Environmental Stewardship Committee (ESC) - 08 Mar 2023 - Agenda - Pdf
City of Atlantic Beach
Agenda
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, March 8, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. COURTESY OF THE FLOOR (5 MINS.)
4. CONSENT AGENDA
4.A. Approve minutes of the February 8, 2023 regular Environmental Stewardship 3 - 8
Committee meeting.
Environmental Stewardship Committee (ESC) - 08 Feb 2023 - Minutes - Pdf
4.B. Subcommittee Reports 9 - 24
ESC Outreach Subcommittee March 1 report
Tree Subcommittee minutes 02.08.2023
20230223 SR Subcommittee Meeting Minutes
4.C. 90-Day Calendar 25 - 26
2023 Working Calendar Starting Mar
5. CHAIR REMARKS
5.A. ESC Attendance at Events
6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES
6.A. Sustainability and Resiliency Subcommittee
6.B. Outreach Subcommittee
6.C. Tree Subcommittee
7. MAYOR AND/OR STAFF REPORT
7.A. Rain Garden at Jack Russell Park 27 - 29
Proposed location
IMG_4020
7.B. Tree Permitting Update 31
Page 1 of 37
Environmental Stewardship Committee (ESC) - 08 Mar 2023
3-2023 Tree Permit Report
8. OLD BUSINESS
8.A. ESC Priorities to Commission : Resolution No. 23-05
8.B. ESC Meeting Rules 33
ESC mtg rules _rev2
8.C. ESC Annual Awards Proposal 35 - 37
Annual Awards Program 030823 Motion
8.D. ESC 2023 Priorities and Potential Budget Needs
9. NEW BUSINESS
9.A. Volunteer Engagement Process
10. MEMBERS CLOSING REMARKS
11. ADJOURNMENT
Any person wishing to speak to the Environmental Stewardship Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at 247-5809 or at City Hall, 800 Seminole Road, Atlantic Beach,
Florida not less than three (3) days prior to the date of this meeting.
Page 2 of 37
Agenda Item #4.A.
08 Mar 2023
MINUTES
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, February 8, 2023 - 6:00 PM
Commission Chamber
Present: Anastasia Houston, At-Large Member, ESC
Amy Palmer, At-Large Member, ESC
Linda Chipperfield, At-Large Member, ESC
Patrick Nobles, At-Large Member, ESC
Mark Gabrynowicz, ESC Chair, District 1307 Member
Daniele Giovannucci, Vice Chair, At-Large Member, ESC
Romy Vann, At-Large Member, ESC
Sarah Boren, District 1306 Member, ESC
Bruce Andrews, District 1308 Member, ESC
Absent: Barbie Brooksher, District 1312 Member, ESC
Also Present: Amanda Askew, Director of Planning & Community Development (DPCD)
1. CALL TO ORDER AND ROLL CALL
Mark Gabrynowicz called the meeting to order. Linda Chipperfield called the roll.
2. APPROVAL OF AGENDA
A. Approval of Agenda
Sarah Boren said the annual awards discussion should be under the Outreach Committee
not the Sustainability and Resiliency Committee. She also said there were minutes that
were not approved.
Mark Gabrynowicz said the December minutes that were not approved were on the last
not think the record of decisions document under Item 4.A should not be included in the
agenda in the future.
Mark Gabrynowicz stated new business was left off the agenda and said this should be
agenda item 9. He said Member's closing remarks should be agenda item 10 and
adjournment as agenda item 11. He asked that members not leave the meeting until there
is a motion to adjourn.
MOTION: to make the changes to the agenda as stated
Motion: Mark Gabrynowicz
Second: Daniele Giovannucci
Environmental Stewardship Committee (ESC)
February 8, 2023
Page 1 of 6
Page 3 of 37
Agenda Item #4.A.
08 Mar 2023
A vote was not recorded. There was no dissent to the motion.
3. COURTESY OF THE FLOOR (5 MINS.)
There were no speakers.
4. CONSENT AGENDA
Approve minutes of the January 11, 2023 regular Environmental Stewardship
A.
Committee meeting.
B. Subcommittee Reports
C. 90 Day Calendar
MOTION: to approve the consent agenda
Motion: Bruce Andrews
Second: Sarah Boren
A vote was not recorded. There was no dissent.
5. CHAIR REMARKS
Mark Gabrynowicz reviewed his concerns about appointing new ESC members which was
brought up in the ESC member's end of the year survey. He stated that Sunshine laws make it
difficult to introduce members to the committee. Daniele Giovannucci suggesting making an
on-boarding package to provide to new members. Romy Vann supported this idea and suggested
having a dedicated agenda item on the new member's first meeting for questions and answers.
Anastasia requested that an explanation of the time commitment be relayed before applying.
Sarah Boren volunteered to make the on-boarding package.
Mark Gabrynowicz thanked Sarah Boren for making the end of the year survey.
Mark Gabrynowicz stated that the priority setting process had some issues but thanked everyone
for the great ideas that were generated. He said they will need to approve the process for next
year. Daniele Giovannucci suggested having a facilitator to help guide the priority setting
process.
Commissioner Kelly acknowledged the ESC's disappointment in the Commission's priority
setting and how environmental priorities were not set. She reviewed the city's vision statement
and said there are ways to get things done that are not directly prioritized. She said that some of
the priorities listed on the Sustainability and Resiliency Subcommittee are out of the ESC
purview. She said she will continue to support the committee and she will work with them to get
recommendations approved by the Commission.
6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES
Environmental Stewardship Committee (ESC)
February 8, 2023
Page 2 of 6
Page 4 of 37
Agenda Item #4.A.
08 Mar 2023
A. Sustainability and Resiliency Subcommittee
Sarah Boren said the LEED Gold celebration was a success. She said they did not meet
this past month. She reported that a point the city did not receive in the LEED
recertification is because the city's boards and committees do not reflect the diversity of
the community. She said she is working with the city to formally track this in the board
application process. Discussion ensued.
B. Outreach Subcommittee
Linda Chipperfield reported ideas for Earth Day. She said they plan on holding the event
d if the city has
tables and chairs for set up. Amanda Askew said she already organized a spot for the
will have to coordinate with the contact for the event. She said Kevin Hogencamp is the
the event.
Linda Chipperfield said the second idea for Earth Day is to host an art exhibit at the
Adele Grage in May and Mark Gabrynowicz is speaking to the Arts, Recreation, and
Culture Committee about collaborating on the evet.
Anastasia Houston spoke about organizing a working group for the Earth Day event in
creating a demonstration garden.
Linda Chipperfield spoke about having a QR code at the Earth Day booth that will take
people to a page on the city website that provides more information about the ESC and
what citizens can do to make environmentally friendly changes in their home and life.
Romy Vann suggested creating a list of items and information the ESC wants to citizens.
Linda Chipperfield agreed and mentioned the newsletter that was proposed at previous
meetings. Sarah Boren reviews the logistics of the monthly newsletter.
Linda Chipperfield asked for an update on the Monarch Pledge. Amanda Askew said she
needed the tasks they ESC will complete to maintain the pledge. Patrick Nobles said he
sent that information out via email.
MOTION: to approve the launch of an annual Environmental Stewardship Committee awards
program, to enable the Outreach Subcommittee to discuss and research best format, procedures,
and award categories for 2023, and to authorize the subcommittee to prepare a formal proposal
for ESC to review at a monthly meeting
Motion: Sarah Boren
Second: Daniele Giovannucci
A vote was not recorded. There was no dissent.
Bruce Andrews proposed including commercial beautification as an award category.
Environmental Stewardship Committee (ESC)
February 8, 2023
Page 3 of 6
Page 5 of 37
Agenda Item #4.A.
08 Mar 2023
C. Tree Subcommittee
Bruce Andrews said the litigation for tree removal on 19th Street without a permit is still
pending. He said the cut off for the next Adopt a Tree planting will be at the end of
February and planting will take place in March. Amy Palmer expressed that filling out
the online application does not always work. Amanda Askew said she will get with IT.
Romy Vann asked Amanda Askew if any mitigation trees were reported as dead after
the hard freezes in the area. She said she had not had any reports. Bruce Andrews said if
they see a mitigation tree that has died to report that to Abrielle Genest.
Bruce Andrews reported that Amanda Askew and Romy Vann are working with Plant It
Geo on the tree canopy assessment and they are hoping to start in May. He said that the
arborist letters are now uploaded to the website. He said that the tree fund has about
$204,000.
7. MAYOR/ STAFF REPORTS
Mayor Ford said he has an opinion and some feedback on one of the priorities given to
commission, however he will address that at a later date.
Amanda Askew reported the North Florida Land Trust was able to acquire property on the
Intracoastal Waterway and there is a celebration scheduled for April 22nd but the details are still
being worked out.
8. OLD BUSINESS
A. Subcommittee Membership
Sarah Boren said the tree subcommittee is made up of Bruce Andrews, Daniele
Giovannucci, Mark Gabrynowicz, and Patrick Nobles, the Outreach Subcommittee is
made up of Linda Chipperfield, Mark Gabrynowicz, Anastasia Houston, Barbie
Brooksher, Patrick Nobles, Amy Palmer, and Sarah Boren, and the Sustainability and
Resiliency Subcommittee is made up of Sarah Boren, Mark Gabrynowicz, Romy Vann,
Barbie Brooksher, and 3 community members. Mark Gabrynowicz said these were not
voted on, but if everyone is happy with the membership, then that will be the
subcommittee members. There was no dissent.
B. ESC Priorities to Commission
Mark Gabrynowicz said Kevin Hogencamp is going to get a list of ESC priorities for
Commission to review and vote on. Sarah Boren asked Commissioner Kelly when the
priorities will be voted on. She said she was unsure since they were not ready. Sarah
Boren expressed her disappointment that environmental priorities were not included.
Discussion about Commission priorities ensued.
Sarah Boren proposed Mark Gabrynowicz send an email to elected officials with a call
to include environmental priorities in the City Commission's 2023 priorities and to have
Environmental Stewardship Committee (ESC)
February 8, 2023
Page 4 of 6
Page 6 of 37
Agenda Item #4.A.
08 Mar 2023
one other ESC member speak during public comment at the next Commission meeting.
Romy Vann said she can speak at the meeting. Mark Gabrynowicz said he will get the
Kevin Hogencamp to discuss what the best course of action is. He said he will follow
this with an email to Commission. Discussion ensued.
Sarah Boren asked what three priorities the members wanted the give to Commission to
consider. Members went through the list that was previously sent to commission and
discussion ensued.
MOTION: to recommend Commission to include the following three priorities in the 2023
Commission Priorities:
1. Pass a required integrative biocide management plan for city operations/public sector and
voluntary guidelines for private sector
2. Reduce energy consumption in city buildings by 10% and
3. Use the Canopy Assessment data to create actions to further protect and increase the canopy.
Motion: Sarah Boren
Second: Anastasia Houston
Bruce Andrews did not support having city fleet change to electric vehicles.
Anastasia Houston (Seconded By) For
Amy Palmer For
Linda Chipperfield For
Patrick Nobles For
Mark Gabrynowicz For
Daniele Giovannucci For
Romy Vann For
Sarah Boren (Moved By) For
Bruce Andrews Against
Motion passed 8 to 1.
C. ESC Priorities
This agenda item was deferred.
D. Speaker Series
This agenda item was deferred.
E. Working Group Establishment
9. NEW BUSINESS
This item was not discussed.
10. MEMBERS CLOSING REMARKS
Environmental Stewardship Committee (ESC)
February 8, 2023
Page 5 of 6
Page 7 of 37
Agenda Item #4.A.
08 Mar 2023
Bruce Andrews asked members to review the four areas the ESC is tasked to make
recommendations on based as written in Chapter 23. Discussion about beautification ensued.
Anastasia Houston asked members to look for a location to put the demonstration forest for
Earth Day.
Romy Vann asked for guidance on an email she will send to community members about the
push to get environmental priorities on the 2023 Commission Priorities list. Discussion ensued.
11. ADJOURNMENT
There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:19
p.m.
Attest:
Amanda Askew Mark Gabrynowicz, Chair
Environmental Stewardship Committee (ESC)
February 8, 2023
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Agenda Item #4.B.
08 Mar 2023
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Agenda Item #4.B.
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Agenda Item #4.B.
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Agenda Item #4.B.
08 Mar 2023
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Page 12 of 37
Agenda Item #4.B.
08 Mar 2023
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Agenda Item #4.B.
08 Mar 2023
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Agenda Item #4.B.
08 Mar 2023
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Bqqmz!opx!up!hfu!zpvs!usff!qmboufe!jo!Nbsdi"
puifs!sftpvsdft!xjmm!cf!ejsfdufe!up!tubsu!ps
dpnqmfuf!cz!uif!foe!pg!uijt!zfbs/!Uif!FTD!jt
fydjufe!up!tff!uisff!qsjpsjujft!gpdvtfe!po
BQQMZ!OPX
sftjmjfodf!boe!gpvs!po!fowjsponfoubm
tufxbsetijq;
Sftjmjfodf
Page 15 of 37
Agenda Item #4.B.
08 Mar 2023
Sftjmjfodf
!Vqebujoh!uif!Djuz(t!wvmofsbcjmjuz
Opsui!Gmpsjeb!Mboe!Usvtu
bttfttnfou!boe!jnqmfnfoujoh!uif!Djuz(t
Cvzt!ofbsmz!32:!bdsft
bebqubujpo!qmbo/
po!Jousbdpbtubm!Xbufsxbz
!Benjojtufsjoh!uif!tupsnxbufs!nbtufs!qmbo/
!Sfwjfxjoh!tupsnxbufs!nbobhfnfou!dpeft
qfsubjojoh!up!jnqfswjpvt!tvsgbdf!boe
sfufoujpo!txbmf
sfrvjsfnfout/
Fowjsponfoubm!Mfbefstijq
!Fyqmpsjoh!pqujpot!gps!dpnqmjbodf!xjui
Tfobuf!Cjmm!75-!xijdi!sfrvjsft!uif!Djuz!up
fmjnjobuf!tvsgbdf!xbufs!ejtdibshf!pg!usfbufe
fggmvfou!cz!3143/
!Sfevdjoh!fofshz!dpotvnqujpo!jo
sftjefodft!boe!jo!Djuz!cvjmejoht!cz!21
qfsdfou!cz!Efd/!42-!3134/
!Bepqujoh!bo!joufhsbujwf!qftu!nbobhfnfou
qmbo!gps!uif!Djuz-!boe!wpmvoubsz!hvjefmjoft!gps
SFBE!NPSF
uif!qsjwbuf
tfdups/
!Vujmj{joh!usff!dbopqz!bttfttnfou!ebub!up
dsfbuf!bdujpot!up!gvsuifs!qspufdu!boe!foibodf
uif!dbopqz/
EPXOMPBE!GVMM!MJTU!PG
QSJPSJUJFT
MFBSOJOH!GSPN!PUIFS!SFTPVSDFT
!Sftjmjfou!Kbdltpowjmmf
!Cmvf!\[poft
!KFBÉt!Joufhsbufe!Sftpvsdf!Qmbo!Qspdftt!Ä!KFB!xjmm!iptu!b!qvcmjd!nffujoh!bcpvu!Gjobm!JSQ
po!Nbz!36ui!6;41qn!Ä!8;11qn!AXKDU!211!Gftujwbm!Qbsl!Bwf-!Kbdltpowjmmf-!GM!43313
!SfOFX!Kby!Dbnqbjho
!GmpsjebXjmemjgf!Dpssjeps
Gjmn!Sfdpnnfoebujpo;!Qbui!pg!uif!Qbouifs!mjnjufe!sfmfbtf!jo!Kbdltpowjmmf!uispvhi!Nbsdi
3oe/!Ju!jt!dvssfoumz!bu!Djofnbsl!Bumboujd!Opsui!voujm!uijt!Uivstebz-!403/!Uijt!jt!bo!jnqpsubou
gjmn!gps!Gmpsjeb!uibu!epft!b!hsfbu!kpc!pg!tipxjoh!ipx!dsjujdbm!mboe!dpotfswbujpo!jt!gps!xjmemjgf
ibcjubu/!Usbjmfs;!iuuqt;00qbuipguifqbouifs/dpn0
B!ofx!fyqfejujpo!tipsu!epdvnfoubsz!jt!cfjoh!gjmnfe!uijt!xffl!jo!Opsui!Gmpsjeb!po!uif!P!up
P!Usbjm/!Uif!sfmfbtf!ebuf!jt!tvnnfs!3134/!Ifsf!jt!b!usbjmfs!bcpvu!uif!fyqfejujpo-
xijdi!gpmmpxt!uisff!wfufsbot;!iuuqt;00zpvuv/cf0MLpH:VHDcNJ
!Bsujdmf;!Fvspqfbo!tuvez!po!ipx!usfft!efdsfbtf!ufnqt!jo!djujft
!Bsujdmf!'!Hvjef;!Mfbso!ipx!uif!Jogmbujpo!Sfevdujpo!Bdu!dibohft!uif!fdpopnjdt!gps!qvcmjd
cvjmejoht!hpjoh!hsffo/
!Bsujdmf;!Kvtu!Ipx!Hppe!gps!uif!Qmbofu!jt!uibu!Cjh!Fmfdusjd!Usvdl@
!Bsujdmf;!B!211&!tpmbs!dpnnvojuz!jo!Gmpsjeb!tvggfsfe!op!qpxfs!mpttft!gspn!Ivssjdbof!Jbo
QCTOfxtIpvs!qjfdf!pg!uif!jodfqujpo!pg!Cbcdpdl!Sbodi!
!NJUÉt!xfctjuf!uibu!fwbmvbuft!dbst!bhbjotu!dmjnbuf!ubshfut..!iuuqt;00xxx/dbscpodpvoufs/dpn
!Njbnj!Ebef!Dpvouz!Tfb!Mfwfm!Sjtf!Tusbufhz
!OPBBÉt!Tubuf!pg!Ijhi!Ujef!Gmppejoh!Sfqpsu
!OPBBÉt!Qspkfdufe!Jovoebujpo!Fwfout!'!Tfb!Mfwfm!Sjtf!Tdfobsjpt!bu!Nbzqpsu-!GM!Ä!7
ebzt!pg!ijhi!ujef!gmppejoh!cz!3141!boe!26!ebzt!cz!3151
Tuvez;!Fokpzjoh!obuvsf!nbz!mfttfo!offe!gps!tpnf!nfejdbujpot-!tuvez!gjoet
Page 16 of 37
Agenda Item #4.B.
08 Mar 2023
!Tuvez;!Fokpzjoh!obuvsf!nbz!mfttfo!offe!gps!tpnf!nfejdbujpot-!tuvez!gjoet
JDZNJ!)Jo!Dbtf!Zpv!Njttfe!Ju*
Djuz!pg!Bumboujd!Cfbdi!jt!b!Usff!VTB!Djuz!tp!fwfsz!zfbs!xf!dfmfcsbuf!Bscps!Ebz!boe!fevdbuf
bcpvu!usfft/!Uijt!zfbs!uif!FTD!iptufe!uif!qsjodjqbm!boe!b!dmbtt!pg!Bumboujd!Cfbdi!Fmfnfoubsz
Tdippm/!Uif!dijmesfo!ifmqfe!vt!sbjtf!uif!Usff!Djuz!gmbh!boe!uifo!sfuvsofe!up!uifjs!dbnqvt!up
mfbso!bcpvu!b!usff!qmboufe!gspn!FTD!Usff!Tvcdpnnjuuff!Dibjs-!Csvdf!Boesfxt/!FTD!uifo
uvsofe!up!efejdbujoh!b!ifsjubhf!usff!up!Dbstpo!Nfssz!Cbjmfz/
Djuz!pg!Bumboujd!Cfbdi!Bsujdmf
Djuz!pg!Bumboujd!Cfbdi!Bscps!Ebz!Fwfou!Wjefp
Djuz!pg!Bumboujd!Cfbdi!#Nfssz#!Ifsjubhf!Usff!Efejdbujpo!Wjefp
Page 17 of 37
Agenda Item #4.B.
08 Mar 2023
Fwfou!Tubujtujdt
61!qfpqmf!sfhjtufsfe!up!buufoe
41.51!qfpqmf!bduvbmmz!buufoefe
34!qfpqmf!tjhofe!jo!po!tjho!jo!tiffu
3!qfpqmf!bsf!joufsftufe!jo!wpmvouffsjoh
4!qfpqmf!tjhofe!vq!gps!dpoubdu!mjtu
6!fmfdufe!pggjdjbmt!buufoefe/
Cvjmu!vq!b!411,!jowjuf!mjtu!uibu!dbo!cf!vtfe!jo!uif!gvuvsf
Fwfou!Dpmmbufsbm
Nbzps!Gpse(t!sfnbslt
Dpnnjttjpofs!Sjoh(t-!Lfmmz(t!'!Tvqfswjtps!Hsffo!sfnbslt
VTHCD!OF!GM!qsftfoubujpo!tmjeft!'!wjefp!cz!Bnboeb!Qpmfnbujejt
DPBC!qsftfoubujpo!cz!Csjbo!Cspfefmm
DPBC!FTD!qsftfoubujpo!cz!Nbsl!Hbcszopxjd{
41!tfdpoe!sfdbq!wjefp
Djuz!pg!Bumboujd!Cfbdi!FTD!boe!Gjstu!Dpbtu!Jowbtjwf!Xpsljoh!Hspvq!qbsuofsfe!up!iptu!b!Xffe
Xsbohmf!po!Gfcsvbsz!36/!26.31!wpmvouffst-!djuz!tubgg!boe!qbsuofst!gpvoe!41!qpvoet!xpsui!pg!bjs
qpubupft!boe!dsfbufe!31!cbht!pg!xffet!boe!efbe!wjoft/
Page 18 of 37
Agenda Item #4.B.
08 Mar 2023
Mfbso!npsf!bu;
Gmpsjebjowbtjwft/psh
Gmpsjeb!Obujwf!Qmbou!Tpdjfuz
FTD!Nfncfs!boe!FTD!Usff!Tvcdpnnjuuff!Dibjs-!Csvdf!Boesfxt(t!tnbmm!hspvq!pg!Bumboujd
Cfbdi!usff!mpwfst!hpu!uphfuifs!boe!qspwjefe!tpnf!UMD!up!uif!mjwf!pbl!usfft!qmboufe!bmpoh!Spzbm
Qbmnt!Esjwf/!Jg!zpv!bsf!joufsftufe!jo!kpjojoh!uijt!hspvq-!qmfbtf!sfbdi!pvu!up!Csvdf!po!Gbdfcppl!ps
wjb!usfftAdpbc/vt/
WPMVOUFFST!OFFEFE
Uif!FTD!offet!wpmvouffst!gps!jut!xpsljoh!hspvqt!boe!tqfdjgjd!3134!qsjpsjujft/!Boujdjqbufe!ujnf
dpnnjunfou!jt!4.6!ipvst!b!npoui!zfu!xf!xjmm!ublf!xibufwfs!ujnf-!qbttjpo!boe!fyqfsujtf!zpv!bsf
bcmf!up!hjwf"!Jg!zpv!bsf!joufsftufe!jo!boz!pg!uif!gpmmpxjoh!ps!zpv!xbou!up!tibsf!bo!jefb-!qmfbtf
dpnqmfuf!uijt!rvjdl!gpsn!boe!tpnfpof!xjmm!cf!jo!upvdi!ps!sfbdi!pvu!up!Tbsbi!Cpsfo!bu
tcpsfodpbcAhnbjm/dpn!0!:15.646.1166
Usfft!0!Nbsjujnf!Dbopqz
Qbslt!boe!Pqfo!Tqbdft!0!Obuvsbm!Tztufnt!'!Fdpmphz
Cfbvujgjdbujpo!pg!Qvcmjd!'!Qsjwbuf!Tqbdft
Fowjsponfoubm!Tufxbsetijq
Fevdbujpo!'!Pvusfbdi
Efnpotusbujpo!Hbsefot
Joufhsbujwf!Qftu0Cjpdjef!Nbobhfnfou!Qmbo
Sftjmjfodf
Fofshz!Dpotfswbujpo
Xbufs!Dpotfswbujpo
Page 19 of 37
Agenda Item #4.B.
08 Mar 2023
Dpnnvojuz!Sftjmjfodf!boe!Tvtubjobcjmjuz!Dfoufs
Tpmbs!boe!FW!Sfbez!Dpnnvojuz
Pvuepps!Fyfsdjtf!Frvjqnfou!jo!Qbslt
Dpmmfdu!boe!Sfvtf!Vovtfe!Qbjou!)gps!mpdbm!gbdbef!gbdfmjgut-!nvsbmt-!tpmje!xbtuf
sfevdujpo-!fud/*
Rvbmjuz!pg!Mjgf!0!Mjwbcjmjuz
Hsffo!Cvjmejoh!'!Jogsbtusvduvsf
Dpnqptujoh!0!Sfdzdmjoh!0!Xbtuf!Sfevdujpo
Usbotqpsubujpo!'!Mboe!Vtf
SBJTF!ZPVS!IBOE!UP!WPMVOUFFS
FOHBHF-!DPOOFDU!'!TIBSF
FOHBHF
Tfoe!tvhhftufe!ofxtmfuufs!dpoufou!up!Tbsbi!Cpsfo!bu!tcpsfodpbcAhnbjm/dpn!cz!uif
gpvsui!Uvftebz!pg!fbdi!npoui
DPOOFDU
Gpmmpx!boe!mjlf!FTD(t!Gbdfcppl!qbhf!..
iuuqt;00xxx/gbdfcppl/dpn0BCFowjsponfoubmTufxbsetijqDpnnjuuff
Gpmmpx!boe!mjlf!FTD(t!Jotubhsbn!qbhf!..!iuuqt;00xxx/jotubhsbn/dpn0bumboujdcfbdiftd
Gpmmpx!boe!mjlf!Bumboujd!Cfbdi(t!Dbopqz!Gbdfcppl!qbhf!..
iuuqt;00xxx/gbdfcppl/dpn0hspvqt02661:394395:1425
Gpmmpx!boe!mjlf!Djuz!pg!Bumboujd!Cfbdi!Hpwfsonfou!Gbdfcppl!qbhf!..
iuuqt;00xxx/gbdfcppl/dpn0xbudi0DjuzPgBumboujdCfbdi
TIBSF
Gpsxbse!uijt!ofxtmfuufs!up!puifst
Qptu!dpnqpofout!up!zpvs!tpdjbm!nfejb!ofuxpslt
Djuz!pg!Bumboujd!Cfbdi!}!911!Tfnjopmf!Spbe-!Bumboujd!Cfbdi-!GM!43344
Votvctdsjcf!ifncsffdijq3Ahnbjm/dpn
Vqebuf!Qspgjmf!}!Dpotubou!Dpoubdu!Ebub!Opujdf
Tfou!cz!liphfodbnqAdpbc/vt!jo!dpmmbcpsbujpo!xjui
Usz!fnbjm!nbslfujoh!gps!gsff!upebz"
Page 20 of 37
Agenda Item #4.B.
08 Mar 2023
9{/ ƩĻĻ {ǒĬĭƚƒƒźƷƷĻĻ aźƓǒƷĻƭ CĻĬƩǒğƩǤ БͲ ЋЉЋЌ
Bruce, Dan, Mark and Patrick all present
th
19 Street litigation extended until March
Sea Oats possible appeal was withdrawn as mitigation issue was settled
Adopt-a-Tree plantings cut off end of February for March plantings
Use the PlanIT Geo survey to help assess where we need to do future plantings
Dan talked about looking at arborist letters more carefully Amanda said they are looking at them using
the most stringent criteria
Sarah Boren reported that she had cataloged all arborist letters. Amanda will take it over and keep it up
to date.
Tree fund balance is approximately $204,000
PlanIT Geo is still planning to start their work in May
Meeting adjourned at 6:00 p.m.
Page 21 of 37
Page 22 of 37
Agenda Item #4.B.
08 Mar 2023
Sustainability & Resilience Subcommittee Meeting
Thursday, February 23, 2023 9-10am
Agenda
1. Call to order and roll call
In Person: Mark, Romy, Sarah
Via Zoom: Melinda Simmons, Chris Perle & C. Shay Hill
Absent: Barbie (conflict with work), Chris Kelcourse, and Amanda (vacation)
2. Agenda Adjustments - None
3. Approval of past minutes – Postponed to next meeting
4. Courtesy of the floor / Public comment - None
5. Staff Report - None
6. Reports and/or Requests from Subcommittee Members - None
7. Continued/Unfinished Business
Narrow down S&R Subcommittee 2023 priorities and goals
i. Review 2023 Commission priorities, proposed 2023 ESC priorities, CAP goals and COAB
staff CAP priorities and decide what the subcommittee can achieve or start in 2023
ii. Decision: The S&R Subcommittee decided to focus on the following priorities in 2023
through partnership with staff, other departments, boards/committees, and
community members
Review and report out on status and progress of SRCAP before the end of the
year annually and educate accordingly (required in SRCAP)
Conduct an annual SRCAP survey (SRCAP: Governance, Outreach & Education)
Determine how to set short- and medium-term milestone targets for each SRCAP
focus area to show progress toward long term goals. (requested by Commission
for next SRCAP report)
Support Commission priorities of energy and water conservation (2023
Commission Priority / CAP: Energy & Climate and Water)
Improve use of landscape and rainwater harvesting tools to capture rainwater
for filtration or reuse. (2023 Commission Priority – stormwater management /
CAP: Water)
Assess feasibility and support adoption of expanding the Baker Center services to
include serving as a Community Resilience and Sustainability Center and creating
a centralized virtual accessible space with educational programming so residents
and businesses know where to go to learn about and engage in sustainability and
resiliency efforts (CAP: Education & Outreach)
Start learning and paving way for AB to become a solar and EV ready community
(2023 Commission Priority / CAP: Energy & Climate)
Page 23 of 37
Agenda Item #4.B.
08 Mar 2023
Action: Sarah to send Shay/JEA an email with questions that he can
circulate within JEA to get answers.
Support getting outdoor exercise equipment installed in appropriate parks (CAP:
Quality of Life /Livability)
Assess feasibility and support implementation of collecting and reusing unused
paint (CAP: Solid Waste)
Working Groups: Decide on necessary working groups for 2023 and recruit SMEs and
volunteers.
i. Decision: It was discussed and decided that before we set up any working group(s), we
need to understand what will be involved to achieve/start the above priorities. Sarah
will take a stab at mapping out next possible steps for each priority to be discussed at
the next meeting.
Milestones: Determine how to set short- and medium-term milestone targets for each SRCAP
focus area to show progress toward long term goals.
i. City Commission asked for suggested short- and medium-term milestones targets for
each SRCAP focus area to be included in the 2024 updated CAP to show progress
toward long term goals. Subcommittee members discussed using similar to the City
Engineer’s terminology of timeframes that he shared in his 12/12/22 presentation
(see slides 33-35) to City Commission:
Immediate = Upon Adoption
Near Term = <12 months (1 year / 2023)
Short Term = 12-36 months (2-3 years / by 2025)
Mid-Term = 5-15 years (2025-2040)
Long Term = 20+ years (2040 and on)
Metrics: Figure out how to measure success metrics that do not yet have a measurement unit
and improve measurement, performance, and reporting over last year for each focus area
i. Decision: Subcommittee members split up focus areas to begin to discern best unit of
measurement of progress for each 2050 goal that does not yet have a success metric:
Mark – Natural Systems & Ecology
Chris P – Green Building & Infrastructure
Melinda – Water & Energy
Romy – TBD
Barbie – TBD (maybe Governance, Outreach & Education?)
Chris K – TBD (maybe Solid Waste?)
Sarah – Quality of Life and other focus areas not claimed
8. Consent Agenda - None
9. Working Group Reports - None
10. Miscellaneous Business - None
11. Courtesy of the floor / Public comment - None
12. Closing Comments
Sarah shared information on Speaker & Salon Series
13. Adjournment – 10:05am
Page 24 of 37
Agenda Item #7.A.
08 Mar 2023
Page 27 of 37
Page 28 of 37
Agenda Item #7.A.
08 Mar 2023
Page 29 of 37
Page 30 of 37
Agenda Item #7.B.
08 Mar 2023
Page 31 of 37
Page 32 of 37
Agenda Item #8.B.
08 Mar 2023
ESC Meeting Rules
Regular meetings shall be held once a month the second Wednesday of the month at 6:00pm. A simple
majority of members will constitute a quorum. Unless otherwise determined by the Committee members, the
order by which matters are considered in regular meetings shall be as follows:
AGENDA
(1) Call to Order and Roll Call
(2) Approval of Agenda
(3) Courtesy of the Floor
(4) Consent Agenda
4.A. Prior ESC meeting minutes approval
4.B.Subcommittee Reports
4.C. 90 Day Calendar
(5) Chair’s Remarks
(6) Significant Matters Arising in Subcommittees
(7) Mayor’s and/or Staff’s Requests
(8) Old Business
(9) New Business
(10) Members’ Closing Remarks
(11) Adjourn
Special Meetings. The Committee may at any time convene meetings, other than the regular ones to complete
pending Committee business or to introduce new matters. The calling of such meetings
shall conform to the City’s legal requirements. Official action may be taken on matters under consideration if a
quorum and chair are present.
Items placed on the agenda shall be officially before the Committee at the meeting and shall be considered for
discussion at the assigned place on the agenda. Agenda items such as subcommittee reports and other matters
will normally be provided to Members at least seven days prior to Regular or Special Meetings to allow for
adequate review. Agenda items shall be considered as proposals for adoption. An agenda item before the
Council for which no motion is made to adopt, or no Council members favor, shall be concluded by the Chair,
following the discussion by stating, “In the absence of a motion, the proposal fails adoption.”
Requests may be used for presentation to the Committee by the Mayor or Staff under the Mayor’s Requests
and or Staff’s Request Agenda Item. These requests may be responded to by a motion to approve, grant, adopt
or deny the proposed request. Such requests shall be submitted in writing and appropriately recorded.
All motions shall be recorded with a means that will identify the proposal with the year and the order in which
they are presented to the Committee. The secretary to the Committee shall keep a record of all motions.
The Chair or designee shall be responsible for the conduct of regular and special meetings, preparation of the
meeting agendas, preparation of the meeting agendas, caring for Committee needs when it is not convened,
assisting in gathering information for the Committee and the performance of duties assigned by the Committee
and Mayor.
Work Groups or non-statutory subcommittees may be designed as required to act on Committee tasking. These
bodies shall consist of a minimum of three ESC members, be headed by a designated Chairperson, and be
governed by the applicable rules and procedures which govern the Committee.
Committee members shall be present at regular or special meetings in which action is taken. Members’ votes
on motions when called to vote by the Secretary shall be aye, nay, or present.
Procedures not provided herein or by City procedures shall be regulated by Robert’s Rules of Order.
ESC Meeting Rules rev 2March 8, 2023
Page 33 of 37
Page 34 of 37
Agenda Item #8.C.
08 Mar 2023
Annual Awards Program Proposal
Purpose
ESC’s Annual Awards Program is intended to recognize, elevate and celebrate environmental
stewardship leaders, programs, partners, initiatives and more as well as educate the larger community
about Atlantic Beach’s environmental stewardship initiatives and efforts.
This will be an annual program coordinated by ESC’s Outreach Subcommittee with oversight by ESC.
Hosting a consistent annual initiative builds momentum and status over time.
Format
For inaugural event, the OSC wants to host an evening event with an environmental themed art exhibit
and competition on the first Thursday of December (last Speaker & Salon date of the year). All logistical
details such as food, drink, location, paid/free will be worked out by the ESC Outreach Subcommittee
(OSC). Such an event may involve a small budget request or need to sell tickets to event to cover costs.
Program format can be decided by the OSC each year to allow flexibility due to capacity, resources, and
ability. Format could include, yet is not limited to, an annual event (e.g., breakfast, lunch, dinner, press
conference), awards presented during a regularly scheduled ESC or Commission meeting, and/or
announcement in ESC and/or City newsletter.
Nominations Process
The nomination process will follow these guidelines:
Anyone can nominate but the positive impact performed by the nominated has to have
occurred in AB (e.g., a UNF professor can be nominated for a heat study done in AB even if
she/he does not live in AB)
Call for nominations should be sent out at least three months before program
Provide judges a minimum of two weeks to score nominations
Scoring will be based on criteria set by the OSC
Judges will ideally be experts from outside of Atlantic Beach and not be a part of any nomination
or they must recuse themselves from scoring nomination
If we don’t have more than one nomination per category, that qualifying nomination wins
.
Page 35 of 37
Agenda Item #8.C.
08 Mar 2023
Award Categories
Recognition categories will be proposed by the OSC and decided by the ESC each year. The intent is to
keep the same founding categories year over year and either add or subtract new ones as new initiatives
evolve over the years.
For the inaugural awards program, the following award categories will seek nominations:
Commercial Landscape of the Year (Business / Beautification)
Sustainable Yard of the Year (Residential & Commercial / Beautification)
Environmental Steward of the Year (Individual / Education & Outreach)
Environmental Ambassador of the Year (Individual / Education & Outreach)
Sustainable Initiative of the Year
Sustainable Business of the Year (Business)
Sustainable Home of the Year (Residential)
Partner of the Year
Biggest “Loser” / Most Efficient of the Year in energy, water, waste, GHG emissions, and
chemicals/biocides
Volunteer of the Year (Individual)
Type of Award
Type of award given will be determined by the OSC each year. At a minimum a certificate of recognition
signed by current Mayor should be given to each awardee and a record of awardees will be maintained
by the staff on ESC’s webpage. Promotion and publicity of annual awardees will be coordinated by the
ESC and staff.
For the inaugural program, the OSC would like to do more than a certificate which may involve a small
budget request or need to sell tickets to event to cover costs. Over the next few months it will research
some options such as the following:
o Framed AB photograph
o Stanley Cup-Like physical award that you keep all year
o Something to display in the yard
o “Flocked” of Scotie Cousin https://cousinartcritters.com/
o Physical environmentally-friendly award – engraved salvage wood
o Eternal recognition on AB website and maybe a physical name plaque
Page 36 of 37
Agenda Item #8.C.
08 Mar 2023
Page 37 of 37