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11-13-2018 Regular City Commission AgendaCity of Atlantic Beach Amended Agenda Regular City Commission Meeting Tuesday, November 13, 2018 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page 1. APPROVAL OF MINUTES ** A. Approve minutes of the Regular Commission Meeting on October 8, 2018 7 - 16 Item 1A- Draft Minutes Regular Commission Meeting October 8, 2018 B. Approve minutes of the Town Hall meeting on October 13, 2018. 17 - 19 Item 1B- Draft Minutes Town Hall October 13, 2018 C. Approve minutes of the Special Called Meeting on October 15, 2018. 21- 27 Item 1C- Draft Minutes Special Called Meeting October 15, 2018 D. Approve minutes of the Commission Workshop on October 22, 2018 29 - 31 Item 1D- Draft Minutes Commission Workshop October 22, 2018 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS A. City Manager's Report B. Donna Run Update * C. Accept the 90 -Day Calendar (November 2018 through January 2019) Item 3C- 90-Dav Calendar Nov 2018 through Jan 2019 33 - 36 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS A. Proclamation in Recognition of National American Indian Heritage Month (Mayor Glasser) Item 4A- Proclamation in Recognition of National American Indian Heritage Month 37 B. Proclamation in Recognition of Parkinson's Moving Day (Mayor Glasser) 39 Item 4B- Proclamation in Recognition of Parkinson's Moving Dav 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 189 Regular City Commission - 13 Nov 2018 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-45 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE COMPUTER AIDED DISPATCH SOFTWARE Item 8A- Resolution No. 18-45 B. RESOLUTION NO. 18-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE RENEWAL OF EMPLOYEE HEALTH INSURANCE WITH UNITED HEALTHCARE, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR BY EMPLOYEES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RELATED RENEWAL DOCUMENTS. Item 8B- Resolution No. 18-46 C. RESOLUTION NO. 18-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING PIGGYBACKING OFF THE CITY OF JACKSONVILLE CONTRACT WITH COURT SURFACES, INC. (CONTRACT #CS -0354-15 "SPORT COURT MAINTENANCE AND CONSTRUCTION 2015") FOR THE DONNER PARK TENNIS & PICKLEBALL COURT REHABILITATION PROJECT. Item 8C- Resolution No. 18-47 41 - 104 105 - 120 121 - 125 9. ACTION ON ORDINANCES A. ORDINANCE NO. 80-18-88, Introduction and First Reading AN ORDINANCE TO AMEND CHAPTER 22 UTILITIES; AMENDING ARTICLE II, WATERWORKS SYSTEM, SECTION 22-27 CHARGES FOR WATER SERVICE TO INCREASE THE CHARGES FOR WATER SERVICE; AMENDING ARTICLE III, WASTEWATER SYSTEM, DIVISION SEVEN, SEWER USER RATES AND CHARGES, SECTION 22-166 MONTHLY WASTEWATER BASE FACILITY CHARGES TO INCREASE RESIDENTIAL AND COMMERCIAL BASE CHARGE RATES AND AMENDING SECTION 22-167 SCHEDULE OF WASTEWATER VOLUME CHARGES TO INCREASE THE RATES FOR WASTEWATER VOLUME CHARGES FOR RESIDENTIAL AND COMMERCIAL CUSTOMERS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9A- Ordinance No. 80-18-88 127 - 147 Page 2 of 189 Regular City Commission - 13 Nov 2018 B. ORDINANCE NO. 20-18-151, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018, AND PROVIDING AN EFFECTIVE DATE. Item 9B- Ordinance No. 20-18-151 * C. ORDINANCE NO. 5-18-66, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES, "PLANNING/ZONING/APPEALS", ARTICLE II, "COMMUNITY DEVELOPMENT BOARD" TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE COMMUNITY DEVELOPMENT BOARD; AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, "ADMINISTRATION," ARTICLE V. — "BOARDS AND COMMISSIONS," SECTION 2-131. — "REAPPOINTMENT TO BOARDS AND COMMITTEES," TO ADD NEW SUBPARAGRAPH (C) TO PROVIDE FOR SERVICE OF BOARD MEMBERS UNTIL REPLACEMENT APPOINTMENTS ARE EFFECTIVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9C- Ordinance No. 5-18-66 * D. ORDINANCE NO. 58-18-42, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES' RETIREMENT SYSTEM, SECTION 2-263(a), "BOARD OF TRUSTEES," OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9D- Ordinance No. 58-18-42 * E. ORDINANCE NO. 58-18-43, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS' RETIREMENT SYSTEM, SECTION 2-302(a), "BOARD OF TRUSTEES," OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE POLICE OFFICERS' PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9E- Ordinance No. 58-18-43 149 - 152 153 - 156 157 - 160 161 - 164 Page 3 of 189 Regular City Commission - 13 Nov 2018 * F. ORDINANCE NO. 5-18-67, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF ORDINANCES; AMENDING SECTION 23-52, ENVIRONMENTAL STEWARDSHIP COMMITTEE, SUBSECTION (c); "MEMBERSHIP, TERMS, APPOINTMENTS, GEOGRAPHIC REQUIREMENTS, COMPOSITION," AND SUBSECTION (e), "REMOVAL OF MEMBERS," PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Item 9F- Ordinance No. 5-18-67 165 - 167 10. MISCELLANEOUS BUSINESS A. WAIV18-0009 Public Hearing Request for a waiver as permitted by Section 24-191 to waive the Section 24-190 requirement that when more than one platted lot is combined and developed as a single development parcel, such lots shall not be later developed as a single lot, unless all requirements for development as a single lot are met in order to allow for the division of the existing parcel at 723 Sherry Drive (Lot 4 and the Westerly 55 feet of Lot 3, Sherry Terrace Replat) Item 10A- WAIV18-0009 169 - 179 * B. Appointment to the Board Member Review Committee (Mayor Glasser) 181 - 189 Item 10B- Appointment to the Board Member Review Committee 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT Please note: This meeting will be live -streamed and videotaped. The video recording will be posted within three days on the City's website at www.coab.us. To access it, click on the City Commission Meeting Video tab on the home page. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Page 4 of 189 Regular City Commission - 13 Nov 2018 Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office by 5:00 PM, the Friday prior to the meeting. Page 5 of 189 Page 6 of 189 Agenda Item #1.A. 13 Nov 2018 MINUTES Regular City Commission Meeting Monday, October 8, 2018 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIENCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Also Present: Ellen Glasser, Mayor - Seat 1 John Stinson, Commissioner, Seat 2 (left at 6:53 pm) Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Brittany Norris, Commissioner - Seat 5 Candace Kelly, Commissioner - Seat 4 Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney Kevin Hogancamp, Deputy City Manager (DCM) Donna Bartle, City Clerk (CC) Timmy Johnson, Director Cultural Arts and Special Events (DCA) Phyllis Nadeau, Associate City Clerk/Recorder (ASC) 1. APPROVAL OF MINUTES A. Approval of the September 17, 2018 Commission Workshop Minutes. Mayor Glasser asked if there were any corrections or changes to the minutes. There were no corrections and Mayor Glasser stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Glasser requested a deviation from the order of the agenda in Item 2, Courtesy of the Floor. Public Comments will be first, then the Proclamation, next the Introduction of Atlantic Beach Youth Council Officers, and last the Grant Writing Annual Report. Mayor Glasser asked for a motion to change the order of the agenda. MOTION: To accept the proposed amendment to the order of business. Motion: Candace Kelly Second: Brittany Norris Regular City Commission October 8, 2018 Page 7 of 189 Agenda Item #1.A. 13 Nov 2018 Brittany Norris (Seconded By) For Candace Kelly (Moved By) For Blythe Waters For Ellen Glasser For Motion passed 4 to 0 PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Cindy Anderson addressed the Commission and spoke about the vacancy and her application. She introduced herself to the Commission and gave a brief synopsis of her eligibility. Mark Tingen praised the service of Commissioner Stinson, and spoke about the great job the Police Department is doing. Suzanne Shawnessy thanked Commissioner Stinson for a great job and expressed her gratitude. Commissioner Stinson reviewed the history of his service with the City of Atlantic Beach. He spoke about City projects, wetlands preservations, emergency preparedness, and the Mayport Corridor. He recognized the many people he has worked with over the years for their service to the City and expressed his gratitude. C. Proclamation for Commissioner John Stinson. Mayor Glasser, on behalf of all the Commissioners, presented and read the Proclamation to Commissioner John Stinson for recognition and appreciation of his distinguished public service as Commissioner from November 9, 2015 to October 8, 2018. Commissioner Stinson stepped down from the dias. B. Introduction of Atlantic Beach Youth Council Officers Mayor Glasser introduced Dawn Pope and Timmy Johnson from the Recreation Department. Regular City Commission October 8, 2018 Page 8 of 189 Agenda Item #1.A. 13 Nov 2018 Ms. Pope reviewed the first meeting where the six officers were selected. They were introduced as follows: Co -Presidents: Ally Hoffstedder and Savannah Beeler Co -Vice Presidents: Elle Hosta and Parker Rosignal Communications: Keira McCarthy Secretary: Hannah Nevil Mayor Glasser welcomed them and stated the Commission is looking forward to working together. A. Grant Writing Annual Report Mayor Glasser asked CM Gerrity to report. He introduced Lisa King and Heather Pullen, Langdon and Associates, who will provide the status on grant writing. Ms. King reviewed the Annual Report, distributed to the Commission showing grants submitted for funding totaling $2,073,777. These grants are congruent with the strategic planning priorities set by the Commission at the January 2018 planning session and are detailed in the report. The upcoming projects/grants they will be working on will be for Park Development, Public Safety Equipment, and Waste Education programs through the Marine Debris program. Commissioner Kelly inquired about the Coastal Partnership Initiative and coyotes. Ms. King responded and answered questions. 3. CITY MANAGER REPORTS A. City Manager's Report CM Gerrity stated he would like to present a status report on the pervious/impervious Ordinance. He requested the Commission attend a workshop on October 22nd at 5:30 PM prior to the next regular Commission meeting. The Levy Road sidewalk repairs are complete. The deck has been built for the shower on 18th Street. CM Gerrity spoke about an Eagle Scout project at Dutton Island and anticipates there may be another one in the next couple of weeks. The RFP for the Lobbyist is out and will be closed during the first week of November. CM Gerrity stated the City is pumping down the ponds, cleaning out storm drains, and picking up loose debris in anticipation of effects from Hurricane Michael. Regular City Commission October 8, 2018 Page 9 of 189 Agenda Item #1.A. 13 Nov 2018 B. Accept the 90 -Day Calendar (October through December 2018) There was Consensus given to accept the 90 -Day Calendar. C. Fleet Landing Industrial Development Bonds CM Gerrity introduced Josh Ashby, CEO Fleet Landing. Mr. Ashby addressed the Commission about the application for Industrial Development Revenue Bond financing. He provided a PowerPoint slide presentation and gave a brief history of the project and the 37 acres property acquisition for the Beacon Point expansion, consisting of 6 acres, at Fleet Landing. Mr. Ashby reviewed the site plan and gave a detailed description of the added residences, restaurants, amenity center, and 131 new parking spaces. This will also bring new employment opportunities with Fleet Landing. Mr. Ashby reviewed the application requirements for the Bond financing, meeting the tax code and state requirements, and securing the debt through a mortgage on Fleet Landing. He stated this will be the seventh time since 1989 that Fleet Landing has made this type of financing arrangement with the City. Mr. Ashby stated the anticipated project costs will be around $126 million and construction to be completed in the summer of 2020. Mayor Glasser inquired about the 37 acres property acquisition and the development of only 6 acres. Mr. Ashby stated Beacon Point will only use 6 acres and the remaining 31 acres will remain as they are. Ms. Glasser asked what part the City of Jacksonville has in this project. Mr. Ashby stated Jacksonville has deferred to Atlantic Beach as the conduit to do the TEFRA (Tax Equity Fairness Responsibility Act of 1983), and the Public Hearing notice. Chauncey Lever, of Foley & Lardner Law Firm, serving as Bond Counsel, addressed the Commission. Mr. Weaver explained the concept of Industrial Development Revenue Bonds (Bonds) and why the City is requested/needed to be a conduit. These Bonds are available for 501(C)(3) facilities such as Fleet Landing, hospitals, and other types of qualifying facilities that have a public purpose. He stated that the IRS, Congress, and the State of Florida provide the regulations for these facilities must use a conduit - a governmental agency - to obtain their financing. Jack McWilliams, of Lewis Longman & Walker Law Firm, serving as Bond Counsel, addressed the Commission. Mr. McWilliams explained how the City is a pure conduit with this example - selling Bonds for $140 million, then immediately lend that money pursuant to a loan agreement to Fleet Landing, who then has the full responsibility and obligation to pay the debt and all the expenses in connection with the issuance of the debt. City Attorney Durden added that there will be no impact to the general credit of the City. Regular City Commission October 8, 2018 Page 10 of 189 Agenda Item #1.A. 13 Nov 2018 A lengthy discussion ensued confirming there are no disadvantages to the City with this type of financing, listing the types of developments eligible for this type of Bond financing, and tax exemption for loan. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS None. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS A. Cultural Arts and recreation Advisory Committee (CARC) - Contribution Report and Recommendation. Timmy Johnson introduced Marina Kaplan and Bob Birch of CARC to provide the report. Ms. Kaplan reviewed the Contribution applications and Committee recommendations in detail in the agenda memo. Inquiries and discussion ensued about the Deck and Chairs event in Jacksonville Beach, and also about Section 2-2 about charitable contributions being prohibited. Deck the Chairs and Tony's Turkey Trot are fund raisers for charitable organizations. Ms. Kaplan responded that Deck the Chairs had to provide proof of marketing in Atlantic Beach as people from all over, including Atlantic Beach, attend that event. CA Durden stated her understanding is there is no violation of Section 2-2. This has been an ongoing project that CARAC has recommended to the Commission. Ms. Kaplan explained these two organizations involve Atlantic Beach citizens. Atlantic Beach citizens run in and enjoy the Tony's Turkey Trot. Deck the Chairs uses their contributions to engage students in musical programs and many are from Atlantic Beach. Commissioner Kelly inquired about the evaluation for F.A.C.E. and Ms. Kaplan answered all the questions. Regular City Commission October 8, 2018 Page 11 of 189 Agenda Item #1.A. 13 Nov 2018 Mayor Glasser inquired if there were any problems obtaining final reports, if there were any denials about contributions to charitable organizations, and about the amount given to Atlantic Beach Elementary. Ms. Kaplan answered all the questions. Commissioner Norris inquired about Yesha-Tackwondo and Ms. Kaplan answered the questions. Commissioner Waters commended the CARC members for their development and guidelines for the application process. MOTION: To accept the proposal of the CARAC recommendations to grant the contribution requests as submitted Motion: Candace Kelly Second: Brittany Norris Blythe Waters For Brittany Norris (Seconded By) For Ellen Glasser For Candace Kelly (Moved By) For Motion passed 4 to 0. Mr. Johnson stated CARAC is proposing a Bike Ride/Train event, not a race, on Saturday March 9th. There will be two bike rides - one will be for 2 miles (a family bike ride) and the second will be an adult bike ride of 5 miles. Registration is required, the ride will start at 9:00 a.m. and be completed by 10:30 a.m.. This Bike Ride is partnering with Community Presbyterian Church which will be the base for this event. Mr. Birch stated there will also be a trackless train, a live band for entertainment, and a model train replica of the Florida East Coast Railway Station that used to be located in Atlantic Beach. There will also be volunteers from Beach Kiwanis Club and the Beaches Museum and History Park. DCA Director Johnson stated this will be funded from the Bocci Ball budget, since that has not been scheduled. There was Consensus from the Commission to move forward with the proposed Bike Ride/train event. CM Gerrity spoke about Government Week, October 22-28, 2018. He asked DCM Hogencamp to provide an overview of planned events. Regular City Commission October 8, 2018 Page 12 of 189 Agenda Item #1.A. 13 Nov 2018 DCM Hogencamp addressed the Commission and stated this is the first year Atlantic Beach will be celebrating City Government. Activities planned are: • a City Government 101 Presentation • a Speakers Bureau going to local schools • an 'If I Were Mayor ..." Essay Contest for elementary students • celebration for citizens who serve as Committee and Board members. 8. ACTION ON RESOLUTIONS A. RESOLUTION NO. 18-41 A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING THE CITY MANAGER TO SIGN A ONE-YEAR AGREEMENT CONTINUING THE PROFESSIONAL SERVICES OF LANGTON ASSOCIATES, INC. AND APPROVE A PURCHASE ORDER FOR $36,000 ON BEHALF OF THE CITY OF ATLANTIC BEACH.CM CM Gerrity stated the City has had a successful year with Langton and we want to continue using their services. CA Durden stated the agreement/contract for signature needs to include the provisions regarding Public Records and other requirements. MOTION: To adopt Resolution No. 18-41 as read. Motion: Candace Kelly Second: Brittany Norris Blythe Waters For Brittany Norris (Seconded By) For Ellen Glasser For Candace Kelly (Moved By) For Motion passed 4 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS A. Discussion on Board Member Review Committee and Parking and Pedestrian Safety Advisory Resource Committee. Regular City Commission October 8, 2018 Page 13 of 189 Agenda Item #1.A. 13 Nov 2018 Mayor Glasser stated these two committees were chaired by Commissioner Stinson and now the Commission needs to determine a plan on how to handle them going forward. Mayor Glasser provided the definitions, duties, and responsibilities of each board and its' chair, as detailed in each Resolution. A Commissioner is needed to be the liason/chair, by appointment of the Mayor, with the approval of the Commission, for each committee. Mayor Glasser stated that Commissioner Stinson confirmed that the PPSARC addressed all of their assigned tasks. Mayor Glasser spoke about proposed changes to the Resolution for the Parking and Pedestrian Safety Advisory Resource Committee: • Lowering the number of members from 11 to 7. • Chaired by a current member, not a Commissioner. Discussion ensued about PPSARC overseeing paid parking in the future and extending the sunset date. It was confirmed that the City of Neptune Beach is hiring a parking manager. CM Gerrity stated that staff should monitor any paid parking issues in our City. He stated the sunset date should not be changed. There will be a Resolution for these two committees at the next Commission meeting. Mayor Glasser inquired if Commissioner Kelly would be interested to Chair the Board Member Review Committee. Ms. Kelly responded she will serve as the Chair. There was Consensus from the Commission. B. Discussion on the format and selection process filling Commissioner Seat 2 vacancy. City Clerk Bartle reviewed the required information for all candidates for this vacancy. Ms. Bartle also distributed a handout and reviewed the proposed format for the October 15, 2018, Special Called Meeting, at 6:00 p.m. to select a candidate for the open seat. She stated the City has received 4 applications so far and the deadline is October 10, 2018, 5:00 p.m. The swearing-in of the newly elected Commissioner will be at the beginning of the regular Commission meeting on October 22, 2018, to serve the remainder of the unexpired term ending November 2020. This Commissioner will be required to attend Orientation and Ethics training. Commissioner Kelly inquired about including the emails that have been submitted to the Commission in support of candidates. CA Durden replied the emails are public record and can be given to the City Clerk and made part of the packet. Emails received after the agenda is distributed can be reported at the meeting. There was Consensus from the Commission. Regular City Commission October 8, 2018 Page 14 of 189 Agenda Item #1.A. 13 Nov 2018 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS City Attorney City Attorney Durden addressed the Commission regarding correspondence to Jason Gabriel, General Counsel for the City of Jacksonville and provided a copy to each Commissioner. This is pertaining to the Duval County Public Schools/Stormwater Fees and their claim that they are exempt from paying stormwater fees to the City of Atlantic Beach. Ms. Durden explained she has been working together with the City of Jacksonville Beach and the City of Neptune Beach. It is hoped to find a solution that addresses the concerns of the Duval County Public Schools and will meet the City's obligations to the taxpayers. A joint meeting has been requested for all parties and, to date, there have been no meetings or a resolution to this matter. Ms. Durden will keep the City informed. CA Durden addressed Section 2-2 Charitable contributions prohibited as it pertains to CARAC, and explained in detail that the funds benefit the residents of Atlantic Beach. City Clerk CC Bartle stated she will be attending the Florida Association of City Clerks Fall Academy October 15th to 17th. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER City Manager Gerrity- • Reported on the Hurricane Michael weather forecast. • Thanked the Commission for the salary increase to the entire City staff. Commissioner Waters- • Extended her appreciation to the candidates/applicants willing to fill the vacant Seat 2. Commissioner Kelly- • Encouraged people to apply to serve on City boards and/or committees. Commissioner Norris- • Congratulated Commissioner Kelly. • Thanked the candidates/applicants willing to fill the vacant Seat 2. Mayor Glasser- • Recognized attendees from Representative Cord Byrd's office. Kyle Irwin introduced himself, he is a Legislative Aid and this is his first day at work. • Spoke about 26 letters she received from residents who live on Selva Marina Drive, who are requesting the City beautify/upgrade their median. Ms. Glasser suggested scheduling a workshop for this topic. • Spoke about a request received about a damaged/destroyed sign in a neighborhood. Ms. Glasser suggested this could be addressed in a workshop about the branding initiative, which is pending. Regular City Commission October 8, 2018 Page 15 of 189 Agenda Item #1.A. 13 Nov 2018 • Spoke about the beach re -nourishment schedule. • Spoke with Sam Mousa, City of Jacksonville, about annexing an area off Mayport Road south of Assissi Lane into Atlantic Beach. 13. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:42 PM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date approved: Regular City Commission October 8, 2018 Page 16 of 189 Agenda Item #1.B. 13 Nov 2018 ATTENDANCE: Present: Also Present: MINUTES Town Hall Meeting Saturday, October 13, 2018 - 10:00 AM Jordan Park Community Center Ellen Glasser, Mayor - Seat 1 Candice Kelly, Commissioner - Seat 2 Cathy Berry, Human Resources Director (HRS) Phyllis Nadeau, Associate City Clerk (ACC) Jennifer Stemack, Recreation Associate (RA) CALL TO ORDER The meeting was called to order at 10:00 AM. Mayor Glasser asked for prayers on behalf of Commissioner Blythe Waters and her family at this time as she is dealing with a family crisis. 1 TOPICS Mayor Glasser explained there is no Agenda for this Workshop. The meeting is informal, and she and Commissioner Kelly will hear any comments and answer any questions from citizens. 2 PUBLIC COMMENT Sally Clemens suggested the podium be turned slightly during the Commission Meetings in the City Hall Chamber. Marlina Vincent suggested an extra speaker be placed facing the citizens during the meetings. Discussion ensued regarding ideas making it easier for citizens to hear during Commission Meetings. Sally Clemens suggested the City of Atlantic Beach (COAB) research a group named "Save My Constitution." A lengthy discussion ensued about the complicated language and bundling used in Amendments and the Charter Amendment that will be on the ballot this November. Mayor Glasser reviewed the upcoming priorities for the COAB. • Special Called Meeting on Monday, October 1 5th, wherein the Commission serves as proxy voters to elect the replacement for Commissioner Stinson. Town Hall Meeting October 13, 2018 Page 17 of 189 Agenda Item #1.B. 13 Nov 2018 • An Ordinance for changes in zoning in the Selva Marina Planned Unit Development area. Mayor Glasser and Commissioner Kelly explained the history of the Ordinance and the reason behind the changes. • Environmental Stewardship Committee (ESC) Subcommittee and revisions to the Tree Ordinance. Mayor Glasser explained the history of the Tree Ordinance and the revisions being considered. A lengthy discussion ensued regarding citizens confusion about permits and the City's responsibilities with regard to maintaining public property. • Coyotes Commissioner Kelly stated the Florida Wildlife Conservation Commission (FWC) spoke to residents about the coyotes last month. She reminded the residents the FWC make their decisions based on data and stated the residents are not providing evidence. Mayor Glasser stated the FWC's policy is to co -exist with coyotes. She reminded everyone that there is a leash law in Atlantic Beach and all animals are supposed to be on a leash if they are off their own property. There is a mechanism in place at the City to report coyote sightings to the police and a database is being created. Commissioner Kelly stated that cats are also a problem. She said the songbird population has decreased due to free -roaming cats; therefore, the cats are not innocent. • Mayport Corridor Mayor Glasser stated the Commissions' priorities were confirmed regarding to the Mayport Corridor at a visioning session last January. These priorities include incentives the right types of businesses, code enforcement on properties not being maintained, reducing the speed limit, reducing the lanes from six to four in order to place a bicycle lane in the Atlantic Beach section, and a facade improvement program. A lobbyist is being hired next year in order for the City to receive some financial help from the State Legislature and the Governor's office. A discussion ensued about the City potentially annexing parts of Mayport Road that are in Jacksonville. A presentation about what will be involved on the next Commission Agenda. Water, sewer, and the City's Public Utilities building is in the area of Mayport Road that is considered Jacksonville. She explained the change in residence areas originally came from a Post Office designation and it was not the City's decision. The pros and cons of annexing were discussed. Mayor Glasser stated some other priorities include parking, the Parking and Pedestrian Safety Advisory Resource Committee's Sunset date, and a project to connect parks in the City for biking. Town Hall Meeting October 13, 2018 Page 18 of 189 Agenda Item #1.B. 13 Nov 2018 A brief discussion ensued about the various City programs and events at Jordan Park. Commissioner Kelly announced Small Government Week is coming up soon. Kevin Hogancamp, Deputy City Manager, has come up with a variety of activities to make citizens aware of City Government's role. • Sidewalk Project Commissioner Kelly explained the Sidewalk Project. There has been some contention about the route and/or design, but this project will still be going forward. Discussion ensued about the timing/progress of the Sidewalk Project, and the proposed Paid Parking Program in Neptune Beach. ADJOURNMENT Mayor Glasser adjourned the Town Hall Meeting at 11:00 AM. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor DATE APPROVED: Town Hall Meeting October 13, 2018 Page 19 of 189 Page 20 of 189 Agenda Item #1.C. 13 Nov 2018 MINUTES Special Called Meeting of the City Commission Monday, October 15, 2018 - 6:00 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIENCE CALL TO ORDER: Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ROLL CALL: Present: Ellen Glasser, Mayor - Seat 1 Blythe Waters,Mayor Pro Tem / Commissioner — Seat 3 Candice Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner — Seat 5 Also Present: Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney (CA) Kevin Hogancamp, Deputy City Manager (DCM) Phyllis Nadeau, Associate City Clerk (ACC) Lori Diaz, Records Clerk (RC) 1. PUBLIC COMMENTS REGARDING CANDIDATES Mayor Glasser reviewed the process for this meeting as detailed on the agenda. Ms. Glasser stated in the Public Comments each speaker is limited to three minutes. The speakers were called as follows: Betsy Sohifanella - spoke in favor of Mary Ellen Waugh Kevin Bodge - spoke in favor of Cindy Anderson Melinda Goins - spoke in favor of Cindy Anderson Wendy Harvey - spoke in favor of Cindy Anderson David Harvey - spoke in favor of Cindy Anderson Alexia Adcock -Stanford - spoke in favor of Marlina Vincent Lisa Herrold - spoke in favor of Cindy Anderson Ellen Golombek - spoke in favor of Bruce Bole Kathie McGuinness - spoke in favor of Mary Ellen Waugh Emma Cottrell - spoke in favor of Cindy Anderson Mayor Glasser introduced, for the record, the emails that were sent to the City on behalf of the candidates as follows: Special Called Meeting of the City Commission October 15, 2018 Page 21 of 189 Agenda Item #1.C. 13 Nov 2018 Cindy Anderson - 7 received • From Pamela Mitchell-Almand, Beth Cottrell, Celeste Wadkins, Wendy Harvey, David Harvey, E. K. Cottrell, Lisa Herrold Marlina Vincent - 5 received • from Margaret Yarbrough, Tracy Synan, Justin Blakeman, Lindy Mullen, Amy Scott Mary Ellen Waugh - 3 received • from Alan Gasparovic, Todd Niemczyk, Kenneth Fink 2. DETERMINE ORDER OF CANDIDATE PRESENTATIONS BY DRAWING NUMBERS Mayor Glasser explained the process to determine the order of presentations and requested the candidates come in alphabetical order, pull a number, then sit the corresponding chair. ORDER OF PRESENTATION 1.Cindy Anderson 2. Marlina Vincent 3. Bruce Bole 4. Mary Ellen Waugh Mayor Glasser addressed the candidates and spoke about the following: • Commitment to meeting schedules, approximately 50 per year • Newly elected Commissioner will be administered the Oath of Office at the October 22nd Commission meeting by their choice of the City Clerk, a Notary, or a Judge. • Newly elected Commissioner will serve the remainder of the unexpired term, ending November 2020. • Newly elected Commissioner is expected to attend orientation sessions, Ethics, and Sunshine Law training. • Commissioners may not have a financial interest, direct or indirect, in conducting any business/contracts/sales with the City of Atlantic Beach. 3. PRESENTATIONS FROM CANDIDATES Mayor Glasser stated each candidate will be allowed five minutes for their presentation. Cindy L. Anderson Thanked the Commission and introduced herself. Ms. Anderson provided her personal and family history, her education, her professional experience and history, her community experience, and spoke about the Commission's goals for 2018. Marlina V. Vincent Thanked the Commission and introduced herself. Ms. Vincent provided her personal and family history, her education, her professional experience and history, and spoke about her community service. Special Called Meeting of the City Commission October 15, 2018 Page 22 of 189 Agenda Item #1.C. 13 Nov 2018 Bruce Bole Thanked the Commission and introduced himself. Mr. Bole provided his personal and family history, his education and 30 years' service in the US Navy, his professional experience and history, and spoke of his desire to serve this community. Mary Ellen Waueh Thanked the Commission and introduced herself. Ms. Waugh provided her personal and family history, her education, her professional experience and history, and her desire to be an advocate for the people in this community. Mayor Glasser stated this concludes the presentations and now there will be questions from the Commissioners to the candidates. Each candidate will have one minute for their response. Commissioner Kelly - How would you describe your district? • Marlina Vincent - a very diverse district, with high value homes to lower income families. • Bruce Bole - agree it is diverse, wants to understand Donner Park, and understand what is going on East and West of Mayport Road. • Mary Ellen Waugh - all agree it is diverse, the need to wear all sorts of hats for parking, safe routes/sidewalks to school, transportation services, food, know what is going on East and West of Mayport Road as well what is in the middle. • Cindy Anderson - agrees it is diverse, shared concerns for safe sidewalks and bike paths, accommodating long-time residents and new residents. Commissioner Norris - What do you see as the primary duty of a City Commissioner? • Bruce Bole - to listen, represent the constituents, know what the City can and cannot provide, to help, encourage, and engage. • Mary Ellen Waugh - look at the needs of the entire community, find the best way to exercise the authority granted to the Commission. • Cindy Anderson - first to listen and second to lead, making decisions that are in the best interests of everyone in the community • Marlina Vincent - listen, represent, make decisions that are for the well being of the entire community. Commissioner Waters - How would you handle a divisive issue? • Mary Ellen Waugh - on the pervious/impervious surface ratio issues and the stormwater drainage issues one has to look at all factors, depend on your available resources, obtain professional advice to solve problems. • Cindy Anderson - listen for the possibility of alternate solutions - not just from professionals but from the community as well. Special Called Meeting of the City Commission October 15, 2018 Page 23 of 189 Agenda Item #1.C. 13 Nov 2018 • Marlina Vincent - listen to all the feedback from the community, other Commissioners, the City staff, then make a decision based on facts, not emotions, for what is best for the whole community. • Bruce Bole - for issues like stormwater drainage costs - if the City was going to spend $10,000,000 the facts must be presented to show how it effects everyone. Show the big picture so that everybody can understand the little picture. Mayor Glasser - When you faced a challenge while working with a team, how did you overcome that challenge? • Cindy Anderson - as Chair at Jax Beach Elemetary, the Duval County School Board (DCSB) wanted to relocate the magnate school elsewhere and double the size. All the parents and the surrounding community were against this and the School Advisory Council (SAC) contacted the DCSB to find other alternatives. Parents, the local community, and the media got involved and that decision was changed - the school remained where it was and is today. • Marlina Vincent - there was strained communications in the PTA and by getting involved she was able to improve and strengthen the communications with the parents and teachers. • Bruce Bole - as Squadron Commander on an aircraft carrier the daily focus is on operations and safety. When safety is at risk, operations stop and that must be communicated to the higher Command. Building a team of consensus for the safety risk is the right thing to do, even it could effect career progression, it is an important thing to do. • Mary Ellen Waugh - for many years BEAM volunteers operated by handing one food box out the door. Then the Beaches Community Food Bank was founded with grocery recoveries providing more food than we ever had. Changing the volunteers' mindset of only giving away 'one each' became the challenge. Ms. Waugh organized a field trip to the food bank to show the volunteers there was more than enough food to give people what they needed. Commissioner Norris - In your experience what is the key to developing a good team? • Marlina Vincent - Communication, respect, and listening. • Bruce Bole - Communication, understanding goals. • Mary Ellen Waugh - Having a common goal, clear communication, choosing people properly. • Cindy Anderson - Having common goals, communication, respect. Commissioner Kelly - What is your priority with legislation? • Bruce Bole - No priorities now - he will start by listening, understanding, and watching. He needs a better understanding of the finances, fiscal responsibilities, and the priorities. Special Called Meeting of the City Commission October 15, 2018 Page 24 of 189 Agenda Item #1.C. 13 Nov 2018 • Mary Ellen Waugh - There will be a learning curve during the first week and she will be able to answer this question then. Ms. Waugh extended her congratulations on the parks partnership. • Cindy Anderson - Her priorities now are the Commission's goals for 2018. In the future she would like to advocate for the City's tree canopy. • Marlina Vincent - Preserving the quality of life in Atlantic Beach, now and for the future. Commissioner Waters - What do you think is the number one issue facing Atlantic Beach that can make the biggest difference and how do you see yourself helping to make that difference based on that issue? • Mary Ellen Waugh - A grocery store in the food desert of Mayport. • Cindy Anderson - Getting powerlines out of treetops, less interference during storms. • Marlina Vincent - Incorporating Mayport side of Atlantic Beach to diminish the 'them' versus 'us' thinking. • Bruce Bole - Improve parking. Mayor Glasser - What motivated you at this time to get involved in City government? • Cindy Anderson - She previously served on the Atlantic Beach Pension Board. For the past three years she was her husband's caregiver after he was diagnosed with cancer. Ms. Waugh also helped run her husband's business as well as running her own business. Now she has the time to devote. • Marlina Vincent - Has been involved in community service and considered the Commission but never acted on it until now. Now is the right time. • Bruce Bole - This is a unique opportunity to use his skills to make an impact and give back to the community. • Mary Ellen Waugh - Having been involved in some past campaigns she thought about the Commission but now is the time to act on it. Her family is here, her grandchildren are here, and she has always loved Atlantic Beach. She wants to make it great for them, preserve the character, and continue to give back to the community. Commissioner Kelly - What are your decision making styles? • Marlina Vincent - Hard-core planner - write everything down, study it, look at facts, listen to feedback, and communication. • Bruce Bole - Do background planning, execute, have contingencies because of changes. • Mary Ellen Waugh - Look and listen, find solutions, then settle the issue. • Cindy Anderson - Research, ask questions, understand, solicit others opinions, communicate. Mayor Glasser concluded the Presentations. Special Called Meeting of the City Commission October 15, 2018 Page 25 of 189 Agenda Item #1.C. 13 Nov 2018 4. RECESS - 15 MINUTES The meeting reconvened at 7:46 PM. 5. DISCUSSION Commissioner Kelly - Summarized what she was looking for - want someone that is collegiate and fits our current style. We feel that what we have accomplished in the past year has created a more neighborly climate in Atlantic Beach and we want someone to join us in that goal. Commissioner Waters - Civil discourse can be rancorous at the best of times and this Commission has worked hard to find a common vision. We want someone that brings a clear voice and vision to the Commission. Commissioner Norris - Looking for balance on the Commission, someone who wants to be a servant of the people. Mayor Glasser - spoke about the various skills of each of the candidates, noting they are all exceptionally well qualified. Ms. Glasser spoke about the various backgrounds of the current Commissioners and those of the candidates. This Commission has to select someone who will hit the ground running and learn and understand the needs of their district. 6. ELECTION FOR COMMISSIONER - SEAT 2 Mayor Glasser explained the process for this election. City Attorney Durden reminded the Commission that a 2 to 2 vote fails, and that the decision has to be made with a minimum of 3 votes. Mayor Glasser called for a Motion. MOTION: To nominate/elect Cindy Anderson to fill Commissioner Seat 2 Motion: Candace Kelly Second: Blythe Waters Commissioner Kelly - Evaluated each of the candidates as to how they will fit with this Commission and stated they are all awesome! Ms. Kelly stated she felt Ms. Anderson can hit the deck running and is an expert at mediation and collaboration. She liked how Ms. Anderson spoke about having a clean code with diligent enforcement as a way of keeping up the neighborhood character. Commissioner Norris - No comment. Special Called Meeting of the City Commission October 15, 2018 Page 26 of 189 Agenda Item #1.C. 13 Nov 2018 Commissioner Waters - Stated all the candidates are qualified. The Commission is elected to represent our constituents. Ms. Waters spoke about the outpouring from residents in support of Cindy Anderson. Mayor Glasser - Spoke about her own prior service on City Boards before she decided to run for Commissioner. Whoever is selected it will be based on their qualifications and added value. Mayor Glasser called for the vote. Blythe Waters (Seconded By) Against Candace Kelly (Moved By) For Brittany Norris For Ellen Glasser For Motion passed 3 to 1. City Attorney Durden extended her congratulations to all the candidates. To Ms. Anderson, she stated the Sunshine Law is applicable as of now. She explained Ms. Anderson cannot speak to any of the Commissioners or the Mayor about anything that may come before the Commission - no talking about business. Public Records Laws and Ethics Laws are in effect as of now. Ms. Durden stated to Ms. Anderson that she is available for any questions. 7. ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 8:16 PM. Attest: Donna L. Bartle, City Clerk Date Approved: Ellen Glasser, Mayor Special Called Meeting of the City Commission October 15, 2018 Page 27 of 189 Page 28 of 189 ATTENDANCE: Present: Also Present: Agenda Item #1.D. 13 Nov 2018 MINUTES Commission Workshop Meeting Monday, October 22, 2018 - 5:30 PM Commission Chamber Ellen Glasser, Mayor - Seat 1 Blythe Waters, Mayor Pro Tem / Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Commissioner - Seat 5 (Arrived at 5:36 PM) Joe Gerrity, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Shane Corbin, Planning and Community Development Director (PCDD) Phyllis Nadeau, Associate City Clerk/Recording Secretary CALL TO ORDER Mayor Glasser called the meeting to order at 5:30 PM 1 UPDATE ON PERVIOUS/IMPERVIOUS INITIATIVE AND FEEDBACK FROM THE CITY COMMISSION PCDD Corbin presented a slideshow on impervious and pervious surface ratio. He went over the history of the code and pointed out areas of the City where residents have built to their maximum lot coverage. He read a report done by Jones Edmonds Engineering firm researching individual drainage basins. They ran multiple scenario modeling looking at the percentage of impervious coverage and rain events. The results showed that surface flooding will worsen due to the increases in runoff volume and runoff rate from additional impervious surfaces being added to these basins which adds stress to local scale drainage features that have already met or exceed their hydraulic capacities. The systems that are already at or exceeding capacity are prone to create nuisance flooding, surface flooding will occur more frequently with impervious surface coverage increases, and there will be more frequent maintenance required for the City's stormwater systems. He reviewed the code standards on pervious and impervious surfaces, stormwater drainage, and storage and treatment requirements. Mr. Corbin reviewed recommendations from the Staff: • Better adherence to the requirement for a pre -construction and post -construction topographic survey before a Certificate of Occupancy (CO) is issued. • Adjustment to the code requirement wherein any addition or modification that increases the impervious surface area on a developed lot by 10% or 400 square feet, whichever is less. • Redevelopment of lots. Commission Workshop October 22, 2018 Page 29 of 189 Agenda Item #1.D. 13 Nov 2018 • Credit for homes on lots that are taken down and rebuilt to a specification not requiring stormwater storage. • Requiring the drainage plan to be part of the CO and is signed and sealed by a license surveyor as opposed to an engineer. • Incorporating language that would make gaining access to homes with a possible violation easier. PCDD Corbin ended his presentation and invited questions from the Commissioners. All questions were answered. Discussion ensued about swimming pools being pervious or impervious, pervious concrete/paver systems, permitting for pavers, maintenance on permeable concrete, auditing of pervious/impervious ratios in the surrounding communities, eliminating credits, legally recording the drainage plan along with the deed at the courthouse, and the difficulty in gaining access to properties that may be in violation of the code. Commissioner Waters talked about possible problems associated with eliminating credits for home/lot redevelopment. CA Durden stated the ultimate ratio decided upon should not be part of the definition in Section 24-17 of the code, but, rather, part of the regulations in Section 24-66 of the code. Discussion ensued about regulations for grandfathered structures and properties on the west side of Atlantic Beach close to the marsh. CA Durden stated those properties close to the marsh, in addition to complying with the City Code for stormwater drainage, are also required to get a Wetlands Permit if construction impacts the wetlands. Commissioner Waters suggested researching requirements other than Berm and Swale for stormwater retention, systems that do not require City policing to be updated and/or maintained. Any malfunctioning of the system would put the property at risk and, therefore, would force owners to maintain the system. She suggested researching the cost difference between Berm and Swale systems and French drain systems. Mayor Glasser reiterated the City's assignment in clearly defining the storage plan (Berm and Swale, French drain, etc.) but stated the problem lies with allowing residents to receive credit for whatever storage they may or may not have had when they come in to redevelop. She would like to treat redevelopment as "staring over." Commissioner Kelly asked about the criteria (percentage of destruction of the original structure) that would allow a project to fall under the "redevelopment" category. Commission Workshop October 22, 2018 Page 30 of 189 Agenda Item #1.D. 13 Nov 2018 Discussion ensued about City Staff coming up with a reasonable percentage threshold for categorizing "redevelopments," requirements for additions made to structures over time, getting more specific data, possibly changing the code with regard to Waivers by the Public Works Director and a Commissioner, going through the Variance process and the Community Development Board as all development standards are, and City access for post -occupancy inspections. Mayor Glasser apologized to the guests at the meeting for running overtime and not giving them a chance to speak, but invited them to stay and speak during Courtesy of the Floor at the Regular Commission Meeting. ADJOURNMENT Meeting was adjourned at 6:28 PM Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Date Approved: Commission Workshop October 22, 2018 Page 31 of 189 Page 32 of 189 Agenda Item #3.C. 13 Nov 2018 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: 90 -Day Calendar for the Mayor and Commission SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager v DATE: October 26, 2018 BACKGROUND: The 90 -day calendar is included on the agenda for the purpose of setting meeting dates, determining the location, time and whether or not to videotape special meetings and workshops if the Commission desires. The rolling 90 -day calendar will be revised after receiving input from City staff and the Commission and will be included in each agenda for consideration. BUDGET: None RECOMMENDATION: Approve the 90 -Day Calendar for November 2018 through January 2019 ATTACHMENT: 1) Mayor and Commission 90 -Day Calendar (November 2018 through January 2019) CITY MANAGER: c,. .A4' Page 33 of 189 68T JO ti£ aged MAYOR AND COMMISSION November 2018 \Icy\1).\1' l 1:sl).\1' \\ I'.1)\1:SI) .\1 I'I Il'RS) \1 1.1:11) \Y 5 12 ten,Day. ovembei 11 .1' City Offices Closed 19 Commission Workshop 6 pm 26 Commission Mtg 6:30 pm 6 13 LDR Update Workshop 5 pm Commission Mtg 6:30 pm 20 Community Development Board 6 pm 27 7 14 Special Called Comm Mtg 5 pm ESC Meeting 6 pm Due Date for 11/26 Agenda 21 28 Code Enforcement Meeting 6 pm Due Date for 12/10 Agenda 1 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 8 December Newsletter Due (Kelly) Pension Board Mtg 6:30 pm 15 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 22 Thanksgiving City Offices Closed 2 9 16 23 29 30 City Offices Closed 3 10 17 24 68T JO SE abed MAYOR AND COMMISSION December 2018 2 9 16 23 30 3 Commission Workshop 6pm • 10th & 18d. Street Beach Access Parking 10 Commission Mtg 6:30 pm 17 24 31 City Offices Closed CARAC Meeting 6 pm 18 Community Development Board 6pm 25 City Offices Closed 5 12 Environmental Stewardship Committee 6 pm 19 26 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 13 20 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 27 7 Newsletter Due (Mayor) 14 21 28 68T JO 9E aged MAYOR AND COMMISSION January 2019 .)In \1 I l I:S1 \1 \\ I.I)\I.sI) \\ 1 11 RSI) \\ I R11) \) S_i fl'RI) \\ 14 Commission Mtg 6:30 pm 21 MLK Day City Offices Closed 28 Commission Mtg 6:30 pm 8 City Offices Closed 9 Due Date for 1/14 Agenda Items Newsletter Due ESC Meeting (Norris) 6 pm 15 Common .;j Development Board 6 pm 22 29 16 23 30 Due Date for 1/28 Agenda Items Due Date for 2/11 Agenda Items 3 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 10 17 Parking and Pedestrian Safety Advisory Resource Committee 6 pm 4 11 18 . 24 25 31 5 12 Town Hall Meeting (Tentative) 19 26 Agenda Item #4.A. 13 Nov 2018 tt in ton of tij City f, tt ntit tO in Recognition of Natio; E al American Indian Heritage Month WHEREAS, the history and culture of our great nation have been significantly influenced by American Indians and indigenous peoples; and WHEREAS, the contributions of American Indians have enhanced the freedom, prosperity, and greatness of America today, and their customs and traditions are respected and celebrated as part of a rich legacy throughout the United States; and WHEREAS, the Beaches Museum reports that many scholars believe that the first permanent, year-round Native American settlement in North America was located near the mouth of the St. Johns River in 3,570 B.C.E. at what is Atlantic Beach today; and WHEREAS, the abundance of food and the benign climate encouraged successive native cultures such as the Timucua to settle in the Atlantic Beach area as well; and, accordingly, the Atlantic Beach site may be considered one of the oldest permanent, year-round Native American settlement sites in North America; and WHEREAS, Native American Awareness Week began in. 1976 and recognition was expanded by Congress and approved by President George Bush in August 1990, designating the month of November_as National American Indian Heritage Month; and WHEREAS, in honor of National American Indian Heritage Month, community celebrations as well as numerous cultural, artistic, educational and historical activities have been planned. NOW, THEREFORE, I, Ellen Glasser, Mayor of the City of Atlantic Beach, Florida, do hereby proclaim November 2018 as NATIONAL AMERICAN INDIAN HERITAGE MONTH in Atlantic Beach and urge all citizens to join me in this special observance. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 1st day of November 2018. Ellen Glasser, Mayor Page 37 of 189 Page 38 of 189 Atlantic 11) ro-,atma ion /15-z ECLa cal in Recognition of Agenda Item #4.B. 13 Nov 2018 each's Moving Day — A Walk for Parkinson's WHEREAS, Parkinson's disease is a chronic, progressive, neurological disease and is the second most common neurodegenerative disease in the United States; WHEREAS, Parkinson's disease is estimated to affect about 1 million people in the United States and about 4,000 people on Florida's First Coast, and the prevalence will more than double by 2040; WHEREAS, Parkinson's disease is the 14th leading cause of death in the United States according to the Centers for Disease Control and Prevention; WHEREAS, it is estimated that the economic burden of Parkinson's disease is at least $14.4 billion annually, including indirect costs to patients and family members of $6.3 billion; WHEREAS, research suggests the cause of Parkinson's disease is a combination of genetic and environmental factors, but the exact cause and progression of the disease is still unknown; WHEREAS, there is no objective test or biomarker for Parkinson's disease, and there is no cure or drug to slow or halt the progression of the disease; WHEREAS, volunteers, researchers, caregivers, and medical professionals are working to improve the quality of life of persons living with Parkinson's disease and their families; WHEREAS, increased research, education, and community support services such as those provided by the Parkinson's Foundation and other organizations are needed to find more effective treatments and to provide access to quality care to those living with the disease today; NOW, THEREFORE, I, Ellen Glasser, Mayor of the City of Atlantic Beach, Florida, do hereby proclaim November 10, 2018, as ATLANTIC BEACH'S MOVING DAY — A WALK FOR PARKINSON'S in Atlantic Beach and urge all citizens to join me in this special observance. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 7th day of November 2018. Ellen Glasser, Mayor Page 39 of 189 Page 40 of 189 Agenda Item #8.A. 13 Nov 2018 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Motorola Premier 1 Computer Aided Dispatch Purchase SUBMITTED BY: Michelle E. Cook, Chief of Police DATE: 10-19-2018 BACKGROUND: Computer Aided Dispatch (CAD) has become an integral part of providing efficient service in modern policing. A CAD system not only tracks the assignment of calls for service but integrates the power of E911, FCIC/NCIC, GIS mapping and mobile CAD information sharing to all units in the field. Moreover the proposed system will leverage the ability to electronically share information between partner agencies on the system which currently include the Jacksonville Sheriff's Office, Jacksonville Fire Rescue Department (JFRD) and in the future the Neptune Beach Police Department as well as any other police agency using the Duval County system who we partner with. Sharing informant in these ways will reduce the amount of time an Emergency Communications Operator (ECO) will need to verbally obtain details of a call for service once the first operator has entered information. The software for Motorola Premier 1 CAD is housed by the Jacksonville Sheriff's Office (JSO) and they have agreed to allow us access to their server which reduces the operational cost to Atlantic Beach. The JSO/JFRD will share operational information with us, as we will with them, in the interest of providing a higher level of public safety service to our citizens and to increase officer safety for all agencies personnel who work in adjoining patrol areas. In addition, the JSO has agreed to share Motorola mobile CAD licensing with partner agencies thus allowing our officers in the field the ability to see detailed information about a call for service. The mobile CAD feature lets supervisors monitor the status of all calls officers are working on, as well as seeing the status screen for calls yet to be assigned. This gives the supervisor a greater situational awareness of the workflow being assigned. This functionality is being offered at no cost to Atlantic Beach once Premier 1 CAD is implemented. The cost for Purchase of Motorola Premier 1 CAD licenses and Implementation is $89,969, this cost can be divided over two budget years. Half the funding for this project has been allocated in the FY 2018 — 2019 Police Budget. Section 2-336 (7) of Municipal Ordinance allows software purchase to be exempted from the formal bid process and Section 2-338 (10) gives the City Manager authority to approve purchase under this exemption. There will be annual maintenance fees associated with this software. RECOMMENDATION: For the Commission to authorize by proclamation the purchase of Motorola Premier 1 Computer Aided Dispatch software. ATTACHMENTS: Resolution # 18-45 BUDGET: This project is funded under Police Department account 143-2002-521-64-02. REVIEWED BY CITY MANAGER: Page 41 of 189 Agenda Item #8.A. 13 Nov 2018 RESOLUTION NO. 18-45 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE COMPUTER AIDED DISPATCH SOFTWARE WHEREAS, the current Computer Aided Dispatch (CAD) software the Police Department is using is seventeen years old, has no ability to integrate with CAD systems of surrounding public safety partners; and WHEREAS, CAD systems are an integral part of providing the highest level of public safety service to citizens and increased safety to Police Officers; and WHEREAS, the Jacksonville Sheriff's Office currently provides ABPD a backup Police Dispatch and 911 location and has now agreed to allow ABPD access to the computer server that runs Motorola Premier 1 CAD software and will share operational information on calls for service that allows for rapid sharing of information during daily operations and in the event of an emergency requiring relocation of Police Dispatch services, this software provides a seamless transfer of service location; and WHEREAS, the citizens of Atlantic Beach will benefit from expanded public safety partnerships between Law Enforcement agencies and the Jacksonville Fire Rescue Department who will all share information and functionality on the Motorola Premier 1 CAD platform; and WHEREAS, the funding for 50% this project has been allocated in the FY 2018 — 2019 Police Budget; and WHEREAS, Section 2-336 (7) of Municipal Ordinance allows software purchase to be exempted from the formal bid process and Section 2-338 (10) gives the City Manager authority to approve purchase under this exemption. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby authorizes the City Manager to execute a contract to purchase the Premier 1 CAD software from Motorola Solutions Inc. in accordance with the City Purchasing policy. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 13 day of November, 2018. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 42 of 189 Agenda Item #8.A. 13 Nov 2018 PREMIERONE CAD ADD ON TO JACKSONVILLE CAD SYSTEM D SEPTEMBER 21. 2018 sig ola ed by mation OTOROLA, C and are us t information of To the fullest valuate the ola Trademark , Inc. All right 1 8 -PS -88822 / F Page 43 of 189 Agenda Item #8.A. 13 Nov 2018 TABLE OF CONTENTS Section 1 System Description 1-1 1.1 Solution Overview 1-1 1.1.1 Participating Agencies 1-1 1.1.2 Application Software and System Components 1-1 1.1.3 PremierOne Application Client Software Licensing 1-1 1.1.4 PremierOne Interfaces 1-1 1.1.5 Optionally Available for Purchase Components 1-2 1.2 TCP/IP Network and Data Center Requirements 1-2 1.2.1 Network Requirements 1-2 1.2.1.1 PremierOne CAD Network Requirements 1-2 1.2.1.2 Network Bandwidth Calculations 1-3 1.2.2 PremierOne Workstation Specifications 1-3 1.2.2.1 PremierOne CAD Recommended Specifications 1-3 1.3 Technical Considerations and Design Requirements 1-4 1.3.1 City Responsibilities. 1-4 1.4 Application Descriptions 1-4 1.4.1 PremierOne CAD with Automatic Resource Location (ARL) 1-4 1.4.1.1 PremierOne CAD Concepts 1-5 Section 2 Statement of Work 2-1 2.1 CAD/Mobile Statement of Work 2-1 2.1.1 PremierOne CAD Implementation Assumptions 2-1 2.1.2 Contract Award 2-1 2.1.3 Contract Administration and Project Initiation 2-2 2.1.4 GIS Teleconference 2-2 2.1.5 Project Kickoff Teleconference 2-2 2.1.6 Business Process Reviews (BPR) and System Provisioning 2-3 2.1.6.1 CAD Business Process Review (BPR) and System Provisioning 2-3 2.1.6.2 Business Process Review (BPR) and Requirements Gathering 2-3 2.1.6.3 Data Gathering 2-3 2.1.6.4 PremierOne CAD Provisioning 2-4 2.1.7 Client Software 2-4 2.1.8 PremierOne Interfaces 2-5 2.1.8.1 ISD Review 2-5 2.1.8.2 Interface Development, Installation and Configuration 2-5 2.1.9 PremierOne Training 2-6 2.1.10 Go Live 2-8 2.1.11 Project Closure — Transition to Support 2-9 City of Atlantic Beach Police Department Premier0ne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 Motorola Solutions Table of Contents i Page 44 of 189 Agenda Item #8.A. 13 Nov 2018 Section 3 Proposal Pricing 3-1 3.1 Proposal Pricing 3-1 3.1.1 Maintenance Summary Pricing 3-1 3.1.1.1 Base Proposal Maintenance Summary Pricing 3-1 3.1.1.2 Migration Licenses Maintenance Summary Pricing 3-2 3.2 Option: Legacy Query Pricing 3-2 3.2.1 Option: Legacy Query Maintenance Summary Pricing 3-2 Section 4 Attachment A: 4-1 E911/TDD INTERFACE Specificaton Document (ISD) 4-1 Section 5 PSA System Agreement 5-1 Section 6 Appendix A: PremierOne CAD Functional System Description 6-1 September 21. 2018 Use or disclosure of this proposal is subject to the restrictions on the cover page. City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A ii Table of Contents Motorola Solutions Confidential Restricted Page 45 of 189 Agenda Item #8.A. 13 Nov 2018 MOTOROLA SOLUTIONS September 21. 2018 Commander Victor Gualillo Commander of Operations & Community Initiatives City of Atlantic Beach Police Department 850 Seminole Road Atlantic Beach, FL 32233 Email: vgualillo@coab.us Re: Proposal 18 -PS -88822 / FLP18P184A for PremierOne CAD Add On to Jacksonville CAD System ("Proposal") Dear Commander Gualillo: Motorola Solutions, Inc. ("Motorola") is pleased to provide the attached Proposal to City of Atlantic Beach Police Department. This Proposal is valid for 180 days from the date of this letter. Motorola's Proposal is subject to the terms and conditions of the attached System Agreement. You may accept this Proposal by issuing a purchase order that references this Proposal for a PremierOne CAD Add On to Jacksonville CAD System. Alternatively, Motorola would be pleased to address any concerns you might have regarding this Proposal. Please send your order to your Motorola Public Safety Solutions Consultant listed below. Motorola appreciates your consideration of this Proposal and hopes you will find it acceptable. Motorola would be pleased to address any concerns you might have and we look forward to receiving your response. Please feel free to contact your Motorola Public Safety Solutions Consultant, Clark McCall, (352) 516-0228, Clark.Mccall( imotorolasolutions.com with any questions. Sincerely, Motorola Solutions, Inc. Chris Carroll MSSSI Vice President and Director, Sales Software Enterprise — PremierOne Public Safety Applications Motorola Solutions, Inc., Enterprise & Mobility Solutions 7237 Church Ranch Blvd. Suite 406, Westminster CO 80021 U.S.A. Tel: +1 303 527 4000 Page 46 of 189 Agenda Item #8.A. 13 Nov 2018 SYSTEM DESCRIPTION 1.1 SOLUTION OVERVIEW Motorola Solutions is pleased to present the following solution for the City of Atlantic Beach, FL (hereinafter referred to as the "City"). Motorola Solution's offering is comprised of PremierOne client software, interfaces and services (as stated in the Statement of Work) to add the City as a hosted agency to the City of Jacksonville, FL's ("Jacksonville") PremierOne CAD system. 1.1.1 Participating Agencies The designated agencies participating in the PremierOne system are: • Atlantic Beach Police Department. The following applications, system components, and services are included in this solution. 1.1.2 Application Software and System Components This solution is based on Motorola Solutions PremierOne Application Software release version being utilized on the Jacksonville's PremierOne CAD system. • PremierOne CAD — Migration of Premier CAD Workstation with Mapping Licenses • Interfaces 1.1.3 PremierOne Application Client Software Licensing The following table summarizes the total number of PremierOne client application software licenses included in our enterprise solution for all participating agencies: Table 1-1. PremierOne Licensing PremierOne Licenses Per Seat Concurrent PremierOne CAD Dispatch with Mapping (Premier CAD 3 n/a Workstation with Mapping Migration) 1.1.4 PremierOne Interfaces The table below list the specific interfaces included in our solution. An Interface Specification Document (ISD) is included for each interface in Attachment A. The ISD details the specific features and functionality of the interface and describes the implementation process and responsibilities of the involved parties. Any requests for change to the ISD following contract is subject review and consideration through the change control mechanism of the contract. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A © Motorola Solutions System Description 1-1 Page 47 of 189 Agenda Item #8.A. 13 Nov 2018 Table 1-2. Solution Interfaces Interface Name Functionality ISD DR Y/N? Solacom E9-1-1 PremierOne CAD Standard PremierOne CAD - Y E911 -TDD ISD 1.1.5 Optionally Available for Purchase Components The following solution components are presented for the City's consideration. While not required to support the PremierOne Solution, each of the following separately priced options enhance the solution by adding additional capabilities. Table 1-3. Optional Solution Interfaces Interface Name Functionality 11111/ ISD AIM DR Y/N? 1 Legacy Query VisionAir PremierOne CAD Standard - Suite External Query ISD) 1.2 TCP/IP NETWORK AND DATA CENTER REQUIREMENTS Y 1.2.1 Network Requirements Motorola's solution requires TCP/IP protocol for connectivity. All servers and workstations will connect to the City's existing network. The City will provide access to facilities and a dedicated resource knowledgeable on the City's WAN/LAN. The City will supply IP addresses and a mechanism for maintaining IP persistence. Desktop, Mobile, and Handheld clients require a persistent IP address from the time the application is opened to the time the application is closed. 1.2.1.1 PremierOne CAD Network Requirements PremierOne is dependent on the City's LAN for client workstation performance. The estimated network requirement per CAD client with typical usage is 0.8Mbps—1.2Mbps. The recommended built -to bandwidth is 1.2Mbps per workstation. Peak load events (e.g. login) require higher bandwidth and higher bandwidth will generally be required for sites with higher quantities of users and greater data intensive operations such as complex map annotation sets and map manipulation if the data resides on the server. The bandwidth recommendations account for the operation of the LAN client to "not exceed the values" with the map data being stored locally on the client workstation. Additional bandwidth will be required for the transfer of large multi -media files, premise hazard data files and other large attachments. Network latency plays a key role in the responsiveness of CAD client operations. PremierOne is designed for optimal use on a local network environment where latency is very low. It is important that efforts be made to provide the lowest latency possible between the PremierOne CAD servers and each PremierOne CAD client. PremierOne requires latency of no greater than 20ms round-trip from the client to the servers and back. September 21. 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 1-2 Table of Contents Motorola Solutions I� Page 48 of 189 Agenda Item #8.A. 13 Nov 2018 1.2.1.2 Network Bandwidth Calculations The following bandwidth specifications are required for system performance and have been calculated based on the solution being provided for the City. Included are anticipated bandwidth specifications after 5 years of annually compounded growth of 5% resulting in up to 4 client workstations. As this is a recommendation, the values represented have been rounded up. If the City usage exceeds the figures Motorola used in its considerations, The City will need to provide additional hardware and or software to meet the increased need. Table 1-4. Network Bandwidth Calculations Bandwidth Specifications for Year 1 Based on 3 CAD Clients CAD Client to Server Bandwidth (recommended bandwidth of 2Mbps) 2-4 Mbps Bandwidth Specifications for Year 5 Based on 4 CAD Clients AI CAD Client to Server Bandwidth (recommended bandwidth of 2Mbps) 3-5 Mbps 1.2.2 PremierOne Workstation Specifications The following specifications are provided for City's reference. Workstation specifications are representative of workstations used in the testing of the latest release of PremierOne software and do not take into account any other applications. The following .net Framework versions are both required in the workstations of any PremierOne client application: Microsoft .Net Framework V3.5.1 SP1 and Microsoft .Net Framework V4.7. Future releases of PremierOne may dictate changes to the workstation specifications. Each agency should consider their own technology replacement lifecycles and policies for specific purchase decisions. 1.2.2.1 PremierOne CAD Recommended Specifications • 3.5GHz quad -core processor (E5 -1620v4 CPU 3.5GHz) • 16GB memory • 20GB available on a SSD disk. • 1Gigabit or faster Ethernet network adapter • Three (3) - 1024x768+ pixel, 16+ bit color displays • QWERTY Keyboard with 12 function keys • Windows 10 Professional 64-bit • NVS 510 Graphics card. • Adobe PDF reader (for help files) • 2Mbps network bandwidth (to server) with lms or less round-trip latency • Microsoft .Net Framework V3.5 SP1 and Microsoft .Net Framework V4.5.2 PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 1 FLP18P184A Motorola Solutions System Description 1-3 Page 49 of 189 Agenda Item #8.A. 13 Nov 2018 1.3 TECHNICAL CONSIDERATIONS AND DESIGN REQUIREMENTS Network and Environment Requirements referred to in this section are those requirements found in TCP/IP Network and Data Center Requirements sections of this document. Motorola Solutions is not responsible for the level of service, bandwidth and coverage a wireless network carrier provides. 1.3.1 City Responsibilities: 1. Supply Windows Server Client Access Licenses (CALs) for all PremierOne client devices accessing PremierOne CAD. 2. The City will work with the Jacksonville for the integration of GIS information including any preparation and/or editing, if necessary, to meet PremierOne Geofile Build Requirements into the PremierOne geofile for the purpose of address validation 3. Provide network connectivity to clients as specified in the Network Requirements. 4. Provide a network diagram depicting all the devices, device types, and interfaces that the PremierOne system will connect to and through, including, but not limited to all blocked ports, hubs, switches, routers, firewalls, and any other network equipment. 5. Provide external interface connection demarcation points at locations agreed to by Motorola. These locations shall normally be adjacent to the PremierOne equipment rack. 6. Provide access, administrative or otherwise, to appropriate systems, locations, information, tools, and equipment to ensure proper connectivity, installation, operations, and maintenance of the system. 7. Provide, install maintain and service any software as required for anti-viral, anti-malware protection on the system. If the software requires connectivity to a central server for maintenance and updates, the connectivity including ports and access needs to be provided. 1.4 APPLICATION DESCRIPTIONS The following sections provide brief descriptions of the PremierOne CAD application. For more in depth information regarding the features and functions of PremierOne CAD please refer to the product Functional System Descriptions (FSDs), included in Section 5: Appendix A. PremierOne is a Commercially Off the Shelf (COTS) product. As such, no software development to the application framework is provided. 1.4.1 PremierOne CAD with Automatic Resource Location (ARL) Motorola has designed PremierOne CAD to be the central convergence point for communications from multiple sources and systems, mission -critical information and resource management. The user interface offers quick access to information via a location -based, Esri standard GIS map. Users perform commands and functions using a mouse, command lines, function keys, shortcuts, or user definable right click menus. The GPS -aided resource management tool displays the location and identity of GPS equipped vehicles. PremierOne supports Direct GPS Connection where location information is sent directly to PremierOne without the use of the PremierOne Mobile client application. Direct GPS Connection requires that device location be reported to PremierOne using Trimble ASCII Interface Protocol (TAIP) with a unique identifier over Uniform Datagram Protocol (UDP). September 21. 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 1-4 Table of Contents Motorola Solutions Q Page 50 of 189 Agenda Item #8.A. 13 Nov 2018 Users can create incidents from public telephone calls, from information received from an officer or from another public safety agency, or through an alarm interface. Once the user enters basic details of the incident into the system, users may dispatch field personnel to handle the incident. Users may update incidents with additional details such as information about the handling of the incident. Once the user has completed the incident in an appropriate fashion, the user then can close the incident. Field personnel may use PremierOne CAD to retrieve details about incidents or to make incident updates. Additionally, supervisory personnel may use the PremierOne CAD to monitor the operations of the communications center, the handling of incidents and field unit statistics. PremierOne CAD functions as a standalone product but also seamlessly integrates with Motorola's PremierOne Mobile and Records application. PremierOne CAD may also be integrated with other Motorola and third -party systems. In PremierOne CAD, ARL is used in recommendations to track the location of emergency vehicles to determine their present location when requiring units to respond to an incident. By adding ARL recommendations to PremierOne CAD, PremierOne CAD can make recommendations based on the actual location of units rather than recommending units solely based on jurisdictional assignment. 1.4.1.1 PremierOne CAD Concepts User Input Users may operate PremierOne CAD either with or without a mouse. While all commands and actions within the application can be accessed with the mouse, users also may drive PremierOne CAD almost exclusively from the keyboard. A few PremierOne CAD functions, such as selecting units from a map, must be performed with a mouse. Work and Status Monitors Users perform the majority of actions within PremierOne CAD's work monitor. Status monitors present summary information about incidents or units. A user may have one or more status monitor windows available at the workstation. Security and Roles PremierOne CAD recognizes authorized users and provide access to individually authorized functions at the time of sign -on. To facilitate these responsibilities, access rights and permissions are associated with the various functions available within PremierOne CAD. A role is a set of specified privileges which provide access to data, commands, forms, devices, and functions. Each user and device is assigned to one or more of the default of City -created roles. Units, Incidents and Dispatching A unit within PremierOne CAD represents the resources which are dispatched or monitored by the communications center personnel. All units in the system are identified with a unit id which is typically the radio call sign for the unit. Users can initiate incidents from the command line or from the incident initiation form. The system provides a user with four methods to begin the incident dispatching process. These four methods include: • Dispatch incident function key • Incident dispatch command • Dispatch form • Drag and drop feature within status monitors and map. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions System Description 1-5 Page 51 of 189 Agenda Item #8.A. 13 Nov 2018 Incident Management In addition to initiating and dispatching incidents, users can manage existing incidents through the various incident management features of PremierOne CAD: • Updating existing incident information • Associating incidents • Disassociating incidents • Cloning incidents • Closing incidents • Reopening incidents • Displaying a summary list of incidents • Searching for incidents Unit Management Users have the ability to monitor and maintain the current activities for each unit through the various unit management features: • View and update unit assignment data • Make unit status changes • Manipulate a unit's call stack • Transfer units • View a unit's history • Move units from one station or area to another station or area • View the current activities for a unit • Assign crews • Clear units from an incident • Manipulate units that are assigned to incidents • Move resources to cover depleted stations or areas • PremierOne CAD can alter a unit's capabilities based on the personnel assigned to that unit. Federal, State and Local Queries PremierOne CAD allows users to submit requests for information to external databases. These external queries can involve local agencies and also state and federal agencies. External databases all have their own data formats and respond to submitted queries with one or more responses. Maps PremierOne mapping utilizes products from Environmental Systems Research Institute (Esri) for geo- processing. The display of maps is an integrated component within PremierOne CAD. The map may be configured to automatically display when the user signs on to the workstation. A number of commands and functions allow the user to manipulate the map and make updates in response to user actions. The map may be configured to display an icon at this location to assist the call taker in determining the location at which an emergency response is required. The system also attempts to find the nearest address/common place to the caller coordinates Mail & Messaging Services The mail and messaging functionalities of PremierOne CAD allow users to exchange and distribute electronic mail and messages within the dispatch center and to units equipped with MDTs September 21. 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 1-6 Table of Contents Motorola Solutions Page 52 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 SECTION 2 STATEMENT OF WORK 2.1 CADIMOBILE STATEMENT OF WORK This Statement of Work ("SOW") defines the principal activities and responsibilities of all parties for the addition of the City as an agency on the Jacksonville PremierOne CAD System. Deviations and changes to this SOW are subject to mutual agreement between Motorola and Atlantic Beach and will be addressed in accordance with the change provisions of the Contract. 2.1.1 PremierOne CAD Implementation Assumptions The following assumptions apply to the implementation of the City as an add-on agency to the Jacksonville PremierOne system: 1. The City will work with Jacksonville to execute any necessary inter -agency agreements or memorandums of understanding. Such agreement will include agreement to establishing interfaces, GIS administration and ad-hoc reporting. 2. System configuration options and parameters may be limited by Jacksonville. The City will communicate with Jacksonville in making any and all configuration decisions prior to implementing such decisions. In the event of any conflicts, the City and Jacksonville will work together to resolve any conflict. Motorola shall not be involved in resolving any conflicts. 3. The work described herein will be performed jointly for the City and at least one other add-on agency. Both/all agencies will participate jointly in these activities. 4. Motorola will conduct a teleconference with the City and Jacksonville to discuss the GIS requirements, i.e. agency and response boundaries. Jacksonville is responsible for coordinating and managing all geofile modifications necessary to accommodate the service boundaries required by the City. 5. The software client version and the CAD User Interface (UI) will be the same versions as those provided to and in use at Jacksonville. The software application is COTS and no customizations are included in this proposal. 6. All changes in scope to this project will be made in accordance with the change -order provision of the contract and all changes will be by mutual agreement of all parties. 7. CAD Acceptance testing falls under the purview of the contract between Motorola and Jacksonville. 8. This scope doesn't address PremierOne Mobile provisioning activities. Mobile provisioning parameters will be duplicated from Jacksonville's. 2.1.2 Contract Award Motorola and the City execute the contract and both parties receive all the necessary documentation. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A ® Motorola Solutions Statement of Work 2-1 Page 53 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 2.1.3 Contract Administration and Project Initiation After the contract is executed, the project is set up in the Motorola information and management systems and Motorola and the City assign project resources. The kick-off meeting is scheduled. 2.1.4 GIS Teleconference The Motorola GIS BA will conduct a teleconference with the Jacksonville's GIS administrator and the City to discuss the GIS requirements for PremierOne. Motorola Solutions Responsibilities 1. Schedule the GIS Services teleconference. 2. Determine customer specific requirements for the GIS data to support the PremierOne data development and provisioning — Agency type(s), Agency name(s), Beat names, Response boundaries, street names (prefix/suffix/county road, interstates, etc.), and common place names. City Responsibilities 1. Gather the required GIS data to add the City to Jacksonville's GIS database. Motorola Solutions Deliverables Description GIS Requirements Description of the data format and required attributes for use with PremierOne CAD. 2.1.5 Project Kickoff Teleconference The purpose of the Project Kickoff call is to introduce project participants, review the scope of the project, project schedule, training plan and test plans. Motorola Solutions Responsibilities 1. Schedule and facilitate the kick-off meeting to clarify roles and responsibilities and establish team working relationships. 2. Review the proposed applications. 3. Review and work toward finalizing the project schedule dates. 4. Review the Training Plan and note any necessary modifications. 5. Plan activities with the City. 6. Review project completion criteria and definition of completion of project. City Responsibilities 1. Identify and ensure participation of key team members and appropriate resources in kickoff and project initiation activities. 2. Provide input to the final Project schedule dates. 3. Participate in reviewing the Training Plan. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP 18P184A 2-2 Statement of Work Motorola Solutions Page 54 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Motorola Solutions Deliverables Title Description Project Kickoff Meeting Minutes Project Schedule Final Training Plan Meeting minutes that include topics discussed and actions taken during the meeting A project schedule reflective of mutually agreeable task dates A document that describes the agreed-upon training courses. 2.1.6 Business Process Reviews (BPR) and System Provisioning 2.1.6.1 CAD Business Process Review (BPR) and System Provisioning System provisioning includes user configurable parameters (i.e. specific values for unit names, timing of events, officer or user identification, street names, to name a few) that are defined within the system. will review the City's business processes and identify the information required to provision the City as an agency on Jacksonville PremierOne CAD system. 2.1.6.2 Business Process Review (BPR) and Requirements Gathering Motorola Solutions Responsibilities 1. Deliver the BPR workbook prior to the workshop. 2. Review the BPR workbook and information needed to complete it. 3. Review completed BPR workbook. City Responsibilities 1. Provide resources knowledgeable in the City's business processes to review workflows and provide relevant documentation on workflow and operating procedures. 2. Prepare call and unit statistics 3. Gather and document required data in the BPR workbook. 4. Review the documented business processes and provide input into best available configuration options 5. Review the completed BPR workbook with Motorola. Motorola Solutions Deliverables Title Completed BPR Workbook 2.1.6.3 Data Gathering Following the completion of the BPR Workbook, Motorola Solutions will work with the City to identify the specific data elements (i.e. incident types, status codes, offenses, etc.) required to provision the system and provide worksheets onto which the City will capture required information. Motorola Solutions Responsibilities 1. Provide Provisioning worksheets. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions Statement of Work 2-3 Page 55 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 2. Review the Provisioning worksheets and identify the information required for provisioning data tables. City Responsibilities 1. Capture required data elements in the Provisioning worksheets. 2. Complete the provisioning worksheets at least 10 business days prior to the scheduled start of the Provisioning activity. NOTE: The project schedule is highly reliant upon receipt of the completed Provisioning worksheets. Motorola Solutions Deliverables Provisioning Worksheets Title 2.1.6.4 PremierOne CAD Provisioning Motorola Solutions will guide the CAD system provisioning based on the data gathered during the BPR and completion of the provisioning workbooks. Motorola Solutions Responsibilities 1. Review tables (configurable items) and associated data 2. Perform provisioning training in accordance with the training plan 3. Complete foundational CAD and Mobile data entry for the primary provisioning profile. 4. Remotely conduct checkpoints to verify accuracy of City -provisioned data. 5. Review and finalize provisioning decisions for the mobile client. City Responsibilities 1. Supply a suitably configured classroom for provisioning training with a workstation for the instructor and at least one workstation for every two students. 2. Ensure availability of the SMEs to participate in the training. 3. Verify foundational data entry completed by Motorola. 4. Complete all provisioning data entry. 5. Participate in checkpoints. Motorola Solutions Deliverables Title Provisioning Training Checkpoint Reports Provisioned system (training ready) 2.1.7 Client Software Motorola will provide and install the three (3) CAD clients on workstations provided by the City. 2-4 Statement of Work PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions 0 Page 56 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Motorola Solutions Responsibilities 1. Complete client software installation three (3) CAD workstations. City Responsibilities 1. Provide workstation hardware in accordance with specifications. Motorola Solutions Deliverables Title I Client Software Installation 2.1.8 PremierOne Interfaces 2.1.8.1 ISD Review Motorola Solutions and the City will review the connectivity and functionality described in the ISD(s). Motorola Solutions Responsibilities 1. Conduct reviews of the ISDs to explain how the interface(s) function. 2. Work with the City's third -party vendors, if required, to understand and update the ISD(s). 3. If modifications are required of any of the interfaces as presented in the ISDs, provide the City with an updated ISD and change order for execution prior to making any change to the interface. City Responsibilities 1. Make knowledgeable individuals available for the ISD reviews. 2. Provide input on the current use of the interface and verify that the functional specification in the ISD meets the use case or identify desired changes to the specifications. 3. Facilitate communications and assist with resolution of issues that arise between Motorola Solutions, Jacksonville and the County's third -party vendor(s). 4. Assume costs associated with efforts required of the third -party vendors, which may include professional services, API/SDK fees, Non -Disclosure Agreements, licenses, and configuration or development, if necessary to support desired interface functionality. 5. Review and approve the ISDs or provide comments describing requested changes within ten (10) business days of delivery. If no approval or comments are received within ten (10) business days, the ISD(s) will be considered approved. 6. Acknowledge approval of the ISDs or execute a change order for any modifications. Motorola Solutions Deliverables Title Finalized Interface Specification Documents 2.1.8.2 Interface Development, Installation and Configuration Development of interface(s) (if required) will be completed in accordance with the ISD(s). PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A ® Motorola Solutions Statement of Work 2-5 Page 57 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Connectivity will be established between PremierOne applications and the external and/or third -party systems to which PremierOne will interface. Motorola Solutions will configure PremierOne to support each contracted interface. The County is responsible for engaging third -party vendors if and as required to facilitate connectivity and testing of the interfaces. Motorola Solutions Responsibilities 1. Develop interfaces (if required) in accordance with the ISDs. 2. Establish connectivity to external and third -party systems. 3. Configure interfaces to support the functionality described in the ISDs. 4. Perform unit testing of each interface. City Responsibilities 1. Act as liaison between Motorola Solutions and third -party vendors or systems as required to establish interface connectivity with PremierOne. 2. Provide personnel proficient with and authorized to make changes to the network and third -party systems to support Motorola's interface installation efforts. 3. Provide network connectivity between PremierOne and the third -party systems. Motorola Solutions Deliverables Contracted Interface(s) Title 2.1.9 PremierOne Training The objective of this task is to deliver instructor -led classroom training. Motorola has included one (1) Provisioning and one (1) CAD Train the Trainer course. Training will be delivered during business hours. These training courses will be scheduled and conducted to occur jointly with at least one other add-on agency. The "Max. No. Attendees" column in the below table indicates the total of all participants from all agencies. Motorola Solutions Responsibilities 1. Deliver User Guides and training materials in electronic format. 2. Perform training. City Responsibilities 1. Supply suitably configured classrooms with a workstation for the instructor and at least one workstation for every two students. 2. Coordinate attendance with additional add-on agency. 3. Designate training representative who will work with the Motorola trainer to schedule and deliver the training. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 2-6 Statement of Work Motorola Solutions Page 58 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Course Module Max. No. Attendees Per Class No. of Classes Included Total Users Location Hours per Class Trained PremierOne Computer Aided Dispatch Provisioning Training PremierOne Computer Aided Dispatch Training Goal: Course Materials: Location: Duration: Participants: Class Size: Prerequisite: Instructor: Environment Setup: 6 12 1 1 6 Customer 12 Customer 40 40 Table 2-1. PremierOne CAD Provisioning Training Provide detailed instruction on CAD provisioning data files. PremierOne CAD Provisioning Guide Course Outline Customer's facility 40 hours over five consecutive days Those responsible for making the decisions on configuration options and have participated in the business process review. Maximum of six (6) students Knowledge of current CAD application and configuration and agency SOPs. Microsoft and ESRI proficiency as defined in the Prerequisites Section. Motorola Application Specialist One (1) workstation for each participant Instructor's workstation(s) Projector White board (if possible) Microsoft Excel should be installed on at least one training workstation PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions Statement of Work 2-7 Page 59 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Table 2-2. PremierOne Computer Aided Dispatch Train -the -Trainer Goal: Course Materials: Location: Duration: Participants: Class Size: Prerequisite: Instructor: Environment Setup: Deliver functional training to CAD users. CAD User Guide Course Outline Customer's facility Up to 20 hours over two and a half consecutive business days CAD users Maximum of six (6) students Knowledge of current CAD application and customer operations. Motorola Business Analyst One workstation for every two (2) participants with network connection Instructor's workstation(s) with network connection Projector White board (if possible) Motorola Solutions Deliverables Title Classroom Training Materials Training Completion 2.1.10 Go Live The objective of this task is to transition operations to the PremierOne system. It is anticipated that go -live will occur concurrently with Jacksonville's go -live. Motorola will work with the City to develop the cutover plan. This plan will include tasks that need to be performed leading up to and following the cutover to the PremierOne system. The outcome of this activity is the beginning of production use of the new system and commencement of the warranty period. Motorola Solutions Responsibilities 1. Facilitate meetings with Customer to formulate the cutover plan. 2. Execute the cutover plan. 3. Provide on-site support for two business days to support users with features and functions of the system. City Responsibilities 1. Arrange for the participation of appropriate technical and operational staff in cutover planning meetings. 2. Provide appropriate staff to perform/support production cutover activities. Deliverables Title Cutover Plan 2-8 Statement of Work PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions Page 60 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Title Go Live Briefing Go Live 2.1.11 Project Closure — Transition to Support Following Go Live, the project will be transitioned to support concurrently with the Jacksonville. Motorola Solutions Deliverables Title ICustomer Support Transition PremierOne CAD Add On to Jacksonville CAD System 18-PS-888221FLP18P184A © Motorola Solutions Statement of Work 2-9 Page 61 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 PROPOSAL PRICING Motorola pricing is based on a complete system solution. The addition or deletion of any component(s) may subject the total system price to modifications. 3.1 PROPOSAL PRICING Category / Description QTY $ Base Proposal Pricing Motorola -Interfaces Solacom E9-1-1 Other Hardware and Software Lantronix UDS1100 (one required for each 911 interface) Implementation/Installation PSA Project Management Professional Services PSA Engineering Professional Services Migration Licenses Pricing Base Proposal Subtotal Less: Migration Discount Migration Licenses Subtotal $2,500 $174 $87,295 $89,969 $43, 500 $43,500 -0- Grand Total $89,969 3.1.1 Maintenance Summary Pricing 3.1.1.1 Base Proposal Maintenance Summary Pricing Standard Maintenance Summary Year 1 Warranty Year 2 $2,500 Year 3 $2,625 Year 4 $2,756 Year 5 $2,894 Note: Maintenance pricing is based on 2018 rates, subject to then current rates upon commencement. Changes to configuration or count will result in a change to maintenance pricing. Maintenance for Third Party products is subject to change based on prices quoted from the partners for first year of maintenance. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A © Motorola Solutions Proposal Pricing 3-1 Page 62 of 189 City of Atlantic Beach Police Department September 21. 2018 3.1.1.2 Migration Licenses Maintenance Summary Pricing Standard Maintenance Summary Year1 $7,830 Year 2 $8,222 Year 3 $8.633 Year 4 $9 064 Year 5 $9,517 Note: Maintenance pricing is based on 2018 rates, subject to then current rates upon commencement. Changes to configuration or count will result in a change to maintenance pricing. Maintenance for Third Party products is subject to change based on prices quoted from the partners for first year of maintenance. 3.2 OPTION: LEGACY QUERY PRICING Category / Description QTY $ Motorola -Interfaces Legacy Query - VisionAir Implementation/Installation PSA Project Management Professional Services PSA Engineering Professional Services Implementation — Interface Development 2,500 $58,826 Option: Grand Total $61,326 3.2.1 Option: Legacy Query Maintenance Summary Pricing Standard Maintenance Summary Year 1 Year 2 Year Year Year 5 Warranty $2-500 $2,625 $2.756 $2,894 Note: Maintenance pricing is based on 2018 rates, subject to then current rates upon commencement. Changes to configuration or count will result in a change to maintenance pricing. Maintenance for Third Party products is subject to change based on prices quoted from the partners for first year of maintenance. Use or disclosure of this proposal is subject to the restrictions on the cover page. 3-2 Proposal Pricing Agenda Item #8.A. 13 Nov 2018 PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions Confidential Restricted Page 63 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 ATTACHMENT A: E911/TDD INTERFACE SPECIFICATON DOCUMENT (ISD) The PremierOne CAD E911/fDD ISD is on the following pages. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A © Motorola Solutions Attachment A: 4-1 Page 64 of 189 Agenda Item #8.A. 13 Nov 2018 © MOTOROLA SOLUTIONS PREMIERONETM CAD E911/TDD INTERFACE INTERFACE SPECIFICATION DOCUMENT CITY OF ATLANTIC BEACH, FL VERSION 1.1 The design, technical, pricing, and other infonnation ("Information") furnished with this submission is proprietary and/or trade secret information of Motorola Solutions, Inc. ("Motorola Solutions") and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Infonnation without the express written permission of Motorola Solutions. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2018 Motorola Solutions, Inc. All rights reserved. Page 65 of 189 Agenda Item #8.A. 13 Nov 2018 Page 66 of 189 Agenda Item #8.A. 13 Nov 2018 TABLE OF CONTENTS Section 1 Interface Description 1-1 1.1 Introduction 1-1 1.2 Interface Overview 1-1 1.3 Data Exchange 1-2 1.4 Business Process 1-4 1.5 User Experience 1-4 1.6 Use Case 1-6 Section 2 Operational Considerations 2-1 2.1 Connectivity 2-1 2.2 Exception Handling and Logging 2-1 2.3 Security 2-1 2.4 Performance 2-1 2.5 High Availability and Disaster Recovery 2-1 2.6 System Administration 2-2 Section 3 Statement of Work 3-1 3.1 Overview 3-1 3.2 Responsibilities 3-1 3.3 Implementation Plan 3-2 Interface Specification Document PremierOnemi CAD - E911)TDD Interface Motorola Solutions Confidential Restricted Table of Contents r Page 67 of 189 Agenda Item #8.A. 13 Nov 2018 Page 68 of 189 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL Interface Specification Document 19 September 2018 INTERFACE DESCRIPTION 1.1 INTRODUCTION This Interface Specification Document (ISD) provides a description of the capabilities of the PremierOne CAD E911/TDD Interface and the scope of work involved in delivering this interface between the Solacom E9-1-1 and City of Atlantic Beach, FL's (hereinafter referred to as the "City") PremierOne CAD system. Motorola Solutions will deploy the interface and verify the functionality described in this ISD. If Customer desires any changes to this ISD scope, those changes can be addressed via the change provision of the contract. 1.2 INTERFACE OVERVIEW The E911 interface allows Automatic Number Identification (ANI) and Automatic Location Identification (ALI) information to be passed from the 911 system to PremierOne CAD, so Call Takers have the essential data to initiate a call. When the 911 system receives the ANI/ALI data feed from the provider, it passes it to PremierOne CAD, via a Lantronix device. When the call is picked up by a Call Taker, the call handling system determines the call position and routes the parsed data to the associated PremierOne CAD Workstation, where the data is displayed in the Incident Initiation form. If the E911 telephone system supports the Telecommunications Device for the Deaf (TDD) over the ANI/ALI interface, PremierOne can associate the transcripts of the conversation with an incident. This occurs when the call is disconnected from the phone system. The interaction between the call taker and the caller occurs on the phone system. The phone system will be used to view whatever the caller is saying and to type responses. Upon the phone system sending a disconnect message to PremierOne CAD, PremierOne CAD prompts the call taker to enter an incident number to which to attach the TDD conversation. Figure 1-1, the PremierOne CAD E911/TDD Interface Diagram shows the connectivity and primary data flow across the system. PremierOneT^t CAD - E911/TDD Interface Motorola Solutions Confidential Restricted Interface Description I-1 Page 69 of 189 Agenda Item #8.A. 13 Nov 2018 Interface Specification Doctnnent City of Neptune Beach, FL 19 September 2018 7 � Phone Vendor 1 -ANI/ TDD GUI AU Database `AL; Figure 1-1. E911/TDD Interface Diagram PremierOne CAD• PremierOne CAD Client ANI / AU Prem ierOne CAD 11 Server Information required for installation, configuration, test and support purposes regarding this E911/TDD Interface will be gathered during the ISD review. 1.3 DATA EXCHANGE The 911 system requires a RS -232 serial interface. Lantronix xDirect Single Port RS232 10/100 Device Server is used to facilitate network connectivity between PremierOne CAD and the 911 system. The Lantronix adapter converts the serial data to TCP/IP and transmits it to PremierOne CAD, over the Customer Enterprise Network. The E911 interface in PremierOne CAD is configured to accept, parse and store the ANI/ALI data from the 911 system. The data flow diagram captures the events, triggers and message exchange between the systems. Phone Vendor AU Database l 911 System ra ALI-♦1 Lantronix Adapter AM /AU (RS -232) 1 PremierOne PremierOne CAD Server I CAD Client AM /AL1 (TCP/IP) �I Figure 1-2. E911 Interface Data Flow Diagram Call Delai H--^ PremierOneTu CAD - E911/TDD Interface 1-2 Interface Description Motorola Solutions Confidential Restricted Q Page 70 of 189 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL Interface Specification Document 19 September 2018 911 System Phone Vendor TDD Caneersatl—. TDD G U I Lantronix Adapter PremierOne CAD Server 101 Disccnrea M.�.;= Disconnect Message Disconnect Message (RS232) rrcmp} —► I I l► L onvermtion Hintorti Figure 1-3. TDD Data Flow Diagram PremlerOne CAD Client Call Association -1111 Data Mapping The table provides details about the ANI/ALI data from the 911 system and their display on the General and Subject tabs in the Incident Initiation form in PremierOne CAD. Table 1-1. User Interface Data Mapping ANI/ALI Data General Tab in Incident Subject Tab in Initiation Form Incident Initiation Form Description Type of Service Services Service Street Address Location - Location Address Caller — Address Type of services: WPH1, WPH2, RESD, BUSN, VOIP, WRLS. For landline calls, it is the caller address received For wireless calls, PremierOne locates the nearest address for the coordinates received within the search radius and displays the approximate location (prefixed with APPROX LOC) Subject tab is not automatically populated for wireless calls. City Location - City City City field in the Subject tab is not Caller — City automatically populated for wireless calls. Location Information Location - Loc Name N/A Landline Location Information - Location (e.g. Business Name). Also placed in the Caller First Name field. PremierOneTst CAD - E911/TDD Interface ® Motorola Solutions Confidential Restricted Luerface Description 1-3 Page 71 of 189 Interface Specification Document 19 September 2018 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL ANI/ALI Data General Tab in Incident Initiation Form Subject Tab in Incident Initiation Form Description Caller Name Caller - First, Middle, Last Caller Phone Caller — Phone Class of Service Caller — Service ESN Mobile Carrier Latitude and Longitude Mobile Cell Site N/A Mobile Uncertainty N/A Factor Mobile Confidence N/A Factor Caller — ESN N/A Location — Description 1.4 BUSINESS PROCESS None. First, Middle, Last ANI/ALI Data - Name Phone ANI/ALI Data - Phone ANI/ALI Data - Service ANI/ALI Data - ESN ANIIALI Data - Carrier ANIIALI Data - Lat/Lon ANI/ALI Data - Cell Site ANI/ALI Data - Uncert Factor ANI/ALI Data - Confid Factor Forresidential and VoIP calls, Name is expected to be in the LAST, FIRST MIDDLE format. For other landline calls, the Location Information (e.g. Business Name) might be placed in the Caller First Name field in the General tab Subject tab is not automatically populated for wireless calls. Phone number. Class of Service — i.e. residential, business, wireless phase 1, wireless phase 2, etc. Emergency Service Number. Wireless only. Wireless only. Wireless only. Wireless Phase II only. Wireless Phase II only. 1.5 USER EXPERIENCE When a 911 call is answered, the ANI/ALI information is passed to the PremierOne CAD client. The system will automatically populate the Incident Initiation form or user can request a manual refresh using shortcut keys (e.g. Shift + F11). Refer to User Interface Data Mapping for more details on ANI/ALI data displayed in the Incident Initiation form. PremierOneTM CAD - E911/TDD Interface I-4 Interface Description Motorola Solutions Confidential Restricted Page 72 of 189 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL Interface Specification Document 19 September 2018 TDD User Experience When the phone system receives a request for a TDD call/session, the method of interacting with the TDD caller will vary according to vendor brand phone system, but in no case does this interaction occur on PremierOne CAD. Upon completion of the TDD call and the receipt of a disconnect message from the phone system, the PremierOne CAD user can associate the conversation transcript to an incident, by waiting on the automatic pop-up and specifying an incident number. The PremierOne CAD user can then view the conversation as a TDD/SMS message in the in the Incident History. Figure 1-4 shows the dialog box that allows the call taker to attach the conversation history to an incident. Attach SMS/TDD Conversation Incident Number: op/21 Attach to associated incidents Date: 7/5/2018 12:56:49 Conversation 7/5/2018 12:55:15 Call Taker. 9-1-1. What is your emergency? GA 7/5/2018 12:55:45 Call Taker: This is a test of the TDD Interface. GA 7/5/2018 12:56:15 Call Taker. What do you want to te... ! Attach ! I Cancel Figure 1-4. Attaching the conversation history. OPL18070500000002 Filter By 1 Time/Date Trans Type User ID Console ID 7/5/2018 12:55:15 CaII Taker: 9-1-1. What is your emergency? GA 7/5/2018 12:55:45 CaII Taker. This is a test of the TDD Interface. GA 7/5/2018 12:56:15 CaII Taker: What do you want to test? GA 7/5/2018 12:56:36 CaII Taker: Test the Prompt to Attach to Incident. GA Figure 1-5. Conversation history PremierOneTm CAD - E911/TDD Interface Motorola Solutions Confidential Restricted Interface Description 1-) Page 73 of 189 Interface Specification Document 19 September 2018 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL 1.6 USE CASE Use Cases describe specific user and system interactions provided by the interface. They provide traceability for the Test Cases in the Interface Test Procedure. Table 1-2. Use Case Use Case Description UC -01 PremierOne system can populate Incident Initiation form with ANI/ALI data. UC -02 PremierOne system can display services for WPHI, WPH2, RESD, BUSN, VOIP and WRLS. UC -03 PremierOne user can populate Incident Initiation form with ANI/ALI data using shortcut keys. UC -04 PremierOne system can place ALI data in CAD Incident Queue, when user is working on an active incident. UC -05 PremierOne system can process re -bid request for wireless call. UC -06 PremierOne user can associate a TDD conversation to an incident. UC -07 PremierOne user can view the TDD conversation of an incident. PremierOnem, CAD - E911/TDD Interface 1-6 Interface Description Motorola Solutions Confidential Restricted Page 74 of 189 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL Interface Specification Document 19 September 2018 OPERATIONAL CONSIDERATIONS 2.1 CONNECTIVITY Connectivity needs to be established between PremierOne CAD and the E911 data feed via the Lantronix xDirect adapter, over the Customer Enterprise Network, using TCP. The 911 system is connected to the Lantronix xDirect adapter and communicates using RS -232 serial protocol. The Lantronix adapter is assigned a static IP address on the Customer Enterprise Network. The Lantronix adapter translates the 911 calls and TDD messages to TCP/IP for PremierOne CAD. 2.2 EXCEPTION HANDLING AND LOGGING PremierOne exceptions are logged in both the Windows Event Log on the application server and the PremierOne database. If ALI data is not available for a call, PremierOne CAD will display one of the following messages in the ALI data field • No communication with database • No information available • ALI receive error, press RTX • Conversion NPA -NPD error PremierOne CAD can be configured to log incoming messages from the 911 system. 2.3 SECURITY There are no additional security requirements for the interface, beyond the standard implementation for PremierOne CAD. 2.4 PERFORMANCE There are no explicit performance requirements for the interface. 2.5 HIGH AVAILABILITY AND DISASTER RECOVERY There are no additional High Availability or Disaster Recovery requirements for the interface, beyond the standard implementation for the PremierOne CAD E911/TDD Interface. PremierOneT t CAD - E911/TDD Interface ® Motorola Solutions Confidential Restricted Operational Considerations 2-1 Page 75 of 189 Agenda Item #8.A. 13 Nov 2018 Interface Specification Document City of Neptune Beach, FL 19 September 2018 2.6 SYSTEM ADMINISTRATION Customer is responsible for contacting Motorola Solutions when changes occur in the PremierOne CAD E911/TDD Interface or Customer Enterprise Network, which might affect the interface. PremierOnem1 CAD - E911/TDD Interface 2-2 Operational Considerations Motorola Solutions Confidential Restricted Page 76 of 189 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL Interface Specification Document 19 September 2018 STATEMENT OF WORK 3.1 OVERVIEW This section defines the principal activities and responsibilities of Motorola Solutions and the Customer, during the interface deployment. This Statement of Work provides understanding of the work required by all parties for the interface implementation. Motorola Solutions assumes no responsibility for training, installation, configuration, on-going support or warranty for any third -party systems and/or software not included as part of the contracted solution. 3.2 RESPONSIBILITIES Motorola Solutions Responsibilities a) Conduct an ISD review session with the Customer subject matter experts to obtain details regarding location of E911 equipment and whether TDD is going to be utilized. b) Implement the interface. c) Provide guidance on hardware, software and network connectivity that may be required of Customer to support the interface implementation use and maintenance, prior to implementation. d) Provide the Interface Test Procedure document and conduct functional demonstration validating the interface works in accordance with this ISD. Customer Responsibilities a) Participate in the ISD review session and provide details required for interface installation, configuration, test and support. b) Familiarize themselves with this ISD and Interface Test Procedure for the interface. c) Provide all hardware, software and network connectivity not specifically provided by Motorola Solutions, prior to implementation. d) Witness the functional demonstration of the interface. e) Protect the Enterprise Network against unauthorized access. f) Manage customer third -party responsibilities to completion, as applicable, enabling Motorola Solutions to complete its responsibilities. Manage communication between Motorola Solutions and Customer third -party, enabling Motorola Solutions to complete its responsibilities. h) Provide test call routing (secondary feed) for interface implementation testing and functional demonstration. g) PremierOneT"' CAD - E91 l/TDD Interface ® Motorola Solutions Confidential Restricted Statement of Work 3-1 Page 77 of 189 Interface Specification Document 19 September 2018 Agenda Item #8.A. 13 Nov 2018 City of Neptune Beach, FL 3.3 IMPLEMENTATION PLAN Table 3-1. Implementation Plan Task Owner Procure Lantronix )(Direct Adapter Motorola Solutions Provide static IP for the Lantronix Adapter on the Customer Enterprise Customer Network Provide physical serial port on the 911 system for the Lantronix Adapter Customer Install and configure the Lantronix Adapter Motorola Solutions Establish network connectivity between PremierOne CAD and the Motorola Solutions Lantronix Adapter Configure Lantronix Adapter to connect to PremierOne CAD Motorola Solutions Configure E911 interface in PremierOne CAD Motorola Solutions Provision 911 Positions and their associated PremierOne CAD Customer Workstations in PremierOne CAD Provide sample data for WPH1, WPH2, RESD, BUSN, VOIP and WRLS. 911 Vendor / Customer Provide test call routing for testing (secondary feed) Customer PremierOneT"l CAD - E911/TDD Interface 3-2 Statement of Work Motorola Solutions Confidential Restricted Page 78 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 SOONA SYSTEM AGREEMENT The PSA System Agreement is on the following pages. City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 © Motorola Solutions PSA System Agreement 5-1 Page 79 of 189 City of Atlantic Beach Police Department September 21. 2018 PSA System Agreement Motorola Solutions, Inc. ("Motorola") and City of Atlantic Beach Police Department ("Customer") enter into this "Agreement," pursuant to which Customer will purchase and Motorola will sell the System, as described below. Motorola and Customer may be referred to individually as a "Party" and collectively as the "Parties." For good and valuable consideration, the Parties agree as follows: Section 1 EXHIBITS The exhibits listed below are incorporated into and made a part of this Agreement. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the exhibits and any inconsistency between Exhibits A through F will be resolved in their listed order. Exhibit A Software License Agreements A-1 Motorola "Software License Agreement" A-2, 3 &4 Microsoft "End -User License Agreement(s)", if applicable Exhibit B "Payment Schedule" Exhibit C "Technical and Implementation Documents" C-1 "Pricing Summary & Equipment List" dated September 21. 2018 C-2 "Implementation Plan" dated September 21.2018 C-3 "Acceptance Test Plan" or "ATP" (to be mutually developed during implementation) C-4 "Performance Schedule" dated TBD Exhibit D "Maintenance and Support Agreement" Exhibit E "System Acceptance Certificate" Exhibit F "Three Party Master Depositor Escrow Service Agreement" (Source Code Escrow) Section 2 DEFINITIONS Capitalized terms used in this Agreement have the following meanings: 2.1. "Acceptance Tests" means those tests described in the Acceptance Test Plan. 2.2. "Beneficial Use" means when Customer first uses the System or a Subsystem for operational purposes (excluding training or testing). 2.3. "Confidential Information" means any information that is disclosed in written, graphic, verbal, or machine - recognizable form, and is marked, designated, or identified at the time of disclosure as being confidential or its equivalent; or if the information is in verbal form, it is identified as confidential at the time of disclosure and is confirmed in writing within thirty (30) days of the disclosure. Confidential Information does not include any information that: is or becomes publicly known through no wrongful act of the receiving Party; is already known to the receiving Party without restriction when it is disclosed; is or becomes, rightfully and without breach of this Agreement, in the receiving Party's possession without any obligation restricting disclosure; is independently developed by the receiving Party without breach of this Agreement; or is explicitly approved for release by written authorization of the disclosing Party. 2.4. "Contract Price" means the price for the System, excluding applicable sales or similar taxes and freight charges. 2.5. "Effective Date" means that date upon which the last Party executes this Agreement. 2.6. "Equipment" means the equipment listed in the Bill of Materials that Customer purchases from Motorola under this Agreement. 2.7. "Force Majeure" means an event, circumstance, or act of a third party that is beyond a Party's reasonable control (e.g., an act of God, an act of the public enemy, an act of a government entity, strikes or other labor disturbances, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, and riots). September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-2 PSA System Agreement Motorola Solutions Page 80 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 2.8. "Infringement Claim" means a third party claim alleging that the Equipment manufactured by Motorola or the Motorola Software directly infringes a United States patent or copyright. 2.9 "Microsoft Product" means a Microsoft SQL Server and/or a Microsoft System Center Operations Manager, either or both of which may be integrated with the Motorola Products. Microsoft Products are subject to the following acknowledgement: "0 Copyright 20_ Microsoft Corporation. All rights reserved." 2.10. "Motorola Software" means Software that Motorola or its affiliated company owns. 2.11. "Non -Motorola Software" means Software that another party owns. 2.12. "Open Source Software" (also called "freeware" or "shareware") means software that has its underlying source code freely available to evaluate, copy, and modify. 2.13 "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, and other intellectual property rights in and to the Equipment and Software, including those created or produced by Motorola under this Agreement and any corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software whether made by Motorola or another party. 2.14. "Software" means the Motorola Software and Non -Motorola Software, in object code format that is furnished with the System or Equipment. 2.15. "Specifications" means the functionality and performance requirements that are described in the Technical and Implementation Documents. 2.16. "Subsystem" means a major part of the System that performs specific functions or operations. Subsystems are described in the Technical and Implementation Documents. 2.17. "System" means the Equipment, Software, services, supplies, and incidental hardware and materials that are combined together into an integrated system; the System is described in the Technical and Implementation Documents. 2.18. "System Acceptance" means the Acceptance Tests have been successfully completed. 2.19. "Warranty Period" means one (1) year from the date of System Acceptance or Beneficial Use, whichever occurs first. Section 3 SCOPE OF AGREEMENT AND TERM 3.1. SCOPE OF WORK. Motorola will provide, install and test the System, and perform its other contractual responsibilities, all in accordance with this Agreement. Customer will perform its contractual responsibilities in accordance with this Agreement. 3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost or time required to perform this Agreement, the Parties will agree to an equitable adjustment of the Contract Price, Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. 3.3. TERM. Unless terminated in accordance with other provisions of this Agreement or extended by mutual agreement of the Parties, the term of this Agreement begins on the Effective Date and continues and continues until the expiration of the Warranty Period or three (3) years from the Effective Date, whichever occurs last. 3.4. ADDITIONAL EQUIPMENT, SOFTWARE, OR SERVICES. For three (3) years after the Effective Date, Customer may order additional Equipment, Software or services if they are then available. Each order must refer to this Agreement and must specify the pricing and delivery terms. Notwithstanding any additional or contrary terms in the order, the applicable provisions of this Agreement (except for pricing, delivery, passage of title and risk of loss to Equipment, warranty commencement, and payment terms) will govern the purchase and sale of the additional City of Atlantic Beach Police Department September 21. 2018 PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A ® Motorola Solutions PSA System Agreement 5-3 Page 81 of 189 City of Atlantic Beach Police Department September 21. 2018 Equipment, Software, or services. Title and risk of loss to additional Equipment will pass at shipment; warranty will commence upon delivery; and payment is due within twenty (20) days after the invoice date. Motorola will send Customer an invoice as the additional Equipment is shipped, Software is licensed, or, for services, on a monthly basis as they are performed. 3.5. MAINTENANCE SERVICE. After the Warranty Period Customer may purchase maintenance and support services for the Equipment and covered Software by executing the Maintenance and Support Agreement. Motorola is solely responsible for providing technical support for the Microsoft Products. 3.6. MOTOROLA SOFTWARE. Any Motorola Software, including subsequent releases, is licensed to Customer solely in accordance with the Software License Agreement. Customer hereby accepts and agrees to abide by all of the terms and restrictions of the Software License Agreement. 3.7. NON -MOTOROLA SOFTWARE. Any Non -Motorola Software is licensed to Customer in accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date unless the copyright owner has granted to Motorola the right to sublicense the Non -Motorola Software pursuant to the Software License Agreement, in which case it applies and the copyright owner will have all of Licensor's rights and protections under the Software License Agreement. Motorola makes no representations or warranties of any kind regarding Non - Motorola Software. Non -Motorola Software may include Open Source Software. All Open Source Software is licensed to Customer in accordance with, and Customer agrees to abide by, the provisions of the standard license of the copyright owner and not the Software License Agreement. Upon request by Customer, Motorola will use commercially reasonable efforts to determine whether any Open Source Software will be provided under this Agreement; and if so, identify the Open Source Software and provide to Customer a copy of the applicable standard license (or specify where that license may be found); and provide to Customer a copy of the Open Source Software source code if it is publicly available without charge (although a distribution fee or a charge for related services may be applicable). 3.8. THIRD PARTY PRODUCTS. 3.8.1 MICROSOFT PRODUCTS a. As to any Microsoft Products being furnished, the Microsoft software for those Microsoft Products is sublicensed to Licensee from Motorola pursuant to the Customer's Motorola Software License Agreement and is subject to the additional Microsoft End -User License Agreement terms, Exhibit A-2. b. Notwithstanding any provisions herein to the contrary, the following provisions apply concerning the Microsoft Products. If Customer is acquiring from Motorola a Microsoft SQL Server and/or a Microsoft System Center Operations Manager, then Customer warrants 1) that the number of users that may access the System are correctly indicated in the Exhibits to this Agreement; 2) that Customer is not being licensed the SQL Server or Microsoft System Center Operations Manager under a license from Microsoft, but rather under a sublicense from Motorola' 3) that the copies of the referenced Microsoft Products it receives from Motorola do not entitle it to maintain on its computer systems any more copies of the Microsoft Products than it previously licensed from Motorola or Microsoft; 4) that Customer possesses and will maintain sufficient quantities of fully valid Microsoft licenses to support the maximum number of users and/or devices that may access or use the System under the provisions of the End -User License Agreement, 5) that Microsoft will be an intended third party beneficiary of the End -User License Agreement, with the right to enforce the warranties and any other provisions of the End -User License Agreement provisions and to verify compliance of the End User with the same, 6) that Customer shall not run on a mirrored database server for more than 30 days without obtaining a SQL license for that server, 7) that the Customer grants permission for the disclosure of End -User information by Motorola as required in Motorola's Monthly royalty reports and ordering information reports to Microsoft, 8) that Microsoft does not transfer any ownership rights in any Product, and 9) that Motorola is solely responsible for providing technical support for the Microsoft Products. c. The rights granted in this Agreement with respect to Microsoft Products are subject to the following limitations: 1) Customer has no copyright interest in the Microsoft Products; 2) Customer may not rent, lease, lend or provide hosting services with the Products; 3) Customer may not reverse engineer, decompile or disassemble any September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-4 PSA System Agreement Motorola Solutions Page 82 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Product; 4) Customer may not remove, modify or obscure any copyrights, trademarks or other proprietary right notices contained in the Products; and 5) The Microsoft Products are not designed or intended for use in any situation where failure or fault of the product could lead to death or serious bodily injury of any person, or to severe physical or environmental damage ("High Risk Use"). Motorola's right to sublicense Microsoft Products excludes the right to use, or distribute the Microsoft Products for Customer's use in, or in conjunction with, High Risk Use, therefore, High Risk Use is strictly prohibited. High Risk use, by way of example, includes aircraft or other modes of human mass transportation, nuclear or chemical facilities, and Class III medical devices under the Federal Food, Drug and Cosmetic Act. Notwithstanding the foregoing, as long as PremierOne CAD is used in a manner for which it was designed and in accordance with the documentation provided, Motorola declares such use is not considered to be High Risk Use as defined by Microsoft. 3.8.2 ESRI OEM SOFTWARE. Notwithstanding any provisions herein to the contrary, the following provisions apply concerning the ESRI OEM Software. a. The use of ESRI OEM Software is restricted to executable code. b. The following are prohibited: (i) transfer of the OEM Software, except for a temporary transfer in the event of a computer malfunction; (ii) assignment, time-sharing, lend or lease, or rental of the OEM Software or use for commercial network services or interactive cable or remote processing services; and (iii) title to the OEM Software from passing to Customer or any other party. c. Also prohibited are the reverse engineering, disassembly, or decompilation of the OEM Software and the duplication of the OEM Software, except for a single archival copy; reasonable Customer backup copies are permitted. d. To the extent permitted by law, ESRI's liability is disclaimed for any damages, or loss of any kind, whether special, direct, indirect, incidental, or consequential, arising from the use of the OEM Software, including damages resulting from any ESRI provided Data (Data is not warranted) and damages resulting from use in High Risk Activities such as the operation of nuclear facilities, aircraft navigation or aircraft communications systems, air traffic control, life support, or weapon systems. ESRI specifically disclaims any express or implied warranty of fitness for High Risk Activities. e. Upon termination of the contract, Customer agrees to certify in writing to Motorola that it has discontinued use and has destroyed or will return to Motorola all copies of the OEM Software and documentation. f. Customer will fully comply with all relevant export laws and regulations of the United States to assure that the OEM Software, or any direct product thereof, is not exported, directly or indirectly, in violation of United States law. g• Customer shall not remove or obscure any copyright, trademark notice, or restrictive legend. h. In any sublicense to the United States Government, the OEM Software shall be provided with "Restricted Rights." 3.9. SUBSTITUTIONS. At no additional cost to Customer, Motorola may substitute any Equipment, Software, or services to be provided by Motorola, if the substitute meets or exceeds the Specifications and is of equivalent or better quality to the Customer. Any substitution will be reflected in a change order. 3.10. OPTIONAL EQUIPMENT OR SOFTWARE. This paragraph applies only if a "Priced Options" exhibit is shown in Section 1, or if the parties amend this Agreement to add a Priced Options exhibit. During the term of the option as stated in the Priced Options exhibit (or if no term is stated, then for one (1) year after the Effective Date), Customer has the right and option to purchase the equipment, software, and related services that are described in the Priced Options exhibit. Customer may exercise this option by giving written notice to Seller which must designate what equipment, software, and related services Customer is selecting (including quantities, if applicable). To the extent they apply, the terms and conditions of this Agreement will govern the transaction; however, the parties acknowledge that certain provisions must be agreed upon, and they agree to negotiate those in good faith promptly after Customer delivers the option exercise notice. Examples of provisions that may need to be negotiated are: City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 Motorola Solutions PSA System Agreement 5-5 Page 83 of 189 City of Atlantic Beach Police Department September 21. 2018 specific lists of deliverables, statements of work, acceptance test plans, delivery and implementation schedules, payment terms, maintenance and support provisions, additions to or modifications of the Software License Agreement, hosting terms, and modifications to the acceptance and warranty provisions. 3.11 SOURCE CODE ESCROW. Motorola, after final system acceptance and upon Customer's written request, will deposit the source code for the installed and accepted Motorola software applications with Iron Mountain Intellectual Property Management, Inc. in accordance with an established Three Party Master Depositor Escrow Service Agreement, Exhibit F, ("Escrow Agreement") naming the Customer as a `Beneficiary" thereto, provided the Customer is in good standing with this Agreement, the Software License Agreement and a Maintenance and Support Agreement. Once Customer is established as a Beneficiary to the escrow account, deposits of source code associated with any future releases that the Customer installs will be deposited into the same escrow account provided the Customer remains in good standing with license and support agreements for the applicable software. The cost of the escrow will be allocated between Motorola and the Customer as provided in the Escrow Agreement. The deposited source code will be released to the Beneficiary in the event the Motorola becomes bankrupt, discontinues business operations or materially breaches the Maintenance and Support Agreement, all pursuant to the terms as more fully stated in the Escrow Agreement. In the event the source code is released to the Beneficiary, the Beneficiary agrees to use the code exclusively for internal purposes under terms and conditions of the Software License Agreement, and solely for trouble analysis, namely isolating, diagnosing, and fixing problems in the applicable Software. Motorola retains all of its intellectual property rights in and to the source code. Nothing in this provision provides for escrow of source code associated with any third party products or Motorola's firmware, embedded, or radio software. In the event the Customer materially breaches the PSA System Agreement, Software License Agreement, Escrow Agreement or fails to keep the Maintenance and Support Agreement in effect, Seller's obligations under this provision will cease. Section 4 PERFORMANCE SCHEDULE The Parties will perform their respective responsibilities in accordance with the Performance Schedule. By executing this Agreement, Customer authorizes Motorola to proceed with contract performance. Section 5 CONTRACT PRICE, PAYMENT, AND INVOICING 5.1. CONTRACT PRICE. The Contract Price in U.S. dollars is $89.969.00, If applicable, a pricing summary is included with the Payment Schedule. Motorola has priced the services, Software, and Equipment as an integrated system. A reduction in Software or Equipment quantities, or services, may affect the overall Contract Price, including discounts if applicable. 5.2. INVOICING AND PAYMENT. Motorola will submit invoices to Customer according to the Payment Schedule. Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within twenty (20) days after the date of each invoice. Customer will make payments when due in the form of a wire transfer, check, or cashier's check from a U.S. financial institution. Overdue invoices will bear simple interest at the maximum allowable rate. For reference, the Federal Tax Identification Number for Motorola Solutions, Inc. is 36- 1115800. FREIGHT, TITLE AND RISK OF LOSS. Motorola will pre -pay and add all freight charges to the invoices. Title to the Equipment will pass to Customer upon shipment. Title to Software will not pass to Customer at any time. Risk of loss will pass to Customer upon delivery of the Equipment to the Customer. Motorola will pack and ship all Equipment in accordance with good commercial practices. INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following: address: The city which is the ultimate destination where the Equipment will be delivered to Customer is: The Equipment will be shipped to the Customer at the following address (insert if this information is known): September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-6 PSA System Agreement Motorola Solutions GI Page 84 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Customer may change this information by giving written notice to Motorola. Section 6 SITES AND SITE CONDITIONS 6.1. ACCESS TO SITES. In addition to its responsibilities described elsewhere in this Agreement, Customer will provide a designated project manager; all necessary construction and building permits, zoning variances, licenses, and any other approvals that are necessary to develop or use the sites and mounting locations; and access to the work sites or vehicles identified in the Technical and Implementation Documents as reasonably requested by Motorola so that it may perform its duties in accordance with the Performance Schedule and Statement of Work. 6.2. SITE CONDITIONS. Customer will ensure that all work sites it provides will be safe, secure, and in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the Statement of Work states to the contrary, Customer will ensure that these work sites have adequate: physical space; air conditioning and other environmental conditions; adequate and appropriate electrical power outlets, distribution, equipment and connections; and adequate telephone or other communication lines (including modem access and adequate interfacing networking capabilities), all for the installation, use and maintenance of the System. Before installing the Equipment or Software at a work site, Motorola will inspect the work site and advise Customer of any apparent deficiencies or non -conformities with the requirements of this Section. Section 7 TRAINING Any training to be provided by Motorola to Customer will be described in the Statement of Work. Customer will notify Motorola immediately if a date change for a scheduled training program is required. If Motorola incurs additional costs because Customer reschedules a training program less than thirty (30) days before its scheduled start date, Motorola may recover these additional costs. Section 8 SYSTEM ACCEPTANCE 8.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Customer at least ten (10) days' notice before the Acceptance Tests commence. System testing will occur only in accordance with the Acceptance Test Plan. 8.2. SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the Acceptance Tests. Upon System Acceptance, the Parties will memorialize this event by promptly executing a System Acceptance Certificate. If the Acceptance Test Plan includes separate tests for individual Subsystems or phases of the System, acceptance of the individual Subsystem or phase will occur upon the successful completion of the Acceptance Tests for the Subsystem or phase, and the Parties will promptly execute an acceptance certificate for the Subsystem or phase. If Customer believes the System has failed the completed Acceptance Tests, Customer will provide to Motorola a written notice that includes the specific details of the failure. If Customer does not provide to Motorola a failure notice within thirty (30) days after completion of the Acceptance Tests, System Acceptance will be deemed to have occurred as of the completion of the Acceptance Tests. Defects classified as non-critical, Sev 3, (non-critical part or component failure occurs when a System component is not functioning, but the System is still useable for its intended purpose, or there is a reasonable workaround), or inconvenience, Sev 4, (an inconvenience occurs when System causes a minor disruption in the way tasks are performed but does not stop workflow), will not postpone System Acceptance or Subsystem acceptance and may be corrected in a Standard Release (a release of Motorola Software that may contain product enhancements and improvements, such as new databases, modifications to databases, or new servers, as well as error corrections) or according to a mutually agreed schedule. 8.3. BENEFICIAL USE. Customer acknowledges that Motorola's ability to perform its implementation and testing responsibilities may be impeded if Customer begins using the System before System Acceptance. Therefore, Customer will not commence Beneficial Use before System Acceptance without Motorola's prior written authorization, which will not be unreasonably withheld. Motorola is not responsible for System performance deficiencies that occur during unauthorized Beneficial Use. Upon commencement of Beneficial Use, Customer assumes responsibility for the use and operation of the System. 8.4 FINAL SYSTEM ACCEPTANCE. Final System Acceptance will occur after System Acceptance when all deliverables and other work have been completed. When Final System Acceptance occurs, the Parties will promptly memorialize this final event by so indicating on the System Acceptance Certificate. City of Atlantic Beach Police Department September 21. 2018 PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions PSA System Agreement 5-7 Page 85 of 189 City of Atlantic Beach Police Department September 21. 2018 Section 9 REPRESENTATIONS AND WARRANTIES 9.1. SYSTEM FUNCTIONALITY. Motorola represents that the System will perform in accordance with the Specifications in all material respects. Upon System Acceptance or Beneficial Use, whichever occurs first, this System functionality representation is fulfilled. Motorola is not responsible for System performance deficiencies that are caused by ancillary equipment not furnished by Motorola which is attached to or used in connection with the System or for reasons or parties beyond Motorola's control, such as natural causes; or Customer changes to load usage or configuration outside the Specifications. 9.2. EQUIPMENT WARRANTY. During the Warranty Period, Motorola warrants that the Equipment under normal use and service will be free from material defects in materials and workmanship. If System Acceptance is delayed beyond six (6) months after shipment of the Equipment by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Equipment. 9.3. Motorola Software Warranty. Unless otherwise stated in the Software License Agreement, during the Warranty Period, Motorola warrants the Motorola Software in accordance with the terms of the Software License Agreement and the provisions of this Section 9 that are applicable to the Motorola Software. If System Acceptance is delayed beyond six (6) months after shipment of the Motorola Software by events or causes within Customer's control, this warranty expires eighteen (18) months after the shipment of the Motorola Software. TO THE EXTENT, IF ANY, THAT THERE IS A SEPARATE LICENSE AGREEMENT PACKAGED WITH, OR PROVIDED ELECTRONICALLY WITH, A PARTICULAR PRODUCT THAT BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE END USER, THEN THAT AGREEMENT SUPERCEDES THE ATTACHED SOFTWARE LICENSE AGREEMENT AS TO THE END USER OF EACH SUCH PRODUCT. 9.4. EXCLUSIONS TO EQUIPMENT AND MOTOROLA SOFTWARE WARRANTIES. These warranties do not apply to: (i) defects or damage resulting from: use of the Equipment or Motorola Software in other than its normal, customary, and authorized manner; accident, liquids, neglect, or acts of God; testing, maintenance, disassembly, repair, installation, alteration, modification, or adjustment not provided or authorized in writing by Motorola; Customer's failure to comply with all applicable industry and OSHA standards; (ii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii) Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate limited warranty) or consumables; (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment; and (vii) normal or customary wear and tear. 9.5 THIRD PARTY PRODUCTS. Notwithstanding any provisions herein to the contrary, the following provisions apply to the following Third Party Products: 9.5.1. Microsoft Products are not fault tolerant or free from errors, conflicts, interruptions or other imperfections. Performance may vary depending upon what hardware platform they are installed on, the interactions with other software applications and each product's configurations. 9.5.2. Microsoft Corporation is providing the Microsoft Products "as -is" with no warranty of any kind and disclaims all warranties, express and implied, to the maximum extent allowed by applicable law. Microsoft further disclaims any liability of Microsoft for any damages, whether direct, indirect incidental or consequential, as a result of the use or installation of the Products. Additionally, to the extent permitted under applicable law, Microsoft Corporation excludes for itself and its suppliers all warranties of any kind, including: a. any warranties of title, non -infringement, merchantability and fitness for a particular purpose; b. any implied warranty arising from course of dealing or usage of trade; c. any common law duties relating to accuracy or lack of negligence with respect to the Microsoft Products, any Master Copy, and any Software Documentation; and d. that the products will operate properly in connection with the System, the Motorola products or on any Customer system(s). September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-8 PSA System Agreement Motorola Solutions Page 86 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 If applicable law gives Customer any implied warranties, guarantees or conditions despite the foregoing exclusion, those warranties will be limited to one year and Customer remedies will be limited to the maximum extent allowed by this Agreement. 9.5.3. As to ESRI OEM Software, during the term of this Agreement ESRI represents and warrants the Software will substantially perform in conformance with the Specifications and its Documentation, provided the Software is used as specified in the Documentation, and will provide Updates, Upgrades, timely system releases, error corrections, and such improvements outlined in the ESRI life cycle maintenance policy. The foregoing warranties do not apply to errors, defects, or nonconformities due to: a) misuse of the Software solely by the Customer; b) unauthorized modification of the Software by Customer; or c) failure of Customer to use compatible hardware and software as set forth in the specifications. 9.5.4. If included under this Agreement, the Data has been obtained from sources believed to be reliable, but its accuracy and completeness is not guaranteed. The Data may contain some nonconformities, defects, errors or omissions. ESRI and Motorola make no warranty with respect to the Data. Without limiting the generality of the preceding sentence, ESRI and Motorola do not warrant the Data will meet the Customer's needs or expectations, the use of Data will be uninterrupted, or that all nonconformities can or will be corrected. ESRI and Motorola are not inviting reliance 'on the Data, and Customer should always verify actual Data, including, but not limited to, map, spatial, raster and tabular information. 9.5.5. EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTIES, ESRI DISCLAIMS ALL OTHER WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINTERFERENCE, SYSTEM INTEGRATION AND NON -INFRINGEMENT. ESRI DOES NOT WARRANT THAT THE DATA WILL MEET CUSTOMER'S NEEDS OR EXPECTATIONS, THE USE OF THE SAME WILL BE UNINTERRUPTED, OR THAT ALL NONCONFORMITIES CAN OR WILL BE CORRECTED. 9.5.6. Customer's exclusive remedy and ESRI's entire liability for breach of the limited warranties set forth herein shall be limited, at ESRI's sole discretion, to (a) replacement of any defective media; (b) repair, correction, or a work -around for the Software subject to the ESRI Support Services Policy, (c) return of the license fees paid for the Software, Data, or Documentation that does not meet ESRI's limited warranty, provided that Customer uninstalls, removes, and destroys all copies of the Software, Data, or Documentation and executes and delivers evidence of such de -installation and destruction to ESRI. 9.6. WARRANTY CLAIMS. To assert a warranty claim, Customer must notify Motorola in writing of the claim before the expiration of the Warranty Period. Upon receipt of this notice, Motorola will investigate the warranty claim. If this investigation confirms a valid warranty claim, Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment or Motorola Software, replace it with the same or equivalent product, or refund the price of the defective Equipment or Motorola Software. That action will be the full extent of Motorola's liability for the warranty claim. If this investigation indicates the warranty claim is not valid, then Motorola may invoice Customer for responding to the claim on a time and materials basis using Motorola's then current labor rates. Repaired or replaced product is warranted for the balance of the original applicable warranty period. All replaced products or parts will become the property of Motorola. 9.7. ORIGINAL END USER IS COVERED. These express limited warranties are extended by Motorola to the original user purchasing the System for commercial, industrial, or governmental use only, and are not assignable or transferable. 9.8. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE WARRANTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS AGREEMENT AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 ® Motorola Solutions PSA System Agreement 5-9 Page 87 of 189 City of Atlantic Beach Police Department September 21. 2018 Section 10 DELAYS 10.1. FORCE MAJEURE. Neither Party will be liable for its non-performance or delayed performance if caused by a Force Majeure. A Party that becomes aware of a Force Majeure that will significantly delay performance will notify the other Party promptly (but in no event later than fifteen days) after it discovers the Force Majeure. If a Force Majeure occurs, the Parties will execute a change order to extend the Performance Schedule for a time period that is reasonable under the circumstances. 10.2. PERFORMANCE SCHEDULE DELAYS CAUSED BY CUSTOMER. If Customer (including its other contractors) delays the Performance Schedule, it will make the promised payments according to the Payment Schedule as if no delay occurred; and the Parties will execute a change order to extend the Performance Schedule and, if requested, compensate Motorola for all reasonable charges incurred because of the delay. Delay charges may include costs incurred by Motorola or its subcontractors for additional freight, warehousing and handling of Equipment; extension of the warranties; travel; suspending and re -mobilizing the work; additional engineering, project management, and standby time calculated at then current rates; and preparing and implementing an alternative implementation plan. Section 11 DISPUTES The Parties will use the following procedure to address any dispute arising under this Agreement (a "Dispute"). 11.1. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State in which the System is installed. 11.2. NEGOTIATION. Either Party may initiate the Dispute resolution procedures by sending a notice of Dispute ("Notice of Dispute"). The Parties will attempt to resolve the Dispute promptly through good faith negotiations including 1) timely escalation of the Dispute to executives who have authority to settle the Dispute and who are at a higher level of management than the persons with direct responsibility for the matter and 2) direct communication between the executives. If the Dispute has not been resolved within ten (10) days from the Notice of Dispute, the Parties will proceed to mediation. 11.3 MEDIATION. The Parties will choose an independent mediator within thirty (30) days of a notice to mediate from either Party ("Notice of Mediation"). Neither Party may unreasonably withhold consent to the selection of a mediator. If the Parties are unable to agree upon a mediator, either Party may request that American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in the mediation in good faith and will be represented at the mediation by a business executive with authority to settle the Dispute. 11.4. LITIGATION, VENUE and JURISDICTION. If a Dispute remains unresolved for sixty (60) days after receipt of the Notice of Mediation, either Party may then submit the Dispute to a court of competent jurisdiction in the state in which the System is installed. Each Party irrevocably agrees to submit to the exclusive jurisdiction of the courts in such state over any claim or matter arising under or in connection with this Agreement. 11.5. CONFIDENTIALITY. All communications pursuant to subsections 11.2 and 11.3 will be treated as compromise and settlement negotiations for purposes of applicable rules of evidence and any additional confidentiality protections provided by applicable law. The use of these Dispute resolution procedures will not be construed under the doctrines of laches, waiver or estoppel to affect adversely the rights of either Party. Section 12 DEFAULT AND TERMINATION 12.1 DEFAULT BY A PARTY. If either Party fails to perform a material obligation under this Agreement, the other Party may consider the non-performing Party to be in default (unless a Force Majeure causes the failure) and may assert a default claim by giving the non-performing Party a written and detailed notice of default. Except for a default by Customer for failing to pay any amount when due under this Agreement which must be cured immediately, the defaulting Party will have thirty (30) days after receipt of the notice of default to either cure the default or, if the default is not curable within thirty (30) days, provide a written cure plan. The defaulting Party will begin implementing the cure plan immediately after receipt of notice by the other Party that it approves the plan. If Customer is the defaulting Party, Motorola may stop work on the project until it approves the Customer's cure plan. September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-10 PSA System Agreement Motorola Solutions 411) Page 88 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 12.2. FAILURE TO CURE. If a defaulting Party fails to cure the default as provided above in Section 12.1, unless otherwise agreed in writing, the non -defaulting Party may terminate any unfulfilled portion of this Agreement. In the event of termination for default, the defaulting Party will promptly return to the non -defaulting Party any of its Confidential Information. If Customer is the non -defaulting Party, terminates this Agreement as permitted by this Section, and completes the System through a third Party, Customer may as its exclusive remedy recover from Motorola reasonable costs incurred to complete the System to a capability not exceeding that specified in this Agreement less the unpaid portion of the Contract Price. Customer will mitigate damages and provide Motorola with detailed invoices substantiating the charges. Section 13 INDEMNIFICATION 13.1. GENERAL INDEMNITY BY MOTOROLA. Motorola will indemnify and hold Customer harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Customer to the extent it is caused by the negligence of Motorola, its subcontractors, or their employees or agents, while performing their duties under this Agreement, if Customer gives Motorola prompt, written notice of any the claim or suit. Customer will cooperate with Motorola in its defense or settlement of the claim or suit. This section sets forth the full extent of Motorola's general indemnification of Customer from liabilities that are in any way related to Motorola's performance under this Agreement. 13.2. GENERAL INDEMNITY BY CUSTOMER. Customer will indemnify and hold Motorola harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal injury, death, or direct damage to tangible property which may accrue against Motorola to the extent it is caused by the negligence of Customer, its other contractors, or their employees or agents, while performing their duties under this Agreement, if Motorola gives Customer prompt, written notice of any the claim or suit. Motorola will cooperate with Customer in its defense or settlement of the claim or suit. This section sets forth the full extent of Customer's general indemnification of Motorola from liabilities that are in any way related to Customer's performance under this Agreement. 13.3. PATENT AND COPYRIGHT INFRINGEMENT. 13.3.1. Motorola will defend at its expense any suit brought against Customer to the extent it is based on a third - party claim alleging that the Equipment manufactured by Motorola or the Motorola Software ("Motorola Product") directly infringes a United States patent or copyright ("Infringement Claim"). Motorola's duties to defend and indemnify are conditioned upon: Customer promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Customer providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. 13.3.2. If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non -infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Customer a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. 13.3.3. Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Customer's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the Customer's City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 0 Motorola Solutions PSA System Agreement 5-11 Page 89 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the infringing Motorola Product. 13.3.4. This Section 13 provides Customer's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Customer has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Agreement or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 13 are subject to and limited by the restrictions set forth in Section 14. Section 14 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of the Equipment, Software, or services with respect to which losses or damages are claimed. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This limitation of liability provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. Section 15 CONFIDENTIALITY AND PROPRIETARY RIGHTS 15.1. CONFIDENTIAL INFORMATION. During the term of this Agreement, the Parties may provide each other with Confidential Information. Each Party will: maintain the confidentiality of the other Party's Confidential Information and not disclose it to any third party, except as authorized by the disclosing Party in writing or as required by a court of competent jurisdiction; restrict disclosure of the Confidential Information to its employees who have a "need to know" and not copy or reproduce the Confidential Information; take necessary and appropriate precautions to guard the confidentiality of the Confidential Information, including informing its employees who handle the Confidential Information that it is confidential and is not to be disclosed to others, but these precautions will be at least the same degree of care that the receiving Party applies to its own confidential information and will not be less than reasonable care; and use the Confidential Information only in furtherance of the performance of this Agreement. Confidential Information is and will at all times remain the property of the disclosing Party, and no grant of any proprietary rights in the Confidential Information is given or intended, including any express or implied license, other than the limited right of the recipient to use the Confidential Information in the manner and to the extent permitted by this Agreement. 15.2. PRESERVATION OF MOTOROLA'S PROPRIETARY RIGHTS. Motorola, the third party manufacturer of any Equipment, and the copyright owner of any Non -Motorola Software own and retain all of their respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing to Customer the Equipment, Software, or related services remain vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development rights of intellectual property. Except as explicitly provided in the Software License Agreement or the End -User License Agreement, Motorola does not grant to Customer, either directly or by implication, estoppel, or otherwise, any right, title or interest in Motorola's Proprietary Rights. Customer will not modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code or create derivative works from, adapt, translate, merge with other software, reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any third party to do so. The preceding sentence does not apply to Open Source Software which is governed by the standard license of the copyright owner. September 21. 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-12 PSA System Agreement Motorola Solutions Page 90 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Section 16 GENERAL 16.1. TAXES. The Contract Price does not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within twenty (20) days after the date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income or net worth. 16.2. ASSIGNABILITY AND SUBCONTRACTING. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 16.3 WAIVER. Failure or delay by either Party to exercise a right or power under this Agreement will not be a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a writing signed by the waiving Party. An effective waiver of a right or power will not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. 16.4. SEVERABILITY. If a court of competent jurisdiction renders any part of this Agreement invalid or unenforceable, that part will be severed and the remainder of this Agreement will continue in full force and effect. 16.5. INDEPENDENT CONTRACTORS. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership or formal business organization of any kind. 16.6. HEADINGS AND SECTION REFERENCES. The section headings in this Agreement are inserted only for convenience and are not to be construed as part of this Agreement or as a limitation of the scope of the particular section to which the heading refers. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party. 16.7. ENTIRE AGREEMENT. This Agreement, including all Exhibits, constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The preprinted terms and conditions found on any Customer purchase order, acknowledgment or other form will not be considered an amendment or modification of this Agreement, even if a representative of each Party signs that document. 16.8. NOTICES. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address shown below by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as Federal Express, UPS, or DHL), or by facsimile with correct answerback received, and will be effective upon receipt: Motorola Solutions, Inc. 7237 Church Ranch Blvd. Westminster, CO 80021 Customer Attn: Law Department Attn: City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 Motorola Solutions PSA System Agreement 5-13 Page 91 of 189 City of Atlantic Beach Police Department September 21. 2018 16.9. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of this Agreement or use of the System. 16.10. AUTHORITY TO EXECUTE AGREEMENT. Each Party represents that it has obtained all necessary approvals, consents and authorizations to enter into this Agreement and to perform its duties under this Agreement; the person executing this Agreement on its behalf has the authority to do so; upon execution and delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable in accordance with its terms; and the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of the Party. 16.11. SURVIVAL OF TERMS. The following provisions will survive the expiration or termination of this Agreement for any reason: Section 3.6 (Motorola Software); Section 3.7 (Non -Motorola Software); if any payment obligations exist, Sections 5.1 and 5.2 (Contract Price and Invoicing and Payment); Subsection 9.7 (Disclaimer of Implied Warranties); Section 11 (Disputes); Section 14 (Limitation of Liability); and Section 15 (Confidentiality and Proprietary Rights); and all of the General provisions in Section 16. The Parties hereby enter into this Agreement as of the Effective Date. Motorola Solutions, Inc. Customer By: By: Name: Name: Title: Title: Date: Date: September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18-PS-88822/FLP 18P184A 5-14 PSA System Agreement Motorola Solutions 49 Page 92 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Exhibit A-1 Software License Agreement This Software License Agreement ("Agreement") is between Motorola Solutions, Inc., ("Motorola"), and City of Atlantic Beach Police Department ("Licensee"). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products" means products provided by Motorola or other suppliers to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. 1.5 "Primary Agreement" means the agreement to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de - compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary Software or products containing embedded or pre -loaded proprietary Software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the Software and Documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non -transferable (except as permitted in Section 7) and non-exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this Agreement. If there is a conflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the Open Source City of Atlantic Beach Police Department September 21. 2018 PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A ®Motorola Solutions PSA System Agreement 5-15 Page 93 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Licensee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; (ii) identify the Open Source Software and provide Licensee a copy of the applicable Open Source Software License (or specify where that license may be found); and, (iii) provide Licensee a copy of the Open Source Software source code, without charge, if it is publicly available (although distribution fees may be applicable). 3.3. If the Designated Products being acquired by Licensee include a Microsoft SQL Server or a Microsoft System Center Operations Manager, the Microsoft software for these Microsoft Products is sublicensed to Licensee from Motorola and is subject to additional Microsoft End -User License Agreement terms. Section 4 LIMITATIONS ON USE 4.1. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software is strictly prohibited. Without limiting the general nature of these restrictions, Licensee will not make the Software available for use by third parties on a "time sharing," "application service provider," or "service bureau" basis or for any other similar commercial rental or sharing arrangement. 4.2. Licensee will not, and will not allow or enable any third party to: (i) reverse engineer, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt, create derivative works of, or merge the Software; (iii) copy, reproduce, distribute, lend, or lease the Software or Documentation to any third party, grant any sublicense or other rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remove, or in any way alter or obscure, any copyright notice or other notice of Motorola's proprietary rights; (v) provide, copy, transmit, disclose, divulge or make the Software or Documentation available to, or permit the use of the Software by any third party or on any machine except as expressly authorized by this Agreement; or (vi) use, or permit the use of, the Software in a manner that would result in the production of a copy of the Software solely by activating a machine containing the Software. Licensee may make one copy of Software to be used solely for archival, back-up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in writing, Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy of the Software on more than one unit of a Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to one other device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product is returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to Motorola at the time temporary transfer is discontinued. 4.5. The license for Cityworks or Customer Service Request Software is for the use of the Software with the Designated System or for the specified number of Concurrent Users for which it was provided, the purpose for which it was designed and only for the application specific use covered by this Agreement, or the Primary Agreement. This license does not allow access to the Software through other Designated Systems except as specifically permitted. "Concurrent User" means the maximum number of concurrent connections to Software authorized by this Agreement or the Primary Agreement at any one instance in time. "Designated System" means the computer hardware and operating system configuration specified in the Primary Agreement for which the Software is licensed for use. Additional Designated System licenses are required for communication with additional instances of a database or additional databases. 4.6. Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this license grant to verify compliance with this Agreement. Motorola or an independent third September 21. 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-16 PSA System Agreement Motorola Solutions Page 94 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 party ("Auditor") may inspect Licensee's premises, books and records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used solely for the purpose of verifying Licensee's compliance with the terms of this Agreement. Section 5 OWNERSHIP AND TITLE Motorola, its licensors, and its suppliers retain all of their proprietary rights in any form in and to the Software and Documentation, including, but not limited to, all rights in patents, patent applications, inventions, copyrights, trademarks, trade secrets, trade names, and other proprietary rights in or relating to the Software and Documentation (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de - compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola or another party, or any improvements that result from Motorola's processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property developed, originated, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related services, remains vested exclusively in Motorola, and Licensee will not have any shared development or other intellectual property rights. Section 6 LIMITED WARRANTY; DISCLAIMER OF WARRANTY 6.1. The commencement date and the term of the Software warranty will be a period of one (1) year from the date of System Acceptance or Beneficial Use, whichever occurs first (the "Warranty Period"), except for application Software that is provided on a per unit basis, the warranty period for subsequent units licensed is the remainder, if any, of the initial warranty period or, if the initial warranty period has expired, the remainder, if any, of the term of the applicable Software Maintenance and Support Agreement. If Licensee is not in breach of any of its obligations under this Agreement, Motorola warrants that the unmodified Software, when used properly and in accordance with the Documentation and this Agreement, will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, error -free, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations or warranties with respect to any third party software included in the Software. 6.2 Motorola's sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct significant, demonstrable program or documentation errors or Security Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at Motorola's option, Motorola will replace the defective Software with functionally -equivalent Software, license to Licensee substitute Software which will accomplish the same objective, or terminate the license and refund the Licensee's paid license fee. 6.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola disclaims, any and all other warranties (express or implied, oral or written) with respect to the Software or Documentation, including, without limitation, any and all implied warranties of condition, title, non -infringement, merchantability, or fitness for a particular purpose or use by Licensee (whether or not Motorola knows, has reason to know, has been advised, or is otherwise aware of any such purpose or use), whether arising by law, by reason of custom or usage of trade, or by course of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. Section 7 TRANSFERS City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 ®Motorola Solutions PSA System Agreement 5-17 Page 95 of 189 City of Atlantic Beach Police Department September 21. 2018 Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motorola's consent may be withheld at its discretion and may be conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If Licensee transfers ownership of the Designated Products to a third party, Licensee may assign its right to use the Software embedded in or furnished for use with those products; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the transferee sign a transfer form to be provided by Motorola upon request, obligating the transferee to be bound by this Agreement. Section 8 TERM AND TERMINATION 8.1 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which or for which the Software and Documentation have been provided by Motorola, unless Licensee breaches this Agreement, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30) days after termination of this Agreement, Licensee must certify in writing to Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all copies of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are no longer in use by Licensee. 8.3 Licensee acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agreement, Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non -embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Government). Section 9 UNITED STATES GOVERNMENT LICENSING PROVISIONS This Section applies if Licensee is the United States Government or a United States Government agency. Licensee's use, duplication or disclosure of the Software and Documentation under Motorola's copyrights or trade secret rights is subject to the restrictions set forth in subparagraphs (c)(1) and (2) of the Commercial Computer Software - Restricted Rights clause at FAR 52.227-19 (JUNE 1987), if applicable, unless they are being provided to the Department of Defense. If the Software and Documentation are being provided to the Department of Defense, Licensee's use, duplication, or disclosure of the Software and Documentation is subject to the restricted rights set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227- 7013 (OCT 1988), if applicable. The Software and Documentation may or may not include a Restricted Rights notice, or other notice referring to this Agreement. The provisions of this Agreement will continue to apply, but only to the extent that they are consistent with the rights provided to the Licensee under the provisions of the FAR or DFARS mentioned above, as applicable to the particular procuring agency and procurement transaction. Section 10 CONFIDENTIALITY Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and Confidential Information and are Motorola's trade secrets, and that the provisions in the Primary Agreement concerning Confidential Information apply. Section 11 LIMITATION OF LIABILITY The Limitation of Liability provision is described in the Primary Agreement. Section 12 NOTICES Notices are described in the Primary Agreement. September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-18 PSA System Agreement Motorola Solutions Page 96 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.4. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA") becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.5. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, any licensor or supplier of third party software included in the Software will be a direct and intended third party beneficiary of this Agreement. 13.6. SURVIVAL. Sections 4, 5, 6.3, 7, 8, 9, 10, 11 and 13 survive the termination of this Agreement. 13.7. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevails, only with respect to the specific subject matter of this Exhibit, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.8 SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. While no software can be guaranteed to be free from Security Vulnerabilities, if a Security Vulnerability is discovered, Motorola will take the steps set forth in Section 6 of this Agreement. City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 ®Motorola Solutions PSA System Agreement 5-19 Page 97 of 189 City of Atlantic Beach Police Department September 21. 2018 Exhibit A-2 Microsoft End User License Agreements The Microsoft End User License Agreements are not applicable. September 21. 2018 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-20 PSA System Agreement Motorola Solutions Page 98 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Exhibit B Payment Schedule for PSA System Agreement Payment Milestone Payment Contract Execution Contract Design Review Completion of Functional Specification Document Review, Interface Overview, Schedule and Bill of Materials, Completion of Site Survey and Infrastructure Planning, Network Analysis Delivery of applicable System Hardware and Application Software to 35% Customer Site Train the Trainer - CAD 10% ISuccessful Completion of System Live Cut — CAD/Mobile 10% IFinal Acceptance 5% 20% 20% City of Atlantic Beach Police Department PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A September 21. 2018 ®Motorola Solutions PSA System Agreement 5-21 Page 99 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Exhibit C Technical and Implementation Documents C-1 "Pricing Summary & Equipment List" dated September 21. 2018 C-2 "Implementation Plan" dated September 21. 2018 C-3 "Acceptance Test Plan" or "ATP" (to be mutually developed during implementation) C-4 "Performance Schedule" dated TBD. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A © Motorola Solutions PSA System Agreement 5-23 Page 100 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Exhibit D Maintenance and Support Agreement The Motorola Maintenance and Support Agreement is on the following pages. PremierOne CAD Add On to Jacksonville CAD System 18-PS-888221FLP18P184A 5-24 PSA System Agreement Motorola Solutions Page 101 of 189 Exhibit E SYSTEM ACCEPTANCE CERTIFICATE Public Safety Applications Customer Name: Project Name: Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 This System Acceptance Certificate memorializes the occurrence of System Acceptance. Motorola and Customer acknowledge that: 1. The Acceptance Tests set forth in the Acceptance Test Plan have been successfully completed, and all System or product documentation promised under the Agreement has been provided. 2. The System is accepted, except for any items listed on a punch list. The Parties will promptly complete their respective punch list responsibilities according to a mutually agreed schedule. Customer Representative: Motorola Representative: Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: FINAL SYSTEM ACCEPTANCE: Motorola has provided and Customer has received all deliverables, and Motorola has performed all other work required for Final System Acceptance. Customer Representative: Motorola Representative: Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions PSA System Agreement 5-25 Page 102 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 Exhibit F Three Party Master Depositor Escrow Service Agreement The Three Party Master Depositor Escrow Service Agreement is not applicable.) PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A 5-26 PSA System Agreement Motorola Solutions Page 103 of 189 Agenda Item #8.A. 13 Nov 2018 City of Atlantic Beach Police Department September 21. 2018 APPENDIX A: PREMIERONE CAD FUNCTIONAL SYSTEM DESCRIPTION See the PremierOne CAD Functional System Description (Release 4.3) in a separate file. PremierOne CAD Add On to Jacksonville CAD System 18 -PS -88822 / FLP18P184A Motorola Solutions Appendix A: PremierOne CAD Functional System Description 6-1 Page 104 of 189 AGENDA ITEM: SUBMITTED 13Y: DATE: BACKGROUND: BUDGET: ATTACHMENT: Agenda Item #8.B. 13 Nov 2018 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Employee Benefits - Insurance Catherine Berry, Esq., Human Resources Director October 22, 2018 Four years ago, the City switched to United Healthcare as our health insurance provider, which represented a $160,000 savings over the then -current Florida Blue. Overall, the United Healthcare plans we offer have been great for the employees, and include Mayo Clinic in network. For the 2018 renewal, the City budgeted for a 10% increase in premiums, which we felt was optimistic. Our insurance broker, Harden, has continued to negotiate with United Healthcare, resulting in an overall increase in premiums of less than 5%, for the exact same benefits to our employees as last year's plans. The City currently pays a substantial portion of the premiums for medical insurance and, as stated above, the approved budget includes a 10% increase in premiums, so this proposal is within the budget. I have included a comparison of our current plans with the proposed new plans. The City also pays for basic life insurance for our employees, which includes the valuable EAP program, and those rates are increasing slightly to provide better EAP provider coverage for our employees. In addition, Harden was able to negotiate good rates for the following voluntary benefit providers, which are paid 100% by the employee: Dental: Sunlife Vision: Humana Supplemental Life: Standard Short Term and Long Term Disability: Lincoln Supplemental plans: AFLAC A savings of 5.1% from what was budgeted, assuming the same employee participation rates. Resolution 18-46 RECOMMENDATIONS: 1. Approve all employee insurances listed below effective January 1, 2019 through December 31, 2019 and authorize the City Manager to sign the relevant insurance renewal documents. REVIEWED BY CITY MANAGER: )3s-rc 1 Page 105 of 189 Agenda Item #8.B. 13 Nov 2018 RESOLUTION NO. 18-46 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING THE RENEWAL OF EMPLOYEE HEALTH INSURANCE WITH UNITED HEALTHCARE, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR BY EMPLOYEES, AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL RELATED RENEWAL DOCUMENTS. WHEREAS, the City of Atlantic Beach currently provides health insurance options to its employees through United Healthcare; and WHEREAS, the City of Atlantic Beach desires to continue to use United Healthcare as its provider; and WHEREAS, the City of Atlantic Beach pays for a substantial portion of the health insurance for employees; and WHEREAS, the proposed 2018-2019 budget estimated an increase of 10% in this coverage; and WHEREAS, the average increase in rates for 2019 is 4.9%. WHEREAS, the City offers employees the option of participating in other insurance coverage, to include dental, vision, short-term and long-term disability, supplemental life, as well as several supplemental policies, all at their own expense; NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby approves the renewal of employee health insurance through United Healthcare with overall increased rates averaging 4.9%; SECTION 2. The City Commission hereby approves the renewal of the other insurance coverage offered to employees at their expense; SECTION 3. The City Commission hereby authorizes the City Manager to execute all related renewal documents; SECTION 4. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 13h day of November, 2018. Attest: Donna L. Bartle, City Clerk Ellen Glasser, Mayor Approved as to form and correctness: Brenna M. Durden, City Attorney Page 106 of 189 Agenda Item #8.B. 13 Nov 2018 HARDEN COMPARATIVE ANALYSIS FOR: CITY OF ATLANTIC BEACH Effective January 1, 2019 Brokerage/Consulting Services for Risk Management, Commercial Insurance, Employee Welfare, and Benefit Programs Page 107 of 189 Totals Rev Renewal Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 Medical Financial Comparison Plan Current Renewal Rev Renewal i.ytri<�r1, C C o co 'lis' Plan AQNS PCP/Specialist Hospital Inpatient Deductible Coinsurance Out -of -Pocket Maximum Rx Rates Employee Only Employee & Spouse Employee & Child(ren) Family Total Month Total Year 12 Month Difference Percentage EEs 1 0 0 1 2 $613.34 $1,459.75 $1,128.54 $1,913.63 $2526.97 $30,324 $30 / $60 CYD + 30% $2000 / $4,000 70% / 30% $6,000 / $12,000 $10 / $35 / $60 $648.44 $1,543.29 $1,193.12 $2,023.14 $2,671.58 $32,059 $1,735 5.7% $621.19 $1,478.43 $1,142.98 $1,938.12 $2,559.31 $30,712 $388 1.3% Plan ■ Current Renewal PCP/Specialist Hospital Inpatient Deductible Coinsurance Out -of -Pocket Maximum Rx Rates Employee Only Employee & Spouse Employee & Child(ren) Family Total Month Total Year 12 Month Difference Percentage EEs 27 $682.15 7 $1,623.51 6 $1,255.15 4 $2,128.31 44 $45,826.76 $549,921 $25 / $50 CYD + 10% $500 / $1,000 90% / 10% $4,000 / $8000 $10 / $35 / $60 $754.80 $1,796.42 $1,388.83 $2,354.98 $50,707.44 $608,489 $58,568 10.7% $723.08 $1,720.92 $1,330.46 $2,256.01 $48,576.40 $582,917 $32,996 6.0% Plan ■ Current Renewal Rev Renewal LOW PLAN 111 1;._,Lt,.C,_ PCP/Specialist Hospital Inpatient Deductible Coinsurance Out -of -Pocket Maximum Rx Rates Employee Only Employee & Spouse Employee & Child(ren) Family Total Month Total Year 12 Month Difference Percentage EEs 39 5 6 5 55 $602.07 $1,432.93 $1,107.81 $1,878.46 $46,684.54 $560,214 $30 / $60 CYD + 20% $2,000 / $4,000 80% / 20% $5,500 / $11,000 $10 /$35 / $60 $653.77 $1,555.98 $1,202.94 $2,039.76 $50,693.37 $608,320 $48,106 8.6% $626.30 $1,490.61 $1,152.39 $1,954.06 $48,563.39 $582,761 $22,546 4.0% Current Renewal Rev Renewal Total Year 101 $1,248,869 12 Month Difference $108,409 Percentage widimimmismaii 9.5% $1,140,459 $1,196,389 055,930 4.9% Rate Guarantee Minimum Participation 1 Year 75% All rates subject to change based on final enrollment, contribution and Counts taken from renewal letter 10/18, Agenda Item #8.B. 13 Nov 2018 Page 2 HARDEN Page 108 of 189 Total Year $ Diffgrence $560,214 $72,720 $487,495 87% $582,761 875,646lik 8507,114 87% W,S$b $2,927 .• `','15,IS1g 4.(190 Il/ 4.0% Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 Employer / Employee Contribution Comparison (Proposed - Keeping Employer % same as current) Page 3 Current Renewal Proposed CMS_. to I EE EE/SP EE/CH FAMILY Total Month 1 $613.34 $104.27 $52.13 $509.07 83% $621.19 $105.60 $52.80 $515.59 83% 0 $1,459.75 $394.13 $197.07 $1,065.62 73% $1,478.43 $399.18 $199.59 $1,079.25 73% 0 $1,128.54 $282.14 $141.07 $846.41 75% $1,142.98 $285.75 $142.87 $857.24 75% 1 $1,913.63 $554.95 $277.48 $1,358.68 71% $1,938.12 $562.05 $281.03 $1,376.07 71% 2 $2,527 $659 $1,868 $2,559 $668 $1,892 Total Year &m/it/6 4/ UIIII�lic� $30,324 $7,911 $22,413 74% $30,712 $8,012 Wig �4tli I Lioui& ,TIM 822,700 83% ,61a1� 11.5% Contribution Contribution EE EE/SP EE/CH FAMILY Total Month 27 $682.15 $95.50 $47.75 $586.65 86% $723.08 $101.23 $50.62 $621.85 86% 7 $1,623.51 $422.11 $211.06 $1,201.40 74% $1,720.92 $447.44 $223.72 $1,273.48 74% 6 $1,255.15 $288.68 $144.34 $966.47 77% $1,330.46 $306.01 $153.00 $1,024.45 77% 4 $2,128.31 $595.93 $297.96 $1,532.38 72% $2,256.01 $631.68 $315.84 $1,624.33 72% 44 $45,827 $9,649 $36,178 $48,576 $10,228 $38,348 Total Year $ Iil7TC ��,1cc. % Difference $549,921 $115,790 $434,132 79% $582,917 6.0% $122,737 06,94'/ 8460,180 79% $26,048 6.0% LOW PLA - COR Plan AQOL Mod Rates Employee Semi - Contribution Monthly _ Cont. 24 Emp Contribution Mod Rates Monthly Cont. 24 Contribution EE EE/SP EE/CH FAMILY Total Month 39 $602.07 5 $1,432.93 6 $1,107.81 5 $1,878.46 55 $46,685 $24.08 $315.24 $199.41 $469.62 $6,060 $12.04 $157.62 $99.70 $234.81 $577.99 $1,117.69 $908.40 $1,408.85 $40,625 96% $626.30 78% $1,490.61 82% $1,152.39 75% $1,954.06 $48,563 $25.05 $327.93 $207.43 $488.52 $6,304 $12.53 $163.97 $103.72 $244.26 $601.25 $1,162.68 $944.96 $1,465.55 $42,260 96% 78% 82% 75% 68T JO 60T @Sed Total Month (All Plans) 101 $95,038 $16,368 $78,670 83% $99,699 $17,200 $82,500 83% Total Year (All Plans) $1,140,459 $196,420 $944,039 83% $1,196,389 $206,395 $989,994 83% $ Difference $55,930 $9,975 $45,955 % Difference 4.9% 5.1% 4.9% HARDEN Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 PPO Medical Plan (High) Agenda Item #8.B. 13 Nov 2018 Page 4 CURRENT / RENEWAL In Calendar Year Deductible (CYD) Individual $2,000 Family Aggregate (1) $4,000 Coinsurance (% services pd by carrier/you) 70% / 30% Out $4,500 $9,000 60% / 40% Out -of -Pocket Maximum Individual $6,000 $6,250 Includes CYD, Coins, Copay, Rx Family Aggregate $12,000 $12,500 Office Services Primary Care Physician (PCP) $30 CYD + 40% Specialist $60 CYD + 40% Hospital / Surgical / Emergency Care Inpatient (per admission) CYD + 30% CYD + 40% Outpatient (per visit) Therapy- $60 Therapy- CYD + 40% Surgery- CYD + 30% Surgery- CYD + 40% Emergency Room & Facilities $350 $350 Urgent Care $75 CYD + 40% Prescriptions (Tiered Program) (2) Retail (30 day supply) $10 / $35 / $60 $10 / $35 / $60 Mail Order (90 day supply) $25 / $87.50 / $150 Not Covered Preventive Health Routine Adult Physical Exams PCP: $0 PCP: CYD + 40% Well Woman Exam (e.g. annual GYN) Specialist: $0 Spec.: CYD + 40% Well Child Mammogram Covered 100% Colonoscopy Covered 100% Outpatient Diagnostic Services Independent Diagnostic Testing Facility Covered 100% CYD + 40% Advanced Imaging Services (AIS) $200 CYD + 40% Independent Clinical Lab Covered 100% CYD + 40% Mental Health / Substance Abuse Inpatient Admission CYD + 30% CYD + 40% Outpatient Office Visit $60 CYD + 40% This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Notes: (1) Traditional Family Deductible: Any individual family member will receive benefits once he/she has satisfied the single deductible, even if the family deductible has not been previously satisfied. Once the entire family deductible has been met, all remaining family members will receive benefits. (2) UHC Specialty drugs fall into applicable tiers and copays apply. Must be gotten through UHC's Specialty Pharmacy Briova Rx. HARDEN Page 110 of 189 Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 Medical HMO Plan (Mid) CURRENT/RENEWAL Calendar Year Deductible (CYD) Individual Family Aggregate (1) Coinsurance (% services pd by carrier/you) Out -of -Pocket Maximum Individual Family Aggregate Office Services In Network Only Traditional $500 $1,000 90% / 10% Includes CYD, Coins, Copay, Rx $4,000 $8,000 Primary Care Physician (PCP) $25 Specialist $50 Hospital / Surgical / Emergency Care Inpatient (per admission) CYD + 10% Outpatient (per visit) Therapy- $50 Surgery- CYD + 10% Emergency Room & Facilities $150 Urgent Care $50 Prescriptions (Tiered Program) Retail (30 day supply) $10 / $35 / $60 Mail Order (90 day supply) $25 / $87.50 / $150 Preventive Health Routine Adult Physical Exams Well Woman Exam (e.g. annual GYN) PCP i Specialist: $0 Well Child Mammogram Covered 100% Colonoscopy Covered 100% Outpatient Diagnostic Services Independent Diagnostic Testing Facility Covered 100% Advanced Imaging Services (AIS) $250 Independent Clinical Lab Covered 100% Mental Health / Substance Abuse Inpatient Admission CYD + 10% Outpatient Office Visit $50 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Notes: (1> Traditional Family Deductible: Any individual family member will receive benefits once he/she has satisfied the single deductible, even if the family deductible has not been previously satisfied. Once the entire family deductible has been met, all remaining family members will receive benefits. (2) UHC Specialty drugs fall into applicable tiers and copays apply. Must be gotten through UHC's Specialty Pharmacy Briova Rx. Agenda Item #8.B. 13 Nov 2018 Page 5 HARDEN Page 111 of 189 CURRENT/ RENEWAL SELECTED 1/1/18 Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 Medical HMO Plan (Low) Calendar Year Deductible (CYD) Individual Family Aggregate (1) Coinsurance (% services pd by carrier/you) Out -of -Pocket Maximum Individual Family Aggregate Office Services In Network Only $2,000 $4,000 80% / 20% Includes CYD, Coins, Copay, Rx $5,500 $11,000 Primary Care Physician (PCP) $30 Specialist $60 Hospital / Surgical / Emergency Care Inpatient (per admission) CYD + 20% Outpatient (per visit) Therapy- $60 Surgery- CYD + 20% Emergency Room & Facilities $300 Urgent Care $50 Prescriptions (Tiered Program) Retail (30 day supply) $10 / $35 / $60 Mail Order (90 day supply) $25 / $87.50 / $150 Preventive Health Routine Adult Physical Exams 0 Well Woman Exam (e.g. annual GYN) PCP: Specialist: $0 Well Child Mammogram Covered 100% Colonoscopy Covered 100% Outpatient Diagnostic Services Independent Diagnostic Testing Facility Covered 100% Advanced Imaging Services (AIS) $250 Independent Clinical Lab Covered 100% Mental Health / Substance Abuse Inpatient Admission CYD + 20% Outpatient Office Visit $60 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Notes: (1) Traditional Family Deductible: Any individual family member will receive benefits once he/she has satisfied the single deductible, even if the family deductible has not been previously satisfied. Once the entire family deductible has been met, all remaining family members will receive benefits. (2) UHC Specialty drugs fall into applicable tiers and copays apply. Must be gotten through UHC's Specialty Pharmacy Briova Rx. Agenda Item #8.B. 13 Nov 2018 Page 6 HARDEN Page 112 of 189 Current Renewal Sunlife Current Renewal Sunlife Comparative Analysis for: City of Atlantic Beach - Effective 01/01/2019 Dental Financial Comparison DHMO Total Employee Employee + 1 Employee + 2 or more 25 13 11 $11.73 $19.84 $33.61 $9.97 $16.86 $28.57 Total Month Total Year 49 $920.88 $782.70 $11,051 $9,392 12 Month Difference Percentage ($1,658) -15.0% PPO Total Employee Employee + 1 Employee + 2 or more 25 7 7 $19.20 $36.97 $60.76 $21.58 $41.55 $68.29 Total Month Total Year 39 $1,164.11 $1,308.38 $13,969 $15,701 12 Month Difference Percentage $1,731 12.4% Total HMO/PPO Year 88 $25,020 $25,093 12 Month Difference Percentage Rate Guarantee $73 0.3% PPO 1 Year until 1/1/20; DHMO 2 Years until 1/1/21 All rates subject to change based on final enrollment, contribution and underwriting. Agenda Item #8.B. 13 Nov 2018 Page 7 HARDEN Page 113 of 189 Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 8 City of Atlantic Beach - Effective 01/01/2019 PPO Dental Plan Deductible Current / Renewal In -Network Out -of -Network Class I: Preventive Ind/Family Class II: Basic Ind/Family Class III: Major Ind/Family Class IV: Orthodontic Co -Insurance Waived $50 /$100 $50 / $100 Not Covered Waived $50 / $150 $50 / $150 Not Covered Class I: Preventive 100% 100% Class II: Basic 80% 80% Class III: Major 50% 50% Class IV: Orthodontic Not Covered Not Covered Benefit Maximums Benefit Maximum $1,500 $1,000 Plan Max Enhancement No Orthodontic Lifetime Max Not Covered EEs Current Renewal Employee Only 25 $19.20 $21.58 Employee + 1 7 $36.97 $41.55 Employee + 2 or more 7 $60.76 $68.29 Total Month Total Year 39 $1,164.11 $1,308.38 $13,969 $15,701 12 Month Difference Percentage $1,731 12.4% Rate Guarantee 1 year until 1/1/19 Minimum Participation 65% Waiting Period for Services None True Open Enrollment (Y/N) Yes Implants Covered (Y/N) No Endodontics covered as Basic/Major Major Periodontics covered as Basic/Major Perio Maintenance Basic; Surgery Major % UCR or MAC Neg Fee Neg Fee Network SUN LIFE Dental Network 4 Cleanings (2 Perio) Includes Lifetime of Smiles benefits Value Adds This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Out of Network Benefits could be subject to balance billing by the provider. All rates subject to change based on final enrollment, contribution and underwriting. NOTE: Effective 1/1/19, PPO members will access the Sun Life Dental Network. HARDEN Page 114 of 189 Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 9 City of Atlantic Beach - 01/01/2019 DHMO / Pre -Paid Dental Plan Current / Renewal Benefit Schedule 9430 Office Visit Copay 0274 Bitewings - Four Films 0330 X-Ray/Panoramic Film 1110 Routine Cleaning 2140 Restorative Filing (Silver/1 Surface) 2160 Restorative Filing (Silver/3 Surfaces) 2330 Anterior One Surface 2750 Crown - Porcelain Fused to Metal 3330 Root Canal - Molar 4210 Gingivectomy - Per Quadrant 5110 Prosthodontics - Complete Upper 5211 Partial Dentures (Upper or Lower / 1 Clasp) 7230 Partial Bony Impaction 7240 Surgical Tooth Extraction (Impacted) 8080 Orthodontics - Routine 24 Mo. Banded Evaluation Records Member Pays $10 $0 $0 $0 $10 $35 $35 265* $245 $120 $295* $350* $75 $100 $100 Treatment (child/adult) Child - $2,000 Adult - $2,200 Material and Lab Fees Extra Yes Specialist For Listed Services Only 25 % Discount or Copay Schedule Copay Select ServYes Self Referral No EEs Current Renewal Employee Only 25 $11.73 $9.97 Employee + 1 13 $19.84 $16.86 Employee + 2 or more 11 $33.61 $28.57 Total Month Total Year 49 $921 $783 $11,051 $9,392 12 Month Difference ($1,658.16) Percentage -15.0% Rate Guarantee 2 Years until 1/1121 Minimum Participation 1 employee This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. All rates subject to change based on final enrollment, contribution and underwriting. NOTE: Effective 1/1/19, DHMO members will continue to access the same provider network currently being accessed. HARDEN Page 115 of 189 Comparative Analysis for: City of Atlantic Beach - 01/01/2019 Vision Care Copayments Exam (Exam/Fitting for contacts additional) Retinal Imaging Materials Frequency Limitations Vision Exam Lenses Frames Maximum Allowances Single Vision Standard Plastic Lenses Bifocal Standard Plastic Lenses Trifocal Standard Plastic Lenses Lenticular Standard Plastic Lenses Frames Contact Lenses (Medically Necessary) Conventional Contact Lenses (Elective) (1) Disposable Contact Lenses (Elective) Standard Contact Lens Fit & Follow Up Premium Contact Lens Fit & Follow Up Laser Correction Copays for Lens Options Diabetic Eye Care (Up to 2/yr each) - Examination - 2 per year - Retinal Imaging - 2 per year - Extended Ophthalmoscopy - 2 per year - Gonioscopy - 2 per year - Scanning Laser - 2 per year Rates Employee Employee + Spouse Employee + Child(ren) Family Total Year 12 Month Difference Percentage Rate Guarantee Current / Renewal In -Network $10 Up to $39 $25 Out -of -Network Reimbursed up to $30 Not Covered See below 12 months 12 months 24 months Reimbursed up to $25 $40 $60 $100 Covered 100% after applicable copay $100 Retail, then 20% discount Covered 100% Up to $100; then 15% discount Up to $100 Up to $55 10% off Retail Discount Varies per List $0 Copay $0 Copay $0 Copay $0 Copay $0 Copay $50 Up to $200 Up to $80 Up to $80 Not Covered Not Covered Not Covered Not Covered Up to $77 Up to $50 Up to $15 Up to $15 Up to $33 EEs Current/ Renewal Rates 40 $5.27 14 $10.55 3 $10.02 9 $15.74 66 $6,363 2 years until 1/1/20 Agenda Item #8.B. 13 Nov 2018 Page 10 Proposing In -Network $10 Up to $39 $15 Out -of -Network Reimbursed up to $30 Not Covered See below 12 months 12 months 24 months Reimbursed up to $25 $40 $60 $100 Covered 100% after applicable copay $130 Retail, then 20% discount Covered 100% Up to $130; then 15% discount Up to $130 Up to $55 10% off Retail Discount Varies per List $65 Up to $200 Up to $104 Up to $104 Not Covered Not Covered Not Covered Not Covered $0 Copay $0 Copay $0 Copay $0 Copay $0 Copay Proposing $5.93 $11.87 $11.27 $17.71 $7,159 $796.32 13% 2 years until 1/1/20 Up to $77 Up to $50 Up to $15 Up to $15 Up to $33 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. (I) If you prefer contact lenses, the plan provides an allowance for your contacts instead of lenses and frames. All rates subject to change based on final enrollment, contribution and underwriting. HARDEN Page 116 of 189 Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 11 City of Atlantic Beach - 01/01/2019 Basic Life / AD&D Current / Renewal The Standar Employee Basic Life Employee Basic AD&D Guarantee Issue 1 x BAE to $50,000 1 x BAE to $50,000 $50,000 Waiver of Premium (Yes/No) Yes Conversion Privilege (Yes/No) Yes rortaoie rriwiege at i erm nates Yes (Vac/Nn1 Acceleration Benefit (Yes/No) Yes Reduction Schedule Attained Age/Employee: Benefit Reduced To: 65 35% 70 50% 75 65% 80 Rates Current Volume $4,649,950 $4,649,950 Life Ins. Rate/$1,000 $0.16 $0.19 AD&D Rate/$1,000 $0.03 $0.03 Total/Mo. $883.49 $1,022.99 Total/Yr. $10,602 $12,276 Difference $1,674 Difference % 16% Participation Requirement Rate Guarantee 100% 2 years until 1/1/21 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. HARDEN Page 117 of 189 Current / Renewal Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 12 City of Atlantic Beach - 01/01/2019 Voluntary Life Benefit Specifications Employee Voluntary Life Spouse Voluntary Life Child Voluntary Life Guarantee Issue EE - $70,000 / SP - $10,000 Waiver of Premium (Yes / No) Yes Conversion Privilege (Yes / No) Yes Portable Privilege (Yes / No) Yes Acceleration Benefit (Yes / No) Yes Suicide Exclusion (Yes / No) Yes Reduction Schedule Attained Age/Employee: Benefit Reduced To: 65 35% 70 50% 75 75% 80 Rate Rates Per $1,400/Mo. Spouse Rates: EE Age / Spouse Age Age EE/SP Child 0 - 24 $0.067 25 - 29 $0.067 30 - 34 $0.086 35 - 39 $0.133 40 - 44 $0.247 45 - 49 $0.418 $1.00 / 50 - 54 $0.703 $10,000 55 - 59 $1.083 60 - 64 $1.700 65 - 69 $3.050 70 - 74 $5.463 75+ $5.463 Rate Guarantee 2 years until 1/1/21 Minimum Participation Greater of 10 Ees or 20% AD&D Rate (Required - add to rate) $.04 / $1,000 $10k increments to $200,000 (not to exceed 5 x BAE; rounded to next $10,000) $5K increments to $100,000 (not to exceed 50% EE amount) $10,000 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. HARDEN Page 118 of 189 Current/ Renewal Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 13 City of Atlantic Beach - 01/01/2019 Short Term Disability Lincoln Financial Elimination Period (Accident/Sickness) 14/14 Maximum Benefits Weekly Benefit including pregnancy Annual Salary covered by Weekly Benefit Benefit Duration Benefit Duration Inclusive of Elim. Period (Yes/No) Pre -Existing Conditions Partial Disability (Yes/No) Residual Disability (Yes/No) 60% to $1,500 $130,000 13 Weeks Yes 3/6 Yes Yes Current Renewal Volume (covered weekly benefit) Premium Rate (per $10 of covered weekly benefits) $12,034 $12,034 $0.43 $0.43 Total/Mo. $517.46 $517.46 Total/Yr. $6,210 $6,210 Difference $0 Difference % 0% Rate Guarantee 2 Years until 1/1/20 This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Note: At Open Enrollment time only, the member can elect coverage without EOI, but 3/6 pre -ex will apply. HARDEN Page 119 of 189 Current / Renewal Agenda Item #8.B. 13 Nov 2018 Comparative Analysis for: Page 14 City of Atlantic Beach - 01/01/2019 Voluntary Long Term Disability Maximum Benefits Monthly Benefit 60% to $6,000 Annual Salary covered by Monthly Benefit $120,000 Benefit Duration SSNRA Insured must be unable to perform the main duties of his/her own occ for 24 months and Definition of Disability then must be unable to perform the main duties of any occ for which his/her training/education will reasonably allow Own Occ Period Elimination Period 90 Days Benefit Duration Inclusive of Elim Period (Yes/No) Family Social Security Integration Yes Residual / Partial Disability (Yes/No) Yes Self Reported Symptom Limitation (Yes/No) No Waiver of Premium (Yes/No) Yes Pre -Existing Conditions 3 / 12 Survivor Benefit 3 Months Lump Sum Conversion Privilege (Yes/No) No Mandatory Rehab Requirements (Yes/No) No Mental/Nervous/Alcohol/Drug Limitations 24 Months Age / Rate % Covered Monthly Earnings Current Renewal 0-24 $0.160 $0.160 25-29 $0.160 $0.160 30-34 $0.240 $0.240 35-39 $0.400 $0.400 40-44 $0.610 $0.610 45-49 $0.850 $0.850 50-54 $1.100 $1.100 55-59 $1.390 $1.390 60-64 $1.160 $1.160 65 - 69 $0.920 $0.920 70 - 74 $0.800 $0.800 75 - 99 $0.800 $0.800 Rate Guarantee (10% increase) 2 Years until 1/1/20 24 Months This is a summary of benefits only and is not intended to be a complete outline of the illustrated plans contractual provisions. Note: At Open Enrollment time only, the member can elect coverage without EOI, but 3/6 pre -ex will apply. HARDEN Page 120 of 189 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Donner Park Tennis & Pickleball Court Rehabilitation SUBMITTED BY: Scott Williams, Public Works Director DATE: October 30, 2018 BACKGROUND: Staff received a quote in the amount of $34,578.40 from Court Surfaces, Inc. for the rehabilitation of two courts at Donner Park. The scope of work includes court resurfacing, leveling and restriping (two tennis, four pickleball), as well as the installation of Bio -Barrier Root Control, the flipping and reinstallation of surrounding fencing, and new external wind net posts and two new tennis nets. This quote is based on costs piggybacking off the City of Jacksonville Contract with Court Surfaces, Inc. (Contract #CS -0354-15 "Sport Court Maintenance and Construction 2015.") RECOMMENDATION: Staff recommends the Commission approve piggybacking off the COJ Contract and authorize the City Manager to approve a purchase order to Court Surfaces, Inc. in the amount of $34,578.40 for the above referenced scope of work. ATTACHMENTS: Resolution No. 18-47 Price quote from Court Surfaces, Inc. dated 9/14/18 (COJ Contract #CS -0354-15 on file with Purchasing) BUDGET: The current year (FY -2019) budget includes funds in the Parks & Recreation Infrascture account 131-6020-572-6300 for the Donner Park Tennis & Pickleball Court Rehabilitation project. REVIEWED BY CITY MANAGER: o„„ 1 Agenda Item #8.C. 13 Nov 2018 Page 121 of 189 Agenda Item #8.C. 13 Nov 2018 RESOLUTION NO. 18-47 A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING PIGGYBACKING OFF THE CITY OF JACKSONVILLE CONTRACT WITH COURT SURFACES, INC. (CONTRACT #CS -0354-15 "SPORT COURT MAINTENANCE AND CONSTRUCTION 2015") FOR THE DONNER PARK TENNIS & PICKLEBALL COURT REHABILITATION PROJECT. WHEREAS, City staff obtained a quote from Court Surfaces, Inc. in the amount of $34,578.40 for the rehabilitation of two courts at Donner Park; and WHEREAS, the scope of work includes court resurfacing, leveling and restriping (two tennis, four pickleball), as well as the installation of Bio -Barrier Root Control, the flipping and reinstallation of surrounding fencing, and new external wind net posts and two new tennis nets; and WHEREAS, the City desires to piggyback off the City of Jacksonville Contract with Court Surfaces, Inc. (Contract #CS -0354-15 "Sport Court Maintenance and Construction 2015"); and WHEREAS, the current year (FY -2019) budget includes funds in the Parks & Recreation Infrastructure account 131-6020-572-6300 for the Donner Park Tennis & Pickleball Court Rehabilitation project. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The Commission approves piggybacking off the above referenced COJ Contract and authorizes the City Manager to approve a purchase order in the amount of $34,578.40 to Court Surfaces, Inc. for the Donner Park Tennis & Pickleball Court Rehabilitation Project. SECTION 2. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 13th day of November, 2018. Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney Page 122 of 189 Request for Purchase Order for Court Surfaces, Inc City of Jacksonville Contract CS -0364.15: Sport Court Maintenance and Construction 2015 LocationDonner Park - COAB No. ola n1e 2 Dale 9/14/18Addr.ee 2072 George Street, Atlantic Beach, FL 32233 _ Type tennis cum., Jim Rigsbee Phone Surfaced VM Item Descri tion Unit Estimated Unit Cost Total Cost No p Quanity Agenda Item #8.C. 13 Nov 2018 1 Sport Court Re -Surfacing 1 2 Sport Court Surfacing_ I 3 Sport Court Leveling 4 Sport Court Re -Striping 15 (sport Court Striping 6 [Concrete Court (Portland Cement, 5" depth) 7 'Concrete Court (Portland Cement, Additional 1" depth) 8 Concrete Court (Asphaltic, Finish Type III or FC -12.5, 1" (depth) (9 Concrete Court (Asphaltic, Structural - SP -1, SP -12.5 or ABC -3, 1" depth) 10 IStabiJize Subgrade (12" depth) 1 11 iLimerock (4" depth) _ 12 I Limerock (additional 1" depth) 13 IOver-Excavation 1 14 IA -3 Fill (Contingencv.Deliverv, Hauling & Placement 15 INo. 57 Stone (Delivery, Hauling and Placement 1 18 1Aspholtic Concrete Removal 17 'Portland Cement Concrete Removal 18 (Asphalt Milling (1" depth) 19 (Pressure Washing 20 (Grass Sod (St. Augustine) 21 (Grass Sod (Bahia) -- 22 Seed and Mulch SY 1600 $7.10 $11,360.00 SY $8,80 SY 1 314 1 $7.00 I $2.198.00 EA I $2.00 1 1 EA _ 79.2 1 $2.50 1 $1,980.00 SY I $38.80 1 SY I $5.50 1 SY I $12.50 SY $9,40 SY E $6,00 1 SYWT J 1 $8.50 1 SY I $1.90 1 CYC $20.00 1 CY 1 1 $13.00 CY 1 I $40.00 CY 1 1 $34.00 CY 1 $47.00 1 SY 1 _ $9.90 1 _ SY 1 1 $0.50 r SY 1 1—$7.00 I SY r 1 $s.2o1 SY 1 $5.00[ 23 Misc Court Furnishing (Labor, 2 man crew) See Appendix 1 HR [ 180 $44.00 I $7,920.00 1 245 IMisc Court Court Furnishing(Equipment,Mari$100 re See Appendix 2 I EA 1 7647 1 1.20 1 $9,066.40 Furnishingntal cost Inch EA 19.64 I $1007 $1,964.00 25 (operator) See Appendix 3 26 IProlect Records-(Der�roJpet site) I EA 1 1 1-100 1 $100.o0 1— 1 1 1 —I -1Total Base Bid (Items 1.30) 1 I 1 $34,578.40 Page 123 of 189 CSI - Request for Purchase Order Page Three Agenda Item #8.C. 13 Nov 2018 Donner Park - COAB 09/14/18 P.O, 0 Appendix 1 - Line #27 Labor Detail (Labor, 2 man crew) Provide and Install two new external wind net posts HR 0 $44.00 $0.00 Provide and install two new tennis nets HR 0 $44.00 $0.00 Heat, rake and sand with a tungsten pad raised areas in HR 28 $44.00 $1,232.00 the courts' surface. (Appy Rite Way Crack Repair to 120' of structural cracks HR 26 $44.00 51,144.00 in the courts' surface Install approximately 450 linear feet of Bio -Barrier Root Control outside of the side walks from East end of building around the courts perimeter to the South end of the parkins' lot. Flip the fence wire to move curled area to the top and Install bottom rail throughout. Total Labor HR 13 $44.00 $572.00 HR 113 $44.00 $4,972.00 180 $44.00 57,920.00 Appendix 2 - Line #28 Furnishings Detail (Provide and Install two new external wind net posts Each 604 1.2 'Provide and Install two new tennis nets Each 329 1.2 'Heat, rake and sand with a tungsten pad raised areas in Each 438 1.2 the courts' surface. 5604.80 I $394.80 ' $525.60 (Appy Rite Way Crack Repair to 120' of structural cracks Each 747 1,2 $896.40 lin the courts' surface Install approximately 450 linear feet of Bio -Barrier Root Control outside of the side walks from East end of building around the courts perimeter to the South end of the parkins' let Flip the fence wire to move curled area to the top and install bottom rail throughout. Notal Misc Court Furnishina Each 2775 1.2 Each 2764 7547 $3,330.00 1,2 $3,304.80 1.2 $9,066.40 Appendix 3 - Line 629 Eaulpment Rental Detail 'Cut a 2" deep trench to install 450' of Bio -Barrier Root Each 19.64 5100.00 51,964.00 Control !Total Eaulpment Rental Detail Each $100.00 $0.00 Each $100.00 $0.00 Each $100.00 $0.00 19.64 I $100.00 51,964.00 Page 124 of 189 CSI - Request for Purchase Order Page Two Agenda Item #8.C. 13 Nov 2018 Donner Park - COAB 9/14/18 P.O. 1 0 Notes: Park has two tennis courts. On one court there are four sets of pickleball lines. Tree roots have grown under the court surface and raised the surface. In some spots, it has broken through the surface. These raised areas will be heated, raked and sanded down with a tungsten pad as much as possible. For the 120' of structural cracks in the surface, Rite Way Crack Repair System will be applied (this product guarantees the crack to not return for up to two years). To slow the root intrusion, we will cut with a trenching device a trench 20" deep from the East side of the building, counter clockwise to the North side of the parking area and install 19,5" Bio -Barrier Root Control. City will locate, mark and/or disable all underground electrical, water, sprinklers, cable or other utilities In the path of the trench. We are not responsible for any repairs or damage to same, but we will notify city personnel if any damage occurs, Fence wire is curled at the bottom and will be taken down, fllped to have the curl at the top rail and bottom .nil ,,,ill M.. Inr•,11n.4 ikrn„nkn„. ♦kn rnnnn -Preconstruction Picture(s) Construction Picture(s) Post Construction Picture(s) Page 125 of 189 Page 126 of 189 Agenda Item #9.A. 13 Nov 2018 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Utility Rate Study SUBMITTED BY: Joe Gerrity, City Manager DATE: November 13, 2018 BACKGROUND: The Utility Department did a Revenue Sufficiency Study to determine if Utility Revenues were able to keep up with needed Capital improvements for the next 10 years. The study shows that those revenues were not adequate to make the improvements necessary to maintain the system and keep it in good working order. Staff is recommending that we pass on a rate increase of 4.5%/per year for the next 3 years followed by regular increases of 3% in the following years. This Ordinance will cover the rates for the next 3 fiscal years (including FY 18-19). We will review revenue on a yearly basis in case any further adjustments are needed. RECOMMENDATION: City Commission approve Ordinance No. 80-18-88 ATTACHMENTS: Ordinance No. 80-18-88 Water & Sewer Revenue Sufficiency Analysis Page 127 of 189 Agenda Item #9.A. 13 Nov 2018 ORDINANCE NO. 80-18-88 AN ORDINANCE TO AMEND CHAPTER 22 UTILITIES; AMENDING ARTICLE II, WATERWORKS SYSTEM, SECTION 22-27 CHARGES FOR WATER SERVICE TO INCREASE THE CHARGES FOR WATER SERVICE; AMENDING ARTICLE III, WASTEWATER SYSTEM, DIVISION SEVEN, SEWER USER RATES AND CHARGES, SECTION 22- 166 MONTHLY WASTEWATER BASE FACILITY CHARGES TO INCREASE RESIDENTIAL AND COMMERCIAL BASE CHARGE RATES AND AMENDING SECTION 22-167 SCHEDULE OF WASTEWATER VOLUME CHARGES TO INCREASE THE RATES FOR WASTEWATER VOLUME CHARGES FOR RESIDENTIAL AND COMMERCIAL CUSTOMERS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, it has been determined that a four and half percent increase in utility revenues over the next three fiscal years is needed to fund projected future water and wastewater system improvements; and WHEREAS, the City Commission now desires to approve increased water and wastewater rates and charges to fund the improvements. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; SECTION 1. Chapter 22 Utilities, of the Code of Ordinances of the City of Atlantic Beach, Florida is hereby amended to read as follows: Article II. - Waterworks System Sec. 22-27. Charges for water service. The reasonable rates, rentals, fees and other charges for the use of the services and facilities of the city waterworks system are hereby found and determined to be and are hereby fixed and established as follows: (1) Monthly water base facility charges for customers inside the city: A monthly water base facility charge will be levied upon each connection in accordance with the following table: Residential Single-family residential and single-family individually - metered mobile homes Multifamily residential 01055734-1 Eric Effective Effective Effective October 1, 2010 December 1, 2018 October 1, 2019 October 1, 2020 $ 8.97 per account $ 9.37 per account $ 9.80 per account $ 10.24 per account 6.73 per unit 7.03 per unit 7.35 per unit 7.68 per unit Page 128 of 189 Master -metered mobile homes Travel trailers Hotel/motel Hotel/motel with kitchen Commercial Master -metered commercial Restaurants, laundries, and car wash connections All other commercial customers Irrigation All residential All commercial 6.73 per site 6.73 per site 6.73 per room 6.73 per room 8.97 per unit Based on meter size phase in table below Based on meter size phasc in table below 8.97 per account Based on meter size phase in table below 7.03 per site 7.03 per site 7.03 per room 7.03 per room 9.37 per unit Based on meter size phase in table below Based on meter size phase in table below 9.37 per account Based on meter size phase in table below 7.35 per site 7.35 per site 7.35 per room 7.35 per room 9.80 per unit Based on meter size phase in table below Based on meter size phase in table below 9.80 per account Based on meter size phase in table below Agenda Item #9.A. 13 Nov 2018 7.68 per site 7.68 per site 7.68 per room 7.68 per room 10.24 per unit Based on meter size phase in table below Based on meter size phase in table below 10.24 per account Based on meter size phase in table below Water base facility charges for the commercial classifications are based upon the meter size and they will become effective as follows: Meter Size in inches 5/8 or 3/4 1 1 1/2 2 3 4 6 8 Effective g°7 11.33 22/13 35.85 71.73 112.05 22/1.17 258.67 Effective December 1, 2018 9.37 11.72 23.44 37.46 74.96 117.12 234.26 374.81 Effective October 1, 2019 $ 9.80 12.25 24.49 39.15 78.33 122.39 244.80 391.68 Effective October 1, 2020 $ 10.24 12.80 25.60 40.91 81.86 127.90 255.82 409.30 (2) Schedule of water volume charges for customers inside the city. (a) Single units There are hereby established inclining block volume charges for single-family residential and single-family individually -metered mobile homes, per account, as follows: 01055734-1 2 Page 129 of 189 Upper Limit Block (Gallons per month) 1 3,000 2 8,000 3 13,000 4 18,000 5 Over 18,000 gallons Effective Oeteber-tr ZOO $ 1.02 3.11 2.88 '1.31 6.50 Rate per 1000 gallons Effective December 1, 2018 $ 1.07 Agenda Item #9.A. 13 Nov 2018 Rate per 1000 Rate per 1000 gallons gallons Effective Effective October 1, 2019 October 1, 2020 1.11 2.55 2.66 3.01 3.15 4.50 4.71 6.79 7.10 $ 1.16 2.78 3.29 4.92 7.42 (b) Multiple units and commercial accounts: There is hereby established an inclining block volume charge for all multiunit residential and multiunit commercial accounts as follows: Upper Limit Block (Gallons per month) D aze' pef4O 0 gallons Effective October 1, 2009 1 2,000 $ 1.00 2 Over 2,000 3/11 Rate per 1000 gallons Effective December 1, 2018 $ 1.07 Rate per 1000 Rate per 1000 gallons gallons Effective Effective October 1, 2019 October 1, 2020 1.11 2.55 2.66 1.16 2.78 (c) Single unit irrigation: There is hereby established an inclining block irrigation volume charge for all single-family residential and single-family individually -metered mobile homes, per account, as follows: Upper Limit Block (Gallons per month) 1 13,000 2 18,000 3 Over 18,000 01055734-1 Rate -per -1008 gallons r, fr tive Oetober19 $ 2.88 1.� cn Rate per 1000 gallons Effective December 1, 2018 $ 3.01 3 4.50 6.79 Rate per 1000 gallons Effective October 1, 2019 3.15 4.71 7.10 Rate per 1000 gallons Effective October 1, 2020 $ 3.29 4.92 7.42 Page 130 of 189 Agenda Item #9.A. 13 Nov 2018 (d) Multiple unit and commercial irrigation: There is hereby established an inclining block volume charge for all multiunit residential irrigation accounts and all commercial irrigation accounts as follows: Upper Limit Block (Gallons per month) Rate -per -4000 gallons Effective Octol,cr 2009 1 3,000 $ 1.92 2 Over 3,000 211 Rate per 1000 gallons Effective December 1, 2018 $ 1.07 2.55 Rate per 1000 gallons Effective October 1, 2019 1.11 2.66 Rate per 1000 gallons Effective October 1, 2020 $ 1.16 2.78 (3) Commercial outside the city: The rates applicable to customers outside of the city shall be one and one-quarter (1.25) times the rates above for both monthly water base facility charges and water volume charges. DIVISION 7. SEWER USER RATES AND CHARGES Sec. 22-166. Monthly wastewater base facility charges. Wastewater base facility charges will be levied monthly as follows: (a) Monthly wastewater base facility charge for customers inside the city. A monthly base charge will be levied upon each connection in accordance with the following: An equivalent residential unit (ERU) is defined as a wastewater connection that delivers three hundred (300) gallons per day (gpd) of typically domestic wastewater flow to the waste stream, or equivalent to a residence serviced by a three -fourths -inch water meter. Residential Single-family residential and single-family individually -metered mobile homes, per account Multifamily residential, per unit Master -metered mobile homes, per site Travel trailers, per site IHotel/motel, per room 01055734-1 E c Effective Octobc,. 1, 20 0 December 1, 2018 2946 15.25 M.35 12.30 4 21.38 16.04 16.04 12.85 10.72 Effective Effective October 1, 2019 October 1, 2020 22.34 16.76 16.76 13.43 11.20 23.35 17.52 17.52 14.04 11.71 Page 131 of 189 Hotel/motel with kitchen, per room Commercial Master -metered commercial, per unit Restaurants, laundries, and car wash connections All other commercial customers K130 20.16 12.85 21.38 20.46 x ERU 21.38 x ERU factor factor 20.16 x ERU 21.38 x ERU factor factor 13.43 22.34 22.34 x ERU factor 22.34 x ERU factor The ERU factor for the commercial classification is based upon meter size as follows: Meter Size in inches 5/8 x 3/4 1 1 1/2 2 3 4 6 8 ERU factor 1.00 1.28 2.08 2.88 5.60 10.00 20.00 30.00 Agenda Item #9.A. 13 Nov 2018 14.04 23.35 23.35 x ERU factor 23.35 x ERU factor (b) Customers outside the city. The rates applicable to customers outside of the city shall be one and one-quarter (1.25) times the rates above. Sec. 22-167. Schedule of wastewater volume charges. (a) Custorners inside the city. There are hereby established block volume charges for customers inside the city as follows: (1) Single-family residential and single-family individually -metered mobile homes, per account, as follows: Upper Block Limit(Gallons per month) 1 3,000 01055734.1 Rate -per -1-000 Gallons Ere O„tobcr 20 0 1.62 5 Rate per 1000 Gallons Effective December 1, 2018 1.69 Rate per 1000 Gallons Effective October 1, 2019 1.77 Rate per 1000 Gallons Effective October 1, 2020 1.85 Page 132 of 189 2 3 13,000 Over 13,000 5.67 5.93 (2) Multiunit residential and all commercial units as follows: 6.19 6.47 Agenda Item #9.A. 13 Nov 2018 Rate per 1000 Upper Limit Gallons Rate per 1000 Rate per 1000 Block (Gallons per Effective Gallons Effective Gallons Effective month) October -434M December 1, October 1, 2019 October 1, 2020 2018 1 3,000 1.62 1.69 1.77 1.85 2 Over 3,000 E.€7 5.93 6.19 6.47 (b) Customers outside the city. The rates applicable to customers outside of the city shall be one and one-quarter (1.25) times the rates above. SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this Ordinance are repealed to the extent inconsistent herewith. SECTION 3. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4. Effective Date. This Ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this day of November, 2018. PASSED by the City Commission on second and final reading this _ day of CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01055734-1 6 , 2018. Page 133 of 189 Agenda Item #9.A. 13 Nov 2018 Page 134 of 189 Agenda Item #9.A. 13 Nov 2018 Page 135 of 189 68T JO 9ET abed Local Water & Sewer Bill Survey: Typical Monthly Demand of 6,000 Gallons Neptune Beach St. Augustine Ponte Vedra Beach (BES) Jacksonville Beach (BES) Orange Park St. Augustine Beach (SJC) St. Johns County Fernandina Beach Nassau County Ponte Vedra Beach (SJC) Jacksonville (JEA) Atlantic Beach (Current) BES = Served by Beaches Energy Services $112.04 $96.73 $91.82 $91.82 $81.07 $76.30 $76.17 $72.22 $70.61 $66.36 $61.68 SJC = Served by St. Johns County JEA = Served by JEA Revenue Sufficiency Analysis: Background & Objectives > Water and sewer rates have not increased since 2009 > CIP Master Plan has identified future capital needs > Stantec is evaluating the sufficiency of current water and sewer rates to fund identified future capital needs Objectives • Develop a multi-year utility financial management plan • Evaluate sufficiency of current revenues to fund all requirements • Identify alternative plans of future rate adjustments, if needed • Perform a local cost comparison of monthly water and sewer bills 68T JO LET abed Financial Management Plan: Revenue Requirements Operating Fund Reserve Debt Service (& Coverage) 68T JO 8ET abed Operating Expenses Total Revenue Requirements Interfund Services & Transfers Out Capital Program (Incl. R&R) Minor Capital Outlays Key Challenge: Funding future capital projects identified in CIP Master Plan for needed system expansion and R&R of existing system assets Financial Management Plan: Key Assumptions & Base Data ➢ FY 2018 beginning fund balances per audited financial statements • Financial Statements And Independent Auditors' Report, Sept 30, 2017 ➢ System growth to generate additional rate revenues • Approx. 0.7% per year through FY 2023; 0.4% per year thereafter ➢ Operating expenses based upon FY 2018 Revised Budget • Escalated annually for future cost inflation • Adjusted for historical spending vs budget ➢ 10 -Year Capital Improvement Program, per CIP Master Plan • Escalated annually for future cost inflation • Adjusted for historical spending vs budget ➢ Operating Fund Reserve = 6 months of Operating Expenses 68T JO 6£T abed Financial Management Plan: Key Issues > Operating Expenses • Average annual cost inflation of approx. 3.6% assumed • Assumed spending execution vs budgeted/projected expenses: • Personal Services = 95% of Budget each year of forecast • Operating & Maint = 90% of Budget through FY 2021; 95% each year thereafter > 6 -Month Operating Fund Reserve • Approx. $2.5 million in FY 2018; approx. $3.8 million by FY 2028 > Capital Improvement Program • Average annual spending of approx. $2.4 million identified • Includes compounding annual cost inflation of 3.0% • Reflects 90% spending execution vs budget • Notable projects listed on following slide... 68T JO O1T abed 68T JO T1T abed Financial Management Plan: Key Issues - Notable CIP Projects ➢ Water Projects • Replace Water Main on Sea Oats Drive: $600,000 in FY 2019 • Replace Water Main on Selva Marina Drive: $640,000 in FY 2022 • Water Treatment Plant #4: $3,500,000 in FY 2023 • Replace Water Main on East Plaza: $688,000 in FY 2024 • Replace Water Main on Seminole Road: $640,000 in FY 2026 • Replace Water Main on SRA1A: $800,000 in FY 2028 ➢ Sewer Projects • Septic to Sewer in Marsh Oaks: $450,000 in FY 2019; $600,000 in FY 2021 • New Operations Building: $800,000 in FY 2024 • New Equipment Vehicle Building: $700,000 in FY 2024 • Replace Forecemain from LS Mayport Landing: $708,000 in FY 2027 • Construct New Headworks: $2,600,000 in FY 2028 FAMS-XL© City of Atlantic Beach No Rate Adjustments Technical Default by FY 2024 ® Stantec FY 2018 - FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2023 FY 2028 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% f I><II11+��IId1Y��IIIPY'�=IiIIIY�� I I Yid I I YAM Jr I Y71M I T Y7� I I 1+i1�IIIIIY. I 11 . 2.06 68T JO Z1T abed WEI Diagnostic Evaluation of Status Quo: No Rate Adjustments Water Rate Plan Sewer Rate Plan All Inclusive DSC Avg Bill (6,000 gal) Change $ Operating Fund $8M iiir* $3M 1.89 1.84 1.76 1.48 1.24 II . I 1 . II . 0.99 0.84 0.73 I I I . 1.12 0.83 $61.68 $61.68 $61.68 $61.68 561.68 561.68 561.68 561.68 561.68 561.68 561.68 $0.00 $0.00 �Cwent Plan —Target .11111-4-1. •$2M -$7M soc Balance Exhausted $8M by FY 2026 $6M $4M $2M $OM 25 26 27 28 Current Pon 17 18 19 20 21 22 23 24 25 26 27 28 $o.co $c.00 Rev vs. Exp $15M $12M NO - $BM $0.00 $0.00 $0.00 — — O&M —Cash In —Cosh Out $o.00 $o.oc CIP Spending $8M $6M $4M $0.00 0.00% 0.00% 0.00% 0.00% • Current Pon sam $2m $OM $OM -fir•--, . ��. ■ ■-r, 19 20 21 22 23 24 25 26 27 28 18 19 20 21 22 23 24 25 26 27 28 18 Borrowing Borrowing Required n CIP Funding .Debt $8M b FY 2022 $BM ■Openafing/Cash Y ■System beveopment Charge $6M $6M $4M $4M $ZM ...1 �.MI'som —.111-11111,- ..-, $2M 18 19 20 21 22 23 24 25 26 27 28 18 19 20 21 22 23 24 25 26 27 28 ➢ Continuing with the status quo is not a feasible plan 68T JO EVE abed Recommended Rate Plan: 4.50% Annually thru FY 2023; 3.00% Thereafter FY 2026 '027 FY 2028 ,,•. 1 -. Water Rate Plan Sewer Rate Plan All Inclusive DSC 17 18 1? 20 21 22 23 24 25 26 27 ➢ Recommended rate plan is sufficient to fund all identified requirements without the need for new borrowing 68T JO titiT aged National Industry Trend US CPI - Water & Sewerage Maintenance Series Annual Increase 8.0% 7.0% - 6.0% - 5.0% - 4.0% - 3.0% - 2.0% - 1.0% 0.0% —Annual Increase — —CPI Cumulative % Increase 120% 100% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 80% - 60% - 40% - 20% 0% Cumulative Increase • Measures the average change in the cost of water and sewer service to households nationally • Much more specific and relevant to utilities than overall CPI • 10 -year average annual increase = 5.5% 68T JO SVT abed 120% 100% 8O% 60% 40% 20% 0% National Industry Trend: vs. City Trend Cumulative Change in Monthly Residential Water & Sewer Cost 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 —Atlantic Beach — US CPI W&S Series • The City's rates project to increase Tess than the national trend • National trend reflects10-year average annual increase of 5.5% • City trend reflects recommended annual increases of 4.5% $76.30 $91.82 $91.82 $81.07 $76.30 68T JO 917T abed Local Water & Sewer Bill Survey: Typical Monthly Demand of 6,000 Gallons Neptune Beach St. Augustine Ponte Vedra Beach (BES) Jacksonville Beach (BES) Orange Park St. Augustine Beach (SJC) St. Johns County Fernandina Beach Nassau County Ponte Vedra Beach (SJC) Jacksonville (JEA) Atlantic Beach (Proposed) Atlantic Beach (Current) BES = Sewed by Beaches Energy Services $112.04 $76.17 $70.61 $66.36 $61:68 SJC = Served by St. Johns County JEA = Served by JEA Agenda Item #9.A. 13 Nov 2018 Discussion U N co to ei$11 Page 147 of 189 Page 148 of 189 Agenda Item #9.B. 13 Nov 2018 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: Budget ordinance 20-18-151 to appropriate $ 326,703 to various funds. DATE: October 31, 2018 SUBMITTED BY: Russell Caffey, Director of Finance (L.)../ BUDGET: End of the year budget amendment to appropriate: $ 22,774 in the General Fund (Dept. 1002) City Manager $ 16,155 in the Police Officer's Pension Fund (Fund 601) $ 287,774 in the General Employee Pension Fund (Fund 603) RECOMMENDATION: That the City Commission approve Ordinance # 20-18-151 and move item to second and final reading on November 26, 2018. ATTACHMENT: 1. Ordinance 20-18-151 2. Appropriation Reconciliation REVIEWED BY CITY MANAGER: 9, Page 149 of 189 Agenda Item #9.B. 13 Nov 2018 STAFF REPORT — Attachment City of Atlantic Beach Appropriation Reconciliation General Fund - City Manager (Dent. 1002): appropriate $ 22,774 Under budgeted payroll benefits $ 22,774 Estimates during prior year's budget process were estimated in May. Those estimates were below actual expenditures. The General Fund is returning a net positive balance to the fund balance greater than the amount of this entry. Police Officer's Pension Fund (Fund 601) annronriate $ 16.155 $ 16,155 is unbudgeted retirement payouts General Employee Pension Fund (Fund 603) appropriate $ 287,774 $ 287,774 is unbudgeted Drop Plan Payouts Page 150 of 189 Agenda Item #9.B. 13 Nov 2018 ORDINANCE NO. 20-18-151 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City is amending the operating budget to add net expenses totaling $22,774 for the General Fund, $16,155 for the Police Officer's Pension Fund and $287,774 for the General Employees' Pension Fund. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2017/2018 Budget to be amended as follows: GENERAL FUND Expenses: City Manager — Payroll Benefits Total Expenses $ 22,774 $ 22.774 Fund Balance <$ 22,774> POLICE OFFICER'S PENSION FUND Expenses: Pension Expense Total Expenses $ 16,155 $ 16.155 Fund Balance <516,15,5> GENERAL EMPLOYEE PENSION FUND Expenses: Pension Expense Total Expenses Fund Balance $ 287,774 jiS 287.774 <S287.774> Page 151 of 189 Agenda Item #9.B. 13 Nov 2018 2. This ordinance shall take effect immediately upon its adoption. Passed by the City Commission on first reading this 13th day of November 2018. Passed by the City Commission on second and final reading this 26th day of November 2018. Ellen Glasser Mayor / Presiding Officer Approved as to form and correctness: ATTEST: Brenna M. Durden, Donna L. Bartle, CMC City Attorney City Clerk Page 152 of 189 Agenda Item #9.C. 13 Nov 2018 ORDINANCE NO. 5-18-66 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES, "PLANNING/ZONING/APPEALS", ARTICLE II, "COMMUNITY DEVELOPMENT BOARD" TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE COMMUNITY DEVELOPMENT BOARD; AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, "ADMINISTRATION," ARTICLE V. — °BOARDS AND COMMISSIONS," SECTION 2-131. — "REAPPOINTMENT TO BOARDS AND COMMITTEES," TO ADD NEW SUBPARAGRAPH (C) TO PROVIDE FOR SERVICE OF BOARD MEMBERS UNTIL REPLACEMENT APPOINTMENTS ARE EFFECTIVE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: Page 153 of 189 Agenda Item #9.C. 13 Nov 2018 SECTION 1. Number of Alternate Members Reduced. Section 14-17 — "Composition; qualifications of members; officers" is hereby amended as follows: Sec. 14-17. — Composition; qualifications or members; officers. The community development board shall consist of seven (7) members and two (2) one (1) alternate members appointed by the city commission, none of whom shall hold any other public office or appointed position in the city, all of whom shall be bona fide residents of the city, and where practical, each shall possess some special skill or knowledge which would assist them in the discharge of their responsibilities under this article. The Alternate members shall be allowed to vote and participate in CDB business subject to the requirements of this section and when called upon by the chair to participate in order to ensure a quorum in the absence of regular board members. The community development board shall elect its chairman and vice chairman from among the appointed members. The community development director shall act as secretary to the board under the direction of the city manager. SECTION 2. Terms of Board Members Revised. Section 14-18 — "Terms of office of members; filling of vacancies" is hereby amended as follows: Sec. 14-18. — Terms of office of members; filling of vacancies. Following the expiration of the terms of office of current board members tThe term of office of regular and alternate board members shall be for two (2) three (3) years and members may serve a maximum of four (4) three (3) consecutive terms. All terms shall expire on December 31 of the proper year, provided, however that members whose terms expire shall continue to serve 2 Page 154 of 189 Agenda Item #9.C. 13 Nov 2018 until replacement appointments are effective. Any vacancy during the unexpired term of an appointed member shall be filled by the city commission for the remainder of the term. Should the length of the unexpired term be less than one year, then such appointment shall not count towards the maximum number of consecutive terms. SECTION 3. Removal of Members Revised. Section 14-19 — "Removal of members" is hereby amended as follows: Sec. 14-19. — Removal of members; Any member of the community development board may be removed for cause by the city commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without prior notice to the Director of Planning and Community Development or his/her designee and without reasonable cause shall have his office declared vacant unless the mcmbor'u abaxnce by a majority of the board members, by the community development board and the city commission shall promptly fill such vacancy. SECTION 4. Reappointment to Boards and Committees Revised. Chapter 2, Administration, of the Code of Ordinances, Article V. — Boards and Commissions, Section 2-131, Reappointment to Boards and Commissions, is hereby amended to add new subsection (c) as follows: (c) Anv board or committee member whose term expires, or who has served the maximum number of terms, shall continue to serve until the member's replacement appointment is effective. 3 Page 155 of 189 Agenda Item #9.C. 13 Nov 2018 SECTION 5. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 6. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 7. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this day of November, 2018. PASSED by the City Commission on second and final reading this day of 2018. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 4 CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Page 156 of 189 Agenda Item #9.D. 13 Nov 2018 ORDINANCE NO. 58-18-42 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 3, GENERAL EMPLOYEES' RETIREMENT SYSTEM, SECTION 2-263(a), "BOARD OF TRUSTEES," OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE GENERAL EMPLOYEES' PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 2-263(a). Section 2-263. — "Board of Trustees." Subsection (a) of the Code of Ordinances is hereby amended as follows: 01058449-1 Page 157 of 189 Agenda Item #9.D. 13 Nov 2018 Sec. 2-263. — Board of trustees. (a) The sole and exclusive administration of and responsibility for the proper operation of the system and for making effective the provisions of this article is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five (5) trustees, two (2) of whom, unless otherwise prohibited by law, shall be legal residents of the city, who shall be appointed by the Atlantic Beach City Commission, and two (2) of whom shall be members of the system who shall be elected by a majority of the general employees who are members of the system. The fifth trustee shall be a resident of the city and shall be chosen by a majority of the previous four (4) trustees as provided for herein, and such person's name shall be submitted to the Atlantic Beach City Commission. Upon receipt of the fifth person's name, the Atlantic Beach City Commission shall confirm the appointment to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four (4) trustees appointed or elected as herein provided and shall serve a €ergthree-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a three-vear term for a period of four (1) year) unless he sooner vacates the office or is sooner replaced by the Atlantic Beach City Commission at whose pleasure he shall serve. Each member trustee shall serve as trustee for a three-vear term for a period of four (1) years, unless he sooner leaves the employment of the city as a general employee or otherwise vacates his office as trustee. par. a auscessor shall be chosen in tho rcine :wanner as the departing trustee. In addition, an alternate trustee, who shall be a legal resident of the city, shall be annointed by the Atlantic Beach Citv Commission and shall serve for a three-vear term unless he sooner vacates the office. The alternate 01058449-1 2 Page 158 of 189 Agenda Item #9.D. 13 Nov 2018 trustee shall be allowed to vote and participate in board business subiect to the requirements of this section in the absence of a regular board trustee. Regular trustees and alternate trustees may serve up to a maximum of three (3) consecutive terms; provided however, that anv regular or alternate trustee whose term expires shall continue to serve until a replacement appointment is effective. All terms shall expire on December 31 of the proper year. No regular or alternate trustee shall hold any other public office or appointed position in the city. A vacancy shall occur on the board if any trustee member shall resign, be removed for cause pursuant to this section, er-any employee representative ceases to be employed by the city or a member's term expires. Whenever a vacancy arises, a successor trustee shall be chosen in the same manner as the departing trustee. and if the vacancy arises mid-term, then such appointment shall be for the remainder of the unexpired term. Should the length of the unexpired term be less than one year, then such interim term shall not count towards the maximum number of consecutive terms. A vaoarivi c47111 occur on tho board if air; trustee fails to attend three (3) consecutive meetings of the board unless, in each case, excused for cause by • _. Any trustee who fails to attend three (3) consecutive meetings without prior notice to the Director of Finance, or his/her designee, and without reasonable cause, shall have his office declared vacant by the board. Each trustee may succeed himself in office. DROP participants can be elected as but not vote for elected trustees. The board shall establish and administer the nominating and election procedures for each election. The board shall meet at least quarterly each year. The board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. 01058449-1 3 Page 159 of 189 Agenda Item #9.D. 13 Nov 2018 SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 3. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this day of November, 2018. PASSED by the City Commission on second and final reading this day of 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01058449-1 4 Page 160 of 189 Agenda Item #9.E. 13 Nov 2018 ORDINANCE NO. 58-18-43 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE VI, EMPLOYEE BENEFITS, DIVISION 4, POLICE OFFICERS' RETIREMENT SYSTEM, SECTION 2-302(a), "BOARD OF TRUSTEES," OF THE CODE OF ORDINANCES, TO REVISE PROVISIONS REGARDING THE COMPOSITION, TERM AND REMOVAL OF THE MEMBERS OF THE POLICE OFFICERS' PENSION BOARD OF TRUSTEES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 2-302(al. Section 2-302. — "Board of Trustees." Subsection (a) of the Code of Ordinances is hereby amended as follows: 01058454-1 Page 161 of 189 Agenda Item #9.E. 13 Nov 2018 Sec. 2-302. — Board of trustees. (a) The sole and exclusive administration of and responsibility for the proper operation of the system and for making effective the provisions of this article is hereby vested in a board of trustees. The board is hereby designated as the plan administrator. The board shall consist of five (5) trustees, two (2) of whom, unless otherwise prohibited by law, shall be legal residents of the city, who shall be appointed by the Atlantic Beach City Commission, and two (2) of whom shall be members of the system, who shall be elected by a majority of the police officers who are members of the system. The fifth trustee shall be chosen by a majority of the previous four (4) trustees as provided for herein, and such person's name shall be submitted to the Atlantic Beach City Commission. Upon receipt of the fifth person's name, the Atlantic Beach City Commission shall, as a ministerial duty, appoint such person to the board as its fifth trustee. The fifth trustee shall have the same rights as each of the other four (4) trustees appointed or elected as herein provided and shall serve a €eri-three-year term unless he sooner vacates the office. Each resident trustee shall serve as trustee for a three-vear term for a period of four (1) years unless he sooner vacates the office or is sooner replaced by the Atlantic Beach City Commission at whose pleasure he shall serve. Each member trustee shall serve as trustee for a three-vear term for a period offour (4) years, unless he sooner leaves the employment of the city as a police officer or otherwise vacates his office as trustee. whereupon a successor shall be choscn in tho same manner as the departing trustee. Trustees may serve un to a maximum of three (3) consecutive terms: provided however, that anv trustee whose term expires shall continue to serve until a replacement appointment is effective. All terms shall expire 01058454-1 2 Page 162 of 189 Agenda Item #9.E. 13 Nov 2018 on December 31 of the proper year. No regular or alternate trustee shall hold any other public office or appointed position in the city. A vacancy shall occur on the board if any trustee shall resign, be removed for cause pursuant to this section, a police officer member trustee ceases to be employed by the city or a trustee's term expires. Whenever a vacancy arises, a successor trustee shall be chosen in the same manner as the departing trustee, and if the vacancy arises mid-term, then such appointment shall be for the remainder of the unexpired term. Should the length of the unexpired term be less than one year, then such interim term shall not count towards the maximum number of consecutive terms. Any trustee who fails to attend three (3) consecutive meetings without prior notice to the Director of Finance. or his/her designee, and without reasonable cause. shall have his office declared vacant by the board. Eah truotee may succeed himself in office. DROP participants can be elected as but not vote for elected trustees. The board shall establish and administer the nominating and election procedures for each election. The board shall meet at least quarterly each year. The board shall be a legal entity with, in addition to other powers and responsibilities contained herein, the power to bring and defend lawsuits of every kind, nature, and description. SECTION 2. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. 01058454-1 3 Page 163 of 189 Agenda Item #9.E. 13 Nov 2018 SECTION 3. Severability. If a Court of competent jurisdiction at any time finds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 4. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission on first reading this day of November, 2018. PASSED by the City Commission on second and final reading this day of 2018. Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01058454-1 4 CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Page 164 of 189 ORDINANCE NO. 5-18-67 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING CHAPTER 23 OF THE ATLANTIC BEACH CODE OF ORDINANCES; AMENDING SECTION 23-52, ENVIRONMENTAL STEWARDSHIP COMMITTEE, SUBSECTION (c); "MEMBERSHIP, TERMS, APPOINTMENTS, GEOGRAPHIC REQUIREMENTS, COMPOSITION," AND SUBSECTION (e), "REMOVAL OF MEMBERS," PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee has conducted a study over the last year to assess board and committee membership, terms, removal and selection/appointment procedures for all boards and committees of the City; and WHEREAS, the Board Member Review Committee has developed and forwarded its recommendations to standardize, clarify and streamline the membership, terms, removal and selection/appointment procedures for the various boards and committees of the City to the City Commission. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION 1. Revisions to Section 23-52(c)(1), Membership. Section 23-52(c)(1) of the Atlantic Beach Code of Ordinances is hereby amended as follows: (1) Membership. The Environmental Stewardship Committee shall be composed of eleven members. A majority of the members of the Committee shall constitute a quorum. No member of the Committee shall hold anv other public office or appointed position in the city. 01057057-1 Agenda Item #9.F. 13 Nov 2018 Page 165 of 189 Agenda Item #9.F. 13 Nov 2018 SECTION 2. Revisions to Section 23-52(c)(2), Terms. Section 23-52(c)(2) is hereby amended as follows: (2) Terms. Following the expiration of the terms of office of the inaugural board members, A all members shall serve four -three-year terms. with the exception of inaugural committee members. Members shall not serve more than two three consecutive terms on the Committee. All terms shall expire on December 31 of the proper year, provided. however, that members whose terms expire shall continue to serve until replacement appointments are effective. Tkza yaar terms of�ml aommittee members shall constitute a full tarn. In the event a vacancy ocaum and three years or more remain in the vacating manbeg term, then the run aiM--g; time shall constitute a full term. Any vacancy during the unexpired term of an appointed member shall be filled for the remainder of the term. Should the length of the unexpired term be less than one year. then such appointment shall not count towards the maximum number of consecutive terms. SECTION 3. Revisions to Section 23-52(e). Removal of Members. Section 23-52(e) is hereby amended as follows: (e) Removal of members. A member's position on the committee shall be automatically vacated if that member has three (3) or more unexcusod thooraes-frxi committee meetings within a one year period. Any member on the Committee may be removed for cause by the City Commission upon written charges and after public hearing. Any member who fails to attend three (3) consecutive meetings without prior notice to the Director of Planning and Community Development or his/her designee and without reasonable cause shall 01057057-1 2 Page 166 of 189 Agenda Item #9.F. 13 Nov 2018 have his office declared vacant by the Committee. The vacancy shall be promptly filled. SECTION 4. Conflict. All ordinances, resolutions, official determinations or parts thereof previously adopted or entered by the City or any of its officials and in conflict with this ordinance are repealed to the extent inconsistent herewith. SECTION 5. Severability. If a Court of competent jurisdiction at any time fmds any provision of this Ordinance to be unlawful, illegal, or unenforceable, the offending provision shall be deemed severable and removed from the remaining provisions of this Ordinance which shall remain in full force and intact. SECTION 6. Effective Date. This ordinance shall take effect upon final reading and approval. PASSED by the City Commission this day of , 2018. PASSED by the City Commission on second and final reading this _ day of 2018. CITY OF ATLANTIC BEACH Ellen Glasser, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Brenna M. Durden, City Attorney 01057057-1 3 Page 167 of 189 Page 168 of 189 Agenda Item #10.A. 13 Nov 2018 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: WAIV 18-0009 Public Hearing Request for a waiver as permitted by Section 24-191 to waive the Section 24-190 requirement that when more than one platted lot is combined and developed as a single development parcel, such lots shall not be later developed as a single lot, unless all requirements for development as a single lot are met in order to allow for the division of the existing parcel at 723 Sherry Drive (Lot 4 and the Westerly 55 feet of Lot 3, Sherry Terrace Replat). SUBMITTED BY: Shane Corbin, Community Development Director DATE: October 30, 2018 BACKGROUND: The applicants are Kathy Armbruster and David Daily, the owners of 723 Sherry Drive. The property is zoned Residential, Single -Family (RS -2) and contains a single family home built in 1948. The applicants are requesting to divide their property into two separate lots that can each be developed on. The current property is 14,609 square feet and includes Lot 4 and the westerly 55 feet of Lot 3 of the Sherry Terrace Replat, recorded in 1947. The applicants are proposing to split the property along the shared platted lot line of Lots 3 and 4. The division of the 14,609 square foot property would result in two lots that do not meet the minimum lot area of 7,500 square feet within the RS -2 zoning district. Also, the resulting western parcel will not meet the minimum 100 foot depth required in the RS -2 zoning district and the resulting eastern parcel would not meet the minimum 75 foot width required in the RS -2 zoning district. As a result, the applicants are requesting a waiver from Section 24-190 which states: "In the case where more than one (1) parcel, platted lot or lot of record has been combined and developed as a single development parcel, such lots shall not later be developed as a single lot, unless all reauirements for development as a single lot shall be met including, but not limited to, impervious surface area limitations and provision of all required yards for all structures," BUDGET: None RECOMMENDATION: To consider waiver WAIV 18-0009 ATTACHMENTS: WAIV18-0009 application REVIEWED BY CITY MANAGER: Page 169 of 189 SUBDIVISION REGULATIONS WAIVER City of Atlantic Beach Community Development Department 800 Seminole Road Atlantic Beach, FL 32233 (P) 904-247-5800 APPLICANT INFORMATION NAME f-elnchi; _o— i L%L Agenda Item #10.A. 13 Nov 2018 FOR INTERNAL OFFICE USE ONLY FILE # I/UCt.(_V /R"-666 1 EMAIL C)UgF`/crTD)c hEu,3OL)77 ( NCT ADDRESS 141-7;',. f ; rip /I A 07. Al-±) CITY f► x` t4 STATE PL, ZIP CODE 342.6 PROPERTY LOCATION 74 j l l LizPti \/ I.42. \V (_, PHONE # L - 39 / z CELL # 7r)5 ..3h,54 4 RE# //, fice4(r, wilt-) BLOCK# 1`()..04`- I(.. 2 .-Z9C LOT# - Air) i,.,('T .3 LOT/PARCEL SIZE +(- (')01 ZONING CODE (Le;,,. , UTILITY PROVIDER COMPREHENSIVE PLAN FUTURE LAND USE DESIGNATION `)', i ;h L" 1r) J , c,Ot. efr r 1 /J Nl " 1-tAi �l' `'1i iZ CCI REQUESTED PROVISION(S) FROM WHICH WAIVER IS SOUGHT 2 4 1 yU 1 Statement of facts and special reasons for the requested Subdivision Waiver which demonstrates compliance with Section 24-191 of the City of Atlantic Beach Code of Ordinances, Zoning and Subdivision and Land Development Regulations and specifically describing how the request compiles with the conditions necessary for the City Commission to approve this request (see attached Section 24-191) PROVIDE ALL OF THE FOLLOWING INFORMATION 1. Proof of ownership: deed or certificate by lawyer or abstract or title company that verifies record owner as above 2. If the applicant Is not the owner: provide a letter of authorization from the owner(s) for applicant to represent the owner(s) for all purposes related to this application 3. Survey and legal description of property 4, Application fee of $250.00 HEREBY CERTIFY THAT ALL INFORMATION PROVIDED IS CORRECT: Signature of Property Owner(s) or Authorized Agent f ( ',C.,---,..,..1_ . 1�. . / :: 7t) . /14-t,03/2.1_'r.-: // /1:�/ // ' S G ATU E OF A PE T PRII)f th PENAMEh DATE e(a/ '" 4......---' (TOR(PENA/ 1 r E DATE f Signed and sworn before me on this 0"1 day of 0 LAC) b L f'(Y by State of 'nor r Id 4 County of I60 V 1 1,,,i(),V,\ IC. ("\ f\vm\+rtls+cr1 l)ai,tci b0,11y Identification verffigd: 'f i V e fS `I f: e Oath Sworn: �J/Yes ❑ No U MARISSALORDA 17 SUBDIVISION REGULATION, f „ D ihR OMMISSION # G0 220105 s z .41 EXPIRES: June 12, 2022 �'" ' °J BOn M Thru Notary Publla UnoetWri�re �'4,fr (Vi C rib-sci Lorda Notary Signature �{ My Commission expires JUS t�� Page 170 of 189 MAP SHOWING SURVEY OF AS RECORDED IN PLAT ROOK'I PAGE_4r5- .---.0F' PUBLIC RECORDS OF DUVAL CO,, FLA, FOR L�,41,412 /card4f "/rv/7 • NB.3�Af--'447' . ' 6'�c�ff ".gin 7sAcu iu iha , -�k;xn s "o,a p� /0' i �,.�.�, . t0 food4. iron ,, Neon , ql Poi 103 Q 8 tiq AnCo. x,3' '� o/v� 71 0-- ,kih iA�rd/ ivy, gp, 1a 777') 55'J Fkavvto.9,P.M.% NB,,c, /22. k7, Try 5 r ,e 4 11 00) ti I Ni 19 711 «i »;i l •F ens' 1. /ron 1 HEREBY CERTIFY THAT I HAVE SURVEYED THE LANDS AS SHOWN IN THE AISOV4 CAPTION ; AND THERE ARE Mi ENCROACHMENTS; 45 5H1N/4V, ,/.4 p/,./4-,47.4( -7 C akaod/i7fir ma-7,7d.,�:iref 444004 M.'Q/77/1A3' 49/7c.1:-aSA4-49!4.764,4 SIGNED /2. 19. ...._ // l ' r "'► g '(ri w. / �REGISTERED sURVFYon No. 4� 9FLA. Agenda Item #10.A. 13 Nov 2018 J Page 171 of 189 Agenda Item #10.A. 13 Nov 2018 ELLO, ‘1 NA -fro E 14') /-\iAg.-144--orwS7-6,11. (qv y GRom-t.g., lei DA Dr -1 wy, We. 6,12E-1,0 O j 0,5 7- 1-14E- 5 riLez-r F'. oyv cl IT y Rio Lt., 14-r 7 3 5ti-c-gic DZ.*. c- el --1)\4:1) TEA) /1/1-3 1A,%) 1-61..e- L-6 A 63 jL f3pSE JniL I Ai TmE, Ovzo; cif 73E.- 111' 5OF1 TD 5CtWL 1-0 r/41-A.me.. eLe7V).. /\AJ ''‘Nt LAIr coot pvi t)&/1)f 4,112.6fi 13y It-a/AN e fikua...ck • 'l As vtIONDert, pz.../4c6 77).6 R_OW u \We: t 1)LAi &I -WAN Tftty 00a, tilornex's' 1-4c."D keruie_mE-1) (L)VC/Z. 'T AVE -Kr PE W YEA/2.C, 5& r*P7.) Tlivo S) w c) p so iz(qc--/z rat -3/40 gz:A.) /WC (i -A-1.0 131-1 /1-2.- 5 NE- LLT 1-)ETt... ••/64-17.• 1(Y) (2074 Ah V\I Pot.)IZ Ef) Lvc. A.) 5,4 /A.ME,12.11-e7) 1KE /4006-- , VY\t(41 4711 oft S Foa. 1/110/U77-1‹, 14.0 A-,•) b f) DE Th E )7p I'S I biA) -rt) SELI.. \N D)CCA) OF LOT -5 fb ii- 1Thf\r 5:5 N uv DLE. 1 -1 -Yr 4 H.5 u S ),\ Pc, , Iji0;A4 • WILL 06- ViA p(L 6- 112.1az 664-1-2, 5/-66P6-1 c.a..tATE% P;-/' u 'DOE m riits sif2cr Lcrhn.. 012-- ki) C. CAA./ 1007.- e till- A to 'Pe -044:-/u5 iqtri or t.or km iie-A) 001P, Po -kb -7t-5 Po o., effils -rRE.tw //6 19 641 'TA.' e-47- Or LOT- 3 k.A...)/Y. its -Lae -no y SaLD, 6- Lows 0_14 Tref) sr1.Ai 0 1 -t -A Ve., T.-5 Page 172 of 189 Agenda Item #10.A. 13 Nov 2018 S 41q A) 6: CO 6 . 711 y 111V PA) Xr 3TEP W A re -0 A-1 a4 -/'o OF P eLPL(r TA /Le e- c; N6:146)-(4 PRWeitri oN Tit 5.7AEZ H 15 x 'Do flHI 41bk. i'ry o P Tel S rz YJi Si.t- 012_ Y e- 71-\--f) A) 00 NN \J\.) nat"-- it 10A Fcvz We' ke..14Lizc 744 g (2,(1147.12.-r I41ur Com (E, Dow/LI 6,1,17D Pass BLL 11-1 VI os -e. KA- A.)1) jftW CLili)4„ 14 tv ASE- CONS -11.56/2.. /2. 11Z - PLC_ -7:1 +4 Al 71 Pr Mae k.) /TA. Page 173 of 189 Sheet]. Atlantic Beach Lots on 7"h & 8'h Streets Meets 75x100 Lot toes not meet Street 1 Address � Lot Size � Size 75x100 Lot Size 7• 1 723 7"h Street 55x130 C N 7 379 7" Street I 80x127 i_-- Y 7377 7'h Street 65x127 7 -- 373 7" Street i 50x130 7 369 7 Street ! 50x130 7 367 7th Street j 50x130 7 363 7'" Street 50x130 7 353 7"h Street 50x130 _ 7 347 7"' Street 75x130 Y 7 337 7'" Street 75x130 Y — 7 333 7'h Street 50x130 i 7 3317'" Street 50x130 7 327 & 329 7"' Street -4---- 50x130 j 7 323 7" Street 25x130 ' 7 319 7'" Street 25x130 L 7 309 7thStreet ? 7 313 7"' Street_ 16x75 i 7 317 7'h Street 1 _._].6x75 7 3217" Street 16X75 j r- 7 325 7"' Street 35x75 7 310 7"' Street54x150 7 316 70' Street 50x150 7 320 7" Street 50x150 '7 . 324 7"h Street 50x150 L 7 332 7"h Street 50x150 7 336 7"h Street 50x150 7 338 Th Street50x150 7 342 7"' Street 50x150 7 348 7"' Street 50x150 7 352 7" Street 60x150 7 358 7'h Street 60x150 7 364 7`h Street 60x150 7 368 7"h Street 60x150 7 A 372 7" Street 60x150 7 382 7"' Street 100x150 Y 7 386 7h Street 50x100 7 392 7"" Street 100x100 Y Total Homes on 7") N N N N N N N � N N N. N ' N -s --- N N N N N N . _ _ 8 395 8" Street i 75x100 Y 8 3918" Street ' 50x130_ 8 387 8"' Street 65x130 i _„ 8377 8"' Street i 83x130 Y 8 3718" Street 83x130 Y Page 1 -y Agenda Item #10.A. 13 Nov 2018 Page 174 of 189 Sheet' 8 —33.4 114106 365 8"' Street 83x130 8 359 8°' Street 50x130 8 353 811Street 50x130 8 345 81° Street 75x130 Y 8 341 8°) Street 100x130 Y 8333 81h Street 75x130 N 8 329 7m Street _1 50x130 N 8 325 Er Street N 8 ... 321 811' Street 50x130 _ N .. . 8 317 8°' Street N ,... 50x130 8 311 8°' Street 50x130 N .._A_ 8 310 & 312 8°' Street N —I _ 50x130 J___ 8 ...._ 314 A 8th Street 25x130 Lr N 8 314B Er Street - , - 25x130 N 8 316 A &Street 25x130 N 8 316 B 8'1' Street r -I- 25x130 ; N 8 318 8" Street 50x130 N 8 _320 8" Street 50x130 _ N 8 ' 326 8" Street 50x130 N 8 332 8'1' Street 50x130 N 8 L 3368thStreet 50x130 8 340 8' Street 50x130 N 8 346 8°' Street . . 50x130 N 8 348 8°' Street 1 , 50x130 N 4- -a 1- 8 352, 356, & 358 8th Street 50x130 N ' _.. _._ ,..__ 8 360 & 362 81° Street ! 50x130 N 8 368 Er Street ! , 50x130N 8 370 8th Street 50x130 _ N 8 374 8" Street 50x130 N i 8 378 8th Street 50x130 L . N 8 380 8th Street 50x130 N 8 388 8th Street_ 65x95 ] N — 8 i 394 8" Street — 70x106 N LJ.:,... _Total Homes Page 2 Agenda Item #10.A. 13 Nov 2018 Page 175 of 189 Agenda Item #10.A. 13 Nov 2018 PREPARED I Y AND RETURN TO Clay LI, 'Fundy, Jr., tsqure Pisbcr,'Nuscy, LoaS & tall 818 North Al A, Suite 104 Poole Vedra Bead, FL 32082 A;+IADAV T OE ACCEPTANCE AS SOLE SUCCESSOR TRUSTEE BOVE--010 AIM )Baily Living !mast of November 22, ZO0 Before me, the undersigned authority, personally appeared KATHLEEN ARMBRUSTER who being first duly sworn upon oath, deposes and says that: (1) BARBARA. ANN DALLY, the Grantor and co -Trustee of the Barbara Ann Daily Living Trust of November 22, 2005, died on June 6, 2017, as evidenced by the certified death certificate attached or recorded immediately prior hereto. (2) KATHLEEN ARMBRUSTER hereby accepts her appointment as sole successor Trustee under the Barbara Ann Daily Living Trust of November 22, 2005, and agrees to serve as Trustee of the Barbara Ann Daily Living Trust of November 22, 2005. (3) The Agreement creating the Barbara Ann Dally Living Trust of November 22, 2005, created by agreement dated November 22, 2005, as amended by amendment dated January 11, 2013, is currently in full force and effect as of the date hereof, (4) KATHLEEN ARMBRUSTER is of the date hereof the sole successor Trustee under the Barbara Ann Daily Living Trust of November 22, 2005, because the former Trustee, BARBARA ANN DALLY, has died, Page 176 of 189 (5) The name and address of the Trustee are as follows; KATHLEEN ARMBRUSTER 1202 Fifth Avenue North Jacksonville Beach, FL 32250 DATED this . _ day of -- , 2018, Signed and sealed in the presence of: Sign: Print Name:_ Sign:. �. .. Print Name; yea-�. KATHLEr:N ARMBRUSTER Agenda Item #10.A. 13 Nov 2018 STATE OF FLORIDA COUNTY OF L. _ ';.�:._,e The foregoing instrument, Affidavit of Acceptance as Sole Successor Trustee, was acknowledged, sworn and subscribed before me this day of r; 201.8, by KATHLEEN ARMBRUSTER, as Trustee, who is personally known to me or who has produced a driver's license as identification. CAY WYATT Ai MY COMMISSION H 00136407 5XPIrt66 August 21, 2021 Name:_ N y..,.. NOTARY PUBLIC Commission Number: Page 177 of 189 Doc # 2013029468, OR SK 16238 Page 1795, Number Pages: 2,— Reoorded 02/01/2013 at 0717 AK, Ronnie Fussell CLERK CIRCUIT COURT DUVAL COUNTY RECORDING $18.50 TI PnerhiPN 1'14 114:040 Plit,PAPO WIT1-01( it' IMNITIT 1/2.44.c1-1 tdP. 3U11 VIY PRP.PAREP, BY AWL) 11.1:11.001 TO; Waidio,t Ruy, eiquire 1ukt,. IVy, o Ph [lull. P.A. 818 Nord; A A, 5t1116 104 l'6r4c 'dr n Pko oat, 47.042 SCIAL_W_ARRANTY DEED THIS INDENTURE, made this _ day of &nor y 2013, between BARBARA ANN DALLY, a/k/a Barbara A, Daily, unmarried, whose address is 723 Sherry Drive, Atlantic Beach, Florida 32233, party of the first pail, and BARBARA ANN DALLY, as Trustee of The Barbara AIM Daily Living Trust of November 22, 2005, a revocable li• ing trust, whose address is 723 Sherry Drive, Atlantic Beach, Florida 32233, party of the second part, WITNESSETH: That the said party of the first part, in consideration of love and affection, has granted, bargained, and conveyed to the said party of the second part, her successors and assigns forever, the following described lands, situate, lying and being in Duval County, Florida, to wit: Lot Four (4) and the Westerly 55 feet of Lot Three (3), SHERRY TERRACE, according to the Plat thereof, as recorded in Plat Book 20, Page 45, ot'the current Public Records (novel County, Florida. Real Estate Assessment No.: 169946 0000 Subject to covenants, restrictions, easements, mortgages and all other encumbrances of record and taxes assessed subsequent to December 31, 2012; provided, however. this reference will not serve to reimpose any such covenants, restrictions or easements. And the said party of' the first part does hereby fully warrant the title to said land, and will defend the same against the lawful claims °fail persons whomsoever, claiming by, through or under the said party of the first part, but not otherwise, The party of the second part, and her successors, as Trustees, shall have the full power and authority to protect, conserve and to sell, to lease, to encumber and otherwise to manage and dispose of the real property described above. The written acceptance by a successor Trustee recorded among the public records in the county where the real property described above is located, together with evidence of the previous Trustee's death, disability, or resignation, shall be deemed conclusive proof that the successor trustee provisions of the trust agreement have been complied with. Evidence of death shall consist of a certified copy of a death certificate. Evidence of disability shall consist of a licensed physician's written statement establishing that the Trustee is tillable properly to eare for herself or her property, Agenda Item #10.A. 13 Nov 2018 Page 178 of 189 OR FM 1 6 2 39 PAGE 1796 Evidence of resignation shall consist of a resignation, duly executed and acknowledged by the I rustee, The trust agreement grants to the beneficiary of said trust the right to full use and possession of any non -income producing real estate owned by the trust, specifically including the residence of such beneficiary, This beneficial interest. is intended to qualify such property under Sections 196.031 and 196,041, Florida. Statutes, as amended, for all homestead exemptions for which the beneficiary i' otherwise eligible. IN WITNESS WHEREOF, the said party of the first part has hereunto set her hand and seal the day and year first above written, Signed and Scaled in Our Presence: Sign; ) (q,/,,/.4t01-q.Ps5 • P niYN m. BARBARA ANN DALT Y Print Name:., STATB OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this _it day of wer y 2013, by BARBARA ANN DAUS, (NOTARY MUST CHECK ONE, BOX) IA who is personally known to me or I J who has produced _ [State) driver's license INIo. as identification, r171 SE , 1//`,/41/X4 414 'N .1 un .(za.,(e. X47M/46..,:c NOTARY P11131„.1C., State. of Florida Commission Number.. „. • ...La., itV4. wAminuR , „,Nawy Public, Stale of Florida My Comm, Explroa May 30,40 Varraolocian No, DO 893670 Agenda Item #10.A. 13 Nov 2018 Page 179 of 189 Page 180 of 189 CITY COMMISSION MEETING REPORT AGENDA ITEM: Appointment to the Board Member Review Committee SUBMITTED BY: Ellen Glasser, Mayor Donna L. Bartle, City Clerk DATE: November 6, 2018 BACKGROUND: Agenda Item #10.B. 13 Nov 2018 The Board Member Review Committee (BMRC) was created by Resolution No. 05-04 on April 11, 2005 and was later amended by Resolution No. 06-03 on February 13, 2006, Resolution No. 12-08 on April 9, 2012 and Resolution No. 17-32 on December 11, 2017. The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the City's boards and committees including requesting applicants to consider boards or committees other than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. Board Member Review Committee citizen members will be appointed by the Mayor subject to approval of the Commission. Citizen members may serve two 2 -year terms. Below is a list of applicants to consider for the one vacancy on the Board Member Review Committee. 1) Carol Silcox 2) Pamela White RECOMMENDATION: Appoint Pamela White to serve on the Board Member Review Committee effective immediately for the unexpired term ending May 14, 2020. ATTACHMENTS: 1) Resolution No. 12-08 2) Resolution No. 17-32 2) Board Member Review Committee Membership List 3) Application(s) Page 181 of 189 Agenda Item #10.B. 13 Nov 2018 RESOLUTION NO. 12-08 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on April 11, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December 151' This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re -appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Resnonsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. Page 182 of 189 Agenda Item #10.B. 13 Nov 2018 (c) When a reappointment is being considered, solicit and receive input from the Chairman, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5. Meetings and Notice: The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. PASSED by the City Commission this ATTEST: DONNA L. BARTLE City Clerk Approved as o form and correctness: i4 C. ENSEN, ESQUIRE CityG, ' orney Resolution No. 12-08 qf-!, day of Apr) 1 , 2012. MIKE BORNO Mayor Page 2 of 2 Page 183 of 189 Agenda Item #10.B. 13 Nov 2018 RESOLUTION NO. 17-32 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE MEMBERSHIP PROVISIONS FOR THE BOARD MEMBER REVIEW COMMITTEE; AND PROVIDING. FOR AN EFFECTIVE DATE. WHEREAS, the Board Member Review Committee was created by the City Commission pursuant to Resolution 05-04, as amended by Resolution 06-03, and further amended by Resolution 12-08, to review applications and make recommendations to the City Commission for the appointment of members to the City's various boards and committees; and WHEREAS, it is desirable to remove the City Clerk as a non-voting member of the Committee and to clarify that the City Clerk or his/her designee shall continue to perform all necessary administrative duties. NOW'1'HEREFORE, be it resolved by the City Commission of the City of Atlantic Beach: SECTION 1. Amendment. Resolution 05-04 creating the Board Member Review Committee, as amended by Resolution 06-03 and further amended by Resolution 12-08, is hereby amended to revise Section 3, Membership, as follows: SECTION 3. Membershin: There will be a total of five (5) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee, and shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December l't. This member shall be appointed by the Mayor and be subject to the approval of the Commission. The second, third, and fourth members shall be citizens of Atlantic.Beach. They will be appointed by the Mayor subject to approval of the Commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re -appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk or his/her designee shall perform all necessary administrative duties for the Committee. SECTION 2. No Other Amendment. Except as expressly set forth in Section 1 above, the provisions of Resolution 05-04, as amended previously by Resolution 06-03 and Resolution 12-08, remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect immediately upon its final passage and adoption. 00906973•I Page 184 of 189 PASSED by the City of Atlantic Beach, this 1'' day of tmhe r . 2017. Ellen Glasser, Mayor Attest: addet Donna L. Bartle, City Clerk Approved as to form and correctness: 2 Agenda Item #10.B. 13 Nov 2018 Page 185 of 189 Agenda Item #10.B. 13 Nov 2018 CITY OF ATLANTIC BEACH Board Member Review Committee (BMRC) Created by Resolution No. 05-04 on April 11, 2005; Amended by Resolution No. 06-03 on Feb. 13, 2006; Amended by Resolution No. 12-08 on April 9, 2012, Amended by Resolution No. 17-32 on December 11, 2017. Total of Five Members: Commissioner member- 1 year term- no term limit; Three Citizen Members- 2 year term- 2 term limit; and Chairman of the board or committee for which vacancy is currently being considered. NAME & ADDRESS Candace Kelly 149 Belvedere Street Atlantic Beach, FL 32233 Ruth "Sally" Clemens 1638 Park Terrace West Atlantic Beach, FL 32233 Kenneth Reeves 197 Seminole Road Atlantic Beach, FL 32233 VACANCY Chairperson of Related Board or Committee being addressed Donna Bartle 800 Seminole Road Atlantic Beach, FL 32233 Staff Liaison for Related Board or Committee being addressed POSITION/ EXP. DATE HOME / CELL / EMAIL CHAIR Commission Member Regular Voting Member Term expires on 11/30/2019 Citizen Member Regular Voting Member 151 Term exp. 3/27/2019 (904) 247-3550 (904) 859-4387 ckelly@coab.us (904) 249-8572 Eclemensl@aol.com 151 Term exp. 1/25/2020 (904) 504-1162 kcreeves09@gmail.com Citizen Member Regular Voting Member Term exp. 5/14/2020 Board/Committee Chair Voting Member No expiration City Clerk/Recording Secretary Attends meeting to provide information to applicants being interviewed and to the BMRC members. All Official Correspondence Should Be Mailed to: 800 Seminole Road Atlantic Beach, FL 32233 Email: dbartle@coab.us Varies (904) 247-5809 (904) 247-5846 Fax dbartle@coab.us Varies Page 186 of 189 Agenda Item #10.B. 13 Nov 2018 • CITY OF ATLANTIC BEACH� � `eet VON BOARD / COMMITTEE MEMBER APPLICATION FORM ` 1� Please check (J) the box beside each Board or Committee that you are applying to• serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Community Development B oard Pension Board of Trustees X Board Member Review Committee >< Cultural Arts -and Recreation Advisory Committee DA1E:.% J -1/72-/ 7 APPLICANT'S NAME: (4/-,4 ADDRESS: c4-19 j DAYTIME PHO NI /% — /i / ! EVENING PHONE;Qaiyjt) E-MAIL ADDRESSS'['e,c1T..5/%,,,(Q FAX: Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. PIease provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. . ey f /G�.Z • 42/7" /21 �// P/1771:6 0 , PIe rrtu c2.:.'' < i orrn to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PTPASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 Page 187 of 189 Art Resume4 •_ Here is a more legible copy of my experience with the Arts. Sarasota (1970-2003) Z\JO * Served on Board of Directors Seasons of Sculpture Brought large Sculptures from around the US and Europe to display on Sarasota's Bayfront. * Volunteeered at the Ringling Museum of Arts - Events * Worked with a group of special needs students to design and paint a mural on a wall in the pediatric wing of Sarasota Memorial Hospital. Martin County / Stuart and Hobe Sound (2003-2017) * Served on the Board of Directors Martin County Arts Council * Volunteered and chaired events. * Planned and executed personally two PreGala Pink Tie Friends events. Hung two galleries of art done by breast cancer patients and survivors Created theme, designed invitations and sent, procured food and entertainment. * Planned/executed solely, a Plein Air Event. 7uried artists painted in three different locations around Martin County, coordinated the sale of pieces at an Arts Council annual event. * Served on the Board of Directors Woman's Club of Stuart Brought art to auction at events, designed and made centerpieces for events using various medium. * Humane Society of the Treasure Coast (HSTC) Chaired and designed (coodinated with the theme of annual gala) for the HSTC annual Paws & Claws Magazine and it's distribution. Volunteered on Paws & Claws annual gala, worked on decor and set up, helped procure art pieces for the silent auction. Page 1 Agenda Item #10.B. 13 Nov 2018 Page 188 of 189 Agenda Item #10.B. 13 Nov 2018 CITY OF ATLANTIC BEACH BOARD / COMMITTEE MEMBER APPLICATION FORM Please check (I) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board / committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Community Development Board 1-1-T)Environmental Stewardship Committee Pension Board of Trustees O Board Member Review Committee Other: Cultural Arts and Recreation Advisory Committee DATE: tn\ 1.9 `S APPLICANT'S NAME: ADDRESS: DAYTIME PHONE: C16 4 a t i O `{ EVENING PHONE: c10 ti 6t`j E-MAIL ADDRESS: p_ FAX: A) 1 /1 - Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. _ c12.t,,N s e�•�Qr7\c��\�r tx-,c,rk..v.\ Se,c.r1/4A, 'res �\y s e p P ems. e%o �a� �n ,ro.,N.. \ham C cA.moi Ca�rn,�\e ager std �.v.� L\ c k' C VO\Nn12\\Ovv.‘1, c� \4.eo\cc R`C' ts\c.v. ,.C= 1 (3 v`\\.pe <V..\.c\\\c��\�c.l O� `tc\N� �C.2z��vo � ��.\��c.� �- e.,c�oc.T, c -e \ Ls Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. \\o\v\\-•c--Rje-c--LSA ��v�L� \SsI� , N�v •Q Ara o\hcg.O c�\� c°qnk—A.) ova uo \\Iv_ CA -V-) c',\ . �n�\�e 0\e\ Amon QTR\e_ oc• o�\ieaMeu,,01c4 cc\v.\oeo.Oco ( irk \r\G,.`lQ `(l 'Mc",t\\4 Q Q°\2 O VLs �t`� v��\Y\\c �v� \ e�,.�Ce e ,r c,.Nk� \ c - c R 4 <� CAooc.SDci-fie 0 c�,c��\ec � e\ .\E QQon\e coc the �eo�ewCa\>ee e-eS. Q LOW\ %. \-o ,QALIcovvcy \e& ka ©0 Ce..e ..% pace -ems\ .ate �N.o c c\"std. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 c.,y, PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page three of this application. This application will expire two (2) years after date of submittal. 1 Page 189 of 189