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02-13-23 Amended Agenda City of Atlantic Beach Amended Agenda Regular City Commission Meeting Monday, February 13, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road, Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the May 23, 2022, January 9, 2023, and January 23, 2023 regular Commission meetings. 5-23-22 Regular Commission Meeting Draft Minutes 1-9-23 Regular Commission Meeting Draft Minutes 1-23-23 Regular Commission Meeting Draft Minutes 5 - 100 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. Accept the 90-Day Calendar (Feb. - Apr. 2023) 90-Day Calendar (Feb. - Apr. 2023) 101 - 104 * 3.B. Summary Presentation Summary Presentation 105 - 118 3.C. Main Street Link to AE Engineering Main Street Presentation 1.24.2022 Link to AE Engineering Final Report Complete Streets Implementation Plan – Main Street Corridor (Commission Chose Option: 2 Advisory Bike Lane but Later Abandoned the Concept) Hanson – Main Street Traffic Calming Major Projects West of Seminole Last 5 Years 119 - 129 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. City Manager (Mayor Ford) 4.B. Priorities - Roundabout Study (Mayor Ford) Link to Roundabout Study Draft 2023 Commission Priorities 131 - 132 Page 1 of 256 Regular City Commission - 13 Feb 2023 * 4.C. Motion to Reconsideration of "Exhibit 1" of Resolution No. 23-02 (Slate of Charter Review Committee Members) (Commissioner Kelly) Resolution No. 23-02 Applicant Bios & District Map # - # 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Authorize the Mayor to sign DR4673-Z3131 Subgrant Agreement Subgrant Agreement 161 - 168 * 6.B. Authorize the City Manager to approve the purchase and issue a Task Authorization to Crawford, Murphy & Tilly, Inc. in the amount of $98,871.00 to provide services as describe in the Continuing Contract Agreement received December 7, 2022. Sherry Drive Water Main 169 - 175 6.C. Authorize the City Manager to approve the additional funds for labor and materials listed on the Change Order, submitted by Jax Utilities Management, Inc. Donner Road 177 - 180 6.D. Authorize the City Manager to sign the First Amendment to Radio Services Agreement between the City of Atlantic Beach and the City of Jacksonville. Radio Services 181 - 183 6.E. Approve the 9-1-1 Interlocal Agreement between the City of Atlantic Beach and the City of Jacksonville for the distribution of 9-1-1 funds for call taker salaries and authorize the Mayor and City Manager to sign the agreement. 9-1-1 Interlocal Agreement FY 22-23 185 - 189 6.F. Acknowledge receipt of the December 2022 Financial Report. Dec. 2022 Financial Report 191 - 196 * 6.G. Approve the purchase of a 2023 Toyota Tacoma from Alan Jay Fleet Sales in the amount of $25,183 and declare the 2009 Ford Ranger (P34) as surplus for trade- in purposes on the date the replacement truck is received. Finance Department Vehicles 197 - 203 Page 2 of 256 Regular City Commission - 13 Feb 2023 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS * 8.A. RESOLUTION NO. 23-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPOINTING JOSEPH GERRITY THE INTERIM CITY MANAGER AND AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT DESIGNATING HIM AS SUCH EFFECTIVE MARCH 13, 2023; AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS NECESSARY, INCLUDING BUT NOT LIMITED TO AN EMPLOYMENT AGREEMENT, TO EFFECTUATE THE EMPLOYMENT OF JOSEPH GERRITY TO SERVE AS INTERIM CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-04 205 - 212 9. ACTION ON ORDINANCES * 9.A. ORDINANCE NO. 55-23-37, Introduction and First Reading AN ORDINANCE, AMENDING THE CODE OF ORDINANCES, CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-1 DEFINITIONS, SECTION 16-2 SOLID WASTE COLLECTION, SECTION 16-8 REMOVAL OF LOT CLEARING, CONTRACTORS' DEBRIS; OIL AND GREASE, RENAMING ARTICLE II TO CITY SERVICE FRANCHISE AGREEMENTS, AMENDING AND RENAMING SECTION 16-14 TO CITY SOLID WASTE FRANCHISE AWARD PROCEDURES, DELETING SECTIONS 16-16 FRANCHISE FEES, SECTION 16-18 PRIVATE REFUSE COLLECTORS; COLLECTION OF COMMERCIAL RECYCLING AND CONSTRUCTION AND DEMOLITION DEBRIS, SECTION 16-19 CITY'S COLLECTION EXEMPT FROM SECTIONS 16-10 THROUGH 16- 18, SECTION 16-20 APPLICATION; FEE ACTION BY CITY COMMISSION, AND SECTION 16-21 ISSUANCE OF PERMIT, AMENDING SECTION 16-22 PERMIT REQUIREMENTS AND RULES, SECTION 16-24 PERMITS NOT TRANSFERABLE, SECTION 16-25 AUTHORITY OF PERMIT HOLDERS AND SECTION 16-30 VIOLATIONS AND PENALTIES, AND RENUMBERING SECTION 16-16 THROUGH SECTION 16-30; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Ordinance No. 55-23-37 213 - 229 * 9.B. ORDINANCE NO. 95-23-123, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PROPERTY SWAP AND ASSOCIATED PURCHASE AND SALE OF REAL PROPERTY OWNED BY THE CITY LOCATED AT 1 WEST FIRST STREET (A PORTION OF RE AL ESTATE PARCEL NO.: 170716-0100), AND PROPERTY OWNED BY SINGLETON ASSOCIATES, LLLP LOCATED AT 120 MAYPORT ROAD, ATLANTIC BEACH, FLORIDA 231 - 256 Page 3 of 256 Regular City Commission - 13 Feb 2023 32233 (A PORTION OF REAL ESTATE PARCEL NO.: 170723-0000), AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 95-23-123 10 MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Fl orida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting. Page 4 of 256 Regular City Commission May 23, 2022 MINUTES Regular City Commission Meeting Monday, May 23, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the January 22, 2022 Town Hall meeting. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. National Gun Violence Awareness Day Proclamation Mayor Glasser read and presented the proclamation (which is attached hereto and made part of this Official Record as ATTACHMENT A) along with Angela Herrero, Jean Francis and Latasha Hobbs of Moms Against Violence. 5-23-22 - ATTACHMENT A - Revised Gun Violence Awareness Proclamation 2B. Recognition of Graduating Seniors/AB Youth Council Mayor Glasser invited Dawn Hope, Carrie Ferguson and some of the seniors from the AB Youth council to receive gifts. Mayor Glasser highlighted some of the accomplishments of the AB Youth Council. Page 1 of 21 Agenda Item #1.A. 13 Feb 2023 Page 5 of 256 Regular City Commission May 23, 2022 PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Erin Allen, on behalf of the Friends of Atlantic Beach Elementary, spoke about a previous project that was accomplished at a school park. She referred to her handout (which is attached hereto and made part of this Official Records as ATTACHMENT B) and spoke about replacing swings at a school park and associated costs. Mayor Glasser requested that she follow up with an email. Jane Stevens spoke about recreation funds going to the Baker Center. Doug Conkey spoke about students that serve in the community and shared comments about community service. 5-23-22 - ATTACHMENT B - Atlantic Beach Elementary 3 CITY MANAGER REPORTS 3A. 90-Day Calendar (June - August 2022) CM Corbin announced the postponement of The Canine Carnival to June 11, 2022, which would be held at Jordan Park. There was CONSENSUS to accept the 90-Day Calendar. 3B. Capital Improvements Update Scott Williams, Director of Public Works (DPW), introduced his Deputy, Derek Martin. DPW Williams provided an update on projects included in the FY 2021/2022 budget as detailed in the agenda packet. Commissioner Bole asked about the location of additional pickleball courts. DPW Williams explained the location of the additional courts. Commissioner Norris asked about possible traffic calming initiatives for Donner Road. DPW explained Donner Road would be built as scheduled, possibly lower the speed limit, and add traffic calming signs and flashers when completed. CM Corbin highlighted additional options suggested by a traffic engineer. Mayor Glasser suggested DPW Williams get more information about specific traffic calming solutions for Donner Road and present them to the Commission at a future meeting. Public Utilities Director Troy Stephens provided an update on projects included in the FY 2021/2022 budget as detailed in the agenda packet. Page 2 of 21 Agenda Item #1.A. 13 Feb 2023 Page 6 of 256 Regular City Commission May 23, 2022 Commissioner Kelly commented on the taste of water. Director Stephens responded by explaining the need to raise chlorine levels at times which would result in poor-tasting water. Commissioner Kelly asked about the future use of the abandoned well building. Director Stephens said the building is currently being used for storage, but the City could use it for something else if desired. Mayor Glasser asked about the antennas on the elevated water tower being taken down. Director Stephens said the new water tower would be the same size as the current one, and antennas would be replaced on the new tower. CM Corbin presented a slide show (which is attached hereto and made part of this Official Record as ATTACHMENT C) and provided a brief overview of pickleball courts. CM Corbin invited Garrett Callis, City Commissioner/General Manager for Jax Fray, to share information about the organization and spoke briefly about the trial of the recently added pickleball league. Mayor Glasser expressed her concern about capacity levels on the pickleball courts. Mr. Callis spoke about the scheduling of the league. Mayor Glasser asked about user fees and if allowing a for-profit organization to charge people a fee to use a City recreation facility is within the Code of Ordinances. CM Corbin said a permit would be required for each day. Commissioner Norris expressed concern about adding additional amenities to city parks without finding what local residents want at the parks. She spoke about additional parking issues and lighting issues by adding more recreational resources. Commissioner Norris suggested reinitiating a previous conversation about defining fees and fee structures for the City’s parks and park resources to complete the policy. CM Corbin informed the Commission the new parking enforcement employee wrote forty-three parking tickets in addition to the Police tickets totaling seventy- seven parking citations within May. 5-23-22 - ATTACHMENT C - Pickleball 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole spoke on Dancin’ in the Streets and how well it went. Commissioner Kelly shared comments about vandalism throughout the city. She spoke about the history of Atlantic Beach zip code designation. She mentioned the Canine Carnival on June 11, 2022. Commissioner Norris mentioned she would like to see movement on the recreation resources policy and an update regarding traffic calming for Donner Road. Commissioner Waters encouraged everyone to donate blood on May 27th at City Hall. Page 3 of 21 Agenda Item #1.A. 13 Feb 2023 Page 7 of 256 Regular City Commission May 23, 2022 Mayor Glasser spoke about adding reflective strips to the Seminole Road ditch. She explained the Governor signed an amendment to the Florida Statutes regarding cutting down trees. She explained she had sent another letter to the Governor regarding building a research center in Mayport Village. She also spoke about the Baker Center and reached out to At-Large Council Members to expand this center. She mentioned the upcoming Board Member Reception on Thursday. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Acknowledge receipt of the Monthly Financial Report for the month of April 2022. MOTION: Approve Item 6A as written. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. Cultural Arts and Recreation Advisory Committee Mayor Glasser invited Director of Cultural Arts and Recreation (DCAR) Latrenia Thomas reviewed the Staff Report as detailed in the agenda packet. An Oskarrson, Chair of CARAC, spoke about Strategic Plan C and the goal of creating high-quality and a variety of programs for the community. Chair Oskarrson highlighted changes in the application packet. Mayor Glasser spoke about the importance of not overbooking the facility, as it has been a problem in the past. She also spoke about the importance of targeting local organizations to be involved in local programs. CM Corbin mentioned a review of the multiple resolutions creating the CARAC were edited and combined to make one new resolution. Chair Oskarrson reviewed the edited Page 4 of 21 Agenda Item #1.A. 13 Feb 2023 Page 8 of 256 Regular City Commission May 23, 2022 version of the proposed resolution of the CARAC. The Commission offered suggested edits and would review the final resolution at a future Commission meeting. 7B. Environmental Stewardship Committee CM Corbin provided an update regarding Atlantic Beach’s Selva Preserve project, as detailed in the agenda packet. The ESC provided a recommendation and a suggested master plan, including a phase outline. CM Corbin said the project is in the beginning phases. Mayor Glasser asked about a sign for the trail. PWD Williams said he would order a sign. 8 ACTION ON RESOLUTIONS None. 9 ACTION ON ORDINANCES None. 10 MISCELLANEOUS BUSINESS None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden spoke about the tree bill changes made by the Governor going into effect on July 1, 2022. She also mentioned another recently passed bill by the Governor allowi ng Cities and Counties to publish notices online. She said the business damages bill was approved but not yet sent to the Governor. She stated that she would need to review the Resolution revisions from CARAC and Youth Council and would need to review a provision under Section 2-2 in the Code of Ordinance regarding charitable contributions that can be processed. CM Durden spoke about obtaining surplus funds from a Code Enforcement case. CC Bartle reported she would be out May 24th - May 27th to attend a records management conference. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole spoke about the Beaches Town Center brick replacement options within the City. Commissioner Kelly spoke about the Community Action Plan public input workshop on May 26, 2022. Commissioner Waters thanked Erin Allen and would like to assist Atlantic Beach Elementary with some projects. Mayor Glasser said she did reach out to the Governor opposing the damaged businesses bill. She suggested starting a review and conversation about the future racquetball court and building and making a decision during the current budget cycle. 13 ADJOURNMENT Page 5 of 21 Agenda Item #1.A. 13 Feb 2023 Page 9 of 256 Regular City Commission May 23, 2022 Mayor Glasser declared the meeting adjourned at 8:54 p.m. Attest: Donna L. Bartle, City Clerk Bruce Bole, Commissioner Date Approved: _______________________ Page 6 of 21 Agenda Item #1.A. 13 Feb 2023 Page 10 of 256 roctannatton of the City of tttanttc 3eo.cij in Recognition of Declaring the First Friday in June National Gun Violence Awareness Day WHEREAS, every day, more than 110 Americans are killed by gun violence, alongside more than 200 who are shot and wounded,and on average there are nearly 16,000 gun homicides every year; and WHEREAS, Americans are 26 times more likely to die by gun homicide than people in other high-income countries;and WHEREAS, in Florida has 2,849 gun deaths every year,with a rate of 12.9 deaths per 100,000 people. Florida has the 27th highest rate of gun deaths in the United States;and WHEREAS, gun homicides and assaults are concentrated in cities, with more than half of all firearm related gun deaths in the nation occurring in 127 cities; and WHEREAS, we know gun violence hits hard in Jacksonville, but it also hits close to home. Maurice Hobbs was one victim of gun violence with connections to Atlantic Beach. He was killed in Jacksonville in January 2017, days after his 18th birthday. He grew up in Atlantic Beach,spending countless hours at the beach with his toes in the sand, building castles, and jumping waves, and he is deeply missed by his loving family and friends. Those affected by gun violence, like Maurice's mother Latasha,will not be silenced, and it is fitting that we acknowledge their human losses and take action to make our communities safer; and WHEREAS, cities across the nation, including in Atlantic Beach, are working to end the senseless violence with evidence-based solutions; and WHEREAS,protecting public safety in the communities they serve is mayors' highest responsibility; and WHEREAS, support for the Second Amendment rights of law-abiding citizens goes hand-in-hand with keeping guns away from people with dangerous histories;and WHEREAS, mayors and law enforcement officers know their communities best, are the most familiar with local criminal activity and how to address it,and are best positioned to understand how to keep their citizens safe; and WHEREAS, gun violence prevention is more important than ever as the COVID-19 pandemic continues to exacerbate gun violence after more than two years of increased gun sales, increased calls to suicide and domestic violence hotlines,and an increase in city gun violence; WHEREAS, in January 2013, Hadiya Pendleton was tragically shot and killed at age 15; and on June 3, 2022 to recognize the 25th birthday of Hadiya Pendleton (born: June 2, 1997), people across the United States will recognize National Gun Violence Awareness Day and wear orange in tribute to (1) Hadiya Pendleton and other victims of gun violence; and (2)the loved ones of those victims; and WHEREAS, the idea was inspired by a group of Hadiya's friends, who asked their classmates to commemorate her life by wearing orange; they chose this color because hunters wear orange to announce themselves to other hunters when out in the woods and orange is a color that symbolizes the value of human life; and WHEREAS, anyone can join this campaign by pledging to wear orange on June 3, 2022, the first Friday in June, to help raise awareness about gun violence and honor the lives of gun violence victims and survivors;and WHEREAS, we renew our commitment to reduce gun violence and pledge to do all we can to keep firearms out of the wrong hands, and encourage responsible gun ownership to help keep our children safe. NOW, THEREFORE BE IT RESOLVED that I, Mayor Ellen Glasser, Mayor of the City of Atlantic Beach, declares the first Friday in June 2022,June 3,to be National Gun Violence Awareness Day in the City of Atlantic Beach. Further, I encourage all citizens to support efforts to prevent the tragic effects of gun violence and to honor and value human lives. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 23`x' day of May 2022. Ellen Glasser, Mayor ATTACHMENT A of 5-23-22 Minutes Page 7 of 21 Agenda Item #1.A. 13 Feb 2023 Page 11 of 256 Page 8 of 21 Agenda Item #1.A. 13 Feb 2023 Page 12 of 256 May 23, 2022 Dear Mayor Glasser, City Commission Members and City Manager Corbin, The generosity of the City of Atlantic Beach (COAB) has provided meaningful improvements to Atlantic Beach Elementary (ABE) over the years. For example: COAB pays $485 monthly for landscaping in the front of ABE (44%of FABE's total landscaping cost). COAB recently helped pay for the architectural style fence installed by FABE significant upgrade from the chain-link fence planned by the District). In 2014, COAB paid $12,000 to re-pave the track. As you know,the COAB and Duval County School Board have a mixed-use agreement which provides that ABE will remain open after school hours and on the weekends. Given that local residents visit the school during these times, FABE's next planned capital project -- the installation of new playground equipment at ABE (specifically, swings for the kindergarten and first-grade students along with some picnic tables and benches) -- will benefit both ABE students and Atlantic Beach residents greatly. FABE has selected new swings, benches and picnic tables as its next project to provide a much-needed upgrade to the younger students' area, replacing the aging wooden swings and providing a fun play experience for those students (roughly 160 children annually). New Swings 1111.111r Poinsettia St. will replace this aging equipment Kindergarten/1st 177 Wooden Playground Swings ATTACHMENT B of 5-23-22 Minutes Page 9 of 21 Agenda Item #1.A. 13 Feb 2023 Page 13 of 256 Here are the relevant details regarding funding for the project: Project cost is approximately$20,000 (fully installed). FABE has nearly depleted its capital project fund after its most recent playground equipment project that was installed in March 2022 (roughly $65,000 cost). With assistance from the COAB, FABE could have this new equipment installed as early as Fall 2022, resulting in significant improvement to the younger students' play area and better equipment for residents using the property after hours. The Duval County School District, unfortunately, is not in a position to replace this equipment given its minimal budget for playground equipment. Furthermore, as ABE does not qualify as a Title I school (despite roughly 28 percent of its students qualifying for the Free and Reduced Lunch Program),ABE does not receive Title I funds to assist in meeting the school's educational goals. As a result, ABE relies on donations from families, businesses and community members to supplement the funds allocated to ABE. Improvements like new playground equipment help attract families to ABE who could otherwise send their children to private schools. Securing these families is vital, as their participation at ABE and donations to ABE create a richer environment for all students and staff,which in turn benefits the Atlantic Beach community. Thank you for your consideration. Warm regards, Funds to S Erin Allen 5.4pAo President of Friends of Atlantic Beach Elementary 501(c)(3) organization the Educational Experience at Ex ATTACHMENT B of 5-23-22 Minutes Page 10 of 21 Agenda Item #1.A. 13 Feb 2023 Page 14 of 256 i- * • ,11F,'..,`:':-''':. ;47•44,.4.ri ' .1_ %II= I,A.-_J—..„...- ,,.: •• . ir 4., , ',44-.. Ck,. ' 4,' * ;$• i?•:.‘\ ' . 1.• 0• 4 e t''".,i, t ,_ 4 4,..4":,..„,y_,414; ,110--,--.i ' ..4"4:4'. ,' ', :, •,,,..;'?'.: 440- `'• •• ' 4 i 1-• .., i ',•-. strs. , • ,' VI*• , 4,..1'` k.,,,,,, . . AI___. __ : _.,:;,..„, 4.. . •,1 ., ,..„4„,,,..,4, . ,..‘ w 4'.,,'''''', s...-',.- . tk • 's 1,: '' •% '*4.-.A.,,:': :•‘z...1. 1.f...;:•\,,:,.,.-,..A-.4..;,4Y.:::4: 4,'',•'.',A ,'.,:4‘:,,'Z,. A, '1 r. .. e: -.. s-t, --, - .1044' '', Ill'i•''A'•'''''.'".. ,'2,. ".. r''.- ,,, 1 ' ..'. .,' .: -{ . ' f .r..y• /. .' -‘ •,:rt-.,•,:,• .,•,•.•..:. 9,1' ,,,ero 1.• - '. ,' .1,4-i•';''',,t, Z•14. if .1•••• 1,''lo'4...C-••'.:'• ' ' ' ', •' ,I iik_s, ...44. A. . 0**4 ,_f,..•-,,..:-.,-, - v.;,,t'•; 4;;.4,,;', 4:, ,r,-.., ..,`:.,',''.,,f\•',:. , k',‘0,',', 't V •3'441 S CA. 't , ' 4 "C'451til`f4 it,k,":-'v._ #.• ,:.r.i, •' . 4. -t• .',4 _, 2, 1X.....*-1 4',. ';i• 'r i'/OP ''''. 2\- . .I It.:•,.. _ ''', -,,d...,,. 1 ..,. :, . 0. - •V i' ,, kt,,*-; atP:,''•• 1,.,e,,,,,, '..• ' t, ,,,, • . ,- ,,,,. ... 4-.• --;.,,,z-)'.7, . c-'''''''' kit'-Of ,, .. -:, ..4-2 s, ,. k _ A'i, .:. ..., -414— , '.•-_,...`- .f.''.‘ '4* i-: 4 '......•••'•'41. 0•1•,'Iv "4D . - 4'• +‘ * 1,‘','*II*N*0''''t;:' - -11‘ g5' , ;.';''''.ON..,:-_,14011'41''.•,,-1, ,... a.' , 41"-'1 ''''.`"' ..:.: '!:',,r,,,‘*:,*.It'';‘::.,*.` ef, '' ',‘..' , ' IR.' — 4 . .I'l':'''''J, .••• ., ' • r '4' 1 . :' Z, c 1,ux.„.,,-,,Ft,01,-,..- '-'-• , .I 4 ie.*, 4'' it 1 t, ',.... ' -• it...'.,...\,1 rat.-4.. 1, : 4'." ', PS'7.,;4rolfr,,,'41,N 1,-lit,•=f Kill,,,;,'Ai: ':.•',- ,-'..', • 1.,?...). , ,,,,IN., ,. e.:',..1,ik.l!f'>•''' '',-, ., • ., 4-7.-•.';• )' ..' , , , 4 -: •,, t, „.,..,, .... ii''':'-",;. .. •. '. .`‘. , ' ' * i tk.' '- c" t,. i-,..3. c.,4, - ' ror,,, e4,,,,f:•,4k.,., ",,,,,,-;,,-;--..,,.-',. 7,• il' 2.=L 4.'/'i,/•••••'); Ti ''g 1.*kia::,11.1i.,:ted'41-tr./.1••• ATTACHMENT B of 5-23-22 Minutes Page 11 of 21Agenda Item #1.A.13 Feb 2023Page 15 of 256 3• i 1 immiwol 1 i ATTACHMENT B of 5-23-22 Minutes Page 12 of 21Agenda Item #1.A.13 Feb 2023Page 16 of 256 1 ATTACHMENT B of 5-23-22 Minutes Page 13 of 21 Agenda Item #1.A. 13 Feb 2023 Page 17 of 256 I I I 1 ATTACHMENT B of 5-23-22 Minutes Page 14 of 21Agenda Item #1.A.13 Feb 2023Page 18 of 256 Donner Park Pickleball ATTACHMENT C of 5-23-22 Minutes Page 15 of 21Agenda Item #1.A.13 Feb 2023Page 19 of 256 +/- 100k spent 2020-2021 to remove 1 tennis court, repaint 4 pickleball courts, stripe other tennis court with pickleball and add bleachers ATTACHMENT C of 5-23-22 Minutes Page 16 of 21Agenda Item #1.A.13 Feb 2023Page 20 of 256 ATTACHMENT C of 5-23-22 Minutes Page 17 of 21Agenda Item #1.A.13 Feb 2023Page 21 of 256 ATTACHMENT C of 5-23-22 Minutes Page 18 of 21Agenda Item #1.A.13 Feb 2023Page 22 of 256 13 Hrs. Daylight 4 Hrs. Court Lights Donner Park Pickleball Courts Approximately 17 Hrs. of light to play/day x 7 days/week = 119 Hrs./Week 3 Hrs. Jax Fray /Week for 8 Weeks ATTACHMENT C of 5-23-22 Minutes Page 19 of 21Agenda Item #1.A.13 Feb 2023Page 23 of 256 Jarboe Park Pickleball 8 Courts March 2022 ATTACHMENT C of 5-23-22 Minutes Page 20 of 21Agenda Item #1.A.13 Feb 2023Page 24 of 256 ATTACHMENT C of 5-23-22 Minutes Page 21 of 21Agenda Item #1.A.13 Feb 2023Page 25 of 256 Page 26 of 256 Regular City Commission January 9, 2023 MINUTES Regular City Commission Meeting Monday, January 9, 2023 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:31 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Commission Workshop held on December 5, 2022. Mayor Ford asked if there were any corrections needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Jean Ribault Chapter of the Daughters of the American Revolution (DAR) Sherry Saucerman spoke on what the DAR does and how they participated in Wreaths Across America. She thanked the City for their help and presented certificates to City Staff. She expressed that she looks forward to seeing everyone December 16th, 10 a.m. at Ferreira Funeral Home, Beaches Memorial Park. PUBLIC COMMENT Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Page 1 of 29 Agenda Item #1.A. 13 Feb 2023 Page 27 of 256 Regular City Commission January 9, 2023 Mark Gabrynowicz wished everyone a happy new year and thanked the Commission for their support with ESC. He spoke regarding agenda item 7A. Alan Halperin represented bicyclists in AB, he referenced a petition (which is attached hereto and made part of this Official Record as Attachment A), spoke to concerns about dangers that can potential harm bicyclists, and expressed that he would like to see more safe options offered for bicyclists. James DiPietro spoke about concerns regarding crosswalks. Karen Garrett expressed support for Resolution No. 23-01. Ken Caudle addressed noncompliance concerns regarding Chapter 24 and asked that this be updated to make for more equitable guidelines. Chad Yarbrough spoke to the same issue as Mr. Caudle John McCarthy provided an update on street parking issues and expressed that the conditions are much safer now. He also thanked the Commission and CM Corbin for their help with addressing these issues. Annie McCarthy thanked the Commission and staff who helped make the street more safe for the community. Nicole Avens express concerns about taking away parking on First Street. Susanne Barker wished everyone a happy new year and addressed concerns about charter review committee. Nancy Staats, MD spoke about the charter review committee. She encouraged the Commission to increase the number of members and spoke to disqualifying concerns. Amanda Perkins expressed support for bringing Dee Davis back as an employee. Kamara Cotton expressed support for bringing Dee Davis back as an employee. Tabitha L. Williams expressed support for bringing Dee Davis back as an employee and also allowed her daughter Dayjja Jones to speak on her reasoning for wanting to bring him back. Jim Wheatley spoke to concerns regarding the Donna Run. Stephanie Cancilla expressed support for the return of Dee Davis as an employee. Ingrid Williams expressed support for the reinstatement of Dee Davis as an employee. Page 2 of 29 Agenda Item #1.A. 13 Feb 2023 Page 28 of 256 Regular City Commission January 9, 2023 Keith Dockery expressed support for the return of Dee Davis as an employee. Frederick Kerber thanked the Commission for the reduction in parking on First Street. Ayana (did not complete a speaker form) advocated for Dee Davis to be reinstated as an employee. Lyric (did not complete a speaker form) advocated for Dee Davis to be reinstated as an employee. Dee Davis introduced himself to the Commission and expressed that he is willing to sit with the Mayor and City Manager to further discuss the situation at hand. 1-9-23 Attachment A 3 CITY MANAGER REPORTS 3A. Accept the 90-Day Calendar (Jan. - Mar. 2023) There was CONSENSUS to accept the 90-Day Calendar. MOTION: Accept the (90-Day) Calendar Motion: Jessica Ring Second: Bruce Bole Jessica Ring (Moved By) For Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Motion passed 5 to 0. 3B. Mayport Road Vision CM Corbin provided a summary as detailed in the agenda packet. Jim Knight, Department of Transportation (DOT) and Mr. Shellhorn provided the Commission with updates as detailed in the agenda packet and answered questions from the Commission. 3C. Chapter 16-Franchise Dumpsters CM Corbin briefly explained and called up Code Enforcement (CE) Officer Angela Irizarry to provide further comments as detailed in the agenda packet and requested direction from the Commission on how to move forward. Page 3 of 29 Agenda Item #1.A. 13 Feb 2023 Page 29 of 256 Regular City Commission January 9, 2023 Commissioner Waters shared feedback he has received from citizens. Commissioner Kelly inquired about when the fee was applied. CE Officer Irizarry provided that it was 2007. Commissioner Bole inquired about how staff has been handling this issue thus far. Commissioner Ring asked about removing sixteen altogether. CE Officer Irizarry answered that staff will need feedback and shared that staff is leaning towards removing the fee, removes requirements for using franchise dumpster provider and establishes guidelines to regulate dumpsters that come into the City. Mayor Ford asked in comparison to other cities, what policies they have. CE Officer Irizarry shared that some cities don't have franchise fees and do not require permits. Commissioner Kelly inquired about conditional permits and CE Officer Irizarry answered that there would be conditions on all permits issued. Mayor Ford applauded the work that staff is doing and encouraged the Commission to provide direction to staff. There was a CONSENSUS to move forward with bringing back draft revisions for the Commission to review. 3D. Donna Marathon Commander David Cameron reported on this item as detailed in a Powerpoint presentation (which is attached hereto and made part of this Official Record as Attachment B). Commander Cameron answered questions from the Commission. 1-9-23 Attachment B 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Arbor Day Proclamation (Mayor Ford) Mayor Ford read the proclamation. 4B. Joseph M. Mitrick Proclamation (Mayor Ford) Mayor Ford explained that this proclamation will be presented at a later date and read the proclamation. Commissioner Bole • Announced the January 10, 2023 Beaches Town Center meeting • Spoke about E-bikes and encouraged the City to start talking about this issue more • Commented on GFL being the best garbage group Page 4 of 29 Agenda Item #1.A. 13 Feb 2023 Page 30 of 256 Regular City Commission January 9, 2023 Commissioner Kelly • Invited everyone to the MLK Ceremony at the Jax Beach Pavilion at 11 on Saturday January 14th Commissioner Ring • Reported on a food desert relating to the closing of Terry's, asked for feedback from the Commission, and mentioned that she has reached out to Councilman Rory Diamond regarding this issue as well • Expressed excitement for the Mayport improvement plan • Shared sentiments regarding the turnout for Dee Davis Commissioner Waters • Encouraged the public to become involved Mayor Ford • Expressed that it was a positive thing that citizens came out • Commented on the food desert and encouraged dialogue with COJ regarding this issue 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA Mayor Ford read the consent agenda item. 6A. Approve the purchase and execute contracts and purchase orders of the pump, materials and installation from Complete Well Services Well Drilling, Inc. MOTION: Approve the consent agenda (Approve Consent Agenda Item 6A as written) Motion: Candace Kelly Second: Jessica Ring Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Curtis Ford For Bruce Bole For Michael Waters For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. Working Groups - ESC Page 5 of 29 Agenda Item #1.A. 13 Feb 2023 Page 31 of 256 Regular City Commission January 9, 2023 Sarah Boren presented this item as detailed in the agenda packet and answered questions from the Commission. CA Gabriel clarified that these will be informal and there won't be anything the subgroups need to come back to the Commission on. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 23-01 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING A 32-INCH-DIAMETER LIVE OAK TREE AT BULL PARK NEAR THE PLAYGROUND AS A HERITAGE TREE. Mayor Ford read the title of the resolution. PCDD Askew explained the resolution as detailed in the agenda packet. MOTION: Approve (Adopt) Resolution No. 23-01 as read Motion: Candace Kelly Second: Jessica Ring Curtis Ford For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES None. 10 MISCELLANEOUS BUSINESS 10A. Charter Review Committee Mayor Ford provided a brief synopsis of what is expected to be accomplished and noted the need to go through the rules for voting on the members of the committee. DCM Hogencamp provided an overview of what staff needs from the Commission regarding the Charter Review Committee (CRC). He referred to the staff report and noted that the committee charge included in the report is a draft for the Commission to discuss and make changes to, if desired. He explained that staff is asking the Commission to reach a consensus on the recommendations at the end of the report. Page 6 of 29 Agenda Item #1.A. 13 Feb 2023 Page 32 of 256 Regular City Commission January 9, 2023 Mayor Ford expressed that he would like to handle the recommendations in the staff report. He proposed that the Commission start with eleven members and that he would like to keep CRC at an odd number. He addressed quorum concerns and mentioned that a smaller group is best for working with this issue. Commissioner Bole expressed that thirteen members would be best due to members possibly having issues arise and that this could pose to be a safe number. Commissioner Ring expressed that fifteen members would be equitable among the Commission and that this would allow for a diverse group along with concerns about members not being able to make the 18- month commitment. Commissioner Kelly emphasized the importance of the Charter Review task and expressed that more would be best and the charge should include votes being passed by two-thirds vote. She summarized that she would like a set quorum and a voting minimum. Mayor Ford clarified the quorum and the super majority voting concerns discussed by Commissioner Kelly, and mentioned how Robert's Rules defined quorum for the purposes of having a vote. CA Gabriel commented on the quorum and the vote. He read, "No Charter amendment or revision shall be submitted to the electorate for adoption unless favorably voted upon by a majority of the entire membership of the Charter Review Committee" from the Charter. He explained that this tells everyone that a majority of the membership is what will be required so, if eleven is the number, six votes will be needed. He pointed out that this is non-negotiable. Commissioner Waters expressed being for eleven members and two alternates. He emphasized the importance and expressed that there needs to be some rules regarding attendance. Mayor Ford commented to this in saying he agrees with two alternates and wanted to define what circumstances require removing a member. Commissioner Bole commented on the idea of alternates and mentioned that this could pose to be frustrating for them due to not having a vote until needed. Commissioner Kelly responded in saying that the volunteers would be glad to be a part. Commissioner Ring reminded everyone that the alternates could still make comments at meetings due to the meetings being public. Mayor Ford suggested taking all of the applicants filed, close the application tonight and come back to the next meeting with a ballot that will allow the Commission to vote on the decided committee number with the next two having the most votes to be alternates. Commissioner Waters asked about ranking and Mayor Ford confirmed that ranking is not necessary. He requested that the names of the candidates and their experience be posted into the next agenda packet. Page 7 of 29 Agenda Item #1.A. 13 Feb 2023 Page 33 of 256 Regular City Commission January 9, 2023 Commissioner Ring asked about when the ballot would be received. Mayor Ford confirmed that this will happen at the next meeting, ballots will be handed to the CC and DCC to tally up the votes. She also inquired about how twenty-two applications came about and requested to have the names and who nominated them. Commissioner Bole emphasized the importance of transparency regarding this process and referred back to the agenda to discuss what is expected of the Commission regarding CRC. MOTION: Open the nomination period up to Wednesday (January 11, 2023) at five o clock (5:00 p.m.) and that the agenda is published within two days. Motion: Bruce Bole Second: Candace Kelly Mayor Ford asked for a friendly amendment to the motion to change the word nomination to application. Motion was not voted on. MOTION: Make the applications due close of business on Wednesday, January 11, 2023. (Open the application period up to Wednesday (January 11, 2023) at five o clock (5:00 p.m.) and that the agenda is published within two days.) Motion: Candace Kelly Second: Jessica Ring Mayor Ford clarified that the friendly amendment was to change the word nomination to application. Curtis Ford For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Jessica Ring (Seconded By) For Motion passed 5 to 0. CC Bartle pointed out that the application is not on the website and said that it would be up first thing in the morning, there is an option to apply in person as well. MOTION: Make the Charter (Review) Committee fifteen members with two alternates. Motion: Candace Kelly Motion died due to lack of a second. Page 8 of 29 Agenda Item #1.A. 13 Feb 2023 Page 34 of 256 Regular City Commission January 9, 2023 MOTION: Thirteen members on the Charter Review Committee. Motion: Bruce Bole Motion died due to lack of a second. 0 to 0. MOTION: Thirteen with two alternates. Motion: Jessica Ring Second: Candace Kelly Commissioner Ring said that this option is a happy medium. Commissioner Bole inquired about how voting would work. Mayor Ford mentioned that the two alternates would be the two with the least votes. CC Bartle asked for an explanation of alternates. Commissioner Ring explained and Mayor Ford summarized that the two alternates would not have voting rights. CC Bartle proceeded to explain how current alternates work and mentioned that they attend each meeting, vote whenever a member is not present, and are allowed to speak at meetings. Mayor Ford added that the alternates would not have voting rights unless they are replacing one of the thirteen. CA Gabriel encouraged the Commission to be clear on how the alternates will be utilized. He also encouraged the Commission to determine how vacating a position would work as well. Commissioner Bole explained why he took alternates off of the table. Motion withdrawn. MOTION: Thirteen voting members on the Charter Review Committee. Motion: Bruce Bole Second: Michael Waters Commissioner Kelly asked about having provisions regarding resignations and Commissioner Bole expressed that this is not necessary for his motion. Commissioner Waters mentioned that the details could be worked out later if issues arise. Commissioner Kelly suggested placing fulfilling a vacancy in the charge. Commissioner Ring expressed being in favor of having a larger number for the Charter Review Committee and that thirteen is a good number. Mayor Ford reiterated that the Charter says having a majority of the committee to move recommendations forward to the Commission. CA Gabriel confirmed that whatever the committed number is, that number will need a majority. He also reminded the Commission that they have room, if needed, to address issues later down the line. Commissioner Bole also Page 9 of 29 Agenda Item #1.A. 13 Feb 2023 Page 35 of 256 Regular City Commission January 9, 2023 reminded the Commission that the committee will have a chair who can address these issues as well. The Commission agreed to address vacancies and absences as a separate issue. Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. MOTION: Two consecutive absences from the Charter Review Board (Committee) would terminate you as a member. Motion: Jessica Ring Second: Bruce Bole Mayor Ford discussed having the chair decide what's excused and unexcused and Commissioner Bole and Ring agreed with this. CA Gabriel reminded the Commission that deciding whether or not the chairperson has the ability to make the rules regarding absences is a policy call. Motion was not voted on. 0 to 0. MOTION: Two consecutive absences on the Charter Review Committee terminate a member as defined by the chairperson. Motion: Jessica Ring Second: Bruce Bole Commissioner Kelly inquired about filling a vacancy and Mayor Ford confirmed that the Commission wouldn't have a mandate to do anything but could come back as a body to fill a vacancy. CA Gabriel reminded the Commission that they could address any vacancies down the line. Mayor Ford also reminded the Commission. Commissioner Kelly emphasized that the chair should reach out to the Commission to inform them of vacancies. Mayor Ford expressed confidence in whomever the chairperson would be. Commissioner Bole also expressed that he understood the motion to allow the chairman to decide what the grounds for expulsion would be. Page 10 of 29 Agenda Item #1.A. 13 Feb 2023 Page 36 of 256 Regular City Commission January 9, 2023 Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. Mayor Ford discussed establishing a structure for the committee. He expressed that he would like for the committee to do as much work for themselves as they can. He recommended tapping a citizen to be a participant who is not a member to take the minutes. Commissioner Bole clarified that the City Clerk's office would get this information and publish it for the public. Mayor Ford confirmed this was the idea. Commissioner Ring suggested leaving the administrative decisions to the committee and Mayor Ford responded in saying that the answer will more than likely be to have s taff complete the minutes. Mayor Ford expressed that he has a citizen in mind who could provide secretarial assistance and relay this information to the City Clerk's office to publish. CC Bartle added that staff would be involved in the process and will be publishing it. Mayor Ford recommended tabling this discussion for the next meeting. CA Gabriel asked about the charge in the staff report and reminded the Commission that it was for consideration tonight. Mayor Ford responded in saying that the charge in the staff report is close to what he has in mind, but would like for it to include that the committee will be self- sufficient. The Commission agreed to table the discussion regarding the charge. CC Bartle inquired about writing the recommendations/motions into the charge and the Commission agreed that this option is acceptable. CA Gabriel also inquired about which staff member would be collecting names from the Commissioners in order to adhere to Sunshine Laws. The City Clerk's office will be collecting the names at the January 23, 2023 meeting. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole democracy is messy and doesn't know who is winning the national championship. DCM Hogencamp announced that the next Beaches Watch meeting will be January 18, 2023 at 7 p.m. and the topic will be "state of the dunes." Page 11 of 29 Agenda Item #1.A. 13 Feb 2023 Page 37 of 256 Regular City Commission January 9, 2023 Mayor Ford expressed appreciation to the Commission for their hard work. 13 ADJOURNMENT The meeting adjourned at 9:44 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: ______________________________ Page 12 of 29 Agenda Item #1.A. 13 Feb 2023 Page 38 of 256 Attachment A to 1-9-23 Minutes Page 13 of 29 Agenda Item #1.A. 13 Feb 2023 Page 39 of 256 Attachment A to 1-9-23 Minutes Page 14 of 29Agenda Item #1.A.13 Feb 2023Page 40 of 256 Attachment A to 1-9-23 Minutes Page 15 of 29Agenda Item #1.A.13 Feb 2023Page 41 of 256 Attachment A to 1-9-23 Minutes Page 16 of 29Agenda Item #1.A.13 Feb 2023Page 42 of 256 Attachment A to 1-9-23 Minutes Page 17 of 29Agenda Item #1.A.13 Feb 2023Page 43 of 256 Attachment A to 1-9-23 Minutes Page 18 of 29Agenda Item #1.A.13 Feb 2023Page 44 of 256 Attachment A to 1-9-23 Minutes Page 19 of 29Agenda Item #1.A.13 Feb 2023Page 45 of 256 Attachment A to 1-9-23 Minutes Page 20 of 29Agenda Item #1.A.13 Feb 2023Page 46 of 256 Attachment A to 1-9-23 Minutes Page 21 of 29Agenda Item #1.A.13 Feb 2023Page 47 of 256 Page 22 of 29 Agenda Item #1.A. 13 Feb 2023 Page 48 of 256 2023 26.2 with Donna Marathon City of Atlantic Beach Impacts and Information 1/9/2023 Cmdr. David Cameron Lt. Chase Jamison Attachment B to 1-9-23 Minutes Page 23 of 29Agenda Item #1.A.13 Feb 2023Page 49 of 256 Overview February 5, 2023 “Double Loop” course design –Total course length of 13.1 miles Full marathon participants will come through city twice Atlantic Beach course footprint same as last year Anticipated runner presence in Atlantic Beach from 7:30am-2:00pm Course will be shut down and runners pulled by 2:30pm Expected Participants: Full Marathon –500 ; Half Marathon -2500 Attachment B to 1-9-23 Minutes Page 24 of 29Agenda Item #1.A.13 Feb 2023Page 50 of 256 Messaging Public messaging of route, timeline, and impacts will be made by City of Atlantic Beach, Atlantic Beach Police Department, and 26.2 with Donna team leading up to race Unified amongst all three Beach cities Social media Flyers Portable message boards website Attachment B to 1-9-23 Minutes Page 25 of 29Agenda Item #1.A.13 Feb 2023Page 51 of 256 North End Impacts and Timeline Attachment B to 1-9-23 Minutes Page 26 of 29Agenda Item #1.A.13 Feb 2023Page 52 of 256 2022 Issues Seminole Rd north of 20th St closed to vehicle traffic from 8:14am –9:08am Number of runners on road too heavy to permit vehicle traffic safely Should be very similar for 2023 1 citizen complaint received Attachment B to 1-9-23 Minutes Page 27 of 29Agenda Item #1.A.13 Feb 2023Page 53 of 256 Double-Loop Course Additional traffic delays not expected with the double-loop design Runners will be spread out much further allowing for vehicle traffic to be permitted Will require traffic control for longer period of time (police/civilian traffic) Previous years finished by 12pm, will now go until approx. 1p-2p Paid for by Donna through off-duty officer request Attachment B to 1-9-23 Minutes Page 28 of 29Agenda Item #1.A.13 Feb 2023Page 54 of 256 Questions? Attachment B to 1-9-23 Minutes Page 29 of 29Agenda Item #1.A.13 Feb 2023Page 55 of 256 Page 56 of 256 Regular City Commission January 23, 2023 MINUTES Regular City Commission Meeting Monday, January 23, 2023 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) 1 APPROVAL OF MINUTES Mayor Ford asked if there were any corrections or changes needed. CC Bartle noted a typo on 3E. 1A. Approval minutes of the Regular Commission Meetings held on April 11, 2022, April 25, 2022, and December 12, 2022. Mayor Ford stated the minutes stand as submitted. MOTION: Approve the minutes as corrected. Motion: Michael Waters Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Page 1 of 44 Agenda Item #1.A. 13 Feb 2023 Page 57 of 256 Regular City Commission January 23, 2023 Motion passed 5 to 0. 2 COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments. 2A. U.S. Small Business Administration (SBA) Jorge Oliver, Public Affairs Specialist for the U.S. SBA shared information regarding small business loans pertaining to Hurricane Ian. He shared that he provided brochures for everyone to view (which is attached hereto and made part of this Official Record as Attachment A). He also invited everyone to a joint event hosted by U.S. SBA and the Small Business Development Center located at the Downtown Library on February 16, 2023 at 2 p.m. Mayor Ford thanked Mr. Oliver and the SBA for all they do for the community. 1-23-23 Attachment A PUBLIC COMMENT Mayor Ford opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Louetta Waters thanked staff for the wreaths placed at the Beaches Memorial Garden. Sarah Gandara shared that she was present on behalf of her mother and Archery and related concerns pertaining to fiber optics disrupting a tree on her property. She requested the City to take consideration to hold off on the project on her street and shared pictures (which is attached hereto and made part of this Official Record as Attachment B). Mayor Ford requested forwarding this concern to Public Works Director Scott Williams. Stephen Fouraker expressed concerns about the Charter Review Committee (CRC) and suggested that the Commission place a hold on their voting. Patricia Nottingham shared concerns regarding speeding on Main Street and requested that the Commission speed the process along to address this issue. Sarah Boren thanked the Commission for attending the Arbor Day events and looks forward to seeing everyone at the LEED Gold celebration on January 24, 2023. She shared thoughts on the criteria for the future city manager as well as thoughts on the CRC and how she would like to see diversity. She mentioned the discussion regarding a second public comment at the end of Commission meetings and that she hasn't seen it implemented. 1-23-23 Attachment B 8 ACTION ON RESOLUTIONS Page 2 of 44 Agenda Item #1.A. 13 Feb 2023 Page 58 of 256 Regular City Commission January 23, 2023 Mayor Ford announced that he would like to get the process started with voting for the thirteen CRC members. He announced that there were twenty-one applicants that the Commission would be choosing from and allowed for CC Bartle to start tallying votes via their ballots. 3 CITY MANAGER REPORTS 3A. Accept the 90-Day Calendar (Feb. - Apr. 2023) There was CONSESUS to approve the 90-Day calendar. CM Corbin invited everyone to the city employee chili cook off on February 9, 2023. 3B. Senate Bill 64 Compliance Options CE Swann presented this item as detailed in the agenda packet and answered questions from the Commission. Mayor Ford requested CE Swann to pursue all options and bring those back for the Commission to review. 3C. Building/Site Development Permitting Survey CM Corbin provided a brief overview. PCDD Askew presented this item as detailed in the agenda packet and answered questions from the Commission. 3D. Singleton Proposal CM Corbin discussed this item as detailed in the agenda and a Powerpoint presentation (which is attached hereto and made part of this Official Record as Attachment C). CM Corbin requested direction from the Commission regarding this item. Mayor Ford suggested deferring to the next meeting, going and talking to the neighbors, and putting together a flyer to let homeowners know to call the city with any questions. Representatives from the Singleton Mobile Home Park spoke and answered questions from the Commission. The Commission gave direction to CM Corbin to defer to the next meeting, focus on the fence and handle what's needed as it comes. 1-23-23 Attachment C 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Mentioned that it was good to see the SBA presentation and that they are a great resource. • Announced the priority setting meeting on Monday, January 30, 2023. Commissioner Kelly Page 3 of 44 Agenda Item #1.A. 13 Feb 2023 Page 59 of 256 Regular City Commission January 23, 2023 • Apologized for missing the town hall meeting and encouraged attending the chili cook off. • Mentioned that the wreaths at the cemetery were gathered by the Daughters of the American Revolution. • Thanked everyone for their input regarding the selection of CRC members. • Invited everyone to the LEED celebration on Tuesday January 24, 2023. Commissioner Ring • Attended the ARCC meeting and reported that they mentioned wanting to know about the time line for expanding the Baker Center. • Shared feedback from the town hall meeting. • Shared concerns regarding speed bumps on Main Street. Commissioner Waters • Expressed that the CRC is taken very seriously and that he feels that it will consist of knowledgeable members. Mayor Ford • Shared the same sentiments as Commissioner Waters regarding CRC. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS None. 8 ACTION ON RESOLUTIONS Mayor Ford announced the results of the first round of voting. He stated that there were two people with five votes, five people with four votes and that six more were needed to get the thirteen required members. There were eight people with three votes and another round of voting would take place. The results from the first round of voting is attached hereto and made a part of this Official Record as Attachment D. 1-23-23 Attachment D 2 COURTESY OF THE FLOOR EXTENDED Stephen Fouraker mentioned that he and others from the public wanted to know if they would be able to see who voted for who. Mayor Ford responded that this information would be located in the minutes. 10 MISCELLANEOUS BUSINESS 10A. City Manager Discussion/Process (Mayor Ford) Page 4 of 44 Agenda Item #1.A. 13 Feb 2023 Page 60 of 256 Regular City Commission January 23, 2023 Mayor Ford reported on this item, thanked CM Corbin for his work, and wished him well in his new role as Director of Development Services. Mayor Ford discussed the plans and process moving forward in searching for a replacement. He recommended considering Joe Gerrity as an interim, requested permission from the Commission to engage and talk with him about salary which is not to exceed the current salary of CM Corbin, and proposed a term of no more than six months but more if needed. Commissioner Waters mentioned that he spoke with CM Corbin regarding the DCM and the necessity of the position. He explained that CM Corbin expressed that the DCM position was needed and that the job at CM could not be done without it. Commissioner Waters also expressed support for having Joe Gerrity as an interim. Commissioner Bole mentioned the job description of the DCM and emphasized that it mentions how the DCM would fill in as CM when needed. Commissioner Ring chimed in to add that this is for a short term period such as the CM being sick. Commissioner Bole clarified that this was not his thinking and that he interpreted it to mean that the DCM would fill in for a time such as this. Commissioner Ring expressed that she didn't want this process to be rushed. Commissioner Kelly disagreed with Commissioner Ring's comments and expressed that DCM filling in as interim CM is in the job description. She shared that she did not want to call in an interim right away. Mayor Ford added that he is looking to have someone with a track record of high success fill in for this role and shared that this was of no disrespect to DCM Hogencamp. MOTION: Put Joe Gerrity as interim CM until the Commission hires one. Motion: Jessica Ring Second: Michael Waters Commissioner Kelly expressed being against. Commissioner Bole shared that this does not preclude the Commission from doing a nation al search. Mayor Ford expressed that he did not want to miss the opportunity of having Mr. Gerrity as interim. Commissioner Ring expressed her reasoning for wanting to hire an interim. Commissioner Kelly requested to hear from DCM Hogencamp. DCM Hogencamp expressed that he would speak to each Commissioner individually and provide his thoughts. He also expressed that he didn't disagree with any of the previous discussion. Commissioner Kelly inquired about hearing from DCM Hogancamp before making this vote. Page 5 of 44 Agenda Item #1.A. 13 Feb 2023 Page 61 of 256 Regular City Commission January 23, 2023 Motion withdrawn. CA Gabriel reiterated that there was one more Commission meeting with CM Corbin and that during that time, there should be a plan to choose how this decision would be made. There was a CONSENSUS to allow Mayor Ford to engage Mr. Gerrity. 8 ACTION ON RESOLUTIONS Mayor Ford announced that there was an additional five people that have been voted in and that there would be one more round of voting to get the thirteenth member. The results from the second and third round of voting are attached hereto and made a part of this Official Record as Attachments E and F. CC Bartle read the thirteen names which are reflected in the updated resolution, which is attached hereto and made a part of this Official Record as Attachment G. Mayor Ford directed CC Bartle to contact the members to provide options for their first meeting date and also encourage them to step up if they are interested in being a leader of the committee. There was a CONSENSUS to allow CC Bartle to provide two dates to the members and collect information on interest in leadership. William Gulliford encouraged the Commission to grab someone from the Ethics office from the City of Jacksonville to provide an overview on the importance of the Sunshine Law and process of the CRC. Discussion ensued regarding the leadership, possible budgeting and meeting dates regarding the Committee. Sarah Boren shared that there is a Sunshine training video that ESC watches and offered it as a resource for CRC. CA Gabriel clarified that if the Commission wanted to engage as Commission members, the CRC meetings would need to be double noticed as a CRC and Commi ssion meeting. He also added that he agreed with Mr. Gulliford and that the Charter requires that an organizational meeting happen within thirty days of the appointments. He shared that he could coordinate with the Ethics office and that he is also happy to assist as well. 8A. RESOLUTION NO. 23-02 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPOINTING MEMBERS OF THE CHARTER REVIEW COMMITTEE; ADOPTING A DEFINITE AND SPECIFIC CHARGE; ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the Resolution by title. Page 6 of 44 Agenda Item #1.A. 13 Feb 2023 Page 62 of 256 Regular City Commission January 23, 2023 1-23-23 Attachment E 1-23-23 Attachment F 1-23-23 Attachment G MOTION: Adopt Resolution No. 23-02 (CA Gabriel clarified that this is with the inclusion of the thirteen members read into the record by CC Bartle) (with Exhibit 1 amended to reflect the names of the thirteen appointed members). Motion: Michael Waters Second: Jessica Ring Curtis Ford For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Jessica Ring (Seconded By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES None. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. (This item was not addressed.) 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER None. (This item was not addressed.) 13 ADJOURNMENT The meeting was adjourned at 8:38 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: _____________________ Page 7 of 44 Agenda Item #1.A. 13 Feb 2023 Page 63 of 256 Page 8 of 44 Agenda Item #1.A. 13 Feb 2023 Page 64 of 256 Attachment A to 1-23-23 Minutes Page 9 of 44 Agenda Item #1.A. 13 Feb 2023 Page 65 of 256 Attachment A to 1-23-23 Minutes Page 10 of 44 Agenda Item #1.A. 13 Feb 2023 Page 66 of 256 Attachment A to 1-23-23 Minutes Page 11 of 44 Agenda Item #1.A. 13 Feb 2023 Page 67 of 256 Page 12 of 44 Agenda Item #1.A. 13 Feb 2023 Page 68 of 256 Attachment B to 1-23-23 MinutesPage 13 of 44Agenda Item #1.A.13 Feb 2023Page 69 of 256 Attachment B to 1-23-23 MinutesPage 14 of 44Agenda Item #1.A.13 Feb 2023Page 70 of 256 Singleton’s Mobile Home Park ATLANTIC BLVD ATLANTIC BLVD Attachment C to 1-23-23 Minutes Page 15 of 44Agenda Item #1.A.13 Feb 2023Page 71 of 256 Singleton’s Mobile Home Park Veterans Park W 1st St. Singleton’s Mobile Home Park Attachment C to 1-23-23 Minutes Page 16 of 44Agenda Item #1.A.13 Feb 2023Page 72 of 256 12 Mobile Homes currently located on city property Attachment C to 1-23-23 Minutes Page 17 of 44Agenda Item #1.A.13 Feb 2023Page 73 of 256 Public property Portion of Main St vacated in 1975 Request for city to vacate ROW and include vacated property into Singletons Attachment C to 1-23-23 Minutes Page 18 of 44Agenda Item #1.A.13 Feb 2023Page 74 of 256 Requested property FROM the City (~11,228 Square feet) Proposed property TO the City (~5,337 Square feet) Attachment C to 1-23-23 Minutes Page 19 of 44Agenda Item #1.A.13 Feb 2023Page 75 of 256 Area could be used for parking for Veterans Park Attachment C to 1-23-23 Minutes Page 20 of 44Agenda Item #1.A.13 Feb 2023Page 76 of 256 Attachment C to 1-23-23 Minutes Page 21 of 44Agenda Item #1.A.13 Feb 2023Page 77 of 256 Land Area that would be deeded to the cityAttachment C to 1-23-23 Minutes Page 22 of 44Agenda Item #1.A.13 Feb 2023Page 78 of 256 Attachment D to 1-23-23 Minutes Page 23 of 44 Agenda Item #1.A. 13 Feb 2023 Page 79 of 256 Attachment D to 1-23-23 Minutes Page 24 of 44 Agenda Item #1.A. 13 Feb 2023 Page 80 of 256 Attachment D to 1-23-23 Minutes Page 25 of 44 Agenda Item #1.A. 13 Feb 2023 Page 81 of 256 Attachment D to 1-23-23 Minutes Page 26 of 44 Agenda Item #1.A. 13 Feb 2023 Page 82 of 256 Attachment D to 1-23-23 Minutes Page 27 of 44 Agenda Item #1.A. 13 Feb 2023 Page 83 of 256 Applicant's Name Ford Bole Waters Kelly Ring Votes Dawn Scott 1 1 1 3 Brinkley Harrell 1 1 1 3 Mitchell Reeves 1 1 1 3 Ellen Golombek 1 1 1 3 Charles Drysdale 1 1 1 3 Brittany Norris 1 1 1 3 Bruce Andrews 1 1 1 1 4 Donald Wolfson 1 1 2 Kirk Hansen 1 1 1 1 4 Jennifer Lagner 1 1111 5 William Gulliford 1 1111 5 Kelly Elmore 1 1 1 3 Donald Young 1 1 1 1 4 Kenneth Caudle 1 1 2 Jacquelyn Beckenbach 1 1 2 Debbie Buckland 1 1 1 3 Susanne Barker 1 1 Jeff Roskein 1 1 2 Grace Neville 1 1 2 Steve Swann 1 1 1 1 4 Suzanne Shaughnessy 1 1 1 1 4 Total 65 Note: Tally Sheet for January 23, 2023 Appointments to CRC Louis Michael Borno Jr. withdrew on 1‐23‐23. Attachment D to 1-23-23 Minutes Page 28 of 44 Agenda Item #1.A. 13 Feb 2023 Page 84 of 256 Attachment E to 1-23-23 Minutes Page 29 of 44 Agenda Item #1.A. 13 Feb 2023 Page 85 of 256 Attachment E to 1-23-23 Minutes Page 30 of 44 Agenda Item #1.A. 13 Feb 2023 Page 86 of 256 Attachment E to 1-23-23 Minutes Page 31 of 44 Agenda Item #1.A. 13 Feb 2023 Page 87 of 256 Attachment E to 1-23-23 Minutes Page 32 of 44 Agenda Item #1.A. 13 Feb 2023 Page 88 of 256 Attachment E to 1-23-23 Minutes Page 33 of 44 Agenda Item #1.A. 13 Feb 2023 Page 89 of 256 Applicant's Name Ford Bole Waters Kelly Ring Votes Dawn Scott 1 1 1 1 4 Brinkley Harrell 1 1 1 3 Mitchell Reeves 1 1 1 3 Ellen Golombek 1111 4 Charles Drysdale 1 1111 5 Brittany Norris 1 1 1 3 Kelly Elmore 1 1 1 1 4 Debbie Buckland 1 1 1 1 4 Total 30 Note: 2nd Tally Sheet for January 23, 2023 Appointments to CRC Louis Michael Borno Jr. withdrew on 1‐23‐23. Attachment E to 1-23-23 Minutes Page 34 of 44 Agenda Item #1.A. 13 Feb 2023 Page 90 of 256 Attachment F to 1-23-23 Minutes Page 35 of 44 Agenda Item #1.A. 13 Feb 2023 Page 91 of 256 Attachment F to 1-23-23 Minutes Page 36 of 44 Agenda Item #1.A. 13 Feb 2023 Page 92 of 256 Attachment F to 1-23-23 Minutes Page 37 of 44 Agenda Item #1.A. 13 Feb 2023 Page 93 of 256 Attachment F to 1-23-23 Minutes Page 38 of 44 Agenda Item #1.A. 13 Feb 2023 Page 94 of 256 Attachment F to 1-23-23 Minutes Page 39 of 44 Agenda Item #1.A. 13 Feb 2023 Page 95 of 256 Applicant's Name Ford Bole Waters Kelly Ring Votes Brinkley Harrell 0 Mitchell Reeves 1 1 1 3 Brittany Norris 1 1 2 Total 5 Note: 3rd Tally Sheet for January 23, 2023 Appointments to CRC Louis Michael Borno Jr. withdrew on 1‐23‐23. Attachment F to 1-23-23 Minutes Page 40 of 44 Agenda Item #1.A. 13 Feb 2023 Page 96 of 256 Attachment G to 1-23-23 Minutes Page 41 of 44 Agenda Item #1.A. 13 Feb 2023 Page 97 of 256 Attachment G to 1-23-23 Minutes Page 42 of 44 Agenda Item #1.A. 13 Feb 2023 Page 98 of 256 Attachment G to 1-23-23 Minutes Page 43 of 44 Agenda Item #1.A. 13 Feb 2023 Page 99 of 256 Attachment G to 1-23-23 Minutes Page 44 of 44 Agenda Item #1.A. 13 Feb 2023 Page 100 of 256 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:February 8,2023 MEETING DATE:February 13,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops. The rolling 90-day calendar will be revised after receiving input from City staff and the Commission, and will be included in each agenda for consideration. Notes:- -A Waiver Hearing for 826 and 838 Ocean Blvd is scheduled for Monday,February 6 at 5:30 pm in the Chamber. -The Northeast Florida League of Cities Dinner will be held at the AB Country Club on Thursday, April 20 from 6 pm to 8 pm.Atlantic Beach is the lead host. -Atlantic Beach Holding Company’s dedication ceremony of 219 acres of Intracoastal property to the North Florida Land Trust will be held on Saturday,April 22. BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for February -April 2023 ATTACHMENT:1)Mayor and Commission 90-Day,Calendar (February —April 2023) REVIEWED BY CITY MANAGER:Agenda Item #3.A.13 Feb 2023Page 101 of 256 MAYOR AND COMMISSION February 2023 SUNDAY MONDM TUEsD.\\''FRIDAX 1 2 3 4 ESC Speaker Blood Drive Series (City Hall) 6 pm Noon to 5 pm 5 Fmners 1\Iatk=I 6 7 8 ESC Tree 9 10 11 Canine Camivale (R|lSSe11PaI'k)Waiver Hearing Subcommittee Chili Cook-off (Jordan Park) 10%-D-Zvm (826&838 5:15 pm 11:30am 10am-1pm Songw?tas Concert Ocean-Y1B1‘/d)_Pension Board Dutton Island (Bull Park)5'3 Pm 5:30 pm ESC Meetmg Meeting Presen/e Kayaking 5 Pm 530 pm Tour 10:30 40:30am 12 13 l4 15 16 17 18 Commission ESC Outreach Family Paint Night Farmers Market Meeting ARCC Meeting Subcommittee &106 Cream (R‘155e"P31‘k)6:30 pm 6 pm Meeting 5130 PT" 10 am —2 pm (]_m,oc_Ring)6:30 pm (Jordan Park) 19 20 21 2:23 24 25 Presidents Day Community ESC Sustainability Movies in the Park Farmers Market Development &R951“?-"Cy Black Hi51°TY (Russell Park)city of?ges Boa,-d Subcommittee Month 10 am —2 pm Closed 6 Pm 9 am (Jordan Park) 543 um 26 27 28 Commission Farmers Market Meeting (Russell Park)6:30 pm10am_2 pm (lnvoc-Ford)Agenda Item #3.A.13 Feb 2023Page 102 of 256 MAYOR AND COMMISSION March 2023 SUNDM I\ION[).»\\'Tl1FsD M’\V EDNESDM FRlDA\ 1 2 3 -1 Special lvlagistrate Dutton Island Me°""g 2 1”“Preserve Bike ESC Speaker Series Ton: 5 pm 10 —101:0 am 5 Farmers Market 6 7'8 ESC Tree 9 10 11 Tour de Parks (Russell Park)Subcommittee 9 am 10 am _2 pm 5:15 pm (Russell Park) Songwriters Concert ESC Mee?ng WuT_‘2N;;d°’S (Bull Park)6-8 pm 6 pm (omen Island) 12 13 14 15 16 17 18 Family Paint Night pamms Maxim Commission ARCC Meeting ESC Outreach &lce Cream (Russell Park)Meeting 6:30 pm 6 pm Subcommittee (D 513$P1135K__.'onner ar 3 '8!’10 am 2 pm (Invoc Bole)4.4:pm Center 19 Fauners Market 30 31 32 23 24 25 (Russell Park)Commission Community ESC Sust_ainabiIity Wild Wonders 10 am —2 pm Workshop Development &K551119110)’1~2 pm AcousticNight 6 pm Board 5“b°g‘“m‘“ee (Durton Island) (Bull Park)5-3 pm (Tentative)6 pm 31“ 26 27 28 2‘)30 31 Farmers Market Commission ARCC Workshop (Russell Park)Meeting 6:30 pm 10 am 10 am —2 pm (Invoc-Waters)Agenda Item #3.A.13 Feb 2023Page 103 of 256 MAYOR AND COMMISSION April 2023 \\EDIV KD \‘~\‘I‘lrRD. 1 2 Farmers Market 3 -‘l 5 6 7 8 Egg Hunt & (Russell Park)ESC Speaker Parade 10 am -1 pm 10 am —2 pm series 6 pm (Jordan Park) Sonowrirers Concert Ch b Wild W0T|d5TS {Bu°11pa,-105.3Dm (am er)1-2 pm Dutton Island 9 10 11 12 ESC Tree 13 14 15 Farmers Market Commission Mtg ARCC Meeting Subcommittee Mtg TOW"Hall Metting mussel]park)630 pm 6 pm 5:15 pm I0 am—Noon 10 am _2 Pm (InV0c_Kel1y)ESC Mg,6 Pm (Baker Center) 16 17 18 19 20 21 22 Arts in the Park Farmers Market Commission Community ESC outreach Northeast Florida Family Paint Night 10 am —4 pm (RU5Selll’&1‘l<)Workshop 6 pm Development Subcommittee [‘5'”Tg“°°f Cm‘and l3l?g0 0°“?-"59"Park) 10 am -2 Pm (Tentative)Board Meeting Meeting Aglgner’6 Pm 5530Pm Wild Wonders 5 4:45 m (OulmyClub)(Jordan Park)1-2 pm Dutton IslandpmPHostClty-AB NFLT Dedic alien Ceremony 2%Farmers Market 24 25 26 27'ESC 28 29 (Russell Park)-Commission Mtg Sustainability & 10 am —2 pm 6:30 pm Resiliency AcousticNigh;(InVoc_Ring)Subcommmee (Bull Park)5 pm 9 am 30 Farmers Market (Russell Park) 10 am —2 pm Agenda Item #3.A.13 Feb 2023Page 104 of 256 2/8/2023 cltv Manager summary since October 2015 75 »Regular Meecings 31 ~workshops 10 »Town Halls 9 —special Called Meetings 3 —Budget Vvorkshups 135 Total Nleellngs 245 A Resalutlnns 70 .ordinances WV r.. Main Street Resldents Agenda Item #3.B.13 Feb 2023Page 105 of 256 2/8/2023 Agenda Item #3.B.13 Feb 2023Page 106 of 256 2/3/2023 Nackdowns -y nul .51 Agenda Item #3.B.13 Feb 2023Page 107 of 256 A commas comuamvs srnzzrs .srklzzrs msuou IMPLEMENTATION — PLAN 2/8/2023 Agenda Item #3.B.13 Feb 2023Page 108 of 256 2/8/2023 Main Street Complete Streets Phase 1 Pavement |\/larkings srums Linn Nlarklnxs fromw 14-- smm Io numm Island Road.......y...........-Agenda Item #3.B.13 Feb 2023Page 109 of 256 The center of kha Srurqd L."M.m-us Jhuuld be In canker ofunvel line. slum.«:4.an...‘L...-.«.m». Sh-red Lane Markings should he placed Immedlately my ..-.Inicrszctlun mu spaced at Inusrvals not [renter mm.250 feet lhereafter..f<‘?_» >mmn.m¢.. .—-(’_‘:v—v-—:- Advisory Line from w an stun to w um Str--K um»............» 2/8/2023 Agenda Item #3.B.13 Feb 2023Page 110 of 256 AT 4-wav m1-znsscruons N O PARKING on PAVEMENT 2/8/2023 Agenda Item #3.B.13 Feb 2023Page 111 of 256 2/8/2023 c.m............yuan:-d zoox lar Nllln sum mm:calming Evulnnnvlnx Sanemzally my Sn-:4 Tibia:/Numb:...n mm.a... 1»ma: <3n.....,..:......a stand In J-nuurv.Canada::...-p.. In As D-nun >..n.n=M.mu -nu mp... -;=c~.;;.—w«;~_-:Agenda Item #3.B.13 Feb 2023Page 112 of 256 an s......e..knnxv ...:.:.aura ;.n........xv..n-....V .....u w.......up...”..3In::r= rmmx vou fur .lnvulvzd Iknnw .>.....u....s.3.n...wavk ......=.......,............,.;=n............X ..ry........ma».famnhea ..rv........ ...m...,...p...c....u meal -nduslry .ac...n......Iccnnuuudntz .....4 w.-......: -n.....x yen farp mug lhc m.......am 7 .,.....m by the be...-..-..u........... ....;,.......c ‘all which rvlllnu on ...,x......,.sign ...e....very ....,.....,.. Fuel .........k ..n ditferenu.Ynuwn ..w.y...../.,........:...n..¢a...=...e pbeedeu.u...over ..Ahmk ..it .....u ....n.=....=.....=d?ver more clullnus ..... .-......1-...,.......ghkur‘.....n .have wllnened people .y..wz....down ....s y nan...mar:...pcdesuirmn.u.k n ....glad ..........4 is ...o........clfnnl n....u=.again! 2/8/2023 Agenda Item #3.B.13 Feb 2023Page 113 of 256 East Coast Greenway Nlural on North Sidge of Atlantic Blvd.Only 2/8/2023 7 ..._...,.Allnnlk .......m..(..w. -::<..y....-A?arrtk ..~.......«».\Nu)|.4 ..25-«......u.... A n«..,...,Ieov 10 Agenda Item #3.B.13 Feb 2023Page 114 of 256 2/8/2023 Process -Release new Wm.framework [or mural contznl m Include elements of the city’:new Vlslnu Statement with over aoa rexldenu cnnulbu?ng =.........,. ‘.-....=».our m...n,.,.. EIAY z......(‘.u...w zurvwlrv?-..uum.um=ea -nu VIII-ru loralhu?rw-1|<u.u;u 4.,....u-........,.m..... -?y u.......c..,....,.....y ‘A/I\II ..y......n..,..... Process ~Rqcehra :rlIsu'submlltnls -1...:g of mum»s..n=m:u.x;through the Collur-IArtS and Recreation committee. -You three rccummended In any commission for canslderallcn -clw Corrm-u|sslon <hac3as ma ?nal deslgn -Cltv Cammlsslon approves mavlnglcrward wllh uislnllntlan through nslnrcval ufa resraluxlcn -mm -(Inn 11 Agenda Item #3.B.13 Feb 2023Page 115 of 256 w;nznecnvz=.vm=.;r 2/8/2023 12 Agenda Item #3.B.13 Feb 2023Page 116 of 256 2/8/2023 13 Agenda Item #3.B.13 Feb 2023Page 117 of 256 2/8/2023 14 Agenda Item #3.B.13 Feb 2023Page 118 of 256 October 19,2022 Mr.Steve Swann,PE City Engineer City of Atlantic Beach 800 Seminole Road Atlantic Beach,Florida 32233 Re:Main Street Traffic Calming (Final Design) Subject:Scope &Fee Proposal Dear Mr.Swann: Hanson Professional Services (Consultant)is pleased to present our scope of services and fee proposal for this City of Atlantic Beach (City)project.This scope of work is to provide professional engineering services for traffic calming measures along Main Street from West 3'” Street to Dutton Island Road West. General Objective The general objective of this scope is to provide a final design along with an opinion of probable construction cost (OPCC)to install traffic calming measures along Main Street from West 3”’ Street to Dutton lsland Road West to control vehicle speeds with a target speed of 20 MPH. Project Description This project is located on Main Street from West 3”‘Street to Dutton Island Road West.The improvements under this project willconsist of either raised intersections or traffic circles at West 3”’Street,West 6”‘Street,West 9"‘Street,and West 14"‘Street and speed humps at other locations along the corridor to be determined in coordination with City staff.The improvements will be designed in such a manner as to not impact existing drainage features. Scope of Services The Scope of Services for this project involves the following tasks: Phase l —-Data ReviewICollection Survey completed by the City of Atlantic Beach will be used as the existing conditionsfromwhichtobasethedesign.Consultant will review the existing field conditions versusthisexistingdataanddecideifsupplementalsurveyisneededbasedonthegeneralobjectiveofthisproject.Supplemental survey,if required,will be requested through theDepartmentofPublicWorksprojectmanager,and authorized under a separatepurchaseorder.1of3 Agenda Item #3.C.13 Feb 2023Page 119 of 256 Phase ll —Design and Permitting Design I Plans Production Design phase services will include the preparation of concept plans and final construction plans for the traffic calming measures. (a)Concept Plans.The Consultant will develop concept plans for raised intersections and traffic circles at West 3”‘Street,West 6"‘Street,West 9"‘Street,and West 14”‘ Street and speed humps at various locations.The concept plans will be used for a Public Meeting to obtain feedback on the type of intersection improvements preferred and locations of the speed humps.The City will use this information to direct the Consultant on the improvements to be included in the final plans.The Concept Plan will consist of two (2)roll plots of the project limits with the speed hump locations shown on both exhibits and one will include details for raised intersections and the other will include details for traffic circles at the intersections. (b)Final Plans.This effort will include producing plan sheets sufficient for construction and completing a detailed OPCC for the proposed improvements.The index of drawings for the plan set will generally include,but not necessarily be limited to the following: Key Sheet General Notes Miscellaneous Details Plan Sheets Traffic Control Plan/Notes Signing and Pavement Marking Plans Erosion &Sedimentation Control Details .®.""!'".U.OF°.> Where applicable,information may be combined on drawing sheets. Geotechnical Services Geotechnical services will not be included as part of this scope of services. Permitting Requirements Permitting services will not be included as part of this scope of services as the planned improvements are exempt from permitting. Project Submittal Requirements Concept Plans:Two (2)roll plot drawings will be furnished to the City for review and then finalized for use in the Public Meeting.A Rough Order of Magnitude Cost will also be provided for the raised intersection and traffic circle alternatives. 100%Design Plans:Five (5)sets of ha|f~sized (11”x 17”)drawings betheCityforreviewandcomment.An OPCC,Draft Bid Documents,and ProjectSpecificationsusingCitystandardformatwillbeincludedinthissubmittal.The plans willbereviewedbytheCityandwrittencommentswillbeprovided.The City will providewrittenreviewcommentswithintwo(2)weeks from submittal.Final Signed and Sealed Design Plans:Five (5)sets of half-sized (11”x 17”)drawings,Bid Documents,and Project Specifications will be furnished with agreed upon revisionsfromthe100%Design Plans incorporated.2of3 Agenda Item #3.C.13 Feb 2023Page 120 of 256 Utility Coordination The Consultant willcontact the utility owners within the project limits and submit preliminary plans to confirm existing facilities and identify utility impacts anticipated by the proposed improvements.The Consultant willsubmit final plans to confirm/document existing facility relocations as needed. Meetings City willschedule a Public Meeting and Consultant will attend and provide exhibits noted under the Concept Plans section of this scope. Consultant will schedule 100%plan review meeting to discuss review comments and relay any design information necessary to convey the intent of the plans. Time Schedule The anticipated schedule willfollow the outline below. Receive NTP Submit Concept Plans Within 45 days after NTP Concept Review Comments (City)10 days after Concept Plans Submittal Concept Plan Review Meeting Within 14 days after receipt of City Comments Public Meeting (City)TBD Submit 100%Plans Within 30 days after Public Meeting Outcome* 100%Review Comments (City)10 days after 100%Plans Submittal 100%Plan Review Meeting Within 10 days after receipt of City Comments Final Plans Submittal Within 14 days after 100%Plan Review Meeting *Time frame for this submittal may vary based on alternative chosen for the intersection locations.The traffic circle alternative will be a more detailed design than the raised intersection alternative. Fee Consultant willcomplete the scope of services described herein for a total lump sum amount of $37,437.30 as detailed in Exhibit A. Phase lll —Construction Administration If Phase Ill is authorized by the City,the specific construction administration services to be provided by the Consultant during the period of construction will be negotiated under a separate contract/scope of services. 3of3 Agenda Item #3.C.13 Feb 2023Page 121 of 256 2 0 mM6. ,ANnQarm Urmmm7 b..m/ HC»/.: Mmsm& M“MW. ,I 0 $ W ADA4%.Dr. 3@..uw$$$ W L f b W Go%:O .._O.31000 a NR e ts 41 L , WWO mmmm 2 m _ ;?o e M AMANAH2. D,_,_sH .W $T¢ MCL 4"_,E W MS a W Aum: .0. _ 00 _vIA 0 , mmmn mmmm% W v:A__m__uW 45%w W AE0 1 W R%T L OE ) N O CNR e _T NT .w W B MS M W U D U W S R .w L 3 .m M W ow .e:. m .1 W S e E M) mL P0 a w a muN M1 m onon T3M, Ud Nu % 5 OD.W LW ,.D ms WmM R, m em um.N %9 e e B41. Qu/I H n0: 8 "1. .,T1) :3 M mmWwmm TM 0.n OW U 0 m e.Ih O , S 1..FW. U omm u mnaxamMu...V0 %MA 0. mwmmrw.mo m PmnPowmRmW mw. azmmwWsome.ummL U ausLbRbDCCO.II_mfmsntMW..1ahluudaSS.BWSM!‘CmFn.%cmeeLdaLuUMMWAm..RP0only.e.mrntaekO0//ECiWegrmeneEm_SMsLT.Df%..e.$€fh?umHNCW_/UPOVBN13PE.memi/amavm.HAm.C8MOaa....m.o..m.m:vow4.u_mWmpmRonSEcrueb...mOScEo,TMaUF1Don..5CmWNumB00,67.MBuWOLUMT1.Ms_CLb IN:9MnDAmEU9WSTRAAMn6,mmms,STWmwTH‘Agenda Item #3.C.13 Feb 2023Page 122 of 256 PRIME CONSULTANT ESTIMATE OF WORK EFFORT AND FEE 50%PLANS PREPARATION CONSULTANT:Hamon Professional Services PROJECT NAME:MAINSTREET TRAFFIC CALMING RFP NUMBER:NA FROM:WEST 3RD STREET T0:DU‘|'|'0N ISLANDROAD WEST ES11MATORNAME1 DATE:Brian McKee,PE 10/19/2022 PROJECT LENGTH:NA Lineal Feet (4 lNTERSEC'|'l0NS AND SPEED HUMPS) Sr.Project Manager Sr.Engineer Engineer Sr.Designer Designer Clerical TOTAL SALARY AC11V?Y RATE =5 34.00 RATE =5 7200 I RATE =5 45.00 RATE =5 54.00 RATE =5 36.00 RATE =5 25.00 HOURS cosT STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR STAFF LABOR BY BY HOURS COST HOURS cosT HOURS cosT HOURS COST HOURS1 cosT HOURS cosT ACTIVITY ACTIVITY General Project Tasks 20 5 1,680.00 0 5 ~0 5 -14 5 756.00 0 5 -2 5 56.00 36 5 2,492.00 Task 1 -Roadway Analysis 7 5 625.80 7 5 536.40 0 5 -15 5 804.60 119 5 4,291.20 0 5 -149 5 6,258.00 Task 2 -Roadway Plans 6 5 478.80 6 5 410.40 0 I 5 - L 11 5 615.60 91 I5 3,283.20 I 0 5 -114 5 4,766.00 I 33 I5 2,784.60 I 13 5 946.80 I 0 I5 -40 5 2,176.20 210 5 7,574.40 2 5 56.00 299 I 5 13,538.00 ' PROJECT TOTALS 33 I 5 2,784.60 |13 I 5 046.00 0 I 5 -40 5 2,176.20 I 210 I 5 7,574.40 2 I 5 56.00 299 I 5 13,535.00 Agenda Item #3.C.13 Feb 2023Page 123 of 256 STAFF HOUR SUMMARY CONSULTANT NAME:Hanson Professional Services PROJECT NAME:MAIN STREET TRAFF|c CALMING ESTIMATOR NAME:Brian McKee,PE DATE:10/19/2022 TASK TOTAL NO.TASKS HOURS COMMENTS Agenda Item #3.C.13 Feb 2023Page 124 of 256 GENERALPROJECTTASKS CONSULTANTNAME:HansnnPro1essiona|Services PROJECTNAME:MNNsmgg 1-RgrprccALMrN(; ESTIMATORNAME:BrianMcKee,PE DATE:10/19/2022 TASK UNITSNO.OF HRSPERTOTALL0.TASKS urrrrsunrrHOURS °°”“E"T3 I 0.0 GeneralProjectTasls 0,1 PublicMeetingPreparation L8 1 B 8 Tunefarprepanrrgmeetingexhibits(2RorlPlats) 40.2FubrcMeetingAtrerrdance/Follovrup L5 1 6 6 4 hrsformeetingand2hrsforfollowuprneeringlcoordination 0.3 Specr?wrlonsPackage L5 1 B 8 L14MonthlyProgressReports LS 1 5 6 ProgressReporrsindudedwithinvoicingandrni?alprojectsetup 0.5 Meetings[ProjectManager)LS 1 6 8 SeeLrsringBeluw 1153 PhaseReviews EA 2 4 E Canceptand100%(2people@2hrseach) TOTALS 35 Agenda Item #3.C.13 Feb 2023Page 125 of 256 CONSULTANTNAME: ESTIMATORNAME: DATE: ROADWAYANALYSIS HansonPm1essIona|Services BrianMcKee.PE 10I19I2IJ22 PROJECTNAME:MAINSTREETTRAFFICCALMING TASK TASKS UNITSNO.OF UNITS HRSPER UNIT TOTAL HOURS COMMENTS 1.0 Analysis 1.1 InrsrsectionAnalysis Aintensections.2aIIetnaIiveIoroonrept,andMOTnotes/details 1.2 DesignDocumenta?onReport NA 1.3 PmjedOuan??es 1.4 CostEstimate mg. 2ROMCos1(2Interseclionaltema?ves)forcanoepl?2OPCC(100%andFinal) 1.5 U?litycaordination 16 PermitApp?ca?ons ExemptL15I-'IeIdReviews we 2@2hrseachand2people AnalysisSubtotal 1.8 QualityAssurannelmlalkyControl 1.9 SLIDENISIOII Cuordina?on AnalysisNontechnicalSubtohl 555 5555555aiaaae§§§z?ozznxlgcnupau-::>c§ TOTALS E Agenda Item #3.C.13 Feb 2023Page 126 of 256 ROADWAYPLANS CONSULTANTNAME:HansouFra1essiunaISwims PROJECTNAME:MAINSTREETTRAFFICCALMING ESTIMATORNAME:BrianMcxee,PE DATE:10I19I2022 TASK UNITSNO.OFHRSPERNO.OF TOTAL MO.MS uuns um sumsnouns wmws Z0 Plars 21 HvrizumalMasherDes1gnFi|e L5 1 0 0 0 NA(mveredundetIntasec?mAnawsis) 22 CrossseamMasterDesign?le LS 1 O 0 0 NA Z3 KeyShea Sheet 1 -1 1 4 2.4 GeueIa1Nu1es Sheet 1 4 1 4 _ 7.5 TypiwlSwim511666 Sheet 1 0 0 0 26 PrujedLayum $1221 1 4 1 4 15-100‘(\NI1|beused1o1|ocaIionuispeedHumps) 27 Irnersec?mManShedls Sheet 4 B -1 32 1‘=217 Z6 Pro?le SM 0 0 D 0 NA 29 Speda1De1zik Swat 1 B 1 8 SpeedHumpD9131! 210 01053350110715 EA 0 0100 U 0 NA 211 Tra1?z:Com1o|P1anlNu1es Sheel 4 4 A 16 NntesandRefecenwslnFDOTStanda:dF|ans(pnss1h|eDemurshzets) Z12 Erosion&Sedimeu1Ccnh'o1Detawls Sweet A 1D A 4 WILLBESHOWNONPLANSHEETSINTASKL7 113 S:gtI[1IgaI\11MafKiI\g Sheet 4 3 A 32 NA PlansSubtntzl 20 NM 214 QualilyMsuranudDua1‘IIyComm1 L5 “in 5%6 215 Supervision LS “In 3%4 TOTALS 114 Agenda Item #3.C.13 Feb 2023Page 127 of 256 MISCELLANEOUS DIRECT COST CONSULTANT NAME:Hanson Professional Services ESTIMATOR NAME:Brian McKee,PE DATE:10/1 9/2022 ITEM DESCRIPTION Drafting Medium:(Original Reproducibles) 0 sets 0 Sheets@ $50.00 0 sets 0 Sheets @ $1.00 Reproduction (Blue Line &Sepias) Blue Line Mvlars Public Meeting Copies 0 0 50%Plans 0 100%Plans 0 Final Plans 0 Photocopv Total Sheets Blue Line Sepia Photocopy [Consultant Of?ce Location] #Trips 2 x Travel From: To Project: Transport. To City Of?ces: Transport #Trips 4 x To Other:#Trips Transport 1 x Shipping: Other: TOTAL MISC DIRECT COSTS PROJECT NAME: Per Sheet = Per Sheet = MAINSTREET TRAFFIC CALMING COMMENTS 5Setsplans (25 Sheet Plan Set)and check prints $27.60 Field Review $55.20 Phase Review Meetings and Public Meeting $0.00 $100.00 Public Meeting Roll Plots $207.80 Agenda Item #3.C.13 Feb 2023Page 128 of 256 lvlajor Projects West of Siminole in the Last 5 Years Donner Parking Pickleball Courts Splash Pad 2 8 0 , 0 0 0 . 0 0 Dutton Island Fishing Pier Dutton Island Culvert replacement 3 0 0 , 3 0 0 . 0 0 Dutton Island replanting 5, 00 0. 00 Veterans Park Bathrooms lvlary Street Drainage 3 0 0, 0 0 0. 0 0 Donner Basketball Court Dutton Island Park Road Improvements Jordan Park Play Set Jordan Park VVa|kway Jordan Park Basketball resurface Jordan l\/Iusic Court and ADA Parking l\/Iarsh Side Ditches 1201 Gladiola 6”‘Street I\/Iarsh Outlook 1 8 0, 0 0 0. 0 0 Veterans Park Play Set Agenda Item #3.C.13 Feb 2023Page 129 of 256 Page 130 of 256 2023 Commission Priorities 0 5 Dot Items 0 Comprehensive parking/traffic study (begin Ahern to 10”‘and Beach Ave to Sherry);use a committee and expert (Multimodal Transportation Management) 0 Mobility/Micro-mobility safety for ebikes/bikes(Multimodal Transportation Management) 0 4 Dot Items 0 Continue viable development on Mayport Road (Mayport Corridor &Marshside) 0 Identify process changes to improve customer service and use customer service tools consistently —measure,track and report results (City Services) 0 3 Dot Items 0 Stormwater management and resilience (Infrastructure) 0 Hire volunteer coordinator (Livability /Quality of Life) 0 Senior programming and communications (Livability /Quality of Life) 0 Tap into resources /services available from C0](City Services) 0 2 Dot Items 0 Futureof waste water /Senate Bill64 (Infrastructure) Redesign Seminole entrance to AB befitting its character (Infrastructure) Accelerate stormwater projects with a focus on Marsh Oaks (Infrastructure) Adele Grage stage upgrade (Infrastructure) Review stormwater requirements —impervious surface /retention swales for renovations (Infrastructure) Increase investment in baseball /T—ballfacilities in Russell Park and racquetball/tennis/pickleball (Infrastructure) Hire qualified educators for after school (Livability /Quality of Life) Explore partnerships with Boys &Girls clubs or other organizations for after school (Livability /Quality of Life) Reduce home water use by 15%(Environmental Leadership) Expand bicycle friendly (signage,maps,safety)(Multimodal Transportation Management) Code review —consistent and equitable enforcement (City Services)Agenda Item #4.B.13 Feb 2023Page 131 of 256 2023 Commission Priorities 0 1 Dot Items 0 Pre—workto convert overhead powerlines to underground (Infrastructure) Reduce biocide use by 20%(city and personal property)(Environmental Leadership) Incorporate LEEDinto more city projects (Environmental Leadership) Listen to public (through workshops,surveys,notifications)and keep them up to date on improvements and additions to facilities and infrastructure policies and procedures (Planning /Budgeting) Improve process to get feedback from Marsh Oaks residents (Mayport Corridor &Marshside) 5 way round-a-bout (Multimodal Transportation Management) Plan and hirethe right staff (City Services) 0 Review Building Department structure vs outsourcing to Universal Engineering (City Services) 0 Zero Dot Items 0 Upgrade lifeguard station or scrap current plan (Infrastructure) Annual Services Fair (BEAM,etc.)including charitable giving (Livability /Quality of Life) Investigate composting program for AB restaurants (Environmental Leadership) Convince Post Office to clean up their site (Mayport Corridor &Marshside) Fix speed on Main Street (sort ofalready in the works)(Multimodal Transportation Management) Reduce citizen complaints regarding speeding by 50%(Multimodal Transportation Management) Connect at least 1 sidewalk to greenway (Multimodal Transportation Management) 0 Evaluate police staf?ng per 1000 people compared to peer cities (City Services) 0 Just Going To Do 0 Annual Planning Calendar:Committee Priorities >Commission Priorities >Budget Process (Planning/Budgeting)Agenda Item #4.B.13 Feb 2023Page 132 of 256 RESOLUTION NO.23-02 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,FLORIDA,APPOINTING MEMBERS OF THE CHARTER,REVIEW COMMITTEE;ADOPTING A DEFINITE AND SPECIFIC CHARGE;ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,Article XVIII,Section 81,City Charter,provides for the appointment of a Charter Review Committee every eight years to review the City Charter and propose any amendments or revisions,which may be advisable for placement on the regular election ballot; WHEREAS,said Section also provides that the City Commission shall appoint a Charter Review Committee membership consisting of at least nine (9)and no more than ?fteen (15) electors of the City; WHEREAS,on January 9,2023,the City Commission elected to create a Charter Review Committee membership consisting of thirteen (13)electors of the City who are to serve for the pendency of the Charter Review Committee existence as set forth in the Charter unless such member is absent from two (2)consecutive regularly scheduled Charter Review Committee meetings (subject to excused absence rules set forth by the chair of the Committee); WHEREAS,the City Commission now desires to appoint the particular members of the Charter Review Committee and provide for certain associated operations and provisions to the Committee. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach,Florida: SECTION 1.Appointments.The Council hereby appoints those thirteen (13)individuals to the Charter Review Committee as listed in the schedule attached hereto as Exhibit 1. SECTION 2.Adopting a Definite and Specific Charge. The City Commission hereby adopts and approves the following de?nite and specific charge for the Charter Review Committee: The Charter Review Committee is tasked with conducting a comprehensive review of the City’s Charter and,in doing so,adhering to all aspects of the City Charter Article XVIII,Section 81 —Periodic Review.The purpose of the Committee is to evaluate the Charter and to present recommended changes to the City Commission. The Committee is authorized and empowered to conduct a comprehensive review of any phase of City Government.The Committee will be as self-suf?cient as possible,performing its own research and dictating its own schedule,with aid, guidance and insight provided by City staff including but not limited to the City 01854101-2 49903296 vl Agenda Item #4.C. 13 Feb 2023 Page 133 of 256 Manager,City Clerk,City Attorney or their designees.Each member shall carefully review the Charter before the ?rst Committee meeting. SECTION 3.Adopting Certain Provisions Governing The Committee. The City Commission hereby adopts and approves the following provisions and terms for the Charter Review Committee: Election of Committee Officers and Associated Duties. The Charter Review Committee shall elect a chair and vice chair from among its membership as required by the Charter,and it shall further elect a secretary from among its membership who shall be responsible for preparing the following:(1)the agenda;(2)minutes of each meeting (and their prompt recordation with the City),and (3)a ?nal report of all proposed recommendations.Further meetings of the Charter Review Committee shall be held upon the call of the chair or a majority of the members of the Charter Review Committee,as authorized by the Charter.The Charter Review Committee may elect other officers it deems advisable from among its regular members for the proper governance of its meetings and charge. The Committee quorum is seven (7)members.The Committee shall take no o?icial action unless a quorum is present at a meeting.Any o?icial acts by the Committee shall require a majority vote of the members present,however,as required by the Charter,no Charter amendment or revision shall be submitted to the electorate for adoption (and therefor to the City Commission for its review and consideration)unless favorably voted upon by a majority of the entire membership of the Charter Review Committee. The chair shall preside at all meetings of the Committee.In the temporary absence or disability of the chair,all duties of the chair shall be performed by the vice chair. In all cases involving points of parliamentary law,"Robert's Rules of Order"shall be the book of reference,and its rules,so far as they are applicable and not in conflict with the provisions of the City's Chatter,Code.or other City ordinances,shall be the rules of this Committee. Removal or Resignation of a Committee Member. Any member who fails to attend two (2)consecutive regularly scheduled meetings,subject to excused absence rules as decided by the chair of the Committee,shall be declared to have vacated their Committee seat,which shall be evidenced by the Committee chair notifying the City Clerk of such vacancy in writing.A member may choose to resign from the Committee at any time by giving written notice to the City Clerk.At such time,the City Commission may fill such vacancy in its discretion. Compliance with Laws. The Committee and each member shall comply with all applicable federal,state and local Page 2 of 4 49903296 V1 Agenda Item #4.C. 13 Feb 2023 Page 134 of 256 laws including,but not limited to,the Florida Government in the Sunshine Law,Florida Code of Ethics for Public O?icers and Employees,Florida Public Records Law,and related provisions of the City’s Charter,Code of Ordinances and applicable resolutions,as may be amended from time to time. SECTION 4.Coordination with City Staff and City Commission. Working collectively,the Committee shall coordinate with City staff on any needs within its scope and mission. Staff may be assigned by the City Manager,City Clerk or City Attorney,as necessary,to provide aid,guidance and insight into City government operations or functions. Notice of meetings shall be the responsibility of City staff. The Committee shall provide a report of its activities to the City Commission periodically at a frequency established by the Committee or upon request from any City Commission Member. If required,City staff will be responsible for the collection and expenditure of any City funds in accordance with purchasing guidelines. SECTION 5.Effective Date.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,Florida,this 23rd day of January,2023. Cu s or ,ayo Attest‘ Donna L.Bartle,City Clerk Approved as to form and correctness: Page 3 of 4 49903296 V1 Agenda Item #4.C. 13 Feb 2023 Page 135 of 256 EXHIBIT 1 CHARTER REVIEW COMMITTEE MEMBER LIST DAWN SCOTT MITCHELL REEVES ELLEN GOLOMBEK CHARLES DRYSDALE BRUCE ANDREWS KIRK HANSEN JENNIFER LAGNER WILLIAM GULLIFORD KELLY ELMORE DONALD YOUNG DEBBIE BUCKLAND STEVE SWANN SUZANNE SHAUGHNESSY Page 4 of 4 49903296 V1 Agenda Item #4.C. 13 Feb 2023 Page 136 of 256 First Name Debbie Last Name Buckland District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Debbie Buckland retired in 2021 as market president for Truist Bank in Jacksonville,Florida following a 40+year career in banking and finance. Buckland is currently chair of the Jacksonville Transportation Authority and serves on the board of WJCT Public Media and Baptist Beaches Medical Center. She is a past chair of JAX Chamber,Downtown Vision,Inc.and American Cancer Society,and a member of the Truist Jacksonville Advisory Board,Wolfson Children’s Hospital Women’s Board, Jacksonville Women’s Network,and Women’s Giving Alliance. Buckland was inducted into the First Coast Business Hall of Fame in 2019 and is a recent recipient of DTJ ax Downtown Achievement Award.She was a founding member of the Jacksonville Women's Business Center and the steering committee of JAX Chamber’s Elevate Women initiative.In 2022,she , was honored as Outstanding Volunteer Fundraiser by Association of Fundraising Professionals for her work with United Way of Northeast Florida.A 2009 graduate of Leadership Jacksonville,Buckland has been named a Woman of Distinction by the Girl Scouts,Woman of In?uence by the Jacksonville Business Journal and honored by the Mayor's Commission on the Status of Women as one of Jacksonville's Women Making a Difference. Buckland is a 1979 graduate of Emory &Henry College in Emory,Virginia,with a B.A.in Business & Economics and Philosophy.She and her husband Jamie live in Atlantic Beach. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I believe strongly that my greatest impact on quality of life in Northeast Florida will come through my personal education about and my investment in my local community of Atlantic Beach. Our charter is the foundation/platform we have as residents to govern and set the standard for our quality of life.Participating in its development allows me to use my experience in finance,collaboration and Agenda Item #4.C.13 Feb 2023Page 137 of 256 First Name Ellen Last Name Golombek District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I am recently retired.Prior to my retirement,I worked for a DC based nonpro?t that partnered with State Governments on their unemployment and workforce programs for 4 years.Prior to that,I worked for the State of Colorado for 7 years as the Executive Director of the Department of Labor and Employment (appointed by the Governor and member of the Governor's cabinet).I understand local,state and federal laws and regulations and their impacts on the community. I currently serve on the Atlantic Beach Community Development Board and served on the Atlantic Beach Mayor's Council on Health and Well Being. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. As a resident of Atlantic Beach,I understand how importantthe City Charter is and how it can affect the residents of our wonderful city.While I've only lived here since 2015,I have been a regular visitor since 1987 and have seen the changes (good and bad)over the last 35 years.Our City's beauty,vitality and livability must be preserved,while still allowing for change and modernization.We have both challenges and opportunitiesahead of us,some of which can and should be addressed through the Charter.I plan on living here for the rest of my life and want to help assure that Atlantic is prosperous,safe and all our residents have the ability to fully enjoy this great place we live.Agenda Item #4.C.13 Feb 2023Page 138 of 256 First Name William Last Name Gulliford District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Former mayor and commissionerof Atlantic Beach (1980-1993) Jacksonville city councilman and council president (2013/14)representing the Beaches and Mayport from 2011 to 2019 Board member,Florida Housing Finance Corporation -2020-2022 Board member,Jacksonville Aviation Authority -2022 to present Board member,Mayport Waterfront Partnership -2021 to present Chairman,Ocean County Task Force -1991-1993 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I believe I can offer some past experiencesand knowledge to the process.Even though I am old I still like to be involved in community efforts and endeavors.Agenda Item #4.C.13 Feb 2023Page 139 of 256 First Name Brinkley Last Name Harrell District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I am a former US Army Officer and federal government contractor.I have traveled the world and interacted with a wide range of people.Both militarily and diplomatically.As a Project Manager with a number of companies,most recently with Northrop-Grumman Corp,I have managed and been responsiblefor budgets in the range of $10-25 million dollars. I have a Bachelor's Degree in Political Science and History and significant course work on a Master's Degree in International Relations.With 40+years of significant government work experience,I am well positionedto serve on this Charter Review Committee. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. We moved here in 1972.I graduated from Fletcher High School,this have always been my home.It is the only place where I have ever been a registered voter (since 1975). Now that I am officially retired and have completed the renovation of our family home,I am now able to actively participate in the community and city in which I grew up.Agenda Item #4.C.13 Feb 2023Page 140 of 256 First Name Jennifer Last Name Lagner District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Education: -Bachelor of Science -University of Vermont —Master of Business Administration~University of North Florida -Master of Human Resource Management —University of North Florida -Certi?cation in Human Resources (PHR,SHRM-CP) Employment: Responsiblefor corporate campus facilities management (budgets,capital,space and use planning,of?ce aesthetics)for global golf company.20+years HR experience,project management and operations management. Board/Committee/VolunteerExperience: -Parking &Pedestrian Safety Advisory Resource Committee (PPSARC)member/co-chair 2017-2019 -Community Development Board (CBD)member 2020 -2022 -President Seaplace Condos 2009 -2017 (led efforts for solvency,capital projects,governing document revision and alignment,enforcement) Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. Atlantic Beach is a special community and one that I am committed to as exhibited by my 20+year’s residency and past involvement with the city and community in various capacities (resident,homeowner, home builder,committee member and board member).I am used to reviewing complex documents,being being a critical thinker and disciplineddecision maker for the overall —want to help it as it grows.The Charter Review Committee is an important commitment,and I am fullypreparedtoputtheworkandtimeintobeaneffectivememberwiththeothercommitteemembers.Agenda Item #4.C.13 Feb 2023Page 141 of 256 First Name Jeff Last Name Roskein District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I have owned and operated my chiropracticoffice in Jacksonville since 1997.Volunteered for several political campaigns in past 25 years in Duval County. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. Have lived and have been homeowner in Atlantic Beach since 1995 and have loved living here.A good comprehensiveplan is important for the future of our city.Agenda Item #4.C.13 Feb 2023Page 142 of 256 First Name Steve Last Name Swann District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Longtime resident,30 years’experience as a professional engineer working with municipalitiesacross the state on water resources,sustainability,waterfront development and water &sewer infrastructure Current Activities: Atlantic Beach City Engineer (4 yrs.) Vice President -Friends of Guana National Estuarine Research Reserve Board Member &Development Committee Chair -Groundwork Jacksonville Board Member -J ax International Airport Community Redevelopment Agency Past Activities: 2 terms on City of Jacksonville Waterways Commission Appointed member of the Jacksonville City Council Special Committee on Resiliency South Atlantic Fisheries Management Council Advisory Board Member Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. As a longtime resident of Atlantic Beach and beaches area,I have a vested interest in assuring that the City is able accommodate change,including growth and in?ll development,while protecting the interests of current residents and property owners. I am also committed to making sure that the City plans for rising sea levels and changing climate in an economically responsiblemanner that results in long—termsustainability &resiliency.Agenda Item #4.C.13 Feb 2023Page 143 of 256 First Name Donald Last Name Young District 1306 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Founder and CEO of C5Ml for the last 6 years with over 170 employees.C5Ml solves supply chain, manufacturing,and logistic challenges by merging people,process and technology.Prior to this Don spent 10 years with Caterpillar Inc.leading numerous global teams,including driving a $l.5B+ undercarriage wear products business with over 1,650 employees.Don is a 20 year retired naval officer with over 10 years of service at Mayport,FL. For Boards and Committees,Don served as Chairman of the Board for 2 terms with Easter Seals as well as leading numerous Easter Seal committees for volunteer recruiting and fundraising efforts raising over $2m annually,chairing the building and construction committee for properties valued at over $20m and an annual capital budget of $3m. Locally when on active duty,Don served on the Combined Federal Campaign Eligibility committee and provided volunteer efforts with Living with Loss,a group that was focused on identifying children experiencing grief.He also served as Vice President of his Homeowner's Association. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. My wife and I have made Atlantic Beach our home.We have two daughters who also live in the beaches area with their families which furthers our commitment to the area.The Charter Review Committee is instrumental in examining the city of Atlantic Beach's governance structure and to solicit community input on possible reforms to improve and update the city’s governance.This committee and the results of their efforts will be crucial to the long term success of Atlantic Beach and how the community will grow effectively while representing the residents equally.Members on this committee must not just have local knowledge and experience,to be diverse they must also possess members who have broad experience both inside and outside the area to bring new ideas and solutions to potential city challenges.As this committee evaluates and considers potential charter amendments,broad experience and responsibilities will assist in improving accountability,representation,and inclusion in Atlantic Beach.I would like to Agenda Item #4.C.13 Feb 2023Page 144 of 256 First Name Susanne Last Name Barker District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. When my husband and I moved to Atlantic Beach in 1995,I had my own business,Kindermusikthat I had started in Northern Virginia.I taught this private music group program for toddlers throughout the beaches for 2 years.After getting my real estate license,I was a realtor with Watson.Several years later,I worked at the Mayo Clinic as an insurance administrator until my retirement in 2015. For this application,however,I believe my volunteer work with the Atlantic Beach Preservationgroup is more relevant.As Chair of ABP,I have worked with Mayors,Commissioners,City Managers,City Planners,the Public Works Dept and citizen boards and committees on a variety of issues.Not only have I learned about the inner workings of our city government,I have learned the details of many of our codes and regulations... First,a little background about Atlantic Beach Preservation.In August 2016,after a group of more than 40 Atlantic Beach citizens met to discuss forming a community organization to provide information on city issues,Atlantic Beach Preservation was formed and tasked with the mission “....to inform and promote citizen participationin our city government to ensure the preservationof our community’s quality of life.” Since its formation,AB Preservation has presented programs for the community including: *Hurricanes &Our Beaches *Mayport Redevelopment CRA *Parking:Public Access vs Private Interest *Aquatic Gardens &Storm Water Improvement *All about Trees:Protecting Our Tree Canopy *Review of Proposed Land Use Codes *Mayport Road Safety My six years as Chair of AB Preservation has enabled me to know not only how our city works,but toformrelationshipswiththecitystaffandcommissioners.I believe that our joint efforts have resulted inmanygoodresolutionsandcodechangesthathavebeenbene?cial to our community.Agenda Item #4.C.13 Feb 2023Page 145 of 256 Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. Since moving here 27 years ago,Atlantic Beach has become my hometown.I have been very active in the community to preserve the uniqueness and quality of life our city offers for years.As Chair of AB Preservation,I have knowledge of how our city government works that can be helpful to the Charter Review Committee.Because of my volunteer involvement,I can bring many ideas to the table from other citizens as well. In addition,I have reviewed the video meeting of the last CR Committee and found it helpful in knowing what changes have been enacted to our Charter and the reasons behind those changes.That gives me a perspective to changes that have already been discussed and possible areas that would need to be tweaked. I love my hometown,Atlantic Beach,and I would be honored to be appointed to the Charter Review Committee. (Susanne Barker — Page 2 of 2)Agenda Item #4.C.13 Feb 2023Page 146 of 256 First Name Jacquelyn Last Name Beckenbach District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I have worked in the pharmaceuticalindustry for 42 years in a number of different roles,collaborating with and leading multiple teams.In addition to my full time career,I have also sewed on the Oceanwalk Homeowners Board for 5 years,participating in decision making regarding budgets,expendituresand policies for our neighborhood.I have worked on a number of local political campaigns over the past 10 years and am married to someone who was an Atlantic Beach City Commissioner,so I have a solid understanding of how our local government works.Additionally,I have also done volunteer work with Habitat,beach clean-up and with the Donna Marathon. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I have lived in this beautiful and unique community of Atlantic Beach for 37 years.The City Charter establishes the guidelines for our amazing community.I am interestedto participateon the City Charter Review Board to insure that this document is current and relevant and that it continues to support the preservation of our beautiful community and quality of life within it. Thank you for your considerationof my participationon the City Charter Review Board.Agenda Item #4.C.13 Feb 2023Page 147 of 256 First Name Charles Last Name Drysdale District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. 38 years working in Public Safety for municipal governments.Including Jax Beach,Atlantic Beach,and for the last 26 years,City of Jacksonville Fire and Rescue Department.I ran the Atlantic Beach Ocean Rescue for more than ten years.Currently a Battalion Chief over six Fire Stations and the JFRD Marine Division. Have served on the JB Civil Service Board (8 years).Elected as JBF D Union Vice President and President,appointed and served on the COAB EnvironmentalStewardship Committee. Have volunteered for many organizations,including one of the original founding members of the Riverside Avondale Preservation(RAP). Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. 1.Was asked to consider serving by Commissioner Jessica Ring.Honored to be considered. 2.Currently have the time capacity to do the homework and attend the meetings for such a challenge. 3.I am always looking for a way to return to Atlantic Beach.The City and its citizens have given so much to my family and I. 4.The Charter Revision Committee needs someone with the historical contextual awareness and municipal government experience in regards to how the COAB has operated,evolved,and has met or not met the challenges of day to day operations.This person needs to understand how the COAB has and is growing,it's diverse demographics,and the dynamic balance between the legislative body,a strong City Manager form of government,and the needs of the citizens.Agenda Item #4.C.13 Feb 2023Page 148 of 256 First Name Kirk Last Name Hansen District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Chairman Atlantic Beach Community DevelopmentBoard Previously member Atlantic Beach Code Enforcement Board Previously member of Goodwill of North Florida Board Currently member of Take Stock in children leadership Council Currently mentor for Take Stock in Children student at Fletcher High School Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. The Charter Review Committee will have an important impact on maintaining the culture and character of Atlantic Beach while ensuring that we stay current with an ever changing environment. I have been an Atlantic Beach resident for over thirty years and my experience on the Community Development Board will allow me to provide valuable insight to the process.Agenda Item #4.C.13 Feb 2023Page 149 of 256 First Name Mitchell Last Name Reeves District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Current Member Mayport Waterfront Partnership Former Mayor Member Police Building Review Committee Member Committee Review Board Chair of Save the Ferry Task Force Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. Knowledge of the City Charter Agenda Item #4.C.13 Feb 2023Page 150 of 256 First Name Suzanne Last Name Shaughnessy District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Education:Bachelor of Arts,Boston College/Newton College in American Studies (History and Political Science),1971 Atlantic Beach City Commission member,6 years,from November 1993 to November 1999 to include service as Commissioner (4 years)and as Mayor (2 years) Atlantic Beach Code Enforcement Board,2 years Metropolitan Planning Commission,2 years Florida League of Cities,Secretary,Local Chapter,2 years Oceanwalk Board of Directors,total of 5 years Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. As a 35 year resident of the City with a history of public service to our community,my interest in its governance remains strong. I have been asked to serve on the Charter Review Board. If I may again be of service to Atlantic Beach through this Review Board,I will do so with knowledge gained by my years on the City Commission and with due diligence to the task at hand.Agenda Item #4.C.13 Feb 2023Page 151 of 256 First Name Donald Last Name Wolfson District 1307 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Neptune Beach Zoning Board member and chairman Atlantic Beach Community Development Board member and chairman Atlantic Beach Code Enforcement Board member Atlantic Beach Mayor Atlantic Beach Charter Review Committee chairman Atlantic Beach Recycling Committee member Atlantic Beach City Manager Citizen Advisory Committee member Atlantic Beach Storm water Review Committee member North Duval Beaches Assn member and chairman etc. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. My family and I have lived in Seminole Beach (now Atlantic Beach)and AB for 40 years.I have always appreciated living here and have always committedmyself to protecting our community and all of our citizens foremost.I believe that our Charter is of the utmost importance as to guiding the governance of AB (or any other incorporatedmunicipality).Serving our community in some capacity for 35+years my experiences and perspective can be helpful in providing insight and ideas to the committee.Agenda Item #4.C.13 Feb 2023Page 152 of 256 First Name Bruce Last Name Andrews District 1308 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Retired ?nancial executive/CPA.Signi?cant leadership roles with numerous non-profit/civic groups. Current president of Greenscape of Jacksonville board of directors.Past chairman of Habijax board of directors.Current member of Beaches Town Center Agency board of directors. Served on the committee to form the COAB ESC.Current member and past chairman of ESC. Reviewed and dra?ed by-laws and by-law revisions in many of the aforementioned roles. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. As an active participant in COAB government through the ESC and other ad-hoc activities,I am very familiar with many of our ordinances and the city charter.l have seen some changes to our charter that I believe should not have been made and see some other changes that should be considered.I would like to be part of the process and have the opportunity to have input.As a 20 plus year COAB resident and the parent of two adult children who have families and are COAB residents,I care a lot about our great little city and want to make it the best that it can be.Agenda Item #4.C.13 Feb 2023Page 153 of 256 First Name Kenneth Last Name Caudle District 1308 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I have no official background except participationin all city matters via town halls and council meetings. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I wish to increase my involvement in ensuring the sustainability of the city of Atlantic Beach.Agenda Item #4.C.13 Feb 2023Page 154 of 256 First Name Kelly Last Name Elmore District 1308 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Community Development Board -10 years Adele Grage Renovation /ExpansionCommittee Landscape Architect —Bull Park Renovation FABE Board -Atlantic Beach Elementary School -8 years Town Center Association Board —7 years Landscape Architect -Atlantic Boulevard medians w/Greenscape of Jacksonville,FDOT Planner/Landscape Architect -Atlantic Beach Country Club Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I'm a Twenty-nine year resident of Atlantic Beach.I have served my community in many ways via my profession and as a concerned citizen particularly regarding planning and aesthetics. I believe the Atlantic Beach Charter is a bedrock,guidepost foundation for the City and that its content should be principled,steadfast,non-partisanand general in nature with brevity and economy in its structure and wording.Agenda Item #4.C.13 Feb 2023Page 155 of 256 First Name Grace Last Name Neville District 1312 Please explain any employment experience,board/committee experience,and/or community volunteer experience. I am a retired teacher from the Duval county school system.I taught in Duval County for 39 years during my tenure I was on various committees.This includes but is not limited to the following committees: Title I committee —While on this committee I helped to document how funds were spent and also had input into how the funds were spent,PTA,School Advisory committee,Teachers union rep,Pre -K ESE lead/representative. In the past I have volunteered at WJXT.During my tenure there I worked with the auction,membership drives,and the WJXT Jacksonville Jazz Festival.I’ve also volunteered with the Beaches Area Historical society as a guide and the Annual gala.Currently I am volunteering with BEAM as a front desk/client representative and helping our clients apply for SNAP bene?ts. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I’ve lived in Atlantic Beach since I was five years old and have always been interested in the history and the workings of the city.I want to help Atlantic Beach grow.I feel that there can be some changes to the Charter which will help us continue to grow and become one cohesive city.All areas of Atlantic Beach are unique and the charter needs to better reflect that,while coming together as one.Agenda Item #4.C.13 Feb 2023Page 156 of 256 First Name Brittany Last Name Norris District 13 12 Please explain any employment experience,board/committee experience,and/or community volunteer experience. Previous city commissioner,seat 5,and chair of the Board Member Review Committee.Plus,past experience sewing the local community as a co-founder of Dig Local Network and as a volunteer with YoungLife at Beaches Vineyard. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. With my prior experience sewing the city,I bring clear insight into ways we could strengthen and update our charter to best serve the citizens of our city.Agenda Item #4.C.13 Feb 2023Page 157 of 256 First Name Dawn Last Name Scott District 13 12 Please explain any employment experience,board/committee experience,and/or community volunteer experience. My committee and board experience began with my volunteer work at Neptune Beach Elementary on the PTA Board as newspaper editor of the Manatee Times when my son attended school there in 2010-2011. I was an advocate for several Marsh Oaks community issues,such as purchase of Bennett's Landing property for Tideviews Park,and I was later nominated by my District 5 Commissioner,Mitch Harding, in 2016 to the Beautification and Natural Resources Preservation Advisory Committee.That committee, created by then Mayor Mitch Reeves,became the conduit between the community members and city staff and officials to get residents’input on what should be done to improve our city trees,parks and trails. It was within that Beautification and Natural Resources Preservation Advisory Committee that a need was found for the City of Atlantic Beach to have a permanent citizen-led committee of eleven citizens to address tree and park beautification and tree canopy preservation,so the Environmental Stewardship Committee (ESC)was created.I served as an inaugural member of the ESC,also serving as an officer,as Committee Secretary. I was also a member of the ESC during a major portion of the Tree Code Review,and spent many hours reviewing,amending and helping to cra?a stronger and more ef?cient tree ordinance. I also admin several growing community-driven and Atlantic Beach-focused social media pages I created whose primary goal is to help bring together citizens who care about the issues that impact and shape our beautiful little community.This would include informing our community of civic happenings,promoting civic engagement of community members,helping promote local small businesses,and showcasing the local arts community,as well as giving residents a voice and a platform in all matters that pertain to our community. Please provide a brief explanation of your interest and your reasons for wishing to be appointed to this committee. I am interested in an appointmentto the Charter Review Committee because I would consider it both an to structure.todiscussinganypotentialcharteramendmentsthatcouldimproveprocedures,efficiency,and promoteequitablerepresentationforallmembersofourcommunity.Agenda Item #4.C.13 Feb 2023Page 158 of 256 Cify 0/[Flf/an?c 2395105 I VCTI NE D ISTRI GT3 District Boundaries 2010 U.S.Census Block Population Distribution (Age 18+)plus ABCC Bulld-out Projectlon E 1306 (2,552 =24.34%) 2 1307 (2.590 :=24.42%)_ 1303 (2,862 =27.30%) j 1312 (2.510 =23.94%) Mlles 0 0.25 0.5 0.76 1 w “ Created:8/ 201 6 cny omuanuc Beach Bulldlng and Zonlng Depanment , BOO Seminole Road,Allanllx:Beach.FL 32233 904.247.5300 www,cosb.us Agenda Item #4.C.13 Feb 2023Page 159 of 256 Page 160 of 256 CITY OF ATLANTIC BEACH CITY CONINIISSION MEETING STAFF REPORT AGENDA I'1"El\/I:Authorize the ]\/layor to sign DR4673—Z3 131 Subgrant Agr eem ent to receive reirnbursernent for expenses related to I-Iurricarie SUBNIITTED BY:I\/Ielissa Burns,Director of Finance ‘W TODAY‘S DAT L:January 25,2023 IVIEETING DATE:February 13.2023 BACKGROUND:On September 29,2022 a disaster declaration was issue d fordannages related to Flurricane Ian.'l'he City of Atlantic Beach is eligible to obtain reirnbursernents fordebris rexnoval (FEMA Category A)and ernergency protective rneasures (FEIVIA Category B).Th e totalcosts for both categories is just over $47,000.Since all work was completed prior to Deeernber 7,2022,100% of the costs can be reirnbursed. The City’s grants administrator and n1yself have been xneeting weekly with a representative froniFEB/IA to assist with the compilation and completion of the necessary paperwork to submit toFEMAfor rei_rnbux'seInent.As we near the end of the process,the Florida Departmeimt of Einergency l\/ lanage rnent(FDEIVI)steps in who acts as the pass through agency for the reirnbursexnent dollars.In o r d e r toreceive the reirnbursernents a sub—grant agreernent needs to be executed,which requires the l\/ Iayor ’s signature. BUDGET:Approxirnately $47,000 increase in grant revenues RECOIVIIVIENDATION:Commission authorize the l\/Iayor to sign DR4673—Z3 l31Subgrarlt Agreement AT’1‘ACl—llVl NT(S):DR4673—Z3 1 3 l Subgrant Agreernent 1 . REVIEVVEI)BY CITY IVIANAGER:%*Agenda Item #6.A.13 Feb 2023Page 161 of 256 Agreement Number:23131 FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT for DR -4673 -Hurricane Ian The following Agreement is made and information is provided pursuant to 2 CFR §200.332(a)(1): Subrecipient’s name:Atlantic Beach,City Of Subrecipient's unique entity identi?er:W2ZNQX64HDF5 Federal Award Date:9/30/2022 Subaward Period of Performance Start and End Date (Cat A-B):Sep 23,2022-Mar 29,2023 Subaward Period of Performance Start and End Date (Cat C—G):Sep 23.2022-Mal’29.2024 Amount of Federal Funds Obligated by this Agreement:M Total Amount of Federal Funds Obligated to the Subrecipient by the pass—through entity to include this Agreement: Total Amount of the Federal Award committed to the Subrecipient by the pass-through entity: Federal award project description (see Federal Funding Accountability and Transparency Act (FFATA):Grant for communities to respond to and recover from maiordisasters or emergencies and for limited mitigation measures. Name of Federal awarding agency:Department of Homeland Security (DHS) Federal Emergency Management Agency FEMA Name of pass-through entity:Florida Division of Emergency Management (FDEMQ Contact information for the pass-through entity:2555 Shumard Oak Blvd. Tallahassee FL 32399-2100 Assistance Listing Number (Formerly CFDA Number):97.036 Assistance Listing Program Title (Formerly CFDA grogram Title):Atlantic Beach,City Of THIS AGREEMENT is entered into by the State of Florida,Division of Emergency Management,with headquarters in Tallahassee,Florida (hereinafter referred to as the "Division"),and Atlantic Beach.City Of THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATlONS:A.The Subrecipient represents that it is fully qualified and eligible to receive these grant funds to providetheservicesidenti?ed herein;B.The Subrecipient,by its decision to participate in this grant program,bears the ultimate responsibility forensuringcompliancewithallapplicableStateandFederallaws,regulations and policies,and bears the ultimateconsequencesofanyadversedecisionsrenderedbytheDivision,the Federal Awarding Agency,or any other StateandFederalagencieswithaudit,regulatory,or enforcement authority;Agenda Item #6.A.13 Feb 2023Page 162 of 256 Te[ephone:247—5807 Ema?;mburns@coab.us d.In the event that different representatives or addresses are designated by either party after execution of this Agreement,notice of the name,title,and address of the new representative will be provided to the other party in writing via letter or electronic email. e.Systems Access:It is the Subrecipient’s responsibility to maintain current active users in the Division’s grants management system in accordance with Attachment B to this Agreement ("Systems Access Form”). (4)TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5)EXECUTION This Agreement may be executed in any number of counterparts,of which may be taken as an original. (6)MODIFICATION Either party may request modification of the provisions of this Agreement.Changes which are agreed upon shall be valid only when in writing,signed by each of the parties,and attached to the original of this Agreement. (7)SCOPE OF WORK The Subrecipient shall perform the work as approved by FEMA and provide the necessary documentation to substantiate work completed. (8)PERIOD OF AGREEMENTIPERIODOF PERFORMANCE The Period of Agreementestablishes a timeframe for all Subrecipient contractual obligations to be completed. Upon execution by both parties,this Agreement shall begin on the ?rst day of the incident period for the disaster applicable to the agreement and shall end upon closeout of the Subrecipient’s account for this disaster by the Federal Awarding Agency,unless terminated earlier as specified elsewhere in this Agreement.This Agreement survives and remains in effect aftertermination for the herein referenced State and Federal audit requirements and the referenced required records retention periods.Work may only be performed during the tlmeframes established and approved by FEMAfor each Category of Work type. (9)FUNDING Awarding Agency for all projects approved for this Subrecipient for DR -4673 -Hurricane Ian PaymentstoSubrecipientsarecontingentuponthegrantingofbudgetauthoritytotheDivision.b.Pursuant to section 252.37(5)(a),Florida Statutes,unless otherwise speci?ed in the GeneralAppropriationsAct,whenever the State accepts financial assistance from the Federal Government or its agenciesundertheFederalPublicAssistanceProgramandsuch?nancial assistance is conditioned upon a requirement formatchingfunds,the State shall provide the entire match requirement for state agencies and one-half of the requiredmatchforgrantstoLocalgovernments.Affected Local governments shall be required to provide one-half of therequiredmatchpriortoreceiptofsuchfinancialassistance.Section 252.37,Florida Statutes,does not3 Agenda Item #6.A.13 Feb 2023Page 163 of 256 to determine compliance with the requirements and objectives of the award and all other ap pli ca bl e lawsand regulations. (13)AUDITS a.The subrecipient shall comply with the audit requirements contained in 2 CFR Part 20 0, subpartF. b.As required by 2 CFR §20D.337(a)."The Federal awarding agency,inspectors Ge ne ral , thecomptroller General of the united states.and the [Division],or any of their authorized representatives,enjoytherightof access to any documents.papers,or other records of the [subrecipient]which are pertinent t o theFederalaward.in order to make audits.examinations,excerpts.and transcripts.The right also includes timely reason able access to the [SubreclpIent‘s]personnel for the purpose of interview and discussion related to such Theright of access is not limited to the required retention period but lasts as long as the records retaine d (2CFR§ 2oo.337(c)). c.As required by 2 CFR §2oo.332(a)(5),the Division.the chief inspector General o f thestateofFlorida. the Florida Auditor General.or any of their authorized representatives,shell enjoy the ofaccesstoany documents,financial statements.papers,or other records of the subrecipient which are pertine nt tothisAgreement. in order to make audits.examinations,excerpts.and transcripts.The right of access als o inclu des timelyand reasonable access to the Subret:ipient's personnel for the purpose of interview and discus sion relatedtosuch documents. (1 4)REPORTS a,consistent with 2 CFR §200.329.the subrecipient shall provide the Division wit h qua rterl y reportsand any applicable financial reporting.including reports requlred by the Federal Funding Accountability andTransparency Act (FFATA).These reports shall include the current status and progress by the subracipient an d, asapplicable.all subcontractors in completing the work described in the scope of work and the expenditure offundsunderthis Agreement.in addition to any other information requested by the Di ion. Quarter 1 (Q1)october 1 —December 31 January 15 Quarter 2 (02)January 1 —March :31 Quarter 3 (03)April 1 —June so QU='1e|'4 (04)July 1 —September so Octobe r 15 b.The subreclpient agrees to submit quarterly reports to the Divislon no later than rift aen (15)daysafter the end of each quarter of the program year and to submit quarterly reports each quarter un til onequarterpastthe closeout of each project in the Dlvls|on's Grant Management system.The ending dates eachquarterofthe program year are March 31,June 30.September so,and December 31. c.The closeout report is due sixty (60)days after completion of each project worksheet associat ed withthe applicant executing this Agreement,or sixty (30)days after termination of this Agreement,w hi ch ev er firstoccurs. 5 Agenda Item #6.A.13 Feb 2023Page 164 of 256 funds are received. If the Subrecipient contracts with any contractor or vendor for performance of any portion of the work required under this Agreement,the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification clause holding the Federal Government,its employees and/or their contractors,the Division,its employees and/or their contractors,and the Subrecipient and its employees and/or their contractors harmless from liabilityto third parties for claims asserted under such contract. c.The Subrecipient must monitor and document,in the quarterly report,the contractor's progress in performing its work on its behalf under this Agreement in addition to its own progress. d.The Subrecipient must ensure all contracts conform to sections 287.057 and 288.703,Florida Statutes, as applicable. (19)ATTACHMENTS a.All attachments to this Agreement are incorporated as if set out fully. b.In the event of any inconsistencies or con?ict between the language of this Agreement and the attachments,the language of the attachments shall control,but only to the extent of the con?ict or inconsistency. c.This Agreement has the following attachments: i.AttachmentA—Certi?cation Regarding Debarment ii.Attachment B —Systems Access Form iii.Attachment C —Certification Regarding Lobbying Agenda Item #6.A.13 Feb 2023Page 165 of 256 Attachment A CERTIFICATION REGARDINGDEBARMENT,SUSPENSION,INELIGIBILITY and VOLUNTARY EXCLUSION The Subrecipient certi?es,to the best of its knowledge and belief,that it and its principals: 1.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal department or agency; 2.Have not within the ?ve-year period preceding entering into this Agreement had one or more public transactions (Federal,State,or Local)terminated for cause or default;and 3.Have not within the ?ve-year period preceding entering into this proposal been convicted of or had a civil judgment rendered against them for: a)the commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State,or Local)transaction or a contract under public transaction,or b) violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery, falsi?cation,or destruction of records,making false statements,or receiving stolen property. The Subrecipient understands and agrees that the language of this certification must be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,contracts under grants,loans,and cooperative agreements)and that all contractors and sub~contractors must certify and disclose accordingly. The Subrecipient further understands and agrees that this certi?cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into. By:Atlantic Beach,City Of Signature Subrecipient’s Name Curtis Ford,Mayor Z31 31 Name and Title DEM Contract Number 800 Seminole Road Street Address Atlantic Beach,FL,32233 City,State,Zip Date Agenda Item #6.A.13 Feb 2023Page 166 of 256 SYSTEMSACCESS FORM (CONTACTS) FEMAIGRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISIONOF EMERGENCYMANAGEMENT Subrecipient:Atlantic Beach,City Of Box 1:Authorized Agent (Full Access)Box 2:Primary Contact (Full Access) N .ame Cum’-5F°'d Name Melissa Burns Organization I O?icialPosition anization I OfficialPosition City of Atlantic Beach lMayor City of Atlantic Beach/Director of Finance Mailin Address MailingAddress 3 0 3e"“"°'e Rd-800 Seminole Rd. City,State,Zip City,State,Zip AtlanticBeach,FL 32233 Atlantic Beach,FL 32233 Daytime Telephone Daytime Telephone (904)247-5800 904 247-5807 E-mailAddress E-mailAddress cford@coab.us mburns@coab.us Box 3:Alternate Contact (Full Access)Box 4:Other-FinanceIPoint of Contact (Full Access) Name Name Kimberl Flower Bllllany Pelce“ 0 Organization]Of?cial Position Organization I Of?cial Position C of Atlantic Beachl Grants Administrator Ci of Atlantic Beach/Deut Finance Director MailingAddress Mailin Address 800 Seminole Rd 3 0 3e"‘l"°'e Rd- City,State,Zip City,State,Zip Atlantic Beach.FL 32233 Atlantic Beach FL 32233 Daytime Telephone Daytime Telephone 904 247-5889 (904)247-5881 E-mailAddress E-mailAddress k?ower@coab.us bpercell@coab.us Box 5:Other-Risk Mgmt-Insurance (Full Access)Box 6:Other-Environmental-Historic (Full Access) “"""“‘”’e Organization I Official Position “”*‘‘'‘”9‘‘‘‘‘‘'”*‘ °a""““‘i"*"“°"" E"“a""""’°“ The above contacts may utilizethe FDEMGrants Management System to perform the Subreclpienfs responsibilities regarding the Public Assistance Grant according to their level of access.The Subrecipient is responsible for ensuring that all contacts are correct and up-to-date. Subrecipient Authorized Representative Signature Date 11 Agenda Item #6.A.13 Feb 2023Page 167 of 256 Attachment C Certification Regarding Lobbying APPENDIX A 44 CFR PART 18 —CERTIFICATIONREGARDINGLOBBYING Certi?cationfor Contracts,Grants,Loans,and Cooperative Agreements The undersigned certi?es,to the best of his or her knowledge and belief,that: 1.No Federal appropriated funds have been paid or willbe paid,by or on behalf of the undersigned,to any person for in?uencing or attempting to in?uence an of?cer or employee of an agency,a Member of Congress,an of?cer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal, amendment,or modi?cation of any Federal contract,grant,loan,or cooperative agreement. If any funds other than Federal appropriated funds have been paid or willbe paid to any person for in?uencing or attempting to in?uence an of?cer or employee of any agency,a Member of Congress,an of?cer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,“Disclosure Form to Report Lobbying,"in accordance with its instructions. The undersigned shall require that the language of this certi?cationbe included in the award documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under grants,loans,and cooperative agreements)and that all Subrecipients shall certify and disclose accordingly. This certi?cation is a materialrepresentation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certi?cationis a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to ?le the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Subrecipient or contractor,City of Atlantic Beach ,certi?es or affirms the truthfulness and accuracy of each statement of its certi?cation and disclosure,ifany.In addition,the Contractor understands and agrees that the provisions of 31 U.S.C.Chap.38,Administrative Remedies for False Claims and Statements, apply to this certi?cation and disclosure,if any. Signature of Subrecipient/contractor'sAuthorized Of?cial Curtis Ford,Mayor Name and Title of Subrecipient/contractor'sAuthorizedOf?cial Date 13 Agenda Item #6.A.13 Feb 2023Page 168 of 256 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Authorizing the continued engineering services for 12”water main installation near North Sherry Drive,Phase 2 SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:January 18,2023 MEETING DATE:February 13,2023 BACKGROUND:Staff received a Continuing Contract Agreement from Crawford,Murphy &Tilly,Inc.in the amount of $98,871 .00.This Agreement is to provide professional engineering services in connection with the City’s efforts to design a new 12”water main along N.Sherry Drive from Pioneer Drive to Wonderwood Drive,to Mayport Road and from N.Sherry Drive at Wonderwood Drive to the east side of Anchor Academy Elementary School then north along the east side of Anchor Academy to the property line of Naval Station Mayport. There is an existing 8”water main on the east side of N.Sherry Drive and a sewage force main on the west side.The favored option to avoid large tree removal would be to directional drill this portion of the water main and locate below the current west edge of pavement.Reconnection to the school’s service from the 12”can be made as the pipeline passes by the front of the school property. The tasks included in the Scope &Fee Agreement include permitting,design,bidding assistance and performance of construction administration services for the improvements.Further details are outlined in the Attachment to Agreement Work Order (attached)from Crawford,Murphy &Tilly,Inc. BUDGET:Funds are budgeted in the infrastructure account 400-5504-533-63-00 under project number AR2203. RECOMMENDATION:City Commission hereby authorizes the City Manager to approve the purchase and issue a Task Authorization to Crawford,Murphy &Tilly,Inc.in the amount of $98,871.00 to provide services as describe in the Continuing Contract Agreement received December 7,2022. ATTACHMENT(S):1)Work Order Phase 2 from Crawford,Murphy &Tilly,Inc. REVIEWED BY CITY MANAGER:Agenda Item #6.B.13 Feb 2023Page 169 of 256 Attachment to Agreement Sherry Drive VVater Main Improvements Phase 2 VVORK ORDER: between City of Atlantic Beach and Crawford,l\/Iurphy &Tilly,lnc. THIS DOCUMENT.executed this day of ,2022,is VVO RK ORDER .lo Contract,city of Atlantic Beach (“()wner”)and crawford,l\/lurphy Tilly.Inc. (“Engineer")on ,2021 (hereafter called “Vi/ork Order"). A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreen1ent")w hi c h provides that.frorn time to time,the “Owner may request that Engineer provide professional ser vic es for Speci?c Projects,”and “each engagernent will be docuxnented by a Work This d?cunlent is a Work Order.The Agreement sets forth the general terms and condi tions which shall apply to this Vi/ork Order. B.DESCRIPTION OF‘ASSIGNNIENT This VVo1'k Ordcl‘is For Professional Engineering Services in connection with the Ci ty’ s effonsto design a new 12”water rnain along N.Sherry Drive (a 50’R/W)frorn Pioneer Dri ve, northfor approxirnately 1,330 L.F.to Wonde1‘wood Drive (a variable width R/W),then along north side of Vvondervvood Drive for approxirnately 350 L1’.to l\/Iaypon Road,northerl yalongtheeastsideofl\/Iayport Road for approximately 600 L.F.and frorn N.sh err y Driveat VVonderwood Drive easterly for approximately 1150 L.F.to the east side of Ancho r Acader nyElenqentarySchoolthennorthalongtheeastsideofAnchorAcademyforapproximately$50L.F to the property line of Naval Station l\/layport. This work effort will require procurement of a utility easelnent across the Element ary school site.CIVIT will coordinate with the DCPS to secure a 20’wide utility easelnent theeast property line of the school site along with a temporary construction casement For t h e insta llati on of a 12»ineh water inain.The design intent will require the use of a terriporary co ns tr uc ti o n easement from the City of Jacksonville for work within Hanna Park and a right ofwa y permi t for placerrlent of the water main within COJ right of way. C.I'ROJECT OVERVI EVV The intent of the proposed project is to reinforce the City’s water distribution systern tothenorth by increasing the water pressure and ?ow at the northerly extent of the City’s water dist rib uti on system serving Anchor Academy Elementary School and a potential interconnection withNaval Station l\/layport at the school site.Agenda Item #6.B.13 Feb 2023Page 170 of 256 D.SCOPE OF SERVICES Part 1A: Design of a new 12-inch water main from Pioneer Drive at N.Sherry Drive northerly along N.Sherry Drive to Wonderwood Drive.It was observed that N. Sherry Drive along this route was recently repaved.As there is an existing 8” water main on the east side of N.Sherry Drive and a sewage force main on the west side,the favored option to avoid large tree removal would be to directional drill this portion of the water main and locate below the current west edge of pavement.With limited space to string out the pipe we have included a survey of the southeast corner of N.Sherry Drive at Wonderwood Drive and along the entrance road to Hanna Park to string out the pipe and obtain the correct bending radius at the intersection. After completion of the horizontal directional drilling,the 12”water main will cross over Wonderwood Drive and continue easterly to the east side of Anchor Academy Elementary School,then north along the east property line to NAS Mayport property line.Reconnection to the school’s service from the 12”can be made as the pipeline passes by the front of the school property. Part 1B: Design of a 6”or 8”water main from the crossing at N.Sherry Drive then along the north right of way of Wonderwood Drive westerly to Mayport Road then northerly along the east R/W of Mayport Road.This extension will require placement of Fire Hydrants along this route spaced at 1000’maximum distance between fire hydrants.Reconnection of any potable water service will be included along the route. We anticipate plans and speci?cations to be submitted for review and approval by Department of Public Utilities staff at 60%and a ?nal submittal for bidding purposes.A cost estimate will be submitted for the Department of Public Utilities use at the Final design stage.We do not anticipate Water Management District permitting,or sanitary sewer utility replacement or adjustments within the project area. A topographic survey will be provided in this task order and will be used for the layout of the proposed water main.There will be an easement required across the school property and this will require a legal description and map for this purpose.This work order scope also includes Subsurface Utility Engineering services (SUE)for the location of existing water distribution mains and other utilities found to be in close con?ict with the proposed construction.We do not anticipate the need for an environmental evaluation,and landscape/irrigation design services. City of Jacksonville for approval.Plans will be routed through the City’s Electronic CivilPlanReviewserviceforapproval.Fees to be paid by the City of Atlantic Beach.We areexpectingtohavetheCityofJacksonvilleissueatemporaryconstructioneasementtostringouttheHDPEpipelinedowntheHannaParkaccessroad.The project design willalsorequireFDEPpermitreviewandapproval.CMT will prepare permit applicationsandrouteforCityofAtlanticBeachforexecutionandwillsubmitplansandpermitapplicationsthroughtheFDEP’s,DEP_NED online submittal web site.Fees to be paidbytheCityofAtlanticBeach.Agenda Item #6.B.13 Feb 2023Page 171 of 256 The project will require obtaining a Utility Easement (20’Min)across Anchor Academy Elementary School site.CMT will coordinate with the Duval County Public School’s for the easement across the school site.The development of the legal description and sketch is included in this proposal.The project also anticipates a temporary construction easement to be issued by the City of Jacksonville for the Hannah Park property.CMT will prepare MOT and coordinate with the City for the use of one travel lane at the entrance to Hanna Park for use in laying out HDPE pipe for joint fusion. E.PROJECT TASKS 1.00 2.00 Design Plans: A.Develop 60%design of water main along N.Sherry Drive from Pioneer Drive to Wonderwood Dr.and along Wonderwood Drive from Maypoit Road to the east side of the elementary school site.The project route will also include approximately 600’ of the east side of Maypoit Road from Wonderwood Drive northerly and along the east side of the school site to the Naval Base.We will also procure temporary easements for the layout of the pipe inside Hanna Park avoiding large specimen trees and other underground utilities within these rights~of-way. B.Contact R/W utility users in an attempt to identify utility con?icts and coordinate utility adjustments during design. C.Conduct a 60%design review meeting with Department of Public Utilities staff. D.Address any Department of Public Utilities staff comments and develop Final water main plans including utility pro?le sheets for horizontal directional drilling (HDD), utility details along with project speci?cations. E.Work with Department of Public Utilities staff as necessary to assist with: i.Advertisement for Bids sheet ii.Bid Form and iii.Engineers Estimate iv.“Front-end”document editing are included as part of the scope of services.All “back-end documents”will be provided to the Department of Public Utilities to be include as part of the Department of Public Utilities prepared Contract Documents. Permitting: A.Prepare and submit permit application documents to the FDEP for water main construction approval.This includes responses to agency request for additional information (RAI)based upon the submitted supporting documents. right-of-way construction permit.This includes responses to agency request foradditionalinformation(RAI)based upon the submitted supporting documents.C.CMT will prepare a utility easement plan for the permanent installation of a 12”watermainacrosstheelementaryschoolsitetoNASMayport.CMT will coordinate theeasementwiththeDuvalCountyPublicSchools.D.CMT will submit an application for a temporary construction easement within theboundariesofHannaParkwiththeCityofJacksonville.Agenda Item #6.B.13 Feb 2023Page 172 of 256 F.PROPOSED STAFFING The following staff is proposed for performing the services authorized in this Work Order. Labor Classi?cation Assignment Project Manager Engineering Design /Project Control Engineer Engineering Design Senior Designer Engineering Design/Plans Production Proposed Subconsultants The following subconsultants are proposed for professional services related to this assignment: SAM Company Topographic Survey and Mapping SAM Company Underground Utility LocatingServices G.DELIVERABLES 60 %Design Plans Final Design Plans/Specifications Cost Estimate H.CITY RESPONSIBILITIES The Owner will designate Mr.Steve Swann,City Engineer,as the Owner’s project representative and primary contact for the Engineer.The Engineer will rely on the Owner’s designated project representative for instructions and approval of Engineer’s services. I.COMPENSATION TOTAL $98,871.00 Please see attached fee spreadsheet for cost breakdown.Agenda Item #6.B.13 Feb 2023Page 173 of 256 IN WITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date first above written. OWNER:ENGINEER: City of Atlantic Beach Crawford,Murphy &Tilly,Inc 1200 Sandpiper Lane 7400 Baymeadows Way Atlantic Beach,FL 32233 Jacksonville,FL.32256 By:By: Name:Steve Swann Name:Paul E.Ina Title:City Engineer Title:Group Manager,ST FL Date Signed:Date Signed:Agenda Item #6.B.13 Feb 2023Page 174 of 256 I New 12"from 2920 ‘Wonderwood Dr to East Side of Mayport Rd. 370 LF New 12"from Sherry Dr/Wonderwood .. to Finegan Elem 700 LF A New 12"fmm Exist 8"to Intersection Sherry Dr.&Wcnderwood Dr.' 1300 LF Agenda Item #6.B.13 Feb 2023Page 175 of 256 Page 176 of 256 CITY OF ATLANTIC BEACH CITY CC|1\/INIISSIOIV NIEETING VSTAFFREPORT AGENDA ITEM:Authorizing additional funds in the amount or $59,220 fron1Project PU2209 to Fill the area around the 8*’force main pipe alon g Doru- ler Road with 180 Cubic Yards of Flowable Fill. SUBNIITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:January 27,2023 MEETING DATE:February 13.2023 BACKGROUND:While working on the Donner Road reconstruction Phases 1&2project, the 8”force main broke under the pressure of the heavy equipnient due to its age and state.The force main was clamped,but while the road was opened up,it was decided to replace t existi ng force main now rather than later.The contractor installed a ternporary bypass punip &hoses ord er toinstall the new force main and to keep water ?owing.The contractor consulted with Staff an d reco mm end ed 1 80 CY of ?owable ?ll be placed along the new 8"force inain in place oflirne rock. The Flowablc ?ll will protect the new 8”force main in shallow parts ofthe road where l i r rockwould not offer adequate protection.The rnixture is capable of?lling all voids in irregular excav ations andhard to reach places such as around and under pipes.is self-leveling and hardens in a naatter ofafewhours without the need for compaction in layers. While these repairs are part of the Donner Road Project.it is a separate issue frorn the or ig in al project bid,as it is a problen-l that occun-ed while the project was in progress. BUDGET:The additional funds are available for this work in the Capital Imp rov eni ents Account 4l0»5506—S35-6300.Project PU2209 RECONINIENDATION:City Commission hereby authorizes the City l\/[anager toapprov e the additional funds for labor and materials listed on the Change Order,subrnitted JaxUtilities l\/Ianagcrnent,Inc. ATTACHl\/[ENT(S):l)Change Order from Jax Utilities l\/Ianagernent,Inc‘ 2)Picture of 8”force main,?owable ?ll exarnple 3)Map of Donner Road REVIEVVED BY CITY MANAGER:Agenda Item #6.C.13 Feb 2023Page 177 of 256 —_— U/M PH-2 Additional Flow Fl||8"FM (180 cv)0/37,012.50 $22,207.50 EA LF SS»6 Connect Existing 21"500.00 Grout Fill Existing 21"at 55-6 ($12.50 LF)1,750.00 3ZO1Z50 $2445150 DonnerRoad Utility Division 10/27/2022 59,220.00 500.00 1,750.00 61,470.00 Agenda Item #6.C.13 Feb 2023Page 178 of 256 Agenda Item #6.C.13 Feb 2023Page 179 of 256 Yuceanw-:\oowcnr.»:s Pugjic \.‘\,fo,'k3 V Jackson Rd ,Jackson Rd torag:a1 -3 Jordan Park 0‘ . _9 ., vlng 8.mencan we”a Community Le 19 &Irrigation Inc ; ArdcllaRd E . Victor Huber Braziiian 3 Jiu~.Jitsu Academy.INC 2-, The Juicy D Donner Road Q’ SeqfoodMayport °""°’Rd DonnerRdSeamed-SS _DonnerRdSail?sh9,5 SailfishDr E 9 Sail?sh5, 1',_,.,6‘pm we:5 Young Lne Unwergrty ‘JIc‘lnan1:::'3 vwberjackLn Q Of NOFThFlO.'|da ii AmberiackLn,ReveBrewing 3 BonitaRd BonilaRd BonitaRd Plaza Jacksonvilie Tax Services A _._-.-_». 3 In Jadldpmzs Agenda Item #6.C.13 Feb 2023Page 180 of 256 STAFF REPORT City of Atlantic Beach Commission l\/Ieeting AGENDA ITE1\/I:Radio Services Ag1'eernent between COJ and COAB SUBMITTED BY:Shane Corbin,City l\/Ianager T()DAY’S DATE:January 24,2023 DJEETING DATE:February 13,2023 BACKGROUND:The City of Atlantic Beach (COAB)currently operates radio communications through the City of Jacksonville (COJ)P25 radio system.The COA B ownsthe 800 I\/IHZ radios and relies on the COJ for repeaters and other infrastructure to operat e theradio system. The majority of the radios used by the COAB are within the Police Departrneiut and a r e reliedon daily for communications.Other departments within the city have 800 IVII-Iz radios w hi ch ?xnctio nontheCityofJacksonvilleP25radiosystemandareavailabletotheminanemergencysituati on.The COJ radio system provides the Police Department with inter-—operability wit h otherlaw enforcement agencies in the area which is pararnount to public safety during critical Periodically the COJ and the COAB enter into a Radio Services Agreement which thetenns and rate for a speci?ed time frame.The current agreement was entered into Octobei-o f 2021. Retroactively,commencing on October 1.2022,the City of Atlantic Beach is require d topaya ?xed monthly fee of $35.21 for the services set forth in this Agreement.This fee incl ude s $27.18 per Unit of P25 rriairitenance and $5.88 per Unit for Radio Shop services and support,and$2.15 per Unit for JEA tower expenses. BUDGET:The approximate annual cost for this radio service is $45,000.This i t e hasbeen approved in the FY 2022-23 Police budget. RECOMMENDATION:Authorize City l\/[anager to sign the First Amendment toRadio Services Agreement between the City of Atlantic Beach and the City oflacksonville. ATTACHMENT:1)City oflacksonville Radio Services Agreement BUDGET:This expenditure is funded in the Police Department account 001-2001-521 -41.00 REVIEWED BY CITY MANAGER:Agenda Item #6.D.13 Feb 2023Page 181 of 256 FIRST AMENDMENT TO RADIO SERVICES AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE CITY OF JACKSONVILLE This First Amendment to Radio Services Agreement (this “First Amendment”)is dated ,2023,between the City of Atlantic Beach,a municipal corporation in Duval County,Florida (“Atlantic Beach”),and the City of Jacksonville,a consolidated political subdivision and municipal corporation existing under the laws of the State of Florida (the “City”). Whereas,effective October 1,2021,the City and Atlantic Beach entered into the Radio Services Agreement,City Contract No.230200 (the “Agreement”),approved and authorized by Ordinance 2013-424-E. Whereas,Ordinance 2013-424—Eauthorizes the Chief of the Information Technologies Division,on behalf of the Mayor and the Corporation Secretary,to execute amendments to the Agreement on behalf of the City,upon approval by the Mayor’s Budget Review Committee,which approval was obtained on October 24,2022. Whereas,the parties desire to amend the Agreement as more fully set forth herein. Now,therefore,for and in consideration of good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,the parties agree as follows: 1.Incorporation of Recitals.The above—statedrecitals are accurate,true,and correct and are incorporated in and made a part of this amendment. 2.Capitalized Terms.Unless otherwise defined in this amendment,all capitalized terms shall have the meaning given to them in the Agreement. 3.Amendment to Section 4(a).Section 4(a)of the Agreement is hereby amended by adding the monthly fee for ?scal year 2023 and reads in its entirety as follows: (a)Commencing October 1,2021,through September 30,2022, ATLANTIC BEACH shall pay the City a ?xed monthly fee of $21.02 per Unit for the services set forth in this Agreement.This fee includes $13.23 per Unit for P25 maintenance,$5.72 per Unit for radio shop services and support,and $2.07 per Unit for JEA expenses.Commencing October 1,2022,through September Unit for P25 maintenance,$5.88 per Unit for radio shop services and support,and$2.15 per Unit for JEA costs.4.Amendment to Section 6.Section 6 of the Agreement is hereby amended byextendingtheminimumpaymenttofiscalyear2023andreadsinitsentiretyasfollows:6.Minimum Payment.ATLANTIC BEACH may increase or decreasethenumberofActiveUnitsasitdeemsappropriate.However,subject to the Agenda Item #6.D.13 Feb 2023Page 182 of 256 In witness whereof,the parties are signing this amendment the day and year ?rst written above. Witness City of Jacksonville,a consolidated political subdivision and municipal corporation existing under the laws of the State of Florida By:By: Thomas Ossi Kenneth E.Lathrop Technology Contract &Records Manager Chief of Information Technologies /CIO On behalfofthe Mayor,pursuant to Ordinance 2013-424-E Witness City of Atlantic Beach,a municipal corporation in Duval County,Florida By:By: Name:Shane Corbin Title:City Manager Encumbrance and funding information for internal City use: Total Maximum Indebtedness:$0.00 The above stated amount is the maximum ?xed monetary amount of the foregoing contract.It shall not be encumbered by the foregoing contract.It shall be encumbered by one or more subsequently issued purchase orders that must reference the foregoing contract.All ?nancial examinations and funds control checking will be made at the time such purchase orders are issued. In accordance with Section 24.l03(e),Jacksonville Ordinance Code,I do hereby certify that there is an unexpended,unencumbered,and unimpounded balance in the appropriation suf?cient to cover the foregoing contract;provided,however,this certi?cation is not,nor shall it be interpreted as,an encumbrance of funding under the contract.Actual encumbrances shall be made by subsequent purchase orders as speci?ed in the contract. Director of Finance Form Approved:Of?ce of General CounselGC-#1543494-v1-City__of_Atlantic__Beach_#230200_Amd_1_P25_Radio_Services_Agreement.docx Agenda Item #6.D.13 Feb 2023Page 183 of 256 Page 184 of 256 CITY OF ATLANTIC BEACH CITY CONIIVIISSICUN IVIEETINCI STAFF l'{IL‘l'()ll"[‘ AGENDA ITEM:9—l—l lnterlocal Agrccrricnl FY 2022-2023 SUBMITTED gy,Victor Gtialillo cthieror Police DATE:.laI‘ILIaI‘y 24.2023 MEETING DATE:February 13,2023 BACl(GR()UND:Dtlval C‘0unl_y collects a user I‘c:on all telephone lines in the coun ty tooffset the costs or prov ng E91]service.The City or lacksonvillc purcllzlses the I«:9ll cnic rgcn cycquiplncnf.For the answering stations to include the three (3)beaches cities. 'I‘he City of Atlzlntic Beach vvill receive :1 (llS[I‘il‘JlIliOl‘I proportion oli the 9—l—l User Fee cal cul ate d by taking the total call taker salary and bene?ts From Atlantic Beach and lntllliplying amount by the pert:e1tag,e or cstllnnlcd employees \vl1u.sole responsibility is to answer 13 91 : calls instead or dispatching.Since the City or Atlantic Beach does not employ personne l vvho Function only us call takers.our distribution is calculated us ng data from call takers em plo yedwiththe.Iacl<sonville Sherlll‘s Of?ce. According to the attached uln-:ndn1el'lt from the City ofJacksonviIlc.the ?scal year di str ib uti on an1oLlnt for FY 2022-2023 is $73.03‘-).O8.The (list butinn sirnount [hr the previous ?scal year. 202I-2022.was $76,575.29. BUDGET:‘The Inaxilntlln an1oLll1t to be distributed by the City nl‘Jat:ksCn1viIle as 21 ofthis calculation to /\llunlic Beach Ibr Fiscal Year 2022~2023 is SEVEN'l‘Y—'lil lR -_’ I' I l() US A' ND 'l'l‘llR’FYel\ll1\l|:'.and 08/I00 DOl.|.AI{S ($73,039.08). RECOMMENHA-rt0N:Staff l'et:on1n-lends me approval or the 9—I—l lnterloeal Ag ree me nt rm the distribution of 9—|~l Funcls lbr cull lilk Ila es.starralso reeoininencls authol rmthe Nlslyor and city n'IklI1ag_cI’to sign the 9—l—I lrtterlocal /\gl'e(:n1ent beuvecn the City ofAtlantic Beach and the City oli.lackson\/ille. ATTACHNIENT:9-I-I lnlcrlocill /\grcclnent ‘ REVIEWED BY CITY MANAGER: ,Agenda Item #6.E.13 Feb 2023Page 185 of 256 INTERLOCAL AGREEMENT BETWEEN THE CITY OF JACKSONVILLE,FLORIDA AND THE CITY OF ATLANTIC BEACH,FLORIDA THIS INTERLOCAL AGREEMENT is made and entered into as of this day of ,2023,by and between THE CITY OF JACKSONVILLE,FLORIDA,a consolidated municipal/county government making the General Services District (hereinafter referred to as “JACKSONVILLE”),and THE CITY OF ATLANTIC BEACH,FLORIDA,a municipal corporation within the General Services District (hereinafter referred to as “ATLANTIC BEACH”),for the purpose of distributing proceeds collected and set aside via the 9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-l—l Call Takers for that portion of their time spent answering and handling 9-l—l calls under the provisions of Section 365.l72(9),Florida Statutes,as authorized to be imposed by the governing body of Duval County (hereinafter referred to as the “Project”). RECITALS: WHEREAS,in 2019,the parties made and entered into an Interlocal Agreement,City Contract #5629-58 (hereinafter referred to as the “Agreement”for the Project;and WHEREAS,said Agreement was in effect until September 30,2024,and WHEREAS,said Agreement has been amended one (2)times previously,and WHEREAS,the Council of JACKSONVILLE,acting as the governing body of Duval County,Florida,has authorized the fees collected to be used to fund an Interlocal Agreement wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes;now therefore IN CONSIDERATION of the mutual promises and covenants herein contained and for other good and valuable consideration,the parties agree as follows: 1.The above-stated recitals are accurate,true,and correct and are incorporated herein and are made a part hereof by this reference. 2.Calculation of the 9-1-1 Distribution referred to as the “Distribution”)UsersalaryonlyfromATLANTICBEACH,multiplying that amount by the portion attributed to 911callsversusadministrationcallsnottoincludedispatchingcalls(if not available,the JacksonvilleSheriffsOf?ce percentage will be utilized),and multiplying that amount by the ?ve yearweightedaverageof9-1-1 calls (if calls are not segregated by emergency/non-emergency,thentheJacksonvilleSheriffsOf?ce average will be utilized).Agenda Item #6.E.13 Feb 2023Page 186 of 256 2.2 If the available net revenues (total 9-1-1 revenue less 9-1-1 administration salaries &bene?ts and operating expenses)are greater than or equal to the total calculated Distributions of the ?ve Public-Safety Answering Points (Jacksonville Sheriffs Office,City of Jacksonville Fire Department,City of Atlantic Beach,City of Jacksonville Beach,and City of Neptune Beach),then the entire Distribution will be available to ATLANTIC BEACH.If the available net revenues are less than the total calculated Distributions of the ?ve Public Safety Answering Points (hereinafter referred to as “PSAPS”),then ATLANTIC BEACH will receive its pro rata share based on the percentage of its Distribution to the total calculated Distributionof the ?ve PSAPS. 2.3 The maximum amount to be distributed by JACKSONVILLEas a result of this calculation for ATLANTIC BEACH for Fiscal Year 2019-2020 is “FIFTY-SIX THOUSAND NINE HUNDRED THIRTY-TWO AND 00/00 DOLLARS ($56,932.00)”. The maximum amount to be distributed by JACKSONVILLE as a result of this calculation to ATLANTIC BEACH for Fiscal year 2020-2021 is SIXTY-EIGHT THOUSAND TWO HUNDRED FORTY AND 00/100 DOLLARS ($68,240.00). The maximum amount to be distributed by JACKSONVILLE as a result of this calculation to ATLANTIC BEACH for Fiscal year 2021-2022 is SEVENTY-SIX THOUSAND FIVE HUNDRED SEVENTY-FIVE AND 29/100 DOLLARS ($76,575.29). The maximum amount to be distributed by JACKSONVILLE as a result of this calculation to ATLANTIC BEACH for Fiscal year 2022-2023 is SEVENTY-THREE THOUSAND THIRTY-NINEAND 08/100 DOLLARS ($73,039.08). 2.4 The Distribution shall be remitted to the respective City Manager or Finance Director or his/her designee on a quaiterly basis upon receipt of an invoice accompanied by supporting payroll documentation. 2.5 In each succeeding ?scal year,the Jacksonville Sheriffs Of?ce will recalculate the Distribution to ATLANTIC BEACH by updating the information referenced in Sections 2.1 and 2.2.The Jacksonville Sheriffs Of?ce 9-1-1 Coordinator will notify ATLANTIC BEACH of the maximum Distribution in the ?rst quarter of the succeeding ?scal year. 3.The 9-1-1 User Fees collected and distributed as provided herein shall be utilized only for call taker salaries and associated expenses,as provided for in Section 365.172(9), Florida Statutes. accounting of such funds and the manner in which they were expended in accordanceSection11.45,Florida Statutes.5.ATLANTIC BEACH hereby acknowledges full payment and performance under allprioragreementsonthissubjectandherebywaivesanyrighttoassertanyclaimforfailureofperformanceinprioryears.Agenda Item #6.E.13 Feb 2023Page 187 of 256 6.The salary period covered under this Agreement shall be ret1'o—activeto October 1, 2019,and shall be in effect from the date it is recorded on the Of?cial Records of Duval County until September 30,2024. 7.This Agreement may be terminated by either of the paities upon 90 days’written notice of such terminationto the other parties to this Agreement. 8.JACKSONVILLEwill record this Interlocal Agreement in the Official Records of Duval County,as required by Section 163.01(11),Florida Statutes. IN WITNESS WHEREOF,the City of Jacksonville,by and through its respective authorizedrepresentatives,has caused this Agreement to be executed on the day and year ?rst above written. CITY OF JACKSONVILLE By: T.K.Waters,Sheriff *Per Ord.Code 37.101 In compliance with the Ordinance Code of the City of Jacksonville,I do hereby certify that there is an unexpended,unencumbered,and unimpoundedbalance in the appropriationto cover the foregoing Agreement and that provision has been made for the payment of the monies provided therein to be paid. Fonn Approved: Of?ce of General Counsel Agenda Item #6.E.13 Feb 2023Page 188 of 256 IN WITNESS WHEREOF,the City of Atlantic Beach,by and through its respective authorized representatives,has caused this Agreement to be executed on the day and year first above written. AT T EST :CITY OF ATLANTIC BEACH By:By: Donna L.Bartle,City Clerk Curtis Ford,Mayor 800 Seminole Road 800 Seminole Road Atlantic Beach,FL 32233 Atlantic Beach,FL 32233 By: Shane Corbin,City Manager 800 Seminole Road Atlantic Beach,Florida 32233 STATE OF FLORIDA) I )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of , 2023,by Curtis Ford,Shane Corbin and Donna L.Bartle,the Mayor,the City Manager and the City Clerk,respectively,of the City of Atlantic Beach,a municipal corporation in Duval County, Florida. Such persons:(notary must check applicable box) I:are personally known to me;or E produced a current driver's license as identification;or E produced as identification (Sign) (Print) (NOTARIAL SEAL)Agenda Item #6.E.13 Feb 2023Page 189 of 256 Page 190 of 256 CITY OF ATLANTIC BEACH FINANCIAL REPORT As or oscsmnm 51,znzz (2596 or YEAR sun-$50) Bud at Yea -.-T D Total Cnyv/Ids)nudge- y 5 Revenues 5 47,227,397 5 15,554,353 35.3% use of Fund Balance 5 4,290,355 - Expencmures 51 513 255 Revenues +Fund Balance —Expenditures 5 m--.ourn-l\||nr.1non nudge:Year-to-Date ‘)6 Personnel Servloes 13,530,039 2,999,555 21.996 operanng Expenses 15,715,903 3,793,525 22.7% Capital Outlay 14,435,450 1,115,251 7.795 Debt Service 2,033,595 1,653,856 75.2% Transfers 8,410,253 2,102,574 25.0% Resources Exgended Capnsl Outlay,1,115,131) 4;Pt Agenda Item #6.F.13 Feb 2023Page 191 of 256 CITY OF ATLANTIC BEACH FINANCIAL REPORT as of DECEIVIBER 31,2o22 Revenues Budget Year-to-Date % Taxes 8,510,521 6,358,004 74.7% Licenses,Permits,Fees 925,700 97,440 10.5% Intergovernmental Revenue 2,716,369 285,363 10.5% Charges for services 2,696,196 731,739 27.1% Fines &Forfeitures 51,375 16,538 32.2% interest 200,000 59,725 29.9% Dispostion of Fixed Assets 25,000 1,326 5.3% Miscellaneous 9,525 15,585 163.6% interfund Transfers in 1,919,256 479,814 25.0% Contributions from Enterprise Funds 1,193,495 298,374 25.0% Total Revenues s 13,247,437 $8,343,908 45.7% Expenditures Budget Year-to—Date % Governing Body 65,033 20,380 31.3% city Adrnlnistration 3,694,634 815,669 22.1% General Government 993,651 391,040 39.4% Planning 425,531 89,616 21.1% Public safety 8,448,221 1,677,129 19.9% Public works 3,707,131 598,820 16.2% Recreation Programs/Events 811,936 192,735 23.7% Transfers Out 101,250 25,314 25.0% Total Expenditures 5 18,247,437 5 3,810,703 20.9% Vear—To—Date General Fund Expenditures Recrea ion Progra ms/Events, 192.735 Governlrig Brady.20,330 2 Public works.553,520 1/1 1 General Go ver n me nt, ——e-_Plann lng. 39.616 Agenda Item #6.F.13 Feb 2023Page 192 of 256 CFTV OF ATLANTIC BEACH FINANCIAL REPOWY as of DECEIVIBER 31,2022 SPECIAL AIIIJ ENYERPIIISE FUNDS Budlek ve to-Date as Revenue:3,345,153 311.155 5.395 Yransfers In 2.555 543 554 550 5.555 Tolal Revznuls s,um;,551 575.555 15.294 5xeenI1III.Ives 1,375,157 725.252 52.391 Yrarlslars out 5 755.535 1.551.355 25 0% halal Expendllures 5 5,145,755 5 2,417,733 25.715 nevem-as nudge:venue-Dans 1: Charges for Se es 3,554,554 534,005 22.55 IvIIsseIIaneuus 145.055 54,574 55,595 Yranslars In 1 nuo,ooo 245,555 25 95 Tola|aeuenues 5 4,557,554 5 1,225,375 25.5% Ekpuuxes Expenses 5,557,575 505,555 1355; Debt Servloe 553,193 512,145 52.57. Transfers 245 475 as :70 25.0% mm Expenses s 5.255.544 5 1,453,352 211.511 War I system oeu Fens Revenues .Fees 5 vermus 15u.ccIo 15,554 12.5% Yransfers Out .—0.076 Revenues Budget Vear»I.oADIK=as ImergIwernmenuI nevenue 2,721,552 7 charges (or Sarvlzes 1,035,551 225,715 Miscellaneous 1.559 Trarvslers In 557.555 Total Revenuas $4.E4s.34I1 expenses Hood Conkrol 4.142554 235.252 5.7% Debt Service 157,551 151.237 55.595 Yransfers out 350 5:10 57,551 25 0% -mun Expenses 5 4,551,545 5 505,570 111.51: Revenues Budget 9: Fees 5 Permits 53.509 35.35: Charges for Services 2,155,555 23,214. Transfers In .—0.0% ton:Rnvanues s 2.245.455 5 525,545 23.45‘ Eulzenses Expenses 2,513,725 537,551 25.7% Transfers on:355 581!35 555 25.5% Total Expenses 5 2.373.355 5 527,445 25.49: B:ldlng (ad Fnlcrze rvu-II!nevenues Iauugeu veamo-one95 Fae:5 Permits 4s1. 4oIz 11o,12122.59; MIsseIIaneeus 113 155214% 1meI nevenues 5 555,555 5111.75315.515 Expansns Protective lnspecrinns 555,545 143,35421.59: Revenues 5.1.1551 Vaar-to-Date Slate Grant V.se Charges for Senncas 5,553,070 1.451.55124.595 MIseeIIs.ne5us 5u, ucIo 27,15154.5% Transfers In 750 157.5002me Tnlal neuenuu s 5.553.n7o 51,545,73124.715 Ext?enses Expenses 5,327,554 1,577,42117,515 Debt Service 1,227,552 554.95573.5% ‘Wranglers om 455,425 122,15525on Total Expenses 5 8,003,671 52,153,55525.5% sewer sysuem Dev rees Budge:vear—:o—I2ateas Revenues V Fees 5 Penv?ls 255, 050 51,27420.4% Translers om .0.0% mm ()1V|u~I5'Ptnsnnru Trus t l—uII(l Ruvanues Bud ex Vlsirvtvbake ‘Taxes 137, 545 —arm Miscellaneous 475, 575 1,075,574225.25. Cunllbuliuns 551 157.47525.05:. ‘rota!neue-mes 5 1,255,945 51277,35555.3% Expznses AdrI1|n|slraIlnII 125, 115 13,515 pensnnn Iaenenzs 7:15 24on Total expenses 5 535. 575 522.515 General p|uvL-us V:- nslun n..sIrund nevenues Budge!vear—:o.I>aIeas IvIIsceIIenem.s 1 145. com 1,555,523157,714 Conlmullorls 535, 255 235,55525.2% Yolal Revenue:$2.033. 255 52,045,82158.2% Expanses Admmistratvon 155, 511 25,44515.391 Pcnxlnn Benefits 1 475 5 0 5 375,7242559c Total Exnausas 5 1I.55n. 515 5405,17325.45:Agenda Item #6.F.13 Feb 2023Page 193 of 256 s14.ooo.oo $12,000.00 $10,000.00 $3,030.00 $6.ooo.oo $4,003.30 s2.ooo.3o S» -201 312023 -2320/2321 3 2021 /2322 -2322/232:1 on 3. $3,734.: $3,-135.0 s3.a43.3 CITY OF ATLANTIC BEACH FINANCIAL REPORT as of DECEIVIBER 31,2022 PAID PA NG EVENUES Mgnthly 2g]gzzgzo 2QzQI2D21 2gg1/2022 gQ2_2I2o23 Oct $-$3,784.27 S 5,185.03 S 9,343.60 Nov 2,746.49 3,279.57 8,557.40 6,676.60 Dec 4,545.25 3,894.36 6,036.62 3,371.90 Jan 6,1 92.20 4,252.57 5,635.42 Feb 4,922.37 3,338.72 8,223.53 Nlar 4,100.71 4,697.03 1 1 ,D26.40 Apr 829.85 6,915.09 11,698.47 Nlay 6,970.18 8,504.93 11,761.19 Jun 5,515.29 7,557.31 11,655.95 Jul 5,856.62 8,724.00 1 1 ,684.58 Aug 5,664.33 6,067.64 9,805.99 Sept 4,479.44 5,579.67 8,032.05 Tgtel $52,322.76 S 66,595.16 $110,304.63 3 24,392.10 Nov 2,743.49 2,279 37 3,557.40 3,373.30 Dec 4.54523 3.33-1.33 s.o:-:3 32 3.371 so Paid Parking Revenues Jan 3,132.23 4,322.37 4,133.71 4.25257 3.3323 72 -1,337.33 5,335.4:3,223.5:11.3234 329 35 3.37043 3,515.23 5.35332 3,313 as 3.53433 13.5731 3.724.:-a 11,3334 11:31.1 11,555.12 11.334 Feb Mar Apr May Jun Jul AugSepl 5.334 .:-:3 4.47344 3. 0373 : 5.57337 3. 3333 3 3.032as Agenda Item #6.F.13 Feb 2023Page 194 of 256 CITY OF ATLANTIC BEACH FINANCIAL REPORT as of DECENIBER 31,2022 IVIISCELLANEOUS INFORMATION Tree Replacement Fund Beginning Fund Balance S 203,290.07 Revenues 6,495.00 Expenditures 5 00 O0 Ending Fund Balance 5 214 985 07 Recreation Fees FY2019 FY2020 FY2021 FY202 2 FY2023 Miscellaneous Recreation Charges 150.00 20.00 20.00 15 0. 00 400.00 Camp Out 720.00 A -1, 200. 00 120.00 Flag Football 2,190.00 480.00 -70 0. 00 470.00 Surnnder Carnps 2,490.00 ~670.00 65 2. 03ArtShows5,475.00 4,825.00 0.25 85 0. 00 2,100.00 Facility Rental 51,000.00 30,575.00 35,500.50 60,599. 57 31,275.73 Dog Park 15,615.00 10,420.00 11,315.00 12,010. 00 3,585.00 77,640.00 46,320.00 47,505.75 76,161. 60 37,950.73 Recreation Fees 70,000.00 7 Tye —V ———————————— 60.000.00 7 7 7 7 77 7 7 to 50,000.00 7 7 7 7 7 7 7 7 77 7777 %40,000.00 7 7 7 777 7 .5 30,000.00 ~———————V ——————4 ———V 20,000.00 ——r — —— 10,000.00 ~—F ——'—N 7— ._—-I I 0 - __1 ..I FY2015 FY2020 FY2021 FY2022 FY20 23 CI Miscellaneous Recreation Charges 150.00 20.00 20.00 150.00 400. 00 3 Camp Out 720.00 —-1,200.00 120. 00 In Flag Football 2,190.00 430.00 7 700.00 470. 00 -Summer Camps 2,490.00 -670.00 552.03 —Art Shows 5,475.00 0,525.00 0.25 350.00 2, 100. 00—Faclllty Rental 51,000.00 30,575.00 35,500.50 50,599.57 31, 275 .73-Dog Park 15,515.00 10,420.00 11,315.00 12,010.00 3, 535. 00 Agenda Item #6.F.13 Feb 2023Page 195 of 256 CITY OF ATLANTIC BEACH FINANCIAL REPORT as of DECEIVIBER 31,2022 (25%or VEAR ELAPSED) current Fund prlor 9/30/22 12/31/22 Dollar cha nge General 5 7,375,947 5 11,531,243 5 3, 7 5 5, 3 0 1 Community Development Block Grant 113,750 144,074 25,314 Tree Replacement 203,490 204,735 1,295 Pay for Parklng Revenue Fund 223,097 245,535 17,533 Convention Deve|oprnent Tax 43,025 51,943 13,923 Local oprlon Gas Tax -251,535 251, 535 EetterJa><1/2 cent Sales Tax 590,547 470,421 ( 120, 225 ) Ponce Trainlng,Furfelture,Grants,Etc.145,325 254,091 103, 255 comrnunlty Redevelopment 195,350 209,351 12,501 Amerlcan Rescue Plan Act Fund 4,323,423 3,243,593 ( 1 , 0 7 9 , 7 3 0 ) Debt Service —150,777 150, 777 capltal Projects 4,331,054 4,533,533 (197 ,330 )water 9,594,455 10,505,545 311, 130sewer5,975,535 7,590,090 513, 454 Sanitation 451,345 173,925 ( 272, 421 ) Build a Code Enforcement 355,933 317,323 (43, 155) Storrrlwater 197,935 275,355 73,920 Perls|on —Felice 14,220,194 15,305,395 1, 03 5, 19 2 Penslun 7 General 22,303,149 24,173,793 1, 37 0, 54 9 Total 5 72,731,357 S 79,350.33 5 7, 07 3, 97 2Totallzestrlcteocash555,593,910 Total Unrestricted Cash 5 24,155,919 Account Prior 9/30/22 current 12/31/22 Doll ar chan ge aank cf Amerlca Deposltery 5 12,155,531 14,795,155 5 2, 529 , 524 corporate Fixed Income-Morgan Stanley 9,145,753 9,940,353 794, 110 Government securltles —Morgan Stanley 15,251,509 14,529,355 (532, 253) Cash,BDP,NIIVIF -I\/lorgan stanrey 123,923 127,702 (1,222) 534 -Florida Prirne 24,773 25,010 233 Cash on Hand 3,950 3,950 — subtotal 5 35,731,539 5 39,522,035 5 2, 790, 397 Police Pension Investments 5 13,742,076 5 14,307,557 5 1, 055 , 532 General Pension Investments 22,303,149 5 24,045,375 5 1, 733 , 727 subtotal 5 35,050,225 5 33,354,533 5 2, 304 , 309Total572,731,354 5 73 375,570 5 5, 594 , 705 Agenda Item #6.F.13 Feb 2023Page 196 of 256 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Authorizing the continued engineering services for 12”water main installation near North Sherry Drive,Phase 2 SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:January 18,2023 MEETING DATE:February 13,2023 BACKGROUND:Staff received a Continuing Contract Agreement from Crawford,Murphy &Tilly,Inc.in the amount of $98,871 .00.This Agreement is to provide professional engineering services in connection with the City’s efforts to design a new 12”water main along N.Sherry Drive from Pioneer Drive to Wonderwood Drive,to Mayport Road and from N.Sherry Drive at Wonderwood Drive to the east side of Anchor Academy Elementary School then north along the east side of Anchor Academy to the property line of Naval Station Mayport. There is an existing 8”water main on the east side of N.Sherry Drive and a sewage force main on the west side.The favored option to avoid large tree removal would be to directional drill this portion of the water main and locate below the current west edge of pavement.Reconnection to the school’s service from the 12”can be made as the pipeline passes by the front of the school property. The tasks included in the Scope &Fee Agreement include permitting,design,bidding assistance and performance of construction administration services for the improvements.Further details are outlined in the Attachment to Agreement Work Order (attached)from Crawford,Murphy &Tilly,Inc. BUDGET:Funds are budgeted in the infrastructure account 400-5504-533-63-00 under project number AR2203. RECOMMENDATION:City Commission hereby authorizes the City Manager to approve the purchase and issue a Task Authorization to Crawford,Murphy &Tilly,Inc.in the amount of $98,871.00 to provide services as describe in the Continuing Contract Agreement received December 7,2022. ATTACHMENT(S):1)Work Order Phase 2 from Crawford,Murphy &Tilly,Inc. REVIEWED BY CITY MANAGER:Agenda Item #6.G.13 Feb 2023Page 197 of 256 Attachment to Agreement Sherry Drive VVater Main Improvements Phase 2 VVORK ORDER: between City of Atlantic Beach and Crawford,l\/Iurphy &Tilly,lnc. THIS DOCUMENT.executed this day of ,2022,is VVO RK ORDER .lo Contract,city of Atlantic Beach (“()wner”)and crawford,l\/lurphy Tilly.Inc. (“Engineer")on ,2021 (hereafter called “Vi/ork Order"). A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreen1ent")w hi c h provides that.frorn time to time,the “Owner may request that Engineer provide professional ser vic es for Speci?c Projects,”and “each engagernent will be docuxnented by a Work This d?cunlent is a Work Order.The Agreement sets forth the general terms and condi tions which shall apply to this Vi/ork Order. B.DESCRIPTION OF‘ASSIGNNIENT This VVo1'k Ordcl‘is For Professional Engineering Services in connection with the Ci ty’ s effonsto design a new 12”water rnain along N.Sherry Drive (a 50’R/W)frorn Pioneer Dri ve, northfor approxirnately 1,330 L.F.to Wonde1‘wood Drive (a variable width R/W),then along north side of Vvondervvood Drive for approxirnately 350 L1’.to l\/Iaypon Road,northerl yalongtheeastsideofl\/Iayport Road for approximately 600 L.F.and frorn N.sh err y Driveat VVonderwood Drive easterly for approximately 1150 L.F.to the east side of Ancho r Acader nyElenqentarySchoolthennorthalongtheeastsideofAnchorAcademyforapproximately$50L.F to the property line of Naval Station l\/layport. This work effort will require procurement of a utility easelnent across the Element ary school site.CIVIT will coordinate with the DCPS to secure a 20’wide utility easelnent theeast property line of the school site along with a temporary construction casement For t h e insta llati on of a 12»ineh water inain.The design intent will require the use of a terriporary co ns tr uc ti o n easement from the City of Jacksonville for work within Hanna Park and a right ofwa y permi t for placerrlent of the water main within COJ right of way. C.I'ROJECT OVERVI EVV The intent of the proposed project is to reinforce the City’s water distribution systern tothenorth by increasing the water pressure and ?ow at the northerly extent of the City’s water dist rib uti on system serving Anchor Academy Elementary School and a potential interconnection withNaval Station l\/layport at the school site.Agenda Item #6.G.13 Feb 2023Page 198 of 256 D.SCOPE OF SERVICES Part 1A: Design of a new 12-inch water main from Pioneer Drive at N.Sherry Drive northerly along N.Sherry Drive to Wonderwood Drive.It was observed that N. Sherry Drive along this route was recently repaved.As there is an existing 8” water main on the east side of N.Sherry Drive and a sewage force main on the west side,the favored option to avoid large tree removal would be to directional drill this portion of the water main and locate below the current west edge of pavement.With limited space to string out the pipe we have included a survey of the southeast corner of N.Sherry Drive at Wonderwood Drive and along the entrance road to Hanna Park to string out the pipe and obtain the correct bending radius at the intersection. After completion of the horizontal directional drilling,the 12”water main will cross over Wonderwood Drive and continue easterly to the east side of Anchor Academy Elementary School,then north along the east property line to NAS Mayport property line.Reconnection to the school’s service from the 12”can be made as the pipeline passes by the front of the school property. Part 1B: Design of a 6”or 8”water main from the crossing at N.Sherry Drive then along the north right of way of Wonderwood Drive westerly to Mayport Road then northerly along the east R/W of Mayport Road.This extension will require placement of Fire Hydrants along this route spaced at 1000’maximum distance between fire hydrants.Reconnection of any potable water service will be included along the route. We anticipate plans and speci?cations to be submitted for review and approval by Department of Public Utilities staff at 60%and a ?nal submittal for bidding purposes.A cost estimate will be submitted for the Department of Public Utilities use at the Final design stage.We do not anticipate Water Management District permitting,or sanitary sewer utility replacement or adjustments within the project area. A topographic survey will be provided in this task order and will be used for the layout of the proposed water main.There will be an easement required across the school property and this will require a legal description and map for this purpose.This work order scope also includes Subsurface Utility Engineering services (SUE)for the location of existing water distribution mains and other utilities found to be in close con?ict with the proposed construction.We do not anticipate the need for an environmental evaluation,and landscape/irrigation design services. City of Jacksonville for approval.Plans will be routed through the City’s Electronic CivilPlanReviewserviceforapproval.Fees to be paid by the City of Atlantic Beach.We areexpectingtohavetheCityofJacksonvilleissueatemporaryconstructioneasementtostringouttheHDPEpipelinedowntheHannaParkaccessroad.The project design willalsorequireFDEPpermitreviewandapproval.CMT will prepare permit applicationsandrouteforCityofAtlanticBeachforexecutionandwillsubmitplansandpermitapplicationsthroughtheFDEP’s,DEP_NED online submittal web site.Fees to be paidbytheCityofAtlanticBeach.Agenda Item #6.G.13 Feb 2023Page 199 of 256 The project will require obtaining a Utility Easement (20’Min)across Anchor Academy Elementary School site.CMT will coordinate with the Duval County Public School’s for the easement across the school site.The development of the legal description and sketch is included in this proposal.The project also anticipates a temporary construction easement to be issued by the City of Jacksonville for the Hannah Park property.CMT will prepare MOT and coordinate with the City for the use of one travel lane at the entrance to Hanna Park for use in laying out HDPE pipe for joint fusion. E.PROJECT TASKS 1.00 2.00 Design Plans: A.Develop 60%design of water main along N.Sherry Drive from Pioneer Drive to Wonderwood Dr.and along Wonderwood Drive from Maypoit Road to the east side of the elementary school site.The project route will also include approximately 600’ of the east side of Maypoit Road from Wonderwood Drive northerly and along the east side of the school site to the Naval Base.We will also procure temporary easements for the layout of the pipe inside Hanna Park avoiding large specimen trees and other underground utilities within these rights~of-way. B.Contact R/W utility users in an attempt to identify utility con?icts and coordinate utility adjustments during design. C.Conduct a 60%design review meeting with Department of Public Utilities staff. D.Address any Department of Public Utilities staff comments and develop Final water main plans including utility pro?le sheets for horizontal directional drilling (HDD), utility details along with project speci?cations. E.Work with Department of Public Utilities staff as necessary to assist with: i.Advertisement for Bids sheet ii.Bid Form and iii.Engineers Estimate iv.“Front-end”document editing are included as part of the scope of services.All “back-end documents”will be provided to the Department of Public Utilities to be include as part of the Department of Public Utilities prepared Contract Documents. Permitting: A.Prepare and submit permit application documents to the FDEP for water main construction approval.This includes responses to agency request for additional information (RAI)based upon the submitted supporting documents. right-of-way construction permit.This includes responses to agency request foradditionalinformation(RAI)based upon the submitted supporting documents.C.CMT will prepare a utility easement plan for the permanent installation of a 12”watermainacrosstheelementaryschoolsitetoNASMayport.CMT will coordinate theeasementwiththeDuvalCountyPublicSchools.D.CMT will submit an application for a temporary construction easement within theboundariesofHannaParkwiththeCityofJacksonville.Agenda Item #6.G.13 Feb 2023Page 200 of 256 F.PROPOSED STAFFING The following staff is proposed for performing the services authorized in this Work Order. Labor Classi?cation Assignment Project Manager Engineering Design /Project Control Engineer Engineering Design Senior Designer Engineering Design/Plans Production Proposed Subconsultants The following subconsultants are proposed for professional services related to this assignment: SAM Company Topographic Survey and Mapping SAM Company Underground Utility LocatingServices G.DELIVERABLES 60 %Design Plans Final Design Plans/Specifications Cost Estimate H.CITY RESPONSIBILITIES The Owner will designate Mr.Steve Swann,City Engineer,as the Owner’s project representative and primary contact for the Engineer.The Engineer will rely on the Owner’s designated project representative for instructions and approval of Engineer’s services. I.COMPENSATION TOTAL $98,871.00 Please see attached fee spreadsheet for cost breakdown.Agenda Item #6.G.13 Feb 2023Page 201 of 256 IN WITNESS WHEREOF,the parties hereto have executed Work Order to be effective as of the date first above written. OWNER:ENGINEER: City of Atlantic Beach Crawford,Murphy &Tilly,Inc 1200 Sandpiper Lane 7400 Baymeadows Way Atlantic Beach,FL 32233 Jacksonville,FL.32256 By:By: Name:Steve Swann Name:Paul E.Ina Title:City Engineer Title:Group Manager,ST FL Date Signed:Date Signed:Agenda Item #6.G.13 Feb 2023Page 202 of 256 I New 12"from 2920 ‘Wonderwood Dr to East Side of Mayport Rd. 370 LF New 12"from Sherry Dr/Wonderwood .. to Finegan Elem 700 LF A New 12"fmm Exist 8"to Intersection Sherry Dr.&Wcnderwood Dr.' 1300 LF Agenda Item #6.G.13 Feb 2023Page 203 of 256 Page 204 of 256 CITY OF ATLANTIC BEACH CITY COl\/[1\/IISSION IVIEETING STAFF REPORT AGENDA ITEIVI:Appoinlrnenl of Interim City Manager SUBJVI IT’I‘El)BY:Cathy Varian,I)irecl0r 01'PILIn1an I{esourccs 'F()])AY’S DATE:February 8,2023 MEETING DATE:February 13.2023 B/\Cl(GI{()UNl):The current (lily l\/Kanager tendered his resignation.ef fe cti ve l-‘ebmary 24,2023 and me commission discussed appointing forxncr City or Atlantic Be ach City l\/Ianager Joe Gerrily to serve as Ihc Inlerirn cily Tvlanager for six Inonths or umil a City Manager is appoinled by the commission.Mr.(jerrity is irnrnanenlly quali?ed,havi ngsuccessfullyservedasCityl\/lanagcr for two years.The Mayor has negotiated an agr ee me nt with Mr.Gerrily to serve as the Cit)/‘s Interim City ]\/lzinager. BUl)GET:No budget impact. REC0MMI<:N1)AT1oN:Approve Resolution No.23-04 appoinling Joe Genny asthe Interim-i City Manager and approve the auaehed eniployinent ag,r¢:erncnI.,vvhich has reviewed and approved by the City Attorney. ATTACHMENTS:lirnployrnex ger ser vic esREVIEVVEI)BY CITY I\/lANA(;I<:Il:Agenda Item #8.A.13 Feb 2023Page 205 of 256 RESOLUTION NO.23-04 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA, APPOINTING JOSEPH GERRITY THE INTERIM CITY MANAGER AND AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT DESIGNATING HIM AS SUCH EFFECTIVE MARCH 13, 2023;AUTHORIZING THE MAYOR TO EXECUTE THE DOCUMENTS NECESSARY,INCLUDING BUT NOT LIMITED TO AN EMPLOYMENT AGREEMENT,TO EFFECTUATE THE EMPLOYMENT OF JOSEPH GERRITY TO SERVE AS INTERIM CITY MANAGER;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on January 23rd,2023,the City Commission agreed by consensus to consider the hiring of Joseph Gerrity as Interim City Manager for a period of six months,with a possible extension;and WHEREAS,the City Commission agreed that the Mayor would negotiate a contract with Joseph Gerrity and bring it back to the City Commission for consideration;and WHEREAS,the Mayor and Mr.Gerrity have negotiated a proposed employment agreement,which is now being presented to the City Commission for its consideration;and WHEREAS,it is the desire of the City Commission to enter into the attached employment agreement appointing and designating Mr.Gerrity as Interim City Manager,effective March 13, 2023. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1.Pursuant to Section 21 and Section 10 of the City Charter,the City Commission hereby appoints Joseph Gerrity as Interim City Manager and hereby approves the attached employment agreement designating Joseph Gerrity as the Interim City Manager. SECTION 2.The City Commission hereby authorizes the Mayor to execute the employment agreement and any documents necessary to effectuate the employment of Mr.Gerrity to serve as Interim City Manager. SECTION 3.This Resolution shall take effect immediately upon its passage and adoption. Curtis Ford,Mayor50256554V1 Agenda Item #8.A.13 Feb 2023Page 206 of 256 Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney 50256554 V1 Agenda Item #8.A.13 Feb 2023Page 207 of 256 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (hereinafter referred to as the “Agreement”)is by and between the City of Atlantic Beach,a municipal corporation (hereinafter referred to as the “City”),and Joseph Gerrity (hereinafter referred to as “Gerrity”or as “Interim City Manager”),an individual who has the education,training,experience,and quali?cations required pursuant to Section 22 of the City Charter to serve as Interim City Manager. WITNESSETH: WHEREAS,the City desires to employ Gerrity as Interim City Manager of the City of Atlantic Beach,Florida,as provided for in the City Charter of the City of Atlantic Beach;and WHEREAS,the City,through its City Commission,desires to provide for certain bene?ts and compensation for the Interim City Manager and to establish conditions of employment applicable to the Interim City Manager;and WHEREAS,Gerrity desires to accept employment as Interim City Manager of the City of Atlantic Beach under the terms and conditions set forth herein. NOW,THEREFORE,in consideration of the mutual promises as set forth in this Agreement,the parties agree as follows: Section 1.Term. This Agreement shall remain in full force and effect for six months commencing on March 13,2023,or until terminated by the City or by the Interim City Manager as provided herein,or extended by mutual agreement of the parties. Section 2.Duties and Authority A.The City of Atlantic Beach agrees to employ Joseph Gerrity as its Interim City Manager to perform the duties and functions speci?ed in the City’s Charter and Code of Ordinances and to perform other legally permissible and proper duties and functions as the City Commission shall from time to time assign. faithfully perform the duties as prescribed in the job description as set forth in the City’s Charterand/or Ordinances (including but not limited to Article III,City Charter)and as may be lawfullyassignedbytheCityandshallcomplywithalllawfulCommissiondirectives,state and federallaw,City policies,rules and ordinances as they exist or may hereafter be amended.Page 1 of 550256715VI Agenda Item #8.A.13 Feb 2023Page 208 of 256 C.Speci?cally,it shall be the duty of the Interim City Manager to employee on behalf of the City all other employees of the organization consistent with the policies of the governing body and the ordinances and chaiter of the City. D.It shall also be the duty of the Interim City Manager to direct,assign,reassign and evaluate all of the employees of the City consistent with policies,ordinances,charter,state and federal law. E.It shall also be the duty of the Interim City Manager to organize,reorganize and arrange the staff of the City and to develop and establish internal regulations,rules and procedures which the Interim City Manager deems necessaiy for the ef?cient and effective operation of the City consistent with the lawful directives,policies,ordinances,state and federal law. F.It shall also be the duty of the Interim City Manager to accept all resignations of employees of the City consistent with the policies,ordinances,state and federal law,except the Interim City Manager’s resignation,which must be accepted by the Commission. G.The Interim City Manager shall perform the duties of Interim City Manager of Atlantic Beach with reasonable care,diligence,skill and expertise. H.All duties assigned to the Interim City Manager by the Commission shall be appropriate to and consistent with the professional role and responsibility of the Interim City Manager. I.The Interim City Manager or designee shall attend and shall be permitted to attend, all meetings of the Commission. J.The Commission,individually and collectively,shall refer in a timely manner all substantive criticisms,complaints and suggestions called to their attention to the Interim City Manager for study and/or appropriate action. Section 3.Compensation A.The City agrees to pay the Interim City Manager an annual salary of $160,000, payable in installments at the same time as other City employees are paid. B.The City may increase said salary and/or other bene?ts of the Interim City Manager determine desirable.This the Interim City Manager by the Commission.C.Annually,and in compliance with the provisions of applicable law,the CityCommissionandInterimCityManagershallde?ne such goals and performance objectives thattheydeterminenecessaryfortheproperoperationoftheCityandintheattainmentoftheCityCommission’s policy objectives.Said goals and objectives shall be generally attainable withinPage2of550256715vl Agenda Item #8.A.13 Feb 2023Page 209 of 256 the time limitations as specified and the annual operating and capital budgets and appropriations provided. Section 4.City Cell Phone The City shall provide the Interim City Manager with a city-issued cell phone. Section 5.Holidays The Interim City Manager is entitled to the same paid holidays as the general City staff. Section 6.Termination by the City The Interim City Manager shall serve at the pleasure of the City Commission,and the City Commission may terminate this Agreement and the City Manager’s employment with the City at any time,for any reason or for no reason. Section 7.Termination by the City Manager The Interim City Manager may terminate this Agreement or voluntarily resign at any time by delivering to the City Commission a written notice of teimination or voluntary resignation. Section 8.Indemnification. A.Subject to the limitations set forth in Section 768.28,Florida Statutes,and without waiving the sovereign immunity of the City,the City shall defend,hold harmless,and indemnify the Interim City Manager against any action for any injury or damage suffered as a result of any act,event,or omission of action committed by the Interim City Manager within the scope of his employment hereunder,provided that the Interim City Manager timely reports the same to the City Commission and cooperates fully and honestly in the City’s defense thereof.The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon.The provisions of this Section shall not apply to any claim,demand,suit or cause brought or asseited against the Interim City Manager for his acts or omissions committed human rights,safety,property or civil rights.In such instance,the City shall be under noaf?rmative obligation to indemnify or defend the Interim City Manager and the Interim CityManagershallbesolelyresponsibleforallcostsassociatedwithhislegaldefenseandanysettlement(s)or judgment(s)rendered in connection with the charged conduct.Page 3 of 5502567l5vl Agenda Item #8.A.13 Feb 2023Page 210 of 256 B.Said indemni?cation shall extend beyond the termination of employment and the expiration of this Agreement to provide protection for any such acts undertaken or committed in his capacity with the City as Interim City Manager,regardless of whether the notice of claim or ?ling of a lawsuit occurs during or following employment with the City. Section 9.Bonding The City agrees to bear the full cost of any ?delity or other bonds required of the Interim City Manager under any policy,regulation,ordinance or law. Section 10.Code of Ethics The “Code of Ethics”promulgated by the ICMA,as may from time to time be amended, is incorporated herein,and by this reference made a part hereof.Said “Code of Ethics”shall furnish principles to govern the Interim City Manager’s conduct and actions as Interim City Manager of the City. Section 11.General Terms and Conditions A.This Agreement sets forth and establishes the entire understanding between the City and the Interim City Manager relating to the employment of the Interim City Manager by the City. Any prior discussions or representations by or between the City and the Interim City Manager are merged into and rendered null and void by this Agreement.The City and the Interim City Manager by mutual written agreement may amend any provision of this agreement during the life of the agreement.Such amendments shall be incorporated and made a part of this Agreement. B.This Agreement shall be binding on the City and the Interim City Manager as well as their heirs,assigns,executors,personal representatives and successors in interest. C.This Agreement shall become effective on March 13,2023. D.The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision.In the event that any provision of this Agreement is held to be invalid,the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both the City and Interim City Manager subsequent to the expungement or judicial Page 4 of 550256715vl Agenda Item #8.A.13 Feb 2023Page 211 of 256 Executed by the City of Atlantic Beach,Florida this _ day of ,2023. CITY OF ATLANTIC BEACH,FLORIDA By: Curtis Ford,Mayor ATTEST: Donna Bartle,City Clerk Executed by the INTERIM CITY MANAGER this day of ,2023 Joseph Gerrity Page 5 of 550256715vl Agenda Item #8.A.13 Feb 2023Page 212 of 256 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.55-23-37 Franchise Dumpsters SUBMITTED BY:Angela Irizarry,Code Enforcement Of?cer TODAY’S DATE:February 6,2023 MEETING DATE:February 13,2023 BACKGROUND:In 2007,Ordinance No.55-07-31 was adopted to regulate dumpsters/roll off containers for the collection of demolition and construction debris and to establish the requirement that any person or business who desires to collect construction and demolition debris within the city must ?rst obtain a franchise permit prior to operating in the city.Franchise permit holders are required to pay a $2500 initial fee and an ongoing $1500 annual permit fee.They also must pay the city 20%of all gross revenue collected while operating within the city.These fees are passed on to the customers resulting in higher collection fees for AB residents.Currently,there are only seven companies holding franchise licenses to provide roll-off service to contractors and citizens within the City,limiting options for AB citizens. Commonly,contractors and citizens who are unaware of the franchise requirement hire unpermitted roll- off container providers.When this occurs,staff responds and enforcement is initiated by posting a Stop Work Order on the job site.All work must stop until the citizen or contractor is able to remove the dumpster.Container suppliers are not always able to remove the roll-off that same day and the jobsite could be shut down for several days until the dumpster is removed.Additionally,building inspectors are not able to complete any inspections while the non-franchise dumpster is on site. By signing the franchise permit application,service providers agree to certain maintenance standards for the container/dumpster.To protect our ability to prohibit non-maintained or unsafe containers/dumpsters, the proposed ordinance adds regulations to Chapter 16 in order to establish reasonable operating and maintenance standards. BUDGET:Estimated loss of revenue from annual fees and gross revenue —$88,500 RECOMMENDATION:Commission review and vote on Ordinance No.55-23-37 -3N‘ .REVIEWED BY CITY MANAGER:Agenda Item #9.A.13 Feb 2023Page 213 of 256 COAB Franchise Requirement for Dumpster/RollOff Container Providers CHAPTER 16 PROPOSED UPDATE -—CONTRACTOR &CONSTRUCTION DEBRIS C&D REMOVAL Agenda Item #9.A.13 Feb 2023Page 214 of 256 Franchise Requireme t Enacted to regulate dumpsters in the city. Imposes a requirement that only approved dumpster providers can be used. Often a cause forjobsite delays &shut downs. B_urdensomeon staff . “me STOP WORK ORDER POSTED Levies a 20%surcharge on if DUE TO THIS BEING A NoN f§,',‘§{,:ft‘°“8‘debris T FRANCHISEDUMPSTER.Agenda Item #9.A.13 Feb 2023Page 215 of 256 20%Franchise Fee impact on Citizens Aftlall I 15 yard /7?wide 1s1=uoug Shapellfs15yd dumpster in AB Shape||’s 15yd dumpster in Jacksonville Can Fee —$350 +20%=$420 Can Fee —$350 Tonnage -$150/3 ton (avg)+20%=$180 Tonnage —$150/3 ton (avg) TOTAL:$600 +delivery TOTAL:$500 +delivery Agenda Item #9.A.13 Feb 2023Page 216 of 256 Staff Recommendation REMOVE ”""Ai5cJTT” X%Reasonable C&D Dumpster Regulations Agenda Item #9.A.13 Feb 2023Page 217 of 256 ORDINANCE NO.55-23-37 AN ORDINANCE,AMENDING THE CODE OF ORDINANCES,CHAPTER 16,SOLID WASTE AND RECYCLING,ARTICLE I SOLID WASTE DEFINITIONS AND PROCEDURES,SECTION 16-1 DEFINITIONS,SECTION 16-2 SOLID WASTE COLLECTION,SECTION 16-8 REMOVAL OF LOT CLEARING,CONTRACTORS’ DEBRIS;OIL AND GREASE,RENAMING ARTICLE II TO CITY SERVICE FRANCHISE AGREEMENTS,AMENDING AND RENAMING SECTION 16-14 TO CITY SOLID WASTE FRANCHISE AWARD PROCEDURES,DELETING SECTIONS 16-16 FRANCHISE FEES,SECTION 16-18 PRIVATE REFUSE COLLECTORS; COLLECTION OF COMMERCIAL RECYCLING AND CONSTRUCTION AND DEMOLITION DEBRIS,SECTION 16-19 CITY'S COLLECTION EXEMPT FROM SECTIONS 16-10 THROUGH 16-18,SECTION 16-20 APPLICATION;FEE ACTION BY CITY COMMISSION,AND SECTION 16-21 ISSUANCE OF PERMIT,AMENDING SECTION 16-22 PERMIT REQUIREMENTSAND RULES,SECTION 16-24 PERMITS NOT TRANSFERABLE,SECTION 16-25 AUTHORITY OF PERMIT HOLDERS AND SECTION 16-30 VIOLATIONS AND PENALTIES,AND RENUMBERING SECTION 16- 16 THROUGH SECTION 16-30;PROVIDING FOR SEVERABILITY;PROVIDING FOR CODIFICATION;PROVIDING FOR CONFLICT;AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the purpose and intent of this ordinance is for the health,safety and welfare, order and aesthetics of the City and its residents;and WHEREAS,the City recognizes that it’s residents are in need of debris removal in excess of those services offered by the City’s franchise trash collector;and WHEREAS,the requirement of construction and demolition debris to be removed only by franchised providers increased the cost of debris removal and created another layer of permitting for contractors and citizen;and WHEREAS,the City wishes to reduce the burden placed upon residents by requiring the use of only city approve franchise providers for the removal of construction and demolition debris; and privately contractorNOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALFOFTHEPEOPLEOFTHECITYOFATLANTICBEACH,FLORIDA that;Agenda Item #9.A.13 Feb 2023Page 218 of 256 SECTION 1.Regulation Anaended.Chapter 16,ofthe Code of Ordinances ofthe City of Atl anti c Beach,Florida is hereby amended as follows: Sec.1 6-1 .De?nitions. For the purpose of this chapter,the following words and phrases shall have t mean ingsrespectivelyascribedtothembythissection: Bag co/1tain:.u~sh-all nieans a reusable cclnlaincr niaclc oi’[)UlYJ)l‘()|)VlCI1€canva s orother ?exible niuterizil used to collect and transport debris. Bulky waste shall mean large discarded items generated from residences and c obusinesseswithinthecity,such as pallets,furniture,refrigerators,stoves and other hou seh old appliances,also called "white goods." Cily shall mean the City of Atlantic Beach,Duval County,Florida,a municipal c or p or at io n and its government and the city manager and/or his authorized or designated representati ve.Commission shall mean the city commission ofthe City of Atlantic Beach,Florid a.Comtnercial rubbish and trash shall mean such combustibles as paper,wood,yar d tri mm ing s etc.,and noncombustibles such as metal,glass,stone,dirt,etc. Conzrnercial solid waste shall mean garbage,rubbish,and trash,etc.,resulting fromthe norrnal activities of establishments utilizing containers of two (2)cubic yard capacity o r more, Cornmercial uni!shall mean any public or private place,building and/or enterprisedevote dinwholeorinparttoasbusinessenterprisewhethernonpro?t or pi-o?t—making nat ure. Except where such place,building and/or enterprise constitutes a single-family residence ormultipl edwelling.Those multiple dwellings now being serviced by commercial containers or could be serviced in the future shall be considered as "commercial establishments".this classi?cation are,by way of example,stores,shops,grocery stores,food stores,a m us e m en t houses,drug and sundry stores,dry goods and hard goods stores,package stores,filli ng station s,shopping centers and restaurants. Commercial (hand pickup)units shall mean any business,profession or oc cu pa tio n generating two (2)or less toters. Canstrzlciion and denzolirion debris shall mean discarded materials generally co nsi der ed not to be water—soluble and nonhazardous in nature,including,but not limited to,steel,brick, concrete,asphalt roofing material,pipe,gypsum wallboard and lurnber,from the con stru ctio n or destruction ofa structure as part of a construction or demolition project or from the r e n o v a t i o n of a structure,and including rocks,soils,tree remains,and other vegetative rnatter t h at norm allyresultsfrornlandclearingorlanddevelopmentoperationsforaconstructionproject,inclu dingsuchdebrisfromconstructionofstructureatasiteremotefromtheconstructionorde in oli tio n project site.l\/Iixing of construction and demolition debris w‘th other types of solid was te will cause it to be classi?ed as other than construction and demolition debris.‘The terxn al s o inclu des:clean cardboard,paper,plastic,wood,and metal scraps froni a construction project.Agenda Item #9.A.13 Feb 2023Page 219 of 256 C'urbside collection point shall be that area on or adjacent to the driveway within fi ve (5)feet of,and in no case more than ten (10)feet from the street or roadway and not on the dri vin g surface of the street or roadway or in the drainage gutter or drainage swale or ditch. Duznpster shall rnean a container emptied by mechanical means,primarily usedfor cornmercial or rnultifarnily garbage and trash collection. Electronic waste shall mean computer monitors,cornputer terminals,CPUs,ke yb oar ds, televisions,printers,scanners,stereo equipment,radios,VCRS,DVDs,camcorders,deskand mobile phones,pagers,power tools,small kitchen appliances (e.g.microwaves,toaster ove ns) and health and beauty appliances. Franchisee shall mean the individual,partnership,or corporation who or which iawa rde d a franchise by the commission to perforrn the work or senzice,or to furnish materials equ ip me nt or both,as set forth in this chapter and the franchise contract. Garbage shall include and mean all accumulations of animal,fruit or vegetable mat ter that attends the preparation,use,cooking and dealing in,or storage of meats,?sh,fo wl , fruit, vegetables,and any other rnatter,of any nature whatsoever which is subject to decay,p u t r e f a c t i o n and the generation of noxious and offensive gases or odors,or which,during and a?er de ca y, may serve as breeding or feeding material for flies and/or other gerrn-carrying insects;bottl es, cans,or other food containers which,due to their ability to retain water.may serve as a breeding placefor mosquitoes or other water-breeding insects,and does not include recyclables. Garbage container shall include dumpsters,toters,and rol]—off containers.Co nt ai ne rs for yard waste shall also include trashcans,plastic and paper bags (see yard waste receptacl e). Garden trash or yard trash or trash shall mean all the organic refuse accumulated fromthe care oflawns,shrubbery.vines and trees. .n.,4H 4.4-(:1 ?rri‘. _’_I_'d‘.~.>J ...-V:‘u r .*'..rsi—v<""' 59-I .~H »'i<n—tl"on ‘:4 ’‘e'-'.n-.—»-1 I-Iazardous waste shall mean wastes that are hazardous by reason of their explosive,radiological or toxic characteristics. Household trash shall mean any and all accuinulations of waste material frorn t opera tionofahome,which is not included within the de?nition of garbage.Household trash include all bulky wastes,yard toys,and building material waste from residential—type d oprojects,but does not include vegetative matter. Industrial waste shall mean waste and debris from manufacturing and fabricati on plants, lurnberyards and construction or demolition ofbuildings,debris and waste accumulation fromland or lot clearing,excavating,building,rebuilding or altering of buildings,structures,r o a d s, streets, alleys,driveways,parking areas,sidewalks or parkways,wooden crating,pallets,dirt,soil, excelsior or any waste materials which because oftheir volume and nature do not lend th en is el ve s to collection with ordinary solid waste and refuse. Alultifanzily and camnier-cial solid waste,rubbish and refuse collection container sh all n-lean any portable noriabsorbent,enclosed container with a close—?tting cover,or doors,w h ic h isused to store large volumes of refuse.These include dumpsters,colnpactors,and permanent— use open-Agenda Item #9.A.13 Feb 2023Page 220 of 256 top roll-offs.Other types of collection containers,capable of being serviced by mechanical equipment,may qualify as this type of container. Multifamily residential shall mean a group of more than four (4)housekeeping units where it is not feasible to have garbage picked up from each individual residence and where either a dumpster,compacting dumpster,or roll—offcompaction dumpster is required for central pickup of garbage and trash. Pathological waste shall mean tissues,organs,animal bodies,body excretions,used bandages,medicines,drugs,hypodermic syringes or solid organic wastes from hospitals, laboratories,clinics,physicians‘and dentist of?ces,animal hospitals or similar sources. Pathological waste container shall mean a disposable,waterproof container or bag,securely closed,not torn or ruptured.Such disposable container or bag shall be placed within an approved collection receptacle. Recyclables shall mean those items on the approved recycling list. Recyclable items shall include but not be limited to metal cans,glass bottles and jars,and plastic (including soft drink,milk,water,juice and detergent)bottles and jugs,?ber (newspaper, magazines,boxboard,brown paper bags,telephone books,catalogues,of?ce paper,etc.), corrugated cardboard,and any other materials which are designated by the public works director. Recycling containers shall mean the receptacles purchased,leased and distributed or placed by or on behalf of the city to city residents or locations for the intended use as receptacles of recyclable materials. Refuseshall include and mean all garbage,dead animals,vegetative garden and yard trash, bulky wastes,household trash,commercial trash,and construction and demolition debris. Residential/commercial mechanical compacting dumpster shall mean any residence or commercial establishment where it is not feasible to pick up garbage,trash or recyclable items with a noncompacting dumpster."FEL"refers to front—endloaded container. Residential unit shall mean one (1)single-family dwelling or one (1)living unit in a multifamily dwelling of four (4)units or less as a mobile home in a park utilizing toter container collection. Roll-o?container shall mean a container of varying bulk nature,either open-top or compacting type,picked up and transported by truck. Rubbish shall mean every accumulation of paper,excelsior,rags,wooden and paper boxes or containers,sweepings and all other accumulation of materials other than solid waste which are usual to housekeeping and to the operation of stores,of?ces and other business places,including Small commercial garbage shall mean every accumulation of garbage from all commercialestablishmentsnotservicedbyamultifamilyorcommercialdumpstercontaineroftwo(2)cubicyardsormore.Solid waste shall mean every accumulation of animal,vegetable or other matter that attendsthepreparation,consumption,decay,dealing in or storage of meats,fowl,fruit or vegetable or anyotherputreciblematter,including animal feces and also including cans,containers or wrappers Agenda Item #9.A.13 Feb 2023Page 221 of 256 along with such material.This includes the solid portion of the waste stream includin g, butnot limited to,garbage,refuse,rubbish,recyclable items and garden trash. Tater shall mean container with attached lid and wheels supplied by the city or t h e cont racto rprovidedforgarbagepickupwithautomatedorsen1i—autornated service. Trash,unless speci?cally provided to the contrary,the terrn trash shall include andmean commercial trash,household trash,and garden and yard trash as de?ned below. Yard waste (or trash)shall mean every accumulation of leaves,grass cuttings,shr ubb ery,vines and trees,but not including dirt,soil or sod removed in the renovation or rebuilding oflawns and turfs and not including tree limb,shrubbery cuttings and the like which exceed s i (6)inches in diarneter or five (5)feet in length.Items exceeding these size Iirnits or quantities g r e at e r than ?ve (5)cubic yards may require a special pickup at an additional fee.Green waste pr o d uc ed bya landscape contractor or tree removal operation must be disposed of by the contractor andisnot included within the requirements of the city's sanitation contractor's responsibility. Yard waste recepracle shall mean every receptacle equal to those speci?ed aboveas residential and commercial solid waste,rubbish or refuse containers or plastic ba gs havin g a capacity not in excess of forty (40)gallons and of sufficient physical strength to hold an d contain their contents while being lifted and handled during collection. White goods shall n-lean appliances such as refrigerators,freezers,stoves,oven s, washin gmachines,dryers,water heaters,air conditioners,compressor units,microwave ovens,telev isionsetsandthelike. (Ord.No.55-07-31,3-26-07;Ord.No.5S—O8»33,§(1),6-23-08) Sec.16-2.Solid waste collection. (a)Excess garbage.Any residential unit which routinely generates rnore garbage t h a n canbe contained vvithin the supplied toter,may be required to obtain a second toter fo r garbage collection.Routinely is de?ned as more frequently than once per month.The toter will be billed at the rate listed in subsection 16-]0(1).The city will first notify r e s i d e n t s who are generating excess waste by letter.If the excess continues,the resident will b e req uir ed to add a second toter for garbage collection. (b)All solid waste accuxnulated in the city shall be collected,transported and disp osed bythe city or a contractor designated by the city manager.lixceigl For the col lec tio n and transportation of lot clearin >construction and delnolilion debris.contractor's d e b r i s andoil and i.v.rease as prcscribecl by section 1648 «bk->—no person shall collect,transport t h r o u g h the streets or alleys of the city,or dump,incinerate,or in any other rnanner dispose o f sol id waste originating in the city except through written agreement with the city manager.,“"r‘Mr »'I»»,=eHn1_,1'r.‘et-i9n — and Each residence and commercial unit shall separate th e so lid waste it generates into garbage,yard trash and recyclables for collection.All garbage con tain ers shall be einptied and the contents thereof shall be disposed of at least once e a c h weekin residential districts.lDurnpsters in residential districts and in the business distri cts shallbe collected as designated by the public works director but no less than one (1)tinl e perWeek. DurnpsteI’s froin restaurants,food stores,clubs or other businesses that may r e a s o n a b l y be Agenda Item #9.A.13 Feb 2023Page 222 of 256 expected to contain garbage from food preparation,food containers or wrappers,shallnot be collected less than twice per week.All yard trash shall be picked up and di s p o s e d ofat least once each week.All containers for recyclable items shall be emptied at lea st onceeach week.Businesses and niultifaxnily residential units generating amounts in excess oftwo(2) toters shall require a commercial dumpster. (Ord.No.55-07-31,3-26-07;Ord.No.55-08-32,§1,2-25-08) Sec.16-8.Removal of lot clearing,contractors‘debris;oil and grease. Trash and debris caused frorn tree removal or trimmings or debris from lot shall be removed by the owner. b.Waste Inaterials resulting froin the construction alteration renair or d el n ol iti o n of buildings or structures or the cleaning of vacant lots inust be reinoyed by owneror Qerson perfornwing the work "N1 ~t+aet -err ma bu -»-< s<Ei=ue-Eel-Fess Spent oils or greases accumulated at garages,?lling stations or similar establish ments will not be removed by the franchisee. d.All Duinpsters and Roll-oi containers used in coinpliance with the section coinplv with the following standards. 1.llours of service will be lil‘I'Ille(l to between 7:00 Alvl and 7:00 Plvl. 2.Durnnsters and Roll—off containe s will be labeled Wifl]coninanv nan-ieand telephone nulnber 1 a conspicuous place clearly visible and lcgzible. 3.The cit shall have the rillht to inspect all Durnpster and l{oll—()l'fcoI1tainers used on any site within the city.DtIi11pstei‘s and roll-off containers Vyill be ingood remain and adequately inaintuined to safel nertbrni the task In the eve nt anysuch durnnsters or containers are deterininecl to be unsafe or LII anitary owneror contractor shall have them renioved froni the City within 24 hours. 4.No rol -011‘container used for the collection of concrete or cornnara ble heavy debris !lIOII.I(.li112 soil shall exceed 20 cubic yards in voluinc. 5.I{oll-olT containers shall not be located within the city l‘lSll‘ll.-Or-'vV8V urior written consent of the Public Works Director.Roll—olT containers n1 {:IV never renrain on the paved surface of any roa(l overnight. 6.All collected inaterial rnust be disposed ofat an 2l]J_[)I‘0\/Cd licensed dis nos al site. 7.Duinpsters and Roll-offcontainers niust be covered \x/hen being reinoved frointheir location and traveling through the city. 8./\ll liquids must be placed in a sealed container to Drevent snillinrz.Onto cit y streets. 9.Except as in use with an active building Den-nit dun-ipsters and roll—0ff cont aine rs shall not reinain on any lot for there than 90 days.Agenda Item #9.A.13 Feb 2023Page 223 of 256 1-i5zlits—ol‘—\~/uy will not be l‘(:l1]O\/Cd b the Cit fra nch ise e. e.Benz containers cl-(iced on Cit These containers niust be rernoved b the ownci-’s contractor at the owncr‘s e x p e n s e and shall not be stored at the curb for inure than 48 hours. F.Wcatliei‘llnicrucncv.When the National Weather Service National lrlu icu ne Cente r or sippronriatc \«Vc?IhCI'ajzpllcy declare an tropical storrn warning or a hurriczuic for anv bar!of Duval County Florida all roll-otifcuntainers and construction duni pstc ITIUSI bc einntied or reunoved ti-oni the site and all ba1_;containcrs rnusl be rerno ved sothat unatcrials do not bccoinc airborne clurinu the stonn. (Ord.No.55-07-31,3~26—O7) ARTICLE II.CITY SERVICE FRANCHISE A GREEAIEIVTS Sec.16-14.(Jig Solid Waste Franchise award procedures. (a) (b) (C) The city may award a city solid waste franchise as described herein by approval rnajorit yofthecommission.The city,prior to award ofa franchise,shall issue request prop osalsorbids. A?er award of the franchise the franchisee shall have thirty (30)calendar unless extended by the city,to acknowledge acceptance by notarized signature execution oft he solid waste franchise contract.The effective date of the franchise shall be stated in franc hisecontract. All provisions of the solid waste franchise contract shall be incorporated by refere nce aspart of this article. (Ord.No.55-07-13 1,3-26-07) (Ord.No.55-07-35 1 ,3-26-07)Agenda Item #9.A.13 Feb 2023Page 224 of 256 Sec.1 6—I—'.1l_6_.Noncoxnpliance. The franchisee shall not be required to collect any garbage,recyclable items or y ar d trashthat does not comply with this chapter. (Ord‘No.55-07-3 1,3-26-07) Cr-an:-d:zozx-xs-22 aa::o: ea (ssn (supp.No.47) Page 3 of 12 Agenda Item #9.A.13 Feb 2023Page 225 of 256 .‘_.>‘g... Sec.1642g.City Franchise Permit requirements and rules. All franchise pern1it holders shall comply with the following requirements and (a) (b) (C) (d) (e) (F) (g) Liability irlsurance.Each pertnit holder shall secure and maintain a pu bli c liability insurance policy in the amount of not less than one million dollars ($1,000, 000.00) p_e1 (recurrence for one (1)person injured,and two million dollars ($2)0()O’000400)formore than one (1)person injured,and property damage liability insurance ofnot thanone million dollars ($1,000,000.00).In addition each permit holder must se c ur e atotal urnbrella insurance policy of not less than one million dollars ($1 ,000, 000.00). All policies must have the city listed as additional insured.Evidence of such ins ura nc e shall be deposited with the city manager or his designee prior to issuance of the Upon request by the city,the permittee shall produce evidence of such continued covera geduringtheterrnofthepermit. Equipmem.Permit holders within the city limits shall use only eeeleet-—t—ype —ee,us,pmemepappropriacetrucksforsafelyae.—1h.-.ttita;x the cont racled service. Sanitary conditions.Each permit holder shall clean the trucks and all cont ainer s from which they collect re?ise as needed,but in no event less than once each mo nth. Cusromzrs.Perrnit holders shall serve only those customers who are i n vvarbavc collection Fees through the Cit 'of /\l.lantic Beach or have signed an ag re e m en t for services provided.Such agreement shall specify the fee to be charged a n d anyextra charges that may occur as a result of services being provided. Identification of equipment.Each perrnit holder shall place and maintain thename, telephone nurnber and perrnit number in a conspicuous place and display t sameina conspicuous manner on each vehicle operated by the company and eac h contai nerservicedbythemwithinthecity. Irlspectiorz.The city shall have tl1e right to inspect all equipment used and cont aine rsservicedbypermitholderswithinthecity.In the event any such equipment con tain ers are determined to be unsafe or unsanitary,the pert-nit holder shall have twenty »four (24) hours after notice of the de?ciency within which to correct the de?ciency.Th e perrnit holder shall have the right to appeal the decision of the city's inspector tothecity commission.The safety requirernents referred to are not meant to suspend anyother requirement of the city code or state law. I’ersanrrel.Each permit holder shall devote sufficient personnel,time and att en ti on to his refuse operation to assure a sanitary and safe operation within the city.T o thisend, tr-eaten:1921-:a~zz 13:15:65[Est] (Supp.No.47) Page 9 of 12 Agenda Item #9.A.13 Feb 2023Page 226 of 256 the permit holder shall ernploy competent and sober personnel within t city.The perrnit holder shall employ no person convicted ofa felony crime within t w o (2)years. Each perrnittee will prepare a written policy as part of its application,addres sing hiring and retention of its ernployees with regard to driving violations and randorn testi ng for use of illegal substances. (h)Compliance with laws,Each permit holder shall comply with all applicable stateand federal laws and regulations and especially those relating to wages and h o u r s, andall other applicable laws pertaining to employment and protection of employees , nowor herea?er in effect, (i)Disposal of' mmateriaIs and recyclables.Each p e r holder shall dispose ofall materials or recyclables colle cted within the city at an approved and licensed disposal site.An alternate site may beusedif approved the city manager or his designee. (Ord.No.55-07-31,3-26-07;Ord.No.55-12-36,§1,8-27412) Sec.16445.Permits not transferable. Perrnits issued pursuant to this article shall not be assignable or otherwise transferable without the arior a )])l‘()\'iIl ofcornniissiun.Any attempt at assigmnent or transfer shall automaticall y render the permit null and void. (Ord.No.55-07-31,3-26-07) Sec.16—zsi_9.Authority of permit holders. Perrnits are authorized under this article to aid the city in ful?lling its respon sibility for providing an adequate,safe and sanitary systern ofcollecting,transporting and disposing ofrefuse from buildings and establishments,‘in’‘'1et—ee~‘|—l _,"1 "_'.3 "d w- ell eei - ion (Ord,No.55-07-31,3-26-07) Sec.16-36_2_Q.Ownership of recyclable Inaterials. All recyclable rnaterials,once placed at a collection location or in a recycling c o n t a i n e r ata collection location,become the exclusive property of the city and/or its collection con tra cto r. Recovery of recyclable materials frorn any solid waste generated or brought within citymust occur prior to the placing in a recyclable container at a collection location,and such re co ve ry shall be subject to state and local public health and safety laws. (Ord.No.55—07—3 1,3-26-07)Agenda Item #9.A.13 Feb 2023Page 227 of 256 Sec.l6—2r7§.Restrictions on removal of deposited recyclables. No person,?rna or corporation shall be pennitted to collect,vandalize or re rn o v e either recycling containers or recyclable materials placed in or near the recycling containers,des ign ate d collection locations and commercial dumpster locations unless previously authorized b y thecity. (Ord.No.55-07-31,3-26-07) Sec.16—28§.Prima facie evidence of production of garbage;duty of city to inspect pre mise s.Any place of abode or any place of business occupied or in operation shall be pr i m a facie evidence that garbage is being produced and accumulated on the pi-emises.It shall b e thedutyof the proper representatives of the city to inspect and supervise the prcrnises and remove allrefuse and garbage found on the premises,provided the required fees as required by this have been paid by the resident or occupant,or to notify the proper persons ifthe retrieval isn ot theduty ofthe city. (Ordl No.55—07—3 1,3-26-07) Sec.l6—2y92_3_.Enfo rcement. The police department,the public works department,the commission,the city ma na ger orhis designee,the building official and the code enforcement officer,shall enforce this c h a p t e r. All parties herein referred to are hereby authorized to sign con-iplaints for a violation of t chapt er.(Ord.No‘55-07-31,3-26-07;Ord.No.55-12-36,§1,8-27-12) Sec.16.39;;Violations and penalties. The violation of any provision of this chapter shall be punished by-i suance of aslogvvork order and/or code cnrbrceincnt action pursuant to chapter 2 article V divis on 2 oflhe ci tv ‘s Code of Ordinances Each calendar d a y maybe considered a separate violation. ‘‘-'-‘I.~i‘~,|‘mg.due-‘-.I— c ~‘-+~.I ..I.. ‘ .'.E _ (Ord.No.55-07-31,3-26-07;Ord.No.55-12-36,§1,8-27-12) Page 11 of 12 Agenda Item #9.A.13 Feb 2023Page 228 of 256 SECTION 2.Con?iet.All ordinances,resolutions,official deterrninations or thereof previously adopted or entered by the City or any of its officials and in conflict with th is ordi nanc e are repealed to the extent inconsistent herewith. SECTION 3.Severabilitx.Ifa Court of competent jurisdiction at any time ?nds a n y provi sionofthisOrdinancetobeunlawful,illegal,or unenforceable,the offending provision shallbedeemed severable and removed from the remaining provisions of this Ordinance which shall r infull force and intact. SECTION 4.Effective Date.This ordinance shall take effect upon final reading and a p pr o v al . PASSED by the City Commission on first reading this day of PASSED by the City Colnrnission on second and ?nal reading this day , 2023 . CITY OF ATLANTIC BEACH Curtis Ford,l\/layor Attest: Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Atto111ey Agenda Item #9.A.13 Feb 2023Page 229 of 256 Page 230 of 256 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance No.95-23-123 Proposed property swap (and associated purchase and sale)of City property (10,676 square feet of land)and property owned by Singleton Associates,LLLP (5,337 square feet of land)on West First Street SUBMITTED BY:Shane Corbin,City Manager TODAY’S DATE:February 8,2023 MEETING DATE:February 13,2023 BACKGROUND:Singleton Associates,LLLP (“Singleton”)approached the City and made the referenced property swap offer (and associated purchase and sale)to resolve encroachment issues at Singleton Mobile Home Park,which is located at 120 Mayport Road.These terms are set forth in the attached Nov.2,2022,correspondence to City Manager Shane Corbin from attorney John T.Dekle,who represents Singleton,as well as the attached proposed Real Estate Contract which modi?ed and updated some of the terms in the original Nov.2 letter. 1.Singleton offers $79,963.24 in consideration to the City to purchase its property,in the form of the following two amounts: (A)In-Kind Land:$39,974.13 of in-kind land (5,337 square feet)to the City in exchange for 10,676 square feet of land owned by the City which is depicted on Exhibit B to the Real Estate Contract.This is based on a value of $7.49 per square foot,which is the Just Market Value of the land according to the Duval County Property Appraiser attached as Exhibit B to the Nov.2,2022 letter;and (B)Cash Payment:$39,989.11 in a cash payment (which is the full value of consideration less the value of the land swap property). 2.As proposed by Singleton,the deal would be subject to and conditioned upon closure of all right- of-way within the land purchased by Singleton. RECOMMENDATION:Consider and approve Ordinance No.95-23-123.ATTACHMENT(S):Nov.2,2022 correspondence from attorney John T.Dekle,with ExhibitsandRealEstateContract,with ExhibitsREVIEWEDBYCITYMANAGER:$4 'Agenda Item #9.B.13 Feb 2023Page 231 of 256 ORDINANCE NO.95-23-123 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,FLORIDA, AUTHORIZING THE PROPERTY SWAP AND ASSOCIATED PURCHASE AND SALE OF REAL PROPERTY OWNED BY THE CITY LOCATED AT 1 WEST FIRST STREET (A PORTION OF REAL ESTATE PARCEL NO.:170716-0100), AND PROPERTY OWNED BY SINGLETON ASSOCIATES,LLLP LOCATED AT 120 MAYPORT ROAD,ATLANTIC BEACH,FLORIDA 32233 (A PORTION OF REAL ESTATE PARCEL NO.:170723-0000),AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Article II,Section 17 of the Charter of the City of Atlantic Beach requires the City Commission to pass an ordinance to authorize the sale of City owned real property,and WHEREAS,the City is the owner of certain real property located 1 West First Street,Atlantic Beach,Florida 32233 (a portion of Real Estate Parcel No.:170716-0100)consisting of approximately 10,676 square feet of land that is primarily right-of-way frontage on West First Street (“City Property”), and WHEREAS,Singleton Associates,LLLP (“Singleton”)is the owner of certain real property located 120 Mayport Road,Atlantic Beach,Florida 32233 (a portion of Real Estate Parcel NO.:170723- 0000)consisting of approximately 5,337 square feet of land (“Singleton Property”),and WHEREAS,the City Property and the Singleton Property are adjacent to each other and the land contained within both properties are currently used as part of a mobile home park,and WHEREAS,the City Property is real property that is not needed for any municipal purpose and is desired for purchase by Singleton to resolve a current mobile home encroachment issue. BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA: SECTION 1:The City is the owner of the City Property,more speci?cally described in Exhibit _ attached to the Real Estate Contract attached hereto as Exhibit A. SECTION 2:Singleton is the owner of the Singleton Property,more specifically described in Exhibit _attached to the Real Estate Contract attached hereto as Exhibit A. SECTION 3:The City shall convey the City Property and acquire the Singleton Property in the most beneficial way to the City.The City Manager and/or the Mayor are authorized to sign all hereto as Exhibit A.SECTION 4:This Ordinance shall take effect immediately upon its final passage and adoption.PASSED by the City Commission on first reading this 13”‘day of February 2023.PASSED by the City Commission on second and final reading this day of 2023.50208424 V1.doc Agenda Item #9.B.13 Feb 2023Page 232 of 256 ATTEST: DONNA L.BARTLE CURTIS FORD City Clerk Mayor,Presiding Officer Approved as to form and correctness: JASON R.GABRIEL,ESQUIRE City Attorney 50208424 v1.doc Agenda Item #9.B.13 Feb 2023Page 233 of 256 Joli IOHN T.DEKLE,PL 3679 saint Iohns Avenue Jacksonville,Florida 32205 Phone:(904)551-4422 Facsimile:(904)551-4339 l\l0vcn‘lbcl'2,2022 VIA l\’IAI1.TO scorb llgc?conb 3 Shane Co bill 800 Selninole Road City ofAtlantic Beach.Florida 32233 Re:Proposed Tenns .Singleton Mobile Home Park Dear lvlr.Corb 1: Taking into collsideraliorl the discussions at the recent public hearing on Oclobel‘2 5t h and subsequent discussions with the c y Attol'lley (Bl'elIlla Durden),my liem would like to o ff e r the followlllg terms to resolve the ene osehment issues at singleton Mobile Holne Park. l.My client will pay $79,929.67 for the l0.676 square reet of land needed as depict ed on Exhibit A (the “PurcI|nsc Pr cc”).This is based on s value or$7.49 per square fool, which is the Just Market Value or the land according to the Duval Counly l’ l‘ o p el 'l ’ y Appraiser.(see Exhibit 13) lftlle city desires a colnbillation uflzllld and cash payrnent,my client will deed the ~s337 square feet or land to the city as depicted on Exll A and the l>nrehase Pri ceshallberedueedby$7 49 for each square foot orlend deeded to the city.This woul dresultinaPurchasePriceofslpproxilnately$39,972.32 For the land needed.((l0576- 5337)X $7.49) lrthe city desires El heeutil-lemien boundary between the lnobile llolne park and city land,nly client will install a 6'fence in the location depicted on Exhibit C.The co stincurredtoinstallthefence(eslilnated to be approximately $I 7,000 for cedar or $ 29, 00 0 for \vh-ite vinyl)will be credited against the Pu.-elmse Price. The deal shall be subject to and conditioned upon: s.closure of all right or way within the land needed from the city;and b.lrnecessary,a grant of setback vtiridnoes For the nlobile homes located alon g the bolllldary of I"Street West. we would like to present this proposed deal to the city Council For approval as soon as po ssi bl e. lnhe above terms are feasible,1 will prepare the contract for review by the city prior to the h e a ri n g . Please let me kllow iryou have any questions or comments. sh cerely John T.Dekle,PL Agenda Item #9.B.13 Feb 2023Page 234 of 256 MAP &i0W|NG BOUNDARYSURVEYOF Agenda Item #9.B.13 Feb 2023Page 235 of 256 'collauseseaiansyou do not want to print. SINGLEFUN ASSOCLTD‘?'3 sum Pl-n'L]PS HWY#75 ° JmsorMLLE,FL3z2o7-9511 auowxvvoxrnn Legalhur. .5 H.. Tmzl Am 0 141954 Primary Site Address no MAYPORTRD Atlantic Beach FLnus RE #170723-0000 2393 Mama lvhuIr;ePark gamgs,s1 5 For fulllegal dsuip?on see land a Legal semen.. 0 -.. m .«:I.-olmuarapm,-may mun in M Itzrpmpnly lugs.rm -we 9 :mw.aA:m-pzn a.u..urm:an7_agL.T ‘water’ In Progvn: 7..Prvgmra 'pru(-rnv Iwhns.m.,:u...u mt olllrr Jtlflpo?ing A'II?>rnmIIauon Ihvxpagr nlrpnn arm 1-on('A‘IIgin roll aml m mhjm m rlnmgt Emffml vulurt Ii:-ml in the may Summa up man»mr/i/tedin oaubu hm may (Imu- anv xcial chum.-z-.<mm we;re.i.m Of?zial Record BookIPage 0 D€919—0|3B84 9420 Amen value"9 V513-1-2D:768.W up mmpmawizy Aml°$556,731.00 1 sum: Enmmisms°moo .___.1-u’n‘bIavnnia79(s1-12n,7sEo¢1 's1.m,soo.ou |$1.23z.8M.oo 5444,S56.?DI $0.00 See belaw .?.Agenda Item #9.B.13 Feb 2023Page 236 of 256 we slzms mzrsum Magnau 10,; ..........,.' so Ianuns xuvcmnoaDNIMDHS avwAgenda Item #9.B.13 Feb 2023Page 237 of 256 P Please Coumc.-I: :us.¢..m.—s nam: A??rnax: x..u=.u..=..,»Acdre Or Suha-V-gun Nam Lvnda or Deana O P O S A Sllverrnan Fence Company 4698 Dusk Court Jacksonville,Florida 32207 (904)730—0B82 Fax :(904)7304.-$142 vvv\nrv.SiIverrnanfences.corn Fleetwood R "“‘°-10/ 27/ 22 Name Phone:work Plu m- us: sum " 2..city:Jacksonville Dl?erenn £111 4,». sum ....5...": Snndaw new Suxhcaau sa».ma.“ cm".um. um:Vinyl Alunlluum infaod bnnrd wmu. 4-5» 5tvie=_‘;~n_-=1. nxonxaoc m Fcn:u Height Yum!um.’ Fa.-nag-. Gag ’;;.,;«ium.. N IA I Gar:OoenlnnsEx»:-tumq fence Bulmlnq ur huusuFenceDiagrarnKey:Fgnc:[Inc no u:=Ie<tudNS~J4F.R.ghx Sula ~m....Faculg LSVVF-Le?sl??when I-‘ac nuc.sw.co:a.Fascia Tau rm uatgrial us: 92—sections 93—posts x M Cyprlrss a P 1'Pm: o CedarBuns:Stnnlude §16.570.00 posts set In com’.-‘reta+$7DD.DD llllxl -'4 $29.-1Q5.DD« can-sun:poatsvli-vyi Dru,-n.onuau». ;(wax dawn nsununu !C mu.sum“: u»..«$sa.,...::.,nvnvlaed Iwx Kimball spednxzuous C/('3G:fi fé‘ “rs” p...,......c Ii-nOwns:Inn:-L:Iumx"' Plea ie ?ute,All FEN CE! VIHFSVTHJSI be cs ea »e .: orany ‘<./ lhés and/or bus hes toavoid a<. 1dit | ( 1na ! <. har gas You Svacial work to be periorvnad by cusinlnar: rm!»-v4 awe .. conhuur ov aiuun-I6a.law:at my snralvht stuns:my I-ev-luv:RA=pens|:nlly um lpv?evni E "5’J [_»:____.copy or wnoey sunvzv rueweu cum.une or Dersonalsnusm.-s or vines Mann Locate lnmuznlaa use any w.h-nth-_4 purposctu fuvnlsh |nb¢rr-Ind m ¢rlnLs~wnlplltz In mamana ma.non nbouc svedflon?nns,ya»an lu rn or sl mm.pnunurln In nu man.npnll curnpllticn.as»,mam nr cnsmr ns pawruelm All uuwk us be q u n v u n u o d furmu:(mygun», labor um Iunrhnaurl?lip unlu.no mm-mnq,an prawn vmm-4 win.or cup.-=s m-nun [or nuurplnn,lnulslina.Ip lil ii ng oran“(hung:at lunlberthupu or othuurllt.Iundzrsmnd ALL lumber is mug.sum.and man may In alnuwsum mm/or shapc.Sl lv ur ln c m Fenc:Isnow. rnpcndhlu for um--umuna Dbtirucilol-It man as pnwcr unp.umgaum.gas at sp?llldrr um:vfdug hind.vines h r wan,cw...NutLI suummm rem.rnspmsmum vrpdlr any ma.llnu lfdavnagnd mung yvulcu Il\sIn||n'dnII.an mm-nuns rvinaln pu p- na g a1Sluammurun Cu urltllpuld xn full.Anu spas-an nrrdrr re-ms sud!us vinyl wuu.m:-um -um have 1:25-1.rustodtlng thnvqe :1 en . u n it : an5....?nxuiunq/av nu mnaqmu...?fth:or-?cv I:...u...:a 2:.hour?rnn ham:1......azapmmx.?lutvvnan F1-vac:|snutns¢avu|bl(ihlppli lg ?ringsnuHug nrdntd Itkmx.All pmpam-as an luau:bu Ezrvtrnl l.n-at:Srnlkl uumugh Ila sum of Flnvlan.Unduqrnund ud ud s, xlnxlricnlIincs.po...._, nubk mm x I an gas I:mm-ua.Plunwn bu ulnar:uour um:wlll h<spray painted or ma.-sud.mun llelvxed and b u m - a n. Alumsandcontracts on bound per uuvcurmnuuumuc.coucvngu I ,—\,»~(‘lg ~—I\3um- The map...pvkca‘,spcd?alr?nns and nmamom urn rmam 4Z(‘ntpIld-You (S?ucvnuun Ftnct)an mmcnaa 1.:via workassp-an-aabout. uuguvpagnngwnnnumpgamm;I una-ucnnau-csL..:uu.3seoan.au.a.gzasusu¢u»...manmmno;a:spm.—ug.:.ama.npm;aa nwnp-IEIJHII yur bulnrlas paw |nfuIL Pugmuvls will bx mm.In full In undinkd about (can)In munpnmm, Slgnatura:;-amazed:Data = -Info@siIverrnanfences.com Agenda Item #9.B.13 Feb 2023Page 238 of 256 Agenda Item #9.B.13 Feb 2023Page 239 of 256 l n__.Agenda Item #9.B.13 Feb 2023Page 240 of 256 REAL ESTATE CONTRACT THIS REAL ESTATE CONTRACT (this “Contract”)is made and entered into as of ,2023 (“Effective Date”)by and between SINGLETON ASSOCIATES,LLLP,a Florida limited liability limited partnership (“MHP Owner”)and THE CITY OF ATLANTIC BEACH,a municipal corporation (the “City”). RE CI TALS: WHEREAS,MHP Owner is the owner of that certain real property located in Duval County, Florida which is more particularly describedand depictedon Exhibit “A”attachedhereto (the “MHP Property”),which operates as a mobile home park providing52 low income workforce mobile home housing units to the City’s residents; WHEREAS,the City is the owner of that certain real property adjacent to the MHP Property which is depictedon Exhibit “B”attached hereto (the “City Property”)consisting of 10,676 square feet of land; WHEREAS,there are approximately thirteen mobile homes owned by the MHP Owner that are encroaching onto the City Property and the City has determined it is in the public interestto resolve the encroachment issue without removing or relocating the mobile homes and displacing tenants; WHEREAS,subject to the provisions of this Contract,the MHP Owner has agreed to pay, and the City has agreed to accept $79,963.24 for the City Property in the form of the following considerationconsisting of real property,cash,and improvements: A.$39,974.13 —5337 SF of Land in Kind.Conveyance from the MHP Owner to the City of that certain portionof the MHP Property consisting of approximately 5337 square feet of land more particularly depicted on Exhibit “B”attached hereto which the parties agree is valued at $39,974.13 (the “Land Swap Property”). B.$39,989.11 -Cash Payment.A cash payment to the City in the amount of $39,989.l 1 which is the full value of considerationless the value of the Land Swap Property (the “Cash Payment”) NOW,THEREFORE,for and in consideration of the premises hereof,the sums of money paid and to be paid hereunder,and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the parties hereto do covenant,stipulateand agree as 1.Recitals.The recitals set forth above are true and correct and incorporatedherein byreference.Agenda Item #9.B.13 Feb 2023Page 241 of 256 2.Degosit and Insgection (a)Deposi .No latei-than three (3)business days after the Effective Date,l\/ [ HP owne rshallcausetheamountorFIVETHOUSANDANDNO/100 DOLLARS ($5, 000. 00) in the form ofa wire to be deposited with John T.Delde,PL (“Escrow Agent")as anearnest money deposit (the "Earliest Money Deposit").The Earnest Money Deposit s h a ll beheld in escrow until Closing and be applied to the cash Payment as a credit to l\/[HP Ow ner. Upon expiration ofthe inspection Period,the Earnest Money Deposit shall become non- refun dabletotheMHPownerexceptintheeventoracitydefaultoi-as otheiwise explicitly setforth herein. (b)Inspection Period.The city and its agents and consultants shall have a pe ri od of4eu (I0)days from the Effective Date,and subject to any other extensions pro vid ed herein (the --Inspection Period”)in which to undenake at the City’s expense,su ch phys icalinspectionsandotherinvestigationsofandconcerningtheLandSwapPropertyorportion thereof‘including surveys;soil borings;percolation tests;engineering,cnvir onlhe ntal,archeologiezil,and endangered or threatened species studies;and other tests,and examinations as the City considers useful or desirable for the City and its consultants toreview and evaluate the physical characteristics ofthe l\/[HP Property.For that purpose.I V J H P Owner hereby grants to Buyer and its consultants and agents or assigns,Full right of entry uponthe l\/[HP Property during the inspection Period and therea?er until the Closing h er e u n d er . Either party may terminate this Contract during the inspection Period with writ ten notice to the other party for any reason whatsoever.If this Contract is terminated for reason during the Inspection Period,the Earnest Money Deposit shall be immediately to |\/IHP Owner and this Contract shall be null and void and of‘no Further Force or 3.Coiidit oiis to losin .The closing or this Contract (the “Closing")is c o n ti n g e n t upon the following conditions pi-ecedent (the “(Closing Conditions”): (a)Right orwsy closure.All rights ofway located within the city Pro per ty shall be vacated by city ordinance.which closure and vacation shall be effective upon Closi ngcontemplatedherein. (b)Title ob'ections.l\/[HP Owner shall have cui-ed any title objections rais ed by the City that MHP Owner elects to cure pursuant to Section 9 below. (d)The City expressly declares and the IVIHP Owner expressly ackn owle dgesthattheCitymakesnorepresentationnorcon1n1iln1erltthattherightofwaylocat ed within the City Property will be closed the city commission,noi-that any one or more va ria nc es will be approved by any city Board or the Commission,and further the city is no t obl iga tedinanyrriannertoclosesaidrightofwayortoapproveanyvariance(s)that lnay requ iredorrequestedbytheMHPOwnerhereunder. (e)Should the city decline to close the subject right of way or to a p p r o v e any varianee(s)as described in (a)and (b)above,respectively,then is such event,theMHP Owner shall be entitled to terminate this Contract and receive a return ofthe Earne st Money 2 Agenda Item #9.B.13 Feb 2023Page 242 of 256 Deposit,the parties shall have no further liabilities or obligations arising under this Contract,and this Contract shall be null and void and of no further force or effect. 4.Closing.Upon satisfaction of the Closing Conditions,(1)the City shall execute and deliver to the Escrow Agent a QuitClaim deed conveying the City Property to the MHP Owner,the form of which is attachedhereto as Exhibit “C”,(ii)MHP Owner shall execute and deliver to Escrow Agent a special warranty deed conveying the Land Swap Property to the City,the form of which is attachedhereto as Exhibit “D”,and (iii)MHP Owner shall deliver the remainderof the Cash Payment to Escrow Agent.Upon receiptof all of the foregoing,Escrow Agent shall pay the Cash Payment to the City,record the deeds in the public records of Duval County,Florida,and deliver the applicable title insurance policiesto the City and the MHP Owner. 5.Tax Prorations.All ad valorem real and personal property taxes shall be prorated as of the date of Closing.If,however,the amount of such taxes for the year in which possession is surrendered cannot be ascertained,the rates,millages and assessed valuations for the previous year,with known changes,if any,shall be used as an estimate and tax prorations. 6.Closing Costs.The City shall pay for (i)the cost of its due diligence inspectionsother than the Phase 1 Environmental Site Assessment during the InspectionPeriod,and (ii)the City’s attorney fees.MHP Owner shall pay all other closing costs,including without limitation,(i)the cost to record the deeds,(ii)the cost of documentary stamp taxes on the deeds (iii)the cost of surveys,(iv) any title insurance premiums or search costs for the Land Swap Property and the City Property,(v) the update to the Phase I EnvironmentalSite Assessment,and (vi)MHP Owner’s attorney fees. 7.Title Commitment.Prior to the Effective Date,MHP Owner shall obtain from Escrow Agent and deliver to the City,a 2006 ALTA Commitment with Florida modifications (the “Commitment”)for an owner's title insurance policy to be issued to the City (the “Title Policy”) written by First American Title Insurance Company (the “Title Company”)in an amount equal to Forty Thousand Dollars ($40,000.00)evidencing that MHP Owner is vested with fee simple marketabletitle to the Land Swap Property.The Commitment shall include copies of all documents referenced therein.The MHP Owner shall pay all costs of any title search,examination or investigation,including the costs of premium for the Title Policy or Title Policies (not to exceed the minimum promulgatedrates)to be issued pursuant to the Commitment.The Commitment shall also evidence that upon the execution,delivery and recordationof the deeds to be delivered at Closing and the satisfaction of all requirementsspecified in Schedule B,Section 1 of the Commitment,the City shall acquire fee simple title to the Property,subject only to the Schedule B-2 exceptions acceptableto the City.The City shall have five (5)days from the date of receiptof the Commitment to make any objections to the Commitment in writing.If the City objects to any matters in the Commitment,MHP Owner shall have until the end of the Inspection Period to elect in writing to 8.Surve s.MHP Owner shall obtain and provide to the City surveys and legaldescriptionsoftheLandSwapPropertyandtheCityLandatMHPOwner’s cost and expense priortotheEffectiveDate.9.Default.If either party fails to perform any of the covenants and agreements set forthinthisContractonitsparttobeperformed,and such failure continues for a period of ten (10)days Agenda Item #9.B.13 Feb 2023Page 243 of 256 after written notice thereof,then the other party shall be entitled to pursue any and all available remedies at law,including without limitation,the right of specific performance. 10.Litigation and Attorneys’Fees.If it shall be necessary for either party to this Contract to bring suit to enforce any provisionshereof or for damages on account of any breach of this Contract,the substantially prevailing party on any issue in any such litigation and any appeals therefrom shall be entitled to recover from the other party,in addition to any damages or other relief granted as a result of such litigation,all costs and expenses of such litigation and attorneys’and paralegalfees incurred in preparationof trial,at trial and on appeal,which shall include the cost of in house attorneys and paralegals. l l.Counterparts.This Contract may be executed in one or more duplicatecounterparts, each of which shall when taken together be deemed to be a fully executed original. 12.Captions and Paragraph Headings.Captions and paragraph headings contained in this Contract are for convenience and reference only and in no way de?ne,describe,extend or limit the scope or content of this Contract nor the intent of any provisionhereof. l3.Governing Law and Binding Effect.The interpretationand enforcement of this Contract shall be governed by and construed in accordance with the laws of the State of Florida and shall bind,and the bene?ts and advantages shall inure to and be enforceable by the Buyer and Seller as well as their respective personalrepresentatives,heirs,successors and assigns.Whenever used, the singular name shall include the plural,the plural the singular,and the use of any gender shall be applicableto all genders. 14.Integrated Contract,Waiver and Modification.This Contract represents the completeand entire understanding and agreement between and among the partieshereto with regard to all matters involved in this Contract and supersedes any and all prior or contemporaneous agreements,whether written or oral.This Contract may not be modified or amended,nor may any provisioncontained herein be waived,except in writing signed by all parties. 15.Further Assurances.In addition to the obligations required to be performed hereunder the parties agree to perform such other acts,and to execute,acknowledge,and deliver such other instruments,documents and other materials,as may be reasonably requested in order to effectuate the consummationof the transactionscontemplatedherein. l6.Joinder of ‘EscrowAgent.Escrow Agentjoins in the execution of this Contract for the express purposes of agreeing to be bound by the provisions set forth in this Contract with respect to holding the deeds,the Earnest Money Deposit,and the Cash Payment (collectively,the Escrow Agent some doubt exists as to when,whom or under what circumstances such EscrowMaterialsshallbereleasedhereunder,and the parties hereto are unable after ten (10)days’priorwrittennoticethereoffromEscrowAgent,to agree and direct Escrow Agent,in writing,as towhen,whom or under what circumstances Escrow Agent shall disburse the same,Escrow AgentshallbeentitledtointerpleadtheEscrowMaterialsintotheCircuitCourtofDuvalCounty,withoutfurtherliabilityorresponsibilityonitspart.In any event,however,all parties agree that Escrow Agenda Item #9.B.13 Feb 2023Page 244 of 256 Agent shall have no liability or any further responsibility to any party or person whomsoever for any release of the Escrow Materials made by Escrow Agent in good faith unless such disbursement shall constitute a willful breach of the duties and obligations of Escrow Agent under this Contract or gross negligence on the part of Escrow Agent. (This space intentionally left blank)Agenda Item #9.B.13 Feb 2023Page 245 of 256 IN WITNESS WHEREOF,the parties have caused these presents to be executed on the day and year first above written. “MHP OWNER” SINGLETON ASSOCIATES,LLLP,Florida limited liability limited partnership By:Property Planning,Inc,a Florida corporation,as its General Partner By: PrintedName:A.T.Parsons,Jr. As Its:President “City” THE CITY OF ATLANTIC BEACH, FLORIDA a municipalcorporation By: Printed Name:Curtis Ford As Its:Mayor “Escrow Agent” JOHN T.DEKLE,PL By: Printed Name:John T.Dekle As Its:Manager Agenda Item #9.B.13 Feb 2023Page 246 of 256 Exhibit “A” IVIIIP PROPERTY l:.r.:....1i.l....II ||1|;|[l”|Il)juxjiH|!?§i lnl-Imm! a1IvsAo9A-1 Agenda Item #9.B.13 Feb 2023Page 247 of 256 Exhi it “I3” CITY PROPERTY AND LAND SVVAP PROPERTY 0|..ssvs~a.2 Agenda Item #9.B.13 Feb 2023Page 248 of 256 Exhibit “C” This instrument prepared by and should be returned to: John T.Dekle,PL 3679 Saint Johns Avenue Jacksonville,FL 32205 QUITCLAIM DEED THIS QUIT CLAIM DEED,made this day of ,2023 between, CITY OF ATLANTIC BEACH,FLORIDA,a municipal corporation,whose address is 800 Seminole Road,Atlantic Beach,Florida 32233 (“Grantor”)and SINGLETON ASSOCIATES, LLLP,a Florida limited liability limited partnership,whose address is 5001 Philips Hwy.,#7-B, Jacksonville,FL 32207 (the “Grantee”). WITNESSETH,THAT Grantor for and in consideration of Ten Dollars ($10.00),and other valuable considerations,to it in hand paid by Grantee,the receipt whereof is hereby acknowledged,does hereby remise,release and quit-claim unto Grantee any and all right,title, interest,claim and demand which Grantor has in and to that certain parcel of land,situate,lying and being in the County of Duval,State of Florida,as more particularly described on Exhibit “A” attached hereto together with all tenements,hereditaments,easements,and appurtenances thereto (the "Property"). TO HAVE AND TO HOLD the same and all the estate,right,title,interest,lien,equity, benefit and claim whatsoever of Grantor,if any,in law or equity,to Grantee,its successors and assigns,FOREVER. Subject,however,to (i)all covenants,conditions,restrictions,reservations,limitations, easements,taxes for the year 2023 and all subsequent years,and to all applicablezoning ordinances reservation in said Property for a perpetual,non~exclusive easement over,under,across,upon andthroughsaidProperty,together with a right of access to said Property over lands of the Grantee,for the purposes of installing,operation,maintaining,repairing and replacing utilities and utility-related facilities,including,but not limited to,water,sewer,drainage,structures,lines,pipes andconduits.0|865769-2 3 Agenda Item #9.B.13 Feb 2023Page 249 of 256 IN WITNESS WHEREOF,the Grantor has caused these presents to be duly authorized in its name and by those thereunto duly authorized,the day and year first above written. Grantor: Witnessed by:CITY OF ATLANTIC BEACH,FLORIDA Witness Signature By: Name:Curtis Ford Witness Name (print/type)Title:Mayor ATTEST Witness Signature By: ,City Clerk Witness Name (print/type) STATE OF FLORIDA COUNTY OF DUVAL The foregoing was acknowledged before me via []physical presence or []online notarization,this day of ,2023 by and ,the Mayor and City Clerk respectively,of the City of Atlantic Beach,Florida,a municipal corporation,on behalf of the corporation,who is []personally known to me or []has produced as identification. [SEAL] Notary Public Signature Print Name: My Commission Expires: 01865769-2 4 Agenda Item #9.B.13 Feb 2023Page 250 of 256 Exhibit “A” A PARCEL OF LAND BEING A PART OF THAT CERTAIN UN‘NAMED ROADWAY (A 50‘WIDE DEDICATED RIGHT~OF~WAY,AS SHOWN ON THE SUBDIVISION PLAT OF SECTION ‘H",ATLANTIC BEACH,PLAT BOOK I8.PAGE 34 OF THE PUBLIC RECORDS OF DUVAL COUNTY,FLORIDA),SAID UN-NAMED ROADWAY ALSO BEING FORMERLY KNOWN AS MAIN STREET.THE AFORESAID PARCEL OF LAND IS ALSO A PART OF THAT CERTAIN UN~NAMED ROADWAY (A 50'WIDE DEDICATED RIGHT~OF-WAY,AS SHOWN ON THE SUBDIVISION PLAT OF SECTION “H”,ATLANTIC BEACH,PLAT BOOK IB,PAGE 34 OF THE PUBLIC RECORDS OF DUVAL COUNTY,FLORIDA),SAID UN-NAMED ROADWAY ALSO BEING FORMERLY KNOWN AS WEST FIRST.THE AFORESAID PARCEL OF LAND IS ALSO A PART OF THE NORTHERLY 25 FEET AND SOUTHWESTERLY 25 FEET OF BLOCK 23 OFTHE AFOREMENTIONED SUBDIVISION PLAT OF SECTION “H”,ATLANTIC BEACH.THE AFORESAID PARCEL OF LAND IS ALSO A PART OF THE SOUTHERLY 25 FEET OF BLOCKS 24 AND 83 OF THE AFOREMENTIONED SUBDIVISION PLAT OF SECTION “H”,ATLANTIC BEACH.THE AFORESAID PARCEL OF LAND IS BOUNDED ON THE EAST BY THE PRESENT NORTHWESTERLY RIGHT OF WAY LINE OF MAYPORT ROAD (A VARIABLE WIDTH RIGHT OF WAY, AS NOW ESTABLISHED.THE AFORESAID PARCEL OF LAND IS MORE PARTICULARLYDESCRIBED AS FOLLOWS: THE POINT OF COMMENCEMENT IS A POINT AT THE SOUTHWES'I‘CORNER OF LOT 6,BLOCK 84 OF THE AFORESAID SUBDIVISION PLAT OF SECTION "H",ATLANTIC BEACH,SAID POINT IS ALSO SITUATE AT THE INTERSECTION OF THE EAST RIGHT OF WAY LINE OF AN UN~NAMED ROADWAY CURRENTLY KNOW AS MAINSTREET (A 50'WIDE DEDICATED RIGHT—OF-WAY)WITH THE NORTH RIGHT OF WAY LINE OF AN UN~NAMED ROADWAY CURRENTLY KNOW AS WEST FIRST STREET (A 50'WIDE DEDICATED RIGHT-OF—WA\’).THENCE NORTH 89°02‘00”EAST,ALONG LAST SAID NORTH RIGHT OF WAY LINE AND THE EAS'TERLY PROLONGATION THEREOF,FOR A DISTANCE OF 270.90 FEET TO A POINT SITUATED AT THE INTERSECTION WITHTHE CENTERLINE OF A PARTIALLY CLOSED ROADWAY KNOWN AS MAIN STREET (CLOSED BY THE CITY OF ATLANTIC BEACH RESOLUTION NUMBER 65-75-5),SAID POINT ALSO BEING THE POINT OF BEGINNING;THENCE NORTH 35’20’03'WEST,ALONG SAID CENTERLINE OF SAID PARTIALLY CLOSED ROADWAY,A DISTANCE OF 77.09 FEET TO A POINT SITUATE ON THE NORTHERLY LINE OF AFORESAID BLOCK 23,SAID POINT IS AISO SITUATE ON THE CENTERLINE OF THE AFORESAID UN-NAMED ROADWAY FORMERLY KNOWN AS WEST FIRST STREET;THENCE SOUTH 69’47‘29"EAST,ALONG THE LAST SAID CENTERLINE AND THE NORTHERLY LINE OF AFORESAID BLOCK 23,FOR A DISTANCE OF 44.19 FEET TO A POINT SITUATE ON THE FORMER NORTHEASTERLY RIGHT OF WAY LINE OF AN UN~NAMED VACATED ROADWAY FORMERLY KNOWN AS MAIN STREET (A 50'WIDE DEDICATED R.IGHT»OF~WAY,AS SHOWN ON THE SUBDIVISION PLAT OF SECTION “H”,ATLANTIC BEACH;THENCE NORTH 35°20'03"WEST,ALONG THE LAST SAID FORMER NORTHEASTERLY RIGHT OF WAY LINE,FOR A DISTANCE OF 44.19 FEET TO A POINT SITUATE AT THE INTERSECTIONWITH THE NORTHERLY RIGHT OF WAY LINE OF THE AFORESAID UN-NAMEDROADWAY 1’-‘ORMERLYKNOWN AS WEST FIRST STREET.THENCE SOUTH 69’47'29'EAST,ALONG LAST SAID NORTHERLY RIGHT OF WAY LINE AND THE NORTHERLY LINE OF THE AFOREMENTIONED SOUTHERLY 25 FEET BLOCKS 24 AND B3,FOR A DISTANCE OF 411.37 FEET TO A POINT SITUATE AT THE INTERSECTION WITH THE AFOREMEN'I'IONED PRESENT NORTHWESTERLY RIGHT OF WAY LINE OF MAYPORT ROAD,SAID POINT ALSO BEING A POINT OF CUSP ON A CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS OF 557.61 FEET‘,THENCE SOUTHWESTERLY ALONG THE LAST SAID PRESENT NORTHWESTERLY RIGHT OF WAY LINE AND THE ARC OF SAID CURVE,A DISTANCE OF 0.I3 FEET AND THROUGH A CENTRAL ANGLE OF 00“00‘48”, SAID ARC BEING SUBTENDED BY A CHORD BEARING AND DISTANCE OF SOUTH 29‘10'03"WEST,0.13 FEET TO A POINT LYING 50.00 FEET NORTHERLY OF THE SOUTHERLY RIGHT OF WAY LINE OF THE RELOCATED WEST FIRST STREET,AS RECORDED IN OFFICIAL RECORDS VOLUME 3246,PAGE I89 OF THE AFORESAID PUBLIC RECORDS,SAID POINT ALSO BEING SITUATE AT THE INTERSECTION WITH A CURVE CONCAVE TO THE SOUTH HAVING A RADIUS OF I049.63 FEET;THENCE WESTERLY ALONG THE ARC OF SAID CURVE,SAID ARC LYING 50.00 FEET NORTH OF AND PARALLEL WITH THE AFORESAID SOUTHERLY RIGHT OF WAY LINE OF RELOCATED WEST FIRST STREET,A DISTANCE OF 341.28 FEET AND THROUGH A CENTRAL ANGLE OF I8‘37'45',SAID ARC BEING SUBTENDED BY A CHORD BEARING AND DISTANCE OF NORTH 80'00'48'WEST 339.78 FEET TO A POINT OF TANGENT SITUATE AT THE INTERSECTION WITH THE AFOREMENTIONED NORTH RIGHT OF WAY LINE OF AN UN-NAMED ROADWAY CURRENTLY KNOW AS WEST FIRST STREET;THENCE SOUTH 89°02'00"WEST,ALONG LAST SAID NORTH RIGHT OF WAY LINE,FOR A DISTANCE OF 22.68 FEET TO THE POINT OF BEGINNING, CONTAINING 10,676.13 SQUAREFEIYI‘OR 0.245 ACRES MORE OR LESS. OI865769-2 5 Agenda Item #9.B.13 Feb 2023Page 251 of 256 MAP SHOWING SKETCH OF 84 0'(SEE LEGAL DESCRIPTION -PAGE 1 OF 3) (SEE GENERAL NOTES PAGE 2 OF 3) (SEE MAP SHOWING SKETCH PAGE 3 OF 3) ¢o,,,e,,.,,,,°, V ’ CERTIFIEDTO:SlNGLETON'SASSOCIATION,LTD Former Main Street The Northeestorly Right of Way Una of MainStreet as closed by the clty at AtlanticBeam ResolutionNo.85-755 .—m Cutinrtne at in y the 5auttwt125'ol unnamed roadway as per Um’“M9 Black l3.P.u.18J’n 34 F n 1:‘w.:4 am Ion-ne-rly BE“}‘~G D‘5I5N°E known as Was!Fusx sum §_§9_.4.Z2_9LE 44 I9 5 N 35'20'O3'W 44.19‘ TtwNorthattyLhae1 S B9'02‘00'W B&o:k23_P81B,Pa 34 MAINSTREET(A sa'wuJE raw.UEDIEATEDTDTHEmwnorArurmcBEACH,I-'Lo?toAAsPERP.B.1a,PAGE34)"’""""T""“"l""“”l'-“um 17.09’ The NorthMy Line orWest N asrozw E 270.90‘ WEST FIRST STREET 0.54;;-ngemw,o£o:cM£oIomerormo?..'."‘ ________-1\?€9§5§t‘;f';?’3*PA/5%f§§‘f11E,1%f!§E§'1)._._..._-__..--____‘‘_ ‘94.‘R.=557.61’ The South R/Wune ntwest FirstStreet,F.B.1B,FgrZH 'c_A.=0:00-43-v City nlmlantic ._C.B.=8 29°10'03"W Beach,Florlda u onv 3245, c'D'=0'13 ‘mo swnmstany 25‘at pg 139 The Present Northwesterly |1|ack2JrFD.te,Pg 10 RM’Llne ol Mayport Road A.=341.28’(D) R_=104953’(D)The closing utthuWest Entrance C-A =18°37'45"t.t.,.s‘Zc‘.I’tf.f‘t$‘l‘l.‘°Z.';f,f.‘.{‘.‘ai§ZtB. L9_qLd c.B.=N 80‘00‘48"W (D)closed by the CityolAtlanttc A N:mam cp,=339,7a-(9)Beach ResolutionNo.esoozs CA,Central Angle c‘5_Chord seams The lorrnetSoutherly R/W Lineof West- on Chm‘Dmanw FirstStreet as per F.B,18,P9434 ORV Otltclel Records Volume Tm smmmyRm um,ormfgcmgd wag;/ F3,Fusl Street as per ORV 3248,Page 169 Pg. F.T.Point at Tangent Radlus Dlstance |Jne Data published InLine Table Denotes FtctdMoesumd Boundary Una Denotes Una nut to Scale °°"°‘°‘°‘°5°d ’*‘9'“°‘Walt“"9 I hereby certify that thls survey was made to the best of :°"°‘°'P""‘"““'9'”°'We:’:"h°' my knowledge and bellef and meets the Standards of t Co :1’M c t w0:32:Loln?ngmms 9 D “Y Practlce as set forth by the Florida Board of Professional Denotes Farmer night orWay Una Land Surveyors ln Chapter 5J-17,Florida Administrative Code,pursuant to Section 412.027.Fton‘daStatutes. Unless it bears the Signature and the Orlglnet Raised seal of a Florlda Licensed Surveyor and Mapper.thls Drawing.Sketch,Plat or Map is for Informational purposes only,and ts Not valldor unless the Elactronlc Image File bears the Electronic Signature and Seal of a Surveyor and Mapper,thls Drawing,Sketch,Plat or Map 2955 pmmn-K"Com Rom Scale:1-=120-Map Date:December 20.2022 Emu":Wes@CnnnadySu~oy-comUcensedBusinessNo.:LB 7080JobNo.:22-151 Fltu Number:L«230FieldBock:go or Pages:BY3DEW"“Y3JWC SHEET 3 OF 3 James W.Cannady,Professional Surveyor &Mapper,Checked by:JWC _Certl?cate No.5586,State of FlondaOl865769~2 6 Agenda Item #9.B.13 Feb 2023Page 252 of 256 Exhibit “D” This instrument prepared by and should be returned to: John T.Dekle,PL 3679 Saint Johns Avenue Jacksonville,FL 32205 SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED,made this day of , 2023 between,SINGLETON ASSOCIATES,LLLP,a Florida limited liability limited partnership,whose address is 5001 Philips Hwy.,#7—B,Jacksonville,FL 32207 (the “Grantor”) and CITY OF ATLANTIC BEACH,FLORIDA,a municipalcorporation,whose address is 800 Seminole Road,Atlantic Beach,Florida 32233 (the “Grantee”). (Whenever used herein the terms Grantor and Grantee include all the parties to this instrument and the heirs,legal representatives,and assigns of individuals,and the successors of assigns of corporations,trust and trustees) WITNESSETH,that the Grantor,for and in consideration of the sum of Ten AND NO/100 Dollars ($10.00)andother good and valuable consideration to said Grantor in hand paid by said Grantee,the receipt whereof is hereby acknowledged,has granted,bargained,and sold to the Grantee,and Grantee's heirs and assigns forever,the following described land,situate,lying and being in Duval County,Florida,to wit: ***See Exhibit “A”attached hereto*** Subject,however,to all covenants,conditions,restrictions,reservations,limitations, easements,taxes for the year 2023 and all subsequent years,and to all applicable zoning ordinances and/or restrictions and prohibitions imposed by governmental authorities,if any. or in anywise appertaining.TO HAVE AND TO HOLD in fee simple forever.AND the Grantor hereby covenants with said Grantee that the Grantor is lawfully seizedofsaidland;that Grantor has good right and lawful authority to sell and convey said land;that the0186576947 Agenda Item #9.B.13 Feb 2023Page 253 of 256 Grantor hereby fully warrants the title to said land and will defend the same against the lawful claims of all persons claiming by,through or under the Grantor. IN WITNESS WHEREOF,the Grantor has caused these presents to be duly authorized in its name and by those thereunto duly authorized,the day and year first above written. Grantor: Witnessed by:SINGLETON ASSOCIATES,LLLP,a Florida limited liability limited partnership By:Property Planning,Inc,a Florida corporation,as its general partner Witness Signature By: Name:A.T.Parsons,Jr. Witness Name (print/type)Title:President Witness Signature Witness Name (print/type) STATE OF FLORIDA COUNTY OF The foregoing was acknowledged before me via []physical presence or []online notarization,this day of ,2023 by A.T.Parsons,Jr.,the President of Property Planning,Inc,a Florida corporation in its capacity as General Partner of Singleton Associates,LLLP,a limited liability limited partnership,who is []personally known to me or []has produced as identi?cation. [SEAL] Notary Public Signature Print Name: Ol865769-2 8 Agenda Item #9.B.13 Feb 2023Page 254 of 256 Exhibit “A” A PARCEL OF LAND BEING A PART OF LOT 6,BLOCK 84 AS SHOWN ON THE SUBDIVISION PLAT OF SECTION "H",ATLANTIC BEACH,PLAT BOOK 18, PAGE 34 OF THE PUBLIC RECORDS OF DUVAL COUNTY,FLORIDA,ALSO BEING A PART OF THAT CERTAIN UNvNAMEDROADWAY (A 50‘WIDE DEDICATED RIGHT~OF—WAY,OF THE AFOREMENTIONED SUBDIVISION PLAT OF SECTION ”H",ATLANTIC BEACH.,SAID UN-NAMED ROADWAY ALSO BEING FORMERLY KNOWN AS MAIN STREET.THE AFORESAID PARCEL OF LAND IS MORE PARTICULARLY DESCRIBED AS FOLUOWS: THE POINT OF BEGINNING IS A POINT AT THE SOUTHWEST CORNER OF LOT 6,BLOCK 84 OF THE AFORESAID SUBDIVISION PLAT OF SECTION "H", ATLANTICBEACH,SAID POINT IS ALSO SITUATE AT THE INTERSECTION OF THE EAST RIGHT OF WAY LINE OF AN UN~NAMEDROADWAY CURRENTLY KNOW AS MAIN STREET (A 50‘WIDE DEDICATED RIGHT«OF-WAY)WITH THE NORTH RIGHT OF WAY LINE OF AN UN—NAMEDROADWAY CURRENTLY KNOW AS WEST FIRST STREET (A 50'WIDE DEDICATED RIGHT-OF~WAY);THENCE NORTH 0l°I5‘30“WEST,AUONG THE AFORESAID EAST RIGHT OF WAY LINE OF UN-NAMED ROADWAY CURRENTLY KNOWN AS MAIN STREET,FOR A DISTANCE OF 20.00 FEET;THENCE DEPARTING FROM THE AFORESAID LINE AND RUN NORTH 89°02'00 EAST,ADONG A LINE BEING PARALLEL AND LYING 20.00 FEET NORTH OF THE AFORESAID NORTH RIGHT OF WAY LINE OF AN UN-NAMED ROADWAY CURRENTLY KNOW AS WEST FIRST STREET,FOR A DISTANCE OF 257.33 FEET TO A POINT SITUATED AT THE INTERSECTION WITH THE CENTERLINE OF A PARTIALLYCUOSED ROADWAY BEING FORMERLY KNOWN AS MAIN STREET (CIJOSED BY THE CITY OF ATLANTIC BEACH RESOLUTION NUMBER 65-756);THENCE ALONG LAST SAID LINE SOUTH 35‘20’O3"EAST,FOR A DISTANCE OF 24.23 FEET TO A POINT SITUATED AT THE INTERSECTION WITH THE AFOREMENTIONED NORTH RIGHT OF WAY LINE OF AN UN-NAMED ROADWAY CURRENTLY KNOW AS WEST FIRST STREET;THENCE SOUTH 89°02'00"WEST,ADONG LAST SAID NORTH RIGHT OF WAY LINE,FOR A DISTANCE OF 270.90 FEETTO THE POINT OF BEGINNING. CONTAINING 5,282.33 SQUAREFEET OR 0.121 ACRES MORE OR LESS. 0|865769-2 9 Agenda Item #9.B.13 Feb 2023Page 255 of 256 MAP SHOWING SKETCH OF (SEE LEGAL DESCRIPTION ~PAGE 1 OF 3) (SEE GENERAL NOTES PAGE 2 OF 3) (SEE MAP SHOWING SKETCH PAGE 3 OF 3) Centr:Itinool—--/,V CERTIFIED TO:S|NGLETON'S ASSOCIATION,LTD Former MainStreet The Northeastsrly Right :2!Way Line ol , V Main Street as closed by the City of Lot J.Block 34,~.' ~AtlanticBeach ResolutionNo.65-755 PB.18,Pg.34 ‘ -,,_.—~——-The Centerlina at an The Southerty 25’ol un-named roadway as per Block53.P11 13.Pg.34 P.B.15.Pg.34 and formerly knownas West First Street L The NorthertyLineof MAUNSTREET(Asa wroaww.n:nrr.cxTEn row:row»or ATUNTIC BEACH.FLORXDAASPERr>.a.1a,was Sat""""i‘"""Tm"”TmW Pa.13,Pg.34 N 89"02'00‘E 257.33‘ L1 S B9'O2'00"W 270.90‘ WEST HRSTSTREET \~' PB 18 P 34 ,1 tAso'\-ma:rvw-oaezcnreoromsrowuoe ~\--r 9-I, A1LAH'\'lCBEACH.FL0l1D/\ASPERP,B ra.PAcEs4)I (_9 ~‘~________..‘‘'*‘~' """""""""’ ‘the South R/w Une nlWaslFlr=t5l!9al.F.B.15.F9~34 .~\‘ ‘\: The North ruw Una ol West \/‘ Beach.Florida KFlratStreot,P,B.1B,Pg,34 ORV mm ~~~~~. ..\ \~L The Smnhwemdy 25.D,P9189 ”The Present Narthwesterty Block 23,F.B.18.Pg‘34 R/W Line of Maypart Road .—%-——-—--- ZThe closing at the West Entrance TWE BEARINGUMTam’to West First sum at its Lt L2 ...intersectionwith Maypott Road as:2’closed by the City :2!Atlantic -—Beach ResolutionNo.65-0025 -L?g?The larmer southerly RIWUna ol West A An:Length First Street as per RB,18,Pg.34 CA.c lrai An iE"9 °The Sauthe Mv Lina olrslocatud wastcaChordBean''"9 Fm Street as per onv 3245.Page res C,D.Chord Distance ORV Ol?clal Record:Volume P.B.Plat Book Pg.Page P.T.Pointoi Tangont Radius Distance Una Data published in Line Table Denotes FieldMeasured Boundary Lino ’ - Damn“Una M (0 Sam I hereby certify that this survey was made to the best of D.,,,°;c,clam Rrghrogway um,my knowledge and belief and meets the Standards of Denotes Pramnt?leht0'Way Una Practice as set forth by the Florida Board of Professional '3°"°‘°=C°'“°'“"°°'C'°5°d R‘9'“°’W-'*Y Land Surveyors in Chapter 5J-17,Florida Administrative De"°‘°5 W U”Code,pursuant to Section 472.027.Florida Statutes. Denotes Formor Right at Way Una Unless it bears the Signature and the Original Raised seal of a Florida Licensed Surveyor and Mapper,this Drawing.Sketch.Plat or Map is for informational purposes only,and is Not valid or unless the Electronic image File bears the Electronic Signature and Seal of a Surveyor and Mapper.this Drawing,Sketch,Plat or Map 2933 pmmme,cow Roam ‘T STATEOF , ~"’/S I \safe;1':120*Map Date;December 20,2022 Email:Wes@CannadySurvey.com Sur VatJobNo.:22-151 FileNumber:L~231 Llwnsad Busmm N“LB 7080 “\“““““FieldBook:Page or Pages:BY:DEW"“V?JWC SHEET 3 OF 3 James W.Cannady.Professional Surveyor 8.Mapper.Checked by:JWC LECTRONICSIGNATUR 2022.12.21 Cl7:55:25~05‘O Certi?cate No.5586,State of Florida0i865769-2 1O Agenda Item #9.B.13 Feb 2023Page 256 of 256