03-23-23 Charter Review Committee - DRAFT AgendaCity of Atlantic Beach
Draft Agenda
Charter Review Committee Meeting
Thursday, March 23, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
CALL TO ORDER AND ROLL CALL
1. APPROVAL OF MINUTES
1.A. Approve minutes of the February 16, 2023 Charter Review Committee. 3 - 6
2-16-23 CRC Draft Minutes
2. PUBLIC COMMENT
3. PRESENTATION
3.A. Presentation and discussion led by Dr. Georgette Dumont on the CRC's important role in
framing the future of Atlantic Beach.
Charter Presentation
7-10
4. OTHER BUSINESS
4.A. Discussion on Meeting Schedule, Timeline, Agendas, etc.
CRC Meeting Schedule
CRC Timeline
4.B. Discussion on Charter
Link to AB Charter
4.C. Discussion on April agenda topics
11 - 13
5. ADJOURNMENT
This meeting will be live -streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, visit
www.coab.us/live.
Any person wishing to speak to the Charter Review Committee at this meeting should submit
a request prior to public comment. For your convenience, forms for this purpose are available
at the entrance to the Commission Chamber.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk's Office at (904) 200-9790 at least three business days prior to the
meeting. .
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Charter Review Committee - 23 Mar 2023
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Agenda Item #1.A.
23 Mar 2023
Present:
MINUTES
Charter Review Committee Meeting
Thursday, February 16, 2023 - 6:00 PM
Commission Chamber
Bruce Andrews, Member
Debbie Buckland, Member
Charles "Chip" Drysdale, Member
Kelly Elmore, Member
Ellen Golombek, Member
William "Bill" Gulliford, Chair
Mitchell Reeves, Member
Suzanne Shaughnessy, Vice Chair
Jennifer Lagner, Secretary
Dawn Scott, Member
Steve Swann, Member
Donald Young, Member
Absent: Kirk Hansen, Member
Also Present:
1.
Curtis Ford, Mayor - Seat 1
Jason Gabriel, City Attorney (CA)
Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
CALL TO ORDER AND ROLL CALL (CITY ATTORNEY GABRIEL)
Mayor Ford called the meeting to order at 6:00 p.m.
INTRODUCTION (CITY ATTORNEY GABRIEL AND MAYOR FORD)
B. Overview of Committee charge
City Attorney Gabriel read the charge as the Charter Review Committee is to conduct a
comprehensive review of the City's charter. Adhere to all aspects of the City Charter, Article
81 Section 81 periodic review. The purpose of the committee is to evaluate the charter and
present recommended changes to the City Commission. The Committee is authorized and
empowered to conduct a comprehensive review of any phase of City government. The
Committee will be as self-sufficient as possible, performing its own research, and dictating
its own schedule, with aid, guidance and insight provided by City Staff including but not
limited to City Manager, City Clerk, City Attorney or their designees and each member shall
review the charter before the first Committee meeting.
City Attorney Gabriel reviewed the responsibilities of the CRC Secretary which includes
preparing the agenda, minutes of each meeting and providing to City Clerk for recordation
with the City, and eventually preparing a final report of all the proposed recommendations.
Charter Review Committee
February 16,2023
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Agenda Item #1.A.
23 Mar 2023
The minutes are the brief summaries of what took places at any given meeting with the
specific actions taken to be recorded.
A. Introduction of members and staff
Each member of the Committee introduced themselves; Kirk Hansen was absent.
2. ELECTION OF OFFICERS (CITY ATTORNEY GABRIEL)
A. Election of Chair
City Attorney Gabriel introduced the point of order of election of the Chair of the Charter
Review Committee.
MOTION: Nominate (Elect) Bill Gulliford as Chair.
Motion: Suzanne Shaughnessy
Second: Ellen Golombek
Bruce Andrews For
Debbie Buckland For
Charles "Chip" Drysdale For
Kelly Elmore For
Ellen Golombek (Seconded By) For
William "Bill" Gulliford For
Mitchell Reeves For
Suzanne Shaughnessy (Moved By) For
Jennifer Lagner For
Dawn Scott For
Steve Swann For
Donald Young For
Motion passed 12 to 0.
City Attorney Jason Gabriel acknowledged Mr. Gulliford as the chair and turned the meeting over
to him.
B. Election of Vice Chair
Chair Gulliford asked for a nomination of Vice Chair.
MOTION: Nominate Bruce Andrews as Vice Chair.
Motion: Kelly Elmore
Second: Mitchell Reeves
No vote was taken. Bruce Andrews withdrew his name.
Charter Review Committee
February 16,2023
Page 2 of 4
Page 4 of 13
MOTION: Nominate (Elect) Suzanne Shaughnessy as Vice Chair.
Motion: Bruce Andrews
Second: Charles "Chip" Drysdale
Bruce Andrews withdrew his name from nominations.
Bruce Andrews (Moved By) For
Charles "Chip" Drysdale (Seconded By) For
Debbie Buckland For
Kelly Elmore For
Ellen Golombek For
William "Bill" Gulliford For
Mitchell Reeves For
Suzanne Shaughnessy For
Jennifer Lagner For
Dawn Scott For
Steve Swann For
Donald Young For
Motion passed 12 to 0.
C. Election of Secretary
Agenda Item #1.A.
23 Mar 2023
Chair Gulliford called for a nomination of the Secretary, explaining the position could
request additional administrative support.
MOTION: Nominate (Elect) Jennifer Lagner as Secretary.
Motion: Mitchell Reeves
Second: Ellen Golombek
Bruce Andrews For
Debbie Buckland For
Charles "Chip" Drysdale For
Kelly Elmore For
Ellen Golombek (Seconded By) For
William "Bill" Gulliford For
Mitchell Reeves (Moved By) For
Suzanne Shaughnessy For
Jennifer Lagner For
Dawn Scott For
Steve Swann For
Donald Young For
Charter Review Committee
February 16,2023
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Agenda Item #1.A.
23 Mar 2023
Motion passed 12 to 0.
3. PUBLIC COMMENT
There were no public comments.
4. ORIENTATION ON SUNSHINE LAWS, PUBLIC RECORDS, AND ETHICS (CITY
ATTORNEY GABRIEL)
City Attorney Gabriel reviewed expectations regarding Sunshine Laws. Call him with questions.
Public records are different than sunshine laws. In essence there are three main rules for Sunshine
Laws. All meetings are public and must be held in a publicly accessible location such as Commission
Chambers. Reasonable notice needs to be made of the meetings; City to take care of public notice
with leeway of at least 1 day in advance; 24 hours is minimum but advice 48 or more hours. Minutes
are general summary of meeting; action items will be notated in minutes specifically being clear in
what action is, who moved it and who seconded it.
5. OTHER BUSINESS
A. Discussion on meeting schedule and announcement of next meeting
Recommended by Chairman Gulliford to start with a monthly meeting. Based on
Commission Chamber availability and frequency, 3rd Thursday or 4th Wednesday are
available. General discussion regarding dates and was agreed the 4th Wednesday for CRC
meeting.
March 23rd was presented and accepted for the March CRC meeting based on Commission
Chamber availability. Ellen Golombek stated she would not be available in March.
6. ADJOURNMENT
There being no further discussion, Chair Gulliford declared the meeting adjourned at 7:15 p.m.
Attest:
Jennifer Lagner, Secretary William Gulliford, Chair
Date Approved:
Charter Review Committee
February 16,2023
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Agenda Item #3.A.
23 Mar 2023
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Agenda Item #3.A.
23 Mar 2023
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Agenda Item #3.A.
23 Mar 2023
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Page 9 of 13
Agenda Item #3.A.
23 Mar 2023
Page 10 of 13
CRC Meeting Schedule (based on fourth Wednesday of each month)
Day
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
Wednesday
* Holiday week
Date
4/26/2023
5/24/2023
6/28/2023
7/26/2023
8/23/2023
9/27/2023
10/25/2023
*11/22/2023
*12/27/2023
1/24/2024
2/28/2024
Time
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
6:00 PM
Location
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Commission Chamber
Agenda Item #4.A.
23 Mar 2023
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Date
Timeline for Election Referendum for November 5. 2024 General Election
Item
1/23/2023 City Commission Meeting
Agenda Item 8A
2/13/2023
2/16/2023
Various
5/9/2024
City Commission Meeting
Agenda Item 4C
1st Meeting of the Charter
Review Committee
Charter Review Committee
meetings
Deadline to submit final
report to Commission.
Introduction and First
TBD Reading on Ordinance(s) for
Commission action.
TBD Notice in Newspaper
TBD
8/13/24
preferably,
definitely by
8/20/24
Public Hearing and Final
Reading on Ordinance(s) for
Commission action.
Deadline for submitting ballot
language to Supervisor of
Elections
10/3/2024 Notice in Newspaper
10/17/2024 Notice in Newspaper
11/5/2024 2024 GENERAL ELECTION
Purpose
Commission approved Resolution
No.23-02 outlining the Committee's
charge and appointing members.
Motion on Reconsideration of
Resolution No. 23-02
(Failed)
Organizational/orientation meeting and
election of officers (Chair, Vice Chair,
and Secretary)
Hold Committee meetings
Final report to City Commission.
Have first reading on ordinance(s)
allowing for referendum.
Advertise public hearing(s) for
Referendum Ordinance(s)
Hold public hearing and second (fmal)
reading on ordinance(s) allowing for
referendum.
Provide ballot language to Supervisor of
Elections for placing on November 5,
2024 General Election ballot.
Advertise referendum for the November
5, 2024 General Election.
Advertised election information and the
Charter Election Ballot for the
November 5, 2024 General Election.
Referendum to be put on the November
5, 2024 General Election ballot
Agenda Item #4.A.
23 Mar 2023
Document/Citation Links
AB Charter Section 81
Resolution No. 23-02
Agenda Packet
Agenda Item 8A Backup
Minutes
Agenda Packet
Agenda Item 4C Backup
Minutes
Agenda packet
Minutes
Agenda Packets Folder
Minutes Folder
AB Charter Section 81
(no later than 180 days prior
Election)
F.S. 166.041
"...a proposed ordinance may
be read by title, or in full, on at
least 2 separate days..."
F.S. 166.041
..at least 10 days prior to
adoption, be noticed once in a
newspaper of general
circulation in the
municipality...."
F.S. 166.041
"...a proposed ordinance may
be read by title, or in full, on at
least 2 separate days..."
Date of First Primary, but
preferably a week ahead of that
— per Duval Co. S.O.E. staff.
F.S. 100.342
"The publication shall be made
at least twice, once in the fifth
week and once in the third
week prior to the week in
which the election or
referendum is to be held."
F.S. 100.342
"The publication shall be made
at least twice, once in the fifth
week and once in the third
week prior to the week in
which the election or
referendum is to be held."
AB Charter Section 81
F.S. 166.031
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