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09-26-22 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, September 26, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting of March 28, 2022. 03-28-22 Reg. Commission Meeting Draft Minutes 7 - 35 2. COURTESY OF FLOOR TO VISITORS * 2.A. Pickleball Volunteer Recognition PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Oct. - Dec. 2022) 90-Day Calendar (Oct. - Dec. 2022) 37 - 40 3.B. 1st Street Parking Marked parking Spaces on 1st Street Petition to the Atlantic Beach City Commission 1st Street Parking Petition Map Ahern to 4th Street Traffic Counts 41 - 75 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS * 4.A. Atlantic Beach Athletic Association Proclamation (Mayor Glasser) Atlantic Beach Athletic Association Proclamation 77 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. Page 1 of 180 Regular City Commission - 26 Sep 2022 7. COMMITTEE REPORTS 7.A. ESC Report ESC Report 79 - 87 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 22-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A NEW 2022-2025 COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION CONTRACT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEW CONTRACT. Link to PBA Contract Resolution No. 22-47 89 - 91 8.B. RESOLUTION NO. 22-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING A NEW 2022-2025 LIUNA “BLUE COLLAR” UNION CONTRACT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEW CONTRACT. Link to Liuna Contract Resolution No. 22-48 93 - 95 8.C. RESOLUTION NO. 22-49 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE ADDITION OF A ONE-TIME LEAVE CASH-IN PROGRAM AS AN ADDITIONAL BENEFIT FOR ELIGIBLE EMPLOYEES. Resolution No. 22-49 97 - 99 8.D. RESOLUTION NO. 22-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY PERTAINING TO RESILIENT FLORIDA FUNDING FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE FISCAL YEAR 2022-23 FUNDING CYCLE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-58 101 - 102 8.E. RESOLUTION NO. 22-63 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2022 JUSTICE ASSISTANCE GRANT DIRECT PROGRAM Resolution No. 22-63 103 - 104 8.F. RESOLUTION NO. 22-64 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING AND ACCEPTING THE TEMPORARY CONSTRUCTION EASEMENT AGREEMENT FROM COREY PROPERTIES, LLC, AND THE TEMPORARY CONSTRUCTION EASEMENT FROM PLUTUS PROPERTIES, LLC, FOR TEMPORARY NON-EXCLUSIVE EASEMENTS FOR CONSTRUCTION AND RELATED PURPOSES, SUBJECT TO THE RESPECTIVE 105 - 116 Page 2 of 180 Regular City Commission - 26 Sep 2022 TERMS IN EACH EASEMENT AGREEMENT; AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT AGREEMENTS. Resolution No. 22-64 8.G. RESOLUTION NO. 22-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE DUVAL COUNTY PROPERTY APPRAISER’S OFFICE TO PARTNER WITH TAX MANAGEMENT ASSOCIATES, INC. (TMA) TO UNDERTAKE A COMPREHENSIVE TANGIBLE PERSONAL PROPERTY TAX AUDIT; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-65 117 - 144 8.H. RESOLUTION NO. 22-66 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC.; SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 CITY COMMISSION-APPROVED BUDGET; AUTHORIZING THE EXPENDITURE OF $44,275.56 ANTICIPATED TO BE ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET FOR THIS PURPOSE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-66 145 - 151 * 8.I. RESOLUTION NO. 22-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2122-15; FOR WATER TREATMENT PLANTS #1 & #2 UPGRADES, SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. Resolution No. 22-67 153 - 158 * 8.J. RESOLUTION NO. 22-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2122-16: DUTTON ISLAND CULVERT REFURBISHMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-68 159 - 162 8.K. RESOLUTION NO. 22-54, Public Hearing on Adoption of Resolution No. 22-54 for the Millage Rate A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023; STATING THE PERCENTAGE 163 - 166 Page 3 of 180 Regular City Commission - 26 Sep 2022 BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE; AND PROVIDING AN EFFECTIVE DATE. Link to FY 2022/2023 Budget Resolution No. 22-54 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-22-165, Public Hearing and Final Reading on adoption of Ordinance 20-22-165, establishing the Operating Budget for Fiscal Year 2022/2023 AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023. Link to FY 2022/2023 Budget Ordinance No. 20-22-165 167 - 170 10. MISCELLANEOUS BUSINESS 10.A. Selva Preserve Acceptance * 10.B. Auditing Firm Extension Auditor Engagement Extension 171 - 180 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 4 of 180 Regular City Commission - 26 Sep 2022 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 5 of 180 Page 6 of 180 MINUTES Regular City Commission Meeting Monday, March 28, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM and explained the process for public comments. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Absent: Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Mayor Glasser noted a request to move Item 3B up and asked for a motion to move it to after the approval of minutes. MOTION: To move Item 3B after Item 1A. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 1 of 29 Agenda Item #1.A. 26 Sep 2022 Page 7 of 180 1 APPROVAL OF MINUTES 1A. Approve Minutes of the December 13, 2021 Regular Commission Meeting. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 3B. Kurtis Wilson - JEA Overhead to Underground Conversion CM Corbin explained the reasons for looking into underground utilities for Atlantic Beach. Lisa Jennings JEA, Project Outreach Program Manager presented this item as detailed in the agenda packet and answered questions from the Commission. Kurt Wilson JEA, Vice President Government Relations and Greg Corcoran JEA, Manager Project Outreach accompanied Ms. Jennings and helped answer questions. It was explained that the purpose of tonight’s presentation is to educate the Commission and the Commission can decide if they want to do something similar. Mayor Glasser stated to CM Corbin that this will need to be back on the agenda at some point as a fact sheet. 2 COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Sue Sands spoke about parking issues during the weekend when events happen. Jane Stevens spoke about a city arts meeting she attended and gave feedback on the city finding resources to help families. Ronnie Burris spoke on how he represents different cities and getting them pay raises. William Briggs expressed his concerns about pay raises. Scott Williams expressed his opinions on pay raises. Christian Ludlam shared thoughts on city pay raises. Page 2 of 29 Agenda Item #1.A. 26 Sep 2022 Page 8 of 180 Patty Drake shared opinions on pay studies conducted in 2018 and compared them to what is happening now pay wise. 3 CITY MANAGER REPORTS 3A. Accept the 90-Day Calendar (April - June 2022) Mayor Glasser mentioned that the city might have to postpone Shakespeare in the Park due to the weather. Commissioner Norris stated that she will not be in town for the Town Hall. There was CONSENSUS to accept the 90-Day calendar with those notes. 3B. Kurtis Wilson - JEA Overhead to Underground Conversion (This item was taken out of order and addressed earlier in the meeting.) 3C. Aquatic Gardens and Splash Pad City Engineer (CE) Steve Swann reported on the status of these projects as detailed in the agenda packet and answered questions from the Commission. Mayor Glasser requested that an email be sent to neighbors updating them on the progress of the Aquatic Gardens project. Mayor Glasser thanked our lobbyist for getting funds towards the Aquatic Gardens project and Senator Aaron Bean for his help on getting funds for the Splash Pad. 3D. Pay Scale Adjustments CM Corbin explained his plan to present the new information, get direction from the Commission, and bring back a budget amendment. He presented a slideshow (which is attached hereto and made part of this Official Record as Attachment A) Finance Director (FD) Melissa Burns explained the budget impacts Commissioner Norris asked who this would not affect and HRD Cathy Varian answered that it would not include Public Safety personnel that is on a step plan, which includes the command staff- the officers, detectives, and sergeants – as well as the ECOs. She also explained it would not affect the charter officers or the seasonal employees in the Public Safety Department – crossing guards or lifeguards. Seasonal employees are being put on a step plan. Comm issioner Norris also asked when this would go into effect and HRD Varian explained the proposal is for this to go into effect immediately. Commissioner Norris asked about the reason for leaving department heads out of Option 2. CM Corbin explained he was asked to include it as one of the options. Page 3 of 29 Agenda Item #1.A. 26 Sep 2022 Page 9 of 180 Commissioner Bole asked for an explanation on compression and HRD Varian responded. He asked if an analysis of compression scenarios had been done and HRD Varian explained it has not. He asked for clarification on cost absorption. FD Burns explained budget and property value projections and believed nothing would have to be given up. Mayor Glasser asked CM Corbin if there was a plan to look at benefits packages to include family leave/parental leave. CM Corbin explained the plan to tackle the pay issue first, then look at the benefit package separately with direction from the Commission. She asked about the budgetary impact of overtime. FD Burns explained that overtime has not been looked at, it would be at time and a half; and there is not a whole lot of overtime. HRD Varian confirmed that the impacts would be minimal. Mayor Glasser asked about the plan for addressing the lifeguard pay scale. HRD Varian explained it is being worked on to bring them up in the same manner as tonight’s proposal, with a minimum rate of $15.00 per hour. HR Varian confirmed it will be brought back to the Commission. Mayor Glasser spoke about providing the same pay adjustments to salaried charter officers and asked how it would be addressed. HRD Varian explained her plan to come back with a resolution to give the city manager and city clerk the same increase as the general employees. . Mayor Glasser clarified that the Commission would need to give direction on that. Commissioner Bole spoke in favor of Option 3. Commissioner Waters spoke in favor of Option 3. Commissioner Norris spoke in favor of Option 3. Commissioner Kelly commented that a City that can buy a luxury of a Splash Pad can also afford to pay their employees a living wage. Mayor Glasser shared opinions on the pay raise adjustments and spoke in favor of starting with Option 3. She asked the entire Commission if they would also support making the 12% adjustment applicable to the City Clerk and the City Manager. She commented on the CM's contract not being looked at since he started; noting he is not the highest paid person in the City and believes they owe it to the City Clerk as well. Mayor Glasser thanked the employees in attendance for coming and sharing their stories. Mayor Glasser asked for everyone to comment on the charter officer question: Commissioner Bole stated that it's a thumbs up for him. Commissioner Kelly Page 4 of 29 Agenda Item #1.A. 26 Sep 2022 Page 10 of 180 mentioned that she would like to make it a separate issue and discuss it at another time. Mayor Glasser confirmed with CA Durden that it would require a resolution. Commissioner Waters stated that he did not want to discuss or vote on it tonight but agreed to have it as an option. Commissioner Norris agreed with having it as a topic, noting it would still need to be brought back as a presentation, consensus would be needed, then come back with a resolution for action. CM Corbin stated that he heard consensus on Option 3 and stated that this would be brought back as a budget amendment as soon as possible. (There was a five minute break from 8:15 pm 8:20 pm.) Attachment A to 3-28-22 Miuntes 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Noted it was great to see everyone here tonight. • Reported only hearing comments supporting the pay raises. Commissioner Kelly • Reported on her attendance at the Wild Wonders event and commented that it was great. Commissioner Norris • Requested an update on the progress of maternity and paternal leave policies. • Requested no parking signs for addressing issues raised by Sue Sands during public comment. Commissioner Waters • Spoke about needing to address Sue Sands’ parking concerns. Addressed comments made by employees regarding the pay raise issue and thanked them for their loyalty. Mayor Glasser • Thanked city employees for their work. • Mentioned letters she sent to Councilman Rory Diamond with COJ regarding funding for the Baker Center and a letter sent to Governor DeSantis regarding the Local Business Protection Act. • Spoke about Tour de Parks and her plan to once again request a permanent bike route through Atlantic Beach during budget discussions. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 5 of 29 Agenda Item #1.A. 26 Sep 2022 Page 11 of 180 6 CONSENT AGENDA Mayor Glasser read the consent agenda. 6A. Acknowledge receipt of the Monthly Financial Report for February 2022 ACTION: Approve Consent Agenda Item 6A as written. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 22-26 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO ENTER INTO A RADIO SERVICES AGREEMENT WITH THE CITY OF JACKSONVILLE FOR P25 RADIO COMMUNICATIONS OPERATIONS. Mayor Glasser read the Resolution by title. CM Corbin explained the Resolution. MOTION: Adopt Resolution No. 22-26. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Page 6 of 29 Agenda Item #1.A. 26 Sep 2022 Page 12 of 180 Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 75-22-27, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, AMENDING CHAPTER 19, STREETS, SIDEWALKS AND OTHER PUBLIC PLACES, ARTICLE I, GENERAL PROVISIONS, SECTION 19-6, TRAFFIC CALMING DEVICES; PROVIDING FOR CONFLICT, FOR SEVERABILITY, AND FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin reported on the ordinance. Mayor Glasser opened the public hearing. There were no speakers. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 75-22-27 as read by title. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden reminded everyone that she cannot attend the April 23rd Town Hall meeting. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole shared thoughts on the Baker Center military children and advised he would be willing to call MWR to facilitate a bus route. Commissioner Kelly reported on parent’s night at the Baker Center and staff’s efforts to provide upgraded programs. Page 7 of 29 Agenda Item #1.A. 26 Sep 2022 Page 13 of 180 City Manager Corbin gave thanks to the Commission for their guidance on the salary adjustments. Mayor Glasser commented on transportation and bus routes and advised that she will reach out to the school liaison officer at the base for help with our transportation issues. She spoke about Ms. Sands’ concerns with parking on Plaza and explained the need to look at what is a reasonable use of that right-of-way and block it off. She also explained the need to look at the current ordinance on right-of- way parking and determine what changes are needed for Plaza and other areas. 13 ADJOURNMENT The meeting was adjourned at 8:35 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ______________________ Page 8 of 29 Agenda Item #1.A. 26 Sep 2022 Page 14 of 180 Pay Scale Analysis/RecommendationsAttachment A 3-28-22 MinutesPage 9 of 29 Agenda Item #1.A.26 Sep 2022 Page 15 of 180 Pay Scale Analysis/Recommendations•Issues•Pay Scales not adjusted since 2018•Minimum wage has to be $15 per hour by September 30, 2026•Open positions remain unfilled•COAB is at a recruiting disadvantage •Recommendations•Adjust current pay scales•Adjust current employees’ wagesAttachment A 3-28-22 MinutesPage 10 of 29 Agenda Item #1.A.26 Sep 2022 Page 16 of 180 Consumer Price Index •TheConsumer Price Index (CPI)is a measure of theaverage change over time in the prices paid by urbanconsumers for a market basket of consumer goodsand services. Indexes are available for the U.S. andvarious geographic areas. Average price data for selectutility, automotive fuel, and food items are alsoavailable.Attachment A 3-28-22 MinutesPage 11 of 29 Agenda Item #1.A.26 Sep 2022 Page 17 of 180 Attachment A 3-28-22 MinutesPage 12 of 29 Agenda Item #1.A.26 Sep 2022 Page 18 of 180 Attachment A 3-28-22 MinutesPage 13 of 29 Agenda Item #1.A.26 Sep 2022 Page 19 of 180 3.0%Ave./Yr.Attachment A 3-28-22 MinutesPage 14 of 29 Agenda Item #1.A.26 Sep 2022 Page 20 of 180 Attachment A 3-28-22 MinutesPage 15 of 29 Agenda Item #1.A.26 Sep 2022 Page 21 of 180 Historically, the City Commission annually adjusted the payscale by a percentage and then gave employees who havebeen employed with the City at least 6 months with asatisfactory evaluation, a percentage of the midpoint of theirsalary grade (merit increase). Other methods have been used.Sometimes a flat percentage has been applied. In other years,a pay study was conducted and the pay scale adjustedaccordingly. Longevity pay has also been used.*The pay scale has not been adjusted since 2018.Attachment A 3-28-22 MinutesPage 16 of 29 Agenda Item #1.A.26 Sep 2022 Page 22 of 180 Adjustment to Pay ScaleSalary Adjustment for employees2012Max was increased 1% 1%2013Pay Study adjustments2% of midpoint plus longevity pay20141% 3% of midpoint20151% 3% of midpoint20161% 3% of midpoint20171% 3% of midpoint2018Pay study adjustments 3%2019None 3%2020None 3%2021None 3%Attachment A 3-28-22 MinutesPage 17 of 29 Agenda Item #1.A.26 Sep 2022 Page 23 of 180 0.00.51.01.52.02.53.03.54.04.55.02012 2013 2014 2015 2016 2017 2018 2019 2020 2021Annual Percentage ChangeCPI vs Pay Scale AdjustmentsAnnual CPIPay Scal AdjAttachment A 3-28-22 MinutesPage 18 of 29 Agenda Item #1.A.26 Sep 2022 Page 24 of 180 Atlantic BeachJax BeachNeptune BeachPositionMin Mid Max Min Mid MaxMin Mid MaxDepartment HeadBuilding Official/Dir.$29.70 $39.36 $49.01 $31.42 $41.16 $50.90 N/A N/AN/ACity Clerk$44.58$25.85 $33.86 $41.88$37.21City Engineer$29.70 $39.36 $49.01 $38.19 $50.03 $61.87 N/A N/A N/ADeputy City Manager$43.64 $57.83 $72.01 $48.75 $63.86 $78.97 N/A N/A N/AFinance$37.42 $49.58 $61.74 $42.11 $55.16 $68.21$50.37Human Resources$32.08 $42.51 $52.93 $36.37 $47.65 $58.97 Combined with Clerk Planning$32.08 $42.51 $52.93 $36.37 $43.22 $58.93$36.00Public Utilities$32.08 $42.51 $52.93 N/A N/A N/ACombined with PWPublic Works$32.08 $42.51 $52.93 $42.11 $55.16 $68.21$49.40Recreation$29.70 $39.36 $49.01 $36.37 $47.65 $58.93 N/A N/A N/AMid Range Accountant$19.43 $24.78 $30.12 $22.33 $29.25 $36.18 N/A N/A N/ABuilding Inspector$20.40 $27.04 $33.67 $21.27 $27.86 $34.45 N/A N/A N/ACashier/Cust Accts$13.81 $17.61 $21.41 $14.39 $18.86 $23.32 $12.16 $15.19 $23.40Procurement Manager $20.40 $27.04 $33.67 $24.62 $32.25 $39.88 N/A N/A N/ASenior Planner$23.58 $31.24 $38.91 $25.85 $33.86 $41.88 N/A N/A N/AEntry Level Meter Reader$13.81 $17.61 $21.41 $14.39 $18.86 $23.32 $12.76 $15.95 $24.57Animal Control Officer $13.81 $17.61 $21.41 $14.39 $18.86 $23.32 N/A N/AN/APark Ranger/Maintenance $13.81 $17.61 $21.41 $16.66 $21.83 $26.99 N/A N/A N/AAttachment A 3-28-22 MinutesPage 19 of 29 Agenda Item #1.A.26 Sep 2022 Page 25 of 180 COAB Entry Level Min Mid MaxMeter Reader$13.81 $17.61 $21.41Animal Control Officer$13.81 $17.61 $21.41Park Ranger/Maintenance $13.81 $17.61 $21.41Local RetailersMin Difference Target$15.00$1.19Walmart$15.00$1.19Publix$14.19$0.38Chik Filet$15.00$1.19Buc‐ee's$14.73‐$19.75 $0.92‐5.94Attachment A 3-28-22 MinutesPage 20 of 29 Agenda Item #1.A.26 Sep 2022 Page 26 of 180 Florida Amendment 2, the $15 Minimum Wage Initiative, wason the ballot in Florida as an initiated constitutionalamendment on November 3, 2020. It was approved. A "yes"vote supported the initiative to increase the state's minimumwage incrementally until reaching $15 per hour in September2026.*Adjusting the City’s pay scale by 9% would bring our minimum pay to $15. Attachment A 3-28-22 MinutesPage 21 of 29 Agenda Item #1.A.26 Sep 2022 Page 27 of 180 Position Minimum Midpoint Maximum2012Park Ranger I $12.94 $16.26 $19.582022Park Ranger I $13.81 $17.61 $21.41Proposed +9%Park Ranger I $15.05 $19.19 $23.34*Adjusting the City’s pay scale by 9% would bring our minimum pay to $15. < 7% increase in 10 yearsAttachment A 3-28-22 MinutesPage 22 of 29 Agenda Item #1.A.26 Sep 2022 Page 28 of 180 Atlantic BeachPosition Min Mid MaxDepartment HeadBuilding Official/Dir. $29.70 $39.36 $49.01City Clerk $44.58City Engineer $29.70 $39.36 $49.01Deputy City Manager $43.64 $57.83 $72.01Finance $37.42 $49.58 $61.74Human Resources $32.08 $42.51 $52.93Planning $32.08 $42.51 $52.93Public Utilities $32.08 $42.51 $52.93Public Works $32.08 $42.51 $52.93Recreation $29.70 $39.36 $49.01Mid Range Accountant $19.43 $24.78 $30.12Building Inspector $20.40 $27.04 $33.67Cashier/Cust Accts $13.81 $17.61 $21.41Procurement Manager $20.40 $27.04 $33.67Senior Planner $23.58 $31.24 $38.91Entry Level Meter Reader $13.81 $17.61 $21.41Animal Control Officer $13.81 $17.61 $21.41Park Ranger/Maintenance $13.81 $17.61 $21.41Entire COAB pay scale should be adjusted by 9% to avoid compression.This does not raise/impact existing employees’ salaries unless salaries are below their pay scale.Attachment A 3-28-22 MinutesPage 23 of 29 Agenda Item #1.A.26 Sep 2022 Page 29 of 180 Option Pay Scale Adjustment Additional Adjustment for Current Employees Total Cost Increase1 9% 9% For All Employees $448, 776.39 9.00%29%9% + 3% for pay grades 17‐29, Only 9% for Department Heads $569,429.33 11.42%3 9%9% + 3% For All Employees$699,433.54 13.81%Recommendations:1. Adjust the entire pay scale by a minimum of 9%, AND2. Adjust the current employees salaries by 9% and (Choose Option 1‐3) Attachment A 3-28-22 MinutesPage 24 of 29 Agenda Item #1.A.26 Sep 2022 Page 30 of 180 Budget ImpactsFY22 Current FY22 ADJ FY23 FY24 FY25 FY26 FY27Wage 4,632,052.36$ 4,915,795.00$ 5,355,523.77 5,516,189.48 5,681,675.17 5,852,125.42 6,027,689.18 FICA 354,352.01 376,058.32 409,697.57 421,988.50 434,648.15 447,687.59 461,118.22 4,986,404.37$ 5,291,853.32$ 5,765,221.34 5,938,177.98 6,116,323.32 6,299,813.01 6,488,807.41 % increase from previous year 6.13% 8.95% 3.00% 3.00% 3.00% 3.00%Revenues (Major Government & Enterprise Funds* 34,012,992 34,012,992 34,198,562 35,384,769 36,247,506 37,138,324 38,063,651 % increase in revenue 0.55% 3.47% 2.44% 2.46% 2.49%Wages/FICA as % of Revenues 15% 16% 17% 17% 17% 17% 17%*Includes General, Half Cent Sales Tax, Local Option Gas Tax, Water, Sewer, Santitation, and Stormwater FundsMinimal budget impact: Projected annual % increases in revenues exceeds projected annual increases in wages/FICA as % of revenues Attachment A 3-28-22 MinutesPage 25 of 29 Agenda Item #1.A.26 Sep 2022 Page 31 of 180 Attachment A 3-28-22 MinutesPage 26 of 29 Agenda Item #1.A.26 Sep 2022 Page 32 of 180 Attachment A 3-28-22 MinutesPage 27 of 29 Agenda Item #1.A.26 Sep 2022 Page 33 of 180 Attachment A 3-28-22 MinutesPage 28 of 29 Agenda Item #1.A.26 Sep 2022 Page 34 of 180 COAB vs. JB Pay Grades by Selected Positions as of 3/21/2022PositionAtlantic Beach Jax BeachMin Difference% Min Mid MaxMin Mid MaxDepartment HeadBuilding Official/Dir.$29.70 $39.36 $49.01$31.42 $41.16 $50.90$1.725.79City Clerk$44.58$25.85 $33.86 $41.88NANACity Engineer$29.70 $39.36 $49.01$38.19 $50.03 $61.87$8.4928.59Deputy City Manager$43.64 $57.83 $72.01$48.75 $63.86 $78.97$5.1111.71Finance$37.42 $49.58 $61.74$42.11 $55.16 $68.21$4.6912.53Human Resources$32.08 $42.51 $52.93$36.37 $47.65 $58.97$4.2913.37Planning$32.08 $42.51 $52.93$36.37 $43.22 $58.93$4.2913.37Public Utilities$32.08 $42.51 $52.93N/A N/AN/ANANAPublic Works$32.08 $42.51 $52.93$42.11 $55.16 $68.21$10.0331.27Recreation$29.70 $39.36 $49.01$36.37 $47.65 $58.93$6.6722.46Mid Range Accountant$19.43 $24.78 $30.12$22.33 $29.25 $36.18$2.9014.93Building Inspector$20.40 $27.04 $33.67$21.27 $27.86 $34.45$0.874.26Cashier/Cust Accts$13.81 $17.61 $21.41$14.39 $18.86 $23.32$0.584.20Procurement Manager$20.40 $27.04 $33.67$24.62 $32.25 $39.88$4.2220.69Senior Planner$23.58 $31.24 $38.91$25.85 $33.86 $41.88$2.279.63Entry Level Meter Reader$13.81 $17.61 $21.41$14.39 $18.86 $23.32$0.584.20Animal Control Officer$13.81 $17.61 $21.41$14.39 $18.86 $23.32$0.584.20Park Ranger/Maintenance$13.81 $17.61 $21.41$16.66 $21.83 $26.99$2.8520.64Attachment A 3-28-22 MinutesPage 29 of 29 Agenda Item #1.A.26 Sep 2022 Page 35 of 180 Page 36 of 180 AGENDA ITENI: SUBl\’I[TTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACLIIVIENT: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT 90-Day Calendar for the l\/Iayor and Commission Yvonne Calverley,Executive Assistant to the City l\/ Ian age r% &, — September 14,2022 September 26,2022 The 90-day calendar is included on the agenda for the purp ose ofsetting meeting dates and deterrnining the location,lirne and whet her to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving inp ut from City Staff and the Commission,and will be included in ea ch agend a for consideration, Notes: -An appeals hearing is scheduled for ]\/Ionday,October at5:15pm. Subject:Appeal ofChapter 19 —Pavers in the ROW -A Town Hall Meeting is scheduled For Saturday,October 22froml0am to Noon at the Jordan Park Community Center. None Approve the 90-Day Calendar for October through Decem ber 2022. 1)l\/layor and Commission 90-Day Calendar (October thr ou gh December 2022) REVIEWED BY CITY l\/IANAGER:Agenda Item #3.A.26 Sep 2022Page 37 of 180 MAYOR AND COMMISSION October 2022 SUNDA\MONDAY \VFDN In THI 1RSDM I-‘RI Dm SAT['RDAY 1 2 3 -1 5 6 7 8 Fall Fest 11 am to 2 pm (Donner Park) 9 10 11 12 Mayor‘s 13 14 15 Appeals Hearing CARAC Mtg Advisory 5:15 pm 6 pm Council Noon Commission Mtg ESC Tree Subcom 6:30 pm 5:15 pm (Invoc —Bole)ESC Mtg 6 gm 15 17 13 community 19 20 21 22 Family Fun Day& Development ESC Out;-€35]-1 Campnut—RusseIlPark Board S“bf°m“"‘“°°Town Hall Meeting 6 pm 2130pm [0 am (Jordan Park) 23 24 25 26 2"28 29 Commission Mtg City Employee 6:30 pm ESC LEED Picnic (Invoc —WaIers)Sub°°mmm95 11:30 to 2:30 New (Russell Park) 30 31 City Government Week —October 17 through 23 Agenda Item #3.A.26 Sep 2022Page 38 of 180 MAYOR AND COMMISSION November 2022 MONDA)WEDNESDA\THURSDAY FRIDAY SATURDAY 1 2 3 4 5 Mayofs Special CARAC Mtg Advisory Council Magistrate 6 pm Noon Hearing 2 pm 6 7 5 9 ESC Tree 10 11 12 General Subcom 5:15 pm .Veterans Day __Pension Board Election ESC Meeung Meeting City Offices 6 Pm 6:30 pm Closed 13 14 15 10 55c L551)17 18 19 Commission Mtg Community Subcom Noon 6:30 pm Development Board ISESEOutroich 61>!“"3°;‘§'<§‘E',§.ea 20 21 22 23 24 25 26 City Offices City Offices Closed Closed 27 28 29 30 Commission Mtg 6:30 pm Agenda Item #3.A.26 Sep 2022Page 39 of 180 MAYOR AND COMMISSION December 2022 TI’!.\'D‘\‘\.\'Till‘ 1 2 3 4 5 6 7 3 9 10 11 12 13 14 Egg ‘nee 15 16 17 Subcommittee Commission Mtg CARAC Mtg 5:15 pm :6630pm pm ESC Mg 6 pm 18 19 20 21 22 23 24 Community ESC Outreach Development Committee City Offices Board 3:30 pm Closed 6 pm 15 26 27 28 29 30 31 City Of?ces ESC LEED C1959!‘Subcommittee Noon Agenda Item #3.A.26 Sep 2022Page 40 of 180 133815 1313NO SEDVdSE)Nl>|HVd GEDIHVWAgenda Item #3.B.26 Sep 2022Page 41 of 180 Page 42 of 180 "Q_i_i_gu the Atlantic Beach K‘.'2iigj§_uinrlm_issiori Q-l \’:b_'\L ,,, W .__.____.,.s _.___.,..,the undersigned .PRINT I-ll\l\’lE resident ’ zi prclr uiy .-rm.-V-. As a v's=:ldel1t/propsi?y ownar in ma City of Aaiamir.Bsach Florida.i respectfully request u m At la nti c Beach Cusninisslon prohibit on street parkillg in the 300 block oi ‘Isl:Street and restore the roadway fortwo-lrvay traffic ns it was originally platted. This is .2.petition to prohibit on s‘kr+lel:prlrlclrig lrl um 30::blank of 1ST Street for the following reas ons:1) 2) 3) 4) 5) 5) 'l'hls street was originally platted far two-«wily traffic.but the City of Atlantic Beach has failizcl in take action to n-iaintain the two-way traffic pattern.Due to the present I l of traffic Irzlvallng an this section of narrow roadway;the present practice of allowiilg tobe parked an the street is limiting traffic flow to one lane.incleusing anngeszion and pr od uc lll y a hazardous sliuatlon that is becoming worse as the population and ‘traffic ?ow continue s colncreasti. Tim street parking sporadically hinders I-Ilnergency Val-iicie aespunsq. Causes :2 decrease visibility D1 on-«cnnling traffic for residents attain-npting to leave the ir reside ncesonthesouthsideofthestreetbycrea?ng a collision risk with passing vehicles. By fallnwing Vehialeei to be parked on tha southside of the roadway creates El hacking h a z ar d for msiciants leaving their driveways on me nortlislrle of ms strvaer as they have to avoid a parked vehicle at the and of um drlvevllay whail backing onto roadway. Parked vallicles an a narrow street create a visual obstruction causing ti hazard for sn la il childre nandpetsthatcannotbeseenhypassingdrivers. Allowing the public:street to be used as a parking is:by scinrla residents’and guests ti‘ei‘l’l“k: ?oxv for Atlantic:Beach Residents needing co nvoid the congestion of Che "Town Cente r" areaof Atlantic Beach. This has been 8:progressively slow decrease In quality of life fur Atlalrllc Beach residents rlaa dlrl g theuse of xi public street they pay taxes for. ‘ _,_>}i‘_:__/it slam-.1-mr _‘21 5g ?r Z7&¢& ‘_ Q laourii 5 z l~n1an.:‘>/ A/ Ina CCFJT/\l.'I‘I|J'\/Iulrn EiVlAil /lnnnsss (pox ATLANTIC BEACH.FL. STREET Agenda Item #3.B.26 Sep 2022Page 43 of 180 0 5 ?t-l:ljif.l1lg—2f*§\t§aI_l_i'_i_U§__Bea(2hl City LiM3¢) _il_ll1l;ll’iiE‘:SSi/ (.lIH_ __/_‘[oé[9'4—"_‘/_____- PRU:I‘l\II\|vll __the undarsig l‘ lm: \‘|. xfa resident /\‘9’a [)<t1|:v:|l_y uuum. As‘a resident/property l)Vlll1Dl'In the City of Atlantic Beach Florida.I respectfully request theAtl aII' kIc Beach Cioinlnission prohibit cm street parking In the 300 block o1 1st street and restore the roadway fortvuca—wx-1y traffic as it was originally piatu-:d. This is a pailtiian to prohibit an street parking In the 300 black of 1ST street for the following reason s: 1) Z) 5) 4) 5) 5) This street was originally platted for ‘lv\IcI—-Inlay traffic.but the city of Atlantic Bench has failed to take action to rnailitaln the tMlD~‘4V2ly tra1flt:pattern.Due to this present v n h ll n n of traffic traveling on this sectlnn of narrow roadway;HIE present practice of allowing tobe parked on the surest ls linllting mam:flow to one lane,Increasing congestion and p a hazardous situation that Is becorning worse as the population and irafflr.flow continu es toincrease. The street parking sporadically hi uders Ernergerlcy Vehicle Response-:1. Causes a decrease visibillty of on—cc-mlng traffic for rasldenis zvl?mlnptlng to leave th e m ‘ resicle nlzssonthesnutlaslrleofthestreetbycremlngacollisionrisky-Atlr passing vehicles. By allowing vehicles to be parked on the southslde of tha roslclvvay creates a I2at.:Idl1g ha za rd for residents leaving their drlvevllays an the nolihside of the sfrast as they have to avoid hlt ki ng El p<'lrk«;~:d vehicle at the end of ma driveway when hacking onto roarlwely. lPat'ked vehicles on a narrow street create zl visual oh.struI:tiol1 causing a hazalwi for children and pets that cannot 120 seen by passing drivers. Allowillg the public street to he used as a parking lot by some residents’and guests litraffic ?ow for Atlantic Beach Residents rleedlrlg to avoid the congestion of the "Town Can ter" areaof Atlantic Beach. This has been a progressively slow decrease In quality of life for Atlantic Beach rasirlsnts n ee di n g theuse uf a public street they pay taxes for.' 'A_‘ls;fv its 1’ '-lGFlA1lll‘lf' “cut:0 Ef\U\l|.l\l lI)“ES$ ‘I/LE_7_:ZQ_:__.3.5_sY_' cot-uncv NLIr\ll\EV1 S,-z_-'__/3 T/—/IIUL/,¢._,,I'-74;I\C/1 I’/»_(___222._Y5'_.ATl.AN1‘lc BEACH.FI_.32 . 23 3 STREET ADDRESS Agenda Item #3.B.26 Sep 2022Page 44 of 180 _I_3etii:iori to the Atlantic Beach City Comrnissioll l Q‘:/\, the undersign ed.PRINT |\i.l\lV|E ua{resident Q/5 ')rn')I:rly I)I.‘Vl|L'l. As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach commission prohibit on street parking in the axon block of 1st street and restore the roadwa y fortwo-way trafiic as it was originally planed. This is 21 petition to prohibit on street parking in the 300 blor.k of 1ST Street for the followin g reasons : 1)This street was originally platted for twu~way traffic.but the city of Atlantic Beach a dhasfailedtotakeactiontomaintainthetwo-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic now to one lane,increasing congestion and a hazardous situation that is becolning worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)causes a decrease visibility of on~I:on1ing traffic for residents atternptlng to leave t residen cesonthe_-inuthside of the street by creating e collision risk with passing vehicles. 4)By allowing vehicles to be parked on the southsicle (If the roadway creates a backing haz ard for residents leaving their driveways on the northslde of the street as they have to avoid hitt ing a parkecl vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing 8 hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parlung lot by SOIIIE residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nter " areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. ATURE 0'“!5 "___ _________%_ CQi\l1'?CT NUIVIEEUI E“/lI\lL ADD" 375 /§‘éf7/kgét‘ATLANTIC BEACH.F L. 32 23 3STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 45 of 180 Petition to the Atlantic Beach City C9_rnrnission_ i____i;X_aj—_i,1_[L¢_._lg¢rbov,,__W ,_theundersigned. PIIINT l\Il\l\/Ii? C a resident (I properly owner. As a re dent/property owner in the City of Atlantic Beach Florida.I respectfully request t Atla ntic Beach Commission prohibit on street parking In the 300 block of 1st street and restore the roadwa y fortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 hiock of 1s'r street for -the followin g reasons.- 1)This street was originally platted for twn—way traffic.but the City of Atlantic Beach a d m ln ls lr at iu n has failed to take action to maintain the two-way traffic pattern.Due to the present valu lne of traffic traveling on this section of narrow roadway;the present practice of allowing ve hic les tobe parked on the street is limiting traffic flow to one lane.increasing congestion and a hazardous situation that is becorning worse as the population and traffic flow conti nues toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)Causes 5:decrease V bility of on—con'ling traffic for residents atteinpting to leave reskleri cesonthesouthsldeofthestreetbycreatingSIcollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the soutilside of the roadway creates a backing haza rd for residents leaving their driveways an the northslde of the street as they have to avoid hitti ng a parked vehicle at ti1e end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a Visual cIbstI'uctiun czlusillg a hazard for s l n a l l children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents‘and guests lim its traffic flow for Atlantic Beach Residents needing to void the congestion of the ”Town Ce nte r" areaof Atlantic Beach. This has heen a progressively slow decrease in quality or life for Atlantic Beach residents theuse of a public street they pay taxes for. rbayeie?stssc. SIGNATUHE ‘iobi —1_:5—Ls 3; CONTACT i\ilJlVll3FR nk.e.noc»rzoiq@ mu;.J‘ —i i z e c l u EIVIAIL Anizmass 57 ‘)13*§_krt’Pi __.ATLANTIC BEACH,F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 46 of 180 nrlissiorl .,)i/2:/|\e (rs,V/.e (__»~s7c /7 l’RIN1 NAME __the undersigne d. ~_r a resident ~.c;e"‘propeny owner. As a resltlent/properly owner in the city of Atlantic aeach Florida.I respectfully request t h e Atlan tic Beach Cornn?sslon prohibit on street parking in the zoo block of 1st street and restore the roadwa y fortwo—way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1s'r street for the followin g reasons : 1)This street was originally platted for two-way traffic.but the City of Atlantic Beach a d rr ll n ls tr at i o n has failed to take action to lnaintain the two-vvay traffic pattern.Due to the present vol uln e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hic les tobe parked on the street is Iln-liting traffic flow to one lane,increasing congestion and a hazardous situation that is beconling worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically hinders Emergency Vehicle Response. 3)Causes a decrease ility of onrcoming traffic for residents ztttenlptlng to leave tresiden cesonthesouthsldeofthestreetbycreatingacollisionriskwithpasslngvehicles. 4)By allowing vehicles to he parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the northside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roaclway. 5)Parked vehicles on a llarrow street create a Visual obstruction causing 8 hazard for Cltlldreli and pets that cannot be seen by passing drivers. 6)Allowillg the public street to be used as a parking lot by soltle residents’and guests lir nit s traffic flow for Atlalitic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has heen a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. /Q 'IrLi...c»/C7¢L\7'/7/(,./L/_ Kygt;(1%-L’, — C70‘/',7 78',K /3,»2 s'5NMU"E_‘la-m ./e~a&,¢'rs «rm C(!N'I'I\LT NUIVIBER EMAIL ADDRESS 77¢/‘/7 Q 7’l?c——r'r-__.ATLANTIC BEACH.F L. 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 47 of 180 Eetition 1:0 the_Atiantic Beach City Cornrnission V’)/L .Q’,_{K/Lrx?/i /~PRIN1 NAIVIE aa{r -men: 1 pe?y owner. As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach commission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo»-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST street for the followin g reasons: I _ti1e undersigne d. 1)This street was originally planted for lworway traffic,but the city of Atlantic Beach a d m in is tr at io n has failed in take action to inalntain the two—way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane.increasing congestion and a hazardous situation that is laecorning worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically hinders Einergency vehicle Response. 3)Causes a decrease visibility of on—coming traffic for residents atternpting to leave residenc esonthesouthsirieofthestreetbycreatingacolsionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a hacking hazar d for residents leaving their driveways on the northside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when ha-:I(ii-ig onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to he used as a parking lot by some residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town ce nt er" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life foI'AHai1Kic Beach residents theuse :31‘3 public street they pay taxes for. (C3914,57;:4/7/22?’. 'f1‘?/*'2/‘SIGNATURE I,(5 CONTACT NUIVIBER Elvl/\il.ADDRFSS "1.{<e2/)1 >f'v .ATLANTIC BEACH.F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 48 of 180 _l_3_'etition to the Atlantic Beach Citlcoinrnission .Km;\<.CC?k) _W PRINT i‘lAl\?E _the undersigne d, }5<a resident Xe property ovvner, As a resident/property owner in the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Commission prohibit on street parking in the 300 block of 1 st street and restore the roadway fortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking In the 300 mock of 1s-r street for the following reasons: 1)This street was originally platted for two—way traffic,but the City of Atlantic Beach a d v n i n i s t r a ti o n has failed to take action to maintain the two—way tramc pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is imiting trafnc flow to one lane.increasing congestion and a hazardous situation that is beconwlng worse as the population and traffic flow continu es toIncrease. 2)The street parlrlng sporadically hiqders Emergency Vehicle Response. 3)Causes a decrease visibility of cIn—con1Ing traffi for residents attempting to leave t residen ces on the sauthside of the street by creating a coil sion risk with passing vehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a bac residents leaving their driveways on the northslde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that ca Int be seen by passing drivers. 6)Allowing the pub 2 street to be used as a parking lot by sotne residents’and guests Iii nlt s traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. haza rd for This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. M/g_//<__/. /[:6¢(__Z’;c(__~"2«(SlGNI\TURlE k<r_i SQ KCDC QA. ( Or ?/\ CONTACT NlI|‘V|l‘iIZl!EIVIAIL ADKIRESS %§H l$'T 31“ STREET ADDRESS v>\ ATLANTIC BEACH.F L . 322 33 Agenda Item #3.B.26 Sep 2022Page 49 of 180 Petition to the Atlai1tic_Beach City Cornrnissiog ' M _ /éiéél? f‘IllN'f NAIVIE e§id?I\| L :1 properiy ovvn-~i, As a resident/property owner in the City of Atlantic Beach Florida.l respectfully request t Atla ntic Beach commission prohibit on street parking In the 300 block of 1st street and restore the roadwa y fortwo»way traffic as It was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST Street for the followin g reasons: the undersig ned, 1)This street was originally platted for two-way traffic.but the City of Atlantic Beach a di ni ni st ra ti a n has failed to take action to maintain the two—way traffic pattel Due to the present vol uun e of tramc traveling on this section of narrow roadvvay;the present practice of allowing ve hic les tobe parked on the street is limiting tramc flow to one lane,increasing congestion and a hazardous situation that is hecolning wol'se as the population and traffic ?ow contin ues toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)Causes a decrease visibility of on~coming traffic fo 'esidents attempting to leave residenc esonthesoutlisldeofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the soulhside of the roadway creates a backing haza rd for residents leaving their driveways on the nort-hside ofthe street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on at narrow street create a visual obstruction causing a Ilazrcl for s r children and pets that cannot be seen by passing drivers. 5)Allowing the public street to he used as a parking lot by some resitients'and guests lim its traffic How for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nt er " areaof Atlantic Beach. This has been a progressively slow decrease In quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. 7&4 /.2"//-3;?/4;//S'GN’"”"E 4 5 f g9,”c_ g, ‘ f7 "j/ /1 » & ‘// CONTACT NUMBER IJVIAIL ADDRESS .—r‘/”‘'/A’'—'3./5 I-‘.ATLANTIC BEACH,F 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 50 of 180 Eetition to the Atlantic Be-acl)__~_Cit1 Connrnission I l .K "_’ — ‘i’ I /WM’-1-"\I‘/\‘~C A",‘“I -the undersigne d,PRINT NAME 4?:a residcnl an a property uvvni.-r. As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach commission prohibit on street parking in the 300 block of 1st street and restore the roadway fortwo-way trams as it was originally piattecl. This is a petition to prohibit on street parking in the 300 block of 1ST street for the followin g reasons: 1)This street was originally platted for two-way traffic,but the City of Atlantic Beach a c lr n i n is tr a ti o n has failed to take action to inaintain the two—-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically h ders Einergency vei ie Response. 3)Causes a decrease visibility of on—conilng traffic for residents atteinpting to leave residenc esonthesauthsideofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the no:-(Inside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a Visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as El parking lot by sonie residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease In quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. /p_.,._.,2’/..';4.-c?m.-ax.’ 'E Kay?‘:1 IF [I '7./__[j slslvnrun ND“ CODIYACI‘NUIVIUEH EIVIAIL Anunlzss ATLAN1'IC BEACH,F L. 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 51 of 180 Petition to the Atlantic Beach City Colnrnissloni \,J A '-3 H‘«v /4 73/101’5“/’///”i"""'the undersigne d,"RIi\IT NAWIE (Q2 a resident 0 a property owner, As a resident/property owner in the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Commission prohibit on street parking In the 300 block or 1st street and restore the roadwayfortwo—way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST street for the followin g reasons : 1)This street was originally platted for two-way traffic.but the City of Atlantic Beach a dhasfailedtotakeaction10rnaintainthetwo—way traffic pattern.Due to the present voi uln e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane.increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically I1 ide-s Emergency vehicle Response. 3)causes a decrease visibility of on coming traffic for residents attempting to leave residenc esonthesouthsideofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a back‘haza rd for residents leaving their driveways on the northslde of the street as they have to avoid hitti ng B parked vehicle at the entl of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street crea(e a visual obstruction causing a Ilnzard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some resicients'and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. Tllls has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes fo . C/A itb?/i Q0 1 5,sushi/uuni=Kqq 0%: CONTI\(T Numucn LIB/lAllAD N1 5 3/ ma , I.51)., x. '7 /7 ' /A ATLANTIC BEACH.F L . 322 33STREETADDRES;Agenda Item #3.B.26 Sep 2022Page 52 of 180 Petition to the Atlantic Beach City Com nission PRINT’NAHIIE _the undersign ed, KiLu /roe/_ 0 ,,rt'.'5ll.li.-lli iI')IlJ[1l‘lly ovvllur, As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t Atla ntic Beach Cornnf ion prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 151'Street for the followin g reasons: 1) 2) 3) 4) 5) 6) This street was originally platted for two-way traffic,but the City of Atlantic Beach a d r ni ni st ra ti o n has failed to take action to maintain the two—way traffic pattern.Due to the present vol um e of traffic traveling on this section or narrow roadway;the present practice of allowing ve hi cle s tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. The street parking sporadically hinders Elnergerlcy vehicle Response. Causes a decrease visibility of on~col-ning traffic for residents attanlpting to leave residenc esanthesouthsideofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to be parked on the sontllside of the roadway creates a backing haza rd for residents leaving their driveways an the noI1hsl'(le of l‘hc-street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked Vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowing the public street to be used as a parking lot by some residents’and guests li mi ts trarric flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. EJZFS SIGNATURE722/ma‘ rte+<74 -1 [>; _// see r:/I AIL ADDRESSCONYACTNUIVIBER~. 5 ‘i V e :34 < STREET ADD RESS Y:‘"'54‘ATLANTIC BEACH.F L . 322 33 Agenda Item #3.B.26 Sep 2022Page 53 of 180 l_\I c’-2/-/-,q Petition to the Atlantic Beach City Con'lrlnissi_on 4:/«/14.:Ch <77/Lg PRll\l‘l l\ll\ the undersigne d, I I n resident C a proper ly owner, As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atlan tic Beach Comlnisslon prohibit on street parking in the also block of 1st street and restore the roadwa y fortwo-way traffic as It was ori inally platted‘ This is a petition to prohibit on street parking In the 300 block of 1ST Street for the followin g reasons: 1) 2) 3) 4) 5) 5) This street was originally platted for twoaway traffic.but the City of Atlantic Beach a d r n l n ls tr at la n lies failed to take action to rriaintalrl the twchwny traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hic les tobe parked on zhe street is limiting traffic flow to one lane,increa lg congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. The street parking sporadically hlnclers Emergency vehicle Response. Causes a decrease visibility of olhcornlng traffic for residents atkernpting to leave t residen cesonthesauthstdeofthestreetbycreatingacollisionriskwithpassingvehicles. By alluwi 9 vehicles to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the not-[Inside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowliig the public street to be used as a parking lot by some residents’and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atiantlc Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. __/S '_CCNTAET NUl\IIU ‘?}".:’y-'-/.2 3 - 51.:'a—/5-,’<7 :_—.7* STREET ADDRESS ATLANTIC BEACH.F L. 322 33 Agenda Item #3.B.26 Sep 2022Page 54 of 180 on to the Atlantic Beach City COIl1I11iS$iO ,A I.I.'t>:/\l\Il>_1 .1"N l or <1 ’ PRINT NAMl—. ‘Xe re:-.ldL-nt F1 a properly ovvncr. ____the undersigne d, As a resident/property owner in the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic aeach Corrlinission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way traffic as it was originally platted‘ This is a petition to prohibit on street parking in the 300 block of 1ST Street for the foliovilin g reasons : 1)This street was originally platted for twa—way traffic,but the City of Atlantic Beach a d m in is tr at io n has failed to take action to maintain the two—way traffic pattern.Due to the present vol um e of traffic traveling on th s section of narrow roadway:the present:practice of allowing ve hi cle s tobe parked on the street IS limiting traffic now to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic ?ow contin ues toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)Causes a decrease visibility of on-corning traffic for residents attenuating to leave residenc esonthesouthsideofthestreetbycreatingBcollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southslde of the roadway creates h backing hazar d for residents leaving their driveways an the rrorurslde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for s l children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents‘and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nt er " areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. Q’ac /00:;///ca»—r 'S|GNI\1Ul"il5 (cl ‘&,€f1—ZQ kl‘?cu/t=,~4wIc 1'.>‘<42 (%cjn nu’ /-ray .NTACT NUHAEER EiVIAii.ADDRESS .?.’1‘>_1‘~’__‘7”-El’'7 /‘‘TU'’‘‘'"0 l'J>I:7\r H,P‘.ATLANTIC BEACH.F322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 55 of 180 Eetition to the Atlantic Beach City Cornrnissiori the undersig ned . ,(-/}*{_(:-.I.:><-il/3l’\/lc(‘(1 «I J'\;{ R PRINT NANIE /é(‘a reside-m m a properly ovuner, As a resident/property owner in the City of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Commission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way traffic as It was originally planed. This is a petition to prohibit on street parking in the 300 block of 1ST Street for the followin g reasons: 1)This street was originally platted for two-way traffic,but the City of Atlantic Beach a d m in is tr at io n has failed to take action to maintain the twa—way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hic les tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous sltuatlon that Is becalnlng worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders Elnergency Vehicle Response. 3)causes a decrease visibility of on-coming traffic for residents attempting to leave residenc esonthesauthsideofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southslcle of the roadway creates a backing haza rd for residents leaving thelr driveways on the northslde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a Visual obstruction causing a hazard for s r children and pets that cannot be seen by passing drivers‘ 6)Allowing the pulzllc street ‘to he used as a parking lot by some residents‘and guests llrn lts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nt er " areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of 2:public street they pay taxes for. "‘l M».,We I -~*’"arr .,,_ <7 01.;~—L(0 0 ——<f’/gs NGNAHIRE /1'2‘ll 7(<11,/‘-I I17 /é3 (<.'>‘(Z ,r;q(( ,‘/Q9,” conrrncr Nuivialzn elvlml.ADDRESS 29:1 /5'.,>1’?LN.‘'1'"//_¢I_[(//’/L Z (TL/'_z » '_'ATLANTIC BEACH,F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 56 of 180 c Beach City CommissionPetitiontotheAtiant | I ‘[7/7-—»»)r;'\<:‘e H/\{\<>.,,a§.\\,<e-z‘\the undersigne d,__PRI'\i'T '\iI\i\IIF. ll:.i’_resident f,(."/«TlV‘[il‘<))’Jel'lyowner, As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach commission prohibit on street parking in the 300 block of 1st street and restore the roadwayfortwo-way tramc as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 151'street for the following reasons: 1)This street was originally platted for twa-way traffic,but the City of Atlantic Beach a d.has failed to take action to maintain the twcl-way traffic pattern.Due to the present vol um e of 1 traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)Causes a decrease visibility of on—-cornlng traffic for residents attempting to leave t residen cesonthesouthstdeofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a backing haz ard for residents leaving their driveways on the northside of the street as they have to avoid hitt ing a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on ei narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 5)Allowing the public street to be used as a parking lot by some residents’and guests li mi ts traffic ,flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Cen ter" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents n e e d i n g theuse of a public street they pay taxes for. »~'l/'<_7%4,/7,L:...,A /)—2>’“>.gas 5IGNnTunl—: *7.»s/—-4/'<‘—z/y:J/T‘??rLrl"..>»1t‘—‘-.e §)\?L«J ../.».g ..n’“v<ex ,.l s.M(1;,__, CCNYACT NUBHIJER EIVIAIL ADDRESS 7-I J’//"UM *5 7“.ATLANTIC BEACH.FL . 32 23 3STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 57 of 180 Petition to the Atlantic Beach City Cornrriissici_i;i_ ._i®HL5Fi{?Qi/l:5:¢s‘.~»:- lg __the undersigne d. PHIINIT i'\iI\i‘\/IE C‘n residuum (0 as property owner, As a resident/property owner in the City of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach Commission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fartwosway traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 biocli of 1ST street for the followin g reasons : 1)This street was originally planed for two-way traffic.but the City of Atlantic Beach a d m in is tr at io n has failed to take action to rnaintain the ‘two—way traffic pattern.Due to the present vol urn e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cle s tobe parked on the street is limitiiig traffic flow to one lane,increasing congestion and a hazardous situation that is becorrilng worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders Elnergellcy vehicle Response. 3)Causes :3 decrease visibility of on—corning traffic for residents atteiriptiliy to leave residenc es on the soutliside of the street by creating a collision rislc with passing vehicles. 4)By allovving vehicles to be parked on the soutliside of the roadway creates a backing haza rd for residents leaving their driveways on the northside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a llarrovil street create ii visual obstruction causing a hazard for s i children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents’and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nt er " areaof Atlantic Beach. This has been a progressively slow decrease I quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. E .(‘0~x\vf1/ye b—¢ ‘?é$£g?¢/e#$:7 (,7 E SIGNAYUHF cnN‘rAG'N u ivimsn ..———V 7/3/2__/76;‘/S‘_.ATLANTIC BEACH.322 33STREETADDRESS .MAiL ADDRESS §r4.rw7“Agenda Item #3.B.26 Sep 2022Page 58 of 180 }{?/ Pe on to the Atlantic Beach City;Colnlnissiq__ I D/5}/I bI‘i‘/\/E:the undersign ed,i’RiNT Nl\i\?E >(a resident @ c’)n prapully owlier, As a resident/property owner In the City of Atlantic Beach Florida,I respectfully request t Atlan tic Beach commission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 3130 block of 1ST Street for the followin g reasons: 1)This street was originally platted for two-way traffic,but the City of Atlantic Beach ad m in ist ra ti on has failed to take action to maintain the two-way traffic pattern.Due to the present vol ulne of traffic traveling on this section of narrow roadway:the present practice of allowing ve hic les tobe parked on the street is limiting traffic new to one lane.increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow conti nues toincrease. 2)The street parking sporadically hinders Emergency Vehicle Response. 2!)Causes a decrease visibility of on~corning traffic for residents attempting to leave residenc es on the aiauthside of the street by creating a collision risk with passing vehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the nonhszde of me street as -they have to avoid hitti ng a parked vehicle at the and of the driveway when backing onto roadway. 5)Parked Vehicles on a narrow street create a visual obstruction causing a hazard for s r n a li children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents’and guests liinl ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town C en ter " areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pily taxes for. ()?i.'{?4j:£°0/rngcOu/A i\H i 3(_Cl,Ok{_W ‘V ‘J L 5lGNl\‘l'Ui'lE CONTACT l\lUlVlBlSi"l EMAIL ADDR _,'“'§(L3 /‘Své $4‘ATLANTIC BEACH.3223 3STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 59 of 180 Petition to the Atlantic Beach City_Commissioi1 lg 3’L//’lQ.,§,\)’Yi Vtij the undersign ed,PRINT NIUVIIE L}a rieslrlerlt W properly olluiiur, As a resident/property owner in the City of Atlantic Beach Florida,I respectfully request t Atla ntic Beach Cornrlrlission prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way tra?ic as it was originally planed. This is a petition to prohibit on street parking In the 300 block of 1ST Street for the followin g reasons : 1)This street was originally planed for twa—way traffic.but the city of Atlantic Beach a dl ni ni st ra ti o n has failed to take action to maintain the two—way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hic les tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic ilow contin ues toincrease. 2)The street parking sporadically hinders Emergency vehicle Response. 3)Causes a decrease visibility of an—colnllig traffic for residents atteinpting to leave residence sonthesoutlisideofthestreetbycreatingacollisionriskwithpassingvehicles. 4)By allowing vehicles to he parked on the southslde of the roadway creates a backing haza rd for residents leaving their driveways on the nortllslde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when hacking onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a llazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be usenl as 8 parking lot by some residents’and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of me for Atlantic Beach residents theuse of a public street they pay taxes for. (~ Wu‘17C “T()y '_3_‘_(_(p''‘£g [£3 (oNl'Acr NUfVIl\Eli EMAII.ADDRESS sIGNA1ul»iF 2 "?C.\.'i5f’/I/S-6’5'6 ____ATLANTIC BEACH,F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 60 of 180 .%/W7 /5%5 Petition to the Atlantic Beach City Cornnriissiori the undersigne d,I’-'Rll'VlT NAIVIE :42-*4:/i-esiderlt v~g~{p.operty owner, As a resident/property owner in the city of Atlantic Beach Florida,i respectfully request t h e Atla ntic Beach commission prohibit on street parking in the 300 block of ‘Ist street and restore the roadway fortwo—way traffic as it was originally platted. This is a petition to prohibit on street parking in the sac block of ‘IST street for the following reasons : 1) 2) 3) 4) 5) 6) This street was originally platted for two-way traffic.but the City of Atlantic Beach a d has failed to take action to maintain the two—way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane.increasing congestion and a hazardous situation that i becoming worse as the population and traffic flow continu es toincrease. The street parking sporadically hinders Ernergency vehicle Response. Causes a decrease visibility of on—con1ing traffic for residents attempting to leave t residen cesonthesouthsideofthestreetbycreating2:collision risk with passing vehicles. By allowing vehicles to be parked on the southside of the roadway creates a backing haz ard for residents leaving their driveways on the riortliside ofrhe street as they have to avoid hitt ing a parked vehicle at the end of the driveway when backing onto roadway. Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowing the public street to he used as a parking lot:by some residents‘and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street t /./L -2?4.2 y pay taxes for. T sIGNI\1'linE CONTACT NUIVIBEI1 EIVIAII.Aunn .55 /§/2 STREET ADDRESS //",ATLANTIC BEACH.F L. 322 33 Agenda Item #3.B.26 Sep 2022Page 61 of 180 Petiition to the Atlantic:Beach City_Commission I _[/\/M/{(6/}§f‘i’)>7 _the undersigne d, PRINT NANIE ,a,/a resident Sn property owner. As a resident/property owner in the city of Atlantic Beach Florida.i respectfully request t h e Atlan tic Beach Colnrrilssion prohibit on street parking in the 300 block of 1st street and restore the roadwayfortwo—way traffic as it was originally platted. This is a petition to prohibit on street parking in the aim block of 1s-r Street:for the followin g reasons : 1)This street was originally platted for two—way traffic,but the City of Atlantic Beach a dhasfailedtotakeactiontomaintainthetwo-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hic les tobe parked on the street is limiting tramc flow to one lane,‘increasing congestion and a hazardous situation that becoming worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically hirn-lers Enlergancy vehicle Response. 3)Causes El decrease visibility of on-coin 19 traffic for residents attempting to leave residen ce:on the southslde of the street by creating a collision risk with passing vehicles. 4)By allowing vehicles to be parked on the soutiislde of the roadway creates a backing haza rd for residents leaving their driveways on the nortliside of me street as they have to avoid hitti ng a parked vehicle at the end of the driveway when back‘19 onto roadway. 5)Parked vehicles on B narrow street create a visual olzistructlon causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents’and guests llr nlt s traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. I " _ ”Z rc¢ _/\6~¥g #_sIGl\il\1ulii=:_)‘V15 -5“;a ) ,6‘;/‘(arr. 'FAIIAIL ADDRESSCONTACTIIIUIVIDER..,.,- o10//f’‘—5iL37-,ATLANTIC BEACH,F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 62 of 180 Petition to 'the_Atlantic Beach Ci '3;Connlnission ._ ,cC3~.S';e»7?fo.ms //_/_1 ..n...,,aW., i’l€II’\I'I'I\lA(\/ili 74>a residerll yrs propel ly owner, As a resident/property owner in the City of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Commission prohibit on street parking in the 300 block of 1st street and restore the roadwayfortwo-way traffic as It was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST Street for the following reasons: 1)This street was originally platted for two—way traffic.but the City of Atlantic Beach a dhasfailedtotakeactiontomaintainthetwo—way traffic pattern.Due to the present vol um e of traffic travelling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is Iim Eng traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders Emergency Vehicle Response. 3)Causes a decrease visibility of Oll-CDInIIlg traffic for residents attelnptlng to leave residenc es on the sourhside of the street by creating a collision risk with passing vehicles. 4)By allowing vehicles to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways an the northside of the street‘as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents’and guests lil nit s traffic flow for Atlantic Beach Residents needing to avoid the congestion of the “Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. (Po 2 Ii}Ki‘£>’L/;?~":r'°"'"""E Cg-4M:‘~'KK}sa/ cceei ob ./L01- EIVIAIL I\[)rI"if_‘ZCONYACTNllNIlll':l{ 75 €é“?'l’(6E<"i‘5/r é1[.'v€w*~r0”ATLANTIC BEACH,F L . 322 33STREETAopmsss’Agenda Item #3.B.26 Sep 2022Page 63 of 180 Petition to the Atlantic Beach City Commission I L the undersigne d.“— PRINT l\ll\lVll’, Q‘E!resident 5-a properly owner. As a resident/property owner in the city of Atlantic Beach Florida.I respectfully request t h e Atla ntic Beach commission prohibit on street parking in the son black of 1st street and restore the roadwayfortwo-way tramc as it was or:inally platted. This is a petition to prohibit on street parking in the 300 block of 1ST Street for the follawingreasons : 1)This street was originally platted for two—way traffic,but the City of Atlantic Beach a d has failed to take action to maintain the two-way traffic patterrl.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic now to one lane,increasing congestion and a hazardous situation that is becolning worse as the population and traffic flow continu es toincrease. 2)The street parking sporadically hinders Elnergency Vehicle Response. 3)Causes a decrease visibility of on~comlng traffic for residents attempting to leave residen ces on the southslde of the street by creating a collision risk with passing vehicles. 4)By allowing vehicles to be parked on the southsicie of the roadway creates a backing haza rd for residents leaving their driveways on the rlartllslde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roaciway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to he used as a parking lot by some residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the “Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of at public street they pay taxes for. X294 4*/4/4 H‘ E0‘/2.2}L/_ SIGNATURE ?/06 CONTACT Nulvlmzn EMAIL t\I)Dnl:'ss /74””6.:/»:<7"C.u 2/57*”D/<2. STREET ADDRESS ,ATLANTIC BEACH,F L . 322 33 Agenda Item #3.B.26 Sep 2022Page 64 of 180 Petition to the Atlantic Beacl"_i_§:it_1 Colnrrnissio th a un cl ersi g ned,43:2‘?-/E’ ~ l‘RH‘lT f\Il\lVlI- residenta‘property owner, As a resident/property owner In the city of Atlantic Beach Florida,l respectfully request t h e Atlan tic Beach commission prohibit on street parking in the zoo black of 1st street and restore the roadwa y fortwo—way traffic as It was originally platted. This is a petition to prohibit on street parking in the 300 block of 1s'r Street for the followin g reason- 1) 2) 3) 4) 5) 5) This street was origlnally platted for two-way traffic,but the city of Atlantic Beach a dl ni ni sl ra ti e n has failed to take action to maintain the two—way traffic pattern.Due to the present vol uln e of traffic traveling on this section of narrow roadway:the present practice or allowing ve hi cl es tobe parked on the street is limiting trarrlc flow to one lane.Increasing congestion and a hazardous situation that is Izecomlng worse as the population and traffic flow contin ues toIncrease. The street parking sporadically hinders Elnergency vehicle Response. Causes a decrease visibility of on-Corning traff for residents attempting to leave residenc esonthesauthsideofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to be parked on the southsme of the roadway creates a backing haza rd for residents leaving their driveways on the northside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked vehlcles on a narrow street create a visual obstruction causing B hazard -for s r children and pets that cannot be seen by passing drivers. Allowing the public street to be used as a parking lot by some residents’and guests lln flow for Atlantic Beacll Residents needing to avoid the congestion of the “Town Ce nteAtlanticBeach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. SIGNATUIIE 0‘_,‘,‘,.r/ ?fk,CONTACT NUMBEH EIVIAII.Annnlsss £251 Cd/l\‘l’17/LV:/)<,'r STRE ET ADDRESS ATLANTIC BEACH,F L . 322 33 Agenda Item #3.B.26 Sep 2022Page 65 of 180 rl to the Atlanifc Beach Cit\LCOI'?tl1iS$iOn _the u ndersign exl._*N/\/K5‘ PRINT NAIVIEMrxasitluiit v.v?';.-rope:ly nvvuxn. As a resident/property owner in the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Conrlrnlssion prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo—way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST street for the followin g reasons: 1) 2) 3) 4) 5) 6) This street was originally platted for Kwo—wa_y traffic,but the City of Atlantic Beach a d m in is tr at io n has failed to take action to maintain the two—way traffic pattern.Due to the present vol uln e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is hecon-ling worse as the population and traffic flow contin ues toincrease. The street parking sporadically hinders Emergency vehicle Response. Causes a decrease visibility of on—col-ning traffic for residents atternpting to leave residen cesonthesuuthsldeofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to be parked on the suuthside of the roadway creates a backing haza rd for residents leaving their driveways on the nonnside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked vehicles on a narrow street create a Visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowing the public street to be used as a parking lot by some residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease ill quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. /'.-:$Q)"v<:,_120<.\:?r/,4;-5/_,/52,4, ,6 .c-/M 2..e2;:;Te2 .SIGNATUREV”/V‘/'JO '3 -—-—//4,‘.3? CON1'ACT Nah/IEIER / Ell/lAll.Al5nnES.< -43 _,ATLANTIC BEACH.F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 66 of 180 v9/I1 Jae /It .-(«:7 1'/‘C5—’(?’I/TZL1/j Petition to the Atlantic Beach City Colnrnission _the undersigne d.PRINT NAIVIE 0 a resident o a proneny owner. As a resident/property owner in the city of Atlantic Beach Florida,l respectfully request t h e Atla ntic Beach commission prohibit on street parking in the 300 block of 1st street and restore the roadway fortwo-way tramc as it was originally platteri. This is a peti ion to prohibit on street parking in the 300 block of 151'street for the following reasons - 1) 2) 3) 4) 5) 5) This street was originally platted for two-«way traffic.but the City of Atlantic Beach a dhasfailedtotakeactiontomaintainthetwo-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that Is becoming Worse as the population and traffic flow contin ues toIncrease. The street parking sporadically hinders Emergency vehicle Response. Causes a decrease visibility of on-Corning traffic for residents attempting to leave t residen cesonthesnurlisideofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the northside offhe street as they have to avoid hitt ing a parked vehicle at the end of the driveway when backing onto roadway. Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowing the public street to be used as a parking lot by some residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. Qscsecs-cc.es?W)c,7:~— («£20 V("?3.e/;\a/«K /4|/Q/1¢z_e'_. ?ag ~%<%“g '—‘/7é?.§3""”"'”"‘/l/.9/\/lie" CONTACT NLll\/men EMAIL ADDRF$S ATLANTIC BEACH.F L. 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 67 of 180 on to the Atlantic Beach City CornrnissionPei. ul :7 9 Nfkz l"Rli\lT INIANIE the Li ndersig ned,"E?/v,vNL//' ®{residr_-in lQ’{propeIly owner. As a resident/property owner In the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Commission prohibit on street parking in the 300 block of 1st:street and restore the roadwayfortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST street for the following reasons: 1) 2) 3) 4) 5) 5) This street was originally platted for two-way traffic.but the City of Atlantic Beach a dhasfailedtotakeactiontomaintainthetwo—-way traffic pattern.Due to the present vol urn e of traffic traveling on this section of narrow roadway:the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow continu es toincrease. The street parking sporadically hinders Evnergency Vehicle Response. Causes a decrease visi ility of on—coining traffic for residents attentptin to leave residen cesonthesnurhsldeofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to he parkd on the southside of the roadway creates a backing haza rd for residents leaving their driveways on the nortnszde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked vehicles on :1 narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. Allowing the public street to be used as a parking lot by some residents’and guests li mi ts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r“ areaof Atlantic Beach. This has been an progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. [L3 %/zaaov‘Ami,_. /yz MP ;4f“7e‘7’.’7/9/S""W”"7r¢«2«v‘>l\U%— Q4&~>Z>'~‘~§L’7&/:i:l" "’?J—v comrnr.-r NUIVIBER FIVIAIL Auulx <6/-”"’¢ ATLANTIC BEACH,F L . 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 68 of 180 Petition to the Atlantic:Beach City Cornirlissiori )";iS.T2>e/A ssv/_ PRINT NI\l\nE _the undersig ned . ,,B.i’arcrsidulll /‘tin properly ownr:. As a resident/property owner in the city of Atlaiilic Beach Florida,i respactruiiy request t Atla ntic Beach Commlssloii prohibit on street parking in the aim block of 1st street and restore the roadwa y fortwo—way traffic as it was originally platted. This is E petition to prohibit on street parking in the 300 block of 1ST Street for the follow: 1) 2) 3) 4) 5) 5) 9reasons: This street was originally platted for two-way traffic,but the city of Atlantic Beach a d m in is tr at io n has failed to take action to maintain the two—way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow rodway:the present practice of allowing ve hi cle s tobe parked on the street is limiting tratiic flow to one lane.increasing congestion and a hazardous situation that Is hecom g worse as the population and traffic flow contin ues toincrease. The street parking sporadically hinders Emergency vehicle Response. causes a decrease vlsi iity of on-coming traffic for residents atteinpting to leave residenc esonthesouthsideofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vel cies to be parked on the southside of the roadway creates a backing haza rd for residents leaving their driveways an the narfhstde of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked Vehicles on a narrow street create a visual obstruction causing SI hazard for s l children and pets that cannot be seen by passing drivers. Allowing the public street to he used as a parking lot by some residents’and guests lim its traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street ghay pay taxes for. 'Y((3 5lGNI\TURI': EMAIL ADDRESS "i04.”I1\;2\Joe?C: CON1'ACT l\lLIlVIBEl'l (DC/fi‘\l¥7\I/BL;/Q . y STREET ADDRESS ATLANTIC BEACH,F L . 322 33 Agenda Item #3.B.26 Sep 2022Page 69 of 180 Petition to the Atlantic Beach City Commission |_ __V__ ‘A’'_"‘-i‘/4 "4 (°\‘~/V1/1:34:) __the unciersigll ed,PRINT NAIVIE «(a resident ;L)5.g-71:;,q\—Bbgcg OF l L‘-A‘T9 E’”""°"°"V °"""'"'S9/Vé-fl/we ‘Face /vt/'1 69inrJr>53-3-)éi~lTlE‘{Z ‘ T D 9./Vr2,¢,./ IScrux1.. As a resident/property owner in the city of Atlantic Beach Florida,I respectfully request t Atla ntic Beach commission prohibit on street parking in the 300 block or 1st street and restore the roadwa y fortwo-way tramc as it was originally platted. This is a petition to prohibit on street parking in the 300 block or 151‘street for the followin g reasons: 1)This street was originally platted for tin/0-way traffic,but the City of Atlantic Beach a d m in is tr at io n has failed to telte action to maintain the two-way traffic pattern.Due to the present vol um e of trafiic traveling on this section of narrow roadway;the present practice of allowing ve hi cle s tobe parked on the street is limiting traffic flow to one lane.increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders l-zinergency vehicle Response, 3)Causes a decrease visibility of on-«coining traffic for residents attempting to leave residenc esonthesoulhsideofthestreet‘by creating a collision risk with passing vehicles. 4)By allowing vehicles to be parked on the southslde of the roadway creates a backing haza rd for residents leaving their driveways on the narthside oftlle street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles all a narrow street create a Visual obstruction causing Ei hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by some residents’and guests li mi ts tramc "DIN for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. ‘lost 33+37%‘S'NQ(9‘E 3!»:/l.l9o»zi1’/F’!/I5¢ az.z,r;a/2’)CONTACI I\lllNl8i‘:R Elvlllll ADDRESS 75 €>¢=7mC4-1 /“\/€'~—‘-.)C“_,ATLANTICBEACH.FL.:-12233 STREET ADDRESS ‘VH6 P?oie-/67:/-1:5 ‘rurzoucsuoowr ‘T749:also c/Drag Ct$\1/.,l/er /We KNON H:,Q6“,N6 14)Agenda Item #3.B.26 Sep 2022Page 70 of 180 Petition to the Atlantic Beach City Colnrnissiolra I j_1.=l;iti_fL&a$$’§-‘um/«_._.the undersign ed.PRINT‘i'Vll\l\/IE nI(_‘5l1.l¢:I1(a p ropert y ovviler, As a resident/property owner In the City of Atlantic Beach Florida.I respectfully request t Atlan tic Beach Cornrnls on prohibit on street parking in the 300 block of 15!street and restore the roadway fortwu-way traffic as i:was originally platted. This is a petition to prohibit on street parking in the 300 block of 1sT Street for the followin g reasons: 1)This street was originally platted for two--way traffic,but the City of Atlantic Beach a d m in is tr at io n has failed to take actian to maintain the two-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is hecoining worse es the population and traffic flow contin ues toincrease. 2)The street parking sporadically hinders Eiriergency Vehicle Response. 3)Causes a decrease visibility of on-coining traffic for residents atternpting to leave residenc esonthesauthsideofthestreetbycreatingacallisionriskwithpassingvehicles. 4)By allowing vehicles to be parked on the somhside of the roadway creates a backing haza rd for residents leaving their drivevvays an the nurthside Df the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. 5)Parked vehicles on a narrow street create a visual obstruction causing a hazard for children and pets that cannot be seen by passing drivers. 6)Allowing the public street to be used as a parking lot by Sonia residents’and guests nitstraffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a p ogresslvely slow decrease in quality of lire for Atlantic Beach residents theuse of a public street hey pa y taxes for._//L(,Z S G U CONTACT l\lUl'\Ill'|iZ?l'l’VlAll.I\DDRE5S 75'BG«a%H A V .ATLANTIC BEACH.F L. 322 33STREETADDRESS Agenda Item #3.B.26 Sep 2022Page 71 of 180 gnare Petition to the Atlantic Be_ach Cit);Cominissioii /83%?’ don: Z.»/-r-/ea. I"RlI"JT f\lA|'\rII’: ‘the undersign ed. property owner‘ As a resident/properly owner in the city of Atlantic Beach Florida,I respectfully request t h e Atla ntic Beach Corrlrrii on prohibit on street parking in the 300 block of 1st street and restore the roadwa y fortwo-way traffic as it was originally platted. This is a petition to prohibit on street parking in the 300 block of 1ST street for the following reasons: 1) 2) 3) 4) 5) 6) This street was originally platted for two-way tromc,but the City of Atlantic Beach a d m in is tr at io n has failed to take action to maintain the two-way traffic pattern.Due to the present vol um e of traffic traveling on this section of narrow roadway;the present practice of allowing ve hi cl es tobe parked on the street is limiting traffic flow to one lane,increasing congestion and a hazardous situation that is becoming worse as the population and traffic flow contin ues toIncrease. The street parking sporadically hinders Emergency Vehicle Response‘ Causes a decrease visibility of on-«coining traffic for residents attei-npting to leave residenc esonthesouthsldeofthestreetbycreatingacollisionriskwithpassingvehicles. By allowing vehicles to be parked on the soulhside of the roadvllay creates a baclclng haza rd for residents leaving their driveways on the nannside of the street as they have to avoid hitti ng a parked vehicle at the end of the driveway when backing onto roadway. Parked Vehlcles on B narrow street create a visual obstruction causing a hazard for s i r i children and pets that cannot be seen by passing drivers. Allnwiilg the public street to be used as a parking I01:by snrne residents’nd guests Iltr ilts traffic flow for Atlantic Beach Residents needing to avoid the congestion of the "Town Ce nte r" areaof Atlantic Beach. This has been a progressively slow decrease in quality of life for Atlantic Beach residents theuse of a public street they pay taxes for. ”,,,,,,or 5 I13 N A I I II"!F79.__<‘e"___‘9%-s?&2ai_é’.-2..E /x 5x~, CONTACT NIIIVIDFR EMAII.ADDIUESS /1"\g./ >v--- ——,*--;(9 /~71?/’§7”“ STREET ADDRESS ATLANTIC BEACH.F L. 322 33 Agenda Item #3.B.26 Sep 2022Page 72 of 180 S.l9uO!1!19d17 N sJeuog1g1edz JeuonuedL !UI S|9 cued FF “‘—‘K R:Agenda Item #3.B.26 Sep 2022Page 73 of 180 Page 74 of 180 595 =Aep Jed sapgqan a?uanv qdu:V-9::paads a?ma/xv qdu:ggz =e|!Juaa:ad ms:Zpaads udw 52 =1!w!|P9365 ZZ/L-51/L I 015 =Azp musapgqan a§eJeAv qdm 511 =peads e?exanv qdw 5-1;=amuanad“S3 zpaeds udw0:=:1-nu needs ZI/8 -S/8 201 =Asp Jed sa]:JgL|aI\33213/xv qdm ya :peads a?zja/\\1 qdw 5-0;=allluanadW53:paeds Hdwoz =1!W!|needs ZZ/L-SI/L l’l3°l|1 oosl:a'=TasPuz' _, 7 ,, L5:=Aep Jed sepgua/s e?menv Hdm1'21 =paads e?uenv qdux 5-11 =auluaazadugg :paeds “Id”02 =1!|U!|P3905 SZ/8—ZZ/8 ($190!!005)Iaains F1: on =Azp mi sapgqan a?uanv qdm {-21 =paads a?uarxv qdw 5-0;=amuamad.053:peeds new02 =1!-nu weeds GZ/8—ZZ/8 l’|7‘7|qDOE 133115 ‘NV 0|‘L-I.-‘WV1d ,e:e|d L’J|’IE'| anuanviqapnmnxg ci |°°l43S 7, AJe1u9Lue[3gv —2:3 r '3 a/I_u(_7/tuaqs 3111011/001435 uo pa)/aozs W AAgenda Item #3.B.26 Sep 2022Page 75 of 180 Page 76 of 180 ??rnclamatinn of the Qliity of gtlantic ?eazlj Sczlutirzg the Atlantic Beach Athletic Association I2U All-Star WHEREAS,the Athletic Beach Athletic Association (ABAA)is a volunteer—nln organization t h a t adminis ters the community’:T-ball and baseball program for boys and girls in partnership with the city at Jack Russell Par k; and WHEREAS,ABAA coaches promote sportsmanship and help youth in our community dev elo p skillssuchas leadership,hard work,communication,con?ict resolution,seltzdisoipline,and accountability,all of whic h arenecessaryfor a group to work together successfully;and WHEREAS,the Atlantic Beach l2U All—star Breakers is the latest ABAA squad whose team work haspaidgreat dividends,along with a lifetime a memories,winning the Small Park State Championship in June in White,Florida; and WHEREAS,the state champions then represented Atlantic Beach and took part in the ultimate base ball vacation by participating in the Ripken Experience in Pigeon Forge,Tennessee,which provided a Big League withan iconic smoky lvlountain backdrop at every field. Now,THEREFORE,BE IT RESOLVED that I,Ellen Glasser,Mayor or Atlantic Beach,hereb y issuethis proclamation saluting the Atlantic Beach Athletic Association I2U All—Star Breakers Players:Javien strobridge,Griffin Pei-muy,Zack Shaefer,Randy Parker,Trey Pundan-niera,Wyatt Bissonette,Landon Ferrelli,Ava Lowmnn,Beau Cre\vs,Eli Ibarreche,Presten Pratt and Hargis. Coaches:Jerry Strobridge,John Bissonette,Gerard Ibarreche and Dan Crews. and wishing them continued success in the future. IN WITNESS WHEREOF,I have set handandcaused the Of?cial Seal of the City of Atl anti c Beachtobe af?xed this 17"‘day of Septerrlber,202 2. ElgenG-Zlasser,Mayor Agenda Item #4.A.26 Sep 2022Page 77 of 180 Page 78 of 180 Environmental Stewardship Committee Status Report September 2022 ENVlRDNMEN|'Al SVEWARDSIIIF COMMITTEE Mark Gabrynowia Agenda Item #7.A.26 Sep 2022Page 79 of 180 ESC Purpose To study and make recommendations to the commission and staff with respect to: -Maritime Forest —Parks and Open Spaces -Beautification of Public and Public Spaces -Environmental Stewardship Act as motivating and coordinating body to encouragejoint public and private participation in promoting these purposes Agenda Item #7.A.26 Sep 2022Page 80 of 180 ESC Organization 11 Member Committee -Tree Subcommittee -Outreach Subcommittee -LEEDfor Cities Subcommittee Best Practices Organic expertise Collaboration -Staff -AB Committees -SME Agenda Item #7.A.26 Sep 2022Page 81 of 180 Tree Subcommittee Enhance,conserve,restore, protect,and preserve the tree canopy Review all tree removal permits for completeness and compliance,has a role in appeals and variances Promote tree plantings Agenda Item #7.A.26 Sep 2022Page 82 of 180 Major Focus -Chapter 23 -Canopy Assessment -Heritage Tree -Adopt a tree Agenda Item #7.A.26 Sep 2022Page 83 of 180 Emmaof Revémd Tree Remova?Permémmg Trees Trees Inches Inches 3L2LegacyTrees§Legacy L Legacy 3 Legacy Removed Planted 1 Removed Planted Removed j?plg?fzdvgRelioszd|::‘crl.1t¢:; ::K ;3 2017 6 325 4341 g 2671 g 24 E 100 3 648 E 380 is 2$998§ 2018 P 252 1 350 g 5670 E 3489 E 20 1 114 1 671 Tree Fund Payment 2696 ‘E1485 2020 L 150 g 128 1926 E 972 .......W.....‘......1 .,,,..,.,...1.,.,.1...1.\M._.M.1.1...1...,.1.w.m.V...1.W.-.W.7 1uv»4v*\nvvu«....1......1.2w,........,1,._.,_...a.,,.,8..1,.....w,.1_..6.....1.1.....1.W2,..2..2,.w_....,..1,_1..1...W...e...w......1......e.M.-.._—,.w.,M2...,.1....1...W..»M...«..‘.,..1M.,,..4...."..1,..2..a..~.w..w...1..1.".M/...“...,..,w,.y,.,r._._........w..M...»....._4.......w.1.W.~....w..“mew...M_».._1,.,.,.3...»/..‘,,.1,‘....A/ML 1..‘.,....1,......M ..................AWW..N,.‘.‘.....‘.W........-.....-...._.._....-2.1-,131.,.1-,”1.H.W...,M-._.._.-,,._,...-,.,W..,-1_...W_,..._..----.,.-..~._--.,{.1._..1.W-1...w_,.-_.1.2-1.2.....,1,,-.W..1.»._.-,W..-,..,.1 .1 .,._= Tbtal §1021 E 1128 §15536 §9085 §82 E 396 E 2077 " "mm"? 111481; M...,W..1..,...1w,..1..1..w,....W,1..1,.11.....,1.w....W-W..._...-...,W...,.,W.1..._.....W.1.1.....WW,..M.-1.1s-..W1.M.,.2..M1..,\1...:1.131-.,_M,...11,1..,..._1...10..1,..11..m_\.1..M..N,./1 Agenda Item #7.A.26 Sep 2022Page 84 of 180 2022 ATLANTICBEACH@TVER|Fl ED ree Service Provider CALL BEFORE YOU GUT Outreach Subcommittee -Social Media ~COAB Website -Resource List -FLC/FL reps -Events -Welcome to AB -Special Projects Agenda Item #7.A.26 Sep 2022Page 85 of 180 LEEDfor Cities Subcommittee -CAP sets Sustainability and Resiliency objectives Commonality with Comp Plan + existing plans ~Seeks greater Community engagement -Current status Agenda Item #7.A.26 Sep 2022Page 86 of 180 V engagement 7.,..v‘3?;:*a*:r*::“:%:.3nications current projects rgemarzeCAP for IRA grants and others Agenda Item #7.A.26 Sep 2022Page 87 of 180 Page 88 of 180 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: ARTICLE: 13 26 30 BUDGET: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Coastal Florida PBA Negotiations 2022-2025 Contract 01/Cathy Varian,Human Resources Director September 13,2022 September 26,2022 The three-year contract that the City of Atlantic Beach entered into with the Coastal Florida Police Benevolent Association expires September 30,2022.The City and Union had seven public negotiation meetings and came to an agreement,pending Commission approval,on a new three—yearcontract that bene?ts both the City and the Union members.The key provisions in the contract that have been changed are as follows: There were several miscellaneous updates to the contract,including adding Juneteenth as a city holiday,adding the paid parental leave policy,updating the index and deleting expired provisions. In September,2023,a one-time leave sell—backof up to 50 hours of accumulated personal leave with the requirement that an employee may not reduce their leave balance below 80 hours as a result. Updated the step plan by 10%as of 10/1/2022,5%as of 10/1/23 and 5%as of 10/1/2024. Until 1/1/2013,the pension multiplier was 3,but was reduced to 2 when many other bene?ts were cut.This article reinstates it to 3 on 10/1/2023 for all those hired after 1/1/2013. $278,207 total.Salary Increases:$244,243;Leave Cash In $33,964 ATTACHMENTS:Coastal effectiveOctober1,2022 — September 30,2025.Resolution No.22-47Proposed2022-2025 PBA ContractREVIEWEDBYCITYMANAGER:i 'Agenda Item #8.A.26 Sep 2022Page 89 of 180 RESOLUTION NO.22-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A NEW 2022-2025 COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION CONTRACT,AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEW CONTRACT. WHEREAS,the City of Atlantic Beach currently has a contract in place with the Coastal Florida Police Benevolent Association;and WHEREAS,the effective dates of the contract are 2019-2020;and WHEREAS,each year the contract is amended to include updating the wages provision, as well as up to four other provisions;and WHEREAS,the Coastal Florida Police Benevolent Association and the City had a successful negotiation process this year; WHEREAS,the Coastal Florida Police Benevolent Association and the City opted to create a new three-year contract (2022-2025)with no openers during that time related to pay or benefits; WHEREAS,in addition to several miscellaneous updates to the contract,including adding Juneteenth as a city holiday,adding the paid parental leave policy,updating the index and deleting expired provisions,the following provisions were amended: Article Description 13 In September,2023,a one-time leave cash-in of up to 50 hours of accumulated personal leave with the requirement that an employee may not reduce their leave balance below 80 hours as a result. 26 Updated the step plan by 10%as of 10/1/2022,5%as of 10/1/23 and 5%as of 10/1/2024. 30 Until 1/1/2013,the pension multiplier was 3,but was reduced to 2 when many other bene?ts were cut.This article reinstates it to 3 for all those hired after 1/1/2013,effective 10/1 of next year,2023. WHEREAS,the Coastal Florida Police Benevolent Association ratified the amendment NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beachasfollows:SECTION 1.The City Commission hereby approves the 2022-2025 Coastal FloridaPoliceBenevolentAssociationcontract;Agenda Item #8.A.26 Sep 2022Page 90 of 180 SECTION 2.The City Commission hereby authorizes the City Manager to execute the contract; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26th day of September, 2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Agenda Item #8.A.26 Sep 2022Page 91 of 180 Page 92 of 180 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: Article New Contract 24 BUDGET: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT LIUNA ‘Blue Collar”Union Negotiations 2022-2025 Contract 01/Cathy Varian,Human Resources Director September 13,2022 September 26,2022 The three-year contract that the City of Atlantic Beach entered into with the LIUNA “Blue Collar”Union expires September 30,2022.The City and Union had ?ve public negotiation meetings and came to an agreement,pending rati?cation and Commission approval,on a new three-year contract that bene?ts both the City and the Union members.The key provisions in the contract that have been changed are as follows: Description The parties agreed to a new contract with each side eligible for one non—monetary opener each year. There were several miscellaneous updates to the contract,including adding Juneteenth as a city holiday,adding the paid parental leave policy,updating the arbitration provision,and deleting expired provisions. In September,2023,a one-time leave cash in of up to 50 hours of accumulated personal leave once a year,with the requirement that an employee may not reduce their leave balance below 80 hours as a result. Full—timenon-seasonal employees will receive a 5%increase in pay. $74,689 for salary increases and potentially up to $28,996 for leave cash in. ATTACHMENTS: — September 30,2025.Resolution No.22-48Proposed2022-2025 LIUNA ContractREVIEWEDBYCITYMANAGER:A ,9 Agenda Item #8.B.26 Sep 2022Page 93 of 180 RESOLUTION NO.22-48 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING A NEW 2022-2025 LIUNA “BLUE COLLAR”UNION CONTRACT,AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE NEW CONTRACT. WHEREAS,the City of Atlantic Beach currently has a contract in place with the LIUNA “Blue Collar”union;and WHEREAS,the effective dates of the contract are 2019-2020;and WHEREAS,each year the contract is amended to include updating the wages provision, as well as up to four other provisions;and WHEREAS,the LIUNA “Blue Collar”union and the City had a successful negotiation process this year; WHEREAS,the LIUNA “Blue Collar”union and the City negotiated to create a new three-year contract (2022-2025)with no openers during that time related to pay or bene?ts; WHEREAS,in addition to several miscellaneous updates to the contract,including adding Juneteenth as a city holiday,adding the paid parental leave policy,updating the arbitration provision,and deleting expired provisions,the following provisions were amended: Article Description 12 In September,2023,a one-time leave sell-back of up to 50 hours of accumulated personal leave with the requirement that an employee may not reduce their leave balance below 80 hours as a result. 24 Full-time non-seasonal employees will receive a 5%increase in pay. WHEREAS,the LIUNA “Blue Collar”union rati?ed the amendment on August 11,2022. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 2.The City Commission hereby authorizes the City Manager to execute thecontract;SECTION 3.This Resolution shall take effect immediately upon its passage and adoption.Agenda Item #8.B.26 Sep 2022Page 94 of 180 PASSED AND ADOPTED by the City of Atlantic Beach,this 26"‘day of September,2022. Ellen Glasser,Mayor Attest: Approved as to form and correctness: Donna L.Bartle,City Clerk Brenna M.Durden,City Attorney Agenda Item #8.B.26 Sep 2022Page 95 of 180 Page 96 of 180 AGENDA ITEIVI : SUBIVIITTED BY: TODAY'S l)A'l‘E: IVIEETING DATE: IZACKGIIOUND: BUDGET: l{ECOl\/[l\/IENDATION : CITY OF ATLANTIC BEACH CITY COIVINIISSION IVIEETINCJ STAFF REPORT Resolution No.22—49 authorizing the leave cash—in prograin as an a d di ti o n al City bene?t for eligible employees cuCathyVarian,Human llesourees Director September ls,2022 Seplem ber 26,2022 Prior to 2013,City Employees had the opportunity twiee a year toeash—intheir leave balanees down to 120 hours.The maximum leave balance 960,soitwas 3 eoveted bene?t for employees.This prograrrl was eliminated al o n g withmany other employee bene?ts at the time.The current maximum balancefor employees is 530.Due to starting shortages,many employees unabletotake leave and therefore.lose acclued leave time. Some type of leave cash-in was a priority for both unions this yearandwasa priority expressed by many during the bene?ts survey reeently eompie ted by Hurnan Resources, The terms negotiated by the unions were to allow employees a o ne ti m e cash—inup to so hours of accrued personal leave on September 30 of 2023,aslongasthey maintain a balance of 80 hours of leave after the cash—in.For bu dg eti ng purposes, employees will be required to submit a request for leave eash—in Jul y 1. I~Iuman Resources will dra?a Policy for the Employee Handbook andarequest forrn for this purpose. The potential budget impact has been calculated at $138,454. Approve the addition of a one-time Leave Cash—in as a City o f Atlan tic Beach bene?t for its eligible employees,thus giving the City’s employees the opportunity to g et paidfortheir accrued leave time rather than lose it. A'FTACI-Il\/IEIVT:Resolution No.22-49 IIEVIEVVEI)BY CITY MANAGER:I/Agenda Item #8.C.26 Sep 2022Page 97 of 180 RESOLUTION NO.22-49 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPROVING THE ADDITION OF A ONE-TIME LEAVE CASH-IN PROGRAM AS AN ADDITIONAL BENEFIT FOR ELIGIBLE EMPLOYEES. WHEREAS,prior to 2013,City Employees had the opportunity twice a year to cash-in their leave balances down to 120 hours.The maximum leave balance was 960,so it was a coveted bene?t for employees;and WHEREAS,the current maximum leave balance for employees is 680 on September 30. Due to staf?ng shortages,many employees are unable to take leave and therefore,lose accrued leave time;and WHEREAS,some type of leave cash-in was a priority for both unions this year and was a priority expressed by many during the bene?ts survey recently completed by Human Resources; and WHEREAS,the terms negotiated by the unions were to allow employees a one-time cash- in up to 50 hours of accrued personal leave on September 30 of 2023,as long as they maintained a balance of 80 hours of leave after the cash-in.For budgeting purposes,employees will be required to submit a request for leave cash-in by July 1 of each year;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission recognizes the bene?t to employees of paid time off; SECTION 2.The City Commission recognizes that due to staff shortages,some employees are unable to use their accrued leave and once their accrued leave reaches the maximum of 680 hours on September 30,it is lost by the employee; SECTION 3.The City Commission hereby approves the addition a one-time leave cash- in program whereby employees are allowed to cash-in up to 50 hours of accrued personal leave on September 1 of 2023,as long as they maintain a balance of 80 hours of leave after the cash-in.For budgeting purposes,employees will be required to submit a request for leave cash-in by July 1; SECTION 5.This Resolution shall take effect on September 30,2022.Agenda Item #8.C.26 Sep 2022Page 98 of 180 PASSED AND ADOPTED by the City of Atlantic Beach,this 26th day of September, 2022. Ellen Glasser,Mayor Attest: Donna L.Baitle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Agenda Item #8.C.26 Sep 2022Page 99 of 180 Page 100 of 180 AGENDA ITENI: SIJBNIITTED BY: TODAY’S DATE: NIEETING DATE: BACKGROUND: R_ECOl\’ll\’IEl\IDATIClN: ATTACI—Il\’IENTS : CITY OF ATLANTIC BEACH CITY COMMISSION NIEETING STAFF REPORT Resolution No.22458 authorizing the City l\/[anager to e x e c ut e any contracts and purchase orders as necessary pertaining toResilie ntFloridafundingfromtheFloridaDepartmentofEn vir on xn ent al Protection for the ?scal year 2022-23 funding cycle fo r andon behalfof the City ofAtlantic Beach. Steve Swann,City Engineer August 3 1,2022 September 26»2022 The City of Atlantic Beach annually subrnits grant appli catio ns for Resilient Florida funding froin the Florida Depa rtme nt of Environmental Protection (FDEP)for eligible proje cts. FDEP requires signing authority for execution of grant contracts.TheCity has historically relied on the City l\/lanager to execute th es e grant agreernents. If the City is awarded a Resilient Florida grant resulti ng from2: submitted application,this resolution will authorize theCity Manager to execute the grant agreement. The City commission approve Resolution No.22-58 Resolution No.22-58 REVIEWED BY CITY MANAGER: ;\Agenda Item #8.D.26 Sep 2022Page 101 of 180 IUESOLUTION NO.22-58 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY PERTAINING TO RESILIENT FLORIDA FUNDING FROM THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR THE FISCAL YEAR 2022-23 FUNDING CYCLE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach recognizes there is a present and growing need to address the impacts of flooding and sea level rise within its corporate limits;and WHEREAS,the City of Atlantic Beach desires to implement adaptation and mitigation projects but requires ?nancial assistance,and the Florida Department of Environmental Protection is soliciting applications for Resilient Florida Program funding;and WHEREAS,the City of Atlantic Beach submitted an application for Resilient Florida Program funding for the fiscal year 2022-23 funding cycle, NOW THEREFORE,be it resolved by the City Commission ofthe City of Atlantic Beach as follows: Section 1.The above recitals are true and correct,and are incorporated herein. Section 2.The City Manager is authorized to execute any contracts and purchase orders necessary to effectuate the provisions of the Resolution. Section 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26"‘day of September 2022. Ellen Glasser,Mayor Atte st: Approved as to form and correctness:Brenna M.Durden,City Attorney Agenda Item #8.D.26 Sep 2022Page 102 of 180 AGENDA ITEl\/I: SUBMITTED BY: TODAY’S DATE: XVIEETING DATE : BACKGROUND: RECOMMENDATION: ATTACHNIENTS : BUDGET: REVIEVVED BY CITY l\/IANAGER: CITY OF ATLANTIC BEACH CITY COl\/IIVIISSION NIEETING STAFF REPORT Resolution No.22-63 Signatory Authority —JAGD Gra nt Victor Gualillo,Chiefof Police September 1,2022 September 2 6,2022 The Police Department is eligible to receive monies thro ugh a grant program called the Justice Assistance Grant Dir ect (JAGD) .This grant is administered by the Florida Departrnent ofLaw Enforcernent (FDLE),Of?ce of Criminal Justice Grants.Thisyear, the ABPD was eligible for $2,815 1 from the JAGD alloc ation s.The Police Department has identified the grant project topurcha seautomatedexternalde?brillators (AED’s)providing t h e officers with the necessary lifesaving equipment,to provi de critical lifesaving care when arriving at cardiac events. For the Commission to authorize by Resolution the l\/ Iay or tohave signatory authority to apply for and accept the FY21 Jgrant funds allocated to the City of Atlantic Beach and;theCity Attorney to have signatory authority to execute th e neces sarycerti?cations required during the grant cycle and;theCity Ivlanager to have authorization to expend the funds to complete the selected grant project and;for police de pa rtr ne nt personnel to have authority to manage the selected g r a n t project. The payment of all project expenditures will be complet ed within city purchasing guidelines. 1.Resolution No.22-63 This project will be funded through Police Department a c c o u n t 00]—2001—52-DO. /.\Agenda Item #8.E.26 Sep 2022Page 103 of 180 RESOLUTION NO.22-63 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY TO ENTER INTO THE 2022 JUSTICE ASSISTANCE GRANT DIRECT PROGRAM WHEREAS,a Justice Assistance Grant Direct (JAGD)has been established by the Federal Government and is administered by the State of Florida,The Florida Department of Law Enforcement (FDLE),Of?ce of Criminal Justice Grants;and WHEREAS,the Atlantic Beach Police Department is eligible to receive funds from the J AGD grant;and WHEREAS,the Atlantic Beach Police Department is requesting authorization to apply for one grant project using JAGD funds.This project will use $2,831 of said JAGD funds to purchase automated external de?brillators;and WHEREAS,the submission of a J AGD application requires CEO and CLO certi?cation and the application and management of the grant process must be completed by a city department and miscellaneous grant amendments must be authorized by a city of?cial. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the Mayor to apply for and execute the FY21 JAGD contract agreement with the State of Florida and for the Chief Legal Of?cer for the city to execute any necessary certi?cations required during the grant cycle and for staff of the Atlantic Beach Police Department to apply for and manage the grant process and City Manager to have authority to approve the purchase of product or services identi?ed in the grant contracts. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26"‘day of September,2022. Ellen Glasser,Mayor Attest: Donna L.Approved as to form and correctness:Brenna M.Durden,City Attorney Agenda Item #8.E.26 Sep 2022Page 104 of 180 AGENDA ITElVI: SUBIVIITTED BY: TODAY’S DATE: NIEETING DATE: BACKGROUND: RECOlVIl\/IENDAT ION : ATTACHMENTS: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No.22-64 approving and accepting the temp orar yconstructioneasementagreenaentfrornCoreyProperties,LLCand the ten-lporary construction easement from Plutus Proper ties, LLC, for temporary non—exclusive easements for construction an d related purposes,subject to the respective terrns in each easem entagreement;authorizing the mayor to execute th e easer nentagreernents. Steve Swann,City Engin Septernber 8,2022 Septernher 26,2022 The City of Atlantic Beach is constructing a Vvater across l\/layport Road in the vicinity of Autoline (Corey Prope? ies, LLC) and Caliber Collision (Plutus Properties,LLC)This wate r mainwill provide additional reliability and pressure to the po ta bl e water distribution systern on the west side of l\/Iayport Road. The water inain will be installed by directionally borin g thepipe underneath Nlayport Road to connect to existing water mai ns on either side of the road.Directionally boring the vvater mai n will require that the City’s contractor utilize a small area o ut si de ofthe right of\vay on either side ofthe road to stage equiprnent andinstall the water main.Both adjacent property owners agreed ttem por aryconstructioneasementstoutilizeaportionoftheirprope rty during construction.These easements must be executed by the The City Commission approve Resolution No.22-64 Resolution No.22-64 Exhibit A —Corey Properties,LLC,Easernent Exhibit B —Plutus Properties,LLC,Easement Map ot‘Pro_iect Area. REVIEVVED BY CITY MANAGER:Agenda Item #8.F.26 Sep 2022Page 105 of 180 RESOLUTIONNO.22-64 A RESOLUTIONOF THE CITYOF ATLANTICBEACH,FLORIDAAPPROVING AND ACCEPTING THE TEMPORARY CONSTRUCTIONEASEMENTAGREEMENT FROM COREY PROPERTIES, LLC,AND THETEMPORARYCONSTRUCTIONEASEMENTFROM PLUTUS PROPERTIES,LLC, FOR TEMPORARY NON-EXCLUSIVEEASEMENTS FOR CONSTRUCTIONAND RELATED PURPOSES,SUBJECT TO THE RESPECTIVETERMS IN EACH EASEMENT AGREEMENT; AUTHORIZINGTHE MAYOR TO EXECUTETHE EASEMENTAGREEMENTS. WHEREAS,the City is currently extending a water main system across Mayport Road to improve water system reliability and pressure;and WHEREAS,as part of these improvements,expanded easement areas in the Mayport Road area are necessary;and WHEREAS,the City requested and Corey Properties,LLC has agreed to grant to the City a temporary non-exclusive easement for staging of construction equipment and construction activities and related purposes,subject to the terms therein. WHEREAS,the City requested and Plutus Properties,LLC has agreed to grant to the City a temporary non~exc|usive easement for staging of construction equipment and construction activities and related purposes,subject to the terms therein. NOW THEREFORE,be it resolved by the City Commission ofthe City of Atlantic Beach,Florida,as follows: SECTION 1.The City Commission hereby approves and accepts the Temporary Construction Easement Agreement with Corey Properties,LLC (the "Corey Easement”)as set forth in Exhibit A, attached hereto and made a part hereof. SECTION 2.The City Commission hereby approves and accepts the Temporary Construction Easement Agreement with Plutus Properties,LLC (the "Plutus Easement”)as set forth in Exhibit B, attached hereto and made a part hereof. SECTION 3.The Mayor is hereby authorized to execute the attached Corey Easement and Plutus Easement,Exhibits A and B,and such other documents as may be necessary to effectuate the purpose of this Resolution. SECTION4.This Resolution shall take effect immediately upon its passage and adoption. Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney0l8I8448-I Agenda Item #8.F.26 Sep 2022Page 106 of 180 Exhibit A Pregared by and Return to: Steve Swann,City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL32233 TEMPORARYCONSTRUCTIONEASEMENTAGREEMENT This Temporary Construction Easement Agreement (the "Agreement")is made and entered into 2§_day of 2022,(the latter of the dates signed by the parties to be the "EffectiveDate")by and between CO'Y PROPERTIES,LLC ("Grantor"),whose mailing address is 2126 Mayport Road,Atlantic Beach,Florida 32233 and the CITY OF ATLANTlCBEACH ("Grantee"),whose mailing address is 800 Seminole Road,Atlantic Beach,Florida32233,with reference to the following recitals of fact: A.Grantor is the owner of that certain property described in the attached Exhibit "A“ (hereafter "Property"). B.Grantee is undertaking the construction of a watermain extension across Mayport Road to improve water system reliability and pressure (the "lmprovements"). C.Grantee has requested that Grantor provide a Temporary Construction Easement to Grantee over the Property for the purpose of conducting staging of construction equipment and construction activities necessary for the horizontal directional boring of the watermain extension. D.Grantor and Grantee are entering into this Agreement to temporarily permit construction activities by Grantee within the Property and to establish the terms and conditions thereof. NOW,THEREFORE,for and in consideration of the terms and conditions set forth in this Agreement,Grantor and Grantee agree as follows: 1.Recitals.The Recitals set forth above are true and correct and shall form a part of this Agreement. 2.Grant of Easement.Grantor hereby grants and conveys unto Grantee a temporary construction easement to enter upon that portion of Grantor's Property as shown on Exhibit"A"attached hereto (the "Easement"),for the purpose of conducting staging of construction equipment and constructionactivities on the Property to allow for the horizontal directional boring associated with the Improvements. 3.Costs and Condition of Easement.All costs associated with the use within the Easement area shall be borne by Grantee.Grantee shall not damage Grantor's Property or improvements except as may be reasonably necessary to use the Easement for its intended purpose.The Property shall be 4.Term.The Temporary Construction Easement shall be for a term of fourteen (14)daysfromthecommencementofconstructionwithintheEasementarea.Grantee shall provide written noticetoGrantorofsaiddesiredcommencementdateandGranteeshalluseitsbesteffortstoworkwithGrantor01307664»!Agenda Item #8.F.26 Sep 2022Page 107 of 180 to identifya commencement date acceptable to Grantor and Grantee.in no event shall the term exceed one year from the Effective Date unless the parties agree in writing to extend the term.Furthermore, unlessthe parties agree in writing to extend the term,this Agreement shall be null and void and of no further force or effect if the Grantor has not started constructionwithin the Easement area within one year from the Effective Date. 5.Warranty of Title.Grantor hereby covenants and warrants that it is lawfully seizedof the Property where the Easement is located,that it has right and lawfulauthority to grant and convey the Easement to Grantee,and that it will defend the Easement against the lawful claims of all persons whomsoever. 6.Florida Law;Severability Attorneys‘Fees.This Agreement shall be construed and enforced pursuant to Florida Law.if any provision of this Agreement is determined to be invalid or unenforceable,such provision shall be severed from the remaining provisionsof this Agreement and the remaining provisions shallcontinue to be validand enforceable.in the event of any litigation between the parties arising out of this Agreement,the prevailing party in such litigation shall be entitled to its attorneys‘fees and costs,whether at trial or appellate levels. 7.Entire Agreement.This Agreement sets forth the entire understanding of the parties regarding the subject matter hereof.Any prior agreements,representations,understandings,and oral statements regarding the subject matter of this Agreement are merged herein and shall be of no further force or effect between the parties. INWITNESSWHEREOF,Grantor and Grantee have causethis Agreement to be executed as of the day and year first above written. Signed,sealed and delivered GRANTOR: in the presence 0/: COREYPROPERTIES,LLC.a Florida limited liability company I By:\ Ryan Corey its Managing Member STATEOF FLORIDA COUNTYOF DUVAL The foregoinginstrunztltwasacknowled?edbeforemebymeansofD physicalpresence or D online notarization,this?_day of 2022,by gm;C .as of Corey Properties,LLC,who is rsonally known to me or wh has produced as identi?cation. My expires:Page 2 of 4OIBDIHH4 Agenda Item #8.F.26 Sep 2022Page 108 of 180 Signed,sealed and delivered GRANTEE: in the presence of:. CITYOF ATLANTICBEACH,FLORIDA __m_M_M_M_M_WM__w By: M wwwwwwwwwwwwwwwwwwwwwwwwww WW___‘~__ Print name: ”____*M_Md mmmm MMMMMMMMMMMMMMMMMM M Printed Name:_ MW“ Print nome:__Its: __»#M__wWW_Wn__W»M_»w?M_MmW________ STATEOF FLORIDA COUNTYOF DUVAL The foregoing instrument was acknowledged before me by means of El physical presence or Cl online notarization,this day of ,2022,by ,as of City of Atlantic Beach,Florida,,who is personally known to me or who has produced as identification. NOTARYPUBLIC,State of Florida My Commission expires: Page 3 of40130766-I-2 Agenda Item #8.F.26 Sep 2022Page 109 of 180 Exhi it "A” Real Estate Parcel # .—..........3,1 M2930._..:mm4<zO:.Um,n_;Q5/ TI.||lml...I|.......I 8: I Mmvég.w.u>§ ¢$m.\,x.u>zM mu.»"H55. ,4}t,ux.Amxmo.W..mEL3&0Emm@mumozwmomL‘.w?o:.:...>md.ao:2n. ?m.mia.>m.mnob..22 mzmmw??xm V ll|\./noa.¢_u>m.“mnotz.,..,ozxz3.. 58ET qmmquza?muz?emaR. Ew..,.mm«m I Page 4 of 4O1GO7664«2 Agenda Item #8.F.26 Sep 2022Page 110 of 180 Exhibit B DRAFT4/25/2022 =' Steve swann,PE,City Engineer City of AtlanticBeach 800 SeminoleRoad AtlanticBeach,FL32233 ‘ TEMPORARYCONSTRUCTIONEASEMENTAGREEMENT ThisTemporaryConstruction.Easement‘Agreement(the "Agreement")is made and enteredointo 1 dayof 2022,(the "Effective_Date")by and between PLUTUSPROPERTIES,LLC("Grantor"), whose‘mailing _ddressis 12754Tree RanchRoad,Ojai,California93023andtheCITYOFATLANTICBEACH_ s_emailingaddress is 800SeminoleRoad,AtlanticBeach,Florida32233_,Awit_hreferencef’'("Grantee"),wh._. to the followingrecitalsoffact: (hereafter"'Property“). z ‘Grantoristhe owner of thatcertain propertyVdescribedintheattachedExhibit'.'A'l'.A B._Granteeisundertaking theconstructionofawatermainextensionacrossMayport Road_ ' to improvewatersystem reliabilityandpressure(the '}improvements"). C].GranteehasrequestedthatGraht_or'proviid_eaTerriporaryifonstructlonEasementto‘ Granteeoverthe Propertyforthe purpose of conductingstaglng"ofconstructionequipmentand constructionactivitiesnecessaryforthehorizontaldirectionalboringorthe waterrnain extension.j D.GrantorandGranteeareenteringintothis Agreement tote'mpora'rilypermit construction‘ I ' N activitiesby Grantee withinthePropertyancito‘establishthe terms‘andconditionsthereof. Agreement,Gra_l1tora'ndGrantee’agreeasfollows: ‘NOW,THEREFORE,.for and in considerationofthe terms (andconditionssetiorthin this V 1...’‘Recitals.The?ecitalssetforthabove aretrueandcorrectandshallform a partofthis Agreement. .2.Grantof Easement.'Grantorherebygrantsand conveysunto’Grantee a temporary constructioneasementtoenteruponthat portion of Grantor'sPropertyasshownonExhibit"A"attached hereto (the “Easement"),"forthe purposeof conductingstaging of constructionequipment‘and constructionactivities‘ontheP_ro'pertyto allowforthe horizontaldirectionalboring associatedwiththe improvements.‘.'~‘.‘..--«~ 3.N Costsagud.ConditionofEasement.Allcostsassociatedwiththeusewithinthe EasementH‘ ‘ may tore-sodded,and anyunreasonabledamage to the Propertyshallbe repaired by Grantee atGrantee‘ssole _.‘expense."'-<"‘"‘-"‘-4..~_T_<a_r__m.The TemporaryConstruction Easement shall beforetermofsixty~(60)daysfromthecommencernentofconstruction.Granteeshallprovide written notice to Grantor_of'_sald_'01639366-2 Agenda Item #8.F.26 Sep 2022Page 111 of 180 DRAFT4/25/2022 commencement dateflnno event shall theterm exceed one year from the EffectiveDate unless the _ ' parties agree in writing to.extend theterm.’ .5.Warranty;of Iitle.Grantor herebycovenantsand warrants that it is lawfullyseizedof the 'land where the Easement is located,that it has right and lawfulauthority to grant and convey the Easementto Grantee,andthat it will defend the Easement against the lawfulclaimsof all persons A whomsoever..' ' 6._Florida Law;severabiiimAttorneys’Fees.This Agreement shall be construed and . enforced pursuant to FloridaLaw."if any provisionof this Agreemehtls determinedto belnvalidor unenforceable,suchprovisionshallbe severed from the remainingprovisionsof thisAgreement and the 4 remainingprovisionsshallcontinueto bevaiidand enforceable.in the eventof any litigationbetweenthe parties arisingout‘of thisAgreement,the .prevailing party in such"litigationshall be entitled to its ‘attorneys’-feesandcosts,whether at trial or appellatelevels.’'.- ' 7.'Entire Agreement.ThisAgreement sets forth the entire un_der-standingofthe parties 'regardingthe subjectmatterhereof.Any prior agreements,representations,understandings,and oral statementsregardingthe subject matter of this Agreementare merged hereinand shallbe of no further force oreffect between theparties-'' l H‘'‘" ‘ __iNwlTi}iES$\lVii‘ER,E0F,Grantora_nd'Gra“nteehavecausedthlsAgreernentto‘beexecutedasoftheA’ dayandyearfIrst_atbov"e_wrll:ten.l_' ' - ‘ ' '-‘‘ Signed,sealedanddelivered‘ ' H "d V"GRANTOR: in the presence of:y .-.r 7 _. ~='Pturusmo aria S,LEC,a Floridalimited’ ’llability"c_6,'_y... I By:'.--.5 ArtVJaryis_ its AuthorizedMember STATEor I co'uNw,oF'. Theforegoingins.'trum._entwasacknowledged beforeme by meansofEl physicalpresenceorClonline' ' "A 'E ' '‘as identification. ‘‘~‘' ..‘‘(Lear-\-x?.- 27,‘:/1,’.-,_ ‘NOTARYPUBLIC,State of Q?llvi‘&V“"V"-"'My Commissionexpires:(p ',Z955 4-'Page 2 of 4'01639383"-2 Agenda Item #8.F.26 Sep 2022Page 112 of 180 CALIFORNIAACKNOWLEDGMENT CIVILCODE §1189 Anotarypublicorolherofficercompletingthiscertificateveriliesonlytheidentityofthe individualwhoslgnedthedocument to whichthiscertillcateisattached.andnotthetruthfulness,accuracy,orvalidityofthatdocument. state of California }County of __¢_ On 9-q C Z-‘L before me_-’$1 rfVL¢1/\-@V 0 C?- Daie Hero insert Name and Title ofthe Officer personally appeared : who proved to me on the basis of satisfactory evidence to be the personisi whose nameis)ls/aresubscribed to the within instrument and acknowledged to me that he/site/theyexecuted the same in his/lpér/ttxéir authorized capacity(ies),and that by his/lrer/ti;r'elrsignatureia)on the instrumentthe person(s).or the entity upon behalf of which the persona!)acted,executedthe instrument. I certify under PENALTYOF PERJURYunder the laws of the State of Californiathat theforegolng paragraph is true and correct. WITNESSmy hand and official seal. J Signature _ Signature of Notary P c OPTIONAL Completing this informationcan deter alteration of the document or 'fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Document Date:in Q '20 5 Number of Pages: Signeris)Other Than Named Above:“__w.j_*_ Capacltyties)claimed by Slgner(s) Signs-r’s Name:Slgner's Name: V5individual D Attorney in Fact 13 individual :1 Attorney in FactElTrusteeinGuardianorconservatorElTrusteei:i GuardianorConservatorinOther:in Other:.Signer is Representing:'Signer is Representing: CARMENCORNEJO NotaryPublic-California VanturaCounty Commissionll2345477 " MrComm.ExpiresFebs.2025 Place Notary seal and/or Stamp Above @2019 National Notary Association Agenda Item #8.F.26 Sep 2022Page 113 of 180 nmrr 4/25/2022 Signed,sealed and delivened , GRANTEE: In the presence of:‘_ CITYOFATLANTICBEACH,FLORIDA _Bv= Prlnt name:' PrintedName: lgrlntvnamez_ I - V‘ t ' V .'Its: 51-';°4TEOFFLORIDA COUNTYorDUVAL _ The‘fo‘re_gm'nginstrumentwaé acknow!edged before me by meansofDphysicalpresence or E1online notarizatlon,this déy of_____,2022,by _____ as _‘______________of City of AtlanticBeach,‘Florida,,whois personally known to me br whohas pioduced ~ '' 4 ‘ aé Identi?cation.'’ '~ NOTARYr{uéL»c',Stét_eof HondaV My Cpmmjssionexpires: mm3M4016391-1&8-2 Agenda Item #8.F.26 Sep 2022Page 114 of 180 DRAFT 4/25/2022 ,Exhlblt"A” Real Estate Pércel#1269454-9010 zo_m.SouEm_.,_<u . ......._N?o,m_u>u.mmob.um.§.ouHm..~ ......mTE ..w::”.»,..>.:. . .....A..u3.5.-\.U1...11/:/Jul W..2 \..\.ln'-1:3.‘"SI.5 <§.\.Ir............h7.6m.mwu>m.mnotu . . ?x.»wzawmw.o2_..:_mm, ._<zo_5wma.mommEw.:mm«m..,. V.X.. «A..O.N.rm.,..u we.2.M 2.._... Eamm.Emmawanmozmmom.. ..o;.m«n.>w._uME.. mmmu..~...oT_.:..H?m.m,.n...m.mmob |nIlo......l.l:|:lJ...U.|lt|lIlIt..\Iur& ‘x.....r..;J.,3).. i ......,..\...u Page 4 of 401039330-2 Agenda Item #8.F.26 Sep 2022Page 115 of 180 Nlayport Road Water IVlain Crossing Tern pora ry Construction Easements (Corey Propcrtlos)‘. 6-!Agenda Item #8.F.26 Sep 2022Page 116 of 180 CITY OF ATLANTIC BEACH CITY COl\’Il\/[ISSION STAFF REPORT AGENDA ITEl\/I:Resolution No.22»6S:Ptgreernerit between the City oFAtlantic Beach theDuval County Property Appraiser for use or property tax collections to fund personal property tax audit serviees. TODAY’S DATE:Sept.14.2022 MEETING DATE:Sept.25,2022 SUBIVHTTED BY:Kevin Hogencamp,Deputy City Manager ‘L54 SUIVIIVIARY:The City of Jacksonville has re—engaged Tax l\/lanagernent Associates,Inc.(Tl\/1A)to audit and ensure business personal property tax compliance countywide.Broadly speaki ng, businessor “tangible”personal property covers most goods and products that a business owns or uses,s u c h asfurniture, rnaehinery,cornputers,equiprnent and supplies. The City of Atlantic Beach‘s agreeing to the use of property tax collections to fund the se auditservices directly bene?ts the City of Atlantic Beach via the collection of additional property trevenue . The alternative to participating in this initiative is to not have business personal property tax au di ts perforrn ed in Atlantic Beach;and,thus,for the City of Atlantic Beach to not collect revenue that would b e genera ted asa result ofthose audits being conducted. ln calendar year 2021,this initiative netted the City ofAtlantic Beach $13,765.98;thus far in2022,theCity of Atlantic Beach has received $5,607.73.Please note that the collections are dependent up on thenumberof Atlantic Beach businesses that are audited year—to—year. The Duval County property appraiser made a presentation (attached.along with the City ofJackso nville-Tl\/IA agreernent and a Guide to the Tl\/IA Business Personal Property Audit Process)on t h i s matteratthe City Con1rnission’s Sept.9,20 I 9,workshop.The original agreement between the City ofAtla ntic Beachand the City of Jacksonville was then adopted via resolution at the Comxnissioifs regular meeti ng. Anidentical two-year agreement with two one-year renewal options is proposed. Property Appraiser’s staff will be on hand at the City Cornrnission’s Sept.26 meeting to additional inforrnation and clarification,as desired. RECOMMENDATION:Commission approve Resolution No.22-65 authorizing the use ofpropert y tax collections to fund business personal property tax audit service BUDGET:This generates a yet—to—be—detern1ined arnount orrevenue lo the City of A tl a nt ic Beach with no cost to the City. ATTACHMENTS: I.Resolution No.22-65 2.Agreewlent between the City of Atlantic Beach and Duval County Appraiser for Use of Property Tax Collections to Fund Business Pe rso nal Property Tax Audit Services (proposed) 3,Agreement between the City or Jacksonville and Tax |\/lanagernent Inc. 4.Guide to the TIVIA Business Personal Property Audit Process CITY MANAGER:'Agenda Item #8.G.26 Sep 2022Page 117 of 180 RESOLUTION NO.22-65 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE DUVAL COUNTY PROPERTY APPRAISER TO UTILIZE PROPERTY TAX COLLECTIONS TO FUND BUSINESS PERSONAL PROPRTY TAX AUDIT SERVICES;AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Duval County Property Appraiser’s Office desires to partner with Tax Management Associates,Inc.(TMA)to audit and ensure tangible personal property tax compliance countywide;and WHEREAS,in addition to ensuring tangible personal property tax compliance countwide,this endeavor would directly bene?t the City of Atlantic Beach via the collection of additional tangible personal property tax revenue. NOW,THEREFORE,BE IT RESOLVED by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The Mayor and City Commission hereby authorizes Duval County Property Appraiser’s Office to partner with Tax Management Associates,Inc.(TMA)to undertake a comprehensive personal property tax audit. SECTION 2:The City Manager is hereby authorized to execute any contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the Mayor and City Commission of the City of Atlantic Beach, this 26th day of September,2022. Ellen Glasser,Mayor Attest: I Approved as to form and correctness:Brenna M.Durden,City Attorney Agenda Item #8.G.26 Sep 2022Page 118 of 180 Agreement for Use of Property Tax Collections to Fund Business Personal Property Tax Audit Services THIS AGREEMENT (“Agreement”)is made and entered into as of this day of ,2022,by and between the DUVAL COUNTY PROPERTY APPRAISER (“PROPERTY APPRAlSER”),DUVAL COUNTY TAX COLLECTOR (“TAX COLLECTOR"),and the undersigned Local Governing Boards of the TAXING AUTHORI'I‘IES of Duval county,hereinafter referred to collectively as the “TAXING AUTHORITIES.” WHEREAS,the PROPERTY APPRAISER is responsible under Florida law for the administration of ad valorem property tax audits and for back taxes related to business property tax listings;and WHEREAS,the TAX COLLECTOR is responsible under Florida law for the collection and distribution of ad valorem property taxes,including back taxes,and associated penalties, fees,and interest;and WHEREAS,the TAXING AUTHORITIES receive local property tax revenue to fund essential public services;and WHEREAS,the PROPERTY APPRAISER and TAX COLLECTOR intend to contract with TAX MANAGEMENT ASSOCIATES,INC.(“TMA”)for audit services to conduct business personal property tax audits for the purpose of collecting taxes due on those properties, which funds would otherwise be unavailable to the TAXING AUTHORITIES (hereinafter the “TMA Audit Agreement”);and WHEREAS,TMA shall provide said audit services in exchange for the fee established in the TMA Audit Agreement,which consists of an amount equal to thirty-?ve percent (35%)of any tax,penalties,and interest collected from back taxes assessed by the PROPERTY APPRAISER on parcels identified through a TMA audit (hereinafter,the “Fce”);and WHEREAS,the Fee shall be paid exclusively from the taxes,penalties,and interest collected in relation to the business personal property tax audits resulting from the tax audits performed by TMA,and shall not constitute a pledge or general obligation of tax funds or create an obligation on the TAXING AUTHORITIES to appropriate or make monies available for the purpose of this Agreement beyond the fiscal year in which the Agreement is executed;and NOW,THEREFORE,the PROPERTY APPRAISER,TAX COLLECTOR,andundersignedTAXINGAUTHORITIES,for and in consideration of the mutual promises,covenants,and conditions herein contained and other good and valuable consideration,thereceiptandadequacyofwhichareherebyacknowledged,agree as follows:Page 1 of 5 Agenda Item #8.G.26 Sep 2022Page 119 of 180 TERMS 1.The recitals set forth above are hereby incorporated into and deemed a part of this Agreement. 2.Authorization of Reduced Collections for Fee Payment: The undersigned TAXING AUTHORITIES authorize the TAX COLLECTOR to deduct TMA’s Fee,as established in the TMA Audit Agreement,from the total property tax,penalties and interest collected as the result of the business personal property tax audits pursuant to TMA audits.The TAX COLLECTOR shall distribute the remaining tax revenue to the undersigned TAXING AUTHORITIES according to governing Florida law. This Agreement does not constitute a pledge or general obligation of ad valorem taxation, or create any obligation on any TAXING AUTHORITY to appropriate or make monies available for any tax year,and does not create the right in any party to compel the exercise of the ad valorem taxing power of any TAXING AUTHORITY. The TAX COLLECTOR shall annually make available to each TAXING AUTHORITY an accounting of all tax proceeds collected pursuant to the TMA Audit Agreement,the Fees paid to TMA,and the total funds distributed to each TAXING AUTHORITY. 3.Term &Termination:This Agreement shall become effective from the date entered above and shall remain in effect for an nitial Twenty—Four (24)Months with two (2)one- year renewal options available.This Agreement may be terminated by either party without cause following the initial term upon thirty (30)days written notice. Any TAXING AUTHORITY may opt out of this Agreement provided it noti?es the PROPERTY APPRAISER and TAX COLLECTOR in writing at least ninety (90)days before the end of a fiscal year.The option shall be effective upon the first day of the following fiscal year. The parties acknowledge that TMA audit services shall not be provided for any parcel in a specific tax district if any TAXING AUTHORITY in that tax district does not sign,or subsequently withdraws from,an agreement or memorandum of understanding for use of property tax collections to fund audit services. termination of this Agreement,Fees for all audits completed by TMA in effected the terms provided by the TMA Audit Agreement.Because taxes may not be paid within thetermofthisAgreement,the authorization of reduced collections for Fee payment shall survivetheterminationoftheAgreement,and shall terminate upon the later of the collection andPage2of5 Agenda Item #8.G.26 Sep 2022Page 120 of 180 payment of all taxes related to TMA audits,or the expiration of such taxes as a matter of Florida law. 4.Should any provision,portion,or application of this Agreement be determined by a court of competent jurisdiction to be illegal,unenforceable,or in conflict with any applicable law or constitutional provision,or should future changes to Florida law conflict with any portion of this Agreement,the parties shall negotiate an equitable adjustment in the affected provisions of this Agreement with a view toward effecting the purpose of this Agreement,and the validity and enforceability of the remaining provisions,portions,or applications thereof,shall not be impaired.If a future change to Florida law conflicts with or preempts the entirety of this agreement,the agreement will be immediately terminated,subject to the termination provisions herein. 5.Public Records;The parties are public agencies subject to Florida’s public records laws,including records retention,production,and con?dentiality provisions.The PROPERTY APPRAISER and TAX COLLECTOR agree to retain all records maintained by their agencies and associated with the performance of this Agreement in compliance with applicable Florida records retention schedules,and to make all non-confidential or exempt records available for inspection or copying upon request and in compliance with Florida’s public records laws. 6.Notice:Any notice required to be given under this Agreement shall be made in writing and sent by first class mail,postage paid,or by hand delivery to,the contact and address for the party as it appears on the signatory page of this Agreement. 7.Applicable Law:The terms and conditions of this Agreement shall be governed by the laws of the State of Florida. 8.S,Ql,e_Bene,?t;This Agreement is for the sole benefit of the parties hereto,and in no event shall this Agreement be construed to be for the bene?t of any third party,nor shall any party be liable for any loss,liability,damages or expenses to any person not a party to this Agreement. 9.Headings:Headings herein are for convenience of reference only and shall not be considered in any interpretation of this Agreement. [N WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed PROPERTY APPRAISER:DATE:JERRY HOLLAND Page 3 of 5 Agenda Item #8.G.26 Sep 2022Page 121 of 180 PROPERTY APPRAISER 23!E FORSYTH STREET JACKSONVILLE,FL 32202 904-255-5900 APPROVED AS TO LEGAL FORM For the Property Appraiser: Signature: TAX COLLECTOR: DATE: JIM OVERTON TAX COLLECTOR 23!E FORSYTH STREET JACKSONVILLE,FL 32202 940-255-5700 APPROVED AS TO LEGAL FORM For the Tax Collector: Signature: Page 4 of 5 Agenda Item #8.G.26 Sep 2022Page 122 of 180 IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by the proper of?cer of each,as of the date first written above. TAXING AUTHORITY NAME: 77 V AUTHORIZED SIGNATURE: PRINT NAME 7 ,r’I .. TITLE: M DATE SIGNED: PRIMARY CONTACT: ADDRESS 1: CITY,STATE,21?: A V V A S PHONE: EMAIL: APPROVED AS TO LEGAL FORM For the TAXING AUTHORITY: Signature: Name &Titie: Page 5 of 5 Agenda Item #8.G.26 Sep 2022Page 123 of 180 SINGLE SOURCE CDN’|‘llAC1‘’—.4R nE1'wEt=:N $4’'7/ 3 & 9 THE CITY or .1AcKsoNvu.LE AND TAX MANAGEMENT ASSOCIATES,INC. FOR COIVIPREHENSIVE TANGIBLE BUSINESS PERSONAL PROPERTY TAX AUDITS THIS SINGLE SOURCE C()NTRAC'r (the “Conlrnel")is niaclc and entered int oasnfthisLdnyof,2022 (the “Et‘f‘cctive Date"),by and between the OF JACKSONVILLE.H consol dated niunicipal corporation and political subdivi sionexistingundertheConstitutionandlawsoftheStaleofFlorida(“Cily"),and 'l ‘h/IANAGEIWENT ASSOCIATES,INC..il foreign pro?t corporation nulhorizcd to co nd uc t business in Ihc Slate of Florida with its principal of?ces located at 5l2l l’m'kway B0ll]CV&l‘d,Charlotte.North Carolina 28217 (“‘I‘NlA").for Cotnprchcnsive Tan gibl eBusinessPersonalPropertyAuditsfortheDuvalCountyProperlyAppraisz-:r’s Office. \NITNESSET}I: WHEREAS,City desires to engage TMA to provide cotnprehcnsive ln ng ib le business personnel property tax audits for the purpose of collecting laxes due on prop ertie sidenti?ed through a TMA audit,as described in the Scope of Work,atmclicd to this Co ntr actasExltlhltA(the “SeI'viccs"'):nnd WI{ERI<ZAS.TMA is willing and able to accept such engagement and providethe Services in accordance with the tcrnis and conditions contained in this Contract’,and WI IEREAS.the Services can only be procured through TMA becnusc Tlvl/\isthe only vendor currently perforrning tangible business personal property tax Audits in th e St ate of Florida;and VVI-IEREAS,pursuant to Section l26.206,Orrlinuncz Code.notice or the Source Request was posted for no fewer than seven calendar days on the Procurz.- Inent Division’s website:and VVIIEREAS,it hns been determined by the Procurement Division that there isnot another potential source which can ef?ciently and effectively perfonn the Services; WHEREAS,Ci|y’s General Govermncntul Awards Corntnillcc and l\/[nyor ap pr ov ed a Single Source Award for the procurenienl of lhe Services on June I6,2022;now th er ef or e IN CONSIDERATION ofthe niutuztl promises and covenants hI:rein containe d. the Parties,each intending to be legally bound hereby.do protnisc and agree as follows:Agenda Item #8.G.26 Sep 2022Page 124 of 180 1.Perforrnance of Services.City hereby retains the servicesof '1‘MA to performthe Services,andTMA agrees to performthe Servicesin accordancewiththe Scope of Services, attachedheretoas Exhibit A,and in accordancewith the GeneralProvisions,attachedhereto as Exhibit C.If any services,functions,or responsibilitiesare not speci?callydescribedin Exhibit A but are necessary for the proper performanceand provisionof the Services,they shall be deemedto be impliedby and includedwithinthe scope ofthe Services to the same extent and in the same manner as if speci?callydescribedherein. 2.Term of the Contract.This Contract shall commenceon the EffectiveDate and shall continue for two (2)years rrntil September30,2024 (the “Term”)unless sooner terminatedin accordancewith the terms of thisContract,with two (2)one-year renewal optionsavailable. 3.Compensation.Compensationshall be paid by City to TMA as set forth in Cost and Payment for AuditServices,attachedhereto as Exhibit B and incorporatedherein by this reference. 4.Notices.All noticesunderthis Contract shall be in writing and shall be deliveredby certi?ed mail,return receiptrequested,or by other delivery with receiptto the following: As to City: Duval County Property Appraiser 231 East ForsythStreet,Suite 270 Jacksonville,Florida32202 Attention:KathleenCollins,ChiefFinancialOl'l'rcer As to TMA: Tax Management Associates,Inc. 5121 Parkway Plaza Boulevard Charlotte,NorthCarolina282 l 7 Attention:AngeloTaranto .lr.,Directorof Sales &Marketing 5.Contract Managers.Each party will designate a Contract Manager during the term of this Contract whose responsibilityshall be to oversee the party'sperformanceofits duties and obligations pursuant to the terms of this Contract.As of the Effective Date,City’s Contract Manager is Kathleen Collins (904.255.5890;KathlcenCF(D,coi.net),and 'l‘MA’s jaytaranto@tmai.eorn.Each party Manager or his or her contact information;provided,such changes shall not be deemedContractamendmentsandmaybeprovidedviaemail.6.Entire Agreement.This Contract constitutesthe entire agreement between thepartiesheretofortheServicestobeperformedandfurnishedbyTMA.No statement,representation,writing,understanding,agreement,course of action,or course of conduct Agenda Item #8.G.26 Sep 2022Page 125 of 180 made by either party or any representativeofeither party whichis not expressedhereinshall be binding.TMA may not unilaterally modify the terms of this Contract by affixing additionalterms to materialsdeliveredto the City (e.g.,“shrink wrap”terms accompanying or aflixed to a deliverable)or by including such terms on a purchase order or payment document.TMA acknowledgesthat it is entering into thisContract for its own purposesand not for the bene?t of any third party. 7.Amendments.All changes to,additionsto,modi?cationsof,or amendmentsto this Contract or any of the terms,provisions,and conditionshereof shall be binding only when in writing and signedby the authorizedofficer,agent,or representativeof each of the parties hereto. 8.Counterparts.ThisContract and all amendmentshereto may be executedin several counterparts,eachof whichshallbe deemedan original,and all ofsuch counterparts together shall constitute one and the same instrument.The parties further agree that facsimile transmissionof all signaturesshall constituteand be evidenceof an executedagreement. [Remainder of page left blank intentionally.Signature page follows immcdiately.|Agenda Item #8.G.26 Sep 2022Page 126 of 180 IN VVITNESS WHEREOF.the parties have executed this Contract as the Effective Date. VVITNESS:TAX IVIANAGIEB/lEN'f ASSOCIATES,INC. By 527/!»)i By (7% Signnturc Signature (_w,.;s/,,..;_ _ 2-..k..,/L :4.due. Type/Print Narne TypclPrim Nam: {Q Q;[5 l‘\'v\3 Co¢v¢‘..g ‘-C’£0 __ Title Title AT1‘EST:CXTY A KSONVILLE By: ‘__, A .Bvlan HughesL°'my Cm”Cruel Admlru slra?ve omcar M“Y°"For:Mayor Curry Unduv Author ml or. Executive O rd er No:2019-02 In accordance with the Ordinnlxcc Code 0|’the City cal‘Jacksonville.I do h e r e b y ccrlify ll1ElI lherc is an uncxpcnded,uncncun-nbcx-ed.and un-inypoundcd balance (lie appropriation sufficient to cover the foregoing ngreulne d (hm provision has been For the payment of monies provided therein to be <. 42$. D ‘to o F mncc Clly Conlrilcl NlxI11l1cr 7 I 385-22 Forrn /\pproved:-§2 . mce ofscficml Cuunsel 9/ L1(a-ltnnlnad-I-l.\IA ?nals-:2 5::-.....,,mr n......m u-:..o....x I‘ra|I_fns-Int!’Agenda Item #8.G.26 Sep 2022Page 127 of 180 A. l). (i. ll. Exhibit A Scope of Services In accordancewith the charges.terms.and conditionscontainedin this Contract, TM/\agrees to l‘urnishattditservicesto \'eril'_rtheaecurac_vol"thebusinesstaxpayers personalproperty tax forms liled \-withthe l)u\=al(‘ouuty Property /\ppraiser's Olliee in the State ol‘l’lorida. The Services will he performed in accordance with the terms and conditions providedby this Contract and in compliancewith all applicablel“loridaPersonal Propcrty~Tax Statutes.‘I'M/\agrees to perfortn audits in accordance with professionallyaccepted auditing and accounting standards. It is c.\'pressl,\~*agreed by the partiesthat all workperformetlby TM/\shall he under the direct supervisionand control at‘(Tity.All correspondencein connection with audits will he signed by the City and,ifappliettlale.the Duval County Property Appraiseror by an dlllll(tl'l'/.C(lclesignee. In order to assist in the scheduling ol'taxpayers‘l'orms selected by ('it)~for audit.Cit}ttg;t'ees to make arailahle to l'M/\copies ol‘the l’ersonal l’ropert_\' 'l'a.\l-‘otms for the years for which audits are to he perthrmetl. 'l MA agrees to audit the terms ztssitmetlfor audit for the most current year and applicable prior years as provided by l"lorida Statutes.which provide l‘or diseoxcry procedures and lintitatious. It is expressly understood by 'l‘M/\that under the provisions ol‘the l"loi-ida Statutes.it and its etnployeett are sttbjeet to the State (‘onl'tdentialit_\-'Statutes and the penaltiest:outaine.dtherein.'l‘M/\agrees to abide by the Florida Statutes concerning conlitlentiality ol'ta.\‘payer records and shall hold the (‘ity harmless Front any lia|)ilit_\-'wltielt may result from an action in\=ol\'ing_:TM/\or its employees or agents rcgart.lin_t_3eon?tlentiality or taxpayer records. TM/\agrees to |)t‘0\~‘ltlCtraining;to desitznatetlemployees of the (‘ity as to all aspects of the audit services proxided pursuant to this C‘ontract.Am‘ City ma)petlorm an audit with 'l'M/\personnel. employee.l‘M/\agrees that no etnployee ol'the cnt'ttp£It1_\‘will consult with or answerquestionsregartlinganyaspect01'an audit lacing performed.except withauthori'/‘ed (‘it_\;'ollieials and the taxpa_\.:et'being audited unless otltcrxrisedirectedtodosoby(.‘it_\=.Agenda Item #8.G.26 Sep 2022Page 128 of 180 I.li‘l'ot‘tm_\'(.‘t'tt.tSC,TM/\or the (‘ity titiis to fulfill its ohtigzttion,-tas prmitled hy this (‘ontruct or tnitlL‘I'i2tii}viotzttes any of the covenants or stipulationsuithin this‘(‘ontrttet.or heeomes ttttszttistietiwith the Ser\=it.'es.and such titihirc or vioizttioitcontinues |'or thirty (.30)(lays ztltcr written notice thereof by at party, either party Shltii thereupon huxe the right to terminztte this (‘ontmet itntnetiizitelyupon giving written notice to the other party.Said notiec simll he th.‘ii\CI‘L‘(i to the pnrt_\-'pei'somil|_vor mailed by eertilied mail to the mailing il(i(i|‘L‘SSHS speci?ed herein.In the event oi’tertnintttion,tilt tlll(iilS ttSSigt1c(ito TM/\slmll he compieted hy ‘t M/\and ti“tees for completed mtdits shut]he |')tt)’tll1iCin tteeordmieewith the terms of this (.'ot‘itratct. .1.It is e.\prcsst_vunderstood and agreed to by TM/\and L.‘it_vthat the audit sen ices pert'ot'tncdunder this (7ontt'ztct I'0pt‘L‘.5‘Cl1lan exttminzttiontit’data and tntttcriztis uh‘lltigitl be contztinetlin n tztxpzt_ver'saccounting reemtls or other tloeutnents for the pttrpmtc of \'erit‘_vingthe ttC(.‘ltl'ttt.‘.)'ol'personttlproperty‘t'orms.repot't.=-.. or statements ?led with the (‘it_\'in connection with :1 tztxpzt_\=et".spersonal property |‘orn't nnd that such xerviccs are not nppmiszti.‘iL‘t'\‘it.‘CSexcept than int‘ortn:1tionohtnined in tin tllltiil per|‘orntetI by 'IM/\H12l_\‘he u.-acctlay (‘it_\-to form an opinion or estimate oftzthte 215 in mi ttppt'ttiStti.Agenda Item #8.G.26 Sep 2022Page 129 of 180 l3. l). i i(L,‘it_i»i'ti- lC.\’llll!l‘l'It Cost and Pay uncut for Audit Services City shall pay to 'l‘M/\l'or tlte Services an amount equal to tltirt)-*-livepercent (35%)of the gross taxes,penalties.and interest collected For cliscoveries resulting from each audit performed by 'l'M/\.'l‘a.~<esshall include all taxes levied by the City,including listing,penalties and interest.Should tlte (‘it_v require any consulting work outside the scope ofeonclueting tangible personal property audits.the fee will be:()ne hundred and liliy dollars ($l5().()t))per hour. All expenses inetn't'edby 'l‘MA in perl'ormint_v.audits under this (‘ontracl. including but not limited to travel.food,lodging,mileage.and salaries.shall he the responsibilityol"l‘MA.Audits will be pcrfortnetl at the place where the taspa_ver'saccounting records are located unless otlterwiseagreed to by the Duval (‘ounty l’ropcrt_\'Appraiserthat the audit can be conductedelseulterc. City will be responsible for the cost ol‘postage for handling attdit correspondence and the cost ol‘providing ‘I'M/\copies of (‘ity's tax records associated with an lll(ll\‘l(llltll account assigned for audit. _ts‘littmis’t'{'I"’tu/\“¢(»;5i . within liliecn (l5)days following the payment ol‘taxes generated l'rotn the services ol"l‘MA. 'l‘M/\shall invoiceCity for applicableaudit fees on a monthly basis.lnvoiced lees will be due and payablewithin ten (10)days of billing date.It‘payment is not t'ecci\~'edby ‘I'M/\withinthirty (30)(lays ofbilling date.the unpaidbalance ol'l‘ees will be sttbjcct to additionallees in the amount oi‘one and one-hall‘percent (l l/2%)per month untilpa_\-'mentis received.‘I'MA shall invoiceCity for completed auditsonly. All legal costs in\'ol\-'ing statutor_v appeals resulting from an audit shall be the responsibility ol‘City.'l'M/\shall be responsible for tlefentling its uttdit lindings tlnoughout any appeals process without additional cost to City. l)el'ense ol‘audit lindings shall include personalappearancesat meetings with hearings before the Duval (.'ounl_y PropertyAppeals.and at any other appeal level concerning inl‘ortnationidentiliedin anaudit. 1s’r“;sttittta§lrc‘ccip“r.<isimetl lt’l'"'lil.'§’}')’tT_\"ill‘."T' i i Agenda Item #8.G.26 Sep 2022Page 130 of 180 EXHIBIT C General Provisions A.Relationship of the Parties.In performance of the Services,TMA shall be acting in the capacity of an independentcontractor and not as an agent,employee,partner,joint venture,or associate of City.'f MA shall be solely responsiblefor the labor,supplies,materials,means, methods,techniques,sequences,and proceduresutilized to perform the Servicesin accordance with the Contract. B.City's Right to Make Changes.City may unilaterallyrequire,by writtenorder,changes altering,adding to,or deducting from the Services(“Changes”),providedthat such Changes are withinthe general scope of the Contract.City will make an equitableadjustmentin the Contract price or delivery date if the Change materially affects the cost or time of performance.Such equitable adjustments require the written consent of TMA,which shall not be unreasonably withheld.City and TMA will cooperate with each other in good faith in discussing the scope and nature of the Change,the availability of Contractor personnel,the expertise and resources to providesuch Change,and the time periodin which such Change will be implemented. C.Service Warranties.TMA warrants that the Services shall be performedand delivered in a professional,first-classmanner in accordancewith the Contract and the standardsprevailing in the industry.TMA shall also undertake the following actionswithout additionalconsideration during the term of the Contract and for one year thereafter:(i)promptly making necessary revisionsor correctionsto resolveany errors and omissionson the part of TMA;and (ii)conferring with City for the purposeofinterpretingany of the Servicesor informationfurnished.Acceptance of the Services by City shall not relieve TMA of these responsibilities.The warrantiesand covenants in this paragraphwill extend to all subcontractorsas well.The foregoingwarranties and covenants shall not apply (i)with respect to any portions of the Servicesthat have been produced by anyone other than TMA or its subcontractors;(ii)to any modificationsmade by anyone other than TMAor its subcontractorsor withoutTMA's speci?c prior writtenconsent;or, (iii)to any use ofthe Servicesin a manner or for any purposeother than those contemplatedin this Contract.EXCEPT AS EXPRESSLY STATED IN THIS CONTRACT,THERE ARE NO WARRANTIES,EXPRESS OR IMPLIED,INCLUDING WITHOUT LIMITATIONANY IMPLIED WARRANTIES REGARDING MERCHANTABILITYOR FITNESS FOR A PARTICULAR PURPOSE.TMA’S WARRANTIESEXTENDSOLELYTO CITY. and to TMA,anyprovidetheServices.City will also designate a ProjectManager who will,on behalfof City,workwithContractorandadministertheContractinaccordancewithitsterms.Agenda Item #8.G.26 Sep 2022Page 131 of 180 E.Taxes.City is generally exempt from any taxes imposedby the State of Floridaor the federal government.Exemptioncertificates will be provided upon request.TMA shall not includeany state,local,and federaltaxes in any pricesquotedto City. F.Indemnification.TMA shall hold harmless,indemnify,and defend City and City’s officers,directors,employees,representatives,and agents (individually or collectivelyreferred to as the “IndemnifiedParties”)from and against: (1)GeneralTort Liability,including withoutlimitationany and all claims,actions,losses, damages,injuries,liabilities,costs,and expenses of whatsoeverkindor nature (including,but not by way of limitation,attorney's fees and court costs)arising out of injury (whether mental or corporeal)to persons (including death)or damage to property,arising out of or incidentalto TMA’s performanceof the Contract or work performedhereunder;and V (2)IntellectualProperty Liability,includingwithout limitationany and all claims,suits, demands,judgments,losses,costs,?nes,penalties,damages,liabilities,and expenses (including all costs for investigationand defensethereof,including but not limitedto court costs,reasonable expert witnessfees,and attorney's fees),arising directlyor indirectlyout of any allegationthat the Services,any product generated by the Services.or any part of the Services constitutes an infringementofany copyright,patent,trade secret,or any other intellectualproperty right and will pay all costs (includingbut not limited to attorney's fees and court costs),damages,charges,and expenses charged to the IndemnifiedParties by reason thereof.lf in any suit or proceeding,the Servicesor any productgeneratedby the Servicesis held to constitutean infringementand its use is permanentlyenjoined,TMA shall immediatelymake every reasonableeffort to secure for the lndemnifiedPartiesa licenseauthorizingthe continueduse ofthe Serviceor product.IFTMAfails to secure such a license for the IndemnifiedParties,then the TMA shall replace the Serviceor product with a non-infringingService or productor modify such Service or product in a way satisfactory to City,so that the Serviceor product is non-infringing;and (3)Violationof Laws Liability,includingwithoutlimitation,any and all claims,suits, demands,judgments,losses,costs,?nes,penalties,damages,liabilities,and expenses (including all costs for investigation and defensethereof,including but not limitedto court costs,reasonable expert witnessfees,and attorney’s fees)arising from or based upon the violationof any federal, state,or municipallaws,statutes,resolutions,rules,or regulations by TMA or those under its control;and without limitationany and all claims,suits,demands,judgments,losses,costs,damages,liabilities,and expenses (including all costs for investigation and defense thereof,including but not limitedto court costs,reasonableexpert witness fees,and attorney’s fees)whichmaybeincurredby,charged to,or recoveredfrom any of the foregoing,arising directly orindirectlyout01'(a)any breach of any representationor warranty made by TMA in connection Agenda Item #8.G.26 Sep 2022Page 132 of 180 with the Contract or in any certificate,document,writing,or other instrumentdeliveredby TMA, or (b)any breach of any covenant or obligationof TMA set forth in the Contract or any other certi?cate,document,writing,or other instrumentdeliveredby TMA pursuant to the Contt'act. The indemni?cations in this Section G are separate and apart from,and are in no way limited by,any insurance provided pursuant to the Contract or otherwise.This Section G shall survive the expiration or termination of the Contract. To the extent an Indemni?ed Party exercises its rights under this Section G,the Indemni?ed Party will (1)provide reasonable notice to TMA oi"the applicable claim or liability,and (2) allow TMA to participate in the litigation of such claim or liability (at TMA’s expense)to protect its interests.Each Party will cooperate in the investigation,defense,and settlement of claims and liabilities that are subject to indemni?cation hereunder,and each Party will obtain the prior written approval of the other Party before entering into any settlement of such claim or liability,which consent shall not be unreasonably withheld,delayed,or conditioned. Notwithstanding the foregoing or any other provision of the Contract to the contrary, nothing contained in this Contract shall be construed as a waiver of any right or defense that City has under Section 768.28,Florida Statutes. G.Insurance.Without limiting its liability under this Contract,TMA shall procure prior to commencement of work and maintainat its sole expense during the life ofthis Contract insurance of the types and in the minimumamounts stated below,and prior to connnencemcnt of work provide a certificate,with applicableendorsementson a form that is acceptableto the City’s Division of Risk Management,evidencingthe following requiredcoverages to the City: SCHEDULE LIMITS Workers Compensation FloridaStatutory Coverage l:‘.mployer’sLiability $500,000 Each Accident (includingappropriateFederalActs)$500,000 DiseasePolicy Limit $500,000 Each Employee/Disease This insuranceshallcover TMA for thosesources of liability which wouldbe coveredby the latest editionof the standardWorkers’Compensationpolicy,as ?led for use in the State of Floridaby the National Councilon Compensationinsurance (NCCI),without any restrictiveendorsements whichare requiredby the State of Florida,or anyNCCliiling,must be attachedto the policy (i.e.,mandatory endorsements).TMA is responsibleforprovidingfederalactswhenapplicable,i.e.,US&I-I,Jones Act,and FELA.CommercialGeneralLiability $2,000,000 GeneralAggregate(includingpremisesoperations,$2,000,000 Products/Comp.OpsAgg.I0 Agenda Item #8.G.26 Sep 2022Page 133 of 180 and blanket contractualliability)$1,000,000 Personal/Advertising Injury $1,000,000 Each Occurrence $50,000 Fire Damage $5,000 MedicalExpenses Such insuranceshall be no more restrictivethan that providedby the most recent versionof the standardCommercialGeneral Liability Form (ISO Form CG 00 01)as ?led for use in the State of Florida without any restrictiveendorsementsother than those requiredby ISO or the State of Floridaor endorsementapprovedin writing by City’s Office of RiskManagement. AutomobileLiability $l,000,000 CombinedSingle Limit (all automobiles-owned,hired or non-owned used in the performanceof this Contract) ISO Form CAOOOI,as filed for use in the State of Florida without any restrictive endorsements other than those which are requiredby the State of Florida,or equivalentmanuscriptform,must be attachedto the policy equivalentendorsementas ?led with ISO (i.e.,mandatory endorsement). ProfessionalLiability $1,000,000 ProfessionalLiabilitycoverage will be providedon an Occurrence Form or a Claims Made Form with a retroactivedate to at least the first date ofthis Contract.If providedon a Claims MadeForm, the coverage must respondto all claimsreportedwithin three years following the periodfor which coverage is requiredand whichwouldhave been coveredhad the coverage been on an occurrence basis. Each policy shall be written by an insurer holding a current certificate of authority pursuant to Chapter 624,FloridaStatutes,or a company that is declaredas an approvedSurplus Lines carrier under Chapter 626,FloridaStatutes.Such Insurance shall be writtenby an insurerwith an /‘\.M. Best Rating of A-VII or better.Prior to commencing any Services,Certificatesof Insurance approved by City’s Division of Risk Management demonstrating the maintenance of said insurance shall be furnished to City.The certificates shall providethat no materialalterationor cancellation,including expirationand non-rcnewal,shall be effective until thirty (30)days after receipt of written notice by City. The City and the City’s members,officials,officers,employees,and agents shall be endorsedas insured under all of the above CommercialGeneral Liability coverage using forms forms no more restrictive than ISO I-‘ormCA2048.All requiredinsurancepoliciesshall be endorsedto providefor a waiver of underwriter’srights ofsubrogationinfavorofCityandCity’s members,officials,officers,and employees.ll Agenda Item #8.G.26 Sep 2022Page 134 of 180 The insurance provided by TMA shall apply on a primary basis to,and shall not require contributionfrom,any otherinsuranceor selllinsurancemaintainedby the City or any of the City’s members,officials,officers,and employees. Except as authorizedin this Contract,the insurance maintainedby TMA shall apply on a first dollar basis withoutapplicationof a self-insurance,deductible,or self-insuredretention.Except as authorized speci?cally in this Contract,no self-insurance,deductible,or self-insuredretention for any requiredinsuranceprovidedby TMA pursuant to this Contract will be allowed.if there is any self-insurance,deductible,or self-insuredretentionfor any requiredinsurance,TMA shallbe responsible for paying on behalf of City any self-insurance,deductible,or self-insuredretention. The deductibleamounts for any peril shall not exceed those determinedby TMA to be customary in the industry.TMA shall be responsiblefor payment of its deductible. For any insurance coverage requiredhereby,TMA may use a self-insuranceprogram,provided such program has receivedprior written approval of City,or self-insuredretentionallowedunder this paragraph.City will not be responsiblefor any self-insurance,deductibles,or sell‘-insured retentions under this Contract. Compliance with the insurancerequirementsof this Contract shall not limit the liability ol'TMA or its sub-contI'actors,employees,or agents to City or others.Any remedy providedto City or City’s members,officials,or employeesshall be in additionto and not in lieu of any other remedy available under this Contract or otherwise. Notwithstanding the prior submissionof a Certi?cate of Insurance,copies of endorsements,or other evidence initiallyacceptableto City’s Division of Risk Management,if requestedto do so by City,T MA shall,within thirty (30)days alter receipt of a written request from City,provide City with a certified,completecopy of the policiesof insuranceprovidingthe coverages required herein. Depending upon the nature of any aspect of any project and its accompanyingexposures and liabilities,City may at its sole optionrequireadditionalinsurancecoverages in amounts responsive to those liabilities,whichmay or may not requirethat City also be namedas an additionalinsured. Anything to the contrary notwithstanding,the liabilitiesof TMA under the Contract shall survive and not be terminated,reduced,or otherwiselimitedby any expirationor terminationofinsurance shall relieve TMA or its sub-contractorsfrom the responsibilityto asbytheContract.in case any class of employees engaged in hazardous work under the Contract is not protectedundertheWorkers’Compensationstatute,TMA shall provide,and cause each sub-contractortoprovide,adequate insurance,satisfactory to City,for the protectionof employees not otherwise12 Agenda Item #8.G.26 Sep 2022Page 135 of 180 protected. H.Force Majeure,Notice of Delay,and No Damages for Delay.Neither party shall be responsiblefor a delay in performanceif the delay was beyondthat party's control (or the control of its employees,subcontractors,or agents).TMA shall notify City in writing of any such delay or potentialdelay and describethe cause ofthe delay either (I)withinten (l 0)calendardays after the cause that creates or will create the delay ?rst arose,if TMA could reasonably foresee that a delay could occur as a result,or (2)if delay is not reasonablyforeseeable,withinfive (5)calendar days after the date TMA first had reason to believe that a delay could result.Based upon such notice,City will give TMA a reasonableextensionof time to perform;provided,however,that City may elect to terminatethe Contract in wholeor in part ifCity determines,in its solejudgment, that such a delay will signi?cantly impairthe value.ofthe Contract to City.Providing notice in strict accordance with this paragraph is a condition precedent to such remedy.THE FOREGOING SHALL CONSTITUTE TMA’S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY.No claim for damages,other than for an extensionof time,shall be assertedagainst City.TMA shall not be entitledto an increasein the Contract price or payment of any kind from City for direct,indirect,consequential,impact,or other costs,expenses,or damages,includingbut not limitedto costs of accelerationor inefficiency,arising becauseof delay, disruption,interference,or hindrancefrom any cause whatsoever. I.No Waiver.The delay or failureby a party to exerciseor enforce any of its rights under the Contract shall not constituteor be deemeda waiver of that party’sright thereafterto enforce those rights,nor shall any single or partialexerciseof any such right precludeany other or further exercise thereof or the exercise of any other right.Unless otherwiseagreed in writing,City’s payment for the Servicesshall not release'I‘MA from its obligationsunder the Contract and shall not be deemed a waiver of City’s right to insist upon strict performancehereof. J.Restrictions on the Use or Disclosureof City’s Information.TMA shall not use,copy, or disclose to third parties,except in connectionwith performingthe Services,any information obtainedby TMA or its agents,subcontractors,or employees in the course of performingthe Services,including but not limited to security procedures,business operationsinformation,or commercialproprietaryinformationin the possessionof City.At City’s request,all information furnishedby City will be returnedto City upon completionof the Services.TMA shall not be required to keep con?dential any informationthat has already been made publicly available through no fault of TMA or that TMA developed independentlywithout relying on City’s agents,agreement.The warrantiesof this paragraphshall survive the Contract.K.Public Records Lat ';Process For Protecting Trade Secrets and Other Information.Article I,Section24,FloridaConstitution,guarantees every personaccess to all publicrecords,and Section 119.011,Florida Statutes,provides a broad definition of public records.Alll3 Agenda Item #8.G.26 Sep 2022Page 136 of 180 documents received by City in connectionwith this Contract are subjectto Chapter I 19,Florida Statutes (the “Florida Public RecordsLaw").Any speci?c informationthat TMA claims to be a trade secret or otherwiseexempt from the Florida Public RecordsLaw must be clearly identi?ed as such by TMA on all copies furnishedto City.City agrees to notify TMA of any third-party request to view such information,but it is TMA’s obligation to obtain a court order enjoining disclosure.If TMA fails to obtaina court order enjoiningdisclosurewithinfive (5)businessdays of TMA’s receiving notice of the request,City may release the requestedinformation.Such release shall be deemed for purposesof the Contract to be made with TMA's consent and will not be deemed to be a violation of law,including but not limited to laws concerning trade secrets, copyright,or other intellectualproperty. In accordancewith Section 1l9.070l,FloridaStatutes,the TMA shall: (a)Keep and maintainpublicrecords requiredby City to performthe services;and (b)Upon request from City's custodianof publicrecords,provideCity with a copy of the requestedrecordsor allow recordsto be inspectedor copiedwithina reasonabletime at a cost that does not exceedthe cost providedfor in Chapter l 19,Florida Statutes,or as otherwiseprovidedby law;and (c)Ensure that public records that are exempt or confidentialand exempt from public recordsdisclosurerequirementsare not disclosedexcept as authorizedby law for the durationof the Contract term and following completionof this Contract if TMA does not transfer the recordsto City;and (d)Upon completionof this Contract,transfer to City at no cost all public records in possessionof TMA or keep and maintainpublic recordsrequiredby City to perform the service.If TMA transfers all public records to City upon completion of this Contract,TMA shall destroy any duplicate public records that are exempt or confidentialand exempt from public recordsdisclosure requirements.ifTMAkeeps and nraintainspublicrecordsupon completionof this Contract,'l‘MA shall meet all applicablerequirementsfor retaining public records.All recordsstored electronically must be providedto City upon request from City’s custodianof public recordsin a format that is compatiblewith City’s informationtechnology systems. Statutes. IF TMA I-IAS QUESTIONSREGARDING THECHAPTER119,FLORIDA STATUTES,TO ITS DUTY TO PROVIDEPUBLICRECORDSRELATINGTOTHISCONTRACT,IT SHOULDCONTACTTHECITY’S CUSTODIAN OF PUBLIC RECORDS AT (904)630-7678;PRR@COJ.NE ;CITY OF JACKSONVILLE,PUBLICl4 Agenda Item #8.G.26 Sep 2022Page 137 of 180 RECORDS REQUEST,214 N.HOGAN STREET,SUITE 1180, JACKSONVILLE,FLORIDA 32202. L.Assignment.City andTMA each binds itself and its respectivesuccessorsand assigns in all respects to all of the terms,conditions,covenants,and provisionsof the Contract.TMA shall not sell,assign,or transferany ofits rights (includingrights to payment),duties,or obligations under the Contract withoutthe prior writtenconsent of City.In the event of any assignment,TMA shall remain liable for performanceof the Contract unless City expressly waives such liability. City may assign the Contract with prior written notice to TMA of its intent to do so.Nothing herein shall be construedas creatingany personalliability on the part of any officer,employee,or agent ofCity. M.Other Non-Discrimination Provisions.As required by Section 126.404,()r(Iin(mce Code,TMA represents that it has adoptedand will maintainthroughout the term of this Contract a policy of nondiscriminationor nonharassmentagainst any person with regard to race,color,sex (including pregnancy),sexual orientation,gender identity or expression,religion,political affiliation,nationalorigin,disability,age,maritalstatus,veteran status,or any other impermissible factor in recruitment,hiring,compensation,training,placement,promotion,discipline,demotion, transfers,layoff,recall,termination,working conditions,and related terms and conditions of employment.TMA agrees that on writtenrequest,it will permitreasonableaccess to its recordsof employment,ctnploymentadvertisement,applicationforms,and other pertinentdata and records by the Executive Directorof the Community Relations Commissionor successor agency or commissionfor the purposeof investigationto ascertaincompliancewith the non-discrimination provisionsof the Contract;provided however,that TMA shall not be requiredto produce for inspectionrecords coveringperiodsof time more than one (1)year prior to the effectivedate of the Contract.TMA agrees that if any of the productsor Services to be providedpursuant to the Contract are to be providedby a subcontractor,the provisionsof this sectionshall be incorporated into and become a part of the subcontract. N.Compliance with Applicable Laws.Contractor (and any subcontractors)must comply with all applicablefederal,state and local laws,rules,and regulationsas the same exist and as may be amendedfrom time to time,includingbut not limitedto: Chapter I19,FloridaStatutes (the FloridaPublic RecordsLaw); Section 286.011,FloridaStatutes (the FloridaSunshineLaw); All licensing and certi?cationrequirementsapplicableto performingthe Services.0.Warranty of Authority to Sign Contract.Eachperson signing the Contract warrants thatheorsheisdulyauthorizedtodosoandtobindtherespectivepartytotheContract.15 Agenda Item #8.G.26 Sep 2022Page 138 of 180 P.Governing State Law/Severability/Venue/Waiver of Jury Trial.The rights,obligations, and remediesof the parties as speci?edunder the Contract shall be interpretedand governedin all aspects by the laws of the State of Florida.Should any provisionof the Contract be determined by the courts to be illegal,unenforceable,or in conflictwith any applicablelaw,the validity ofthe remaining provisions shall not be impaired.Venue for litigation of the Contract shall be exclusively in courts of competentjurisdietionlocated in Jacksonville,Duval County,Florida. The parties waive any and all rights to a jury trial with respect to disputes arising under the Contract. Q.Construction.Both partiesacknowledge that they have had the opportunityto provide meaningful inputinto the terms and conditionscontainedin the Contract.Therefore,any doubtful or ambiguous provisionscontainedherein shall not be construedagainst the party who physically prepared the Contract.Articleheadingsappearinghereinare insertedfor convenienceor reference only and shall in no way be construedto be interpretationsof text. I6 Agenda Item #8.G.26 Sep 2022Page 139 of 180 I 1 SINGLE SOURCE AWARD i V W BID NO subject:Comprehensive Tangmua Business Fetsunal Pmpeny Tax Audits var ma DuvalAppraiser’:Omce cuu my Pvoperl y Dlpurimenl:Prapany Apprnlaor n lavlpllon of Puraha Recommend approval at a Single Source award to Tax Management Associates.Inc.(TMA)toprovide ly Property Ap prnl lsfs Gompruhunalve Tanglble Business Personal Property Tax Audlls for Ihe Duval Coun ny-llve perce nt (35%)clonlae.TMA will provide audit services In exchange tor the lee 0!an amount equal to thlanytaxes.panemes.rly Appraiser onparcelsorInterestedcollectedlrombacktaxesassessedbythePropsldenlllladthroughaTMAaudit.Period OI aervlce wlll be tram dale 0!contract execullon through S e pt e m b er 30,2024 wllh two (2)one (I)year renewal options. Compansallan shall be paid excluslvely lrarn the taxes.penalties,pa?ormed by TMA. This wlll be a revenue- Geneml Counsel. Singln Source Award To:Tax Management Associates.Inc. and Interest collected lrom t h e taxeudlts gel-lerallng conlracl (no cost In the cltyl preceseed by dermal conlracl lhrough t h e O?lcecl Prll:e Juall?u-lion:Sea ellachment Total Aw:-r 1 See attachment Raqulllllon II:N/A Attnchynerlliz Recon-nmendnllon Memo.Slngla Source Request Form.Suppller Lunar &Quote.Pravlou a Awnrd Clril?cltlurl es to Single Source:Kalhleen Gulllns,Chiel Financial Dlflcer.Properly Anpralaar 1 ._n-.rTHEABOVEPURCHASEISRECOMMENDEDFORAVVARDINACCORDANCE WITH CHAPTER5-g: men Divlalon APPHO VAL OF GENERAL GOVERNMENTAINARDS Call/ll|?l7'l‘EE "Au.AWARD Acnnus summer TO LAWFULLV AFPRDFFIIATED FUNDS" £‘ O ems 19/2423;‘ _(CH/I IR A , VA ,e_ 711’‘ ~——~—~~ ACTION or AWARDING urnonrrv \/ _DISAFPROVEDAl=PFlDVED,,, OTHEFI SIGNATURE OF AUTHENTICATION FOHM GB-113.Revised 1 2I 2 D l.‘ l7 Agenda Item #8.G.26 Sep 2022Page 140 of 180 Slngle Source Conlracl Purchase Agreement POA-71555-22 POA- 11 33542 11— JUN-202:n 0.00usD as-1211:- 22 sold To clty or Jackuonvl n 1 1 1 Wall Duval sir-at sun;:15 JACKSONVILLE.FL 3220: us Notes In accordance with ssaz‘/13-22 Carrlprahana ~':-‘ 3418:F03 Dcnlnnlon Dlvld Kll?-I 'an gnn@co).no! TBD Sn-sup-2024 Thla Order is subject In the General condltlens nltaahad here to.Approved by Gregory Passe,chler Procurement Dlvl slonManulaccureraFederalexcisetaxexemptno59—e9—o12oK 1 Florida State sales and use tax exampllon no.85-80126216010-3 W57}/24*‘Agenda Item #8.G.26 Sep 2022Page 141 of 180 Guide to the TMA Business Personal Property Audit Process TMA’S COMPREHENSIVE BUSINESS PERSONAL PROPERTY AUDIT SERVICES Tax Management Associates,Inc.understands the company will perform audits of the Duval County businesses selected by the Duval County Property Appraiser's Office. The following describes in detail l10\VTMA’s Business Personal Property Audit Services will be performed in Duval County. Following the award of bid and execution of a contract to perform audit services,Tl\/LAwill conduct a kickoff meeting and send the appropriatestaff to accumulate data pertinent to the assignedaudits. Audit assignments will be determined by the Property Appraiser.Upon a determination of audit assignments,the Property Appraiserwill be responsible for providing to the auditor copies of the personal property schedules,forms and other pertinent file data applicableto the years under audit.Using TMA’s on-line portal called I/yfir/zzer,we will maintain a database of all audit activity which will provide the Property Appraiser a real time detailed status report reflecting each audit assignment as well as project details. TMA staff will prepare all necessary documents,letters,forms and notices in connection with schedulingaudits and audit findings.All letters and notices to taxpayers will be approved and signed by the Property Appraiser or authorized representativeprior to sending to the taxpayer. COMPREHENSIVE PERSONAL PROPERTY AUDIT TECHNIQUE Over the years of providing Business Personal Property Auditing and Consulting Services to state and local government,TMA has established a sound methodology for completingan individual audit assigned to it by the contracting jurisdiction.The steps below give detail to the actual process of initiating a personal property audit.This is the same process regardless of the size of the taxpayer in question. 1.Notify the Taxpayer TMA will prepare a form letter to be mailed to the assignedaccount.This letter will be forwarded to the Duval County Property Appraiser'sOffice for proper signature and for mailing.This letter informs the taxpayer of an intended audit and advises the taxpayer that a TMA representativewill be making contact for schedulingthe audit date. 2.Make initial contact with the Taxpayer A TMA representative will contact the taxpayer by telephone to determine the individual with whom the auditor should be speakingregarding the scheduling of an audit appointment and the place at which the financial accountingrecords are located. Once the proper individual and the place at which the accounting records are located are determined,the to tothatwillberequiredforauditcompletion.TMA places emphasis on cooperating with taxpayers andschedulingauditappointmentsattheconvenienceofthetaxpayer,provided the elapsed time is withinreason.3.Prepare Con?rmation LetterOncetheappointmenthasbeen made by phone,TMA creates a letter to the taxpayer to confirm theappointmentdateandtime.This letter also notifies the Property Appraiser of the scheduled audit,thenameoftheauditorandtheplaceatwhichtheauditwillbeperformed.The letter is created on thePropertyAppraiser'sletterhead for authorized signature.Agenda Item #8.G.26 Sep 2022Page 142 of 180 Guide to the TMA Business Personal Property Audit Process 4.Audit Performance According to internal Tl\/LAaudit rules,it is imperative that the auditor arrives on time as scheduled, dressed appropriately,and prepared to perform the audit.Any delay should promptly be communicated to the taxpayer and the project manager and the reason for delayadequatelyexplained. Upon arrival,the auditor usually has a meeting with the taxpayer and/or his/her representatives,to explain TMA's relationship with the Duval County.The auditor also utilizes this time to ask questionsregarding their accounting records and accounting policies.If applicable,a walk-through of the facility where the personal property is located may take place at this time.Notes will be taken regardingobservations throughout the walk-through. TMA procedures for the performance of comprehensiveaudits consist of a detailed review of taxpayer's accountingrecords at the place at which the taxpayer'saccountingrecords are located and meeting with the property owner or representative to discuss the audit.TMA will conduct audits in accordance with applicablelaws,rules,regulations,and professionalstandards. Applicablebooks and records include,but are not limited,to the following: 0 Chart of Accounts 0 Corporate Trial Balance 0 Income Tax Return Schedules 0 Review Proper applicationof the Statutory Exemption,if applicable 0 Corporate General Ledger of all fixed asset accounts,including but not limited to: Land and land improvements Buildingand improvements Machineryand equipment Office furniture and fixtures Data processingequipment Leased equipment Licensed and non—licensedmotor vehicles Construction-in-progress(real and personal) Leasehold improvements Tooling Supplies Repair and refurbishments Other assets accounts described by Chart of Accounts OOOOOOOOOOOOOofstatutoryexemption,review construction in progress,and reporting review of rebooked costs.The audit will result in a proper classi?cation between real and personalproperty assets,a determination ofassetsqualifyingforexemptstatus,the determination of the full-absorbed cost of assets,proper years ofacquisitionandproperclassi?cation for appraisalpurposes.Each auditor will be provided a laptop computer to capture all applicabledata derived from the audit.Templates will be developed for use in computingvaluations by asset classes for each year under audit andforpreparingauditreportsincompliancewiththerequirementsofthePropertyAppraiser.Agenda Item #8.G.26 Sep 2022Page 143 of 180 Guide to the TMA Business Personal Property Audit Process ms: The taxpayer,or knowledgeable business representative,usually participates in the verification of information contained in their listings as the auditor moves forward with the audit.The auditor will request additional information if needed,and respond to any questions the taxpayer may have regarding the findings. The taxpayer is also advised that a complete summary of the ?ndings will be forwarded along with any proposed assessment. 5.Prepare Audit Report for Property Appraiser Upon the auditor’s return to their workplace,a report,inclusive of checklists and details,is prepared for the project manager for review and approval.This summary will contain a breakdown of all business assets by year and proper schedule classification. Upon approval,a letter that fully explains the audit findings is prepared and forwarded to the Duval County Property Appraiser’sOffice.This letter is considered a "Position Letter."The Property Appraiser or authorized staff person,reviews the findings and is responsible for final determination prior to any notice being mailed to the taxpayer.If there are adjustments needed,the auditors will be advised and will respond accordingly.Upon approval,the letter is initialed and returned to TMA for the final draft of notice to the taxpayer. TMA will also include property location changes,impendingproperty location change,when applicable,or other business changes such as impending close.This information will be submitted to the Property Appraiserwhen received by TMA in order to adequatelydocument changes in property. 6.Prepare Notice of Audit ?ndings for taxpayer Upon completion of final audit findings as approved by the Property Appraiser,a notice will be prepared for mailing to the taxpayer.This notice will be prepared on the Property Appraiser's letterhead and signed by the Property Appraiser or authorized representative.This letter represents a detailed analysis of the audit findings and defines the errors or omissions causing any proposed additional assessments by classes of assets. In addition,the taxpayer is advised of the appeal procedures to be followed if an exceptionis taken to the findings or proposed assessment.TMA defends its audit findings throughout all appeal processes. 7.Audit Follow-up If the taxpayer files an exception to the audit findings,the auditor will review any claim or documentation the taxpayer providesto support a changein the audit findings includingan updated review of the accounting records to verify additional data.The auditor will adjust the audit findings accordingly if justified appealedfurther than the administrative level.8.On-site ReviewsItisTMA's practice to conduct a walk-through of the facility where the audited personal property islocatedwhetherornotrequiredbycontract.This process will be performed on all field audits performedbyTMAauditstaff.9.Defense ofAudit FindingsAsdirectedbytheProperty Appraiser,TMA will provide the Property Appraiser’s Office oritslegalcounsel,representation and/or testimony on behalf of the Property Appraiser’sOffice as anexpertwitnessduringappealsand/or litigationregarding the audit findings.Agenda Item #8.G.26 Sep 2022Page 144 of 180 CITY OF ATLANTIC BEACH CITY CONINIISSION IVIEETING STAFF REPORT Resolution No.22-66:Continuation of gi‘ant—writing an d relat edservicesagreernentwithLangtonAssociates,Inc‘ AGENDA ITENI: SUBIVIITTED BY:Kevin I-Iogencarnp,Deputy City l\/Ianager 10‘ TODAY’S DATE:Sept.14,2022 IVIEETING DATE:Sept‘26,2022 BACKGROUND:The City of Atlantic Beach desires to continue the services of Lan gto n Associates,Inc.for the City’s grant-writing and related needs.Langton has agreed to aren ew al of its contract with the same terms and conditions ofthe current contract,plus a 3%c living adjustment.The services that Langton and Associates provides to the City are follo ws: Update Needs Assessment and Strategic Grants Plan Deterrnination ofRelevant Funding Sources Preparation and Subrnission of Grant Applications Technical Assistance on Grant Administration Intergovernrnental Relations with Federal and State Governrnents Provide a Bi—V\/eekly E—l\/lail Grant Alert RECONINIENDATION:The City Commission approve Resolution No.22-66 a u t h o r i z i n g the City l\/Ianager to enter into a new one—year agreeinent with Langton Associates,In c. , 3copy of which is attached,with the same terms and conditions as contained in the current a g r e e r n e n t, in addition to a 3%cost—of~living adjustment. ATTACHMENTS:Resolution No.22-66 Langton Associates,Inc.2022-23 consulting agreement (dra?) Langton Associates,Inc.2021-22 annual report (dated Sept.2022) BUDGET:$44,247.75,which is allocated in the proposed 2022-23 budget . s REVIEWED BY CITY MANAGER: ,E Agenda Item #8.H.26 Sep 2022Page 145 of 180 RESOLUTION NO.22-66 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES,INC.;SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 CITY COMMISSION-APPROVED BUDGET;AUTHORIZING THE EXPENDITURE OF $44,275.56 ANTICIPATED TO BE ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET FOR THIS PURPOSE;AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the professional services of Langton Associates,Inc.,for the purpose of obtaining various governmental grants and assistance offered by governmental agencies and bodies;and WHEREAS,the proposed fiscal year 2022-23 budget includes $44,275.56 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Subject to and contingent upon inclusion of funding for this purpose in the ?scal year 2022-23 City Commission-approved budget,the City Manager is hereby authorized to sign a one-year agreement continuing the professional services of Langton Associates and approve a purchase order for $44,275.56 on behalf of the City of Atlantic Beach. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26th day of September, 2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.H.26 Sep 2022Page 146 of 180 CONSULTING AGREEMENT This consulting agreement made on this day of October 2022,by and between Langton Associates Inc.,hereinafter referred to as "Langton",and City of Atlantic Beach hereinafter referred to as "Client"on the following terms and conditions: RECITALS WHEREAS,Langton is a Florida corporation engaged in the business of offering consulting support to municipalities,counties,other governmental bodies and non-pro?ts groups, and WHEREAS,Client is in need of professional services of consulting for the purpose of obtaining various governmental grants and assistance offered by various governmental agencies and bodies,and WHEREAS,the parties are desirous to enter into this contract,to establish a contractual relationship and set up the fees to be charged by Langton to Client for the services rendered and to establish the guidelines for consulting work to be performed. IT IS THEREFORE agreed as follows: 1.Langton agrees to provide professional consulting services to Client for the term commencing October 1,2022 and ending September 30,2023.Langton agrees to exercise its best efforts to obtain governmental grants and bene?ts for client.It is understood,however,that Langton cannot guarantee results that any certain amount of funds will be obtained for Client. 2.Pursuant to this agreement Langton agrees to provide speci?c services as follows: Update Needs Assessment and Strategic Grants Plan Determinationof Relevant Funding Sources Preparation and Submission of Grant Applications Technical Assistance on Grant Administration Intergovernmental Relations with Federal and State Governments Provide Bi-Weekly SMARTSGrantsTME-mail Grant Alert 3.In exchange for Langton performing theseservices as established herein and devoting 4.In conjunction with services relating to Client,the Client agrees to pay expenses ofLangton.This shall include,but not be limited to,travel expenses,which shall be air expenses oncoach?ights,car rental,hotel (at commercial rates),and food (maximum of $25.00 per personperday).Langton will submit the invoice for these expenses which shall be paid by the 10”‘dayofthefollowingmonthaftersubmissionoftheexpensereportbyLangton.Langton will notincurtravelexpenseswithoutapprovaloftheclient.Agenda Item #8.H.26 Sep 2022Page 147 of 180 5.Langton agrees to devote the necessary time and performance of his duties for Client. Inasmuch as the professional services rendered are of a subjective nature subject to differences of opinion,mutual con?dence and respect are necessary.Accordingly,this contract can be terminated by either party without cause upon giving of a thirty (30)day notice as follows: A.As to Langton.: P.O.Box 37007 Jacksonville,FL 32236-7007 B.As to Client: City of Atlantic Beach 800 Seminole Road Atlantic Beach,FL 32233 5.Should litigation be necessary to enforce any provision of this agreement then the prevailing party shall be entitled to recover a reasonable attorney's fee from the other side. ATTEST:LANGTON ASSOCIATES,INC BY: Michael Langton,President ATTEST:City of Atlantic Beach,Florida BY: (Authorized Representative)Agenda Item #8.H.26 Sep 2022Page 148 of 180 City of Atlantic Beach L gAnnualQeportta ng to nSeptember13.2022 Dear Shane Corbin,l\/layor Glasser,and the City Commission, The Langton Consulting team is honored to continue our tenure with the City of Atlantic Overthe past seven years we've helped City staff and elected officials secure funding for a variety proj ects of importance.We've worked with multiple departments including.but not limited to Public \/Utilities, Parks &Recreation,Planning &Community Development,and Public Safety,as well as citiz en groupsand other organizations working to make Atlantic Beach a wonderful place to live,work and pl a y‘Since our last annual report (August 2,2021),Langton staff has worked with City staff to s u b funding requests totaling $13,766,122 on behalf of the City of Atlantic Beach.During the same peri od, $573, 963 has been awarded and three of the proposals pending —totaling $1,429,214 —have received assessments from grantor agency staff and are favorably positioned for award in the coming mont hs. In addition to the subrnis ions cited below,Langton staff has also explored a variety of grantoppor tuniti esthatultimatelywerenotsubmittedduetoconflictsoftimgbetweenprojectreadinessa n d grantperiods or because grant program guidelines deemed projects not viable for subrnission,issues tha t are commonplace in the grants industry.Additionally,Langton staff has provided technical assi stan ce andgrant administration support when called upon. The following are grant applications a)submitted over the past year,b)previously submitted butawarded in the past year,and c)currently in development for submission in the next 90 days: Grants Submitted from September 2021 —September 2022 Project Grant Program Submission Amount Status Date Aquatic Gardens Phase II Community Development Block 9/16/21 $3,171,910 Notfunded Flood Mitigation Grant Mitigation,General infrastructure Program (CDBG—lVllT GIP).Round 2 Sherman Creek Canal Community Development Block 9/16/21 $3,635,482 Notfunded Flood l\/litigation Grant Ivlitigation,General Infrastructure Program (CDBG—lVllT GIP),Round 2 Potable Water Community Development Block 9/16/21 $2,649,500 Notfunded Distribution Svstern Grant Mitigation,General Improvements for Fire infrastructure Program (CDBG—lVllT Protection GIP),Round 2 Agenda Item #8.H.26 Sep 2022Page 149 of 180 Urban Tree Canopy Urban and Community Forestry 10/7/21 $15,000 Not funded Assessment Donner Park Florida Recreation Development 10/14/21 $185,500 FUNDED lmprovements (Splash Assistance Program (FRDAP) Pad) Cutlass Drive Box Culvert Building Resilient Infrastructure 11/12/21 $343,878 Not funded Replacement and Communities (BRlC) Stanley Road Flood Building Resilient lnfrastructure 11/12/21 $520,339 Not funded Mitigation and Communities (BRlC) Cutlass Drive Box Culvert Hazard Mitigation Grant Program, I 12/21/21 $331,641 Pending Replacement COVlD-19 Cycle (HMGP-COVlD) Sherman Creek Flood Hazard Mitigation Grant Program,12/21/21 $1,631,049 Not funded Mitigation COVlD~19Cycle (HMGP-COVlD) Stanley Road Flood Hazard Mitigation Grant Program,12/21/21 $501,103 Pending Mitigation COVlD-19 Cycle (HMGP-COVlD) Naval Station Mayport Defense Communities 7/18/22 $596,470 Pending Emergency Potable Water infrastructure Program (DCIP) Source Cavalla Road LiftStation Resilient Florida implementation 9/1/22 $184,250 Pending Flood Protection Pending at Time of Last Annual Report,Since Funded Project Grant Program Submission Amount Status Date Atlantic Beach Resiliency DEO CDBG-MlTlGATl0N 7/31/20 $140,000 FUNDED Planning Grant General Planning Support Mary Street Stormwater Hazard Mitigation Grant Program 5/19/21 $287,567 FUNDED Improvements (HMGP)-Dorian Cycle,Tier 1 Equipment for Disease FY2020 Coronavirus Emergency 6/29/20 $60,896 FUNDED Prevention and Response Supplemental Funding (CESF) Currently in DevelopmentProjectGrantProgram Deadline RequestAmountSafeStreetsandRoadsforAll9/15/22 TBDComprehensiveSafetyActionPlan(SS4A)Action Plan Grants Agenda Item #8.H.26 Sep 2022Page 150 of 180 Dunes invasive Plant Survey Coastal Partnerships Initiative 10/31/22 TBD and/or Remove/Revegetate Urban Tree Canopy Assessment Urban and Community Forestry “October/November $15,000 (Resubmit) 20"‘Street LiftStation Building Resilient Infrastructure 11/14/22 $75,000 Generator and Communities (BRIC) The Langton Consulting team looks forward to the continued efforts to obtain strategic funding for the City of Atlantic Beach to enhance its abilities to actualize overall community vitality and impact.We appreciate your consideration and continued support for these endeavors. Sincerely, WW: Michael Langton,GPC President,Langton Consulting 5627 AtlanticBlvd.‘Suite 4,Jacksonwiie,FL32207 904,598.1368MichaelLangton.GPO.President rnzaizorn*Lr-r=:2i::n@iane:om Agenda Item #8.H.26 Sep 2022Page 151 of 180 Page 152 of 180 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.22-67 Awarding Bid 2122-15;Water Treatment Plants #1 &#2 Upgrades SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:September 15,2022 MEETING DATE:September 26,2022 BACKGROUND:A Bid Opening was held on September 14 2022 for Bid 2122-15: Water Treatment Plants #1 &2 Upgrades.The project consists of furnishing all labor, equipment and materials necessary to install three pre—purchasedhigh service pumps,provide new liquid sodium hypochlorite feed system,perform all building modi?cations as shown in bid package,install all electrical apparatus/electrical work at WTP #1,and modify existing instrumentation and controls at WTP #2. Two bids were received as follows: Bidder Total Bid Ferreira Construction Southern Division $1,121,283.00 PBM Constructors,Inc.$1,240,000.00 The low bidder,Ferreira Construction Southern Division,provided all required documentation in their bid submittal.However,upon further review,their electrical experience references did not meet the required work speci?cations,and staff recommends awarding the bid to the second bidder,PBM Constructors,Inc. RECOMMENDATION:Award Bid 2122-15 to PBM Constructors,Inc.in the amount of $1,240,000.00,and authorize the City Manager to execute the contract. BUDGET:Funds for this project are budgeted in the infrastructure account 400-5502-533-6300.Project PU2110. ATTACHMENTS:Resolution No.22-67Bid2122-15 Bid TabulationPhotosofWTP#REVIEWED BY CITY MANAGER:Agenda Item #8.I.26 Sep 2022Page 153 of 180 RESOLUTION NO.22-67 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AWARDING BID NO.2122-15;FOR WATER TREATMENT PLANTS #1 & #2 UPGRADES,SUBJECT TO THE PROVISIONS OF THIS RESOLUTION. WHEREAS,on September 14 2022,two bids were received and opened for City Bid No.2122-15 for Water Treatment Plants #1 &#2 Upgrades;and WHEREAS,the lowest bidder,Ferreira Construction Southern Division,did not have the required electrical experience references.However,the higher bidder,PBM Constructors,Inc.,has the electrical experience and references for the work speci?cations;and WHEREAS,the project consists of furnishing all labor,equipment and materials necessary to install three pre-purchased high service pumps,provide new liquid sodium hypochlorite feed system,perform all building modi?cations as shown in bid package,and install all electrical apparatus/electrical work at WTP #1,and modify existing instrumentation and controls at WTP #2;and WHEREAS,funds are available for this project in account 400-5502-533-6300;Project PU 2110;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes awarding Bid No.2122-15 to PBM Constructors,Inc.in the amount of $1,240,000.00 to perform the work for said bid in accordance with the bid speci?cations; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with PBM Constructors,Inc.; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26th day of September, 2022. Donna L.Bartle,City ClerkApprovedastoformandco1rectness:Brenna M.Durden,City Attorney Agenda Item #8.I.26 Sep 2022Page 154 of 180 City of Atlantic Beach Water Treatment Plants #1 and #2 Upgrades September 14,2022 Bid 2122-15 [F erreira Co]n)structionSouthern 1:-BMConstructors,Inc Required Documents ivision .....X X Submission in Triplicate -All Documents ..X X Document Requirements Checklist X Bid Form X Bid Bond -5%of Bid X X w-9 Form X X Drug Free Workplace X X Public Entity Crimes Statement X X Public Records Provisions X X E~Verify Form X X New Vendor lnforination Form X X Business Tax Receipt X X Proof of Experience -3 years X X Quali?cations -Licensed General X X Contractor Financials —2 years X X Insurance r X X References -3 (w/job description and X X beginning &end dates) Agree to Base Bid Speci?cations X X Written Con?rmation of Adenda (01,02 X X &02A) Lump Sum Bid $1,121,283.00 J $1,240,000.00 Award of Bid based on Depanment Analysis or Commission Approval Agenda Item #8.I.26 Sep 2022Page 155 of 180 WTP 1 —Major Components O»"*”-Q’"T "4Q9§ORT?EAT ’T *\ ';‘\TcoMMuNmAnONs ‘ ;~ v [T —,~‘»ANTENNAS STORAGE ’d’'TANK RmNwAmR_ JVVELL - ?ffa CONTROL’ ROOM ra WATER STORAGE TANK Agenda Item #8.I.26 Sep 2022Page 156 of 180 Service Pumps Agenda Item #8.I.26 Sep 2022Page 157 of 180 WTP 1 Control Panel Potable Water System SCADA Control Sfreen Agenda Item #8.I.26 Sep 2022Page 158 of 180 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.22-68 to award Bid 2122-16:Dutton Island Culvert Refurbishment SUBMITTED BY:Scott Williams,Public Works Director TODAY’S DATE:September 15,2022 MEETING DATE:September 26,2022 BACKGROUND:On September 14,2022 four bids were opened for Bid 2122-16:Dutton Island Culvert Refurbishment.Lump sum prices were received as follows: CCI-KCE,LLC I CGC ,Inc.I Hager Construction Co.I JD Hinson Company $299,000.00 $524,747.00 $365,276.64 $510,330.44 The project consists of furnishing all labor,equipment and materials for the installation via sleeving of approximately 30 linear feet of ?berglass liner (or pre-approved equivalent)per construction drawings including installation of two (2)headwalls per City of Atlantic Beach standards and per construction drawings.Requirements include all preparation work such as cleaning the existing culvert of all silt and debris suitable for sleeving and complete restoration of the work area following sleeve installation.Necessary maintenance of traf?c and sediment and erosion control are included requirements. The Contractor will be given 60 calendar days to complete the project after receipt of written Notice to Proceed. BUDGET:The lump sum bid price for the project,$299,000.00,will be fully funded from the $299,750.00 currently budgeted in the Better Jax ‘/2Cent Sales Tax Account 131-6020-572-63.00, under project number PR2204. RECOMMENDATION:Award Bid 2122-16 to CCI-KCE,LLC in the amount of$299,000.00,and authorize the City Manager to execute the contract. -Culvert PhotosREVIEWEDBYCITYMANAGER:glwwx-w Agenda Item #8.J.26 Sep 2022Page 159 of 180 RESOLUTION NO.22-68 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AWARDING BID NO.2122-16:DUTTON ISLAND CULVERT REFURBISHMENT;AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE WHEREAS,on September 14,2022 four lump sum bids were received and opened for Bid 2122-16: Dutton Island Culvert Refurbishment;and WHEREAS,the total lump sum bid prices received ranged from $299,000.00 to $524,747.00;and WHEREAS,CCI-KCE,LLC is the low bidder,and they submitted all required documents in their bid submittal;and WHEREAS,the project consists of furnishing all labor,equipment and materials for the installation via sleeving of approximately 30 linear feet of ?berglass liner (or pre-approvedequivalent)per constructiondrawings including installation of two (2)headwalls per City of Atlantic Beach standards and per construction drawings. Requirementsinclude all preparationwork such as cleaning the existing culvert of all silt and debris suitable for sleeving and complete restorationof the work area following sleeve installation.Necessary maintenance of traffic and sediment and erosion control are included requirements;and WHEREAS,the Contractor will be given 60 calendardays to complete the project after receipt of written Notice to Proceed;and WHEREAS,the lump sum bid price for the project,$299,000.00,will be fully funded from the $299,750.00 budgeted in the Better Jax ‘/2Cent Sales Tax Account 131-6020-572-63.00,under project number PR2204. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby awards Bid 2122-16 for the Dutton Island Culvert Refurbishment to CCI-KCE,LLC in the amount of $299,000.00 to perform the work for said bid in accordance with the bid speci?cations; SECTION 2.The City Commission hereby authorizes the City Manager to execute the Contract with CCI-KCE,LLC and approve a Purchase Order to said vendor in the amount of $299,000.00; SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 26“‘day of September,2022. Ellen Glasser,MayorAttest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.J.26 Sep 2022Page 160 of 180 City of Atlantic Beach Dutton Island Culvert Refurbishment September 14,2022 Bid 2122-16 1 Required Documents CCI KCE,LLC CGC,Inc.Hager Construction JD Hinson Company Submission in Triplicate -All X X X X Documents Document Requirements X X X X Checklist I x Bid Form X X X Bid Bond _5%of Bid CASHIER'S CHECK X X X W-9 Form X L X X X Drug Free Workplace X X X X Public Entity Crimes Statement X X X X Public Records Provisions X X X X E—Verify Form X X X X New Vendor Information Form L X X X [BusinessTaxReceipt X X X X Proof of Experience -3 years X I X X X Quali?cations—Licensed X X X X General Contractor Financials -2 years X X X X Insurance X X X X References -3 (w/job description and beginning &X X X X end dates) Agree to Base Bid Speci?cations X X X X Written Con?rmation of X X X Adenda (01,02,02A &02B) Lump Sum Bid $299,000.00 $524,747.00 $365,276.64 $510,330.44 Award of Bid based on Department Analysis or Commission Approval Agenda Item #8.J.26 Sep 2022Page 161 of 180 Dutton Island Rd Bridge Culvert Rehabilitation Agenda Item #8.J.26 Sep 2022Page 162 of 180 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: BUD GET: RECOMMENDATION: ATTACHMENT(S):LINK: CITY OF ATLANTIC BEACH CITY COMMISSIONMEETING STAFF REPORT Public Hearings on adopting ResolutionNo.22-54 for the Millage Rate and adopting Ordinance 20-22-165 establishing the Operating Budget for ?scal year 2022/2023. {\ Melissa Burns,Director of Finance September 14,2022 September26,2022 In order to adopt a millage rate and operating budget,the City Commissionmust adhere to a strict process per state law.Attached is an outline for the public hearings to be held on September 26”‘in the CommissionChambers at 6:30pm.The format is the same as in previous years and is to be read into the record as presented in order to assure compliance with the TRIM laws (s.200.065,F.S.). Prior to these hearings,the City Manager presented a Proposed Operating Budget;held three workshops to review and make adjustments to the budget with the City Commission’sguidance.The current proposed operating budget is funded using the millage rate of 3.1035 mills.This is a 7.25%increase over the rolled back rate of 2.8937 mills. This is the only public hearing required to adopt the millage by resolution and the second public hearing for the ?nal adoption of the Operating Budget,Ordinance 20-22-165. Proposed Fiscal Year 2022-2023Budget Expenditures =$56,733,078 Hold two public hearings as describedin the attached outline to approve both the ?nal Millage Rate of 3.1035 mills and the Operating Budget Outline for Public HearingsResolutionNo.22-54Ordinance20-22-165FY2023ProposedBudget (pdf Version)Fiscal Year 2023 Budget-FinalVersionREVIEWEDBYCITYMANAGER:Agenda Item #8.K.26 Sep 2022Page 163 of 180 ADOPTION OF THE FINAL MILLAGE RATE AND OPERATING BUDGET FOR FISCAL YEAR 2022/2023 '11i'1msv-i«-9»G5«-9-CU"0OC5m1OnCD"1GQ: Adoption of the Millage Rate by Resolution 22-54 Open the Public Hearing State the following: The Tentative Millage Rate is 3.1035 The Roll—BackRate is 2.8937 The Tentative Millage Rate is 7.25 %more than the roll-back rate and is the percentage increase in property taxes per sec.200.065(2)(c)Florida Statutes. The purpose for adopting the millage rate of 3.1035 is to maintain a level of ad valorem tax revenue suf?cient to maintain adequate funding for the existing level of services at the estimated cost and to continue to maintain the City’s infrastructure. Motion to adopt a Millage Rate for operating purposes of 3.1035 Vote Close Public Hearing Second item to be considered: Ordinance 20-22-165 establishing the Operating Budget for ?scal year 2022/2023 of $56,733,078 Motion to adopt Ordinance 20-22-165 establishing the Operating Budget for ?scalyear2022-2023VoteClosePublicHearing Agenda Item #8.K.26 Sep 2022Page 164 of 180 RESOLUTION22-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2022 AND ENDING SEPTEMBER30, 2023;STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Florida law requires the City Commissionof the City of AtlanticBeach,Florida,to pass a resolutionlevying the millage rate for ad valorem property taxes for municipal purposeson all taxable property within the city limits of the City of Atlantic Beach,Florida,for the fiscal year beginning October 1,2022 and ending September30,2023;and WHEREAS,Florida law requires said resolutionto state the millage rate to be levied,and also,to state the percentage by which the millage rate to be levied exceeds the rolled-backrate as computed pursuant to Florida law;and WHEREAS,the City Commissionof the City of Atlantic Beach,Florida,has duly consideredthe budgetary requirementsof the City;a tentative budget has been preparedfor the ?scal year beginning October 1,2022 and ending September 30,2023,based on a millage rate of3.l035 mills on taxable property within the City;and has acted in accordance with the terms,provisions,and procedures containedin section 200.065, Florida Statutes; NOW,THEREFORE,BE IT RESOLVED by the City Commissionof the City of Atlantic Beach, Florida,that 1.The ad valorem property tax millage rate for municipal purposes to be levied on the taxable property within the city limits of the City of Atlantic Beach,Florida,during the ?scal year beginning October 1,2022 and ending September30,2023 is hereby set at the rate of 3.1035 mills. 2.The percentage by which this millage rate to be levied exceeds the rolled-backrate of 2.8937 is 7.25%. 3.This resolution shall take effect immediately upon its passage and adoption by the City Commissionof the City of AtlanticBeach,Florida. ADOPTED at a public hearing by the City Commissionof the City of AtlanticBeach,Florida on the 26“‘day of September2022. Brenna M.Durden » Ellen GlasserCityAttorneyMayor/Presiding OfficerATTEST:Donna L.BartleCityClerk Agenda Item #8.K.26 Sep 2022Page 165 of 180 ORDINANCE 20-22-165 AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30,2023. WHEREAS,the City Commission of the City of Atlantic Beach,Florida,on September 12,2022 held a public hearing as required by Florida Statutes Section 200.065;and WHEREAS,the City Commission of the City of Atlantic Beach,Florida on September 26,2022, held a second public hearing as required by Florida Statutes Section 200.065;and WHEREAS,The City Commission of the City of Atlantic Beach,Florida,set forth the appropriationsand revenue estimates for the budget for Fiscal Year beginning October 1,2022 and ending September 30,2023 in the amount of $56,733,078. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA,that; 1.The Fiscal Year 2022-2023 budget dated September 14,2022 is hereby adopted. 2.This ordinance shall take effect immediately upon its adoption. PASSED by the City Commission on first reading following the first public hearing on the 12th day of September,2022. PASSED AND ADOPTED by the City Commission on second and final reading following the second public hearing this 26th day of September,2022. ATTEST: Donna L.Bartle Ellen Glasser City Clerk Mayor Approved as to form and correctness:Brenna M.DurdenCityAttorney01818705-2 Agenda Item #8.K.26 Sep 2022Page 166 of 180 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: BUD GET: RECOMMENDATION: ATTACHMENT(S):LINK: CITY OF ATLANTIC BEACH CITY COMMISSIONMEETING STAFF REPORT Public Hearings on adopting ResolutionNo.22-54 for the Millage Rate and adopting Ordinance 20-22-165 establishing the Operating Budget for ?scal year 2022/2023. {\ Melissa Burns,Director of Finance September 14,2022 September26,2022 In order to adopt a millage rate and operating budget,the City Commissionmust adhere to a strict process per state law.Attached is an outline for the public hearings to be held on September 26”‘in the CommissionChambers at 6:30pm.The format is the same as in previous years and is to be read into the record as presented in order to assure compliance with the TRIM laws (s.200.065,F.S.). Prior to these hearings,the City Manager presented a Proposed Operating Budget;held three workshops to review and make adjustments to the budget with the City Commission’sguidance.The current proposed operating budget is funded using the millage rate of 3.1035 mills.This is a 7.25%increase over the rolled back rate of 2.8937 mills. This is the only public hearing required to adopt the millage by resolution and the second public hearing for the ?nal adoption of the Operating Budget,Ordinance 20-22-165. Proposed Fiscal Year 2022-2023Budget Expenditures =$56,733,078 Hold two public hearings as describedin the attached outline to approve both the ?nal Millage Rate of 3.1035 mills and the Operating Budget Outline for Public HearingsResolutionNo.22-54Ordinance20-22-165FY2023ProposedBudget (pdf Version)Fiscal Year 2023 Budget-FinalVersionREVIEWEDBYCITYMANAGER:Agenda Item #9.A.26 Sep 2022Page 167 of 180 ADOPTION OF THE FINAL MILLAGE RATE AND OPERATING BUDGET FOR FISCAL YEAR 2022/2023 '11i'1msv-i«-9»G5«-9-CU"0OC5m1OnCD"1GQ: Adoption of the Millage Rate by Resolution 22-54 Open the Public Hearing State the following: The Tentative Millage Rate is 3.1035 The Roll—BackRate is 2.8937 The Tentative Millage Rate is 7.25 %more than the roll-back rate and is the percentage increase in property taxes per sec.200.065(2)(c)Florida Statutes. The purpose for adopting the millage rate of 3.1035 is to maintain a level of ad valorem tax revenue suf?cient to maintain adequate funding for the existing level of services at the estimated cost and to continue to maintain the City’s infrastructure. Motion to adopt a Millage Rate for operating purposes of 3.1035 Vote Close Public Hearing Second item to be considered: Ordinance 20-22-165 establishing the Operating Budget for ?scal year 2022/2023 of $56,733,078 Motion to adopt Ordinance 20-22-165 establishing the Operating Budget for ?scalyear2022-2023VoteClosePublicHearing Agenda Item #9.A.26 Sep 2022Page 168 of 180 RESOLUTION22-54 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2022 AND ENDING SEPTEMBER30, 2023;STATING THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED EXCEEDS THE ROLLED-BACK RATE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Florida law requires the City Commissionof the City of AtlanticBeach,Florida,to pass a resolutionlevying the millage rate for ad valorem property taxes for municipal purposeson all taxable property within the city limits of the City of Atlantic Beach,Florida,for the fiscal year beginning October 1,2022 and ending September30,2023;and WHEREAS,Florida law requires said resolutionto state the millage rate to be levied,and also,to state the percentage by which the millage rate to be levied exceeds the rolled-backrate as computed pursuant to Florida law;and WHEREAS,the City Commissionof the City of Atlantic Beach,Florida,has duly consideredthe budgetary requirementsof the City;a tentative budget has been preparedfor the ?scal year beginning October 1,2022 and ending September 30,2023,based on a millage rate of3.l035 mills on taxable property within the City;and has acted in accordance with the terms,provisions,and procedures containedin section 200.065, Florida Statutes; NOW,THEREFORE,BE IT RESOLVED by the City Commissionof the City of Atlantic Beach, Florida,that 1.The ad valorem property tax millage rate for municipal purposes to be levied on the taxable property within the city limits of the City of Atlantic Beach,Florida,during the ?scal year beginning October 1,2022 and ending September30,2023 is hereby set at the rate of 3.1035 mills. 2.The percentage by which this millage rate to be levied exceeds the rolled-backrate of 2.8937 is 7.25%. 3.This resolution shall take effect immediately upon its passage and adoption by the City Commissionof the City of AtlanticBeach,Florida. ADOPTED at a public hearing by the City Commissionof the City of AtlanticBeach,Florida on the 26“‘day of September2022. Brenna M.Durden » Ellen GlasserCityAttorneyMayor/Presiding OfficerATTEST:Donna L.BartleCityClerk Agenda Item #9.A.26 Sep 2022Page 169 of 180 ORDINANCE 20-22-165 AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30,2023. WHEREAS,the City Commission of the City of Atlantic Beach,Florida,on September 12,2022 held a public hearing as required by Florida Statutes Section 200.065;and WHEREAS,the City Commission of the City of Atlantic Beach,Florida on September 26,2022, held a second public hearing as required by Florida Statutes Section 200.065;and WHEREAS,The City Commission of the City of Atlantic Beach,Florida,set forth the appropriationsand revenue estimates for the budget for Fiscal Year beginning October 1,2022 and ending September 30,2023 in the amount of $56,733,078. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA,that; 1.The Fiscal Year 2022-2023 budget dated September 14,2022 is hereby adopted. 2.This ordinance shall take effect immediately upon its adoption. PASSED by the City Commission on first reading following the first public hearing on the 12th day of September,2022. PASSED AND ADOPTED by the City Commission on second and final reading following the second public hearing this 26th day of September,2022. ATTEST: Donna L.Bartle Ellen Glasser City Clerk Mayor Approved as to form and correctness:Brenna M.DurdenCityAttorney01818705-2 Agenda Item #9.A.26 Sep 2022Page 170 of 180 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): REVIEWED BY CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Auditor Engagement Extension Melissa Bums,Director of Finance September 20,2022 September 26,2022 In January 2021,the Commission approved a two-year extension for the auditing ?rm of Purvis Gray &Company to perform the audits for FY20 and FY21.With the completion of the FY21 audit,the engagement with Purvis Gray &Company was complete and a request for proposals was being developed.Upon review of Florida Statutes,speci?cally sec. 281.391 which governs how an auditing ?rm is to be selected it was discovered that it is no longer allowable to have city staff serve on an auditor selection committee as was the case in previous years.This would substantially lengthen the selection process and given the close proximity to year end it is in the best interest for the City to extend the contract with Purvis Gray &Company. Purvis Gray &Company agreed to the extension and provided an engagement letter with the fees for the FY2022 and FY2023 audits. A total of $64,550 has been budgeted in Fiscal Year 2023 to cover auditing services and the accounting consultant which assists with year-end close and writing up the ?nancial statements. Commission approve continued engagement of the audit ?rm of Purvis Gray &Company for the audits for F Y2022 and FY2023. Purvis Gray and Company engagement letter Agenda Item #10.B.26 Sep 2022Page 171 of 180 September 20,2022 HonorableMayor,City Commissioners and Management City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,Florida 32233 We are pleased to confirm our understanding of the services we are to provide for the City of Atlantic Beach (the City)for the years ending September 30,2022 and 2023. Audit Scope and Objectives We will audit the financial statements of the governmental activities,the business-type activities,the aggregate discretely presented component units,each major fund,and the aggregate remaining fund information,including the disclosures,which collectively comprise the basic financial statements,of the City as of and for the years ending September 30,2022 and 2023.Accounting principles generally accepted in the United States of America (GAAP)provide for certain required supplementary information (RSl),such as management's discussion and analysis (MD&A),to supplement the City's basic financial statements.Such information,although not a part of the basic financial statements,is required by the GovernmentalAccounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context. As part of our engagement,we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America (GAAS).These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financialstatements,and other knowledge we obtained during our audit of the basic financialstatements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance.The following RSI is required by GAAP and will be subjected to certain limited procedures,but will not be audited: 1)Management's Discussionand Analysis 2)Required Pension and Other Postretirement Benefits We have also been engaged to report on supplementary information otherthan RSIthat accompanies theCity's financial statements.We will subject the following supplementary information to the auditingproceduresappliedinourauditofthefinancialstatementsandcertainadditionalprocedures,includingcomparingandreconcilingsuchinformationdirectlytotheunderlyingaccountingandotherrecordsusedtopreparethefinancialstatementsortothefinancialstatementsthemselves,and other additionalproceduresinaccordancewithGAAS,and we will provide an opinion on it in relation to the financialstatementsasawholeinareportcombinedwithourauditor's report on the financial statements.CERTIFIED PUBLICACCOUNTANTSGainesville|Oczzla|TallalzassceI Sarasota |Orlando |Lakeland |Tampapurvisgray.comMembersol‘American and Florida Institutes ol'Cerlilied Public AccnunlanLsAnindependentMemberoftheBDOAllianceUSA Agenda Item #10.B.26 Sep 2022Page 172 of 180 HonorableMayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -2-September 19,2022 1)Scheduleof Expenditures of Federal Awards (if applicable) 2)Combining Non-Major and Fiduciary Fund Statements 3 Schedule of Source and Expenditure of City ofJacksonvilleGrant Funds (if applicable) -lb Scheduleof Net Revenue in Accordancewith Bond Resolutionsand Other Bond Debt Disclosures l )HistoricalRevenues and Expenditures 5) In connection with our audit ofthe basic financialstatements,we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements,or the other information otherwise appears to be materially misstated.lf,based on the work performed,we conclude that an uncorrectedmaterial misstatement of the other information exists,we are required to describe it in our report. 1)Other StatisticalInformation The objectives ofour audit are to obtain reasonableassuranceabout whether the financial statements as a whole are free from materialmisstatement,whether due to fraud or error,and issue an auditor's report that includes our opinions about whether the financial statements are fairly presented,in all material respects,in conformity with GAAP,and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonableassurance is a high level of assurancebut is not absolute assurance and,therefore,is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists.Misstatements,including omissions,can arise from fraud or error and are consideredmaterial if there is a substantiallikelihoodthat,individually or in the aggregate,they would influence the judgment of a reasonable user made based on the financial statements.The objectives also include reporting on: I Internalcontrol overfinancialreporting and compliance with provisions of laws,regulations,contracts, and award agreements,non—compliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. I Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes,regulations,and the terms and conditions of federal and state awards that could have a direct and materialeffect on each major program and state project in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S.Code of Federal Requirements,Cost Principles,and Audit —Department of FinancialServices —State Projects Compliance Supplement,and Chapter 10.550,of the Auditor General.Auditor's Responsibilities for the Audit of the FinancialStatements and Single AuditWewillconductourauditinaccordancewithGAAS;the standards for financial audits contained inGovernmentAuditingStandards,issued by the Comptroller General of the United States;the Single AuditActAmendmentsof1996;and the provisions of the Uniform Guidance,FloridaState Single Audit Act,andChapter10.550,RulesoftheAuditor General,and will include tests of accounting records,a determination Agenda Item #10.B.26 Sep 2022Page 173 of 180 HonorableMayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -3-September 19,2022 of major program(s)in accordance with Uniform Guidance,and other procedures we consider necessary to enable us to express such opinions.As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professionaljudgment and maintain professionalskepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonablenessof significant accounting estimates made by management.We will also evaluate the overall presentation of the financial statements, including the disclosures,and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.We will plan and perform the audit to obtain reasonable assurance about whether the financialstatements are free of material misstatement,whether from:(1)errors, (2)fraudulent financial reporting,(3)misappropriation of assets,or (4)violations of laws or governmental regulations that are attributableto the government or to acts by management or employees acting on behalf of the government.Because the determination of waste and abuse is subjective,Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonableassurance of detecting waste or abuse. Because of the inherent limitations of an audit,combinedwith the inherent limitations of internal control,and because we will not perform a detailed examination of all transactions,there is an unavoidablerisk that some material misstatements or non-compliance may not be detected by us,even though the audit is properly planned and performed in accordance with GAASand GovernmentAuditing Standards.In addition,an audit is not designed to detect immaterialmisstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financialstatements or on major programs.However,we will inform the appropriate level of management of any materialerrors,any fraudulent financialreporting,or misappropriation of assets that come to our attention.We will also inform the appropriate level of management of any violations of laws or governmentalregulations that come to our attention,unless clearly inconsequential.We will include such matters in the reports required for a Single Audit.Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude,based on the audit evidence obtained,whether there are conditions or events,considered in the aggregate,that raise substantialdoubt about the government's ability to continue as a going concern for a reasonableperiod of time. Our procedures willinclude tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories,and direct confirmation of receivables and certain assets and correspondence with selected individuals,funding sources,creditors,and financial institutions.We We have identifiedthe following significant risks of materialmisstatement as part of our audit planning:I Risks associatedwith improper revenue recognition.I Potential risk for management override of controls.Our audit of financialstatements does not relieve you of your responsibilities.Agenda Item #10.B.26 Sep 2022Page 174 of 180 HonorableMayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -4-September 19,2022 Audit Procedures—lnternalControl We will obtain an understanding of the government and its environment,including internal control relevant to the audit,sufficient to identify and assess the risks of material misstatement of the financialstatements,whether due to error or fraud,and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions.The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error,as fraud may involve collusion, forgery,intentionalomissions,misrepresentation,or the override of internal control.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financialstatements and to preventing and detecting misstatements resulting from illegal acts and other non—compliancematters that have a direct and materialeffect on the financial statements.Ourtests,if performed,will be less in scope than would be necessary to render an opinion on internal control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and Chapter 10.550,Rules of the Auditor General,we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material non-compliance with compliance requirements applicable to each major federal award program.However,our tests will be less in scope than would be necessary to render an opinion on those controls and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and Chapter 10.550,Rules of the Auditor General. An audit is not designed to provide assuranceon internal control or to identify significant deficiencies or material weaknesses.Accordingly,we will express no such opinion.However,during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicatedunder the American institute of CertifiedPublicAccountants professionalstandards,Government Auditing Standards,and the Uniform Guidance,and Chapter 10.550,Rules of the Auditor General. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the City's compliance with provisions of applicable laws,regulations, contracts,and agreements,including grant agreements.However,the objective of those procedures will not be to provide an opinion on overall compliance,and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. the audit to obtain reasonable assurance about whether the hasregulations,and the terms and conditions of federal awards applicable to major programs.Our procedures willconsistoftestsoftransactionsandotherapplicableproceduresdescribedintheOMBComplianceSupplementandFloridaDepartmentofFinancialServices—State Projects Compliance Supplement for the types of compliancerequirementsthatcouldhaveadirectandmaterialeffectoneachoftheCity's major federal programs and stateprojects.Forfederalprograms and state projects that are includedin the Compliance Supplement,our complianceandinternalcontrolprocedureswillrelatetothecompliancerequirementsthattheComplianceSupplementidentifiesasbeingsubjecttoaudit.The purpose of these procedures will be to express an opinion on the City'scompliancewithrequirementsapplicabletoeachofitsmajorprogramsinourreportoncomplianceissuedpursuanttotheUniformGuidanceandChapter10.550,Rules of the Auditor General.Agenda Item #10.B.26 Sep 2022Page 175 of 180 HonorableMayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -5-September 19,2022 Responsibilities of Management for the FinancialStatements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for: (1)designing,implementing,establishing,and maintaining effective internal controls relevant to the preparation and fair presentation of financialstatements that are free from material misstatement,whether due to fraud or error,including internal controls over federal and state awards,and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met;(2)following laws and regulations; (3)ensuring that there is reasonableassurancethat government programs are administeredin compliance with compliance requirements;and (4)ensuring that management and financial information is reliable and properly reported.Management is also responsible for implementing systems designed to achieve compliance with applicable laws,regulations,contracts and grant agreements.You are also responsible for the selection and application of accounting principles;for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards and state financial assistance,and all accompanying information in conformity with accounting principlesgenerally accepted in the United States of America;and for compliance with applicable laws and regulations (including federal and state statutes),rules,and the provisions of contracts and grant agreements (including award agreements).Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. You are also responsible for making drafts of financialstatements,scheduleof expenditures of federal awards and state financial assistance,all financial records,and related information availableto us and for the accuracy and completeness of that information (including informationfrom outside ofthe general and subsidiary ledgers).You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financialstatements,such as records,documentation,identification of all related parties and all related—party relationships and transactions,and other matters;(2)access to personnel,accounts,books,records,supporting documentation,and other information as needed to perform an audit under the Uniform Guidance;(3)additionalinformation that we may request for the purpose of the audit; and (4)unrestrictedaccess to persons within the government from whom we determine it necessary to obtain audit evidence.At the conclusion of our audit,we will require certain written representations from you about the financial statements;schedule of expenditures of federal awards and state financialassistance;federal and state award programs;compliance with laws,regulations,contracts and grant agreements;and related matters. Your responsibilitiesinclude adjusting the financialstatements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrectedmisstatements aggregated by and pertaining to the latest period presented are immaterial,both individually You are responsible for the design and implementation of programs and controls to prevent and detect fraud,andforinformingusaboutallknownorsuspectedfraudaffectingthegovernmentinvolving:(1)management,(2)employees who have significant roles in internal control,and (3)others where the fraud could have a materialeffectonthefinancialstatements.Your responsibilitiesinclude informing us of your knowledge of any allegationsoffraudorsuspectedfraudaffectingthegovernmentreceivedincommunicationsfromemployees,formeremployees,grantors,regulators,or others.In addition,you are responsible for identifying and ensuring that thegovernmentcomplieswithapplicablelaws,regulations,contracts,agreements,and grants.You are alsoresponsiblefortakingtimelyandappropriatestepstoremedyfraudandnon—compliancewith provisions of laws,regulations,contracts and grant agreements that we report.Additionally,as required by the Uniform Guidance Agenda Item #10.B.26 Sep 2022Page 176 of 180 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -6-September 19,2022 and Chapter 10.550,Rules of the Auditor General,it is management's responsibilityto evaluate and monitor non— compliance with federal and state statutes,regulations,and the terms and conditions of federal and state awards; take prompt action when instances of non—comp|ianceare identifiedincluding non-compliance identified in audit findings;promptly follow up and take corrective action on reported audit findings;and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards and state financial assistance (including notes and non-cashassistance received,and COVlD—19—relatedconcepts,such as lost revenues,if applicable)in conformity with the Uniform Guidance and Chapter 10.550,Rules of the Auditor General.You agree to include our report on the schedule of expenditures of federal awards and state financial assistance in any document that contains,and indicates that we have reported on,the schedule of expenditures of federal awards and state financial assistance.You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards and state financial assistance that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that: (1)you are responsible for presentation of the schedule of expenditures of federal awards and state financial assistance in accordance with the Uniform Guidance and Chapter 10.550,Rules of the Auditor General;(2)you believe the schedule of expenditures of federal awards and state financial assistance,including its form and content,is stated fairly in accordance with the Uniform Guidance and Chapter 10.550,Rules ofthe Auditor General; (3)the methods of measurement or presentation have not changed from those used in the prior period (or,ifthey have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards and state financial assistance. You are also responsible for the preparation of the other supplementary information,which we have been engaged to report on,in conformity with GAAP.You agree to include our report on the supplementary information in any document that contains,and indicates that we have reported on,the supplementary information.You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that:(1)you are responsible for presentation of the supplementary information in accordance with GAAP;(2)you believe the supplementary information,including its form and content,is fairly presented in accordance with GAAP;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,ifthey have changed,the reasons for such changes);and (4)you assumptions or interpretations underlying the measurement or presentation Management is responsible for establishing and maintaining a process for tracking the status of audit findings andrecommendations.Management is also responsible for identifying and providing report copies of previousfinancialaudits,attestation engagements,performance audits,or other studies related to the objectives discussedintheAuditScopeandObjectivessectionofthisletter.This responsibilityincludes relaying to us corrective actionstakentoaddresssignificantfindingsandrecommendationsresultingfromthoseaudits,attestation engagements,performance audits,or studies.You are also responsible for providing management's views on our currentfindings,conclusions,and recommendations,as well as your planned corrective actions for the report,and for thetimingandformatforprovidingthatinformation.Agenda Item #10.B.26 Sep 2022Page 177 of 180 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -7-September 19,2022 Engagement Administration,Fees,and Other We understandthat your employees will prepare all cash,accounts receivable,or other confirmations we request and will locate any documents selected by us for testing. At the conclusion ofthe engagement,we will complete the appropriate sections ofthe Data Collection Form that summarizes our audit findings.it is management's responsibility to electronically submit the reporting package (including financial statements,schedule of expenditures of federal awards,summary schedule of prior audit findings,auditor's reports,and corrective action plan)along with the Data Collection Form to the federal audit clearinghouse.We will coordinate with you the electronic submission and certification.The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt ofthe auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to City management;however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidentialinformation,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Purvis,Gray and Company,LLPand constitutes confidential information.However,subject to applicable laws and regulations,audit documentation and appropriate individualswill be made available upon request and in a timely manner to a federal or state oversight agency or its designee,a federal or state agency providing direct or indirect funding,or the U.S.Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings,or to carry out oversight responsibilities.We will notify you of any such request.If requested,access to such audit documentationwill be provided under the supervision of Purvis,Gray and Company,LLPpersonnel.Furthermore, upon request,we may provide copies of selected audit documentation to the aforementionedparties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies. The audit documentationfor this engagement will be retained for a minimum of five years after the report release date orfor any additional period requested by a federal or state oversight agency or its designee.If we are aware that a federal awarding agency,pass—throughentity,or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Ronald D.Whitesides,CPA is the engagement partner and is responsible for supervising the engagement and authorizing another individualto sign them.We expect to begin our audit approximately Our fees for these services will be $47,000 and $49,000 for the years ended September 30,2022 and 2023,respectively.if a Federal or State Single Audit is required,the fee will increase $3,000 for each Single Auditrequired.Our standard hourly rates vary according to the degree of responsibility involved and the experiencelevelofthepersonnelassignedtoyouraudit.Our invoices for these fees will be rendered each month as workprogressesandarepayableonpresentation.If we elect to terminate our services for non-payment,ourengagementwillbedeemedtohavebeencompleteduponwrittennotificationoftermination,even if we havenotcompletedourreports.You will be obligated to compensate us for all time expended and to reimburse us for Agenda Item #10.B.26 Sep 2022Page 178 of 180 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -8-September 19,2022 all out—of—pocketcosts through the date of termination.The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement.If significant additional time is necessary,we will keep you informed of any problems we encounter and our fees will be adjusted accordingly. Reporting We will issue written reports upon completion of our Single Audit.Our reports will be addressed to management and the governing board of the City.Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit.Depending on the nature of these circumstances,it may be necessary for us to modify our opinions,add a separate section,or add an emphasis—of-matteror other-matter paragraph to our auditor's report,or if necessary,withdraw from this engagement.If our opinions are other than unmodified,we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the audit or are unable to form or have not formed opinions,we may decline to express opinions or issue reports,or we may withdraw from this engagement. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that:(1)the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the entity's internal control or on compliance,and (2)the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance.The Uniform Guidance and Chapter 10.550,Rules of the Auditor General report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and Chapter 10.550,Rules ofthe Auditor General.Both reports will state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement.if you have any questions,please let us know.If you agree with the terms of our engagement as described in this letter,please sign and return it to us. Respectfully Submitted PURVIS,GRAYAND COMPANY,LLP /\Ronald D.Whitesides,CPAPartnerRDW/sdm Agenda Item #10.B.26 Sep 2022Page 179 of 180 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -9-September 19,2022 RESPONSE: This letter correctly sets forth the understanding ofthe City of Atlantic Beach,Florida. Management Signature: Title: Date: Governance Signature:Agenda Item #10.B.26 Sep 2022Page 180 of 180