02-13-23 Regular City Commission Draft AgendaCity of Atlantic Beach
Draft Agenda
Regular City Commission Meeting
Monday, February 13, 2023 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road, Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
2. COURTESY OF FLOOR TO VISITORS
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A. Accept the 90 -Day Calendar (Feb. - Apr. 2023)
90 -Day Calendar (Feb. - Apr. 2023)
3.B. Dora Drive Property - Stormwater Mitigation Park
Dora Drive Property
3.C. Main Street
Link to AE Engineering Main Street Presentation 1.24.2022
Link to AE Engineering Final Report Complete Streets Implementation Plan — Main
Street Corridor (Commission Chose Option: 2 Advisory Bike Lane but Later
Abandoned the Concept)
Hanson — Main Street Traffic Calming
Major Projects West of Seminole Last 5 Years
5-8
9-23
25 - 35
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
4.A. City Manager (Mayor Ford)
4.B. Priorities - Roundabout Study (Mayor Ford)
Link to Roundabout Study
Draft 2023 Commission Priorities
4.C. Motion to Reconsideration of "Exhibit 1" of Resolution No. 23-02 (Slate of Charter
Review Committee Members) (Commissioner Kelly)
Resolution No. 23-02
37-38
39 - 42
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
6. CONSENT AGENDA
Page 1 of 95
Regular City Commission - 13 Feb 2023
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY
COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
6.A. Authorize the Mayor to sign DR4673-Z3131 Subgrant Agreement 43 - 50
Subgrant Agreement
6.B. Authorize the City Manager to approve the purchase and issue a Task
Authorization to Crawford, Murphy & Tiller, Inc. in the amount of $98,871.00 to
provide services as describe in the Continuing Contract Agreement received
December 7, 2022.
Sherry Drive Water Main
6.C. Authorize the City Manager to approve the additional funds for labor and
materials listed on the Change Order, submitted byJax Utilities Management, Inc.
Donner Road
6.D. Authorize the City Manager to sign the First Amendment to Radio Services
Agreement between the City of Atlantic Beach and the City of Jacksonville.
Radio Services
6.E. Approve the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and
the City of Jacksonville for the distribution of 9-1-1 funds for call taker salaries
and authorize the Mayor and City Manager to sign the agreement.
9-1-1 Interlocal Agreement FY 22-23
51-57
59 - 62
63 - 65
67-71
6.F. Acknowledge receipt of the December 2022 Financial Report. 73 - 78
Dec. 2022 Financial Report
6.G. Approve the purchase of a 2023 Toyota Tacoma from Alan Jay Fleet Sales in the
amount of $25,183 and declare the 2009 Ford Ranger (P34) as surplus for trade-
in purposes on the date the replacement truck is received.
Finance Department Vehicles
79 - 82
7. COMMITTEE REPORTS
8. ACTION ON RESOLUTIONS
9. ACTION ON ORDINANCES
9.A. ORDINANCE NO. 55-23-37, Introduction and First Reading
AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 16, SOLID
WASTE AND RECYCLING, ARTICLE I SOLID WASTE DEFINITIONS AND
PROCEDURES, SECTION 16-1 DEFINITIONS, SECTION 16-2 SOLID WASTE
83 - 95
Page 2 of 95
Regular City Commission - 13 Feb 2023
COLLECTION, SECTION 16-8 REMOVAL OF LOT CLEARING, CONTRACTORS'
DEBRIS; OIL AND GREASE, RENAMING ARTICLE II TO CITY SERVICE FRANCHISE
AGREEMENTS, AMENDING AND RENAMING SECTION 16-14 TO CITY SOLID
WASTE FRANCHISE AWARD PROCEDURES, DELETING SECTIONS 16-16 FRANCHISE
FEES, SECTION 16-18 PRIVATE REFUSE COLLECTORS; COLLECTION OF
COMMERCIAL RECYCLING AND CONSTRUCTION AND DEMOLITION DEBRIS,
SECTION 16-19 CITY'S COLLECTION EXEMPT FROM SECTIONS 16-10 THROUGH 16-
18, SECTION 16-20 APPLICATION; FEE ACTION BY CITY COMMISSION, AND
SECTION 16-21 ISSUANCE OF PERMIT, AMENDING SECTION 16-22 PERMIT
REQUIREMENTS AND RULES, SECTION 16-24 PERMITS NOT TRANSFERABLE,
SECTION 16-25 AUTHORITY OF PERMIT HOLDERS AND SECTION 16-30
VIOLATIONS AND PENALTIES, AND RENUMBERING SECTION 16-16 THROUGH
SECTION 16-30; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION;
PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE.
Ordinance No. 55-23-37
10 MISCELLANEOUS BUSINESS
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting.
Page 3 of 95
Page 4 of 95
Agenda Item #3.A.
13 Feb 2023
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: 90 -Day Calendar for the Mayor and Commission
SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager"—
_
TODAY'S DATE: January 27, 2023
MEETING DATE: February 13, 2023
BACKGROUND: The 90 -day calendar is included on the agenda for the purpose of setting
meeting dates and determining the location, time and whether to videotape special meetings and
workshop.
The rolling 90 -day calendar will be revised after receiving input from City staff and the Commission,
and will be included in each agenda for consideration.
Notes:
• A Waiver Hearing for 826 and 838 Ocean Blvd is scheduled for Monday, February 6 at 5:30 pm
in the Chamber.
• The Northeast Florida League of Cities Dinner will be held at the AB Country Club on Thursday,
April 20 from 6 pm to 8 pm. Atlantic Beach is the lead host.
BUDGET:
RECOMMENDATION:
ATTACHMENT:
None
Approve the 90 -Day Calendar for February - April 2023
1) Mayor and Commission 90 -Day Calendar (February — April 2023)
REVIEWED BY CITY MANAGER:
Page 5 of 95
MAYOR AND COMMISSION
February 2023
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
5 Farmers Market
(Russell Park)
10 am -2 pm
Songwriters Concert
(Bull Park) 6-8 pm
12
Farmers Market
(Russell Park)
10 am-2pm
19
Farmers Market
(Russell Park)
10 am-2pm
26
Farmers Market
(Russell Park)
10 am -2 pm
6
Waiver Hearing
(826 & 838
Ocean Blvd)
5:30 pm
13
Commission
Meeting
6:30 pm
(Invoc-Ring)
20
Presidents Day
City Offices
Closed
27
Commission
Meeting
6:30 pm
(Invoc-Ford)
14
ARCC Meeting
6 p
21
28
Community
Development
Board
6 prn
8 ESC Tree
Subcommittee
5:15 pm
ESC Meeting
6 pm
15
ESC Outreach
Subcommittee
Meeting
6:30 pm
?")
2
ESC Speaker
Series
6 pm
9
Chili Cook -off
11:30 am
Pension Board
Meeting
6:30 pm
16
23
ESC Sustainability
& Resiliency
Subcommittee
9 amu
3
Blood Drive
(City Hall)
Noon to 5 pm
10
17
Family Paint Night
& Ice Cream
6:30 pm
(Jordan Park)
24
Movies in the Park
Black History
Month
(Jordan Park)
6-8 nm
4
11 Canine Carnivale
(Jordan Park)
loam -1 pm
Dutton Island
Preserve Kayaking
Tour 10:30 -10:30 am
18
25
TUESDAY
MAYOR AND COMMISSION
March 2023
SUNDAY
5 Farmers Market
(Russell Park)
10 am — 2 pm
Songwriters Concert
(Bull Park) 6-8 pm
12
Farmers Market
(Russell Park)
10 am — 2 pm
19 Farmers Market
(Russell Park)
t0 am -2 pm
Acoustic Night
(Bull Park) 6-8 pm
26
Farmers Market
(Russell Park)
10 am — 2 pm
MONDAY
6
13
Commission
Meeting 6:30 pm
(Invoc-Bole)
20
Commission
Workshop
6 pm
(Tentative)
27
Commission
Meeting 6:30 pm
(Invoc-Waters)
7
14
WEDNESDAY
THURSDAY
F12TDAY
SATURDAY
ARCC Meeting
6 pm
21
28
ARCC Workshop
10 am
8 ESC Tree
Subcommittee
5:15 pm
ESC Meeting
6 pm
15
ESC Outreach
Subcommittee
4:45 pm
22
Community
Development
Board
6 p
29
2
Special Magistrate
Meeting 2 pm
ESC Speaker Series
6 pm
9
16
23
ESC Sustainability
& Resiliency
Subcommittee
9 am
30
3
10
1-
Family Paint Night
& Ice Cream
6:30 pm
(Donner Park/Baker
Center
24
31
4
Dutton Island
Preserve Bike
Tour
10— 10:30 am
11 Tour de Parks
9 am
(Russell Park)
Wild Wonders
1-2 pm
(Dutton Island)
18
25
Wild Wonders
1-2 pm
(Dutton Island)
MAYOR AND COMMISSION
April 2023
SUNDAY
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
2 Fanners Market
(Russell Park)
loam-2pm
Songwriters Concert
(Bull Park) 6-8 pm
9
Farmers Market
(Russell Park)
10 am-2pm
16
Farmers Market
(Russell Park)
10 am-2pm
23 Farmers Market
(Russell Park)
10 am-2pm
Acoustic Night
(Bull Park) 6 pm
30
Farmers Market
(Russell Park)
10 am-2pm
3
10
Commission Mtg
6:30 pm
(Invoc-Kelly)
17
Commission
Workshop 6 pm
(Tentative)
24
Commission Mtg
6:30 pm
(Invoc-Ring)
4
11
ARCC Meeting
6 pm
18
Community
Development
Board Meeting
6 pm
25
5
12 ESC Tree
Subcominittee Mtg
5:15 pm
ESC Mtg 6 p
19
ESC Outreach
Subcommittee
Meeting
4:45 pm
26
6
ESC Speaker
Series 6 pm
(Chamber)
13
20
Northeast Florida
League of Cities
Dinner - 6 pin
(AB Country Club)
Host City - AB
27 ESC
Sustainability &
Resiliency
Subcommittee
9 air
14
21
Family Paint Night
and Bingo
6:30 pm
(Jordan Park)
23
8 Egg Hunt &
Parade 10 am — 1 pm
(Jordan Park)
Wild Wonders
1-2 pm Dutton Island
15
Town Hall Meeting
10 am — Noon
(Baker Center)
22 Arts in the Park
10am-4 pm
(Johansen Park)
Wild Wonders
1-2 pm Dutton Island
29
Engineering Department
800 Seminole Road
Atlantic Beach, FL 32233
904-247-5874
MEMOMN
To: Shane Corbin
From: Steve Swann, PE
CC: Kevin Hogencamp
Amanda Askew
Date: January 31,2023
Re: JWB Property on Dora Drive — Potential Use for Stormwater Mitigation Park
The attached map depicts a 2,2 acre parcel of undeveloped land at the end of Dora Drive just
west of Francis Avenue currently zoned for 40 multi -family units. This property is owned by JWB
Real Estate (Hoose Homes) and is currently for sale. I let Alex Sifakis of JWB know that the City
might have some interest in the property for a park/stormwater pond. We do not know what the
appraised value is, but he understands that the City cannot pay over appraised value and
indicated he is looking for a sale price of $1.2M.
Given the drainage issues in this area (bounded by Stanley Rd, Mayport Rd, Dutton island
Road and Francis Avenue) and following your direction to vet this property as a potential
purchase, we engaged Jones -Edmunds to analyze the benefits of using this property for
stormwater mitigation. Jones -Edmunds prepared the attached analysis which includes the
benefits and potential construction costs for two options.
if you recall, the drainage ditch serving this drainage basin starts at Dutton Island Road and
runs through city -owned property (see attached) and enters a culvert at Stanley Road. The
culvert drains to the Donner Road storm sewer system. The problems are that this culvert is
undersized and there is limited storage in the drainage basin to protect against flooding.
We have a grant -funded design project we are kicking off to upsize the Stanley Rd culvert from
15" to 36". That project alone is not a 100% solution to the drainage problem and enlarging the
culvert to 36" is extremely expensive and construction will be difficult given the extremely narrow
right of way in this area. The projected rough order of magnitude construction cost for the 35"
culvert is $875,000.
We analyzed two alternatives using the JWB property for increased stormwater storage. The
first alternative is construct a Targe standalone stormwater pond without completing the Stanley
Rd culvert project The second alternative includes a smaller stormwater pond (leaving room for
some park amenities and a multiuse path, see attached map) along with enlarging the culvert to
a cheaper and easier to construct 24" pipe.
Agenda Item #3.B.
13 Feb 2023
Page 9 of 95
Memo to Shane Corbin
January 31, 2023
Page 2
The following is a summary of the alternatives analyzed:
Alternative 1 — Enlarge the Stanley Rd culvert to 36" between Stanley Rd and Donner Rd
Alternative 2 — Utilize 1.7 Ac (out of 2.2 Ac) of the JWB property as a stormwater pond without
upsizing the Stanley Road culvert.
Alternative 3 — Utilize 1,4 Ac of the JWB property as a stormwater pond, leaving some room for
park amenities and upsizing the Stanley Road culvert to 24" (much easier and cheaper to install
than a 36" culvert).
For drainage improvement analysis, both Alternative 2 and Alternative 3 include an option to
pump the pond down pre -storm event, similar to Aquatic Gardens Pond. A comparison of stage
reduction predicted for each alternative during a 10 -year storm and a 24 -storm are provided in
the table below.
Comparison of Alternatives with Respect to Stage Reduction
Project Alternative
10 -Yr Storm 25 -Yr Storm
Water Levet Difference Water Level Difference
IFT) (FT) (FT) (FT)
Existing Conditions 10.98 11.13
Alternative 1 - 36" Pipe 10.A5 0.53 10.98 0.15
No Pumping 10.83 0.15 11.01 0.12
Alternative 2
1.7 Ac Pond
Pre -Storm Pumping 10.53 0.45 10.91 0,22
Alternative 3 No Pumping 10.18 0.80 10,88 0.25
1.4 Ac Pond, 24"
Pipe Pre -Storm Pumping 9.40 1,55 10.57 0.56
The results of the analysis indicate that constructing a stormwater pond on the JWB property
will provide appreciable flood reduction benefits, particularly during smaller, more frequent storm
events.
Combining the proposed pond on the JWB property with increasing the size of the Stanley Road
culvert to 24" (Alternative 3) andlor pre -storm pond drawdown pumping will provide significant
additional flood protection during larger, less frequent storm events.
Agenda Item #3.B.
13 Feb 2023
Page 10 of 95
Memo to Shane Corbin
January 31, 2023
Page 3
The following are rough order of magnitude costs for the alternatives. All construction costs
include a 30% contingency. Property acquisition cost includes $100K in due diligence & closing
costs.
Alternative 1— 36" culvert at Stanley Road
Land Acquisition $0
Pond Construction $0
Culvert Expansion $875,000
HMGP Culvert Reimb.* (788,000)
Total Cost $87,000
Alternative 2 — 1.7 Ac pond, no culvert improvements
Land Acquisition $1,300,000
Pond Construction $1,619,000
Culvert Expansion0
Total Cost $2,919,000
Alternative 3 — 1.4 Ac pond w/ 24" culvert at Stanley Road
Land Acquisition $1,300,000
Pond Construction $1,550,000
Culvert Expansion $647,000
HMGP Culvert Reimb.* $582,0001
Total Cost $2,915,000
* 90% construction cost reimbursement potentially from a FEMA HMGP grant
The results of the analysis indicate Alternative 1, expanding the drainage culvert between
Stanley Rd and Donner Rd, does not provide the best benefit with respect to water level
reduction during either a 10 -year or 25 -year storm event. Alternative 1 cannot be constructed
until the Aquatic Gardens project is completed.
Alternative 3 clearly provides the most benefit with respect to flood protection. This alternative
provides for a reduction in water levels of 1.58 FT during a 10 -year storm event and 0.56 FT
during a 25 -year storm event. Alternative 3 can likely be constructed prior to completion of the
Aquatic Gardens project.
If there is desire to create additional park space, Alternative 3 is the best long term option for
improving drainage in this area. Staff could pursue modifications to our HMGP grant for the
Stanley Rd culvert to help defray pond construction cost.
Recall that the City owns all of the parcels along the drainage ditch from the JWB property to
Dutton Island Rd (see attached map). These parcels could provide additional stormwater
storage and stage reduction in conjunction with a stormwater pond on the JWB property.
SCS/s
Attachments: JWB Dora Drive Property Map
Potential Multiuse Path Map
Stormwater Analysis — Jones -Edmunds — 01-18-23
Agenda Item #3.B.
13 Feb 2023
Page 11 of 95
Recent COAB
Purchase
JWB Property in Relation to COAB Parcels
Agenda Item #3.B.
13 Feb 2023
Page 12 of 95
Agenda Item #3.B.
13 Feb 2023
Potential New Multiuse Path
Francis to Dutton Island Road
Page 13 of 95
TECHNICAL MEMORANDUM JonesEdmunds,
Dora Drive and Stanley Road Drainage Improvements
TO: Steve Swann, PE
FROM: Jarrod Hirneise, PE; Bruce Myhre, PhD, PF
DATE: January 26, 2023
SUBJECT: Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Jones Edmunds Project No, 20475-045-01
1 BACKGROUND
The City of Atlantic Beach experiences flooding in the low-lying areas adjacent to Stanley
Road, Dora Drive, and Simmons Road, referred to as the Stanley Road Drainage Problem
Area. Following Intense rainfall events, the City experiences flooding of roadways, yards,
and private structures In this area. This area was identified and evaluated as part of the
City's Stormwater Master Plan Update, which was completed by Jones Edmunds in
November 2018. Preliminary evaluated options to reduce flooding In this area Included
adding storage for stormwater on the vacant parcels at the end of Dora Drive and improving
the outfall conveyance capacity from the Stanley Road Drainage Problem Area. The parcels
at the end of Dora Drive are currently for sale. The City would like to further evaluate
options and quantify the benefits of adding stormwater storage capacity on the vacant
parcels and/or Improving outfall conveyance capacity to determine if purchasing the parcels
Is worthwhile. Figure 1 shows the locations of the vacant parcels on Dora Drive and
summarizes existing drainage conditions in the Stanley Road Drainage Problem Area.
2 MODELED IMPROVEMENT OPTIONS
City staff requested that Jones Edmunds use the City's hydrologic and hydraulic (H&H)
model that was developed for the Stormwater Master Plan Update to evaluate flood
reduction benefits of two Improvement options for the Stanley Roar/ Drainage Problem Area.
2.1 OPTION #1. STORMWATER POND ON VACANT DORA DRIVE PARCELS
Option *1 includes an approximately 1.7 -acre stormwater pond on the vacant Dora Drive
parcels to provide stormwater attenuation. This option provides the maximum amount of
storage available on the parcels and would not provide a parking area if the City turns this
area into a park amenity. Improvements to the Stanley Road outfall pipe were not included
in this option. Figure 2 summarizes the improvements for this option, The pond was
assumed to tie Into the bottom of the existing drainage ditch to allow stormwater to flow
freely into and out of the pond.
08505-011-01 1
January 2023 Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 14 of 95
Figure 1
Dora Drive Parcels Location and Existing Drainage Conditions
Legend
Vacant Dora Dr. Parcels
— Existing Pipe
• Existing Inlet/Manhole/Headwall
Figure 2
Option #1 Improvements
• I;? "="11-
SIMMONS
tOt
Legend
I Proposed Dora Drive Pond
Vacant Dora Dr. Parcels
— Existing Pipe
• Existing Inlet/Manhole/Headwall
08505-011-01
January 2023
2
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 15 of 95
2.2 OPTION #2: STORMWATER POND ON VACANT DORA DRIVE PARCELS
WITH STANLEY ROAD OUTFALL PIPE IMPROVEMENTS
Option #2 Includes an approximately 1.4 -acre stormwater pond on the vacant Dora Drive
parcels and increasing the Stanley Road outfall pipe from a 15 -Inch pipe to a 24 -Inch pipe.
In this scenario, the stormwater pond footprint was reduced to provide a parking area on
the south side of Dora Drive if the City turns this area Into a park amenity. The pond was
assumed to tie Into the bottom of the existing drainage ditch to allow stormwater to flow
freely Into and out of the pond.
The recommended improvement alternative for this area from the stormwater Master Plan
Update included Increasing the size of the Stanley Road outfall pipe. The City applied for
design and construction funding from the Federal Emergency Management Agency (FEMA)
to implement the Stanley Road outfall improvement and was recently awarded funding for
the design. This option demonstrates the benefits If the outfall pipe Improvements were
constructed together with the stormwater pond at the Dora Drive parcels. Figure 3
summarizes the Improvements for this option.
Figure 3
Option #2 Improvements
.c
Potential Parking Area
e r:
�l %S..
[ ,
mp
Legend
Proposed Dora Drive Pond
Vacant Dora Dr. Parcels
— Existing Pipe
■ Existing Inlet/ManholefHeadwall
I + F;
08505-011-01
January 2023
3
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 16 of 95
3 MODEL RESULTS AND INUNDATION MAPPING
Jones Edmunds used the City's H&H model to simulate the mean -annual, 10-, and
25-year/24-hour design storm events for both options to determine the flood reduction
benefits. Scenarios were also run to determine the flood -reduction benefits If the City
pumped down the proposed stormwater pond before large forecast storms, similar to the
City pumping down the Aquatic Drive stormwater pond. The pumped scenario assumed that
the pond was pumped to half full (elevation 4 feet North American Vertical Datum of 1988
[NAVD88]). Tables 1 and 2 summarize the existing and proposed modeled peak stages for
Option #1 and Option #2 with and without pre -storm pond pumping,
Table 1
Location
Option #1 Existing versus Proposed Peak Stage Comparison
Mean Annual (5 Inches of Rainfall)
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
Existing
Conditions
10.61
10,62
Proposed
(No Pre -
Storm
Drawdown)
9.91
9.92
Diff
-0,7
-0,7
Proposed
(With Pre -
Storm
Drawdown)
8.79
8.83
Diff
-1.82
-1.79
Between Dora Drive and Simmons Road
10.61 9.91
-0,7 8.82 -1,79
Location
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
Exlsting
Conditions
10,98
10 -Year (7,3 Inches of Rainfall)
Proposed
(No Pre -
Storm
Drawdown)
10.83
11.04 10.84
Diff
-0,15
-0.2
Proposed
(With Pre -
Storm
Drawdown)
10,53
10.54
Diff
-0.45
-4.5
Between Dora Drive and Simmons Road
11.04 10.83
-0.21 10.54 -0,5
Location
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
Existing
Conditions
11.13
11,39
25 -Year (9,2 Inches of Rainfall)
Proposed
(No Pre -
Storm
Drawdown)
11.01
11.1
Diff
-0.12
-0.29
Proposed
(With Pre -
Storm
Drawdown)
10,91
10.93
DIff
-0.22
-0.46
Between Dora Drive and Simmons Road
11.39 11.1
-0,29 10,93 -0.46
08505-011-01
January 2023
4
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 17 of 95
Table 2
Location
Option #Z Existing versus Proposed Peak Stage Comparison
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
Mean Annual (5 Inches of Rainfall)
Proposed
Existing (No Pre -
Conditions Storm
Drawdown)
10,61 8,91
10,62 9,1
Diff
-1.7
-1,52
Proposed
(With Pre -
Storm
Drawdown)
8.16
8.83
Diff
-2,45
-1.79
Between Dora Drive and Simmons Road
10,61 9.05 -1.56 8.14 -2.47
Location
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
10 -Year (7,3 Indies of Rainfall)
Proposed Proposed
Existing (No Pre- Dlff (With Pre- Riff
Conditions Storm Storm
Drawdown) Drawdown)
10.98 10.18 -0,8 9.4 -1.58
11.04 10.32 -0,72 9.62 -1.42
Between Dora Drive and Simmons Road
11.04 10.24 -0.8 9,47 -1.57
Location
Between Jackson Road and Dora Drive
Between Simmons Road and Dutton Island
Road
25 -Year (9.2 inches of Rainfall)
Proposed Proposed
Existing (No Pre- Diff (With Pre- Diff
Conditions Storm Storm
Drawdown) Drawdown)
11.13 10.88 -0.25 10,57 -0.56
11.39 10,98 -0.41 10.65 -0.74
Between Dora Drive and Simmons Road
11.39 10.98 -0.41 10,65 -0.74
Jones Edmunds plotted existing and proposed inundation extents based on modeled peak
water -surface elevations. Figures 4 through 9 show existing versus proposed Inundation
with and without pre -storm pumping for the mean -annual, 10-, and 25-year/24-hour
events.
08505-011-01
January 2023
5
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 18 of 95
Figure 4 Option#1: Mean-Annual/24-Hour Inundation Comparison
i
Legend
Option #1 No Pre -Storm Pumping
IIn Option #1 With Pre -Storm Pumping
MI Existing Conditions Mean -Annual Inundation
CM . Proposed Dora Drive Pond
Figure 5
Option#1: 10-Year/24-Hour Inundation Comparison
Legend
Option #1 With Pre -Storm Pumping
Option #1 No Pre -Storm Pumping
In Existing Conditions 10 -Year Inundation
I Proposed Dora Drive Pond
08505-011-01
)anuary 2023
6
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 19 of 95
Figure 6
Option#1: 25-Year/24-Hour Inundation Comparison
r,'
Legend
Option #1 With Pre -Storm Pumping
Option #1 No Pre -Storm Pumping
Existing Conditions 25 -Year Inundation
�I Proposed Dora Drive Pond
' �Jf
- rI
�'T*•�= •xis . i,'��4:
• y
TANLEy V RD
200 400
Feet
1:4,500
Figure 7 Option#2: Mean-Annual/24-Hour Inundation Comparison
r
Legend
Option #2 With Pre -Storm Pumping
Option #2 No Pre -Storm Pumping
AIM Existing Conditions Mean -Annual Inundation
L Proposed Dors Drive Pond
! Y
Cr Afi,
Proposed 24" Outfall Pipe
0$5135.011.01
January 2023
7
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 20 of 95
Option#2: 1O-Year/24-Hour Inundation Comparison
fin i -r';
Legend
Option #2 With Pre -Storm Pumping
Option #2 No Pre -Storm Pumping
111_,1
1L_._.1 Proposed Dora Drive Pond
NM Existing Conditions 10 -Year Inundation
Figure 9
Option#2: 25-Year/24-Hour Inundation Comparison
Legend
Option #2 With Pre -Storm Pumping
Option #2 No Pre -Storni Pumping
Existing Conditions 25 -Year Inundation
Proposed Dora Drive Pond
I l; � f}
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08505-011-01.
January 2023
i.,
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8
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 21 of 95
4 ENGINEERS OPINION OF PROBABLE COST
A conceptual -level Engineer's Opinion of Probable Cast (EOPC) was developed for both
options. The EOPCs Include engineering, data collection, and construction cost estimates for
each Improvement option. The estimates are considered American Society for Testing and
Materials (ASTM) Class 4 estimates, which are used when the project definition Is 1 to
15 percent. These are budgetary estimates with an expected accuracy range of
-30 to -1-50 percent. Unit costs were estimated based on the Florida Department of
Transportation's historical cost data and recently bld local projects. A 40 -percent
construction contingency was added to account for construction cost variability and project
unknowns, Tables 3 and 4 provide the detailed EOPCs for the options. Property acquisition
cost is not included In the cost estimates.
Table 3
Option #1 EOPC
Item Description
Mobilization (10%)
Maintenance of Traffic (1%)
Prevention, Control, And Abatement of
Erosion and Water Pollution (5%)
Unit
{,5
LS
LS
Quantity
1
1
Unit Price
$90,000
$9,000
Cost
$90,000
$9,000
1 $45,000 $45,000
Pond Construction
Clearing and Grubbing
Pond Excavation
Pond Sod
Miscellaneous Pipes and Structures
AC
CY
SY
EA
2.0
15,000
5,000
1
$40,000
$40
$4.00
$200,000
$80,000
$600,000
$20,000
$200,000
Overall Items
Contingency Amount (30%)
Design/Permitting/Data Collection
(25%)
08505-011-01
January 2023
LS ! 1 I $313,200 $313,200
LS
1 $261,000 $261,000
TOTAL $1,619,000
9
Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Agenda Item #3.B.
13 Feb 2023
Page 22 of 95
Table 4
Option #2 EOPC
Item Description
Mobilization (10%)
Maintenance Of Traffic (1%)
Prevention, Control, And Abatement Of
Erosion And Water Pollution (5%)
Clearing and Grubbing
Pond Excavation
Pond Sod
Misc. Pipes and Structures
Removal of Existing Pavement/Sidewalk
Removal of Existing Storm Pipe
Clearing and Grubbing
Manhole, Type -P < 10 feet
Pipe Culvert, 24 Inches
Mitered End Section, 24 inches
Type C Dbi, J -Bot, <10 feet
Type B Stabilization
Optional Base Group 9 (10 -inch Limerock)
(LBR 100)
Superpave Asphalt Concrete (Traffic C)
6 -inch Concrete Driveway
Temporary Flow Bypass
Sodding
Contingency Amount (30%)
Design/Permitting/Lata Collection (25%)
Unit
L5
LS
LS
AC
CY
SY
EA
SY
LF
AC
EA
LF
EA
EA
SY
SY
TN
SY
L5
SY
L5
LS
Quantity
1
1
1
2.0
14,000
5,000
Agenda Item #3.B.
13 Feb 2023
Unit Price Cost
$128,090 $128,100
$12,199 $12,200
$60,995 $61,000
Pond Construction
$40,000 $80,000
$40 $560,000
$4.00 $20,000
1 $200,000 $200,000
Stanley Road Outfall Culvert Replacement
200 $30 $6,000
$75 $41,300
550
0.5
1
850
1
4
200
200
22
25
1
1,050
1
1
$40,000
$8,000
$250
$3,500
$8,000
$10
$25
$165
$65
$20,000
$4
$426,360
$355,300
$20,000
$8,000
$212,500
$3,500
$32,000
$2,000
$5,000
$3,700
$1,700
$20,000
$4,200
Overall Items
$426,400
$355,300
TOTAL $2,203,000
5 CONCLUSION
Based on the results of this analysis, constructing a stormwater pond on the vacant Dora
Drive parcels will provide appreciable flood reduction benefits In the Stanley Road Drainage
Problem Area, particularly during smaller, more frequent storm events. Combining the
proposed pond at Dora Drive with Increasing the size of the Stanley Road outfall pipe and/or
pre -storm pond drawdown pumping will provide significant additional flood protection during
larger, Tess frequent storm events.
08505-011-01 10
January 2023 Summary of Dora Drive and Stanley Road Drainage Improvement Analysis
Page 23 of 95
Page 24 of 95
HANSON
October 19, 2022
Mr. Steve Swann, PE
City Engineer
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
Re: Main Street Traffic Calming (Final Design)
Subject: Scope & Fee Proposal
Dear Mr. Swann:
Hanson Professional Services (Consultant) is pleased to present our scope of services and fee
proposal for this City of Atlantic Beach (City) project. This scope of work is to provide
professional engineering services for traffic calming measures along Main Street from West 3`d
Street to Dutton Island Road West.
General Objective
The general objective of this scope is to provide a final design along with an opinion of probable
construction cost (OPCC) to install traffic calming measures along Main Street from West 3rd
Street to Dutton Island Road West to control vehicle speeds with a target speed of 20 MPH.
Project Description
This project is located on Main Street from West 3"d Street to Dutton Island Road West. The
improvements under this project will consist of either raised intersections or traffic circles at
West 3rd Street, West 6th Street, West 9th Street, and West 14th Street and speed humps at other
locations along the corridor to be determined in coordination with City staff. The improvements
will be designed in such a manner as to not impact existing drainage features.
Scope of Services
The Scope of Services for this project involves the following tasks:
Phase 1 — Data Review/Collection
Survey
Survey completed by the City of Atlantic Beach will be used as the existing conditions
from which to base the design. Consultant will review the existing field conditions versus
this existing data and decide if supplemental survey is needed based on the general
objective of this project. Supplemental survey, if required, will be requested through the
Department of Public Works project manager, and authorized under a separate
purchase order.
1 of 3
Agenda Item #3.C.
13 Feb 2023
Page 25 of 95
Phase II — Design and Permitting
Design / Plans Production
Design phase services will include the preparation of concept plans and final
construction plans for the traffic calming measures.
(a) Concept Plans. The Consultant will develop concept plans for raised intersections
and traffic circles at West 3rd Street, West 6th Street, West 9th Street, and West 14th
Street and speed humps at various locations. The concept plans will be used for a
Public Meeting to obtain feedback on the type of intersection improvements
preferred and locations of the speed humps. The City will use this information to
direct the Consultant on the improvements to be included in the final plans. The
Concept Plan will consist of two (2) roll plots of the project limits with the speed
hump locations shown on both exhibits and one will include details for raised
intersections and the other will include details for traffic circles at the intersections.
(b) Final Plans. This effort will include producing plan sheets sufficient for construction
and completing a detailed OPCC for the proposed improvements. The index of
drawings for the plan set will generally include, but not necessarily be limited to the
following:
A. Key Sheet
B. General Notes
C. Miscellaneous Details
D, Plan Sheets
E. Traffic Control Plan/Notes
F. Signing and Pavement Marking Plans
G. Erosion & Sedimentation Control Details
Where applicable, information may be combined on drawing sheets,
Geotechnical Services
Geotechnical services will not be included as part of this scope of services.
Permitting Requirements
Permitting services will not be included as part of this scope of services as the planned
improvements are exempt from permitting.
Project Submittal Requirements
Concept Plans: Two (2) roll plot drawings will be furnished to the City for review and
then finalized for use in the Public Meeting, A Rough Order of Magnitude Cost will also
be provided for the raised intersection and traffic circle alternatives,
100% Design Plans: Five (5) sets of half -sized (11" x 17") drawings will be furnished to
the City for review and comment. An OPCC, Draft Bid Documents, and Project
Specifications using City standard format will be included in this submittal. The plans will
be reviewed by the City and written comments will be provided. The City will provide
written review comments within two (2) weeks from submittal.
Final Signed and Sealed Design Plans: Five (5) sets of half -sized (11" x 17") drawings,
Bid Documents, and Project Specifications will be furnished with agreed upon revisions
from the 100% Design Plans incorporated.
2 of 3
Agenda Item #3.C.
13 Feb 2023
Page 26 of 95
Utility Coordination
The Consultant will contact the utility owners within the project limits and submit
preliminary plans to confirm existing facilities and identify utility impacts anticipated by
the proposed improvements. The Consultant will submit final plans to confirm/document
existing facility relocations as needed.
Meetings
City will schedule a Public Meeting and Consultant will attend and provide exhibits noted
under the Concept Plans section of this scope.
Consultant will schedule 100% plan review meeting to discuss review comments and
relay any design information necessary to convey the intent of the plans.
Time Schedule
The anticipated schedule will follow the outline below.
Receive NTP
Submit Concept Plans
Concept Review Comments (City)
Concept Plan Review Meeting
Public Meeting (City)
Submit 100% Plans
100% Review Comments (City)
100% Plan Review Meeting
Final Plans Submittal
Within 45 days after NTP
10 days after Concept Plans Submittal
Within 14 days after receipt of City Comments
TBD
Within 30 days after Public Meeting Outcome*
10 days after 100% Plans Submittal
Within 10 days after receipt of City Comments
Within 14 days after 100% Plan Review Meeting
* Time frame for this submittal may vary based on alternative chosen for the intersection
locations. The traffic circle alternative will be a more detailed design than the raised intersection
alternative.
Fee
Consultant will complete the scope of services described herein for a total lump sum amount of
$37,437.30 as detailed in Exhibit A.
Phase III — Construction Administration
If Phase III is authorized by the City, the specific construction administration services to be
provided by the Consultant during the period of construction will be negotiated under a separate
contract/scope of services.
3 of 3
Agenda Item #3.C.
13 Feb 2023
Page 27 of 95
1ii
Agenda Item #3.C.
13 Feb 2023
EXHIBIT A
CONTRACT FEE SUMMARY
MAIN STREET TRAFFIC CALMING
WEST 3RD STREET TO DUTTON ISLAND ROAD WEST
1. Project Phase
Final Design
3. Consultant Name
Hanson Professional Services
5. Direct Labor
Sr. Project Manager
"Sr. Engineer
Engineer
5r. Designer
1 Designer
!Clerical
ITotal Direct Labor
6. Overhead (Combined Fringe Benefit & Administrative)
Overhead Rate
7. Subtotal: Labor + Overhead (Items 5 & 6)
8. Profit: Labor Related Costs
PARTI- GENERAL•
2. Proposal Number
NA
4. Date of Proposal
10/19/2022
PART II-LABOR•RELATED-1;OS-TS
Hourly Estimated Estimated
Rate Hours Cost
$ 84.00 33 $ 2,784.60
$ 72.00 13 $ 946.80
$ 45.00 0 $
$ 54.00 40 $ 2,176.20
$ 36.00 210 $ 7,574.40
$ 28.00 2 $ 56.00
299
1
9. Miscellaneous Direct Costs
150% x Total Direct Labor
11$ 33,845.00
Item 7 x 10%
RT ER COSTS
MISCELLANEOUS DIRECT COSTS SUBTOTAL
10. Subcontracts/Miscellaneous Other (Lump Sum)
SUBCONTRACTS/MISCELLANEOUS OTHER (LUMP SUM) SUBTOTAL
TOTAL LUMP SUM AMOUNT (Items 5, 6, 8, 9, and 10)
11. Reimbursable Costs (Limiting Amount)
TOTAL REIMBURSABLE COSTS
PART IV - SUMMARY;•
TOTAL AMOUNT 6F CONTRACT (Lump Sum plus Reimbursables)
(Items 5, 6, 8, 9, 10, 11)
$
1$
TOTALS
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si
37,437.30
Page 28 of 95
PRIME CONSULTANT
ESTIMATE OF WORK EFFORT AND FEE
50% PLANS PREPARATION
CONSULTANT: Hanson Professional Services PROJECT NAME: MAIN STREET TRAFFIC CALMING
RFP NUMBER: NA FROM: WEST 3RD STREET TO: DUTTON ISLAND ROAD WEST
ESTIMATOR NAME! DATE: Brian McKee, PE 10/19/2022 PROJECT LENGTH: NA Lineal Feet (4 INTERSECTIONS AND SPEED HUMPS)
Sr. Project Manager
ACTIVITY
Sr. Engineer Engineer Sr. Designer Designer Clerical TOTAL
SALARY
RATE = $ 84.00 RATE = $ 72.00 RATE = $ 45.00 RATE = $ 54.00 RATE = $ 36.00 RATE = $ 28.00 HOURS COST
STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR BY BY
HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST HOURS COST ACTIVITY ACTIVITY
General ProjectTasks 20 $ 1,680.00 0 $ - 0 $ - 14 $ 756.00 0 $ - 2 $ 56.0036 $ 2,492.00
Task 1 -Roadway Analysis 7 $ 625.80 7 $ 536.40 0 $ - 15 $ 804.60 119 $ 4,291.20 0 $ - 149 $ 6,258.00
Task 2 - Roadway Plans 6 $ 478.80 6 $ 410.40 0 $ 11 $ 615.60 91 $ 3,283.20 0 $ 114 $ 4,788.00
33 5 2,784.60 13 $ 946.80 D $ 40 $ 2,176.20 210 $ 7,574.40 2 $ 56.00 299 $ 13,538.00
PROJECT TOTALS
33 $ 2,784.60 13 $ 946.80 0 $ 40 1 $ 2,176.20 210 5 7,574.40 2 $ 56.00 299 $ 13,538.00
CONSULTANT NAME:
ESTIMATOR NAME:
DATE:
TASK TASKS
NO.
Lb General Project Tasks
'Totals �
STAFF HOUR SUMMARY
Hanson Professional Services
Brian McKee, PE
10/19/2022
1.0 Task 1 - Roadway Analysis
-totals
2.0 Task 2 - Roadway Plans
iotas 1; 11'
TOTALS:
TOTALS:
Ill
4a rk wi.6�I a. La.�.
TOTAL
HOURS
36
J' 149 11"
114 J
299
PROJECT NAME: MAIN STREET TRAFFIC CALMING
COMMENTS
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TASK
NO
0 b `General Project Tasks
0.1 Public Meeting Preparation
02 Public MeetingtAitendancefFollowup
03 Specifications Package
0.4 Monthly Pr ress Reports
0.5 Meetings (Project Manager)
CONSULTANT NAME:
ESTIMATOR NAME:
DATE:
TASKS
0.5a Phase Reviews
TOTALS
S6 J° TE aged
GENERAL PROJECT TASKS
Hanson Professional Services
Brian McKee, PE
10/19/2022
UMTS
NO. OF PER
UNITS I FIRS UNIT I
1
LS 1
LS 1
LS 1 0
LS 1
LS 1
EA 2
PROJECT NAME:
TOTAL
HOURS I
8 Time for preparing meeting exhibits (2 Roll Plots)
6 4 hrs for meeting and 2 hrs for follow up meeting/coordination
8
6 Progress Reports included with invoicing and initial project setup
8 See Listing Below
MAIN STREET TRAFFIC CALMING
COMMENTS
8 Concept and 100% (2 people @ 2 hrs each)
36
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NO.
1.b
1.1
1.2
1.3
1A
1.5
1.6
1.7
1.8
1.9
S610 Z£ aged
ROADWAY ANALYSIS
CONSULTANT NAME: Hanson Professional Services
ESTIMATOR NAME: Brian McKee, PE
DATE: 10/19/2022
TASKS
Analysis
Intersection Analysis
Design Documentation Report
Project Quantities
Cost Estimate
Utility Coordination
Permit Applications
Feld Reviews
Analysis Subtotal
Quality Assurance/Quality Control
Supervision
Coordination
Analysis Nontechnical Subtotal
TOTALS
UNITS NO, OF HRS PER TOTAL
UNITS UNIT HOURS
i
LS 1 104 104
LS 1 0 0
LS 1 4 4
LS 1 8 8
LS 1 10 10
LS 1 0 0
LS 1 8 8
_ 134
LS % 5% 7
LS % 3% 5
LS % 2% 3
15
149
PROJECT NAME: MAIN STREET TRAFFIC CALMING
COMMENTS
4 intersections. 2 alternative for concept, and MOT notes/details
NA
2 ROM Cost (2 intersection alternatives) for Concept & 2 OPCC (100% and Final)
Exempt
2 @ 2 hrs each and 2 peop3e
CONSULTANT NAME:
ESTIMATOR NAME:
DATE:
ITASK I TASKS
2.0 Plans
2.1 Horizontal Master Design File
2.2 Cross Section Master Design File
2.3 Kev Sheet
2.4 General Notes
2.5 Typical Section Sheets
2.6 Piyout
2.7 Intersection Plan Sheets
28 Profile
29 Special Details
210 Cross Sections
211 Traffic Control Plan/Notes
212 Erosion & Sediment Control Details
213 S�jjyynfnq and lvlarking
Plans Subtotal
2.14 (Quality Assurance!Ouatity Control
2.15 Suoervision
TOTALS
Hanson Professional Services
Brian McKee, PE
10/19;2022
UNITS
LS
LS
Sheet
Sheet
Sheet
Sheet
Sheet
Sheet
Sheet
EA
Sheet
Sheet
Sheet
LS
LS
NO. OF
UNITS
1
1
1
1
1
1
4
0
1
0
4
4
4
ROADWAY PLANS
IHRS UN IT SHO. OF TOTAL
EETS HOURS
NA (covered under tntersection Analysis)
NA
0
4
4
4
0
4
8
0
9
0.00
4
1.0
8
4
0
1
1
4
1
4
0
1
0
4
4
4
20
0
0
4
4
0
4
32
0
8
0
16
4
32
104
6
4
5%
% 3°Y
114
PROJECT NAME: MAIN STREET TRAFFIC CALMING
r=400 (Will be used
r=20'
NIR
Speed Hump Detail
NA
Notes and Rgg n�
WILL BE SHO NONJ
NA
COMMENTS
for location of Speed Humps)
]p FOOT Standard Pians possible Detour sheets}
PLAN SHEETS IN TASK 2J
MISCELLANEOUS DIRECT COST
CONSULTANT NAME: Hanson Professional Services
ESTIMATOR NAME: Brian McKee, PE
DATE: 10/19/2022
PROJECT NAME: MAIN STREET TRAFFIC CALMING
ITEM DESCRIPTION ITEM
TOTAL
Drafting Medium: (Original Reproducibles)
O sets 0 Sheets @ $50.00 Per Sheet = $0.00
O sets 0 Sheets @ $1.00 Per Sheet = $0.00
Reproduction (Blue Line & Sepias)
Blue Line Mvlars Photocopy
Public Meeting Copies 0 0 0 Sheets
50% Plans 0 0 0 Sheets
100% Plans 0 0 250 Sheets
Final Plans 0 0 0 Sheets
Sheets
COMMENTS
5 Sets plans (25 Sheet Plan Set) and check prints
Total Sheets 0 0 250
Cost: Blue Line 0 Sheets @ $ - = $0.00
Sepia 0 Sheets @ $ - = $0.00
Photocopy 250 Sheets @ $ 0.10 = $25.00 $25.00
Travel From: [Consultant Office Location]
To Project: # Trips
Transport. 2 x 23 miles x $ 0.60 per mile $27.60 Field Review
To City Offices: # Trips
Transport. 4 x 23 miles x $ 0.60 per mile $55.20 Phase Review Meetings and Public Meeting
To Other: # Trips
Transport. 1 x 0 miles x $ 0.60 per mile $0.00
Shipping: $0.00
Other: $100.00 Public Meeting Roll Plots
TOTAL MISC DIRECT COSTS $207.80
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3,500,000.00
265,000.00
Agenda Item #3.C.
13 Feb 2023
Major Projects West of Siminole in the Last 5 Years
Donner Road
Levy Road Path
Donner Parking
Pickleball Courts
Splash Pad
Dutton Island Fishing Pier
Dutton Island Culvert replacement
Dutton Island replanting
Veterans Park Bathrooms
Mary Street Drainage
Donner Basketball Court
Dutton Island Park Road Improvements
Jordan Park Play Set
Jordan Park Walkway
Jordan Park Basketball resurface
Jordan Music Court and ADA Parking
86,640.00
40,000.00
280,000.00
51,400.00
300,300.00
5,000.00
80, 600.00
300,000.00
15,000.00
70,000.00
85,000.00
60,000.00
18,000.00
23,300.00
Main Street Traffic Calmin (Hansen Egineering)
Main Street Traffic Calmin (AE Egineering)
Mayport Road Greenway
200,000.00
50,000.00
200,000.00
Marsh Side Ditches
1201 Gladiola
6th Street Marsh Outlook
Veterans Park Play Set
60,500.00
24,000.00
180, 000.00
65,000.00
Total
5,959,740.001
Page 35 of 95
Page 36 of 95
2023 Commission Priorities
• 5 Dot Items
• Comprehensive parking/traffic study (begin Ahern to 10th and Beach Ave to Sherry); use a committee and expert (Multimodal Transportation
Management)
• Mobility/Micro-mobility safety for ebikes/bikes (Multimodal Transportation Management)
• 4 Dot Items
• Continue viable development on Mayport Road (Mayport Corridor & Marshside)
• Identify process changes to improve customer service and use customer service tools consistently — measure, track and report results (City Services)
• 3 Dot Items
• Stormwater management and resilience (Infrastructure)
• Hire volunteer coordinator (Livability / Quality of Life)
• Senior programming and communications (Livability / Quality of Life)
• Tap into resources / services available from COJ (City Services)
• 2 Dot Items
• Future of waste water /Senate Bill 64 (Infrastructure)
• Redesign Seminole entrance to AB befitting its character (Infrastructure)
• Accelerate stormwater projects with a focus on Marsh Oaks (Infrastructure)
• Adele Grage stage upgrade (Infrastructure)
• Review stormwater requirements — impervious surface / retention swales for renovations (Infrastructure)
• Increase investment in baseball / T -ball facilities in Russell Park and racquetball/tennis/pickleball (Infrastructure)
• Hire qualified educators for after school (Livability / Quality of Life)
• Explore partnerships with Boys & Girls clubs or other organizations for after school (Livability / Quality of Life)
• Reduce home water use by 15% (Environmental Leadership)
• Expand bicycle friendly (signage, maps, safety) (Multimodal Transportation Management)
• Code review — consistent and equitable enforcement (City Services)
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2023 Commission Priorities
• 1 Dot Items
• Pre -work to convert overhead powerlines to underground (Infrastructure)
• Reduce biocide use by 20% (city and personal property) (Environmental Leadership)
• Incorporate LEED into more city projects (Environmental Leadership)
• Listen to public (through workshops, surveys, notifications) and keep them up to date on improvements and additions to facilities and infrastructure
policies and procedures (Planning / Budgeting)
• Improve process to get feedback from Marsh Oaks residents (Mayport Corridor & Marshside)
• 5 way round -a -bout (Multimodal Transportation Management)
• Plan and hire.the right staff (City Services)
• Review Building Department structure vs outsourcing to Universal Engineering (City Services)
• Zero Dot Items
• Upgrade lifeguard station or scrap current plan (Infrastructure)
• Annual Services Fair (BEAM, etc.) including charitable giving (Livability / Quality of Life)
• Investigate composting program for AB restaurants (Environmental Leadership)
• Convince Post Office to clean up their site (Mayport Corridor & Marshside)
• Fix speed on Main Street (sort of already in the works) (Multimodal Transportation Management)
• Reduce citizen complaints regarding speeding by 50% (Multimodal Transportation Management)
• Connect at least 1 sidewalk to greenway (Multimodal Transportation Management)
• Evaluate police staffing per 1000 people compared to peer cities (City Services)
• Just Going To Do
• Annual Planning Calendar: Committee Priorities > Commission Priorities > Budget Process (Planning / Budgeting)
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Agenda Item #4.C.
13 Feb 2023
RESOLUTION NO. 23-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, APPOINTING MEMBERS OF
THE CHARTER REVIEW COMMITTEE; ADOPTING A
DEFINITE AND SPECIFIC CHARGE; ADOPTING CERTAIN
PROVISIONS GOVERNING THE COMMITTEE;
ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Article XVIII, Section 81, City Charter, provides for the appointment of a
Charter Review Committee every eight years to review the City Charter and propose any
amendments or revisions, which may be advisable for placement on the regular election ballot;
WHEREAS, said Section also provides that the City Commission shall appoint a Charter
Review Committee membership consisting of at least nine (9) and no more than fifteen (15)
electors of the City;
WHEREAS, on January 9, 2023, the City Commission elected to create a Charter Review
Committee membership consisting of thirteen (13) electors of the City who are to serve for the
pendency of the Charter Review Committee existence as set forth in the Charter unless such
member is absent from two (2) consecutive regularly scheduled Charter Review Committee
meetings (subject to excused absence rules set forth by the chair of the Committee);
WHEREAS, the City Commission now desires to appoint the particular members of the
Charter Review Committee and provide for certain associated operations and provisions to the
Committee.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida:
SECTION 1. Appointments. The Council hereby appoints those thirteen (13) individuals
to the Charter Review Committee as listed in the schedule attached hereto as Exhibit 1.
SECTION 2. Adopting a Definite and Specific Charge.
The City Commission hereby adopts and approves the following definite and specific
charge for the Charter Review Committee:
The Charter Review Committee is tasked with conducting a comprehensive review
of the City's Charter and, in doing so, adhering to all aspects of the City Charter
Article XVIII, Section 81 — Periodic Review. The purpose of the Committee is to
evaluate the Charter and to present recommended changes to the City Commission.
The Committee is authorized and empowered to conduct a comprehensive review
of any phase of City Government. The Committee will be as self-sufficient as
possible, performing its own research and dictating its own schedule, with aid,
guidance and insight provided by City staff including but not limited to the City
01854101.2
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Agenda Item #4.C.
13 Feb 2023
Manager, City Clerk, City Attorney or their designees. Each member shall carefully
review the Charter before the first Committee meeting.
SECTION 3. Adopting Certain Provisions Governing The Committee.
The City Commission hereby adopts and approves the following provisions and terms for
the Charter Review Committee:
Election of Committee Officers and Associated Duties.
The Charter Review Committee shall elect a chair and vice chair from among its
membership as required by the Charter, and it shall further elect a secretary from among its
membership who shall be responsible for preparing the following: (1) the agenda; (2) minutes of
each meeting (and their prompt recordation with the City), and (3) a final report of all proposed
recommendations. Further meetings of the Charter Review Committee shall be held upon the call
of the chair or a majority of the members of the Charter Review Committee, as authorized by the
Charter. The Charter Review Committee may elect other officers it deems advisable from among
its regular members for the proper governance of its meetings and charge.
The Committee quorum is seven (7) members. The Committee shall take no official action
unless a quorum is present at a meeting. Any official acts by the Committee shall require a majority
vote of the members present, however, as required by the Charter, no Charter amendment or
revision shall be submitted to the electorate for adoption (and therefor to the City Commission for
its review and consideration) unless favorably voted upon by a majority of the entire membership
of the Charter Review Committee.
The chair shall preside at all meetings of the Committee. In the temporary absence or
disability of the chair, all duties of the chair shall be performed by the vice chair.
In all cases involving points of parliamentary law, "Robert's Rules of Order" shall be the
book of reference, and its rules, so far as they are applicable and not in conflict with the
provisions of the City's Charter, Code, or other City ordinances, shall be the rules of this
Committee.
Removal or Resignation of a Committee Member.
Any member who fails to attend two (2) consecutive regularly scheduled meetings, subject
to excused absence rules as decided by the chair of the Committee, shall be declared to have
vacated their Committee seat, which shall be evidenced by the Committee chair notifying the City
Clerk of such vacancy in writing. A member may choose to resign from the Committee at any time
by giving written notice to the City Clerk. At such time, the City Commission may fill such
vacancy in its discretion.
Compliance with Laws.
The Committee and each member shall comply with all applicable federal, state and local
Page 2 of 4
49903296 v1
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Agenda Item #4.C.
13 Feb 2023
laws including, but not limited to, the Florida Government in the Sunshine Law, Florida Code of
Ethics for Public Officers and Employees, Florida Public Records Law, and related provisions of
the City's Charter, Code of Ordinances and applicable resolutions, as may be amended from time
to time.
SECTION 4. Coordination with City Staff and City Commission.
Working collectively, the Committee shall coordinate with City staff on any needs within
its scope and mission.
Staff may be assigned by the City Manager, City Clerk or City Attorney, as necessary, to
provide aid, guidance and insight into City government operations or functions.
Notice of meetings shall be the responsibility of City staff.
The Committee shall provide a report of its activities to the City Commission periodically
at a frequency established by the Committee or upon request from any City Commission Member.
If required, City staff will be responsible for the collection and expenditure of any City
funds in accordance with purchasing guidelines.
SECTION 5. Effective Date. This Resolution shall take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, Florida, this 23rd day of
January, 2023.
Attest.
di
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason .. ( , City Attorney
49903296 v1
Page 3 of 4
Page 41 of 95
EXHIBIT 1
CHARTER REVIEW COMMITTEE MEMBER LIST
DAWN SCOTT
MITCHELL REEVES
ELLEN GOLOMBEK
CHARLES DRYSDALE
BRUCE ANDREWS
KIRK HANSEN
JENNIFER LAGNER
WILLIAM GULLIFORD
KELLY ELMORE
DONALD YOUNG
DEBBIE BUCKLAND
STEVE SWANN
SUZANNE SHAUGHNESSY
Page 4 of 4
49903296x1
Agenda Item #4.C.
13 Feb 2023
Page 42 of 95
Agenda Item #6.A.
13 Feb 2023
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Authorize the Mayor to sign DR4673-Z3131 Subgrant Agreement to
receive reimbursement for expenses related to Hurricane lan,
SUBMITTED BY: Melissa Burns, Director ofFinance V1a
TODAY'S DATE: January 25, 2023
MEETING DATE: February 13, 2023
BACKGROUND: On September 29, 2022 a disaster declaration was issued for damages
related to Hurricane Ian. The City of Atlantic Beach is eligible to obtain reimbursements for debris
removal (FEMA Category A) and emergency protective measures (FEMA Category B). The total costs
for both categories is just over $47,000. Since all work was completed prior to December 7, 2022, 100%
of the costs can be reimbursed.
The City's grants administrator and myself have been meeting weekly with a representative from FEMA
to assist with the compilation and completion of the necessary paperwork to submit to FEMA for
reimbursement. As we near the end of the process, the Florida Department of Emergency Management
(FDEM) steps in who acts as the pass through agency for the reimbursement dollars. In order to receive
the reimbursements a sub -grant agreement needs to be executed, which requires the Mayor's signature.
BUDGET: Approximately $47,000 increase in grant revenues
RECOMMENDATION: Commission authorize the Mayor to sign DR4673-23131 Subgrant
Agreement
ATTACHMENT(S): DR4673-23131 Subgrant Agreement
REVIEWED BY CITY MANAGER:
Page 43 of 95
Agenda Item #6.A.
13 Feb 2023
Agreement Number: Z3131
FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT for DR - 4673 - Hurricane Ian
The following Agreement is made and information is provided pursu
Subrecipient's name:
Subrecipient's unique entity identifier:
Federal Award Date:
Subaward Period of Performance Start and End Date (Cat A -B):
Subaward Period of Performance Start and End Date (Cat C -G):
Amount of Federal Funds Obligated by this Agreement:
Total Amount of Federal Funds Obligated to the Subrecipient
by the pass-through entity to include this Agreement:
Total Amount of the Federal Award committed to the Subrecipient
by the pass-through entity:
Federal award project description (see Federal Funding
Accountability and Transparency Act (FFATA):
Name of Federal awarding agency:
Name of pass-through entity:
Contact information for the pass-through entity:
Assistance Listing Number (Formerly CFDA Number):
ant to 2 CFR §200.332(a)(1):
Atlantic Beach, City Of
W2ZNQX64HDF5
9/30/2022
Sep 23, 2022- Mar 29, 2023
Sep 23, 2022- Mar 29, 2024
N/A
Grant for communities to respond to and
recover from major disasters or
emeraencies and for limited mitigation
measures.
Department of Homeland Security (DHS)
Federal Emergency Management Agency
(FEMA)
Florida Division of Emergency
Management (FDEM)
2555 Shumard Oak Blvd.
Tallahassee. FL 32399-2100
97.036
Assistance Listing Program Title (Formerly CFDA program Title): Atlantic Beach, City Of
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with
headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and
(hereinafter referred to as the "Subrecipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Subrecipient represents that it is fully qualified and eligible to receive these grant funds to provide
the services identified herein;
B. The Subrecipient, by its decision to participate in this grant program, bears the ultimate responsibility for
ensuring compliance with all applicable State and Federal laws, regulations and policies, and bears the ultimate
consequences of any adverse decisions rendered by the Division, the Federal Awarding Agency, or any other State
and Federal agencies with audit, regulatory, or enforcement authority;
Atlantic Beach, City Of
1
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Agenda Item #6.A.
13 Feb 2023
Telephone: (904) 247-5807
Email: mburns@coab.us
d. In the event that different representatives or addresses are designated by either party after execution of
this Agreement, notice of the name, title, and address of the new representative will be provided to the other party in
writing via letter or electronic email.
e. Systems Access: It is the Subrecipient's responsibility to maintain current active users in the Division's
grants management system in accordance with Attachment B to this Agreement ("Systems Access Form").
(4) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(5) EXECUTION
This Agreement may be executed in any number of counterparts, of which may be taken as an original.
(6) MODIFICATION
Either party may request modification of the provisions of this Agreement. Changes which are agreed upon
shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement.
(7) SCOPE OF WORK
The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to
substantiate work completed.
(8) PERIOD OF AGREEMENT/PERIOD OF PERFORMANCE
The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed.
Upon execution by both parties, this Agreement shall begin on the first day of the incident period for the disaster
applicable to the agreement and shall end upon closeout of the Subrecipient's account for this disaster by the Federal
Awarding Agency, unless terminated earlier as specified elsewhere in this Agreement. This Agreement survives and
remains in effect after termination for the herein referenced State and Federal audit requirements and the referenced
required records retention periods. Work may only be performed during the timeframes established and approved by
FEMA for each Category of Work type.
(9) FUNDING
a. The amount of total available funding for this subgrant is limited to the amount obligated by the Federal
Awarding Agency for all projects approved for this Subrecipient for DR - 4673 - Hurricane Ian Payments
to Subrecipients are contingent upon the granting of budget authority to the Division.
b. Pursuant to section 252.37(5)(a), Florida Statutes, unless otherwise specified in the General
Appropriations Act, whenever the State accepts financial assistance from the Federal Government or its agencies
under the Federal Public Assistance Program and such financial assistance is conditioned upon a requirement for
matching funds, the State shall provide the entire match requirement for state agencies and one-half of the required
match for grants to Local governments. Affected Local governments shall be required to provide one-half of the
required match prior to receipt of such financial assistance. Section 252.37, Florida Statutes, does not
3
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Agenda Item #6.A.
13 Feb 2023
to determine compliance with the requirements and objectives of the award and ail other applicable laws and
regulations.
(13) AUDITS
a. The Subreciplent shall comply with the audit requirements contained in 2 CFR Part 200, Subpart F.
b. As required by 2 CFR § 200.337(a), "The Federal awarding agency, Inspectors General, the Comptroller
General of the United States, and the [Division], or any of their authorized representatives, shall enjoy the right of
access to any documents, papers, or other records of the [Subrecipient] which are pertinent to the Federal award, in
order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access
to the [Subreclpient's] personnel for the purpose of interview and discussion related to such documents." The right
of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR §
200.337(c)).
c. As required by 2 CFR § 200.332(a)(5), the Division, the Chief Inspector General of the State of Florida,
the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any
documents, financial statements, papers, or other records of the Subreciplent which are pertinent to thls Agreement,
in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and
reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such
documents.
(14) REPORTS
a. Consistent with 2 CFR § 200329, the Subreciplent shall provide the Division with quarterly reports and
any applicable financial reporting, including reports required by the Federal Funding Accountability and Transparency
Act (FFATA). These reports shall include the current status and progress by the Subrecipient and, as applicable, all
subcontractors In completing the work described in the Scope of Work and the expenditure of funds under this
Agreement, in addition to any other information requested by the Division.
Quarter (01)
Quarter 2 (02)
Quarter 3 (03)
Quarter4 (04)
Reporting Time Period
October 1 — December 31
January 1 — March 31
April 1—June 30
July 1— September 30
Subreciplent Report
Submittal Deadline
January 15
April 15
July 15
October 15
b. The Subreciplent agrees to submit quarterly reports to the Division no later than fifteen (15) days after
the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the
closeout of each project In the Division's Grant Management System. The ending dates for each quarter of the
program year are March 31, June 30, September 30, and December 31.
c. The closeout report Is due sixty (60) days after completion of each project worksheet associated with the
applicant executing this Agreement, or sixty (60) days after termination of this Agreement, whichever first occurs.
5
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Agenda Item #6.A.
13 Feb 2023
funds are received.
If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under
this Agreement, the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification
clause holding the Federal Government, its employees and/or their contractors, the Division, its employees and/or
their contractors, and the Subrecipient and its employees and/or their contractors harmless from liability to third parties
for claims asserted under such contract.
c. The Subrecipient must monitor and document, in the quarterly report, the contractor's progress in
performing its work on its behalf under this Agreement in addition to its own progress.
d. The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703, Florida Statutes,
as applicable.
(19) ATTACHMENTS
a. All attachments to this Agreement are incorporated as if set out fully.
b. In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict
or inconsistency.
c. This Agreement has the following attachments:
i. Attachment A — Certification Regarding Debarment
ii. Attachment B — Systems Access Form
iii. Attachment C — Certification Regarding Lobbying
7
Page 47 of 95
Agenda Item #6.A.
13 Feb 2023
Attachment A
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
The Subrecipient certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
2. Have not within the five-year period preceding entering into this Agreement had one or more public
transactions (Federal, State, or Local) terminated for cause or default; and
3. Have not within the five-year period preceding entering into this proposal been convicted of or had a civil
judgment rendered against them for:
a) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or Local) transaction or a contract under public transaction, or b)
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification, or destruction of records, making false statements, or receiving stolen property.
The Subrecipient understands and agrees that the language of this certification must be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, contracts under grants, loans, and
cooperative agreements) and that all contractors and sub -contractors must certify and disclose accordingly.
The Subrecipient further understands and agrees that this certification is a material representation of fact upon which
reliance was placed when this transaction was made or entered into.
By:
Signature
Curtis Ford, Mayor
Name and Title
800 Seminole Road
Street Address
Atlantic Beach, FL, 32233
City, State, Zip
Date
9
Atlantic Beach, City Of
Subrecipient's Name
Z3131
DEM Contract Number
Page 48 of 95
SYSTEMS ACCESS FORM (CONTACTS)
FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Subrecipient: Atlantic Beach, City Of
Box 1: Authorized Agent (Full Access) Box 2: Primary Contact (Full Access)
Name Curtis Ford Name
Melissa Bums
Signature Signature
Organization / Official Position
City of Atlantic Beach /Mayor
Mailing Address
800 Seminole Rd.
City, State, Tip
Atlantic Beach, FL 32233
Daytime Telephone
(904) 247-5800
E-mail Address
cford@coab.us
Organization / Official Position
City of Atlantic Beach/Director of Finance
Mailing Address
800 Seminole Rd.
City, State, Zip
Atlantic Beach, FL 32233
Daytime Telephone
(904) 247-5807
E-mail Address
mburns@coab.us
Agenda Item #6.A.
13 Feb 2023
Box 3: Alternate Contact (Full Access) Box 4: Other-FinancelPoint of Contact (Full Access)
Name Name
Kimberly Flower Brittany Percell
S• ignature Signature
Organization / Official Position
City of Atlantic Beach/ Grants Administrator
Mailing Address
800 Seminole Rd
City, State, Zip
Atlantic Beach, FL 32233
D• aytime Telephone
(904) 247-5889
E-mail Address
kflower@coab.us
Box 5: Other -Risk Mgmt-Insurance (Full Access)
Organization / Official Position
City of Atlantic Beach/ Deputy Finance Director
Mailing Address
800 Seminole Rd.
City, State, Zip
Atlantic Beach, FL 32233
Daytime Telephone
(904) 247-5881
E-mail Address
bpercell@coab.us
Box 6: Other -Environmental -Historic (Full Access)
Name Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
C• ity, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
The above contacts may utilize the FDEM Grants Management System to perform the Subrecipient's responsibilities regarding the Public
Assistance Grant according to their level of access. The Subrecipient is responsible for ensuring that all contacts are correct and up-to-date.
Subrecipient Authorized Representative Signature
Date
11
1
Page 49 of 95
Attachment C
Certification Regarding Lobbying
APPENDIX A. 44 CFR PART 18 — CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all Subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Subrecipient or contractor, City of Atlantic Beach , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements,
apply to this certification and disclosure, if any.
Signature of Subrecipient/contractor's Authorized Official
Curtis Ford, Mayor
Name and Title of Subrecipient/contractor's Authorized Official
Date
13
Agenda Item #6.A.
13 Feb 2023
Page 50 of 95
Agenda Item #6.B.
13 Feb 2023
CITY OI' ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Authorizing the continued engineering services for 12" water main
installation near North Sherry Drive, Phase 2
SUBMITTED BY: Troy Stephens, Public Utilities Director /1..
TODAY'S DATE: January 18, 2023
MEETING DATE: February 13, 2023
BACKGROUND: Staff received a Continuing Contract Agreement from Crawford, Mu►phy
& Tiller, Inc. in the amount of $9$,871.00. This Agreement is to provide professional engineering services
in connection with the City's efforts to design a new 12" water main along N. Sherry Drive from Pioneer
Drive to Wonderwood Drive, to Mayport Road and from N. Sherry Drive at Wonderwood Drive to the
east side of Anchor Academy Elementary School then north along the east side of Anchor Academy to
the property line of Naval Station Mayport.
There is an existing 8" water main on the east side of N. Sherry Drive and a sewage force main on the
west side. The favored option to avoid large tree removal would be to directional drill this portion of the
water main and locate below the current west edge of pavement. Reconnection to the school's service
from the 12" can be made as the pipeline passes by the front of the school property.
The tasks included in the Scope & Fee Agreement include permitting, design, bidding assistance and
performance of construction administration services For the improvements. Further details are outlined in
the Attachment to Agreement Work Order (attached) from Crawford, Murphy & Tilly, Inc.
BUDGET: Funds are budgeted in the infrastructure account 400-5504-533-63-00 under
project number AR2203.
RECOMMENDATION: City Commission hereby authorizes the City Manager to approve the
purchase and issue a Task Authorization to Crawford, Murphy & Tiller, Inc. in the amount of $98,871.00
to provide services as describe in the Continuing Contract Agreement received December 7, 2022.
ATTACHMENT(S): 1) Work Order Phase 2 from Crawford, Murphy & Tiller, Inc.
2) Map
REVIEWED BY CITY MANAGER:
(/`
Page 51 of 95
Agenda Item #6.B.
13 Feb 2023
Attachment to Agreement
Sherry Drive Water Main Improvements
Phase 2
WORK ORDER:
between
City of Atlantic Beach.
and
Crawford, Murphy & Tilly, Inc,
THIS DOCUMENT, executed this day of _ , 2022, is WORK ORDER
to Contract,_ City of Atlantic Beach ("Owner") and Crawford, Murphy & Tilly, Inc.
("Engineer") on , 2021 (hereafter called "Work Order").
A. GENERAL
The Owner and Engineer have entered into a Continuing Contract ("Agreement") which provides
that, from time to time, the "Owner may request that Engineer provide professional services for
Specific Projects," and "each engagement will be documented by a Work Order." This
document is a Work Order. The Agreement sets forth the general terms and conditions which
shall apply to this Work Order.
B. DESCRIPTION OF ASSIGNMENT
This Work Order is for Professional Engineering Services in connection with the City's efforts to
design a new 12" water main along N. Sherry Drive (a 50' R/W) from Pioneer Drive, north for
approximately 1,330 L.F. to Wonderwood Drive (a variable width R/W), then westerly along
north side of Wonderwood Drive for approximately 350 L.F. to Mayport Road, then northerly
along the east side of Mayport Road for approximately 600 L.F. and from N. Sherry Drive at
Wonderwood Drive easterly for approximately 1150 L.F. to the east side of Anchor Academy
Elementary School then north along the east side of Anchor Academy for approximately 550 L.F
to the property line of Naval Station Mayport,
This work effort will require procurement of a utility easement across the Elementary School
site. CMT will coordinate with the DCPS to secure a 20' wide utility easement along the east
property line of the school site along with a temporary construction easement for the installation
of a 12 -inch water main. The design intent will require the use of a temporary construction
easement from the City of Jacksonville for work within Hanna Park and a right of way permit for
placement of the water main within COJ right of way.
C. PROJECT OVERVIEW
The intent of the proposed project is to reinforce the City's water distribution system to the north
by increasing the water pressure and flow at the northerly extent of the City's water distribution
system serving Anchor Academy Elementary School and a potential interconnection with Naval
Station Mayport at the school site.
Page 52 of 95
Agenda Item #6.B.
13 Feb 2023
D. SCOPE OF SERVICES
Part 1A:
Design of a new 12 -inch water main from Pioneer Drive at N. Sherry Drive
northerly along N. Sherry Drive to Wonderwood Drive. It was observed that N.
Sherry Drive along this route was recently repaved. As there is an existing 8"
water main on the east side of N. Sherry Drive and a sewage force main on the
west side, the favored option to avoid large tree removal would be to directional
drill this portion of the water main and locate below the current west edge of
pavement. With limited space to string out the pipe we have included a survey of
the southeast corner of N. Sherry Drive at Wonderwood Drive and along the
entrance road to Hanna Park to string out the pipe and obtain the correct bending
radius at the intersection.
After completion of the horizontal directional drilling, the 12" water main will
cross over Wonderwood Drive and continue easterly to the east side of Anchor
Academy Elementary School, then north along the east property line to NAS
Mayport property line. Reconnection to the school's service from the 12" can be
made as the pipeline passes by the front of the school property.
Part 1B:
Design of a 6" or 8" water main from the crossing at N. Sherry Drive then along
the north right of way of Wonderwood Drive westerly to Mayport Road then
northerly along the east R/W of Mayport Road. This extension will require
placement of Fire Hydrants along this route spaced at 1000' maximum distance
between fire hydrants. Reconnection of any potable water service will be included
along the route.
We anticipate plans and specifications to be submitted for review and approval by
Department of Public Utilities staff at 60% and a final submittal for bidding purposes. A
cost estimate will be submitted for the Department of Public Utilities use at the Final
design stage. We do not anticipate Water Management District permitting, or sanitary
sewer utility replacement or adjustments within the project area.
A topographic survey will be provided in this task order and will be used for the layout of
the proposed water main. There will be an easement required across the school property
and this will require a legal description and map for this purpose. This work order scope
also includes Subsurface Utility Engineering services (SUE) for the location of existing
water distribution mains and other utilities found to be in close conflict with the proposed
construction. We do not anticipate the need for an environmental evaluation, and
landscape/irrigation design services.
The design will require work within the right of way and will be permitted through the
City of Jacksonville for approval. Plans will be routed through the City's Electronic Civil
Plan Review service for approval. Fees to be paid by the City of Atlantic Beach. We are
expecting to have the City of Jacksonville issue a temporary construction easement to
string out the HDPE pipeline down the Hanna Park access road. The project design will
also require FDEP permit review and approval. CMT will prepare permit applications
and route for City of Atlantic Beach for execution and will submit plans and permit
applications through the FDEP's, DEP NED online submittal web site. Fees to be paid
by the City of Atlantic Beach.
Page 53 of 95
Agenda Item #6.B.
13 Feb 2023
The project will require obtaining a Utility Easement (20' Min) across Anchor Academy
Elementary School site. CMT will coordinate with the Duval County Public School's for
the easement across the school site. The development of the legal description and sketch
is included in this proposal. The project also anticipates a temporary construction
easement to be issued by the City of Jacksonville for the Hannah Park property. CMT
will prepare MOT and coordinate with the City for the use of one travel lane at the
entrance to Hanna Park for use in laying out HDPE pipe for joint fusion.
E. PROJECT TASKS
1.00 Design Plans:
A. Develop 60% design of water main along N. Sherry Drive from Pioneer Drive to
Wonderwood Dr. and along Wonderwood Drive from Mayport Road to the east side
of the elementary school site. The project route will also include approximately 600'
of the east side of Mayport Road from Wonderwood Drive northerly and along the
east side of the school site to the Naval Base. We will also procure temporary
easements for the layout of the pipe inside Hanna Park avoiding large specimen trees
and other underground utilities within these rights-of-way.
B. Contact R/W utility users in an attempt to identify utility conflicts and coordinate
utility adjustments during design.
C. Conduct a 60% design review meeting with Department of Public Utilities staff.
D. Address any Department of Public Utilities staff comments and develop Final water
main plans including utility profile sheets for horizontal directional drilling (HDD),
utility details along with project specifications.
E. Work with Department of Public Utilities staff as necessary to assist with:
i. Advertisement for Bids sheet
ii. Bid Form and
iii. Engineers Estimate
iv. "Front-end" document editing are included as part of the scope of services. All
"back -end documents" will be provided to the Department of Public Utilities to be
include as part of the Department of Public Utilities prepared Contract Documents.
2.00 Permitting:
A. Prepare and submit permit application documents to the FDEP for water main
construction approval. This includes responses to agency request for additional
information (RAI) based upon the submitted supporting documents.
B. Prepare and submit permit application documents to the City of Jacksonville for a
right-of-way construction permit. This includes responses to agency request for
additional information (RAI) based upon the submitted supporting documents.
C. CMT will prepare a utility easement plan for the permanent installation of a 12" water
main across the elementary school site to NAS Mayport. CMT will coordinate the
easement with the Duval County Public Schools.
D. CMT will submit an application for a temporary construction easement within the
boundaries of Hanna Park with the City of Jacksonville.
Page 54 of 95
F. PROPOSED STAFFING
The following staff is proposed for performing the services authorized in this Work Order.
Labor Classification Assignment
Project Manager Engineering Design / Project Control
Engineer Engineering Design
Senior Designer Engineering Design/Plans Production
Proposed Subconsultants
The following subconsultants are proposed for professional services related to this assignment:
1 SAM Company
1 SAM Company
G. DELIVERABLES
60 % Design Plans
Final Design Plans/Specifications
Cost Estimate
H. CITY RESPONSIBILITIES
Topographic Survey and Mapping
Underground Utility Locating Services
Agenda Item #6.B.
13 Feb 2023
The Owner will designate Mr. Steve Swann, City Engineer, as the Owner's project representative
and primary contact for the Engineer. The Engineer will rely on the Owner's designated project
representative for instructions and approval of Engineer's services.
I. COMPENSATION
TOTAL $ 98,871.00
Please see attached fee spreadsheet for cost breakdown.
Page 55 of 95
Agenda Item #6.B.
13 Feb 2023
IN WITNESS WHEREOF, the parties hereto have executed Work Order to be effective as of the date
first above written.
OWNER:
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
By:
Name: Steve Swann
Title: City Engineer
Date Signed:
ENGINEER:
Crawford, Murphy & Tilly, Inc
7400 Baymeadows Way
Jacksonville, FL. 32256
By:
Name: Paul E. Ina
Title: Group Manager, ST FL
Date Signed:
Page 56 of 95
New 12" from 2020 Wonderwood Dr
to East Side of Mayport Rd_
370 LF
New 12" from Sherry DrAnionderwood
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700 LF
New 12" from Exist 8" to Intersection
Sherry Dr. & Wonderwood Dr.
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Page 58 of 95
AGENDA ITEM:
Agenda Item #6.C.
13 Feb 2023
CITY OF ATLANTIC BEACH %j
CITY COMMISSION MEETING f
STAFF REPORT j
Authorizing additional funds in the amount of $59,220 from Project
PU2209 to fill the area around the 8" force main pipe along Donner Road
with 180 Cubic Yards of Flowable Fill.
SUBMITTED BY: Troy Stephens, Public Utilities Director
TODAY'S DATE: January 27, 2023
MEETING DATE: February 13, 2023
BACKGROUND: While working on the Donner Road reconstruction Phases 1 & 2 project,
the 8" force main broke under the pressure of the heavy equipment due to its age and brittle state. The
force main was clamped, but while the road was opened up, it was decided to replace the existing force
main now rather than later. The contractor installed a temporary bypass pump & hoses in order to install
the new force main and to keep water flowing. The contractor consulted with Staff and recommended
180 CY of flowable fill be placed along the new 8" force main in place of lime rock.
The Flowable fill will protect the new 8" force main in shallow parts of the road where lime rock would
not offer adequate protection. The mixture is capable of filling all voids in irregular excavations and hard
to reach places such as around and under pipes, is self -leveling and hardens in a matter of a few hours
without the need for compaction in layers.
While these repairs are part of the Donner Road Project, it is a separate issue from the original project
bid, as it is a problem that occurred while the project was in progress.
BUDGET: The additional funds are available for this work in the Capital Improvements
Account 410-5506-535-6300. Project PU2209
RECOMMENDATION: City Commission hereby authorizes the City Manager to approve the
additional funds for labor and materials listed on the Change Order, submitted by Jax Utilities
Management, Inc.
ATTACHMENT(S): 1) Change Order from .lax Utilities Management, Inc.
2) Picture of S" force main, tlowable fill example
3) Map of Donner Road
REVIEWED BY CITY MANAGER:
(a/
Page 59 of 95
779-5353
Coo 00
496099 . CUCD
Donner Road Additional Itmes
Utilities Division U/M Quantity PH -1
Additional Flow Fill 8" EM (180 CY) CY 180 $ 37,012.50 $
55-6 Connect Existing 21" EA 1 $
Grout Fill Existing 21" at SS -6 ($12.50 LF) LF 140 $
Tota I
PH -2
Project: Donner Road
Client: Utility Division
Date: 10/27/2022
TOTAL
22,207.50 $ 59,220.00
500.00 $ 500.00
1,750.00 $ 1,750.00
$ 37,012.50 $ 24,457.50 $ 61,470.00
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Agenda Item #6.C.
13 Feb 2023
Page 61 of 95
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Agenda Item #6.D.
13 Feb 2023
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Radio Services Agreement between COJ and COAB
SUBMITTED BY: Shane Corbin, City Manager
TODAY'S DATE: January 24, 2023
MEETING DATE: February 13, 2023
BACKGROUND: The City of Atlantic Beach (COAB) currently operates police radio
communications through the City of Jacksonville (COJ) P25 radio system. The COAB owns the
800 MHz radios and relies on the COJ for repeaters and other infrastructure to operate the radio
system.
The majority of the radios used by the COAB are within the Police Department and are relied on
daily for communications. Other departments within the city have 800 MHz radios which function
on the City of Jacksonville P25 radio system and are available to them in an emergency situation.
The COJ radio system provides the Police Department with inter -operability with other law
enforcement agencies in the area which is paramount to public safety during critical incidents.
Periodically the COJ and the COAB enter into a Radio Services Agreement which sets the terms
and rate for a specified time frame. The current agreement was entered into October of 2021.
Retroactively, commencing on October 1, 2022, the City of Atlantic Beach is required to pay a
fixed monthly fee of $35.2I for the services set forth in this Agreement. This fee includes $27.18
per Unit of P25 maintenance and $5.88 per Unit for Radio Shop services and support, and $2.15
per Unit for JEA tower expenses.
BUDGET: The approximate annual cost for this radio service is $45,000. This item has been
approved in the FY 2022-23 Police budget.
RECOMMENDATION: Authorize City Manager to sign the First Amendment to Radio
Services Agreement between the City of Atlantic Beach and the City of Jacksonville.
ATTACHMENT: 1) City of Jacksonville Radio Services Agreement
BUDGET: This expenditure is funded in the Police Department account 001-2001-521-4L.00
REVIEWED BY CITY MANAGER:
Page 63 of 95
Agenda Item #6.D.
13 Feb 2023
FIRST AMENDMENT TO RADIO SERVICES AGREEMENT
BETWEEN
THE CITY OF ATLANTIC BEACH
AND
THE CITY OF JACKSONVILLE
This First Amendment to Radio Services Agreement (this "First Amendment") is dated
2023, between the City of Atlantic Beach, a municipal
corporation in Duval County, Florida ("Atlantic Beach"), and the City of Jacksonville, a
consolidated political subdivision and municipal corporation existing under the laws of the State
of Florida (the "City").
Whereas, effective October 1, 2021, the City and Atlantic Beach entered into the Radio
Services Agreement, City Contract No. 230200 (the "Agreement"), approved and authorized by
Ordinance 2013-424-E.
Whereas, Ordinance 2013-424-E authorizes the Chief of the Information Technologies
Division, on behalf of the Mayor and the Corporation Secretary, to execute amendments to the
Agreement on behalf of the City, upon approval by the Mayor's Budget Review Committee, which
approval was obtained on October 24, 2022.
Whereas, the parties desire to amend the Agreement as more fully set forth herein.
Now, therefore, for and in consideration of good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Incorporation of Recitals. The above -stated recitals are accurate, true, and correct
and are incorporated in and made a part of this amendment.
2. Capitalized Terms. Unless otherwise defined in this amendment, all capitalized
terms shall have the meaning given to them in the Agreement.
3. Amendment to Section 4(a). Section 4(a) of the Agreement is hereby amended
by adding the monthly fee for fiscal year 2023 and reads in its entirety as follows:
(a) Commencing October 1, 2021, through September 30, 2022,
ATLANTIC BEACH shall pay the City a fixed monthly fee of $21.02 per Unit
for the services set forth in this Agreement. This fee includes $13.23 per Unit for
P25 maintenance, $5.72 per Unit for radio shop services and support, and $2.07
per Unit for JEA expenses. Commencing October 1, 2022, through September
30, 2023, ATLANTIC BEACH shall pay the City a fixed monthly fee of $35.21
per Unit for the services set forth in this Agreement. This fee includes $27.18 per
Unit for P25 maintenance, $5.88 per Unit for radio shop services and support, and
$2.15 per Unit for JEA costs.
4. Amendment to Section 6. Section 6 of the Agreement is hereby amended by
extending the minimum payment to fiscal year 2023 and reads in its entirety as follows:
6. Minimum Payment. ATLANTIC BEACH may increase or decrease
the number of Active Units as it deems appropriate. However, subject to the
1
Page 64 of 95
Agenda Item #6.D.
13 Feb 2023
In witness whereof, the parties are signing this amendment the day and year first written
above.
Witness
City of Jacksonville, a consolidated
political subdivision and municipal
corporation existing under the laws of the
State of Florida
By: By:
Thomas Ossi Kenneth E. Lathrop
Technology Contract & Records Manager Chief of Information Technologies /CIO
On behalf of the Mayor, pursuant to Ordinance
2013-424-E
Witness City of Atlantic Beach, a municipal
corporation in Duval County, Florida
By: By:
Name: Shane Corbin
Title: City Manager
Encumbrance and funding information for internal City use:
Total Maximum Indebtedness: $0.00
The above stated amount is the maximum fixed monetary amount of the foregoing contract. It shall
not be encumbered by the foregoing contract. It shall be encumbered by one or more subsequently
issued purchase orders that must reference the foregoing contract. All financial examinations and
funds control checking will be made at the time such purchase orders are issued.
In accordance with Section 24.103(e), Jacksonville Ordinance Code, I do hereby certify that there
is an unexpended, unencumbered, and unimpounded balance in the appropriation sufficient to
cover the foregoing contract; provided, however, this certification is not, nor shall it be interpreted
as, an encumbrance of funding under the contract. Actual encumbrances shall be made by
subsequent purchase orders as specified in the contract.
Director of Finance
City Contract #230200, Amendment 1
Form Approved:
Office of General Counsel
GC-#1543494-v1-City_of Atlantic Beach #230200_Amd_1 P25 Radio_Services Agreement.docx
3
Page 65 of 95
Page 66 of 95
AGENDA ITEM:
SUBMITTED BY:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
9-1-1 Interlocal Agreement FY 2022-2023
Victor Gualillo
Chief of Police
DATE: January 24, 2023
MEETING DATE: February 13, 2023
BACKGROUND: Duval County collects a user fee on all telephone lines in the county to offset
the costs of providing E91 I service. The City of Jacksonville purchases the E911 emergency
equipment for the answering stations to include the three (3) beaches cities.
The City of Atlantic Beach will receive a distribution proportion of the 9-1-1 User Fee calculated
by taking the total call taker salary and benefits from Atlantic Beach and multiplying that amount
by the percentage of estimated employees whose sole responsibility is to answer E91I calls
instead of dispatching. Since the City of Atlantic Beach does not employ personnel who
function only as call takers, our distribution is calculated using data from call takers employed
with the Jacksonville Sheriff's Office.
According to the attached amendment from the City of Jacksonville, the fiscal year distribution
amount for FY 2022-2023 is $73,039.08. The distribution amount for the previous fiscal year.
2021-2022, was $76,575.29.
BUDGET: The maximum amount to be distributed by the City of Jacksonville as a result of this
calculation to Atlantic Beach for Fiscal Year 2022-2023 is Sf VEN.TY-TI-IREI? THOUSAND
THIRTY-NINE and 08/100 DOLLARS ($73,039.08).
RECOMMENDATION: Staff recommends the approval of the 9-1-1 Interlocal Agreement for
the distribution of 9-1-1 funds for call taker salaries, Staff also recommends authorization for the
Mayor and City manager to sign the 9-1-1 Interlocal Agreement between the City of Atlantic
Beach and the City ofJacksonville.
ATTACHMENT: 9-1-1 Interlocal Agreement
16t—w
REVIEWED BY CITY MANAGER:(Ceeti,e)1
Agenda Item #6.E.
13 Feb 2023
Page 67 of 95
Agenda Item #6.E.
13 Feb 2023
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
THIS INTERLOCAL AGREEMENT is made and entered into as of this day
of , 2023, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county government making the General Services District (hereinafter
referred to as "JACKSONVILLE"), and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation within the General Services District (hereinafter referred to as
"ATLANTIC BEACH"), for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that portion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172(9), Florida Statutes, as authorized to be imposed by the governing
body of Duval County (hereinafter referred to as the "Project").
RECITALS:
WHEREAS, in 2019, the parties made and entered into an Interlocal Agreement, City
Contract #5629-58 (hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement was in effect until September 30, 2024, and
WHEREAS, said Agreement has been amended one (2) times previously, and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; now
therefore
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration, the parties agree as follows:
1. The above -stated recitals are accurate, true, and correct and are incorporated
herein and are made a part hereof by this reference.
2. Calculation of the 9-1-1 Distribution
2.1 ATLANTIC BEACH shall receive a distribution proportion (hereinafter
referred to as the "Distribution") of the 9-1-1 User Fee calculated by taking the total call taker
salary only from ATLANTIC BEACH, multiplying that amount by the portion attributed to 911
calls versus administration calls not to include dispatching calls (if not available, the Jacksonville
Sheriff's Office percentage will be utilized), and multiplying that amount by the five year
weighted average of 9-1-1 calls (if calls are not segregated by emergency/non-emergency, then
the Jacksonville Sheriff's Office average will be utilized).
1
Page 68 of 95
Agenda Item #6.E.
13 Feb 2023
2.2 If the available net revenues (total 9-1-1 revenue less 9-1-1 administration
salaries & benefits and operating expenses) are greater than or equal to the total calculated
Distributions of the five Public -Safety Answering Points (Jacksonville Sheriffs Office, City of
Jacksonville Fire Department, City of Atlantic Beach, City of Jacksonville Beach, and City of
Neptune Beach), then the entire Distribution will be available to ATLANTIC BEACH. If the
available net revenues are less than the total calculated Distributions of the five Public Safety
Answering Points (hereinafter referred to as "PSAPS"), then ATLANTIC BEACH will receive
its pro rata share based on the percentage of its Distribution to the total calculated Distribution of
the five PSAPS.
2.3 The maximum amount to be distributed by JACKSONVILLE as a result of
this calculation for ATLANTIC BEACH for Fiscal Year 2019-2020 is "FIFTY-SIX
THOUSAND NINE HUNDRED THIRTY-TWO AND 00/00 DOLLARS ($56,932.00)".
The maximum amount to be distributed by JACKSONVILLE as a result of this
calculation to ATLANTIC BEACH for Fiscal year 2020-2021 is SIXTY-EIGHT THOUSAND
TWO HUNDRED FORTY AND 00/100 DOLLARS ($68,240.00).
The maximum amount to be distributed by JACKSONVILLE as a result of this
calculation to ATLANTIC BEACH for Fiscal year 2021-2022 is SEVENTY-SIX THOUSAND
FIVE HUNDRED SEVENTY-FIVE AND 29/100 DOLLARS ($76,575.29).
The maximum amount to be distributed by JACKSONVILLE as a result of this
calculation to ATLANTIC BEACH for Fiscal year 2022-2023 is SEVENTY-THREE
THOUSAND THIRTY-NINE AND 08/100 DOLLARS ($73,039.08).
2.4 The Distribution shall be remitted to the respective City Manager or
Finance Director or his/her designee on a quarterly basis upon receipt of an invoice accompanied
by supporting payroll documentation.
2.5 In each succeeding fiscal year, the Jacksonville Sheriffs Office will
recalculate the Distribution to ATLANTIC BEACH by updating the information referenced in
Sections 2.1 and 2.2. The Jacksonville Sheriffs Office 9-1-1 Coordinator will notify ATLANTIC
BEACH of the maximum Distribution in the first quarter of the succeeding fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for call taker salaries and associated expenses, as provided for in Section 365.172(9),
Florida Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and the manner in which they were expended in accordance with
Section 11.45, Florida Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under all
prior agreements on this subject and hereby waives any right to assert any claim for failure of
performance in prior years.
2
Page 69 of 95
Agenda Item #6.E.
13 Feb 2023
6. The salary period covered under this Agreement shall be retro -active to October 1,
2019, and shall be in effect from the date it is recorded on the Official Records of Duval County
until September 30, 2024.
7. This Agreement may be terminated by either of the parties upon 90 days' written
notice of such termination to the other parties to this Agreement.
8. JACKSONVILLE will record this Interlocal Agreement in the Official Records of
Duval County, as required by Section 163.01(11), Florida Statutes.
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
CITY OF JACKSONVILLE
By:
T.K. Waters, Sheriff
*Per Ord. Code 37.101
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered, and unimpounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
Office of General Counsel
3
Page 70 of 95
Agenda Item #6.E.
13 Feb 2023
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By:
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By:
Curtis Ford, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By:
Shane Corbin, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of
2023, by Curtis Ford, Shane Corbin and Donna L. Bartle, the Mayor, the City Manager and the
City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval County,
Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current
❑ produced
driver's license as identification; or
as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
4
Page 71 of 95
Page 72 of 95
Agenda Item #6.F.
13 Feb 2023
CITY OF ATLANTIC BEACH
FINANCIAL REPORT
AS OF DECEMBER 312022
(25% OF YEAR ELAPSED
Y-T•D Total Citywide Budget
Revenues
Use of Fund Balance
Expenditures
Revenues + Fund Balance - Expenditures
Budget
$ 47,227,897
4,290,358
51,518,255
Year -to -Date
$ 16,684,863
11,665,772
$ 5,019„091
35.3%
22.6%
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Budget Year -to -Date %
13,680,039 2,999,536 21.9%
16,716,908 3,793,525 22,7%
14, 486,430 1,116,281 7.7%
2,088,699 1,653,856 79,2%
8,410,283 2,102,574 25.0%
ResourcesExnended
Capital Outlay, 1,116,281
Page 73 of 95
Agenda Item #6.F.
13 Feb 2023
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of DECEMBER 31, 2022
GENERAL FUND
Revenues
Taxes
Licenses, Permits, Fees
Intergovernmental Revenue
Charges for Services
Fines & Forfeitures
Interest
Dispostion of Fixed Assets
Miscellaneous
Interfund Transfers In
Contributions from Enterprise Funds
Total Revenues
Expenditures
Governing Body
City Administration
General Government
Planning
Public Safety
Public Works
Recreation Programs/Events
Transfers Out
Total Expenditures
Recreation
Programs/Events,
192,735
Budget
8,510,521
925,700
2,716,369
2,696,196
51,375
200,000
25,000
9,525
1,919,256
1,193,495
$ 18,247,437
Budget
65,033
3,694,634
993,651
425,581
8,448,221
3,707,131
811,936
101,250
$ 18,247,437
Year -to -Date
6,358,004
97,440
285,363
731,739
16,538
59,725
1,326
15,585
479,814
298,374
8,343,908
Year -to -Date
20,380
815,669
391,040
89,616
1,677,129
598,820
192,735
25,314
$ 3,810,703
Year -To -date General Fund Expenditures
Public Works, 598,820_/
Governing Body, 20,380
City Administration,
815.669
Public Safety, 1,677,129
74.7%
10.5%
10.5%
27.1°x6
32.2%
29.9%
5.3%
163.6%
25.0%
25.0%
45.7%
31.3%
22.1%
39.4%
21.1%
19.9%
16.2%
23.7%
25.0%
20.9%
.. General Government,
391,040
Planning, 89,616
Page 74 of 95
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of DECEMBER 31, 2022
SPECIAL AND ENTERPRISE FUNDS
Special Revenue Funds
Revenues
Transfers In
Expenditures
Transfers Out
Total Revenues
Budget Year-to•Date
3,349,108 311,106
2,659,543 664,890
6,008,651 975,996
%
9.396
25.0%
16.2%
Agenda Item #6.F.
13 Feb 2023
Building Code Enforcement
Revenues
Fees & Permits
Miscellaneous
Total Revenues
Expenses
1,375,167 726,353 52.8% Protective inspections
6,755,538 1,691,385 25.0%
Total Expenditures $ 8,140,705 $ 2,417,738 29.7%
Water Fund
Revenues
Charges for Services
Miscellaneous
Transfers In
Expenses
Expenses
Debt Service
Transfers
Total Revenues $
Total Expenses $
Water System Dev Fees
Revenues - Fees & Permits
Transfers Out
Bud, t Year-to•Date
3,$54,594 884,006
143,000 94,374
1,000,000 249,999
4,997,594 $ 1,228,379
%
22.9%
66.0%
25.0%
24,6%
Budget Year -to -Date
481,404 110,121
113,691 1,632
$ 595,095 $ 111,753
683,549
96
22.9%
1,496
18.8%
143,354 21.0%
Sewer Fund
Revenues
State Grant
Charges for Services 5,853,070
Miscellaneous 50,000
Transfers In 750,000
Total Revenues $ 6,653,070
Budget
$
Year-to•Date %
0.0%
1,431,091 24.5%
27,141 54.394
187,500 25.096
1,645,731 24.7%
5,957,875 805,366 13.514 Expenses
553,193 512,146 92.696 Expenses 6,327,584 1,077,421 17.0%
345,476 86,370 25.0% Debt Service 1,227,652 964,009 78.5%
6,856,544 $ 1,403,882 20.5% Transfers Out 488,435 122,109 25.094
Total Expenses $ 8,043,671 $ 2,163,539 26,9%
150,000 18,664 12.496 Sewer System Dev Fees
0.0% Revenues - Fees & Permits
Transfers Out
Stormwater Fund
Revenues
Intergovernmental Revenue
Charges for Services
Miscellaneous
Transfers In
Expenses
Flood Control
Debt Service
Transfers Out
Budget
2,721,662
1,033,991 225,719
1,699 1,419
887,989 221,997
Year-to•Date
Total Revenues $ 4,645,341 $ 449,135
%
Budget Year -to -Date 16
300,000 61,274 20.4%
0.0%
Police Officers' pension Trust Fund
Revenues
0.0% Taxes 137,840 0.0%
21.814 Miscellaneous 479,579 1,079,874 225,2%
83.5% Contlbutions 681,530 197,479 29.0%
25.0% Total Revenues $ 1,298,949 $ 1,277,353 98.3%
9.7% Expenses
Administration 125,116 17,353 13.9%
Pension Benefits 705,460 169,615 24.0%
Total Expenses $ 830,576 $ 186,967 22.5%
Budget
Year -to -Date %
4,143,984 238,232 5.7%
187,561 181,237 96.6%
350,000 87,501 25.0%
Total Expenses $ 4,681,545 $ 506,970 10.8%
Sanitation Fund
Revenues
Fees & Permits
Charges for Services
Transfers In
Budget
58,500
2,159,995
Year•to•Date
26,802
500,046
30.3%
23.2%
0.0%
General Employees Pension Trust Fund
Revenues Budget Year -to -Dale 14
Miscellaneous 1,148,000 1,809,823 157.7%
Contibutisns 935,265 235,998 25.2%
Total Revenues $ 2,248,495 $ 526,849 23.416 Total Revenues $ 2,083,265
Expenses Expenses
$ 2,045,821 98,2%
P
Expenses 2,013,725 537,551 26.7% Administration 185,411 28,448 15.3%
Transfers Out 359,584 89,895 25.0% Pension Benefits 1,475,508 376,724 25.5%
Total Expenses $ 2,373,309 $ 627,446 26.4% Total Expenses $ 1,660,919 $ 405,173 24.4%
Page 75 of 95
Agenda Item #6.F.
13 Feb 2023
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of DECEMBER 31, 2022
PAID PARKING REVENUES
$14,000.00
$12,000.00
$10,000.00
$8,000.00
$6,000,00
$4,000.00
$2,000.00
$-
❑201912020
.1202012021
2021/2022
■202212023
Monthly 2019/2020 202012021 2021/2022 2022/2023
Oct $ - $ 3,784.27 $ 6,185,03 $ 9,343.60
Nov 2,746.49 3,279.57 8,557,40 6,676.60
Dec 4,545.28 3,694.36 6,038.62 8,371.90
Jan 6,192.20 4,252.57 5,635.42
Feb 4,922.37 3,338.72 8,223.53
Mar 4,100.71 4,897.03 11,026.40
Apr 829.85 6,915.09 11,698.47
May 6,970.18 8,50493 11,761.19
Jun 6,515.29 7,557.31 11,655.95
Jul 5,856.62 8,724.00 11,684.58
Aug 5,664.33 6,067.64 9,805.99
Sept _ 4,479.44 5,579.67 8,032.05
Total $ 52,822.76 $ 66,595.16 $ 110,304.63 $ 24,392.10
11
Dot Nov Dec
$- 2,746 49 4,545.28
$3,784.2 3,279.57 3,694,36
$0,1$5.0 8,557.40 6,038.62
$9,343.6 6,676.60 5,371.90
Paid Parking Revenues
1
1
-
1
p
Jen Feb Aar Apr vlay Jun Jul Aug beet
6,192.20 4,922.37 4,100.71 829.85 6,970.18 6,515.29 5,858,82 5,684,33 4,479.44
4,252.57 3,339.72 4,897.03 6,915.09 9,504.93 7,557.31 8,724.00 6,067.64 5,579.67
5,635.42 8,223.53 11,028.4 11,698.4 11,761.1 11,655.9 11,884.5 9,805.99 8,032.05
Page 76 of 95
Agenda Item #6.F.
13 Feb 2023
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of DECEMBER 31, 2022
MISCELLANEOUS INFORMATION
Tree Replacement Fund
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
$ 203,290.07
6,495.00
5,200.00
$ 214,985.07
Recreation Fees
Miscellaneous Recreation Charges
Camp Out
Flag Football
Summer Camps
Art Shows
Facility Rental
Dog Park
70,000.00
60,000.00
50,000.00
ro
40,000.00
30,000.00
20,000.00
10,000.00
FY2019 FY2020 FY2021 FY2022 FY2023
150.00 20.00 20.00 150.00 400.00
720.00 - 1,200.00 120.00
2,190.00 480.00 700.00 470.00
2,490.00 - 670.00 652.03
5,475.00 4,825.00 0.25 850,00 2,100.00
51,000.00 30,575.00 35,500.50 60,599,57 31,275.73
15,615.00 10,420.00 11,315.00 12,010.00 3,585.00
77,640.00 46,320.00 47,505.75 76,161.60 37,950.73
Recreation Fees
FY2019 FY2020 FY2021 FY2022 FY2023
Miscellaneous Recreation Charges 150.00 20.00 20.00 150.00 400.00
Camp Out 720.00 - 1,200.00 120.00
F,i Flag Football 2,190.00 480.00 700.00 470.00
Summer Camps 2,490,00 670.00 552.03
r7 Art Shows 5,475.00 4,825.00 0.25 850.00 2,100.00
ti Facility Rental 51,000.00 30,575.00 35,500.50 60,599.57 31,275.73
■ Dog Park 15,615.00 10,420.00 11,315.00 12,010.00 3,585.00
Page 77 of 95
CITY OF ATLANTIC BEACH
FINANCIAL REPORT as of DECEMBER 31, 2022
(25% OF YEAR ELAPSED)
Fund
General
Community Development Block Grant
Tree Replacement
Pay for Parking Revenue Fund
Convention Development Tax
Local Option Gas Tax
Better Jax 1/2 Cent Sales Tax
Police Training, Forfeiture, Grants, Etc.
Community Redevelopment
American Rescue Plan Act Fund
Debt Service
Capital Projects
Water
Sewer
Sanitation
Building Code Enforcement
Stormwater
Pension - Police
Pension - General
Total
Total Restricted Cash
Total Unrestricted Cash
Current
Prior 9/30/22 12/31/22 Dollar Change
$ 7,875,947 $ 11,631,248 $ 3,755,301
118,760 144,074 25,314
203,490 204,785 1,295
228,097 245,635 17,538
48,025 61,948 13,923
251,585 251,585
590,647 470,421 (120,226)
145,826 254,091 108,265
196,860 209,361 12,501
4,328,428 3,248,698 (1,079,730)
150,777 150,777
4,831,064 4,633,683 (197,380)
9,694,466 10,505,646 811,180
6,976,636 7,590,090 613,454
451,346 178,925 (272,421)
365,988 317,823 (48,165)
197,935 276,855 78,920
14,220,194 15, 306, 386 1,086,192
22,308,149 24,178,798 1,870,649
$ 72,781,857 $ 79,860,829 $ 7,078,972
$ 55,693,910
$ 24,166,919
Cash and Investments
Account
Bank of America Depository
Corporate Fixed Income -Morgan Stanley
Government Securities - Morgan Stanley
Cash, BDP, MMF - Morgan Stanley
SBA - Florida Prime
Cash On Hand
Subtotal
Prior 9/30/22
$ 12,165,631
9,146,753
15,261,609
128,923
24,773
3,950
$ 36,731,639
Police Pension Investments $ 13,742,076
General Pension Investments 22,308,149
Subtotal $ 36,050,225
Total $ 72,781,864
Current 12/31/22 Dollar Change
14,795,155 $ 2,629,524
9,940,863 794,110
14,629,356 (632,253)
127,702 (1,222)
25,010 238
3,950
$ 39,522,036 $ 2,790,397
$ 14,807,657 $ 1,065,582
$ 24,046,876 $ 1,738,727
$ 38,854,533 $ 2,804,309
$ 78,376,570 $ 5,594,706
Agenda Item #6.F.
13 Feb 2023
Page 78 of 95
Agenda Item #6.G.
13 Feb 2023
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
ACIENI)A ITEM: Authorizing the purchase of a replacement Finance Department truck and
declare 2009 Ford Ranger as surplus.
SUBMITTED BY: Melissa Burns, Director of Finance frj
TODAY'S DATE: January 26, 2023
MEETING DATE: February 13, 2023
BACKGROUND: The Finance Department needs to replace truck P34 that is used by one of
the meter readers. The truck is a 2009 Ford Ranger with over 85,000 miles on it. Due to its age and
mileage, this vehicle has been recommended for replacement by the fleet manager.
The 2023 Toyota Tacoma truck with specifications meeting the City's needs is priced from Sourcewell
Contract #2023 -091 -521 -NAF & 060920 -NAF at $28,183 as stated on the quote from Alan Jay Fleet
Sales, however, Alan Jay Fleet Sales is offering a trade-in value of $3,000 for the 2009 Ford Ranger
bringing the net cost down to $25,183.
It could be some time before we receive the new vehicle, and the use of the 2009 Ford Ranger is still
necessary. This ranger is going to be traded in for the new vehicle and I would ask that the Commission
declare the 2009 Ford Ranger as surplus on the date that we receive the replacement vehicle.
BUDGET: There are sufficient funds budgeted for in account number 001-1003-
513.64-01 to cover the cost of the vehicle.
RECOMMENDATION: Commission approve the purchase of a 2023 Toyota Tacoma from Alan
Jay Fleet Sales iti the amount of $25,183 and declare the 2009 Ford Ranger (P34) as surplus for trade-in
purposes on the date the replacement truck is received.
ATTACHMENT(S): Quote from Alan Jay Fleet Sales dated 1/25/23
Capital Asset Disposal Request Form
Fleet Inspection Report
REVIEWED BY CITY MANAGER;
Page 79 of 95
digW1.0%/
Agenda Item #6.G.
13 Feb 2023
Sourcewellmak
I gimri ly 1llyA
s,wnr�lc,') Cif li+--+rt
Call Us first, for oll of yoldr Fleet Automotive, & Light Truck needs. QGote
PHONE (800) ALANJAY (252-6529) DIRECT 863-385-9610 WWW.ALANJAY.COM 43024-3
Corporate
Office
2003 U.S. 27 South
Sebring, FL 33870
ORIGINAL QUOTE DATE
12/15/2022
MOBILE 904.838.4899
FAX 883402-4221
QUICK QUOTE SHEET
Mailing P.O. BOX 9200
Address Sebring, FL 33871-9200
REVISED QUOTE DATE
112512923
REQUESTING AGENCY ATLANTIC BEACH, CITY OF
CONTACT PERSON LORI DIAZ EMAIL LDIAZDCOA2.US
PHONE 904-247-6834 MOBILE FAX
SOURCEWELL (FORMERLY NJPA) CONTRACT # 2023 091621 -NAF & 080920 -NAF www.NationalAutoFleetGroup.cam
MODEL 7162 MSRP $28,485.00
2023 TOYOTA TACOMA ACCESS CAB 14 SR 2WD 6' BED
CUSTOMER ID
B' BED
""Al! vehicles will be ordered white w/ darkest interior unless clearly stated otherwise ort purchase order.
FACTORY OPTIONS DESCRIPTION
0040 SUPER WHITE EXTERIOR
FB14 CEMENT GRAY, FABRIC SEATTRIM
BASE VEHICLE PRICE $27,953.00
$0.00
$0.00
2.7L 1-4 DOHC 16 -VALVE -INC: CAST IRON BLOCK W/ ALUMINUM ALLOY HEAD AND VVT.I. 6•SPEED TRANSMISSION, $DAO
ELECTRONICALLY CONTROLLED W/INTELUGENCE.
ALSO AUTOMATIC LIMITED SLIP DIFFERENTIAL (STD) 50.00
PW PL PWR WINDOWS AND LOCKS (INCL) $0.00
LLAT SR Convenience Package (7162) $230.00
Includes remote keyless entry
BT
BLUE TOOTH (STDI 50.00
BUC FACTORY BACKUP CAMERA(STD).
SAFETY
50.00
Tacoma -TOYOTA SAFETY SENSE P: PRE -COLLISION SYS. W/PEDESTRIAN DETECTION, DYNAMIC RADAR 50.00
CRUISE CONTROL, LANE DEPARTURE ALERT, AUTOMATIC HIGH BEAMS,- STAR SAFETY SYSTEM
NO MATS Vehicle does not Include factory Floor mats.
CONTRACT OPTIONS DESCRIPTION
NO -TEMP TEMP TAG NOT REQUESTED, CUSTOMER WILL HANDLE THEIR OWN TAG WORK.
$0,00
FACTORY OPTIONS $230.00
CONTRACT OPTIONS
VEHICLE TOTAL
MSRP DISCOUNT
ACCESSORY TOTAL
TRADE IN CUSTOMER PRICE
TOTAL COST LESS TRADE IN{S) QTY
Estimated Annual payments for 60 months paid in advance: $5,639.96
Municipal finance for any essential use vehicle, requires lender approval, WAC.
1
$28.183.00
1.8%
$0.00
$28,183.00
(S2,D00.00)
$25,183.00
Comments QUOTE SUBJECT TO FACTORY ORDER ACCEPTANCE or 30 DAYS
VEHICLE QUOTED BY CHRISTY SELF
GOVERNMENT ACCOUNT MANAGER christy.self@alan)ay,com
"1 Went to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes, please feet free to contact me at any time.
1 am always happy to be of assistance.
NJPA-ATLANTIC BEACH, CITY OF-7162_43024-3_Quote.PDF
Page 1 of 1
Page 80 of 95
City of Atlantic Beach
Captial Asset Disposal Request Form
Date of Request: 1/25/2023 Serial No. n/a
Asset Tag #: #2043 Tag #XB4099 Vehicle VIN N 1 FTYR10D89PA31115
Department: Water Utilities Location: City Hall
Description of Item Including justification for disposal request:
2009 Ford Ranger- age, high mileage, fleet management department recommends replacement
Reason for Disposal Request: Form Completed By:
Not Working &
Beyond Repair
Not Working -
Needs Repair
Working -Obsolete
Working -Good
IWorking-Fair X
Finance Department Use Only:
Date Sent to Commission:
Approved: Denied:
Current Book Value $0.00
Amount Sold For/Trade In
Lori Diaz, Customer Service Supervisor
Disposition Method:
Online Auction/Sold Date:
Cannibalized Date:
Donated Date:
Destroyed Date:
Traded In Date:
Transferred Date:
Date Entered into System: Entered By:
Agenda Item #6.G.
13 Feb 2023
Page 81 of 95
Agenda Item #6.G.
13 Feb 2023
FLEET INSPECTION REPORT
DEPARTMENT: Water / meter VEHICLE #: P34 VIN: 1 FTYR10D89PA31115
TYPE OF VEHICLE: Compact Pickup YEAR: 2009
MILEAGE: 85444
MAKE/MODEL: Ford / Ranger HOURS: N/A
ESTIMATED
COMPONENT REMARKS AND/OR CONDITION COST TO REPAIR
Fair / runs as it should with no lights on at this time.
ENGINE Unit does have high miles on it.
TRANSMISSION
SUSPENSION
STEERING
BRAKES
BODY
ELECTRICAL
HYDRAULICS
OTHER
REQUIRED
REPAIRS /
COMMENTS
Fair / high miles
ok / High miles
ok / High miles
Fair / paint is rough
left fender has damage at fender.
INSPECTED BY: Gene Mchale RECOMMEND PURCHASE: NO YES
DATE: 12/13/2022
RECOMMEND REPLACE: NO YES X
SUPERVISOR'S SIGNATURE: Mike Doyle
Page 82 of 95
Agenda Item #9.A.
13 Feb 2023
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Ordinance 55-22-37 Franchise Dumpsters
SUBMITTED BY: Angela Irizarry, Code Enforcement Officer
TODAY'S DATE: February 2, 2023
MEETING DATE: February I3, 2023
BACKGROUND: In 2007 Ordinance 55-07-31 was adopted to regulate dumpsters/roll off
containers for the collection of demolition and construction debris and to establish the requirement that
any person or business who desires to collect construction and demolition debris within the city must first
obtain a franchise permit prior to operating in the city. Franchise permit holders are required to pay a
$2500 initial fee and an ongoing $1500 annual permit fee, They also must pay the city 20% of alI gross
revenue collected while operating within the city. These fees are passed on to the customers resulting in
higher collections fees for AB residents. Currently there are only 7 companies holding franchise licenses
to provide roll off service to contractors and citizens within the City, limiting options for AB citizens.
Commonly, contractors and citizens who are unaware of the franchise requirement hire unpermitted roll-
off container providers. When this occurs, staff responds and enforcement is initiated by posting a Stop
Work Order on the job site. All work must stop until the citizen or contractor is able to remove the
dumpster. Container suppliers arc not always able to remove the roll off that same day and the jobsite
could be shut down for several days until the dumpster is removed. Additionally, building inspectors are
not able to complete any inspections while the non -franchise dumpster is on site.
By signing the franchise permit application, service providers agree to certain maintenance standards for
the container/dumpster. To protect our ability to prohibit non -maintained or unsafe containers/dumpsters,
the proposed ordinance adds regulations to Chapter 16 in order in establish reasonable operating and
maintenance standards.
BUDGET: Estimated loss of revenue from annual fees and grass revenue- $88,500
RECOMMENDATION: Commission review and vote an Ordinance 55-22-37
ATTACHMENT(S): Ordinance 55-22-37
REVIEWED BY CITY MANAGER:
Page 83 of 95
Agenda Item #9.A.
13 Feb 2023
ORDINANCE NO. 55-23-37
AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 16, SOLID
WASTE AND RECYCLING, ARTICLE I SOLID WASTE DEFINITIONS AND
PROCEDURES, SECTION 16-1 DEFINITIONS, SECTION 16-2 SOLID WASTE
COLLECTION, SECTION 16-8 REMOVAL OF LOT CLEARING, CONTRACTORS'
DEBRIS; OIL AND GREASE, RENAMING ARTICLE II TO CITY SERVICE
FRANCHISE AGREEMENTS, AMENDING AND RENAMING SECTION 16-14 TO
CITY SOLID WASTE FRANCHISE AWARD PROCEDURES, DELETING SECTIONS
16-16 FRANCHISE FEES, SECTION 16-18 PRIVATE REFUSE COLLECTORS;
COLLECTION OF COMMERCIAL RECYCLING AND CONSTRUCTION AND
DEMOLITION DEBRIS, SECTION 16-19 CITY'S COLLECTION EXEMPT FROM
SECTIONS 16-10 THROUGH 16-18, SECTION 16-20 APPLICATION; FEE ACTION BY
CITY COMMISSION, AND SECTION 16-21 ISSUANCE OF PERMIT, AMENDING
SECTION 16-22 PERMIT REQUIREMENTS AND RULES, SECTION 16-24 PERMITS
NOT TRANSFERABLE, SECTION 16-25 AUTHORITY OF PERMIT HOLDERS AND
SECTION 16-30 VIOLATIONS AND PENALTIES, AND RENUMBERING SECTION 16-
16 THROUGH SECTION 16-30; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CODIFICATION; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the purpose and intent of this ordinance is for the health, safety and welfare,
order and aesthetics of the City and its residents; and
WHEREAS, the City recognizes that it's residents are in need of debris removal in excess
of those services offered by the City's franchise trash collector; and
WHEREAS, the requirement of construction and demolition debris to be removed only by
franchised providers increased the cost of debris removal and created another layer of permitting
for contractors and citizen; and
WHEREAS, the City wishes to reduce the burden placed upon residents by requiring the
use of only city approve franchise providers for the removal of construction and demolition debris;
and
WHEREAS, the City desires to establish regulations governing the usage and fitness of
privately provided construction, demolition, and contractor debris containers.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALFOF
THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA that;
Page 84 of 95
Agenda Item #9.A.
13 Feb 2023
SECTION 1. Regulation Amended. Chapter 16, of the Code of Ordinances of the City of Atlantic
Beach, Florida is hereby amended as follows:
See. 16-1. Definitions.
For the purpose of this chapter, the following words and phrases shall have the meanings
respectively ascribed to them by this section;
/tog L_oniiiiner shall means a reusable container made of pllyptu,l?Ylenc., canvas ti'
ible tntuerial use_d_lo collect and transport debris,
Bulky waste shall mean Targe discarded items generated from residences and commercial
businesses within the city, such as pallets, furniture, refrigerators, stoves and other household
appliances, also called "white goods."
City shall mean the City of Atlantic Beach, Duval County, Florida, a municipal corporation
and its government and the city manager and/or his authorized or designated representative.
Commission shall mean the city commission of the City of Atlantic Beach, Florida.
Canrnrercial rubbish and irash shall mean such combustibles as paper, wood, yard trimmings
etc., and noncombustibles such as metal, glass, stone, dirt, etc.
Commercial solid waste shall mean garbage, rubbish, and trash, etc., resulting from the
normal activities of establishments utilizing containers of two (2) cubic yard capacity or more.
Commercial unit shall mean any nubile or private place, building and/or enterprise devoted
in whole or in part to a business enterprise whether nonprofit or profit-making nature. Except
where such place, building and/or enterprise constitutes a single-family residence or multiple
dwelling. Those multiple dwellings now being serviced by commercial containers or which could
be serviced in the future shall be considered as "commercial establishments". Within this
classification are, by way of exanipie, stores, shops, grocery stores, food stores, amusement
houses, drug and sundry stores, dry goods and hard goods stores, package stores, filling stations,
shopping centers and restaurants.
Commercial (hand pickup) units shall mean any business, profession or occupation
generating two (2) or less toters.
Corrslrauclinn and demolition debris shall mean discarded materials generally considered not
to be water-soluble and nonhazardous in nature, including, but not limited to, steel, glass, brick,
concrete, asphalt roofing material, pipe, gypsum wallboard and lumber, from the construction or
destruction of a structure as part of a construction or demolition project or from the renovation of
a structure, and including rocks, soils, tree remains, and other vegetative matter that normally
results from land clearing or land development operations for a construction project, including
such debris from construction of structure at a site remote from the construction or demolition
project site. Mixing of construction and demolition debris with other types of solid waste will
cause it to be classified as other than construction and demolition debris. The term also includes:
clean cardboard, paper, plastic, wood, and metal scraps from a construction project.
Page 85 of 95
Agenda Item #9.A.
13 Feb 2023
Curbside colleci/on point shall be that area on or adjacent to the driveway within five (5) feet
of, and in no case more than ten (10) feet from the street or roadway and not on the driving surface
of the street or roadway or in the drainage gutter or drainage swale or ditch.
Dumpster shall mean a container emptied by mechanical means, primarily used for
commercial or multifamily garbage and trash collection.
Electronic waste shall mean computer monitors, computer terminals, CPUs, keyboards,
televisions, printers, scanners, stereo equipment, radios, VCRs, DVDs, camcorders, desk and
mobile phones, pagers, power tools, small kitchen appliances (e.g. microwaves, toaster ovens) and
health and beauty appliances.
Franchisee shall mean the individual, partnership, or corporation who or which is awarded a
franchise by the commission to perform the work or service, or to furnish materials or equipment
or both, as set forth in this chapter and the franchise contract.
Garbage shall include and mean all accumulations of animal, fruit or vegetable matter that
attends the preparation, use, cooking and dealing in, or storage of meats, fish, fowl, fruit,
vegetables, and any other natter, of any nature whatsoever which is subject to decay, putrefaction
and the generation of noxious and offensive gases or odors, or which, during and after decay, may
serve as breeding or feeding material for flies and/or other germ -carrying insects; bottles, cans, or
other food containers which, due to their ability to retain water, may serve as a breeding place for
mosquitoes or other water -breeding insects, and does not include recyclables.
Garbage container shall include dumpsters, toters, and roll -off containers. Containers for
yard waste shall also include trashcans, plastic and paper bags (see yard waste receptacle).
Garden trash or yard trash or trash shall mean all the organic refuse accumulated from the
care of lawns, shrubbery, vines and trees.
(4,r0s4 vt nie--`shall-m -ala--reventNi--rldiFew tw--Hitdfre 4Iy- y rf ifflni hisee. i
aftiliates; sithsitliHiIe---paretrt--an4-ariy -pe rtmitt-wlt+eli-e--I oneInset! 11116-E1 .1711i4Invial i•Fite esI=
t,x-e14 - i=alt-loxes: front-- ntetiuii with Ilse-opeirit+4Ml--a1-it-iesieleiNel Hfict commercial
t,t l-itl-wamv-eolIoc-,tii+n ce+`t'ice in 4lfr-eir-v-YoM-Ho *kJ ieetiiins t+hnk;r4e4e1=;
Hazardous waste shall mean wastes that are hazardous by reason of their pathological,
explosive, radiological or toxic characteristics.
Household trash shall mean any and all accumulations of waste material from the operation
of a home, which is not included within the definition of garbage. Household trash shall include
all bulky wastes, yard toys, and building material waste from residential -type do-it-yourself
projects, but does not include vegetative matter.
Inclustrial waste shall mean waste and debris from manufacturing and fabrication plants,
lumberyards and construction or demolition of buildings, debris and waste accumulation from land
or lot clearing, excavating, building, rebuilding or altering of buildings, strictures, roads, streets,
alleys, driveways, parking areas, sidewalks or parkways, wooden crating, pallets, dirt, soil,
excelsior or any waste materials which because of their volume and nature do not lend themselves
to collection with ordinary solid waste and refuse.
Multifamily and commercial solid waste, rubbish and refitse collection container shall mean
any portable nonabsorbent, enclosed container with a close -fitting cover, or doors, which is used
to store Targe volumes of refuse. These include dumpsters, compactors, and permanent -use open -
Page 86 of 95
Agenda Item #9.A.
13 Feb 2023
top roll -offs. Other types of collection containers, capable of being serviced by mechanical
equipment, may qualify as this type of container.
Multifcrnrily residential shall mean a group of more than four (4) housekeeping units where it
is not feasible to have garbage picked up from each individual residence and where either a
dumpster, compacting dumpster, or roll -off compaction dumpster is required for central pickup of
garbage and trash.
Pathological waste shall mean tissues, organs, animal bodies, body excretions, used
bandages, medicines, drugs, hypodermic syringes or solid organic wastes from hospitals,
laboratories, clinics, physicians' and dentist offices, animal hospitals or similar sources.
Pathological waste container shall mean a disposable, waterproof container or bag, securely
closed, not tom or ruptured. Such disposable container or bag shall be placed within an approved
collection receptacle.
Recyclables shall mean those items on the approved recycling list.
Recyclable items shall include but not be limited to metal cans, glass bottles and jars, and
plastic (including soft drink, milk, water, juice and detergent) bottles and jugs, fiber (newspaper,
magazines, boxboard, brown paper bags, telephone books, catalogues, office paper, etc.),
corrugated cardboard, and any other materials which are designated by the public works director.
Recycling containers shall mean the receptacles purchased, leased and distributed or placed
by or on behalf of the city to city residents or locations for the intended use as receptacles of
recyclable materials.
Refuse shall include and mean all garbage, dead animals, vegetative garden and yard trash,
bulky wastes, household trash, commercial trash, and construction and demolition debris.
Residential/commercial mechanical compacting dumpster shall mean any residence or
commercial establishment where it is not feasible to pick up garbage, trash or recyclable items
with a noncompacting dumpster. "FEL" refers to front-end loaded container.
Residential unit shall mean one (1) single-family dwelling or one (1) living unit in a
multifamily dwelling of four (4) units or less as a mobile home in a park utilizing toter container
collection.
Roll -off container shall mean a container of varying bulk nature, either open -top or
compacting type, picked up and transported by truck.
Rubbish shall mean every accumulation of paper, excelsior, rags, wooden and paper boxes or
containers, sweepings and all other accumulation of materials other than solid waste which are
usual to housekeeping and to the operation of stores, offices and other business places, including
bottles, cans, and containers.
Small commercial garbage shall mean every accumulation of garbage from all commercial
establishments not serviced by a multifamily or commercial dumpster container of two (2) cubic
yards or more.
Solid waste shall mean every accumulation of animal, vegetable or other matter that attends
the preparation, consumption, decay, dealing in or storage of meats, fowl, fruit or vegetable or any
other putrecible matter, including animal feces and also including cans, containers or wrappers
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Agenda Item #9.A.
13 Feb 2023
along with such material. This includes the solid portion of the waste stream including, but not
limited to, garbage, refuse, rubbish, recyclable items and garden trash.
Toler shall mean container with attached lid and wheels supplied by the city or the contractor
provided for garbage pickup with automated or septi -automated service.
Trash. unless specifically provided to the contrary, the term trash shall include and mean
commercial trash, household trash, and garden and yard trash as defined below.
Yard waste (or crash) shall mean every accumulation of leaves, grass cuttings, shrubbery,
vines and trees, but not including dirt, soil or sod removed in the renovation or rebuilding of lawns
and turfs and not including tree limb, shrubbery cuttings and the like which exceed six (6) inches
in diameter or five (5) feet in length. Items exceeding these size limits or quantities greater than
five (5) cubic yards may require a special pickup at an additional fee. Green waste produced by a
landscape contractor or tree removal operation must be disposed of by the contractor and is not
included within the requirements of the city's sanitation contractor's responsibility.
Yard waste receptacle shall mean every receptacle equal to those specified above as
residential and commercial solid waste, rubbish or refuse containers or plastic bags having a
capacity not in excess of forty (40) gallons and of sufficient physical strength to hold and contain
their contents while being 1ifed and handled during collection.
Whine goods shall mean appliances such as refrigerators, freezers, stoves, ovens, washing
machines, dryers, water heaters, air conditioners, compressor units, microwave ovens, television
sets and the like.
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-08-33, § (1), 6-23-08)
Sec. 16-2. Solid waste collection.
(a) Excess garbage. Any residential unit which routinely generates more garbage than can be
contained within the supplied toter, may be required to obtain a second toter for garbage
collection. Routinely is defined as more frequently than once per month. The second toter
will be billed at the rate listed in subsection 16-10(1). The city will first notify residents who
are generating excess waste by letter. If the excess continues, the resident will be required to
add a second toter for garbage collection.
(b) All solid waste accumulated in the city shall be collected, transported and disposed by the
city or a contractor designated by the city manager. Exc pI I'm the collection urld
Jet ion and demolition debris- cuntrsctor's debris and oil
and grease a plt.Ncllhcd by sec iIuii Ib-BtNk.4-nu_person shall collect, transport through the
streets or alleys of the city, or dump, incinerate, or in any other manner dispose of solid waste
originating in the city except through written agreement with the city manager. I s,e lioi+
nit4 hl ie-- ll -Y 10 p-FIi*Po} tOn!;tf}kCt10}} iiNEl
tieitt11iit-1,411-1iebriy 101)104 I: Each residence and commercial unit shall separate the solid waste
it generates into garbage, yard trash and recyclables for collection. All garbage containers
shall be emptied and the contents thereof shall be disposed of at least once each week in
residential districts. Dumpsters in residential districts and in the business districts shall be
collected as designated by the public works director but no Tess than one (1) time per week.
Dumpsters from restaurants, food stores, clubs or other businesses that may reasonably be
Page 88 of 95
Agenda Item #9.A.
13 Feb 2023
expected to contain garbage from food preparation, food containers or wrappers, etc, shall not
be collected less than twice per week. All yard trash shall be picked up and disposed of at
least once each week. All containers for recyclable items shall be emptied at least once each
week. Businesses and multifamily residential units generating amounts 111 excess of two (2)
toters shall require a commercial dumpster.
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-08-32, § 1, 2-25-08)
See. 16-8. Removal of lot clearing, contractors' debris; oil and grease.
a. _Trash and debris caused from tree removal or trimmings or debris from lot clearing shall
be removed by the owner.
b. Waste materials resulting from the construction, alteration, repair. or demolition of
buildings of structures or the cleaning of vacant lois must be removed by the owner or
person performing the work, T - %ng Ilia • r :hall •neve
e nifae ers'-debr+s-eaused altering tif
4tuc•tUtes.
c. Spent oils or greases accumulated at garages, filling stations or similar establishments will
not be removed by the franchisee.
d. All Dunnpsters and Roll -off containers used in compliance with the section must comily
with the following standards:
1. Hours of service will be limited to between 7M0 AM and 7:00 PM.
2. Dumpsters and Roll -off containers will be labeled with company name and
telephone number in a conspicuous Place clearly visible and legible.
3. The city shall have the right to inspect all Dumpster and Roll -off containers used
on any site within the city. Dumpsters and roll -off containers will be kept in good
repair and adequately maintained to safely perforin the task, In the event any such
dumpsters or containers are determined to be unsafe or unsanitary, the owner or
contractor shall have them removed from the City within 24 hours.
4. No roll -off container used for the collection of concrete or comparable heavy
debris, including soil. shall exceed 20 cubic yards in volume.
5. Roll -off containers shall not be located within the city right-of-wav without prior
written consent of the Public Works Director. Roll -off containers may never
remain on the paved surface of any road overniuhi.
6. All collected material must be disposed of at an approved licensed disposal site.
7_ Dumpsters and Roll-ol:Tcontainers must he covered when being removed from their
location and traveling through the city.
8. All liquids must be placed in a sealed container to prevent spilling onto city streets.
9. Except as in use with an active buildine permit, dumpsters and roll-ofT containers
shall not remain on any lot for more than 90 days.
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Agenda Item #9.A.
13 Feb 2023
e. Bag containers placed on City rights-of-way will not be removed by the Cii's franchisee.
These containers must be removed by the owner's contractor al the owner's expense and
shall not be stored at the curb for more than 48 hours.
I'_ Weather Emergency. When the National Weather Service, National llurricane Center or
appropriate weather agency declare a tropical storm warning or a hurricane warring for
any part of Duval County, Florida, all roll -off containers and construction dunrpstcrs must
be emptied or removed from the site and all bag containers must be removed so that.
materials do not become airborne during the storm.
(Ord. No. 55-07-31, 3-26-07)
ARTICLE ll. CITY SERVICE FRANCHISE AGREEMENTS
Sec. 16-14. City Solid Waste Franchise award procedures.
(a) The city may award a city solid waste franchise as desatibed herein by approval of a majority
of the commission. The city, prior to award of a franchise, shall issue request for proposals
or bids.
(b) After award of the franchise the franchisee shall have thirty (30) calendar days, unless
extended by the city, to acknowledge acceptance by notarized signature execution of the solid
waste franchise contract. The effective date of the franchise shall be stated in the franchise
contract.
(c) All provisions of the solid waste franchise contract shall be incorporated by reference as part
of this article.
(Ord. No. 55-07-31, 3-26-07)
See -46-16 e4
E rHiwhise-fe.
1 r41chise fees -may ley -e 4 imrce, -and iatay be charged ira
accordance witI-4ie-same r the provisions of the franchise eontraet.-Frehire fees may be a
frea-eentage -of-the gross re- enrae-t --erre-(-4 ^ e of `ate collection service ided
wr��tae e}t�+ !3r Bret or by the
contract ranebisee;
t'or any services -eqrtired to betper€er-rned-#ruder this franchise, the charge.; by die-eiW-4e the
recipients of the -sol -id wtr+te-eon r -v -ices shall -bras -set -forth by city ordinance
(Ord, No. 55-07-31, 3-26-07)
Page 90 of 95
Agenda Item #9.A.
13 Feb 2023
See. 164-716. Noncompliance.
The franchisee shall not be required to collect any garbage, recyclable items or yard trash that
does not comply with this chapter.
(Ord. No. 55-07-31, 3-26-07)
_; ee-1.6--1-$.- r te-•...cuss eagle for eolleetion oc . al rec ,er,n. anfl eonstruction
and—demolition—debris
A11-pens-a+4 eget-tens desiring to eng[tge i•,,,- mess or activity of volleeting
construction -and demolition -( - c - - •eeyeIit within -t -he -errs
prerer trisi 4o-doi+agse, obtain -a -con trdstiOn and dernol ri3d/or rccyeltngcoIIeeii -4 anchise
permit from--th • • - ' • n or organization shall -cogage-in--scteh
business or activity ' ''s"'" the city ` itheot fipsi having obtained such a permit. This-sej ice-wiI4
be performed under a -separate contraef between the-eentructor and the user. The contractor -Will
bi114he user directly for dclivea'y. rental, collection and disposal. 'fhe-t-
agfee(t-upon : advance : eludin -per-pull and -delivery costs, and costs for
wi-ll-pay-a-twe4y-percent-franchise fee to the city and will submit the fee to The-eity quarterly.
Contractors 4441 -provide vide the city records idenE _ • . •- .n, and such
otheEinformation as requested -by -the -city on the first oft eel+' i117
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-12-36, § 1, 8-27-12)
Se.._ 6 1 o r:...'s ,.., leetio., exe S,
The provisions of -these sections shall -not apply le -refuse, C&D materials or recycling
eoliee ion services performed ►)-d directly-nr-by contract. The eityts
fran s exempt -from this article.
(Ord. No. 55 07 31, 3 26 07: tlo. 55 12 36. § 1. 8 27 12)
See. 16 20. Applied.,.,. fee aelion by city , s.oth
Persons other than -the- ' • , - • . - e4ie• nn al+'-iet -er
recycling col - -his designee a
franchise application -fort• together wish -an application foe in the amount of two-ltettsit„
hu-nd ed-daliars ($2.500.00). The forn-r of application shall bet • . - ' -- eta
furnished to applicants by the city mune-ger or his designee. S•uffiele tt- }rmation shall be
providedtogiv ee-that-propesed-haa-ling-netivt4ieyWill 'noir create noise.
dust. odor -1 t€r-or-other noxious conditions, that lleeted wi roperly disposed of
at --authorized 41 : • . - . ' 1fieient-Fe!tources to carry out the -proposed
hauling activities. Any permit - orstaant-antis section shaft -rated
one-(-1-)-year-i+t r -Hi
(Ord -ale. ! _ . ' 0,55 12 36, § 1, 8 27 12)
(Supp. No. 47)
Page 8 of 12
crested: 2622.16-22 10:10:00 MT)
Page 91 of 95
Agenda Item #9.A.
13 Feb 2023
fiee.-l-1rr1,-1NMI III O of 1)rrn1il.
}fie Mt M►ki��t+ e[ Hr l�ie���c6��+f�Ce WliNll i4':tie-frambiseile-rn;;: :o#-e,uwai dt t it liiien
o>•-r-e(ycI cullreticfl-ifI hjeet-to-the-loll owin regt=tt f
(- N r- sda7-3te 34o-0/-: t#. Alii -}?-t - i$l - 12-1
Sec. 16-2217. (T' Franchise Permit requirements and rules.
All franchise permit holders shall comply with the following requirements and rules:
(a) Liability insurance, Each permit holder shall secure and maintain a public liability
insurance policy in the amount of not less than one million dollars ($1,000,000.00) per
occurrence. for one (1) person injured, and two million dollars ($2,000,000.00) for more
than one (1) person injured, and property damage liability insurance of not Tess than one
million dollars (S1,000,000.00). In addition each permit holder must secure a total
umbrella insurance policy of not less than one million dollars ($1,000,000.00). All
policies must have the city listed as additional insured. Evidence of such insurance shall
be deposited with the city manager or his designee prior to issuance of the permit. Upon
request by the city, the permittee shall produce evidence of such continued coverage
during the term of the permit.
(b) Equipment, Permit holders within the city limits shall use only pucker -type -equipment
,n appropriate trucks for safely haulitg—rt+ll-till --type oni€-inersvrfarmint the
con[I;[L[txl ser ice.
Sanitciiy conditions, Each permit holder shall clean the trucks and all containers from
which they collect refuse as needed, but in no event Tess than once each month.
(d) Customers. Permit holders shall serve only those customers who .arc ptyiing garbage
signed an agreement for
services provided. Such agreement shall specify the fee to be charged and any extra
charges that may occur as a result of services being provided.
Identification of equipment. Each permit holder shall place and maintain the name,
telephone number and permit number in a conspicuous place and display the same in a
conspicuous manner on each vehicle operated by the company and each container
serviced by them within the city.
(f) Inspection. The city shall have the right to inspect all equipment used and all containers
serviced by permit holders within the city. In the event any such equipment or containers
are determined to be unsafe or unsanitary, the permit holder shall have twenty-four (24)
hours after notice of the deficiency within which to correct the deficiency. The permit
holder shall have the right to appeal the decision of the city's inspector to the city
commission. The safety requirements referred to are not meant to suspend any other
requirement of the city code or state law.
Personnel. Each permit holder shall devote sufficient personnel, time and attention to
his refuse operation to assure a sanitary and safe operation within the city. To this end,
(c)
(e)
(g)
(Supp. No. 47)
Page 9 of 12
CPeoted: 2671-10-22 10:10:B [ESTI
Page 92 of 95
Agenda Item #9.A.
13 Feb 2023
the permit holder shall employ competent and sober personnel within the city. The
permit holder shall employ no person convicted of a felony crime within two (2) years.
Each permittee will prepare a written policy as part of its application, addressing hiring
and retention of its employees with regard to driving violations and random testing for
use of illegal substances.
(h) C ompliw?ce trill? lutes. Each permit holder shall comply with all applicable state and
federal laws and regulations and especially those relating to wages and hours, and all
other applicable laws pertaining to employment and protection of employees, now or
hereafter in effect.
Disposal of esrr,trocrrrirr fond demolition materials cmc/ r'ecyclables. Each permit holder
shall dispose of all con -AA r I' lima mei de -mold -Ion materials or recyclables collected within
the city at an approved and licensed disposal site. An alternate site may be used if
approved the city manager or his designee.
_(j-} l'c°r-rrrN-rerreseto--h,e4e4-fw riwilalg-an i•ve-peit shaII beone-thousand— ive-htintlred
did -tars ($1.5{ll4:4 )--lift-uue--yehr':-DeeutitenRil1nn of continmed-iI ivatte-e r ge--ia
wolfed lar•--pert3iiu--retiewel� the—franchise- r pit--e*pirer,the fall ctpplieat n.
inetntlingr-tie,wyII I e-vectuired,
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-12-36, § 1, 8-27-12)
(i)
Sec. 16-2418. Permits not transferable.
Permits issued pursuant to this article shall not be assignable or otherwise transferable \\. i ihyut
Il1L prior app111Vi11 f11-t'IP! I11111S:,1t?11. Any attempt at assignment ot'transfer shall automatically render
the permit null and void.
(Ord. No. 55-07-31, 3-26-07)
Sec. 16-2319. Authority of permit holders.
Permits are authorized under this article to aid the city in fulfilling its responsibility for
providing an adequate, safe and sanitary system of collecting, transporting and disposing of refuse
from buildings and establishments, which si a -Hol covered by the- eity's r+oltd -eollet:litalt
set -vice -t ifsm.1+6e:
(Ord. No. 55-07-31, 3-26-07)
Sec. 16-2620. Ownership of recyclable materials.
All recyclable materials, once placed at a collection location or in a recycling container at a
collection location, become the exclusive property of the city and/or its collection contractor.
Recovery of recyclable materials from any solid waste generated or brought within the city must
occur prior to the placing in a recyclable container at a collection location, and such recovery shall
be subject to state and local public health and safety laws.
(Ord. No. 55-07-31, 3-26-07)
Page 93 of 95
Agenda Item #9.A.
13 Feb 2023
Sec. 16-2-721. Restrictions on removal of deposited recyclables.
No person, firm or corporation shall be permitted to collect, vandalize or remove either
recycling containers or recyclable materials placed in or near the recycling containers, designated
collection locations and commercial dumpster locations unless previously authorized by the city.
(Ord. No. 55-07-31, 3-26-07)
Sec. 16-2822. Prima facie evidence of production of garbage; duty of city to inspect premises.
Any place of abode or any place of business occupied or in operation shall be prima facie
evidence that garbage is being produced and accumulated on the premises. It shall be the duty of
the proper representatives of the city to inspect and supervise the premises and remove all refuse
and garbage found on the premises, provided the required fees as required by this chapter have
been paid by the resident or occupant, or to notify the proper persons lithe removal is not the duty
of the city.
(Ord. No. 55-07-31, 3-26-07)
Sec. 16-2923. Enforcement.
The police department, the public works department, the commission, the city manager or his
designee, the building official and the code enforcement officer, shall enforce this chapter. All
parties herein referred to ai-e hereby authorized to sign complaints for a violation of this chapter.
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-12-36, § 1, 8-27-12)
Sec. 16 -?024. Violations and penalties.
The violation of any provision of this chapter shall be punished by- issuance of a stop work
order and/or code enlurcei L: pursuant to chapter 2, article V. division 2 of the city's Code
of Ordinances e --t rti-1,uildFed-ti-fty-dollars `$'Sr r1lay--Each calendar day may be
considered a separate violation. Sei• fine m bei e—bet-h4lie-e0111F--aft0E4,1 pop tr caw
hiriNg-i-he--ntrn Iran -sed hailer at -t itin:+t-ibe--Ii inti-ff-)t-ileeing- n iimaith rifled c‘ontainer
withit-1-,1 ity-litiiits of Atlantic Beaaeh
(Ord. No. 55-07-31, 3-26-07; Ord. No. 55-12-36, § 1, 8-27-12)
See. 1 b-3`1,
tke-same-may-eenflietrare-her-eby-repea4edT
Page 11 of 12
Page 94 of 95
Agenda Item #9.A.
13 Feb 2023
See. I6 2 E ff t:ve-diIe
Thies drop+^" sh•di take of cHtn-June-1, r, nd--shalI_he-I+eeorskt4-in-ft-beak4cept and
ntIifl f111wd by the el,.r ..t the City of Atlnutic R...,ch n.,ya ["�. unly_FMF n
aeeer lnte-with-F-S. -' ,6&
SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof
previously adopted or entered by the City or any of its officials and in conflict with this ordinance
are repealed to the extent inconsistent herewith.
SECTION 3. Severabilitv. If a Court of competent jurisdiction at any time finds any provision
of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed
severable and removed from the remaining provisions of this Ordinance which shall remain in full
force and intact.
SECTION 4. Effective Date. This ordinance shall take effect upon final reading and approval.
PASSED by the City Commission on first reading this day of , 2023.
PASSED by the City Commission on second and final reading this day of
2023.
CITY OF ATLANTIC BEACH
Curtis Ford, Mayor
Attest:
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason Gabriel, City Attorney
Page 95 of 95