02-16-23 Charter Review Committee - AgendaCity of Atlantic Beach
Agenda
Charter Review Committee Meeting
Thursday, February 16, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
CALL TO ORDER AND ROLL CALL (CITY ATTORNEY GABRIEL)
1. INTRODUCTION (CITY ATTORNEY GABRIEL AND MAYOR FORD)
1.A. Introduction of members and staff
1.B.
Overview of Committee charge
AB Charter Sec. 81
Resolution No. 23-02
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2. ELECTION OF OFFICERS (CITY ATTORNEY GABRIEL)
2.A. Election of Chair
2.B. Election of Vice Chair
2.C. Election of Secretary
3. PUBLIC COMMENT
4. ORIENTATION ON SUNSHINE LAWS, PUBLIC RECORDS, AND ETHICS (CITY ATTORNEY GABRIEL)
5. OTHER BUSINESS
5.A. Discussion on meeting schedule and announcement of next meeting
6. ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within four
business days on the City's website. To access live or recorded videos, visit www.coab.us/live.
Any person wishing to speak to the Charter Review Committee at this meeting should submit a request
prior to public comment. For your convenience, forms for this purpose are available at the entrance to
the Commission Chamber.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons
with disabilities needing special accommodation to participate in this meeting should contact the City
Clerk's Office at (904) 200-9790 at least three business days prior to the meeting.
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Agenda Item #1.B.
16 Feb 2023
2/7/23, 11:02 AM Atlantic Beach, FL Code of Ordinances
Sec. 81. - Periodic review
A Charter Review Committee consisting of at least nine (9) and no more than fifteen (15) electors of the
City shall be appointed by the City Commission every eight (8) years to review the City Charter and propose
any amendments or revisions, which may be advisable for placement on the regular municipal election
ballot.
The City Commission shall appoint the Charter Review Committee in January of the year immediately
preceding the election with a definite and specific charge. The Charter Review Committee shall meet for the
purpose of organization within thirty (30) days after the appointments have been made. The Charter Review
Committee shall elect a chair and vice chair from among its membership. Further meetings of the Charter
Review Committee shall be held upon the call of the chair or a majority of the members of the Charter
Review Committee. All meetings shall be open to the public. No Charter amendment or revision shall be
submitted to the electorate for adoption unless favorably voted upon by a majority of the entire
membership of the Charter Review Committee.
No later than one -hundred and eighty (180) days prior to the regular municipal election, the Charter
Review Committee shall deliver to the City Commission the proposed amendments or revisions, if any, to
the City Charter. Each proposed amendment shall embrace but one subject and matter directly connected
therewith. The City Commission may by resolution place such amendments or revisions as approved by the
Charter Review Committee on the next regular municipal election ballot. If a majority of the electors voting
on the amendments or revisions favor adoption, such amendments or revisions shall become effective on
January 1 of the succeeding year or such other time as the amendment or revision shall provide.
If the Charter Review Committee does not submit any proposed Charter amendments or revisions to the
City Commission at least one -hundred and eighty (180) days prior to the regular municipal election, the
Charter Review Committee shall be automatically dissolved. Otherwise, upon acceptance, further
amendment or rejection of the proposed amendments or revisions by the City Commission, the Charter
Review Committee shall be automatically dissolved.
(Ord. No. 33-15-19, § 1(Exh. A), 5-11-15)
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Agenda Item #1.B.
16 Feb 2023
RESOLUTION NO. 23-02
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, APPOINTING MEMBERS OF
THE CHARTER REVIEW COMMITTEE; ADOPTING A
DEFINITE AND SPECIFIC CHARGE; ADOPTING CERTAIN
PROVISIONS GOVERNING THE COMMITTEE;
ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Article XVIII, Section 81, City Charter, provides for the appointment of a
Charter Review Committee every eight years to review the City Charter and propose any
amendments or revisions, which may be advisable for placement on the regular election ballot;
WHEREAS, said Section also provides that the City Commission shall appoint a Charter
Review Committee membership consisting of at least nine (9) and no more than fifteen (15)
electors of the City;
WHEREAS, on January 9, 2023, the City Commission elected to create a Charter Review
Committee membership consisting of thirteen (13) electors of the City who are to serve for the
pendency of the Charter Review Committee existence as set forth in the Charter unless such
member is absent from two (2) consecutive regularly scheduled Charter Review Committee
meetings (subject to excused absence rules set forth by the chair of the Committee);
WHEREAS, the City Commission now desires to appoint the particular members of the
Charter Review Committee and provide for certain associated operations and provisions to the
Committee.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach, Florida:
SECTION 1. Appointments. The Council hereby appoints those thirteen (13) individuals
to the Charter Review Committee as listed in the schedule attached hereto as Exhibit 1.
SECTION 2. Adopting a Definite and Specific Charge.
The City Commission hereby adopts and approves the following definite and specific
charge for the Charter Review Committee:
The Charter Review Committee is tasked with conducting a comprehensive review
of the City's Charter and, in doing so, adhering to all aspects of the City Charter
Article XVIII, Section 81 — Periodic Review. The purpose of the Committee is to
evaluate the Charter and to present recommended changes to the City Commission.
The Committee is authorized and empowered to conduct a comprehensive review
of any phase of City Government. The Committee will be as self-sufficient as
possible, performing its own research and dictating its own schedule, with aid,
guidance and insight provided by City staff including but not limited to the City
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Agenda Item #1.B.
16 Feb 2023
Manager, City Clerk, City Attorney or their designees. Each member shall carefully
review the Charter before the first Committee meeting.
SECTION 3. Adopting Certain Provisions Governing The Committee.
The City Commission hereby adopts and approves the following provisions and terms for
the Charter Review Committee:
Election of Committee Officers and Associated Duties.
The Charter Review Committee shall elect a chair and vice chair from among its
membership as required by the Charter, and it shall further elect a secretary from among its
membership who shall be responsible for preparing the following: (1) the agenda; (2) minutes of
each meeting (and their prompt recordation with the City), and (3) a final report of all proposed
recommendations. Further meetings of the Charter Review Committee shall be held upon the call
of the chair or a majority of the members of the Charter Review Committee, as authorized by the
Charter. The Charter Review Committee may elect other officers it deems advisable from among
its regular members for the proper governance of its meetings and charge.
The Committee quorum is seven (7) members. The Committee shall take no official action
unless a quorum is present at a meeting. Any official acts by the Committee shall require a majority
vote of the members present, however, as required by the Charter, no Charter amendment or
revision shall be submitted to the electorate for adoption (and therefor to the City Commission for
its review and consideration) unless favorably voted upon by a majority of the entire membership
of the Charter Review Committee.
The chair shall preside at all meetings of the Committee. In the temporary absence or
disability of the chair, all duties of the chair shall be performed by the vice chair.
In all cases involving points of parliamentary law, "Robert's Rules of Order" shall be the
book of reference, and its rules, so far as they are applicable and not in conflict with the
provisions of the City's Charter, Code, or other City ordinances, shall be the rules of this
Committee.
Removal or Resignation of a Committee Member.
Any member who fails to attend two (2) consecutive regularly scheduled meetings, subject
to excused absence rules as decided by the chair of the Committee, shall be declared to have
vacated their Committee seat, which shall be evidenced by the Committee chair notifying the City
Clerk of such vacancy in writing. A member may choose to resign from the Committee at any time
by giving written notice to the City Clerk. At such time, the City Commission may fill such
vacancy in its discretion.
Compliance with Laws.
The Committee and each member shall comply with all applicable federal, state and local
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Agenda Item #1.B.
16 Feb 2023
laws including, but not limited to, the Florida Government in the Sunshine Law, Florida Code of
Ethics for Public Officers and Employees, Florida Public Records Law, and related provisions of
the City's Charter, Code of Ordinances and applicable resolutions, as may be amended from time
to time.
SECTION 4. Coordination with City Staff and City Commission.
Working collectively, the Committee shall coordinate with City staff on any needs within
its scope and mission.
Staff may be assigned by the City Manager, City Clerk or City Attorney, as necessary, to
provide aid, guidance and insight into City government operations or functions.
Notice of meetings shall be the responsibility of City staff.
The Committee shall provide a report of its activities to the City Commission periodically
at a frequency established by the Committee or upon request from any City Commission Member.
If required, City staff will be responsible for the collection and expenditure of any City
funds in accordance with purchasing guidelines.
SECTION 5. Effective Date. This Resolution shall take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, Florida, this 23rd day of
January, 2023.
Attest.
di
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason .. ( , City Attorney
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EXHIBIT 1
CHARTER REVIEW COMMITTEE MEMBER LIST
DAWN SCOTT
MITCHELL REEVES
ELLEN GOLOMBEK
CHARLES DRYSDALE
BRUCE ANDREWS
KIRK HANSEN
JENNIFER LAGNER
WILLIAM GULLIFORD
KELLY ELMORE
DONALD YOUNG
DEBBIE BUCKLAND
STEVE SWANN
SUZANNE SHAUGHNESSY
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Agenda Item #1.B.
16 Feb 2023
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