Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
12-12-22 Draft Agenda
City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, December 12, 2022 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Permit Survey Permit Survey 3.B. Recent Storm Impacts & Resiliency Planning • Ian & Nicole Impact • Vulnerability Assessment & Adaptation Plan • Beach Renourishment o Schedule o Parking Counts • Planned Resiliency Related Capital Projects 3.C. Accept the 90-Day Calendar (Dec. 2022 - Feb. 2023) 90-Day Calendar (Dec. 2022-Feb. 2023) 5 - 8 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 7.A. ESC Verified Tree Service Provider (Linda Chipperfield, ESC Member) Verified Tree Service Program 9 - 19 Page 1 of 46 Regular City Commission - 12 Dec 2022 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 22-79 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE ATLANTIC BEACH POLICE DEPARTMENT AND THE JACKSONVILLE FIRE RESCUE DEPARTMENT FOR 911 MEDICAL INSTRUCTION SERVICES AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-79 21 - 25 8.B. RESOLUTION NO. 22-82 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-82 27 - 29 8.C. RESOLUTION NO. 22-86 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF WEDGEWATER SIEVE STATIC SCREEN CABINET WITH STAINLESS STEEL PANEL FROM GRAVITY FLOW SYSTEMS, FOR $35,650.00; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 22-86 31 - 40 9. ACTION ON ORDINANCES 10. MISCELLANEOUS BUSINESS 10.A. Appointment of a City Commissioner to Chair the Board Member Review Committee (Mayor Ford) Commissioner Appointment to BMRC 41 - 46 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. Page 2 of 46 Regular City Commission - 12 Dec 2022 If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 46 Page 4 of 46 CITY OF ATLANTIC BEACH CITY COl\’[l\’IISSlON MEETING STAFF REPORT AGENDA ITEIVI:90-Day Calendar for the l\/Iayor and Commission SUBIVIITTED BY:Yvonne Calverley,Executive Assistant to the City l\/lanager % c;- »* TODAY’S DATE:Novernber 30,2022 NIEETING DATE:December 12,2022 BACKGROUND:The 90-day calendar is included on the agenda for the pur pos e ofsetting meeting dates and determining the location,time and whether to videotape special me eti ngs andworkshops. The rolling 90-day calendar will be revised after receiving input froin City staff and tCom missi on, and will be included in each agenda for consideration. Notes: -Photos of the new Cornlnission are scheduled to be taken on Monday,December S 4:30pin in the Chamber. -A Commission workshop is scheduled for Ivlonday,December S at 6 pm in the Chamb er.-A Town Hall l\/leeting is scheduled for Saturday,January 21 from 10 am to Noon in t h e Chamb er.-A Visioning Workshop is scheduled for l'\/Ionday,January 30 at 5:30 pm in the Charn ber. BUDGET:None RECOMMENDATION:Approve the 90»Day Calendar for December 2022 through Febr uary 2023. 1)I\/Iayor and Cornrnission 90-Day Calendar (December through February 2023) ATTACHMENT: REVIEWED BY CITY MANAGER:Agenda Item #3.C.12 Dec 2022Page 5 of 46 MAYOR AND COMMISSION December 2022 SUNDAY M \\"EDNESDA\THURSDAV FRII)/\\'SATURDAY 1 2 3 Holiday Tree Lighting 4 pm —7 pm (Town Center) 4 Farmers Market 5 Commission 6 7 3 9 19 (R"5s°"Park)Photos 4:30 pm Blood Drive 10 am—2pm ~‘ (City Han) songwriters Concert C0mmlSS10n Noon to 5 pm (Bull Park)Workshop 6 pm 6~8 pm '11 12 13 14 ESC T1'ee 15 16 17 3“b°°m'““‘°¢Family Paint Night Farmers Market Commission Mtg CARAC Mtg 5:15 pm winter wonderland (Russell Park)6:30 pm 6 pm (Jordan Park) 10 am -2 pm ESC M18 6:30-7:30 pm 6 pm 1s 19 20 21 22 23 :4 Commxmity ESC Outreach Farmers Market Development Committee City Offices (R‘|SSB"Park)Board 3:30 pm Closed 10 am -2 pm 5 pm 25 26 27 28 29 30 31 City Offices Closed Agenda Item #3.C.12 Dec 2022Page 6 of 46 MAYOR AND COMMISSION SUNDAY 1 no MONDAY TUESDAY x.. January 2023 u. '|'lll,.lR IAY FRIDAY New Year’s Day City Of?ces Closed 8 9 10 1;Esc Tree 12 13 14 _’ Subcommittee Songwriters Comnusslon CARAC 5;15 pm Concert Meeting 5 pm (Bull Park)6-8 pm 6:30 pm ESC Meeting 6 pm 15 l6 l7 I8 19 20 21 MLK Day Community ESC Outreach Special Town Hall Farmers Market Development subcommittee [\/[agi51ra[e Meeting (Russell Park)city on-Ices Board Meeting Meeting Hearing (Chamber) 10 am_2 Pm Closed 6 P“6:30 pm 2 pm 10 3"‘‘°N°°“ 22 23 24 25 26 27 28 Farmers Market Commission (Russell Park)Meeting 10am-2pm 6:30 pm 29 30 31 Visioning Farmers Market Workshop (Russell Park)5;30 pm 10 am '2 Pm (Chamber)Agenda Item #3.C.12 Dec 2022Page 7 of 46 MAYOR AND COMMISSION February 2023 SUNDAY MONDAY TUESDAY '11 11'RSDAY FRIDAY SATURDAY 1 2 3 4 Blood Drive (City Hall) Noon to 5 pm 5 Farxnexs Market 6 7 s 9 10 11 (Russell Park)ESC Meeting Pension Board Canine Carnival 10 am -2 Pm 6 pm Meeting (Jordan Park) Songwriters 6:30 pm 10 am -1 pm Concert (Bull Park)6-8 pm 12 13 14 15 16 1."18 ‘‘ ESC Outreach Farmers Market Commission Subcommittee (Russell Park)Meeting ]\/[ee?ng 10 2111-2 pm 6:30 pm 530 pm 19 20 21 22 23 24 25 Presidents Day Community Movies in {hePark Farmers Market Development mack H“‘°'3' (Russell Park)City Of?ces Board (_,Drd"‘;’:‘lIj"k) 10 am -2 Pm Closed 6 pm 5_3 Pm 26 27 28 Farmers Market Commission (Russell Park)Meeting 103111-291“6:30 pm Agenda Item #3.C.12 Dec 2022Page 8 of 46 zzozJaqwaaaq 3911!!-uwog)dgqspxemazs |e1uatuuo.IgAu3 ’p|ag;.Iaddgq3 epun Aq pazuasau 2|.U3l.UUO.l!I\l.I3|BJn2|.BN aql pue saaul ;o uog:pa1o.1d gz Jaxdeqa saaueugpu);o apog uo pasea ‘uJ'BJ60.l¢|aoyues ae.u_ C|3I:II!:l3l\ HOV38 OI.LNV1J.VAgenda Item #7.A.12 Dec 2022Page 9 of 46 ll.|EJ3OJd 33!I\.|3S 83.11 p3!J.!.l3/\L|3E3?3!I|,l..|E|].V sue|d UO!1OLUOJdammj . anqnd am on,u.1eJBoJdany/uas a3JJ_pagpa/\;o q:)une1 . sang/uas pagua/\1sJg;|. ssaamd uo11e3g,uJa/\. sang/uas O1UJEJ3OJdas;/uag a3JJ_pagua/\;o l.{DUnE'|. 1uaU.1do|a/\aa s|egJa1ew . s1uaLuaJgnba3 1]LUJ3d ;o uop,3npoJ1u|. (aaueugpm ;o UO]S[I\3J ’punoJ8>peq)IU01S]H . sJ,ua1uo3Agenda Item #7.A.12 Dec 2022Page 10 of 46 u.|EJ3OJd 33!I\J3S 33.11 pB!_.|.!J3/\l.|3E3?3!].U9|3I-V alepdn BPOD1u333J I|.SO|/\|-IZOZ UO!1€U.JJOJ.U!333 ppE O].BPOI)33.11 p93UEl.]:)-8'[0Z SUO[S!A3J apoa Jo_few -50oz spoo/v\p.Ieq Jo;spooMpJeq ’uogJ,gug;apBugunzxJeep 01 sa?ueqg -Looz sa|nJ pJeoq aan o1sa8ueq3 -sooz salm pun;aaJ1 on,a?ueqg -oooz suongpuoo snoJaBuep 'SUO]1dLU3X3'suop,1ug;ap pappv -5551 spJeA u/v\o.1S.Ia/\oapnpug on,palepdn suo!lE’|n33H -Z86I A1015!H ?w ,r_Agenda Item #7.A.12 Dec 2022Page 11 of 46 aBed1guu.uad01 . Bumun9903 an Ella: zzozA|Jea1uas uauewpuooas [a1ep]1uas ’Ja|geuu 15.115 ‘MINI!(ml ll nun?u:new vuuxnv-sousmmummunguuun_;u|mm m;apoaup cmnus 9r. E"'3 yaqaaliog luau;3:930:11s,aa1 -anpn Kggunuuuaa pug asuagap uuogs noes;zmuemy mo ;o ued we saw)almaw an Inn 5:-1 -1 um-I (rum:-Ia PHI-ml)-MI-Alum-=I!=nu *1-muum»swamamwl?w ‘winwin we;-uz«nu ‘MINas it (Iap!In)ma«I-w WM auxam:-aw muuad 2 eugnba:Kenn 1aB.|:|1u Jagmuagp H!.9 )|lllI.I) 2 Imm aan Kn:Buymluag *380538 'I'IV3 .v1~u-«Am-nuwuztnmlnn-vnu-In-¢u:I4 mmpllu al :1 nu:3 ‘y ;a».suy ulluuaa wnnwau :33;v:naau newon i953 SZ|.U3Lll3J!nb3H].!UJ.l3d ].O uog1:)npoJ1u|Agenda Item #7.A.12 Dec 2022Page 12 of 46 mu ; mm:L: vumi»muw<|U.lEJ§O.ld 33!I\J3S 3311 p3!_.].!JB/\HIJEBQ3!f|.l.IE|I|.V ‘awed ”°!1"'°”dde palepdn uog1e1uesa.Id A.Ieu1Luns1gu.uad =:w-anmW—.—«u.....-.-....... .‘...»........-.»m..-nu.-.m......,... AHVWWHS J.IWH3d ‘IV/IOWJU 3381 waluununui quml?cu nu:sauna uoluviwng gz meanwuaugpm ya ape; (aug|uo)sa31/uas Jo;apgng Eugugeu a ssanvumm GNVSSJIINZSmu no; ERJII79QNINIVHJ. .l.IW!l3d TV/|OW32l 3.-‘JILL (aunuo pue xuud) amqamq /ueuuuung '..n ma -nl -u Ilml luau:on:ma --mm..=.-an-...»-us UIL mum tn-on ?llblln nu -nu:-...=Lt:mu-q nun.-on-uul SEA ON -ulluad 2 paau Kenn noK Ja?Je|J0 J3|3|llE!P '1!..3 5!I!JI 'II5!II..vs :2 mum;at“amseaw wwwwa lumen munu!mu 3:Iwsuwwu re maria S=='IW!:-Io soarm I|.U9LUd0|3l\3(]S|E!.l3].E|/\|Agenda Item #7.A.12 Dec 2022Page 13 of 46 sang/uas 39J_|_A1uno3|e/ma 21701 was newsqaeanno -::m..m...........-x-........u.m:=-.. ‘ -Kan.-uuouaoauua ‘,‘~»umewwu Du: puullidzaauslzcu?in 'PM‘suvuunu-a 'Hl%l3|I?I-Ill‘-lllllllll '-IE1!/lNlll_ll-lIll|lIllIllIl.lIIn.llllIIlIIIlll|Ill|lIl|! mumuwmnummnu-mum-mm lll.l1VlKTl«lIIll/I'$//‘Ill’!-lll?ll -ll?lllllll-Ilil-ll?l-III-llllll-IIIIXIIIIIIIIIIIIEIIA muIIIIlI1IIII.uIII.mlImlulII.wIII-IlIl.I-lIIIIl- III!-l?'|1l.||l|lllHl?I-llll|lI?H5l.II! E!‘-Illilul?lilllll-II||l!Il|Il_Il-II‘ ??lullll-Hill-ISUII“°“§‘::§“*-é.-«Jog.;a,:»..196 *...g3ug!.&'m...n...n me I!!!-l?'I$l.lHWl|'5l!I'Il|lIlHIlIl!|l' II.la?IlIl_lMI:ll?-lli?ll??llrl? Il?ll?llll-l|l.I|3|.l|1Ifl|Il.l|lllB III?-IJIIHIIIIHIIIHIII-HImlIllI' IIHKII-UH!-IS“-|lH.l!-II ou4I!r»I~quuow HDVES3|.l.NV1.l.V i0 MD svtt=0IvaxdSB'SuaIv3!I\!3/Sn'q90°/Finn mm-u'1."-'."7-'-_'.$f.'-'-".«’.'-.-"=1-zsu.-.'‘mu-.'“T3 =nu ':;."*.g...-"::*."-"..:*.:'.;:'“'w-...T...:*.". ;‘,:—..::5919Pd"91!5q9IV\uu-ummu-mm Iunnnnlmlunm?nuii?aulnlw?nlu IIIHII-IIHI-II-ll|ll.|IlIIl% saoyuas o1 u.|e.I8oJd aag/uas aaJJ_pagya/\;o q:>une1Agenda Item #7.A.12 Dec 2022Page 14 of 46 ac!‘lUEJ3OJd33!I\J3S 33J_|_p3!].!..|3]\q3€3?3!I|.UE|Z|.V 1531 J9p!I\O.ld 33!/USS zcuz sum MMMHH am.K‘Lzpans-muss whoa Imw uauun;-1 auv-ms ""1 "'5 "°"’"‘*1 ‘sn'we seen news aszs -sum sanzzm-uams mm imam puma uni]; q ©1'M‘‘I O uoueuilsap Japgnold aoyuas am pegua/\sg?ga an ;o uouvezao/«a1 |1!1}nS3A]]1M os op 01 amue;zsuonmnse;non.-aaxma-aans,:{)\_:)an mmrqaumaisnm sagusdumg . -mnuerum Isa:amamenoz paunha;an s1apy\oJd paw;/\. '/(usduma am 0)pap;/ma sq mmsogqdm?yeuouowmd pue magma:e -yenomde umin use:pa1a]dIuoo an:;o 1:153:31uadn Aueamoo emmemo um.ya):Aug . -uaneu?mp lap!/«mg aawes aau pagua/\au:axe/«a1 JD asruaummhas Bu:‘aouaimp anp Suguuopad uudnnap!/xmd aawesam;payua/\-uoaaa ouuzpv ;n bye 2 se paqsn sq mm Aauzmu sagumunoaemsse mu seep Isa:amEuuajduma 31:51!usJam emu aseald . ‘*"’P!"°‘d 9°!“-'33 9°-‘l m an:amt:-91 pun SJGMSME nauoo aq:Milne:aszam‘/inaauoo'suonsanb G 3 Nd 3 A amgo 112Jemsue mu op noK;|'_11uJqns,,>131]:pue Isa:sq:uo suousanbnuJSMSUV . ‘l=1'!tI11|37-?ram am.- -mm au:Me;m;pue pIzc]uMuQ . ZZOZ mvwnq anwas an Daysnn-av ;o up .951 zzuzn NW1 7m estrus .4..m~‘ :.\yn5l=Il:u .u«4)-v-w«5 5150;u Japvxuld azmuasam pauua/\-uasag ogzuenvm /(143E mama;puE amoaeq onMO)-4] 2&1 Iwnr Wit)‘:nu Japynma aayuas am;pegpan-uauaa ouuvuv;o ma {W}:U 5 W I\?1rN\)16IIlIU?='/v?iluuuuauns I (J .Aa)1uowAa/uns 1,) ssaamd uog1e3g,qJa/\Agenda Item #7.A.12 Dec 2022Page 15 of 46 Auenuuea?ueqa s|e:)ac| uwuwlwua nunmcIlusuunu ua-um :u:In1¥D4o wuwa um: auunv cu po :2 mm»:hunk n um um awn -an WIIIADFIIFE .Iap!Ao.I._-1aayuas aa.u_ 03 Id Iua/\@ HOVEE 0U.NV'IJ.V 9303 wwwlma |I-mm an but non.»ma»-us wnunllllo In um um: aw-my -cm 2:mm mans:n-um mu:umu-=w-mm La -mun--a M .l9p§I\0.Id aayuas aa.1_|_aa I:l IHEIA 6HOVHE°Ll.NV—U.V V303 WuuaunIINaIIamlMMnnuIww.nu61uv5N¢wnululv-to mun-«ma a|wI|lv mumczmamamummum.um um:Ivwn «nu In --Maura .l9p!AO.ld any/ues ea.u_ a:-I I:l Iu an 6HQVES3LlNV'IlV 3'-—'3303 xu...mea.uaIlnnlu --u WI sumo uqwwa.am-um was was suuvlwun pa :2 manna rsuydl wulzu um:um nu-at pa ualmdl?i N .Iapy\o:d aoyuas aa.u_ aa I:l Iu 3/\QHOVHS3I.LNV1J.V Z303 LUE.|30.|d33!I\J3S 33J_L p3!}!J3/\H3238 3!].UB|].V S33[l\J3S p3!}!J3/\J0;31E3[}[l|J3:) nnIuunA|AIIa xumdu n u.u-mu uuaa-ma :na-IIIIIPID M:was wwa sun-uv a I2 mdluo may-u F?lll?ln ma nu Japgnmd aagtuas 93:; CI3 Id IH 3 A 9HOVHE3L|.NV'IJ.V Z303 L|O!].E3!:|.!J3[\JO].J.OO.l¢|Agenda Item #7.A.12 Dec 2022Page 16 of 46 S93!l\J9S p9!].!J3]\1SJ!;|Agenda Item #7.A.12 Dec 2022Page 17 of 46 my:(run .- rlwlvrl?uusualxqun nu-a;-mwmm m um vnnu‘N?Ul.‘-u aw w-mm-aw--p-up-4» unwu ..suuvnlnlno nuux?l mmauuma nuivnt uma wuwynmuwamam we swat-a sxuwudnunim :4- wnum.sum um»... nuum mam:-vnazmr senuowmmm an ngunuodd ug u-gun pun suv nlnulna ‘ Javlnmd «was an‘O .E3a'a’a"'u..%1\‘. nu: mm-«-N ltwww HDVEI3|J.NV1lV :lO All)s3gJ,A|eu\-/- soap!/\’a3eu3gs 'S9SB3|9J ’sJ,uaLua3unouuv - [g17n=q|vgxdse's1.:a|v:>y\g3/sn'qeo3//zdnq]senepdn ausqa/v\- auqnd an 01 u1eJBoJd s_|_/\;o q3une1Agenda Item #7.A.12 Dec 2022Page 18 of 46 U..|BJ3OJdany/uas aau pagya/\qaeag 3g1uep,\1 6 (313 'sJade3spue|'SJ013EJ1UO3'SJ3d0|9A3p ’SJO1|E3J)su.|ea1 13 Lpum - sue|d uonowmda.mJ,n;|Agenda Item #7.A.12 Dec 2022Page 19 of 46 Page 20 of 46 CITY CDF ATLANTIC BEACH CITY CONINIISSION MEETING STAFF REPORT AGENDA ITEIVI:Resolution No.22-79 authorizing the Execution of Re cip roc al Agreernent between the City of Atlantic Beach and t h e Cityof Jacksonville for 91 l l\/ledical Instructions Service SUBNIITTED BY:Victor L.Ciualillo,Chief of Police TODAY’S DATE:November 28,2022 IVIEETENG DATE:December 12,2022 BACKGROUND:In 2022,the Florida Legislature passed and the Governor sign edintolawadditionalrequirementsforPublicSafetyAnsweringPoints(PSAP)relating t o CPRand medical instructions during 91 1 calls.These laws went into effect July 1,2022. The City of Jacksonville,through the Jacksonville Fire and Rescue Department (JFRD).provi desemergencymedicalservicesfortheCityofAtlanticBeach.All medical calls are route d tothem for handling,including CPR instructions.The ABPD Communications Center does give medical instructions due to their cornplexity and advanced training required and transfer s callsto JFRD’s Communications Center.Agencies who do not conduct the necessary training mayenter into reciprocal agreements with another PSAP that does meet these new requirements a n d provide medical instructions,including CPR,over 911 systems. Section 4-0l.46S(3),Florida Statutes.perrnits a public safety agency to enter into reci pro cal agreeinent with another public safety agency that elnploys 911 public safety telecornm unicatorswhornhavecompletedthetelecomrnunicatorCPRtraining. This Agreement fulfills the requirernents of the new law.The agreernent stipulates th at ABP DwillhaveandmaintaincomrnunicationswithJFRDandprovideasysternfortransfening911 calls necessitating rnedical instructions to JFRD.This process is currently in place no w,however,a formal agreexnent for this as required is not in place.This agreernent will r ethat. BUDGET:None RECON/INKENDATION:Approve Resolution No.22-79 authorizing the l\/Iayor t sig n a Reciprocal Agreement between the City of Atlantic Beach and City of Jacksonville f o r 91l rnedical services. ATTACI-IlVlENT(S):1.Resolution No.22-79 2.Proposed Agreement REVIEWED BY CITY I\/IANAGER:Agenda Item #8.A.12 Dec 2022Page 21 of 46 RESOLUTION NO.22-79 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE MAYOR TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE ATLANTIC BEACH POLICE DEPARTMENT AND THE JACKSONVILLE FIRE RESCUE DEPARTMENT FOR 911 MEDICAL INSTRUCTION SERVICES AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Section 401.465,Florida Statutes,requires 911 public safety telecommunicators to undergo speci?c and continuous education and training to be able to provide telephonic assistance in administering cardiopulmonary resuscitation (“CPR”);and WHEREAS,Section 401.465(3),Florida Statutes,permits a public safety agency to enter into a reciprocal agreement with another public safety agency that employs 911 public safety telecommunicators whom have completed the telecommunicatorCPR training;and WHEREAS,the Atlantic Beach Police Department (“ABPD”)and the Jacksonville Fire Rescue Department (“JFRD”)are ?rst responder agencies providing public safety services to the City of Atlantic Beach within Duval County;and WHEREAS,both the ABPD and JFRD operate Public Safety Answering Points (“PSAP”)for the intake and handling of emergency calls;and WHEREAS,the ABPD PSAP does not provide emergency medical instructions and transfers calls requiring this to J FRD;and WHEREAS,the ABPD and JFRD have systems and procedures in place to effectively transfer and communicatebetween PSAPs,callers requiring emergency services,and coordinate ?rst responders;and WHEREAS,the ABPD and JFRD have developed a reciprocal agreement for J FRD to provide 911 medical instructions for 911 medical calls received by ABPD and the agreement has been reviewed by the Police Chief,City Manager,and City of Jacksonville,?nding it acceptable;and WHEREAS,the agreement has been reviewed by the Police Chief,City Manager,and City of Jacksonville,?nding it acceptable. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.The Mayor is hereby authorized to execute the reciprocal agreement with the Jacksonville Fire Rescue Department,covering the period of three (3)years upon both parties executing the agreement. SECTION 2.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 12"‘day of December,2022. Curtis Ford,MayorATTESTDonnaL.Bartle,City ClerkApprovedastoformandcorrectness:Jason R.Gabriel,City Attorney Agenda Item #8.A.12 Dec 2022Page 22 of 46 RECIPROCAL AGREEMENT FOR ADMINISTERING EMERGENCY MEDICAL TELEPHONE CALLS This Reciprocal Agreement for Administering Emergency Medical Telephone Calls (this “Agreement”)is dated ,2022 (the “Effective Date”),and is between the City of Jacksonville,a consolidated political subdivision and municipal corporation existing under the laws of the State of Florida (“Jacksonville”),on behalf of the Jacksonville Fire and Rescue Department (the “JFRD”),and the City of Atlantic Beach,a municipal corporation in Duval County,Florida (“Atlantic Beach”),on behalf of the Atlantic Beach Police Department (the “ABPD”). Section 401.465,Florida Statutes,requires911 public safety telecommunicatorsto undergo speci?c and continuous education and training to be able to provide telephonic assistance in administering cardiopulmonary resuscitation(“CPR”). Section 401.465(3),Florida Statutes,permits a public safety agency to enter into a reciprocal agreement with another public safety agency that employs 91 1 public safety telecommunicatorswhom have completedthe telecommunicatorCPR training. The ABPD and JFRD are public safety agencies that desire to enter into a reciprocal agreement in order to have transferred to the JFRD those telephone calls involving emergency medical conditions that may need telephonic assistance in administering CPR. Jacksonville,on behalf of the J FRD,and Atlantic Beach,on behalf of the ABPD,therefore agree as follows: 1.Purpose.This Agreement sets forth the protocols for which the ABPD will transfer telephone calls for emergency medical conditions,including telephone calls where CPR may be required, to the JFRD.The JFRD will provide telephonic assistance in administering CPR or other pertinent medical instructions to the telephone caller. 2.Definitions.In this Agreement,the following de?nitions apply: A.“911 public safety telecommunicator”means a public safety dispatcher or 911 operator whose duties and responsibilities include the answering,receiving,transferring,and dispatching functions related to 911 calls;dispatching law enforcement of?cers,?re rescue services,emergency medical services,and other public safety services to the scene of an emergency;providing real-time information from federal,state,and local crime databases;or supervising or serving as the command officer to a person or persons having such duties and responsibilities.However,the term does not include administrative support personnel,including, but not limited to,those whose primary duties and responsibilitiesare in accounting,purchasing, legal,and personnel. B.“Public agency”means the state and any city,county,city and county,municipal corporation,chartered organization,public district,or public authority located in whole or in part ambulance,medical,or other emergencyC.“Public safety agency”means a functional division of a public agency whichprovides?re?ghting,law enforcement,medical,or other emergency services.3.Agreement.A.The parties shallhave the ability to have direct telephone and radio contact witheachother’s 91 1 public safety telecommunicatorsfor whom the parties can reasonably receive 911communications.Agenda Item #8.A.12 Dec 2022Page 23 of 46 i.Upon the occurrence of the ABPD’s 91 1 public safety telecommunicator receiving a telephone call that is believed to need telephonic assistance in handling an emergency medical situation or administering CPR,the ABPD’s 911 public safety telecommunicatorshall obtain the telephone caller’s location information and then shall transfer the telephone caller to the JFRD’s 911 public safety telecommunicator for emergency medical instruction.If the telephone caller is believed to be in a county other than Duval County,Florida,efforts to relay the telephone caller to the appropriatecounty shall be made prior to transferring the telephone caller to the JFRD’s 911 public safety telecommunicator. ii.If the ABPD’s 911 public safety telecommunicator believes there is a possible crime that has been committed or that the JFRD may otherwise require the presence of a sworn law enforcement officer at the location of concern,the ABPD’911 public safety telecommunicatorshall remain on the telephone with the telephone caller, obtain pertinent information from the telephone caller,and initiate a telephone call for law enforcement to be dispatched. B.Training shall be provided to the parties’appropriate personnel regarding the procedures and protocols set forth in this Agreement,including coordination and how and when to transfer telephone calls between the parties.The parties shall be responsible for training their respective personnel. 4.Effective Date;Term and Termination.This Agreement shall take effect upon execution by the parties and be in effect for three years.This Agreement will be effective on the date both parties have executed this Agreement.This Agreement may not be terminated except by the agreement of both parties. 5.Liability.The parties shall be liable for their own acts or omissions,subject to the limitations set forth in section 768.28,Florida Statutes.Each party assumes responsibility for the acts, omissions,or conduct of its employees.The foregoing shall not constitute a waiver of sovereign immunity beyond the limits set forth in section 768.28,Florida Statutes,or of any defense available to either party. Nothing in this Agreement shall be construed as consent by either party to be sued by third parties in any matter,whether arising out of this Agreement or any other contract. 6.Con?dentiality.The parties agree to adhere to the Public Records provisions set forth in Chapter 119,Florida Statutes. 7.Relationship of Parties.Nothing in this Agreement delegates any constitutional or statutory duty of one party to the other party.Except as set forth in this Agreement,neither party shall have any responsibilitywith respect to services providedor the contractualobligations of the other party.Nothing in this Agreement shall be deemed to constitute that the party is a partner,agent,or local representativeof the other party or to create any type of ?duciary responsibility or relationship of any kind whatsoever 8.No Third-Party Bene?ciaries.This Agreement is for the exclusive bene?t ofthe partiesandnotforthebene?t of any third person,nor shall this Agreement be deemed to confer or have conferredanyrights,express or implied,upon any other third person or party.9.Severability.The invalidity or unenforceability of any provision or clause in thisAgreementshallinnowayeffectthevalidityorenforceabilityofanyotherclauseorprovision.Agenda Item #8.A.12 Dec 2022Page 24 of 46 10.Modi?cations.Any amendments to this Agreement shall be by written instrument executed by the parties. 11.Assignment;Successors.This Agreement may not be transferred or assigned to another. This Agreement shall be binding upon and inure to the bene?t ofthe parties and their respective successors. 12.Governing Law;Venue.This Agreement shall be construed in accordance with the laws of the State of Florida.Venue shall be in Duval County,Florida. 13.Entire Agreement.The parties agree that this Agreement is the entire agreement between the parties,and that there are no promisesor understandings other than those stated in this Agreement. 14.Recording of Agreement.Upon execution by the parties,Atlantic Beach shall record this Agreement in the Official Records of Duval County and with the Florida Department of Law Enforcement. The parties are signing this Agreement on the date stated in the introductory clause. Attest City of Jacksonville,a consolidated political subdivision and municipal corporationexisting under the laws of the State of Florida By:By: James R.McCain,Jr.Lenny Curry Corporation Secretary Mayor Attest City of Atlantic Beach,a municipal corporation in Duval County,Florida By:By: Donna L.Bartle Curtis Ford City Clerk Mayor Office of General CounselCityContract#GC-#1536750—v1-City_of_Atlantic_Beach_2022_Reciprocal_Agreement*for_Administering_Emergency_Medical_Telephone_Calls.docx Agenda Item #8.A.12 Dec 2022Page 25 of 46 Page 26 of 46 CITY OF ATLANTIC BEACH COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.22-82 approving the extension of Suzanne Green as Special Magistrate for a term of one year SUBMITTED BY:Amanda Askew,Director Planning and Community Development TODAY’S DATE:November 9,2022 MEETING DATE:December 12,2022 BACKGROUND:In 2019,City Commission adopted an ordinance replacing the Code Enforcement Board with a Special Magistrate.Commission’s most recent selection,Ms.Suzanne Green,has served as special magistrate to hear matters regarding code enforcement,dangerous dog cases and other matters as may be necessary and applicable,since February 2021.Typically, the special magistrate hearings are every other month. The Special Magistrate has the authority to hear and decide alleged violations of the following: (1)City of Atlantic Beach Code of Ordinances,per Chapter 162,Florida Statutes and the provisions of the AB Code,each as may be amended. (2)State of Florida Building Code,administration section of Chapter 553,Florida Statutes, as adopted by the State of Florida and by the city. (3)International Property Maintenance Code as adopted by the city. (4)All other local codes and ordinances as allowed by Chapter 162,Part 1.,Florida Statutes,Local Government Code Enforcement Boards,as it may be amended from time to time. The jurisdiction of the Special Magistrate is not exclusive.Any alleged violation of any of the provisions above may be pursued by appropriate remedy in court at the option of the administrative In accordance with Sec.2—143(e)of the municipal code of the City of Atlantic Beach,the term ofthespecialmagistrateisforoneyearandmaybeextendedforone-year terms by resolution of theCityCommission.Our current contract will not expire until February 10,2023,however,staffwantstoensureadequatetimeforthecontractrenewal.Agenda Item #8.B.12 Dec 2022Page 27 of 46 BUDGET:Funding for special magistrate services was approved theFY 2022-23 budget in account OO1—l0O6»524.34—O0 Code Enforcernent~Othe1'Contractual Ser vic es. RECOl\d1\/IENDATION:Staff recornnnends that City Commission approve Resolu tion No. 22-82,which extends the terrn of Suzanne Green as special magistrate for one year. ATTACI-l1\/IENT:Resolution No.22-82 /M —4*/)K// I273 C/ Z2 ; (_ , REVIEVVED BY CITY MANAGER:y"J'\/X4Q7(/(,4/(Agenda Item #8.B.12 Dec 2022Page 28 of 46 RESOLUTION NO.22-82 A RESOLUTION OF THE CITY OF ATLANTIC BEACH EXTENDING THE TERM OF SUZANNE GREEN AS SPECIAL MAGISTRATE FOR ONE YEAR; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City retained the Special Magistrate services of Suzanne Green as approved in Resolution No.21-13;and WHEREAS,the City of Atlantic Beach Code of Ordinances Sec.2-143 (e)stipulates that the annual term of Special Magistrate may be extended upon adoption of a resolution of the City Commission;and WHEREAS,the City of Atlantic Beach desires to extend Suzanne Green’s term as Special Magistrate for one year. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby extends the term of Suzanne Green as Special Magistrate to perform Special Magistrate services. Section 2.Funds are available for this purpose in Account No.O01-1006-524.34-O0Code Enforcement-OtherContractual Services. Section 3.The City Manager is hereby authorized to execute the contract in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach this 12th day of December, 2022. Curtis Ford,Mayor Donna L.Bartle,City ClerkApprovedastofromandcorrectness:Jason R.Gabriel,City Attorney Agenda Item #8.B.12 Dec 2022Page 29 of 46 Page 30 of 46 CITY OF ATLANTIC BEACH CITY COMMISSION NIEETING STAFF REPORT AGENDA ITENI:Resolution No.22-86 authorizing the purchase of a Vs/ edge water Sieve Static Screen Cabinet with Stainless Steel Panel SUBl\/IITTEI)BY:Troy Stephens,Public Utilities Director TODAY’S DATE:November 28,2022 IVIEETING DATE:December 12,2022 BACKGROUND:The Wastewater treatrnent plant’s current sieve static screen ca bin ethasfailedduetotimeandcorrosionandrnustbereplaced.The screen is used to ?ller the so li ds that come into the treatment plant. The City did not solicit competitive bids,as Gravity Flow Systems is the sole source vend or forthe V\/edgewater Sieve. BUDGET:Adequate funds are available in the Public Utilities Fund No.410-5506—S35—6400 RECOMMENDATION:Approve Resolution No.22-86 authorizing the purchase of th eWedgewaterSieveStaticScreenCabinetinthearnountof$35,650.00. ATTACI-Il\/IENT(S):1 .Resolution No.22~86 2.Quote from Gravity Flow Systems 3.Sole Source Letter 4.Photos of old screens and location at WWTP REVIEWED BY CITY MANAGER:Agenda Item #8.C.12 Dec 2022Page 31 of 46 RESOLUTION NO.22-86 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PURCHASE OF WEDGEWATER SIEVE STATIC SCREEN CABINET WITH STAINLESS STEEL PANEL FROM GRAVITY FLOW SYSTEMS,FOR $35,650.00;AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City is in need of a Sieve Static Screen Cabinet with Stainless Steel Panel to replace the old sieve that failed due to corrosion;and WHEREAS,no quotes were solicited because Gravity Flow Systems is the Sole Source Provider;and WHEREAS,funds are available in the Public Utilities Fund for this purpose in the Infrastructure account 410—5506—535-6400. NOW THEREFORE,be it resolvedby the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the City Manager to approve the purchase of the Wedgewater Sieve Static Screen Cabinet with Stainless Steel Panel from Gravity Flow Systems for $35,650.00. Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution; Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 12”‘day of December, 2022. Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Jason R.Gabriel,City Attorney Agenda Item #8.C.12 Dec 2022Page 32 of 46 iii GRAVITY FLOW SYSTEMS SOUTHWEST,INC. PROPOSAL NUMBER PRE-22-035 Represented by: Paul Wachter TSC-Jacobs North To: City of Atlantic Beach,FL Attn: Troy Stephens Project: City of Atlantic Beach,FL Wastewater Treatment Plant Improvements Wedgewaterm Sieve Static Screen Cabinet PROPOSAL DATE:November 4,2022 All information included as a part of this proposal shall remain the property of Gravity Flow Systems Southwest,Inc.,inconformancewiththecopyrightlawsandregulationoftheUnitedStates.This proposal shall not be copied or disseminatedinanyfashionwithoutthepriorwrittenapprovalofGravityFlowSystemsSouthwest,Inc.The data and informationcontainedhereinisfurnishedonarestrictedbasisforthesoleusebythepartyorpartiesnamedabove.and shall not beusedinanymannerdetrimentaltotheinterestsofGravityFlowSystemsSouthwest,Inc.©Copyright 2012,Gravity FlowSystemsSouthwest,inc.All rights reservedP.O.Box 1541 -Leadville,CO 80461 -Tel:(830)379-5730www.gravityf/ow.com Agenda Item #8.C.12 Dec 2022Page 33 of 46 Proposal No.PRE-22-035 Page 2 of 6 Atlantic Beach,FL November 4,2022 PROPOSAL NOTICE —PLEASE READ THIS PROPOSAL ALL THE WAY THROUGH,ANY PURCHASE ORDER ISSUED MUST CONFORM TO ALL ITEMS IN THIS PROPOSAL FOR ORDER ENTRY. We propose to furnish the following items of equipment and associated services at the prices indicated and in accordance with the terms and conditions set forth herein: ITEM 1.WEDGEWATERTMSIEVE WITHSTATIC SCREEN 1 -Model W601-F-060 WedgewaterT'“Sieve Cabinet with one (1)Type 316 Stainless Steel Static Screen Panel.Panel to have 0 .060”openings between wedge wires. PRICE The total price for Item ‘I above is $35,650.00 "'FREIGHT COST SHALLBE THE RESPONSIBILITYOF THE CUSTOMERAND SHALL BE DETERMINEDAT TIME OF SHIPMENT*" P.O.Box 1541 -Leadville,CO 80461 -Tel:(830)379-5730www.gravity?ow.com Agenda Item #8.C.12 Dec 2022Page 34 of 46 Initial Proposal No.PRE—22-035 Atlantic Beach,FL November 4,2022 Page 3 of 6 FIELD SERVICE No field services are supplied as part of the scope of this proposal. PRICING TERMS AND CONDlT|ONS Pricing is based on the following terms of payment: Conditions Purchase Order Amount of Invoice 50%upon Invoice Materials Ready to Ship 50%upon Invoice All invoices are due and payable upon receipt of the invoice.Purchaser shall be obligated to pay said invoices even if Purchaser is not paid by owner,provided the reason for such non-payment is unrelated to the performance of Gravity Flow Systems Southwest,lnc. Pricing is valid through December 4,2022.After this date pricing and availability are subject to change. TAXES Federal,State or local sales,use or other taxes applicable to this transaction shall be added to the sales price for Purchaser’s account. FREIGHT All prices are quoted FOB FACTORY,with freight allowed to a readily accessible location at jobsite. DELIVERY Submittalsz 3 to 4 weeks after receipt of a purchase order. Equipment Shipment:10 to 13 weeks after receipt of approved submittals,or written waiver thereof. Re-submittals,should they be required,willtake an additional 3 to 4 weeks. WARRANTY Gravity Flow Systems Southwest willwarranty the equipment supplied in conformance with paragraph 6.of our “Standard Conditions of Sale”,Sheet 6 of 6 of this proposal. NOT INCLUDED Unless specifically mentioned in this proposal for inclusion with the proposed equipment,the 0 Spare 0oUnloading,hauling,or storage;deterioration due to unprotected oroEquipmenterectionorfieldwelding;improper Storage:Piping,valves,or fittings;Pipe hangers or supports;Lubricating oils or greases;Wire,wiring,or conduit;Concrete,concrete work,grout orsealants;o Field cleaning or field painting;P.O.Box 1541 -Leadville,CO 80461 -Tel:(830)379-5730www.gravityf/ow.com Agenda Item #8.C.12 Dec 2022Page 35 of 46 Proposal No.PRE-22-035 Page 4 of 6 Atlantic Beach,FL November 4,2022 o Motor starters or controls;0 Polymer,polymer systems,or c Any electrical devices not described polymer injection/mixing equipment. above; PAST DUE ACCOUNTS Payment of invoices shall be in compliance with the “General Terms”of this proposal. Amounts past due are subject to a service charge of 1.5 percent per month. SPEClAL CONDITIONS This proposal shall be made a part of any Purchase Order resulting from this offering. Pricing and delivery quoted herein is based on those terms and conditions found exclusively in this document.No other terms or conditions shall be made part of the sales contract,unless specifically accepted in writing by Gravity Flow Systems Southwest,Inc. Such other terms and conditions,if accepted,may affect stated prices and/or deliveries. Order entry is contingent upon receipt of a copy of this proposal in our office in Leadville,CO,signed by a duly authorized person,within the valid time frame of this proposal.This proposal must also be referenced on any purchase order issued. Gravity Flow Systems Southwest,lnc.is an equipment manufacturer and supplier only.We will not accept any purchase orders requiring us to take on additional liabilities by containing the following: 0 Those requiring our company to accept any penalties or liquidated damages whatsoever. 0 Those requiring delivery schedules other than those specified in our proposal. o Those indicating payment to us conditional upon payment of our customer by others, and/or containing payment terms contrary to those set forth in our proposal. 0 Those indicating that items additional to those specifically delineated in our proposal may or will be required to be provided,such as unloading,storage,tools,fuel,supplies,etc. Those requiring our company to provide any licensing or bonding. Those referring to us as a subcontractor. Those with any conditions of sale contrary to those set forth in this proposal. Those that do not reference this proposal number or cite this proposal as reference only. cases,an order will not be entered until a satisfactory order is issued.Additionally,we PO.Box 1541 -Leadville,CO 80461 -Tel:(830)379-5730www.gravityflo w.com Agenda Item #8.C.12 Dec 2022Page 36 of 46 Proposal No.PRE-22-035 Page 5 of 6 Atlantic Beach,FL November 4,2022 GENERAL TERMS Terms of payments are as follows:50%at Purchase Order,_§_0_%when materials are ready to ship;for payment on receipt of invoice. This quotation is subject to change or withdrawal without notice,and subject to acceptance within _30_days by Buyer.lf accepted by the Buyer,this proposal shall become a binding contract only when approved and signed by an authorized representative of the Seller at its offices in Leadville, Lake County,Colorado,and may then be modified by written agreement only.No statement or understandings relating to the subject matter,other than those set forth herein,shall be binding on Gravity Flow Systems Southwest,Inc. All orders,contracts and quotations are submitted contingent upon occurrence of strikes,accidents, fire,riots,war,and Acts of God,and any other causes beyond our control.in the event of strikes in our plants or in the plants of our suppliers,we may withdraw this proposal if,in our opinion,such strikes may result in the following: 1.Delay in the delivery of materials and supplies. 2.Cancellation by suppliers of materials and supplies. 3.Increased prices for material,supplies and labor. Quoted shipment or delivery dates are based upon current production schedules of the specified equipment,after receipt of all approved drawings,together with complete technical data necessary for proper application and “state of the art”engineering as required by the project.Gravity Flow Systems Southwest,Inc.will deliver drawings for approval in a timely manner commensurate with the original concept of completion as conceived by the owners and/or engineers.Gravity Flow Systems Southwest,Inc.will not be liable for liquidated damages or other penalties,either direct or indirect,for failure to perform within these estimated dates. The standard conditions of sale printed on the attached sheet,unless expressly excepted herein, are made part of this quotation.Any provisions in the purchase order which are in conflict with or any addition to the provisions provided herein shall become a part of the contract only if affirmatively accepted in writing by Buyer and Seller. P.O.Box 1541 -Leadville,CO 80461 -Tel:(830)379-5730www.gravityfIow.com Agenda Item #8.C.12 Dec 2022Page 37 of 46 tn. Page 6of6 STANDARD CONDIT CNS OF §ALE A<:cEpTANcE This contract ls subject to credit apflroval by the seller prlor to acceptance.In the event :31 Insolvency or other nnanclel olt rlc ult y onthepan or the Buyer.the seller may wlthho o dellvery or reoulre payment In advance or seek such other ssoursty as It deems n e c e s s a r y. PAYMENT Eu er agrees to pay seller Interest at the highesl legal rate on any amount unpalo lrom maturlty and Euyer lorther a r e e s topaysellerall colectlon or atlorneys-tees and court costs incurred;under no conolttons wlll creolt be extended beyond nlnety dayswilhaulthe appllcable statutory and common law liens bemg med l.-.ANcELLATloN In the event Buyer cancels the contract or any pan thereol.Eluyer agrees to relmburse Seller tar any costs lrrcurrecl.englneerlng tlrne expended on pre—approval and approval orawlngs as well as shop drawrngs and dlrect labor with overhead burden.mat er alsandother costs Incurred through the date or cancellatlon.plus a margln or 25%or the contract amount. TAXES Buyer will pay seller,|n addlllon to the rice stated.the amount or any appllcable sales.and ross recelpts or olhar lax w hl c h maybeImposed on nls transactlon by the Federal.sta e.county or munlclpal governrnenl and any suoolvls on lnereol. TITLE AND RISK OF Loss Fuil risk D1 loss $lnt:It.ldintransponallon.delays.damages and/ctr losses)shall ass to the Buyer upon delivery of products tothel=.o.B.point or at the tlme o lnstalla on,It provided tor In the contract.seller retalns tltle.or securlty purposes only.to all products w h et h er attachedto really or other property untll rullypaid tor In cash-.and the Euyer agrees to perlorm all acts whlch may be necessar g perl ect andassure retentton or tltle In the seller.In he case or tetlure by the Euyer to make any payment when due,lt ts expressly uh e r s x o o d thatrtshallbe optlonal wlth the Seller to take excluslve possesslcn of the roducts supplled wherever round and remove same wlthout legalprocess.and that any payments whtch me have been made on account o same shall be retalned by the company as tlquldated damages.withoutpreluotce to Its rtght uf recovery for lu her damage It may suffer lrom any cause. WARRANTY AND LllvllTATlDN or REMEDY AND LlAslLtTv A.seller warrants only that the products and pans rnanulactured by seller.when shipped and the work erlormed byselleronoluoln Installation.constructlon and start-u )when performed,wlll meet all appllcable speclttcallons end at er speclrlc rocluctandwar re ulrements (lncluolng those ct pe on-nance).ll any.or this agreement,and will be tree lrom detects in materlal workma nshlp. All cla ms tor delectlve or non—conlormlng (both hereinalter called defecllvt-:1products or pans under thls warranty sh all bemadeInwrltlrrg lmrnedlately upon dlscovery.and In any event.wllhln one (1)year trorn sh pment orthe appllcalole Item unless seller sp ec i? ca lly assumes lnstallatlon.construction or snarl-LIPresponstblllty,in all clalms «or oetecttve or nomconlormlng work shall be made Iwlill ng lmmedlately upon dlscovery.and In any even.wlthlrr one (1)year lrorn oompletlon or the ap‘plIcabIework by seller such d a t e tobedetermlrled exclusive of lnstruotlon.start paneIrlspectlon work done pursuant to the contrac ;provlded however.all claims delect lve products and ans shall be made In wrrt ng no later than eighteen (18)months after shloment.Delectve ano non—contormln Itemsmustbeheld tor ellers Ins ectlon and returned to the art lnal l=.o.E.ctnt upon re uasl.THE FOREGOING ls EXPRESS vINLIEUOFALL OTHER wAR NTtEs WHATSOEVER.E PRESS.IM LIED AND TATUTORY.INCLUDING.wlTHouT LI MI TAT ION . THE IMPLIED WARRANTIES or:MERCHANTABILITY AND l=lTNEss. Arty act or the Euyer to alter.moolly.or lnstall eoulpment in a manner contra tc the Instructions rurntshed by the sel ler shallserveto volo the Seller‘:warranty on those rtems altered.modllled or Improperly lnsta led.l=alIure ot the Buyer to ma ntaln eoul pme nt contrary to the lnstructlons rurnlshed by the seller shall serve to vote the warran y on all eoulpment artecteo by such Imprope r I- nalnten ance.upon Buyers submlsslon of a clalm as provtdecl heretn and Its substentlatlon.seller shall at Its ootton elther repalr repla ce product. pan or work at the urlglnal l=.o,E.palm of oellvery or to reluna an equllable oo n ot the purchase prlce. Notwlthslandln the loregolng provlslons of thls WARRANTY AND LIABILITY clause.It Is srecl?cally understood thatproductsand ads not manu actured.and work not psrlormeo by seller are warranted to the extent and In he manner that the sa m e arewarranted o seller by Seller‘:vendors.and then only to the extent that seller rs reasonably able to entorce such warranty.lnantorclngsuch warranty,I Is understood seller shall have no obllgallon to lnlllete Illl allon unless Euyer undertakes to pay all co st s andexpenses :_l;lereI!Dr.tncludlno.but not ltmlteo to attorneys tees.and lndemnllles eller agalnst any llaotllty to seller's vendors arisin g outofsuch I 93 ton. THE FOREGOING ts SELLER'S ONLY OELIGAYION AND EuvER's EXCLUSIVE REMEDV FOR BREACH O F WA RR AN TY AND. EXCEPT FOR GRoss NEGLleENcE AND VV|LLFUL lvllsc.oNDucT.THE FOREGOING ls BI.JYER‘S EX CL US | VE REMEDY AGAINST sELLER l=o ALL cLAllvls ARlslNG HEREDNDER OR RELATING l—lERETo wl-lETl-tER SUCH CLAI MS AREBASEDON BREACH OF coNTRA T,TORT INCLUDING NEGLIGENCE AND STRICT LIABILITY oR oTl—lER Tl-lEoRlEs.BU YE R'S FAILURE To SUBMIT A CLAIM s PROVI ED ABOVE SHALL SPECIFICALLY VVAIVE ALL c wls FOR DAMAGES DTHE R RELIEF. INCLUDING BUT NOT LIMITED To.cLAl~ls EAsED ON LATENT DEFECTS.IN No EVENT st—lALL uvER BEENTITLEDTo INCIDENTAL oR coNsEouENTIAL DAMAGES.ANV AcTIoN ARISING HEREUNDER oR HERETO. WHETHER BASED oN BREACH or coNrRAcT.ToRT INCLUDlN§r NEGLIGENCE AND STRICT LIA BILI TY) oRoTl-tER E ‘IE’;-{§gE:3ES.MusT BE COMMENCED WITHIN ONE (1)YEAR HE CAUSE OF ACTION AccRt.lEs ORITSHALLBE PATENTS Should the edul ment pro osed heretn tncorporate a patent or a concept that results in a patent or a patent aopllcatlon.tltletosuchpatent or conce I reeuftlng there rom shalt be retalned In rull ownersnlp ol sravtty l=low systems southwest,Inc..and shall bethesoleproperty ov Gravl y Flow systems southwest.lhc. BAGKCHARGES seller wlll not accept any charge for mootrlcatlon.servlclng.adlustment or tor any other Item wlthout authorlty In the t orawrtttenoroer Issued from the offlce or tsravt y Flow systems Snuthweol.Inc..In Leadvllle.colorado.ln advance ol dome the wurk. TERMS OF AGREEMENT The acceptance or thls Drder shall be upon the terms and echo.ons specltlec heretn whlch shall take recedence a n d reresentthe?na| agreement between the Buyer and seller rtolwllhslandln?jarg lnconslstent,conlradlctory or other and tu her terms and co n ltlonscontalned ln Buyer's purchase order or other document turntshed y uyer tn connectlon wllh th s oroer.whether such oocument ordocumentsare §)'§%gaRr‘1:%en?1E{‘i{_nu|tarteouslywlththls order.prlor to.or subsequent thereto Buyer and seller expressly agree that the laws ol the slate ct Colorado shall governthe valldlty.construction.lnteyptetatl on andettectofthls contract,The couns ofcolorada.county of Lake.shall have jurtsdicllort over he parttes In any actlon at law relatlng t o th e suolectmatteror the Intel-pretatlon onhls contract. Accepted by: slgnature or Purchaser‘:Authorlzeo Agenl Date Slgnalure or Gravlty Flow systems southwest Autho rlzed Agent For Rurchaser (prlnt name of ourchaslng en y below):’/ For GRAVITY FLDVV $V5TEI \IfS‘SOUTHVVEST',7INC. FRO.Bo):1541~Leadvllle.CO 50461 - WWW.gravity?ow.com Te (330)379-5739 Agenda Item #8.C.12 Dec 2022Page 38 of 46 llll Gravity Flow Systems Southwest,Inc. November 7,2022 City of Atlantic Beach,FL Attn:Troy Stephens Re:Gravity Flow Systems SW,lnc.Model W601—F-060WedgewaterT"“Sieve To Whom it May Concern, This letter is to provide notification that Gravity Flow Systems Southwest,lnc.is the sole source provider of the above-mentioned equipment.Therefore,Gravity Flow Systems Southwest,lnc.is the sole source for replacement equipment and parts.These items are not available from local sources or other vendors and therefore should be obtained directly through our representative,TSC Jacobs. Please feel free to contact me should you need anything further. Kind Regards, Rhonda/Shaw Rhonda Shaw General Manager Gravity Flow Systems Southwest,Inc. PO BOX 1541 LEADVlLLE,CO 80461 830-379-5730 Agenda Item #8.C.12 Dec 2022Page 39 of 46 Agenda Item #8.C.12 Dec 2022Page 40 of 46 CITY OF ATLANTIC BEACH CITY CONIIVIISSION NIEETING STAFF REPORT AGENDA ITENI:Appointment ofa City Commissioner to Chair the Board l \/ [ e Review Committee SUBMITTED BY:Donna L.Bartle,City Clerk TODAY’S DATE:November 30,2022 l\’IEETING DATE:December 12,2022 BACKGROUND:The purpose of the Board l\/[ember Review Committee toencourag ecitizenstoapplytoserveontheCity's boards and committees including requesting applicants toconsider boards or committees other than those that they originally applied for,to review and con side r available applications when vacancies occur,to consider x-ecommending existing board and cornmittee memb ers to an additional tern-A,and to rnake recommendations to the ]\/Iayor as to which applicants t o ap poi nt to?ll those vacancies. The Board Ivlember Review Committee is comprised of five (5)rnembers which includes asittingCity Commissioner serving as Chair of the Committee.The “Commissioner”member shall s e r v e aone—year term beginning on January ls!and is eligible for additional terms.Brittany Norris was se rv in g asthe Chair to the Bl\/IRC:however,since she is no longer a sitting Commissioner,that position hasbecome vacant, This “Comrnissioner”membei‘shall be appointed by the I\/Iayor and be subject to the ofthe Commission. BUDGET:None RECOIVINIENDATION:Appoint a Commissioner to serve as the Chair of the l\/Iember Review Committee for the remainder ofthe unexpired term beginning immediately and end ing Decem ber31,2022 and reappoint same Cornrnissioner to an additional terrn ending December 3 1,2 0 2 3 , ATTACHR/IENT(S):Resolution No.1 8-52 Resolution No.1 2-08 T (“e <7L-REVIEVVED BY CITY MANAGER:L {¢,L,(,¢>_Agenda Item #10.A.12 Dec 2022Page 41 of 46 RES()I.IJTION NO.18-52 A RESOLUTION OF Tlill‘.CITY OF ATLANTIC BEACI1,FLORIDA, AIVIENDING TI-IE I\/IE.lVlBEI{SI>IIP PROVISIONS FOR THE ISOAR DIVIEIVIBERREVIEWCOMMITTEE;AND PROVIDING FOR EFFECTIVE DATE. WHEREAS,the Board l\/[en-nber Review Coxnmittee was created by the City C o i n n ? s si o n pursuant to Resolution 05-04,as arncncled by Resolution 06-03,Resolution l2—08,further amended by Resolution 17-32,to review applications and make recornrnendations theCity Connnission for the appointincnt of mernbers to the City's various bozmds and eonunittees;and VVHERIEAS,the Board l\/Iennber Review Con1n1it.tee has conducted a study o v er thelast year to assess board and cornxnittcc rnexnbership,tcnns,rernovnl and selection/ appointlnent procedures for all boards and eonnnittees of the City;and VVIJEREAS,the Board M?lnb?l‘Review Committee has developed and for war ded its recornxnendations to standardize,clarify and strearnline the rnennbership,terins,re rn ov al and selection/appoinnnent procedures for the various boards and conunittees of the City theCity Coinrnission;and e_m:i_ou me Ci_l_yV (;)_ (n1" nnissio1; VVI-IEREAS F()”0VVI|I}.’__ZI 1)I‘on&:l‘and Valid vole for recon ncyv desires to _:g_gdil‘v this Resgl_ution to allow connnillee I‘|‘I6|1\l)t3l'S Lo sei-v_e_1 other ggib lic office s, ])r(_)_\/i(lcLl the powers and uuthorily or lhe_-_u|nn|itlec rengxin advis(L|'1(m.1y_. NOVV,THEREFOIIE,BE IT RESOLVED BY T}IE CITY COR/IIVIISSION O F T‘I‘IE CITY OF‘ATLANTIC BEACI-I: SECTION 1.Anvendnnent.I{esolution 05-04 creating the Board Ivlernber Revi ew Cormnittee,as mnended by Resolution 06-03,Ilesolution 12-08,and further an- me nd ed by Resolution I7-32,is hereby arnended to revise Section 3,lVIen1bership,as follows: SECTION 3.l\/Ienlbersllijgz 'I‘he1'e will be El total of ?ve (S)rnen1bcl‘S o n this Con1n1il.l.ee.The first xnen-iber will be one of the sitting City Cornunissioners, ruainsvx-I Agenda Item #10.A.12 Dec 2022Page 42 of 46 who shall serve as chni n-nan of the Cormnittee,and shall serve a oneeyear terin a n dwillbeeligibleforadditionallerxns.Each onc—year lerrn for the Con-unissioner shall begin on -Deeeraber January 1“.This ineinber shall be appointed by th e l\/Iayor and be subject to the approval of the Conunission.The £41111 third fourth 1-'enaéri-xvii-ngenienibers shall be citizens of Atlantic Beach.They will be appointed by the lvlayor subject to approval of the Cornrnission.The citi zen rnernbers shall have backgrounds or experience in ccnnrnittec work or hum an resources.The citizen appointnients shall serve -have three-year lcrlns which be staggered and be-9Li»gHale—te—59i=ve—€rsee<—)nd—hNe—year—(en=n—citizen rnexnbers serve a n1aximurn of three (3)consecutive lcrrns.All terrns shall exuire on December"3 l of the groper veal‘Drovicled however that rnernbers whose [ en - rise);Dire shall continue to serve until replacernent aupointrnents are effective. 1 \\1(31l1bl:|‘will he the chuirnmn of lhe bo_l\I'(l or ugixnniiiljce fur which vucunc.yr (I,’I‘li5:.x :3lIull 5:.‘ve onlv fur L h g currently being,cunsidoiI't:—-xIl)Doiutu|r;ul,I nnectings where Inexnbcrshjn on their bcmrd nr cnnunittee is being!cnnsinler c.-.dV. Qthei>tl1an—thu>Ghaii:n1an—l\/Iaaenibers of this Comniittec may not—hol<l a a- inhether sun/~eH>1er~|2ublic office or olhcr agpointcd nosition in the City provided the pow vers and authoritv of this Connnitiee reinzlin advisory onlv.The City Clerk or his/ her designee shall perforln all necessary zldrninislrative duties for the Coinrnittee. -l3aa|*£l—l\/let+1lse~|*—R<>v iew—Genunil Ee%s-hall-—noti-Fy—t«l-ae——Ce‘<l'u+i I'—ali—tl1e— +:ul9_§eet l3e(H‘-elleei+‘un«ietee—(e——~£eeruest——iaaput-<¢\n(l——eana+Hent——regavel-i ng—+xew appoi.m=aenrA=ee,epe‘msmem4¢+—ehaebeareI/eemmmee%Anx comrnittee 1- nembe rwhowishestorcsinnshouldsubmitaletterofresignationtothechairrnanand clerk.Anv vacancy cluriruz the unexpired term of a citizen inernber or t h eCornrnissioninembershallbe?lled for the rernainder of the tcrnx.Should t h e 2 Resolutlon No‘18432niovaavx-1 Agenda Item #10.A.12 Dec 2022Page 43 of 46 length of the unexpired tcnn ofa citizen incn-nber be less than one vear then s vyards the inaxirnurn nurnber of consecutive terr ns.agpoinunent shall i1ot»co1Ii1t_ Anv xnernber of the Cornrnittec rnav be rernoved for cause by the Con-in- nission upon vvritten charges and zr?er public hearing.Any l‘||E]11beI'who fails to att en dthree(3)consecutive nneetirnzs without notice to the city clerk or his/her designee and without reasonable cause shall have his office declared vacant hv t Coirunittee and the Coinrnission shall Dronintlv ?ll such vncancxg Inent.Except as expressly set forth in Section 1above ,SECTION 2.No Other Amen the provisions ofResolulion 05-04,as an-landed previously by Resolution 06-03,Resol ution 12— 08,and Resolution l7~32,rernain in full Force and effect. SECTION 3.Effective Date.This Resolution shall take effect immediately up on itsfinal passage and adoption. PASSEJ)by the City of All?litic Beach this 26th day ofNoVe|nbei',201 8. I’AS_SED us Inodifienl by the Cilv of Atlnlltic D§_?C|l Following El |)[S)])Cl'uucl vnl id VoteFor Insideration aucl duly noligzgcl this /‘/H“day oflauuarv.2019. CITY OF_ATLANTIC BEACPI .1 E fen Grlasser,lvlayor Donna L.Bartle,City Clerk Approved as to forrn and correctness: 3 Resolution No.18-52 u.om;u.;Agenda Item #10.A.12 Dec 2022Page 44 of 46 RESOLUTION NO.12-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA AMENDING THE NUMBER OF MEMBERS,APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE,PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS,a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on April 11,2005 and amended by Resolution 06-03 which was approved on February 13,2006,to review applications and make recommendations for the appointmentand reappointment of members to the city’s Boards and Committees,and WHEREAS,it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1.Creation:Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2.Purpose:The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city’s boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for,to review and consider available applicationswhen vacanciesoccur,to consider recommending existing board and committee members to an additional term and to make recommendationsto the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3.Membership:There will be a total of six (6)members on this Committee.The ?rst member will be one of the sitting City Commissioners,who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms.Each one-year term for the Commissionershall begin on December 15"This member shall be appointed by the Mayor and be subject to the approval of the commission.The second,third,and fourth members shall be citizens of Atlantic Beach.They will be appointed by the Mayor subject to approval of the commission.The citizen members shall have backgrounds or experience in committee work or human resources.The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term.The ?fth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered.They shall serve only for those meetings where membership on their board or necessarySECTION 4.Duties and Responsibilities(a)Review available applications for vacancies on city boards and committees andinterviewapplicantsastheCommitteedeterminesnecessarytomakeinformedrecommendations.(b)Receive input on the needs of the boards and committees that have vacancies forconsiderationastothegeographical,professional and philosophical balances needed so that each of thoseboardsandcommitteescansuccessfullyaccomplishtheirintendedpurposesestablishedbytheMayorandCommission.Agenda Item #10.A.12 Dec 2022Page 45 of 46 (c)When a reappointmentis being considered,solicit and receive input from the Chairman, members or the staff liaison of the board or committee where the vacancy has occurred,or others on the appointee’s past record of service including,but not limited to,attendance,preparation and overall contribution to the board or committee. (d)Make recommendation(s)to the Mayor on appointments or reappointments to the city’s boards and committees as set forth in the Charter of the City of Atlantic Beach.Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e)Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5.Meetings and Notice:The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe and not be active participants in the meeting.A notice of meetings shall be provided in accordance with state law. Additionally,copies of the applications for appointment shall be transmitted to the Mayor and Commissionprior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6.Effective date:This Resolution shall take effect immediately upon its final passage and adoption. PASSED bythe City Commission this 67*‘day of /4 H’,2o12. ATTEST: 1 DONNA L.BARTLE MIKE BORNO City Clerk Mayor Approvedas o form and correctness: ResolutionNo.12-08 Page 2 Of?Agenda Item #10.A.12 Dec 2022Page 46 of 46