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11-14-22 Final Regular City Commission Agenda with bordersCity of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, November 14, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Town Hall meetings held on April 23, 2022 and July 16, 2022. 04-23-22 Town Hall - Draft Minutes 07-16-22 Town Hall - Draft Minutes 7-22 1.B. Approve minutes of the Regular Commission Meeting held on October 10, 2022. 23 - 57 10-10-22 Regular Commission Meeting - Draft Minutes 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. 90 -Day Calendar (Nov. 2022 - Jan. 2023) 90 -Day Calendar (Nov. 2022 - Jan. 2023) 3.B. Singleton Mobile Home Park Singleton Mobile Home Park 3.C. Permitting Survey City of Atlantic Beach Building and Land Development Permitting Survey Link Permitting Survey 59 - 62 63 - 69 71-76 3.D. Tropical Storm Nicole Proclamation 77 - 78 Tropical Storm Nicole Proclamation 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Charter Review (Mayor Glasser) 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 331 Regular City Commission - 14 Nov 2022 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Declare P4 and P29 Utility Trucks as surplus. 79 - 83 Surplus Property 7. COMMITTEE REPORTS 7.A. MCHWB Final Report (Mayor Glasser) MCHWB Final Report 7.B. Reappointments and New Appointments to Various Boards and Committees Reappointments and New Appointments 85 - 110 111 - 133 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE TO THE ARTS, RECREATION, AND CULTURE COMMITTEE; ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution No. 22-52 8.B. RESOLUTION NO. 22-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO PURCHASE A NEW TRUCK DURING FY 22-23; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-76 135 - 141 143 - 152 8.C. RESOLUTION NO. 22-77 153 - 158 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE Page 2 of 331 Regular City Commission - 14 Nov 2022 POLICE DEPARTMENT TO PURCHASE RADIOS DURING THE 2022-2023 FISCAL YEAR. Resolution No. 22-77 8.D. RESOLUTION NO. 22-78 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2022-2023 FISCAL YEAR. Resolution No. 22-78 8.E. RESOLUTION NO. 22-80 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING A QUOTE FROM HAGER CONSTRUCTION COMPANY TO MAKE THE NECESSARY REPAIRS TO THE DUTTON ISLAND FISHING PIER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Resolution No. 22-80 8.F. RESOLUTION NO. 22-81 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE THREE NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-81 8.G. RESOLUTION NO. 22-83 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO JONES EDMUNDS FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) NEEDS ASSESSMENT AND CONFIGURATION SUPPORT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-83 8.H. RESOLUTION NO. 22-84 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR DESIGN AND ENGINEERING SERVICES FOR TRAFFIC CALMING ON MAIN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-84 159 - 160 161 - 167 169 - 179 181 - 196 197 - 208 Page 3 of 331 Regular City Commission - 14 Nov 2022 8.1. RESOLUTION NO. 22-85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. Resolution No. 22-85 209 - 235 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 90-22-248, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR FINDINGS; PROVIDING FOR EFFECTIVE DATE OF PLAN AMENDMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 90-22-248 9.B. ORDINANCE NO. 90-22-249, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO-FAMILY (RG) TO COMMERCIAL, GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; PROVIDING FOR CONTINGENCY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. Ordinance No. 90-22-249 9.C. ORDINANCE NO. 57-22-24, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REPEALING AND REPLACING SECTION 13-2 LOITERING IN, OBSTRUCTING, ETC. STREETS, PUBLIC PLACES, ETC.; PROVIDING FOR A NEW TITLE; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Ordinance No. 57-22-24 9.D. ORDINANCE NO. 20-22-166, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-22-166 237 - 253 255 - 270 271 - 277 279 - 284 Page 4 of 331 Regular City Commission - 14 Nov 2022 9.E. ORDINANCE NO. 75-22-28, Introduction and First Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, — STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY AND ARTICLE III, WRECKER SERVICE; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 75-22-28 285 - 298 10. MISCELLANEOUS BUSINESS 10.A. Charter Officers FY 21-22 Annual Performance Reviews 299 - 331 Charter Officer Evaluations 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live -streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting. Page 5 of 331 Page 6 of 331 Agenda Item #1.A. 14 Nov 2022 ATTENDANCE: Present: MINUTES Town Hall Meeting Saturday, April 23, 2022 - 10:00 AM Gail Baker Community Center Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Absent: Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Ladayija Nichols, Deputy City Clerk (DCC) CALL TO ORDER Mayor Glasser called the meeting to order at 10:00 a.m. 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT Mayor Glasser turned the floor over to CM Corbin to discuss the agenda, CM Corbin turned it over to Amanda Askew, Director of Planning and Community Development (DPCD). Land Development DPCD Askew discussed this topic and referred to the presentation provided in the agenda packet. She provided a general overview of what the comprehensive plan is and discussed future changes. She also discussed the Comprehensive Plan and answered question from the Commission and the Public. Comp Plan This topic was discussed in combination with the Land Development topic. Lifeguard Station CM Corbin discussed this topic and stated the purpose of it being on the agenda. He mentioned that there has been no released RFP and no identified location and answered questions form the Commission and the public. Mayor Glasser welcomed former Mayor Suzanne Shaughnessy. CM Corbin shared information on the significance on William Morgan who was the architect of the lifeguard station. Town Hall April 23, 2022 Page 1 of 2 Page 7 of 331 2 PUBLIC COMMENT - OPEN TOPICS Mayor Glasser explained the process of public comments. Suzanne Shaughnessy commended the City Commission on Selva Lakes property. Grace Snuvel shared comments on COAB, paid parking, and lifeguards. CM Corbin and PDD Askew added comments on city projects that are in the works. Jane Wescott shared comments on parking concerns. Brinkley Harold shared comments on the lifeguards. ADJOURNMENT Mayor Glasser adjourned the meeting at 11:43 a.m. Attest: Ladayija Nichols, Deputy City Ellen Glasser, Mayor Clerk Agenda Item #1.A. 14 Nov 2022 Town Hall April 23, 2022 Page 2 of 2 Page 8 of 331 ATTENDANCE: Present: MINUTES Town Hall Meeting Saturday, July 16, 2022 - 10:00 AM Commission Chamber Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Absent: Candace Kelly, Commissioner - Seat 4 Also Present: Agenda Item #1.A. 14 Nov 2022 Shane Corbin, City Manager (CM) Ladayija Nichols, Deputy City Clerk (DCC) Amanda Askew, Planning and Community Development Director (PCDD) Brenna Durden, City Attorney (CA) CALL TO ORDER Mayor Glasser called the meeting to order at 10:03 AM. 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT Main Street Complete Streets CM Corbin provided a summary of this item as detailed in the agenda packet. PCDD Askew explained this item and answered questions from the public and the Commission. Commissioner Waters shared his thoughts regarding this item and provided feedback that he had previously received from the public. Commissioner Norris mentioned that there was a lot of work done with option 3 and expressed being against removing any parking. She stated that she supports option 3 and would like to try this option out. Commissioner Bole stated that he supported Commissioner Norris' comments. CM Corbin mentioned that he would like to offer an open house before any finalizations are made. William Helmly shared that he has spoken with the Police Chief regarding this item. He mentioned that he would like to see Main Street and Dutton shut down so that only bikes Town Hall July 16, 2022 Page 1 of 14 Page 9 of 331 Agenda Item #1.A. 14 Nov 2022 and pedestrians can get through. He also stated that there has been a police car outside of his house monitoring activity in this area. Frank Kerber offered an additional solution of installing traffic tables. Mayor Glasser shared that Chief has not been able to support devices such as speed tables based on data. PCDD Askew added to this and shared comments about a mechanism where residents are able to ask for these types of items in their neighborhood. Beach Smoking CM Corbin provided a summary of this item and also mentioned new legislation the Governor has recently signed that allows cities to ban smoking on beaches. PCDD Askew spoke about how this was in front of the Environmental Stewardship Committee (ESC) and tabled for additional time to discuss. CA Durden mentioned that it has not been enacted yet in any city and recently went into effect on July 1, 2022. Mayor Glasser shared options the City has regarding this item. Commissioner Norris expressed a need for a discussion regarding enforcement and wanted to know if there are a lot of people smoking on the beach. Mayor Glasser responded in saying that there are a lot of people but it is not an issue that calls for having cigarette butt police. Tom Underwood suggested more enforcement of these rules if they're to get enforced. Joe LeCates expressed support for no smoking on the entire beach. Jim Wheatley expressed support for no smoking in COAB and suggested having consequences if this is enforced. Mayor Glasser responded to the public, saying that there are regulations for inside smoking and that consequences matter. She expressed support for prohibiting smoking on the beach and clarified that this is not for cigars or unfiltered cigarettes. Racquetball Courts CM Corbin explained this item as detailed in the agenda packet. He stated the suggestions that have come to the Commission as detailed on page 9 of the agenda packet. Commissioner Bole inquired about turning it into a pickleball court and CM Corbin answered no. Town Hall July 16, 2022 Page 2 of 14 Page 10 of 331 Agenda Item #1.A. 14 Nov 2022 Commissioner Norris suggested an outdoor fitness center. Mayor Glasser spoke on items that could be worked on and mentioned that the splashpad is already being done. She expressed that there should be engineering perspective involved in this discussion. She also expressed that she would like to see the City keep at least one of the racquetball court and that she liked the fitness center idea along with a possible play area for kids. Commissioner Waters inquired about skate park use and CM Corbin responded saying that it is utilized well with minor interruptions such as music disrupting the tennis players. In -House Attorney CM Corbin explained this item as detailed in the agenda packet. Commissioner Bole provided background with comparisons to how much other cities spend and emphasized that COAB spends more. He stated that each staff member he has spoken with expressed that this would be good for the City and his constituents have expressed the same. He stated that he will have it on the agenda for next time and encouraged Commissioners to conduct research. Mayor Glasser mentioned that the Resolution does not specify hours. She explained about it being discussed in a public setting due to the City Attorney being a Charter Officer Commissioner Norris mentioned that she is unsure about money being saved but does feel that the use would be great for the City. Commissioner Bole responded by saying that the numbers are high and that the time has come to make this decision. Commissioner Norris proceeded to inquire about average years of experience, timeline action once this is voted on, licensing, certifications, and such being factored in. She asked about the Charter being updated in order to bring an in-house attorney and CA Durden stated that it isn't a necessity, a Resolution is what will be needed to move forward with the action. Commissioner Waters asked about accessibility and CM Corbin responded by saying that scheduling does have to be worked out in what the City has now. CA Durden mentioned that this is a good discussion and that she has gathered information she would like to provide to the Commission and CM Corbin. She mentioned that she will be in support of what the Commission decides and will help in the transition if this process moves forward. She spoke about the values of having someone in-house and encouraged the Commission to not hesitate to express their thoughts. She also spoke on numbers from her firm and that she hasn't spoken with Cathy regarding how she came up with numbers and that the budget has been $150,000. Town Hall July 16, 2022 Page 3of14 Page 11 of 331 Agenda Item #1.A. 14 Nov 2022 Mayor Glasser reiterated that there will be a Resolution on the upcoming agenda regarding this item, the Commission will vote up or down, staff will do their homework, and the budgetary issues will be worked out. Jim Ware asked about getting more in line with the budget. CA Durden responded by saying that no litigation would help and that she doesn't believe that it is a money issue but more of an accessibility issue, that she recognizes the need to stay within budget and that there has been no increase in the contract with the City since 2016. Mayor Glasser responded as well by saying that CA Durden has done a great job thus far and that the City is essentially looking for more quality hours for the same salary. Jim Wheatley mentioned that not having someone in-house is concerning. Underground Electric Utilities CM Corbin explained this item as detailed in the agenda packet. He mentioned that JEA said they are putting a pause on the program because padmount transformers are difficult to get in order at this time. He said an ordinance could be drafted while waiting on these items to get back online. Commissioner Waters mentioned that he's spoken with two long-term JEA employees and that they've shared similar sentiments. He mentioned that this option does save trees and that due to the copper parts of this project, this makes maintenance more costly. Mayor Glasser expressed concerns regarding the utility and also inquired about the payment plan. CM Corbin explained this as detailed explained on page 23 of the agenda packet. CA Durden answered that the new owner of these properties would be responsible for the special assessments. Mayor Glasser also requested more information on what constitutes a zone. Commissioner Norris expressed that she is in favor with the condition that it is 100% of the neighbors and property owners being in favor as well. Diane Dyal asked about cost and senior citizen discounts. She expressed being in favor and shared concerns about flooding. Tom Underwood inquired about cost. Chris Rule inquired about JEA's proposal for the location of the project. He expressed that he is in favor of contracting the City's own utilities. Mayor Glasser mentioned that the City doesn't own the infrastructure to the utilities. 2 PUBLIC COMMENT - OPEN TOPICS (Break was taken at 11:16 a.m. and the meeting reconvened at 11:20 a.m.) Diane Dyal shared comments regarding public transportation and mentioned she would like answers, suggestions, and help regarding this issue. Mayor Glasser mentioned that she has Town Hall July 16, 2022 Page 4 of 14 Page 12 of 331 Agenda Item #1.A. 14 Nov 2022 engaged with Councilman Diamond to get in contact with JTA and that the City is working on the transportation issues. Mary Beth Koechlin shared comments on COAB transportation issues. Curtis Ford mentioned Dial -A -Ride as a resource to the residents. Chris Rule discussed puddles, potholes, and parking. He discussed these as detailed in Attachment A. He mentioned finding a master list that details areas where paving needs to be handled. He spoke about the City's goals document as detailed in Attachment B. He requested that public works identify these issue areas. Mayor Glasser responded that she could follow up, requested this as a topic on a future agenda, and explained there is a plan for these things. Fred Kerber spoke about First Street issues and the citizens wanting the parking to stop. He thanked the Commission for doing city business. He also thanked CM Corbin for sharing thoughts regarding this as well. Annie McCarthy spoke on concerns about First Street and issues with parking in her driveway. She thanked the City for paving the road which helped solved flooding. Albert Kerber asked who would be in favor of getting rid of parking so that residents can have their street back. He suggested a moratorium on adding additional seating in restaurants. John McCarthy spoke on First Street concerns and discussions that have been had. Jason Broughton spoke on First Street concerns. Joe LeCates expressed frustrations that nothing is getting done and that one of the reasons he moved here is for the quality of life. He expressed that he would like to see something done. Mayor Glasser asked for a number of who would be in favor of no parking and eight people's hands raised which consisted of everyone who came for First Street. She explained her understanding which is to help with traffic calming and wanted Commissioners to hear about possible options. She mentioned that the Commission has to give direction to CM Corbin in order for action to be taken and encouraged citizens to speak with the Commission. Commissioner Waters commented on the reasons he ran for office, safety issues, quality of life, and representing residents. Commissioner Norris spoke to residents who should also be a part of the first street discussions that also utilize street parking. Commissioner Bole reiterated what he has heard citizens say during this meeting and addressed that something should be done with parking. Town Hall July 16, 2022 Page 5 of 14 Page 13 of 331 Agenda Item #1.A. 14 Nov 2022 CM Corbin suggested against resident only parking and mentioned no parking would be best if anything is done. He shared two options in which the City could get this done and mentioned that he would be waiting on Commission direction before executing. Attachment A of 7-16-22 Minutes Attachment B of 7-16-22 Minutes ADJOURNMENT Mayor Glasser adjourned the meeting at 12:03 p.m. Attest: Ellen Glasser, Mayor Ladayija Nichols, Deputy City Clerk Town Hall July 16, 2022 Page 6 of 14 Page 14 of 331 N a0 E2 t N V N w Q 7 n Agenda Item #1.A. 14 Nov 2022 Page 7 of 14 Page 15 of 331 EE 0 9T a:e. Attachment A 7-16-22 Minutes Agenda Item #1.A. 14 Nov 2022 Page 9 of 14 Page 17 of 331 TEE JO 8T abed Attachment A 7-16-22 Minutes EE 0 6Z a:e. CD CD 0 Attachment A 7-16-22 Minutes eteegiv Afro Agenda Item #1.A. 14 Nov 2022 Page 12 of 14 Page 20 of 331 Agenda Item #1.A. 14 Nov 2022 Attachment B 7-16-22 Minutes ATLANTIC BEACH CITY COMMISSION PRIORITIES ESTABLISHED JANUARY 25, 2022; ADOPTED BY RESOLUTION FEBRUARY 28, 2022 LIVABILITY Improve health, recreation, arts, culture, leisure, education, military appreciation, and other quality - of -life indicators via: • Develop and implement a strategy to improve recreation, sports, arts, culture, history, and education programming; improving accessibility to programming for all residents, particularly children and senior citizens; and ensuring that best -practice safety protocols are established and met. • Participate in or develop a comprehensive communitywide health and well-being improvement initiative. • Solidify AB's status as a military- and veteran -friendly community. • Maintain partnerships with local nonprofits that provide health, wellness, education, recreation, transportation, and affordable housing services to low-income residents, youth, senior citizens, and others. ENVIRONMENTAL LEADERSHIP Validate COAB's commitment to resiliency, sustainability and the environment via: Initiate an urban tree -canopy assessment, establish a tree -canopy goal, and develop a canopy care program. • Continue efforts to understand the impact of sea level rise locally, and adapt for environmental changes. • Provide education and outreach to the community. Improve access to hazardous waste disposal and educate residents about protecting the environment from chemical contamination. PLANNING & BUDGETING Prepare for future financial and infrastructure needs via: • Manage employee -retention by developing strategic actions to keep employees motivated and productive through: o Competitive compensation o Equitable training opportunities o A formal employee welcome, recognition, and appreciation program. • Administer the City's capital- and road -improvement plans. • Further develop financial management policies and establish a debt strategy. • Identify "shovel -ready" projects. • Make significant progress on the following capital -improvement projects: o Lifeguard station o Splash pad o Baker Center expansion o Parks Master Plan implementation o Seminole Road gateway improvements. Page 13 of 14 Page 21 of 331 Agenda Item #1.A. 14 Nov 2022 Attachment B 7-16-22 Minutes MAYPORT ROAD CORRIDOR & MARSH SIDE Improve neighborhood identity, safety, and business and cultural opportunities via: • Explore the viability of a community redevelopment plan and tax -increment financing, and/or the feasibility of other tools to address the Mayport Road corridor's needs. • Maintain partnerships to enhance automobile, bicycle and pedestrian safety by connecting to the East Coast Greenway and incorporating the "complete streets" philosophy on Mayport Road. • Partner with artists to install murals in the community, including at the Atlantic Boulevard-Mayport Road flyover. • Conduct an analysis and develop policies to ensure the City's spending and programming are equitable throughout the entire community. MULTI -MODAL TRANSPORTATION MANAGEMENT Support safety, connectivity and sustainability community -wide via: • Administer the City's Connectivity Plan and Complete Streets Policy. • Continue reviews of challenges and opportunities associated with traffic management and parking, and implement solutions. • Identify new opportunities and prioritize projects for safe, comfortable walking and bicycling. • Evaluate parks and access points to the beach and Intracoastal Waterway to identify opportunities to improve vehicle and bicycle parking, signage/wayfinding, litter containment, ADA access, and aesthetics. CITY SERVICES Develop and improve systems to ensure that the City maintains a high -performing workforce via: • Establish best practices in the City Clerk's Office and throughout the organization for records management, storage, and disposal. • Complete a citizen/business survey and audit of the City's permitting systems to highlight opportunities for improved efficiencies and service. • Analyze the benefits of having an in-house City Attorney vs. contracting legal services. • Coordinate legislative strategies and maintain partnerships with the Beaches cities, the City of Jacksonville, and the State of Florida. Page 14 of 14 Page 22 of 331 Agenda Item #1.B. 14 Nov 2022 MINUTES Regular City Commission Meeting Monday, October 10, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Vanessa Angers, Records Clerk (RC) 1. APPROVAL OF MINUTES Mayor Glasser referred to both sets of minutes and asked if there were any corrections or changes needed. There being none, Mayor Glasser stated the minutes stand as submitted. 1.A. Approve minutes of the Budget Workshop held on August 8, 2022. The minutes stand as submitted. 1.B. Approve minutes of the Budget Workshop held on August 15, 2022. The minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS 2.A. Atlantic Beach Youth Council Mayor Glasser presented the Atlantic Beach Youth Council and invited the Co -Presidents; Avery Little and Ava Rathet to introduce themselves and other members of the council. 2.B. City Commission Nonprofit Grant Presentations Mayor Glasser invited local nonprofit organizations to speak about their organization. Mayor Glasser introduced the representatives as follows: Regular City Commission October 10, 2022 Page 1 of 35 Page 23 of 331 • Steve Gilbert, Beaches Habitat • Lori Anderson, Beaches Council on Aging and Dial -a -Ride • Leslie Lyne, Neptune Beach Senior Activity Center • Jeff Haynie, B.E.A.M. (Beaches Emergency Assistance Ministry) Each representative provided communities, as follows: • Provide services to Atlantic Beach, Neptune Vedra Beach, and the West Beaches. • Construction of 350 new homes. • Transportation. • Senior activities. • Financial assistance - rent/mortgage, home repairs, utilities, food pantry, counseling. a synopsis of the services they provide Beach, Jacksonville to the Beach, Agenda Item #1.B. 14 Nov 2022 beach Ponte Mayor Glasser thanked the agencies for their partnerships and positive contributions to the seniors within the community and on behalf of the City of Atlantic Beach and their citizens, Mayor Glasser presented each organization with a check for $3,000.00. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Mark Gabrynowicz spoke about ESC's plan and the LEED (Leadership in Engineering and Efficient Design) program. Greg Crocker spoke about mental and spiritual health within the community and on behalf of First Baptist Church offered assistance to the Commission, Police Department, and community. Jim Wheatley spoke about his concerns on road maintenance, trees, City Attorney fees, and on a candidate endorsement for the upcoming election. Curtis Ford spoke about the millage reduction and his concerns on the recently -approved budget. Jesse Dattilo spoke about the Baker Center at Donner Park and how it could offer additional activities to the community Brinkley Harrell spoke about his concerns and thoughts on the recently approved City's budget. 3. CITY MANAGER REPORTS 3.A. Accept the 90 -Day Calendar (Oct. -Dec. 2022) City Manager Corbin reminded the Commission of the Town Hall Meeting scheduled for October 22nd and the Selva Preserve Ribbon Cutting Ceremony on the same day at 9 am. There was CONSENSUS to accept the 90 -Day Calendar. 3.B. Tropical Storm / Hurricane Ian Overview Regular City Commission October 10, 2022 Page 2 of 35 Page 24 of 331 Agenda Item #1.B. 14 Nov 2022 Deputy City Manager Kevin Hogencamp provided a brief overview of the aftermath of Hurricane Ian. He explained that the City will be coming together Wednesday to debrief and will provide the community with a comprehensive report. CM Corbin recognized the Public Works Department and the Police DepaiInient on their outstanding job responding to everything very timely. Police Chief Victor Gualillo reported on the Police Department's response to Hurricane Ian and provided a brief overview of 60 incidents that included several down trees, down powerlines, un -accessible roads, and 90 power outages. He thanked the leadership team and all city employees that assisted with hurricane preparation and answered questions from the Commission. DCM Hogencamp answered questions from the Commission regarding the timing of future beach re -nourishment projects and reported that about 25% of the dunes were lost during this storm. Scott Williams, Public Works Director, reported meeting and collaborating with the Police Department several days before and after the storm. He also reported on the Public Works Department efforts in preparation of the hurricane and the collection of 4,058 cubic yards of debris that resulted after the storm. 3.C. Water Treatment Plant Upgrades and Tower Removal Update CM Corbin announced that the water treatment plant upgrades and tower removal is to start October 12th. CM Corbin addressed Mr. Wheatley's comment regarding the roads and reported that the City did include some funding within the budget to do an assessment of the roads. CM Corbin also addressed the other items of the budget that were brought up during Public Comment. The $150,000 was from Better Jax and is independent of the millage rate. Additionally, the Commission had approved the vacation buy-outs for the Police Union, the Blue Collar Union, and balance for the rest of the employees. Those were also handled at the last meeting before getting to the budget question. The last $50,000 was the grant match for the splash -pad. That was taken out of the General Fund and was not properly accounted for in the budget but was added as a correction. Mayor Glasser confirmed with City Attorney Brenna Durden that the Commission is required to pass the budget before the fiscal year begins, October 1st. CA Durden confirmed that statement and added that there's an exception to that and it would be if we were in a state of emergency. CM Corbin added that the City made every effort to respond to every questions they received in a timely manner and apologize that they were not able to answer questions on the spot at the meeting. Regular City Commission October 10, 2022 Page 3 of 35 Page 25 of 331 Agenda Item #1.B. 14 Nov 2022 Mayor Glasser added that there's a mechanism to reconsider votes at the next meeting and no one asked to reconsider it after receiving CM Corbin's input. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Declaration of Emergency Proclamation (Mayor Glasser) Mayor Glasser reported that the City is allowed to declare a state of emergency under Florida Statutes and under the Code of Ordinances of the City of Atlantic Beach. It allows the City to waive certain procedures and formalities and also helps the city receive funding reimbursements because there was a State of Emergency declared in the state of Florida. Mayor Glasser also spoke briefly on the beach re -nourishment project that has been in place for about 50 years; the Duval County Shore Protection Project. She also reported that the City of Jacksonville is making a request to the Army Corp of Engineers to do an assessment of our dunes to see if we can accelerate the re -nourishment project. 4.B. Florida City Government Week Proclamation (Mayor Glasser / Deputy City Manager Hogencamp) DCM Hogencamp reported on the City's plan for Government Week. He reported that it is an initiative of the Florida League of Cities. In addition to this proclamation, the Florida City Government Week components will include the City's daily web and social media post sharing, sharing educational videos about city government, functions of the city government, and the benefits to the community. What's new this year is the unveiling of an initiative that will be called "What's in the Budget", which will communicate about the City's spending and budget planning. COMMISSIONER COMMENTS Commissioner Bole • Spoke about the upcoming golf tournament for Beaches Town Center at Jacksonville Beach Country Club this coming Thursday at 1 pm. Commissioner Kelly • Spoke about LEED certification program and the ESC's 50 -year goals. Commissioner Norris • Spoke about allegations brought up during public comment and confirmed that the City is not endorsing her candidacy for this upcoming election. She also spoke about the budget and addressed accusations that the City and Commission are mismanaging the budget. Commissioner Waters • Spoke about dunes safety and creating a parking committee and/or department. Regular City Commission October 10, 2022 Page 4 of 35 Page 26 of 331 Agenda Item #1.B. 14 Nov 2022 Mayor Glasser • Spoke about a parking committee and committees in general. She also brought up the Baker Center expansion project and thanked Jesse Dattilo for her work on this. Mayor Glasser also addressed citizen allegations of the City increasing taxes when the millage rate was reduced. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA Mayor Glasser read the Consent Agenda. 6.A. Accept of Water and Sewer Infrastructure at Selva Preserve II for City Ownership and Maintenance MOTION: Approve Consent Agenda Item 6A as written. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 7. COMMITTEE REPORTS 7.A. Environmental Stewardship Committee Report - Sustainability and Resilience Community Action Plan CM Corbin called on Sarah Boren, member of Environmental Stewardship Committee (ESC), to present. Ms. Boren presented a slideshow on the Draft Sustainability & Resilience Community Action Plan (which is attached hereto and made part of this Official Records as ATTACHMENT A) and answered questions from the Commission. Ms. Boren mentioned the ESC will be coming back at the next City Commission Meeting scheduled for the 24th, with a request to approve the goals and plan through a resolution. ATTACHMENT A of 10-10-22 Minutes (There was a break from 8:08 p.m. to 8:16 p.m.) 8. ACTION ON RESOLUTIONS Regular City Commission October 10, 2022 Page 5 of 35 Page 27 of 331 Agenda Item #1.B. 14 Nov 2022 8.A. RESOLUTION NO. 22-69 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2022-23 FUNDING TO DESIGNATED NONPROFIT ORGANIZATIONS FOR ARTS, CULTURE AND RECREATION PROGRAMS AND EVENTS, UTILIZING FUNDS BUDGETED IN ACCOUNT NO. 001-6010-572-82-00; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDER(S) IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the resolution. CM Corbin briefly spoke about the resolution and called on Trenia Thomas, Cultural Arts & Recreation Director (CARD) to present. CARD Thomas provided some background information pertaining to the resolution and answered questions from the Commission regarding specific new programs. After Mayor Glasser confirmed with CARD Thomas that not all of the designated organizations are nonprofit, she recommended adding "For Profit" organizations to the resolution's title. Mayor Glasser also requested increasing Atlantic Beach Elementary School's amount to $8,250 in order to provide partial funding for the Cultural Arts Day event that was originally denied. CA Durden recommended revising the resolution title by adding "and for profit" after "to designated nonprofit". It would read "to designated nonprofit and for profit organizations". MOTION: Adopt Resolution No. 22-69 amended to include "and for profit" after "to designated nonprofit organizations", and amend the amounts to give Atlantic Beach Elementary a total of $8,250.00. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8.B. RESOLUTION NO. 22-71 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING A TWO- YEAR AUDITOR ENGAGEMENT EXTENSION CONTINUING THE AUDITING SERVICES OF PURVIS GRAY & COMPANY; SUBJECT TO AND CONTINGENT UPON INCLUSION OF FUNDING FOR THIS PURPOSE IN THE FISCAL YEAR 2022-23 AND 2023-2024 CITY COMMISSION -APPROVED BUDGETS; Regular City Commission October 10, 2022 Page 6 of 35 Page 28 of 331 Agenda Item #1.B. 14 Nov 2022 AUTHORIZING THE EXPENDITURE OF $50,000 ALLOCATED IN THE FISCAL YEAR 2022-23 BUDGET AND $52,000 ANTICIPATED TO ALLOCATED IN THE FISCAL YEAR 2023-2024 BUDGET FOR THIS PURPOSE; AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE ANY CONTRACTS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY PURCHASE ORDERS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the resolution. CM Corbin explained the resolution and answered questions from the Commission. MOTION: Adopt Resolution No. 22-71. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8.C. RESOLUTION NO. 22-72 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR URBAN AND COMMUNITY GRANT PROGRAM FUNDING FROM THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES FOR THE FISCAL YEAR 2023 FUNDING CYCLE; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS AND DOCUMENTS AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the resolution. CM Corbin briefly explained the resolution and called on Planning and Community Development Director (PCDD) Amanda Askew to report. PCDD Askew reported on the resolution and answered questions from the Commission. MOTION: Adopt Resolution No. 22-72. Motion: Brittany Norris Second: Bruce Bole Regular City Commission October 10, 2022 Page 7 of 35 Page 29 of 331 Agenda Item #1.B. 14 Nov 2022 Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 95-22-122, Introduction and First Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE I, — IN GERNERAL; ADDING NEW SECTION 5-9 PROHIBITING SMOKING IN CITY PARKS AND BEACHES; ADDING NEW SECTION 5-10 PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the ordinance by title. CM Corbin reported on the ordinance and highlighted the recent changes reflected on the handout that was provided (which is attached hereto and made part of this Official Record as ATTACHMENT B). Mayor Glasser asked if PCDD Askew had anything to present on this ordinance. PCDD Askew reported that several other Florida Cities have similar ordinances banning smoking on beaches. She added that this ordinance exempts unfiltered cigars. PCDD also reported on the negative impacts of cigarette smoking and answered questions from the Commission regarding signage. ATTACHMENT B of 10-10-22 Minutes MOTION: Approve Revised Ordinance No. 95-22-122 on first reading. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Regular City Commission October 10, 2022 Page 8 of 35 Page 30 of 331 Agenda Item #1.B. 14 Nov 2022 10. MISCELLANEOUS BUSINESS 10.A. Discussion of E -bikes CM Corbin spoke on the topic of E -bikes and briefly explained concerns from the community regarding E -bike safety. He asked the Commission what direction they would like to go with this and if they want the City to draft an ordinance. CM Corbin called on PCDD Askew to present. PCDD Askew presented and explained the E -bike slideshow included in the agenda packet. She reported on what other cities have implemented in their cities in regards to E -bikes and answered questions from the Commission. Discussion ensued about E -bikes, sidewalk safety, and regulation. Chief Gualillo provided some input on E -bikes on the beach and explained that currently we have an ordinance that does not allow anything motorized on the beach. He suggested to the Commission to address, in the possible new ordinance, the allowance of E -bikes on the beach, parks, and trails. Chief Gualillo answered questions from the Commission regarding enforcement, helmet mandates, and age limits. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden and CC Bartle had nothing to report. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole • Spoke about budgets in general, emphasizing that it does matter if one trusts the people in government and there are annual audits. He also recapped recent discussions on changes made to the budget. Commissioner Kelly • Announced that she attended the Family Fall Fest and congratulated staff. Commissioner Norris • Spoke about the parking attendant and the end of parking enforcement season for 1 8th and 1 9th Streets and requested that the City keep him on for other various services since he did an excellent job with parking enforcement. Commissioner Waters • Spoke in support of keeping the parking attendant active for other areas. • Spoke about the recently -approved budget. Mayor Glasser • Agreed that continuing the use of the parking attendant would be beneficial to the City. • Spoke about the progress of obtaining an in-house city attorney. • Encouraged the Commission to attend the upcoming Employee Appreciation Picnic. Regular City Commission October 10, 2022 Page 9 of 35 Page 31 of 331 Agenda Item #1.B. 14 Nov 2022 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:01 p.m. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: Regular City Commission October 10, 2022 Page 10 of 35 Page 32 of 331 ATTACHMENT A 10-10-22 Minutes COAB Environmental Stewardship Committee Presentation DRAFT Sustainability & Resilience Community Action Plan • 2050 Goals • Suggested strategies to start working towards goals • Benefits of this plan • What to expect on 10/24 TEE JO EE abed Z££ JO ti£ aged Focus Area Natural Systems & Ecology Quality of Life / Livability Energy & Climate Water Green Building & Infrastructure Solid Waste Transportation & L. b Givernance, Community ORreach & Education 0 w v, 2050 (or earlier) Goals • Develop and enhance connectivity and walkability between parks and within city • Ensure that 95% of residential addresses are located within 1/2 mile of a park or open space. • Increase and maintain healthy, diverse tree canopy to 40%.* • Reduce use of harmful chemicals and biocides by 90% * crossovRf1tkAD2091 focus area Iu-iv-zz rvunures • Demonstrate an annual improving trend achievement for the stated thresholds and metrics (LEED QOL data , safe community, housing & transportation affordability, food access & nutrition, community health, ambient noise & light, active living, aging in the community, environmental justice, arts & culture, historic preservation, social & cultural diversity) • Reduce GHG emissions to below two metric tons per capita or 80% below 1990 levels* • Commit to Under 2° actions and implementation* • Reduce 20% of overall energy consumption* • 33% of citywide electricity generated by renewable energy and obtain 100% of electricity from clean, renewable sources city wide* • Meet or exceed National Primary Drinkine Water Reeulations for 90 known contaminants and add status of water withdrawal areas in annual report • Reduce gross potable water consumption per capita by 40% including on lawns. • Make 100% of COAB waterways fishable and swimmable • Ensure COAB has sufficient water storage and mitigates inland flooding during extreme weather events. • No treated or non -point source pollution in ICW or ocean. • Ensure 100% of new buildings meet green building and resiliency standards (GB&R).* • Ensure 100% of existing buildings are educated about GB&R standards and benefits and at least 50% actively striving to meet standards* • Reduce total electricity consumption by 20%* • Reduce MSW generated by 30% • Increase MSW diverted from landfill by 30% • Actively work at becoming a "zero waste" community reporting action items and lessons learned in annual report • Increase number of historic homes/buildings, number of lots that retain trees (not denuded due to construction), and renovate versus razing by 25% • Reduce total VMT and emissions from vehicles by 20% and achieve majority of trips made by foot, bike, carpooling, or transit. • Achieve and maintain a Gold ranking for the League of American Bicyclists Bicycle Friendly Community Score. • Eliminate pedestrian and bike fatalities. • Attain a "good" rating on the Air Quality Index (AQI) 365 days/year • Improve measurement, performance, and reporting year over year and share results in annual report for both city and community wide aCID • Achieve and maintain best quality bond rating 3 • Continue to grow COAB sustainability and resiliency leadership commitments (one per year/multi-year) Q • Achieve 90% engagement by COAB residents with this plan • Designate a CSRO/Office and add sustainability and resiliency to employee's workplan and performance metrics (2025) Z • Uphold a process that ensures the civil and human rights of all people is fundamental < 2 N � Off-' N W N . TEE JO SE abed Natural Systems & Ecology Intent: To ensure Atlantic Beach's resilient and sustainable natural systems by protecting and restoring natural resources and ecosystem services ATTACHMENT A 10-10-22 Minutes 250 (or earlier) GOALS • Develop and enhance connectivity and walkability between parks and within city • Ensure that 95% of residential addresses are located within %z mile of a park or open space. • Increase and maintain healthy, diverse tree canopy to 40%.* • Reduce use of harmful chemicals and biocides by 90% ac 0 * Crossover to another focus area goal or suggested strategy Natural Systems & Ecology Intent: To ensure Atlantic Beach's resilient and sustainable natural systems by protecting and restoring natural resources and ecosystem services ATTACHMENT A 10-10-22 Minutes Initiatives • Canopy Health & Coverage • Health of Public Green Spaces • Ongoing Assessment of AB's Ecosystems • Water Quality Monitoring Plan (nonpotable) • Natural Resources Conservation & Restoration • Biodiversity & Invasive Species • Resiliency Planning for Acute and Chronic events • Light Pollution • Outdoor Air Quality • Water in the Environment (crossover) TEE JO 9E abed Potential Initial Strategies • Promote and educate about the benefits of trees, tree ordinance, tree planting and pervious surfaces • Assess and address how construction practices are negatively affecting trees (e.g., heavy trucks parking on tree roots reducing lifespan of trees) • Develop and maintain canopy assessment tools • Strive for zero net loss of canopy • Conserve, restore, and maintain the health, quality, and function of AB's natural systems (marsh, wetlands, beaches, canopy, green spaces, dunes, parks, waterways, etc.) through regular assessment and attention. • Increase the connectivity between habitats needed for threatened species • Adopt and/or incentivize best practices for resilient properties (e.g., trees, hardening, elevation, first floor floodable, raising up houses, etc.) * • Strive to eradicate invasive species by preventing growtbd expansion • Coordinate a Friends of the Park program so those who use the park can have more impact in a park's maintenance and care. Climate & Energy Intent: Reduce climate impacts through adaptation and mitigation efforts and increase resource efficiency ATTACHMENT A 10-10-22 Minutes 2050 (or earlier) GOALS • Reduce GHG emissions to below two metric tons per capita or 80% below 1990 levels* • Commit to Under 2° actions and implementation* • Reduce 20% of overall energy consumption • 33% of citywide electricity generated by renewable energy and obtain 100% of electricity from clean, renewable sources city wide* TEE JO LE abed Climate & Energy Intent: Reduce climate impacts through adaptation and mitigation efforts and increase resource efficiency ATTACHMENT A 10-10-22 Minutes Initiatives • Power Access, Reliability and Resiliency • Energy & Greenhouse Gas Emissions Performance • Energy Efficiency • Greening the Energy Supply • Renewable Energy • Low Carbon Economy • Grid Harmonization • Climate Adaptation • GHG Mitigation TEE JO 8E abed Potential Initial Strategies • Adopt and/or incentivize best practices for resilient properties (e.g., trees, hardening, elevation, first floor floodable, raising up houses, etc.) * • Become a solar and EV ready community • Implement specific programs and services that increases energy efficiency, increases renewable energy adoption, and reduces waste in the community • Maintain 100% access, reliability and resiliency of power to AB • Install and maintain resilience hubs in most needed areas of AB • Implement and incentivize a voluntary benchmarking and green building program and/or challenge for city, residential and commercial buildings. • Work with JEA on dynamic pricing for metered users to motivate load shifting and adopt (or be committed to) an Interconnection and Net metering policy. • Consider best practices for sustainable development principles into neighborhood planning TEE JO 6E abed Quality of Live / Livability Intent: To make Atlantic Beach an oasis to live for all residents by providing the critical support that promotes a healthier, more fulfilled, and equitable community. 2050 (or earlier) GOALS •Demonstrate an annual improving trend achievement for the stated thresholds and metrics (LEED QOL data, safe community, housing & transportation attainability, food access & nutrition, community health, ambient noise & light, active living, aging in the community, environmental justice, arts & culture, historic preservation, social & cultural diversity) rD SD Q W 0 <3 N u oI- N W N . TEE JO 017 abed Quality of Live / Livability BEPm' Intent: To make Atlantic Beach an oasis to live for all residents by providing the critical support that promotes a healthier, more fulfilled, and equitable community. Initiatives • Safe Community • Housing and Transportation Affordability • Food Access & Nutrition • Community Health • Ambient Noise & Light • Active Living • Aging in the Community • Environmental Justice • Arts & Culture • Historic Preservation • Social & Cultural Diversity Distributional Equity SEP 8i aged • Potential Initial Strategies • Achieve a Livability Index score of 60 or greater • Set standards and understand effects of excessive exposure and mitigation techniques for ambient noise and ambient Tight • Continue to install sidewalks, safe and widened walkways and appropriate lighting in areas most needed • Identify the priority environmental justice conditions and make plan to address • Outdoor exercise equipment installed in city parks • Enhance public spaces, including public rights of way, roadsides, City buildings, beach accesses and other publicly held properties with art and carefully maintained landscape design and plantings • Incentivize and advocate for use of native plants and beautification of private and commercial spaces • Reduce the number and appearance degraded or blighted properties • Incorporate a framework of health & wellness for individuals and community health in AB's overall approach to QOL and livability (e.g., blue zone work) • Develop a workforce / attainable housing policy TEE JO Tti abed Water ATTACHMENT A 0-10-22 Minut Intent: Minimize water use and demand as a means to conserve water in the community and protect and restore the biological, ch hydrological integrity of water in the natural environment 2050 (or earlier GOALS • Meet or exceed National Primary Drinking Water Regulation limits for 90 known contaminants and add status of water withdrawal areas in annual report • Reduce gross potable water consumption per capita by 40% including on lawns. • Make 100% of COAB waterways fishable and swimmable • Ensure COAB has sufficient water storage and mitigates inland flooding during extreme weather events. i • No treated or non -point source pollution in ICW or ocean by 2030 or 0 state deadlines TEE JO Zti abed Water CHMENT A 22 Minut Intent: Minimize water use and demand as a means to conserve water in the community and protect and restore the biological, chem hydrological integrity of water in the natural environment ,and Initiatives • Water Access and Quality • Water Performance & Efficiency • Integrated Water Management • Stormwater Management • Smart Water Systems • Water in the Environment 00 CD N 0 0 w V1 Potential Initial Strategies • Adopt a community wide specific water management plan to improve water efficiency and reductions by residential and commercial sectors • Increase amount of reclaimed water access and use in AB • Ire7 to and maintain a dynamic map of flooding incidences to which both s- taff and citizens can contribute • Improve the operational efficiency of the water management systems through use of smart technology. • Engage in restoring and maintaining critical water bodies and the buffer zones that protect those water bodies • Improve use of landscape and rainwater harvesting tools to capture rainwater for filtration or reuse. • Continue to provide and improve equitable access to healthy drinking water and sanitation services. • Review best practices that meet multiple objectives regarding water runoff and onsite retention, pervious and impervious surfaces, tree retention, beautification, etc. TEE JO Et abed Green Building & Infrastructure Intent: To encourage the design, construction, and retrofit of buildings and infrastructure using green building and resilient best practices ATTACHMENT A 10-10-22 Minutes 2050 (or earlier) GOALS • Strive for 100% of new buildings meet green building and resiliency standards (GB&R) • Strive for 100% of existing buildings are educated about GB&R standards and benefits and at least 50% actively striving to meet standards • Reduce total electricity consumption by 20%* TEE JO bti aged Green Building & Infrastructure Intent: To encourage the design, construction, and retrofit of buildings and infrastructure using green building and resilient best practices ATTACHMENT A 0-10-22 Minutes Initiatives • Green Building Policy & Incentives • Green Infrastructure Policy & Incentives Potential Initial Strategies • Incentivize smaller home sustainable and resilient construction and renovation and consider accessory dwelling units and/or mother in law suites as a legal alternative residential dwelling in the city if lot size and parking can accommodate • Enact a municipal building performance disclosure program • Adopt policy for all new construction undertaken by the city government to achieve a green building certification level with resiliency best practices. • entivize and make it easy for all private for buildings to obtain a green uilding certification, implement resilient best practices and measure annual performance. • Consider requiring certification with resilient best practices for all buildings 5000 square feet and above. • Work with FL SUN nonprofit to offer a solar co-op • Assess green infrastructure functionality • Create a Breen infrastructure policy and incentives for both public and private sectors. • Incentivize the use of pervious surfaces to reduce stormwater runoff P • Incentivize permeable and recycled concrete installation CiP • Pilot floating solar array in retention pond N 0 • Ker Wof city and homeowner insurance issues and W availability Solid Waste Intent: To support waste management and move towards net zero waste city. ATTACHMENT A 10-10-22 Minutes 2050 (or earlier) GOALS • Reduce municipal solid waste (MSW) generated by 30% • Increase MSW diverted from landfill by 30% * Actively work at becoming a "zero waste" community reporting action items and lessons learned in annual report TEE JO St abed TEE JO 917 abed Solid Waste Intent: To support waste management and move towards net zero waste city. ATTACHMENT A 10-10-22 Minutes Initiatives • Waste Performance • Special Waste Streams Management • Responsible Sourcing for Infrastructure • Material Recovery • Smart Waste Management Systems • Waste Minimization CD CD 0 L Potential Initial Strategies • Build/renovate a green and resilient certified community composting, special waste recycling, community gardening and education center (crossover) • Increase number of public recycling and composting bins • Partner with local restaurants to improve food re -distribution and reduce food and solid waste chieve a solid waste recycling rate of 40% or greater • Develop or participate in a regional coalition that enhances the community's ability to address waste management targets • Implement communitywide incentives and/or enforce regulations ensuring that residents and businesses are working toward community waste reductions targets • Operate at least 3 specific waste management programs for critical waste stream types found in the community, such as: organic waste, hazardous waste, electronic waste, and construction and demolition waste • Host semi-annual collection site to collect difficult to recycle, hazardous, and electronic waste items • Offer community clean ups (after big events such as July 4, Memorial Day, etc) to build community alliance while helping our city environment. • Start a home composting recognition program to increase landfill diversion rate and community engagement. Collectan re -use unused paint for local facade facelifts TEE JO L17 abed Transportation & Land Use ATTACHMENT A 10-10-22 Minutes Intent: To mitigate the negative effects of over development, promote healthy and diverse transportation choices and provide h• sing options for families of all income levels W 2050 (or earlier) GOALS • Identify and follow COJ's historic homes/buildings guidelines • Increase number of lots that retain trees (not denuded due to construction) and renovate versus razing by 25% • Reduce total vehicle miles traveled (VMT) and emissions from vehicles by 20% and achieve majority of trips made by foot, bike, carpooling, or transit. • Achieve and maintain a Gold ranking for the League of American Bicyclists Bicycle Friendly Community Score. •Eliminate pedestrian and bike fatalities. •Attain a "good" rating on the Air Quality Index (AQI) 365 days/year TEE JO 817 abed Transportation & Land Use ATTACHMENT A 10-10-22 Minutes Intent: To mitigate the negative effects of over development, promote healthy and diverse transportation choices and provide housing options for families of all income levels Initiatives Potential Initial Strategies • Transportation Performance • Transition City fleet vehicles to low or zero emission • Improve infrastructure and amenities for bikers and pedestrians and partner • Compact, Mixed Use and Transit Oriented Development with community organizations to deliver bike and pedestrian safety education. • Access to Quality Transit • Improve transit connections to employment and activity centers from • Alternative Fuel Vehicles underserved areas and consider car -sharing programs to low-income residents using various tools. • Smart Mobility and Transportation Policy • Study the feasibility of a regional congestion fee for travel during peak hours. • High -Priority Site • Limit and/or discourage idling engines. • Infill & Redevelopment • nstall necessary infrastructure to support the use of electric vehicles (EV) and �Iternative fuel vehicles and consider solar for the EV chargers • Increase mass transit adoption and improve micro -mobility • Create a recognition program for historical buildings, trees, structures, and features to retain character of AB, it's eclectic nature, and honoring history. • Demonstrate a measurable reduction in vulnerability and/or increase in resiliency to 3 Community wide risks (e.g., flooding, heat, tornados, hurricanes) and 1 at -risk population group (e.g., mobile home) • Assess tools to address overdevelopment of lots by looking at zoning codes > CiP N and how considering the value of "communal" trees on private property that 3 provide co -benefits to neighbors and the community at large. ▪ oj W c to < f D 3 N 4t OI' N W N . TEE JO 617 abed Governance, Community Outreach & Education Intent: To use best practices in governance, outreach, education and communications to empower, engage and inspire the residents an TACHMENT A -10-22 Minutes COAB to achieve a sustainable and resilient community. staff of 2050 (or earlier) GOALS • Improve measurement, performance, and reporting year over year and share results in annual report for both city and community wide •Achieve a Best Quality or High Quality bond rating with 1 or more of the 3 major rating agencies •Continue to grow COAB sustainability and resiliency leadership commitments (one per year/multi-year) •Achieve 90% engagement by COAB residents with this plan • Designate a CSRO/Office and add sustainability and resiliency to employee's workplan and performance metrics (2025) N Uphold a process that ensures the civil and human rights of all people 0- O oj is fundamental Z o3 N � O N N TEE JO OS abed Governance, Community Outreach & Education Intent: To use best practices in governance, outreach, education and communications to empower, engage and inspire the residents an TACHMENT A -10-22 Minutes COAB to achieve a sustainable and resilient community. staff of Initiatives Potential Initial Strategies Review and report out on status and progress of CAP annually • Improve measurement, performance and tracking of each focus area's metrics annually Good Governance Practices • Set short and medium term milestone targets for each focus area to show progress toward long Leadership Commitments term goals • Grow number of people interested and engaged in making AB more sustainable and resilient Community Engagement & Education through partnerships, high touch education and outreach tactics, identifying local and regional Innovation like-minded assets, inviting participation by Subject Matter Experts, attracting volunteers, and starting an AB Sustainability & Resiliency Steward and Ambassador program • Learn and implement best practices and innovations from other local governments, private sector, nonprofits, and academia • Demonstrate cohesive and socially connected community by achieving diversity in selection and appointment to citizen committees and boards (e.g., represent the makeup of the population) • Continue to commit to leadership commitments aligned to plan (e.g., Monarch Butterfly Pledge; Ban on Glycophosphate; Under 2 Degrees MOU) • Start a recognition program that recognizes positive behavior through yard signs and annual awards program (e.g., green certified business/home, NWF certified yard; saved a tree, highest diverter, etc.) • Create a centralized virtual space and physical local sustainability / composting / recycling / -0 gardening center with educational programming so residents and businesses know where to go to learn about and engage in sustainability and resiliency efforts. Through this space, center, staff and ESC, create an education and outreach campaign to engage residents and businesses in sustainability, resiliency and climate change related impacts that include each focus area. * TEE JO TS abed ATTACHMENT A 10-10-22 Minutes BES TS OF THIS PLAN • Provides consistent data for decision making • Reduces redundancies, silos and competition for resources • Fosters collaboration and holistic preparation and action • Increases city's grant readiness • Helps with bond rating and risk mitigation • Raises city as a recognized leader in Northeast Florida • Aligns with many COAB plans, State of Florida resiliency goals, science -based national goals • Saves money and attracts investment by planning now • Reduces immense cost of inaction from growing exponentially • Aligns with efforts of 100+ other Florida cities N 3 oj • Increases number of healthy and engaged residents Z o3 N u O i' N N . TEE JO ZS abed ATTACHMENT A 10-10-22 Minutes WHAT TO EXPECT AT 10/24 COMMISSION MEETING • Updated version of the SRCAP in your agenda packet • Reformatted • Commission and community suggestions incorporated about this draft • Executive Summary will be updated and added to (e.g., engagement process, Commission priorities, cross departmental and committee engagement, • Appendix items (e.g., glossary of terms) • Content not changing (small tweaks will be highlighted) • 10/22 Town Hall feedback shared • Request to approve goals and plan through a resolution W O Q W% FI zCA <a N 4t O I— N W N . THANK YOU Agenda Item #1.B. 14 Nov 2022 Page 31 of 35 Page 53 of 331 Agenda Item #1.B. 14 Nov 2022 Page 32 of 35 Page 54 of 331 Agenda Item #1.B. 14 Nov 2022 ATTACHMENT B 10-10-22 Minutes 10-10-22 ORDINANCE NO. 95-22-122 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE I, — IN CERNERALGENERAL; ADDING NEW SECTION 5-9 PROHIBITING SMOKING IN CITY PARKS AND BEACHES; ADDING NEW SECTION 5-10 PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, according to the 2006 U.S. Surgeon General's report, "The Health Consequences of Involuntary Exposure to Tobacco Smoke", secondhand smoke causes coronary artery disease, asthma attacks, heart disease, asthma attacks, heart attacks, stroke and lung cancer in adults and Sudden Infant Death Syndrome, middle ear infections, bronchitis, asthma, pneumonia and low birth weight in children; and WHEREAS, secondhand smoke is especially dangerous to children whose bodies are still developing and who are particularly vulnerable to the poisons of secondhand smoke; and WHEREAS, prohibiting smoking on City beaches and in City parks frequented by children and adults will help to reduce smoking related illnesses and serve as a means to improve health outcomes for residents and visitors to Atlantic Beach; and WHEREAS, another significant issue with tobacco smoking on City beaches and in City parks is litter consisting of used cigarette filters, also known as "cigarette butts" which contain hazardous substances that can be toxic to animals; and WHEREAS, this Ordinance is intended to protect the health, safety and welfare of city residents and visitors by prohibiting smoking on City beaches and in City parks, including beach parks; and WHEREAS, this Ordinance is intended to protect the environment from litter that can be toxic to animals and humans; and WHEREAS, as of July 1, 2022, the Florida Legislature has enacted Ch. 2022-213 Laws of Florida which permits municipalities and counties to restrict smoking on their local beaches and in local parks; and WHEREAS, in order to provide for the public health, safety and welfare, reduce exposure to secondhand smoke, assure cleaner and more hygienic parks and beaches for the City's residents and visitors, and for animals in the environment, the City Commission hereby intends to prohibit smoking on City beaches and in City parks which are used by or open to the public. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY ATLANTIC BEACH: 01839997-1 Page 33 of 35 Page 55 of 331 Agenda Item #1.B. 14 Nov 2022 ATTACHMENT B 10-10-22 Minutes 10-10-22 SECTION 1. New Sections. Chapter 5, Article I, In General, of the Code of Ordinances, City of Atlantic Beach, Florida is amended to add the following new Sections: Sec. 5-9. Smoking in public narks and on Dublic beaches prohibited. Smoking in all City parks or on beaches which are used by or open to the public within Atlantic Beach is prohibited. Smoking of unfiltered cigars is exempt from this prohibition in accordance with Section 386.209, Florida Statutes (2022). "Secondhand Smoke," also known as environmental tobacco smoke (ETS), means smoke emitted from lighted, smoldering, or burning tobacco when the smoker is not inhaling; smoke emitted by the mouthpiece during puff drawing; and smoke exhaled by the smoker. "Smoking" means inhaling, exhaling, burning, carrying, or possessing any lighted tobacco product, including cigarettes, cigars, pipe tobacco, and any other lighted tobacco product. In accordance with Section 386.209, Florida Statutes, smoking does not include the use of unfiltered cigars. Sec. 5-10. Enforcement, Penalties and Appeals. a. Law enforcement officers of the City's Police Department are hereby authorized to enforce the provisions of Sec. 5-9 of this Code. b. Any person who violates Sec. 5-9 shall be subject to receiving a citation and civil penalty in the amount of $75.00 for each violation. c. Any person who receives a citation shall elect either to: (1) Pay the civil fine within thirty (30) days from the date of the citation in the manner indicated on the citation. provided. if such payment is not timely Haid. a late fee of $50.00 shall be imposed on the named violator; or (2) File a written request for a hearing beferewith the Duval County Court to appeal the decision of the law enforcement officer that resulted in the issuance of the citation. The written request shall be submitted to the County Court with a copy to the Police Depar-tment in the manner indicated on the citation no later than ten (10) days after service of the citation. d. Failure of the named violator to appeal the decision of the law enforcement officer within the prescribed time period shall constitute a waiver of the violator's right to a hearing before the County Court and shall be treated as an admission of the violation and penalties shall be assessed accordingly. SECTION 2. Conflict. All ordinances, resolutions, official determinations, or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. 01839997-1 2 Page 34 of 35 Page 56 of 331 Agenda Item #1.B. 14 Nov 2022 ATTACHMENT B 10-10-22 Minutes 10-10-22 SECTION 3. Codification and Scrivener's Errors. The publisher of the City of Atlantic Beach's Code of Ordinances, the Municipal Code Corporation, is hereby directed to incorporate Section 5- 9 — Smoking in public parks and on public beaches prohibited and Section 5-10 - Penalties, into the City's Code of Ordinances. Sections of Chapter 5 may be renumbered or re -lettered and scrivener's errors, formatting and typographical errors and other minor, inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. SECTION 4. Applicability. The provisions of Section 5-9 — Smoking in public parks and on public beaches prohibited and Section 5-10 - Penalties, shall apply to all applications, decisions or controversies pending before the City of Atlantic Beach upon the effective date hereof or filed or initiated thereafter. SECTION 5. Severabilitv. If any section, sentence, clause, or other provision of this Ordinance, shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining sections, sentences, clauses, or provisions of this Ordinance, which shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading on this _ day of , 2022. PASSED by the City Commission on second and final reading and following a public hearing this day of , 2022. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor ATTEST: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01839997-1 3 Page 35 of 35 Page 57 of 331 Page 58 of 331 Agenda Item #3.A. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: 90 -Day Calendar for the Mayor and Commission SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager TODAY'S DATE: November 9, 2022 MEETING DATE: November 14, 2022 BACKGROUND: The 90 -day calendar is included on the agenda for the purpose of setting meeting dates and determining the location, time and whether to videotape special meetings and workshops. The rolling 90 -day calendar will be revised after receiving input from City staff and the Commission, and will be included in each agenda for consideration. Notes: • Photos of the new Commission are scheduled to be taken on Monday, December 5 at 4:30 pm in the Chamber. • A Town Hall Meeting is tentatively scheduled for Saturday, January 21 from 10 am to Noon in the Commission Chamber. • A Visioning Workshop is tentatively scheduled for Monday, January 30. BUDGET: None RECOMMENDATION: Approve the 90 -Day Calendar for November 2022 through January 2023. ATTACHMENT: 1) Mayor and Commission 90 -Day Calendar (November 2022 through January 2023) REVIEWED I3Y CITY MANAGER: Page 59 of 331 TEE JO 09 abed MAYOR AND COMMISSION November 2022 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 2 3 Mayor's Special CARAC Mtg Advisory Council Magistrate 6 pm Noon Hearing 2 pm 6 13 20 2' 14 Commission Mtg 6:30 pm 21 8 9 General Election 15 Community Development Board 6 pm 16 ESC I.EED-Noon Outreach Subcom 3:30 Tree Subcom 5:15 pm ESC Meeting 6 pm 4 10 11 Veterans Day 1' 18 Pension Board Meeting 6:30 pin 22 23 ; 24 25 28 Commission 29 Meeting 6:30 pm New Commission Sworn in 30 City Offices Closed City Offices City Offices Closed Closed 12 19 26 TEE JO T9 abed MAYOR AND COMMISSION December 2022 SUNDAY MONDAY TUESDAY WEDNFSD_kY THURSDAY FRIDAY SATURDAY 4 11 18 25 5 Commission 6 Photos 4:30 pm Commission Workshop 6 pm 12 Commission Mtg 6:30 pm 19 13 CARAC Mtg bpm 14 ESC Tree #15 Subcommittee 5:15 pm ESC Mtg 6 pm 1 20 Community Development Board 6 pm 21 ESC Outreach Committee 3:30 pm 9 16 22 23 26 27 City Offices Closed 28 ESC LEED Subcommittee Noon 29 30 City Offices Closed 10 17 24 31 TEE JO Z9 a2ed MAYOR AND COMMISSION January 2023 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 8 15 77 29 New Year's Day City Offices Closed 9 Commission Meeting 6:30 pm 16 MLK Day City Offices Closed 23 Commission Meeting 6:30 pm 30 Visioning Workshop (Tentative) 10 17 24 31 CARAC 6 pm Development Board Meeting 6 pm 11 ESC Tree Subcommittee 5:15 pm ESC Meeting 6 pm 18 ESC Outreach Subcommittee Meeting 6:30 pin 25 12 19 26 6 13 20 r 1�+ 21 Town Hall Meeting - Chamber 10 am to Noon (Tentative) 28 JOHN T. DEKLE, PL 3679 Saint Johns Avenue Jacksonville, Florida 32205 Phone; (904) 551-4422 Facsimile: (904) 551-4839 November 2, 2022 VIA EMAIL TOscorbila,coab.us Shane Corbin 800 Seminole Road City of Atlantic Beach, Florida 32233 Re; Proposed Terms - Singleton Mobile Home Park Dear Mr. Corbin: Taking into consideration the discussions at the recent public hearing on October 251h and subsequent discussions with the City Attorney (Brenna Durden), my client would like to offer the following terms to resolve the encroachment issues at Singleton Mobile Hoine Park. I. My client will pay $79,929.67 for the 10,676 square feet of land needed as depicted on Exhibit A (the "Purchase Price"). This is based on a value of $7.49 per square fool, which is the Just Market Value of the land according to the Duval County Property Appraiser. (See Exhibit 13) 2, if the City desires a combination of land and cash payment, my client will deed the —5337 square feet of land to the City as depicted on Exhibit A and the Purchase Price shall be reduced by $7.49 for each square foot of land deeded to the City, This would result in a Purchase Price of approximately $39,972.32 for the land needed. ((10676- 5337) x $7.49) 3. I f the City desires a beautification boundary between the mobile home park and City land, my client will install u 6' fence in the location depicted on Exhibit C. The cost incurred to install the fence (estimated to be approximately $17,000 for cedar or $29,000 for white vinyl) will be credited against the Purchase Price. 4. The deal shall be subject to and conditioned upon; a. Closure of all right of way within the land needed from the City; and b. 1 f necessary, a grant of setback variances for the mobile homes located along the boundary of 1 a Street West. We would like to present this proposed deal to the City Council for approval es soon as possible. lithe above terms are feasible, I will prepare the contract for review by the City prior to the hearing. Please let the know if you have any questions or comments. Sincerely, John T. ek le John T. Dekle, PL Agenda Item #3.B. 14 Nov 2022 Page 63 of 331 Land Swap NOT Accounting for Road Closure Proposed To City —5337 sf commeagriava-,: MAR SHOWING BOUNDARY SURVEY OF Niels Mie Land Needed 10,676 sf TEE JO 179 abed 5339 sf more to MHP Owner Exhibit A Exhibit S Advanced Search TanBible Search S1.062,864.O0 1 I41964sf — $7_49 psf Coftapse sections you do not want tc print. SINGLETON ASSOC LTD 0 5001 PHILIPS HWY A7B 0 JACKSONVILLE, FL 32207.952I 120 MAYPORT RD Property Detail RE # I70723-0000 Tax Distrietd' t1SD3 Emp rty Use `3 2893 MObile Home Park # of Buildings 51 Legal Desc. G For full legal deSCripfion see Land & Legal section bel, Subdivision O 03114 ATLANTIC ' - H SEC H Total Area O 141964 Primary Site Address Oficial Record Book/Page r' Tile 71 '-' 12D MAYPORT RD 01949-00884 9420 Atlantic Beach FL 32233 Ilei sale Of this ',welt). mn ' e.wull in higher prtyxrry, 1.rre.-. Far enarr nrrwmatien go to 5aVe Ols H01F1e5 8 and our Prone tv Tax Estimator `, in Progress 00 P+vrtnrs.' pmprrnr rencs, exemptions and Who.supporiing irtlomrariorr on chis page ary purr nigh. weriring tar Cull and are.srrhgcr 10 Change. Crrlifie d ruhrex tiered in Mr lane Suxnunn• are thew certified in Oci&,er. /un may include Mt!' ulTcial chm,;ce made ufier cernferorio r 64axmllemr ameC IactaV ]ppraiser✓s Office values mgr nerty. TEE JO S9 abed Value Summar Value Description Value Method Income Tota[ Building Value $0.00 Extra Feature Value ip.00 Land Value (Market) 1,062,864.00 La nu vsvec rnu ryi,f ay.vu ]ust (Market) Value $1,677,500.00 Assessed Value's $1,120,768.00 Cap Riff/Portability Amt ra $556,732.001$0.00 Exemptio ° $0.00 Taxable Value ° $1,320,768.00 1023In Prom'• Income 00.00 {`p 00 ¢1,062,654.00 w.oP 51,677,500.00 $1,232,&44.00 $414,656.00 / $0.00 See below See below mrns 10101.01[...4.11 [: ".1 REST H101.5•PIE1 Ji OM. 0-06.0 0,11.0.40 0.10um •. • -41/4.qw, MAP SHOWING BOUNDARY SURVEY OF aultetruppotorurre •••••41:. • 10 ',mu. VacalTe *110 51.010.• T as Le r• .ry0 WI:UT O.., oTa Alma. IL•116.:::,,,•=e4.4101.01x • V. 1••• 3•001... •14.111C...1.E. ••••It = For Review 1CW1&2022 95719 PW Page 66 of 331 PR OP OS A .1 Please C:autact: Lynda or Marto t irJstatit'S name AdtireiS: listallaten Address: iii alfferentl Cy' Satelv•rlan Mateo: x x Fertce TYag &era on &nerd Shadow IX1X SieCkade Spam wider Main Link We V nye q Aluminum Woad beard width 6 . _. style.'Whrle TAG bascHptIon Total Linear Fence FI:RA.7 # Height 6 Gates type 4lemlty width Iir!gllt N A Special work to be performed by customer: ▪ copy est survey p survey received n real dire is Of personals e bushes or vines Loodae I reo, aNIU: use Only Silverman Fence Company 4698 Dusk Court Jacksonville, Fiorlda 32207 (904) 7300882 Fax ; (904) 730-5142 www,Silvermanfereces.com Fleetwood Material List 92 -sections 93 -posts CYaress Stockade $16.570.00 posts set In concrete+$700 00 Vl� $29105.00 canc,eic Darer Vinyl ()HyX Haul CMoektlno Mike down dlritltli o All Included Yhi9 estimate prareSSlonjliy i rdvlded av: Kimball SpC dflc.ations Fence ping ram Key: imce me to be erected RSVdF•aghl Side'/hen Pseusg LSWF-telt Siee When Fac.ng CSP -Car. & Fascia Too Turn rt g I Cypress o P T Plne a Cedar p rdlnw slope or contour of ground t - o tit level of tut: Date. 10/27/22 Home Phone: work Phos' CIN: Sidra: �.,.�_ ... Jacksonville np Agenda Item #3.B. 14 Nov 2022 F„Isulrg fence Building er house Gate 6lmnlngs Ifnc � l wvier rnrrxr / 4 ala Pere ripota o Stmlplst Blies tap 1A 1i o hermit aeopons(Mll?y I,t -'t� -.4.r r .-•;. a NBA eppraadl r"'!-�'-•'' f 1 7I o pipe Ti dr, li7.--I %n•Arsn I. • A Cusco tart Auideato- 4rogreee cf she thew Ra mo BM=' Please note: Alk fence lilies must be cleared of any vines and/or bustles to avoid additional charges Thank You r0 -••I7 :hrtCu:a 1 FF li 4 T JI 1.'. Yi:.'1" We hereby purpose to fumes I Tabor and materials- cornplrte In accordance with the above specifications. for the stun of $ with payment to be mode upon completion, CASH, CHECK or rAFaHr ns payment All work to be guaranteed for one (1) year, lobar owl warhmanship onty. NO uwrranty on Pncasure Treutvd Vie or Cypress lumber far warping, twisting, splitting er anti chow of lumber shape or otherwise. 1 understand ALL lumber is rough sawn and may vary in dimension and/or shape. Sharman Fence is net responsible far underground obstructions such as power lines, Irrigation, gas or sprinkler lines of any kind. pipes far wilL,, ate... Nor Lc Moorhen Fence rexlwnslble to repair any such lines l( dfanaged daring project tastallgtion• JILL materials remain progeny of SAutlrrlun fence Co until paid In full. Any special order items such us vinyl or aluminum will hue a 25% restocking charge if the order has been placed under the rencellntion of the aider is armed a 24 hour tiara frame (ram acceptance, Situtmiud Fence Is not responsible for shipping delays ea any ordered items. All properties am lasted by Centro) Locals Seraice through the State of Florida Underground utilities, electrical Ones. phew, cable and i e r r: gas is located. Please he aware your yard will be spray painted or mocked. Full g licensed and Indo rd. All Jobs and centrotta are bound per our current lnsuranmcoverages '"'n ' The abuuc prices, specllio tions and co.ndltioattine hereby accepted. You (511ueima n WrncoY ant authorized to da the work as specified above_ h agreed paying with a cholla lard; I understand thls lows n 3% added charge as listed above and 1 will not dispute any diarga at prejfat completion for balances paid In full Payments wIU be made in full to outlined obour (COD) at mnplrticn. Accepted: Date: Signature: Email: Info@silvermanfences.com Page 67 of 331 Agenda Item #3.B. 14 Nov 2022 Page 68 of 331 Agenda Item #3.B. 14 Nov 2022 Page 69 of 331 Page 70 of 331 1119122, 3:41 PM City of Atlantic Beach Building/Site Development Permitting Survey CITY DF ATLANTIC BEACH BUILDING & LAND DEVELOPMENT ake tie survey ovrliie at www.coab.us/A13Perres PeriftingSURVEY We want YOUR FEEDBACK! by Dec.15, 2022 City of Atlantic Beach Building/Site Development Permitting Survey Questions? Email info@coab.us or call (904) 247--5804. 1. Who are you? Check all that apply. ❑ Contractor/service provider Busines owner ❑ Homeowner https:llwww.surveymon key.comfr/ABPermitting Agenda Item #3.C. 14 Nov 2022 11/ Page 71 of 331 1119122, 3,41 PM Clly of Atlantic Beach Building/Site Development Permitting Survey n Commercial property owner/property manager ❑ Realtor ❑ Architect ❑ Other (please specify) 2. For the purpose of this survey, please limit your feedback to only one project that you have undertaken (current, recent, or most significant -- your choice). There is an opportunity in Question 8 to comment on other projects. Which of the following describes your project requiring City of Atlantic Beach Building/Site Development permitting? Please select only one answer, n New construction/remodel, residential property ❑ New construction/remodel, commercial property ❑ Roof ❑ Fence, deck, shed or driveway hilpeliwww.surveymonkey.com/r/ABPermIttIng Agenda Item #3.C. 14 Nov 2022 2;7 Page 72 of 331 1119122, 3:41 PM City of Atlantic Beach Building/SIte Development Permitting Survey n Mechanical (electrical and/or plumbing) (l Other (please specify) r 3. When did You begin the project? 0 2022 02021 0 2019-20 Q 2016-18 O Before 201E 4, How satisfied are/were you with the communication related to your project, review comments, fees, requirements, etc.? 0 Very satisfies! Satisfied 0 Neither satisfied nor dissatisfied O Dissatisfied htlps://www.surveymonkey.com/r/ABPermitting Agenda Item #3.C. 14 Nov 2022 Page 73 of 331 11/9122, 3'41 PM City of Atlantic Beach BulldIng/Site Development Permitting Survey O Very dissatisfied 5. Was your project delayed? Q Yes Q No 6, I f you answered "yes" to Question 5, what is the primary reason your project was delayed? Please select only one answer. Q weather Q Labor/supply shortage O Contractor issues Q COVID-19 pandemic O Challenging codes and regulations Q City's Failure to communicate well/provide a timely response to permit applications Q City's processes are not customer/business-f=riendly https://www.surveymohkey.com/rIABFermittIng Agenda Item #3.C. 14 Nov 2022 Page 74 of 331 Agenda Item #3.C. 14 Nov 2022 1119122, 3;41 PM City o1 Atlantic Beach Building/Site Development Permitting Survey O Other (please specify) 7, Rate your overall experience with the City of Atlantic Beach pertaining to your project. Please select only one answer. O Highly positive O Average with a few challenges O Very challenging O Other (please specify) S. If applicable, please provide comments here on your projects requiring City of Atlantic Beach Building/Site Review permitting, and/or provide suggestions for improving the City's permitting process. O Not applicable O My comments: hitps://www.surveymonkey,comMABPermating 5/7 Page 75 of 331 1119122, 3:41 PM City of Atlantic Beach Building/Site Development Permitting Survey 9. Your information (optional) Name Compan y Address City State ZIP Email Address Phone Number i Powered by https:lfwww.surveymonkey.cc mlr/ABPermltting Agenda Item #3.C. 14 Nov 2022 Page 76 of 331 Agenda Item #3.D. 14 Nov 2022 PROCLAMATION A PROCLAMATION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DECLARING A STATE OF LOCAL EMERGENCY DUE TO THE IMMINENCE OF TROPICAL STORM NICOLE; PROVIDING THE CITY WITH POWERS, INCLUDING, I3UT NOT LIMITED TO, THOSE PURSUANT TO FLORIDA STATUTES, CHAPTER 252.38(3), AND CHAPTER 2, ARTICLE VIII, DIVISION 2, SECTIONS 2-402, AND 2-403 OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH; AND PROVIDING A TERMINATION DATE. WHEREAS, Section 252.38(3), Florida Statutes, authorizes the City of Atlantic Beach to declare a state of local emergency and, upon declaration of a state of local emergency, to waive certain procedures and formalities otherwise required of political subdivisions by law; and WHEREAS, Chapter 2, Article VIII, Division 2, Section 2-402 of the Code of Ordinances of the City of Atlantic Beach defines "emergency" as "any occurrence, event, disaster or threat thereof, whether accidental, natural, or caused by man, in war or peace, which results or may result in substantial injury or harm to the population of the city or substantial damage to or loss of property within the city"; and WHEREAS, Chapter 2, Article VIII, Division 2, Section 2-403 of the Code of Ordinances of the City of Atlantic Beach authorizes certain powers in the event of a local state of emergency; and WHEREAS, the approach of Tropical Storm Nicole, with potentially damaging winds, heavy rains and storm surge, creates a disaster emergency endangering the safety, health and welfare ofthe City of Atlantic Beach, its citizens and visitors; and WHEREAS, the threat of flooding, property damage and personal injury are attendant, and imminent disaster emergency conditions are expected within the next 48 hours; now therefore: BY THE AUTHORITY VESTED IN US BY CHAPTER 2, "ADMINISTRATION", AND ARTICLE VIII. "EMERGENCY MANAGEMENT", SECTION 2-403 OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC BEACH, I, ELLEN GLASSER, AS MAYOR OF THE CITY ATLANTIC BEACH, AND I, SHANE CORBIN, AS CITY MANAGER OF THE CITY OF ATLANTIC BEACH, DO HEREBY DECLARE THAT: Declaration of Emergency due to Tropical Storm Nicole. A declaration of emergency for all sections of the City of Atlantic Beach exists because of the imminence of Tropical Storm Nicole. Such emergency consists of, but is not limited to flooding, high winds, property damage and injuries to the residents from flying debris and other conditions attendant to tropical stone -force winds and rain, all endangering the safety, health and welfare of the City of Atlantic Beach and its residents and visitors, Term of the State of Declaration of Emergency. The state of declaration of emergency, as declared herein, shall last until such time as the threat of or danger from the emergency no longer exists. At the time it is found that the emergency no longer exists, this Declaration shall be automatically Proclamation—Tropical Storm Nicole State of Emergency 11-9-22 Page 1 of 2 Page 77 of 331 terminated; however, this declaration shall not continue for longer than seven (7) consecutive days from the date hereof unless renewed by subsequent declaration. Instructions to Public Safety Personnel. We hereby instruct all public safety personnel to include, but not limited to the Police Department, Public Works Department arid, Planning and Community Development to exercise all authority conferred by law and/or ordinance to coordinate the combined efforts of alI local, state and federal authorities to alleviate this situation. en Glasser en Glasser Shane Corbin City Manager Date: �` Z ATTEST: Kevin Hogencamp Deputy City Manager Time: P fl Proclamation —Tropical Storm Nicole State of Emergency 11-9-22 Page 2 of 2 Agenda Item #3.D. 14 Nov 2022 Page 78 of 331 AGENDA ITEM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): Agenda Item #6.A. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Property to be Declared Surplus Melissa Burns, Director of Finance rib - October 31, 2022 November 14, 2022 Over time, the City accumulates various properties that lose their usefulness due to deterioration or obsolescence. The attached information satisfies the newly adopted requirements for declaring a vehicle surplus and purchasing a replacement. P4 Utility Truck was purchased in 2005, and has no book value as it has fully depreciated. P29 Ford Pickup Truck was purchased in 2006, and has not book value as it has fully depreciated. None Declare P4 and P29 Utility Trucks as surplus. Capital Asset Disposal Request Forms Vehicle Information Checklists REVIEWED BY CITY MANAGER: Vat-t.C_ Page 79 of 331 Date of Request: Asset Tag #: Department: City of Atlantic Beach Captial Asset Disposal Request Form 10/17/22 1553 Public Utilities Serial No. P4 Utility Truck Vehicle VIN No. 1FTRF12275NA81647 Location: WWTP Description of Item including justification for disposal request: 2005 Ford F150 pickup truck with over 100,000 miles on it used daily for plant rounds and for delivering samples to the lab for water/wastewater, Reason for Disposal Request: Form Completed Bv: Not Working & Beyond Repair Not Working - Needs Repair IWorking-Obsolete IWorking-Good XX IWorking-Fair Finance Department Use Only: Troy Stephens PU Director Date Sent to Commission: 11/14/2022 Disposition Method: Online Auction/Sold Date: Approved: Denied: I Cannibalized Date: Donated Date: Current Book Value $0.00 'Destroyed Date: 'Traded In Date: 'Transferred Date: Amound Sold For/Trade In Date Entered into System: Entered Dy: Agenda Item #6.A. 14 Nov 2022 Page 80 of 331 City of Atlantic Beach Vehicle Information Checklist Agency Reference (Case # ID, etc.) P4 VIN # 1FTRF12275NA81647 Type of Vehicle (Car, Van, Truck, etc.) PICK UP Model F150 XL Make FORD Year 2005 Odometer Reading 102154 As of 10/25/2022 9am Engine (# of cylinders) 6cyl Gas/Diesel/Other Gas Convertible (Y / N) N # of Tires 4 Spare Tire (Y / N) Y Condition of all Tires (flat, OK, good, etc.) OK Transmission Type (Automatic / Standard / Other) Automatic Front/Rear Wheel Drive RWD Number of Axles 2 License Plate # and State 231239 FL Power Steering (Y / N) Y Power Brakes (Y / N) Y ABS Brakes (Y / N) Y Power Door Locks (Y / N) Y Power Windows (Y / N) Y Air Conditioning (Y / N) Y Condition of A/C (Good, OK, Inoperable) Ok Cruise Control (Y / N) N Radio Type am/fm GPS Navigation (Y / N) N CD or Cassette Player? N Sun/Moon Roof (Y / N) N Vehicle Color White Interior Color Gray Interior Type (Cloth, Leather, Other - please specify) Vynal Alarm System N Is Key Available? Y Is Title Available? Type of Title (Regular / Salvage) Is Title a Clear Title? Description of Exteriour Damage Normal wear and Description of Interior Damage Rust? Locations and Severity surface rust on under carriage Engine Describe Running Condition (does engine start, etc) starts and Maintenance Records Available to Awarded Bidder? N When was the vehicle started last? Still in use Was the Vehicle City Owned? Vehicle Information Provided By? Gene Mchale FVS. Suggested Resale Price Agenda Item #6.A. 14 Nov 2022 Page 81 of 331 City of Atlantic Beach Captial Asset Disposal Request Form Date of Request: 1C/2/22 Serial No. n 2 9 Asset Tag #: 1646 Vehicle VIN No.1FTRF12W26NA8G758 Department: Public Utilities Location: PW YARD Description of Item Including Justification for disposal request: 2006 Ford Pickup Truck with 106910 miles. Recommended for disposal due to high mileage and age. Reason for Disposal Reauest: Form Completed Bv: Not Working & Beyond Repair Not Working - Needs Repair Working -Obsolete Working -Good Working -Fair XX Finance Department Use Only: Jamie Smith for PU Date Sent to Commission: Disposition Method: 'Online Auction/Sold Date: Approved: Denied: (Cannibalized Date Donated Date: Current Book Value Destroyed Date: (Traded In Date: (Transferred Date: Amound Sold For/Trade In Date Entered into System: Entered By: Agenda Item #6.A. 14 Nov 2022 Page 82 of 331 City of Atlantic Beach Vehicle Information Checklist Agency Reference (Case # ID, etc.) P29 VIN # 1FTRF12W26NA86758 Type of Vehicle (Car, Van, Truck, etc.) PICK UP Model F150 XL Make FORD Year 2006 Odometer Reading 106910 Engine (# of cylinders) 8cyl Gas/Diesel/Other Gas Convertible (Y / N) N # of Tires 4 Spare Tire (Y / N) Y Condition of all Tires (flat, OK, good, etc.) Ok Transmission Type (Automatic / Standard / Other) Automatic Front/Rear Wheel Drive RWD Number of Axles 2 License Plate # and State 234752 FL Power Steering (Y / N) y Power Brakes (Y / N) y ABS Brakes (Y/ N) y Power Door Locks (Y / N) y Power Windows (Y/ N) y Air Conditioning (Y / N) Y Condition of A/C (Good, OK, Inoperable) ok Cruise Control (Y/ N) Radio Type am/fm GPS Navigation (Y/ N) n CD or Cassette Player? n Sun/Moon Roof (Y / N) n Vehicle Color White Interior Color Gray Interior Type (Cloth, Leather, Other- please specify) Vinyl Alarm System n Is Key Available? y Is Title Available? Type of Title (Regular / Salvage) Is Title a Clear Title? Normal Description of Exteriour Damage wear and Normal Description of Interior Damage wear and surface rust on under carriage Engine Describe Running Condition (does engine start, etc) starts and Maintenance Records Available to Awarded Bidder? n When was the vehicle started last? 10/26/2022 Was the Vehicle City Owned? Vehicle Information Provided By? Gene Mchale FVS. Suggested Resale Price Rust? Locations and Severity Agenda Item #6.A. 14 Nov 2022 Page 83 of 331 Page 84 of 331 . . . . . ▪ . •. . . Mayor's Council on Health and Well -Being Final Report and Recommendations City of Atlantic Beach, Florida November 2022 .. Agenda Item #7.A. 14 Nov 2022 f W 4 D 0 u 6 4 G 0 n n Page 85 of 331 Agenda Item #7.A. 14 Nov 2022 11106.11111111111118 Table of Contents • 1 • • • • • • • • • •t• its • • 1 1 •• t Letter from Mayor Glasser 1 Executive Summary 2-4 Monthly Takeaways 5-13 Council Recommendations 14-18 Appendicies A: Resolution No. 21-78 19-20 B: Council Selected Topics 21 C: Atlantic Beach City Commission Priorities 2022 22-23 D: Presenters by Month 24 Page 86 of 331 November 2022 Agenda Item #7.A. 14 Nov 2022 CITY OF ATLANTIC BEACH OFFICE OF THE MAYOR 800 SEMINOLE ROAD ATLANTIC BEACH, FLORIDA 32233-5455 www,coab.us The City of Atlantic Beach is a thriving, residential small town, located between a beautiful beach front and pristine marsh side, with an enviable maritime tree canopy and a Targe network of parks, In addition to appreciating our natural beauty and charm, our residents share a keen sense of people, place, and purpose. Earlier this year, a 2040 Vision Statement for the City was approved and reads as follows: !n Atlantk Beach, we have a strong sense of belonging and safety. Our citizens and government care deeply about community character, and we understand that unified support is required to preserve it. We are graced with the feurclioual beauty of our beach, our marsh, and our tree canopy. Our shady streets and multi -use paths connect our welcoming neighborhoods and vibrant local businesses. Our city supports our diverse, multigenerational, socially linked community with green spaces, active lifestyles, parks, and programming. A shared value on people, place, and purpose goes beyond this vision. Also this year, the City Commission designated "Livability" and quality of life as a top City priority. Toward this end, I took steps to form the Mayor's Council on Health and Well -Being to examine how we, as a City, can serve more effectively by focusing on community issues related to health and well-being. Mayor's Council members were tasked to examine topics of their choosing and make recommendations for policies, planning, education, budgeting, and community engagement. In a series of public "Lunch and Learn" meetings, we collectively listened to a wide variety of community leaders and experts. I was not a voting member, but I facilitated by inviting speakers on the topics identified. We could not cover everything, but this was a great start! I ani extremely grateful to the attentive citizen volunteers who were nominated and agreed to serve on this ad hoc Council. They are credited within the report. Among City personnel to thank are the City Commission, City Manager Shane Corbin, Deputy City Manager Kevin Hogencamp, City Planners Amanda Askew and Abrielle Oenest, City Clerk Donna Bartle, and Department Head Latrenia Thomas. Mostly, I want to thank all the citizens of our City for making Atlantic Beach such a wonderful place to live, he healthy, and be well! We hope you find our efforts informative and helpful in shaping and strengthening initiatives related to health and well-being in the future. In Gratitude, Ellen Glasser Mayor (2017-2022) 1 Page 87 of 331 Agenda Item #7.A. 14 Nov 2022 Executive Summary • • • • • • • • • • • • • •Ifr• • • • • 1 • •: • •' • Per the City of Atlantic Beach Charter, "the mayor -commissioner ... may appoint, from time to lime, such special or select committees as in his or her discretion he or she deems desirable to expedite the handling of the business and affairs of the city". Respectively, Mayor Ellen Glasser established the Mayor's Council an Health and Well -Being (MCHWB) to address issues and opportunities about health and well-being. The Mayor's Council on Health and Well -Being consisted of eleven Atlantic Beach (AB) residents appointed by the Mayor and approved by the City Commission. For the Resolution adopting the Council, see Appendix A. The Council served from January 2022 through November 2, 2022 and consisted of the following members: • Jim Belich • Michael Lanier • Kyle Brady • Tracy Marko • Joyce Freeman • Steve Piscitelli (Vice Chair) • Ellen Golombek • Jessica Ring (Chair) • Lisa Herrold • JoAnn Wallace • Michael Hosto Council members listened to expert presenters and then held deliberative conversations that linked topics and recommendations to Atlantic Beach's vision statement, Commission priorities, and overall quality of life. While planning and priority setting, many topics about "health and well- being" were identified. Each subject area could not be discussed individually, however, many concepts crossed -over in conversation. For a complete list of prioritized topics, see Appendix B. In efforts to organize meetings and have focused discussions, the following topics were selected am discussed: January: Census and Youth Risk Behavior Data February: Blue Zones June: Youth: Challenges and Possibllites 2 March: Bicycle and Pedestrian Connectivity Plan July: Progress Review August: September: October: Community Mental Well -Being Race and Health Engagement and _ Equity Purpose Page 88 of 331 Agenda Item #7.A. 14 Nov 2022 To focus on the City of Atlantic Beach and community needs. the Council incorporated the concept (developed by Richard Lieder) of the '`3- P's"; People, Place. and Purpose. Members agreed that "I feel best/do my best when I am with the People 1 love, in a Place I love, and pursuing a Purpose I love" encompassed the efforts and common goal of the Mayor's Council. The "X" in the graphic below represents the overlap or "sweet spot" of the Council discussion. PeOple Purpose Following each monthly meeting, Vice Chair Piscitelli prepared a "Meeting Summary" that tracked discussion, key information presented, and recommendations generated by Council members. Each recommendation was sponsored by a member and supported by the group. These summaries supplemented minutes and provided the foundation for this final report. The Council presents each of the following recommendations to the City of Atlantic Beach (COAB) Commission and staff for their consideration and appropriate action. Themes that repeated themselves throughout the Council's service included: 3 • Identifying local gaps in programming and services; • Connecting recommendations to overall livability; • Enhancing pedestrian and motor vehicle safety; • Expanding opportunities for community connections to local farmers' markets; • Enhancing and coordinating volunteer services to connect the right volunteers with the right activities and services; and • Expanding the Gail Baker Community Center to allow for additional senior programming. Page 89 of 331 Agenda Item #7.A. 14 Nov 2022 Note about the format: • In some cases, the city staff and/or Commission took action that addressed Council recommendations. Staff notes are added under appropriate recommendations as: "UPDATE: She update described here" • Each recommendation connects to one or more of the Atlantic Beach City Commission 2022 Priorities (for a full list of Commission Priorities, see Appendix C). These are suggested connections for continued dialogue. The following abbreviations are used at the end of each recommendation: • L = Livability • EL = Environmental Leadership • PB - Planning and Budgeting • M = Mayport Road Corridor & Marsh Side • T = Multi -Modal Transportation Management • CS ` City Services This report was submitted to the Council On November 2, 2022 by Vice Chair Piscitelli for final review and approval. Conclusively, the report is submitted on behalf of the 2022 Mayor's Council on Health and Well -Being to City Commission on November 14, 2022. • •• 4 • J A O Page 90 of 331 "��ir��vllll Agenda Item #7.A. 14 Nov 2022 Monthly Takeaways 4,9 •c • •4 • • • • • • • • • • • • • • • • • • • • • For a list of monthly presenters, see Appendix D. January 2022: Census and Youth Risk Behavior Data 1. This was the first meeting of the MCHWB. The Mayor provided an overview of the Council's mission. The Council will support the COAB mission, vision, and its Quality - of -Life priority to enhance the "livability" of Atlantic Beach, FL. The Council members are not expected to be subject matter experts, The Council members will bring positive energy to each meeting and have deliberative dialogues about the topics at hand. 2. City Planner Genest delivered a presentation on the COAB latest census figures. One key point: Our 65 and older population continues to grow at a faster pace than other demographics. And the median age of 46.6 (2019) is higher than in Duval County and the State of Florida. 3. More than 85% of COAB residents are White. A little more than 7% are Black or African American. The number of housing units has increased by more than 700 since 2000. 4. 2019 Youth Risk Behavior Survey trends on physical activity & dietary behavior, school safety, substance abuse, and suicide ideation were presented for the County and Health Zone 6 (Beach Communities). COAB Race, 2019 American Community Survey 5- Year Estimates 1 White- 85% 1 r Black or African American- 7% Two or More Races- 4% 1 Other -1% Native American; Native Hawaiian or Pacific Islander- <1% 5 Page 91 of 331 February 2022: Blue Zones I. The Blue Zones Power 9 model engages people to make healthy and transformative living choices regarding natural movement, stress management, healthy eating, and nurturing social connections. The City of Atlantic Beach, in keeping with the city's mission and vision, will promote such choices, 2. According to the Duval County Health Zone Data (2019), Atlantic Beach has an aging -in- place population. Social connections and ease of movement in the community are especially important to this demographic of our community 3. Blue Zones Jacksonville is largely funded for the county, but the Beaches Zone (Atlantic, Jacksonville, and Neptune) needed about two million dollars to be included as a project zone. IBlue Zones Power 9 Model /i41UYALLY I 0 IBELONG 1 01111111. PURPOSE LOVED ONES FIRST DOWN 811111 RIGHT TRIBE ,�--IS11 80% RULE WINE AT 8 6 PLANT SLANT Agenda Item #7.A. 14 Nov 2022 Page 92 of 331 Agenda Item #7.A. 14 Nov 2022 March 2022; Bicycle and Pedestrian Connectivity Plan I. Presentation on bike safety (CO.I): Two of the obstacles hindering more bike -friendly communities are: Lack of appropriate pathways and a Zack of funding. Jacksonville is the 0°t most dangerous place for bicycling in the USA. 2. When completed, the Past Coast Greenway will run approximately 3,000 miles from Maine to the Florida Keys. It will connect existing trails. 3. A section of the East Coast Greenway, along with a road diet (lane reduction) through AB, is planned along the Mayport corridor (to match the number of lanes north of the City), in coordination with FDOT and the North Florida Transportation Planning Organization (TPO). 4. The COAB Connectivity Plan seeks safe opportunities for biking and pedestrian mobility. Given the abundance of recreational opportunities within the city, it is important to provide safe and convenient access to these amenities. L Proposed East Coast Greenway I. Mayport Road (SR. 7 Atlantic Beach Florida Boulevard 4q 111011t Med Opportunities Connectivity Plan, page 105 Connectivity ,# & Paths Opportunities it.; *y•1 rwnw a.+1mf. jfvp readfIV, Th,I4 M n 444.14.1 11,14 n W. w1 pim1 I N I \+f1 P"1x� 11 f0�1'11rtW >1NN 1111.n ld Y11W1st fl'Ill Identified Qppin1uailie4 — — Exmanp hodavU3e Palh C11y Pala • Beach Accaas "Selva Marina Walking Path" Page 93 of 331 April 2022: Senior Programming 1. Approximately 23% of the COAI3 population (2019) is 65+ years old. According to AARP statistics, by 2030 —25% of the US population will be 65+. 2. Poverty rates (as of 2018) for seniors have increased. 3. Successful aging in place requires more planning, action, and expenditure than most people realize. An ongoing challenge is to find effective ways to connect in -need seniors with available resources. 4, Many seniors constitute a vulnerable population, as they often face challenges involving housing insecurity, food insecurity, cognitive decline, reliable transportation, lifestyle changes due to physical and/or financial disabilities, and healthy social connections. 5. In addition to the above (#3 and #4), seniors need support and mentoring when it comes to nurturing a sense of life purpose. 2022 City Commission Nonprofit Grant Recipients Baker Family, Gail Baker Center Dedication, 2014 Agenda Item #7.A. 14 Nov 2022 o n. , m, ,Mn NeAd,k 51.0,51 .,,, _ s Spon u� ltup - Down :001116SS1 :11495111711 .0111 8 Page 94 of 331 Agenda Item #7.A. 14 Nov 2022 ‘411 May 2022: Vulnerable Populations I . An increasing cost of living has exacerbated the housing crisis (and its concomitant issues) in the Beaches area. 2. The Beaches are a "net exporter" of workers. Actions to increase affordable housing density need to be implemented. 3. We need to think about where we want increased housing density and how to achieve that increase. 4, The intent of services to homeless men, women, and children is to make them self- sufficient. 5. While there has not been a major increase in the AB homeless population, there has been a "huge increase" just west of the Intracoastal Waterway. 6, While drug overdoses are low in AB, as compared to other parts of Duval County, incidents of drug overdoses are spreading throughout AB. 7. Grants are available for the distribution of free Narcan, used to treat opioid overdoses, for the general public and all City employees. 16 11 17 10 8 6 2 0 9 • Jacksonville Fire & Rescue Responses to Dverdosesln Atlantic Bea ch ! 5 1 i l I- 1 r 'in [1-.-11-14. 1 t l �rr f li k,[1. •Nal17spatched as Overdose ] Opinid-Related Overdose —} Naloxone Administered Page 95 of 331 June 2022: Youth: Challenges and Possibilities 1, Duval County Public Schools (DCPS) supports numerous programs to help students develop connections for wellness (e.g., Beaches Resource Center). 1 Since ,feeling safe and being safe arc different issues, student programming is designed to reflect that dichotomy, 3, Atlantic Beach Elementary (ABE) has a Joint Use Agreement that allows the community to use the track and playground equipment when school is not in session. 4. ABE after-school pickup of students creates traffic challenges along Sherry Drive and other nearby roads. 5. Yesha Taekwondo represents just one example of the youth programs CRAB supports with grant monies administered by the Cultural Arts and Recreation Advisory Committee (CARAC) and approved by the Commission, 6. Food insecurity undermines emotional and physical health, affects academic development, and creates behavioral challenges. 7. Farmers markets (FMs) in the Beaches area provide quality food, yet challenges remain such as marketing the programs; helping with transportation to and from the EMs; and offering Supplemental Nutrition Assistance Program (SNAP) acceptance at all FMs. Agenda Item #7.A. 14 Nov 2022 MCHWB Meeting, June 8, 2022 Ifr Page 96 of 331 Agenda Item #7.A. 14 Nov 2022 July 2022: No New Topics. Council Reviewed Recommendations to Date. August 2022: Community Engagement and Purpose I. The Atlantic Beach faith -based community can support our community by continuing to sponsor events connecting residents east and west of Mayport Road. 2. When seeking and placing volunteers, the City can better focus on a meaningful fit between person and purpose. 3. Recognizing the thin line between property rights and neighborhood rights, City Code Enforcement needs the support of the community to keep blight and crime in check. 4. The City can better promote volunteerism, committee service, and outreach for its events that promote quality of life, 5. The Environmental Stewardship Committee sees a connection between this Council's work and the City's Comprehensive Plan, 6. Beaches Town Center continues to focus on quality of life initiatives and recommendations. MCHWB Members and Staff, November 2, 2022 11 Page 97 of 331 September 2022: Mental Well -Being I, Mental health help requires family, early and effective intervention, and time. 2. There are three components for an effective mental health response system; Someone to talk to. Someone to respond. A place to go. 3. There is a need to improve crisis response. In Duval County alone, approximately two- thirds of 9-1-1 calls deal with mental health. 4. As one example, Here Tomorrow is a local mental health collaborative that provides services cost-free to "Friends". Within the organization, those in need of assistance are considered "Friends" rather than patients. 5. After 365 days the Friends become Here Tomorrow alumni. 6. There is a need to normalize the conversation about mental health and suicide prevention. 11•111=l•-= 1111 - - Here Tomorrow Open House, November 17, 2021 12 Agenda Item #7.A. 14 Nov 2022 Page 98 of 331 October 2022: Race and Health Equity 1, The Jacksonville Nonprofit Hospital Partnership consists of five healthcare systems over thirteen campuses. Through the partnerships, the Community Health Needs Assessment (CRNA) is helping caregivers to better understand health disparities based on racial and ethnic inequities facing the region and residents. 2, Only Baptist Medical Center Beaches is located at the Beaches. Residents have access to all other campuses (excluding the military). 3. There is community concern about a lack of affordable and safe housing. 4. Among the social determinants for a healthy life are access, habits, and lifestyles. 5. The City can be more involved to identify community partners, and speak up for what the Beaches need regarding race, health, ethnic, and socioeconomic disparities. Agenda Item #7.A. 14 Nov 2022 1 Baptist Medical Center Beaches I3 Page 99 of 331 Agenda Item #7.A. 14 Nov 2022 :OW :' "111111 Council Recommendations • • • • • •• • • • • • • • • 0• • • • • • • • • January 2022: Census and Youtli Risk Behavior Data I . ldentify local gaps and needs for programs and plans directed toward senior citizens. [L, CS] 2. Identify local gaps and needs for programs that address alarming youth trends in the areas of physical activity, substance abuse, and mental health issues. IL., PB, CSI 3. Support initiatives and continue to improve other tools to engage residents and improve the accessibility of programs throughout the city. iL, T] 4. Ensure that COAB programs and grant recipients comply with state guidelines regarding training and background checks. [PB, CS] UPDATES: Staff created a "Beaches Community Resources", guide on the COAB website. Staff, working with CARAC, has expanded entails and information related to recreation and youth programming. All volunteers working to support COAB programs imrohving children are now required to undergo background checks. February 2022: Blue Zones 1. Identify local gaps in the community that may need further outreach in terms of healthy living choices and follow up as needed. While the City of Atlantic Beach scores high on the life satisfaction survey (Gallup Survey, 2018), people most in need of healthy living choices may not respond to such surveys. IL, MI 2. Support the Blue Zones of Jacksonville goals. iL, CSI 3. Promote efforts to connect people and neighborhoods, encourage healthy food choices, discourage tobacco use, and discourage excessive alcohol use. Consider city outreach about policies for outdoor no -smoking zines following the guidance of such smoking bans on school grounds. The COAB should continue reviewing best practices in other municipalities and solicit public input. IL, CSI UPDATES: The Council later learned that the Beaches Zone was not,fimded. As of the date of this report, external dram are continuing to fund il. City Commission passed Ordinance No. 95- 22-122 prohibiting smoking in all city parks and beaches on October 24, 2022. Mayor Glasser sent a letter the local businesses encouraging outdoor no -smoking zones. 14 L = Livability EL = Environmental Leadership PB = Planning and Budgeting M Mayport Road Corridor & Marsh Side T = Multi -Modal Transportation Management CS = City Services Page 100 of 331 lor Agenda Item #7.A. 14 Nov 2022 March 2022: Bicycle and Pedestrian Connectivity Plan I. Explore the use of parts of the JEA utility corridor in the marsh area (off Atlantic Blvd) for bike and pedestrian use as included in the Connectivity Plan. IL, M, TI 2. Consider pedestrian and bicycle enhancements to connect with the East Coast Greenway. IL, Ti 3. Equitably prioritize connectivity projects. IL, M, TI 4. Consider an established bike route to connect many parks. IL, M, T] 5. Continue to explore a Selva Marina walking path (northern end of Selva Marina Drive between 201' and Saturiba Drive). iL, Tj 6. Further explore speed limit adjustments on city rights-of-way based on the Complete Streets Policy. IL, TI 7, Take legislative action that addresses which devices and vehicles are safe on our streets/sidewalks/beaches. As the numbers and types of micro mobility devices that are capable of exceeding 15 miles/hour (like electric bikes, boards, motorcycles, and golf carts) escalate, a community education component should be a part of any action moving forward in this area. IL, T[ 8. Explore the option of restricting where southbound Sherry Drive intersects Atlantic Boulevard to a right-hand tum lane only. Further, it is recommended studies be conducted on other high-risk intersections. [Ti 9. Create a more streamlined procedure and education for citizens to report hot spots - streets and intersections. iL, TI UPDATES: The TPO has prioritized reconstruction of Mayporf Road. This project will complete the Atlantic Beach portion of the East Coast Greenway. A Selma Marina walking path was discussed at the October 22, 2022 Town Hall Meeting Staff has already completed a speed limit survey. This survey does not include FOOT Roads (Atlantic Blvd. and Mayport Road). COAB is working on a policy/ordinance for micro mobiliity devices. This topic has been discussed many times, most recently [rt the October 22, 2022 Town Hall Meeting. The City is in on-going discussion with FOOT and the City of Neptune Beach to explore options regarding the Sherry Rd./Atlantic Blvd. intersection. Staff has [dread} created a Traffic Calming Application fw residents to 'nuke traffic calming requests. April 2022: Senior Programming I. Identify local gaps and needs for support and recreational programs directed toward senior citizens. IL, CS] 2. Create and promote an accessible/easily located link on the City website for senior services contact numbers, resources, and other pertinent information. iL, CSI 3. Encourage legislation/cooperation/dialogue regarding the increased cost of renting apartments/houses. IL, CS] 15 L — Livability M = Mayport Road Corridor & Marsh Side EL = Environmental Leadership T = Multi -Modal Transportation Management PB = Planning and Budgeting CS = City Services Page 101 of 331 Ali • • 4. Consider expanding grant programs. Include money in the budget for senior programs. Encourage CARAC to reach out and encourage stakeholders to apply for grant funding. • • [PBI 5. Examine and promote the expansion of the Gail Baker Center so the city can expand programming for seniors (e.g. workshops, classes, courses, and events). IL, MI 6. Consider including age -friendly accessory dwelling unit (ADU) provisions) in Land Development Regulations and explore the option of including ADUs in specific zoning districts. IL, CSi 7, Consider_ joining a network for age -friendly cities and communities. IL, PBI UPDATES: The City already Itcrs c► small senior• group and pr•ogr•anrnring, such as, chair yoga and senior Tai Chi al the Gail Baker• Center, Staf created a "Beaches Community Resources Guide' on the City website i,'ith information On senior programming. Increased Commission grants were awarded this .year to BEAM, Beaches Council on Aging, Neptune Beach Senior Activity Center•, and Beaches Habitat for Humanity (Beaches Habitat was included for the first lime this year), COAB is working actively with COJ to land the Gail Baker• Center expansion, as well as informing the public of city efforts. COJ Council on Elder Affairs is prepared to assist the city with an application to become an Age -Friendly Community with the AARP and provide support. May 2022: Vulnerable Populations I. Seek to quantify the number of Atlantic Beach residents that fall into vulnerable populations. iL, CS] 2. Seek ways to provide better services for transient populations. iL, CSi 3. Continue to build and strengthen relationships with organizations like Mission House and the Sulzbacher Center with their Beaches Hope Team. IL, PB, CS] 4. Explore transportation options for residents (with JTA) to critical services. IL, M, T, PBI 5. Explore how to link housing density with affordable housing within commercial areas. IL, PB] 6. To address the opioid crisis, recommend: ICS] • Expanding Project Save Lives (peer support counselors in selected emergency rooms) to include the Beaches Baptist Emergency Room. • Development of free opioid education/distribution strategies that include information about Narcan (a nonprescriptive drug used to treat narcotic overdoses in emergency situations). • Provide an addiction resource list (like the "Beaches Community Resources" list on the COAB website). UPDATES: Progress has been made to expand the ITA ReadiRide program at the beaches, to coordinate with other transportation providers, and to do additional outreach about all. This subject was discussed al the October 24, 2022 Commission meeting. Beaches Opioid Forum was held on September 15, 2022, 16 L = Livability EL = Environmental Leadership PB = Planning and Budgeting M = Mayport Road Corridor & Marsh Side T = Multi -Modal Transportation Management CS = City Services Agenda Item #7.A. 14 Nov 2022 Page 102 of 331 June 2022: Youth: Challenges and Possibilities 1. Promote a walkahility campaign (like ABE's "Walk and Roll") that, among other benefits, will help to mitigate traffic and parking issues on Sherry Drive during school drop-off and pick-up times. IL, TI 2. Explore a five -pronged approach to promote and educate about local farmers' markets IL, PB, CSI; • Develop an advertising/educational campaign about the benefits of FMs; • Find options for those with transportation issues to reach FMs; • Advocate for the Atlantic Beach Farmers Market to begin accepting SNAP payments; and • Help develop symbiotic relationships between community centers and the Atlantic Beach Farmers Market. 3. Work to address the food desert on north Mayport Road Corridor, and work with the City of Jacksonville to get a grocery store there. [L, M, CSI 4. Promote partnerships with churches, FMs. and other community resources. ICS! 5. Promote financial assistance for ABE enhancements, assuring that the Joint Use Agreement keeps the outdoor area available to the community when school is out. [PBI 6. Increase focus on grants that address food insecurity and physical activity programs for youth. IL, CS, P81 UPDATES: Commission budgeted this year to partially .fund ABE's request for playground eguipi hent. The grant budget for CARAC was increased significantly this fiscal year. August 2022: Community, Engagement and Purpose 1. Promote the Mayor's Council on Health and Well -Being's final report of recommendations and all actions taken to address the recommendations. IL, M( 2. Develop and support volunteer recruitment and volunteer services to help the city's Recreation Department outreach. [CSI 3. Assure that appropriate background checks have been conducted on adult volunteers working with children as part of city programs. ICS] 4. Collaborate on a "Friends of the Parks" volunteer model for all Atlantic Beach parks. IEL, 5. Support the Beaches Town Center Agency's suggestions to implement traffic and pedestrian safety strategies. IT( 6. Renovate or expand the Gail Baker Center to allow for additional space to better accommodate our senior citizens. IL, PBJ 7. Consider implementing an Autism Awareness Program or other similar programs. ILI 17 L = Livability EL = Environmental Leadership PB = Planning and Budgeting M = Mayport Road Corridor & Marsh Side T = Multi -Modal Transportation Management CS = City Services Agenda Item #7.A. 14 Nov 2022 Page 103 of 331 UPDATES: .4/1 rohurleers working lo support C'(1AB programs involving children are now required to unrkLrgo background checks. C'DAB is uwrorking actively uTilh ('0.1 to final 11w Baker ('cone). evansian as well u.4 infbrnring the public of eflbrls. September 2022: Mental Wellbeing I. Learn how the Here Tomorrow model can (it in with addiction issues. IL, CS] 2. Encourage the Commission to promote more state funding for mental health services. [L, CS, PBI 3. Offer mental health education/training (like the "Mental Health CPR" workshop) to all staff. ]L, CS, P01 4. Advocate throughout the state and with state legislators for the Here Tomorrow model. [L, CS] 5. Provide a focus on K -I 2 and college -aged student suicide prevention and opioid addiction awareness. [L, CS] UPDATES: The city o, f j'er:i.free rnenlal health services and resoucrces fin. all employees, including Police Officers. October 2022: Race and Health Equity 1. Recommend the Comtnission retain livability as a priority and incorporate procedures to identify and address health needs and disparities into annual Commission Priorities. [L, PB, CS] 2. Recommend that the City of Atlantic Beach develop partnerships to increase residents' access to healthy lifestyle options through education and screenings. IL, PB, CS] 3. Use partnerships to offer health screenings as a way to target health problems and disparities throughout the city. IL, PB, CSI 4. Encourage more health Fairs and health screenings at FMs and/or other venues by using resources such as UNF nursing, nutrition, and mental health students. IL, PB, CS] 5. Partner with outside organizations to educate the community about disparities in heath based on race, health, ethnic, and socioeconomic disparities. IL, PB, CS] 18 L = Livability M = Mayport Road Corridor & Marsh Side EL = Environmental Leadership T = Multi -Modal Transportation Management . . PB = Planning and Budgeting CS = City Services Agenda Item #7.A. 14 Nov 2022 • r Page 104 of 331 Agenda Item #7.A. 14 Nov 2022 Appendix A: Resolution No. 21-78 RESOLUTION NO. 21-78 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ESTABLISHING THE MAYOR'S COUNCIL ON HEALTH AND WELL- BEING, A SELECT COMMITTEE; PROVIDING GUIDELINES FOR THE SELECT COMMITTEE; CONFIRMING APPOINTMENTS TO THE SELECT COMMITTEE; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, per Article 1I, Section 8, of the Atlantic Beach Charter, "The mayor -commissioner ... may appoint, from time to time, such special or select committees as in his or her discretion he or she deems desirable to expedite the handling of the business and affairs of the city"; and WHEREAS, the Mayor desires to have issues and opportunities pertaining to health and well-being thoroughly studied by such a Select Committee, and for the Select Committee to present recommendations to the City Commission via a final report. NOW, THEREFORE, be it resolved by the City of Commission of the City of Atlantic Beach: Section 1. That there is hereby established the Mayor's Council on Health and Well -Being. Section 2. That the Mayor's Council on Health and Well -Being (hereafter referred to as "the Council") shall support the following: the City's mission and vision; the Commission's Quality of Life (QOL) initiative under the 2021 stated priority of Livability; and the City's potential Blue Zones participation. In doing so and to the greatest extent possible, the Council shall not duplicate other City Board and Committee work or staff work. Section 3. That public input and involvement shall be a stalwart of the Council's work. Section 4. That the Council's recommendations shall be approved by a majority of the Council's members, and shall be presented as a final report to the City Commission. Section 5. That a City staff member, as determined by the City Manager, shall be assigned to assist in scheduling, agendas, minutes, and compiling the Council's final report. Section 6. That the Council shall consist of 11 members, all of whom shall reside in Atlantic Beach; that the initial members of the Council shall be appointed by the Mayor, with the approval of the City Commission via this Resolution; that Council vacancies may be filled by the Mayor upon notice having been given to the City Commission; and that the Council shall select a Chair and Vice -Chair from among the membership. Section 7. That the following residents are hereby appointed as initial members of the Council: Jim Belich, Kyle Brady, Joyce Freeman, Ellen Golombek, Lisa Herrold, Michael Hosto, Michael Lanier, Tracy Marko, Steve Piscitelli, Jessica Ring and JoAnn Wallace. Section 8. That Council members must complete requisite training (online) by February 2022. Section 9. That a quorum of the Council shall require six members. Section 10. That the Council shall sunset on Nov. 9, 2022. Section 11. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 19 Page 105 of 331 Agenda Item #7.A. 14 Nov 2022 Appendix A; Resolution No. 21-78 Section 12. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Cotnmission of the City of Atlantic Beach, this 22nd day of November, 2021. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna, 20 Dur City Attorney Ellen lasser, Mayor Page 2 RESOLUTION 21-78 Page 106 of 331 Appendix B: Council Selected Topics Possible Council Topics Draft 1/20/2022 Aging in Place and Senior Programming Air Quality Alcohol Biking and Complete Streets Clean Air and Asthma Community Education Faith Food Insecurity Gardening Guns Health Insurance History Homelessness Meditation and Mindfulness Mental Health Mentoring Military Neighborhood Identity Opioid & Drug Use Oral Healthcare Pets Philanthropy Physical Activity and Programming Race and Equity Self -compassion Setting Personal Boundaries and Limits Small Businesses Smoking Special Events Suicide Support of Nonprofit Network Volunteerism Workforce Housing 21 Agenda Item #7.A. 14 Nov 2022 Page 107 of 331 Agenda Item #7.A. 14 Nov 2022 Appendix C': Atlantic Beach City Commission Priorities 2022 ATLANTIC BEACH CITY COMMISSION PRIORITIES ESTABLISHED JANUARY 25, 2022; ADOPTED BY RESOLUTION FEBRUARY 28, 2022 LIVABILITY Improve health, recreation, arts, culture, leisure, education, military appreciation, and other quality - of -life indicators via: • Develop and implement a strategy to improve recreation, sports, arts, culture, history, and education programming; improving accessibility to programming for all residents, particularly children and senior citizens; and ensuring that best -practice safety protocols are established and met. • Participate in or develop a comprehensive communitywide health and well-being improvement initiative. • Solidify AB's status as a military- and veteran -friendly community, • Maintain partnerships with local nonprofits that provide health, wellness, education, recreation, transportation, and affordable housing services to low-income residents, youth, senior citizens, and others. ENVIRONMENTAL LEADERSHIP Validate COAB's commitment to resiliency, sustainability and the environment via: • Initiate an urban tree -canopy assessment, establish a tree -canopy goal, and develop a canopy care program. • Continue efforts to understand the impact of sea level rise locally, and adapt for environmental changes. • Provide education and outreach to the community. • Improve access to hazardous waste disposal and educate residents about protecting the environment from chemical contamination. PLANNING & BUDGETING Prepare for future financial and infrastructure needs via: • Manage employee -retention by developing strategic actions to keep employees motivated productive through: o Competitive compensation o Equitable training opportunities o A formal employee welcome, recognition, and appreciation program. • Administer the City's capital- and road -improvement plans. • Further develop financial management policies and establish a debt strategy. • Identify "shovel -ready" projects. • Make significant progress on the following capital -improvement projects: o Lifeguard station o Splash pad o Baker Center expansion o Parks Master Plan implementation o Seminole Road gateway improvements. 22 and Page 108 of 331 Agenda Item #7.A. 14 Nov 2022 Appendix C; Atlantic Beach City Commission Priorities 2022 MAYPORT ROAD CORRIDOR & MARSH SIDE Improve neighborhood identity, safety, and business and cultural opportunities via: ■ Explore the viability of a community redevelopment plan and tax -increment financing, and/or the feasibility of other tools to address the Mayport Road corridor's needs. • Maintain partnerships to enhance automobile, bicycle and pedestrian safety by connecting to the East Coast Greenway and incorporating the "complete streets" philosophy on Mayport Road. • Partner with artists to install murals in the community, including at the Atlantic Boulevard-Mayport Road flyover. • Conduct an analysis and develop policies to ensure the City's spending and programming are equitable throughout the entire community. MULTI -MODAL TRANSPORTATION MANAGEMENT Support safety, connectivity and sustainability community -wide via: • Administer the City's Connectivity Plan and Complete Streets Policy. ■ Continue reviews of challenges and opportunities associated with traffic management and parking, and implement solutions. • Identify new opportunities and prioritize projects for safe, comfortable walking and bicycling. ■ Evaluate parks and access points to the beach and Intracoastal Waterway to identify opportunities to improve vehicle and bicycle parking, signage/wayfinding, litter containment, ADA access, and aesthetics, CITY SERVICES Develop and improve systems to ensure that the City maintains a high -performing workforce via: • Establish best practices in the City Clerk's Office and throughout the organization for records management, storage, and disposal. ■ Complete a citizen/business survey and audit of the City's permitting systems to highlight opportunities for improved efficiencies and service, • Analyze the benefits of having an in-house City Attorney vs, contracting legal services. ■ Coordinate legislative strategies and maintain partnerships with the Beaches cities, the City of Jacksonville, and the State of Florida. 23 Page 109 of 331 Appendix D: Presenters by Month January: Census and Youth Risk Behavior Data • Abrielle Genesi, City of Atlantic Beach, Planner February: Blue Zones • Debbie Watkins, Blue Zones, Account Executive • Amelia Clabots, Blue Zones, Vice President of Finance & Operations March: Bicycle and Pedestrian Complete Streets • Matt Fall, City ofJacksonville, Bicycle - Pedestrian Coordinator • Colin Moore, City of Neptune Beach, Grant and Resiliency Coordinator; East Coast Greenway, Florida Committee Chair April: Senior Programming • Latrenia Thomas, City of Atlantic Beach, Recreation Director • Curtis Ford, Beaches Habitat for Humanity, President/CEO • Lori Richards, BEAM, Executive Director • Gayle Blackmer, Baptist AgeWell Center for Health • An Oskarsson, Mayo Clinic HABIT Program • Lori Anderson, Beaches Council on Aging, Executive Director • Joanne Hickox, Seniors on a Mission, Founder & Executive Director • Jeff Backfisch, City ofJacksonville, Community Outreach Manager • Katie Devanny, Jacksonville Public Library, Adult Learning Manager • Leslie Lyne, Neptune Beach Senior Activity Center, Director • Andrea Spencer, Elder Source, Vice President of Communications May: Vulnerable Populations • Tracy Tousey, The Community Foundation for Northeast Florida, Consultant 24 Agenda Item #7.A. 14 Nov 2022 • Cindy Funkhouser, Sulzbacher, President & Chief Executive Officer • John Bowls, Sulzbacher, Health System and Budget Administrator • Mark Rowley, Project Save Lives, JFRD Assistant Chief June: Youth • Elizabeth Anderson, Duval County Public Schools, Board Member, District 2 • Ellen Menendez, Duval County Public Schools, Social Worker • Kini Gallagher, Atlantic Beach Elementary School, Principal • Charles Coker, Yesha Taekwondo • JoAnn Wallace, Dig Local Network, Board President July: Progress Review- No presenters August: Community Engagement and Purpose • Bobby Spahn, Beaches Vineyard • Joe Schwarz, Cultural Arts and Recreation Advisory Committee • Kirk Hansen, Community Development Board, Chair • Mark Gabrynowicz, Environmental Stewardship Committee, Chair • Angela Irizarry, City of Atlantic Beach, Code Enforcement Officer • Bruce Andrews, Beaches Town Center Agency, Member • Linda Lanier, AB Vision and Mission September: Mental Well -Being • Hannah Hackworth, Here Tomorrow, Executive Director October: Race and Health Equity • Rachel Berry, Baptist Beaches, PR and Community Relations Coordinator • Glenwood Charles, Jr., Baptist, Community Partnership Coordinator Page 110 of 331 Agenda Item #7.B. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Reappointments and New Appointments to Various Boards and Committees SUBMITTED BY: Donna L. Bartle, City Clerk 14 TODAY'S DATE: November 4, 2022 MEETING DATE: November 14, 2022 BACKGROUND: The Board Member Review Committee (BMRC) met on November 2, 2022 to address membership on the General Employees' Pension Board of Trustees (G-PBOT), Police Officers' Pension Board of Trustees (P-PBOT), Community Development Board (CDB), and Cultural Arts and Recreation Advisory Committee (CARAC) and made the following recommendations for filling current and upcoming vacancies. 1. Reappoint Jeff Newman to the General Employees' Pension Board of Trustees as a regular member (#4 position) for an additional term beginning January 1, 2023 and ending December 31, 2025, 2. Reappoint John Miller to the Police Officers' Pension Board of Trustees as a regular member (#4 position) for an additional term beginning January 1, 2023 and ending December 31, 2025. 3. Reappoint An Oskarsson to the Cultural Arts and Recreation Advisory Committee as a regular member (#1 position) for the term beginning January 1, 2023 and ending December 31, 2025. 4. Appoint Angela Farford to the Community Development Board as a regular member (#2 position) to immediately fill the remainder of the unexpired term ending December 31, 2022 and also serve the subsequent term ending December 31, 2025. 5. Appoint Harold Gear to the Community Development Board as a regular member (#4 position) to immediately fill the remainder of the unexpired term ending December 31, 2022 and also serve the subsequent tenn ending December 31, 2025. 6. Appoint Hillary Hickam to the Cultural Arts and Recreation Advisory Committee as a regular member (#4 position) for the term beginning January 1, 2023 and ending December 31, 2025. BUDGET: None RECOMMENDATION: Reappoint Jeff Newman, John Miller, and An Oskarsson, and appoint new members Angela Farford, Harold Gear, and Hillary Hickami, as recommended by the Board Member Review Committee and listed above. ATTACHMENTS: 1) Minutes of the Nov. 2, 2022 BMRC meeting 2) Board/Committee Membership Lists 3) Applicant List 4) Applications of candidates for new appointments 1 4 REVIEWED BY CITY MANAGER: 1! Page 111 of 331 Agenda Item #7.B. 14 Nov 2022 ROLL CALL: Present: MINUTES Board Member Review Committee (BMRC) Meeting Wednesday, November 2, 2022 - 6:00 PM City Hall, Commission Chamber Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Stephen Ditamore, Committee Member Kenneth Reeves, Committee Member Pamela White, Committee Member Ray Brandstaetter, G-PBOT Chair Kirk Hansen, CDB Chair Robert (Bob) Liggero, P-PBOT Chair An Oskarsson, CARAC Chair Also Present: Donna Bartle, City Clerk (CC) CALL TO ORDER Commissioner Norris called the meeting to order at 6:00 p.m. and all members identified themselves. 1. APPROVAL OF MINUTES A. Approve Minutes of the Board Member Review Committee meeting of March 30, 2022. MOTION: Approve the March 30, 2022 minutes as written. Motion: Kenneth Reeves Second: Stephen Ditamore Stephen Ditamore (Seconded By) For Kenneth Reeves (Moved By) For Brittany Norris For Pamela White For Motion passed 4 to 0. 2. DISCUSS CURRENT MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 2022 AND MAKE RECOMMENDATIONS FOR REAPPOINTMENTS. The Committee referenced a handout showing current and upcoming vacancies, which is attached hereto and made part of this Official Records as ATTACHMENT A and explained the vacancies. Board Member Review Committee (BMRC) November 2, 2022 Page 112 of 331 Agenda Item #7.B. 14 Nov 2022 ATTACHMENT of 11-2-22 BMRC Minutes A. Jeff Newman - General Employees' Pension Board of Trustees G-PBOT Chair Brandstaetter spoke about Mr. Newman and the following motion was made. MOTION: Recommend reappointing Jeff Newman to the General Employees' Pension Board of Trustees as a regular member (#4 position) for an additional term beginning January I, 2023 and ending December 31, 2025. Motion: Ray Brandstaetter Second: Pamela White Pamela White (Seconded By) Ray Brandstaetter (Moved By) Brittany Norris Stephen Ditamore Kenneth Reeves Motion passed 5 to 0. B. For For For For For John Miller - Police Officers' Pension Board of Trustees P-PBOT Chair Liggero spoke about Mr. Miller and the following motion was made. MOTION: Recommend reappointing John Miller to the Police Officers' Pension Board of Trustees as a regular member (#4 position) for an additional term beginning January 1, 2023 and ending December 31, 2025. Motion: Stephen Ditamore Second: Kenneth Reeves Stephen Ditamore (Moved By) Kenneth Reeves (Seconded By) Brittany Norris Pamela White Robert (Bob) Liggero Motion passed 5 to 0. For For For For For 3. INTERVIEW NEW CANDIDATES Commissioner Norris gave an overview of the vacancies and reported that Mr. Jurasic is not interested in reappointment and Mr. Sears wants to stay on as the alternate member. Board Member Review Committee (BM RC) November 2, 2022 Page 113 of 331 Agenda Item #7.B. 14 Nov 2022 Commissioner Norris asked if Mr. Sears completed his training and CC Bartle confirmed he has not. A. Angela Farford (CARAC and CDB) B. Hillary Hickam (CARAC and CDB) D. Harold Gear (CDB) C. John Payne (CARAC and CDB) The Committee interviewed Ms. Farford (in person), Ms. Hickam (in person), Mr. Gear (by phone), and Mr. Payne (in person) separately. Commissioner Norris explained the process for recommending and appointing members. Each candidate explained their personal accomplishments, experiences, goals, and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. Ms. Hickam provided a resume, which is attached hereto and made part of this Official Records as ATTACHMENT B. CARAC Chair Oskarsson disclosed that she and Ms. Hickam plays on the same tennis team. Between the second and third interview, CARAC Chair Oskarsson gave an update on CARAC. ATTACHMENT 13 of 11-2-22 I3MRC Minutes 4. PUBLIC COMMENT There were no public comments. 5. DISCUSS NEW CANDIDATES AND MAKE RECOMMENDATIONS FOR APPOINTMENTS TO COMMUNITY DEVELOPMENT BOARD. MOTION: Recommend appointing Angela Farford to the Community Development Board as a regular member (#2 position) to immediately fill the remainder of the unexpired term ending December 31, 2022 and also serve the subsequent term ending December 31, 2025. Motion: Kenneth Reeves Second: Stephen Ditamore Stephen Dilaneore (Seconded By) For Kenneth Reeves (Moved By) For Brittany Norris For Pamela White For Kirk Hansen For Motion passed 5 to 0. MOTION: Recommend appointing Harold Gear to the Community Development Board as a regular member (#4 position) to immediately fill the remainder of the unexpired term ending December 31, 2022 and also serve the subsequent term ending December 31, 2025. Motion: Kenneth Reeves Board Member Review Committee (BMRC) November 2, 2022 Page 114 of 331 Agenda Item #7.B. 14 Nov 2022 Second: Pamela White Kenneth Reeves (Moved By) For Pamela White (Seconded By) For Brittany Norris For Stephen Ditamore For Kirk Hansen For Motion passed 5 to 0. 6. DISCUSS NEW CANDIDATES AND CURRENT MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 2022 AND MAKE RECOMMENDATIONS FOR APPOINTMENTS/REAPPOINTMENTS TO CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE. The Committee referred to the attendance report, which is attached hereto and made part of this Official Record as ATTACHMENT C, as they discussed Ms. Oskarsson. The Committee also discussed Ms. Hickam and Mr. Payne. The following motions were made. ATTACHMENT C of 11-2-22 BMRC Minutes MOTION: Recommend reappointing An Oskarsson to the Cultural Arts and Recreation Advisory Committee as a regular member (#1 position) for the term beginning January 1, 2023 and ending December 31, 2025. Motion: Kenneth Reeves Second: Stephen Ditamore Stephen Ditamore (Seconded By) For Kenneth Reeves (Moved By) For Brittany Norris For Pamela White For An Oskarsson For Motion passed 5 to 0. MOTION: Recommend appointing Hillary Hickam to the Cultural Arts and Recreation Advisory Committee as a regular member (#4 position) for the term beginning January 1, 2023 and ending December 31, 2025. Motion: Kenneth Reeves Second: Stephen Ditamore Stephen Ditamore (Seconded By) Kenneth Reeves (Moved By) For For Board Member Review Com mittee(6MRC) November 2, 2022 Page 115 of 331 Agenda Item #7.B. 14 Nov 2022 Brittany Norris For Pamela White For An Oskarsson For Motion passed 5 to 0. 7. OTHER BUSINESS CARAC Chair An Oskarsson asked about updating the application form with additional information. City Clerk Bartle confirmed the form can be changed. City Clerk Bartle suggested looking at ways to improve the interview process also and have both items on the next BRMC agenda. Commissioner Norris agreed and requested that each Committee member bring back comments for those discussions. She also requested that the board and committee chairs be notified. ADJOURNMENT The meeting adjourned at 7:55 p.m. Attest: Donna L. Bartle, City Clerk Brittany Norris, Commissioner/Chair Date Approved: Board Member Review Committee (BMRC) November 2, 2022 Page 116 of 331 ATTACHMENT A 11-2-22 Minutes Current Vacancies or Upcoming Vacancies as of 11-2-22 (For BMRC to address) Termed interested Service (3 year terms Out in Reappt? Police Officers' Pension Board of Trustees Status Ref# w/3 term limit) Term Expiration N/A Y or N John Miller - Civilian Appointed by Commission Current 3 *1st 12/3112022 N Y Service (3 year terms Out in Reappt? General Employees' Pension Board of Trustees Status Ref# w13 term limit) Term Expiration N/A Y or N Jeff Newman - Civilian Appointed by Commission Current 4 1st 12/31/202") N Y Service (3 year terms Termed Interested Cultural Arts & Recreation Advisory Committee Status w/ 3 term limit) Term Expiration Out in Reappt? An Oskarsson Current _1 1st Term 12/31/2022 N Y Mateo Jurasic Current 4 2nd Term 1213 112022 N N Note: Wally Sears wants to stay as an alternate member and not be considered for the regular member vacancy. Termed Interested Service (3 year term w/ Out in Reappt? Community Development Board Status 3 term limit) Term Expiration Y w- N Y or N Linda Lanier Current 1 3rd I2/31/2022 Y N/A Vacant - regular Vacant 2 N/A 12/31/2022 N/A NIA Vacant - regular Vacant 4 N/A 12/31/2022 N/A N/A Vacant -Alternate Vacant 8 N/A 12/3112023 N/A N/A TEE JO LTT abed ATTACHMENT B 11-2-22 Minutes Hillary Hickam, DVM (818) 726-6303 vetdrhh@gmail.com Licensed in Florida, California, and Botswana OBJECTIVE To provide the highest possible level of care to all species and to further educate the public on the care of their own pets as well as the care and conservation of all animals with whom we share this great planet EDUCATION Western University of Health Sciences College of Veterinary Medicine, Pomona, CA Doctor of Veterinary Medicine August 2003 -May 2007 University of California Los Angeles, Los Angeles, CA Post -baccalaureate: completed pre -veterinary requirements Southern Methodist University (SMU), Dallas, TX BA with Honors, English; Medieval Studies minor with Honors, Theatre Studies University College London , England English, Theatre Studies, Art history PROFESSIONAL EXPERIENCE Animal Care at Twin Lakes, Jacksonville, FL Veterinarian Jacksonville Community Pet Clinic, Jacksonville, FL Veterinarian Various Relief Assignments, Jacksonville, FL Veterinarian Animal Medical Center, Los Angeles, CA Veterinarian Plantation Animal Hospital, Fleming Island, FL Associate Veterinarian Public Health/ Distemper Outbreak, Maun, BOTSWANA Veterinarian/ Surgeon Various Relief Assignments, Jacksonville, FL Veterinarian January 2001- August 2003 August 1991- May 1995 Magna Cum Laude BEA August 1994- June 1995 January 2022 -Present January 2019 -Present January 2018-Prescnt Mar 2015- Dec 2015 February 2016 -December 2017 September 2013- February 2015 June - August 2013 October 2012 -May 2013 Sherman Oaks Veterinary Group, Sherman Oaks, CA December 2008 -Sept 2012 Veterinarian Practiced small animal medicine and surgery in large, multi -doctor practice, and was the only one in the practice who also saw avian and exotic species. Various Relief Assignments, Los Angeles Area, CA Veterinarian August 2008 -November 2008 Agenda Item #7.B. 14 Nov 2022 Page 118 of 331 ATTACHMENT B 11-2-22 Minutes Animal Surgical and Emergency Center, Los Angeles, CA July 2007 -July 2008 Veterinarian --Rotating Internship Managed a full case load in a large, specialty practice including 9 surgeons, a cardiologist, a radiologist, (digital radiography, CT, and ultrasound), an internist, and multiple critiealists. 11 Cepo Equine Hospital, Siena, ITALY Extern Assisted Dr. Raffaelo Ciampoli in equine surgery and mobile racetrack medicine. June 2004 -July 2004 California Animal Hospital, Los Angeles, CA Veterinary Assistant Various theatre, film, and television roles, New York, NY and 2015 -Present January 2001 -June 2004 May -June 2005, May 2006 Los Angeles, CA 1997-2001, JP Morgan, New York, NY 1998-1999 Executive Assistant Playwright's Horizons & The Wooster Group, NY, NY Literary Intern, Production Assistant, Artistic Advisor Performer CLINICAL ROTATION/ EXTERNSHIP EXPERIENCE Colorado State University, Ft. Collins, CO Oncology (Stephen Withrow, DVM, ACVS, ACVIM) Neurology (Laurie Pearce, DVM, ACVIM) Animal Medical Center, New York, New York Ophthalmology (Susette Aquino, DVM, ACVO) Dermatology (Mark Macina, DVM) Animal Surgical and Emergency Center, Los Angeles, CA Critical Care (Monica Clare, DVM, ACVECC) Radiology/CT/US (Jean Reichle, DVM, ACVR) Los Angeles Zoo, Los Angeles, CA Zoo Animal Medicine (Curtis Eng, DVM, Dipl. ACZM) Brentwood Animal Hospital, Los Angeles, CA Internal Medicine (Richard Martin, DVM, ACVIM) Surgery (Robert Olds, DVM, ACVS) Cornell University, Ithaca, NY August -September 2006 Wildlife & Exotics (James Morrisey, DVM, Dipl. ABVP Avian Practice) California Animal Hospital, Los Angeles, CA June 2006 Cardiology (Stephen Ettinger, DVM, ACVIM and Kirstie Barrett, DVM, ACVIM) INTERNATiONAL MISSION AND HUMANITARIAN WORK Honduras: Public Health and Surgery in Santa Lucia January 2007 Peru: Wildlife refuge work in Tambopata June 2007 Vietnam: Teaching at University of Hue October 2009 Zambia: Public Health and Surgery in Mwandi Village March 2010 1995-1997 April 2007 March 2007 July 2006 & February 2007 December 2006 & Sept 2007 October 2006 & January 2007 Agenda Item #7.B. 14 Nov 2022 Page 119 of 331 ATTACHMENT B 11-2-22 Minutes Costa Rica: Public Health and Surgery in Alajuelita March 2011 & March 2013 Uganda: Teaching at University and Public Health in Kampala September- October 2012 Botswana: Distemper Outbreak in and around Mann June -August 2013 Ghana: Teaching at University and local clinics, Accra February 2014 PUBLICATIONS Starkey SR, MonTisey JK, Hickam HD, Albright JD, Lynch MJ. Extrapvramidal Side Effects in a Blue and Gold Macaw (Ara araraunal Treated With Haloneridol and Clomipramine. JAvian Med and Surgery. 2008; 22(3):234-239. MEDIA AND TELEVISION APPEARANCES Highway Vets Going the Distance The Chat! Good Morning, Jacksonville Rescue LA Hollywood Vet ShamWow! TABOO! Curicyn Lead Veterinarian Traveling Exotics Veterinarian Hollywood Vet, interview Veterinary advice segment Veterinarian & Animal Rescue Celebrity Veterinarian Veterinarian Veterinarian, 2 episodes Veterinarian NatGeo Wild Pilot, Painless Prod. First Coast News First Coast Living Pilot, Animal Planet Pilot Commercial NatGeo Equine commercials PERSONAL INTERESTS/ SWILLS Traveling (45 countries), SCUBA, theatre/film, martial arts, Tri Delta alumni, SAG/AFTRA, acting, singing, media and entertainment, volunteer work, teleprompter, ear prompter, tennis REFERENCES Alan Shulman, DVM Meris Powell, MS, PhD Animal Medical Center, LA, CA 310-575-565 6 10 W. 86th St., New York , NY Janes Morrisey, DVM, Dipl. ABVP Avian Practice, Comell University 607-227-0641 Darci Pollard Jimenez, DVM Brian Moore, DVM Sandy Ullman, DVM 212-877-672 5 Conejo Valley Veterinary Hospital 562-881-655 8 Tufts University, Boston, MA 508-981-161 5 (previously)Sherman Oaks Vet Group 619-548-100 0 Agenda Item #7.B. 14 Nov 2022 Page 120 of 331 ATTACHMENT C 11-2-22 Minutes ATTENDANCE REPORT Jeff Newman (appointed 4/12/21) General Employees' Pension Board of Trustees 'Meeting Date Attendance 8/11/2022 Absent 5/12/2022 Present 2/10/2022 Present 11/18/2021 Present 8/12/2021 Present 7/15/2021 Present 5/13/2021 Present John Miller (appointed 4/11/22) Police Officers' Pension Board of Trustees (Meeting Date 8/11/2022 5/12/2022 Attendance Present Present An Oskarsson (appointed 11-12-19) Cultural Arts and Recreatio Advisory Committee Meeting Date Attendance 10/11/2022 Present 9/13/2022 Present 9/13/2022 Present 8/9/2022 Absent 7/26/2022 Present 6/14/2022 Present 5/10/2022 Present 4/12/2022 Present 3/24/2022 Present 3/8/2022 Present 2/17/2022 Present 2/8/2022 Present 1/11/2022 Present 11/9/2021 Present 10/12/2021 Present 9/14/2021 Present 8/12/2021 Present 6/8/2021 Present 5/27/2021 Present 4/22/2021 Present 3/18/2021 Present 12/1/2020 Present 9/10/2020 Present 9/8/2020 Present 1/14/2020 Present Agenda Item #7.B. 14 Nov 2022 Page 121 of 331 CITY OF ATLANTIC BEACH GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES: 3 year term; 3 consecutive term limit per Ord. No. 58-18-42; AB Code Sec. 2-263. The board members are reauired to file Statement of Financia! Interests (F.S. f 12.3145 , Business REF Name and Address Position Phone Home Phone # Email 1 Employee Elected Member ebrown@coab.us Emanuel Brown 1 s' Term Employee Elected Member gsmith@coab.us Gary Smith 1s' Term 3 Civilian Appointed by Chair (904) 206-2655 (904) 247-2867 Commission 3rd Term Ray Brandstaetter 254 Oceanwalk Dr. S. Atlantic Beach, FL 32233 brandstaetter(acomcast.net Agenda Item #7.B. 14 Nov 2022 Term Expiration 12/31/2024 12/31/2024 12/31/2023 Civilian Appointed by (305) 321-1914 12/31/2022 4 Commission lst Term jgnewman@nyl.com Jeff Newman 377 7'" Street Atlantic Beach, FL 32233 Resident selected by Board, Confirmed by Commission Nicholas Kenyon 1060 Camelia Street Atlantic Beach, FL 32233 Member *2nd term (904) 947-3409 (904) 414-9316 Nickkenyon51@yahoo.com 12/31/2023 6 Rob Miller Alternate (954) 673-8192 12/31/2023 1649 Atlantic Beach Dr. Member Robmiller8@gmail.com Atlantic Beach, FL 32233 1`' Tenn Please Note: Pursuant to AB Code Sec. 2-263. "Should the length of the unexpired term be less than one (1) year, then such interim term shall not count towards the maximum number of consecutive terms." 1-14-22 Page 1 of 3 Page 122 of 331 CITY OF ATLANTIC BEACH POLICE EMPLOYEES' PENSION BOARD OF TRUSTEES: 3 year term; 3 consecutive term limit per Ord. No. 58-18-43; AB Code Sec. 2-302. The board members are required to file Statement of Financial Interests (F,S. 112.3145) REF Name and Address 1 Employee Elected Charles (Chase) Jamison COAB Police Department 850 Seminole Road Atlantic Beach, FL 32233 cjamison coab.us 2 Employee Elected Edward (Ed) Peck COAB Police Department 850 Seminole Road Atlantic Beach, FL 32233 epeck@coab.us 3 Civilian Appointed by Commission John Miller 460 Sailfish Drive Atlantic Beach, FL 32233 JMiller 1988(a7Me.com Civilian Appointed by 4 Commission Tim J. Anderson 824 Sherry Drive Atlantic Beach, FL 32233 tandersonc bottanderson.com 5 Resident selected by Board, Confirmed by Commission Robert (Bob) Liggero 389 12th Street Atlantic Beach, FL 32233 rligge2c gmail,corn Position Business Phone Agenda Item #7.B. 14 Nov 2022 Term Home Phone Expiration Member (904) 247-5859 N/A 12/31/2024 2nd Term. Member (904) 247-5859 1 stTerm Member *1' Term N/A 12/31/2022 (410) 980-7534 12/31/2022 Member (904) 280-8995 (904) 861-5122 12/31/2024 2nd Term Member 2"d Term Chair (904) 241-9634 12/31/2023 (904) 372-0067 (Fax) Please Note: Pursuant to AB Code Sec. 2-302, "Should the length of the unexpired term be less than one (1) year, then such interim term shall not count towards the maximum number of consecutive terms." 1-14-22 Page 2 of Page 123 of 331 PENSION PROFESSIONAL SERVICES Actuarial Consultants Gabriel, Roeder, Smith & Company One East Broward Boulevard Suite 505 Fort Lauderdale, FL 33301 James J. Rizzo, Senior Consultant &Actuary e-mail: Jim.Rizzo@gabrielroeder.com (954) 527-1616 ext 2107 Fax (954) 525-0083 Le2a1 Sugarman Susskind 100 Miracle Mile Suite 300 Coral Gables, FL 33134 Pedro A. Hen -era, Attorney e-mail: PHerrera@sugarmansusskind.com (305) 529-2801 CITY EMPLOYEES: Deputy City Manager Kevin Hogencamp 800 Seminole Road Atlantic Beach, FL 32233 Email: khogencamp@coab.us (904) 247-5806 Fax (904) 247-5805 Pension Plan Administrator/ Staff Liaison Melissa Burns, Finance Director 800 Seminole Road Atlantic Beach, FL 32233 e-mail: mburns@coab.us (904) 247-5807 Fax (904) 247-5819 Human Resource Director Cathy Varian 800 Seminole Road Atlantic Beach, FL 32233 e-mail: cvarian@coab.us (904) 247-5890 Fax (904) 242-3498 1-14-22 Agenda Item #7.B. 14 Nov 2022 Investment Consultants David A. Wheeler, CFP,CIMA Senior Vice President Financial Advisor NMLS #1285367 Graystone Consulting Tampa/ Morgan Stanley 100 N. Tampa St Ste 3000, Tampa, FL 33602 Phone: +1 813 227-2061 Fax: +1 813 891-1805 David.A.Wheeler�a mseraystone.com COMMISSION LIAISON: Bruce Bole Commissioner — Seat 2 District 1308 bbole@coab.us Page 3 of 3 Page 124 of 331 Agenda Item #7.B. 14 Nov 2022 CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE Created by Res. #02-13 July 8, 2002; Amended by Res. #03-05, 10-08, 18-32, 18-51, 18-54, and 19-38. Total of seven (7) regular members with one (1) alternate — all AB residents Meets at 6:00 p.m. the 2nd Tuesday of every month 3 -year term; 3 -term limit REF # NAME/ADDRESS An Oskarsson 1 31 17th Street Atlantic Beach, FL 32233 Jane Stevens 2 2243 Beachcomber Trail Atlantic Beach, FL 32233 Lisa Goodrich 3 30 20th Street Atlantic Beach, FL 32233 Mateo Jurasic 4 1955 Beachside Ct. Atlantic Beach, FL 32233 Carol Silcox 5 126 Fleet Landing Blvd. Atlantic Beach, FL 32233 Mary Mullahey 6 330 20'h Street Atlantic Beach, FL 32233 Joseph Schwarz 7 599 Clipper Ship Ln. Atlantic Beach, FL 32233 Wally Sears 8 680 East Coast Drive Atlantic Beach, FL 32233 EXP. DATE 12-31-2022 Chair (15' term) 12-31-2024 (2nd term) 12-31-2023 (1sI term) 12-31-2022 (2nd term) 12-31-2024 (18' term) 12-31-2023 (1' Term) 12-31-2023 (1' Term) FCONTACT INFORMATION (720) 532-5059 oskarsson.an(�omaiI.com (904) 445-7751 (cell) (904) 853-6102 (home) ianefstevens(a7omail .com (904) 982-5439 (cell) Good3336@icloud.com (904) 308-8401 — (daytime) (815) 519-2069 — (evening) mateo iurasic anvahoo.com (904) 903-6015 - hm (772) 530-3392 - cell (808) 345-4854 M2fitnesskonac Qmail.com (904) 923-1678 Joeschwarz630.comcast.net Alternate Member Dec. 31 of applicable year (Dec. 31, 2023) Latrenia Thomas Staff Liaison Interim Recreation Director, Ellen Glasser Mayor - Seat 1 — At Large Updated 11/7/2022 Commission Liaison (904) 610-9771 Wallvsearsl ( vahoo.com (904) 247-5828 (w) (904) 472-6262 eglasser@coab.us Page 125 of 331 Agenda Item #7.B. 14 Nov 2022 CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD 3 -year terms; 3 consecutive term limit; Ord. Nos- 5-03.42, 5-15-62, and 5-18-66; Res. 18-53 Regular meetings are held in the Commission Chambers at 6.00 pm the third Tuesday of each month. The board members are required to file Statement of Financial Interests REF # 1 NAME & ADDRESS EXP. DATE PHONE / EMAIL Linda Lanier 12/31/2022 (904) 652-3230 1618 Atlantic Beach Dr. (3rd term) linda.m.lanier@gmail.com Atlantic Beach, Florida 32233 2 VACANT 3 Kirk Hansen 2393 Ocean Breeze Ct. Atlantic Beach, FL 32233 4 VACANT 5 Sylvia Simmons 211 Beach Avenue Atlantic Beach, FL 32233 6 Ellen Golombek 375 3rd Street Atlantic Beach, FL 32233 7 .teff Haynie 1090 Main Street Atlantic Beach, FL 32233 8 VACANT Brenna Durden City Attorney Amanda Askew, Planner 800 Seminole Road Atlantic Beach, FL 32233 12/31/2022 12/31/2024 (2nd term) Chair 12/31/2022 12/31/2023 (3rd term) 12/31/2024 12/31/2023 (*2nd term) 12/31/2023 Alternate Staff Liaison Valerie Jones Recording 800 Seminole Road Secretary Atlantic Beach, FL 32233 Michael "Mike" L. Waters Commission Commissioner Seat 3- District 1306 Liaison Note: Resolution No. 18-53 changed members' terms, (904) 241-7859 (904) 910-9660 - cell schmirkley@bellsouth.net (904) 241-7195 Sylvia.the.gardener@gmail.com (303) 748-5509 ellengolombek@gmail.com (904) 860-8369 jghaynie@yahoo.com bdurden@coab.us (904) 247-5841 aaskew@coab.us (904) 247-5800 ext. 5917 vjones@coab.us (904) 504-4656 mwaters@coah.us Page 126 of 331 Applicants as of October 26, 2022 Board/Committee of Name of Applicant Application Interest Date Agenda Item #7.B. 14 Nov 2022 Last Interview Expiration Date BMRC Hickam, Hillary 10/26/2022 n/a 10/25/2024 CARAC Farford, Angela 8/24/2022 n/a 8/23/2024 CARAC Hickam, Hillary 10/26/2022 n/a 10/25/2024 CARAC Payne, John 7/25/2022 n/a 7/24/2024 CDB Farford, Angela 8/24/2022 n/a 8/23/2024 CDB Gear, Harold 5/11/2022 n/a 5/10/2024 CDB Hickam, Hillary 10/26/2022 n/a 10/25/2024 CDB Payne, John 7/25/2022 n/a 7/24/2024 ESC Farford, Angela 8/24/2022 n/a 8/23/2024 ESC Hickam, Hillary 10/26/2022 n/a 10/25/2024 ESC Joslyn, Brooke 11/24/2021 n/a 11/23/2023 ESC Payne, John 7/25/2022 n/a 7/24/2024 ESC Schwartz, Carole 12/14/2021 2/3/2022 12/13/2023 PBOT None Page 1 of 1 Page 127 of 331 Bartle, Donna From: Sent: To: Subject: noreply@civicplus.com Wednesday, August 24, 2022 4:30 PM Bartle, Donna Online Form Submission #5366 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following Zink: Please check the box beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following Zink. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Summary of Boards and Committees Community Development Board, Cultural Arts and Recreation Advisory Committee, Environmental Stewardship Committee 8/24/2022 Angela Farford 750 Paradise Ln 9044772657 9044772657 District 1312 Link to Precinct Finder angelafarford©gmail.com As an attorney, licensed to practice in Florida, I have practiced environmental and land use law for over thirteen years. I served on the Policy Committee of the Northeast Florida Green Chamber of Commerce from 2018-2020. While in law school, I was a member of my school's Environmental Action club. have been a past and current member of the following associations; Jacksonville Women Lawyers Association, Jacksonville Area Real Estate Counsel, Florida Association of Environmental Professionals, NEFAR - REALTOR®, Urban Agenda Item #7.B. 14 Nov 2022 Page 128 of 331 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. Land Institute — North Florida, and Treasurer of Paradise Preserve Homeowners' Association Board. I have had a Florida Real Estate Sales license since 2017 and have been active in that. I have lived in the Jacksonville Beaches since 2003 and specifically in Atlantic Beach since 2016. I love living here and I want to be of service. Atlantic Beach is particularly unique because of the trees, pristine stretch of beach, parks, and residential architecture, all of which contribute to Atlantic Beach's quaintness. As a resident living on the Intercoastal side of Mayport Road, I would love to see more economic opportunities and growth in that area. I believe we can achieve a balance of keeping the status quo of the Atlantic Beach culture while allowing for more diverse and dynamic commercial and residential opportunities, I would love to be a positive influence of the town I love to five in. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? view ,t in ,,cur 2 Agenda Item #7.B. 14 Nov 2022 Page 129 of 331 Bartle, Donna From: Sent: To: Subject: noreply@civicplus.com Wednesday, May 11, 2022 2:40 PM Bartle, Donna Online Form Submission #5200 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following Zink: Please check the box beside each Board or Committee for which you are applying: Date First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following link. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. summary of Boards_and Committees Community Development Board 5/11/2022 harold gear 1948 Sevilla Blvd West 9046546220 9046546220 District 1307 Link to Precinct Finder haroldgear a[igmail. com I have been a Florida licensed Real Estate Sales Associate for several years and have built and managed 4 ambulatory surgery centers. I currently serve as a member of the Common Area Committee for the Sevilla development. whereby we oversee the common elements jointly owned by the Sevilla HOA and the Sevilla Gardens HOA. have been a Rotarian for over 15 years and am currently the Treasurer of the local club (Jacksonville -Oceanside). Agenda Item #7.B. 14 Nov 2022 Page 130 of 331 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. I have been a resident/homeowner of AB for over 2 years and I am highly motivated to contribute to the wellbeing and exceptional beauty of our city. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email not displaying correctly? View it in your browser. 2 Agenda Item #7.B. 14 Nov 2022 Page 131 of 331 Bartle, Donna From: Sent: To: Subject: noreply@civicplus.com Wednesday, October 26, 2022 3:15 PM Bartle, Donna Online Form Submission #5378 for Board and Committee Application Board and Committee Application To view information about each board and committee, click the following link: Please check the box beside each Board or Committee for which you are applying: Bate First Name Last Name Address Cell Phone Home Phone District To find your district/precinct, click the following Zink. Email Address Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Summary of Boards and Committees Board Member Review Committee, Community Development Board, Cultural Arts and Recreation Advisory Committee. Environmental Stewardship Committee 10/26/2022 Hillary Hickam 1951 Beach Avenue. Atlantic Beach, FL. 32233 8187266303 8187266303 District 1307 Link to Precinct Finder vethh@me,com EMPLOYMENT: I am a veterinarian and have held various leadership positions within multiple hospitals both in Jacksonville and in Los Angeles, CA, I was an actress for 15+ years and served in various positions within theatre companies as well as in the Lesly Kahn School, Los Angeles, CA BOARD MEMBER: Agenda Item #7.B. 14 Nov 2022 Page 132 of 331 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this board/committee. served as a board member to The Caleb Hope Foundation in Los Angeles, CA I served as a founding member and board member of Grace Place in Santa Monica, CA served as a board member "at large" for PAW STORIES in Long Island, NY INTERNATIONAL MISSION AND HUMANITARIAN WORK: Honduras: Public Health and Surgery in Santa Lucia Peru: Wildlife refuge work in Tambopata Vietnam: Teaching at University of Hue Zambia: Public Health and Surgery in Mwandi Village Costa Rica: Public Health and Surgery in Alajuelita Uganda: Teaching at University and Public Health in Kampala Botswana: Distemper Outbreak in and around Maun Ghana: Teaching at University and local clinics, Accra Volunteer experience: The Lange Foundation, Los Angeles, CA Los Angeles Zoo, Los Angeles, CA Marine Mammal Rehab , San Pedro, CA CA Animal Hospital , Los Angeles, CA The Wooster Group, New York, NY adore living in Atlantic Beach. I love the people and I love the sense of community. As the city grows, our small area will continue to expand, and with growth, often comes change. 1 want to ensure that all the change that occurs in our little haven is positive and for the greater good. I am passionate about animal conservation and protecting the environment for those animals and birds and sealife we share this planet with. I want to be involved in the daily preservation and positive growth in our community. PLEASE NOTE: This application will expire two (2) years from the date of submittal. Email riot displaying correctly? View L1 In your ;grouser 2 Agenda Item #7.B. 14 Nov 2022 Page 133 of 331 Page 134 of 331 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT AGENDA JTF,M: Resolution No, 22-52 renaming the Cultural Arts and Recreation Advisory Committee to the Arts, Recreation and Culture Committee; adopting new provisions governing the corrunittee; and providing for continuity of current committee rnembers and terms. TODAY'S DATE: November 9, 2022 MEETING DATE: November 14, 2022 SUBMVIITTED BY: Latrenia Thomas, Recreation and Cultural Arts Director SUMMARY: The Cultural Arts and Recreation Committee (CARAC) met on November 1, 2022, to continue its review of proposed Resolution No. 22-52, including language extracting the Youth Council from the resolution. The committee unanimously voted to approve the resolution, including: • SECTION 1, Repeal of Resolution Numbers 02-13. 03-05. and 10-08, and repeal in part of Resolution Numbers 18-32, 18-51 and 19-68. • SECTION 2. Adoption of New Provisions and New Committee Name. • SECTION 3. Continuity of Current Committee Members and Terms. a Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms. Service on CARAC by current members shall count towards the maximum number of consecutive terms. • SECTION 4. Effective Date. This Resolution shall take effect immediately upon its passage and adoption. RECOMMENDATION: Commission approve Resolution No. 22-52 renaming the Cultural Arts and Recreation Advisory Committee to the Arts, Recreation and Culture Committee; adopting new provisions governing the committee; and providing for continuity ofcurrent committee members and terms. BUDGET: NA ATTACHMENT: Resolution No. 22-52 CITY MANAGER: Agenda Item #8.A. 14 Nov 2022 Page 135 of 331 DRAFT 11/8/22 RESOLUTION NO. 22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE TO THE ARTS, RECREATION, AND CULTURE COMMITTEE; ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission adopted Resolution No. 02-13 creating a Cultural Arts and Recreation Advisory Committee (CARAC); and WHEREAS, the provisions of Resolution No. 02-13 have been amended by Resolutions 03-05, 10-08, 18-32, 18-51, and 19-68; and WHEREAS, the Cultural Arts and Recreation Advisory Committee has recommended substantial revisions to these governing Resolutions. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida: SECTION 1. Repeal of Resolution Numbers 02-13, 03-05. and 10-08, and repeal in part of Resolution Numbers 18-32, 18-51 and 19-68. The City Commission hereby repeals all provisions of Resolution Numbers 02-13, 03-05, 10-08, 18-32, 18-51 and 19-68; provided, however, the following provisions of Resolution Numbers 18-32, 18-51 and 19-68, pertaining to the Teen Council are expressly retained: Section 2 of Resolution No. 18-32, as modified in Section 2 of Resolution No. 18- 51 and as further modified in Section 2 of Resolution No. 19-68, provided all references to CARAC in each said Sections 2 shall henceforth mean the Arts, Recreation, and Culture Committee. SECTION 2. Adoption of New Provisions and New Committee Name. The City Commission hereby approves the name change from the Cultural Arts and Recreation Advisory Committee to the Arts, Recreation, and Culture Committee ("ARCC") and hereby adopts the following provisions regarding the Arts, Recreation, and Culture Committee: 018541012 Agenda Item #8.A. 14 Nov 2022 Page 136 of 331 01854101.2 DRAFT 11/8/22 ARTS, RECREATION, AND CULTURE COMMITTEE 1. Purpose. The purpose of the Arts, Recreation, and Culture Committee ("ARCC" or "Committee"), previously named the Cultural Arts and Recreation Advisory Committee ("CARAC"), is to propose, plan, promote and review artistic, recreational and cultural programs, exhibits, events, and projects for the citizens of Atlantic Beach. The Committee is advisory only and exists for the purpose of providing advice related to arts, recreation and culture to the City Commission regarding the most efficient and effective ways to spend limited tax dollars for the maximum benefit of the community. The Committee shall propose a diverse variety of activities related to arts, sports and leisure, culture, education, history, enrichment, and social engagement to benefit citizens in all areas of Atlantic Beach. 2. Membership. There shall be a total of seven (7) Committee members with one (1) alternate member, all appointed by the City Commission, and all of whom shall be bona fide residents of Atlantic Beach. The alternate member is strongly encouraged to attend every meeting and shall be allowed to vote and participate in ARCC business in the absence of one or more regular Committee members. 3. Terms of members; filling of vacancies. The terms of office shall be for three (3) years and members may serve a maximum of three (3) consecutive terms. All terms shall expire on December 31 of the proper year, provided, however, that members whose terms expire shall continue to serve until replacement appointments are effective. Members of this Committee may hold a public office or other appointed position in the City, provided the powers and authority of this Committee remain advisory only. A member may choose to resign from the Committee at any time by giving written notice to the City Clerk. Any vacancy during the unexpired term of a member shall be filled by the alternate member automatically for the remainder of the term, unless the alternate member declines the position, in which case the vacant position will be filled by the City Commission. Should the length of the unexpired term Page 2 of 6 Agenda Item #8.A. 14 Nov 2022 Page 137 of 331 01854101-2 DRAFT 11 /8/22 be less than one (1) year, then such appointment shall not count towards the maximum number of consecutive terms. 4. Removal of members. Any Committee member may be removed for cause by the City Commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without notice to the Director of the Parks and Recreation Department or his/her designee and without reasonable cause may have his/her office declared vacant by the Committee. The Committee chair shall notify the City Clerk of such vacancy, and the City Commission shall promptly fill such vacancy. 5. Duties and Responsibilities. (a) The Committee advises the City Commission on questions of general policy for City venues related to: art, sports and leisure, culture, education, and history programs; programs related to the City's artistic, recreational and cultural grant program; youth leadership program(s); calendar of events, matters of communication, equity and gaps in programming and accessibility; community center needs; and special projects as requested by staff or the City Commission. (b) Working collectively, the Committee shall coordinate with staff on any needs, assessments, goals and/or program reviews within its mission; and, when appropriate, bring matters of public interest to the Director of the Parks and Recreation Department, the City Manager and/or the City Commission. (c) The Committee performs a key role in the City's annual artistic, recreational and cultural grant program by: proposing grant program guidelines to the City Commission; reviewing grant applications; and providing advice regarding grant awards annually to the City Commission based on approved grant program guidelines, City Commission priorities and the needs of the community and community center programs. (d) The Committee shall review request for City funding for artistic, recreational and cultural programs, events, and projects, and advise the City Commission as to which are in line with City Commission priorities. Page 3 of 6 Agenda Item #8.A. 14 Nov 2022 Page 138 of 331 01854101-2 DRAFT 11/8/22 (e) The Committee shall perform a key role by reviewing and advising the Parks and Recreation Department, the City Manager and/or the City Commission on the inventory of programs, special events, and youth leadership program(s) administered by the Parks and Recreation Department, their effectiveness, and the budget to support them, in line with Commission priorities. (f) The Committee may be asked to advise the City Commission on any new recreation facilities under consideration by the City Commission, in line with City Commission priorities. (g) The Committee shall request and review a report of activities from the directors of the City's community centers to the Committee at least annually. (h) The Committee shall provide a report of its activities to the City Commission at least twice yearly. All advisory positions and statements of the Committee shall be adopted via official action of the Committee and shall be provided to the City Commission by City staff or the Committee Chair (or his/her designee) for review. 6. City Staff Administrative Support. (a) Staff will be assigned by the City Manager to provide technical and administrative support. Staff will assist the Committee by preparing budgets, proper notice of and minutes of meetings, and other administrative and technical services, as needed. (b) Staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. 7. Procedures and Rules: Organization of Officers. (a) The Committee shall hold its regularly -scheduled meetings on the second Tuesday of each month at 6:00 p.m. in the City Commission chambers or other public venue. (b) Special meetings may be called by the chair or a majority of the members. (c) All meetings of the Committee shall be properly noticed and open to the public. Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk. Page 4 of 6 Agenda Item #8.A. 14 Nov 2022 Page 139 of 331 DRAFT 11/8/22 (d) The Committee and each member shall comply with the Florida Government in the Sunshine Law, Florida Code of Ethics for Public Officers and Employees, Florida Public Records Law, and related provisions of the City's Code of Ordinances and applicable resolutions, as may be amended from time to time. (e) The Committee quorum is four members. Any official acts by the Committee shall require a majority vote of the members present; however, the Committee shall take no official action unless a quorum is present at a meeting. (f) The Committee shall elect a chair, vice chair, and any other officers it deems advisable from among the regular members at the regularly -scheduled meeting in January each year. (g) The chair shall preside at all meetings of the Committee. In the temporary absence or disability of the chair, all duties of the chair shall be performed by the vice chair. (h) In all cases involving points of parliamentary law, "Robert's Rules of Order" shall be the book of reference, and its rules, so far as they are applicable and not in conflict with the provisions of the city's Charter, Code, or other city ordinances, shall be the rules of this Committee. The Committee may draft additional rules to govern the conduct of their business, which shall be approved by the City Commission. (i) The Committee shall not create subcommittees. 8. Liability to City. The City Commission shall consider the advisory statements for funding of events proposed by the Committee, but nothing in this Resolution or otherwise shall be construed as authorizing or empowering the Committee to impose any liability of any nature, financial or otherwise, upon the City, without City approval. SECTION 3. Continuity of Current Committee Members and Terms. Members currently serving on CARAC shall automatically continue to serve on the ARCC for the remainder of their terms. Service on CARAC by current members shall count towards the maximum number of consecutive terms. 01854101-2 Page 5 of 6 Agenda Item #8.A. 14 Nov 2022 Page 140 of 331 Agenda Item #8.A. 14 Nov 2022 DRAFT 11/8/22 SECTION 4. Effective Date. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, Florida , this day of , 2022. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01954101.2 Ellen Glasser, Mayor Page 6 of 6 Page 141 of 331 Page 142 of 331 CITY OF ATLANTIC BEACH CITY COMMISSION STAFF REPORT 7s Agenda Item #8.B. 14 Nov 2022 AGENDA ITEM: Resolution No.22-76 authorizing the purchase of a replacement Public Utilities Truck TODAY'S DATE: October 24, 2022 MEETING DATE: November 14, 2022 SUBMITTED BY: Troy Stephens, Public Utilities Director SUMMARY: The Public Utilities Department is in need of a truck to replace truck P4, a 2005 Ford FI50, with over 100,000 miles on it. Due to its age and mileage, this vehicle is recommended to be replaced by the fleet manager. The 2023 GMC Sierra truck with the specifications to meet the City's needs is priced from City of Tallahassee's Contract #5179- 2023 at $34,999 as stated on the Quote from Alan Jay Fleet Sales, and includes the truck chassis, options and equipment. RECOMMENDATION: Approve purchase of the 2023 GMC Sierra 1500 truck from Alan Jay Fleet Sales in the amount of $34,999. BUDGET: Adequate funds are available in the Public Utilities Account No. 410-5508-535-6401 ATTACHMENTS: 1, Resolution No. 22-76 2. Quote from Alan Jay Fleet Sales dated 10/1212022 CITY MANAGER_. Page 143 of 331 Agenda Item #8.B. 14 Nov 2022 RESOLUTION NO. 22-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO PURCHASE A NEW TRUCK DURING FY 22-23; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Wastewater Division of the Public Utilities Department is in need of a replacement truck; and WHEREAS, the price quoted from Alan Jay Fleet Sales under the City of Tallahassee contract number 5179-2023 for a new 2023 GMC Sierra truck is $34,999; and WHEREAS, the truck will replace P4, a 2005 Ford F150 with over 100,000 miles; and WHEREAS, truck P4 will be deemed a surplus vehicle; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to approve a purchase order to Alan Jay Fleet Sales in the amount of $34,999, and to otherwise execute contracts in accordance with and as necessary to effectuate the provisions of this resolution. SECTION 2. Funds are allocated in the FY 22-23 budget for this purpose. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 144 of 331 Agenda Item #8.B. 14 Nov 2022 City of Tallahassee Call Us first, for all of your Fleet Automotive, & Light Truck needs. IWWW.ALANJAY.COM PHONE, (800} ALANJAY (252-6529) DIRECT 863-385-9610 2003 U.S. 27 South MOBILE 9D4-8384999 Sebring, FL 33870 FAX 883.4024221 Corporate Office ORIGINAL QUOTE DATE 1011112022 QUICK QUOTE SHEET REQUESTING AGENCY ATLANTIC BEACH, C1_LY OF CONTACT PERSON TROY STEPFIENS PHONE 904-247-5875 Mailing Address --MOBILE EMAIL t5tentLellst )coab.115 MOBILE 904.5884503 FAX Quote 41575-2 1 P.O. ROx 9200 Sebring, FL 33871-9200 REVISED QUOTE DATE 1 011 21202 2 CONTRACT NUMBER 5179 - 2023 CITY OF TALLAHASSEE MODEL TC10753 ISA 2023 GMC SIERRA 1500 DOUBLE CAB 2WD 6.5' BED WORK TRUCK 147" WS CUSTOMER ID 6.5' BED ""All vehicles will be ordered white w7 darkest interior unless clearly stated otherwise on purchase order, FACTORY OPTIONS GAZ H2G L3B MQE PER PCI JL1 DESCRIPTION EXTERIOR COLOR SUMMIT WHITE WITH JET BLACK VINYL INTERIOR, MSRP GOVERNMENT PRICE $39,700.00 $32,995.00 Engine, 2.7L Turbo with Transmission, $•speed automatic, electronically Controlled, also requires the following add options; (310 hp (231 kW) @ 5600 rpm, 348 Ib -ft of torque [471 Nm] 9J 1500 rpm)(Requlres (PEB) WT Value Package, (PCV( WT Convenience Package or (PEF) Work Truck 2.71 Fleet Package, (HUT) or (HOU) Jet Black cloth Interior. (C4P) Semi-automatic air conditioning, (UE1) QnStar, (1041120 -volt power outlet and (K09) 120 -volt bed mounted power outlet.Includes (MOLE) 8 -speed automatic transmission and (KW5) 220 -amp alternator. Included with (PEF) Work Truck 231. Fleet Package. Not available with (271) 271 Off -Road Package, IPQA) WT Safety Package, (U07) Rear Park Assist, (MI Snow Plow Prep Package or (2W9) pickup bed deiete.)•GR0SS Sierra value Package Includes (PCI) Convenience Convenience Package includes [ADP) Remote Keyless Entry, (QT5) E2 Lift power lock and release tailgate, (AKO) tinted glass, (UF2) LED cargo bed lighting, (C49) rear•window defogger, (K34) cruise control and {DLF( outside power mirrors(Not available with (Z10) Fleet Convenlence Package. When (2W9) pickup bed delete k ordered (Ct75) EZ Lift power lock and release tailgate and (1212) LED cargo bed lighting will not be available. Included with (PEB) Sierra Value Package.) and (282) Trallering Package(Not available with (ZW9) pickup bed delete or (2LQ) Fleet Convenience Package.) 50.00 $0.00 $1,4E0.00 Convenience Package "'INCLUDED WITH PEB"" 50.00 Includes (AQQ) Remote Keyless Entry, (QT5) EZ Lift power lock and release tailgate, (AKO) tinted glass, (UF2) LED cargo bed lighting, (C49) rear -window defogger, (K34) cruise control and (DLF) outside power mlrrors(Not available with (2LCL) Fleet Convenience Package. When (2W9) pickup bed delete is ordered (075) EZ Llft power lock and release tailgate and (UF2) LED cargo bed lighting will not be available. Included with (PEB) Sierra Value Package. Available to upgrade to (On) GMC MultiPro Tailgate without (ZW5) pickup bed delete.) Traller brake controller, Integrated $270,00 VQO LPO, BLACK ASSIST STEP, 5H1 2 ADDITIONAL KEYS FACTORY CUT DEALER PROGRAMMED VK3 $490.00 $125.00 FRONT LICENSE PLATE BRACKET FACTORY ORDERED 50.00 AFTERMARKET OPTIONS DESCRIPTION NO TEMP TEMP TAG NOT REQUESTED, CUSTOMER WILL HANDLE THEIR OWN TAG WORK. OTPC QNE TIME PRICE CONCESSION (help Meet Budget Constraint) FACTORY OPTIONS AFTERMARKET OPTIONS TALLY -ATLANTIC BEACH, CITY OF-TC107531SA_41575-2_Quote.PDF Page 1 of 2 $2,345.00 50.00 $342.00) (5342.00) Page 145 of 331 Agenda Item #8.B. 14 Nov 2022 -';r� . City of Tallahassee CONTRACT NUMBER 5179 - 2023 CITY OF TALLAHASSEE TRADE IN T TA T $34,999AO o.ao TOTAL COST LESS TRADE I N(S) QTY 1 $34,999.00 Estimated Annual payments for 60 months pald In advance: $7,838.34 Municipal finance for any essential use vehicle, requires lender ap s�oval, WAC. Comments ORDERED UNIT VIN: [VIN NA] VEHICLE QUOTED BY CHRISTY SELF GOVERNMENT ACCOUNT MANAGER christy.seifiSalanlay.com "I Want to be Your Fleet Provider" 1 appreciate the opportunity to submit this quotation. Please review ft carefully. if there are any errors or changes, please Teel free to contact me at any time. I am always happy to be of assistance, TALLY -ATLANTIC BEACH, CITY OF-TC10753 15A41575.2_Ouate.PDP Page 2 of 2 Page 146 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147" Pro ( ' Complete) Image Not Available Note:Photo may not represent exact vehicle or selected equipment. Window Sticker SUMMARY [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147" Pro Agenda Item #8.B. 14 Nov 2022 MSRP :$39,700.00 interior:Jet Black, Vinyl seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine, 2.7L Turbo High -Output Transmission, 8 -speed automatic, (Column shifter) electronically controlled OPTIONS CODE MODEL MSRP TC10753 [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147" Pro $39,700.00 OPTIONS 1 SA Pro Preferred Equipment Group $0.00 5H1 Key equipment, two additional key fobs $45.00 AKO Glass, deep -tinted Inc. AZ3 Seats, front 40/20/40 split -bench $0.00 C49 Defogger, rear -window electric Inc. CTT Hitch Guidance Inc. DLF Mirrors, outside heated power -adjustable Inc. FE9 Emissions, Federal requirements $0.00 This docurnenl aantaina information COnaidered Cent -dente! between GM and ita Clients uniquely. The inforrnalion provided is not intended for public disclosure. Prices. specltications, and availability are subject to change without notice, and do oat include certain fees, taxes and Charge9 that may be required by law or vary by manufacturer or region. Performance figures are guldellnea only, and actual performance may vary. Photos may nal represent actual vehicles or exact configurations. Content based on report preparer's Input is subject to the accuracy of the Input provided. Data Version! 16912. Data Updated! Jul 10, 2022 0:56;00 PM PDT. Jul 11, 2022 Page 2 Page 147 of 331 Agenda Item #8.B. 14 Nov 2022 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147" Pro ( camplete GAZ Summit White $0,00 GU6 Rear axle, 3.42 ratio $0.00 H2G Jet Black, Vinyl seat trim $0.00 IDR Audio system, GMC Infotainment System with 7" diagonal color $0,00 touch -screen, AM/FM stereo JL1 Trailer brake controller, integrated $275.00 K34 Cruise control, steering wheel -mounted Inc. KW5 Alternator, 220 amps Inc. L3B Engine, 2.7L Turbo High -Output $0.00 MQE Transmission, 8 -speed automatic, (Column shifter) electronically $0.00 controlled PCI Convenience Package Inc. PEB Pro Value Package $1,465.00 BN Tires, 255170817 all -season, blackwall $0.00 ()BR Tire, spare 255170817 all -season, blackwall $0.00 QT5 Tailgate, gate function manual with EZ Lift Inc R7N Not Equipped with Steering Column Lock, see dealer for details ($50,00) R176 Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel, Silver $0.00 UF2 LED Cargo Area Lighting Inc. VK3 License plate kit, front $0.00 VQ2 Fleet processing option $0,00 VQO LPO, Black assist step $495.00 Z82 Trailering Package Inc. Option/package discount ($2,000.00) SUBTOTAL $39,930.04 Adjustments Total $0.00 Destination Charge $1,795.00 TOTAL PRICE $41,725.00 FUEL ECONOMY Est City19 (2022) MPG Est Highway:22 (2022) MPG Est Highway Cruising Range:528.00 mi This document contains information considered Confidential between GM end its Clients uniquely, The information provided is not intended for public disclosure. Prices. specifications, and avaliebllily are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may net represent actual vehicles or axacl configurations. Content based on report preparers Input is subject to the accuracy of the Input provided. Cele Version: 1a912, Data Updated: Jul 10, 2022 5:56:00 PM PDT. Jul 11, 2022 Page 3 Page 148 of 331 Agenda Item #8.B. 14 Nov 2022 1 a Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147" Pro ( 'Complete) Standard Equipment Pac kage GMC Pro Safety includes (UEU) Forward Collision Alert, (UE4) Following Distance Indicator, (UKJ) Front Pedestrian Braking, (T05) IntelliBeam, (UHX) Lane Keep Assist with Lane Departure Warning, and (UHY) Automatic Emergency Braking (Includes (T8Z) Buckle to Drive.) Mechanical Pickup bed (Deleted when (Z1/V9) pickup bed delete is ordered on Regular Cab models.) Engine, 2.7L Turbo High -Output (310 hp [231 kWl @ 5600 rpm, 430 Ib -ft of torque [583 Nm] @ 3000 rpm) (Not available with (WU) Snow Plow Prep Package, (ZW9) pickup bed delete, (KC4) external engine oil cooler or (X31) X31 Off -Road Package. Includes (KW5) 220 -amp alternator.) (STD) Transmission, 8 -speed automatic, (Column shifter) electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (Standard and only available with (L3B) 2.7L Turbo High -Output engine.) (STD) GVWR, 6800 lbs. (3084 kg) (Requires Crew Cab 2WD and (L3B) 2.7L Turbo High -Output engine. Requires Double Cab 2WD model with (L3B) 2.7L Turbo High -Output engine or with (L84) 5.3L EcoTec3 V8 engine. Requires Regular Cab 4W0 TK10703 or 2WD TC10903 model a with (L3B) 2.7L Turbo High -Output engine or (L84) 5.31. EcoTec3 V8.) Rear axle, 3.42 ratio (Included and only available with (L3B) 2.7L Turbo High -Output engine.) Push Button Start Automatic Stop/Start {Not available with (FHS) E85 FlexFuel capability.) Suspension Package, Standard Rear wheel drive Battery, heavy-duty 730 cold -cranking amps/80 Amp -hr, maintenance -free with rundown protection and retained accessory power (Included and only available with (L84) 5.3L EcoTec3 V8 engine or (L3B) 2.7L Turbo High - Output engine.) Frame, fully -boxed, hydroformed front section Cargo tie downs (12), fixed Steering, Electric Power Steering (EPS) assist, rack-and-pinion Brakes, 4 -wheel antilock, 4 -wheel disc with DURALIFE rotors Gapless Fuel Fill Exhaust, single outlet Exhaust, aluminized stainless-steel muffler and tailpipe Exterior Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel, Silver (STD) Tires, 25517OR17 all -season, blackwall (STD) This document contains information considered Confidential between GM and Its Clients uniquely. The Information provided Is not Intended for public disclosure. Prtces, specifications, and availability are subject to change wlthoul notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject to the accuracy of the input provided. Data Version: 18912. Data Updated: Jul 10, 2022 6:56:00 PM PDT, ail 11, 2022 Page 4 Page 149 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147' Pro ( Complete Exterior Entertainment Interior Agenda Item #8.B. 14 Nov 2022 Tire, spare 255170R17 all -season, blackwall (Included with (QBN) 255/70R17 all -season, blackwall tires.) (STD) Wheel, 17" x 8" (43,2 cm x 20.3 cm) full-size, steel spare Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete.) Bumper, front chrome lower (Requires (VJH) rear chrome bumper and (E63) pickup bed. Required with (t1D7) Rear Park Assist or (PQA) 'ISA Safety Plus Package on 1SA unless ordered with (WBP) Graphite Edition.) Bumper, rear chrome with bumper CornerSteps (Requires (V46) front chrome bumper and (E63) pickup bed.) CornerStep, rear bumper Grille (Chrome header with flat black grille insert bars) Headlamps, LED projectors with Fade-on/Fade-off animation, LED turn signals and Daytime Running Lamps IntelliBeam, automatic high beam on/off (Included and only available with (PDI) GMC Pro Safety.) Taillamps, LED LED signature taillight and Fade-an/Fade-off animation, incandescent stop, turn and reverse light Mirrors, outside manual, Black (Not available on Regular Cab models.) Glass, solar absorbing, tinted Lamps, cargo area, cab mounted integrated with center high mount stop lamp, with switch in bank on left side of steering wheel Tailgate, standard (Deleted with (ZW9) pickup bed delete.) Tailgate, gate function manual, no lift assist (Deleted with (ZW9) pickup bed delete or (0K2) GMC MultiPro Tailgate.) Tailgate and bed rail protection caps, top Tailgate, locking utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete or (QK2) GMC MultiPro Tailgate.) Door handles, Black grained Audio system, GMC Infotainment System with 7" diagonal color touch -screen, AM/FM stereo with seek -and - scan and digital clock, includes Bluetooth streaming audio for music and select phones; featuring wired Android Auto and Apple CarPlay capability for compatible phones (STD) Audio system feature, 6 -speaker system (Requires Crew Cab or Double Cab model.) Bluetooth for phone connectivity to vehicle infotainment system Seats, front 40/20/40 split -bench with covered armrest storage and under -seat storage (lockable) (STD) Seat trim, Vinyl This document containe information considered Confidential between GM and Its Clients uniquely. The information provided is not Intended far public disclosure. Prices, apecifcation6, and availability are Subject to change without notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's Input is subject to the accuracy of the input provided. Data Version: 16912. Data Updated; Jul ie, 2022 s;56Ico PM PDT. Jul 11, 2022 Page 5 Page 150 of 331 Agenda Item #8.B. 14 Nov 2022 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 147'r Pro ( Complete ) Interior Seat adjuster, driver 4 -way manual Seat adjuster, passenger 4 -way manual Seat, rear 60/40 folding bench (folds up), 3 -passenger (includes child seat top tether anchor) (Not available with Regular Cab model) Floor covering, rubberized -vinyl (Not available with LPO floor liners.) Steering column, Tilt -Wheel, manua'I with wheel locking security feature Steering wheel, urethane Instrument cluster, 6 -gauge cluster featuring Speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure Driver Information Center, 3.5" diagonal monochromatic display Exterior Temperature Display, located in radio display Brake lining wear indicator Windows, power front, drivers express upfdown Window, power front, passenger express down Windows, power rear, express down (Not available on Regular Cab models.) Door locks, power Remote Keyless Entry USB Ports, 2, Charge/Data ports located on instrument panel Power outlet, front auxiliary, 12 -volt Air conditioning, single -zone manual Air vents, rear (Not available with Regular Cab model.) Mirror, inside rearview, manual lilt Assist handles front A -pillar mounted for driver and passenger, rear B -pillar mounted Safety -Interior Automatic Emergency Braking (included and only available with (PDI) GMC Pro Safety.) Airbags, Dual -stage frontal airbags for driver and front outboard passenger; Seat -mounted side -impact airbags for driver and front outboard passenger; Head -curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) HD Rear Vision Camera (Not available with (ZW9) pickup bed delete.) Following Distance Indicator (Included and only available with (PDI) GMC Pro Safety.) This document contains information considered Confidential between GM and its Clients uniquely. The Information provided Is not Intended for public disclosure, Prices, specifications, and availability are subject to change without notice, and do not Include certain fees, taxes and charges that may be required by law or vary by manufacturer er region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject to the accuracy of the Input provided. Data Version: 16012. Data Updated: Jul 10, 2022 6:56:00 PM PDT. Jul 11, 2022 Pape 6 Page 151 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TC10753) 2WD Double Cab 117" Pro ( Complete ) Safety -Interior Safety -Mechanical Safety -Exterior WARRANTY Agenda Item #8.B. 14 Nov 2022 Forward Collision Alert (Included and only available with (PDI) GMC Pro Safety.) Lane Keep Assist wilh Lane Departure Warning (Included and only available with (PDI) GMC Pro Safety,) Seat Belt Adjustable Guide Loops, front row only (Included and only available with Crew Cab or Double Cab models.) Buckle to Drive (Included and only available with (PDI) GMC Pro Safety.) Tire Pressure Monitor System, auto learn includes Tire Fill Alert (does not apply to spare tire) Rear Seat Reminder (Requires Crew Cab or Double Cab model,) Front Pedestrian Braking (Included and only available with (PDI) GMC Pro Safety.) StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist Daytime Running Lamps, LED signature lighting Warranty Note: «< Preliminary 2023 Warranty »> Basic Years: 3 Basic Mileslkm: 361000 Drivetrain Years: 5 Drivetrain Miles/km: 60,000 Drivetrain Note: HD Duramax Diesel: 5 Years/100,000 Miles; Qualified Fleet Purchases: 5 Years/100,000 Miles Corrosion Years (Rust -Through): 6 Corrosion Years: 3 Corrosion Miles/km (Rust -Through): 100,000 Corrosion Miles/km: 36.000 Roadside Assistance Years: 5 Roadside Assistance Miles/km: 60,000 Roadside Assistance Note: HD Duramax Diesel; 5 Years/100,000 Miles; Qualified Fleet Purchases: 5 Years/100,000 Miles Maintenance Note: 1 Year/1 Visit This document contains information considered Confidential between GM and Its Chem uniquely. The Information provided Is not Intended for public disclosure, Prices, specillcetions, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Pedormance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject to the accuracy of the input provided. Data Version: 16912. Data Updated: Jul 10. 2022 6:56:00 PM PDT. Jul 11, 2022 Page 7 Page 152 of 331 Agenda Item #8.C. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution No. 22-77 authorizing the Police Department to purchase radios during the 2022-2023 Fiscal Year SUBMITTED BY: Victor Gualillo, Chief of Police TODAY'S DATE: October 25, 2022 MEETING DATE: November 14, 2022 BACKGROUND: Each year the Police Logistics Manager tracks and evaluates the radios in the Police Department to insure that the radios used by Police personnel are in proper working order and are capable of completing the police mission safely and effectively. For the purpose of efficient management of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach, the best practice of setting parameters for the replacement of Police radios has been used with success for many years. Current radio replacements are done on a seven (7) year cycle to keep pace with current radio technologies. The Police Department contracts with the City of Jacksonville's First Coast Radio Network as its radio communications system. This network is maintained by the City of Jacksonville and utilizes Motorola equipment. For FY 22-23 the Police Department has identified nine (9) portable radios for replacement and two new (2) radios for addition for new police officer positions at a cost of approximately $5,000 each for a total of 11 radios. These portable radios are carried on the officer's utility belts. The estimated cost for all 11 radios is approximately $55,000. The selected radios have been identified by the City of Jacksonville radio technicians and by Motorola as the most compatible radios for police use and include all necessary add-ons and features for use by Police Department Personnel. Page 153 of 331 Agenda Item #8.C. 14 Nov 2022 Motorola is the sole source for supply of these radios and they are not available for purchase from any other vendor. Other radio systems are not compatible for use on the network as it is a Motorola system. RECOMMENDATION: For the Commission to authorize by resolution the expenditure of budgeted police funds from account 001-2001-521-41-00 to purchase nine portable radios that will exceed $25,000. BUDGET: Funds are available in the Police Department Account No. 001-521-2001- 41-00. ATTACHMENTS: 1. Resolution No. 22-77 2. Radio Purchase Quote CITY MANAGER: U --t, Page 154 of 331 RESOLUTION NO. 22-77 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS DURING THE 2022-2023 FISCAL YEAR. WHEREAS, each year the Atlantic Beach Police Department evaluates the radios used by public safety personnel to ensure that they are safe and effective for public safety communication during routine service and in response to emergency situations; and WHEREAS, the Police Department can purchase radios compatible with the radio system utilized by the Police Department at favorable terms from a sole source vendor; and WHEREAS, the Police Department has determined that 11 Portable Radios should be purchased during the 2022-23 Fiscal Year; and WHEREAS, a Police Portable Radio can be purchased for approximately $5,000; and WHEREAS, the funds necessary to complete these purchases are available in the 2022-23 Police Department Budget; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to approve the necessary purchasing process for the Police Department to purchase 11 portable radios. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 14th Day of November, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #8.C. 14 Nov 2022 Page 155 of 331 Agenda Item #8.C. 14 Nov 2022 MOTOROLA SOLUTIONS Billing Address: ATLANTIC BEACH, CITY OF 800 SEMINOLE RD ATLANTIC BEACH, FL 32233 US Shipping Address: ATLANTIC BEACH, CITY OF 850 SEMINOLE RD ATLANTIC BEACH, FL 32233 US QUOTE -11918445 APX 6000 Quote Date:10/13/2022 Expiration Date:01/11/2023 Quote Created By: Drew Miller dmiller@emciwi reless. cam End Customer: ATLANTIC BEACH, CITY OF Charles Jamison cjamison@coab,us (904) 247-5800 Contract: 19860 - NASPO Payment Terms:30 NET Line 4 Item Number Description Qty List Price Sale Price Ext. Sale Price APXTM 6000 Series 1 H98UCF9PW68N la H869BZ 1b QA05570AA is Q361AR 1d Q58AL 1e Q15AK if QA09001AB 1g 0A03399AA 1h H38BT 11 0806BM 1 i QA09006AA APX6000 APX6000 700/800 MODEL 2.5 11 PORTABLE ENH: MULTIKEY 11 ALT: LI -ION IMPRES 2 1P68 11 3400 MAH ADD: P25 9600 BAUD TRUNKING ADD: 3Y ESSENTIAL SERVICE 11 11 ADD: AES(DES-XL/DES-OFB 11 ENCRYPTION AND ADP ADD: WIFI CAPABILITY 11 ADD: ENHANCED DATA APX 11 ADD: SMARTZONE 11 OPERATION ADD: ASTRO DIGITAL CAI 11 OPERATION ADD: ADAPTIVE NOISE 11 SUPPRESSION $7,945,00 $5,832.52 $64,157,72 Any sates tranaaclan foaming Motorola's quote Is based on and subject la the berme and conditions OF the Vdlld and eNtguldd walled Gonlract belween CuaWfu9! end Moldrela (Iha ""Underlying Agreement"") Iha1 authOrlled CuBlomer l0 purchase equlpmenl and/or eel -vices or license software (colfecIvely'"Producla""). Ir no Underlying Agreement estate helween Motdroa and Paternal', Shen Motorala'g Standard Terme of Uae and MOtdrole'e Standard Tadao end Conditlone of Salem entl SUpply shall govern the purchase or the Products. Motorola Sotutlons, Inc.: 500 West Monroe, United Staten -80881 - I: 38.1515800 Page 1 Page 156 of 331 Agenda Item #8.C. 14 Nov 2022 MOTOROLA SOLUTIONS QUOTE -1918445 APX 6000 Line # Item Number Description Qty List Price Sale Price Ext. Sale Price ik QA09007AA 2 PMMN4062AL 3 PMNN4486A 4 NNTN8860A ADD: OUT OF THE BOX WIFI PROVISIONING AUDIO ACCESSORY - REMOTE SPEAKER MICROPHONE,IMPRES RSM, NOISE CANC. EMERGENCY BUTTON 3.5MM JACK IP54 11 11 BATT IMPRES 2 JON R IP67 11 3400T $127.12 $92.80 $1,020.80 $179.30 $130.89 $1,439,79 CHARGER, SINGLE -UNIT, 11 $169,56 $123.78 $1,361.58 IMPRES 2, 3A, 115VAC, US/NA Sub Total Purchase by 11/18/22 Incentive Grand Total $67,979,89 -$12,782.00 $55,197.89 Notes: r Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature), Any tax the customer Is subject to will be added to Invoices. Any calm tran,non flowing Motorola's quote Is based on and eubJect t❑ the terms and conditions of the valid and executed written conitadl between Customer and Motorola {Ine "'Underlying Agreemenr'9 Thal authorizes Customer to purchase equipment andfor eervIcee or license sollware {collectively "Products'"J, If no Underlying Agreement exists between Motorola and Cue lamer, then Motorola's Standard Terms of Use and Motorola's 9landerd Terms and Conditions of Sales and Supply Shall govern the purchase of Ine Products. Motorola sotullons, Ino.; 400 Wes[ Monroe. Unded Slates • 60891 - N: 35.1115800 Page 2 Page 157 of 331 Agenda Item #8.C. 14 Nov 2022 MOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO! Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms! State Contract Number Bill -To Name on PO must be equal to the Legal Bill -To Name Bill -To Address Ship -To Address (if we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship -To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non -Editable Format (Word! Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone # Tax Exemption Status Signatures (As required) Page 158 of 331 Agenda Item #8.D. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution No, 22-78 authorizing the Purchase of Police Department Vehicles SUBMITTED BY: Victor Gualillo, Chief of Police TODAY'S DATE: October 25, 2022 MEETING DATE: November 14, 2022 BACKGROUND: Each year the Police Fleet Manager tracks and evaluates the vehicles in the Police Fleet to insure that the vehicles used by Police Department personnel are in proper working order and are capable of completing the police mission safely and effectively. For the purpose of efficient management of Police Department resources and to provide a high level of service to the citizens of Atlantic Beach, the best practice of setting parameters for the replacement of Police Fleet vehicles has been used with success for many years. The Police Fleet Manager has determined that three (3) vehicles should be purchased with budgeted FY 2023 funds. In general, the time frame of seven (7) years and/or an average mileage of ninety thousand (90,000) miles is used to estimate the effective service life of a vehicle in the Police Fleet. The various mechanical problems a vehicle may have experienced during its' service life is always considered when recommending to decommission it, Three (3) vehicles have been identified for replacement, all from the Patrol Division. The estimated costs for purchase and outfitting of patrol vehicles is $60,000. RECOMMENDATION: For the Commission to approve by resolution the expenditure of available police funds from account 001-2002-521-64-01 for three vehicles. ATTACHMENTS: 1. Re olution No. 22-78 CITY MANAGER: Page 159 of 331 Agenda Item #8.D. 14 Nov 2022 RESOLUTION NO. 22-78 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2022-2023 FISCAL YEAR. WHEREAS, each year the Atlantic Beach Police Department evaluates the vehicles in its fleet to ensure that they are safe and effective to be used for public safety activities during routine service and in response to emergency situations; and WHEREAS, additional police officer positions added to the Police Department require vehicles to perform their police functions; and WHEREAS, the Police Department can purchase and outfit vehicles from one or more State of Florida purchasing contracts or secure favorable pricing and terms of contract from other vendors; and WHEREAS, the Police Department has determined that three patrol vehicles should be purchased during the 2022-23 Fiscal Year; and WHEREAS, a police patrol vehicle can be purchased and outfitted for approximately $60,000; and WHEREAS, the funds necessary to complete these purchases are available in the 2022-23 Police Department Budget; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to engage in the necessary contracts to effect the purchase of three Police Department vehicles. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 14'" day of November, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 160 of 331 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution No. 22-80 to authorize Hager Construction Company to perform the necessary work required for the Dutton Island Fishing Pier Repairs SUBMITTED BY: Scott Williams, Public Works Director TODAY'S DATE: October 31, 2022 MEETING DATE: November 14, 2022 BACKGROUND: The Dutton Island Fishing Pier is in need of structural repairs as many of the piles are damaged which has undermined the structural integrity of the pier and has also caused the decking to become un -level. Hager Construction Company. the contractor currently working on City Bid 2122-01: Outfall Pipeline Creek Crossing Improvements for the Public Utilities Department, provided a quote for the necessary repairs to the fishing pier. The Public Works Department has requested quotes from several other firms (A Top Notch Construction, LLC, Hayward Construction and Bowmaster Builders) over the past 6 months but all of these contractors were unresponsive. Hager Construction Company submitted a quote in the amount of $51,410.00 to install 33 new piles to secure and bolt to existing piles with stainless steel rods and other related hardware. The contractor will adjust the decking as required to restore it to its original elevations as well as repair damaged cross bracings. Any repairs to the actual decking itself will be done at a later date. Funds for this work are currently budgeted and the work needs to be completed sooner rather than later based on safety factors and the condition of the pier. Staff requests to waive the formal bidding process and accept Hager Construction Company's quote. Hager Construction Company is qualified to do the required repairs to the fishing pier. BUDGET: There is $80,000 budgeted in FY22-23 under project PR2203 Dutton Island Fishing Pier Repair. RECOMMENDATION: Authorize the City Manager to approve a Purchase Order in the amount of $51,400.00 to Hager Construction Company for the Dutton Island Fishing Pier Repairs. ATTACHMENTS: Resolution 22-80 Quote from Hager Construction Company dated 10-24-22 DI Fishing Pier-- Repair Plan — 10-13-22 Photos 1-3 of existing piles and decking issues. REVIEWED BY CITY MANAGER: Qt, Agenda Item #8.E. 14 Nov 2022 Page 161 of 331 Agenda Item #8.E. 14 Nov 2022 RESOLUTION NO. 22-80 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING A QUOTE FROM HAGER CONSTRUCTION COMPANY TO MAKE THE NECESSARY REPAIRS TO THE DUTTON ISLAND FISHING PIER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the Dutton Island Fishing Pier is in need of structural repairs as many of the piles are damaged which has undermined the structural integrity of the pier and has also caused the decking to become un -level; and WHEREAS, Hager Construction Company, the contractor currently working on City Bid 2122-01: Outfall Pipeline Creek Crossing Improvements for the Public Utilities Department, provided a quote for the necessary repairs to the fishing pier; and WHEREAS, the Public Works Department has requested quotes from several other firms (A Top Notch Construction, LLC, Hayward Construction and Bowmaster Builders) over the past 6 months but all of these contractors were unresponsive; and WHEREAS, Hager Construction Company submitted a quote in the amount of $51,410.00 to install 33 new piles to secure and bolt to existing piles with stainless steel rods and other related hardware. The contractor will adjust the decking as required to restore it to its original elevations as well as repair damaged cross bracings; and WHEREAS, funds for this work are currently budgeted and the work needs to be completed sooner rather than later based on safety factors and the condition of the pier; and WHEREAS, staff requests to waive the formal bidding process and accept Hager Construction Company's quote. Hager Construction Company is qualified to do the required repairs to the fishing pier; and WHEREAS, there is $80,000 budgeted in FY22-23 under project PR2203 Dutton Island Pier Repair. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby approves waiving the formal bidding process and accepting Hager Construction Company's quote of $51,400.00 to perform the necessary work for the Dutton Island Fishing Pier Repairs; SECTION 2. The City Commission hereby authorizes the City Manager to approve a Purchase Order to Hager Construction Company in the amount of $51,400.00; SECTION 3. This Resolution shalt take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, 14th day of November, 2022, Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 162 of 331 Hagg Construction Company 2037 Gilmore St. Jacksonville, FE 32204 Phone: 904.356.0948 Fax: 904-356-0509 VENDOR City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 SHIP TO Hager Construction Company Agenda Item #8.E. 14 Nov 2022 Estimate DATE: 10/24/2022 P.O, # I Dutton Island I • •• • • John Hager SHIP VIA F.O.B. SHIPPING TERMS N/A ITEM # DESCRIPTION QTY TOTAL Install 33 10" MIN TIP Diameter piles (2.5 LB/CF CCA Treated) adjacent to existing piles as shown on provided plan, embed approximately 10' Min below mudline to refusal. Secure and bolt to existing pole with 1 5/8 stainless rod and 3" stainless washers. Adjust deckng as required to restore to original elevations. Repair damaged cross 2 bracing with 0,6 LB/CF CCA treated SYP 33 1,415.00 46,695.00 4,715.00 4,715.00 SUBTOTAL $ 51,410.00 Other Comments or Special Instructions TAX RATE 0.000% Poles Longer than 35' if needed will be an additional charge ( will TAX be determined once started) 5 Et H 5 - OTHER $ TOTAL $ 51,410.00 1ri.I 3o-ci 4 tcv Authorized by If you have any questions about this purchase order, please contact John Hager, 0 904-356-0908, john@hagerconstructioncompany.com Date 10/24/2022 Page 163 of 331 I I 1 I • 1 1 1 '1 1 I I Y 1 1 136'-0' W-01 -0 a -n e m w -o WHY B' D• 819--0 -v 0 -0 a -o a -o s -o 11 0 1 III I 11 1 0- APPROXIMATE sTFRTING POINT OF NEN PIER (SCE ALSO LOCATION NAPS- ON SKEET D_ FINAL LOCATION TO BE FIGLD 0ETERNINED ACCN00240 TO SPECIFICS AS DETEANINED BT ATLANTIC BEACH CITY REPRESENTATIVES PLAN LAYEIUT SCALET J I � ATTACH THESE 3 STRINGERS ulrR GALV. KETAL HANGERS TO Al:ACEIR STRINGER NOTE, DECKING AND SIDE RAIL REMOVED FOR CLARITY 24'-SL0PE TO NATURAL GRADE AT 121 SLOPE TEE JO 179T abed -PILES TO BEPINNEDD r I L �m —® I I - B TOP V. OF7.90 DECX OLE T �3 r> - NLv�LEV. -LS VTFW FTNV A -A •4 • MIN. PILE IIP ELEV. -220 GENERAL NOTES L TELLRING LOGS. E REPORT BY 'ELCIS 00BO0 A$$pCT0.TES'SE REPORT •ERA PROJECT 110. 111-1337 2. ALL PILES ARE TO BE DRIVEN IN ACCORDANCE vITR RCCCNNENDATIcNS AND SPECIFI0ATIONS AS PER ELA REPORT NOT 01-13117 SCOPE OP WORK FOR PILE REHAB: - INSTALL 33 i0" MIN TIP DIAMETER PILES (2 5 LEJCF CCA TREATED) ADJACENT TO EXISTING PILES AS SHOWN, EMBED 10 FT MINIMUM BELOW M UDLINE. ADJUST DECKING AS REQUIRED TO RESTORE TO ORIGINAL ELEVATION -THROUGH-BOLT NEW PILES TO EXISTING PILES 2 FT MIN. ABOVE MHWL (2 PLACES PER PILE MIN.) -REPAIR DAMAGED CROSS BRACING WITH 06 LBICF CCA TREATED SYP - ALL HARDWARE TO RE 519" 55 SILTS WTrH 3- FLAT WASHERS SEE: SHT. 4 FOR ROOF DETAILS - P OF 0 �r^�1 y?fir _ _ .. _ IOELEv_ 7.Bo0EC VTFW [1N B -B NUJ ELN. -LS <Y LT., AS LS p Z a 6- A Q aLR 1- zz Z Tr = PLAN LAYOUT MIN. PIL TIP ELEv, v¢ wr xov 9ifLk 1ce Vn-c me cc ,ANI Agenda Item #8.E. 14 Nov 2022 • imr-...004Latim.,01P . I It 11. 440$0141.,' WIA109)*0 Page 165 of 331 Agenda Item #8.E. 14 Nov 2022 Page 166 of 331 Agenda Item #8.E. 14 Nov 2022 Page 167 of 331 Page 168 of 331 AGENDA I'T'EM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: BUDGET: RECOMMENDATION: ATTACHMENT(S): CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No. 22-81 authorizing the purchase of three new 2023 GMC Sierra Double Cab work trucks for the Public Works Department Scott Williams, Public Works Director October 31, 2022 November 14, 2022 The FY22-23 budget for Public Works contains funding for three new trucks: one for the Streets Division, one for the Parks Division and one for the Building Maintenance Division. Staff has received a quote from Alan Jay Fleet Sales, and intends to purchase the following per Quote 41898-1: three (3) 2023 GMC Sierra 1500 Double Cab work trucks through Sourcewell's (formerly NJPA) Contract # 2023 091521 -NAF & 060920 -NAF in the amount of $40,471,00 per truck, for a total amount of $121,413.00. At the request of the vendor, a letter of Intent to Purchase has been issued to Alan Jay Fleet Sales by the City's Purchasing Department, Streets account 001-5002-541-6401 (Motor Vehicles) has $35,000 Parks account 001-6020-572-6401 (Motor Vehicles) has $35,000 Building Maint. account 001-1012-519-6401 (Motor Vehicles) has $35,000 The funds for the additional $5,471.00 required for each truck will be moved from each Division's operating account into the Motor Vehicle accounts to fully fund each truck. Authorize the City Manager to approve a purchase order in the amount of $121,413.00 to Alan Jay Fleet Sales for the above referenced vehicles. Resolution No. 22-81 Quote 41898-1 from Alan Jay Fleet Sales dated 10/24/22 Letter of Intent to Purchase dated 10/27/22. REVIEWED BY CITY MANAGER: Agenda Item #8.F. 14 Nov 2022 Page 169 of 331 RESOLUTION NO. 22-81 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE THREE NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the FY22-23 budget for Public Works contains funding for one new truck for the Streets Division, one for the Parks Division and one for the Building Maintenance Division; and WHEREAS, the price quoted from Alan Jay Fleet Sales through Sourcewell's (formerly NJPA) Contract #2023 091521 -NAF & 060920 -NAF for three new 2023 Sierra 1500 Double Cab work trucks is $40,471.00 per truck, for a total amount of $121,413.00; and WHEREAS, at the request of the vendor, a letter of Intent to Purchase has been issued to Alan Jay Fleet Sales by the City's Purchasing Department; and WHEREAS, since individually, each of these trucks are over the $25,000 City Manager approval level, we are seeking Commission approval to streamline the purchasing process; and WHEREAS, there is $35,000 funded for each truck in each of the Motor Vehicle accounts for Streets, Parks and Building Maintenance. The funds for the additional $5,471.00 required for each truck will be moved from the respective Division's operating account into their respective Motor Vehicle accounts to fully fund the trucks. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes Public Works to enter a requisition for three new 2023 GMC Sierra 1500 Double Cab work trucks as quoted by Alan Jay Fleet Sales; and SECTION 2. The City Commission hereby authorizes the City Manager to approve a purchase order to Alan Jay Fleet Sales in the amount of $121,413.00 for the three trucks. PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #8.F. 14 Nov 2022 Page 170 of 331 Agenda Item #8.F. 14 Nov 2022 Sourcewell 4i Or Vis' /Mr f ' Call Us first, for all of your Fleet Automotive, & Light Truck creeds. Quote PHONE (800) ALANJAY (252-6529) DIRECT 663-385-9610 WWW.ALANJAY.COM 41898-1 corporate 2003 U.S. 27 South Office Sebring, FL 33870 ORIGINAL QUOTE DATE 10124/2022 MOBILE 904-838-4999 FAX 803.402-4221 QUICK QUOTE SHEET REQUESTING AGENCY ATLANTIC BEACH. CITY OF CONTACT PERSON MATT KRUG PHONE 904.463.5792 MOBILE Mailing Address f MAH- MKRUGOCOA9.U$ FAX - - P.O. BOX 9200 Sebring, FL 33871-9200 REVISED QUOTE DATE /0/2412022 SOURCEWELL (FORMERLY NJPA) CONTRACT # 2023 091521 -NAF & 060920 -NAF www.NationalAutoFleetGroup.com MODEL TK10753ISA MSRP $4$,000.00 2023 GMC SIERRA 1500 DOUBLE CAD 4WD 6.5' BED WORK TRUCK 147' W8 CUSTOMER 1D ng f31'H 6.5' BED All vehicles will be ordered while w/darkest Interior unless clearly stated otherwise on purchase order. FACTORY OPTIONS DESCRIPTION GAZ H2G EXTERIOR COLOR SUMMIT WHITE WITH JET BLACK VINYL INTERIOR. L94 MHT EASE VEHICLE PRICE $35,726.00 5.3L EcoTec3 VR Engine with 10 -speed automatle transmission, $0.00 $1,590.00 G80 Auto -locking rear differential $390.00 PEB Sierra Value Package Includes (PCI) Convenience Convenience Package Includes (Ago) Remote Keyless Entry, (0T5) EZ 51,635.00 Lift power lock and release tailgate, (AKO) tented glass, (UF2) LED cargo bed lighting, (C49) rear -window defogger, (K34) cruise control and (OLP) outside power mIrrors(Not available with IZLQ) Fleet Convenience Package. When (ZW9) pickup bed delete I3 ordered (475) EZ Lift power lock and release tatlgate and (UF2) LED cargo bed Ilghting will not be available, Included with (PER) Sierra Value Package.) and (232) Trallering Package(Not available with (2W9) pickup bed delete or (ZLQ) Fleet Convenience Package.) PCI VQO Convenience Package "INCLUDED WITH PEP' Includes (AQQ) Remote Keyless Entry, (QT5) EZ Lift power lock and release tailgate, (AKO) tinted glass, (UF2) LED cargo bed lighting, (C49) rear -window defogger, (K34) cruise control and (DLO outside power mtrrors(Not available with (ZLQ) Fleet Convenience Package. When (ZW9) pickup bed delete is ordered (QTS) EZ Lift power lock and release tailgate and (UF2) LED cargo bed lighting will not be available. Included with (PEW Sierra Value Package. Available to upgrade to (QK2) GMC MultlPro Tailgate without (ZW9) pickup bed delete.) LPO, BLACK ASSIST STEP. -DBL CAB - 50.00 $494.00 JL1 Trailer brake controller, Integrated , , $270.00 5E11 2 ADDITIONAL KEYS FACTORY CUT DEALER PROGRAMMED $125.00 VK3 FRONT LICENSE PLATE BRACKET FACTORY ORDERED 50.00 FACTORY OPTIONS $4,500.00 CONTRACT OPTIONS DESCRIPTION NEW -TAG NeW CITY tag Includes temp tag & two way overnight shipping for signature.(speclfy state, county, city, sheriff, etc.) $245.0D CONTRACT OPTIONS $245.00 NJPA-ATLANTIC BEACH, CITY OF-7K1075315A_47.898-1_Quote.PDF Page 1 of 2 Page 171 of 331 Sourcewell A.. Agenda Item #8.F. 14 Nov 2022 SOURCEWELL (FORMERLY NJPA) CONTRACT # 2023 091521 -NAF & o60920•NAF www.NationalAutoFleetGroup.com VEHICLE TOTAL MSRP DISCOUNT ACCESSORY TOTAL TRADE IN CUSTOMER PRICE Comments [YES WE TAKE TRADE INS """" ASK ABOUT MUNICIPAL FINANCING "- y_ TOTAL COST LESS TRADE IN(S) CITY 3 Estimated Annual payments for 60 months paid In advance: $9,063.84 Extended: $27,191.52 Municipal finance for any essential use vehicle, requires lender approval, WAC. ORDERED UNIT VIN: [VIN NA] CHRISTY SELF GOVERNMENT ACCOUNT MANAGER christv.selfabalantay.com "I Want to be Your Fleet Provider" t appreciate the opportunity fo submit this quotation. Please review It carefully. If there are any errors or changes, please feel free to contact me et any time. 1 em always happy to be of assistance. VEHICLE QUOTED BY $40,226.00 18.4% $245.00 $40,471.00 $o.00 $121,413.00 NJPA-ATLANTIC BEACH, CITY OF-TK1075315A_41898-1_Quote.PDF Page 2 of 2 Page 172 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147' Pro ( complete ) Image Not Ave il.o ble Note;Photo may not represent exact vehicle or selected equipment. Window Sticker Agenda Item #8.F. 14 Nov 2022 SUMMARY [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147" Pro MSRP:$43,000.00 Interior:Jet Black, Vinyl seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine, 5.3L EcoTec3 V8 Transmission, 10 -speed automatic, (Column shifter) electronically controlled OPTIONS CODE MODEL TK10753 [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147" Pro OPTIONS 1SA Pro Preferred Equipment Group 5H1 Key equipment, two additional key fobs AKO Glass, deep -tinted Inc. AZ3 Seats, front 40/20140 split -bench C49 Defogger, rear -window electric Inc. CTT Hitch Guidance Inc. DLF Mirrors, outside heated power -adjustable Inc. FE9 Emissions, Federal requirements MSRP $43,000.00 $0.00 $45.00 $4.00 $0.00 This document contains Information considered Confidential between GM and Its Clients uniquely. The Information provided Is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certetn fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, end actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparers input is subject 10 the accuracy M the input provided. Data Version: 16912. Cala Updated Jul 10, 2022 6:66:00 PM PDT, Jul 11, 2022 Page 2 Page 173 of 331 Agenda Item #8.F. 14 Nov 2022 Er1 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147" Pro { Complete ) G80 Aute -locking rear differential $395.00 GAZ Summit White $0.00 GU5 Rear axle, 3.23 ratio Inc. H2G Jet Black, Vinyl seat trim $0,00 IOR Audio system, GMC Infotainment System with 7" diagonal color $0,00 touch -screen, AM/FM stereo JL1 Trailer brake controller, Integrated $275,00 K34 Cruise control, steering wheel -mounted Inc. KC4 Cooling, external engine oil cooler Inc. KNP Cooling, auxiliary external transmission oll cooler Inc. KW7 Alternator, 170 amps Inc. L84 Engine, 5.3L EcoTec3 V8 $1,595,00 MHT Transmission, 10 -speed automatic, (Column shifter) electronically Inc. controlled PCI Convenience Package Inc. FEB Pro Value Package $1,465,00 Q8N Tires, 255170R17 all -season, blackwall 0.00 QBR Tire, spare 255170R17 all -season, blackwall $ $0.00 QT5 Tailgate, gate function manual with EZ Lift Inc. R7N Not Equipped with Steering Column Lock, see dealer for details ($50.00) RDS Wheels, 17" x 9" (43.2 cm x 20.3 cm) painted steel, Silver $0.00 UF2 LED Cargo Area Lighting Inc. VK3 License plate kit, front $0.00 VQ2 Fleet processing option $0.00 VQO LPO, Black assist step $495.00 Z92 Trailering Package Inc. Option/package discount ($500.00) SUBTOTAL $46,720.00 Adjustments Total $0.00 Destination Charge $1,795.00 TOTAL PRICE $49,515.00 FUEL ECONOMY This document contains Information considered Confidential between GM end its Clients uniquely. The information provided Is not Intended for public disclosure, Prices, apeeillcalions, and availability are subject to change without notice, and do not Include certeln fees, taxes and charges that may be required by law or Vary by manufacturer or region, Performance figures are guidelines only, and actual performance may vary. photos may not represent actual vehicles or exact configurallons. Content based on report preparer's input Vc subject to the accuracy of the input provided, Data Version: 16912. Data Updated: Jul 10, 2022 6:56:00 PM PDT, Jul 11, 2022 Page 3 Page 174 of 331 Agenda Item #8.F. 14 Nov 2022 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147" Pro ( Complete ) Est City:16 (2022) MPG Est Highway:20 (2022) MPG Est Highway Cruising Range:490.00 mi Standard Equipment Package GMC Pro Safety includes (UEU) Forward Collision Alert, (UE4) Following Distance Indicator, (UKJ) Front Pedestrian Braking, (TQ5) IntelllBeam, (UHX) Lane Keep Assist with Lane Departure Warning, and (UHY) Automatic Emergency Braking (Includes (T87) Buckle to Drive.) Mechanical Pickup bed (Deleted when (ZW9) pickup bed delete is ordered on Regular Cab models.) Engine, 2.7L Turbo High -Output (310 hp [231 kW] tai 5600 rpm, 430 lb -ft of torque [583 Nm) @ 3000 rpm) (Not available with (VYU) Snow Plow Prep Package, (ZW9) pickup bed delete, (KC4) external engine oil cooler or (X31) X31 Off -Road Package. Includes (KW5) 220 -amp alternator.) (STD) Transmission, 8 -speed automatic, (Column shifter) electronically controlled with overdrive and tow/haul mode. Includes Cruise Grade Braking and Powertrain Grade Braking (Standard and only available with (L3B) 2.7L Turbo High -Output engine.) (STD) GVWR, 7000 lbs. (3175 kg) (Requires Crew Cab or Double Cab 4WD model and (L3B) 2.7L Turbo High -Output engine. Requires Double Cab 4WD model and (L84) 5.3L EcoTeC3 V8 engine,) Rear axle, 3.42 ratio (Included and only available with (L3B) 2.7L Turbo High -Output engine.) Push Button Start Automatic Stop/Start (Not available with (FHS) E85 FlexFuel capability.) Transfer case, single speed, electronic Autotrac with push button control (4WD models only) Suspension Package, Standard Four wheel drive Battery, heavy-duty 730 cold -cranking amps/80 Amp -hr, maintenance -free with rundown protection and retained accessory power (Included and only available with (L84) 5.3L EcoTec3 V8 engine or (L3B) 2.7L Turbo High - Output engine.) Frame, fully -boxed, hydroformed front section Recovery hooks, front, frame -mounted, Black (Included with 4WD models or included an 2WD models with (PQA) ISA Safety Plus Package. Available on 2WD models as a free flow option.) Cargo tie downs (12), fixed Steering, Electric Power Steering (EPS) assist, rack-and-pinlon Brakes, 4 -wheel antilock, 4 -wheel disc with DURALIFE rotors Gapless Fuel Fill Exhaust, single outlet This document contains information considered Confidential between GM and its Clients uniquely, The Inlormauon provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not Include certain fees, taxes and charges Ihal may be required by law or vary by manufacturer or region. Peddrmance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's Input Is subject to the accuracy of the Input provided. Data Version: 15912, Data Updated: Jul 10, 2022 6:56:00 PM POT. Jul 11, 2022 page 4 Page 175 of 331 Agenda Item #8.F. 14 Nov 2022 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147° Pro ( Complete ) Mechanical Exhaust, aluminized stainless -steal muffler and tailpipe Exterior Entertainment Wheels, 17" x 8" (43.2 cm x 20.3 cm) painted steel, Silver (STD) Tires, 255/70R17 all -season, blackwall (STD) Tire, spare 255/70R17 all -season, blackwall (Included with (DON) 255/70R17 all -season, blackwaH tires.) (STD) Wheel, 17" x 8" (43.2 cm x 20,3 cm) full-size, steel spare Tire carrier lock keyed cylinder lock that utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete.) Bumper, front chrome lower (Requires (VJH) rear chrome bumper and (E63) pickup bed. Required with (UD7) Rear Park Assist or (PQA) 1SA Safety Plus Package on 1SA unless ordered with (WBP) Graphite Edition.) Bumper, rear chrome with bumper CornerSteps (Requires (V46) front chrome bumper and (E63) pickup bed.) CornerStep, rear bumper Grille (Chrome header with flat black grille insert bars) Headlamps, LED projectors with Fade-onlFade-off animation, LED turn signals and Daytime Running Lamps IntelliBeam, automatic high beam on/off (Included and only available with (PDI) GMC Pro Safety.) Talilamps, LED LED signature taillight and Fade-onlFade-off animation, incandescent stop, turn and reverse light Mirrors, outside manual, Black (Not available on Regular Cab models.) Glass, solar absorbing, tinted Lamps, cargo area, cab mounted integrated with center high mount stop lamp, with switch in bank on left side of steering wheel Tailgate, standard (Deleted with (ZW9) pickup bed delete.) Tailgate, gate function manual, no lift assist (Deleted with (ZW9) pickup bed delete or (0K2) GMC MultlPro Tailgate.) Tailgate and bed rail protection caps, top Tailgate, locking utilizes same key as ignition and door (Deleted with (ZW9) pickup bed delete or (0K2) GMC MultiPro Tailgate.) Door handles, Black grained Audio system, GMC Infotainment System with 7" diagonal color touch -screen, AM/FM stereo with seek -and - scan and digital clock, includes Bluetooth streaming audio for music and select phones; featuring wired Android Auto and Apple CarPlay capability for compatible phones (STD) Audio system feature, 6 -speaker system (Requires Crew Cab or Double Cab model.) This document contains Information considered Confidential between GM and its Clients uniquely, The Information provided is not intended for public disclosure. Prices. specifications, and availability are subject to change without notice. and do not include Certain fees, taxes and charges that may be required by law or vary by manufacturer sr reglon, Performance Figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input Is subject to the accuracy ar the Input provided. Data Version 16912. Data Updated. Jul 10, 20226:56:00 PM PDT, Jul 11, 2022 Page 5 Page 176 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147't Pro ( Complete ) Entertainment Bluetooth for phone connectivity to vehicle infotainment system Interior Safety -Interior Agenda Item #8.F. 14 Nov 2022 Seats, front 40/20140 split -bench with covered armrest storage and under -seat storage (lockable) (STD) Seat trim, Vinyl Seat adjuster, driver 4 -way manual Seat adjuster, passenger 4 -way manual Seat, rear 60/40 folding bench (folds up), 3 -passenger (includes child seat top tether anchor) (Not available with Regular Cab model.) Floor covering, rubberized -vinyl (Not available with LPO floor liners.) Steering column, Tilt -Wheel, manual with wheel locking security feature Steering wheel, urethane Instrument cluster, 6 -gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure Driver Information Center, 3.5" diagonal monochromatic display Exterior Temperature Display, located in radio display Brake lining wear indicator Windows, power front, drivers express up/down Window, power front, passenger express down Windows, power rear, express down (Not available on Regular Cab models.) Door locks, power Remote Keyless Entry USB Ports, 2, Charge/Data ports located on instrument panel Power outlet, front auxiliary, 12 -volt Air conditioning, single -zone manual Air vents, rear (Not available with Regular Cab model.) Mirror, inside rearview, manual tilt Assist handles front A -pillar mounted for driver and passenger, rear B -pillar mounted Automatic Emergency Braking (Included and only available with (PDI) GMC Pro Safety.) This document contains information considered Confidential between GM end Its Clients uniquely, The information provided is not Intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not Include certain fees, taxes and charges that may be required by law or very by manufacturer or region, Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact conflgurailons, Content based on report preparer's input is subject to the accuracy of the input provided. Date Version: 18012, Data Updated: Jul 10, 2022 e:58:gd PM PDT. Jul 11, 2022 Page Page 177 of 331 Vehicle: [Fleet] 2023 GMC Sierra 1500 (TK10753) 4WD Double Cab 147" Pro ( Complete ) Safety-Interlor Safety -Mechanical Safety -Exterior WARRANTY Agenda Item #8.F. 14 Nov 2022 Airbags, Dual -stage frontal airbags for driver and front outboard passenger; Seat -mounted side -impact airbags for driver and front outboard passenger: Head -curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat In the appropriate child restraint. See the Owner's Manual for more Information.) HD Rear Vision Camera (Not available with (ZW9) pickup bed delete.) Following Distance Indicator (Included and only available with (PDI) GMC Pro Safety.) Forward Collision Alert (Included and only available with (PDI) GMC Pro Safety.) Lane Keep Assist with Lane Departure Warning (Included and only available with (P01) GMC Pro Safety.) Seat Belt Adjustable Guide Loops, front row only (Included and only available with Crew Cab or Double Cab models.) Buckle to Drive (Included and only available with (PDI) GMC Pro Safety.) Tire Pressure Monitor System, auto learn Includes Tire Fill Alert (does not apply to spare tire) Rear Seat Reminder (Requires Crew Cab or Double Cab model.) Front Pedestrian Braking (Included and only available with (PDI) GMC Pro Safety.) StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist Daytime Running Lamps, LED signature lighting Warranty Note: <' Preliminary 2023 Warranty »> Basic Years: 3 Basic Miles/km: 36,000 Drivetrain Years: 5 Drivetrain Mileslkm: 60,000 Drivetrain Note: HD Duramax Diesel: 5 Years/100,000 Miles; Qualified Fleet Purchases: 5 Years/100,000 Miles Corrosion Years (Rust -Through)' 6 Corrosion Years: 3 Corrosion Miles/km (Rust -Through): 100,000 Corrosion Miles/km: 36,000 Roadside Assistance Years; 5 Roadside Assistance Miles/km: 60,000 Roadside Assistance Note: HD Duramax Diesel: 5 Years/100,000 Mlles', Qualified Fleet Purchases: 5 Years/1001000 Miles Maintenance Note: 1 Year/1 Visit This document contains Information considered Confidential between OM and Its Clients uniquely, The information provided k not intended for public disclosure. Prices, specifications, end availability are subject 10 change without nonce, and do not Include certain fees, texts end charges that may be required by law or very by manufacturer or region. Performance figures ere guidelines only, end actual performance may very. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the Input provided. Data Version: 16012, Data Updated: Jul 10, 2022 6;56:00 PM POT, Jul 11, 2022 Page 7 Page 178 of 331 October 27, 2022 Ms. Christy Self Government Account Manager Alan Jay Fleet Sales 2003 U.S. 27 South Sebring. Florida 33870 Subject: Letter Of Intent to Purchase Three (3) 2023 GNIC Sierra 1500 Double Cab Work Trucks Ms. Self. The City of Atlantic Beach has received your quote number 41898-1 for the GMC Sierra 1500 Double Cab Work Truck, and due to their limited availability we would like to reserve a quantity of three (3) in order to meet the needs of tlhe City's Public Works Department. The City has appropriated the necessary funds to procure the vehicle in its Fiscal Year 2023 budget, This subject will be scheduled to be heard by the City's Commission in the near future, as they must be informed oral! expenses exceeding twenty-five thousand dollars ($25,000). The City intends to provide Alan Jay Fleet Sales with a Purchase Order in the amount of $121,413 in November 2022 after this purchase has been approved. The Purchase Order will include all items needed to be installed by the manufacturer, as specified within the quote. Please accept this letter as the City's promise to fulfill its obligation to acquire the items as noted above. Please acknowledge that Alan Jay Fleet Sales has received this letter of intent, and has reserved the work trucks on behalf of the City of Atlantic Beach, Florida. Sincerely, Patty Drake Procurement Manager City of Atlantic Beach odrake(?coab.us 904-247-5880 Agenda Item #8.F. 14 Nov 2022 Page 179 of 331 Page 180 of 331 Agenda Item #8.G. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution No. 22-83 — GIS Assessment & Upgrade Implementation SUBMITTED BY; Amanda Askew, AICP Planning Director of Planning and Community Development DATE: November 2, 2022 BACKGROUND: The City of Atlantic Beach utilizes ESRI ArcMap software to maintain a map database of all water distribution, sewer, storm water, and other miscellaneous assets. It is also used to create, send, and receive utility data files from outside engineers working on city infrastructure projects and to create visual maps such as land use maps and interactive maps that are published to the city's website. ESRI has made significant upgrades to their software and is phasing out support for the ArcMap platform. Usage of our existing map files will become more limited_ Staff began conversations with Jones Edmunds to discuss evaluating our current system & making recommendations for changes to implement industry best practices moving forward. Staff desires to migrate all data to the ESRI ArcPro platform in an Enterprise server environment. The city already owns the physical server and user licensing. The ArcPro platform also integrates with several new mobile apps, which are already included in our licensing, and can be utilized to manage assets, and increase accuracy and efficiency in the field. This migration will require a new database design, technical and security configurations and implementation to meet industry standards. Jones -Edmunds has provided a quote that meets our budget to provide these services, The City has a Professional Engineering Services Agreement with Jones Edmunds and this project would be Task Authorization No. 4 under said Agreement. BUDGET: $30,000 for this project are budgeted in the planning and community development and utilities divisions. RECOMMENDATION: Adopt Resolution No. 22-83 allowing the City Manager to execute Task Authorization 4 for the above -referenced GIS engineering services, and approve a purchase order to Jones Edmunds in the amount of $30,000. ATTACHMENT: I) Resolution No, 22-83 2) Oct, 11, 2022, proposal from Jones Edmunds 3) ESRI Information Slides REVIEWED BY CITY MANAGER; Page 181 of 331 Agenda Item #8.G. 14 Nov 2022 RESOLUTION NO. 22-83 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO JONES EDMUNDS FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) NEEDS ASSESSMENT AND CONFIGURATION SUPPORT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, GIS is important because it helps us understand current and future needs for a city, by processing geospatial data from satellite imaging, aerial photography and remote sensors, the city gains a detailed perspective on land and infrastructure; and WHEREAS, the Atlantic Beach utilizes ESRI ArcMap GIS software to maintain a map database of the City's utility and asset infrastructure; and WHEREAS, ESRI is phasing out support of the City's current software platform; and WHEREAS, the City desires to upgrade to the ESRI ArcPro Platform; and WHEREAS, the City desires to upgrade the current database to meet industry standards for GIS maintenance; and WHEREAS, the City already owns the required server and ESRI licensing to implement this change; and WHEREAS, the City has a Professional Engineering Services Agreement with Jones Edmunds, and this scope of work would be Task Authorization No. 4 under said agreement; and WHEREAS, the City Commission approved $30,000 for this work in its 2022-23 budget. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to execute Task Authorization No. 4 with Jones Edmunds, in the amount of $30,000, for a GIS needs assessment and configuration support. SECTION 2. The City Commission hereby authorizes the City Manager to approve a Purchase Order to Jones Edmunds, in the amount of $30,000 for said Task Authorization No. 4. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Page 182 of 331 Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #8.G. 14 Nov 2022 Page 183 of 331 Agenda Item #8.G. 14 Nov 2022 JonesEdmundi) Integrity • knowledge • Service 10/11/2022 Steve Swann, PE, City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 RE: Atlantic Beach GIS Needs Assessment Dear Mr. Swann: The following Scope of Services outlines our proposed approach for a Geographic Information Systems (GIS) needs assessment. The proposed assessment will include a review of the City's existing GIS data and system design, interviews with stakeholders such as IT and Public Works, a review of current GIS licensing and needs. Jones Edmunds will develop a technical memorandum detailing the state of the City's current GI5 and recommended steps to improve the City's data, system environment, and licensing to fit the City's current and future needs as well as align with industry best practices. The document will include a recommended strategy to migrate users from ArcGIS Desktop (ArcMap) to ArcGIS Pro; and content from ArcGIS Online to ArcGIS Enterprise (Portal). Further, recommendations will be made regarding best practices for configuring and managing the ArcGIS Enterprise environment. Following review of the City's GI5 data and interviews with Stakeholders, Jones Edmunds will propose a geodatabase design to align with the city's current and future needs as well as industry best practices and can assist with migrating the City's data into the new database. The needs assessment document will detail short-, mid-, and long-term recommendations to establish and manage an enterprise GIS system. SCOPE OF SERVICES TASK 1 GIS NEEDS ASSESSMENT Jones Edmunds will conduct a comprehensive needs assessment of the City's Geographic Information System. The needs assessment will include the following elements: • Stakeholder Interviews- Jones Edmunds will conduct up to 4 meetings remotely with stakeholders who use, manage, and support the City's GIS. This may include staff from Public Works, Information Technology, Engineering, Utilities, or other departments who own, manage, consume, or support GIS data and applications. The stakeholder interviews will help define the vision for the City's enterprise GIS on which recommendations will be based. Some of these interviews may include an in-depth review and discussion regarding the City's existing, partially configured ArcGIS Enterprise environment. 800.237.1053 1 101*IESLDMUNDS Cum Page 184 of 331 Agenda Item #8.G. 14 Nov 2022 Steve Swann 10/11/2022 Page 2 Data Review and Recommendations- Jones Edmunds will review the City's authoritative GIS data, which may include shapefiles and geodatabases with a focus on Public Works infrastructure such as Water, Wastewater, Stormwater, and Streets data coming from the City's two authoritative geodatabases on the "G Drive". Jones Edmunds will recommend a process to include additional shapefiles stored in folders on the "G Drive" in the City's enterprise geodatabase in the future. GIS schema recommendations and data best management practices will be developed as part of the assessment, which will support the City's vision for Enterprise GIS. This may also include recommendations for creating and organizing a GIS Service repository in the City's Portal, containing GIS data owned, maintained, and published by other organizations. • System Environment Evaluation- Jones Edmunds will review the city's existing GIS system architecture, server specifications, software, and licensing. Recommendations will be developed with regard to the system environment/architecture, software, and licensing needs to support the City's current and future needs consistent with its vision for an Enterprise GIS. This section will also address end user (desktop and/or mobile) solutions. This effort will focus largely on database server and ArcGIS Enterprise application server specifications and security. • Business Processes and Data Sharing- Jones Edmunds will identify current departmental business processes that will benefit from implementing a City-wide, enterprise GIS solution. In addition to establishing a single source for GIS data across departments, Jones Edmunds will identify data sharing needs external to the City and will provide recommendations and tools to share data via web maps and applications, or through a data hub. • Configuration Support- Following delivery of the Needs Assessment Tech Memo, Jones Edmunds will meet with the City's Project Manager to prioritize remaining project funds to support configuration and implementation, which may include support tasks such as: o Configuring the City's existing ArcGIS Enterprise environment. This may include application configuration for the ArcGIS Server, Portal, Data Store, and Web Adaptor components. After the environment is configured (eg: Server is federated with Portal), Jones Edmunds can assist with administering the site, including setting organizational preferences, adding users, and publishing and organizing content. o Training or best practice resources on managing the Enterprise Environment. This may include managing users, content, and licensing. o Assisting with migration of existing MXDs such as the water/wastewater map into web maps published to the Enterprise environment. These maps will be accessible by field crews on mobile devices through applications such as ESRI Field Maps. o Assistance setting up a collaboration between the City's ArcGIS Online environment and its new ArcGIS Enterprise environment. This could include establishing processes for migrating critical data to ArcGIS Online in anticipation of storm events. Page 185 of 331 Agenda Item #8.G. 14 Nov 2022 Steve Swann 10/11/2022 Page 3 Deliverables: • Up to 4 remote meetings with stakeholders who use, manage, and support the City's GIS. ■ A draft and final geodatabase design recommendation for the City's Public Works Infrastructure data (eg: Water, Wastewater, Stormwater datasets) • A recommended system architecture (diagram) and server specifications to support the City's enterprise GIS database, applications, and services. • A technical memorandum summarizing stakeholder interviews, the City's vision for enterprise GIS, and recommended short, mid, and long-term milestones to realize that vision. ▪ Configuration support, as prioritized by the City's project manager and mutually agreed upon by both parties, within the confines of the project budget, Rti;iintiptiot and Oarificatiolks; • The City will provide Jones Edmunds with information requested at the kickoff meeting, such as a copy of Its authoritative GIS data, current system architecture diagram, and a current ESRI licensing summary. • The City will provide Jones Edmunds with secured remote access to Its GIS environment, including on -prem or hosted GIS servers and ArcGIS Online environments. All work will be performed remotely with no onsite meetings, field data collection, or site visits. • Jones Edmunds will not be collecting or creating any new GIS data (i.e„ from field work or hard -copy information). ■ Geodatabase design tasks will be limited to data contained in the City's authoritative water/wastewater/streets geodatabase and its Stormwater network geodatabase stored on the 'G Drive", as this priority data is critical to operations. Additional GIS data stored In shapefiles located In folders on the G drive may be addressed. ■ The City's IT Networking and Security Team will assist with network configuration following best practices published by Esri, including firewalls, ports, certificates, and service accounts required by the ArcGJS Enterprise applications. ■ Following delivery of the Needs Assessment document, the Project Managers will prioritize remaining project funds for Jones Edmunds to provide configuration support. If the City's needs exceed the ability for Jones Edmunds to perform all requested tasks within the remaining project funds, Jones Edmunds may provide guidance and recommendations for City staff to carry out tasks. Page 186 of 331 Steve Swann 10/11/2022 Page 4 SCHEDULE ,zones Edmunds proposes to complete the GIS Needs Assessment by May 31, 2023. Task Estimated Fee Completion Date Task 1 - GIS Needs Assessment May 31, 2023 $30,000 TOTAL $30,000 COMPENSATION Jones Edmunds will complete Task 1 for a lump -sum fee not to exceed $30,000. ]ones Edmunds will bill the City on a monthly lump -sum percent -complete by -task basis. Thank you for the opportunity to assist you with this Important project. If you have any questions, please contact me at 813-258-0703 or tblushaionesedmuncts,com, Sincerely, (J .0'177 A340-1-1, 4,1' Tom Blush Department Manager/GIS 324 5 Hyde Park Ave Tampa, FL 33606 Mark Nelson Senior- Consultant / Vice -President 730 NE Waldo Road Gainesville, FL 32641 352.870.9038 Agenda Item #8.G. 14 Nov 2022 Page 187 of 331 COAB utilizes ESRI ArcMap for our mapping application and is currently used for multiple city departments ArcGArcMap TEE JO 88T abed d t��� o. Ori: ,. ray ....„_,..„. _.,,_„,,,,,„. ftallm.' vi . p.114 q% 94 1 to maintain a Aitta Atigtrf 1MEPIT �S'Y 're _ I; :: ' 111' " , > �r�.# anteeliAt EvrioylonS kairtr Agenda Item #8.G. 14 Nov 2022 Page 189 of 331 To visualize land use and zoning City of Atlantic Beach Official Zoning Map Depicting Amendments Tnrougn Ordnance Number 90.22-247 Zoning Districts CON Conservation ▪ RS -L Residential, Single -Family, large Lots R -SM Residerrrial. Sel+a Marina RS -F Residential. Snrgle-Fanrilr RS Residential. Sitrgle-Fauri1v F-1 Resideunial. General. Tiro -Family ▪ RG -M Residential. General,Sfrthi-Fanrik — PLM Planned DeliDevelopaernr SPA Special Planned Area CPO Com enercial. Professional Office CL Commercial. Limited CG Coamrerrial.General CRD Central Business Dar flied TM Traditional Sforkerpl to LIN Light buirturial & Warehousing — SP Special Purpose TEE JO 06T abed 0 0.125 0.25 0.5 0.75 1 y: Mk;es To make maps to supply information to the public _. Homes affected by boil water notice until all clear is issued 3,0 m TEE JO T6T abed Garbage,Yard Waste,Recycle Pickup Days We are also using it to provide date to our website for public use. Legend LayeN'S Ms Base maµyak y d Measure Orfila © 1 1 7 «I RS SIL' ��_1 •` 1.11 .— YSaSI •.I _ -..iia• ❑ COAB Parcels Sea Level - Current (+0.0`) [f Sea Level - 2044 (+1.31 Sea Level- 2069 (+2.9') ❑ Sea Level -2119 (+7.0`) ❑ Nuisance Flooding - Current ❑ Nuisance Flooding - 2044 ❑ Nuisance Flooding - 2069 © 100 -Yr Flood - Current I� 100 -Yr Flood - 2044 a..* : .Atlantic `'; 9h'' ••$ $� 1!'-a.. 7' Sl34.c •-1 F!..:;!da- •'rldXd; E � -EE US77nin V- h71c oliBS. 1. EE o Z6T a:e. Coastal Vulnerability Interactive Map www.coab.us ESRI is retiring the ArcMap Desktop platform and will end support of the current product Please -e`er7oThe ti.rcG1S 10.8.1 deprec:.ti:.-.r, pian. m10, IMPORTANTNOTE: ArcGlS 10.8.1 is The current release of ArcMap and wilI continue to be supposed until March 01.2026. We do not have plans to release an ArcMap 10.9 with the ArcGIS releases in 2021.This means the 4 10.8.x series will be the final release series of ArcMap and will be supposed until March 01, 2026. Multiple Version Table elease Version Release Date General Availability Extended Support Mature Support Retired Notes Decernber09.2_021 Dec2021-Feb2022 Mar2022-Feb2024 Mar 202d - Feb 2026 March 01.2026 e. €.: 'v'^. _F.. 7020 Ju12020 • Feb 2022 Mar 2422 -Feb 2024 mar 2024- Feb 026 Ma,d,. 01, 2026 10.5 = _ _ . _ . .L.0. 2024 Feb 2020 - Fab 2022 Mar 2922 - Feb 2024 Mar 2024- Feb 2026 March 01. 2026 :'e w 1C.7.1 June 27,2019 Jun2019- Feb 2021 Mar 2021- Feb 2023 Mar 2023- Feb 2025 Mare) 01, 202.5- 13.7 025 10.7 March 2:.2019 Mar 2019- Feb 2421 Mar 2021- Feb 22423 Mar 2023 - Feb 2025 Mara*01.2025 View 10.6.1 July 17.2018 Ju12018-Da:2019 Jan 2020-Dc2021 Jan 2022- Dec 2025 January 01,2024 View ' 10.6 January t,',2013 Jan 2013- Dec2019 Jsn2020-Dec2021 Jan 2022 - Dec 2023 Janr.ary01.2024 ~le, TEE JO £61 abed Good News!! The licensing we currently have already includes the ArcGis Pro platform Esri Recommended Upgrade Path ArcMap ArcGIS Pro TEE JO 176T abed m Feld Maes =a_I Access 0 sc-G:S o., Dashboards Exper,ence ou'i der el A^cG5 Story?, ac= Feld Meos 0 0 Man w rCias:c ScerLe v7e...er The ArcPro platform will synch with our server and a host of ArcGis Online web applications which can be utilized to expand field worker capabilities to increase efficiency. Page 195 of 331 Why do we need Jones Edmunds to help us? AreGJS For Server Enterprise Approach to Data Management ArcGIS Online tic ® Web Server Site Administrator - G'f GIS Servers/ License Server GIS Analyst Fife Server ArcG IS online & Portal far ArcGIS %m/ SQL Server Database mit 2 Public GIS Viewer 0 Internal GIS Viewer internal Web Server i 1� GIS Viewer 'ilj • 17 SrteAdministraior GFS Servers/ g, License Server �TGIS Analyst File Server We are relaunching our system from the bottom up. Our date is too valuable to risk. • They will work IT to assure security concerns are addressed. • Our new database will be in line with current industry standards. Page 196 of 331 Agenda Item #8.H. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Resolution No. 22-84 authorizing Design and Engineering Services for traffic calming element on Main Street SUBMITTED BY: Amanda Askew, AICP, Planning and Community Development Director0as j TODAY'S DATE: November 2, 2022 MEETING: DATE: November 14, 2022 BACKGROUND: Staff received a Scope & Fee Proposal from Hanson Professional Services in the amount of $37,437.30. This Proposal is to provide professional design and engineering services for traffic calming on Main Street. This project has been discussed by Commission and the community and several complete street design elements have been recommended, The purpose of this contract is to obtain concept plans, host a public meeting, revise engineering plans and product a bid package in an effort to construct traffic calming elements along Main Street. This Main Street was identified by the community as an unsafe long straight road. Staff along with consultants hosted a Series of meetings resulting in a complete street review of Main Street. The tasks included in Scope & Fee Proposal include provide professional design and engineering services for traffic calming improvements on Main Street. Further details are outlined in the Scope & Fee Proposal (attached) from Hanson Professional Services, dated October 19, 2022.. The City has a Professional Engineering Services Agreement with Hanson Professional Services, and this scope of work would be Task Authorization. BUDGET: Funds are budgeted in the public works budget. RECOMMENDATION: Approve Resolution No. 22-84 authorizing staff to issue a Task Authorization to Hanson Professional Services in the amount of $37,437.30 for professional design and engineering services for traffic calming improvements on Main Street as described in the Scope & Fee Proposal from Hanson Professional Services dated January 7, 2022, ATTACHMENT: 1) Resolution No. 22-84 3) Proposal from Hansa vfesstonal Services ed Oct g r 19, 2022. REVIEWED BY CITY MANAGER: Page 197 of 331 Agenda Item #8.H. 14 Nov 2022 RESOLUTION NO. 22-84 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR DESIGN AND ENGINEERING SERVICES FOR TRAFFIC CALMING ON MAIN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, traffic calming enhancements along Main Street have been a priority of Commission and the Community the desire it to implement a compete streets projects; and WHEREAS, Commission finds it necessary to move into the implementation stage of the complete streets project recommendations along Main Street in an effort to construct these elements in the community; and WHEREAS, on October 19, 2022, staff received a scope and fee proposal from Hanson Professional Services in the amount of $37,437.30 to provide professional design and engineering services for traffic calming improvements on Main Street; and WHEREAS, this design and engineering effort is intended to provide the City with a biddable set of plans and specifications for installing traffic calming elements along Main Street, and an opinion of probable costs; and WHEREAS, the tasks included in the Scope & Fee proposal include date review/collection, design and plan production, bid documents; and WHEREAS, the City has a Professional Engineering Services Agreement with Hanson Professional Services,; and WHEREAS, funds for this design are budgeted in the public works budget. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to execute a Task Authorization with Hanson Professional Services in the amount of $37,437.30 for the professional design and engineering services for traffic calming improvements on Main Street; as described in Hanson Professional Services Scope and Fee proposal dated October 19, 2022, and; SECTION 2. The City Commission hereby authorizes the City Manager to approve a Purchase Order to Hanson Professional Services in the amount of $37,437.30 for said Task Authorization. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Page 198 of 331 HANSON October 19, 2022 Mr. Steve Swann, PE City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: Main Street Traffic Calming (Final Design) Subject: Scope & Fee Proposal Dear Mr. Swann: Hanson Professional Services (Consultant) is pleased to present our scope of services and fee proposal for this City of Atlantic Beach (City) project. This scope of work is to provide professional engineering services for traffic calming measures along Main Street from West 3rd Street to Dutton Island Road West. General Objective The general objective of this scope is to provide a final design along with an opinion of probable construction cost (OPCC) to install traffic calming measures along Main Street from West 3rd Street to Dutton Island Road West to control vehicle speeds with a target speed of 20 MPH. Project Description This project is located on Main Street from West 3rd Street to Dutton Island Road West. The improvements under this project will consist of either raised intersections or traffic circles at West 3rd Street, West 6th Street, West 9th Street, and West 141h Street and speed humps at other locations along the corridor to be determined in coordination with City staff. The improvements will be designed in such a manner as to not impact existing drainage features. Scope of Services The Scope of Services for this project involves the following tasks: Phase 1— Data Review/Collection Survey Survey completed by the City of Atlantic Beach will be used as the existing conditions from which to base the design. Consultant will review the existing field conditions versus this existing data and decide if supplemental survey is needed based on the general objective of this project. Supplemental survey, if required, will be requested through the Department of Public Works project manager, and authorized under a separate purchase order. 1 of 3 Agenda Item #8.H. 14 Nov 2022 Page 199 of 331 Phase II — Design and Permitting Design / Plans Production Design phase services will include the preparation of concept plans and final construction plans for the traffic calming measures. (a) Concept Plans. The Consultant will develop concept plans for raised intersections and traffic circles at West 3`d Street, West 6th Street, West 9th Street, and West 14th Street and speed humps at various locations. The concept plans will be used for a Public Meeting to obtain feedback on the type of intersection improvements preferred and locations of the speed humps. The City will use this information to direct the Consultant on the improvements to be included in the final plans. The Concept Plan will consist of two (2) roll plots of the project limits with the speed hump locations shown on both exhibits and one will include details for raised intersections and the other will include details for traffic circles at the intersections. (b) Final Plans. This effort will include producing plan sheets sufficient for construction and completing a detailed OPCC for the proposed improvements. The index of drawings for the plan set will generally include, but not necessarily be limited to the following: A. Key Sheet B. General Notes C. Miscellaneous Details D. Plan Sheets E. Traffic Control Plan/Notes F. Signing and Pavement Marking Plans G. Erosion & Sedimentation Control Details Where applicable, information may be combined on drawing sheets. Geotechnical Services Geotechnical services will not be included as part of this scope of services. Permitting Requirements Permitting services will not be included as part of this scope of services as the planned improvements are exempt from permitting. Project Submittal Requirements Concept Plans: Two (2) roll plot drawings will be furnished to the City for review and then finalized for use in the Public Meeting. A Rough Order of Magnitude Cost will also be provided for the raised intersection and traffic circle alternatives. 100% Design Plans: Five (5) sets of half -sized (11" x 17") drawings will be furnished to the City for review and comment. An OPCC, Draft Bid Documents, and Project Specifications using City standard format will be included in this submittal. The plans will be reviewed by the City and written comments will be provided. The City will provide written review comments within two (2) weeks from submittal. Final Signed and Sealed Design Plans: Five (5) sets of half -sized (11" x 17") drawings, Bid Documents, and Project Specifications will be furnished with agreed upon revisions from the 100% Design Plans incorporated. 2 of 3 Agenda Item #8.H. 14 Nov 2022 Page 200 of 331 Utility Coordination The Consultant will contact the utility owners within the project limits and submit preliminary plans to confirm existing facilities and identify utility impacts anticipated by the proposed improvements. The Consultant will submit final plans to confirm/document existing facility relocations as needed. Meetings City will schedule a Public Meeting and Consultant will attend and provide exhibits noted under the Concept Plans section of this scope. Consultant will schedule 100% plan review meeting to discuss review comments and relay any design information necessary to convey the intent of the plans. Time Schedule The anticipated schedule will follow the outline below. Receive NTP Submit Concept Plans Concept Review Comments (City) Concept Plan Review Meeting Public Meeting (City) Submit 100% Plans 100% Review Comments (City) 100% Plan Review Meeting Final Plans Submittal Within 45 days after NTP 10 days after Concept Plans Submittal Within 14 days after receipt of City Comments TBD Within 30 days after Public Meeting Outcome* 10 days after 100% Plans Submittal Within 10 days after receipt of City Comments Within 14 days after 100% Plan Review Meeting * Time frame for this submittal may vary based on alternative chosen for the intersection locations. The traffic circle alternative will be a more detailed design than the raised intersection alternative. Fee Consultant will complete the scope of services described herein for a total lump sum amount of $37,437.30 as detailed in Exhibit A. Phase III — Construction Administration If Phase III is authorized by the City, the specific construction administration services to be provided by the Consultant during the period of construction will be negotiated under a separate contract/scope of services. 3 of 3 Agenda Item #8.H. 14 Nov 2022 Page 201 of 331 Agenda Item #8.H. 14 Nov 2022 EXHIBIT A CONTRACT FEE SUMMARY MAIN STREET TRAFFIC CALMING WEST 3RD STREET TO DUTTON ISLAND ROAD WEST PARTY- GENERAL 1. Project Phase 2. Proposal Number Final Design NA 3. Consultant Name 4. Date of Proposal Hanson Professional Services 10/19/2022 PART II LABOR RELATED COSTS 5. Direct Labor Hourly Estimated Estimated Rate Hours Cost TOTALS Sr. Project Manager $ 84.00 33 $ 2,784.60 Sr. Engineer $ 72.00 13 $ 946.80 Engineer $ 45.00 0 $ Sr. Designer $ 54.00 40 $ 2,176 20 Designer $ 36.00 210 $ 7,574 40 Clerical $ 28.00 2 $ 56.00 Total Direct Labor 299 $ 13,538.00 6. Overhead (Combined Fringe Benefit & Administrative) Overhead Rate 150% x Total Direct Labor $ 20,307.00 7. Subtotal: Labor + Overhead (Items 5 & 6) 1 $ 33,845.00 8. Profit: Labor Related Costs Item 7 x 10% $ 3,384.50 PART III - OTHER COSTS 9. Miscellaneous Direct Costs MISCELLANEOUS DIRECT COSTS SUBTOTAL $207.80 10. Subcontracts/Miscellaneous Other (Lump Sum) SUBCONTRACTS/MISCELLANEOUS OTHER (LUMP SUM) SUBTOTAL TOTAL LUMP SUM AMOUNT (Items 5, 6, 8, 9, and 10) 11. Reimbursable Costs (Limiting Amount) TOTAL REIMBURSABLE COSTS PART IV - SUMMARY TOTAL AMOUNT OF CONTRACT (Lump Sum plus Reimbursables) (Items 5, 6, 8, 9, 10, 11) 37,437.30 $ 37,437.30 Page 202 of 331 PRIME CONSULTANT ESTIMATE OF WORK EFFORT AND FEE 50% PLANS PREPARATION CONSULTANT: Hanson Professional Services PROJECT NAME: MAIN STREET TRAFFIC CALMING RFP NUMBER: NA FROM: WEST 3RD STREET TO: DUTTON ISLAND ROAD WEST ESTIMATOR NAME / DATE: Brian McKee, PE 10/19/2022 PROJECT LENGTH: NA Lineal Feet (4 INTERSECTIONS AND SPEED HUMPS) ACTIVITY General Project Tasks Task 1 - Roadway Analysis 1 Task 2 - Roadway Plans 1 Ilk PROJECT TOTALS TEE JO EOZ abed Sr. Project Manager Sr. Engineer Engineer Sr. Designer Designer Clerical TOTAL SALARY RATE= $ 84.00 RATE= $ 72.00 RATE= $ 45.00 RATE= $ 54.00 RATE= $ 36.00 RATE= 0 28.00 HOURS COST STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR BY BY HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST ACTIVITY ACTIVITY _ 20 $ 1,680.00 0 $ - 0 $ - 14 $ 756.00 0 $ - 2 $ 56.00 36 $ 2,492.00 7 $ 625.80 7 $ 536.40 0 $ 15 $ 804.60 119 $ 4,291.20 0 $ - 149 $ 6,258.00 6 $ 478.80 6 $ 410.40 0 $ 11 $ 615.60 91 $ 3,28320 0 $ 114 $ 4,788.00 33 $ 2,784.60 13 $ 946.80 0 $ 40 $ 2,176.20 210 $ 7,574.40 2 $ 56.00 299 $ 13,538.00 33 $ 2,784.60 13 $ 946.80 0 $ 40 $ 2,176.510.. 210_ ) $ 7,574.40 2 $ 56.00 299 $ 13,538.00 CONSULTANT NAME: ESTIMATOR NAME: DATE: TAsK NO. TASKS i).O General AroJect Tasks Totals . ` ; 1.0 Task 1 - Roadway Analysis Totals 2.0 Task 2 - Roadway Plans Totais :' TEE JO ti0Z @Sed TOTALS: STAFF HOUR SUMMARY Hanson Professional Services Brian McKee, PE 10/19/2022 TMTAl HOURS 36 149 114 PROJECT NAME: COMMENTS MAIN STREET TRAFFIC CALMING 299 TASK l NO. 4.0 General Project Tasks 0.1 Public Meeting Preparation 0.2 Public Meeting AttendancelFoliowup 0.3 Specifications Package 0.4 Monthly Progress Reports 0.5 Meetings (Project Manager) CONSULTANT NAME: ESTIMATOR NAME: DATE: TASKS GENERAL PROJECT TASKS Hanson Professional Services Brian McKee, PE 10119/2022 UNITS I NO. OF IHRS PER TOTAL UNITS I UNIT HOURS LS 1 8 LS 1 8 LS 1 8 LS 1 6 LS 1 8 0.5a Phase Reviews EA 2 TOTALS TEE JO SOZ @Sed PROJECT NAME: MAIN STREET TRAFFIC CALMING COMMENTS 8 Time for preparing meeting exhibits (2 Roll Plots) 6 4 hrs for meeting and 2 hrs for follow up meeting/coordination 8 6 Progress Reports included with invoicing and initial project setup 8 See Listing Below 4 8 Concept and 100% (2 people @ 2 hrs each) 36 ROADWAY ANALYSIS CONSULTANT NAME: Hanson Professional Services ESTIMATOR NAME: Brian McKee. PE DATE: 10/19/2022 PROJECT NAME- MAIN STREET TRAFFIC CALMING TASK 1TASKS UNITS NO. OF HRS PER TOTAL COMMENTS NO. 1 UNITS UNIT HOURS 1.0 Analysis 1.1 Intersection Analysis LS 1 104 104 4 intersections, 2 alternative for concept, and MOT notes/details 1.2 Design Documentation Report LS 1 0 0 NA 1.3 Project Quantities LS 1 4 4 1.4 Cost Estimate LS 1 8 8 2 ROM Cost (2 Intersection alternatives) for Concept & 2 OPCC (100% and Flag 1.5 Utility Coordination LS 1 10 10 1.6 _ Permit Applications LS 1 0 0 Exempt 1.7 Field Reviews LS 1 8 8 22 hrs each and 2 prple Analysis Subtotal 134 1.8 QuaiitY\Assurance/Quality Control LS % 5% 7 1,9 Supervision LS % 3% 5 /Coordination LS % 2% 3 Analysis Nontechnical Subtotal 15 TOTALS TEE JO 90Z abed 149 TEE JO LOZ abed ROADWAY PLANS CONSULTANT NAME Hanson Professional Services ESTIMATOR NAME: Brian McKee. PE DATE: 10/19d2022 TASK TASKS UNITS NO. OF HRS PER NO. OF TOTAL NO. UNITS UNIT SHEETS HOURS '!.0 Plans 2.1 Horizontal Master Design File LS 1 1 0 0 NA (covered under Intersection Analysis) PROJECT NAME: MAIN STREET TRAFFIC CALMING COMMENTS 2.2 Cross Section Master Design File LS 1 0 0 0 NA 2.3 Key Sheet Sheet 1 4 1 4 2.4 General Notes Sheet 1 4 1 4 2.5 Typical Section Sheets Sheet 1 0 0 0 _ 2.5 roject Layout Sheet 1 4 1 4 1X00' (Will be used for location of Speed Humps) 2.7 Intersection Plan Sheets Sheet 4 8 4 32 1"=20' 2.5 Profile Sheat 0 0 0 0 NA 29 Special Details _ Sheet 1 8 1 8 Speed Hump Detail 2,10 Cross Sections EA 0 0.00 0 0 NA 2.11 Traffic Control Plan/Notes Sheet 4 4 4 16 Notes and References to FOOT Standard Plans (possible Detour sheets) 2.12 Erosion Si Sediment Control Details Sheet 4 1.0 4 4 WILL BE SHOWN ON PLAN SHEETS IN TASK 2.7 2.13 Sipninq and Marking Sheet 4 0 4 32 NA Plans Subtotal 20 104 2.14 Quality\AssurancedQuality Control LS ` % 5% 6 7.15 Sugrrvtalnn I S_ k % 3% 4 TOTALS 114 TEE JO 80Z @Sed MISCELLANEOUS DIRECT COST CONSULTANT NAME: Hanson Professional Services ESTIMATOR NAME: Brian McKee, PE DATE: 10/19/2022 PROJECT NAME: MAIN STREET TRAFFIC CALMING ITEM DESCRIPTION ITEM TOTAL Drafting Medium: (Original Reproducibles) 0 sets 0 Sheets @ $50.00 Per Sheet = $0.00 0 sets Reproduction (Blue Line & Sepias) 0 Sheets @ $1.00 Per Sheet = $0.00 Blue Line Mvlars Photocopy Public Meeting Copies 0 0 0 Sheets 50% Plans 0 0 0 Sheets 100% Plans 0 0 250 Sheets Final Plans 0 0 0 Sheets Sheets COMMENTS 5 Sets plans (25 Sheet Plan Set) and check prints Total Sheets 0 0 250 Cost: Blue Line 0 Sheets @ $ - = $0.00 Sepia 0 Sheets @ $ - = $0.00 Photocopy 250 Sheets @ $ 0.10 = $25.00 $25.00 Travel From: [Consultant Office Location] To Project: # Trips Transport. 2 x 23 miles x $ 0.60 per mile $27.60 Field Review To City Offices: # Trips Transport. 4 x 23 miles x $ 0.60 per mile $55.20 Phase Review Meetings and Public Meeting To Other: # Trips Transport. 1 x 0 miles x $ 0.60 per mile $0.00 Shipping: Other: $0.00 $100.00 Public Meeting Roll Plots TOTAL MISC DIRECT COSTS $207.80 AGENDA ITEM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: BUDGET: Agenda Item #8.I. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Hiring of City Attorney Cathy Varian, Human Resources Director GLV November 3, 2022 November 14, 2022 The City issued an invitation to negotiate for legal services and received a highly qualified response from Jason Gabriel of Burr & Forman. Mr. Gabriel is a former general counsel with the City of Jacksonville, Board Certified in Local, City and County Government and brings a wealth of experience with him. In addition, he is backed by an impressive firm of Burr & Forman, which has vast recourses available to the City. The City Commission members have each had a chance to interview Mr. Gabriel and a contract has been negotiated with Mr. Gabriel by staff. Mr. Gabriel will be designated as the City Attorney and will provide the City with 24 hours of non -litigation legal services per week, many on-site to provide access to the Commission and staff. He will operate under the day-to-day supervision of the City Manager. $150,000.00 RECOMMENDATION: Approve the hiring of Burr & Forman to provide legal services to the City, with partner Jason Gabriel serving as the City Attorney. ATTACHMENTS: Resolution No. 22-85, Contract for Legal Services REVIEWED BY CITY MANAGER: ; t - Page 209 of 331 Agenda Item #8.I. 14 Nov 2022 RESOLUTION NO. 22-85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. WHEREAS, the City of Atlantic Beach issued an Invitation to Negotiate for legal services; and WHEREAS, the City received a highly qualified response from Jason Gabriel of Burr & Forman with a proposal that would benefit the City; and WHEREAS, each of the members of the Commission received a copy of the proposal by Jason Gabriel of Burr & Forman; WHEREAS, each of the members of the Commission had an individual meeting with Jason Gabriel with an opportunity to interview him, ask questions and address concerns; WHEREAS, after the meeting, each member of the Commission indicated that they wanted to move forward with negotiating a contract, so staff drafted and negotiated a contract with Jason Gabriel of Burr & Forman, a copy of which is attached. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby approves the hiring of Jason Gabriel of Burr & Forman to provide City Attorney services to the City and directs the City Manager to execute the contract on behalf of the City, to be effective December 1, 2022. SECTION 2. All resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Attest: Approved as to form and correctness: Donna L. Bartle, City Clerk Brenna M. Durden, City Attorney Page 210 of 331 Copy BURRi • ` • i FO R M A N LL PREPARED FOR City of Atlantic Beach Legal Services/City Attorney Individual or Firm Invitation to Negotiate No. 22-01 Prepared By Burr & Forman LLP Jason Gabriel, Partner Bank of America Tower 50 North Laura Street Suite 3000 Jacksonville, Florida 3220,2 jgabriel©burr.com 1 (904 232-7211 October 11, 2022 PRIVILEGED AND CONFIDENTIAL Agenda Item #8.I. 14 Nov 2022 Page 211 of 331 BURR-.FORMANLrr- -r�°ste.11. Oltritrr Jason R. Gabriel jg.briel%suhun,c:un IFreei 1ha1: ('904i'1r!-7111 October 3, 2022 VIA HAND DELIVERY City Hall Attn: Human Resources Director 800 Seminole Road Atlantic Beach, FL 32233 Re: Invitation to Negotiate No. 22-01 To Whom it May Concern: Agenda Item #8.I. 14 Nov 2022 Bun Bank of America ')'uiccr in .Noitl, Lona SUn.'QI S,du ,3000 b,4ki,maille, F1, :11201 ( /lice l9tI) 232-72(10 Ist) (9011232-7201 RI'?RIL('O11 Thank you for the opportunity to respond to the City of Atlantic Beach's Legal Services/City Attorney Individual or Firm Invitation to Negotiate No. 22-01. We have enclosed a formal proposal containing all the items indicated in the Invitation to Negotiate. In addition to our experience and qualifications, please find enclosed the requested exhibits within Tab 6: • Documents Required Checklist • Signature Sheet acknowledging addendums • Drug -Free Workplace Statement • Public Entity Crimes Statement • Non -Collusion Affidavit of Prime Respondent • Completed Form W-9 Request for Taxpayer identification Number and Certification • New Vendor Information Request Form • Conflict of Interest Letter Burr and Forman was established in 1908 in Birmingham, Alabama. Burr & Forman has 19 offices across eight states; in addition to Jacksonville, our locations include: • Birmingham, AL (1905 • Atlanta, GA (1995 • Montgomery, AL (2000 • Jackson, MS (2003 • Nashville, TN (2006 • Mobile, AL (2008 • Orlando (2009 • Ft. Lauderdale, FL (2012 • Tampa, FL (2012 • Myrtle Beach, SC (2019 AL .19016759 vi • Jacksonville, FL (2016 • Wilmington, DE (2016 • Raleigh, NC (2018 • Bluffton, SC (2019 • Charleston, SC (2019 • Charlotte, NC (2019 • Columbia, SC (2019 • Greenville, SC (2019 • Hilton Head Island, SC (2019 GA . f:ti_ , Nf.. < TN Page 212 of 331 City Hall Attn: Human Resources Director October 3, 2022 Page 2 Should we be selected as a finalist or recipient of the City of Atlantic Aeach contract, we commit to enter into good faith negotiations to provide optimally effective representation to the City. Should an interview or presentation be required, we look forward to the opportunity to present our capabilities to the members of the Clty Commission. We aim to execute a mutually agreed upon contract if selected. Thank you for your consideration, and we look forward to assisting the City of Atlantic Beach. very truty yours, Jason R. Gabriel Partner JRG Enclosures 0016%30 Y1 Agenda Item #8.I. 14 Nov 2022 Page 213 of 331 BUR R•:-EORMANuF Table of Contents Agenda Item #8.I. 14 Nov 2022 Tab 1. Title Page/Cover Letter/Tarte of Contents 2 Tab 2. Experience of the Attorney -Firm 5 Tab 3. Experience of Attorneys 9 Tab 4. Fee Response 15 Tab 5. References 17 Tab 6. Required Forms 18 Page 214 of 331 Agenda Item #8.I. 14 Nov 2022 BURR.;•FORMAN Tab 2. Experience of the Attorney -Firm Jason Gabriel will serve as City Attorney • Board Certified specialist, Florida Bar: City, County & Local Government Law since 2012 • Martindale -Hubbell AV Preeminent@ Peer Review Rating • Florida Trend Magazine, Legal Elite • Florida Bar, Member in Good Standing • International Municipal Lawyers Association, Member • Florida Association of County Attorneys, Member • Florida League of Cities Municipal Attorneys Association, Member Burr & Forman's Demonstrated Experience Past record of performance for cities, counties, special districts, and other governmental entities: • Partner Jason Gabriel and Counsel Rita Mairs serving the City of Jacksonville Gabriel served as General Counsel for the entire Consolidated City of Jacksonville for seven years (and served the City as a Deputy General Counsel and Assistant General Counsel for four years prior to that, for a total of 11 years at the City of Jacksonville (prior to joining Burr & Forman in 2021 Mairs as Chief of General Litigation for six years (including as Chief Legal Officer to the Duval County School Board for a part of that time, and as an Assistant General Counsel for three years prior to becoming a Chief, for a total of nine years at the City of Jacksonville (prior to joining Burr & Forman in 2022 • Burr & Forman's Birmingham -based attorney Kermit Kendrick served the City of Meridian, Mississippi, as City Attorney 2019-2021 • Burr & Forman's Mobile -based attorney Ricardo Woods serves as the City Attorney for the City of Mobile • Burr & Forman's Jacksonville office has recently provided Legal representation to St. Johns County, Florida • Our attorneys advise members of all types of governmental bodies, including municipalities, counties, school districts, and special purpose districts, as well as their elected officials and directors, as general and special counsel. Economic development is a particular focus of our firm, and we understand zoning, land use, eminent domain, and valuation as they apply to commercial and industrial properties and projects. We have also drafted local laws and regulations with significant statewide impact and are weLL-versed in governmental processes and procedures. Our clients turn to us daily for guidance on such concerns as open meeting and election laws, referendum petitions, conflicts of interest, and civil rights matters, We maintain an active litigation practice representing governmental clients in state and federal courts at both the trial and appellate Levels concerning contract, tort, land use, utility, and many other disputes. Experience in preparation and drafting of ordinances and advising governmental entities on the revision of ordinances, codes, or charter issues: • Jason's previous position was with the City of Jacksonville's Office of General Counsel, which provides legal representation to thirty-two (32 (elected officials, and to every government agency under the 5 Page 215 of 331 Agenda Item #8.I. 14 Nov 2022 BURR.:•FORMANI. ,. City's consolidated government (dependent and independent , Including the Duval County School Board. The City's charter grants the general counsel the right to Issue Legally binding opinions over Internal Local government disputes. Attendance at governmental board meetings or City commission meetings: • Jason has extensive experience at board meetings ranging from representation of the Planning Commission, DIA, Ethics Commission, Canvassing Board, various Committees of the City Council, the City Council itself, and many other boards and commissions. Currently, he does a lot of representation before such Councils, Commissions, and Boards throughout the State of Florida, As General Counsel, Jason was considered the Chief Legal Officer for the City Council, each of the Boards and Commissions, the Independent Agencies, and all other divisions of the Consolidated Government. • Rita Mairs also has much experience tending to various boards, commissions, and councils, including but not Limited to providing ongoing counsel and representation to the Duval County School Board as their Chief Legal Officer. Rita also appeared several times before the City Council to provide them with legal representation and counsel on a variety of issues and matters. Knowledge of public finance: • As a Florida Bar Board Certified Attorney in City, County, and Local Government Law, Public Finance is one of the principal areas of taw required to be understood by Jason Gabriel. At Burr & Forman, we routinely assist clients In various matters pertaining to public finance, project finance, capital markets, and P3 financing. Our public finance group focuses on clients involved Iri the public debt capital markets in the United States and large capital finance projects Involving partnerships between governments and private Investors, called public-private partnerships (pas . Our capabilities Include serving as bond, underwriters & disclosure, bank, borrowers and Investors. trustees, issuer's special tax, developer's and special swap counterparty counsel. Knowledge and practice In the area of land use, zoning, real property, and community development issues, including growth management and comprehensive plan amendments: • Jason's primary background of experience Is in land use, zoning, real property, community redevelopment, and growth management issues, both in the private and public sectors. Burr & Forman provides advice and services, Including litigation, associated with all aspects of business planning, development, and operations, This includes representation at all levels of government, Including federal, state, and local, as well as attendance and representation at public meetings and hearings. Our attorneys assure compliance with statutory and regulatory requirements and help clients navigate through the various attributes of government while also avoiding enforcement actions and litigation. We are intimately familiar with the applicable Local, state, and federal statutes, regulations, and case law, as well as local, state, and federal agencies and their officials and personnel throughout our southeastern footprint and beyond. Knowledge and practice in the area of public works issues, including utilities and utility franchise agreements: • Burr & Forman provides representation in various areas of public works, and Jason, in particular, has plenty of experience dealing with matters of public works. As Chief Legal Officer to the entire consolidated Government, he was heavily Involved in matters related to JEA (the City's utility (and their various agreements and facilities throughout the northeast region of Florida, JTA (Jacksonville Transportation Authority and usage of the and allocation of the gas tax and other related funding( mechanisms related to transportation projects in northeast Florida, JPA (Jacksonville Port Authority 6 Page 216 of 331 Agenda Item #8.I. 14 Nov 2022 BURR. -FORMAN._ and their contracts and related matters related to logistics and business development. Additionally, Jason provided counsel and representation to the City of Jacksonville itself and their vast Public Works department, Their capital funding grew for every year that he served as General Counsel, This included advice and counsel on a host of matters throughout the City, including but not limited to the rerouting of Downtown's sports and entertainment area, the implementation of the Emerald Trail Project throughout central Jacksonville, and a host of other projects. This is to just name a few of the matters related to Public Works. Representation of entities in litigation: ■• Representation of JEA in Labor and employment matters. • Representation of St, Johns County in beaches renourishment presuit matter. ■ Representation of the City of Jacksonville In Jacksonville Landing tenant issues and claims. • Representation of the City of Jacksonville in 1/2 sales surtax case (related to Duval County School Board • Representation of the City of Mobile in wrongful death matter, Experience or practice In advising entities on Florida Sunshine and public records law, and practice and procedures before local government, legislative, and quasi-judicial bodies: • As Chief Legal Officer to the City, Jason was responsible for developing orientation materials and administering state -law required educational training in Sunshine Law, Public Records Law, and Ethics. Jason also has plenty of experience providing counsel on Sunshine Law, Public Records. and Ethics both in training sessions and at the podium and dais at public meetings. Location and ava.lability to City staff: • Burr & Forman's Jacksonville office is located 30 minutes from Atlantic City Beach's City Hall. Cell phones will he provided with quick and immediate access to Jason and other key Burr & Forman attorneys. Depth of firm and ability to provide comprehensive services: • Burr & Forman's experienced legal team serves clients with local, national, and international legal needs, Our attorneys draw from diverse backgrounds and experiences to serve as trusted business advisors and legal counsel to help clients achieve their goats, Burr & Forman is a Southeast regional firm with 350 attorneys and 19 offices in Alabama, Delaware, Florida, Georgia, Mississippi, North Carolina, South Carolina, and Tennessee. • Our Florida offices of Jacksonville, Ft. Lauderdale. Orlando, and Tampa account for over 50 attorneys. • Our Jacksonville office alone has 20 attorneys spanning services from government law, administrative law, litigation, corporate and tax, real estate, labor and employment, creditors' rights and bankruptcy, and construction. Knowledge of Code Enforcement proceedings: • Jason has served as Special Magistrate for certain code enforcement proceedings for the City of Jacksonville. Knowledge of and experience In grant submission review: ■ Jason supervised the division at the City of Jacksonville responsible for grant submission reviews. 7 Page 217 of 331 Agenda Item #8.I. 14 Nov 2022 BURR.; -FORMAN Listing of Judgments and/or Lawsuits There are no judgments to disclose. In any firm with approximately 350 attorneys, an occasional dispute will arise. Any pending disputes have no Impact on the firm's financial position or ability to operate. Listing of Lobbyists Employed by Firm Burr & Forman does not employ lobbyists in the State of Florida. Burr & Forman does employ lobbyists in South Carolina, The areas in which they lobby are immaterial to the scope of work in this iTN and are available upon request. Page 218 of 331 Agenda Item #8.I. 14 Nov 2022 BURR FORMAN Tab 3. Experience of Attorneys Jason Gabriel — will serve as City Attorney + Member in Good Standing, The Florida Bar • Date of FL Bar Admission: April 23, 2002 ■ Not Licensed in any other state • Services: Government Law; Administrative Law; Government Relations; Economic Development; Land Use & Zoning; Real Estate • Board Certified Specialist, Florida Bar; City, County & Local Government Law • Martindale -Hubbell AV Preeminentc Peer Review Rating ■ Florida Trend Magazine, Legal Elite Jason is a Partner at Burr Forman. Jason's primary focus is government law, administrative law, land use, zoning, community redevelopment, economic development, and elections law. He advises and counsels clients on all matters of development and assists them in obtaining land use, zoning, and other permitting approvals and entitlements. He also assists clients In securing authorizations, permits, and Incentives at the federal, state, and local levels of government. Jason also represents governmental agencies In legal. matters (both litigation and transactional . Additionally, Jason represents clients in matters Involving general business, corporate. law, financial transactions, transportation, constitutional law, elections law, and ethics. He is Board Certified in City, County, and Local Government Law by the Florida Bar. Prier to joining Burr & Forman, Jason served the Consolidated City of Jacksonville, Florida for over 11 years, and as General Counsel for the last seven years. Relevant Experience • Served as General Counsel of the City of Jacksonville for seven years; Local Government Law; Government operations; Specialization In the areas of Land Use, Zoning, Permitting and Local Government LaW, Community Redevelopment Agency Law, Economic Development, Constitutional Law, Real Estate Law. Transactions, Development and Preservation, Elections Law, Ethics Education • J.D., University of Florida (2001 ( • B.A., cum laude, University of Florida (1998 Professional Associations • Florida Bar: City, County and Local Government Law Section • Florida Bar • International Municipal Lawyers Association • Florida Association of County Attorneys • Florida League of Cities Municipal Attorneys Association Honors & Awards • Martindale -Hubbell AV Preeminent@ Peer Review Rating • Florida Trend Magazine, Legal Elite • Board Certified Specialist, Florida Bar: City. County & Local Government Law Licensed In ■ Florida Admitted In • U.S. District Court - Middle District of Florida 9 Page 219 of 331 Agenda Item #8.I. 14 Nov 2022 BURR•:•FORMAN Community Involvement • Adjunct Professor, Jacksonville University; Masters in Public Policy and Law Rita M. Mairs — Labor Attorney • Member in Good Standing, The Florida Bar • Date of FL Bar Admission: May 22, 2002 • Nat licensed In any other state • Services: Government Law; Commercial / Corporate Litigation; Labor & Employment Rita serves as counsel in the firm's Commercial Litigation practice group. Prior to joining Burr & Forman, Rita served the City of Jacksonville and the State of Florida for 18 years, Her various roles included Chief of General Litigation in the Office of General Counsel, Chief Counsel for the Duval County School Board, and Lead Criminal Staff Attorney. She also spent several years practicing in the private sector with Bedell, Dittmar, DeVault, Pillans, and Coxe. Rita earned her J.D. with high honors from the University of Florida Levin College of Law, While in Law school, she was a member of the Trial Team, where she competed in various trial competitions across the country. She also served as a Judicial Clerk in the Eighth Judicial Circuit, Relevant Experience • Served as Chief of General Litigation for the Office of General Counsel for the City of Jacksonville for six years. o Lead litigator for three federal lawsuits brought against the City of Jacksonvi.Le (through its Fire and Rescue Department , the local union for the Jacksonville Fire and Rescue Department, numerous individual defendants, the NAACP, and the EEOC concerning allegations that the City, through its Fire and Rescue Department, had engaged in a pattern or practice of unintentional discrimination by administering, between 2004-2011. ten promotion examinations that had a disparate impact on African-American candidates in violation of Title VII of the Civil Rights Act of 1964. c, Represented the Duval County School Board ( ❑CSB In Division of Administrative Hearings ( DOAH 'matters relating to employees contesting termination by the DCSB. Represented the Jacksonville Sheriff's Office and JCA in several Civil Service Board hearings addressing the termination or discipline of employees. ei Numerous presuit mediations and arbitrations for various agencies where an employee was contesting being fired/disciplined or was contesting an agency's interpretation of the relevant collective bargaining agreement as it pertained to wages, promotion, etc. o investigated and responded to numerous EEOC complaints. o Assisted Jacksonville Fire and Rescue Department ( JFRD (in updating its hiring practices which were under Intense scrutiny due to an existing consent decree resulting from a lawsuit brought by the NAACP regarding hiring practices. o Provided advice to the Human Resources department for the city of Jacksonville and various agencies on the optimal handling of Labor and employment matters to avoid litigation. t, Recommended to the Mayor for appointment to the Civil Service Board by the Director of Human Resources for the City of Jacksonville, who Rita worked closely with on several matters. As Chief Legal Counsel to the Duval County School Board, Rita negotiated and drafted several hundred contracts between the DCSB and vendors. She was responsible for ensuring compliance with federal law contracting requirements in Instances where federal money was being provided for the contract. Rit also handled matters related to ITNs and ITBs and provided advice on minority business enterprise issues. Numerous penslon-related matters. • While at Burr, Rita recently handled a presuit matter where a company's HR Director claimed she had been constructively discharged and threatened to fil9 a lawsuit alleging unlawful retaliation (for actions protected by Florida's Private Whistleblower Act and gender discrimination pursuant to Title 10 Page 220 of 331 Agenda Item #8.I. 14 Nov 2022 BURR•;-FORMANL.u• VII of the Civil Rights Act of 1964 and the Florida Civil Rights Act, The case was successfully resolved at mediation. Education • J.D., High Honors, University of Florida Levin College of Law (2001 ( • B.A., Honors, University of Florida (1998 ( Professional Associations • Jacksonville Women Lawyers Association • Chester Bedell American Inn of Court • Jacksonville Bar Association • Ftorida School Board Attorneys Association • Ftorida Association of County Attorneys Honors & Awards • Order of the Coif • Book Award, Trial. Practice Licensed In • Florida Admitted In • U.S. District Court - Middle District of Florida Community InVulvement • Mayoral Appointment to the City of Jacksonville's Civil. Service Board • Preschool Teacher, East Pointe Church • Buddy Break Volunteer (respite care for families with special needs children ( • Adjunct Professor, Florida Coastal School of Law, Trial Practice • Volunteer Judge. Duval County Teen Court Adrian Rust • Member in Good Standing, The Florida Bar • Date of FL Bar Admission; April 26, 1996 • Not licensed in any other state • Services: Finance; Commercial Contracts; Commercial / Corporate Litigation; Commercial Real Estate Finance; Consumer Finance Litigation & Compliance; Corporate Governance & Shareholder Disputes; Creditors" Rights and Bankruptcy; Financial Institution Disputes; Food & Beverage; Insurance; Insurance Litigation & Coverage; Lender Liability; Personal Injury; Trusts, Estates & Fiduciary Litigation; UCC Litigation • Martindale -Hubbell AV Preeminent'"' Peer Rated Lawyer • Florida Trend, Legal Elite, Banking & Financial (2010, 2012, 2013, 2015-2020 • The Best Lawyer§ in America®, Bankruptcy and Creditor Debtor Rights/Insolvency and Reorganization Law (2018-2023 ; Commercial Litigation (2016-2023 • Florida Sup9r Lawyers, Business Litigation (2013-2016 , Banking (2017-2019 , Bankruptcy: Business (2020-2021 • 904 Magazine's Top Lawyers in North Florida (2014 • Florida Super Lawyers, Rising Star, Business Litigation (2009 • Florida Trend, Legal Elite, Up & con-ier (2007-2008 •l1 Page 221 of 331 Agenda Item #8.I. 14 Nov 2022 BURR FORMAN .1.1.. Adrian is a Partner in the firm's Jacksonville office and a member of the firm's Commercial Litigation Practice Group. His practice focuses primarily on representing companies and individuals in complex commercial Litigation, shareholder and partnership disputes, probate and trust litigation, contract litigation, business torts, and real estate litigation. In addition, Adrian represents lenders in all aspects of commercial loan litigation, mortgage foreclosures, lender liability defense, and other matters related to defaulted loan workouts and collection. His practice also includes specialization in premises liability, personal injury, and insurance coverage disputes. He has trial experience in both state and federal courts. Relevant Experience • Served as lead counsel for a city in the state of Florida in a challenge to the City's charter brought by the county's school board relating to the school board's efforts to put a half -cent sales tax to voters of the county without the City Council's approval, which includes a challenge to its consolidated government. Education • J,D, with honors, Stetson University College gf Law (1995 ( • B.S., with honors, University of Florida (1992 l Professional Associttions • The Florida Bar, Trial Lawyers Section • Jacksonville Bankruptcy Bar Association • Jacksonville Bar Association • American Bar Association Manors & Awards • Martindale Hubbell AV preeminent'"" Pccr Rated Lawyer • Florida Trend, Legal Elite, Banking & Financial (2010,2012,2013,2015-2020 ( • The Best Lawyer In America®, Bankruptcy and Cred)tor Debtor Rights/Insolvency and Reorganization Law (2018-2023 , Commercial Litigation (2016-2023 • Florida Supl.r Lawyers, Business Litigation (2013-2016 Banking (2017-2019 Bankruptcy; Business (2020-2021 904 Magazine's Top Lawyers in North Florida (2414 ( Florida Super Lawyers, Rising Star, Business Litigation (2009 ( • • • Florida Trend, Legal Elite, Up & Comer (2007-2008 ( Licensed In • Florida Admitted In • U.S. Bankruptcy Court - Middle District of Florida Community Involvement • Leadership Jacksonville, Member, Class of 2007 M. Scott Thomas: • Member in Good Standing, The Florida Bar • Date of FL Bar Admission: December 28, 1993 • Not licensed in any other state • Services: Commercial / Corporate Litigation; Real Estate; Consumer Finance Intellectual Property; Insurance Litigation & Coverage • Martindale -Hubbell AV Preeminent"Review Rating • The Best Lawyers In America®, Commercial Litigation (2020-2022 (, Litigation 2022 , Real Estate Law (2022 12 Litigation & Compliance; -Real Estate (2021 - Page 222 of 331 Agenda Item #8.I. 14 Nov 2022 BURR: FORMANLr_P • Florida Trend, Legal Elite, Commercial Litigation (2018-2018 ( • Florida Super Lawyers, Business Litigation (2014-2021 • Florida Blue Key Honorary soon Is a member of the firm's General Commercial Litigation practice group. Scott Is a general commercial litigator, focusing on complex commercial Jtigation, including real estate and Land use matters, business torts, intellectual property, and contract disputes. In addition, Scott handles the defense of significant injury and wrongful death cases. Scott also has lead counsel trial experience, jury and non -jury, in both state and federal courts. In 2015 Florida Governor Rick Scott appointed Scott to serve a four-year term as Chairman of the Florida Elections Commission, the state agency charged with enforcing Florida's Election Code. Scott also serves on the Judicial Nominating Commission for the Fifth District Court of Appeal and on the Board of Directors for the University of Florida Alumni Association. In 2020 Florida's Chief Financial Officer, Jimmy Patronis appointed Stott to serve as a member of the Citizens Property Insurance Corporation's nine -member Board of Governors. Scott currently serves as the Citizen Board's Vice -Chairman, with a term on the Board extending through July 31, 2023, Relevant Experience • Appointed to a four-year term as Chairman of the Florida Elections Commission by former Florida Governor Rick Scott • Appointed as a member of the Citizens Property Insurance Corporation's Board of Governors by Florida's Chief Financial Officer, Jimmy Patronls. Currently serves as the Citizen Board's Vice - Chairman with a term on the Board extending through July 31, 2023. Education • J,D., with honors, University of Florida Levin College of Law (1993 ( • B,S., University of Florida (1990 ( Professional Associations • The Florida Bar • St. John's County Bar Association • Supreme Court of Florida, Task Force on Distribution of IOTA Funds (2019 ( • Fifth District Court of Appeal Judicial Nominating Commissipn (2015-2018 ( • American inns of Court, Chester Bedell Chapter (1995-1996 • The Florida Bar Student Education and Admissions to the Bar Committee (1995-1998 • St. Augustine Inns of Court Honors & Awards • Martindale -Hubbell AV Preeminent'"' Review Rating • The Bgst Lawyers in American( Commercial Litigation (2020-2022 Litigation -Real Estate (2021- 2022 `, Real Estate Law (2022 ■ Florida Trend, Legal Elite, Commercial Litigation (2016-2018 ( + Florida Super Lawyers, Business Litigation (2014-2021 • Florida Blue Key Honorary Licensed In • Florida Admitted In • U.S. District Court - Middle District of Florida • U.S. District Court - Northern District of Florida • U.S. District Court - Southern District of Florida • U,S, Court of Appeals for the Eleventh Circuit Community Involvement 13 Page 223 of 331 Agenda Item #8.I. 14 Nov 2022 BURR.;•FORMAN • University of Florida Alumni Association, Board of Directors (2017 -present ( • Florida Elections Commission, Chairman (2015-2019 ( • Florida Public Service Commission Nominating Council (2009-2010 ( • St. Johns County Chamber of Commerce, Board of Directors (2011 -present • St. Johns County Chamber of Commerce, Executive Committee Member (2014 ( Kolton L. Bell: • Member In Good Standing, The Florida Bar • Date of FL Bar Admission; September 22, 2022 • Not licensed In any other state • Services: Real Estate; Corporate and Tax 'Colton earned his J,D. from the University of Mississippi School of Law and his Bachelor of Business Administration in Finance from the University of Mississippi. While obtaining his undergraduate degree, Kolton worked as a Distribution Intern for a manufacturer in Georgia and served as the Treasurer of his fraternity. Prior to joining Burr & Forman, Kolton interned for both a local personal injury firm in Georgia and a full- service firm with offices in both Florida and Georgia. Education • J.D., moo cum !rude, University of Mississippi School of Law (2022 ( • B.S., cum laude, University of Mississippi (2019 (( Professional Associations • The Florida Bar 14 Page 224 of 331 Tab 4. Fee Res BURR FORMAN,.' oonse Agenda Item #8.I. 14 Nov 2022 Billing Method A: Fixed/retainer fee. We are submitting for consideration a fixed fee retainer for City Attorney services and support personnel services ContractTerm Year 1 and Year 2 Rased on the scope of services outlined in the RFP and the estimated 24 hours per week, we are pleased to offer a monthly fixed fee arrangement of $12,540 for routine, non -litigation matters and would be subject to an annual increase during the Option periods at 5%. The monthly retainer will include: • Acting as the legal advisor to, and attorney and counselor for, the City and its officers in matters relating to their official duties; and • Preparing in writing, all contracts Instruments in which the City is concerned and giving an endorsement of approval as to form and correctness; and • Furnishing opinions on questions of law relating to the powers and duties of city officers: and • Performing such other duties as may be required by ordinance or resolution of the city Commission, Additional services, including prosecuting and defending for and on behalf of the City. all civil complaints, suits, and controversies in which the City is a party not considered, as well as other matters not identified in the Scope of services, would be considered exclusive of the contract, and the below standard hourly rates for those Identified timekeepers would apply. On occasion, additional counsel may be engaged, with the City's approval, far specialized areas of the law. Timekeeper Title Proposed Hourly Rate Jason Gabriel Partner - Government Law $385 Rita Mairs Counsel - Government Law $360 Adrian Rust Partner - Litigation $420 Scott Thomas Partner - Litigation $425 Kolton Bell Associate $115 Rachel Greene Paraprofessional $110 Billing Method B & C: Hourly fees and/or respondent's choice The firm is also submitting a Fee Proposal identifying hourly rates for all timekeepers for the City of Atlantic Reach team. Also, the Proposal Includes the additional costs and expenses that will be billed in addition to legal fees. 1 mekeeper Title Proposed Hourly Rate Jason Gabriel Partner $385 Rita Mairs counsel $360 15 Page 225 of 331 Adrian Rust Partner Agenda Item #8.I. 14 Nov 2022 BURR+FORMANL.LI' Scott Thomas Partner $420 $425 The hourly rates identified for the City of Atlantic Beach would remain constant For the first two years of the contract and would be subject to an annual increase during the Option periods at 5% In addition should any of the above -referenced attorneys he requested to perform services not contained within the Scope of Services of this Request for Proposal, standard hourly rates would apply, Should it be necessary to replace or add a member to the team providing services to the City of Atlantic Beach under this contract, we would submit all necessary Information as required for approval. We would discuss the requested additional attorney's qualifications with the City of Atlantic Beach and agree on the hourly rate to be charged. Administrative Charges and Costs Standard local cost Items such as Local and long-distance telephone calls, faxes, routine postage, routine copies, and travel to the City of Atlantic Beach wilt not be charged to the client. Administrative charges that would be individually charged include; • Actual amounts paid to third parties (such as court costs, fling fees, expert retainers, etc. • Travel posts, including mileage for non -local travel (excluding travel to and from the City of Atlantic Beach , Mileage would be calculated based on the current rates as Issued by the Internal Revenue Service at the Lime of the travel. Alt substantial costs incurred by the firm during the course of representation, including non -local travel, would not be undertaken without the prior approval of the City of Atlantic Beach. 16 Page 226 of 331 Tab 5. References Narne of Entity; St, Johns County Contact Person; David Migut County Attorney St. Johns County 500 San Sebastian View St, Augustine, FL 32084 904-209-0805 dmigut@sjcfl.us Dates of representation; 2021 -present Name of Entity: City of Jacksonville Contact Person; Jason Teat General Counsel City of Jacksonville 117 West Duval Street Suite 480 Jacksonville, FL 32202 904-255-5050 jteal@coj.net Dates of representation: 2017-2021 Agenda Item #8.I. 14 Nov 2022 BURR =-EORMAN[I, Page 227 of 331 BUR RH•FORMAN1.1}' Tab 6, Required Forms Agenda Item #8.I. 14 Nov 2022 Page 228 of 331 Agenda Item #8.I. 14 Nov 2022 CITY OF ATLANTIC BEACH Request for Responses Attorney Services ITN #22.01 DOCUMENT REOUIREMENTS CHECKLIST ALL REQUIRED DOCUMENTS, AS LISTED BELOW, MUST BE INCLUDED WITHIN YOUR RESPONSE PACKAGE. ONCE (1) ORIGINAL AND SIK (6) COPIES, PLUS AN ELECTRONIC FILE (CD OR FLASH DRIVE) WITH ALL REQUIRED DOCUMENTS SHOULD BE SENT TO THE CITY AND SHOULD BE IN THE SAME ORDER AS LISTED BELOW. Responses, and ALL required documents, submitted as complete packages (one original and six copies plus one digital copy) to include the following under Tab 6, Required forms; au Signed copy of the Document Requirements Checklist FJ Signature Sheet acknowledging addendums g Drug Free Workplace, if appropriate au Public Entity Crimes Statement r6 Non -Collusion Affidavit of Prime Respondent m Completed Form W-9 Request far Taxpayer Identification Number and Certification (form may be obtained from the IRS website https://www.irs.eov/pub/irs-pdf/Fw9.pdf Jo New Vendor Information form et Conflict of Interest Letter The above requirements have been noted and are understood by respondent. 1 understand that failure to submit an item listed above may result in rejection of this bid. SIGNATURE: COMPANY; Burr & Forman, ILP PHONE; (904) 2324211 E-MAIL; fpabriel@burr.cam U I I? e I_I! 4 PI �I I , tic ftp 3L' I n r f 11 1 E U 2 PRINT: Jason R. Gabriel 50 North Laura Street, Suite 3000 ADDRESS: Jacksonville, FL 32202 FAX: (904) 2324201 DATE: October 4, 2022 Page 229 of 331 City Attorney Services ITN -22-01 SIGNATURE SHEET Proposer: Jason R. Gabriel Firm:, Burr # Forman, LLP Address: 50 North Laura Street, Suite 3000 Jacksonville, FL 32202 Telephone Number: (904) 232-7211 Agenda Item #8.I. 14 Nov 2022 ADDENDUM ACKNOWLEDGEMENT The proposer shall acknowledge obtaining all addenda issued to this formal solicitation from the City's web site by completing the blocks below. Failure to acknowledge all addenda may be cause for rejection of the bid response, Addendum No. Addendum No. Addendum No. Addendum No. AUTHORIZED SIGNATURE; TITLE: partner Date Issued: September 26, 2022 Date Issued: Date Issued: Dale issued: (print/type name as signed above); Jason Gabriel DATE: October 4, 2022 13 I .1L.,p [ it i,I 0111 .1 n111 0r h6I, 3-Pl111, fir Page 230 of 331 DRUG-FREE WORKPLACE CERTIFICATION Section 287.087, Florida Statues, effective January 1, 1991, specifies that preference must be given to vendors submitting a certification with their bid/response certifying they haven drug-free workplace. This requirement affects all public entities of the State and is as follows; IDENTICAL TIE BIDS - Preference shall be given to business with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program, In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may bc imposed upon employees fat drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). A) In the statement specified in subsection (1), notify the employees that, as a condition of working on the conunodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law alba United States or any slate, for a violation occurrence in the workplace no later than five (5) days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if' such is available in the employee's community, by any employee who is su convicted, 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE. REQUIREMENTS. VENDOR'S SIG 14L1' i_li 4 I'krn7 October 4, 2022 DATE Agenda Item #8.I. 14 Nov 2022 Page 231 of 331 PUBLIC ENTITY CRIMES SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(A), FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to the City of Atlantic Beach by Jason Gabriel, Partner (print individual's name and title) for Burr & Forman, LLP (print name of entity submitting sworn statement) 50 North Laura Street, Suite 3000 whose business address is Jacksonville, FL 32202 and (if applicable) its Federal Employer Identification Number (FEIN) is 63-0322727 (If the entity has no FEIN, include the Social Security Number of the individual signing This sworn statement: 2. I understand that a "public entity crime" as defined in Paragraph 287.133(I)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287,133(I)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(I)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The tern "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or 151Pa{;e City of Atlantic Beach ttr P.R 1 r( O7. Agenda Item #8.I. 14 Nov 2022 Page 232 of 331 services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" ittchuies those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is in in relation to the entity submitting this sworn statement. (Indicate which statement applies.) X Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent of July I, 1989, The entity submitting this worn statement, or one or more of its officers, directors, executives, parmers, shareholders, employees, members, or agents who are active in the managetnent of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July I, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the tnanagernent of the entity, or an ali'iliate of the entity has been charged with and convicted of public entity crime subsequent lo July I, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Bearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM 1'0 THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED 1N PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT 1 AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM._ re) (slate) STATE OF iOncAsk COUNTY OF tLk111 t 0/11/2 L. PERSONALLY APPEARED BEFORE ME, the undersigned authority, ?t' L•rl t��! 1L� who, after first being sworn by me, affixed (name of individual signing) hisfher signature in the space provided above on this `day of ()4, 20 U . i"`` .TARALTHOMI'SoN {f• , MYCOMAMISSION#HFIB37239 ;• FI EXPIRE$;178ten u 21, 2424 Bonded TM! Hoary rude thdvrwrlkN lfili�ar ,,v nl Ai lapis 4 1 1' II h n `y commission expires: Agenda Item #8.I. 14 Nov 2022 Page 233 of 331 Agenda Item #8.I. 14 Nov 2022 NON -COLLUSION AFFIDAVIT OF PRIME RESPONDENT STATE OF Florida COUNTY OF Duval Jason Gabnel (1) (2) (3) (4) (5) , being duly sworn, deposes and says that: He/she is Partner of Burr & Formar Title Firm/Company the respondent that has submitted the attached response. He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation. Such solicitation is genuine and is not a collusive or sham solicitation. Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this afflant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from bidding in connection with such Agreement, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Atlantic Beach, Florida, or any person interested in the proposed Agreement. The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant. (Signed) 'l r� ++ 2 � The foregoing instruinent was acknowledged before the this day of 1r,�'obll , 2b by ti (Nz3b\ ) ��� r I �:� Who Is personally known to me or who has produced as identification and who did /did not take an oath. A ' 1 �r b C\nJrcti NO 'R PUb ommission Expires: 1Z \ 124t I ��4 /40i.'• TARA L T114mPa N ;.r ,r' ,.' ACrCOMMlSSIONNkIFIQ3Y289 EXPIRES; aooambe27, 2024 Tlru Flory puhfy Urrrk00 Page 234 of 331 BURR•;•FORMANLLP 1, Jason Gabriel, Partner with Burr & Forman, affirm that, to my knowledge, the appointment as City Attorney will not result in a conflict of interest with respect to current or anticipated clients of the law firm. )1 Agenda Item #8.I. 14 Nov 2022 Page 235 of 331 Page 236 of 331 Agenda Item #9.A. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Ordinance No. 90-22-248 (COMP22-0001 for 51 West 7th Street). Request for a Future Land Use Map (FLUM) amendment to change the future land use designation from Residential Medium (RM) Density to Commercial (CM) SUBMITTED BY: Amanda Askew, AICP, Director of Planning & Comm. Dev.QG TODAY'S DATE: November 2, 2022 MEETING DATE: November 14, 2022 BACKGROUND: The applicant is requesting to change the Future Land Use Map (FLUM) for 51 West 7t11 Street from residential medium (RM) density to commercial (CM). There is also an associate rezoning (REN22- 0002) for the same property. The property was developed around 1982 as an automotive repair garage. At that time, the property was zoned "Business B" which permitted automotive repair. In 1985, this property was rezoned to residential as part of a mass rezoning of the area. A use by exception was granted by the City Commission in 1986 to allow the continuation of the automotive repair garage (only as auto repair). It remained as an auto repair garage until the mid-1990s when Tietjen Technologies began operating from this property and has continued to do so. 1982 1985 1986 i 1 I Auto repair garage built Rezoned to Commission approval to Retied "Business s") resldenrial continue auto repair Future Land Use Map Residential Medium Density (RM) Seven l7) to Fourteen )14) dwelling units per acre 1111 Commercial (CM TIMELINE Mid-1990s 14, Tietjen Technologies operates From property 2022 10. Page 237 of 331 Agenda Item #9.A. 14 Nov 2022 The property is owned by Tietjen Technologies, Inc. According to their website, they perform structured cabling, fiber optics, CCTV, and building automation. The property is adjacent to commercial uses on the east and north and is adjacent to residential uses on the west and south (across the street). The property is 100 feet wide by 100 feet deep. Generally, the eastern half is occupied by the building and storage while the western half is used for parking. Parking occurs on unpaved areas of the lot as well as within the city right-of-way, neither of which meets current parking lot standards. Similarly, the site does not meet current landscaping and buffer requirements. Residential Use Residential Use The 2030 Comprehensive Plan indicates the Commercial land use category is "intended to provide appropriate locations for neighborhood and community businesses providing services and retail sales for the City and the closely surrounding communities. Government, civic, religious, cultural and institutional uses, may also be located within this category. Permitted uses within the Commercial category, along with uses that may be allowed by special exception, shall be limited to the following and as more specifically described within the Land Development Regulations and when located within the respective Zoning District classifications, which are intended to provide a decreasing level of use intensity due to proximity to residential uses." Page 238 of 331 Agenda Item #9.A. 14 Nov 2022 Relevant and applicable language from the City's Comprehensive Plan is listed below. Policy A.1.5.6 Commercial and light industrial development shall be located and designed so as to minimize adverse effects on residential areas, traffic facilities and the aesthetic character of the City. Policy A.1.10.4 The City shall actively support the appropriate redevelopment and infill development of the Mayport Road corridor. Retail and service uses that sustain neighborhoods, and encourage a more aesthetically pleasing and pedestrian friendly environment shall be encouraged. New development along Mayport Road shall be in compliance with the Commercial Corridor Development Standards as set forth within the Land Development Regulations. Policy A.1.10.5 Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses. Policy A.1.11.1 (b) Commercial — The Commercial land use category is intended to provide appropriate locations for neighborhood and community businesses providing services and retail sales for the City and the closely surrounding communities. Government, civic, religious, cultural and institutional uses, may also be located within this category. Permitted uses within the Commercial category, along with uses that may be allowed by special exception, shall be limited to the following and as more specifically described within the Land Development Regulations and when located within the respective Zoning District classifications, which are intended to provide a decreasing level of use intensity due to proximity to residential uses. General Commercial. These areas shall include those businesses that provide retail goods and services, which serve the routine and daily needs of residents, including banks and professional services, grocery and convenience stores, restaurants, accredited public and private schools and child care, but not including manufacturing, warehousing, storage or high intensity commercial activities of a regional nature, or uses that have the potential for negative impact to surrounding properties due to excessive noise, light or extremely late hours of operation. Residential uses, not exceeding the Medium Density category shall also be permitted, when in conjunction with, or adjacent to commercial development and redevelopment, provided that such residential development shall not be permitted within the Coastal High Hazard Area. Further, in considering a FLUM amendment application, Policy A.1.3.1 of the Comprehensive Plan states that the City shall find that each of the following conditions are demonstrated by the applicant seeking said amendment. a) There are adequate public facilities available to the proposed development. Page 239 of 331 Agenda Item #9.A. 14 Nov 2022 b) The proposed commercial or industrial development shall not have adverse impacts to surrounding neiglihorhoods, other properties, the natural environment. the aesthetic qualities of the City and shall not impair or degrade scenic natural views. c) There is a demonstrated deficiency of commercial or industrial lands within the City to serve the needs of residents of the City for such uses. Additionally, Policy A.1.13.4 states that applications to amend the Comprehensive Plan shall be reviewed and evaluated based upon the following factors: (a) Consistency with the Goals, Objectives and Policies of this Plan; (b) Consistency with the Stale Comprehensive Plan and the Northeast Florida Strategic Regional Policy Plan; (c) Consistency with other adopted policies and plans of the City, the County, the State or other agencies having regulatory authority over the City; (d) The potential for adverse impacts to Environmentally Sensitive Areas, the natural environment or the aesthetic quality of the City, (e) The potential to cause deficiencies in adopted levels of service or to adversely impact available water supplies, public facilities, infrastructure and services. The Community Development Board heard this request at their September 201' meeting and did not recommend approval of the amendment the FLUM based on "not meeting all of the required elements". Commission reviewed and voted to approve this request at the last Commission Meeting. However, this item requires two ordinance readings and public hearings. If approved at this meeting, the property will successfully change the FLUM designation to Commerial. RECOMMENDATION: The City Commission review and vote on Ordinance No. 90-22- 248 for COMP22-0001 to amendment the FLUM from RM to CM. ATTACHMENTS: Ordinance No. 90-22-248 Application BUDGET: None REVIEWED BY CITY MANAGER: Page 240 of 331 Agenda Item #9.A. 14 Nov 2022 ORDINANCE NO. 90-22-248 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR FINDINGS; PROVIDING FOR EFFECTIVE DATE OF PLAN AMENDMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Atlantic Beach, Florida hereby finds that the change in future land use enacted by this Ordinance shall provide for orderly growth; encourage the appropriate use of land; protect and conserve the value of property; prevent the overcrowding of land; promote, protect and improve the health, safety, comfort, good order, appearance, convenience, and general welfare of the public; and implement the goals and objectives of the Comprehensive Plan; and WHEREAS, the lands subject to this change in future land use were largely developed prior to significant changes to the Land Development Regulations and the Official Zoning Map; and WHEREAS, the Community Development Board held a duly noticed public hearing on September 20, 2022, to consider this Ordinance, did not find it to be consistent with the City's Comprehensive Plan and voted to recommend that the City Commission deny this Ordinance; and WHEREAS, the City Commission considered this Ordinance after proper public notice and comments from staff and the public. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Findings of Fact. The above recitals are hereby incorporated as Findings of Fact in support of this Ordinance, and the City Commission finds as follows: a. This change in land use district classification has been fully considered after public hearings with legal notice duly published as required by law and has met the procedural requirements as set forth in Section 24-51 of the Land Development Regulations and Chapter 163, Florida Statutes, for small scale amendments. b. The proposed future land use amendment to Commercial (CM) is consistent with the goals, policies and objectives of the City's adopted Comprehensive Plan. c. All development within lands subject to this future land use amendment and any future development shall be consistent with the zoning, subdivision, Land Development Regulations and other applicable provisions of the Atlantic Beach Code of Ordinances prior to issuance of local permits authorizing construction or site alteration. d. The future land use designation of Commercial (CM) is consistent and compatible with the surrounding development and zoning districts. Page 241 of 331 Agenda Item #9.A. 14 Nov 2022 SECTION 2. Affected Properties. Pursuant to this change in land use district designation procedure, the future land use designation of those certain lands within the City of Atlantic Beach, as more particularly described in Exhibit A, attached hereto and made a part hereof, are hereby reclassified from Residential Medium Density (RM) to Commercial (CM). This reclassification does not grant authority for any specific uses on said lands. Any proposed use on said lands shall be reviewed and approved in accordance with the provisions of Chapter 24, Land Development Regulations. SECTION 3. Future Land Use Mao Revised. The Director of Planning and Community Development is hereby directed to revise the official Future Land Use Map of the City of Atlantic Beach to reflect the change in future land use for those properties described in Exhibit A from Residential Medium Density (RM) to Commercial (CM). SECTION 4. Effective Date of this Plan Amendment. a. If the amendment meets the criteria of Section 163.3187, Florida Statutes, as amended, and is not challenged, the effective date of this plan amendment shall be thirty-one (31) days after adoption. b. If challenged within thirty (30) days after adoption, the plan amendment shall not become effective until the state land planning agency or the Administration Committee, respectively, issues a final order determining the adopted Small -Scale Amendment to be in compliance. SECTION 5. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 6. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 7. Disclaimer. The amendment granted herein shall not be construed as an exemption from any other applicable local, state or federal laws, regulations, requirements, permits or approvals. All other applicable local, state or federal permits or approvals shall be obtained before commencement of the development or use, and issuance of this amendment is based upon acknowledgement, representation and confirmation made by the applicant(s), owner(s), developer(s) and/or any authorized agent(s) or designee(s) that the subject business, development and/or use will be operated in strict compliance with all laws. Issuance of this amendment does not approve, promote or condone any practice or act that is prohibited or restricted by any federal, state or local laws. 2 Page 242 of 331 SECTION 8. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this 241h day of October, 2022. PASSED by the City Commission on second and final reading this 2022. ATTEST: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney day of CITY OF ATLANTIC BEACH Ellen Glasser, Mayor 3 Agenda Item #9.A. 14 Nov 2022 Page 243 of 331 Agenda Item #9.A. 14 Nov 2022 EXHIBIT A The lands subject to this Ordinance No. 90-22-248 changing their future land use designation from Residential Medium Density (RM) to Commercial (CM) shall be those described below. All Book and Page information can be found in the current public records of Duval County, Florida. Address RE Number Legal Description 1 51 West 7th Street. 170816-0005 LOTS 1 AND 2, SECTION H, AS RECORDED IN PLAT BOOK 18, PAGE 34 OF THE CURRENT RECORDS OF DUVAL COUNTY, FLORIDA. 4 Page 244 of 331 REZONING APPLICATION (kit • City of Atlantic Beach Community Development Department 600 Seminole Road Atlantic Beach, FL 32233 (P) 904-247-5800 APPLICANT INFORMATION NAME lan Tietlen ADDRESS 51 W 7th Street Com' Atlantic Beach STATE FL SITE INFORMATION ADDRESS 51 W 7th Street SUBDIVISION Atlantic Beach Sec H 03119 ZIP CODE 32233 RE# 170816-0005 LOT/PARCEL SIZE 0.238 COMPREHENSIVE PLAN FUTURE LAND USE DESIGNATION Commercial use Agenda Item #9.A. 14 Nov 2022 FOR INTERNIU OFFICEUSF ONLY FILE #Q.AzN2'2-oda crd7GT1 22 — l E $500.00 Zoning Map Amendment $1,000.00 Text Amendment EMAIL Brldget,Reyes@cabletti.com PHONE 0 9042700070 CELLA 904-916-6699 BLOCK 71 ZONING CODE USD3 REQUESTED PROVISIONS FROM WHICH WAIVER 15 SOUGHT Change zone from residential to commercial. PROVIDE ALL OF THE FOLLOWING INFORMATION: 1. The names and addresses dal' owners of the subject property. 2. The existing and proposed zoning district of the subject property. (Requested Action) 3. A statement of special reasons and justification to support the rezoning as requested. 4. The signature of each owner of the lands sought to be rezoned. LOT 1,2 HEREBY CERTIFY THAT ALL FORMATION PROVIDED I5 CORRECT: Signature of Property Owner(s) or Authorized Agent ';WGNATURE OF APPLICANT lan Tietjen PRINT OR TYPE NAME SIGNATURE OF APPLICANT (2) PRINTOR TYPE NAME 08/22/22 DATE DATE Signed and sworn before me on this 1 day ofA J f's U S T 202-2 by State of F� YDS Fl IAN TIESTEK coumyof UI]YAI- - DL n identification verified: Oath Sworn: Yes ❑ No SHANNON MARRON ti Notoni Public -Stoic of Flaiida ComrflIUlon �1 Fitt 200007 r'ir[+' - Mar Commlrafan 0><plrae f ly Commission expires 2T REZONIMGAPPLICA714N09.34.20r9 '��u, April 44, 3028 cry Signature 4-t0-10 .tv Page 245 of 331 FUTURE LAND USE MAP (FLUM) AMENDMENT ; City of Atlantic Beach !I Community Development department r 800 Seminole Road Atlantic Beach, FL 32233 (P) 904-247-5800 SITE INFORMATION ADDRESS 51 W 7th Street SUBDIVISION Atlantic Beach Sec H 03119 REN 170816.0005 PARCEL SIZE CURRENT FLUM DESIGNATION RM PROPOSED FLUM DESIGNATION COMMERCIAL APPLICANT INFORMATION NAME Ian Tiet)en ADDRESS 5t W 7th Street CITY atlantic beach EMAIL Bridoet.Reyes@cablettf,com CITY Atlantic Beach BLOCK # 71 Agenda Item #9.A. 14 Nov 2022 FOR INTERNAL OFFICE USF ONLY =1LE # SMALL SCALE DEVELOPMENT STATE PL ZIP CODE 32233 LOT# 1,2 TOTAL ACREAGE 0,238 ZONING CODE USD3 FLOOD ZONE PHONE It 904-270-0070 CELL # 904-916-6699 STATE FL ZIP CODE 32233 ❑X OWNER C] LEGAL AUTHORIZED AGENT REQUEST FOR FUTURE LAND USE MAP (FLUM) AMENDMENT: Applicants are advised that approval of an amendment to the Future Land Use Map does not constitute approval tor issuance of any permit or Development Order, Use and development lands related to this land use map amendment, if approved, and any zoning change shall be subject to compliance with all applicable local Land Development Regulations, any State and Federal permitting requirements as well as Florida Building Code requirements for Category "C" construction, PROVIDE ALL OF THE FOLLOWING INFORMATION DESCRIPTION OF PROPOSED USE AND PROPOSED DEVELOPMENT ACTIVITY (At 50 INCLUDE ANTICIPATED DEVELOPMENT AND ANY PHASING SCHEDULE). This property has a warehouse on It and has since purchasing and Is used as a commercial are. NUMBEROF WETLAND ACRES IDENTIFY ANY OTHER ENVIRONMENTALLY SENSITIVE LANDS, ANY LISTED OR ENDANGERED SPECIES OR HABITATS. IDENTIFY ALL PUBLIC AND PRIVATE SERVICE PROVIDERS OF WATER, SEWER, ELECTRIC, SOLID WASTE, ETC. PROVIDE ESTIMATES OF WATER, SEWER AND SOLID WASTE DEMAND. IDENTIFY ANY OTHER ENVIRONMENTALLY SENSITIVE LANDS, ANY LISTED OR ENDANGERED SPECIES OR HABITATS. 22 FUTURELAND USEAMENOMENT.SMALL 07.oe,2019 Page 246 of 331 Agenda Item #9.A. 14 Nov 2022 ESTIMATED IMPACT TO ADOPTED LEVEL OF SERVICE STANDARDS AS ESTABLISHED BY THE CAPITAL IMPROVEMENTS ELEMENT OF THE EFFECTIVE COMPREHENSIVE PLAN. APPLICATION PACKAGE CHECKLIST `Additional information may be required, depending upon circumstances unique to Individual applications 1. COVER PAGE: Identifying the project. 2. TABLE OF CONTENTS: Include a list of all exhibits and attachments. 3. STATEMENT: Statement addressing need and Justification for requested amendment, 4. APPLICATION: This form completed in it's entirety. 5. LIST OF ADJACENT PROPERTY OWNERS AND ENVELOPES; A list of adjacent property owners within 300 feet of the property including name, mailing address and their real estate number (located at the Property Appraiser's recent certified tax rolls). Include a legal size envelope addressed to each property owner on the list (do not Include a return address). Each envelope must contain proper postage. The order oft a envelopes mustinatch therder n which the namefaRoear on the list. 6. PROOF OF OWNERSHIP: Deed or certificate by lawyer or abstract or title company that verifies record owner as above. 7. LETTER OF AUTHORIZATION: if the applicant is not the owner provide a letter of authorization from the owner(s) for applicant to represent the owner(s) for all purposes related to this application. 8. SURVEY AND LEGAL DESCRIPTION: Current survey and legal description of property sought to be rezoned. 9. LOCATION MAP: General location map with property subject to application clearly identified. 10. SITE PLAN: Site plan containing the following if applicable to the proposed project (account for all land included). • Number and types of dwelling units • Type and square feet of commercial or industrial uses • Any existing structures and proposed use • Any open space, buffers and recreational areas • Wetlands, streams, creeks, lakes or any other water bodies or Environmentally Sensitive Lands • Most recent aerial photograph of site and surrounding lands • Drainage and storm water facilities and other Infrastructure, Including ingress and egress, Internal access and roadways 11. REQUIRED NUMBER OF COPIES:One (1) digital copy - additional paper copy is optional 12. APPLICATION FEE: $550.00 I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED 15 CORRECT: Signature of Property Owner(s) or Authorized Agent ^ 8/24/22 SIGNATURE OF APPLICANT DATE Ian Tietjen PRINT OR TYPE NAME SIGNATURE OF APPLICANT (2) PRINT OR TYPE NAME �s DATE Signed and sworn before me on this r;..4' day of 4 uOU Si 0 a 9, by State of _ P I _ County of nOa.l 1 an Ttag] Identification verified:. L Oath Sworn: (Yes 22 FUTURE LAND USE AMEN (1 No 1I7 , SHANNON Notary P bIIIc SM,tete ofFIo Florida ON ,. ,C` Oommisaion My HH k Commission Expires )ALL 0708,2;0110, 2026 ery Signature My Commission expires 4 -,ID l.n.i Page 247 of 331 Danielle Leigh Thompson RE# 170753-0000 49 W 7th Street Atlantic Beach FL 32233 Travis Ligon RE# 170818-0000 66 W 7th Street Atlantic Beach FL 32233 Christina Shafer RE #170818-0010 68 W 7th Street Atlantic Beach FL 32233 Agenda Item #9.A. 14 Nov 2022 Page 248 of 331 This V- irranty Deed Made this Int day of November A.D. 2001 by JAMES B. ADAMS, JR. and JEAN C. ADAMS, I his wife 1565 Boyer Oaks Lane Jacksonville, Florida 32225 hereinafter called the grantor, to TIETJEN TECHNOLOGIES, INC. whose post office address is: 51 W. 7th. Street Atlantic Beach, Florida 32233 PURCHASE AND SALE AGREEMENT THIS AGREEMENT between JAMES B. ADAMS, JR. and JEAN C. ADAMS, his wife, Seller, and TIETJEN TECHNOLOGIES, INC., a Florida Corporation, Purchaser. 1. SALE: Seller agrees to sell and Purchaser agrees to purchase the following described real estate, with its appurtenances, located in the County of Duval, State of Florida: Lots 1 and 2, Block 71, ATLANTIC BEACH, SECTION "H", according to plat thereof recorded in Plat Book 18, Page 34, of the current public records of Duval County, Florida. , a/k/a 51 West 7th. Street, Atlantic Beach, Florida 32233 2. PURCHASE PRICE AND METHOD OF PAYMENT: The purchase price is $125,000.00, payable to Seller as follows: a) $20,000.00 deposit paid upon execution of this Agreement by Purchaser. This deposit shall be non-refundable unless Seller is not able to deliver clear title. This deposit shall be applied to the purchase price. b) $105,000.00 at closing. Closing shall be held on or before November 1, 2001. 3. DEED: Seller agrees, on full payment of the purchase price in the manner herein specified, to make, execute, and deliver to Purchaser a good and sufficient Warranty Deed to the premises, free and clear of all liens and encumbrances. 4. CLOSING: Closing shall be held at the office of William G. Noe, Jr., Esquire, 599 Atlantic Boulevard, Suite 6, Atlantic Beach, Florida 32233. Title Insurance shall be fumished by William G. Noe, Jr., through Attorneys' Title Insurance Fund, Inc. At closing, Seller shall furnish satisfactory proof that Purchaser will not be obligated to withhold any of the purchase price under the Foreign Investment in Real Property Tax Act. 5. CLOSING COSTS: Seller will pay for a fee title insurance policy, stamps on the deed and the Closing Attorney fee. Purchaser shall pay all other closing costs. 6. DOCUMENTS: Within twenty (20) days after execution of this Agreement by Purchaser, Seller will furnish to Purchaser copies of all relevant materials affecting the property, including, but not limited to, site plans, surveys, title reports, zoning information, soil reports, environmental studies, agreements/requirements with, among and between governmental authorities concerning the property which Seller has in his possession. These documents shall become the property of Purchaser at closing. 1 Agenda Item #9.A. 14 Nov 2022 Page 249 of 331 MAP SHOWING BOUNDARY SURVEY LOT /E Z BLOCK 7/ AS SHOWN ON MAP OF ATL 4N7/c. B E4CH S cTI o/V /1/ AS RECORDED IN PLAT BOOK /e PAGE 34 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY FLORIDA 9y: OyROev---i I 0 L. Z L o T e 0° .00 43 4.4.,(1 70 /00.00• p ,AM. ti ga0.rreN tr 00 .0° 90 ¢a. 0 • 1. Err. NJgeoN.vY B.//CO/NQ 3 0.I • 90 Deae e'4 _. /00.00' We --..sr 5 F1/ 77-1 S T. LL 11 .POE P 01 V3113 IMI FIOStED 1 OCICTttTE O 'WAL NO 30E0 L.D. BRADLEY LAND SURVEYOR 5274 RAMONA BOULEVARD, JACKSONVILLE FLORIDA 32205 .. AS SCALED FROM COMMUNITY PANEL N __) 2_a 0T 5 0001 THIS SITE LIES IN FLOOD ZONE • 1 HEREBY CERTIFY THAI THE SURVEY SHOWN HEREIN WAS MADE R) ACCORDANCE WITH THE ` MINIMUM TECHNICAL. STANDARDS " FOE LAND SURMEYING IN 7I4 STATE ,QF FLORIDA. 2k NH 6, F.A.S. L.D. BRADLEY X SURVE DATE: 6• Z9 $/ FLORIDA REGISTRATION # 1300 SCALE: /"_ 2o. 0.R. N 14604 7-91 so a -w• LEGEND • FOUND WY IRON PIK O OCT Ur NIONPK ▪ FORD 000c*TO 1110 1111100 (4 4 ) twit. tONOWTA IMF RHHT OF DAY O .R.I.. OMAN' RUTMOTION LINE / T1. !TORT AM, R!I•ENCE N MONTH 31. STREET ! RUTH AVE, AVENUE E WT OR. OHM M D@T P.B.. PAG.,.._, E Agenda Item #9.A. 14 Nov 2022 Page 250 of 331 311413 MAP SHOWING BOUNDARY SURVEY LOT /f Z BLOCK 7/ AS SHOWN ON MAP OF A'r[,q/VTiC' BEACH 5&c 72 ON Al AS RECORDED IN PLAT BOOK M PAGE 34 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY FLORIDA PPO a • o▪ . DD 0 '0 Lor d c o cX To Ler too. od' . o° DE /oo. co' ,_ l dna/r/eN QO . o ' 1. 5rY. �vJpa°NRY BV/CO/NG PC/ -sr 5E v / r/ -i 5r PPM 716 SONNET WAS 1 VA1. 1.X3 lT RIA TIRE ADSTRACI. t. re DINKY N NOT VALD Uc2SS R�603SEC flTili 7XE tU WTOR! tiEN. NO =MED L.D. BRADLEY LAND SURVEYOR 5274 RAMONA BOULEVARD, JACKSONVILLE FLORIDA 32205 AS SCALED FROM COMMUNITY PANEL N_ i x "�? 5 00o I n THIS SITE LIES IN FLOOD ZONE ' 1 HEREBYCERCERTIFY .. THAT THE SURVEY SHOWN HEREIN WAS MADE IN ACCORDANCE WITH THE 'MINIMUM TECHNICAL STANDARDS " FOC LAND SUR TING IN 7Hp STATEAF FLORIDA. 2k 1114 6. F.A.C. L.D. BRADLEY CaD S DATE: 6.28.91 FLORIDA REGISTRATION N MO SCALE: /".: 20' O.R. N 14604 7-91 9° h D. .9o'oe LEGEND - • rows pm MRN Mt o BET lir 6oNnit ■ 'Me RRNERTt Nomme T (4.4 ) caNt. COODDETR R/M PINT of WAY RAL. RU$DMR II0IT ICTIRN LPN STY. 114004 R[Sl. RRSIDRNEt N NERM ST. STRUT S SWTH 1Vc, AVE*. c [AST DR DONE r 11W1 F.B. PAGE Agenda Item #9.A. 14 Nov 2022 Page 251 of 331 IA feaatallrarlt5 " wh sr p Hetvls {gj Atnecpons W.& 9 a Trenrx P Parking g Pharmacies ahs+ Main EltrIrlc 1,'411vehid F. 5aiee OHica iraac.nereO m AIM. W cry ay E.tnnl•PI n't.,-a9 it 8,h y. 31:Y 701 SI, At:s';QilArcc �. l' 7 Ea5'h PLMali ._ir *44 al Pear lit a llacira- 41r eIUN Irr Met sa,rr be CUS lo 4. Far. acral c/rm k"�orydlCir t't*loryy �rtlllel��s parr kisC N f0'elaOe CkN firer `qe CbR s J...ww:ass,r thMaw.] .rr, Agenda Item #9.A. 14 Nov 2022 NI I 4a. .. P,•.,, u.Jf.drd ]oaks Page 252 of 331 Agenda Item #9.A. 14 Nov 2022 Page 253 of 331 Page 254 of 331 Agenda Item #9.B. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Ordinance No. 90-22-249 (REZN22-0002 for 51 West 7111 Street). Request to rezone from Residential, General, Two -Family (RG) to Commercial, General (CG) SUBMITTED) BY: Amanda Askew, AICP, Director of Planning & Comm, l)ev. TODAY'S DATE: November 2, 2022 MEETING DATE: November 14, 2022 BACKGROUND: The applicant is requesting to rezone 51 West Street from Residential, General, Two -Family (RG) to Commercial, General (CG). This property is also related to the Future Land Use Map change (COMP22-0001). The property is adjacent to commercial uses on the east and north and is adjacent to residential uses on the west and south (across the street). The property is 100 feet wide by 100 feet deep. Generally, the eastern half is occupied by the building and storage while the western half is used for parking. Parking occurs on unpaved areas of the lot as well as within the city right-of-way, neither of which meets current parking lot standards. Similarly, the site does not meet current landscaping and buffer requirements. Zonina Districts KG Residential, General, Two.FrnnliyIF rall CPO Caaruie,eial, ,Professional Office CL Cruurnercial, Cirniled Caarnrercial, General r Property j Location As indicated in the staff report for the associated the Future Land Use Map (FLUM) amendment (Comp22-0001) this property has been used as various commercial uses since 1982. Shortly, the city initiated a large rezoning and change this property from a commercial zoning district to a residential zoning district. One year later Commission granted and use by exception for the continuation of the commercial use (automotive repair garage). The properties to the north and east is zoned commercial and properties to the west and south are zoned RG. The land uses reflect the associated zoning districts except for this property. The FLUM designations reflect the existing land uses and zoning districts except for this property. The associated FLUM amendment must be changed in order to grant the rezoning. Page 255 of 331 Agenda Item #9.B. 14 Nov 2022 ' a Residential t Use Commercial Use Residential Use Page 256 of 331 Agenda Item #9.B. 14 Nov 2022 M .. '' View looking east • The Community Development Board heard this request along with the FLUM at their September 20 meeting and did not recommend approval of the amendment the FLUM and rezoning based on "not meeting all of the required elements". Commission reviewed and voted to approve this request at the last Commission Meeting. However, this item requires two ordinance readings and public hearings. ]f approved at this meeting, the property will successfully change the zoning designation to Commercial. RECOMMENDATION: The City Commission review and vote on Ordinance No. 90-22- 249 for REZN22-0002 to amendment the FLUM from RM to CM. ATTACHMENTS: Ordinance No. 90-22-249 Application BUDGET: None REVIEWED BY CITY MANAGER: Page 257 of 331 Agenda Item #9.B. 14 Nov 2022 ORDINANCE NO. 90-22-249 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO- FAMILY (RG) TO COMMERCIAL, GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; PROVIDING FOR CONTINGENCY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Atlantic Beach, Florida hereby finds that the change in zoning classification enacted by this Ordinance shall provide for orderly growth; encourage the appropriate use of land; protect and conserve the value of property; prevent the overcrowding of land; promote, protect and improve the health, safety, comfort, good order, appearance, convenience, and general welfare of the public; and implement the goals and objectives of the Comprehensive Plan; and WHEREAS, the lands subject to this change in zoning classification were largely developed prior to significant changes to the Land Development Regulations and the Official Zoning Map; and WHEREAS, the Community Development Board held a duly noticed public hearing on September 20, 2022, to consider this Ordinance, did not find it to be consistent with the City's Comprehensive Plan and voted to recommend that the City Commission deny this Ordinance; and WHEREAS, the City Commission considered this Ordinance after proper public notice and comments from staff and the public. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Findings of Fact. The above recitals are hereby incorporated as Findings of Fact in support of this Ordinance, and the City Commission finds as follows: a. This change in zoning district classification has been fully considered after public hearings with legal notice duly published as required by law and has met the procedural requirements as set forth in Sections 24-51 and 24-62 of the Land Development Regulations. b. The proposed rezoning to Commercial, General (CG) is consistent with the Future Land Use Map designation and the goals, policies and objectives of the City's adopted Comprehensive Plan. c. All development within lands subject to this rezoning to Commercial, General (CG) and any future development shall be consistent with the zoning, subdivision, Land Development Regulations and other applicable provisions of the Atlantic Beach Code of Ordinances prior to issuance of local permits authorizing construction or site alteration. d. The zoning district classification of Commercial, General (CG) is consistent and compatible with the surrounding development and zoning districts. Page 258 of 331 Agenda Item #9.B. 14 Nov 2022 SECTION 2. Affected Properties. Pursuant to this change in zoning district designation procedure, the zoning district classification of those certain lands within the City of Atlantic Beach, as more particularly described in Exhibit A, attached hereto and made a part hereof, are hereby reclassified as Commercial, General (CG) from Residential, General, Two-family (RG). This reclassification does not grant authority for any specific uses on said lands. Any proposed use on said lands shall be reviewed and approved in accordance with the provisions of Chapter 24, Land Development Regulations. SECTION 3. Zoning Map Revised. The Director of Planning and Community Development is hereby directed to revise the official Zoning Map of the City of Atlantic Beach to reflect the change in zoning classification for those properties described in Exhibit A from Residential, General, Two-family (RG) to Commercial, General (CG). SECTION 4. Contingency. This rezoning shall not become effective until thirty-one (31) days after adoption unless timely challenged under Florida law; and further provided that if the companion Small -Scale Amendment (Ordinance 90-22-248) is timely challenged under Florida law, this rezoning shall not become effective until the state land planning agency or the Administration Commission issues a final order determining the companion Small -Scale Amendment is in compliance with Chapter 163, Florida Statutes. SECTION 5. Disclaimer. The rezoning granted herein shall not be construed as an exemption from any other applicable local, state or federal laws, regulations, requirements, permits or approvals. All other applicable local, state or federal permits or approvals shall be obtained before commencement of the development or use, and issuance of this rezoning is based upon acknowledgement, representation and confirmation made by the applicant(s), owner(s), developer(s) and/or any authorized agent(s) or designee(s) that the subject business, development and/or use will be operated in strict compliance with all laws. Issuance of this rezoning does not approve, promote or condone any practice or act that is prohibited or restricted by any federal, state or local laws. SECTION 6. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 7. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. 2 Page 259 of 331 SECTION 8. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this 24th day of October, 2022. PASSED by the City Commission on second and final reading this day of 2022. ATTEST: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 3 CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Agenda Item #9.B. 14 Nov 2022 Page 260 of 331 Agenda Item #9.B. 14 Nov 2022 EXHIBIT A The lands subject to this Ordinance No. 90-22-249 changing their zoning district designation from Residential, General, Two-family (RG) to Commercial, General (CG) shall be those described below. Address RE Number Legal Description 51 West 71h Street 170816-0005 LOTS 1 AND 2, SECTION H, AS RECORDED IN PLAT BOOK 18, PAGE 34 OF THE CURRENT RECORDS OF DUVAL COUNTY, 4 Page 261 of 331 REZONING APPLICATION City of Atlantic Beach Community Development Department 800 Seminole Road Atlantic Beach, FL 32233 (P) 904-247-5800 APPLICANT INFORMATION NAME IanTietjen ADDRESS 51W 7th Street CITY Atlantic Beach STATE FL SITE INFORMATION ADDRESS 51 W 7th Street SUBDIVISION Atlantic Beach Sec H 03119 REp 170816-0005 ZIP CDDE 32233 LOT/PARCEL SIZE COMPREHENSIVE PLAN FUTURE LAND USE DESIGNATION 0238 Commercial use Agenda Item #9.B. 14 Nov 2022 FOR INTERNAL OFFICE USE ONLY FILE # JUZN DdO rte. j © $500.00 Zoning Map Amendment 0 S1,000.00 Text Amendment EMAIL Brldget.Reyes@cabletti.tom PHONE tl 9042700070 CELL R 904-916-6699 BLOCK 71 LOT 1,2 ZONING CODE USD3 REQUESTED PROVISIONS FROM WHICH WAIVER 15 SOUGHT Change zone from residential to commercial. PROVIDE ALL OF THE FOLLOWING INFORMATION: 1, The names and addresses of all owners of the subject property. 2. The existing and proposed zoning district of the subject property. (Requested Action) 3. A statement of special reasons and justification to support the rezoning as requested. 4. The signature of each owner of the lands sought to be rezoned. 1 HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IS CORRECT: Signature of Property Owners) or Authorized Agent Ian Tietjen 08/22/22 AriV TUREoFAPPLICANT PRINT OR TYPE NAME DATE SIGNATURE QF APPLICANT (2) Signed and sworn before me on this 2 1- day of ( pia T11r1-.WR Identification verified; kif- t. V L Oath Sworn: j Yes 0 No PRINT OR TYPE NAME Au&UST 10a - rt ' � ly 1 SHANNON FuIARRON • NoterV Putlia•Siate of Florida •= Commleelon 0 HH 208007 M CpistREpireseox •1111?= 21 REZQNINC APPLICATION 0926,2019 i,rdu,,,t ary Signature by Commission expires State of County of DATE Ft - 4 -W -2o .to Page 262 of 331 FUTURE LAND USE MAP (PLUM) AMENDMENT City Of Atlantic Beach Community Development Department 800 Seminole Road Atlantic Beach, FL 32233 (P) 904-247-5800 SITE INFORMATION ADDRESS 51 W 7th Street SUBDIVISION Atlantic Beach Sec H 03119 REIT 170816-0005 PARCEL SIZE CURRENT FLUM DESIGNATION RM PROPOSED FLUM DESIGNATION COMMERCIAL APPLICANT INFORMATION NAME Ian Tletjen ADDRESS 51 W 7th Street CITY atlantic beach EMAIL Bridget.ReyesicablettLcom CITY Atlantic Beach BLOCK a 71 Agenda Item #9.B. 14 Nov 2022 FOR INTERNAL OFFICE USE ONLY FILE # SMALL SCALE DEVELOPMENT STATE pi ZIP CODE 32233 LOTH 1,2 TOTAL ACREAGE 0,738 ZONING CODE U5D3 FLOOD ZONE PHONE # 904-270-0070 CELL II 904-916-6699 STATE FL ZIP CODE 32233 © OWNER ❑ LEGAL AUTHORIZED AGENT REQUEST FOR FUTURE LAND USE MAP (FLUM) AMENDMENT: Applicants are advised that approval of an amendment to the Future Land Use Map does not constitute approval for issuance of any permit or Development Order. Use and development lands related to this land use map amendment, if approved, and any tuning change shall be subject to compliance with all applicable local Land Development Regulations, any State and Federal permitting requirements as well as Florida Building Code requirements for Category "C" construction. PROVIDE ALL OF THE FOLLOWING INFORMATION DESCRIPTION OF PROPOSED USE AND PROPOSED DEVELOPMENT ACTIVITY (ALSO INCLUDEANTIC!PATEDDEVELOPMENT AND ANY PHASING SCHEDULE). This property has a warehouse an It and has sInce purchasing and Is used as a commercial office. NUMBER OF WETLAND ACRES IDENTIFY ANY OTHER ENVIRONMENTALLY SENSFFIVE LANDS. ANY LISTED OR ENDANGERED SPECIES OR HABITATS. IDENTIFY ALL PUBLIC AND PRIVATE SERVICE PROVIDERS OF WATER, SEWER, ELECTRIC, SOLID WASTE, ETC. PROVIDE ESTIMATES OF WATER, SEWER AND SOLID WASTE DEMAND. IDENTIFY ANY OTHER ENVIRONMENTALLY SENSITIVE LANDS, ANY LISTED OR ENDANGERED SPECIES OR HABITATS. 22 FUTURE LAND USE AMENDMENT -SMALL OT.0870i A Page 263 of 331 Agenda Item #9.B. 14 Nov 2022 ESTIMATED IMPACT TO ADOPTED LEVEL OF SERVICE STANDARDS AS ESTABLISHED BY THE CAPITAL IMPROVEMENTS ELEMENT Oi THE EFFECTIVE COMPREHENSIVE PLAN. APPLICATION PACKAGE CHECKLIST *Additional Information may be required, depending upon circumstances unique to Individual appikations 1, COVER PAGE: Identifying the project. 2. TABLE OF CONTENTS: Include a list of all exhibits and attachments. 3. STATEMENT: Statement addressing need and justification for requested amendment. 4. APPLICATION: This form completed in it's entirety. 5, LIST OF ADJACENT PROPERTY OWNERS AND ENVELOPES: A list of adjacent property owners within 300 feet of the property Including name, marling address and their real estate number (located at the Property Appraiser's recent certified tax rolls). Include a legal size envelope addressed to each property owner on the list (do not Include a return address). Each envelope must contain proper postage. The order of the envelopes must match the order fn which the nameial> >J>eaLon the list. 6. PROOF OF OWNERSHIP: Deed or certificate by lawyer or abstract or title company that verifies record owner as above. 7. LETTER OF AUTHORIZATION: If the applicant is not the owner provide a letter of authorization from the owner(s) for applicant to represent the owner(s) for all purposes related to this application. t). SURVEY AND LEGAL DESCRIPTION: Current survey and legal description of property sought to be rezoned. 9. LOCATION MAP: General location map with property subject to application clearly identified. 10. SITE PLAN: Site plan containing the following if applicable to the proposed project (account for all land included). • Number and types of dwelling units • Type and square feet of commercial or industrial uses • Any existing structures and proposed use • Any open space, buffers and recreational areas • Wetlands, streams, creeks, lakes or any other water bodies or Environmentally Sensitive Lands • Most recent aerial photograph of site and surrounding lands • Drainage and storm water facilities and other infrastructure, Including ingress and egress, internal access and roadways 11. REQUIRED NUMBER OF COPIES: One (1) digital copy - additional paper copy is optional 12. APPLICATION FEE: $550.00 THEREBY CERTIFY THAT ALL INFORMATION PROVIDED IS CORRECT: Signature of Property Owner(s) or Authorized Agent `SIGNATURE OF APPLICANT -- — Ian 7ietjen PRINT OR TYPE NAME 8/24/22 DATE SIGNATURE OF APPLICANT (2) PRINT OR TYPE NAME DATE Signed and sworn before me on this :M. day of 4 u61151- ________,O. by State of Ft_ County of h I IVQl tan Tie L __ Identification verified: Oath Sworn: IYes 22 FUTURE LAND USE AMEX 1 No SHANNON MARMON NotaryPublic-Sate or MeridaCommleslon 0 HH 208607 My Commission Explree LL O708.2•101 10. 2026 ary Signature My Commission expires 41 i.10 V-Miin JI Page 264 of 331 Danielle Leigh Thompson RE# 170753-0000 49 W 7th Street Atlantic Beach FL 32233 Travis Ligon RE# 170818-0000 66 W 7th Street Atlantic Beach FL 32233 Christina Shafer RE #170818-0010 68 W 7th Street Atlantic Beach FL 32233 Agenda Item #9.B. 14 Nov 2022 Page 265 of 331 This i'vranfy Deed Made this let day of November A.D. 2001 by JAMES B. ADAMS, JR. and JEAN C. ADAMS, his wife 1565 Boyer oaks Lane Jacksonville, Florida 32225 hereinafter called the grantor, to TIETJEN TECHNOLOGIES, INC. whose post office address is: 51 W. 7th. Street Atlantic Beach, Florida 32233, PURCHASE AND SALE AGREEMENT THIS AGREEMENT between JAMES B. ADAMS, JR. and JEAN C. ADAMS, his wife, Seller, and TIETJEN TECHNOLOGIES, INC., a Florida Corporation, Purchaser. 1. SALE: Seller agrees to sell and Purchaser agrees to purchase the following described real estate, with its appurtenances, located in the County of Duval, State of Florida: Lots 1 and 2, Block 71, ATLANTIC BEACH, SECTION "H", according to plat thereof recorded in Plat Book 18, Page 34, of the current public records of Duval County, Florida. , a/k/a 51 West 7th. Street, Atlantic Beach, Florida 32233 2. PURCHASE PRICE AND METHOD OF PAYMENT: The purchase price is $125,000.00, payable to Seller as follows: a) $20,000.00 deposit paid upon execution of this Agreement by Purchaser. This deposit shall be non-refundable unless Seller is not able to deliver clear title. This deposit shall be applied to the purchase price. b) $105,000.00 at closing. Closing shall be held on or before November 1, 2001. 3. DEED: Seller agrees, on full payment of the purchase price in the manner herein specified, to make, execute, and deliver to Purchaser a good and sufficient Warranty Deed to the premises, free and clear of all liens and encumbrances. 4. CLOSING: Closing shall be held at the office of William G. Noe, Jr., Esquire, 599 Atlantic Boulevard, Suite 6, Atlantic Beach, Florida 32233. Title Insurance shall be furnished by William G. Noe, Jr., through Attorneys' Title Insurance Fund, Inc. At closing, Seller shall furnish satisfactory proof that Purchaser will not be obligated to withhold any of' the purchase price under the Foreign Investment in Real Property Tax Act. 5. CLOSING COSTS: Seller will pay for a fee title insurance policy, stamps on the deed and the Closing Attorney fee. Purchaser shall pay all other closing costs. 6. DOCUMENTS: Within twenty (20) days after execution of this Agreement by Purchaser, Seller will furnish to Purchaser copies of' all relevant materials affecting the property, including, but not limited to, site plans, surveys, title reports, zoning information, soil reports, environmental studies, agreements/requirements with, among and between governmental authorities concerning the property which Seller has in his possession. These documents shall become the property of Purchaser at closing. Agenda Item #9.B. 14 Nov 2022 Page 266 of 331 MAP SHOWING BOUNDARY SURVEY LOT /Ye BLOCK 71 AS SHOWN ON MAP OF Art 4A/771- 0,v 17 AS RECORDED IN PLAT BOOK /8 PAGE 34 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY FLORIDA 0 \ .00 e 1 00. 00' PrZ.r.o, 1. 57-r. 13 0 /0 a. o' 1.4/-.5 5 s r MOTO KOMI' ADD "MOUT MC IMMO Of 11 1T111P6STPAT. I ITS SIONEY IS NOT vAlt, miss imosSED *ITN Tie IIPVEYONS SEAL ND MOWN L.D. BRADLEY LAND SURVEYOR 5274 RAMONA BOULEVARD, JACKSONVILLE FLORIDA 32205 AS SCALED FROM COMMUNITY PANEL N oo., THIS SITE LIES IN FLOOD ZONE • ' 1 HEREBY CERIWY THAT THE SURVEY SHOWN HEREIN WAS MADE U ACCORDANCE WITH THE " MINIMUM TECHNICAL ST.ANDARD.S" FOR LAM SUR TING 03 H STATE FLORIDA. 2:: RH G, FA,. 4Gide/ L.D. BRADLEY LA D SURVEy FLORIDA REGISTRATION #1380 O.R. # 14604 7-91 DATE: 6.28.9/ SCALE! • . o6 .5 0 - .14-i • • CONC. II/W • • e 4 ' eo" - LEGEND toOND ITC MR PK KT lir POW PPO Tomb constil MONUNENT (4.4 1 cO*CRITI MIT of VAT N.141 NoSTRICTION LP sly. rfoRT soinboNct ST. STREET AVE. AnNut OR. SRM —4-- remra• PAGE • Nom 3 SOUTH MIT • vosT Agenda Item #9.B. 14 Nov 2022 Page 267 of 331 311,1) MAP SHOWING BOUNDARY SURVEY LOT /C`z BLOCK?/ AS SHOWN ON MAP OF ITI4A'T/c DE4c,TT/ S-cr/oiv // AS RECORDED IN PLAT BOOK /8 PAGE 34 OF THE CURRENT PUBLIC RECORDS OF DUVAL COUNTY FLORIDA• By: D D w Pro • • .00 Cor Z dC ..(1 To Cer / L o T e foo. to Cor / • p f4Nl. 0 /co. cc' 0 d 40. o 1. 5rY. MOsoN.PY FEST SEVENTH S T. ICTES L TIC OIEY 101 YALU MESSESS DISOSSWD TH OF E1SURVEYORSSSE R/EALL NC SIMS L.D. BRADLEY LAND SURVEYOR 5274 RAMONA BOULEVARD, JACKSONVILLE FLORIDA 32205 AS SCALED FROM COMMUNITY PANEL N _ I z of 8 0001 THIS SITE LIES IN FLOOD ZONE • x I HEREBY CERTIFY THAT THE SURVEY SHOWN HEREIN WAS MADE 91 ACCORDANCE WITH THE ' MINIMUM TECHNICAL STAN:)AROS " FOR LAND SUR TING IN THF STATEQF FLORIDA. 2 HH 6, F,A,C, L.D. BRADLEY LA DS R E D DATE: 6.28.9/ FLORIDA REGISTRATION N 1380 SCALE: 0.R. N 14604 7-91 • 0 ■ R/R RAL. STY. REEL ST. AYE, 90 o. -P000e oo.. ✓` a 4 LEGEND TOOK. IM SIOR ME IIET 1/2. MN ME /01NIO CONCRETE NONINR:Hl (4.A CONCRETE MKT OF WAY OUILOINO RELTNCT1ON LK STORY RLRDENCC N NORTH STREET I s°.IN AVENUE L CAST K. DRIVE M MI F.B. PAGE Agenda Item #9.B. 14 Nov 2022 Page 268 of 331 YI flesh Uranlf FQ MOWN q Patio,11uns ® Transit p rrrvha rma alas. u5 MIAs 9 5e•nes F,iu F�,e; MOO FJerIcIC VehlU4e-881e5 Office 4eabek.4 wphyy Atordvir Pliimte9 9 °as 1.444 *0af.4%L 52298 • 'ilA+.wel .9 i.S•' 4 — ;0z' 1 E•aches HeMls•T r num�mrfvmrf 94.trF.inpFrr sy bavCba Agenda Item #9.B. 14 Nov 2022 444 V& 0,N tea, MMwrCvuGa.;. WM, gm. 1Ma MWrer wrdkrdwk Iwh... Page 269 of 331 Agenda Item #9.B. 14 Nov 2022 4"aa.v. 'Jog L'0,17.a1P 7' I.' Page 270 of 331 AGENDA ITEM: SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Ordinance No. 57-22-24 repealing and replacing Section 13-2 Loitering in, obstructing, etc. streets, public places etc. Victor Gualillo, Chief of Police November 2, 2022 November 14, 2022 The existing version of COAB municipal ordinance 13-2 Loitering in, obstructing etc., streets, public places etc., does not meet current legal standards established by case law. This ordinance needs to be amended to address the situation of homeless individuals residing in and around public areas. People using these areas as living spaces can raise concern about public safety related to such issues as unsanitary conditions and unfettered access for all citizens who need to share these public spaces. The proposed new language was drafted by City Attorney ❑urden, was reviewed by City Manager Corbin and Chief of Police Gualillo. It is consistent with current case law and represents a best practices approach to protect all citizens in our city while recognizing the need to respect the constructional right of people to travel freely. The new ordinance recognizes the need to have access to support services before those who are in violation of this ordinance are charged with trespassing and respects the need to keep their personal effects secure. RECOMMENDATION: Approve Ordinance No. 57-22-24 on first reading ATTACHMENTS: CITY MANAGER: 1. Ordinance No. 57-22-24 Exhibit A 2. Supporting Case Law 3. Redline and clean version of the ordinance 4. Copy of current section 13-2 requested to be repealed Agenda Item #9.C. 14 Nov 2022 Page 271 of 331 8/22/2022 ORDINANCE NO. 57-22-24 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REPEALING AND REPLACING SECTION 13-2 LOITERING IN, OBSTRUCTING, ETC. STREETS, PUBLIC PLACES, ETC.; PROVIDING FOR A NEW TITLE; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission desires to update its Code of Ordinances with respect to sleeping or camping and obstructing access to public property to be more consistent with recent case law; and WHEREAS, the City Commission recognizes the right of persons to be free from criminal prosecution for conduct that is considered involuntary and prosecution for the same is considered cruel and unusual punishment under the Eighth Amendment of the United States Constitution; and WHEREAS, the United States Eleventh Circuit Court of Appeals held in Joel v. City of Orlando, 232 F.3d 1353 (11th Cir. 2000) that sleeping out-of-doors is not a fundamental right; and WHEREAS, the City Commission wishes to lawfully prevent sleeping or camping in certain public areas to promote sanitation, public health, and safety, which the court held in Joel v. City of Orlando, 232 F.3d 1353 (11th Cir. 2000) is a legitimate government purpose; and WHEREAS, the City Commission recognizes that the prohibition of sleeping/ camping in certain public places is necessary to preserve the health, welfare, and safety of the City's residents and visitors; and WHEREAS, the City Commission further recognizes that the blockage of ingress and egress into and from public areas, as well as the impedance of pedestrian walkways and other public right-of-ways caused by sleeping or camping in certain areas of the City involves the compelling government interest of the City in protecting the health, safety, and welfare of its citizenry and visitors in preserving police and fire department access to such right-of-ways in order to save lives; and WHEREAS, the City Commission deems this Ordinance necessary to promote public safety and public welfare. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: 01851237.1 Agenda Item #9.C. 14 Nov 2022 Page 272 of 331 Agenda Item #9.C. 14 Nov 2022 8/22/2022 SECTION 1. Repeal and Replace. Sec. 13-2. Loitering in, obstructing, etc., streets, public places, etc., is hereby repealed in its entirety and renamed and replaced as shown in Exhibit A, camping and obstructing public streets, public places prohibited., attached hereto and incorporated herein by reference. New Section 13-2 as shown in Exhibit A, is hereby adopted as fully revised Section 13-2 to the City's Code of Ordinances. SECTION 2. Conflict. All ordinances, resolutions, official determinations, or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3. Codification and Scrivener's Errors. The publisher of the City of Atlantic Beach's Code of Ordinances, the Municipal Code Corporation, is hereby directed to incorporate Exhibit A attached hereto into the City's Code of Ordinances. Sections of Chapter 13 may be renumbered or re -lettered and scrivener's errors, formatting and typographical errors and other minor, inadvertent graphical errors in Chapter 13 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing, by filing a corrected or re - codified copy of same with the City Clerk. SECTION 4. Applicability. The provisions of Section 13-2, camping and obstructing public streets, public places prohibited., set forth in Exhibit A hereto, shall apply to all applications, decisions or controversies pending before the City of Atlantic Beach upon the effective date hereof or filed or initiated thereafter. SECTION 5. Severability. If any section, sentence, clause, or other provision of this Ordinance, or any provision of Exhibit A attached hereto, Section 13-2, camping and obstructing public streets, public places prohibited., shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining sections, sentences, clauses, or provisions of this Ordinance, or of Exhibit A, which shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading on this 14th day of November, 2022. PASSED by the City Commission on second and final reading and following a public hearing on this day of , 2022. 01851237-1 Page 273 of 331 8/22/2022 CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01851237-1 Agenda Item #9.C. 14 Nov 2022 Page 274 of 331 Agenda Item #9.C. 14 Nov 2022 8/22/2022 EXHIBIT A, New Section 13-2 Sec. 13-2. Camping and obstructing public streets, public places prohibited. (a) Except as may be allowed in accordance with Chapter 5 of the City's Code of Ordinances, and by applicable rules, regulations or permits, it is unlawful for any person, after having been informed and given notice by a police officer that the following conduct is in violation of a city ordinance, and after the completion of the outreach efforts delineated in subsection (b) of this section, to engage in the following conduct: (1) Sleep, camp, or lodge: a. On any public right-of-way, sidewalk, street, roadway, or parking lot; or b. In any City park or beach; or c. In any City -owned building lobby, entranceway, plaza, or common area. (2) Construct or maintain any building, structure, tent or use any other objects that are intended to be used for housing accommodations, lodging, sleeping or camping: a. On any public right-of-way, sidewalk, street, roadway, or parking lot; or b. In any City park or beach; or c. In any City -owned building lobby, entranceway, plaza or common area. Obstruct the safe or free passage of persons or vehicles: a. On any public right-of-way, sidewalk, street, roadway, or parking lot; or b. In any City -owned building lobby, entranceway, plaza or common area. (b) Outreach efforts. No person may be cited for a violation of subsection (a) of this section, nor may the provisions of Section 5-33(b), of the City's Code of Ordinances, Trespass for violations of park rules and City's Code of Ordinances, be triggered due to a violation of subsection (a) above, before a reasonable attempt has been made by a police officer to ascertain whether the person is in need of homeless assistance services and/or housing assistance and informed by such police officer that available shelter beds or other suitable emergency housing is available should the person need housing/shelter assistance. (1) If it is determined that a person desires housing/shelter assistance, the police officer will take all reasonable steps toward directing the person to the appropriate housing/shelter service facility, including, without limitation, transportation to such facility. When transporting a person to such facility, the officer must ensure all the person's personal property (with the exception of items prohibited by the facility) is also delivered to the facility. (2) If a person refuses housing/shelter assistance and they otherwise fail to comply with subsection (a) of this section after notice of a violation has been provided, the person may be cited with a violation of subsection (a) of this section in accordance with Section 5-33 of the City of Atlantic Beach's Code of Ordinances. If at any time the police officer determines housing/shelter assistance is desired by a person but that homeless assistance services and/or housing assistance is unavailable, a (3) (3) 01851233.1 Page 275 of 331 Agenda Item #9.C. 14 Nov 2022 8/22/2022 trespass warning, citation, or arrest in accordance with Section 5-33 of the City of Atlantic Beach's Code of Ordinances, may not be made. (c) For purposes of this section, the following definitions shall apply: (1) "Camp" or "camping" means either sleeping or otherwise being in a temporary shelter out-of-doors, sleeping out-of-doors or cooking over an open flame out-of- doors, except that "camp" or "camping" does not include in its meaning only so-called "tailgating," picnicking or other similar temporary activities conducted in accordance with City ordinances, rules, regulations or permits. (2) "Lodging" or "lodge" means to live in or reside in a place temporarily or permanently. 01851233-1 2 Page 276 of 331 Agenda Item #9.C. 14 Nov 2022 11/02/2022 Current Section 13-2 (requested to be repealed) Sec. 13-2. Camping and obstructing public streets, public places prohibited. (a) No person shall loiter, lounge or sleep in or upon any street, park or public place or in any public building, or obstruct the access to any public building or any part thereof, or obstruct passage through or upon any public street, park or public place. (b) For the purposes of this section, the term "loiter" shall encompass, but shall not necessarily be limited to, one or more of the following acts; (1) Obstruction of the free, unhampered passage of pedestrians or vehicles. (2) Obstructing, molesting or interfering with any person lawfully upon any street, park or other public place. (3) Conduct involving the concept of standing idly by, Ioafing, walking about aimlessly without purpose and including the colloquia expression of "hanging around." (c) A person shall be guilty of violating this section only after refusing to move onwhen so requested by a peace officer, provided the peace officer has exercised his discretion reasonably under the circumstances in order to preserve or promote public peace and order. (d) For the purpose of this section, the term "other public place" shall be deemed to include the quasi -public area in front of or adjacent to any store, shop, restaurant, luncheonette or other place of business, and shall also include any parking lot or other vacant private property not owned or under the dominion of the person charged with a violation of this section. (Code 1970, § 14-7) Cross reference— Streets, sidewalks and other public places, Ch. 19; obstructing free passage of streets and sidewalks prohibited,. 4 19-1. 0113,51231.1 Page 277 of 331 Page 278 of 331 Agenda Item #9.D. 14 Nov 2022 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: ORDINANCE NO. 20-22.166 SUBMITTED BY: TODAY'S DATE: MEETING DATE: BACKGROUND: AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 202Z AND PROVIDING AN EFFECTIVE DATE. Melissa Burns, Director of Finance ly November 1, 2022 November 14, 2022 Local Governments have up to 60 days after the end of a fiscal year to amend the recently ended fiscal year's budget. The budgets of four funds needed to be amended/adjusted. General Find Section 2-313 of the City Code allows for transfers of appropriations between general classifications of expenditures within an office, department or agency. It does not allow for transfers between on office, department or agency to another, it has to be transferred by ordinance. This is the case within the General Fund, there is no change in the overall budget, but there are two departments that need additional funds; Code Enforcement and Landscape Improvements. The majority of the adjustments are needed in the personnel sections of those departmental budget. Employee costs in the Landscape Improvement Department are allocated across a couple of departments, and the allocations used for the increase calculations were different than actual. The funds needed were subtracted from another department with the General Fund resulting in a $0 change in the overall General Fund budget. Page 279 of 331 BUDGET: Agenda Item #9.D. 14 Nov 2022 Community Development Block Grant (CDBG) Fund In Fiscal Year 2020, funds were transferred to the Capital Projects Fund for the Aquatic Gardens project in anticipation of receiving grant funds. Those grant funds were not received as funds are received on a reimbursement basis and no requests had been made. The transfer needs to be recognized as revenue and reverse the transfer. American Rescue Plan Act Fund We received our first tranche in October of 2021; and the second tranche was supposed to be one year later, however, came in August instead so the revenue has to be recognized in the year received. Capital Proiects Fund As stated above, the Capital Projects Funs received transfers from the CDBG fund for the Aquatic Gardens project, however, no grant funds were received. The Capital Projects Fund needs to return the transferred amount to the CDBG fund until the grant funds are actually received. Sanitation Fund The City contracted with a new waste hauler vendor which the cost was slightly more than was budgeted. Additionally, there has been fuel cost adjustments due to the high fuel prices this year. Additional funds are needed to cover a portion of September's invoice. General Employees' Pension Fund This amendment appropriates additional funds for investment expenses and service retired pay line items. General Fund - $0 CDBG Fund - $216,667 increase in revenues American Rescue Plan Act Fund - $3,473,921 increase in revenues Capital Projects Fund - $216,667 increase in expenditures Sanitation Fund - $50,132 increase in expenditures General Employees' Pension Fund - $88,543 increase in expenditures Page 280 of 331 Agenda Item #9.D. 14 Nov 2022 RECOMMENDATION: Commission discuss and pass Ordinance 20-22-166 on first reading ATTACHMENT: Ordinance 20-22-166 • REVIEWED BY CITY MANAGER: Page 281 of 331 Agenda Item #9.D. 14 Nov 2022 ORDINANCE NO. 20-22-166 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City is amending the operating budget to add net funds totaling $0 in the General Fund; $216,667 in the Community Development Block Grant Fund; $3,473,921 in the American Rescue Plan Act fund; $216,667 in the Capital Projects Fund; $50,132 in the Sanitation Fund; and $88,543 in the General Employees' Pension Fund for various expenditures. WHEREAS, the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2022 Annual Operating Budget and therefore must amend the budget to recognize a transfer in from the Capital Projects Fund in the Community Development Block Grant Fund; additional revenue in the American Rescue Plan Act Fund; and to have sufficient amounts within the General, Sanitation and General Employees' Pension Funds in order to fund the expenditures. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA that: SECTION 1. The Fiscal Year 2021/2022 Operating Budget is hereby amended as follows: GENERAL FUND Expenditures: General Government/Buildina Maintenance: Other Contractual Services $(21,568) Code Enforcement Salaries 4,194 Landscape Improvements: Overtime 7,132 Special Pay 2,072 F.I.C.A. 353 Health Insurance 3,102 Life Insurance 32 Workers' Compensation 2,711 Operating Supplies 1,296 Ordinance No. 20-22-166 Page 1 of 3 Page 282 of 331 Gasoline 676 Total Expenditures: $ 0 COMMUNITY DEVELOPMENT BLOCK GRANT FUND Revenues: Transfer from Capital Projects Fund $ 216,667 Fund Balance: $ 216.667 AMERICAN RESCUE PLAN ACT FUND Revenues: Federal Grant Fund Balance: Expenditures: Transfer to CDBG Fund Fund Balance: CAPTIAL PROJECTS FUND SANITATION FUND $3.473,921 $3,473.921 $ 216,667 (5 216.667) Expenditures: Other Contractual Services/Pick Up & Haul Contract $ 50,132 Fund Balance: 5 (50.132) GENERAL EMPLOYEES' PENSION FUND Expenditures: Investment Expense Service Retired Pay Fund Balance: $ 34,594 53,950 5 (88,5421 Agenda Item #9.D. 14 Nov 2022 SECTION 2. This ordinance shall take effect immediately upon adoption. Ordinance No. 20-22-166 Page 2 of 3 Page 283 of 331 PASSED by the City Commission on first reading this 14th day of November 2022. PASSED by the City Commission on second and final reading this 28th day of November 2022. Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Agenda Item #9.D. 14 Nov 2022 Ordinance No. 20-22-166 Page 3 of 3 Page 284 of 331 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Amendments to Municipal Ordinance governing Parking SUBMITTED BY: Victor Gualillo, Chief of Police DATE: October 24, 2022 BACKGROUND: With regard to the expansion of the Paid Parking program that now includes 18'1' and 19'1' Streets, the current ordinance needs to be updated. In its current state, Chapter 21 Division 3 Controlled and Metered Parking, was primarily crafted to address paid parking in the Town Center which is enforced and managed by Neptune Beach, With the addition of I8"' and 191" Streets, and since we have added a civilian parking enforcement person, Division 3 needs to be updated to recognize differences in managing the current program. The Commission also recognized that when expanding the Paid Parking program a monetary cost was added that was not a consideration when the current ordinance was written with Neptune Beach handling the Town Center "pay to park" operations. The amended ordinance recognizes our use of a civilian parking enforcement officer, an automated citation system, administration of parking fines, administration of the paid parking program, and additional uses of fines collected. Also included for the Commissions consideration are amendments to add the use of pavement and curb markings to indicate parking control areas, allowing parking in the right of way on the south side of Plaza Dr. immediately adjacent to Russell Park and not allowing parking within 30 feet of a Stop Sign. All of these changes will assist the City in managing parking in the city. The changes are in compliance with Florida State statutes or the Manual of Uniform Traffic Control and Design. RECOMMENDATION: Approve Ordinance No. 75-22-28 on first reading ATTACHMENTS: Ordinance # 75-22-28 BUDGET: None REVIEWED BY CITY MANAGER: Agenda Item #9.E. 14 Nov 2022 Page 285 of 331 Agenda Item #9.E. 14 Nov 2022 10/21/2022 ORDINANCE NO. 75-22-28 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, — STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY AND ARTICLE III, WRECKER SERVICE; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 2019 the City Commission of the City of Atlantic Beach authorized Controlled and Metered Parking for the Beaches Town Center area; and WHEREAS, in 2021, the City Commission of the City of Atlantic Beach authorized expanding the use of Metered Parking zones to include the Eighteenth and Nineteenth Street parking areas; and WHEREAS, increasing the use of Metered Parking zones within the City and adding civilian parking enforcement personnel to help staff to implement this program requires additional authorization by ordinance; and WHEREAS, to create a cohesive and streamlined code it is necessary to add new language regarding parking and traffic control within the City, and remove superfluous language from various portions of Article II and Article III of Chapter 21 of the Code of Ordinances. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY ATLANTIC BEACH: SECTION 1. Revisions to Article II and Article III of Chanter 21, Sections 21-17, 19, 20, 36 39, 42, 43, 44, 45 and 46 of Article II, Stopping, Standing and Parking on Public Property, and Section 51 of Article III, Wrecker Service, all contained in Chapter 21, Traffic and Motor Vehicles, of the City's Code of Ordinances, are hereby amended as shown on Exhibit A and Exhibit B, each dated October 20, 2022, attached hereto and by this reference made a part hereof. SECTION 2. Conflict. All ordinances, resolutions, official determinations, or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3. Codification and Scrivener's Errors. The publisher of the City of Atlantic Beach's Code of Ordinances, the Municipal Code Corporation, is hereby directed to incorporate Sections 21-17, 19, 20, 36, 37, 39, 42, 43, 44, 45 and 51, as shown on Exhibits A and B hereto, into the City's Code of Ordinances. Sections of Chapter 21 may be renumbered or re -lettered and scrivener's errors, formatting and typographical errors and other minor, inadvertent graphical 01844540-2 Page 286 of 331 Agenda Item #9.E. 14 Nov 2022 10/21/2022 errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. SECTION 4. Annlicability. The provisions of — Chapter 21 amended hereby, as shown on Exhibits A and B attached hereto, shall apply to all decisions, actions or controversies within the City of Atlantic Beach arising upon the effective date hereof, or filed, initiated or taken thereafter. SECTION 5. Severability. If any section, sentence, clause, or other provision of this Ordinance, shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining sections, sentences, clauses, or provisions of this Ordinance, which shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading on this day of , 2022. PASSED by the City Commission on second and final reading and following a public hearing this day of , 2022. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor ATTEST: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01844540-2 2 Page 287 of 331 Agenda Item #9.E. 14 Nov 2022 ORDINANCE NO. XX- 75-22-28XX-XX AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, --Al GENERAL STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY AND ARTICLE III, WRECKER SERVICE: •, PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, eta-.kgust 12, in 2019 the City Commission of the City of Atlantic Beach authorized Controlled and Metered Parking for the Beaches Town Center area; and WHEREAS, on XX _XX 2021 in 2021, the City Commission of the City of Atlantic Beach authorized expanding the use of Metered Parking zones to include the Eighteenth and Nineteenth Street parking areas; and WHEREAS, increasing the use of Metered Parking zones within the city and adding civilian parking enforcement personnel to help staff in this program requires additional authorization by ordinance; and WHEREAS, to create a cohesive and streamlined code C- e : :. • . • : : it is necessary to add new language regarding; parking and traffic control within the Cityand remove superfluous language from various portions of Article 11 and Article 111 of Chapter 21 of the Code of Ordinances. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY ATLANTIC BEACH: SECTION 1. Revisions to Article I1 and Article 111 of Chapter 21. Sections 21-17, 19, 20, 36 39, 42, 43, 44, 45 and 46 of Article 11, Stopping, Standing and Parking, on Public Property, and Section 51 of Article Il1LWrecker Service. all contained in Chapter 21, Traffic and Motor Vehicles, of the City's Code of Ordinances, are hereby amended as shown on Exhibit A and Exhibit BL each dated October 20, 2022, attached hereto and by this reference made a part hereof. SECTION 2. Conflict, All ordinances, resolutions, official determinations, or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3. Codification and Scrivener's Errors. The publisher of the City of Atlantic Beach's Code of Ordinances, the Municipal Code Corporation, is hereby directed to incorporate See#ien--5- + . '. eh;bited d Se on 5 10 Penalties' Sections 21-17. 19, 20, 36, 37, 39, 42, 43, 44. 45, 46 and 51, as shown on Exhibits A and B hereto, into the City's Code of Ordinances. Sections of Chapter 5-21 may be renumbered or re -lettered and 01994540-I 1 Page 288 of 331 Agenda Item #9.E. 14 Nov 2022 scrivener's errors, formatting and typographical errors and other minor, inadvertent graphical errors in Chapter 5 which do not affect the intent may be authorized by the City Manager and City Attorney without the need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. SECTION 4. Applicability. The provisions of Section pubfie-beacalieetrelt+bited-anal geotion 5 i ,alties Chanter 21 amended hereby, as shown on Exhibits A and B attached hereto, shall apply to all-oppiietrtionoi decisions, actions or controversies l i din ti within the City of Atlantic Beach arising upon the effective date hereof, or filed, or -initiated or taken thereafter. • SECTION 5. Severabilitv. If any section, sentence, clause, or other provision of this Ordinance, shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and such holding of invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the regaining sections, sentences, clauses, or provisions of this Ordinance, which shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading on this _ day of , 2022. PASSED by the City Commission on second and final reading and following a public hearing this day of , 2022. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor ATTEST: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney n [844540.1 2 Page 289 of 331 EXHIBIT A Sec. 21-17. - Prohibited in specific areas. Except when in compliance with the directions of a police officer or official traffic control device, or when necessary to avoid conflict with other traffic, no person shall stop, stand or park a motor vehicle, or any part thereof: Agenda Item #9.E. 14 Nov 2022 10/20/2022 (a) On a paved sidewalk; (b) Within seven (7) feet of a public or private driveway, upon complaint; (c) Within twenty (20) feet of an intersection; (d) Within fifteen (15) feet of a fire hydrant; (e) On a crosswalk; (f) Within twenty (20) feet of a crosswalk at an intersection; (g) On lanes and paths exclusively intended for the use of bicycles and pedestrians; (h) Within 30 feet upon the approach to anv flashing signal, stop sign, or traffic control signal located at the side of a roadway. (measured from the pavement marking Ston Bar) ff On the following roadways and rights-of-way, except as provided in subsection (j): (1)East Coast Drive, (2)Ocean Boulevard: (3)Sherry Drive (from Plaza to Atlantic Boulevard) (4)Seminole Road, (5)Plaza (except for the 300 Block),- (6)Royal Palms Drive (7)Sailfish Drive (except for the 600 through 900 Blocks): (8)Levy Road, (9)Dutton Island Road, (10)Donner Road -and di On the unpaved portions of the following rights-of-way, except between the hours of 6:00 p.m. and 8:00 a.m. or as approved under section 6-18 of this Code of Ordinances: (1)East Coast Drive, (2)Ocean Boulevard: (3)Sherry Drive (from Plaza to Atlantic Boulevard): (4)Seminole Road - 01845473 -1 Page 290 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 (5)Plaza Dr. (except for the 300 Block and the south side of Plaza Dr immediately adjacent to Russell Park) (6)Royal Patens Drive: (7)Sailfish Drive (except for the 600 through 900 Blocks): (8)Levy Road: (9)Dutton Island Road, or (10)Donner Road. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19; Ord. No. 75-20-23 , § 1, 6-8-20; Ord. No. . &1,, Exh. A. . 2022) Sec. 21-19. - Compliance required with signs and pavement markings parl�g required. When a sign prohibiting parking is erected or a cork per -son -shall -par -1i c noir vehicle in such a designated place. When signs. markings or other parking control devices are installed on a roadway or right of way. no person shall park or overate a motor vehicle in violation of such signs. markings or parking control devices. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19; Ord. No. , $1. Exh. A. , 2022) Sec. 21-20. - Parking limitations. (a) When a sign or pavement marking is erected installed in nidi VA et K. a otreet giving notice of time lirritzofrestrictions, no peri p or markios p: -rrudc a opted by the city manager. Except as expressly provided in §21-17 pr by other express parking provisions adopted by the City Commission. the City Manager is authorized to promulgate and approve parking regulations and limitations. together with signs and markings to provide notice of and implement the regulations and limitations. (b) No motor vehicle, other than official motor vehicles as authorized by the city manager or his designee, shall be parked overnight in any public property, public park or public open space, on any property occupied by a government use, or in any other location posted by the city to prohibit overnight parking. (c) No person shall stop, stand, or park a recreational vehicle, camper, bus, flatbed truck, trailer or commercial vehicle upon any right-of-way, except for the purpose of loading or unloading, for more than four (4) hours, except when authorized by the city manager or their designee provided that the vehicle does not obstruct traffic as described in section 21-18. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19; Ord. No. . §1. Exh. A, , 2022) 01845473-1 2 Page 291 of 331 EXHIBIT B Sec. 21-36. - Issuance of citations. Agenda Item #9.E. 14 Nov 2022 10/20/2022 The Chief of Police shall have exclusive control of and shall have --printed - - - - - 'ch che put in place a management system with accountability for Enforcement of Chapter 21 and issuance of citations hereunder. It shall be the duty of all police officers and civilian personnel authorized by the Chief of Police to issue City Parking Citations or State of Florida Uniform Traffic Citations to -cheek- ; * 'iir :.. . I �rizir. the issue citations for violations of parking ordinances or Florida Statutes that fegulatieg regulate the parking of motor vehicles on all public rights-of-way and public property of the city. Notice of violation of a parking ordinance or Florida Statute by--pelice-GifiGere shall be given by leaving a citation specifying the violation with the registered owner or operator of the motor vehicle or by attaching the parking citation to the motor vehicle if it is unattended. A -d Duplicate copy copies of each such ticket shall be sianed by issuing officer personnel, with his - - -- - - , and filed with the records division of the police department or otherwise submitted to an automated records management system by the end of their shift of work each day. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19: Ord. No. , &1. Exh. A. , 2022) Sec. 21-37. - Form of citations. Citations for violation of parking ordinances shall: (a)Be in writing and in the name of the city; (b)Set forth substantially the nature of the offense and the number of the ordinance being violated; (c)State the date and time delivered; (d)Specify the license tag number of the motor vehicle causing the violation as well as the person cited if delivered in person; (e)Command the owner or operator of the motor vehicle causing the violation to pay to the city the applicable fine as established by section 21-38; and (f)Be signed by the police officer or authorized civilian parkina enforcement personnel issuing them the citation: and (a)Contain information to appeal the citation to the Clerk of Courts if the owner/operator wishes to challenae the citation. (Ord. No. &1. Exh. A, 2022) Sec. 21-39. - Payment of parking fines. (a)The finance department is hereby authorized to accept payment of a parking fine as specified on the parking citation and in accordance with the schedule of fines. The voluntary payment of a parking fine shall be deemed equivalent to the entry of a plea of guilty to the offense charged and waiver of the right to a trial for purposes of this chapter. (b)There is imposed on each person charged with violation of a parking ordinance who fails to pay the parking fine within thirty (30) days an additional cost of fifty dollars ($50.00). 01845480-1 Page 292 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 (c) . . _ _ ... '. - The Chief of Police or their designee shall have the discretion of relieving the per:,cn nzmci in tha citation owner or operator from of paying anv portion of a parking citation. includina without limitation the additional fifty dollars ($50.00) late fee, upon good cause being shown and documented by the dircof x pOlic safety by the owner or operator of the vehicle. (d)Multiple unpaid violations. If a motor vehicle has three (3) or more unpaid parking tickets, and the time limitations for the payment of the tickets has expired, then the motor vehicle may be disabled or towed pursuant to the conditions set forth within this chapter. (e)The city manaaer may authorize the use of other lawful collection methods such as but not limited to: financial collections agencies: and withholding of vehicle reaistrations throuah the State of Florida pursuant to FSS 316.1967. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19: Ord. No. . §1. Exh. A, , 2022) Division 3 — Controlled and Metered Parking Sec. 21-42. — Removing and impounding. (a)Members of the police department are hereby authorized to remove and shall cause to be removed any motor vehicle from any public rights-of-way or public property within the city to a public garage or other place of safety for violations of provisions enumerated in this . •'- - - : - chapter or when such vehicle creates a public safety concern,.- such as but not limited to: (a)(1) When a motor vehicle is left unattended: (4)a. On a paved sidewalk; (2)b. Within seven (7) feet of a public or private driveway upon complaint; (3)c. Within fifteen (15) feet of a fire hydrant; (4)d. Within an intersection; (fie On a crosswalk; or (3f. Alongside or opposite any street excavation or obstruction when stopping, standing, or parking would obstruct traffic. (b)(2) When any motor vehicle is left unattended at any place where official signs or markings on the curb prohibit parking, stopping, or standing. (0(3) When any motor vehicle is left unattended upon any roadway or right-of-way for a period of time longer than seventy-two (72) hours. (4)(4) When a motor vehicle upon a right-of-way is so disabled as to constitute an obstruction to traffic, or the person in charge of the motor vehicle is, by reason of physical injury or condition, incapacitated to such an extent as to be unable to provide for its custody or removal. (e -)u When any motor vehicle is left unattended upon a right-of-way and is so parked illegally, or the motor vehicle constitutes an obstruction to normal movement of traffic. 01845480-1 2 Page 293 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 (b) All expenses and charges for towing and impoundment pursuant to .21-51 shall be the responsibility of the owner of the motor vehicle. (Ord. No. , Exh. A, , 20221 Sec. 21-43. - General provisions. (a)The city manager, after review and approval by resolution by the city commission, is authorized: to establish controlled and metered parking zones ("metered parking zones") within the City of Atlantic Beach; to designate parking spaces within such metered parking zones; and to fix the time limitations for lawful parking in a manner consistent with the schedule of metered parking zones. The city manager, after review and approval by resolution by the city commission, shall establish the schedule and hours during which persons will be required to make payment for the use of a designated parking space within a metered parking zone. (b)Notwithstanding any other provision of the Atlantic Beach Code of Ordinances to the contrary and to the extent permitted by law and after review and approval by resolution by the city commission, the city manager is authorized to delegate the implementation and enforcement of this division 3 to a "district parking operator" which may be an individual, city personnel or a public or private entity, subject to all procurement provisions contained in chapter 2, article VII, division 2, purchasing, as may be applicable. As used in this division 3, the term "district parking operator" means such duly designated person or entity, or, in the absence of a duly designated person or entity, shall mean city personnel authorized to implement and enforce this chapter 21. (c)Violations of any section of this division 3 shall be punishable as set forth herein in Sections 21- 29 and 21-39. (d)Installation and removal of parking meters and posts and kiosks. (1 -)The city manager shall direct parking meters, posts or kiosks to be installed under the authority of this division 3 and to be placed within city rights-of-way or upon other city property located within metered parking zones. Each meter, post or kiosk shall carry upon its face operating instructions for the collection of payment and parking time limitations. (2)LSw r,ar,.,�� kiosks may be temporarily removed anvl rcincts/.1 res, Fvirkirvg mc4:cn, e1Kking meter pests -or ten ptrrxitted and meter, parking mcttr post an permit ch&l Vii; the actual Gest, inxirred for removal and reinstallation of the meters, meter posts and-kiccl �. Iryr psnml c1'i,3c's cet n ra rill he payable to the city. (e)Marking of parking spaces. (1)If the city manager deems it necessary or appropriate in the interest of the proper regulation of traffic and parking, the city manager is authorized to clearly mark designated parking spaces • - 24.\.-L1 end street,' within metered parking zones. It shall be unlawful to park a vehicle across a line or marking se in such a manner that the vehicle is not located entirely within the designated parking areas, markings. (2)When a designated parking space located within a metered parking zone, whether marked by lines or not, is parallel with or diagonal to the adjacent curb, sidewalk or edge of 01845480-1 3 Page 294 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 pavement, a vehicle, with the exception of motorcycles, shall be parked head -in or, if there is a parking meter in the space so that the front of the vehicle is nearest to the parking meter and facing in the same direction as the traffic flow on the applicable side of the street. It shall be unlawful to park a vehicle in a designated parking space in any other manner. ( Ord. No. 75-19-21 , § 1, 8-12-19; Ord. No. , 1. Exh. A, 2022) Sec. 21-44. - Metered parking charges; overtime parking; enforcement. (a)When a vehicle is parked or standing in a designated parking space located within a metered parking zone, the vehicle operator shall immediately deposit or cause to be deposited in the parking meter or kiosk, either payment for the parkina as required for -the -par -king according to the rate specified upon the face of the meter or kiosk, using approved methods of payment as displayed on the meter or kiosk or, if available, upload vehicle registration information to the automated parkina program "app" provided the vehicle has been registered with the City for "grace periods" pursuant to subsections (d) and (fl below. Upon payment or uploading the required registration information, the designated parking space may be lawfully occupied by a vehicle during the period of parking time which has been prescribed for the metered parking zone or for that portion of time covered by the payment so deposited or arace period permitted whicheveris lee.,. If the vehicle remains parked in the designated parking space beyond the parking time fixed for that metered parking zone, of the parking time paid for by -the -payment, or the Grace period, as may be applicable, whichever is less, the vehicle shall be considered illegally parked and may be cited and towed for a violation of this chapter. (b)The district parking operator lc Personnel authorized by this chapter to may issue citations for any parkina violation including overtime parking violations within metered parking zones in accordance with the schedule of fines set forth in section 21-38. Citations shall substantially comply with the form of citations set forth in section 21-37 except that Citations may be signed the (c)No person shall deposit any additional payment in a parking meter or kiosk for the purpose of increasing or extending the parking time for a vehicle beyond the lawful parking time limitation which has been established for the metered parking zone in which the space is located. (-1-)(d).The rates and charges for the use of the cervices and facilities of designated parking spaces located within metered parking zones in the Beaches Town Center area are fixed as follows: a(1)Free for the first thirty (30) minutes for all persons; b _)Free for up to three (3) hours for Atlantic Beach residents who have registered for paid parking with the city ("grace period"); and c:(3)One dollar ($1.00) for each thirty (30) minutes for all others persons. d:(4)One (1) or more parking spaces located along Ocean Avenue Boulevard within the metered parking zone shaft may be designated by the city manager for "take out" only, and shall be limited to fifteen (15) minute parking only and shall be free. (e) Pay to park dates of operation. days of the week and hours shall be set by the City Commission unless expressly deleaated to the City Manaaer. 01845480-1 4 Page 295 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 (f)The rates and charaes for the use of the sorvicec and faci'itiw of sloCanated parkina spaces located within metered parkina zones in all areas of the city other than the Beaches Town Center are fixed as follows: 1. Three (3) hour arace period for reaistered Atlantic Beach residents: 2. One dollar ($1.001 for each thirty (30) minutes. (a) Persons who hold a valid disabled parkina permit and display it properly in a vehicle mav park in anv designated parkina space for uo to four (4) consecutive hours at no cost. (h)(2 -)The city manager may modify these rates, establish minimum and maximum daily and monthly rates and establish time zones as may be required to meet market demands. Such modifications to the rates are subject to review and approval by the Citv Commission sib# - . .. 63plvy properly in a vehicle • - -- • . - - - -- In addition. the City Manager mav authorize temporary modifications of such rates for a limited. duration. but in no case for more than 72 hours. Lipo payment shall be deposited in a parking meter or kiosk in a slot other than the slot clearly designated for the purpose of accepting payment of the particular denomination and type deposited. If a parking meter or kiosk is designed to accept a denomination and type of payment which, at the established rental rate for parking in the metered parking zone in which the meter or kiosk is located, would result in an overpayment for parking, an instruction shall be placed on the meter or kiosk that the deposit of the payment will not afford additional lawful parking time, and such payment shall not afford additional lawful parking time in the designated space. li)No person shall deposit or cause to be deposited in a parking meter or kiosk a false or counterfeit bill, or object other than lawful tender of the United States. If a false or counterfeit bill, or other object is discovered, the Chief of Police or designee shall be notified. Ifi)No person shall deface, injure, tamper with, open, impair the usefulness of or otherwise damage a parking meter, post or kiosk. L)No person, except the district parking operator or an authorized agent or employee of the district parking operator, or in the event the city manager has not designated a district parking operator, then the city manager or the city manager's designee, shall remove or cause to be removed money from a parking meter or kiosk. (m)Under this division, no person shall dispose of a parking ticket except in the manner provided in Sec. 21-39(c). ( Ord. No. 75-19-21 , § 1, 8-12-19; Ord. No. 75-20-24 , § 1, 6-8-20: Ord. No. , § 1, Exh. A, 2022) hir.'ll. metered parking zones: to attach a device thet,, is 018454801 5 thy'. it c1nnnot be moved under Page 296 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 (-4)Wherc this oixr. to the-ve#iele btarinir :. . or upon posting of a telt e. violation -Greats c c psw" I� cf rwpwi \tility e l►vtiwurAt to section 21 E1. Sec. 21-456. - Pay for parking revenue fund. (a)Establishment of fund. The 64y-eor ission City Commission hereby establishes the pay for parking revenue fund ("parking fund") for the purposes of accepting and disbursing monies paid to the city from the pay for parking program ' - _ - - . This parking fund may be used within the city boundaries to fund complete streets projects including but not limited to a comprehensive, integrated transportation network with infrastructure and design that allow safe and convenient travel along and across streets for all users, including pedestrians, bicyclists, persons with disabilities, motorists, movers of commercial goods, users and operators of public transportation, seniors, children, youth, and families (i.e., new sidewalks, sidewalk repairs, cross walks, traffic calming measures, bike racks, road diets, benches, transit shelters/ride share drop off points, etc.). -This parking fund may also be used to fund landscape and/or hardscape projects within the City . The parking fund may also be used to fund alternative transportation and parking solutions within the City city. _ ! : _ _ _W'l parking 01845480-1 6 Page 297 of 331 Agenda Item #9.E. 14 Nov 2022 10/20/2022 revenue funds received by thc city shall be reserved, until thc buy out terms expire as outlined in the interlocal agrcement with the City of Neptune Bc\nh ip 19 48, to fund the hardware/software buy out in the event the city cancels the joint pay fer prlcir, program. Funds collected as any Dart of the paid parking program may be used to pay for the management of the paid parking program including but not limited to salary, eguioment, training and operation of the program. No other uses of the parking fund are permitted. (b)Terms of existence. The parking fund shall be self-perpetuating from year to year unless specifically terminated by the City Commission city-sermiscion. (c)Parking fund assets. All funds received shall be placed in the parking fund for and inure to the public use and benefit of the city. Said funds shall be used in accordance with the provisions of subsection (a) above and distributed as designated by the Citv Commission mon. (d)Parking fund administration. (1)Parking funds shall be used only for the purposes designated by the city in accordance with the intent provisions of this section 21-456 and shall comply with the applicable goals, objectives and policies as set forth within the comprehensive plan. (2)All funds collected from the pay for parking established in division 3 of this chapter shall be deposited in the parking fund, which shall be a separate account established and maintained apart from the general revenue fund of the city. (e)Disbursal of parking fund assets. (1)Expenditures for projects funded by the parking fund shall be made in accordance with the established purchasing procedures of the city. (Ord. No. 75-19-22 , § 1, 11-25-19: Ord. No. &1, Exh. A. . 2022) Secs. 21-46 — 21-49. Reserved. Sec. 21-51. - Charges for towing and storage. The charges for towing and otherwise removing any motor vehicle from any point within the city shall be as set forth in section 804.1204 of the City of Jacksonville Code of Ordinances with rates as defined by section 804.1205 of the City of Jacksonville Code of Ordinances as amended from time to time. (Ord. No. 75-18-20, § 2(Exh. A), 1-14-19: Ord. No. _ , §1, Exh. A, , 2022) 01845480-1 7 Page 298 of 331 Agenda Item #10.A. 14 Nov 2022 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM; Charter officer FY 2021-22 performance evaluations SUBMITTED BY: Kevin Hogencamp, Deputy City Manager 'I. TODAY'S DATE: November 2, 2022 MEETING DATE; November 14, 2022 BACKGROUND: Per Article II, Section 9 of the City Charter, the City Commission "shall perform an annual performance review of the city clerk, city manager and city attorney. BUDGET: NA RECOMMENDATION: Determine whether there is a City Commission consensus to affirm the three charter officers. ATTACHMENTS: 1. Article II, Section 9 of the City Charter 2. Performance Evaluations REVIEWED BY CITY MANAGER: Page 299 of 331 Agenda Item #10.A. 14 Nov 2022 101112020 Atlantic Beach, FL Code of Ordinances Sec. 9. - Powers, Except as may be otherwise provided In this Charter, all powers of the city and the determination of all matters of policy shall be vested in the city commission, Without limitation of the foregoing, the city commission shall have power to: (1) Adopt a budget; (2) Authorize the issuance of bonds, revenue certificates, and other evidences of indebtedness; (3) Establish or abolish official boards and elect the members thereof as recommended by the mayor; (4) Adopt and modify the official map of the city; (5) Regulate and restrict the height, number of stories, and size of buildings and other structures, the percentage of a lot that may be occupied, the size of yards, courts, and other open spaces, the density of population, and the location and use of buildings, structures, and land and water for trade, industry, residence or other purposes; (6) Provide for an Independent audit; (7) Pass ordinances and laws for the preservation of the public peace and order and impose penalties for the violation thereof; provided that the maximum penalty to be Imposed shall be a fine of not more than one thousand dollars ($1,040,00) and Imprisonment for a period of time not longer than ninety (90) days, or as otherwise provided for by Florida Statutes; (8) Lease golf courses, hospitals and airports, or any portion thereof, after the city commission has passed an ordinance authorizing any such lease; (9) Sell golf courses and the public utility system, or any portion thereof, now owned by the city or hereafter acquired by it after the city commission has passed an ordinance that: (a) there is a finding that public welfare no longer requires the operation of any such facility; and (b) the terms of sale of real property within the city limits are stated; and (c) after such ordinance has been submitted to the qualified voters of the city at an election called for that purpose; (10) Provide rules and regulations for all purchases and sales made for and In behalf of the city; (11) Appoint, remove and fix the compensation of all officers and employees appointed by the city commission as hereinafter provided; the city commission shall perform an annual performance review of the city clerk, city manager and city attorney; (12) Exercise any right or authority given or permitted by the Constitution and the laws of the State of Florida to city commissions not inconsistent with the provisions of this Charter. 112 Page 300 of 331 Agenda Item #10.A. 14 Nov 2022 10/1/2020 Atlantic Beach, FL Code of Ordinances (13) The mayor pro tempore shall be appointed by the city commission from its members. (14) Provide for the protection and preservation of parks as follow: Any real property owned by the city which Is used principally or held out for use as a public park, shall be used only as a public park; and parks shall not be sold, leased long term, gifted, changed In description or use, or otherwise disposed of; and no structure shall be built in any such park to accommodate activities not customarily associated with park use or outdoor recreation; unless such sale, lease disposal, gift or structure is approved by unanimous vote of the entire city commission. (Ord, No, 33-15-19, § 1(Exh. A), 5-11-15) 2/2 Page 301 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths, and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development, and progress. CHARTER OFFICER NAME: Shane Corbin REVIEW PERIOD: From: 9/21 To: 10/22 TYPE OF EVALUATION: x ANNUAL DATE OF INITIAL/LAST REVIEW: EIG /29/22 TITLE: City Manager DATE OF EVALUATION: 10/25/22 ❑ OTHER PERFORMANCE RATINGS Far Exceeds Requirements: Performance was consistently well beyond requirements Exceeds Requirements: Performance consistently exceeded responsibilities, standards, and objectives Meets Requirements: Performance consistently met the majority of responsibilities, standards, and objectives Below Requirements: Performance frequently did not meet requirements Well Below Requirements: Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. x Well Below Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements Requirements Mr, Corbin's continued leadership has been exemplary. His planning and communications skills are evident at all times. Community Outreach through meetings, workshops, and communications is excellent. Over the rating period, Mr. Corbin has led or coordinated many complex initiatives that include, but are not limited to, the following: 1. Initiated overhaul of Recreation Department 2. Focus on Resiliency and Adaptation Planning 3. Updates to Connectivity Plan 4. Traffic Calming Application 5. Streamlined Replacement Fence Permitting 6. Budget Process 7. Capital Improvement Plan 8. Several Ordinances 9. Liaison with many stakeholders 10. Support of Mayor's Council on Health and Well -Being 11. Hurricane Ian Response 12. New Trash/Recycle Hauler 13. Responsive Constituent Response 14. Paid Parking at 18th/19th His demeanor is professional and he works closely with the other beaches City Managers. Where necessary, he is adept at problem solving, delegating, and decision -malting. This year, our budgeting process was effective, with a millage rated reduction. He is forthcoming, available, personable, and always willing to engage with residents wanting to meet or talk I know him to be committed to transparency and to working with residents and stakeholders in a positive way that will benefit our community. Page 302 of 331 Agenda Item #10.A. 14 Nov 2022 SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the, job; effectiveness in working with others; communicating with others; cooperation; and flexibility. Well Below Below Requirements Meets Requirements Exceeds Requirements I Ren far IBZexccedsnts Requirements Mr. Corbin's work ethic is exemplary. He takes great prkle in his work and responds well to my feedback. Conversely, lie offers me meaningful feedback about Iris decisions and city processes as our "CEO". Always professional and articulate, he has been a pleasure for me to work with. He is extremely sincere, cooperative, and flexible. He is very hii nble and docs not seek the limelight for his accomplishments. He communicates any issues clearly and on n timely basis to nie. SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making pr ticiples. Well Below ReaulremcnIs Below Requirements Meets Requirements Exceeds Requirements I x For Exceeds Requirements Over the rating period, Mr. Corbin has demonstrated exceptional judgment and knowledge, identified, and solved problems. He combines common sense, data, and logic in his decision -snaking. 1 SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Work ethic, availability, commitment to community, communication skills, planning skills, decision -malting skills, enables staff; ability to delegate. 1 SECTION 5. AREAS 01? IMPROVEMENT Attend more meetings of external stakeholder groups. Become involved in Florida League of Cities. Support a Legislative agenda. OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Weil BelowBelow Meek Exceeds Requirements I hl Requirements Requirements Requirements C(- ii missioner's Signature Date L Zr x I'nl' Exceeds Requirements Page 303 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths, and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development, and progress. CHARTER OFFICER NAME: Donna Bartle REVIEW PERIOD: From: 9/21 To: 10/22 TYPE OF EVALUATION: x❑ ANNUAL DATE OF INITIAL/LAST REVIEW: EG/10/29/22 TITLE: City Clerk DATE OF EVALUATION: 10/25/22 ❑ OTHER PERFORMANCE RATINGS Far Exceeds Requirements: Performance was consistently well beyond requirements Exceeds Requirements: Perfonnance consistently exceeded responsibilities, standards, and objectives Meets Requirements: Performance consistently met the majority of responsibilities, standards, and objectives Below Requirements: Performance frequently did not meet requirements Well Below Requirements: Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements x Far Exceeds Requirements Ms. Bartle is consistently diligent, reliable, and thorough. This past year, she trained new staff to improve efficiencies in the Clerk's office. Her availability and attention to detail has been exemplary. She oversaw a complete review of record-keeping to improve it in the future. She is able to conduct effective liaison with all City Departments. In terms of performance at meetings, she has far exceeded standards in terms of noticing public meetings, supporting these meetings, and preparing minutes. Her work is generally very time sensitive. She provides valuable input in terms of meeting requirements. Over the rating period, Ms. Bartle has also worked diligently on complex projects that include, but are not limited to, the following: 1. AB Election 2. Initiated and oversaw matters relating to committees and boards 3. Records management projects 4. Meeting Management 5. Public Records Requests 6. Training 7. Professional development 8. Assisted in drafting legislative materials. Page 304 of 331 SECTION 2. PERSONAL TRAITS/STANDARDS, Please rate the ability of the Charter Officer in demonstrating the following personal straits nod standards: Sincere inicrest in the job; effectiveness in working with others; communicating with others; cooperation; and flexibility. lYlII Below I Below Requirements Meets Requirements I Exceeds Requirements Far Exceeds Rcnuircnlent9 Ret10iYllltellh In my observation and interaction, Ms. Bartle's wort( ethic is exemplary. She responds well to any feedback and instructions 1 have. She is collegial with the other Charter Officials and the Commission, as this is important to assure good wort( flow. She communicates any concerns clearly and brings a wealth and institutional knowledge about our city to our collective efforts at City Hall, SECTION 3. JUDGMENT AND ICNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following shills of judgment and knowledge: Recognition of problen s; application of common sense; and logic mid decision-making principles. Well Below Reauiremenls Below Requirements Meets Requirements Exceeds Rer)uirenienls x Far Exceeds Rcquhrments Over the rating period, Ms. Bartle has demonstrated exceptional judgment and knowledge, identified, and solved problems. SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Among her areas of strength; Attention to detail, commitment to the job, excellent wonting knowledge, works well with others, managing staff, ability to locate pertinent records, availability to staff and residents, skilled at pohlic records requests, seeks best practices from other clerks around the state. I SECTION S. AREAS OF IMPROVEMENT I encourage Ms. Bartle to continue efforts to improve record retention practices. Strive to retain staff. OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Rennircmonts Below Requirements Meets RemiIrcjn pts 10/29/22 Agenda Item #10.A. 14 Nov 2022 ExceedsI Far Exceeds Renulremenls Ryeulrctncuts Commissioner's Signature Dale Page 305 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths, and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development, and progress. CHARTER OFFICER NAME: Brenna Durden REVIEW PERIOD: From: 9/21 TYPE OF EVALUATION: DATE OF INITIAL/LAST Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: TITLE: City Attorney To: 10/22 DATE OF EVALUATION: 10/25/22 x ANNUAL ❑ 1THER REVIEW: EG/1 /22 PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards, and objectives Performance consistently met the majority of responsibilities, standards, and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements x Far Exceeds Requirements Over the rating period, Ms. Durden has continued to perform at an exceptional level. In addition to her regular review of resolutions, ordinances, and other legal matters before the Commission, Ms. Durden has worked diligently on other complex matters that include, but are not limited to, the following: 1. Waivers & Variances before CDB & Commission 2. E -Scooter Ordinance/ Micro mobility Device review 3. Smoke -Free Zones Ordinance 4. Park Violations Ordinance 5. Zoning Issues 6. Easement Reviews 7. Elections Issues 8. Pre -Charter Review Preparation 9. COJ Gambling Ordinance Coordination 10. Legislative Updates 11. Ethics Updates She is highly competent at her job. She is the parliamentarian for Commission meetings. Her skills in land use and other municipal matters are recognized in the legal community, in her community service, and throughout the State. She is always dedicated to detail and is very thorough, whether in oral or written presentations, or in meetings with staff or stakeholders. She requires no supervision and has worked on issues, as identified by the Commission, or as tasked by the City Manager, at the direction of the Commission. Page 306 of 331 SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charier Officer lu demonstrating the following personal Straits and standards: Sincere Interest In the job; effectiveness in working with others; _ communicating with others; cooperation; and flexibility. 1VeII I1 Iow t3dow Requirements &reels Requirements Exceeds Requirements irnr Exceeds Renuirements Realliremeols Over the rating period, Ms. I)urden has demonstrated her sincere inter eat in lite Job and in ser viug our city. She has proven herself to be very effective in working and communicnting with others. She has nn exceptional work ethic but is also approachable said personable at nil times. She values being pari of the city team, and she is valued as a team member. SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the nbility of the Charter Officer in denronst•ntiug the following skills of judgment and knowledge; Recognition of problems; application of common sense; and logic and decision-making princlples. Well lseIow Rciiutromcnh Below Requirements AWN Requircmenls exceeds Requirement x Fur Exceeds Itcstulrenienls Over the rating period, Ms. Darden has demonstrated exceptional judgment and knowledge, identified, ami solved problems; used common sense, and has used logic in his decision-ntaking. SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Research skills, analytical skills, draft ordinance review, solid relationships with colleagues in the legal community, nvailnbility, openness to feedback, strong connection to staff. SECTION 5. AREAS OF IMPROVEMENT Assist with transition and onboarding of our next City Attorney. Provide Charter Review guidance in writing to the next Commission. OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Requirements Below Regniremenls Meels Exceeds Requiremenls I Reaulremenle 10/28/22 Commissioner's Signature Date Agenda Item #10.A. 14 Nov 2022 x Pair Exceeds Renlliremenls Page 307 of 331 CITY OF ATLANTIC BEA H Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME: 544 fruit (..5k Po -LAS TITLE: Cie - ti fAiNiti o%, r(i REVIEW PERIOD_ From:10 // 1 )-J To: ?/J7-�DATE OF EVALUA flON: % C� // / 2 2 VI TYPE OF EVALUATION; 0. ANNUAL ❑ MIER DATE OF INITIAL/LAST REVIEW: el /h., / 2 ) Far Exceeds Requirements; Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORMA +1_{CE RATINGS performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the mgjority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer W complete the responsibilities assioed by the Charter. Well Below Redulrements Comments: Below Requirements S [.'-0,1] elL- Mete Requirements rixceeds Requirements lerl 'eceeds RettulremenLS 'r -o % i7► -407 14µ4.q 7 d ctn. Tf4 SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the Job; effectiveness In working with others; comnuuticating with ori ers; cooperation; and flexibility. Well Below Requirements 5 OP . Below Requirements Meets Requirements Exceeds Requirements f5 CC�1a� t /v 6 ,q t P e i "r d !l LA- L-) } P Ai 1 -de (4"Q rdr Exteeds Requirements Page 308 of 331 Agenda Item #10.A. 14 Nov 2022 Comments: t� t ,•� f al ( L i4t 1.] ILtUtJ 5 146.4_, .� ► � 5 7� 0 o .1 . 4 444,t An 0 Lt,+1t,,,,{, 5-br. 14V kat SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate tate ability of the Charter Officer in demonstrating the following skulls of judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making principles. Weil helots Rcquiremcnls Comments: Below llequtramenls Meets i7egniremeids SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: A-pdyt zu k --kfLo7 t - Styr✓ SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: IC1 ON6 NI 67E0 — L) 5eNl. OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Rcguiremenis BeloW Regniremente Exceeds Requirements Fal Exceeds Requirements Meets Ronulrements Couunissionet''s Signature Date Exceeds Reguirmnents 6/ /to Id Far Exceeds Requirements Page 309 of 331 G1[TY OIL A'FI,AN'I1tC ,F.,EACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement, In conducting perfotmance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME: iLf LC TITLE: v {..141A.P.ILiL REVIEW PERIOD: From; l v%1. iTn: q /.30 /7.a, DATE OF EVALUATION: /cti40 .•?� TYPE OF EVALUATION: aANNUAL ❑ OTHER DATE OF INITIAL/LAST REVIEW: Isar Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFOItMANCF 1111 X`KNGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requlrements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Cita vier °Biter to complete the responsibilities assig ted by the Charter. Well Below Requirements Below RequIrentems Comments: d Meets Requirements Exceeds RCequGrments Far Exceeds Retluiremcros FR r`,, - errs Z �tll tµ l) -c Ra HG 7',vc 1.v'J rr-)4-rt'i 1. caJgair SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the job; effectiveness in working wide others; communicating with others; cooperation; and flexibility. Well Below Remiiretnents Below Requirements Meets Requirements Exceeds Requirements Par Exceeds Reculrements Page 310 of 331 Comments: SECTION 3, JUDGMENT AND KNOWLEDGE. Please nate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making Br nciples. Well Below tlilnw Requirements Meets Requirements Exceeds Requirements Far Exceeds rteuulremeuts Renatrenienls 1 ContmeRts:i ,� �A r "fJd A..J 1141-14,1� s YYI� f Ts pta4diva Av G a- '-g,v6. . SECTION 4. ACCOMPLISHMENTSIAREAS OP STRENGTH Please note significant accomplishments and specific areas of strength: Agenda Item #10.A. 14 Nov 2022 " W G L" -� Her 704 7c4 '1- SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: Tl [ CA -0, k1+ .,‘ wt Eft --^ Go.� T OVERALL, RATING BASED ON 1 THE SCORES IN SECTIONS 1-3 I Well Below Requirements Below {requirements Meets Requirements 1'xcceds Rer irements Commissioner's Signature Date Fa Dream Reriiiirements Page 311 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress, CHARTER OFFICER NAME: i3 n G` r' 1 TITLE: 6117 rI 120 /►�M REVIEW PERIOD: From: SO /q/moi JTo:/U// / 2 DJ DATE OF EVALUATION: 10/1 TYPE OF EVALUATION:/❑'ANNUAL ❑ OTHER DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds t equirements fittlo Far Exceeds Requirements SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the job; effectiveness in working with others; communicating with others; cooperation; and flexibility. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements ���1 f 6i1 -n YrfbJ N U 0.671VjLxi—a. i f c i4,>J01)s t74._ Se w fa Exceeds Requirements Page 312 of 331 Agenda Item #10.A. 14 Nov 2022 SECTION 3, JUDGMENT AND KNOWLEDGE. Picase rate the ability of the Charter Officer in demonstrating the following skills of Judgment and knowledge; Recognition of problems; nppllcntlea of common sense; and logic and decision-making principles. 1Vell Below Retluircnwnts Comments: Below Requirements Meets Requirements t L iv4t.tS a rw1 o +BIZ SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Eiteeeds Requirements Enr Exceeds Requirements V4-1 Kivu -T / 1:. Please note significant accomplishments and specific areas of strength: 1,445 d t.) ?iuni.1 cc' .Sccak - C- C ij JLLi nrt/Cei - SECTION S. AREAS O1 IMPROVEMENT Please suggest areas in which improvement is needed: OVERALL. RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Requirements Below Requirements Commissioner's Signature Date Meets Requirements x Exceeds Requirements A / - Itnr Exceeds Requirements Page 313 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress, � : 1_!7' ' a 11 1 CHARTER OFFICER NAME: 1 TITLE: 1 1Y/ 61 vacf 1 REVIEW PERIOD: From: II A )).Tot DATE OF EVALUATION; UC fi TYPE OF EVALUATION: ANNUAL ❑ OTHER DATE OF INITIAL/LAST REVIEW; Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORMANCE RATINGS Performance was consistently welt beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1, PERFORMANCE TASKS/STANDARDS, Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter, Well Below Belem Requirements Meets Requiremanls Exceeds Requirements Gar Exceeds Requirements Requirements Comments: Ctrria 4TI` S ChUr , SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer In demonstrating the following personal strolls and standards: Sincere interest In the Job; effectiveness In working with others; comnunlcathte with others; cooperation; and flexibility. Well Below Below Requirements Niccts Rcgtdremcnts Exceeds Requirements Far Exceeds Requirements � Reoulremenis Comments; �-.�U (,�,}� '�` 14.l,) J 1l t fir. HCl ` J(S l]n1.A 1 l I l r1 �' I`at ,.J_,lOnS A-4 (\i tJ th IA" +1-$41- c3AI A 1 1-ko c 1.., Page 314 of 331 Agenda Item #10.A. 14 Nov 2022 SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of Ju Igment and knowledge: Recognition of problems; application of common sense; and logic and decision-making pr nciples, Well Below Requirements Below Requirements Meets Requirements 'xsz Exceeds ReguIrcmcrtta For Exceeds Requirements Comments) 1 `-� � v tAil FC nj `'r Ci 1'1 c.11 -1-2Q,1 � �II� Nom' Ro 111 .1s1 w McirA5 R 1. 1-Kk 1 -fir ail, 1 SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH _ Please Rote significant accan�piish ens and specific ares of strength; now - o Q ` c H pitan)1Y) rer-33 Inc, - n 1. 11( r a ch advha SECTION 5. AREAS OFIMPROVEMENT Please suggest areas In which Improvement is ncecicd; ( I sCO)v� �t i a in o r:� � i'Onto � n 1- u rn�tr C -,VS w , \'h 4Chu i 12n . OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Reoulrements Commissioner's Sihllaydre Below Itcoulrentents Meets ROgnjrenierits xceetts RcntiIi I cuts t Ocf" Date Far Exceeds Rentdremcnla Page 315 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress, CHARTER OFFICER NAME; TITLE: 1 DATE OF REVIEW PERIOD; From: I\ a 2To: l)Q( TYPE OF EVALUATION: ANNUAL ❑ OTHER DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: EVALUATION: 4 r- 1 e 1"k PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION! 1, PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assts ted by the Charter, Well Below Below Requirements Meets Requirements Exceeds Regnit emwtts Far Exceeds Requirements Requirements Comments: (j Si r) i 1 ra:f vJ of _1 ) M 1 •,o col to V�� cI rtecc S a SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer In demonstrating the following personal straits and standards: Sincere Interest In the job; effectiveness in working with others; communicating with others; cooparutl�-and flexibllitV. Well ilclow Mow Requirements Meets Requirements Exceeds Requirements Far Exceeds Requh'mnenta Requirements rtionoi ,i16,554,/ k ,l 0-r e k eos \61-0 laer Comments: /2-1 hk /3 dQ Page 316 of 331 SECTION 3. JUDGMENT AND ICNOWLEDGE. Please rate the ability of the Charter Officer In demonstrating the following skills of judgment and knowledge; Recognition of problems; application of common sense; and logic and deeislon-makine principles. Well Below Requirements Below Requirements Meets Regldren+cnts l Exceeds Requirements Fnr Exceeds Requirements Co7-r1ve-1-b lir kr f-6 (fu rur\fl)i )aes)--sem'- k Commo L /. SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant nccomplislarnents and specific areas of strength: EiCi6 OlATV o har G060' fE 1 Jam, A164cn SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: 1 mrn mini +ht l' s1� 44Y)vi h OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Requirements Below Requirements Meets Requirements 31 Commissioner's SIgnb/tnre Date Exceeds 1 equlrcments Far Exceeds Reartlrenlents Agenda Item #10.A. 14 Nov 2022 fs Page 317 of 331 CITY O1 ATLANTIC BEACH Charter Officer Per'f'ormance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement, In conducting performance reviews, these evaluations will provide a history of performance, development and progress. I CHARTER OFFICER NAME: ��AL1 REVIEW PERIOD: TITLE: L� I / I )r'\ y From; YuY U.To: (,)&t� X DATE Of EVALUATION: OCT TYPE OF' EVALUATION: ANNUAL Cl OTHER DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION! 1, PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Remstrcmenls mus: l ox0oEs Q 4f 1 46k as r A.A / h ire (-10 Bl- Pek4ro S SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer In denionstredug the following personal straits and standards: Sincere Interest hi the job, effectiveness In working with others; communicating with others; cooperation; and flexibility. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements Comments:Prele ds -n�' cid-6o 11, �lds ko c o'`.4)2� 44- Fnr Exceeds Reauh'emersls Page 318 of 331 SECTION 3, JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer In demonstrating the following skills of Judgtnent and knowledge: Recognition of problems; application of common sense; anti logic and decision-making principles. 1Vell &cIaw RegUErcmenl8 Below Requirements Meets RequIremenis Exceeds Req'uIrements For Exceeds RequIremenis Comments: RD (4,,k1v42 I izxqn,i nI 1 / LL 00 (11.)4,114]. SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: gib Ai11 be al,Ai 3ad3ti 4 L 10 x,,5,4101 UP -4k ay, »»y (;) (21A ; SECTION 5, AREAS OF IMPROVEMENT Please suggest areas in which improvement Is needed: SAY u &er. OVgRALL RATING BASED ON TFI E SCORES IN SECTIONS 1-3 Welt Below Renal remeuts Below Reg 1111T111 Meets Requirements Exteeds Rcruiremcnls C LALLit) \ Cir ;0-'1 Commissioner's Sign aturf Date For Exceeds Requirements Agenda Item #10.A. 14 Nov 2022 Page 319 of 331 Nov 02 2022 09:56AM COAB 9042475846 page 1 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress, CHARTER OFFICER NAME: aha„C REVIEW PERIOD: From:%41/ Z/f i/ To: /®%j., /2.2” TYPE OF EVALUATION:) ANNUAL DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: TITLE: Cllr /16?e 4417 DATE OF EVALUATION: ijf Z%Z / / ❑ OTHER PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assiaed by the Charter. Well Below Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements Zr-/A/,2,,r Requirements Comments: 544/7544/7/tj € �5 etior o/e4; Iti�e/h(44047/h i'" /9i c-; %J 1AJ Ale ,, v'%vlq' d/e r t' g/i4f ,41/0//age SECTION 2, PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the job; effectiveness in working with others; communicating with others; cooperation; and flexibility. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Per Exceeds Requirements Md. OiVf/ 1 f /4"e c /kJ //' �.;.Jf ;°; r f� <f VI/ a ¢ ✓G �s � E✓P Ni' 4 A' t / �p°- Jr" ,V( Page 320 of 331 Nov 02 2022 09:56AM COAB 9042475846 page 2 Agenda Item #10.A. 14 Nov 2022 SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of Judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making principles. Well Below Below Requirements Meets Requirements Exceeds Requirements Requirements // N �'if lir✓/! '� , ../.04e#!/ A Comments: Far Exceeds Requirements fefeo,c% %/ �b��,� aiirr' eg,1 !'.1✓,tax.. /L /4- ?(xh . Ay/c. j J t:., ���i� 7.4 - i0/ SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement Is needed: f�k 4, 4174e;'"<$74, /#7,2/f tee' // r7 61 tea rr-0 4'0 /iris''eI / 4"--/441L moi''c OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Requirements Commissioner's Signature Below Requirements Meets Requirements x Exceeds Requirements /c/0/1- Date of A Far Exceede Requirements Page 321 of 331 X Well Below Exceeds Requirements Far Exceeds Requirements Requirements �J 'kze f iv ee,0/ fail jvi five. Comments: Nov 02 2022 09:56AM COAB 9042475846 page 3 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation The purpose of this appraisal is to evaluate performance, suggestions for improvement. In conducting performance performance, development and progress. CHARTER OFFICER NAME: AV/ ///q f0J//' REVIEW PERIOD: From:/0/ fTo: `d9/7/ti TYPE OF EVALUATION: ANNUAL ❑ OTHER Agenda Item #10.A. 14 Nov 2022 pinpoint strengths and accomplishments, and provide reviews, these evaluations will provide a history of TITLE: DATE OF DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: 11/-1/ PERFORMANCE RATINGS City Oe.le EVALUATION: i/�ri� r Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1, PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements deme a ✓4 /041yf /,l ( /l p/e f/ ff/ r4/'' !f /ma/ i'4' Amrk(�`1/ - ®� SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the job; effectiveness in working with others; communicating with others; cooperation; and flexibility. Below Requirements Meets Requirements asx filW9 cr' r X 6 /412 /ire Page 322 of 331 Nov 02 2022 09:56AM COAG 9042475846 page 4 Agenda Item #10.A. 14 Nov 2022 SECTION 3, JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of Judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making pr ncinles. Well Below Reauirements Below Requirements Meets Requirements Exceeds Requirements Far Exeeeds Requirements Comments: rte' pfitip4mAi AhAr yrs 7/ely " f .00 / 80/L ,4,510"1 / - s04'/%rj �B ,*e 4i SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: SECTION 5, AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: OVERALL RATING BASED ON THE SCORES 1N SECTIONS 1-3 Well Below Requirements ./(44 Commissioner's Signature Below Requirements Meets Requirements //`�+2 Da :scads Requirements Far Exceeds Requirements Page 323 of 331 • Nov 02 2022 09:56AM COAB 9042475846 page 5 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement, In conducting performance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME:££Lf/J' 14//04 TITLE: cif M964/44747' REVIEW PERIOD: From:M/lf To: 4/7/17 DATE OF EVALUATION: #77(7- , t TYPE OF EVALUATION: K ANNUAL ❑ OTHER DATE OF INITIAL/LAST REVIEW: Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1, PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Comments: X Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements /f A/'r/d,1 Vr eV/Gi4;1 1" ,A,'feJ dJ ' `, r /7egey'f ,/�c' CO /ice/`r`o se.f /Gh�l # d'/ /if(' AiAor SECTION 2, PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the job; effectiveness in working with others; communicating with others; cooperation; and flexibility, Well Below Requirements Comments: Below Requirements .0,700/nAe- Meets Requirements Exceeds Requirements Far Exceeds Requirements Avec/ h' 4 0, it 44,,/ �/*Fs/GIS /hG x./.67e,› /e h�3 -� ./ 4t sV f-/;4 Page 324 of 331 Nov 02 2022 09:5641 COAB 9042475846 page 6 SECTION 3. JUDGMENT AND KNOWLEDGE, Please rate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge; Recognition of problems; application of common sense; and logic and decision-making pri;tciples. Well Below Below Requirements Requirements Comments: Meets Requirements Exceeds Requirements X Fur Exceeds Requirements K>:7,1/4rhar4.7 ,,5 f / �oilc �✓ s ' /' ' •i/� . Zo/ SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength; laic s7/14?' 1''P7 Gavi;77/ / p7J1).! 1 SECTION S. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: ehe OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Well Below Requirements X/ Commissioner's Signature Below Requirements Meets Requirements Date Exceeds Requirements Far Exceeds Requirements Agenda Item #10.A. 14 Nov 2022 Page 325 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME: Shane Corbin REVIEW PERIOD: From: 09/2021 To: 10/2022 TYPE OF EVALUATION: 1/ ANNUAL DATE OF INITIAL/LAST REVIEW: 9/14/2021 Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: OTHER TITLE: City Manager DATE OF EVALUATION: 11/2/2022 PERFORMANCE RATINC,a Performance was consistentIy well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter, Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements SECTION 2, PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest In the Job; effectiveness in working with others; communicating with others; cooperation; and flexibility. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements Page 326 of 331 Agenda Item #1O.A. 14 Nov 2022 Comments: SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge: Recognition of problems; application of common sense; and Iogic and decision-making principles. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Comm sioner's Signature Well Below Below Meets Exceeds Far Exceeds Requirements Requirements Requirements Requirements Requirements November 2nd, 2022 Date Page 327 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement. In conducting performance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME: Donna Bartle TITLE: City Clerk REVIEW PERIOD: From: 09/2021 To: 10/2022 DATE OF EVALUATION: 11/2/2022 TYPE OF EVALUATION: s/ ANNUAL OTHER DATE OF INITIAL/LAST REVIEW: 9/14/2021 Far Exceeds Requirements: Exceeds Requirements: Meets Requirements; Below Requirements: Well Below Requirements: PERFORMANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Welt Below Requ}rcnmcnts Comments: Beluw Requirements Mets Requirements Exceeds Requirements Far Exceeds Requirements SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability of the Charter Officer in demonstrating the following personal straits and standards: Sincere Interest in the jab; effectiveness in working with others; communicating with others; cooperation; and flexibility. Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements Fur Exceeds Requirements Page 328 of 331 Comments: Agenda Item #1O.A. 14 Nov 2022 SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making principles. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: Far Exceeds Requirements SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 Commission ' Si nature Well Below Below Meets Exceeds Far Exceeds Requirements Requirements Requirements Requirements Requirements November 2nd, 2022 Date Page 329 of 331 CITY OF ATLANTIC BEACH Charter Officer Performance Evaluation Agenda Item #10.A. 14 Nov 2022 The purpose of this appraisal is to evaluate performance, pinpoint strengths and accomplishments, and provide suggestions for improvement, In conducting performance reviews, these evaluations will provide a history of performance, development and progress. CHARTER OFFICER NAME: Brenna Durden TITLE: City Attorney REVIEW PERIOD: From: 09/2021 To; 10/2022 DATE OF EVALUATION: 11/2/2022 TYPE OF EVALUATION: V ANNUAL OTHER DATE OF INITIAL/LAST REVIEW: 9/14/2021 Far Exceeds Requirements: Exceeds Requirements: Meets Requirements: Below Requirements: Well Below Requirements: PERFORJANCE RATINGS Performance was consistently well beyond requirements Performance consistently exceeded responsibilities, standards and objectives Performance consistently met the majority of responsibilities, standards and objectives Performance frequently did not meet requirements Performance consistently fell well below requirements SECTION 1. PERFORMANCE TASKS/STANDARDS. Please rate the ability of the Charter Officer to complete the responsibilities assigned by the Charter. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements SECTION 2. PERSONAL TRAITS/STANDARDS. Please rate the ability, of the Charter Officer in demonstrating the following personal straits and standards: Sincere interest in the Job; effectiveness in wonting with others; communicating with others; cooperation; and flexibility, Well Below Requirements Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements Page 330 of 331 Agenda Item #1O.A. 14 Nov 2022 Comments: SECTION 3. JUDGMENT AND KNOWLEDGE. Please rate the ability of the Charter Officer in demonstrating the following skills of judgment and knowledge: Recognition of problems; application of common sense; and logic and decision-making principles. Well Below Requirements Comments: Below Requirements Meets Requirements Exceeds Requirements Far Exceeds Requirements SECTION 4. ACCOMPLISHMENTS/AREAS OF STRENGTH Please note significant accomplishments and specific areas of strength: SECTION 5. AREAS OF IMPROVEMENT Please suggest areas in which improvement is needed: OVERALL RATING BASED ON THE SCORES IN SECTIONS 1-3 J Well Below Below Meets Exceeds Far Exceeds Requirements Requirements Requirements Requirements Requirements November 2nd, 2022 Date Page 331 of 331