Resolution No. 22-52RESOLUTION NO. 22-52
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF
PREVIOUS LEGISLATION REGARDING THE CULTURAL
ARTS AND RECREATION ADVISORY COMMITTEE;
RENAMING SAID COMMITTEE TO THE ARTS, RECREATION,
AND CULTURE COMMITTEE; ADOPTING NEW PROVISIONS
GOVERNING THE COMMITTEE INCLUDING: PURPOSE;
MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF
VACANCIES; REMOVAL OF MEMBERS; DUTIES AND
RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE
SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF
OFFICERS AND LIABILITY TO CITY; PROVIDING FOR
CONTINUITY OF CURRENT COMMITTEE MEMBERS AND
TERMS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission adopted Resolution No. 02-13 creating a Cultural Arts
and Recreation Advisory Committee (CARAC); and
WHEREAS, the provisions of Resolution No. 02-13 have been amended by Resolutions
03-05, 10-08, 18-32, 18-51, and 19-68; and
WHEREAS, the Cultural Arts and Recreation Advisory Committee has recommended
substantial revisions to these governing Resolutions.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida:
SECTION 1. Repeal of Resolution Numbers 02-13, 03-05, and 10-08, and repeal in part of
Resolution Numbers 18-32, 18-51 and 19-68.
The City Commission hereby repeals all provisions of Resolution Numbers 02-13, 03-05,
10-08, 18-32, 18-51 and 19-68; provided, however, the following provisions of Resolution
Numbers 18-32, 18-51 and 19-68, pertaining to the Teen Council are expressly retained:
Section 2 of Resolution No. 18-32, as modified in Section 2 of Resolution No. 18-
51 and as further modified in Section 2 of Resolution No. 19-68, provided all
references to CARAC in each said Sections 2 shall henceforth mean the Arts,
Recreation, and Culture Committee.
SECTION 2. Adoption of New Provisions and New Committee Name.
The City Commission hereby approves the name change from the Cultural Arts and
Recreation Advisory Committee to the Arts, Recreation, and Culture Committee ("ARCC") and
hereby adopts the following provisions regarding the Arts, Recreation, and Culture Committee:
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ARTS, RECREATION, AND CULTURE COMMITTEE
1. Purpose.
The purpose of the Arts, Recreation, and Culture Committee ("ARCC" or
"Committee"), previously named the Cultural Arts and Recreation Advisory Committee
("CARAC"), is to propose, plan, promote and review artistic, recreational and cultural
programs, exhibits, events, and projects for the citizens of Atlantic Beach. The Committee
is advisory only and exists for the purpose of providing advice related to arts, recreation
and culture to the City Commission regarding the most efficient and effective ways to
spend limited tax dollars for the maximum benefit of the community. The Committee shall
propose a diverse variety of activities related to arts, sports and leisure, culture, education,
history, enrichment, and social engagement to benefit citizens in all areas of Atlantic Beach.
2. Membership.
There shall be a total of seven (7) Committee members with one (1) alternate
member, all appointed by the City Commission, and all of whom shall be bona fide
residents of Atlantic Beach. The alternate member is strongly encouraged to attend every
meeting and shall be allowed to vote and participate in ARCC business in the absence of
one or more regular Committee members.
3. Terms of members; filling of vacancies.
The terms of office shall be for three (3) years and members may serve a maximum
of three (3) consecutive terms. All terms shall expire on December 31 of the proper year,
provided, however, that members whose terms expire shall continue to serve until
replacement appointments are effective. Members of this Committee may hold a public
office or other appointed position in the City, provided the powers and authority of this
Committee remain advisory only. A member may choose to resign from the Committee at
any time by giving written notice to the City Clerk. Any vacancy during the unexpired
term of a member shall be filled by the alternate member automatically for the remainder
of the term, unless the alternate member declines the position, in which case the vacant
position will be filled by the City Commission. Should the length of the unexpired term
Resolution No. 22-52 Page 2 of 6
be less than one (1) year, then such appointment shall not count towards the maximum
number of consecutive terms.
4. Removal of members.
Any Committee member may be removed for cause by the City Commission upon
written charges and after public hearing. Any member who fails to attend three (3)
consecutive meetings without notice to the Director of the Parks and Recreation
Department or his/her designee and without reasonable cause may have his/her office
declared vacant by the Committee. The Committee chair shall notify the City Clerk of such
vacancy, and the City Commission shall promptly fill such vacancy.
5. Duties and Responsibilities.
(a) The Committee advises the City Commission on questions of general policy for
City venues related to: art, sports and leisure, culture, education, and history programs;
programs related to the City's artistic, recreational and cultural grant program; youth
leadership program(s); calendar of events, matters of communication, equity and gaps in
programming and accessibility; community center needs; and special projects as requested
by staff or the City Commission.
(b) Working collectively, the Committee shall coordinate with staff on any needs,
assessments, goals and/or program reviews within its mission; and, when appropriate, bring
matters of public interest to the Director of the Parks and Recreation Department, the City
Manager and/or the City Commission.
(c) The Committee performs a key role in the City's annual artistic, recreational
and cultural grant program by: proposing grant program guidelines to the City
Commission; reviewing grant applications; and providing advice regarding grant awards
annually to the City Commission based on approved grant program guidelines, City
Commission priorities and the needs of the community and community center programs.
(d) The Committee shall review request for City funding for artistic, recreational
and cultural programs, events, and projects, and advise the City Commission as to which
are in line with City Commission priorities.
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(e) The Committee shall perform a key role by reviewing and advising the Parks
and Recreation Department, the City Manager and/or the City Commission on the
inventory of programs, special events, and youth leadership program(s) administered by
the Parks and Recreation Department, their effectiveness, and the budget to support them,
in line with Commission priorities.
(f) The Committee may be asked to advise the City Commission on any new
recreation facilities under consideration by the City Commission, in line with City
Commission priorities.
(g) The Committee shall request and review a report of activities from the
directors of the City's community centers to the Committee at least annually.
(h) The Committee shall provide a report of its activities to the City Commission
at least twice yearly. All advisory positions and statements of the Committee shall be
adopted via official action of the Committee and shall be provided to the City Commission
by City staff or the Committee Chair (or his/her designee) for review.
6. City Staff Administrative Support.
(a) Staff will be assigned by the City Manager to provide technical and
administrative support. Staff will assist the Committee by preparing budgets, proper notice
of and minutes of meetings, and other administrative and technical services, as needed.
(b) Staff will be responsible for the collection and expenditure of any City funds in
accordance with purchasing guidelines.
7. Procedures and Rules; Organization of Officers.
(a) The Committee shall hold its regularly -scheduled meetings on the second
Tuesday of each month at 6:00 p.m. in the City Commission chambers or other public
venue.
(b) Special meetings may be called by the chair or a majority of the members.
(c) All meetings of the Committee shall be properly noticed and open to the public.
Minutes of all meetings shall be recorded by City Staff and maintained by the City Clerk.
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(d) The Committee and each member shall comply with the Florida Government in
the Sunshine Law, Florida Code of Ethics for Public Officers and Employees, Florida
Public Records Law, and related provisions of the City's Code of Ordinances and
applicable resolutions, as may be amended from time to time.
(e) The Committee quorum is four members. Any official acts by the Committee
shall require a majority vote of the members present; however, the Committee shall take
no official action unless a quorum is present at a meeting.
(f) The Committee shall elect a chair, vice chair, and any other officers it deems
advisable from among the regular members at the regularly -scheduled meeting in January
each year.
(g) The chair shall preside at all meetings of the Committee. In the temporary
absence or disability of the chair, all duties of the chair shall be performed by the vice chair.
(h) In all cases involving points of parliamentary law, "Robert's Rules of Order"
shall be the book of reference, and its rules. so far as they are applicable and not in
conflict with the provisions of the city's Charter, Code, or other city ordinances, shall be
the rules of this Committee. The Committee may draft additional rules to govern the
conduct of their business, which shall be approved by the City Commission.
(i) The Committee shall not create subcommittees.
8. Liability to City.
The City Commission shall consider the advisory statements for funding of events
proposed by the Committee, but nothing in this Resolution or otherwise shall be construed
as authorizing or empowering the Committee to impose any liability of any nature,
financial or otherwise, upon the City, without City approval.
SECTION 3. Continuity of Current Committee Members and Terms.
Members currently serving on CARAC shall automatically continue to serve on the ARCC
for the remainder of their terms. Service on CARAC by current members shall count towards the
maximum number of consecutive terms.
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SECTION 4. Effective Date. This Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, Florida , this H day of
/vevemb(r' 2022.
l
Ellen Glasser, Mayor
Attest:
dog
Donna L. Bartle, City Clerk
Approved as to fo and correctness:
-,
Brenna . Dur en, ity Attorney
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