07-26-22 CARAC Adopted Minutess-�,,, r MINUTES
's r Cultural Arts and Recreation Advisory
Committee (CARAC) Meeting
Tuesday, July 26, 2022 - 6:00 PM
Commission Chamber
Present: An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Mateo Jurasic, Member
Carol Silcox, Member
Mary Mullahey, Member
Joseph Schwarz, Member
Wally Sears, Alternate Member
Absent:
Also Present: Latrenia Thomas, Director of Cultural Arts and Recreation
Veronica Richard, Recreation Associate
Shane Corbin, City Manager (CM)
1. CALL TO ORDER AND ROLL CALL
A. Meeting was called to order by An Oskarsson at 6:03 p.m.
2. APPROVAL OF MINUTES
A. Approve minutes of the June 14, 2022 Cultural Arts and Recreation Advisory
Committee meeting.
3. RECOGNITION OF VISITORS
4. ONGOING BUSINESS
A. Grant Recipients Final / Progress Reports
An asked about the Grant Contribution progress reports from previous awardees.
Latrenia explained that she is awaiting three organizations to turn in there reports and
will have the spreadsheet at the next meeting. Latrenia also explained that awardees were
sent an outline to proceed. Joe shared that Teresa from Word Revolt would be moving
away and the possibility that the department wouldn't receive a final report from them.
5. NEW BUSINESS
A. Jazz Festival
Cultural Arts and Recreation Advisory Committee (CARAC)
July 26, 2022
Page 1 of 3
Latrenia gave a brief update on the layout for the Jazz Festival. An asked about the event
date being moved to August. Veronica gave an explanation for the departments decision
to move the Jazz Festival to a different month.
B. Movies in the Park
Latrenia explained the structure of the Movie in the Park at Bull Park. Jane recommended
for the kids activities to be be included on the flyer. Veronica shared that the current
flyer is a general announcement. Mateo asked if food would be available at the event.
Veronica responded that an ice pop vendor would be at the Movies in the Park.
Committee members inquired about organizations such as the players from the Atlantic
Beach Athletic Association to have a fundraiser to sell snacks at the Movie in the Park.
Veronica and Latrenia explained to the committee to be aware of the City's Ordinance in
regards to organizations selling on City property.
C. Vote on a Vice Chairman
An asked if there is a protocol to vote on a Vice Chairman. Latrenia shared that there
was not a protocol that she was aware of. An shared her views on the need to appoint a
Vice Chairman. It was asked if any of the Committee members would be interested in
being a Vice Chairman. Lisa recommended a vote for Jane Stevens to be the Vice
Chairman. The Committee shared with each other the role and responsibilities for a Vice
Chairman. Jane recommended getting a debrief on the expansion of Gail Baker
Community Center. Members discussed putting the "Update of the Expansion of the
Baker Center" on following CARAC's agenda to discuss with the Recreation staff to
move to the Commission's Agenda.
MOTION: A motion was made in favor of Jane Stevens being the Vice Chairman for the
Cultural Arts and Recreation Committee.
Motion: An Oskarsson
An Oskarsson (Moved By)
For
Jane Stevens
For
Lisa Goodrich
For
Mateo Jurasic
For
Carol Silcox
For
Mary Mullahey
For
Joseph Schwarz
For
Wally Sears
For
Motion passed 8 to D.
6. OTHER AGENDA ITEMS/ANNOUNCEMENTS/ OPEN ITEMS
A. Online Grant Application
An asked about an update on the status of the online grant applications. Latrenia shared
that we are having some minor technical issues at the moment. Veronica was able to
Cultural Arts and Recreation Advisory Committee (CARAC)
July 26, 2022
Page 2 of 3
show the Committee a demonstration of the application process. The Committee inquired
about the process of the application. They also inquired how to find the Grant
Application on the City's webpage. An asked if the date needs to be changed due to the
glitches online. Latrenia recommended for the Committee to make that determination if
they wanted to extend the deadline date to receive applications. An shared that if the
application is up and running by the end of the week the date extension request wont be
necessary. Mary had a question in reference to the permitting process on the new
CIVCREC software.
B. Volunteer Program
Jane gave a handout to the committee members to discuss the formalities of other
organizations volunteer program. She also shared she took the time to research different
websites and searched for recommendations on building a volunteer program. In her
handout she implemented the advantages, disadvantages and the components of a good
volunteer program. An shared the importance of having a volunteer program. Veronica
added that Latrenia and her have met with the Atlantic Beach Police department to get
information on their volunteer program with the goal to structure the program to the
Recreation Department.
Latrenia introduced the new Center Manager for the Gail Baker Center, Shalonda Smith.
Shalonda shared about the experience and awesome activities that she is implementing
in the center. Shalonda shared her passion for the community, kids and senior citizens.
Jane recommended for the Committee members to make an appointment to tour the
Baker Center.
Latrenia recommended for CARAC to take the Center Managers needs for programming
into consideration when they are considering grant awardees to operate programs in the
community centers.
C. CARAC Resolution
Latrenia mentioned that the resolution will be on the August 8th City Commission's
Meeting agenda.
An asked for a committee member to volunteer to attend the Mayor's Council on Health
and Wellness to give an update on what CARAC is doing as it pertains to the quality of
life.
There was a brief discussion on the scoring for the grant applications.
7. ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 6:35 p.m.
Attest:
Latrenia Thomas
Cultural Arts and Recreation Advisory Committee (CARAQ
July 26, 2022
Page 3 of 3