion,the City complied,in all material respects,with the aforementioned requirements forthe year ended September 30,2021. This report is intended solely for the Information and use of the Legislative Au 'ing Committee,members of the Florida Senate and the Florida House of Representatives,the Florida Aud tor General.fede ral and other granting agencies and pass~through entities,the city,its management,and is inten ded to be,and should not be,used by anyone other than these specified parties. ~».P.u1,uu1/Cjraov), July 20,2022 Gainesville,Florida CERTIFIED PUBLIC ACCOUNTANTS IN‘-llllr |n...l.—i |IJIIJ/l.I«\n'L"\.ll.l~l>l.A l l)lI.lIIAIlI 1 Ill/uclilllnl |1.z.n,».. pl.lrvi§gray.:c|rr\ .l 5|VNII Ill‘-IAIHI». Rh-Ml’-i ..i .i..I\I \\“ll «i..,..i i...,...,llllvll \.. l“.\in illtiljnl 82 Agenda Item #2.B.08 Aug 2022Page 126 of 251 [VIANAG EIVIENT LETTER Honorable l\/Iavor,City Commissioners,and City l\/Ianager city of Atlanti Beach Atlantic Beach,Florida Report on the Financial Statements we have audited the financial statements of the City of Atlantic Beach,Florida (the City)as andforthe year ended September 30,2021,and have issued our report thereon dated July 20,2022. Auditor-s Responsibility we conducted our audit in accordance with audi rig standards generally accepted in the uni ted statesof America;the standards applicable to firianc al audits contained in Govsrr1rnentAL4diting Standards,issued by the Comptroller General of the United States:and Chapter 10.550,Rules of the Auditor other Reporting Requirements we have issued our independent Auditor's Report on internal control Over Financial Reportingandon Compliance and Other l\/lalrters Based on an Audit of the Financial Statements Performed Accor dan ce with Government Auditing Standards.and Independent Accountant's Report on an ex a m inati on conducted in accordance with American Institute of Certified Public Accountants Professional Stan dards,AT-C Section 315,regarding compliance requirements in accordance with Chapter 10.550,Ru lesofthe Auditor General‘Disclosures in those reports and schedule,which are dated July 20,202 2, shouldbe considered in conjunction with this management letter. Prior Audit Findings Section 10.5s4(1)(l)1.,Rules ofthe Auditor General,requires that we determine whether or correc tiveactionshavebeentakentoaddressfindingsandrecommendationsrnadeintheprecedingan nu al financial report.There were no such findings or recommendations made in the preceding financial areport. Official Title and Legal Authority Section 10.554(1)(i)4.,Rules of the Auditor General,requires that the name or official title andlegal authority for the primary government and each component unit of the reporting entity bedisclo se d in this management letter,unless disclosed in the notes to the financial statements.This iis included in Note 1 to the financial statements. Flnancial Coridi ion and Nlanagernerlt sections 10.554(1)(i)5.(a)and 1o.s56(7),Ru/es ofthe Auditor General,require that we apply ap propriate procedures and report the results of our determination as to whether or not the city has met o n e ormore of the conditions described in section 21s.so3(1),Florida statutes,and identi cation ofth e specific condi(ion(s)met.in connection with our audit,we determined that the City did not rrle-etanyofthe conditions described in Section 218.503(1),Florida Statutes. CERTIFIED PUBLIC ACCOUNTANTS ii.|l|u'>-I'v//-l (J-,.ll.I l llilltill.rel s.i.—..~.il..l 1)!/.IIu/-II l,.l.t-/.ni.l l l..m,... }2uIvlsgray.ct:ln\ M.,_i..i lvl n...i....lilt>I|«lil|—I|Iitl ...i....ii~..i.i i..l...i.......i .i \iI...i...hi...‘IHIII \ii.......I ».\ 83 Agenda Item #2.B.08 Aug 2022Page 127 of 251 Honorable Mayor,city commissioners,and city Manager city of Atlantic Beach Atlantic Beach,Florida HIIANAGE IVI ENT LETTER Pursuant to sections 10.5S4(1)(i)5(l:)and 1o.5sa(s),Rules of the Auditor General,we appI' ed financial condition assessment procedures.it is management's respons lity to monitor the financial condition,and our financial condition assessment was based in part on representations madeby management and the review of financial information provided by same. Section 10.5S4(1)(i)2.,Rules ofthe Auditor General,requires that we communicate anv recornrnen dations to improve financial management.In connection with our audit,we did not ha v e anySuch recommendations. Special District Component Units section 1o.ssa(1)(l)s.(cl),Rules of the Auditor General,requires that we determine whet her ornota special district that is a component unit ofa county,municipality,or special district,provided thefinancial Information necessary for proper reporting of the component unit,within the audi ted Financial statements of the county,rnunicipallt or Special district in accordance WI h Section 218.39 (3)(b), Florida Statutes.In connection with our audi ,we determined that there were no special district comp onentunitsthatwererequiredtobereportedinaccordancewithSection218.39(3)(b),Florida St at ut es . Additional Matters section :i.o.s54(:i.)(i)3.,Rules of the Auditor General,requires that we address non- compliance with provi ions or contracts or grant agreements,or abuse,that have occurred,or are likely to occurred, that have an effect on the financial statements that is less than material but which warrants theattention of those charged with governance.in connection with our audit,we did not have any such fi nd ings . Purpose of this Letter our management letter is intended solely for the iniorrnation and use of the Legislati ve Auditing Committee,members of the Florida Senate and the Florida House of Representatives,the Auditor General,federal and other granting agencies,and applicable management,and is not intend ed tobeand should not be used by anyone other than these specified parties. —i)u)wl4/(,1ml»), July 20,2022 Gainesville.Florida 84 Agenda Item #2.B.08 Aug 2022Page 128 of 251 CITY OF ATLANTIC BEACH CITY COIVIDJISSION DGEETING STAFF REPORT AGENDA ITEIVI:90-Day Calendar for the l\/Iayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the city l\/ [ ana ger/ 4'/‘ TC)DAY’S DATE:July 22,2022 l\’IEETING DATE:August 8,2022 BACKGROUND:The 90-day calendar is included on the agenda for the pur pos e ofsetting meeting dates and deterrnining the location,time and whet her to Videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving inp ut from City staff‘and the Commission,and will be included in ea ch agend a for consideration. L: -Budget Meetings are scheduled for the following dates theCommissi onChaxnberzAugust3at5pm August 1 5 at 6 pm August 22 at 5 pin BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for August through October 2022 . ATTACHNIENT:1)l\/Iayor and Colnmission 90-Day Calendar (August thro ugh October2022) REVIEWED BY CITY MANAGER: .\Agenda Item #3.A.08 Aug 2022Page 129 of 251 MAYOR AND COMMISSION MONDAY August 2022 )N FR]DAY 1 Z 3 4 5 6 7 8 Budget 9 10 Ma_yor’s 11 12 13 Workshop 5 pm C Ad"}i°>°1}">’Pension Songwriters commission Mtg CARAC Mtg E m Board Meetings Concert 6 pm 6:30 pm 5 Pm 515 m 6:30 pm (lnvoc-Norris)ES 2Mp 6 m 14 15 16 17 18 19 20 Budget Community Workshop Development ESC Outreach 6 pm Board Mceting Subcommittee 6 pm 3:30 pm 21 22 Budget 23 24 25 26 27 Workshop 5 pm ESC LEED AcousticNight commission Mtg Subcommittee 6 pm 6:30 pm Noon (lnvoc-Kelly) 28 29 30 31 Agenda Item #3.A.08 Aug 2022Page 130 of 251 MAYOR AND COMMISSION September 2022 _\1<I\'I)\‘.''1Hi 1M)\\ 1 2 3 Special Magistrate Hearing 2 pm 4 5 6 7 8 9 10 Labor Day City Offices Closed 11 12 13 14 Mayofs Advisory 15 16 17 Commission Mtg CARAC Mtg Q"—"-"°'1iT““? 5:30 Pm 5 Pm ESC Tree Subcom (Invoc —Norris)5:15 pm m 18 19 20 21 22 23 24 Community Development ESC Olméach Board Meeting Subcommittee 5 pm 3:30 pm 25 26 27 28 29 30 Commission Mtg ESC LEED 6:30 pm Subcommittee (Invoc —Glasser)Noon Agenda Item #3.A.08 Aug 2022Page 131 of 251 MAYOR AND COMMISSION October 2022 M ls\|>1:v.’'*'ll‘.lL:\\ '1 2 3 4 5 5 7 3 9 10 11 12 Mayor‘:13 14 15 Commission Mtg CARAC Mtg Ad\_'is°r>’ 5:30 pm 5 pm Councul Noon anvoc_Bole)ESC Tree Subcom ?lm ESC Mtg 6 pm 16 17 13 Community 19 20 21 22 Development ESC Outreach Board Subcomnnttee 5 pm 5:30 pm 23 24 25 26 27 28 29 Commission Mtg 5:30 pm ESC LE1:fD (hwoc _wa1e;5)Subcommmee Noon 30 31 Agenda Item #3.A.08 Aug 2022Page 132 of 251 COMPLETE STREETS IMPLEMENTATION PLAN .»'\/.:/~,.!/\//4/m ;~us..+:/;‘x/E Prepared for: City of /\I|;u\tir P<~m:I1 ;\r,1«,I«no ‘:'»u|ni|Ir)le |<0.1(i,All.nII|<|~:H.u h,ll ,.Agenda Item #3.B.08 Aug 2022Page 133 of 251 TABLE OF CONTENTS ‘ coco.0.000000oooooooooooooooooooo TITLE PAGE NUMBER PROJECT TEAM 3 ‘ COMPLETE STREETS VISION 1:- COMPLETE STREETS POLICY 5 PROJECT APPROACH 7 TRAFFIC CALMING 8 SHORT-TERM RECOMMEN DATIONS LONG-TERM 27RECOMMENDATIONS FUNDING STRATEGIES 30 NEXT STEPS 31 APPENDIX 32 19 Agenda Item #3.B.08 Aug 2022Page 134 of 251 TEANI IN F0 RNIATION: -Mayor of the City of Atlantic Beach o Mayor Ellen Glasser -Commissioner Of Atlantic Beach a Commissioner Brittany Norris Seat 5 Mayor Pro Tem -City of Atlantic Beach City Manager 0 Shane Corbin AICP -City of Atlantic Beach Planning Director,Amanda Askew,AICP -Chief of Police,Chief Vic Gualillo -City of Atlantic Beach City Engineer,Steve Swan PE -Public Works Director.Scott Williams DRIVEN BY PURPOSE RI-‘I i/\R|F )1\\I“* m AE Engineering,Inc.DDEC,LLC 2 Heather Neville,AICP Uyen Dang,PE Agenda Item #3.B.08 Aug 2022Page 135 of 251 The City of Atlantic Beach would like to improve Main Street utilizing S I I StheConipleteStreetsPolicyfromW. 1st Street to Dutton Island Road.The purpose of the Complete Streets Inipleinentation Study is to revisit community concerns and desires, leverage the policy objectives and review existing facilities.The I m pImpleinentationPlanthatfollows d ff‘l bl h —d l —I eri I iesscaa es ort an orig terin projects that align with the City's vision to provide for safer, 7 _ efficient,an‘daffordable modes of {Hutton Island Road transportation.V’,_ This project is expected to revitalize the area,encourage economic development,and promote multi- modal connections.This will support the vision of Marsh Oaks residents,._._ bu esses,and other other ' stakeholders. Levy Roadm +MainStreet Agenda Item #3.B.08 Aug 2022Page 136 of 251 IS COMPLETE STREETS? C O 9 Per the accepted definition by the Us De part m ent of Transportation,Complete Streets are streets de'nedand operated to enable safe use and support forall users.Those include people of all ages andabilities, regardless of whether they are travelling asdrivers, pedestrians,bicyclists,or public transportation riders.The concept of Complete Streets encompas ses many approaches to planning,designing.and operat ing roadways and rights of way with all users in mind tomakethe transportation network safer and more effici ent. Complete Street policies are set at the state,regional,locallevels and are frequently supported by roadway desi gn guidelin es. MODEHEIARCHY Complete Streets approaches vary based on community context.They m a y addressa wide range of elements,such as sidewalks,bicycle lanes,bus lanes,public tra ns po rta tio n stops,crossing opportunities,median islands,accessible pedestrian sig nal s, curb extensions,modified vehicle travel lanes,streetscape,and landscape treatments . Complete Streets reduce motor vehicle—related crashes and pedestrian risk,as well bicycl ist risk when well—designed bicycleaspecific infrastructure is included (Reynolds,Theycan promote walking and bicycling by providing safer places to achieve physical through transportation.One study found that 43%of people reporting a place towalkwere significantly more likely to meet current recommendations for regular physical activit y than were those reporting no place to walk (Powell,Martin,Chowdhury,2003). While Complete Streets is a framework to construct roads,it is apathto placemaking inclusive of all community members.The City adopted the l o c a l Complete Streets Policy October 25,2021.This policy can be located in the appendix of t h is document,. ‘I’ A Col-nplnkn suoou lpprnueh Inngnus y plnnrlln?.dcslgn.eon-uuuuon.up-r-«ion of our Irunspnrtamlan n-zw rk. Image 1:Example of Complete Street Cross Section Agenda Item #3.B.08 Aug 2022Page 137 of 251 COMPLETE STREETS POLICY: The proposed Implementation Plan for the Main Street Complete Streets p r o j e c t includes various components such as leadership workshops and preliminary recommendati ons. Considering the newly adopted Complete Streets policy,the Team was taske d toelevate community awareness through communication within the Main Street Corridor andadjacent neighborhood roads.This allowed better understanding on how the community in te ra ct s with the City of Atlantic Beach leadership as well as local vision and technical understanding ofpublic roads.The implementation plan providing scalable solutions for near,mid longterm programs and projects to support the policy. CIP Project Tirneline '-=v-anDuvo?nnnv?roloct m§,u_m_'Capital Improvement Plan ,y,a,,Local Budget to Build I=roJe<ts 1—Zybarl Planning:2 and an (nocan-Irnunlry «Ian 1:)pn.=.m..uamxw and vane43.".am 5,,k_,,,E,E,,g_g_,,m.,,,Idcnlifyznul Prlnvltlre .....m..........u-.-....:.._::_::.l...:*3- *."'°""::.'::..,4...,m-"v.-::a.*.:?:'.«..‘m.u -xnrllln -...a......lhluud?nlui-D. 5‘.‘5§3.'.,'.«....'""".'»€.‘é‘."..‘3‘i.'.‘.'»..'-L‘.' v...,u.,........,n um..:..\.>, €nnslru<llurI Erlglnedrir-B |rIID<(IluI-1 ...........o..,....B!‘u.......a ........... ...u.....n..¢....'f.“'..a‘n..:..........«.m,...a M sandm- The local policy that was recently adopted is an excellent steppingstone towards addressing community needs and desires.The implementation plan will address t h e needsof a local municipality will support projects that staff and leadership can plan to fundand execute.Placemaking,road design and neighborhood character can have expected outcom eswhenpolicyincludingzoning,code and budget objectives are align.We provide near— termupdatestoenhanceandfurthertheintentofthepolicy.Agenda Item #3.B.08 Aug 2022Page 138 of 251 PROJE TAPPR C C C Q C C An Informative Approach To address the scope set forth by the City of Atlantic Beach,the project choseto approach the project area of Main Street Complete Streets through education toachieve maximum results.With the very recent adoption of the Complete Streets byCity leadership,it is important to introduce the project through communication o f commu nityawarenessinordertoprovidedesignconceptsthatreflectedboththepolicyasw el l asthelocal communities desires as it related to their local neighborhood road. Concurrently,the Team conducted a detailed traffic analysis.crash analysis along withutilities coordination to further understand the complexity of short-term and long—term implementation. The following process resulted in initial concepts based on observations made through meetings,survey results,and in—person discussions regarding the goal of Main Street Improvements and desired outcomes.To approach this,a Fundamental education campaign was utilized including visual components to help illustrate complex technical geometry and design components of safer roads by design.Agenda Item #3.B.08 Aug 2022Page 139 of 251 A TRAFF C ALN|I APPROACH C O0 WHAT IS TRAFFIC CA l\/|‘ING Traffic calming is a low ifhpact solution to achieve complete streets within thelocal roadway network.As a strategy it can reduce the negative effect of drivers the roadway network.It is effective in many communities where traditional road des ign orland development uses of an area has resulted in unintended consequence of throug htrafficandspeeding.Traffic calming can alter driver behavior for any street n e t The goals of traffic calming are: 1.Reduce crashes 2.Enhance quality of life for residents and visitors 3.Enhance safety The Main Street Corridor serves as a primary north south collector road o f theMarsh Oaks Neighborhood.Through data collection from COAB Police Department—to 2/20/2020 and 1/24/2021 to 1/31/2021,the team found that most traffic volume s arecut through traffic to avoid heavy congestion on Mayport Road intersections a n d direct access to the Levy Road and Dutton Island signalized intersections. To reduce cut through traffic,a series of traffic calming strategies are con side red for Main Street.A balance of intersection treatment such as the existing mini round about are proposed to maintain residential access while reducing cut through traffic on Street from 2nd Avenue to Levy Road.This is where most of the residential access isbeing impacted.North of Levy Road are commercial use with no recommendations fortraffic calming. For Traffic Calming Design Considerations: -Target speed is ZOMPH -Most effective use for traffic calming devices is between 300’to 500‘. -Devices should not be less than 150'from intersection or bridge approach Through a series of internal and external engagement and coordination,th e follo win gtrafficcalmingdevicesarepreferredfortheCityofAtlanticBeach. -Divided Median -—create a pinch point for traffic in the center of the roadway. -Narrow Road —restrict motorists from operating at high speeds and yield tpassthis device. -Mini Roundabout -reduce traffic speeds at intersections by requiring to move with caution through conflict points.Agenda Item #3.B.08 Aug 2022Page 140 of 251 PROJE T C PPRO CH QOOOOOOOOOOOOCOOCCOO Quantitative data was collected through several avenues.The City of Beach provided traffic counts,right of way maps.Asvbuilts,and other usef ultechnicaldatathatisprovidedintheappendixofthisreport.The Team ut il iz e d Signal 10 Analytics to gather traffic data including crashes.The Teamalso performed site visits to observe the existing environment and cross section. This information was utilized to begin the process of developing con cept ualdesignsforinformationalpurposestoguideconversationwithstaffinterna lly to prepare for public meetings. Referenced Manuals: -FDOT Florida Design Manual (FDM) -Manual for Uniform Traffic Control Design (MUTCD) -FHWA Small Town and Rural Multimorlal Networks -N/\CTO Urban Streets Design Guide -NACTO Urban Bikeway Design Guide Agenda Item #3.B.08 Aug 2022Page 141 of 251 SITE VISIT: The project Team performed many site visits such as drive throughs and o n inperson foot visits.The Team conducted a community walk with City planning staff toobserv eexistingtrafficpatterns.adjacent land-use,modal usage,connectivity,access an d other transportation elements that may be affected by change.Site visits were c o n d u ct e d in the evening as well as daytirnet More detailed information is referenced in t h e exhibit section under memo/site visit memo/Main St.City walk.Agenda Item #3.B.08 Aug 2022Page 142 of 251 Location: MAIN STREET THE CURRENT LENGTH IS 1 MILE LONG @ THE EXISYING LANE CONFIGURATION HAS 2 LANES WITH SOME on STREET PARKING @ IT CURRENTLY TAKES AN AVERAGE or 5 MINUTES To BIKE THE TOTAL LENGHTHorTHESTREET % IT CURRENTLY TAi<Es AN AVERAGE or 21:MINUTES TO WALK THE TOTAL LENGHTHon:THE STREET ® CURRENT POSTED SPEED is 25 MPH TABLE 7. CORRID CH C O EXISTING RIGHT OF WAY The CUTIQHI right (if \N:.iy {RKDVVJ for [H0 «':CH‘iiCIOI'is ‘S 'Fiorn West ‘l'5f Street to Levy Road and .r (torn Levy Roar!to Dutton Island Road.Two rim/9|lanes are presmil, and on Lreet parking:eeneiaily not restricted l'a|)le I Sulnrna me;the conldor character Sfi(§ Main Street is ldCrILiflC'L|on the Lll\/'3 Bicycle Connectivilv Plan a A neigiiboi hoot!network Conner ting adjacent llDlg|ll)D7i100(i‘;to the Dulloii Islrinti Preserve Trail nrztwoik and East through Levy Road Mair:Slrr:‘(-It's Function Cla.s:—,ifIC.:xtIr)|'l IS Currently a Local Collector Road. RACTERISTICS: ooooaooooooo EXISTING CON DTIO NSExistingconditions arenosidewalks along the corridor lackingArm accessibility from W est151.Streetto Levy Road.North o f LevyRoadhasa continuous sidewalk ontheEastside of Main Street.No dedi cate d bicycle facilities within t h e City'sbicycle network or sig ning/ pav ement markings to designat e abicycleroute. Now parking utiliza tinn with3parked vehicles during (12/1/2021) and ‘I vehicle nig htti rne (6p.m. 11/30/2021).The neig hbo rho od is lined with trees withlowlight visibility.Some trafficcalming devices are present butthespacingit. not cor1sisLCr1L wit h bcs L practicesFor target speed design. CHARACTERISTICS: Main Street is Cla ss ifie d asalocal road classi?ed ih th e CityofAtlantic Beach roadway Sidewalks are nonexistent thecorridor. but curb and gu tte r aregenerally pre:.enL,and lightin g andutilypoles are located along twestsideofthe roadway.There arenoLiafficsignals along this Corrid or withprirnary intersections likeLevyRoadthat provide access ofthe Marsh Oaks Neighbo rhood District Agenda Item #3.B.08 Aug 2022Page 143 of 251 Loc atio n: MAINSTREET l\/lain Street Crash Statistics :4 VGA.‘.,.,..,_._.5/:>(.........w.,...u 3/2.:Il|V1ll?\AAI7I?}N(>.,.a......,......m....m...m....‘,.=........» ?%" A 4%‘3egg,'5‘8.. i J A community—based analysis was conducted within Marsh Oaks Neighborhood with three- year crash data obtained From University of Florida‘:Signal Four Analytics,including both longvform and short—form crashes between November 5th, 2019,and November 11th,2021. A total of S crashes were Almost85%of crashe s resultsin non-injury ,.,,,,._,,_,,,__.__‘in Imlvltll .i..y:..il.. _A um veal’Cityuwdt,/..h email,/5 ,vvas 'e°°'ded '3“Ma'"Stieet °Ve'-om-em/(«J for the City 01 /\tl;IrIln_nag-.—1.h,'\total the ‘h’ee'Ve5'Pe"'°d-"‘°oi 797 tux nns ‘A/(J10 reported Horn 1/: F"'eVai”"§‘rash Pa“e’"5 were Y2/2'/_-021.All dz-na we:ac-:(un(;-d lhvu identified.and neither bicycle |,In|\Iv.—-Itv of Fl-'3nLl(,|'-5 ‘Signal Four Analvt Morethan80% nor pedestrian related crashes were recorded.Most recorded crashes were property damage only CVBSHESV and "“0St CTaShe5 I\/Iain Street Crash Statistics occurred during daylight _ Condition;Most of the crashes LL’),/:~‘;,uI.'._..‘,‘../.;.'...5/.‘;.4..........q~.u 3./u¢..........v..m l\! (bf‘:;:.::.:‘.;:,.nainvolvedaparkedvehicle.,5 55 re:.:-.. Huh riv....<...:..,......~ crashesoccur durin g thedaytime CRASH DATA Lessthan3% invol ved inalcohol7.=i.:..aS (I-xh-I o Many crashes are in the I afternoon during Monday through Friday -Many crashes are on the State Highway system such as A‘|A and Mayport Rd. EXISTING TRAFFIC VOLUMES Existing traf?c volume is relatively low with an ADT of 548 for 2021 and 2258 for 2020.Posted speed along the corridor is 25MPH.Agenda Item #3.B.08 Aug 2022Page 144 of 251 CON N ECTIVTY N ET\NORI( Bicycle connectivity is planned in the vicinity of the corridor,connecting Main Street,the Marsh Oaks Neighborhood,and the surrounding neighborhood.Main Street is designated as a bicycle route within the City‘s Bicycle Connectivity Plan,Main Street connects to other planned bicycle corridors such as Levy Road and Dutton Island Road to the Mayport Commercial District.It also connects residents to the Dutton Island Preserve and the extensive trail network as a local amenity to the City of Atlantic Beach. Vw)M.»?::' VR Main Street is designated as a cycle route for low traffic volume,CI bike boulevard,or a neighborhood biheway. WA Y?WHAT IS A BIKE BOULEVARD O A N A Bike Boulevard or a Neighborhood Bikeway is a low stress local streets network w h er e vehicle traffic and speed are designed to be kept at low volumes to make it safer for p e d e st ri a n s and bicyclists.Many communities have called it quiet streets,slow streets,or neighborhood bikeways. A Bike Boulevard design is a complete streets strategy to enhance safety on Main Str eet. -Slow Streets —safe mobility for all -Prioritize pedestrian and bicyclist safety °LOWGV‘Vehicular Speed design Source:Rural Design —BikeBoulevard There are many ways to enhance the existing neighborhood bikeway on local streets through the following: ‘I.Adding shared lane pavement markings ("Sharrows")to alert drivers to expect bicyclist in the streets and help people along the bicycle route 2.Improving crossing on major streets 3.Adding wayfinding signage to guide people to local and regional destinations lo.Di5courage cut throughs through means of traffic calming Agenda Item #3.B.08 Aug 2022Page 145 of 251 PROJE T COORDI TI N‘ 0 0 0 o o C 0 0 To better understand the qualitative aspects of the project area,the Team several methodology,includes: 0 Face—to—face meetings with internal stakeholders, One—on—one meetings with local elected officials, Site visits on our own as well as with city staff on two occasi ons,Online and printed survey, Social media posts. and two public meetings. City staff provided a sta|<eholder list inclusive of email addresses.The gathered stakeholder information from elected officials and survey response data.coord inate dwithstakeholderviaemailsinthreeseparateoccasionstoinformresidentsofupcoming surveys as well as public meetings.The Team utilized the City's mai mg lis t toinform residents of the project.This information was then reviewed by staff to a rr i v e atvarious values identified by residents and officials to drive which concepts would be tothe community for this report. This process is useful for when there is a new program or procedure locally thatrequires additional information for stakeholders to make decisions upon.This process wa s asuccess to get locals engaged and thinking about potential projects instead of deciding onaproject that may or may not be supported locally either by residents,other stakeholders,orhavean easily available solution considering the existing right of way and infrastructure.Thisallowed the task to remain focused on the corridor as well as the purpose of thi s scop e which included near-,short~and long-term concepts to address local concerns.Comp lete Streetsis intended to provide a toolbox of scalable solutions to address needs now an d inthefuture. This comprehension by locals was deemed as valuable a task to the project theconcepts themselves. 9NiJ33WSH3GiOH3>i\1lSi‘v‘NEi3iNi Agenda Item #3.B.08 Aug 2022Page 146 of 251 PUBLIC MEETING‘ CCOOCOCOCOOCOOCOQOOCOOCOOOCCOQCCOOOO Two public meetings were held on December 15th at 1:30 and 5 : 0 0 pmFor approximately 1.5 hours.A PowerPoint presentation which is provided in the of this document was presented by team members Heather Neville from AE and Ll ye n Dang from DDEC.An interactive component included a type of puzzle where attend ees were able to select puzzle pieces reflective of what they would like to see in the cr os s- se ct io n but only allow them to select enough options that would fit within the availablerightof way. The presentation focused on providing education about Complete Streets,c oPlacemaking,and how we utilize quantitative data with qualitative data to atan outcome that satisfies the most needs.The public meeting was showcased o n thecover of the local newspaper (see appendix),which supported additional attendees tothe meeting. svassc°m,,u..2.‘s‘.i§n.,lm:ITmnanu- (JHVOHJ.')3i0MdH3813NVVWlN3W39V9N3WVUNRGWSHM Agenda Item #3.B.08 Aug 2022Page 147 of 251 PUBLIC MEETING; Through preliminary survey results,more than 90%of the community was notaware of the City of Atlantic Beach Complete Streets Policy.Residents were expecte d tosee final design and constructability concepts.The common theme and feedback recei vedduringthemeetingwasspeedingandaccess.Many suggestions from local resi den ts who attended the meeting was project specific to Main Street and show displeasure fo r aprior concept been initiated in past years.Specific concern relates to sidewalks,themini roundabout,and other small improvements that have been executed by local sta ff were discussed. The most important key takeaway from the public meetings was the lack of a w ar e n e ss by the community and the need to educate the community more on public p r o c e s s e s to arrive at a project.Also.there are varying opinions based on individuals‘relati onshi p to the project itself and how it will impact their daily lives.This is expected howev er Forany project to move forward there needs to be an understanding of trade-offs.T h e puzzle exercise utilized during the public meeting showcased this well and opened at te n d ee s’ eyes to how important it is to seek input but also to be willing to accept trade- offs. The project Team de vel op ed a Complete Streets Puzz le as educational for the a d o p t e d Complete Streets Policy.Team presented attendees with Co mpl eteStreetspostcardforsh ar e the knowledge with loved ones du rin g the holiday season.Agenda Item #3.B.08 Aug 2022Page 148 of 251 SU RVEY RESU LTS: The team utilized the SurveyMon|<ey tool to gather basic information and ab as icunderstandingoflocalunderstandingoftheCompleteStreetspolicyandtemperature on various trade—oFFs and types of construction opportunities available.By design,thesurvey was meant to be simple and easy to use and assist in the planning process in i n f o r gathering fees that this project is currently in. Out of the 91 responses collected: An eye opening,73%of respondents were unaware of the updated policy change indicating the need for more cornrnunicatiori and education. -91 responses were collected.31.87%were residents of Main Street,43.96%w er eresidentsofMarshOa|<s,100%were residents of Atlantic Beach and six owne d a business in the neighborhood.Comments centered on a desire for safe roads with dedicated space for all modes.When posed with a trade—off question,respons es were evenly distributed across the four options below: .Parking Trees Easement on property for sidewalk Slower Streets P’.-*’."’-‘ -This indicates there is not a current agreement on which project to move fo rw ar d with beyond improvement to connectivity for all modes.This does support a lowe rcommunityimpactprojectinthenear—term while a larger construction projec t andits aspects need to be further understood and weighted against trade—ofFs to community support. -100%of responses support 20mph design speed objectives set Forth by staff an dsupportedbytheCompleteStreetsPolicy. -73%of respondents were unaware of the updated policy change indicating need for more communication and education. 31.9%31.57%were residents of Main Street —44% 100%100%of responses support 20mph design s pe e d objectives set forth by staff and supported the Complete Streets Policy. 43.96%were residents ofMarsh Oaks Agenda Item #3.B.08 Aug 2022Page 149 of 251 New program is des'gned for safe transportation in AB A .Ilic nxmrh r:f|"u~i::!:<am Hocking comnuumpmlomupmmun:1|nuwpmgmm on safe nnd cohesive lr:|I\spDrh.\lion 'u mcomiy 'IdDplL-r]nu.Corn wlelu .Ire4.-ls .kehulde?ra open house win In p.ln.tudny in Ihc Atlunlic Bunch Cu| bars The Inn ling will focus on In:nuug,nnd plnccnuu -in 51-m Ilu:M-mi.D-xlm Ion will begin mu. mm mm ..Sl my will hr am help me: uI\«IloI1g-tern)rccorrunnndarions for the project -..9, RECON|lV|EN DATIONS: The following recommendations are based on the qualitative and quantitativ e data collected throughout the project.They are broken down into short-,mid-,long- term solutions. There are quick and cost-effective options that can start to address concern of the Main Street Corridor and Marsh Oaks neighborhood.Some tec hni calconstraintsincludesexistingrightaway,underground utilities infrastructure and existing drainage pattern.Other Factors i clude lack of consensus on certain featu ressuchasasidewalk.The Team have provided conceptual designs to illu stra te the recommendations as it relates to Future construction projects as well as pro gra m mi ng the existing right of way as a methodology to address near-and short»term Agenda Item #3.B.08 Aug 2022Page 150 of 251 SHORT—TERlV|RECOMMENDATIONS: Short—term recommendations can be executed in a relatively short period tim e with minimal planning and funding.Short-term concepts have the ability to sec ure future capital investments to ensure community vision of the Main Street corri dor. The recommendations are community best practices and consistent with the Complet e Streets policy. Developing additional components to the existing Complete Streets Policy awayto support longaterm capital improvements for the City.Throughout the proces s ofthis project,the Team coordinated with staff various to address other concerns an d roads within the community.some recommendations are not limited to only Main Str eet but can be translated to other roads within the Marsh Oaks Neighborhood. Much of the near and short-term recommendations is communication and ed uc ati on . They key messaging to leadership and the public about the Complete Street po lic y, whatit means to have a Complete Street,and how to get the most out of y o u r capital improvements to achieve the goals of the policy.To do this,the Team recommend theCity ta|<e a multi—pronged approach so that there is consistency and continuum of going forward that is supported by the community.More education and more com muni catio n about this will help also and longer—term projects as the community becomes aware of public process and how projects come about. Policy updates: The City should consider adding second layer to the Complete Streets policy such as Vision Zero with additional initiatives that support the program.Vision Zero,reviewing /\existing code to ensure road design and inclusive features,as well as reviewing zoning to ensure it provides the most support to meet Complete Streets policy objectives. Parking minimums and maximums,utilization of curbs,design speed and signage,would all support how the policy is able to be utilized without conflicting with other guiding documents.This also makes the permitting process more straight forward for the general public with expected outcomes. Safe Roads Safe sp eeds5 3Deathandseriusinjury t h ro u gh a i ? ? Safe Pe ople % Safe Vehicles Agenda Item #3.B.08 Aug 2022Page 151 of 251 SHORT-TERN|RECOMMENDATIONS CON'T C C C C Complete Streets Website: Developing a City of Atlantic Beach Complete Streets website will allow localize resources for residents to have better understand of the City's new policy along with upcoming complete streets projects.Having a focused site for a complex new policy with such broad uses for so many different types of roads and Placemaking will support a more informed community.This will also help with future zoning and land development,diverse and new concepts and support long—term projects. Sharrows: Implementing the City Connectivity Plan through the usage of sharrows on low speed roads.Sharrows is a shared—lane marking indicating where cyclists can ride.Cars have to give cyclists 3 feet of space when passing.Under Florida Law,bicycles have the same rights and responsibilities as a motor vehicle. Public Education: Communication is centralize to the success of Complete Streets implementation.The Team recommends the City engage in a public education campaign maximizing the website, social media and public meeting spaces to workshop the community.This will help begin with the fundamentals and move towards developing project concepts and designs that are more inclusive of available updated cross sections and what the community currently is aware of.This will expand the options staff has to use to solve community requests readily available,reducing costs over time. Ineans that cyclist they use Full Lane 1 Bicycle Education Cannpaign Agenda Item #3.B.08 Aug 2022Page 152 of 251 SHORT-TERM RECOMMENDATIONSCON'T: Street Play,Cyclovia and other open street event play days are a concept c u r r e n t l y used across many cities and counties in the State of Florida.The basis of the project tea che s road users how to operate within the road while vehicles are moving about. Frequently,public comments regarding road safety and speed of vehicles address ho w theroad makes them Feel.This is not to disregard public comment about those issues bec aus e weknow all too well that they do exist,however motor vehicles current iteration provides foraquiet comfort use while inside a vehicle.This has impacted road users,especially those outsi de ofa vehicle,senses to perceive information. Street Play also typically helps with local initiatives where offenders are typically eachother's neighbors.This works well in many residential roads as well as main streets educ ate the community all at one time and a Fun and inviting way.The cost varies depending onhowthe municipality or other agency wants to execute this project.It can be as simple aninstreet block party or as robust where we seen 5K is parades etc. City slow roll cycle parade to high ht the City of St.Aug usti nenewbicycleordinance.Agenda Item #3.B.08 Aug 2022Page 153 of 251 SHORT-TERNI RECOMMENDATIONS CON ' OOOOOOOCOOOOOOOCOOOOOOOOOOOOOOOOOOOOOO The goal for short-and mid—term improvement is to improve safety utilizing t h e latest standards and specifications to enhance the existing conditions.Short and M id - T er m Safety improvements for Main Street are the following: L_igig;_Coordinate with JEA through the existing City franchise agree me nt to add new luminaries to existing utility poles.There are currently 19 p o l e s onthe West side and 18 on the east side.With many poles at the intersections,thiswill allow added illumination and enhance safety for all users. Egvgrngnt Markings;Update and enhance all stop bars to meet min imu mstandardsof24”white per FDOT Design standards. ;ig@ge_:Coordinate with Public Works to check reflectivity on all re gu lat or y signs such as "Stop"signs.Measure the retroreflectivity in accordan ce with ASTM D4956. AQA Agge§siQi!|1y_:The existing ADA accessibility is limited within rightof way.Utilize existing pavement width and implement complete stre ets within FHWA,MUTCD and FDM guidance to enhance pedestrian access and asinterim solution while capital improvement projects may take many years to i With short-term and long-term vision,the recommended design a n d target speed is 2OMPH.Due to the existing crash frequency and the crash type onMain Street,the recommendation is to remove existing parking to allow spa ce for pedestrian and bicyclist access. ig The existing roundabout does not meet minimal signing and pav ementmarkings.Utilize MUTCD for additional pavement markings an d advan cewarningfortrafficcalmingattheintersection. =¢=Cf ®',i-9 Agenda Item #3.B.08 Aug 2022Page 154 of 251 SHORT—TERM I EMENTS ‘T COCOOCOOO DCO OOC QCOption1PedestrianLane A pedestrian lane is a short-term improvement on low and moderate speeds volum es to designate space on the roadway For pedestrian usage.The implement this design, provide signing and pavement markings for a Pedestrian Lane as recommended from Chapt er 5ofFHWA Small Town and Rural Multimodal Networks to be consistent with the City's Co mpl ete Streets policy and the City's bicycle network.The pedestrian lane limits are proposed MainStreet from West ‘Ist Street to Levy Road.There is an existing sidewalk on the East side o f MainStreet north of Levy Road.Implementing "sharrows"north of Levy Road will al ert driversto acknowledge that there are bicyclists utilizing the right of way. ;>is n :2,‘ml wiau.i.prnfnrrud.>In R as my win!up allow for old may he Irie.el pee.rim.w nnir. thepavedruenmne-. nlq ceiegory Recommendations Rare.-once FDOT FDM Chapter 19 - Traditional NeighborhoodDesignSpeed FDOT FDM Chapter 19 —-.I-3'19 W'd‘h 9 Traditional Neighborhood Shared Lane Marking should be placed Immediately after an intersection and spaced at intervals not greater than 250 feet therea?er. 6'with 2'buffer on X side FDOT Design Manual Section.h ‘ sharrows 233 3 s ared Lanes Markings 2009 MUTCD —Chapter 9c Shared Lane Markings. Chapter 5 at‘FHWA Small Town and Rural Multimodal Networks *Pedestria n Lane **Parking No on street parking "The complexity ofthe pedestrian lane is the offset ofthe centeriine of the roadway and the existing r o u n d a b o u t atMain Street and sun which will require a redesign ofthe intersection with minor drainage and utilities relo c atio n. "'*Eiirninale all parking along the corridor due no law porlzing utilization and most crashes are par hec i vehicles. 4 9 L ggqggmmmmm Agenda Item #3.B.08 Aug 2022Page 155 of 251 SHORT-TERNI IMPROVEMENTS CON'T Option 2:Advisory Shoulder An advisory shoulder is used to accommodate pedestrian and bicyclists on roadw ay segments that is too narrow.The "motorists may only enter the shoulder when there are no bic ycl ists " or pedestrian present.Typical application with low to moderate traffic volume.Volume c ri te ri a based on FHWA MUTCD guidance with vehicle traffic lower than 3000ADT. Cufegory Design Speed Lane Width Sharrows Advisory Shoulder *"Parkirlg Recommendations 2nMl=-H 16'Shared Shared Lane Marking should be placed Immediately after an intersection and spaced at inlervals not greater than 250 feel:thereafter. 5'each direction No on street parking Reference FDOT FDM Chapter 19 — Tradizional Neighburhaod FDOT FDM Chapter 19 — Traditional Neighborhood FDOT Design Manual Section 233.3 Shared Lanes Markings 2009 NIUTCD -Chapter 9C Shared Lane Markings. Chapter 5 of FHWA Small Town and Rural Muuimodal Networks Intersection Treatm ent Mountable Rourldabouts "“'Eliminate all parking along the corridor due to low parking utilization and the majority ofcrashesarepm-reed \/eh icles.Agenda Item #3.B.08 Aug 2022Page 156 of 251 PLACEMAI(lNG AND CO>N|P»L/ETE sTREi;Ts: r r.<)_m(xw,(v,z..-( Placemaking and Complete Streets are synonymous now as the movement towa rdssafermobilityforallhasevolved.The Marsh Oaks neighborhood is filled w it h natural beauty and plenty of public destinations for residents and visitors alike to enjoy.Crea tingequalaccesstoallroadusersandresidentscannotbeunderestimatedasas i g n if i c a n t way to improve the quality of life and access by harnessing the public right of wa y. Equally,this will provide residents within the neighborhood access to other loc atio nsaroundAtlanticBeachincludingtheoceanandcommercialdestinations. Complete Streets,the City could consider public art installation,respite focused parkl etsincludingbenchesandaddedtrees,as well as potential for a district approach on the beautifully named floral streets.While working on this project,the Teambegan referring to Marsh Oaks as the Garden District.Concepts like these can drive lo n g term objectives,create a sense of pride in a neighborhood and establish potential theme saroundwhichdesigndecisionscanbemade.Agenda Item #3.B.08 Aug 2022Page 157 of 251 MID -TO LONG-TERM RECOMMENDATIONS: 00000000oooooooooooooooooooooooooooooo MID-TERM RECOMMENDATIONS‘i Mid~term recommendations include more robust design,striping a n d other construction type projects that would not require extensive rearranging of rightof way or underground utilities.These recommendations were reviewed by the tea m asa reflection of what the community has said that they would like to see For tMainSt. Corridor.With an emphasis on safety,speed management by design,the utili zatio n ofai 20—mph design speed accompanied by other vertical concepts including l i and‘ signage,these concepts can be done in relatively short amount of time dep endi ng on local budget and desire to complete these projects. LONG-TERM RECOMMENDATIONS: Long—term recommendations can encompass a lot more of the elements thatthe community desires however as a name suggest,they are longer term due to their costs and construction requirements.A complete redesign of Main Street to include ad dit io na l features would also require utility as well as tree removal or relocation.Thes e project stypicallyarewithinthecapitalimprovementprogramyearfiveandrequiread dit io na l design and engineering and potentially other added needs such as real estate Long~term improvements for Main Street shall consist of revisiting all u n de rg ro u n d improvements and subsurface infrastructures as a major reconstruction The existing as—builts utilities provided by the City Engineering Staff are dated ‘ I99 0 with Sanitary Sewer running along the centerline of the roadway.This placement ofutilitie si‘may affect median planting that will not meet the City's minimum utilities separa tion. The‘existing 8"watermain is on the West side of Main Street may need to be re lo ca te d for3 proposed sidewalk placement.E ii i ii i Agenda Item #3.B.08 Aug 2022Page 158 of 251 LONG—TE RNI IMPROVEMENTS‘ Option 1-Slow Street A slow street design will include a series of lateral shift/chicane for on street par kin g andnew intersection improvements. Utilizing striping as a traffic calming technique is less disruptive to emergency service vehicles without no vertical or horizontal elements within the roadway surface.This concept will accommodate residential parking demand and allow adequate access for emergency service vehicles.Alternating dedicated parking space through each blocks will give the visual effect of a lateral shift or chicane within the corridor and is universally recognized as a traf?c calming strategy.Traffic calming striping gives the visual impression that roadway width has been reduced,which has been shown to slow vehicles down while traveling along a roadway. This type of striping will not slow down emergency service vehicles utilizing the roadway or adversely affect traffic operations. Cuiegory Recornrnendufions i=no1-FDM Chapter 19 - Traditional Neigh borhoadDesignSpeed20MPH FDOT FDM Chapter 19 — Traditional NeighborhoodLaneWidth10'each Shared Lane Marking should he placed FDOT Design Manual Section Immediately any in 233.3 Shared Lanes Markings |:|Sharrows intersection and spaced at 2009 MUYCD _chapter Scintervalsnotgreaterthan. 250 feet thereaRer_Shared Lane Nlarklngs. 5r FDDT FDM Chapter 19 » Traditional NeighbarhocdSidewalk Parking Street izarking an the Driveway Counts Mountable Roundabout: Tabled IntersectionIntersectionTreatment Agenda Item #3.B.08 Aug 2022Page 159 of 251 TYPES OF LONG-TERM IMPROVEMENTS: Option 2:Advisory Bike Lane Consistent with the advisory shoulder presented in a short—term option #2,the Ad vis or y BikeLane (ABL)will maintain the existing curb line without major reconstruction or a chan gepattern.This alternative will provide traditional sidewalk on both sides of the street to Co m plete Streets. indrainage maintain A shared use path or wide sidewal|<on one side is not recommended for Main duetothe existing residential driveways and building setbacks.Creating a ‘lo’path will place a d j a c e n t property owners in noncompliant of residential parking and vehicle overhang of the existing rig ht ofway. What is an Advisory Bike Lane? Advisory Bike Lane is a shared space for bicyclists and motorists within narrow streets.Unlike a shared street,Advisory Bike Lanes accommodate two—way car traffic while dedicating safe space for bicyclists.Main Street is a low traffic volume (s 5,000 ADT)network with vehicular speed of less than 30MPH.These installations fall in line with the contextual guidance provided For the Advisory Shoulder treatment featured in the FHWA Small Town and Rural Multimodal Networks document. Advisory Bike Lane shall be installed from West ‘Ist Street to Levy Road,North of Levy should be a traditional 5'bike lane due to the the 60'right of way will allow for a higher level of service. Category Design Speed |2oMvH Lane Width 15‘Shared FDOT FDM chapter 19 - Traditinnat Neighbnrhaad FDOT son chapter 19 - Traditional ueighhurhood shared Lane Marking should he placed immediately arter an intersection and spaced at intervais not greater than 25::reet (hereafter. Sharrows Advisory Bike Lane 5'each direction Sidewalk 5' -Mou nlable Roundabout: -Tabled IntersectionIntersectionTreatment F1307 Design Manual section 233.:shared Lanes Markings zoos:murcu —Chapter 9c Shared Lane Markings. chapter 5 or FHWA Small Town and Rural Muuimodai networks Fncrr row:chapter 19 — Yraditlonal Neighborhood IZI 1:: CI :1 izf i:i Agenda Item #3.B.08 Aug 2022Page 160 of 251 ENGINEERS ESTINIATE Short—Tenn Short—Tervn Option 2 Option 2 L on g- Te rm internal External Sho rt—Term Option 1 Planning $53,020 $53,020 $53,020 Design $63,870 $42,530 $12,580 Construction $258,120 $43,020 $112,030 $ 3, 8 1 7, 4 3 0 Construction 20%$51,624 $8,601»$315,416 Contingency CEI $0 $0 $0 Total $426,634 $147,221.$302,096 $ 5 , 5 7 1 , 8 5 0 A detailed engineers estimate is provided in the appendix. *Lor\g-term engineering estimate subject to change due to market conditions Agenda Item #3.B.08 Aug 2022Page 161 of 251 FUNDING STRATEGIES : Funding strategies directly correlate to which policies.procedures,and City leadership and residents desire.Funding mechanisms include the local ge ne ral fund, potentially bonding for larger projects,as well as seeking grant funds from stat e and federal resources. Potential funds through the state include the FDOT LAP program,TAP p r o g r a and Safe Routes to School.In order to attain those find these projects must be list ed withthe North Florida Transportation and Planning Organization(NFTPO)is a priority ofAtlanti cBeachandDuvalcounty.This process is straightforward and requires a scop e andfee estimate for the project to be submitted to the NFTPO board via the City's rep res ent ativ e to the Technical Committee.There can be multiple projects listed with the TPO s i n c e there are various funding sources available as the TPO funnels all state funds to p r o j e c t s that are not direct grant receivership to the city. The Federal Administration has also released extensive funds available Covida era in order to stimulate various parts of our local economies.making it a g o o d timeto seek out those types of funds.Projects must be outlined with a scope to re fl ec t the required bullet points within those guidelines depending on the fund sour ce.Money currently can be used for every stage of projects including planning,design,c o n st r u c ti o n , and purchase of property.The process is very straightforward however in order toreceive funds there will be some steps in the City must execute depending on the funding strategy.These include things such as: -shovel ready projects i.e.having complete designs ready to go, -projects that are fully supported by the community via public meeting and -potential concurrency projects across different groups including Parks and Florida Inland Navigation,or others who might have a vested interest in crea ting better access to the river. There's also an element of sustainability and resiliency as it relates to a full rec ons truc tion project and those superlatives help attain more funding for local communities tostretch local dollars.Depending on the project or projects the City selects the Team willdraft scope language and general fee estimates to support the next steps.Agenda Item #3.B.08 Aug 2022Page 162 of 251 N EXT STEPS: Next steps include the city and residents deciding on a path.The Main Street C or ri d or is a very beautiful local neighborhood road with low traffic,amazing trees,several neighborhood amenities,and is in good condition on the surface. Enhancements to the road will only Further enhance the March Oaks communit y asa destination as well as great place to live.The City should consider a more robust education and communication program to let residents know about the policy a n d howit can support their livability on their own roads as well as how it can help direct areas including the commercial district. -City Commission to adopt the Main Street Implementation Plan -City Staff to develop a Capital Improvement Plan (CIP)For short—term and lon g— ter m options -City Staff to coordinate with the North Florida Transportation Planning Organiz ation for projects to be on the Transportation Improvement Plan (TIP). o This will allow project to receive future funds. -City to allocate funding for planning and design of short—term option -Develop constructability plan and with City Public Works Department -Implementation of short—terrn recommendations Agenda Item #3.B.08 Aug 2022Page 163 of 251 APPENDIX Agenda Item #3.B.08 Aug 2022Page 164 of 251 'SCOPE COCOCOOOOCCOOOOOCCCQCCCCCOOOCCOCC Overview The scope of services for th s contract Includes providing Planning and Engineering staff to assist the City of Atlantic Beach on the followin g tasks Task 1: -Review existing conditions of existing planning documents o Traf?c analysis -Comprehensive plan -Bicycle network -Parking policy and other functionality of the corridor. ~Provide alternative corridor analysis for complete streets -Intersection improvements and connectivity nodes o including public engagement and workshops. Task 3: -Provide preliminary planning document -Existing conditions rnemo Initial design alternatives and workshop presentation materials Planning document,typical sections and rendering Prepare project website and communication strategy to engage stakeholders in Complete Streets -Workshop findings Agenda Item #3.B.08 Aug 2022Page 165 of 251 AE ENGINEERING INC.: AE Engineering,Inc.(AE)has proudly based our headquarters in the City of Jack sonv ille since2006. Our history in the area as a CEI firm means we have engineers on staff who know first hand howtomanage design and cost aspects which help in the planning and design phases.AE has 16 Professio nal Engineers,1 Professional Planner and now employs over 130 qualified professionals.AE is also a certi fied DBEand minority owned business. AE is proud of our new Planning Department with a 10-year history in Northeast Fl or id a focusedon Strategic Planning.AE acquired VRLJM Planning (VRUM)in 2020,formerly owned and found ed byDirector and Senior Transportation Planner,Heather Neville,AICP.VRUM's experience as a Transpor tation Planner, existing clients and regulatory relationships match AE’s expected quality and desire to betterplaces for people.VRUM‘s support services include municipal and county level Transportation andTraffic Review for bicycle,pedestrian,mobility,access,transit hub,safety,signage,sub area pla nni ng includes calculations,design and plan review as well as project management.Working with leaders hip oncomplex community concerns and defining a work plan,Heather assists in reaching successful out c om es that require policy maker approval,community support or projects defined objectives.This working closely with the Transportation Planning Department,Parks &Recreation,GIS Systems others.Results identified creative long—range concepts as well as practical and implementable measures inclu dingstrategicfunding,grant application and grant administration. 53335 DDEC: DDEC is a boutique transportation engineering firm based in West Palm Beach.FL th at isdedicate d to reinventing the way the world moves through innovative planning,placemaking and enginee ring . DDECis specialized in safety and mobility projects with special emphasis on community e n g a g e and communications.DDEC’s professional engineers are experienced in federally funded g r an t projectsthat can handle a project from conception to implementation,Founded with the core va lu es ofsafeand sustainable infrastructures,DDEC is dedicated to creating change within the built envir onme nt. DDECis also minority and women owned.Agenda Item #3.B.08 Aug 2022Page 166 of 251 § AE Engineering Inc. To:Amanda Askew,AICPAtlanticBeach, From:Heather Neville,AlCPAEEngineering and Uyen Dang,PEDDEC CC:Shane Corbin,AlCPCityManager Date:12/15/2021 Re:Main Street Complete Street Task PublicEngagement Outline AEand DDECprovide the following outline to promote the PublicEngagement portion of the Main Street Complete Street PublicMeeting. Meeting lnfo: 0 Date:12/16/2021,Thursday 0 Time:1:00PM —2:30PM and 5:00 —6:30PM I Location:Atlantic BeachCityCommission Chamber 0 Materials: 0 Door to door flyer,5.5”x8” o FlyerPNG Format 0 Survey including QRCode and ElectronicSharable Link Launch locations and dates: I Stakeholder email list12/9and 12/14 0 Nextdoor Post 12/9and 12/15 0 City Facebook Post 12/9and 12/15 0 Door to door on Main Street 12/10 Emailand Nextdoor Content: 0 Art:Flyer The City of AtlanticBeach has engaged one of our continuing service firms,AEEngineering Inc.and TrafficSpecialist DDECto support the City'snewly adopted Complete Streets Policyobjectives.The first project willfocus on Main Street and the MarshOaksneighborhood and businesses.Residents,businesses and others are invited tojoin the 0 What:Stakeholder Open House When:12/16/2021Where:Atlantic BeachCommission Chambers0Times:1:00PM -2:30PM and 5:00PM -6:30PM0AVisioningSessionforMainStreet&Area From W 1st Street to Dutton islandRoad0Focus-Trafficcalming,place makingABMainStreetCSTask Agenda Item #3.B.08 Aug 2022Page 167 of 251 The program wiii be in an open house Format with a 20-minute presentation at the beginning ofeach session.o urconsuitantteamhasaisaDreparedasurveytogaugecommunityunderstandingandinterestInthepolicy‘Pleaseconsiderattending,part|c!pat|rig ln the survey or sending an ernaii with thoughts. survev link:https ://Www.surveymcnkev.com/I/ABMainS\ree(CS Next steps will inciuoe making near.short—and Iongrterm recommendations for the Main street and Marsh { Neighborhood that win support the Policy and support community needs.‘ i Thank you and we look forward to continuing to serve our comrnunltyt social Media Narrative: Art:use Flyer we vaiue your inouti Help support AB complete streetsi Focus Area Main street,Marsh Oaks December 26"‘.Ta k e the Survey s:www.o .o r Aalvla s e <3 (l[V Oi Ai LAHIIL BL»’\(ll(()Ml»‘(L1|'SII(I;|lS i—'i<cir.it/tnAmFOCUSAREA.$3 QMAIN STREET : Z when stckcltoldor Open House \’_Mlhonx 12/16/2021 ’\§where:Atlantic aaoch Corr-In‘Iion chorntsar. Timon 1:00PM —2:30PM and 5:00PM —6:30PM RAVisIonlngSasxionforMainstrcl&A.-ca §e.‘ From W ‘ls:street to button Island Road :<‘ roe...--rrame calming,pine.making _; .7‘; /1YnkethesutveV51.)u [D dillé.i Folinw xh¢yQREyed:or [ https:/Iwvvw.surveyrnunkey.¢:orn/rIABMairiStreelCS - SIG“Cul?cci‘ Anlnnda Ask vv.AICP Director or Planning and Con-Irnul-lily D-vnlnplnunl in (904)247 5341 E:aa.it.wo.eat..... Conlu?unl Conlacc: Houlhnr Nuvl AICF AE Englnacring inc. v P:(904)so-2 (.395 —Exhnaviilaoaaangirua.-ingine.eom ‘=8’/IlF\\\//,L\\\,1;2‘#\"Agenda Item #3.B.08 Aug 2022Page 168 of 251 CITY OF ATLANTIC BEACH COMPLETE STREET PROGRAM A FOCUS AREA: MAIN STREET VVI-mat:Stakeholder Open House 1 VVhen:2/15/2021 I '1 V\ll1ere:The Urban Farrn ‘*'‘Tirnes:2:OOPN|—3:3OPN|and 6:OOPN|-7:3OPN| A Visioning Session for lVlain Street 8:.Area From VV 1st Street to Dutton Island Road Focus —Traffic calrning,place n1aking I ‘ 1 Take the survey!Stay up to date. ‘]Follow the QR Code or 'Visit www.COAB.cor*n/Completestreet _3 Staff Contact: A T T ‘Arnancla Askevv, \‘Director of Planning and Connrnunity Development = .|;.P:(904)247 5841 ’~‘E:aaskevv@coab.us ,-'_,Consultant Contact: 3 -'{Heather Neville,AICP ,AE Engineering Inc. «’’P:(904)509 6895 E:hneville©aeengineeringinc.con'I Agenda Item #3.B.08 Aug 2022Page 169 of 251 ,SAN PABLO E LEMENTARVsum-nu ......lbvul .'L;1;1éE~/AM, vwe hurI‘;Ié£'L“‘_-"/'—“‘ (From ......».....»..»..u .=....w...»an ......._....Run?y Nnyu.new »a..,... n.=».....s..saw ...=........Own:........u...E»...w......»..11:-do:...........v.m, '"'"..°«...,...3...an):n..»........saw.-......during m.mm u....3..»...auzl Bunehns M.Mvnlnhy .a=m.......-...:....nwuafcu ».........=mu ......-u i5et;'§_Bar Ehang.....u....u............all .............n...,.,..'.......... ...u...5............................m...a..........».,.........................,. 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JO1[S[/\/SSBUQSHS/1U9p[S9h|SSBJDDV |[EUJE|QUJQN WdO€‘9 'WdOO‘SP“°WdO€‘Z 'WdOO‘l‘5°'"!J.g S.I3qI.|.lD|.'D l.lO!SS!I.|.lI.|.lO3 |.'DD3a DEIUDIIV:3.l3l.|M /SUBLIM3$l'IOH uado J3PIOI.'€‘D}s :].DI.|M *NI NOIS ouuaaw :>I1and Laaawlzgq/ Nnvw A wvuaoud S_|.':l':lH_|.S 3.L3'ldNOI)Havana DLLNVILVso A.LD ‘/~1‘4/«fig?5l’)VIaU’l/ “°/fW“’/‘gr n //////n \\\\\x-../‘-9 ,:c',.;/97'“/_Agenda Item #3.B.08 Aug 2022Page 171 of 251 M‘n //////I|\\\\\ "*‘3O>-9:32}‘voavwnww an-»as1o1_,wig '2)a..\.s:r7~:,,tkn»\o\c;“d3_¥<; JO1!'5!/\/5'53U!5“8/1U3P!59El SSQJPPV l!9LU3 auJeN WdO8‘9 ‘WdO0‘S P‘-'°Wd0€’Z ‘Wd00‘l =53“'!.l. s.naqumq3 uogssguuuog Lpnag agunpv :aJaqM K0;/9;/Z;:uaqM asnoH uado.Iap|oqa>|n:|g :;nqM _ NVH9OHd SJ_33HJ_S 3J_31dNOD H3V38 f)l_LNV1J_V :|O AJ_D ,1/,',..v'_Agenda Item #3.B.08 Aug 2022Page 172 of 251 1\\w\\\\ma.\/:1NM]!//H Ev:$21,+3 v?w 202°?“»,_¢’3,;e~.,"“v,'“&%5 °m"7’5’P°>3.‘7@ _\_r~t2<1u’3j L5 V1 mgwvg mi ——*2I£Av2)\-ho}_\_\_\7_‘\,\ ,\mn5><é97 ,0%£9 ‘\‘M A JO1!S!/VSS3U!S?8/1U3P!S3tI Sseuppv uewa BUJEN WdOE‘9 "WdOO‘9P“°WdO€3Z 'WdOO‘l3'-‘3“‘!.|. s.laqI.um.D uogssguuuog Lpnag agunpv :3.l3|.|M mo;/9;/3;:uaqM asnoH uado .Iap|oqa>|n;g :;nqM ‘ NI N9lS ouuaaw anand Hams NIV W NVH9OHd S_L33H.LS 3.L3'|dNOD HDV38 DLLNV’LI_V :lO /\_LD 1-‘ M“H/////III \\\\\\11471347/_Agenda Item #3.B.08 Aug 2022Page 173 of 251 AB Main Street Survey -Complete Streets Q1 Are you aware of the newly adopted Complete Street Answered:99 slapped:0 Yes 0%10%20%30%40%50%60%70‘/a 50%90%100% ANSWER cu-ucucss RESPONSES Yes 25.25%25 NO 74.75%74 TOTAL 99 1/7 Agenda Item #3.B.08 Aug 2022Page 174 of 251 AB Main Street Survey -Complete Streets Q2 Ifyou could change one feature about Main Street what would it be? Answered:83 Skipped:16 2/7 Agenda Item #3.B.08 Aug 2022Page 175 of 251 Parking Trees Easement on your properly for sidewalk Sluwer streets AB Main Street Survey —Cornplete Streets Q3 What are you wi ling to give up to get it?Please ra n k.AI swear Parklrvs Trees Easement on your prnpert... 1 Slcwev streets 0 1 2 2 4 44.00% 33 6.67% 5 20.75% 16 34.15% 28 :85 3/7 Sklnhecl:14 26.67% 20 24.00% 18 33.77% 26 14.63% 12 21.33% 1-3 20.00% 15 28.57% 22 25.61% 21 8.00% 49.33% 37 15.88% 13 25.61% 21 10 TOTA L 75 75 77 52 Agenda Item #3.B.08 Aug 2022Page 176 of 251 ANSWER CHOICES was No TOTA L AB Main Street Survey -Complete Streets Q4 Are you a resident on Main Street? Answered:99 Sklpped:o Ves 10%20%30%40%50%60%70%30%90%100% 337' o RESPONSES 31,3196 68.69% 4/7 31 EB 99 Agenda Item #3.B.08 Aug 2022Page 177 of 251 AB Main Street Survey -Complete Streets Q5 Are you a resident of Marsh Oaks?(The Neighborhood b o u n d e d by Mayport Road.The River,Dutton Island Road and W.1st Ansvveled:99 Skipped:1:: Yes o 0%10%20%30%40%50%:60%70%60%90% ANSWER CHOICES RESPONSES Yes 41.41% No 53.59% TOTAL 5/7 100% 41 SE 99 Agenda Item #3.B.08 Aug 2022Page 178 of 251 AB Maln Street Survey -Complete Streets Q6 Do you own a business in Marsh Oaks?(The Neighborhood boun dedbyMayportRoad.The River,Dutton Island Road and W.1s t Stre et)Answered:99 ANSVVER CHOICES Yes No TOTAL Yes 0%10%20%30%40% snapped:o 50%60%70%so-vs RESPONSES 6.05% 93.94% 5/7 saw.100% 93 99 Agenda Item #3.B.08 Aug 2022Page 179 of 251 ANSWER CHOICES Name Company Address Address 2 City/Town State/Province ZIP/Postal Code Country Email Address Phone Number AB Main Street Survey — Q7 Please provide your contact information. /Xnswerecl:69 7/7 Complete Streets Sklpped:30 RESPONSES 98.55% 15.94% 97.10% 5.80% 100.00% 100.00% 97.10% 78.26% 92.75% 82.61% 68 11 67 69 69 67 54 64 57 Agenda Item #3.B.08 Aug 2022Page 180 of 251 Ivlain Street En3‘r1eer's Estimate EJEJIHE vnmzcrz 30 ....m...,. ...m MANAGER :e:;;::.;.'m.¢::;;:::x7;:'::;:7:;r.,7:;:zH“=°"~“°°~'=M=~*W'~“-me u s we :;:°.:::;cJ.223:2:;::::;;:::;::::'.:z::::f;1:"*W"u we s :::'::::.:;:,:r..:;‘:;:-:32::;:*:;::::::;:;z;%:m=~WW'"“'*'*~=~"°vW“aw »sum s ;.:c._;m:.:l:_,_:,;,;;::;?.,;m,;.m.,D...WmmK.m,m.,....,,Wm L;s SMGOL I 5 Agenda Item #3.B.08 Aug 2022Page 181 of 251 lvlaln Street Eng neer's Est mate EJEJIEIS ...m.m ..=..,.,,.3. ..m.m~;. 7 UV 5 ,..,m izssrsrgzznz::;::‘::;:;:::*::1:2:22422::::::.:=;;;;::i.::::*$':x‘mo v~s :::’:::,:::r.;::;?::c::4:$712.2‘:.‘:.".‘21:12.3$;S:;:2;:”""“""““"""w s Agenda Item #3.B.08 Aug 2022Page 182 of 251 :::::.:::2::2‘?::;:::¢7;:‘;:;:7:::rD1:‘::M m u s vw 2:2::zx:::;:::;::::::;::::;::.::::*::::::=;1:"’""**'"‘*-L»we s :'?£'=ZCJJI,i”2J:";;:‘;i§53.32‘::?.2§Z§;:3L':1?§.":?.““““"““‘“"“°“L»we s :|:lCIVl;Il \ILAoV"IlY‘E;:1,'7l‘n‘:’l;l:"1‘:::;U-1::2:CVl::NYEDFAVENIENI’MARKlNGS,sTANaARD,wNIYE M U M $mm ;.v,$;,.,m..m.m,.M,E.,um, ARPOWS ..EA 5 <.2oo.no :nD‘DJL:AAV.¥aY‘lJr:;};‘l1-Lz!:YHEIMOPLAsTl:5TANDARD.WHI1€.SaLIDPolCIASSWALKANDML,W 5 U 5 m ALLDVJANCE:.EA 5 l\LLOWAM<E:LANDS:APING ,EA 5,,.,,...,......,5 ALLawAN<E ,EA 5 WWW;.....EA 5 Agenda Item #3.B.08 Aug 2022Page 183 of 251 Page 184 of 251 T >.-’-9*-—'-’*5'l‘>=iinTmu::aiannRodd'.v-q.T.—.-» 1 E5 OPTION 3 1.20 MPH 2.Keep on street parking 3 3.Add roundabout at W.14”‘&Main St.a MM 4.Add roundabout at W.6”‘&Main St. 5.Mark Main St.with sharrows from 15‘St.to Dutton Island Rd. .Keep bump outs at bike path 03 EH ‘—-3’ 6%Proposed sharrows 250‘apart E Existing roundabout !Proposed roundabout Agenda Item #3.B.08 Aug 2022Page 185 of 251 Page 186 of 251 18”‘and 19”‘Paid Parking Update Agenda Item #3.C.08 Aug 2022Page 187 of 251 J:Verizon 6‘mgAM -1 <9@ Map Locations Work /_\ ‘.I''Route ‘Park here.Agenda Item #3.C.08 Aug 2022Page 188 of 251 User Must Enter Plate Number in Box Titled “Enter Code”and Push Check Box CONFIQM CONFIRM Agenda Item #3.C.08 Aug 2022Page 189 of 251 <Back ?owbird. 5'Plates are Uploaded °:”‘””‘an2Recognhedin System to Provide 39Standarduser :3 133MB h rs.Fre e mm 5,v; 'Jul28.2022 JUIZB,2022 09:20 AM 12:20 PM 0 1‘-~~:?:-»: 3 h Free.Turn on non Ic Ions so you slay invarmed oi yo 9 k 9 Purchase Agenda Item #3.C.08 Aug 2022Page 190 of 251 0 Your note Payments are Being Accepted and p:JZZ'Z1§§Z'.LZZ’2§iZ'5EfZ’nTp.md.Co nfirm ed in Ou r 9 Transaction No.56610811 A t 9 Vehicle ‘IZJMD n 3 Start?ime Thu,Ju|28,'l'|:24 2 Endtime 'rhu,:uI28,14:24 8 Rate Standarduser ?Code 133MB 5 Price Free 52?Add to bookmarks Agenda Item #3.C.08 Aug 2022Page 191 of 251 App is Tracking Time on 3 Free Hrs. T‘j1“A"2h 36min °Z‘2"P”? Q Shane-13JMD i Free Agenda Item #3.C.08 Aug 2022Page 192 of 251 <Back ?owbird. Neptune Beach 30 Mins. Free in Green 0230 PM Jul 72.2022 , $2.35 CONFIRM Our Request Is for The App To Illustrate 3 Hrs.Free For Registered Users In Green Without Entering Plate Numbers in ”Enter Code”Box Agenda Item #3.C.08 Aug 2022Page 193 of 251 Page 194 of 251 i S!2Nn4:~IaN':m '»Touj‘v/xonsx1!!/not cnnnoammvaeJ!.lN\"l1V 113105mcm )1 N 0 H 3 ‘ Z»! k .3‘:VAgenda Item #3.D.08 Aug 2022Page 195 of 251 |'IV SNV'ld NOILYAONENmama:an-noamHavzaauunn | j 1 V1H£Q)I]1(l[)1 NOEL) ZZOWI-0'90"HITSSI$53390!“ illmnumvvgbsaaoouUHIHJ. IL~_m was (9N\/‘Id H0015 cmooas Q .-m..»:v.—.s NV‘|d 5001;!LSHH I {F .;5§3-is§§§ saw;mg‘iii;52:;k—~——~—--------------------"-1 /§;. '21 EE“WV """""""""W W!Ac azmlm A‘i;‘"3 ..-and uzdraams Ix‘c l 53313 N2' .$.:"..":'ar:;: »{_:Q’ “a ,.u......._.....m-....,..........N...:........a.....=.....=...-........................,...»..~.......mug.‘Agenda Item #3.D.08 Aug 2022Page 196 of 251 ORDINANCENO.2022-06 AN ORDINANCEOF THE CITY OF INDIANHARBOUR BEACH, BREVARD COUNTY,FLORIDA RELATING TO THE ESTABLISHMENT OF DESIGNATEDSMOKING AREAS WITHIN MUNICIPALPARKSANDBEACHES;AMENDINGARTICLE II, CHAPTER12 OF THE CODE OF ORDINANCES ADDINGA NEW SECTION 12-6 PROHIBITINGSMOKING,AS AUTHORIZEDBY FLORIDA LAWEXCEPTWITHINDESIGNATEDSMOKINGAREAS OF A MUNICIPALPARKOR MUNCIPALLYCONTROLLEDBEACH AND BEACH PARK;PROVIDING SEVERABILITY,REPEAL, CODIFICATIONANDAN EFFECTIVEDATE WHEREAS,Florida Statute Chapter 386.209 provides that the regulation of smoking is preempted to the State of Florida;and WHEREAS,the youth of our community and communities throughout Florida currently play on playgrounds,athletic ?elds,skate parks,aquatic facilities and other recreation facilities with inconsiderate smokers around the children providing them unhealthy secondhand smoke;and WHEREAS,a report by the United States Department of Health and Human Services,Surgeon General states tobacco smoke contains over 7,000 chemicals, including hundreds that are toxic and up to 69 that are known to cause cancer and exposure to secondhand smoke can cause numerous health problems and has been linked to cancer and other fatal diseases;and WHEREAS,the staff analysis published for HB 105 references various studies from United Health Foundation.America’s Health Rankings,the Centers for Disease Control and Prevention,and others on the impact smoking has on the health ofcitizens; and WHEREAS,the reports referenced in the staff analysis for HB 105 further states Secondhand smoke is generally defined as smoke from burning tobacco products or smoke that is exhaled by a tobacco smoker.Exposure to secondhand smoke can cause numerous health problems and has been causally linked to cancer and other fatal diseases.Studies suggest that secondhand smoke in crowded outdoor areas can cause concentrations of air contaminants comparable to those caused by indoor smoking. smoker;and IWHEREAS,the current law prohibits cities and counties from establishingreasonablesmoke-free zones or designated smoking areas so that our young people can Agenda Item #4.A.08 Aug 2022Page 197 of 251 Ordinance No.2022—06Smoke-free Zones orDesignated SmokingAreas in Public Parks Page 2 enjoy playing on playgrounds,at recreation facilities,or athletic fields.or watching their siblings play withoutencountering dangerous secondhand smoke;and WHEREAS,SB 224 and HB 105 were ?led in the FloridaLegislature for the 2022 Legislative Session that would allow cities and counties to protect the youth of their community through the designation of smoke-free zones or designated smoking areas; and WHEREAS,HB 105,as amended,passed the Florida Legislature on March 2, 2022 and willbe transmitted to the Governor to sign into law,veto,or allowto become law without his signature.If HB 105 becomes law that would allowcities and counties to protect the youth of their community through the designation of smoke-free zones or designated smoking areas;and WHEREAS,in anticipation of the HB105 becoming lawon July 1,2022,the Indian Harbour Beach City Council determines a public health and safety need to establish designated smoking areas withinthe municipalparks and municipal beaches. NOW,THEREFORE,BE ITORDAINED by the City Council of the City of Indian Harbour Beach,Brevard County,Florida,that: Section 1.Section 6 of Article II of Chapter 12 is hereby added to the Code of Ordinances and reads as follows: “Sec.6.—Adoption of Designated Smoking Areas withinMunicipalParks and Municipal Beach Parks. The City Council hereby adopts regulations prohibitingsmoking,except in designated areas of municipal parks and municipal beach parks and as exempted by the Florida Legislature (?ltered cigars),as authorized by Florida Law,HB 105,adopted inthe 2022 Legislative Session. Section 2.in the event that any term,provision,clause or section of this ordinance shall be held by a court of competent jurisdiction to be partiallyor wholly unenforceable or invalidfor any reason whatsoever,any such invalidity,or illegality,or unenforceability shall not affect any of the other or remaining terms,provisions,clauses,sentences,or sections of this ordinance,and this ordinance shall be read and/or applied as if the invalid,illegal,or term,provision,clause,or section did not exist. Section 3.Allordinances or resolutions or parts thereof that may be determined to beinconflictherewithareherebyrepealed.Section 4.The City Clerk of the City is hereby directed to incorporate Section 1 intotheCodeoftheCity.Agenda Item #4.A.08 Aug 2022Page 198 of 251 OrdinanceNo.2022-06Smoke-freeZones orDesignated SmokingAreas inPublic Parks Page 3 Section 5.This ordinance shall become effective on July 1,2022,and should the Governor veto HB 105,this ordinance shall become nulland void. PASSED AND ADOPTED by the City Council of the City of Indian Harbour Beach, Brevard County,Florida,this 28”‘day of June 2022. <,',~'»cf_"”-wn-5*‘.\‘,‘)V7"_‘miyoia 2-~\‘\_1_:gg‘.-"."“. Sue Frank.MMC CitvClerk First Reading:June 14,2022 Second Reading &Public Hearing:June 28,2022 Agenda Item #4.A.08 Aug 2022Page 199 of 251 Page 200 of 251 CITY OF ATLANTIC BEACH CITY C()iVl1\/IISSION STAFF REPORT AGENDA ITEIVI:Resolution No.22-46 authorizing a perpetual noneexclusive for drainage purposes in favor of the City of Atlantic Beach for drainage infrastructure i m pr o ve m en ts and existing storrnwater infrastructure. TODAY'S DATE:August 2.2022 NIEETING DATE:August 8,2022 SUBMITTED BY:Steve Swann,City Engineer BACKGROUND:The City is planning ?or construction ofdrainage improvements inHopki nsCreekfrornAtlanticBoulevardtoCavallaDrive(Aquatic Gardens Drainage Irnprovernent s Phase I).A?er release of construction funding provided through a FENIA Hazard l\/ Iitigati on Grant Prograrn grant the City will bid this project out for construction.The design of tpropo seddrainageimprovementsarecompleteandrequireadditionaldrainageeasementareaaround the west and northwest side ofthe Atlantic Village shopping area.In addition,on the east sid eofthe Atlantic Village property,there is an existing city owned and rnaintained storrn s e w er system serving Royal Palms Drive that is on private property and is not currently in an easement . Equity One (Florida.Portfolio)LLC agreed to provide the City with a drainage to accommodate the designed improvements in Hopkins Creek as well as an easement f or existing city—owned storrnwater infrastructure on their property. RECONIIVIENDATICIN:That the City Commission approve Resolution 22-46 authorizing the rnayor to execute a perpetual non—exclusive easement for drainage p u r p o s e s in favor of the City of Atlantic Beach for drainage infrastructure irnprovernents existin gstormwaterinfrastructure. ATTACHNIENTS:1.Resolution No.22416 2.Access and Drainage Easement Agreernent 3.Aerial Photograph of Easenient Area REVIEVVED BY CITY IVIANAGERZ Agenda Item #8.A.08 Aug 2022Page 201 of 251 RESOLUTION NO.22-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA APPROVING AND ACCEPTING THE AMENDED AND RESTATED ACCESS AND DRAINAGE AND UTILITY EASEMENT AGREEMENT FROM EQUITYONE (FLORIDA PORTFOLIO)LLC,FOR A PERPETUAL NON—EXCLUSIVE EASEMENT FOR DRAINAGE AND RELATED PURPOSES,SUBJECT TO THE TERMS THEREIN;AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENT. WHEREAS,the City is currently improving its stormwater and drainage system in the areas north of Atlantic Boulevard and lying between Royal Palms Avenue and Aquatic Drive; and WHEREAS,as part of these improvements,expanded easement areas in the Atlantic Village shopping area are necessary;and WHEREAS,the City requested and Equity One (Florida Portfolio)LLC has agreed to grant to the City a perpetual non-exclusive easement for access,drainage,and utility purposes and related purposes,subject to the terms therein. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida,as follows: SECTION 1.The City Commission hereby approves and accepts the Amended and Restated Access and Drainage and Utility Easement Agreement (“Equity One Easement”)as set forth in Exhibit A,attached hereto and made a part hereof. SECTION 2.The Mayor is hereby authorized to execute the attached Equity One Easement and such other documents as may be necessary to effectuate the purpose of this Resolution. SECTION 3.This Resolutionshall take effect immediatelyupon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this day of , 2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney0l5999ll-I Agenda Item #8.A.08 Aug 2022Page 202 of 251 This instrument Prepared By: John R.loacn,Esq.surrs.Forman LLPsoN.Laura street.suite 3000 Jacksonville,Florida 32202 AMENDED AND RESTATED AQQESS AND DRAINAGE _AID UTILITY EAsgIVlENT AGREEIVI ENY This mended and Re tated Access and Drainage and u ty Easement Agreement (the "ls made this léf“day or -«,2022,by EQUITV ONE (FLORIDA PORTFOLIO)LLC,Flo rid a limited liability company (hereinafter referred to as "Grantot”)whose address is c/o Regency centers cor p or at ion, Attn: Legal Department,one independent Drive,suite 114,Jacksonville,FL 32202,and THE crrv or BEACH, FLORIDA,a municipal corporation ("Grantee"),whose address is soo seminole Road,Atlantic Beach,FL32233. WHEREAS,Grantor is the owner of that certain real property located in Duval county,thelegal description of which is attached hereto as Exhibit "A"(the "Grantor Property"); WHEREAS,Grantors predeces5or—In—irIterest granted that certain Easement for Drainage andutilitiesin favor of Grantee dated August 24 1964,recorded in official Records Book 2509,page 568,of th e publi c records of Duval county,Florida (the "Original Easement Agreement"),which Original Easement Agreement paltiallv affects a portion of Grantor Property;and VVHEREA5,Graritor and Grantee desire to amend and restate the Original Easement Ag ree me nt onlyto the II ed extent that the Orlglnal Easement Agreement affects the Grantor Property and to textentOl'IiY the Original Easement Agreement is superseded and replaced by the terms and conditions set forthinthls Agreement;and VVHEREAS,Grantor and Grantee further desire to establish additional easement areas theGrantor Property as more particularly described herein. NOVV,THEREFORE,for and in consideration of Ten Dollars ($10.00)and other good andvaluable consideration,the receipt and sufficiency ofwhich are hereby acknowledged,the parties agree foll ows:1.The above recitals are hereby confirmed as true and correct and reaffirmed h e r e i n. Asofthe date hereof,to the limited extent that the original Easement Agreement affects the Grantor Pro p erly only,the original Easement Agreement is hereby replaced by the terms and conditions of this Agreement andadditional easement areas as more particularly described herein are hereby established. 2.Grantor does hereby grant,create and establish for the benefit of Grantee p er pet u al , non- exclusive easements over,under,across,upon,through and along those portions of the Grantor Propertyas deplcted on Composite l§(_r_\ibit E attached hereto ("Easement Areas")together with the right acces s tosaid Easement Areas on,over and across the Grantor Property,for the purposes as hereinafter set fo rt h inparagraph 3 of this Agreement. msmio.i4-i-msam v?Agenda Item #8.A.08 Aug 2022Page 203 of 251 3.Grantee shall have the right to use and to access the Easement Areas for the purposes of installing,operating,maintaining,repairing and replacing drainage and utility related facilities,including but not limited to water,sewer,swales,ditches,culverts,structures,lines and pipes ("Drainage and Utility Facilities”) within the Easement Areas to provide drainage and utilities for the Grantor Property and other properties located within the Grantee's municipal boundaries and for no other purposes whatsoever.The previous provisions to the contrary notwithstanding,all proposed Drainage and Utility Facilitiesincluding connections to other drainage facilities (other than those already existing as of the date hereof)and plans and specifications related thereto,including without limitation,any modifications thereof,shall be submitted to Grantor for prior review and written acceptance,not to be unreasonably withheld,and the construction of the Drainage and Utility Facilitiesshall be constructed in accordance with such plans and specifications and construction schedule as are determined to be acceptable by each party in their reasonable discretion (”mutually acceptable plans”); provided,however,that inthe event Grantor fails to respond to any proposed plans,specifications and schedule within thirty (30)days from the date of Grantee's submittal to Grantor,Grantee shall send a second notice in all caps BOLD12 point font stating FAILURETO TIMELYRESPONDSHALLBE DEEMEDACCEPTANCE(the ”Second Notice”).lf Grantor fails to respond to the Second Notice within ten (10)days after receipt of Second Notice, the plans,specifications and schedule shall be deemed accepted by Grantor. 4.Subject to the terms of this Agreement,Grantee shall have the right,but not the obligation,to construct,reconstruct,inspect,alter,repair,replace,or remove any Drainage and Utility Facilities within the Easement.Areas,including but not limited to the construction of open swales and ditches,so long as such work is performed in accordance with mutually acceptable plans,as determined by each party in their reasonable discretion.The previous provisions to the contrary notwithstanding,in the event the Grantor determines,in its reasonable discretion,that the Drainage and Utility Facilities are adversely impacting the Grantor's operation of the shopping center located on the Grantor Property clue to erosion or settlement damage,the Grantee,upon receipt of written noticeand documentation describing the adverse impact and establishing the basis for the cause thereof from Grantor,and Grantee's reasonable opportunity to respond to said notice and documentation,shall be obligated to modify the Drainage and UtilityFacilitiesto eliminate such adverse impacts in accordance with mutually acceptable plans. 5.Grantee shall have the right but not the obligation to cut and keep clear all trees and undergrowth within the Easement Areas and,upon prior written consent of Grantor,not to be unreasonably withheld,on lands of Grantor adjoining the Easement Areas that may materially interfere with the proper access,construction,operation,and maintenance of Grantee's Drainage and Utility Facilities or any part of them. 6.Grantee agrees that it will be solely responsible for the maintenance and operation of any Drainage and Utility Facilitiesit installs in the Easement Areas.Grantee further agrees to keep the Easement Areas free of excessivevegetation by mowing the grass and preventing the growth of shrubs,trees,or exotic vegetation,on a regular basis.In addition,upon receipt of written notice and documentation describing the damage and establishing the basis for the cause thereof from Grantor,and Grantee's reasonable opportunity to expense,for the repair of any erosion or settlement damage caused on the Grantor Property from the DrainageandUtilityFacilities,which repairs shall be performed promptly in accordance with all appropriate professionalstandards.The previous provisions to the contrary notwithstanding,in the event of an emergency,the Grantor,following written notice to Grantee and Grantee's failure to respond within twenty four (24)hours,shall bepermittedtomakesuchnecessaryrepairsoferosionorsettlementdamagecausedbytheDrainageandUtilityFacilitiesasnecessarytoalleviatetheemergencyconditions,and Grantee shall be responsible for reimbursingGrantorforthereasonablecostsofanysuchrepairsmadebyGrantor.01628383-I 244708639V6 Agenda Item #8.A.08 Aug 2022Page 204 of 251 7.Grantor reserves the right and privilege to use the Easement Areas for such other purposes except as herein granted or as might interfere or be inconsistent with the rights of the Grantee assigned herein. All fencing or other improvements erected adjacent to the Easement Areas by Grantor,if any,shall be constructed to ensure Grantee's access rightsdescribed above. 8.Grantee hereby agrees to restore all property disturbed by its activities in use ofthe Easement Areas to the condition existing prior to the disturbance. 9.Subject to the rights of Grantee assigned herein,Grantee's use of the Easement Areas and construction of the Drainage and UtilityFacilitiesshall not materially interfere with ingress and egress to Grantor Property or the use and quiet enjoyment of Grantor Property by Grantor,its employees,tenants,invitees, contractors or representatives.Utility service to Grantor Property shall not be interrupted during Grantee's use of the Easement Areas or during the construction of the Drainage and UtilityFacilities;provided however,that if any utility service must be interrupted during construction,Grantee shall provide no less than 48 hour prior notice to Grantor. 10.Grantee shall not construct above-ground improvements in the Easement Areas or change the finish grade of the Easement Areas without the consent of the Grantor,except in accordance with mutually acceptable plans. 11.Subject to the limits of liability,including without limitation,the maximum amounts of liability set forth in Section 768.28,FloridaStatutes,and whether sounding in tort or contract,Grantee agrees to defend, indemnify and hold Grantor harmless from and against any and all claims,actions,causes of action,demand, liabilities,losses or damage,including payment of court costs and reasonable attorneys’fees,or personal injury (including death)or property damage arising out of the use of the Easement Areas by Grantee,its agents, contractors or employees,except to the extent that any such claims are caused by the negligence or willful misconduct or wrongful acts or omissions of Grantor,its agents,contractors or employees. 12.ThisAgreement shall not be modified,rescinded or amended in whole or in part,except by an instrument in writing and duly recorded.It is intended that the easement,conditions,restrictions,rights and obligations set forth herein shall run with the land,encumber the Easement Areas,and create equitable servitudes in favor of the real property benefitted thereby,shall bind every person having any fee,leasehold or other interest therein and shall inureto the bene?t of and be binding upon the parties and their respective successors and assigns. 13.Nothing inthis Agreement dedicates any portion of Grantor Property to the general public or for any public use or purpose. 14.Grantee shall not create or cause to be imposed,claimed or filed upon the Grantor Property,or any interest of Grantor any lien,charge or encumbrance.in the event any construction lien is filed against the such lien to be released and discharged of record within ten (10)days of receipt of notice of either bypayingtheindebtednesswhichgaverisetosuchlienorbypostingbondorothersecurityasshallberequiredorallowedbylawtoobtainsuchreleaseanddischarge.[Signatures on following page]016283834 344708589V6 Agenda Item #8.A.08 Aug 2022Page 205 of 251 This Agreement Is made and executed by the Grantor this ll day of _, _, 202 2. signed,sealed and delivered GRANTOR: in the presence of: EQUITY ONE (FLORIDA PORTFOLIO)LLC, a Florida lirnited liability company By:Regency Centers,L.p.,a Delaware limite dPartnership its:Managing lvlember %/By:Regency centers Corporation,a F l o r i d a 'corporation Bil.“Name.__ ‘QB35:its:General Partner STATE OF FLORIDA COUNTV OF DUVAL The foregoing instrument was acknowledged before e by means 0&2!»hysical presencerc.onllne notarization,this I]day of ,2022,by E,$;¢,&AL 1&5 £4 as ,of Regency centers Corporation,a Florida ppration,the General Partner of Regency centers,aDelaware limited partnership,the Managing Member of EQUITY one (FLORIDA PORTFOLIO)LLC,a Florida imit ed liability company,on behalf or the company.He i;’1=l~p,gsonaiiy known to me or El has produced £(as identification./7 , /'/L/Le‘:v‘.9 -71*-2..camm:{_"_f::S::'é"2‘M“Notary PY_k;|_i§.st;a_ltce/3/n_dCanty_Afoiesaid -9;’§'suplus Nuvamlm 20.2022 Name:Q r ,’ram-=~sonuavuuiluav-Mal-v18-rvnau IVIVcommission Expires:1L Z4?2% IVIVCornrnisslorl Nurnber Is:6 Q .3 *_-l D ‘I maznlx-iom-rosasa ya Agenda Item #8.A.08 Aug 2022Page 206 of 251 ThisAccess and Drainage Easement Agreement is hereby accepted,made and executed by the Grantee this day of _________“__g___M___,2022. WITNESSES GRANTEE: ClTYOFATLANTlCBEACH,FLORIDA Ellen Glasser,Mayor Printed Name: Printed Name: W STATEOF FLORIDA COUNTYOF DUVAL The foregoing instrument was acknowledged before me by means of El physical presence or Cl online notarization,this day of WW,2022,by Ellen Glasser,Mayor,who is personallyknown to me or has produced MW 4* as identification. (SEAL)M NOTARYPUBLIC,State of Florida Print Name:mm 01523333.:544708689VG Agenda Item #8.A.08 Aug 2022Page 207 of 251 EXHIBIT “A” LEGAL DESCRIPTION Grantor Property APARTor THEEASTAQv.EEEAEAGRANTSECTICH433.T?’EE”f<%Si-ii?2 IzAr+AsE.29 EAST,EHAIAL mum’,IEQEIIIA,HOEE PARTICULARLYEESEHIEEQE5 EQLEEEIEE:FORAPOINTOFEEGIHAEHG, aamazcsATTHESOUTHEASTCORNER:35L01’1,BLOCK25,,REPLATor PAHTor ROYALPALMS IIHITTm A,AsRECORDEDINPLATE001131,EAEES15,ATE,168,IE:Am 16%‘)OFTHECURRENT Pii???RECORDSOFSAIDmum;THEMEseemi}?°1é?2"EAST,ALQRGTHEIAIEETERLTRIGHT m WAYLINE(IF ROYALPALMSDRIVE,AsEsTA3LIsHmAs Aanmm‘RIGHTcA=WAYBYGEEICIAL Ramos VOLHHE1319,PAGE52 OFsnmPUBLICRsezstmnss,A DISTANCEor20.42 FEET;THENCE NORTHa5°3r27-wast ALONGTHENORTHLINEas THELAIAIEASDECRIBEDIN OFFICIAL VOLUMEzmo,PAGE42 asSAIDPLIBLICS,A DIETAATGEas 39.29EEET;THEHEE 613°41'22"EAST,ALGAE;THEWESTLINEOF‘SAEELaw As mszmrsmIHOFFICIALRECORDS HQLHEE213113,EAEE42,A EISTAHEEOF214.92FEET;TI-IEEEEHQETH,89*—*13‘3$"EA5T,ALoNGTHE S?kff?was or SAID"LANDSAsDESCRIBEDIHQEEIEIAEmans EQLIAAE2910,PAGE42,A EETAHCEas 142.63EEEI To APOINT131»:THEmgEE WESTERLYRIGH?0;WAYLIMEas EQTALPALMSEAIIIE,SAIDRIGHToz:WATLIHEEEIAIEAawe zmécaya AIQETHEASTEHLYHAVING A2.1917125as 515 FEET;THENCEEOUTHEASTERLT111.9%THEAH:eaSAIDtime,Acams EEAHIEEEas 44a14*11vEASTAm A CEEIHEEIETAHEEE}?235.53EEETTe THEPOINTOF TANGEMIZYOFSAIDCURVE;THENCEsauIH 57°31'o2-EAST,cmmauxaxsALONGSAIDWESTERLY RIGHTas WAYLINE,A DISTANIEo1=37.05FEETTo THE pozm‘EJFCURVEas ACURVECGNCAVE S011?!-WJETERLY,HAVINGARADIUSor 113.55FEET;Tum?50Lf'fi~HEAS’fERLYALGAIGTHEARCOF sAm CURVE,Act-109.0BEARINGor SOUTH52613-19“E.EsTEH11A meanDISTANCEor 20.97 FEET; THENCEszourna9°1a‘3a*=WEST,ALONGTHENORTHLINEOFTHELANDSAs DESCRIBEIDINOFFICIAL RECORDSVOLUME3397,PAGE59,A DISTANCEOF125.72mmTHEEIEESTAITHn:I:r==41'22=EAST, Amuc;THEWESTLINEOFSAIDLANDS,A DIETAIAEE0F Emu EET;THENCENORTH89°18'38"EAST, ALQHGTHEsouTH LINEor sAIo LANDSAs nsscaramTHOFFICIALRECORDSVOLUME3397,PAGE 59,A DISTANCEor 150.01;mm To Amm onTHEAFOREMENTIONEDWESTERLYRIGHTor wAv um 05 ROYALPALMSname,sAmPOINTmm me:AGuava a:AHcAvES0011-IWESTERLYHAVINGA EADIIISOF 113.55 FEET;THENCESOUTHERLYALONGTHEARCor 515110cumm,A ('1-IORD BEARING as SOUTH05°45-42"EASTANDACHORDDISTANCEOF29.9%FEETTo THEPOINTor TANGENCYos= SAIDCURVE;THENCESOUTH89°18'38"WEST,ALONGTHENORTHLINEOFTHELANDSIRS DESCRIBEDINOFFICIALRECORDSVOLUME2219,PAGE306,ANDALONGTHENORTHLINEOFTHE LANDSAS DESCRIBEDINOFFICIALRECORDSVOLUME2343,PAGE750,ANDALONGTHENORTHLINE OFTHELANDSASDESCRIBEDIN OFFICIALRECORDSVOLUME3231,PAGE773,ADISTANCEOF440.00 FEET;THENCESOUTH00°41'22"EAST,ALONGTHEWESTLINEOF THELANDSASDESCRIBEDIN OFFICIALRECORDSVOLUME3231,PAGE773,ADISTANCEOF 160.00 FEET;THENCESOUTH89°18'38" WEST,ALONGTHENORTHRIGHTOFWAYLINEOF ATLANTICBOULEVARD(STATEROADA-1~A)AS NOWESTABLISHEDP5 A 100 FOOTRIGHTOFWAY,ADISTANCEOF569.18FEET;THENCENORTH 07°l5'0 "WEST,ADISTANCEOF 160.00 FEET;THENCESOUTH89°18‘38"WEST,PARALLELWITHSAID NORTHRIGHTOFWAYLINEOFATLANTICBOULEVARD,ADISTANCEOF 201.42 FEETTOTHE EASTERLYRIGHTOFWAYLINEOFAQUATICDRIVE,AS ESTABLISHEDBYOFFICIALRECORDSVOLUME RIGHTOF WAY A DISTANCEOF THENCE 82°43'53"THESOUTHLINEOF THELANDSASDESCRIBEDIN OFFICIALRECORDSVOLUME2411,PAGE1171,ADISTANCEOF262.48 FEET;THENCENORTH13°54'50"EAST,ALONGTHEEASTERLYLINEOF SAIDLANDS,AS DESCRIBEDIN OFFICIALRECORDSVOLUME2411,PAGE1171,ANDITS NORTHEASTERLYEXTENSION,ADISTANCEOF 192.81 FEET;THENCESOUTH85°37'27"EAST,ALONGTHESOUTHERLYLINEOFAFOREMENTIONEDBLOCK26,REPLATOF PARTOF ROYALPALMSUNITTWOA,ADISTANCEOF37.52 FEET;THENCESOUTH07°16'02"EAST,ALONGTHEWESTLINEOFTHELANDSAS Agenda Item #8.A.08 Aug 2022Page 208 of 251 DESCRIBEDINOFFICIALRECORDSVOLUME1471,PAGE472,A DISTANCEOF 35.00 FEET;THENCE SOUTH85°37'27"EAST,ALONGTHESOUTHLINEOF SAIDLANDS,A DISTANCEOF 60.00 FEET; THENCENORTH07°16'02"WEST,ALONGTHEEASTLINEOFSAIDLANDSASDESCRIBEDIN OFFICIAL RECORDSVOLUME1471,PAGE472,A DISTANCEOF 35.00 FEET;THENCESOUTH85°37'27"EAST, ALONGTHEAFOREMENTIONEDSOUTHERLYLINEOF BLOCK26,ADISTANCEOF541.85 FEETTOTHE POINTOF BEGINNING.Agenda Item #8.A.08 Aug 2022Page 209 of 251 COMPOSITEEXHIBIT"B" EASEMENTAREAS Sketches and LegalDescriptions of (consisting of 5 total pages) PERPETUALEASEMENT: FROMTHEPOINTOF BEGINNINGALSOBEINGTHENORTHWESTCORNEROFA PARCELBEING RECORDEDINOFFICIALRECORDSBOOK8130,PAGE2297 OF THEPUBLICRECORDSOF DUVAL COUNTY,FLORIDA;THENCES 85°28'57"E,ALONGTHENORTHLINEOF SAIDPARCEL,37.52 FEET; THENCES 07°10'04"E,8.28 FEET;THENCES 07°0731'’E,26.72 FEET;THENCES03°56'34"E,29.92 FEET;THENCE,S 9°07’01'’W,87.80 FEET;THENCE,S47°40'51"W,47.78 FEET;THENCE,S 14°03’ 12"W,38.08 FEET;THENCE,S 82°52'28"W,148.83 FEETTO A POINT ON ACURVE;THENCEALONG A CURVETO THELEFT65.49 FEET,HAVINGA RADIUSOF 45.00 FEET,ADELTAANGLEOF 83°22'44", ANDSUBTENDEDBYA CHORDWHICHBEARSS 41°11'06"W,59.86 FEET;THENCES 0'’30'16"E, 259.97 FEET;THENCES 11°34'00"E,39.92 FEET;THENCES 78°26'00''W,40.00 FEETTO A POINT ON THEEASTERLYLINEOF RIGHTOFWAY OFAQUATICDRIVE(A50'RIGHTOFWAY);THENCE,N11° 34'00"W ALONGSAIDRUGHTIOFWAY LINE,382.09 FEETTO THENORTHLINEOFTHOSELANDS DESCRIBEDINOFFICIALRECORDSBOOK8130,PAGE 2297;THENCEDEPARTINGSAIDRIGHTOF WAY N82°52'28"E,262.48 FEET;THENCEN 14°03'20"EAST,192.81 FEETTO THEPOINTOF BEGINNING. CONTAINS44,956 SQUAREFEET,MOREOR LESS 01628333-I-14708689V6 Agenda Item #8.A.08 Aug 2022Page 210 of 251 01628383-144708689V6 1'=mr 376‘?x’C0’W 40.00‘ Digitally slg ned by Russell D Filnt Date:2021.101 1 12':2a51V.o4'on' Ruual D.F|‘nl,Hnrid:F3“#7324 HclVs.Id\v'ntInu\ mgnwul61¢-mm cMHaun|.nm-ndwruuwur ll?wwt W ‘J-E F-'-"'i-E'u=".'§';‘.§""¢'-3‘-F“ POINT OF BEGINVING NORTHWEST DDRNFR O.R.B.«B13D 136.2297 M:217an7_I.7:GRAPHIC SCALE 5-.526051 se ‘ 0 100 1:10 200 ‘DEED m.-.e=:.,;*':~.‘.'.2.e.:.=*=\5 mmsxiowma sxmrcn £4 IM)E$CRIPL“no 0 $5.5 AQUATIC mzrvn:nmmmm msmmrrr 50"30‘‘WE E3-97‘ S11‘34‘0?'E \L 37.52 (EJBRAL NOIEB 57"’100.;-1:- 26.72‘ 93-czar34-;29.92‘ B9‘07'0"“! B7.B[Y S47‘40'EITV ?T.TO‘ R94‘NI‘VFW L=e5m,rz=t5.oo HUGE .-L=a:r2:r44~co:s2.s~:1’new as """""mg“ CD:59.66 ££umu ‘W3-1 TIE FGNT (F DEENQNG r\L3‘C|BEING T83 N$fHWE3Taca-am or A PIIRJELmum raootmzo N c«=FLom.n£:x$1r.‘3 BOOKum.rues 9291 42¢'r-as cmauc nscoacvs.rxt OLUAL rzaomv.rmaxwc‘n-Em:1!us‘23 67'E.Man The Nzxzmurue CF aimamen.31::FEB‘:Trewce Bor‘16‘05‘E &MFEET:‘IRENE s w- )T'31'E.3072 ‘W151’.Tf???li H03'#4’54"€.29$P31‘.\’?Cl‘€‘»C.BI‘ D¥'C|1‘W.B7.”FEE)‘,T?-91015.84'?‘4|’!451‘V1».47.78FEET;TFQICES 14' '12-w sum n3z»:r;11~mcE.3 32-:2 zrw.use;FEETmammr.:m\oU§v€.‘mans:Menu Acunva -ro-meum mu veer;-xnvmca AHMIUE CrF43.00 FEET.ADELTI $80.8 OF‘33'22‘M'.MDSUBTENDED 4V I‘!QJORDWHNH IBv\$G ‘P DC‘M‘W,EEG FGVT;THSYQCCS 0‘IO‘ 18'E.159.77"'EE\";TDENCEE I1‘3al'C0‘€.3392«VET:'TlEN%8 73‘19 ZHTYI.MU)FEETTO A ’C(NTON HE EMTE?L"LE‘\IE%RKRVI 0‘ \v’f'R¥.LR‘OU.1JsIl|.‘lJtiVt'!IA.3)‘MONTE’WAY):THZNOE M II’34'GTN ALONG8I'lDRlG’l»T (I"Vn'»V Hh?38209 FEET XOTFE I\\‘J?T7‘llJhE CF THOGE U3N-D5IZESCHIBEDIN OFFISIIJ.WQRDI?07‘.'Tl@iCZ DEWKHNOSNC NEH!‘0"WA‘!N I2‘51'223‘E.55218”EE‘Y:TFENXE N I4‘or 10‘GET.1018i FEET TO THEFWNYCF DCOIN‘-|l¢3x SDNTIINDA-A?bllOUIHEFEEKMORSOHLEE BOOK3133."E08 TN3KSkO'l‘AEU.SHD8R‘fSURVEY T1-EBENUNG8 AND COCRDONATE£.Y31EM UMJEO I-ERECN IE REJTWE TO ‘HE FLOROABTAYEHJNE COCFLDIHATESYSTEMNCKTH23036.NCSITH .?N.tFllCl\N DAILQI <1‘1083.I01’ AERBYNENK 16 DERWEDHY !!£hL~‘DMF.MM'.MK‘f1€:GLCXYMFl‘61T1OHiv|f-1 QPRTFUIWYII C3913‘:GdIMIFVkF'lH(!'?llf?h?THF PLUUGHONDA D9f?T7sP}n'D‘TW‘N89@7l‘-‘INNS Fl-CW3! PEXMINEHT HZFERBv'$CETWCRK(‘7F’fIN“)Til ISGFEGTEE PCOIYIOYE £fPUTE)UV T‘H£_85 VCYIONW WEE V8i)F'|E[: “mm ”o.s"““‘4%‘.§"°*om“ms£'F.¢‘}“““.omné‘.?AL°“a.u’2i*é“%x£§'am1§m Pu.DIBTINOEB8H€MN HEQECNARElb U.&RUWIEYFEEI \WG-lTCFWK‘!ATLANT|cenLVD an em;xwwani cHE<:KEo_BY:ncuur Dam-m avzcunms‘ FBIIV-I/A PG.NIA pno.u:c*r :19-245PE >Agenda Item #8.A.08 Aug 2022Page 211 of 251 PERPETUALEASEMENT COMMENCINGFROM NORTHEASTCORNEROFA PARCELBEINGRECORDEDINOFFICIALRECORDS BOOK8130,PAGE2297 OF THEPUBLICRECORDSOF DUVALCOUNTY,FLORIDA;THENCE S07°04’32"E,ALONGTHEEASTLINEOF SAIDPARCEL,21.39 FEETALONGTHEWESTERLYRIGHTOF WAY LINEOF ROYALPALMSDRIVE,THENCEN85°25’48”W,80.39 FEET,THENCES00"29’29"E,141.57 FEETTO THEPOINTOF BEGINNING. THENCEALONGA EASTERLYPORTIONOF THOSELANDSDESCRIBEDINORB5642,PAGE 1571, S00°29’29"E,77.01 FEET;THENCEN89°30'18E,113.56 FEET;THENCES56°08'24"E,81.26 FEETTO A POINTON THEWESTERLYRIGHTOFWAY LINEOF ROYALPALMS DRIVE;THENCEALONGA CURVETO THELEFT179.29 FEETOF SAIDWESTERLYRIGHTOF WAY LINE,HAVINGA RADIUSOF 514.78 FEET,A DELTAANGLEOF 19°57’19”,ANDSUBTENDEDBYA CHORDWHICH BEARSS47°20’55"E178.38 FEET; THENCECONTINUINGALONGSAIDRIGHTOF WAY LINES57°19’20"E,87.04 FEET,THENCEALONGA CURVETO THERIGHT21.00 FEETALONGSAIDRIGHTOFWAYLINE,HAVINGARADIUSOF 113.54 FEET,A DELTAANGLEOF 10°35'44",ANDSUBTENDEDBYA CHORDWHICHBEARSS52°01’27"E20.97 FEETTOTHENORTHEASTERLYCORNEROFTHOSELANDSDESCRIBEDINORB8505,PAGE 1252; THENCEDEPARTINGSAIDRIGHTOF WAY LINEANDALONGTHENORTHLINEOFTHOSELANDS DESCRIBEDINORB8506,PAGE 1252,S89°30’18"W,23.88 FEET,THENCEN57°19'20”W,54.99 FEET; THENCEN69°28'23"W,34.71 FEET,THENCEN43°39’48"W,36.15 FEET;THENCEALONGA CURVETO THERIGHT160.99 FEET,HAVINGARADIUSOF 529.78 FEET,A DELTAANGLEOF 17°24'40",AND SUBTENDEDBYA CHORDWHICHBEARSN44°42’42"W160.37 FEET;THENCEN56°08'24"W,61.44 FEET;THENCES89°30'18"W,135.46 FEET;THENCEN00°29’29”W,82.98 FEET;THENCEN18°48'20”W, 155.84 FEETTOTHESOUTHLINEOF AN EXISTINGDRAINAGE&UTILITYEASEMENT,ORG2509,PAGE 588;THENCEALONGSAIDSOUTHEASEMENTLINES85°28'57"E,27.22 FEET,THENCES18°48'20”E, 149.09 FEETTOTHEPOINTOF BEGINNING. CONTAINS12,314 SQUAREFEET,MOREOR LESS 016233334 944708689V6 Agenda Item #8.A.08 Aug 2022Page 212 of 251 AQUATIC DRIVE DRAINAGE EASEMENTS E"I GRAPHIC~SCALE 0 en 90r EEIHTCIF "*5"-" DOMMENCBIBFT PERFETUNL EASEIIEKT {PEJMaaunxmsrcnman °;'‘-*1 313“‘"3149’?oc>s.msNcmo I-‘amt 11-as NDRTHEAD':'comm or A PARCEL same2’75921?5 RECORDED IN on=r:r:w_nzcmms aoorc 512:1.mas 2227 cu:-maspuauc RECORDS OF DUUAJ.COUNTY.FLOIVDAK‘‘I7-CENCE S:}‘?'|15'32’E ALQR5 THE 9.31‘mm:or awn pmcu.am»;nze-r name -me wEsrrEm.Y nus:-fr orwarum:or novm.mum DRM3;-mama:.-eus'2:r4u-w,242.39 FEET:THENCE sou-2929-2.141.FIl'EEr'I'T)1'!-IE pom-r or aeomnmrs: THENCE ALONG A EASTERLY PORTION D?THO3E LANDS DEGREES)IN CH-LB5661.PAGE ISTI,SED‘EI‘2D‘E,77.DE FEET.FHENCE Nb?'&:V'1E'E.313.55 FEET;THENCE 5$‘D?7d'E,61.25 PEET TO A PCVJ-"F ON THE V%5‘|'EHLY RIGHT OF WAY LINE OF ROYAL PALVIS DRIVE.‘Tl-ENCE ALONG A CURVE TO THE LEFT 13$FEET OF 'u‘IUDWESIERLE‘REG}-II‘OF WAV LINE.HAVING A RADIUS OF 514.78 FEET.A DHTA IU€(2l..E OF ‘X95719’.AND EUBTENDED EVA CHORD WHICH SEARS S-57’£!I‘55‘E)2‘D.3»$FEET;THENGE CGNYINUING ALOh? SAID RKEHT OF WAY LIME557’1?‘2D'E.87.56 FEE}THEHCS ALDHG A CURVE TO THE FNGHT21.00 FEE-I’AIDNG (LAID RIGHT OF WAV UNE.HAVING ARADEUS OF 113.54 FEET.A DELTA AR-RE CS VCFE‘-L£'.AM3 SUSTENUE)5V in CHORD WHIGII BEARS S52'fI1‘2'/"E2037 FEETTO THE RG31‘!-")E»\91'E53IL.Y (XHNEH OF T??b?LANDS DESCRIBED IN ORB B505.9555 1265.‘:THENCE DEPAKTERG SAID fl?GH"l.'OF PIA‘!LINE AND ALONG THE NORTH LINE.OF THOSE LAMBS?- DE.‘JC.?.1.EED [N ORB ‘I.‘I5ri":6.FABE 1252.5E9'3iI'!9'iV.23.28 l¥El':THENCE N57‘%9‘2G’W.513.95 FEET:THENCE NE§!'2B‘23'\V,E-4.7!FEEI2 THEIKIE N43'39‘4E."‘N,313.15 FEET;THENCE IéDNG A CBJIVIE TO THE R.-‘EH1’H1099 FEET,HKVINGA HADIUH OF £29.79 FEET.A DELTA ANGLE O;-"17"PA'4-D‘.AND SLETERBED BY A CRKDFD WI-ECH HEARS lE's('«Q'Aa"I"EVJDDJT KEET:THENCE N56'C5'3l'W.53.44 i'1:E‘lt TNE'f££569-‘30':U‘\'V_I35.-I5 k'EE'l‘..THENCE NI1C|‘29’5‘.9'Vl.02.96 FEET:THENCE N1n'4B’1€l'|’J,'-355),:FEET TO ‘(HE BOUT!-I LINE OF AN EXI£fYIN3 DRAINAGE 6 UTLITY EABEQJEVT.ONE 2509.PAGE 656: THENCE ALONG %D SOUTH EASEIAEN‘?LINE S55‘235‘n"E 27.22 FEET; THENCE 515‘.lE‘2D‘E,149.09 FEE?TO THE POINT DF SEGIKNZHG. somws 141.57"- ,.~—“§,0;f_gr3*?¢,§;;?‘§‘W carracxza 12,31-1 uqwuu:n2T.MORE on L555 ..............‘~‘=.‘.3, menu:mr.-xucvumm-"/MAE‘ tang:IIANIIKE -5,572;? R-51 L75‘ I.-179.29‘b-IT57‘£9‘ NOTES‘. 11*iVS|S NCITA EDUNDARYUURVEY. aammss,mzrrmcs.-9 mo coonnzwmss.snwnm nemsorq ARE BASED as;menanzoa51.4.7:FLANE coo-ammxte ms-rsu.FLORIDA murr znm:(vs-my.A!-‘Dmaaansenamam:oas2nvA11>:x¢-3.UYILIZINGTHE FLO??.t’.1ADepmnmn or Tl'U\N3P£?1TATtON FLORIDA pemumam Rzzranasme NEIWORK (FFRN). NAD[?3H2Dl'1HE:poI:O:zmunaon).mo EX!-‘?E53EDmiu.5.uunuav FEET. Q ngunman nu-.uM:u1unamcmu:rum:nzwamcu coouleumrt n‘Y?'liR SHRVEYIHO-NIPFI NU—OPSm-mam-%“__n:InTerryM.Durden.Florfdu FSM #6261notValidwnheut‘mu 51gnnturn Ana Drlglnal Noland HELD wonmm/A5IllID!A F'|I:r‘Idu Llzunnnd Survugur k Manner Fa:19__2o PG:016233334447086549v6 Agenda Item #8.A.08 Aug 2022Page 213 of 251 Portion of Easement Recorded InOR Book2509,page 568 Affected bythis Amendedand Restated Accessand Drainage and UtilityEasement Agreement Allof that portion of the following described property lyingwesterly only ofthe western right of way lineof RoyalPalms Drive,a sixty foot (60’)right of way: A25 foot Easement for drainage and utilitiesand being a part of the Castro-Y-Ferrer Grant,Sec.38, Twp.2 South,Range 29 East in the City of AtlanticBeach,Floridaand being more particularly described as follows:Beginning at the S.E.corner of Lot 1,Block16,of RoyalPalms,Unit 2A,as recorded in Plat Book31,pages 1,1A,1B,1Cand 1Dof the current public records of DuvalCounty, Florida;thence North 85 deg.37 min.27 sec.West and along the South lineof said RoyalPalms, Unit 2A,1546.52’;thence South 7 deg.16 min.02 sec.East 25.63 feet;thence South 85 deg.37 min.27 sec.East,1543.81’to a point inthe West R/Wline of Sailfish Drive East;thence North 1 deg.05 min.30 sec.West and along said R/Wline,25.11 feet to the point of beginning.Except that part lying in and being a part of RoyalPalmsDrive Extension. 016283834 1144708689vs Agenda Item #8.A.08 Aug 2022Page 214 of 251 imate a dum T 0W3tAn s e n me9.ma EGe.mMw?ma.m AD m mm.mmH $3. m Agenda Item #8.A.08 Aug 2022Page 215 of 251 Page 216 of 251 AGENDA ITENI: SUBIVIITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: RECOMMENDATION: BUDGET: ATTACK-IIVIENTS : CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No.95-22-12 1 Victor Gualillo,Chief of Police August 3,2022 August 8,2022 See 5»33 Trespass procedures on public property.Rec ent caselawmade our current policy language inadequate and updates neededtothis ordinance in order to enforce it.This updated ordi nanc e alsoaddsa mechanism for the violator to appeal the trespass war ning , ifsodesired. Approve Ordinance No.95-22-121 No Budget Iinpact Proposed Ordinance No.95-22-121 —Clean Version Proposed Ordinance No.95-22-121 —Redline \/ersion Agenda Item #9.A.08 Aug 2022Page 217 of 251 DRAFT8/1/2022 ORDINANCE NO.95-22-121 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY OF DUVAL,STATE OF FLORIDA,REPEALING AND REPLACING SECTION 5-33,ENFORCEMENT OF PARK RULES AND REGULATIONS;PROVIDING FOR A NEW TITLE;PROVIDING NOTICE REQUIREMENTS AND EXCLUSION PROVISIONS FOR TRESPASS WARNINGS AND FOR TRESPASS AFTER WARNINGS; ESTABLISHING AN APPEAL PROCESS;PROVIDING FOR CONFLICT;PROVIDING FOR CODIFICATION;PROVIDING FOR APPLICABILITY;PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. WHEREAS,the City’sPolice Department,as authorized by state law and the City’s Code of Ordinances,may issue “trespass warnings”and “trespass after warnings”to individuals on City owned property,who are warned that if they return to the property,they will be charged with trespassing as set forth herein;and WHEREAS,such trespass warnings and trespass after warnings may be given to individuals who act in violation of City ordinances,City park rules and regulations,or Florida Statutes while located on City owned property;and WHEREAS,the City Commission desires to create a process for individuals to appeal trespass warnings and trespass after warnings issued by the City;and WHEREAS,the City Commission desires to expand the City’s current trespass ordinance to include additional City owned property;and WHEREAS,the City Commission ?nds that the presence of individuals who violate state statutes,the City’s Code of Ordinances,or the City’spark rules and regulations,creates a threat to the public safety and welfare;and WHEREAS,the City Commission deems this Ordinance necessary to promote public safety and public welfare. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: hereby repealed in its entirety and renamed and replaced as shown in Exhibit A,Trespassproceduresonpublicproperty,attached hereto and incorporated herein by reference.New Section5-33 as shown in Exhibit A,Trespass procedures on public property,is hereby adopted as fullyrevisedSection5-33 to the City’s Code of Ordinances.01784563-2 Agenda Item #9.A.08 Aug 2022Page 218 of 251 DRAFT8/1/2022 SECTION 2.Con?ict.All ordinances,resolutions,of?cial determinations,or parts thereof previouslyadopted or entered by the City or any of its of?cials and in con?ict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3.Codi?cation and Scrivener’s Errors.The publisherof the City of Atlantic Beach’s Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporateExhibit A attached hereto,Section 5-33 —Trespass procedures on public property,into the City’s Code of Ordinances.Sections of Chapter 5 may be renumbered or re-lettered and scrivener’s errors, formatting and typographical errors and other minor,inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing,by ?ling a corrected or re—codi?edcopy of same with the City Clerk. SECTION 4.Applicability.The provisions of Section 5-33,Trespass procedures on public property,set forth in Exhibit A hereto,shall apply to all applications,decisions or controversies pending before the City of Atlantic Beach upon the effective date hereof or ?led or initiated thereafter. SECTION 5.Severability.If any section,sentence,clause,or other provision of this Ordinance, or any provision of Exhibit A attached hereto,Section 5-33,Trespass procedures on public property,shall be held to be invalid or unconstitutionalby a court of competent jurisdiction,such portion shall be deemed a separate,distinct and independent provision,and such holding of invalidity or unconstitutionality shallnot be construed as to render invalid or unconstitutionalthe remaining sections,sentences,clauses,or provisions of this Ordinance,or of Exhibit A,which shall remain in full force and effect. SECTION 6.Effective Date.This ordinance shall take effect upon ?nal reading and approval. PASSED by the City Commissionon ?rst reading and following a publichearing on this day of ,2022. PASSED by the City Commissionon second and ?nal reading and following a public hearing on this day of ,2022. CITY OF ATLANTIC BEACH Ellen Glasser,Mayor Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney01784563-2 2 Agenda Item #9.A.08 Aug 2022Page 219 of 251 DRAFT8/1/2022 EXHIBIT A,New Section 5-33 Sec.5-33.Trespass procedures on public property. (a) (b) (C) Trespass for violation ofState Statutes.If a person is arrested based upon probable cause to believe that the person has committed any of the offenses enumerated in the Florida Statutes within any City facility,building or outdoor area that is open to the general public,including without limitation,municipal parks and beaches,an of?cer of the Atlantic Beach Police Department will exclude that person from all City property identi?ed herein for a period of up to one year.Upon arrest,every person excluded from City property pursuant to this subsection must be provideda notice of trespass after warning,in accordance with subsection (c)below. Trespass for violation ofpark rules and Atlantic Beach ’s Code ofOrdinances.If a person is cited for violation of park rules or the City of AtlanticBeach’s Code of Ordinances,an officer of the Atlantic Beach Police Department may exclude for a period of up to one year as provided below that person from the particularCity property where the offense occurred as set forth below.Every person excluded from City property pursuant to this subsection must be provided a notice of trespass after warning in accordance with this subsection (b). (1)First violation (warning only).First time violations will result in the violator being warned of the violation by an of?cer of the AtlanticBeach Police Department and other certain city employees designated by the Chief of Police.If the violator is a juvenile, then the police of?cer will obtain parental/guardian information and contact the juvenile's parent/guardian and inform the parent/guardian of the warning.All warnings will be documented on an ABPD notice of warning form,a copy of which will be provided to the violator and will be retained by the Police Department. (2)Second violation within one year fromthe date ofthefirstviolation.If the violator is a juvenile,then a police of?cer will notify the juvenile's parent/guardian and complete a notice of trespass after warning form excluding the juvenile from the City property for thiity (30)days and make available a copy for the juvenile’s parent. If the violator is an adult,then a notice of a trespass after warning will be issued to the violator excluding that person from the City property for thiity (30)days. Third and subsequent violations,including but not limited to a violation ofa thirty (30) day exclusionperiod issuedpursuant to subsection (2)above,within one year fromthe date ofthe second offense.If the violator is a juvenile,the police of?cer will contact the juvenile's parent/guardianand complete a notice of trespass after warning form for one If the violator is an adult,the police officer will issue a notice of trespass after warningforone(1)year. (3) Third and subsequent violations will be considered a violation of Section 810.09(2)(b),Florida Statutes.The notice of trespass after warning must be in writing with a case number and a copydeliveredtotheexcludedpersoneitherbyhanddeliveryorcerti?ed mail return receipt0178456343 Agenda Item #9.A.08 Aug 2022Page 220 of 251 (d) (6) (f) (g) (h) DRAFT8/1/2022 requested.In the event that hand delivery or certi?ed mail is not an option for delivery,the notice may be posted at City Hall.The notice of trespass after warning must specify the following: (1) (2) (3) (4) The areas of City property from which that person is excluded; The nature,reason and basis of the violation; The duration of the trespass after warning,as applicable;and Information concerning the right to appeal the exclusion to the special magistrate as provided for in this section. Authority to regulate park activities.The City Manager,with assistance of the Director of Parks and RecreationDepartment and the Chief of Police,is authorized to adopt rules and regulations related to activities in the City’s parks and beaches,to include but not limited to hours of operationand terms and conditions of use. The Police Department is authorizedto: (1)Direct any individual to leave any city park or beach or any speci?c area of any city park,and to complete a trespass after warning notice prohibiting an individual from returning to a city park or beach or any specific area of a city park based on the individual's violation of posted parkrules or violations of criminal codes and/or statutes as set forth in this Section.A Close down a city park or any portion of a city park due to violations of park rules, violations of criminal codes and/or statutes,or due to public safety concerns. (2) This subsection shall not be construed to limit the authority of a police of?cer to issue a notice of trespass to any person for any lawful reason for any City property,including without limitationrights-of-way,when closed to general vehicular or pedestrianuse,as necessary or appropriatein the sole discretion of the City police of?cer. (3) This section shall not be construed to limit the authority of of?cers of the Atlantic Beach Police Department to arrest or cite individuals for violations of any section of the City’s Code of Ordinances or the Florida Statutes. Any person found on or within any City property identified in subsection (a),in violation of a notice of trespass after warning issued in accordance with this section may be arrested for trespassing,except as otherwiseprovided in this section. The City Manager may,upon request,authorize an individual who has received a trespass after warning to enter the property or premises to exercise his or her First Amendment rights if there is no other reasonable alternative location to exercise such rights or to conduct duration of the authorization and any conditions thereof,and shall not be unreasonablydenied.Appeal oftrespass warning or trespass afterwarning.A person to whom a trespass warningoratrespassafterwarningisissuedunderthissectionshallhavetherighttoappealtheissuanceofthesubjectwarningasfollows:01784563~2 4 Agenda Item #9.A.08 Aug 2022Page 221 of 251 (1) (2) (3) (4) (5) (6) (7) (8) (9) DRAFT8/1/2022 An appeal of the trespass warning or the trespass after warning must be ?led,in writing to the City Clerk,within ?fteen days of the issuance of the warning,and shall include the appellant's name,address and phone number,if any.No fee shall be charged for ?ling the appeal. Appeals shall be heard by a special magistrate with whom the City contracts to provide this service. Within seven days following the ?ling of the appeal,the special magistrate shall schedule a hearing.Notice of the hearing shall be providedto the appellant in one of two ways: a.By providing the appellant a copy of the notice of hearing in person at the time he or she ?les the appeal.This shall be the preferred method of notice.When it is not possible to provide notice inthis manner,the appellantshall be informedthat notice of the hearing will be provided in accordance with paragraph (b)below. b.By leaving or posting the notice at the front desk of City Hall. The special magistrate shall hold the hearing as soon as possible.In no event shall the hearing be held later than 60 days from the ?ling of the appeal. Copies of documents in the City's control which are intended to be used at the hearing, and which directly relate to the issuance of the subject warning to the appellant,shall be made available upon request to the appellant at no cost. The appellant shall have the right to attend with an attorney,the right to testify,and to call witnesses and present evidence.The appellant shall have the right to bring a court reporter,at his or her own expense. The special magistrate shall consider the testimony,reports or other documentary evidence,and any other evidence presentedat the hearing.Formal rules of evidence shall not apply,but fundamental due process shall govern the proceedings. The City shall bear the burden of proof by clear and convincing evidence that the subject warning was properly issued pursuant to the criteria of this section. If the appellant fails to attend a scheduled hearing,the special magistrate shall review the evidence presented and determine if the subject warning was properly issued pursuant to the criteria of this section. (10)Within ten days of the hearing,the special magistrate shall issue a written decision on the appeal which shall be mailed to the appellantat the address provided. (11)The decision of the specialmagistrate shall be ?nal and the appellant shall be deemed to review in the manner provided by law.(12)The subject warning shall remain in effect during the appeal and review process,(1)including any judicial review.Review ofdecision ofspecial magistrate.The decision of the special magistrate is subject toreviewintheCircuitCourtbypetitionforwritofcertiorari.Any petition for writ of certiorari01784563-Z Agenda Item #9.A.08 Aug 2022Page 222 of 251 DRAFI 8/1/2022 for review shall be ?led with the Clerk of Circuit Court within 30 days from the date of the special magistrate 's written decision. 01784563-2 6 Agenda Item #9.A.08 Aug 2022Page 223 of 251 DRAFT 8;1 wax; / 2022ORDINANCENO. AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,COUNTY DUVAL,STATE OF FLORIDA,REPEALING AND REPLACING SECTION 5-33,ENFORCENIENT OF PARK RULES A N DREGULATIONS;PROVIDING FOR A NEW TITLE;PROVIDING NOTICE REQUIREMENTS AND EXCLUSION PROVISIONS F O RTRESPASSWARNINGSANDFORTRESPASSAFTERVVARNINGS; ESTABLISHING AN APPEAL PROCESS;PROVIDING F O RCONFLICT;PROVIDING FOR CODIFICATION;PROVIDING F O RAPPLICABILITY;PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE. VVHEREAS,the City's Police Depai‘tinent,as authorized by state law and the Code ofOrdinances,tnay issue “trespass warnings”and “trespass a?er warnings”to individua ls onCity owned property,who are warned that if they return to the property,they will be with trespassing,as set forth herein;and VVHEREAS,such trespass xvarnings and trespass after warnings may givento individuals who act in violation of City ordinances,City park rules and regulations,orFlorida Statutes while located on City owned property;and VVHEREAS,the City Commission desires to create a process for individuals toappeal trespass warnings and trespass after warnings issued by the City;and VVHEREAS,the City Con-imission desires to expand the City‘s current trespass ordi nanc etoincludeadditionalCityownedproperty;and ‘WHEREAS,the City Commission ?nds that the presence of individuals who v i o l a t e state statutes,the City‘s Code ofordinances,or the City’s park rules and regulations,creates athreatto the public safety and welfare;and WHEREAS.the City Comrnission deenus this Ordinance necessary to prom ote public Safety and public welfare. NOW,THEREFORE,BE IT ENACTED BY THE CITY COIVIIVIISSIO N ON BEHALF OF THE PEOPLE OF TI-IE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1.Repeal and Replace.Section 5-33,Enforcernent of park rules and re gu lat io ns , is hereby repealed in its entirety and renarned and replaced as shown in Exhibit Tresp assproceduresonpublicproperty,attached hereto and incorporated herein by reference.Section 5-33 as shown in Exhibit A,Trespass procedures on public property,is hereby adopt ed asfully revised Section 5-33 to the City’s Code of Ordinances. aivsasaaa Agenda Item #9.A.08 Aug 2022Page 224 of 251 DRAFI‘84 1771- 2-71/ 2022SECTION2.Conflict.All ordinances,resolutions,of?cial determinations,or thereof previously adopted or entered by the City or any of its officials and in conflict with th is Ordi nanc earerepealedtotheextentinconsistentherewith. SECTION 3.Codi?cation and Scrivei-ier’s Errors.The publisher ofthe City ofAtlantic Beach’s Code of Ordinances,the Ivlunicipal Code Corporation,is hereby directed to incorporate Exhi bit A attached hereto,Section 5-33 A Trespass procedures on public property,into the Cit y’s Codeof Ordinances.Sections of Chapter 5 may be renurnbered or re-lettered and scrivener ’s errors, formatting and typographical errors and other minor,inadvertent graphical errors Cha pter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing,by filing a corrected or re—codi?ed copy of sarne with the Clerk. SECTION 4.Applicability.The provisions of Section 5-33,Trespass procedures onpublic property,set fonh in Exhibit A hereto,shall apply to all applications,decisions or pending before the City of Atlantic Beach upon the effective date hereof or ?led orinitiate dtherea?er. SECTION 5.Severability.Ifany section,sentence,clause,or other provision ofthis Or din an ce. or any provision of Exhibit A attached hereto,Section 5-33,Trespass procedures onpublic property,shall be held to be invalid or unconstitutional by a.court of competent jurisdiction,such portion shall be deemed a separate,distinct and independent provision,and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitu tional the rernaining sections,sentences,clauses,or provisions of this Ordinance,or of Exhibi t A,which shall 1-emain in full force and effect. SECTION 6.Effective Date.This ordinance shall take effect upon final reading and ap pr ov al.PASSED by the City Commission on ?rst reading and following a public hearing on day of 2022. PASSED by the City Commission on second and Final reading and following a public hearingon this day of ,2022. CITY OF ATLANTIC BEACH Ellen Glasser.l\/Iayor Attest: Donna L.Bartle.City Clerk Approved as to forrn and correctness: Brenna l\/L Durden,City Attorney ruwanssa-1 2 Agenda Item #9.A.08 Aug 2022Page 225 of 251 DRAFT 8;1 -7-/ -2-? / 202 2 EXHIBIT A,New Section 5-33 Sec.5-33.Trespass procedures on public property. (a) (b) 7're.s'pas.s'_for-violation of(—'eH¢=H‘~H—SIaIe Srarures.If a person is arrested based u p o n probab lecausetobelievethatthepersonhascommittedanyoftheoffensesenumeratedtheFlorida mm“;.«_Cl won “I ' _.I i~-..710 ~e...“E 3‘;;;;{(P'.m.~ ‘ ‘(IE,3‘.i-.;''»4‘' , '>I ‘ ,2 within any facility, building or outdoor area that is open to the general public,including without limit atio n,municipal parks and beaches,an officer ofthe Atlantic Beach Police Department exclude that person frorn all City property identi?ed herein for a period of up to one year.«I-lf—a—yae+=sen .i~...,1 _,_.,dh..1 P .1 ll ..5 r .41»:K ~ke n.»'I ..I .,u gH',?;?‘_l liq-lsehieg ,.-I hm .‘3.3EH13 '1 {ran ~‘g+l .194:i,d l‘rne?w .:. l.Upon arrest,person excluded frorn City property pursuant to this subsection must be provided a notice oftr esp assa?er warning,in accordance with subsection (c)below. Trespa.s's_foI‘violation o_/‘park rz/Iesr and Atlantic Beach '5 Code of Ordinance.s' Ifa person is cited for violation of park rules=g theCityof Atlantic Beach’s Code ofordinances,r H3-—St-e Slate-ks ‘e>(—lis%ed—ic :“V “, an officer ofthe Atlantic Beach Police Department may exclude for a period ofup tooneyear as provided below that person from the particular City property where the offen se occurr edassetforthbelow.Every person excluded from City property pursuant to thi s sub sect ionrnustbeprovidedanoticeoftrespassa?er warning in accordance with this subse ction (b). (1)Fir‘sr violation (‘morning only).First time violations will result in the viol at or being veH~)a«H-yhwarned of the violation by an officer of the Atlantic Beach Police D ep ar tr ne nt «I-and other ccnain cit cniployccs designated by the Chicl‘0|‘l’oliccjT—}.Ifthe violator is ajuvenile,then the police officer will obtain parental/guardian inf o)-rnati on and contact thejuveni1e‘s parent/guardian and inforrn the parent/guardian oft he warnin g.All verbal-warnings will be documented on an ABPD i1L)lic ofwarning form a ccyiy of which will be provided to the Violator and will be retained thePolice Department. (2)Second violation within one yearfrorn the date 0_fI}1E?I‘Sl violation.If the vi ol at o r isa juvenile,then a police officer will notify the juVenile's parent/guardian andco mp let e a notice 01'trespass a?er warning forrn excluding the juvenile frorn the City pr o per ty for thirty (30)days and make available a copy for the juvenile’s parent. If the violator is an adult,then a notice of a trespass after warning will be i s s tothe violator excluding that person frorn the City property for thirty (30)days. (3)771iI‘d and subsequenl vio/(lIioI1.s',including but not Iimired /0 cl violation Q fa rhi/" Iy (30) day exclusion period issuedpu/'.ruc1/11 to subsection (2)above.within one the dale ofthe second offense.Ifthe Violator is ajuvenile,the police officer wil l cont act the juvenile's parent/guardian and complete a notice of trespass a?er warning fforone (1 )year. m7a.sss.i 3 Agenda Item #9.A.08 Aug 2022Page 226 of 251 (c) (d) (e) (0 (3) (11) DRAFT 8;1 -77 %?/ 202 2 Ifthe violator is an adult,the police officer will issue 21 notice of trespass Warnin gforone(1)year. Third and subsequent violations will be considered a violation of Section 1 0. 0 9 ( 2 ) ( b ), Florida Statutes. The notice of trespass after warning n-lust be in vvriting vvith a case nuinber an d acopy delivered to the excluded person either by hand delivery or certi?ed mail r et urn receipt requested.In the event that hand delivery or certified mail is not an option for the notice may be posted at City Hall.The notice of trespass after warning inust sp eci fy the following: (1)The areas of City property from which that person is excluded; (2)The nature,reason and basis of the violation; (3)The duration of the trespass a?er warning,as applicable;and (4)Inforn-nation concerning the right to appeal the exclusion to the special as provided for in this section. Authority to regulate park activities.The City ]\/Ianager,with assistance of the Di re ct or of Parks and Recreation Depai1rnent and the Chief of Police,is authorized to ado pt rulesand regulations related to activities in the City‘s parks and beaches,to include but n o t lirnit ed to hours of operation and terms and conditions of use. The Police Department is authorized to: (1)Direct any individual to leave any city park or beach or any speci?c area ofanycity park,and to complete a trespass a?er warning notice prohibiting an indi vidu al frorn returning to a city park or beach or any speci?c area of a city park onthe individual's violation of posted park rules or violations of crirninal codes an d/ or statutes as set forth in this Section. (2)Close down a city park or any portion of a city park due to violations o f park rules, violations of criminal codes and/or statutes.or due to public safety concerns. (3)This subsection shall not be construed to limit the authority ofa police office r toissuea trespass to any person for any lavvful reason for any property,including without limitation rights—of—way,when closed to general or pedestrian use,as necessary or appropriate in the sole discretion of the Ci ty police officer. This section shall not be construed to limit the authority of officers of the Atl ant ic Beach Police Department to arrest or cite individuals for violations of any section ofthe C it y ’s Code of Ordinances or the Florida Statutes. Any person found on or within any City property identi?ed in subsection (a),i n vi ol ati on of a notion,of trespass after warning issued in accordance Vvith this section may bear re st ed for trespassing,except as otherwise provided in this section. Tlie City l\/lanager may,upon request,authorize an individual vvho has received atrespass after vvarning to enter the property or prernises to exercise his or her First Amendm ent rights if there is no other reasonable alternative location to exercise such rights o r toconduct 017545634 4 Agenda Item #9.A.08 Aug 2022Page 227 of 251 DRAFT 8g 1 -7-/ -2-? / 202 2 necessary rnunicipal business.Such authorization inust be in writing,shall sp ec if y the duration of the authorization and any conditions thereof,and shall not be denied. or a Appeal o_f/re.s‘pa.s‘.s'warrtirtg or trespass after warning.A person to whom a trespass warnin gtrespassa?er warning is issued under this section shall have the right tapp eal the issuance of the subject warning as follows: (1) (2) (3) (4) (5) (6) (7) (3) (9) (10) ulvanssa-x An appeal of the trespass warning or the trespass after warning must be file d, inwriting to the City Clerk,within ??een days of the issuance of the Warning,and include the appellant's name,address and phone number,if any.No fee shall be c h ar g e d for ?ling the appeal, Appeals shall be heard by a special magistrate with whom the City contracts toprovide this service. Within seven days following the ?ling of the appeal,the special magi strate shall schedule a hearing.Notice of the hearing shall be provided to the appellant oneoftwo ways: a.By providing the appellant a copy of the notice of hearing in person a t th e timehe or she ?les the appeal.This shall be the preferred method of notice.itisnot possible to provide notice in this manner,the appellant shall be informed thatnotice of the hearing will be provided in accordance with paragraph (b)below. b.By leaving or posting the notice at the front desk of City I~Iall. The special rnagistrate shall hold the hearing as soon as possible.In no ev ent shallthe hearing be held later than 60 days ?‘om the ?ling ofthe appeal‘ Copies of documents in the City's control which are intended to be used at th e hearing, and which directly relate to the issuance ofthe subject warning to the appella nt, shallbe made available upon request to the appellant at no cost. The appellant shall have the right to attend with an attorney,the right to t e s ti f y , andto call vvitnesses and present evidence.The appellant shall have the right to acourt reporter,at his or her own expense. The special magistrate shall consider the testimony,reports or other evidence,and any other evidence presented at the hearing.Formal rules ofevid ence shall not apply,but fundamental due process shall govern the proceedings. The City shall bear the burden ofproofby clear and convincing evidence th at thesubject warning was properly issued pursuant to the criteria of this section‘ If the appellant fails to attend a scheduled hearing,the special rnagistrate s h a ll review the evidence presented and deterrnine if the subject warning was prop erly issued pursuant to the criteria of this section. Within ten days of the hearing,the special rnagistrate shall issue a written de ci si on on the appeal which shall be rnailed to the appellant at the address provided.Agenda Item #9.A.08 Aug 2022Page 228 of 251 DRAFT 8(17-7‘- 2-?/ 2022(1 1)The decision of the special n1agistrale shall be ?nal and the appellant shall dee med to have exhausted all adrninistrative rernedies.Such decision may be subject tojudicial review in the manner provided by law. (12)The subject vvarning shall remain in effect during the appeal and revie w process ,including anyjudicial review. (j)Review ofdecision ofspecial »1c1g1'.s‘lrate.The decision of the special magistrate i s subje ctto review in the Circuit Court by petition for writ of Certiorari.Any petition for writ o f certio rariforrevievvshallbefiledwiththeClerkofCircuitCourtwithin30claysfrornth e dat e ofthe special rnagistl-ate ‘s written decision. onnasssd 6 Agenda Item #9.A.08 Aug 2022Page 229 of 251 Page 230 of 251 Records Management Project Update City Clerk’s Office 1 Agenda Item #10.A.08 Aug 2022Page 231 of 251 Resolution No. 22-24 adopted by the Commission on March 14, 2022 2 Agenda Item #10.A.08 Aug 2022Page 232 of 251 a.Develop and adopt Records Management Policies,setting program objectives and organizational responsibilities for the implementation and continued maintenance of a city-wide records management program. b.Create a Records Management Plan and/or Procedural Handbook to guide staff in the day-to-day management of records and information. c.Vital,Permanent,or Archival records should be imaged and stored in the LaserFiche program. d.City Clerk and staff should regularly attend records management training opportunities to stay abreast of public records related requirements. Objective 1. Review and adopt applicable Division of Library and Information Services recommendations of recordmaking and recordkeeping to formalize a city records management program to include the following: 3 Agenda Item #10.A.08 Aug 2022Page 233 of 251 a.Develop written procedures outlining the proper storage and management of all records – vital,permanent,archival,and otherwise. b.Complete a formalized inventory of the Off-Site Facility to determine facility contents and appropriate management thereof. This should include the proper labeling of boxes. c.Regular disposition of eligible records should be completed pursuant to the requirements of Rule 1B-24, Florida Administrative Code. Objective 2. Consult the Division of Library and Information Services, Public Records Center Facilities Guidelines in determining the best practices for records storage, retention and disposition: 4 Agenda Item #10.A.08 Aug 2022Page 234 of 251 Objective 3. Transfer all records considered vital, permanent, or archival out of the Off-Site Facility to an appropriate storage area meeting the requirements of Section 119.021(1)(b), Florida Statutes. 119.021 Custodial requirements; maintenance, preservation, and retention of public records.—(1)Public records shall be maintained and preserved as follows: •(b)Insofar as practicable, a custodian of public records of vital, permanent, or archival records shall keep them in fireproof and waterproof safes, vaults, or rooms fitted with noncombustible materials and in such arrangement as to be easily accessible for convenient use. 5 Agenda Item #10.A.08 Aug 2022Page 235 of 251 a.Develop written procedures outlining records disposition city-wide and to include all formats of records. b.Coordinate the disposition of records that have met retention each fiscal year. Objective 4. Improve the process of records disposition to include: 6 Agenda Item #10.A.08 Aug 2022Page 236 of 251 •Continuing to monitor the Division’s website for updates to Records Schedules, Administrative Rules, Handbooks, Guidelines, other publications, and training opportunities. Current versions of reference documents are printed and kept in binders for easy access. (General) •Obtained sample plans, policies, procedures, and handbooks from other cities. (Objectives 1.a. & b., 2.a., and 4.a.) •Continuing to scan, verify, and store records including vital, permanent, and archival records in LaserFiche. Added 1,226 documents to Laserfiche since March 15, 2022. Identified and marked 8,855 electronic documents with document type and permanent retention. (Objective 1.c.) •Coordinated Records Management training for city manager, city clerk, department heads, supervisors, administrative assistants, IT staff, and city clerk staff. (Objective 1.d.) •City Clerk, Deputy City Clerk, and Records Clerk joined Florida Records Management Association (FRMA). (Objective 1.d.) •City Clerk and Records Clerk attended FRMA (Florida Records Management Association) Conference. (Objective 1.d.) City Clerk’s Office Accomplishments: 7 Agenda Item #10.A.08 Aug 2022Page 237 of 251 •Verified there are no records considered vital, permanent, or archival stored at the Off- Site Facility. (Objective 3.) •Completed a formalized inventory of the Off-Site Facility which shows: box number, department, contents, inclusive dates, general schedule number, record series number, retention, retention date, and location on shelves. (Objective 2.b.) •Labeled, organized, and colored coded all boxes currently stored for retention at the Off - Site Facility. We currently have 74 boxes stored and inventoried as well as 4 boxes that have met their retention and are ready for destruction. Those awaiting destruction are labeled as D1, D2, etc. (Objective 2.b.) •Researched and identified records that have met their retention; properly disposed of 47 boxes of paper records and 105 cassette tapes. Completed required records disposition forms documenting the destruction of those records. (Objectives 2.c., and 4.b.) City Clerk’s Office Accomplishments (Continued): 8 Agenda Item #10.A.08 Aug 2022Page 238 of 251 •Created an internal reference sheet to help match items listed on inventory sheets to the proper records series. (Objective 2.b.) •Created a schematic of the Off-Site Facility layout showing where all the inventoried boxes are located within the facility. (Objective 2.b.) •Verified the record copies of Building Plans are stored in LaserFiche and copies stored at Off-Site Facility are duplicates. (Objective 3.) •Coordinating/Overseeing/Managing building upgrades and improvements to Off-Site Facility to accommodate all categories of records including Vital, Permanent, Archival, etc., using Best Practices as outlined in the Public Records Center Facilities Guidelines. •Began reorganizing and identifying various projects within the vault. City Clerk Staff and Executive Assistant to the City Manager continue to work on those projects. City Clerk’s Office Accomplishments (Continued): 9 Agenda Item #10.A.08 Aug 2022Page 239 of 251 Training/Education Completed (Objective 1.d.) •Topics covered: Introduction to Records Management Defining Public Records Examples of Public Records Retention: Series and Schedules Calculating Retention Records Disposition Public Records Access Electronic Records Email Management Records Inventory Records Storage 31 employees, including the City Clerk Staff, participated in the Records Management Webinar 10 Agenda Item #10.A.08 Aug 2022Page 240 of 251 Training/Education Completed (Objective 1.d.) •City Clerk & Records Clerk also attended FRMA (Florida Records Management Association) Conference this past May. 11 Agenda Item #10.A.08 Aug 2022Page 241 of 251 Off-Site Records Facility 1100 Sandpiper Lane Atlantic Beach, FL 32233 12 Agenda Item #10.A.08 Aug 2022Page 242 of 251 Off-Site Facility Inventory Sample 13 Agenda Item #10.A.08 Aug 2022Page 243 of 251 Schematic of Off-Site Facility Example: Shelf 1 (Objective 2.b.) 14 ** Color corresponds to date eligible for disposition.**Agenda Item #10.A.08 Aug 2022Page 244 of 251 Shelf 1, Side A Columns 1-11 Shelf 1, Side A Columns 1-7 15(Objective 1.d.)Agenda Item #10.A.08 Aug 2022Page 245 of 251 Shelf 1, Side B Columns 1-11 Shelf 1, Side B Columns 1-7 16(Objective 1.d.)Agenda Item #10.A.08 Aug 2022Page 246 of 251 Schematic of Off-Site Facility Example: Shelf 2 (Objective 1.d.) 17 Agenda Item #10.A.08 Aug 2022Page 247 of 251 Summary of Project Status 18 Agenda Item #10.A.08 Aug 2022Page 248 of 251 Off-Site Facility Upgrades/Improvements: •Building Official completed inspections of the Off-Site Facility and provided an initial inspection report dated May 13, 2022. Re-inspections continue as needed. A final inspection report will be provided upon completion. •Initial improvements have been completed for the Off-Site Records Facility by the Public Works Building Maintenance Division. Painted and sealed the floors Window coverings Additional lighting New door threshold Purchased & hung new fire extinguisher Removed and capped plumbing drain Filled and sealed all wall penetrations Sealed around floor expansion joints We are currently upgrading the Off-Site Storage Facility to accommodate all categories of records including Vital, Permanent, Archival, etc., using Best Practices as outlined in the Public Records Center Facilities Guidelines. 19 Agenda Item #10.A.08 Aug 2022Page 249 of 251 Off-Site Facility Upgrades/Improvements (Continued): •A Dedicated Power Circuit was installed for the upcoming fire system installation, in coordination with our IT Manager, Parks and Building Maintenance Supervisor, and Building Inspector. •Additional improvements are in process: Install fire system Install security screens over windows Electrical projects 20 Agenda Item #10.A.08 Aug 2022Page 250 of 251 Special Thanks •City Clerk’s Office would like to thank the following individuals for their assistance: Brent McRoy, Parks and Building Maintenance Supervisor Nate Reid, Building Maintenance Technician II Christian Carier, Painter/Maintenance Worker Taylor Denmark, Park Ranger Dan Arlington, Building Official Ron Bautista, IT Manager Yvonne Calverley, Executive Assistant to the City Manager Patricia Drake, Procurement Manager 21 Agenda Item #10.A.08 Aug 2022Page 251 of 251