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10-10-22 Final Agenda City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, October 10, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Budget Workshop held on August 8, 2022. 08-08-22 Budget Workshop - Draft Minutes 5 - 23 * 1.B. Approve minutes of the Budget Workshop held on August 15, 2022. 08-15-22 Budget Workshop - Draft Minutes 25 - 53 2. COURTESY OF FLOOR TO VISITORS 2.A. Atlantic Beach Youth Council 2.B. City Commission Nonprofit Grant Presentations PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (Oct.-Dec. 2022) 90-Day Calendar (October - December 2022) 55 - 58 * 3.B. Tropical Storm / Hurricane Ian Overview Tropical Storm - Hurricane Ian Overview 59 - 72 * 3.C. Water Treatment Plant Upgrades and Tower Removal Update Notice of Upcoming Water Treatment Plant Upgrades and Tower Remov al 73 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Declaration of Emergency Proclamation (Mayor Glasser) Emergency Proclamation 75 - 76 * 4.B. Florida City Government Week Proclamation (Mayor Glasser / Deputy City Manager Hogencamp) Florida City Government Week Proclamation 77 - 78 Page 1 of 125 Regular City Commission - 10 Oct 2022 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Accept of Water and Sewer Infrastructure at Selva Preserve II for City Ownership and Maintenance Selva Preserve Water & Sewer Utility Infrastructure Acceptance 79 - 95 7. COMMITTEE REPORTS * 7.A. Environmental Stewardship Committee Report - Sustainability and Resilience Community Action Plan Link to Draft Community Action Plan 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2022-23 FUNDING TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE AND RECREATION PROGRAMS AND EVENTS, UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572-82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-69 97 - 99 8.B. RESOLUTION NO. 22-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A TWO-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY & COMPANY; SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 AND 2023-2024 CITY COMMISSION-APPROVED BUDGETS; AUTHORIZING THE EXPENDITURE OF $50,000 ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET AND $52,000 ANTICIPATED TO ALLOCATED IN THE FISCAL YEAR 2023-2024 BUDGET FOR THIS PURPOSE; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-71 101 - 112 Page 2 of 125 Regular City Commission - 10 Oct 2022 * 8.C. RESOLUTION NO. 22-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR URBAN AND COMMUNITY GRANT PROGRAM FUNDING FROM THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES FOR THE FISCAL YEAR 2023 FUNDING CYCLE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS AND DOCUMENTS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-72 113 - 114 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 95-22-122, Introduction and First Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE I, – IN GERNERAL; ADDING NEW SECTION 5-9 PROHIBITING SMOKING IN CITY PARKS AND BEACHES; ADDING NEW SECTION 5-10 PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 95-22-122 115 - 118 10. MISCELLANEOUS BUSINESS * 10.A. Discussion of E-bikes Discussion of E-bikes 119 - 125 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 3 of 125 Regular City Commission - 10 Oct 2022 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 4 of 125 Budget Workshop August 8, 2022 MINUTES Budget Workshop Meeting Monday, August 8, 2022 - 5:00 PM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Vanessa Angers, Records Clerk (RC) CALL TO ORDER Mayor Glasser called the meeting to order at 5:00 pm. 1. PUBLIC COMMENT None. 2. FY 2022-2023 BUDGET TOPICS CM Corbin stated this meeting was the first of three Budget Workshops, and more could be requested if needed. He reviewed the budget meeting process emphasizing the larger budgets being the Police Department, Public Works, and Utilities. He stated the other departments are relatively flat and do not have much change in the budget. Finance Director (FD) Burns presented an overview (attached hereto and made part of this Official Record as ATTACHMENT A) of the Fiscal year 2022 -23 Budget, Commission Workshop #1. Commissioner Norris asked if ARPA funding was included in the FY2023. FD Burns responded the second allotment of ARPA funds was included. ATTACHMENT A of 8-8-22 Minutes A. Ad Valorem Taxes FD Burns reviewed the current millage rate as 3.2285, property values increased 12%, rolled back millage rate is 2.8937. She mentioned the City is required to budget at least Page 1 of 19 Agenda Item #1.A. 10 Oct 2022 Page 5 of 125 Budget Workshop August 8, 2022 95% of the Tax Levy and the City usually budgets between 95-97% of the levy. FD Burns provided additional information regarding the City’s Ad Valorem Taxes. Mayor Glasser spoke about reducing the millage rate by .125, returning $33 monthly to the citizens. She expressed the reduction would not greatly affect the City and its project. She mentioned with the external factors of inflation, lowering the millage rate would be meaningful to the citizens. She asked for the Commission to consider her suggestion. Commissioner Boles spoke about inflation rates, expressed his concern about lowering the millage rate, and limited necessities in the unknown future. Commissioner Kelly expressed her opinion of rolling back the millage rate instead of saving for future projects and climate change. Commissioner Waters explained he would like to talk to additional people about the future of inflation rates before making a decision. Commissioner Norris asked if she could be provided a total savings amount a citizen would receive with the rollback rate from COJ and if the COAB rolled its rates. FD Burns responded she would provide that information at a later date. Commissioner Norris expressed her thoughts that $33 a month of saving is not a huge win for households, but the rollback would be a big hit for the City. She expres sed concerns about housing market prices, inflation, and the difficulty of raising the millage rate in the future if needed. She is open to further discussion. Mayor Glasser summarized her opinion on lowering the millage resulting in cutting the City’s budget by $300,000. She asked CM Corbin to add the topic for further discussion on the next budget agenda. Commissioner Norris asked for a sample budget showing the possible $300,000 cut for the City. CM Corbin and FD Burns responded the cut would most likely affect capital projects. B. Other General Fund Revenues FD Burns explained a decrease in Electric Utility Taxes of 11.5% in FY2021 and a slight rebound of 1.4% in FY2022. She spoke about revenue estimates decreased for the General Fund by -1.27% Municipal Revenue Sharing and Local Government Half Cent Tax -2.24% (not Better Jax Funds). C. Salary Increases FD Burns noted a 5% increase for all General Employees. 10% increase for Police Officers and 17% for ABPD Command Staff, and a 7.5% increase in health insurance. Page 2 of 19 Agenda Item #1.A. 10 Oct 2022 Page 6 of 125 Budget Workshop August 8, 2022 Commissioner Waters asked about the additional increase from Command Staff and who directly the increase would affect. CM Corbin explained the Command staff is separate from the Union and the Union employees received a raise last year the Command staff did not. The Command staff includes the Chief, Commanders, and Lieutenants (totaling five). FD Burns reviewed the Police Department with an increase of 2% to include two additional officers, step-plan and pay adjust for Command staff, and five additional vehicles. The Fire and Lifeguard budget increased by 1.69% overall. Mayor Glasser asked for a complete list of all employees’ salaries and proposed raises. FD Burns said she would provide that information at the next Budget Workshop. D. Public Safety Police Chief (PC) Victor Gualillo explained that COAB and Duval county is having difficulty recruiting Police Dispatch. PC Gualillo reviewed information regarding the pay increase JSO offered last year to Dispatchers in training to help fill open positions. PC Gualillo is asking for COAB to increase its pay to match JSO, which would be a 23% increase. Commissioner Waters asked about the status of the previously requested additional officers. PC Gualillo explained due to the economy and the struggle with Officer recruiting, the budgeted positions were not filled. Commissioner Waters asked about the protocol for police vehicle replacement. PC Gualillo responded vehicles are typically replaced at 70k-100k miles and input from mechanic and maintenance records. Police Chief Victor Gualillo spoke about the Public Safety Officer, Ocean Rescue, and Non-Sworn Employees position and suggested adjusting compensation to attract qualified applicants. Commissioner Kelly asked if the City had difficulty staffing Lifeguard positions. PC Gualillo said there was some difficulty in staffing all the positions. Police Chief Victor Gualillo reviewed the staffing needs (36 total officers) and the reasoning for additional officers for the Police Department. He spoke about the strain on the current officers with the number of current officers. Mayor Glasser reviewed the current number of officers and other budgeted positions within the department stating the current officers do a great job. Mayor Glasser asked what the Commission could do to assist Officer Stafford, who was not vested before getting injured. Human Resources Director (HRD) Cathy Varian explained Officer Stafford has applied for disability through the Pension Board, and HR is working with him regarding other benefits. Mayor Glasser asked HRD Varian to Page 3 of 19 Agenda Item #1.A. 10 Oct 2022 Page 7 of 125 Budget Workshop August 8, 2022 please speak with the Commission with any questions or suggestions in assisting Officer Stafford. Mayor Glasser asked what portion of the City’s total budget is spent on Public Safety. FD Burns would provide that information at a later date. Commissioner Boles asked about the savings regarding hiring a staff attorney. FD Burns responded that information was not included in the budget. HRD Varian confirmed that the seasonal part-time positions - lifeguards, crossing guards, and parking enforcement – are currently on a step plan starting at $15.00 per hour and are included in the 3% COLA. CM Corbin explained if no objections or concerns are received from the Commission regarding the Police Budget presented tonight, he will move forward with the proposed budget and provide the final details to the Commission for review. 3. CITY COMMISSION COMMENTS/QUESTIONS Comments and questions were addressed during the presentations. ADJOURNMENT Mayor Glasser adjourned the meeting at 6:07 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: __________________ Page 4 of 19 Agenda Item #1.A. 10 Oct 2022 Page 8 of 125 Fiscal Year 2022-23 Budget Commission Workshop #1 August 8, 2022 ATTACHMENT A 8-8-22 Minutes Page 5 of 19Agenda Item #1.A.10 Oct 2022Page 9 of 125 OVERVIEW Fund FY22 ORIGINAL FY22 AFTER AMENDMENTS*FY23 PROPOSED % Change FY22 Amended vs FY23 Proposed General Fund 16,075,519$ 17,679,214$ 18,141,185$ 2.61% Special Revenue Funds 12,267,291 15,915,821 15,558,749 -2.24% Water Funds 6,871,358 6,903,345 6,984,664 1.18% Sewer Funds 8,609,502 8,687,903 8,593,313 -1.09% Sanitation Fund 2,434,719 2,436,126 2,491,329 2.27% Building Dept. Fund 575,629 595,095 625,381 5.09% Stormwater Fund 4,215,663 4,302,604 4,780,320 11.10% Pension Funds 3,591,245 3,857,035 3,367,636 -12.69% Total 54,640,926$ 60,377,143$ 60,542,577$ 0.27% * Largely due to ARPA Funds ATTACHMENT A 8-8-22 Minutes Page 6 of 19Agenda Item #1.A.10 Oct 2022Page 10 of 125 DISCUSSION ITEMS •Ad Valorem Taxes •Other General Fund Revenues •Salary Increases •Public Safety ATTACHMENT A 8-8-22 Minutes Page 7 of 19Agenda Item #1.A.10 Oct 2022Page 11 of 125 AD VALOREM TAXES •Current Millage 3.2285 •Property Values increased 12% •Rolled Back Millage Rate is 2.8937. At this rate the tax levy will be the same as FY2022. •Required to budget at least 95% of Tax Levy •The City usually receives between 95-97% of the levy ATTACHMENT A 8-8-22 Minutes Page 8 of 19Agenda Item #1.A.10 Oct 2022Page 12 of 125 AD VALOREM TAXES •In addition to Truth in Millage (TRIM) requirements, local governments must conform to the maximum millage limitation requirements which include the voting requirements of the governing board •The City’s maximum millage that only needs a majority vote is 3.0782 mills •The City can use a higher rate up to 3.2285 mills, but any rate more than 3.0782 mills would require a two-thirds vote of the governing board. •A two-thirds vote is based on the full membership of the body, not on the members present ATTACHMENT A 8-8-22 Minutes Page 9 of 19Agenda Item #1.A.10 Oct 2022Page 13 of 125 AD VALOREM TAXES Difference Between Millage Rates Millage Rate Tax Levy $ Difference from Rolled Back Difference Between Tax Levies Voting Requirement 3.2285 7,769,175$ 805,674$ Two-Thirds 0.1250 3.1035 7,468,371$ 504,870$ (300,804)$ 0.1500 3.0785 7,408,210$ 444,709$ (60,161)$ 0.1503 3.0782 7,407,488$ 443,987$ (722)$ Majority 0.1750 3.0535 7,348,049$ 384,548$ (60,161)$ 0.2000 3.0285 7,287,888$ 324,387$ (60,161)$ 0.2250 3.0035 7,227,727$ 264,226$ (60,161)$ 0.2500 2.9785 7,167,566$ 204,065$ (60,161)$ 0.2750 2.9535 7,107,406$ 143,905$ (60,160)$ 0.3000 2.9285 7,047,245$ 83,744$ (60,161)$ 0.3250 2.9035 6,987,084$ 23,583$ (60,161)$ 0.3348 2.8937 6,963,501$ -$ (23,583)$ ATTACHMENT A 8-8-22 Minutes Page 10 of 19Agenda Item #1.A.10 Oct 2022Page 14 of 125 AD VALOREM TAXES •Taxable Values will be Increasing for 2022 Tax Year •See Example below for the effect of increase taxable value and the current millage rate and a millage rate .125 mills lower •Due to increase in taxable value 3.2285 mills translates to $29.70 tax increase •A .125 reduction in millage is a $33.24 decrease in taxes from 3.2285 mills and a $3.54 reduction from FY2022 (2021 Tax Year) FY22 (2021) Proposed FY23 (2022)Differences 256,694$ 265,894$ 9,200$ Taxes @ 3.2285 Mills 828.74 858.44 29.70$ Increase in Taxes Taxes @ 3.1035 Mills 825.20 Difference in Taxes (33.24)$ Decrease in Taxes from 3.2285 Mills Taxable Value ATTACHMENT A 8-8-22 Minutes Page 11 of 19Agenda Item #1.A.10 Oct 2022Page 15 of 125 OTHER TAXES & INTERGOVERNMENTAL REVENUES –General Fund •Decrease in Electric Utility Taxes •Decreased 11.5% in FY2021 •A slight rebound of 1.4% in FY2022 •Other Utility Taxes remain the same •Revenue Estimates Have Decreased for General Fund: •Municipal Revenue Sharing –1.27% •Local Government Half-Cent Sales Tax –2.24% (Not Better Jax Funds) ATTACHMENT A 8-8-22 Minutes Page 12 of 19Agenda Item #1.A.10 Oct 2022Page 16 of 125 PERSONNEL •5% Increase in Wages for General Employees Other Local Governments are between 5-7% State of Florida is 5.38% •10% Increase For Police Officers Received 7% in 2022 Additional 10% requested to remain competitive •17% For ABPD Command Staff Did not receive 7% increase in 2022 10% to match officer request, see above •7.5% Increase In Health Insurance ATTACHMENT A 8-8-22 Minutes Page 13 of 19Agenda Item #1.A.10 Oct 2022Page 17 of 125 PUBLIC SAFETY •Police Budget totals $5,882,137; an increase of 2% •Requesting two additional officers –($250,000 for Officers and Equipment) •Requesting step-plan and pay adjustments for Command Staff, Emergency Communication Operators (ECOs) & Emergency Communication Supervisor (ECS) •Requesting 5 vehicles •3 Replacements •2 for the additional officers requested •Fire/Lifeguards Budget increase 1.69% overall ATTACHMENT A 8-8-22 Minutes Page 14 of 19Agenda Item #1.A.10 Oct 2022Page 18 of 125 PUBLIC SAFETY –Sworn Admin Staff •Provide the Same Benefits as Sworn Police Officers which include: •Promotional Pay Compensation –Promoted Officers with six months service in current step as of 10/1 of each year will advance to next step •Officers promoted to an Administrative Staff Position will enter the step plan of their promoted rank at no less than a 10% increase from their previous ABPD step plan •Step plan adjustments to match Union agreements for Lieutenant and Commander to correct pay compression –17% Total: •FY2022 –7% •FY2023 –10% •Adjust pay scale of Chief an average of 9.65% ATTACHMENT A 8-8-22 Minutes Page 15 of 19Agenda Item #1.A.10 Oct 2022Page 19 of 125 PUBLIC SAFETY –ECOs & ECS •Increase ECO and ECS salaries appox. 23% to compete with JSO •ECO and ECS with at least Six (6) months service in their current Step as of October 1 of each year will be advanced to the next step. •ECO’s promoted to ECS will enter the ECS step plan in the same manner as police officers that are promoted Year JSO Salary Current ABPD Salary In Training (Year 1)$44,000 $34,652.80 Year 1 (ABPD)$35,692.80 2nd Year $46,200 (5% Increase)$37,460.80 (5% Increase) 3rd Year $49,896 (8% Increase)$38,584.00 (3% Increase) ATTACHMENT A 8-8-22 Minutes Page 16 of 19Agenda Item #1.A.10 Oct 2022Page 20 of 125 PUBLIC SAFETY –Part-Time Officers •The current rate of pay is $20 per hour, which has not changed since 2017 •Not eligible for benefits such as insurance and retirement •Adjust compensation to the same as full-time sworn officers to attract well qualified applicants ATTACHMENT A 8-8-22 Minutes Page 17 of 19Agenda Item #1.A.10 Oct 2022Page 21 of 125 PUBLIC SAFETY –Ocean Rescue •Seasonal Part-Time positions –no benefits such as insurance or retirement •First time in many years all needed positions were not filled •Provide same COLA as other employees receive PUBLIC SAFETY –Non-Sworn Employees •Are not on a Step-Plan •Continue to provide salary increases as other employees receive ATTACHMENT A 8-8-22 Minutes Page 18 of 19Agenda Item #1.A.10 Oct 2022Page 22 of 125 PUBLIC SAFETY Two Additional Police Officer Positions (34) 32 Officers 34 Officers 36 Officers 20 Patrol (1 Sgt/4 Off)20 Patrol (1 Sgt/4 Off) 2 Relief Shifts 24 Patrol (1 Sgt./5 Off) 2 Traffic Officers 2 Traffic 1 Traffic Officer 1 TDY to CID 1 TDY to CID 2 TDY to CID Admin (6)Admin (6)Admin (6) CSU 1 CSU 1 CSU 1 GIU 2 GIU 2 GIU 2 *1 Part Time Parking Attendant was added in FY 2022 ATTACHMENT A 8-8-22 Minutes Page 19 of 19Agenda Item #1.A.10 Oct 2022Page 23 of 125 Page 24 of 125 Budget Workshop August 15, 2022 MINUTES Budget Workshop Meeting Monday, August 15, 2022 - 6:00 PM Commission Chamber ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) CALL TO ORDER Mayor Glasser called the meeting to order at 6:00 p.m. 1. PUBLIC COMMENT Curtis Ford spoke about being pleased with a possible roll back in the millage. 2. FY 2022-2023 BUDGET TOPICS A. General Overview CM Corbin gave an update on the budget workshop process. Finance Director (FD) Melissa Burns gave an overview as detailed in Attachment A and answered questions from the Commission. Mayor Glasser proposed a discussion about the 0.125 reduction in millage rate. Commissioner Bole expressed support for the reduction. Commissioner Waters also expressed support for the reduction. Commissioner Norris expressed that she is not in favor due to wanting to keep the quality of life for the residents, bettering the parks, and an ongoing reduction in city revenue. She expressed not being against lowering it, but suggested research on what projects would possibly be cut due to this reduction. Page 1 of 29 Agenda Item #1.B. 10 Oct 2022 Page 25 of 125 Budget Workshop August 15, 2022 Commissioner Kelly expressed that she agrees with the sentiments shared by Commissioner Norris. She emphasized employee pay which helps with the city's quality of service provided. She mentioned being ready to reduce water usage along with other utilities. Mayor Glasser expressed that she is in favor of the reduction because of the 12% increase in property tax revenue and mentioned that she consulted with the property appraiser about this increase. She suggested being prepared to have a future discussion about where the City would be willing to cut if needed. Commissioner Bole added comments about previous budgets and that he will be going back to take a further look at the project lists. Commissioner Waters expressed he wants to decrease it due to the possible recession and that he needs to complete more research on where possible cuts could be made. Commissioner Norris expressed wanting to be optimistic about the future, but also being prepared for hard times such as the most recent pandemic. Commissioner Kelly expressed that it won't be as easy to roll it back as it is to roll it forward. Mayor Glasser expressed confidence in COAB becoming effective in finding other revenue sources and being in favor of a decrease. She directed CM Corbin to bring back a Resolution regarding the millage rate and where the revenue would come from, noting she did not want it to come from personnel cost. Attachment A of 8-15-22 Minutes B. Public Works FD Burns discussed this item as detailed in Attachment A and answered questions from the Commission along with City Engineer (CE) Steve Swann. C. Finance FD Burns discussed this item as detailed in Attachment A and answered questions from the Commission. D. Recreation FD Burns discussed this item as detailed in Attachment A and, along with Cultural Arts and Recreation Director Latrenia Thomas, answered questions from the Commission. 3. CITY COMMISSION COMMENTS/QUESTIONS Page 2 of 29 Agenda Item #1.B. 10 Oct 2022 Page 26 of 125 Budget Workshop August 15, 2022 CM Corbin discussed a request from the Beaches Town Center Agency as detailed in Attachment B, requesting budgeting for a street lights project and answered questions from the Commission. The Commission mentioned that they would be interested in knowing more about this topic. Commissioner Kelly and Commissioner Norris requested a status update on Atlantic Beach Elementary School's park use. The Commission requested that options be brought back regarding possible project cuts. Attachment B of 8-15-22 Minutes ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 7:14 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: ______________________ Page 3 of 29 Agenda Item #1.B. 10 Oct 2022 Page 27 of 125 Page 4 of 29 Agenda Item #1.B. 10 Oct 2022 Page 28 of 125 Fiscal Year 2022-23 Budget Commission Workshop #2 August 15, 2022 Attachment A 8-15-22 Minutes Page 5 of 29Agenda Item #1.B.10 Oct 2022Page 29 of 125 OVERVIEW-UPDATED Fund FY22 ORIGINAL FY22 AFTER AMENDMENTS*FY23 PROPOSED % Change FY22 Amended vs FY23 Proposed General Fund 16,075,519$ 17,679,214$ 18,486,498$ 4.57% Special Revenue Funds 12,267,291 15,915,821 14,699,572 -7.64% Water Funds 6,871,358 6,903,345 6,890,617 -0.18% Sewer Funds 8,609,502 8,687,903 8,596,759 -1.05% Sanitation Fund 2,434,719 2,436,126 2,491,884 2.29% Building Dept. Fund 575,629 595,095 632,413 6.27% Stormwater Fund 4,215,663 4,302,604 4,784,485 11.20% Pension Funds 3,591,245 3,857,035 3,382,214 -12.31% Total 54,640,926$ 60,377,143$ 59,964,442$ -0.68% * Largely due to ARPA Funds Attachment A 8-15-22 Minutes Page 6 of 29Agenda Item #1.B.10 Oct 2022Page 30 of 125 OVERVIEW-UPDATED Budget by Fund Attachment A 8-15-22 Minutes Page 7 of 29Agenda Item #1.B.10 Oct 2022Page 31 of 125 OVERVIEW-UPDATED Budget by Type Attachment A 8-15-22 Minutes Page 8 of 29Agenda Item #1.B.10 Oct 2022Page 32 of 125 DISCUSSION ITEMS •Ad Valorem Taxes •Salary Increases –Additional Information •Public Works •Finance Department •Recreaton/Cultural Arts Department Attachment A 8-15-22 Minutes Page 9 of 29Agenda Item #1.B.10 Oct 2022Page 33 of 125 AD VALOREM TAXES •Current Millage 3.2285 •Property Values increased 12% •Rolled Back Millage Rate is 2.8937. At this rate the tax levy will be the same as FY2022. •Required to budget at least 95% of Tax Levy •The City usually receives between 95-97% of the levy Attachment A 8-15-22 Minutes Page 10 of 29Agenda Item #1.B.10 Oct 2022Page 34 of 125 AD VALOREM TAXES •In addition to Truth in Millage (TRIM) requirements, local governments must conform to the maximum millage limitation requirements which include the voting requirements of the governing board •The City’s maximum millage that only needs a majority vote is 3.0782 mills •The City can use a higher rate up to 3.2285 mills, but any rate more than 3.0782 mills would require a two-thirds vote of the governing board. •A two-thirds vote is based on the full membership of the body, not on the members present Attachment A 8-15-22 Minutes Page 11 of 29Agenda Item #1.B.10 Oct 2022Page 35 of 125 AD VALOREM TAXES Difference Between Millage Rates Millage Rate Tax Levy $ Difference from Rolled Back Difference Between Tax Levies Voting Requirement 3.2285 7,769,175$ 805,674$ Two-Thirds 0.1250 3.1035 7,468,371$ 504,870$ (300,804)$ 0.1500 3.0785 7,408,210$ 444,709$ (60,161)$ 0.1503 3.0782 7,407,488$ 443,987$ (722)$ Majority 0.1750 3.0535 7,348,049$ 384,548$ (60,161)$ 0.2000 3.0285 7,287,888$ 324,387$ (60,161)$ 0.2250 3.0035 7,227,727$ 264,226$ (60,161)$ 0.2500 2.9785 7,167,566$ 204,065$ (60,161)$ 0.2750 2.9535 7,107,406$ 143,905$ (60,160)$ 0.3000 2.9285 7,047,245$ 83,744$ (60,161)$ 0.3250 2.9035 6,987,084$ 23,583$ (60,161)$ 0.3348 2.8937 6,963,501$ -$ (23,583)$ Attachment A 8-15-22 Minutes Page 12 of 29Agenda Item #1.B.10 Oct 2022Page 36 of 125 AD VALOREM TAXES •Taxable Values will be Increasing for 2022 Tax Year •See Example below for the effect of increase taxable value and the current millage rate and a millage rate .125 mills lower •Due to increase in taxable value 3.2285 mills translates to $29.70 tax increase •A .125 reduction in millage is a $33.24 decrease in taxes from 3.2285 mills and a $3.54 reduction from FY2022 (2021 Tax Year) FY22 (2021) Proposed FY23 (2022)Differences 256,694$ 265,894$ 9,200$ Taxes @ 3.2285 Mills 828.74 858.44 29.70$ Increase in Taxes Taxes @ 3.1035 Mills 825.20 Difference in Taxes (33.24)$ Decrease in Taxes from 3.2285 Mills Taxable Value Attachment A 8-15-22 Minutes Page 13 of 29Agenda Item #1.B.10 Oct 2022Page 37 of 125 AD VALOREM TAXES-TOTAL MILLAGES DISTRICT SCHOOLS JAX GOVERNMENT URBAN SERVICE DISTRICTS WATER MANAGEMENT DISTRICT FLORIDA INLAND NAVIGATION TOTAL 2022 PROPOSED MILLAGESGeneral Services (Except Beaches & Baldwin) 5.4840 11.3169 0.0000 0.1974 0.0320 17.0303 "Old City of Jax"5.4840 11.3169 0.0000 0.1974 0.0320 17.0303 Jax Beach 5.4840 8.0262 3.9947 0.1974 0.0320 17.7343 Atlantic Beach 5.4840 8.0262 3.2285 0.1974 0.0320 16.9681 Neptune Beach 5.4840 8.0262 3.5193 0.1974 0.0320 17.2589 Town of Baldwin 5.4840 9.5260 3.0000 0.1974 0.0320 18.2394 *Souce: Duval County Property Appraiser 2022 PROPOSED MILLAGES* City Of Atlantic Beach Continues To Have The Lowest Overall Millage Rate In Duval County Attachment A 8-15-22 Minutes Page 14 of 29Agenda Item #1.B.10 Oct 2022Page 38 of 125 AD VALOREM TAXES-TOTAL MILLAGES DISTRICT SCHOOLS JAX GOVERNMENT URBAN SERVICE DISTRICTS WATER MANAGEMENT DISTRICT FLORIDA INLAND NAVIGATION TOTAL 2022 PROPOSED MILLAGES Atlantic Beach 5.4840 8.0262 3.1035 0.1974 0.0320 16.8431 Atlantic Beach with 0.125 Millage Reduction Atlantic Beach Millage Rate SCHOOLS JAX GOVERNMENT URBAN SERVICE DISTRICTS WATER MANAGEMENT DISTRICT FLORIDA INLAND NAVIGATION TOTAL 2022 PROPOSED MILLAGES 3.2285 1,458.16$ 2,134.12$ 858.44$ 52.49$ 8.51$ 4,511.72$ 3.1035 1,458.16$ 2,134.12$ 825.20$ 52.49$ 8.51$ 4,478.48$ Difference -$ -$ 33.24$ -$ -$ 33.24$ Atlantic Beach Taxes Comparison - $265,894 Taxable Value Attachment A 8-15-22 Minutes Page 15 of 29Agenda Item #1.B.10 Oct 2022Page 39 of 125 PERSONNEL •5% Increase in Wages for General Employees Other Local Governments are between 5-7% State of Florida is 5.38% •10% Increase For Police Officers Received 7% in 2022 Additional 10% requested to remain competitive •17% For ABPD Command Staff Did not receive 7% increase in 2022 10% to match officer request, see above •7.5% Increase In Health Insurance Attachment A 8-15-22 Minutes Page 16 of 29Agenda Item #1.B.10 Oct 2022Page 40 of 125 PERSONNEL •23% Increase in Wages for: Emergency Communications Operators Emergency Communications Supervisor •Overall percentage increase in budgeted salaries is 12.48% 12% Increase in FY22 Salaries as of 4/1/22 FY22 Budget Does Not Include Full Year at Current Salaries % Increase in Annual to Annual Wages is 7.68% Attachment A 8-15-22 Minutes Page 17 of 29Agenda Item #1.B.10 Oct 2022Page 41 of 125 PERSONNEL Function FY22 Current Annual Salaries FY2023 Proposed Salaries % Change General Government 2,194,771.00 2,303,682.00 4.96% Police*2,601,802.00 3,300,943.00 26.87% Fire 255,583.00 268,362.00 5.00% Public Works 1,162,168.00 1,220,289.00 5.00% Recreation/Cultural Arts 324,402.00 340,625.00 5.00% Building Code Enforcement 365,224.00 383,488.00 5.00% Water/Sewer Utilities 1,362,891.00 1,431,669.00 5.05% 8,266,841.00 9,249,058.00 11.88% FY22 Annual Salaries vs. FY23 Proposed Salaries * Police increase includes 10% for Sworn Offices; 17% for Sworn Command Staff and 23% for ECO’s and ECS Attachment A 8-15-22 Minutes Page 18 of 29Agenda Item #1.B.10 Oct 2022Page 42 of 125 PUBLIC WORKS •Departments & Funds Included: •General Fund •Building Maintenance •Transportation •Administration •Road & Streets •Beautification (Landscape Improvements) •Other Transportation Services (Fleet Maintenance) •Parks Maintenance •Better Jax Fund •Capital Projects Fund (Oversees Projects Not Utilities related) •Sanitation Fund •Stormwater Fund Attachment A 8-15-22 Minutes Page 19 of 29Agenda Item #1.B.10 Oct 2022Page 43 of 125 PUBLIC WORKS Department/Fund FY22 Budget FY23 Proposed % Change Building Maintenance 581,149$ 513,761$ -11.60% Public Works Admin 447,852 475,915 6.27% Road & Streets 1,545,867 1,412,290 -8.64% Beautification 139,487 175,761 26.01% Equipment Maintenance 350,517 352,190 0.48% Parks Maintenance 1,135,689 1,272,214 12.02% Better Jax Fund 1,530,800 1,964,068 28.30% Capital Projects 6,227,305 6,239,874 0.20% Sanitation Fund 2,436,126 2,491,884 2.29% Stormwater Fund 4,302,604 4,784,485 11.20% Total Public Works 18,697,396$ 19,682,442$ 5.27% Attachment A 8-15-22 Minutes Page 20 of 29Agenda Item #1.B.10 Oct 2022Page 44 of 125 PUBLIC WORKS-CAPITAL PROJECTS Includes 72% of Projects Carried Over From FY22 Project Department FY22 Carryover FY23 New 3 New A/C Units (Location TBD)Building Maintenance 22,500$ 1 Box Trailer Building Maintenance 7,000$ Full Size Pickup Building Maintenance 35,000$ Laptop & Misc Computer Equip PW Administration 5,000$ Large Format Scanner PW Administration 5,000$ Standon Blower Billy Goat Z3000 Road & Streets 12,000$ Rotary Broom Attachment Road & Streets 12,000$ Zero Turn Mower Road & Streets 9,000$ New Truck to Replace P65 Road & Streets 35,000$ 8x10 Shed for Baker Center Parks Maintenance 3,500$ Ride On Spreader for Ball Fields Parks Maintenance 4,500$ Mobile State Parks Maintenance 8,000$ 4 Pressure Washers Parks Maintenance 5,500$ 2 Airless Sprayers Parks Maintenance 2,000$ 500 Gallon Water Wagon Parks Maintenance 10,000$ Full Size Pickup Parks Maintenance 35,000$ Main Street-Complete Strts Proj Road & Streets 50,000$ Total 261,000$ GENERAL FUND Attachment A 8-15-22 Minutes Page 21 of 29Agenda Item #1.B.10 Oct 2022Page 45 of 125 PUBLIC WORKS-CAPITAL PROJECTS Project Department FY22 Carryover FY23 New ROW Parking Pads w/Turf Block Road & Streets 50,000 Johansen Park-Public Art Parks Maintenance 20,000 Uniform Signage at Beach Acceses Parks Maintenance 25,000 Landscaping Improvements (Various) Parks Maintenance 25,000 Jordan Pk-Entrance Enh Parks Maintenance 15,000 Russell Pk-Repurp Racquetball Ct Parks Maintenance 75,000 Russell Pk-Refurb Skate Pk Parks Maintenance 25,000 Rehab Restrooms-Tideview Parks Maintenance 15,000 Howell Park Turtle Bridge Replacement Parks Maintenance 30,000 Dutton Island Overlook Dock Repairs Parks Maintenance 20,000 Dutton Island Fishing Pier Structural Repair Parks Maintenance 80,000 Dutton Island Bridge Replacement Parks Maintenance 300,000 Donner Pk-Shade Struct PB Ct Parks Maintenance 20,000 Misc-Bottle Station, Landscaping Parks Maintenance 13,000 Totals 480,000 233,000 Percentage Carryover vs New 67% 33% BETTER JAX FUND Attachment A 8-15-22 Minutes Page 22 of 29Agenda Item #1.B.10 Oct 2022Page 46 of 125 PUBLIC WORKS-CAPITAL PROJECTS Project Department FY22 Carryover FY23 New Public Works Building PW Amin 950,000$ Critical Public Facilities PW Amin 80,000$ Donner Rd Phase II & Part B PW Amin 2,566,890$ Sturdivant-Seminole to EC Path Roads & Streets 80,000$ 16th St Beach Walkover Roads & Streets 250,000$ 350,000$ Milling & Paving Roads & Streets 400,000$ Sidewalks-throughout City as needed Roads & Streets 125,000$ Selva Marina Multiuse Path Roads & Streets 250,000$ Ahern Street Sidewalk Roads & Streets 350,000$ Re-Deck Ahern St. Beach Walkover Roads & Streets 100,000$ George St. Parking Improvements and Splash Pad Parks Maintenance 371,500$ Levy Rd Multiuse Path Parks Maintenance 259,000$ Totals 4,397,390$ 1,735,000$ Percentage Carryover vs New 72% 28% CAPITAL PROJECTS FUND Attachment A 8-15-22 Minutes Page 23 of 29Agenda Item #1.B.10 Oct 2022Page 47 of 125 PUBLIC WORKS-CAPITAL PROJECTS Project FY22 Carryover FY23 New Easements 5,000$ Dutton Isl. Rd. Drainage Improvements 70,000$ Carryover Aquatic Gardens 2,365,938$ Creek Restoration Pilot Project 50,000$ Mary St Drainage Improvements 350,000$ Royal Palm CIP Storm Pipe Lining 40,000$ Drainage Ditch Maintenance Bid 200,000$ Totals 2,485,938$ 595,000$ Percentage Carryover vs New 81% 19% STORMWATER FUND Attachment A 8-15-22 Minutes Page 24 of 29Agenda Item #1.B.10 Oct 2022Page 48 of 125 FINANCE DEPARTMENT •Increase of 8.21% Overall due to: •One Replacement Vehicle for Meter Reader -$26,000 •Increase in Operating Supplies and Training •Computer Equipment (Laptop/Desktop Replacements $10K) •Increase in Training -$4,300 Object FY22 Budget FY23 Proposed % Change Personnel Services 1,144,915$ 1,199,232$ 4.74% Operating Expenses 194,321 223,938 15.24% Capital Outlay 26,000 Total 1,339,236$ 1,449,170$ 8.21% Attachment A 8-15-22 Minutes Page 25 of 29Agenda Item #1.B.10 Oct 2022Page 49 of 125 RECREATION/CULTURAL ARTS DEPARTMENT •Increase of 24.78% Largely Due to Capital Outlay and Grants •Vans -$86,000 •Computer Equipment -$6,000 •Increase in Grants -$81,000 Object FY22 Budget FY23 Proposed % Change Personnel Services 417,231$ 453,266$ 8.64% Operating Expenses 177,675 184,670 3.94% Capital Outlay - 92,000 Grants and Aids 55,000 81,000 47.27% Total 649,906$ 810,936$ 24.78% Attachment A 8-15-22 Minutes Page 26 of 29Agenda Item #1.B.10 Oct 2022Page 50 of 125 Beaches Town Center 2022/2023 COAB Expense Budget Request Annually Monthly Annually Landscape Rockaway - Annuals - improvments 150.00$ 1,800.00$ Plantings - replace dead landscape, 250.00$ 3,000.00$ 400.00$ 4,800.00$ Holidays (shared costs BTCA/CONB/COAB) 28,100.00$ 30,000.00$ 1,500.00$ 1,500.00$ 1,000.00$ 1,000.00$ Storage for the year 4,000.00$ 4,000.00$ 30,600.00$ Palm tree lighting - new strings 1,500.00$ Repair holiday props ( gift boxes, surfboards, etc) 3,500.00$ 1/3 Cost Share, COAB, CONB, BTCA 10,200.00$ 41,500.00$ 13,833.33$ Total Expenses 10,200.00$ 18,633.33$ Other Maintenance Capital Improvements Request COAB fund or reimburse for Street light replacement 80,000.00$ Town Center Banner Replacments 1,800.00$ Electrial Repairs / outlets , timmers / Cap Outlets 1,500.00$ Public Art Work Repairs and Replacments, and add to insurance policy 6,000.00$ Rock Tree Well replacments 5,000.00$ Replace rusted Trash can Bonnets in TC 3,000.00$ 2022 Budget Year 2023 Budget Request from COAB Installation of Lights on 281 Palms @ $100 Each Installation of decorations Holiday Tree decorate Attachment B 8-15-22 Minutes - Budget Workshop Page 27 of 29Agenda Item #1.B.10 Oct 2022Page 51 of 125 https://www.wabashvalley.com/product/elegance-j-style-32-gallon-outdoor-trash-receptacle-with-liner/ Elegance – “J” Style 32 Gallon Outdoor Trash Receptacle with Liner Attachment B 8-15-22 Minutes - Budget Workshop Page 28 of 29Agenda Item #1.B.10 Oct 2022Page 52 of 125 COUNT TOTAL Type Qty Line Comment Unit $Ext $ 1 0 $0.00 1 10 $36,882.50 1 2 $7,553.00 1 1 $2,223.55 1 0 $0.00 1 1 $4,405.90 1 0 $0.00 1 1 $1,888.25 1 2 $3,329.50 1 0 $0.00 1 2 $7,153.00 COUNT TOTAL Type Qty Line Comment Unit $Ext $ 1 5 $16,823.75 1 8 $29,506.00 1 2 $7,553.00 1 1 $2,223.55 1 0 1 2 $8,811.80 1 2 $7,635.30 1 1 $1,888.25 1 2 $3,329.50 1 0 $0.00 1 2 $7,153.00 Estimated Total for material Estimated Total for material $63,435.70 $68,100.40 TYPE #10 Sternberg Lighting 5212FP5-.188-BCC/GFI LPIUC/O30/R1-1-30/STD $2,523.55 TYPE #11 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/2-SH/HH/STD $3,576.50 TYPE #8 Sternberg Lighting 7701LED-1L40TS-MDL07/STD $1,888.25 TYPE #9 Sternberg Lighting 5208FP5-.188/STD $1,664.75 TYPE #6 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/ O30/R1-1-30/2-OV306/STD $4,405.90 TYPE #7 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/ O30/R1-1-30/STD $3,817.65 TYPE #4 Sternberg Lighting 5209FP5-.188-BCC-GFI LPIUC-DBA/STD $2,223.55 TYPE #5 Sternberg Lighting 5211FP5-.188-BCC/GFI LPIUC/O30/R1-1-30/2- OV306/STD $3,111.80 TYPE #2 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC-DBA/STD $3,688.25 TYPE #3 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC-2-DBA/STD $3,776.50 Manufacturer/Brand Catalog # TYPE #1 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC/STD $3,364.75 CITY OF NEPTUNE BEACH TYPE #11 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/2-SH/HH/STD $3,576.50 TYPE #9 Sternberg Lighting 5208FP5-.188/STD $1,664.75 TYPE #10 Sternberg Lighting 5212FP5-.188-BCC/GFI LPIUC/O30/R1-1-30/STD $2,523.55 TYPE #7 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/ O30/R1-1-30/STD $3,817.65 TYPE #8 Sternberg Lighting 7701LED-1L40TS-MDL07/STD $1,888.25 TYPE #5 Sternberg Lighting 5211FP5-.188-BCC/GFI LPIUC/O30/R1-1-30/2- OV306/STD $3,111.80 TYPE #6 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188/GFI LPIUC/ O30/R1-1-30/2-OV306/STD $4,405.90 TYPE #3 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC-2-DBA/STD $3,776.50 TYPE #4 Sternberg Lighting 5209FP5-.188-BCC-GFI LPIUC-DBA/STD $2,223.55 TYPE #1 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC/STD $3,364.75 TYPE #2 Sternberg Lighting PT-A850SRLED-5P-32L40T5-MDL016-A/5211FP5 -.188-GFI LPIUC-DBA/STD $3,688.25 Manufacturer/Brand Catalog # CITY OF ATLANTIC BEACH Attachment B 8-15-22 Minutes - Budget Workshop Page 29 of 29Agenda Item #1.B.10 Oct 2022Page 53 of 125 Page 54 of 125 AGENDA ITEIVI: SUBNIITTED BY: TODAY’S DATE: IVIEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: A'I‘TACl-IIVI NT: REVIEVVED BY CITY IVIANAGER: CITY OF ATLANTIC BEACH CITY COIVIIVIISSIOIVI IVIEETING STAFF REPORT 90-Day Calendar for the Mayor and Commission Yvonne Calverley,Executive Assistant to the City l\/Ianager September 28,2022 October 10,2022 The 90-day calendar is included on the agenda for the pur pos e ofsetting meeting dates and deterrnining the location,time and whet her to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving inp ut frorn City staff and the Commission.and will be included in e a c h agend a for consideration. is -An appeals hearing is scheduled for ]\/Ionday,October at5:15pm. Subject:Appeal of Chapter 19 v Pavers in the ROW -A ribbon cutting for Selva Preserve is scheduled for Sat ur da y, October22 at 9:1 5 am‘ -A Town Hall Meeting is scheduled for Saturday,October 22from10am to Noon at the Jordan Park Community Center. None Approve the 90-Day Calendar for October through Decem ber 2022. 1)Nlayor and Comrnission 90-Day Calendar (October th ro ug h Decen1her $2 C042-Agenda Item #3.A.10 Oct 2022Page 55 of 125 SUNDAY MONDAY October 2022 FRID/\\ 2 3 4 5 6 7 8 Fall Fest 11 am to 2 pm (Donner Park) 9 10 11 12 Mayofs 13 14 15 Appeals Hearing CARAC Mtg Advisory 5:15 pm 6 pm Council Noon Commission Mtg ESC Tree Subcom 6:30 pm 5:15 pm (Invoc —Bole)ESC Mtg 6 pm 16 17 13 Community 19 20 21 22 Family Fun Day & Development ESC Outreach Campout-Russel1Park Board S“b°°m"1me5 Selva Preserve Ribhon 5 pm 3:30 pm CIItting9:l5 am Town Hall Meeting 10 am (Jordan Park) 23 24 25 26 27 28 29 Commission Mtg City Employee 6:30 pm ESC LE1?-D Picnic (Invoc —Waters)Sub°°““T1m°@ 11:30 to 2:30 Noon (Russell Park) 30 31 City Government Week —October 17 through 23 Agenda Item #3.A.10 Oct 2022Page 56 of 125 MAYOR AND COMIVHSSION November 2022 SUNDAY MONI).-\\'WEDNE5 M‘'I-‘klDA\SATURDAY 1 2 3 4-5 Mayofs Special CARAC Mtg Advisory Council Magistrate 6 pm Noon Hearing 2 pm 6 7 8 9 ESC Tree 10 11 12 General Subcom 5:15 pm Pension Board Veterans Day Election ESC Meeting Meeting City omces 6 Pm 6:30 pm Closed 13 14 15 1o ESC LEED 17 18 '19 Commission Mtg Community Subcom Noon 6:30 pm Development hBoardESCOutrcac 6 m Subcommittee P 3:30 pm 20 21 Z2 Z3 24 25 26 City Offices City Offices Closed Closed 27 28 29 30 Commission Mtg 6:30 pm Agenda Item #3.A.10 Oct 2022Page 57 of 125 MAYOR AND COMMISSION December 2022 I l,11>I >\'x 4 5 6 7 S 9 10 11 12 13 14 Esc nee 15 16 17 Subcommittee Commission Mtg CARAC Mtg 5:15 pm 6:30 pm 6 pn1 ESC Mg 6 pm 18 19 20 2'1 22 23 24 Community ESC Outreach Development Committee City Of?ces Board 3:30 pm Closed 6 pm 25 26 27 28 29 30 31 City Offices ESC LEED C1053!‘Subcommittee Noon Agenda Item #3.A.10 Oct 2022Page 58 of 125 AT1_¢\NpI1cBEACH _/.'~,'\.‘//'.—J’4/ Tropical Storm/HurricaneIAN Preparation—Response—RecoveryOverview \ \CityManager’sOf?ceReport City Commission Meeting Oct.10,2022 *Please note that we are continue to compile data and that this presentation will be updated before the Commission meeting.Agenda Item #3.B.10 Oct 2022Page 59 of 125 -ATLANTICBEACH Emergency Management Planning Spearheaded by Chief Gualillo and his leadership team,City of AB departments prepare and collaborate year-round for hurricanes and other emergencies internally (by reviewing/updating standard operating procedures)and in conjunction with various partner agencies (through tabletop exercises and other collaboration),including but not limited to: -National Weather Service _ -City of Jacksonville and the Jacksonville Sheriff's Office ‘ " -Jacksonville Fire and Rescue Department ' -City of Jacksonville Beach and its Police Department -City of Neptune Beach and its Police Department This planning ramps up,naturally,when we are keeping Our eye on developing storms.Agenda Item #3.B.10 Oct 2022Page 60 of 125 Storm Prep -Police Department °City Manager's Office -Public Works °Public Utilities -Planning/Community Development -Building -Finance -City Clerk's Office -Cultural Arts and Recreation -Human Resources Agenda Item #3.B.10 Oct 2022Page 61 of 125 Agenda Item #3.B.10 Oct 2022Page 62 of 125 A ATLANTICBEACH Messaging to Residents and Businesses Website (Home page and www.coab.us/ian)g C Facebook (City of Atlantic Beach,Police Department, Cultural Arts/Recreation, Atlantic Beach Florida,Huvrkane In Undu- e for the City of Atlantic Beach's latest Hurricane Ian Atlantic Beach Life &More)ame- E-newsletter Blasts Hurricane Ian I , (34,000+emails opened Update V before,during and after www_c0AB_US/IAN “Q lan) NextDoor 7 W 7 ‘ Saferwatch Agenda Item #3.B.10 Oct 2022Page 63 of 125 ””.'\ATLANTICBEACH ._/.7 ../~'/'.'_/,,¢;1,>_,' Emergency Order A nux'uu|Ana¥0:m:cm as mm»:naval.nouuu. mum-c A max nr won.mucrm me Y0 mi in sun or mutant 1.»:n-mm..m cm Mm m 1\1\nImw.u7 m Lmnmm?M nmm m rI.aIm\mum nuwrn mm Aw ourvm v.urmuz m;nInsIn*<a.seam:m.m :.-n a:nu:ma:or mmmcuo:mac-nnmmnc 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N o.r.,.«;.n...=p.,m..,w..~re.....:w.m....u..c....«-w.~.NU!!! .«.m..n...4.«...a-.-.u..w-qwmam=..v..w-.e..mu»..n..n m...:......v.....a¢..mh...—m..g...n.»..s...u.m-m.n:.z....r..«».ms......m,ma......~..,...,a..g.....m. x....4.»..s....:.;.......yv....-y.uy.-..:.,r°=m..u.4..=-yam .; ..\...«......».m.._a...».u..-»..».._.<«.-..(:,....w:....r.»n r-Ii-«:w:\I:x .\.......M..m..mmmu-wwammmmmwamm. .._...,.......a..-.m....r....-m.;m n.-,..;Agenda Item #3.B.10 Oct 2022Page 64 of 125 2-1 ATLANTICBEACH Emergency Operations Center Agenda Item #3.B.10 Oct 2022Page 65 of 125 Sherman Creek Agenda Item #3.B.10 Oct 2022Page 66 of 125 Agenda Item #3.B.10 Oct 2022Page 67 of 125 Agenda Item #3.B.10 Oct 2022Page 68 of 125 Our dunesdid theirjob Agenda Item #3.B.10 Oct 2022Page 69 of 125 Agenda Item #3.B.10 Oct 2022Page 70 of 125 Agenda Item #3.B.10 Oct 2022Page 71 of 125 ATLANTICBEACH Behindthe Scenes:InformationTechnology Storm Prep -Visit our colocation data center to ensure access to the site is current -Identified every possible disaster scenario along with the steps for recovery. ~Round up all working laptops for users to work from home -Activated emergency Internet M|F|s for users that needs to work from home -Checked and Tested backups for all production servers °Activated VPN accounts to access AS400 from outside of our network 'Forward City department auto attendance to work cellphone -Setup phones for PD SIT Unit Response -Constantly monitoring our network to identify any issues. °Give support to Police Department 24/7 -Installed a booster for Verizon Wireless network because VZW was down at PD Recovery -Fortunately,our IT equipment and network were not affected during this hurricane.Agenda Item #3.B.10 Oct 2022Page 72 of 125 Notice of Upcoming Water Treatment Plant Upgra desandTowerRemoval The City of Atlantic Beach Public Utilities Department wil l beg inremovingthewatertowerandupgradingwatertreatment plant #1 at 469 11"‘St.on October 12,2022,with completio nslatedforfall2023. Heavy equipment and trucks will be entering and exiting t h ewatertreatmentplantandneighborsinthesurroundinga r e a may experience noise from the construction during norma lbusinesshours. Water quality or pressure issues should not be experienced during this construction.For questions or more information, please reach out to Curtis Abernathy,Plants Operations l\/lanager,at (904)247-5830 or (904)349-4618,or call th ePublicUtilitiesl\/Iain Office at (904)247-5886. City of Atlantic Beach Public Utilities 902 Assisi Lane Jacksonville.Florida 32233 (904)247 — 588 6 Agenda Item #3.C.10 Oct 2022Page 73 of 125 Page 74 of 125 PROCLAMATION A PROCLAMATION OF THE CITY OF ATLANTIC BEACH,FLORIDA, DECLARING A STATE OF LOCAL EMERGENCY DUE TO THE IMMINENCE OF HURRICANE IAN;PROVIDING THE CITY WITH POWERS,INCLUDING,BUT NOT LIMITED TO,THOSE PURSUANT TO FLORIDA STATUTES,CHAPTER 252.38(3),AND CHAPTER 2,ARTICLE VIII,DIVISION 2,SECTIONS 2-402,AND 2-403 OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH;AND PROVIDING A TERMINATION DATE. WHEREAS,Section 252.3 8(3),Florida Statutes,authorizes the City of Atlantic Beach to declare a state of local emergency and,upon declaration of a state of local emergency,to waive certain procedures and formalities otherwise required of political subdivisions by law;and WHEREAS,Chapter 2,Article VIII,Division 2,Section 2-402 ofthe Code of Ordinances of the City of Atlantic Beach de?nes "emergency"as "any occurrence,event,disaster or threat thereof,whether accidental,natural,or caused by man,in war or peace,which results or may result in substantial injury ‘br harm to the populationof the city or substantial damage to or loss of property within the city";and WHEREAS,Chapter 2,Article VIII,Division 2,Section 2-403 ofthe Code of Ordinances ofthe City of Atlantic Beach authorizes certain powers in the event ofa local state of emergency; and WHEREAS,the approachof Hunicane Ian,with potentiallydamagingwinds,heavy rains and storm surge,creates a disaster emergency endangering the safety,health and welfare of the City of Atlantic Beach,its citizensand visitors;and WHEREAS,the threat of ?ooding,property damage and personal injury are attendant,and imminentdisasteremergency conditionsare expectedwithinthe next 72 hotus;now therefore: BY THE AUTHORITY VESTED IN US BY CHAPTER 2, “ADMINISTRATION”,AND ARTICLE VIII.“EMERGENCY MANAGEMENT”,SECTION 2-403 OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH,I,ELLEN GLASSER,AS MAYOR OF THE CITY ATLANTIC BEACH,AND I,SHANE‘CORBIN,AS CITY MANAGER OF THE CITY OF ATLANTIC BEACH,DO HEREBY DECLARE THAT: ofthe City of AtlanticBeach existsbecauseof the imminenceof Hurricanelan.Such emergency consistsof,but is not limited to ?ooding,high winds,property damage and injuries to the residentsfrom flyingdebrisandotherconditionsattendanttohurricane-forcewindsand rain,all endangeringthe safety,healthandwelfareoftheCityofAtlanticBeachanditsresidentsandvisitors.Term of the State of Declaration of Emergency.The state of declaration of emergency,asdeclaredherein,shall last until such time as the threatof or danger ?'om the emergency no longer exists.At the time it is found that the emergency no longer exists,this Declaration shall be automatically01929934-2 Proclamation ——Hurricane Ian State of Emergency 9~27—22 Page 1 of 2 Agenda Item #4.A.10 Oct 2022Page 75 of 125 Kerlninaled:huu/ever.this declaration shall not continue [hr longer than seven (7)consecutive da ys froin the date hereofunless renewed by subsequent declaration. Instruetinn.to Pub c Safety Personnel.we hereby instruct all public safety pe rs on ne l to include.but not med to the Police Department.Public works D<:pa1'ln1eI1l and,Pl an ni ng and Community Developrnenl ln exercise all authority conferred by lzuv and/or ordinance to the couubined etrorts orun local.slate and Federal authorities [0 alleviate this situation. IVI e Corbin City I\/Tanager Date:°7/27/2:222,Titnc:4 -:09 P-WM ATTEST: Danni:L .Barl Ic City Clerk tvuaasssa 2 Proclamatlon —Hurricane Ian Slate of Ernergency 9-27-22 P a g e 2of2 Agenda Item #4.A.10 Oct 2022Page 76 of 125 AGENDA ITElVI TODAY’S DATE: MEETING DATE: SUBNIITTED BY: SUl\’ll\/IARY: CITY OF ATLANTIC BEACH CITY CCDNINIISSION STAFF REPORT City Government Week Proclamation (I\/[ayor Glasser) Oct.5,2022 Oct.10,2022 Kevin I-Iogencamp,Deputy City l\/[anager W 2022 Florida City Governrnent Weel<is October l7-23.Florida Cit y Gov ernr nentWeel<is a tirne for rnunicipalities to provide and foster civic education,collaboration,vol unt eeri srn and more.All Florida cities are encouraged to panicipate,and the Florida League of Cities pr ov id es resources to help celebrate what rnakes cities great. Cities provide a higher level of service than most governrnents,and generally receive high er approv alratingsthanotherlevelsofgovernrnent.Yet,niany residents are unaware of how city servi ces irnpact their lives.Through Florida City Government Week,we hope to increase awareness about cit ygovernn1ent's role in enhancing the quality oflife in comniunities. Our 2022 Florida City Government Week components include: lvlayoral proclamation A news release and letter to the editor Share educational videos for people of all ages fron-A animated ones for the kids and h o V v involved videos for growrieups Promote the City’s Priorities,Vision,Ivlission Statement and Values Statement Educate the public on the FY 2022-23 budget Employee spotlights Daily social media posts continuing out Did Ya Know,AB therne we’ve used the past th re e years Promote the City’s cornrnunications platforrns,and grow the City’s e—1-newsletter subscri ption social media follows. we think this annual initiative further strengthens City Hall’s relationship with the people w ho payour salaries,and hope that this yeai"s efforts will be spotlighted in the Florida League of Cities‘maga zine,Quality Cities,once again this year. RECOIWNIENDATI ON : BUDGET: ATTACHMENT: CITY IVIANAGER: Assist in the promotion of City Goverrlrnent Week NA 2022 Florida City Government VVeel<Proclarnation Agenda Item #4.B.10 Oct 2022Page 77 of 125 i?rutlamatiunof the Qtitp of Qtlantit i?eath in Recognition of Florida City Government Week WHEREAS,City government is the government closest to most citizens,and the one with the most direct daily impact upon its residents;and WHEREAS,as a municipal government,the City of Atlantic Beach provides services and programs to enhance the quality of life for all of its residents;and WHEREAS,City government is administered for and by its citizens,and depends on public commitment to and understanding of its many responsibilities;and WHEREAS,City government of?cials and employees share a responsibility to enhance citizens’understanding of public services and their bene?ts.Florida City Government Week,a Florida League of Cities initiative,offers an important opportunity for elected of?cials and City staff to spread the word to all citizens that they can shape and in?uence this segment of their government;and WHEREAS,during this year’s Florida City Government Week,Atlantic Beach will engage citizens in activities designed to teach them about municipal government.These efforts serve the City of Atlantic Beach’s commitment to fostering a well-informed,involved public,which is integral to our shared mission of an ef?cient government working for its people. NOW,THEREFORE,1,Ellen Glasser,Mayor of the City of Atlantic Beach,Florida,do hereby proclaim October 17-23,2022,as FLORIDA CITY GOVERNMENT WEEK in Atlantic Beach and encourage all citizens,city government officials and employees to assist in efforts that recognize and celebrate our local government. and caused the Of?cial Seal of the City of AtlanticBeachtobeaf?xed this 10th day of October 2022.Ellen Glasser,Mayor Agenda Item #4.B.10 Oct 2022Page 78 of 125 CITY OF ATLANTIC BEACH CITY CDN[l\/IISSION IVIEETING STAFF REPOIIT AGENDA ITEIVI:/\Cceptat1ce of VV/ate!’and Sewer ln?‘astrLIcture at Selva l’reserV‘ c IIForCity Ownership and Maintenance SUBl\/[ITTED BY:TI‘oy Stephens,Public Utilities Di1‘ector DATE:September 1,2022 l\’IEETING DATE:October 10,2022 BACKGROUND:Construction on the water and sewer infrastructure for Whi test one Construction project.Selva Preserve II,located in Atlantic Beach,has recently been c o r n p l e t e d . 'l‘he contractor has completed construction in accordance with approved plans and has su br ni tt ed all necessary docunlentation.City staff completed a Final inspection,and the D e p ar tr n c nt of Environznental Protection has cleared the water and sewer systexns for service. BUDGET:No immediate irnpact to operating budget.The included schedule of willbe added to the city’s assets. REC()lV[l\/IENDATION:Accept the water and sewer in?astrtnzture at Sclva Preserve l l sub divi sion for ownership and maintenance by the City of Atlantic Beach. ATTACHNIENT:1.Selva Preserve II Final Acceptance Package REVIEWED BY crrv lVlANA(;ER:$4 $4»'Agenda Item #6.A.10 Oct 2022Page 79 of 125 Selva Preserve Water &Sewer Utility Infrastructure Acceptance Agenda Item #6.A.10 Oct 2022Page 80 of 125 City of Atlantic Beach INFRASTRUCTUREACCEPTANCECHECKLIST PROJECT:??lil i€$€‘?V€.2 Transfer ENGINEER:..me .3 M ..LL%C0.3 PHONE:ii -349‘@030EMAIL-luCa5cad WW9 5%‘M l“ DEVELOPER:PiE im 3 ,L LC PHONE:EMAIL: CONTRACTOR:Nb’;‘ii?Sto it 6 Cami".PHONE:Q35”‘l (M1 lZ0EMAIL: ACCEPTANCECHECKLISTAND ATTACHMENTS J 1.Engineer's FinalCertification 2.FDEP Clearance Letter on Water,Sewer and ReclaimMains 3.Copies of Required Tests —~Pressure tests,bactis,sewer televising,locate wire testing,compaction reports,etc. N 4.SJRWMDCertification of Completion of Construction 5”“;/.5;‘;S.PurmoStation ”Start—Ug”—A copy of pump station start-up report with the name of Pump (ex: Myers),control panel (ex:Unitron)and pump site address. —--—6.Record of Final Inspection ~Final inspection record should indicate attendees and deficiencies noted.Include Engineer/inspector's Certification that all punch-list items have been satisfied. 2/7.Owner's Affidavit ~The original affidavit should be completed by the owner or developer.TheaffidavitshouldaddresstheCityofAtlanticBeach. J 8.Approved As—BuiltDrawing Letter —Approval letter received for infrastructure improvements andlandscapingtobeacceptedbymaintenancepriortoissuanceoffinalacceptanceletter.€§€_€’,?le) if 9.Schedule of Values —-Schedule of values for infrastructure to be accepted by the City. *9!10.Billof Sale for water and/orsewer improvements —This is required whereby all materials and 11.Deed of Dedication and/or Easements or Recorded Plat v Recorded plat depicting easements,ortheoriginalexecutedGrantofEasementorDeedofDedicationdocumentsignedandsealed,andopinionoftitleletterdeclaringtheownershipofthelandsbeingdedicated.12.Maintenance Bond -1~year term (Sec.24-233)Please submit all applicable documents for final infrastructure acceptance.Agenda Item #6.A.10 Oct 2022Page 81 of 125 ENGINEER'S FINAL CERTIFICATION 8 [20:!,5 2 2.Date: Selvol Prgserve 7-Tran sFerProjectName: As required by the city of Atlantic Beach,this is to inform you that based on upon site observation;thework appears to be completed and to the best of our knowledge substantially conforms to the city or At la nti c aeach Approved Plans rat the above referenced project‘ Engineer is certifying the following systern: Potable Vvater system El’ Reclaim ed Vvater system lj sewer system I2’ Lift station [:1 other [3 25 Lucas 3-LuCa$+Assoo.lrlc. Engineer’:Name Illrlnt)CDITIDHIIV, I 505 ccda r 91-. s,.g/....».s;g.......,.....,.,,.,, Lelail-or6>aell.rou+h.ge+._)O.C\CJor\v'\He FL 3220‘! Email Adi.-Ires:a Phone Number City.Slate.Zia CD11!Agenda Item #6.A.10 Oct 2022Page 82 of 125 l FLORIDAnneaarmnror‘Roi:Désantis Environmental Protection G°"e”‘°‘ Jeanette NuiiezBobMartinezCenterLt.Governor2600BlairStoneRoad Tallahassee,Florida 32399-2400 Shawn Hamilton Secretary PW Clearance Electronic Submission Potable Water TOTAL Clearance t 08/25/2022 I"Dear James Lucas, rp-g:~4r,-|rClearanceType:1 Us Construction Permit Number:013 I776—056~DSGP i Supplier PWS ID:2160200 Project Name:SELVA PRESERVE 2 TRANSFER Permittee:AB LOTS,LLC PWS Supplier:ATLANTIC BEACH WATER SYSTEM PWS Owner:ATLANTIC BEACH WATER SYSTEM 7 Deviations (When applicable):N/A This letter acknowledgesreceipt of the clearancerequest form and supporting information,dated08/25/2022.The submitted informationdemonstratesthe system extension has been constructed inaccordancewiththeFDEPPermitNumberaboveandrelatedplansandmaterialsandthatsatisfactorypressureandbacteriologicaltestswereconductedinaccordancewiththeAWWApstandards.Based on thecertificationandsatisfactorybacteriologicalresults,the Department is clearing the system for service. Cleared for use .Enclosures: All Supporting documentationprovided by the applicant can be found here:https://pi'odenv.rlep.state.fl.us/DepNe:ms/public/electronic-documents/2160200/facility ISearchThislinkwillnotbeavailableimmediatelv.These documents will be available no later than 3 davsNfromthedateofissuanceofthisletter. Community Public Drinking Water SystemsIfyouhaveanyquestionsorcommentsregarding this TOTAL clearance,please contact Conor Lucey viae-mail at Conor.Lucey@F1oridaDEP.gov for further information.Sincerely,STATE OF FLORIDA DEPARTMENTOF ENVIRONNIENTALPROTECTION Agenda Item #6.A.10 Oct 2022Page 83 of 125 FLBRDA DEPARTMENT or-'"° "? ;,? ,;: :.'.' ,*, Environmental Protection ... ... .. Lt.GovernorNortheastDistrict 8800 Baymaadows way West.Suite 100 ‘MmI“nJacksonville.Florida 32256 ggrg taw August 2,2022 Nlrs.Darnice O'Leary,Authorized Agent AB Lots,LLC I768 Beach Avenue Atlantic:Beach,Florida 32233 doIeary2@comeast.net. Duval County —Vt/nstevvater Permitting Selva Preserve 2 Transfer Perlnit No.001 1650-D69—l)VVC,Issued on:August 27,2021 Log #4404 Address:Estrella Lane,Lillkside Drive and Parksicle Drive ('RE#172564-0690)Final Clearance Dear 1\/Its.O'Leary: This acknowledges receipt of forrn 52—so4.3oo(3)(b),Non?canon o/‘completion o_fC' onstrucli on for a DoIne.s'Iic Wastewater Collection/Transmission System,on August 2,2022 for thereferencedpennit. Based on the submitted certi?cation,we are clearing this project for service.This is aclearanceforthispermit. Ifyou have any questions concerning this letter,please contact me at (904)255-71 64 or b y en1ailatjemexy@coj.nct.Your continued cooperation in our wastcwater program is appreciated. Sincerely, ( }\6 8vv~v}/ Joseph Emery.2-.5. Environrnental Quality Division,co: c: James M.Lucas,P.E.,jrnlgatox-@bellsout Troy Stephens,Cily ot‘Atlantic Beach Uti D1-31>:Jennifer Lynes.Stephen Spence Agenda Item #6.A.10 Oct 2022Page 84 of 125 DRINKING WATER MICROBIAL SAMPLE COLLECTION ‘ 8;LABORATORY REPORTING FORMAT L:esm Snulhpoiul Plwvy.-Jncknnnvl 3.FL 32215 -so-s.:s:s.s:su -Fax sn435J.9354 -eszs-r4c!4965 sw 41‘:am:.43.‘amvi?u.n sauna .351371114-is -F“352.395.3539 -Enznmn10:90 us.7.4.,w.,.m..,,.-.,FL saozs 954,533 225.Fax 954.555.2231 .en... 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A Yo 1..Dumpllled E,cullualur olsnmpln ___Tub:oompmu b y m sSnnwhSampleFnlnlSan-tpla s.n.pr-4 n-Iy:l;M-I 7u(Ln:-llan nr sn..=m=Aadnznu)Gcllocllon .1.Non»Fe ca n‘ . ~ 1-1....1124 Typo n..m....:Gullloim Culllnnn m Q14 _m c-a.n___man.)Corlphugu 7 Csyr Kg.‘L-*--nc I’:3;L.A.4 v.|°?‘F‘; 3-2—.‘\'¢‘?"xL—‘\\|7J'y1\;;-Vr('\»I’\1». ‘Fr Pr Avnmno fa at-Inhcvum .-«nun-nu -llilrlbullovn youtlnt a up: “man...El?n-a uhlarlnaur En-nu.-chla?nc (check rm},,,Llnla-a olhavwlsa noted.all costs are preformad maccordanc e with Dklnv?aan‘Rg?au?“nu.‘I,M.‘:NELAC IIandirds_and the resulls rulall IulhaIamplaa. I:I-=«=n o«=«-mm--we no-um D..............Pws ..........a lull ...pnulllvu ........:p......porlbnnlng aa.snv.=m.¢nnnlyslu .(conch on:at ...:a...,;mu.Ind um.UEP/Don no am hv an avg-=-mw run ne-EI A can-Il?ed annular at L)D-Ia Rapo?Issued:‘X,/ VElSllpavviaadDyusrlmv:-1 upcnlur (it )LL.— |:|Enlplayrd by:uanl?ad In:1::Empluyad by Dev at Don I-b Sign-nu ::»..m.@......u................,...n...m.....,1-m.;,‘E/£55“n s>!ssR’r yum:AND M./ummr,an ma Ks-at-I To us V17.Rut-Darn K .. \:1 .u an nspna on useown-—'«.L<1161!’[Y a.A |\L,_.w.«—n 1.:A ‘w «d.E:-mane-«;yc.:u.a:.mn..Iormauo.. .‘dr“_?£‘___‘My’0___4 0“,,S r,xN>~\1::mg...s....,.v..?gqulred El Rnpl-nnirxani Snmpb!R.q.u..a.um Ruviavvud I>yDEF'lDOH: oer:/non nwcwn...on3-2.»:-~new:x ....um...up.nun:an aura.:Lyp¢:vdnuu'L)-?nuri|mI'knI\/‘="/V(..,.;.....»...,....=.>.=—nu.-..-..um.«:.x »KM»,N ..Enny mm :.mama.1'-Han:1",:—s.«m ¢.u.......‘zln ) 2.L...=....m..............m n,.—u..mm .....»...a ..a...»..s..,.M,....v.n...,...=....,.4a.... 7 ,/2 Hanna «nu.Iysra?thw uxpqsal /~a L4.annual m Fluid:mnmumswamzxm 61-Mo.‘rum:. 1,.2..z..—.¢.n_..aa«.z.‘.,....._z...._............a5..,......:v..damn ..Ff ‘L’,—un?t»-1.iu4.9ou.o.....:...x..k.......,....(.......................“"“’" -...»..I<‘y:A -scum......,......r,»-c..m......~.;~-nr.u:.=...n......an-wlh.-n--c~...m........._.uau;n.nuu...u...p..m..Da\a:?‘<7’?/Z Tlrrla:(0 Agenda Item #6.A.10 Oct 2022Page 86 of 125 2’lvlaln D Main I3 Mdrm Dave :4TestPressure/«5 7 Starting 4;2 ()4nunmonofTest____QZ2j__Hours (2 Hour Nllnlmum) City of Atlantic Beach Water Pressure Test Fornnat Leakage Test _;_;/A___,Minutes (Wet Tap)Loss for Metal Seated Valves —0.0075 x Mg Allowable Water Lass L =§;Q (@ 150 psl)L=Allowable Lnalcace10875.73 s =Length of Pipe In Feet D =Norrnal Diameter In Inches4/,.Pipe sixes ?Inches é Inches InchesTotalLengths325'Feet (' Feat Feetaasz Allowable falculatlonsz £2 /*7 3 (I /we) Toml Allouved Loss per Hour (Gallons) = Total Allowed for lvletal Seated Valves (Gallons) 2..31 =(Zn-Q Total Allowed Loss for the Test r 137 NO.L QATE A“.E I-955 F A'“C;"'UALI-as I PA§FAI LUR E (1 )"A-I/u .54 45 J Z l Remarks: .41?”M72“ ,. CONTRACTOR DATE IIVSPECTOR D A T E H:\water Pressur:‘res:Format -DRAF-T.docx Agenda Item #6.A.10 Oct 2022Page 87 of 125 CITYOF ATLANTICBEACH UTILITIESDEPARTMENT 902 ASSISILANE JACKSONVILLE,FLORIDA32233 TELEPHONE:(904)247-5886 www.coab.us August 29,2022 Ralph Colton RE:Selva Preserve Project Utilities Inspection Clearance This letter is to confirm that the City of Atlantic Beach Public Utilities infrastructure inspection checklisthas beencompletedsatisfactorily. Should you have additional questions,feel free to call Troy Stephens,Utilities Director,at (904)247-5875 or email Troyattstephens@coab.us Sincerely, ”'i“rt«§Sterpi/isms Troy Stephens Public Utilities Director CC:Chris Walker,Distribution Director cwalker@coab.us Agenda Item #6.A.10 Oct 2022Page 88 of 125 QWNEWS i5iFFiEA‘§iET GP C5NS?RUCTi@N CDMPLETEON §ELVA PRESERVEBi AB Lots,LLC,legal cmmer of iots 1:5 of the piat of Seiva Preserve ii,iocated in Atlantic Beach,Fiorida,certify that the work under the above—namedproject including ali appurtenances therein has been satisfactoriiy cempieted;that aii charges or billsfor labor or services performed or materials furnished,and other charges against the subcontractors have been paid in ‘iuiiand in accordance with the terms of the contract;that no iiens have attached against the property and improvements of owner;that no notice of intent to ciaim iiens is outstanding;that ne suits are pending by reason an the project under the contract;that aii Workers Compensation claims have been settied and no pubiic liabiiity claims are pending. This affidavit is made for the purpose of inducing the city of Atlantic Beach to accept said construction for ownership and maintenance. AB Lots,LLC 1768 Beach Avenue Atlantic Beach,FL By;its Manager .’/W State of -l’-’i”‘si.«‘:"dis/~’*~ County of 'i"J“1.i§.,>«’-‘~—“é The foregoinginstrument was ecicnowieciged betcire me this .:é‘"*}day of ?é:.;T—’i~J3,2022 by ‘A who is personaiiy known to me or has produced as identification. V _»ix»“5IC£)i.i_EEi§as Notary Pubnc :3EiAi'43‘¥'3:i°%iiS3lOiii &F!ReS:iieaesn‘E Fé'¢.nc‘cd'z'.‘"wP.’/ctergFi?, W _~...__—.—.—-—————s———Agenda Item #6.A.10 Oct 2022Page 89 of 125 Exhibit A (cont) City of Atiantic Beach Schedule of Vaiues Wastewater System Project Name:Seiva Preserve Contractor:White Stone Construction Deveioper:AB Lots,LLC UNiT QUANITY UNIT COST TOTAL COSTForceMains(Size,Type &Pipe Class) LF LF LF LF LF Sewer Valves (Size and Type) EA IFEAI EA EA E V EA Gravity Mains (Size,Type 8.Pipe Ciass) 8"PVC DR 18 I LF 475 $23.90 $11,352.50 LF}f LFEJLF i LF ILateraisSizeandType) 5"PVC DR 18 T EA I EA EAiEA EA Manhoies (Size and Type) 4-6 foot deep [EA 3 $8,221.00 $24,663.006-8 foot deep F‘EA 3-10 foot deep EA i10-12 foot deep EA J>12 foot deep EA |E ‘TLEA i__JEA T L EA EA EA Lift Station Wet welt Lump SumPump—outAssembly with box Lump SumElectrical&Controls Lump SumSubmersiblepumps,equi ment and piping Lump SumAbovegroundpumps,equipment and piping Lump Sum f +-Land Lump Sum V Lump Sum fl[Lump Sum [Total Sewer System 053?‘36,015.50 Agenda Item #6.A.10 Oct 2022Page 90 of 125 Exhibit A Ctty et Atlantic Beach Schedule of Values Potable Water System Project Name:Selva Preserve Contractor:White Stone Construction Developer:AB Lots,LLC __UNIT QUANITY UNIT COS TOTAL COSTWaterMains{Size,Type 8.Pipe Class) 4"DR 18 LF 362 $31.46 $11,388.52 2"DR 11 POLY LF 161 $21.00 $3,381.00 LF LF Water Valves (Size and Type)_{__4"Gate Valve EA 2 $2,400 $4,800.00 2 Hydrants Assembly (Size and Type) 1 L_ I Services {Size and Type}I1"Poly DR 11,service complete EA 5 $1,638.76 $8,193.80 EA ,EAE’EA l Total Water System Cost $27,763.32 Agenda Item #6.A.10 Oct 2022Page 91 of 125 BILLQB‘§AEE tlritrrr lsrrnovsa/mars for SELVA PRESERVE Hi AB Lots,Li..C,_1_768BeachAvenue,AtlanticBeach,FL,(the ‘‘Seller”)for and in considerationof the sum of Ten and No/100Dollars ($10)and other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,hereby grants,bargains,sells,transfers and delivers to city of Atlantic Beach,a political subdivision of the State of Florida,the following personal property: Water and wastewater utility improvernentsin Estrela Lane,AtlanticBeach,FL. See Exhibit A,Schedule of Values The Seller does,for itself and its successors and assigns,covenant to and with city of Atlantic Beach and its successors and assigns,that it is lawful owner of said personal property;that the personal property is ?'ee of all encumbrances;that it has good rights to sell the same;and that it will Warrant and defend the sale of the personal property against the lawful claims and demandsof all persons. 91 ‘WITNESS WEEREOF,the Seller has causedthisinstrumentto e dulyexecutedanddeliveredbyitsdulyauthorizedofficeonthisof..336,.71“ ‘W13.N ESS:QWNER: Witness Signature Manager,AB Lots,LLC ,1" i‘ .s ., Print Witness Name Print Managefs Name ./ State of ECountyof1 The foregoing instrument wasacknowledged ‘beforeme this ii}day of ,,2022,bY who is personally‘known to me or has produced 2 Q;as Agenda Item #6.A.10 Oct 2022Page 92 of 125 ...uuuucm M -1.....1:1.«mm.u as -..,nu;mu...:-nan a...punk um .........um {_______ 7 ,-, SELVA PRESERVE II N“W°*<?—L—-M‘J53- Iuz .at ;um y‘ ‘.mm or sun msrm as mm»KNum new 1:,was -s.-:.or Int rum:nzcwns or Wm comm Irma ;Harman ur smms u mu w.mm nm,uwor-29-mv.mum:mrx.num cuum.mm I m -a u~ntmuu-mv .a a mum.«,g?Agenda Item #6.A.10 Oct 2022Page 93 of 125 S39Vd i JD I JSVA FE 3DVd ’L X003 lV'1d §%‘..x H V A_ 53? m~nnmvu-vuumnlS537amya/0/r K .,.4:s7ar.7Vare -N’JIXOD§Jl.l.\’|\03!)9 .107 ‘-~ \ \ \ \\5 I314 MAINS ‘IV ‘A C1§HN-41)“NV (KW:/(WW1!)L003 A3 LNJN.§?z’DV\TH?»)5 NVUVH‘NQUIVNVNANQNINAOK QQVIHJHH ‘IN-‘Z AWJ ‘WEAK IJVINI 3Q\\um‘:mu vwau mu an unw hut wmnn wan zaxvwwe:m-<u:m:v<M :u“.Z'\E ,''a:-to mm 43,_¢\3 .was um nnussuu vman .m am am an sum:21.»:(1 .a.{cn.m u~~_\'mxzma wax aa 7 um.19 ..o am rm--.xn'«an no {Jam nu qwnau ('«~uvu 5 ;I ,_____,,-..~mm:mmmm1a ma .1:ma I 3 r v Qi““W El 39%!90 “En H13 :'1 ~ |M4mmaammnmun K B ,f\ ma mmerroanmm.wmo*"“wu amx:o::;mm mm 52.»: Ih?l?t a!)I’.‘(‘3£?m.a m..~‘1‘—5"~ §E£‘»‘«%’{6"aa‘§’vi5‘}€‘M-~~« :guc°:\:§‘):mlc-sn3::i1nG‘;1~’¥:"‘::«Zian’~v‘§."‘n-5‘«':?~c«§Z‘:"v:?4c>.u.v nu uman‘ 5NoILVlA)ln‘a‘/M1031 s m2 .10 nun:xnwuau "'numzm 1 umcnm: H_ z I Ill!10 IQYID3 If-IWIJCI WEI IKVBRG‘LMI‘tIlAZllI 5 ,“.,.m....,uau-amasan zwusvz_.summm nauwnuwon:0 ~urarmm:»7 N V,W K ,u . \ \ \ \ \ \ \ VCIIHOWJ'AlN?D3 'lVl\nG 'H3‘/383U.NV"|1V ’lS‘13-GZ*3DNVH'Hl?OS-Z-dlH5NMO1'l.l GNV91 SNOILDJSJ0 ND|1BDd V OM39).J.N?DD ‘WANG10 SUUOOJH3|'|??d 3H1 £0 "99-‘E5 5J9Vd ‘IL NUDE J.V'|d N 0303033!SV 3AH3S3HdV:\'|3S JD 1\"|d3Zi V II EIz\.HEIS.'E[bTcIVATES 76:save u an LnaAgenda Item #6.A.10 Oct 2022Page 94 of 125 _.M_.V ,..,.......>»¢>--,M.._._._..,.,?a=nau.-.~._....._,.—._—..W um»«my XP»ea ~"T‘>§3l~‘5‘-“'R an mm an ~.mum:am (ms/navvu an:an amurrcv I ‘W wvrgg,W #3 ‘M.$aux:~v.'.u1nv mm M as :33-Axum»'vol L‘lVl nnwa nvmaw : -,,m in '4’m )'.v¢¢mm «mm 1»;Mn am:an mam-4 w».c~o:’)mmu:a.‘u:«am.:~3-;Y:-L...no-a-«mu~ovu:uun:. _HTI03SQHVWOE9 n-t'tII'\a-u-lau’c’Iv-vw \ 2:awn mm 1:ma 3-4.m snags?m°'z‘u 3'».$:g2;2T2";‘l';)|§;?;.-‘mm Al ml :3 am MM :n ma nramm :>-1 «:1 am an -mu mans xwme tn“.9. um..,a.“M,_"XI ,;\.w.tV—“and um4’""‘p.u mm /"§'u':‘n"n‘J"“,‘3",'Z ""'f.“.,_ M »:-.:.-m-:rmr.r.n ama- ,,ma-M __” __.-_,,,%,,,,,,.—. an-r.rv:«mnaw"\N ,,,,"",,,,.....o W,“mu s:w:::r'~~"'‘£5--—-~"'*”w\uI?"""‘‘.~,,.. ummczx-:'vau:a~*D V ‘W,‘5:wt:‘mm m mvwm:ms was' , Aura mu»m__.4 §lk ,as uh;7nIn?7v5\?° Zsgnmnst)gun?‘N V 1 E &::é’£?:£‘:u’%aiJ?>4. ;M -1 "4 - «BI1 IVS}!-K‘/AIV’-ll nan:§1 a nu axan «.:.«an wwu wE\h M a an mm 3/»law um:(A E!III WM All WI‘-11i!|U9Iw Q E I 55-:n1_m:u .l/n n~maAmu-,~au’*Z ‘“ i:1.“MEL’{;E“.3.‘.‘£?7€33$'4“.§4«§1“f‘v‘2‘»"u:u.:.~n%E "_’a swumzunnv/mmmQtn.2..,W5am.mE5:-—A ~—~*~5 _--——"’.W\__A“_..A .....*‘$5 3 .tu.u. | 1 $7 1 51¢ m on N um »nae:M4 1 in am namn uni \ '5.K5537H0wan‘Q&_Sg!J:.‘.’$"5‘"N-.H “’’ ~¢\—.;~.- M 5 ....=...}3‘ ma soumuntymu Vt:our in 1211 n maul ATM |-In mmImam mm.-r r .(mmmv - “A01 A334 ti 1!“',ma.mo “.'45:'nunI?-4*‘-"“"‘” ‘:vamows ‘v‘.‘"*,..~t——-'‘AINFIOO1v/mo ‘HOVSSaunmv '1sv3-sz-sown V ‘.‘‘H1.A'|OS-Z-dlHSNMOJ.‘u uuv sx snouoasso .-NO|J.BOd V DNIEEA.lNnO3‘IV/U10JO SCIHDDEH3|'lE|?d 3H1 J0 "99-SE S3DVd '11 M008 LY/‘Id NI 03080338 5V 3/\H3S3HdV/\'|3’5 JO lV'ld3H V H E1\&IHSEIEidVATHS S3DVd i‘10 E 35V! 53 3DVd 1"')(00E J.V‘|d .._¢<,,,_..J cu:usvu :L xu snaAgenda Item #6.A.10 Oct 2022Page 95 of 125 Page 96 of 125 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.22-69 authorizing the city manager to provide FY 2022-23 funding to designated nonpro?t organizations for arts,culture programs and events. SUBMITTED BY:Latrenia Thomas,Recreation Director TODAY’S DATE:September 21,2022 MEETING DATE:October 10,2022 SUMMARY:In accordance with Article 1,Section 2-2,of the City of Atlantic Beach Code of Ordinances,the City may contribute city funds or other support to artistic,recreational,or cultural programs,events or projects which bene?t the residents of Atlantic Beach,as follows: 1.Requests for contributions to such programs,events or projects shall be submitted to the cultural arts and recreational advisory committee. 2.The cultural arts and recreational advisory committee will make recommendations on any such requests to the city commission,who will then make the ?nal decision on funding the request. 3.Any request for contributions which are not artistic,recreational,or cultural in nature shall be submitted directly to the city commission for consideration. The Cultural Arts and Recreation Committee met on Sept.8 and Sept.13,2022,to discuss and recommend funding for Duval County Schools,nonpro?t and for pro?t organizations.Three schools,six nonpro?t and three for pro?t organizations submitted applications.A representative from each organization gave a ?fteen minute presentation and answered questions from committee members.The committee unanimously voted to recommend the following: 0 Funding in the amount of $59,121 as delineated in Resolution 22-69. BUDGET:FY 2022-23 funding is in Account No.001-6010-572-82-00 RECOMMENDATION:Approval of Resolution 22-69 REVIEWED BY CITY MANAGER:Agenda Item #8.A.10 Oct 2022Page 97 of 125 RESOLUTION NO.22-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2022-23 FUNDING TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS,CULTURE AND RECREATION PROGRAMS AND EVENTS,UTILIZING FUNDS BUDGETED IN ACCOUNT NO.001-6010-572-82-00;AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S)IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVEDATE. WHEREAS,In accordance with Article 1,Section 2-2,of the City of Atlantic Beach Code of Ordinances,the City “may contribute city funds or other support to artistic,recreational,or cultural programs,events or projects which benefit the residents of Atlantic Beach,”and establishes guidelines, accordingly;and WHEREAS,the Cultural Arts and Recreation Advisory Committee (CARAC)is tasked with reviewing funding requests and making recommendations to the City Commission;and WHEREAS,CARAC developed guidelines and an application for grant requests,reviewed the requests,and made a funding recommendationto the City Commission;and WHEREAS,grant funds are allocated in Account No.001-6010-572-82-00,which has $30,000 budgeted in FY 2022-23 for schools and $45,000 budgeted for organizations. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The City Commission hereby authorizes the City Manager to provide FY 2022- 23 funding to the following organizations and schools,utilizing funds allocated in Account No.001- 6010-572-82-00,as follows: $5,000 Brush Up!Canvas Painting Class $5,000 FACE4kids $4,421 NOVA Dance &Wellness Academy 334,950 Connecting Thru Music $5,000 Beaches Fine Arts Series $10,000 Fletcher High School $1,250 New Age Hippy$10,000 Mayport Middle School$3,000 PossAbilitiesPlus$2,500 D-l TrainingSECTION2.The City Manager is hereby authorized to execute the contract and suchpurchaseorder(s)in accordance with and as necessary to effectuate the provisions of this Resolution.Agenda Item #8.A.10 Oct 2022Page 98 of 125 SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10”‘day of October,2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Brenna M.Durden,City Attorney Agenda Item #8.A.10 Oct 2022Page 99 of 125 Page 100 of 125 AGENDA ITEM: SUBMITTED BY: TODAY’S DATE: MEETING DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution 22-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A TWO-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY &COMPANY;SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 AND 2023- 2024 CITY COMMISSION-APPROVED BUDGETS; AUTHORIZING THE EXPENDITURE OF $50,000 ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET AND $52,000 ANTICIPATED TO ALLOCATED IN THE FISCAL YEAR 2023-2024 BUDGET FOR THIS PURPOSE; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. Melissa Burns,Director of Finance September 27,2022 October 10,2022 At the regular Commission meeting held on September 26,2022,the Commission gave consensus to bring back the Auditor Engagement Extension back for approval as a resolution. As discussed in the meeting,auditors are required to be selected by an auditing committee comprised of a member of the government board and Given the minute time frame,it is not in the best interest to issue a RFP thisclosetotheendofthe?scal year to be audited.Purvis Gray &Company was contacted and they provided the engagementextensionforthenexttwoyearsfortheFY2022andFY2023audits.TheFY2022Auditcostis$47,000 with an additional $3,000 for a single audit.A single audit is required if the City has expended $750,000 or more inFederaland/or State funds.With the funds from the American Rescue PlanActhavingbeenexpended,a single audit is required.Agenda Item #8.B.10 Oct 2022Page 101 of 125 BUDGET:A total of$64,550 has been budgeted in Fiscal Year 2023 cove r auditing services and the accounting consultant which assists with yea r— end close and writing up the ?nancial statements. RECOIVIIVIENDATION:Commission approve continued engagement of (he audit ?rr n ofPurvis Gray &Company For the audits for FY2022 and FY2023. ATTACHR/lENT(S):Purvis Gray and Cornpany engagement l<:I.t<->1‘ REVIEWED BY CITY MANAGER:4_g %Agenda Item #8.B.10 Oct 2022Page 102 of 125 RESOLUTION NO.22-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A TWO-YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY &COMPANY;SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 AND 2023-2024 CITY COMMISSION-APPROVED BUDGETS;AUTHORIZING THE EXPENDITURE OF $50,000 ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET AND $52,000 ANTICIPATED TO ALLOCATED IN THE FISCAL YEAR 2023-2024 BUDGET FOR THIS PURPOSE;AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS;AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach desires to continue the auditing services of Purvis Gray &Company,for the purpose of performing the required annual ?nancial audit;and WHEREAS,the ?scal year 2022-23 budget includes $50,000 for this purpose. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Subject to and contingent upon inclusion of funding for this purpose in the ?scal year 2022-23 and 2023-2024 City Commission-approved budgets,the Mayor and City Manager is hereby authorized to sign a two—year agreement continuing the auditing services of Purvis Gray &Company. SECTION 2.The City Manager is hereby authorized to approve a purchase order for $50,000 on behalf of the City of Atlantic Beach. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10th day of October,2022. Ellen Glasser,Mayor Attest: Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.B.10 Oct 2022Page 103 of 125 PURVIS (Sin-Ail’ September 20.2022 Honorable Nlayor,City Commissioners and Management City of Atlantic Beach,Florida 800 Seminole Road Atlantic Beach,Florida 32233 we are pleased to confirm our understanding of the services we are to provide for the cit y ofAtlantic Beach (the city)for the years ending september 30,2022 and 2023. Audit scope and Objectives VVe W I audil the financial statements of the governmental activities,the businessvtype the aggregate discretely presented component units.each major fund,and the aggregate re ma i lngfund information,including the disclosures,which collectively comprise the basic financial statement s, ofthe city as of and for the years ending september 30,2022 and 2023.Accounting principles general lyacceptedintheunitedstatesofAmerica(GAAP)provide for certain required supplementary inf or ma tio n {RS|),such as rnanagernent’s discus n and analysis (IV|D8u‘-\).to supplement the city's b a s i c financia lstatements.such information,although not a part of the basic financial statements,is req uir ed bythe Governmental Accounting Standards Board who considers it to be an essential part of financia l reporti ngforplacingthebasicfinancialstatementsinanappropriateoperational,economic,or historic al context. As part of our engagement,we will apply certain limited procedures to the City's RSI i acco rdan ce with auditing standards generally accepted in the United states of America (GAAS).These limited pro ced ureswillconsistofinquiriesofmanagementregardingthemethodsofpreparingtheinfor mati on and comparing the information for consistency with management's responses to our inquiries,thebasic financial statements,and other knowledge we obtained during our audit ofthe basicfinancial sta te me nts . we will not express an opinion or provide any assurance on the information because thelimited procedures do not provide us with sufficient appropriate evidence to express an opinion or pr ov id e any assurance.The following RSI is required by GAAP and will be subjected to certain limited pro ced ure s. but will not be audited: 1)Management's Discussion and Analysis 2)Required Pension and other Postretirement Benefits 3)l\/lajor Fund Budgetary Information we have also been engaged to report on supplementary information other than RSI that acco mpan ies the city's financial statements.we will subject the following supplementary information to t h e auditing procedures applied in our audit of the 'ancial statements and certain additional procedures,inclug comparing and reconciling such information directly to the underlying accounting and other r e c o r d s used to prepare the financial statements or to the financial statements themselves,and other additi onalproceduresinaccordancewithGAAS,and we will provide an opinion on it in relation to t h e financia lstatementsasawholeinareportcombinedwithourauditor’s report on the financial statement s. CE RTIFIED PUBLIC ACCOUNTANTS caiiir.-iviue l o..—.iia i -ni/i.iiiasst-e l 5rll'tIS(1ta |()i'lnnr.lo |iaitt-i.iiid |‘raiiip.i puIv§sgray,cor1'l i\1zinIuci-inl (\IIV€III.s\lI .i...i PlnrisliiI|IxIl|I.Ilc\0:i(.cI ..i .iit.\.ea.....a..ie i’\IIlnAlr|1rII(lEIIl mt.iibart.i'ili.-Hi)(J an -IVICC its»Agenda Item #8.B.10 Oct 2022Page 104 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -2-September 19,2022 1)Schedule of Expenditures of Federal Awards (if applicable) 2)Combining Non-Major and Fiduciary Fund Statements 3)Schedule of Source and Expenditure of City oflacksonville Grant Funds (if applicable) 4)Historical Revenues and Expenditures 5)Schedule of Net Revenue in Accordance with Bond Resolutions and Other Bond Debt Disclosures In connection with our audit ofthe basic financial statements,we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements,or the other information otherwise appears to be materially misstated.lf,based on the work performed,we conclude that an uncorrected material misstatement of the other information exists,we are required to describe it in our report. 1)OtherStatisticalInformation The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due to fraud or error,and issue an auditor's report that includes our opinions about whether the financial statements are fairly presented,in all material respects,in conformity with GAAP,and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and,therefore,is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists.Misstatements,including omissions,can arise from fraud or error and are considered material if there is a substantial likelihood that,individually or in the aggregate,they would influence the judgment of a reasonable user made based on the financial statements.The objectives also include reporting on: I Internal control overfinancial reporting and compliance with provisions of laws,regulations,contracts, and award agreements,non-compliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. I Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes,regulations,and the terms and conditions of federal and state awards that could have a direct and material effect on each major program and state project in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S.Code of Federal Regulations (CFR)Part 200,UniformAdministrative Requirements,Cost Principles,and Audit Requirements for Federal Awards (Uniform Guidance),Florida State Single Audit Act —Florida Department of Financial Services —State Projects Compliance Supplement,and Chapter 10.550,Rules Auditor's Responsibilities for the Audit of the Financial Statements and Single AuditWewillconductourauditinaccordancewithGAAS;the standards for financial audits contained inGovernmentAuditingStandards,issued by the Comptroller General of the United States;the Single AuditActAmendmentsof1996;and the provisions of the Uniform Guidance,Florida State Single Audit Act,andChapter10.550,RulesoftheAuditor General,and will include tests of accounting records,a determination Agenda Item #8.B.10 Oct 2022Page 105 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -3-September 19,2022 of major program(s)in accordance with Uniform Guidance,and other procedures we consider necessary to enable us to express such opinions.As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We will evaluate the appropriateness of accounting policies used and the reasonableness ofsignificant accounting estimates made by management.We will also evaluate the overall presentation of the financial statements, including the disclosures,and determine whether the financial statements represent the underlying transactions and events in a mannerthat achieves fair presentation.We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement,whether from:(1)errors, (2)fraudulent financial reporting,(3)misappropriation of assets,or (4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.Because the determination of waste and abuse is subjective,Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit,combined with the inherent limitations of internal control,and because we will not perform a detailed examination of all transactions,there is an unavoidable risk that some material misstatements or non—compliancemay not be detected by us,even though the audit is properly planned and performed in accordance with GAASand GovernmentAuditing Standards.In addition,an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs.However,we will inform the appropriate level of management of any material errors,any fraudulent financial reporting,or misappropriation of assets that come to our attention.We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention,unless clearly inconsequential.We will include such matters in the reports required for a Single Audit.Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude,based on the audit evidence obtained,whether there are conditions or events,considered in the aggregate,that raise substantial doubt about the government's ability to continue as a going concern for a reasonable period oftime. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories,and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals,funding sources,creditors,and financial institutions.We will also request written representations from your attorneys as part of the engagement. I Risks associated with improper revenue recognition.I Potential risk for management override of controls.Our audit of financial statements does not relieve you of your responsibilities.Agenda Item #8.B.10 Oct 2022Page 106 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -4-September 19,2022 Audit Procedures-Internal Control We will obtain an understanding of the government and its environment,including internal control relevant to the audit,sufficient to identify and assess the risks of material misstatement ofthe financial statements,whether due to error or fraud,and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions.The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error,as fraud may involve collusion, forgery,intentional omissions,misrepresentation,or the override of internal control.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other non-compliance matters that have a direct and material effect on the financial statements.Ourtests,if performed,will be less in scope than would be necessary to render an opinion on internal control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and Chapter 10.550,Rules ofthe Auditor General,we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material non-compliance with compliance requirements applicable to each major federal award program.However,our tests will be less in scope than would be necessary to render an opinion on those controls and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and Chapter 10.550,Rules of the Auditor General. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses.Accordingly,we will express no such opinion.However,during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicated under the American institute of Certified Public Accountants professional standards,Government Auditing Standards,and the Uniform Guidance,and Chapter 10.550,Rules of the Auditor General. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,we will perform tests of the City's compliance with provisions of applicable laws,regulations, contracts,and agreements,including grant agreements.However,the objective of those procedures will not be to provide an opinion on overall compliance,and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and Chapter 10.550,Rules of the Auditor General requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, and Florida Department of Financial Services -State Projects Compliance Supplement for the types of compliancerequirementsthatcouldhaveadirectandmaterialeffectoneachoftheCity's major federal programs and stateprojects.Forfederal programs and state projects that are included in the Compliance Supplement,our complianceandinternalcontrolprocedureswillrelatetothecompliancerequirementsthattheComplianceSupplementidentifiesasbeingsubjecttoaudit.The purpose of these procedures will be to express an opinion on the City'scompliancewithrequirementsapplicabletoeachofitsmajorprogramsinourreportoncomplianceissuedpursuanttotheUniformGuidanceandChapter10.550,Rules of the Auditor General.Agenda Item #8.B.10 Oct 2022Page 107 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -5-September 19,2022 Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for: (1)designing,implementing,establishing,and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error,including internal controls over federal and state awards,and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met;(2)following laws and regulations; (3)ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements;and (4)ensuring that management and financial information is reliable and properly reported.Management is also responsible for implementing systems designed to achieve compliance with applicable laws,regulations,contracts and grant agreements.You are also responsible for the selection and application of accounting principles;for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards and state financial assistance,and all accompanying information in conformity with accounting principles generally accepted in the United States of America;and for compliance with applicable laws and regulations (including federal and state statutes),rules,and the provisions of contracts and grant agreements (including award agreements).Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness ofthat information. You are also responsible for making drafts offinancial statements,schedule of expenditures of federal awards and state financial assistance,all financial records,and related information available to us and for the accuracy and completeness of that information (including information from outside ofthe general and subsidiary ledgers).You are also responsible for providing us with:(1)access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,such as records,documentation,identification of all related parties and all related-party relationships and transactions,and other matters;(2)access to personnel,accounts,books,records,supporting documentation,and other information as needed to perform an audit under the Uniform Guidance;(3)additional information that we may request for the purpose ofthe audit; and (4)unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.At the conclusion of our audit,we will require certain written representations from you about the financial statements;schedule of expenditures of federal awards and state financial assistance;federal and state award programs;compliance with laws,regulations,contracts and grant agreements;and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements of each opinion unit taken as a whole. (2)employees who have significant roles in internal control,and (3)others where the fraud could have a materialeffectonthefinancialstatements.Your responsibilities include informing us of your knowledge of any allegationsoffraudorsuspectedfraudaffectingthegovernmentreceivedincommunicationsfromemployees,formeremployees,grantors,regulators,or others.In addition,you are responsible for identifying and ensuring that thegovernmentcomplieswithapplicablelaws,regulations,contracts,agreements,and grants.You are alsoresponsiblefortakingtimelyandappropriatestepstoremedyfraudandnon—compliancewith provisions of laws,regulations,contracts and grant agreements that we report.Additionally,as required by the Uniform Guidance Agenda Item #8.B.10 Oct 2022Page 108 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -6-September 19,2022 and Chapter 10.550,Rules of the Auditor General,it is management's responsibility to evaluate and monitor non- compliance with federal and state statutes,regulations,and the terms and conditions of federal and state awards; take prompt action when instances of non-compliance are identified including non-compliance identified in audit findings;promptly follow up and take corrective action on reported audit findings;and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation ofthe schedule of expenditures of federal awards and state financial assistance (including notes and non-cash assistance received,and COVID-19-related concepts,such as lost revenues,if applicable)in conformity with the Uniform Guidance and Chapter 10.550,Rules of the Auditor General.You agree to include our report on the schedule of expenditures of federal awards and state financial assistance in any document that contains,and indicates that we have reported on,the schedule of expenditures of federal awards and state financial assistance.You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards and state financial assistance that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that: (1)you are responsible for presentation of the schedule of expenditures of federal awards and state financial assistance in accordance with the Uniform Guidance and Chapter 10.550,Rules of the Auditor General;(2)you believe the schedule of expenditures of federal awards and state financial assistance,including its form and content,is stated fairly in accordance with the Uniform Guidance and Chapter 10.550,Rules of the Auditor General; (3)the methods of measurement or presentation have not changed from those used in the prior period (or,ifthey have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards and state financial assistance. You are also responsible for the preparation of the other supplementary information,which we have been engaged to report on,in conformity with GAAP.You agree to include our report on the supplementary information in any document that contains,and indicates that we have reported on,the supplementary information.You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon.Your responsibilities include acknowledging to us in the written representation letter that:(1)you are responsible for presentation of the supplementary information in accordance with GAAP;(2)you believe the supplementary information,including its form and content,is fairly presented in accordance with GAAP;(3)the methods of measurement or presentation have not changed from those used in the prior period (or,if they have changed,the reasons for such changes);and (4)you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. financial audits,attestation engagements,performance audits,or other studies related to the objectives discussedintheAuditScopeandObjectivessectionofthisletter.This responsibility includes relaying to us corrective actionstakentoaddresssignificantfindingsandrecommendationsresultingfromthoseaudits,attestation engagements,performance audits,or studies.You are also responsible for providing management's views on our currentfindings,conclusions,and recommendations,as well as your planned corrective actions for the report,and for thetimingandformatforprovidingthatinformation.Agenda Item #8.B.10 Oct 2022Page 109 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -7-September 19,2022 Engagement Administration,Fees,and Other We understand that your employees will prepare all cash,accounts receivable,or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement,we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings.It is management's responsibility to electronically submit the reporting package (including financial statements,schedule of expenditures of federal awards,summary schedule of prior audit findings,auditor's reports,and corrective action plan)along with the Data Collection Form to the federal audit clearinghouse.We will coordinate with you the electronic submission and certification.The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to City management;however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Purvis,Gray and Company,LLPand constitutes confidential information.However,subject to applicable laws and regulations,audit documentation and appropriate individuals will be made available upon request and in a timely manner to a federal or state oversight agency or its designee,a federal or state agency providing direct or indirect funding,or the U.S.Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings,or to carry out oversight responsibilities.We will notify you of any such request.If requested,access to such audit documentation will be provided underthe supervision of Purvis,Gray and Company,LLPpersonnel.Furthermore, upon request,we may provide copies of selected audit documentation to the aforementioned parties.These parties may intend,or decide,to distribute the copies or information contained therein to others,including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years afterthe report release date orfor any additional period requested by a federal or state oversight agency or its designee.If we are aware that a federal awarding agency,pass—through entity,or auditee is contesting an audit finding,we will contact the party(ies)contesting the audit finding for guidance prior to destroying the audit documentation. Ronald D.Whitesides,CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them.We expect to begin our audit approximately April 2023. required.Our standard hourly rates vary according to the degree of responsibility involved and the experiencelevelofthepersonnelassignedtoyouraudit.Our invoices for these fees will be rendered each month as workprogressesandarepayableonpresentation.If we elect to terminate our services for non—payment,ourengagementwillbedeemedtohavebeencompleteduponwrittennotificationoftermination,even if we havenotcompletedourreports.You will be obligated to compensate us for all time expended and to reimburse us for Agenda Item #8.B.10 Oct 2022Page 110 of 125 Honorable Mayor,city commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 Sept emb er 19,2022 all out-or-pocket costs through the date of termination.The above fee is based on anticipated from your personnel and the assumption that unexpected circumstances will not be encountered duringthe engagement.If significant additional time is necessary,we wi keep you informed of any problems weencounter and our fees will be adjusted accordingly. I issue written reports upon completion of oursingle Audit.our reports will be addressed tomanage mentandthegoverningboardofthecity.Circumstances may arise in which our report may differ itsexpected form and content based on the results of our audi .Depending on the nature of these circumstance s, itmaybe necessary for us to mo y our opinions,add a separate section,or add an emphasis-of-matter orotherrrr latlerparagraphtoourauditorsreport,or if necessary,withdraw from this engagement.if our opinions areotherthan unmodified,we will discuss the reasons with you in advance.if,for any reason,we are unable tocomple te the audit or are unable to form or have not formed opinions,we may decline to express opinions or is su e reports,or we may withdraw from this engagement. The 6overnn'lentAudItI'ng Standards report on internal control over financial reporting and on co m pli an ce and other matters will state that:(1)the purpose of the report is solely to describe the scope of t ofinternal control and compliance and the results of that testing,and not to provide an opinion on the effe ctiv ene ss ofthe entity's internal control or on compliance,and (2)the report is an integral part of an aud it perfor med in accordance with G‘overnr7ierltAudit/‘ng Standards in Considering the entity’s internal control and c o The Urliforrn Guidance and Chapter 10.550,Rules of the Auditor General report on internal control o v e r complianc eWillstatethatthepurposeofthereportoninternalControlovercomplianceissolelytodescrib e thescopeof testing of internal control over compliance and the results of that testing based on the requir ement s ofthe Uniform Guidance and Chapter 10.550,Rules affhe Auditor General.Both reports will state that th e reportisnot suitable for any other purpose. we appreciate the opportunity to be of service to the city and believe thi letter accurately su m m ar iz es the slgni icant terms of our engagement.If you have any questions,please let us know.If you agree withtheterms of our engagement as described in this letter,please sign and return it to us. Res pectfu Ily Su brn itted PURVIS,GRAV AND COMPANY,LLP Ronald D.\IVhitesides,CPA Partner RDVV/sdrrl Agenda Item #8.B.10 Oct 2022Page 111 of 125 Honorable Mayor,City Commissioners and Management City of Atlantic Beach,Florida Atlantic Beach,Florida 32233 -9-September 19,2022 RESPONSE: This letter correctly sets forth the understanding of the City of Atlantic Beach,Florida. Management Signatu re: Title: Date: Governance Signature: Title: Date:Agenda Item #8.B.10 Oct 2022Page 112 of 125 CITY OF‘ATLANTIC BEACPI CITY CONINIISSION NIEETING STAFF REP()l{’l‘ AGENI)A ITENI:liesolulion 22—72 (Application for Llrban &:C()111I11l| I1ily Ciran lFunding) SUBIVIITTED BY:Alnanda Askew,AICP.Din-colon‘of Planning &Con1n1.(J T()DAV’S DATE:()cloher 4.2022 IVIEIETING DATE:()CL [0,2022 BACKGROUND:The city is seeking to obtain a grant ?'on1 lhc Florida Dep arln 1en ! of Environrnental Protection (DEP)for me Urban and Cornwnunily Forestry Grant Program fu nd in g. The purpose ofxhe grant is For an urban tree canopy assessrnent. The cornpletion ofa canopy tree assesslnenl is solnelhing that lhe Envi onmcmal Stewards hipCcunmiltee(ESC)rec0n1n1cnded to Corrunission.Cornrnission aulhorized funding for ttask. While we have Funding For this task this grant will allow us to double our budget and ex pa nd the scope oflhe projecl. The resolution authorizes the sublniseion oflhe application to DEP For the grant and then willallow the oily manager to execute Ihe associated docurnents. RECON/IIVIENDATICIN:The City (‘.on‘unission approve Resolution 22-72 ATTACI-In/IENTS:Resolution 22-72 BUDGET:None REVIEVVED BY CITY MANAGER:au-Agenda Item #8.C.10 Oct 2022Page 113 of 125 RESOLUTION NO.22-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR URBAN AND COMMUNITY GRANT PROGRAM FUNDING FROM THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES FOR THE FISCAL YEAR 2023 FUNDING CYCLE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS AND DOCUMENTS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach recognizes there is a need to preserve its extensive tree canopy,a signi?cant contributor to the character of our coastal community;and WHEREAS,the City of Atlantic Beach desires to build upon its ongoing work to protect said canopy by conducting an Urban Tree Canopy Assessment but requires financial assistance,and the Florida Department of Environmental Protection is soliciting applications for Urban and Community Forestry Grant Program funding;and WHEREAS,the City of Atlantic Beach desires to submit an application for Urban and Community Forestry Grant Program funding. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The above recitals are true and correct and are incorporated herein. Section 2.The Atlantic Beach City Commission hereby authorizes the ?ling of an application for an Urban and Community Forestry Grant Program grant. Section 3.The City Manager is authorized to execute any agreements and documents necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 10th day of October,2022. Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Brenna M.Durden,City Attorney Agenda Item #8.C.10 Oct 2022Page 114 of 125 CITY OF ATLANTIC BEACH CITY COl\/II\/[ISSION IVIEETING STAFF REPORT AGENDA ITEIVI:Ordinance No.95-22-122 (Prohibition of smoking on and in parks) SUB1\/IITTED BY:Amanda Askew,AICP,Director of Planning &Cornrn.D e v. / W L’ TODAY'S DATE:Sept 28,2022 l\’IEETING DATE:Oct.1 O,2022 BACKGROUND:As oF.|uly I,2022,the Florida Legislature has enacted Ch.20 22- 21 3, \vhich perndits municipalities and counties to restrict smoking on their local beaches and loca lparks.Un?ltered cigars are exempt. This ordinance is intended to protect the health,safety and welfare or City residents and by prohibiting srnoking on City beaches and in City parks. The City is also concerned about litter consisting of used cigarette ?lters (cigarette butts)o n beache sandinparks.These ?lters contain hazardous substances that can be toxic to aniinals and takeup to 10 years to decompose. The Environrnental Stewardship Cornn1ittee (ESC)discussed this issue and is recommen dingthatsmokingbeprohibitedonbeachesandinparks. Enforcernent will be will be perforrned by the police departrnent and citations may be is s u e d in the arnount of $75. A?er passage,signage at beach accesses and parks will need to be modi?ed to reflect t h e no smoking regulations in these areas. RECOMMENDATION:The City Commission approve Ordinance No.95-22-122 ATTACHMENTS:Ordinance No.95—22—1 22 BUDGET:Negligible (signage) REVIEVVED BY CITY IVIANAGER:Agenda Item #9.A.10 Oct 2022Page 115 of 125 ORDINANCE NO.95-22-122 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES,BEACHES AND PARKS,ARTICLE I,—IN GERNERAL; ADDING NEW SECTION 5-9 PROHIBITING SMOKING IN CITY PARKS AND BEACHES;ADDING NEW SECTION 5-10 PROVIDING FOR PENALTIES;PROVIDING FOR SEVERABILITY;PROVIDING FOR CONFLICT;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,according to the 2006 U.S.Surgeon General’s report,“The Health Consequences of Involuntary Exposure to Tobacco Smoke”,secondhand smoke causes coronary artery disease,asthma attacks,heart disease,asthma attacks,heart attacks,stroke and lung cancer in adults and Sudden Infant Death Syndrome,middle ear infections,bronchitis,asthma, pneumonia and low birth weight in children;and WHEREAS,secondhand smoke is especially dangerous to children whose bodies are still developing and who are particularly vulnerable to the poisons of secondhand smoke;and WHEREAS,prohibiting smoking on City beaches and in City parks frequented by children and adults will help to reduce smoking related illnesses and serve as a means to improve health outcomes for residents and visitors to Atlantic Beach;and WHEREAS,another signi?cant issue with tobacco smoking on City beaches and in City parks is litter consisting of used cigarette ?lters,also known as “cigarette butts”which contain hazardous substances that can be toxic to animals;and WHEREAS,this Ordinance is intended to protect the health,safety and welfare of city residents and visitors by prohibiting smoking on City beaches and in City parks,including beach parks;and WHEREAS,this Ordinance is intended to protect the environment from litter that can be toxic to animals and humans;and WHEREAS,as of July 1,2022,the Florida Legislature has enacted Ch.2022-213 Laws of Florida which permits municipalities and counties to restrict smoking on their local beaches and in local parks;and and visitors,and for animals in the environment,the City Commission hereby intends to prohibitsmokingonCitybeachesandinCityparkswhichareusedbyoropentothepublic.NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALFOFTHEPEOPLEOFTHECITYATLANTICBEACH:Agenda Item #9.A.10 Oct 2022Page 116 of 125 SECTION 1.New Sections.Chapter 5,Article I,In General,of the Code of Ordinances,City of Atlantic Beach,Florida is amended to add the following new Sections: Sec.5-9.Smoking in public parks and on public beaches prohibited. Smoking in all City parks or on beaches which are used by or open to the public within Atlantic Beach is prohibited.Smoking of unfiltered cigars is exempt from this prohibition in accordance with Section 386.209,Florida Statutes (2022). “Secondhand Smoke,”also known as environmental tobacco smoke (ETS),means smoke emitted from lighted,smoldering,or burning tobacco when the smoker is not inhaling;smoke emitted by the mouthpiece during puff drawing;and smoke exhaled by the smoker. "Smoking"means inhaling,exhaling,buming,carrying,or possessing any lighted tobacco product,including cigarettes,cigars,pipe tobacco,and any other lighted tobacco product.In accordance with Section 386.209,Florida Statutes,smoking does not include the use of un?ltered cigars. Sec.5-10.Enforcement,Penalties and Appeals. a.Law enforcement officers of the City’s Police Department are hereby authorized to enforce the provisions of Sec.5-9 of this Code. b.Any person who violates Sec.5-9 shall be subject to receiving a citation and civil penalty in the amount of $75.00 for each violation. c.Any person who receives a citation shall elect either to: (1)Pay the civil ?ne in the manner indicated on the citation;or (2)File a written request for a hearing before the Duval County Couit to appeal the decision of the law enforcement officer that resulted in the issuance of the citation.The written request shall be submitted to the County Court with a copy to the Police Department in the manner indicated on the citation no later than ten (10)days after service of the citation. d.Failure of the named violator to appeal the decision of the law enforcement officer within the prescribed time period shall constitute a waiver of the violator’s right to a hearing before the SECTION 2.Con?ict.All ordinances,resolutions,official determinations,or parts thereofpreviouslyadoptedorenteredbytheCityoranyofitsofficialsandincon?ict with thisOrdinancearerepealedtotheextentinconsistentherewith.Agenda Item #9.A.10 Oct 2022Page 117 of 125 SECTION 3.Codification and Scrivener's Errors.The publisher of the City of Atlantic Beach's Code of Ordinances,the Municipal Code Corporation,is hereby directed to incorporate Section 5-9 —~Smoking in public parks and on public beaches prohibited and Section 5-10 - Penalties,into the City's Code of Ordinances.Sections of Chapter 5 may be renumbered or re- lettered and scrivener's errors,formatting and typographical errors and other minor,inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing,by filing a corrected or re- codified copy of same with the City Clerk. SECTION 4.Applicability.The provisions of Section 5-9 —Smoking in public parks and on public beaches prohibited and Section 5-10 —Penalties,shall apply to all applications, decisions or controversies pending before the City of Atlantic Beach upon the effective date hereof or filed or initiated thereafter. SECTION 5.Severability.If any section,sentence,clause,or other provision of this Ordinance,shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate,distinct and independent provision,and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining sections,sentences,clauses,or provisions of this Ordinance,which shall remain in full force and effect. SECTION 6.Effective Date.This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading on this __ day of ,2022. PASSED by the City Commission on second and final reading and following a public hearing this day of ,2022. CITY OF ATLANTIC BEACH Ellen Glasser,Mayor ATTEST: Donna L.Bartle,City Clerk Brenna M.Durden,City Attorney Agenda Item #9.A.10 Oct 2022Page 118 of 125 Discussion of E-bikes Agenda Item #10.A.10 Oct 2022Page 119 of 125 "Electric Bicycle”per section 316.003l23l,Florida Statutes means: A bicycle or tricycle equipped with fully operable pedals,a seat or saddle for the use of the rider,and an electric motor of less than 750 watts which meets the requirements of one of the following three classifications: (a)’’Class1 electric bicycle"means an electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the electric bicycle reaches the speed of 20 miles per hour. (b)”Class 2 electric bicycle”means an electric bicycle equipped with a motor that may be used exclusively to propel the electric bicycle and that ceases to provide assistance when the electric bicycle reaches the speed of 20 miles per hour. (c)”Class 3 electric bicycle"means an electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the electric bicycle reaches the speed of 28 miles per hour. Persons riding an electric bicycle have all the rights and privileges of a bicyclist.Riders are not required to be licensed to operate one,nor are they subject to title and registration. Note:Per :The operation of electric bicycles on roads must comply with any more restrictive ordinances enacted by local government and should be verified prior to operating one.Agenda Item #10.A.10 Oct 2022Page 120 of 125 Bicycle riding on sidewalks is permitted in the State of Florida.Section 316.2065,Florida Statutes,Bicycle Regulations,provides as follows: -A person propelling a vehicle by human power upon and along a sidewalk,or across a roadway upon and along a crosswalk,has all the rights and duties applicable to a pedestrian under the same circumstances. -A person propelling a bicycle upon and along a sidewalk,or across a roadway upon and along a crosswalk,shall yield the right-of-way to any pedestrian and shall give an audible signal before overtaking and passing such pedestrian.Agenda Item #10.A.10 Oct 2022Page 121 of 125 Pedal Assist Throttle Max Speed EBikes Agenda Item #10.A.10 Oct 2022Page 122 of 125 >20 MPH PEDM.ASSIST CLASSI A “Class 1 electric bicycle," or “|ow-speed peda|—assisted electric bicycle,"is a bicycle equipped with a motor that provides assistance only when the rider is pedaling,and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour. CLASS2 A "Class 2 electric bicycle," or “low-speed throttle-assisted electric bicycle."is a bicycle equipped with a motor that may be used exclusively to propel the bicycle,and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour. CLASS3 A “Class 3 electric bicycle,"or “speed pedaI—assisted electric bicycle,"is a bicycle equipped with a motor that provides assistance only when the rider is pedaling,ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour,and is equipped with a speedometer.Agenda Item #10.A.10 Oct 2022Page 123 of 125 EGBg,I<DEEs”'\E-BIKELAWSFLORIDA CLASS1 v’x CLASS2 ¢x CLASS3 J X Agenda Item #10.A.10 Oct 2022Page 124 of 125 What other cities are doing...... City of Neptune Beach City oflacksonville Beach City of Jacksonville Orlando Winter Park Flagler Beach St.Augustine St.Augustine Beach Not allowed to be operated in a reckless manner (15 mph or more or willful disregard for safety on BEACHES. Allowed on sidewalks downtown Allowed on roads downtowns Not where prohibited by signage or markings Allowed on official bike paths Not allowed in certain commercial districts Not allowed Allowed on shared use paths Allowed on shared use paths Temp.moratorium on rentals Temp.moratorium on rentals and use Sidewalks =not more than 10mph Road:not more than 15 mph 10mph on sidewalks may be authorized higher speed on roads Agenda Item #10.A.10 Oct 2022Page 125 of 125