3-27-23 Final Agenda
City of Atlantic Beach
Final Agenda
Regular City Commission Meeting
Monday, March 27, 2023 - 6:30 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Atlantic Beach, FL 32233
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Page(s)
1. APPROVAL OF MINUTES
1.A.
Approve minutes of the Town Hall meeting held on January 21, 2023.
1-21-23 Town Hall Draft Minutes
5 - 12
*
1.B.
Approve minutes of the Special Called Meetings held on April 18, 2022 and
October 10, 2022.
4-18-22 Special Called Meeting Draft Minutes
10-10-22 Special Called Meeting of the City Commission Draft Minutes
13 - 69
2. COURTESY OF FLOOR TO VISITORS
*
2.A.
Proclamation Honoring Major Craig Dunning
Major Craig L. Dunning Proclamation
71
PUBLIC COMMENT
3. CITY MANAGER REPORTS
3.A.
Accept the 90-Day Calendar (Apr. - June 2023)
90-Day Calendar (Apr. - June 2023)
73 - 76
*
3.B.
Dora Drive Property - Stormwater Mitigation Park
Dora Drive Property-Stormawater Mitigation Park
77
*
3.C.
Lifeguard Station Update
*
3.D.
Arts, Recreation, and Culture Committee Grant Funding Request
ARCC Grant Funding Request
79 - 86
4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS
*
4.A.
18th and 19th Street Paid Parking Update (Commissioners Bole and Waters)
*
4.B.
Formation of Traffic and Safety Committee (Mayor Ford)
Page 1 of 91
Regular City Commission - 27 Mar 2023
5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS
None.
6. CONSENT AGENDA
None.
7. COMMITTEE REPORTS
None.
8. ACTION ON RESOLUTIONS
8.A.
RESOLUTION NO. 23-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE
ADDITIONAL FUNDS FOR INSTALLING A NEW PUMP INTO WELL #2 FOR WATER
TREATMENT PLANT #1; AUTHORIZING THE CITY MANAGER TO EXECUTE
CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY
TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
Resolution No. 23-07
87 - 91
9. ACTION ON ORDINANCES
None.
10. MISCELLANEOUS BUSINESS
None.
11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS
12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER
13. ADJOURNMENT
This meeting will be live-streamed and videotaped. The video recording will be posted within
four business days on the City's website. To access live or recorded videos, click on the
Meeting Videos tab on the city's home page at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to
any matter considered at any meeting, such person may need a record of the proceedings,
and, for such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record shall include the testimony and evidence upon which the appeal is to be based.
Page 2 of 91
Regular City Commission - 27 Mar 2023
Any person wishing to speak to the City Commission on any matter at this meeting should
submit a request to the City Clerk prior to the meeting. For your convenience, forms for this
purpose are available at the entrance to the Commission Chamber.
Every effort is made to indicate what action the City Commission is expected to take on each
agenda item. However, the City Commission may act upon any agenda subject, regardless of
how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes,
persons with disabilities needing special accommodation to participate in this meeting should
contact the City Clerk’s Office by 5:00 PM, the Thursday prior to the meeting.
Page 3 of 91
Page 4 of 91
Town Hall
January 21, 2023
MINUTES
Town Hall Meeting
Saturday, January 21, 2023 - 10:00 AM
Commission Chamber
ATTENDANCE:
Present: Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Curtis Ford, Mayor - Seat 1
Jessica Ring, Commissioner - Seat 5
Absent: Candace Kelly, Commissioner - Seat 4
Also Present: Shane Corbin, City Manager (CM)
Ladayija Nichols, Deputy City Clerk (DCC)
Amanda Askew, Planning & Community Development Director
(PCDD)
CALL TO ORDER
Mayor Pro Tem Bole called the meeting to order at 10 a.m. and explained the meeting
format and the absence of Mayor Ford.
1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT
Use of Rights-of-Way (ROW)
Planning & Community Development Director (PCCD) Askew presented this item as
detailed in the agenda packet.
Mayor Pro Tem Bole inquired as to whether or not the rule that the ROW be 17 ft. from
the center line of the street is valid. PCCD Askew explained that it depends on the size
of the road. On average, most streets are at least a typical 50-ft ROW. If the road was in
the middle of the ROW, which often times it’s not, each travel lane is generally 10 to 12
ft. wide. The Planning Department has maps and can assist the public with locating
ROWs on their surveys. PCCD Askew encouraged everyone to contact her if they are
curious to know more information.
Commissioner Waters spoke about prioritizing enforcement and staff time. He
recommended starting with the most dangerous prioritized areas to bikers, pedestrians
and sight line, because it takes staff time.
(Mayor Ford arrived at 10:11 a.m.)
Commissioner Ring shared that the issue is the public is unaware of some of the rules.
Secondly, they're not aware that they can't place parking pads in certain places. She
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Agenda Item #1.A.
27 Mar 2023
Page 5 of 91
Town Hall
January 21, 2023
suggested placing something in the city newsletter and social media informing the public
of these rules and possibly holding informational meetings.
Commissioner Bole expressed his desire to hear from the public regarding this issue.
Commissioner Bole turned the meeting over to Mayor Ford.
Grace Neville expressed her concern about how staff is treated. PCCD Askew shared
that it depends, some are repeat offenders but overall, there are some that are nice and
some that are not. Ms. Neville suggested that there should be a protection of staff when
they go out.
Barbara Levine spoke about her current home on Beach Avenue. When she recently
moved into the home the yard was overgrown and the view at the corner was obstructed.
She removed the overgrowth and re-landscaped the area unaware of the setback. Her
new plantings were destroyed and she came to City Hall to report the issue and was told
that she did not own the land, she had a setback. The problem now is that the landscaping
contains only wood chips and is running into the drainage. She asked what she should
do. Mayor Ford stated this is probably city ROW and asked if it was a sewer drain. Ms.
Levine stated her sewer drain is in the middle of her driveway. Mayor Ford requested
that Public Works Director, Scott Williams take a look at the issue. Commissioner Bole
commented that it sounds like we want it both ways, we want the ROW, but don't want
to take care of it. Commissioner Waters ensured Ms. Levine that Scott Williams would
be out to look at the issue. Commissioner Ring thanked her for sharing and sympathized
with both the public for wanting to beautify their property and staff for ROW
enforcement.
Mike Diaz shared his concerns regarding how the city should move forward in helping
with ROWs, as well as, parking issues. He commented that any reconsideration of the
ROW has to take place with a comprehensive street-by-street parking plan. All of these
violations take place due to parking issues. To consider ROW proposals without the
impact of parking would be making these decisions in a vacuum resulting in an ongoing
conflict with residents and most important with enforcement. Commissioner Waters
responded that this is a challenging issue and will be worked on by the Commission and
staff together. He also shared that he wants tranquility, peace, quality of life and thanked
Mr. Diaz for speaking and that he will make this issue one of his priorities. Commissioner
Bole insured that issues brought to the Commission and every decision made is not taken
lightly. Commissioner Waters commented that people in this town don’t want the same
thing. Commissioner Ring mentioned the parking committee established years ago that
allowed the multitude of differences across the districts. She encouraged the Commission
to think about the possibility of reinstating this committee. Commissioner Waters stated
that the Commission disbanded the committee due to lack of support.
CM Corbin disagreed on a couple of points that he heard regarding the lack of leadership
and staff not being transparent. Staff has spent a tremendous amount of time and
resources trying to balance the needs and wants of everyone and it’s a no-win situation.
If we do anything quickly in city government, without airing everyone’s differences and
hearing from everyone, then the city inevitably makes bad choices. This is one reason
we move slow. In 2017, there was language added to an ordinance that the Commission
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Agenda Item #1.A.
27 Mar 2023
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Town Hall
January 21, 2023
at that time decided to draw a line in the sand and took the position that they were not
going to allow any landscaping in the ROW. The Commission also took the position that
everyone in Atlantic Beach has a right to park and go to the beach and therefore we are
going to prohibit people from further placing landscaping for the purpose of intentionally
limiting parking in the ROW. Since 2017, people have continued to landscape the ROW
and when presented with the ordinance, they fight the City.
Mayor Ford announced the priority setting meeting for January 30, 2023.
CM Corbin recommended to outsource a third party professional to develop a parking
plan, hold public meetings, if necessary, and present findings to the Commission. Mayor
Ford requested information regarding the cost involved and potential companies that
could be out-sourced.
Further discussion ensued regarding Mr. Diaz's comments.
Shelly Thole encouraged the beach cities to communicate more effectively because the
problems seem to overlap. Mayor Ford shared that this is also a concern of his.
Commissioner Bole commented that paid parking is one of the shared issues amongst
the cities. Mayor Ford shared his thoughts on paid parking in AB and how he believes
AB citizens should never have to pay for parking. He offered that a future cure could be
to add more paid parking. Commissioner Waters shared that he had to call the police last
night for the first time in a month and that paid parking is indeed working. CM Corbin
commented that the required spaces for beach renourishment does not allow the City the
ability to provide residents free parking and that is how the Commission came up with
the current paid parking. He also shared that the Commission does not take any issue
lightly. Mayor Ford apologized for being late as he was attending a ceremony for the
newly-established Gulliford Hall.
Kelly Diaz expressed her concerns regarding a newly-reworded ordinance that
could affect the grandfathering in of plants and inquired about how the Commission
will address these issues. She also shared concerns about ROWs and her hopes for
what the current Commission could do.
Franchise Requirements for Dumpster/Roll-Off Container Providers
PCCD Askew reported on this item as detailed in the agenda packet and reported her
intention to bring an ordinance back after receiving input from the Commission and
citizens.
CM Corbin explained that he initiated this as a part of a broader plan to make the
development and permitting process easier.
Suzanne Shaughnessy inquired about the reasoning for having a franchise agreement
and CM Corbin responded that there isn't a lot of historical context but staff believes that
there were a series of issues that someone decided to address.
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Agenda Item #1.A.
27 Mar 2023
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Town Hall
January 21, 2023
Mayor Ford asked if companies are required to be licensed and insured and PCCD
Askew answered yes, per the franchise agreement. PCCD Askew stated that general
liability has to be provided by the companies. Commissioner Bole encouraged penalizing
those who didn't follow this rule. Mayor Ford asked if this could still be written up to
allow for stop work orders for violations. PCCD answered yes that they could still go to
the Code Enforcement Board.
PCCD Askew shared that an ordinance is being drafted and will be placed on the agenda
after the City Attorney has reviewed.
Proposed Changes to the Floodplain Management ordinance
PCCD Askew presented this item as detailed in a PowerPoint presentation (which is
attached hereto and made part of this Official Record as Attachment A).
Commissioner Waters inquired if this conversation impacts the ROW issues. PCCD
Askew confirmed that this issue probably would not affect the ROW.
Commissioner Bole asked if this ordinance would save money to the residents and PCCD
Askew answered that this would allow the City to maintain their Community Rating
System (CRS) rating. PCCD Askew estimated that the Commission will see the
ordinance within a month.
Commissioner Ring inquired about the location of the floodplain situation and PCCD
Askew answered that it's anywhere that backs into a waterway. Commissioner Ring also
asked if the homes that are right on the marsh are the one's PCCD Askew was referring
to and PCCD Askew answered yes and no. She explained that areas with limited wave
action and the building code elevation requirements protect the homes so that the waves
don't wash the homes away.
1-21-23 Attachment A
2 PUBLIC COMMENT - OPEN TOPICS
None.
ADJOURNMENT
The meeting was adjourned at 11: 26 a.m.
Attest:
Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor
Date Approved: ________________________
Page 4 of 8
Agenda Item #1.A.
27 Mar 2023
Page 8 of 91
Floodplain Ordinance•Created in 1977–Updated periodically to comply with FEMA and/or state requirements•Reduce vulnerability to flood risk•Required for residents & businesses to purchase Federal flood insurance•Regulations are in coordination with the FL Building Code & Federal Code–Cities may adopt stricter standardsAttachment A to 1-21-23 Minutes Page 5 of 8
Agenda Item #1.A.27 Mar 2023
Page 9 of 91
Zone AE is subject to flooding by the base or 1% annual chance (100‐year) flood, and waves less than 3 feet high, (formerly Zones A1‐A30). Zone VE is where wave heights are expected to be 3 feet or moreZone VE: An area inundated by 1% annual chance flooding with velocity hazard (wave action) for which BFEs have been determined(Yellow area) .2% = 500‐year floodplain. This means in nay given year, there is a .2% chance of flooding in this areaAttachment A to 1-21-23 Minutes Page 6 of 8
Agenda Item #1.A.27 Mar 2023
Page 10 of 91
Community Rating System (CRS)•Cities with floodplain ordinance may participate in FEMA CRS•Higher standards = flood insurance discounts for property owners•AB improved rating in 2020 to class 6 (20% reduction) Attachment A to 1-21-23 Minutes Page 7 of 8
Agenda Item #1.A.27 Mar 2023
Page 11 of 91
Floodplain OrdinanceProposed Changes:1. Require manufactured homes to meet same elevation as other homes (CRS requirement)2. Relaxed regulations for accessory structures (FEMA policy)–Won’t impact CRS score3. Community Development Board hear variances & appeals instead of Commission4. Clarify when certain forms are required (needed for CRS)5. Don’t allow stem walls when subject to wave heights 1.5’ to 3’ tall–FEMA recommendation–More prone to failure than open foundations (pier or pile)6. Prohibit use of fill to elevate homes within floodplain–Protect neighbors–Stem walls, piers, etc. allowed for elevationAttachment A to 1-21-23 Minutes Page 8 of 8
Agenda Item #1.A.27 Mar 2023
Page 12 of 91
Special Called Meeting of the City Commission
April 18, 2022
MINUTES
Special Called Meeting of the City Commission
Monday, April 18, 2022 - 5:15 PM
Commission Chamber
INVOCATION AND PLEDGE TO THE FLAG
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Amanda Askew, Planning & Community Development Director (PCDD)
1. CALL TO ORDER AND ROLL CALL
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:30 PM.
(The meeting was delayed while waiting for Commissioner Waters to arrive.)
2. PUBLIC HEARING - APPEAL (APP22-0003) OF THE COMMUNITY
DEVELOPMENTS BOARD'S DENIAL OF VARIANCE APPLICATION (ZVAR22-
0003) FOR 705 ATLANTIC BLVD.
Mayor Glasser opened the Public Hearing.
A. City Attorney Procedural Reminders
City Attorney (CA) Durden explained the appeal hearing procedures as outlined in the
agenda packet.
B. Disclosure of Ex Parte Communications, if any
Commissioner Norris reported having no ex parte communications.
Commissioner Waters reported having no ex parte communications.
Commissioner Bole reported having no ex parte communications.
Commissioner Kelly reported having no ex parte communications.
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Agenda Item #1.B.
27 Mar 2023
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Special Called Meeting of the City Commission
April 18, 2022
Mayor Glasser reported having no ex parte communications since this proceeding began.
She wanted to state on the record that she did meet with the applicant, Mr. Bakkes, Sky
Enterprises last summer, in connection with this matter, but it was after the Code
violation she thinks had been made and it was before any of the procedures before the
Community Development Board. She also confirmed it was before the variance
application was submitted and any decision she makes would be based upon the
testimony and evidence presented today.
Mayor Glasser asked whether examples of land development standards for which a
variance may be authorized would include signs. CA Durden answered yes.
C. Swearing In of all persons who will speak
All those providing testimony were sworn in by City Clerk Bartle.
D. City Staff Overview, Documentation and Presentation/Testimony
Planning and Community Development Director (PCDD) Amanda Askew presented a
PowerPoint presentation (which is attached hereto and made part of this Official Record
as Attachment A). She provided an overview of APP22-0003 and explained the six
criteria to use when making their decision and that one or more of the six must apply to
allow the variance and if none apply, the variance would be denied.
PCDD Askew answered questions from the Commission about parking requirements,
sign regulations, the sign's expiration date, and the history of non-conforming sign.
CA Durden clarified that Sec. 17-52(c) of the Sign Code addresses variances for signs
and the criteria in Sec. 17-52(c) is identical word for word to the criteria in Sec. 24-65(c).
She advised that at the point there is a motion, it may be appropriate to refer to the criteria
in both Sec. 17-52 and Sec. 24-65.
PCDD Askew answered questions about the proposed placement of the sign, the reasons
it is non-conforming, and what is allowed with the mansard roof.
Attachment A to 4-18-22 Minutes
E. Applicant's Documentation and Presentation/Testimony
The applicant's attorney, Mr. Zach Miller, Esq., gave an overview of the applicant's
request, explained the history of the variance process, and explained why he believes
they qualify for a variance approval based on criteria (3), (4), (5), and (6).
PCDD Askew read Code Sec. 17-29(c), as requested.
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Agenda Item #1.B.
27 Mar 2023
Page 14 of 91
Special Called Meeting of the City Commission
April 18, 2022
Mr. Miller and PCDD answered questions from the Commission about the proposed
sign, application process, and current free-standing sign.
The property owner, Jean Bakkes, Seminole South LLC, provided testimony, explaining
the history of ownership, status of the sign, and reasons for his variance request, and
answered questions from the Commission.
Jessica Diebel, Co-owner of Makenu Chocolate, spoke in support of having some sort of
view ability for all of the tenants, if they have to work with the pole sign and what is
already there.
David Lambert, representative for Bob's Barber Shop, spoke in support of allowing more
advertising.
Haley, owner of Be-In Bridal Studio spoke in support of extra advertising and using the
sign that they already have.
F. Public Comments
Mayor Glasser explained the process and opened the floor for public comments.
There were no speakers. Mayor Glasser closed public comments.
G. Closing Comments/Rebuttal
PCDD Askew provided closing remarks, reiterating that a vote to approve would be
approving the variance and a vote to deny would be denying the variance. The criteria
in Sec. 24-65(c) is the same criteria used in Sec. 17-52.
PCDD Askew answered questions from the Commission.
CA Durden explained the two items in the applicant's request, noted the right to add
conditions, and confirmed the requirement to apply for a variance if they wanted to
enlarge the face of the sign at this height.
There was a discussion about lighting. CA Durden confirmed that external lighting is
allowed and internal lighting is prohibited and advised that a proposal for lighting could
be added as a condition to the variance.
Mr. Miller reported that, according to the owner, it was lite internally at one time, but
not now. He provided closing remarks reiterating that they meet the four criteria.
Mr. Bakkes requested that the Commission consider allowing the sign to be lite as it used
to be lite; however, it was not written as part of the variance application.
Page 3 of 26
Agenda Item #1.B.
27 Mar 2023
Page 15 of 91
Special Called Meeting of the City Commission
April 18, 2022
PCDD Askew read Sec. 17-29(c)(4)a.
CA Durden clarified that the Commission would not need to add a condition regarding
internal lighting since it is already prohibited, but if there is something the Commission
would like to add about external lighting, they should ask the applicant if they would
agree to it. She further clarified that since the application did not include a request for
internal lighting, it is not before you to allow it.
Mr. Bakkes spoke in favor of the Commission considering the option to make it larger,
up to what the Code allows.
Mayor Glasser closed the public hearing.
H. Commission Deliberation and Action
Commissioner Bole spoke about challenges with the corner where the sign is and
approving for reason (6) Substandard size of a lot of record warranting a variance in
order to provide for the reasonable use of the property.
Commissioner Kelly spoke in support of reason (5) Irregular shape of the property
warranting special consideration.
Commissioner Norris spoke in favor of approving for reason (4) Onerous effect of
regulations enacted after platting or after development of the property or after
construction of improvements upon the property. CM Corbin clarified that a variance
would run with the land and transfer to the next property owner. Commissioner Norris
asked about putting a condition on it that it would run with the current property owner
only so that a new owner would have to come into compliance.
CA Durden recommended, if they do want a condition, to have it applicable to the current
owner or a business in which the current owner has a 50% or more interest and to have
the applicant agree to the condition.
Commissioner Waters spoke about the criterion for approval, wanting it to work, issues
with setting a precedence; and the need to follow Code noting that he would rather have
a larger sign that is of Code.
Mayor Glasser provided a history of other non -conforming signs and spoke about the
Code allowing for variances. She noted the best fit being reason (4) Onerous effect of
regulations enacted after platting or after development of the property or after
construction of improvements upon the property.
MOTION: To approve Variance Number ZVAR22-0003 for Reason Number (5) Irregular
shape of the property warranting special consideration.
Motion: Candace Kelly
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Agenda Item #1.B.
27 Mar 2023
Page 16 of 91
Special Called Meeting of the City Commission
April 18, 2022
Motion died for lack of a second.
MOTION: To approve Appeal APP22-0003 based on Number (4) Onerous effect of
regulations enacted after platting or after development of the property or after construction
of improvements upon the property with the condition that this approval on this variance
are applicable to the current owner or a business in which the current owner might have
50% or more controlling interest.
Motion: Brittany Norris
Motion died due to lack of a second.
MOTION: To approve Variance Number ZVAR22-0003 for Reason (4) Onerous effect of
regulations enacted after platting or after development of the property or after construction of
improvements upon the property without a deed restriction.
Motion: Candace Kelly
Motion died due to lack of a second.
MOTION: To disapprove Variance ZVAR22-0003.
Motion: Bruce Bole
Second: Michael Waters
Commissioner Kelly spoke in favor of approving the variance.
Commissioner Norris spoke in favor of approving the variance.
Mayor Glasser spoke in favor of approving the variance.
Ellen Glasser Against
Bruce Bole (Moved By) For
Michael Waters (Seconded By) For
Candace Kelly Against
Brittany Norris Against
Motion failed 2 to 3.
MOTION: To approve Appeal APP22-0003 (Variance ZVAR22-0003) based on Number
(4) Onerous effect of regulations enacted after platting or after development of the property
or after construction of improvements upon the property with the condition that this
approval on this variance are applicable to the current owner or a business in which the
current owner might have 50% or more controlling interest.
Motion: Brittany Norris
Page 5 of 26
Agenda Item #1.B.
27 Mar 2023
Page 17 of 91
Special Called Meeting of the City Commission
April 18, 2022
Second: Ellen Glasser
Mayor Glasser turned the Chair over to Mayor Pro Tem Norris before seconding the motion.
Mr. Miller clarified the condition and agreed to it.
Commissioner Kelly asked how the City will track ownership. CM Corbin explained the
software which is used to track the history and notes.
Brittany Norris (Moved By) For
Ellen Glasser (Seconded By) For
Bruce Bole Against
Michael Waters Against
Candace Kelly For
Motion passed 3 to 2.
3. ADJOURNMENT
There being no further discussion, Mayor Pro Tem Norris declared the meeting adjourned at
6:37 p.m.
Attest:
Donna L. Bartle, City Clerk Bruce Bole, Commissioner
Date Approved: _______________________
Page 6 of 26
Agenda Item #1.B.
27 Mar 2023
Page 18 of 91
Appeal of the February 15, 2022 CDB Decision
Original variance request was for a variance from
Section 17-29 to exceed the maximum freestanding
sign height and reduce the minimum 5-foot setback.
APP22-0003
705 Atlantic Boulevard
Attachment A
to 4-18-22 Minutes
Page 7 of 26Agenda Item #1.B.27 Mar 2023Page 19 of 91
Site Context and Details
Zoned Commercial General (CG)
The building is currently used as a
shopping center and has a combination of
retail, service, and office uses.
Attachment A
to 4-18-22 Minutes
Page 8 of 26Agenda Item #1.B.27 Mar 2023Page 20 of 91
December 2021 CDB hearing for same
property (withdrawn)
•Request to exceed allowable height (roof) –or-
•Request to reduce setback and height
Attachment A
to 4-18-22 Minutes
Page 9 of 26Agenda Item #1.B.27 Mar 2023Page 21 of 91
Location Proposed by CDB (picture provided by
applicant)
Presented at Feb. 2022 CDB hearing
Attachment A
to 4-18-22 Minutes
Page 10 of 26Agenda Item #1.B.27 Mar 2023Page 22 of 91
Background
The existing freestanding
sign was built when the
property was developed
in the 1960’s. At this
time, “pole signs” were
permitted up to a
maximum 35 feet in
height.
In the early 2000’s, the
sign code no longer
permitted signs above 8
feet in height.
Attachment A
to 4-18-22 Minutes
Page 11 of 26Agenda Item #1.B.27 Mar 2023Page 23 of 91
Background
Sunnyland Coin Laundry’s business tax receipt expired
September 30, 2017.
Violation of Section 17-41(c) “Abandoned Signs. Signs shall be
removed by the owner or occupant within thirty (30) days of
cessation of the business activity conducted on the property
where the sign is located. A business or activity shall be
considered to have ceased when the premises are vacated, or in
the absence of a valid occupational license or active utility
service account. Signs not removed in accordance with these
provisions shall be considered as abandoned and shall be
removed at the property owner’s expense.”
Attachment A
to 4-18-22 Minutes
Page 12 of 26Agenda Item #1.B.27 Mar 2023Page 24 of 91
Existing
nonconforming sign
Attachment A
to 4-18-22 Minutes
Page 13 of 26Agenda Item #1.B.27 Mar 2023Page 25 of 91
Background
•Site is primarily
covered with building
or asphalt
•Bldg. approx. 8,000 sf
requires 27 parking
spaces
•Approx. 35 spaces on
prop.
Attachment A
to 4-18-22 Minutes
Page 14 of 26Agenda Item #1.B.27 Mar 2023Page 26 of 91
Attachment A
to 4-18-22 Minutes
Page 15 of 26Agenda Item #1.B.27 Mar 2023Page 27 of 91
Need for Variance
The applicant is proposing to replace the sign face area on the
existing nonconforming pole sign. The sign face area is
approximately 25.5 square feet.
Proposed sign
replacement
Existing pole
Attachment A
to 4-18-22 Minutes
Page 16 of 26Agenda Item #1.B.27 Mar 2023Page 28 of 91
Need for Variance
Section 17-29(c)(1)(a) limits freestanding signs to 8 feet in height.
Section 17-29(c)(2) requires a 5-foot setback from the property
line(s).
Existing nonconforming
pole sign
Attachment A
to 4-18-22 Minutes
Page 17 of 26Agenda Item #1.B.27 Mar 2023Page 29 of 91
Street View of Existing Sign (provided by applicant)
Attachment A
to 4-18-22 Minutes
Page 18 of 26Agenda Item #1.B.27 Mar 2023Page 30 of 91
Recent History
December 2021: CDB –variance withdraw
(seeking roof top sign and pole sign on west
side)
Feb. 2022: CDB heard revised variance
request (reuse the existing pole sign location
and size).
Attachment A
to 4-18-22 Minutes
Page 19 of 26Agenda Item #1.B.27 Mar 2023Page 31 of 91
CDB Final Decision
Denied variance based on the lack of grounds
for approval in section 24-65(c). (vote 3-2)
Attachment A
to 4-18-22 Minutes
Page 20 of 26Agenda Item #1.B.27 Mar 2023Page 32 of 91
Process
LDR allows appeal of the final decision of CDB by
any adversely affected person(s)
Appeals are de novo (start from the beginning). In
other words, as if the CDB hearing had not occurred.
Per 24-49(b) the applicant must indicate that the
decisions of the CDB being appealed is in conflict
with or in violation of Chapter 24.
Since this is a de novo proceeding, Commission
must review the appeal under the criteria set forth
in section 24-65(c) variances.
Attachment A
to 4-18-22 Minutes
Page 21 of 26Agenda Item #1.B.27 Mar 2023Page 33 of 91
Applicants Grounds for Appeal
“The appellant presents this verified petition to the City Commission
setting forth that the denial of the Application by the CDB conflict
with/and is not violation of the relevant portions of the LDC. Specifically,
at the February 15, 2022, the CDB, by a vote of 3-2, denied the
requested variance for the Sign. Per the Section 17 -52, LDC, the CDB was
required to grant the variance if there is competent substantial evidence
that the proposed variance met one (1) of the criteria of a sign variance.
Respectfully, there was competent substantial evidence that he
Application meets the applicable criteria.”
Attachment A
to 4-18-22 Minutes
Page 22 of 26Agenda Item #1.B.27 Mar 2023Page 34 of 91
RECAP -CDB Final Decision
Denied the variance request finding that the
request did not meet the grounds for approval of
a variance as established in Section 24-65(c).
1.Exceptional topographic conditions of or near the property.
2.Surrounding conditions or circumstances impacting the property
disparately from nearby properties.
3.Exceptional circumstances preventing the reasonable use of the
property as compared to other properties in the area.
4.Onerous effect of regulations enacted after platting or after
development of the property or after construction of improvement
upon the property.
5.Irregular shape of the property warranting special consideration.
6.Substandard size of a lot of record warranting a variance in order to
provide for the reasonable use of the property.
Attachment A
to 4-18-22 Minutes
Page 23 of 26Agenda Item #1.B.27 Mar 2023Page 35 of 91
Grounds for Decision
APPROVAL-existence of
one or more of the following
Section 24-65 (c)
DENIAL-
1.Exceptional topographic conditions of or
near the property.
2.Surrounding conditions or circumstances
impacting the property disparately from
nearby properties.
3.Exceptional circumstances preventing
the reasonable use of the property as
compared to other properties in the
area.
4.Onerous effect of regulations enacted
after platting or after development of
the property or after construction of
improvement upon the property.
5.Irregular shape of the property
warranting special consideration.
6.Substandard size of a lot of record
warranting a variance in order to provide
for the reasonable use of the property.
The CDB may consider a denial upon
finding that none of the
requirements in 24-65 (c) exist.
Attachment A
to 4-18-22 Minutes
Page 24 of 26Agenda Item #1.B.27 Mar 2023Page 36 of 91
The Commission may consider a motion to approve APP22-0003/
ZVAR22-0003, request for a variance to Section 17-29 to allow a
freestanding sign to exceed the maximum height and to reduce the
min. setback upon finding this request is consistent with the definition
of a variance, and pursuant to Section 24 -65(c) in the Land
Development Regulations below:
(1) Exceptional topographic conditions of or near the property.
(2) Surrounding conditions or circumstances impacting the property disparately from
nearby properties.
(3) Exceptional circumstances preventing the reasonable use of the property as
compared to other properties in the area.
(4) Onerous effect of regulations enacted after platting or after development of the
property or after construction of improvements upon the property.
(5) Irregular shape of the property warranting special consideration.
(6) Substandard size of a lot of record warranting a variance to provide for the
reasonable use of the property
Attachment A
to 4-18-22 Minutes
Page 25 of 26Agenda Item #1.B.27 Mar 2023Page 37 of 91
The Commission may consider a motion to deny
APP22-0003/ZVAR21-0003, request for a
variance to Section 17-29 to allow a freestanding
sign to exceed the maximum height and to
reduce the min. setback upon finding this request
does not meet any of the criteria set forth in
section 24-65(c) or it is not consistent with the
definition of a variance.
Attachment A
to 4-18-22 Minutes
Page 26 of 26Agenda Item #1.B.27 Mar 2023Page 38 of 91
Special Called Meeting of the City Commission
October 10, 2022
MINUTES
Special Called Meeting of the City Commission
Monday, October 10, 2022 - 5:15 PM
Commission Chamber
INVOCATION AND PLEDGE TO THE FLAG
CALL TO ORDER
Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 5:15 PM.
ATTENDANCE:
Present: Ellen Glasser, Mayor - Seat 1
Bruce Bole, Commissioner - Seat 2
Michael Waters, Commissioner - Seat 3
Candace Kelly, Commissioner - Seat 4
Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5
Also Present: Shane Corbin, City Manager (CM)
Brenna Durden, City Attorney (CA)
Donna Bartle, City Clerk (CC)
Scott Williams, Public Works Director (PWD)
Derek Martin, Public Works Inspector and Assistant Director (PWI)
Vanessa Angers, Records Clerk
1. PUBLIC HEARING ON WAIVER REQUEST (WAIV22-0004)
A. City Attorney Procedural Reminders
City Attorney Durden provided an overview of the waiver hearing procedures as outlined
in the agenda packet.
B. Disclosure of Ex Parte Communications, if any
Commissioner Bole reported having no exparte communications.
Commissioner Kelly reported having no exparte communications; however, noted that
her former house came with a paved parking pad in the right-of-way. She confirmed that
it would not affect her decision making tonight.
Mayor Glasser reported having no exparte communications.
Commissioner Waters reported having no exparte communications.
Commissioner Norris reported having no exparte communications.
Page 1 of 31
Agenda Item #1.B.
27 Mar 2023
Page 39 of 91
Special Called Meeting of the City Commission
October 10, 2022
CA Durden continued explaining the hearing procedures.
C. Swearing in of all persons who will speak
All those providing testimony were sworn in by City Clerk Bartle.
D. City Staff Overview
Planning and Community Development Director (PCDD) Amanda Askew, Public
Works Director (PWD) Scott Williams, and Public Works Inspector (PWI) Derek Martin
presented a slide show (which is attached hereto and made part of this Official Record
as Attachment A) as they provided an overview of WAIV22-003.
During the presentation, PCDD Askew noted a typo on the sixth slide, June 7, 2020
should read June 7, 2022. PWD Williams and PWI Martin explained a mistake made
during the permitting process.
Staff answered questions from the Commission.
Attachment A to 10-10-22 Minutes
E. Applicant Presentation
Applicant and property owners, Brandon and Kelly Fanning, provided a handout (which
is attached hereto and made part of this Official Record as Attachment B). Ms. Fanning
gave an overview of the request, asked that the original approval be honored, and
explained her reasons. She advised that she is willing to sign necessary documentation
to release the City of any liability to the structure, even though they have an approved
permit.
Ms. Fanning reiterated the reasons she believes the waiver should be approved as 1) Our
permit was approved; 2) It poses no issue to the environment or nearby homeowners
with concern for water penetration to the soil or storm drainage/runoff; 3) We are willing
to release the City of any liability for damages incurred, should City vehicles or other
related machinery need to access the right-of-way; 4) We homeowners have
demonstrated a commitment to the due process, even being here tonight, I'm missing
out on a tremendous opportunity; and 5) The issue of selective enforcement.
Ms. Fanning answered questions from the Commission.
Attachment B to 10-10-22 Minutes
F. Public Comments
Mayor Glasser explained the process and opened the floor for public comments. The
following speaker took the oath and proceeded to provide comments.
Page 2 of 31
Agenda Item #1.B.
27 Mar 2023
Page 40 of 91
Special Called Meeting of the City Commission
October 10, 2022
Christina Bell spoke in favor of reimbursing the Fannings for time and money spent on
the project, if it was required from the City's mistake of giving a permit and approving
it.
Mayor Glasser closed public comments.
G. Closing Comments/Rebuttal
Staff provided closing comments and rebuttal. PWI Martin addressed the issue of there
being pavers instead of concrete. He read the comment on the request, "Concrete to be
removed and replaced with pavers", and explained why he thought there was concrete to
be replaced.
PWD Williams referred to the survey and explained they had no idea the paver parking
pad was there and if it were to be approved, it would have needed to be marked by the
surveyor. PWD Williams answered questions from the Commission.
CA Brenna Durden confirmed that if the waiver is denied, it would be an existing
violation and if not removed, would go before the special magistrate. If the applicant
wanted to appeal the denial of the waiver, that would go to the circuit court, by petition
for writ of cert.
Mrs. Fanning provided closing comments and rebuttal. She addressed the timing of the
parking pad, noting that staff should have known about it; clarified that they are not
paving the driveway; and suggested considering the amount of money and time spent.
Staff and applicants answered questions from the Commission.
H. Commission Deliberation and Action
MOTION: Disapprove the waiver; however, the City will do the work to remove the pavers
and replace the sod.
Motion: Candace Kelly
Motion died due to lack of a second.
Commissioner Waters spoke in favor of allowing the homeowners to continue their work.
MOTION: Approve the waiver because to come into compliance with such provisions would
be unreasonable.
Motion: Brittany Norris
Second: Bruce Bole
Page 3 of 31
Agenda Item #1.B.
27 Mar 2023
Page 41 of 91
Special Called Meeting of the City Commission
October 10, 2022
Commissioner Norris spoke in support of the motion, noting the lack of communication.
Commissioner Waters spoke in favor of the motion, noting his desire to get it done and learn
from this.
Commissioner Bole spoke in favor of the motion, noting the gray area.
Commissioner Kelly spoke against the motion. She explained the City's continued efforts to
eliminate right-of-way parking that people have assumed for themselves and suggested that the
City pay to make the property whole and restore the right-of-way to grass as it was intended.
Mayor Glasser spoke against the motion. She explained a history of how the City handled past
instances; expressed concerns about setting a precedent; and spoke about agreeing with
Commissioner Kelly on removing the cost from the applicant and putting it back to the way it is
supposed to be.
Ellen Glasser Against
Bruce Bole (Seconded By) For
Michael Waters For
Candace Kelly Against
Brittany Norris (Moved By) For
Motion passed 3 to 2.
Mayor Glasser announced that the waiver was approved and the Commission congratulated Ms.
Fanning for being selected as Teacher of the Year for her school.
2. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 6:23 p.m.
Attest:
Donna L. Bartle, City Clerk Bruce Bole, Commissioner
Date Approved: ______________________
Page 4 of 31
Agenda Item #1.B.
27 Mar 2023
Page 42 of 91
COAB Environmental Stewardship Committee Presentation
DRAFT Sustainability & Resilience Community Action Plan
•2050 Goals
•Suggested strategies to start working towards goals
•Benefits of this plan
•What to expect on 10/24
ATTACHMENT A
10-10-22 Minutes
Page 5 of 31Agenda Item #1.B.27 Mar 2023Page 43 of 91
Focus Area 2050 (or earlier) Goals * crossover to another focus area
Natural Systems & Ecology •Develop and enhance connectivity and walkability between parks and within city
•Ensure that 95% of residential addresses are located within ½ mile of a park or open space.
•Increase and maintain healthy, diverse tree canopy to 40%.*
•Reduce use of harmful chemicals and biocides by 90%
Quality of Life / Livability •Demonstrate an annual improving trend achievement for the stated thresholds and metrics (LEED QOL data , safe community, housing & transportation
affordability, food access & nutrition, community health, ambient noise & light, active living, aging in the community, environmental justice, arts & culture,
historic preservation, social & cultural diversity)
Energy & Climate •Reduce GHG emissions to below two metric tons per capita or 80% below 1990 levels*
•Commit to Under 2°actions and implementation*
•Reduce 20% of overall energy consumption*
•33% of citywide electricity generated by renewable energy and obtain 100% of electricity from clean, renewable sources city wide*
Water •Meet or exceed National Primary Drinking Water Regulations for 90 known contaminants and add status of water withdrawal areas in annual report
•Reduce gross potable water consumption per capita by 40% including on lawns.
•Make 100% of COAB waterways fishable and swimmable
•Ensure COAB has sufficient water storage and mitigates inland flooding during extreme weather events.
•No treated or non-point source pollution in ICW or ocean.
Green Building &
Infrastructure
•Ensure 100% of new buildings meet green building and resiliency standards (GB&R).*
•Ensure 100% of existing buildings are educated about GB&R standards and benefits and at least 50% actively striving to meet standards*
•Reduce total electricity consumption by 20%*
Solid Waste •Reduce MSW generated by 30%
•Increase MSW diverted from landfill by 30%
•Actively work at becoming a “zero waste” community reporting action items and lessons learned in annual report
Transportation & Land Use •Increase number of historic homes/buildings, number of lots that retain trees (not denuded due to construction), and renovate versus razing by 25%
•Reduce total VMT and emissions from vehicles by 20% and achieve majority of trips made by foot, bike, carpooling, or transit.
•Achieve and maintain a Gold ranking for the League of American Bicyclists Bicycle Friendly Community Score.
•Eliminate pedestrian and bike fatalities.
•Attain a “good” rating on the Air Quality Index (AQI) 365 days/year
Governance, Community
Outreach & Education
•Improve measurement, performance, and reporting year over year and share results in annual report for both city and community wide
•Achieve and maintain best quality bond rating
•Continue to grow COAB sustainability and resiliency leadership commitments (one per year/multi-year)
•Achieve 90% engagement by COAB residents with this plan
•Designate a CSRO/Office and add sustainability and resiliency to employee’s workplan and performance metrics (2025)
•Uphold a process that ensures the civil and human rights of all people is fundamental
ATTACHMENT A
10-10-22 Minutes
Page 6 of 31Agenda Item #1.B.27 Mar 2023Page 44 of 91
Natural Systems & Ecology
Intent: To ensure Atlantic Beach’s resilient and sustainable natural systems by protecting and restoring natural resources and ecosystem services
2050 (or earlier) GOALS
•Develop and enhance connectivity and walkability between parks
and within city
•Ensure that 95% of residential addresses are located within ½ mile
of a park or open space.
•Increase and maintain healthy, diverse tree canopy to 40%.*
•Reduce use of harmful chemicals and biocides by 90%
* Crossover to another focus area goal or suggested strategy
ATTACHMENT A
10-10-22 Minutes
Page 7 of 31Agenda Item #1.B.27 Mar 2023Page 45 of 91
Natural Systems & Ecology
Intent: To ensure Atlantic Beach’s resilient and sustainable natural systems by protecting and restoring natural resources and ecosystem services
Potential Initial Strategies
•Promote and educate about the benefits of trees, tree ordinance, tree
planting and pervious surfaces
•Assess and address how construction practices are negatively affecting trees
(e.g., heavy trucks parking on tree roots reducing lifespan of trees)
•Develop and maintain canopy assessment tools
•Strive for zero net loss of canopy
•Conserve, restore, and maintain the health, quality, and function of AB’s
natural systems (marsh, wetlands, beaches, canopy, green spaces, dunes,
parks, waterways, etc.) through regular assessment and attention.
•Increase the connectivity between habitats needed for threatened species
•Adopt and/or incentivize best practices for resilient properties (e.g., trees,
hardening, elevation, first floor floodable, raising up houses, etc.) *
•Strive to eradicate invasive species by preventing growth and expansion
•Coordinate a Friends of the Park program so those who use the park can have
more impact in a park’s maintenance and care.
Initiatives
•Canopy Health & Coverage
•Health of Public Green Spaces
•Ongoing Assessment of AB’s Ecosystems
•Water Quality Monitoring Plan (nonpotable)
•Natural Resources Conservation & Restoration
•Biodiversity & Invasive Species
•Resiliency Planning for Acute and Chronic events
•Light Pollution
•Outdoor Air Quality
•Water in the Environment (crossover)
ATTACHMENT A
10-10-22 Minutes
Page 8 of 31Agenda Item #1.B.27 Mar 2023Page 46 of 91
Climate & Energy
Intent: Reduce climate impacts through adaptation and mitigation efforts and increase resource efficiency
2050 (or earlier) GOALS
•Reduce GHG emissions to below two metric tons per capita or 80%
below 1990 levels*
•Commit to Under 2°actions and implementation*
•Reduce 20% of overall energy consumption *
•33% of citywide electricity generated by renewable energy and
obtain 100% of electricity from clean, renewable sources city wide*
ATTACHMENT A
10-10-22 Minutes
Page 9 of 31Agenda Item #1.B.27 Mar 2023Page 47 of 91
Climate & Energy
Intent: Reduce climate impacts through adaptation and mitigation efforts and increase resource efficiency
Potential Initial Strategies
•Adopt and/or incentivize best practices for resilient properties (e.g., trees,
hardening, elevation, first floor floodable, raising up houses, etc.) *
•Become a solar and EV ready community
•Implement specific programs and services that increases energy efficiency,
increases renewable energy adoption, and reduces waste in the community
•Maintain 100% access, reliability and resiliency of power to AB
•Install and maintain resilience hubs in most needed areas of AB
•Implement and incentivize a voluntary benchmarking and green building
program and/or challenge for city, residential and commercial buildings.
•Work with JEA on dynamic pricing for metered users to motivate load shifting
and adopt (or be committed to) an Interconnection and Net metering policy.
•Consider best practices for sustainable development principles into
neighborhood planning
Initiatives
•Power Access, Reliability and Resiliency
•Energy & Greenhouse Gas Emissions Performance
•Energy Efficiency
•Greening the Energy Supply
•Renewable Energy
•Low Carbon Economy
•Grid Harmonization
•Climate Adaptation
•GHG Mitigation
ATTACHMENT A
10-10-22 Minutes
Page 10 of 31Agenda Item #1.B.27 Mar 2023Page 48 of 91
Quality of Live / Livability
Intent: To make Atlantic Beach an oasis to live for all residents by providing the critical support that promotes a healthier, more f ulfilled, and
equitable community.
2050 (or earlier) GOALS
•Demonstrate an annual improving trend achievement for the
stated thresholds and metrics (LEED QOL data, safe community,
housing & transportation attainability, food access & nutrition,
community health, ambient noise & light, active living, aging in
the community, environmental justice, arts & culture, historic
preservation, social & cultural diversity)
ATTACHMENT A
10-10-22 Minutes
Page 11 of 31Agenda Item #1.B.27 Mar 2023Page 49 of 91
Quality of Live / Livability
Intent: To make Atlantic Beach an oasis to live for all residents by providing the critical support that promotes a healthier, more f ulfilled, and
equitable community.
Potential Initial Strategies
•Achieve a Livability Index score of 60 or greater
•Set standards and understand effects of excessive exposure and mitigation
techniques for ambient noise and ambient light
•Continue to install sidewalks, safe and widened walkways and appropriate lighting in
areas most needed
•Identify the priority environmental justice conditions and make plan to address
•Outdoor exercise equipment installed in city parks
•Enhance public spaces, including public rights of way, roadsides, City buildings, beach
accesses and other publicly held properties with art and carefully maintained
landscape design and plantings
•Incentivize and advocate for use of native plants and beautification of private and
commercial spaces
•Reduce the number and appearance of degraded or blighted properties
•Incorporate a framework of health & wellness for individuals and community health
in AB’s overall approach to QOL and livability (e.g., blue zone work)
•Develop a workforce / attainable housing policy
Initiatives
•Safe Community
•Housing and Transportation Affordability
•Food Access & Nutrition
•Community Health
•Ambient Noise & Light
•Active Living
•Aging in the Community
•Environmental Justice
•Arts & Culture
•Historic Preservation
•Social & Cultural Diversity
•Distributional Equity
ATTACHMENT A
10-10-22 Minutes
Page 12 of 31Agenda Item #1.B.27 Mar 2023Page 50 of 91
Water
Intent: Minimize water use and demand as a means to conserve water in the community and protect and restore the biological,chemical,and
hydrological integrity of water in the natural environment
2050 (or earlier) GOALS
•Meet or exceed National Primary Drinking Water Regulation limits for
90 known contaminants and add status of water withdrawal areas in
annual report
•Reduce gross potable water consumption per capita by 40% including
on lawns.
•Make 100% of COAB waterways fishable and swimmable
•Ensure COAB has sufficient water storage and mitigates inland
flooding during extreme weather events.
•No treated or non-point source pollution in ICW or ocean by 2030 or
state deadlines
ATTACHMENT A
10-10-22 Minutes
Page 13 of 31Agenda Item #1.B.27 Mar 2023Page 51 of 91
Water
Intent: Minimize water use and demand as a means to conserve water in the community and protect and restore the biological,chemical,and
hydrological integrity of water in the natural environment
Potential Initial Strategies
Adopt a community wide specific water management plan to improve water
efficiency and reductions by residential and commercial sectors
Increase amount of reclaimed water access and use in AB
Create and maintain a dynamic map of flooding incidences to which both
staff and citizens can contribute
Improve the operational efficiency of the water management systems
through use of smart technology.
Engage in restoring and maintaining critical water bodies and the buffer
zones that protect those water bodies
Improve use of landscape and rainwater harvesting tools to capture
rainwater for filtration or reuse.
Continue to provide and improve equitable access to healthy drinking water
and sanitation services.
Review best practices that meet multiple objectives regarding water runoff
and onsite retention, pervious and impervious surfaces, tree retention,
beautification, etc.
Initiatives
•Water Access and Quality
•Water Performance & Efficiency
•Integrated Water Management
•Stormwater Management
•Smart Water Systems
•Water in the Environment
ATTACHMENT A
10-10-22 Minutes
Page 14 of 31Agenda Item #1.B.27 Mar 2023Page 52 of 91
Green Building & Infrastructure
Intent: To encourage the design, construction, and retrofit of buildings and infrastructure using green building and resilient best p ractices
2050 (or earlier) GOALS
•Strive for 100% of new buildings meet green building and
resiliency standards (GB&R)
•Strive for 100% of existing buildings are educated about
GB&R standards and benefits and at least 50% actively
striving to meet standards
•Reduce total electricity consumption by 20%*
ATTACHMENT A
10-10-22 Minutes
Page 15 of 31Agenda Item #1.B.27 Mar 2023Page 53 of 91
Green Building & Infrastructure
Intent: To encourage the design, construction, and retrofit of buildings and infrastructure using green building and resilient best p ractices
Potential Initial Strategies
Incentivize smaller home sustainable and resilient construction and
renovation and consider accessory dwelling units and/or mother in law
suites as a legal alternative residential dwelling in the city if lot size and
parking can accommodate
Enact a municipal building performance disclosure program
Adopt policy for all new construction undertaken by the city government to
achieve a green building certification level with resiliency best practices.
Incentivize and make it easy for all private sector buildings to obtain a green
building certification, implement resilient best practices and measure annual
performance.
Consider requiring certification with resilient best practices for all buildings
5000 square feet and above.
Work with FL SUN nonprofit to offer a solar co-op
Assess green infrastructure functionality
Create a green infrastructure policy and incentives for both public and
private sectors.
Incentivize the use of pervious surfaces to reduce stormwater runoff
Incentivize permeable and recycled concrete installation
Pilot floating solar array in retention pond
Keep the public appraised of city and homeowner insurance issues and
availability
Initiatives
•Green Building Policy & Incentives
•Green Infrastructure Policy & Incentives
ATTACHMENT A
10-10-22 Minutes
Page 16 of 31Agenda Item #1.B.27 Mar 2023Page 54 of 91
Solid Waste
Intent: To support waste management and move towards net zero waste city.
2050 (or earlier) GOALS
•Reduce municipal solid waste (MSW) generated by 30%
•Increase MSW diverted from landfill by 30%
•Actively work at becoming a “zero waste” community reporting
action items and lessons learned in annual report
ATTACHMENT A
10-10-22 Minutes
Page 17 of 31Agenda Item #1.B.27 Mar 2023Page 55 of 91
Solid Waste
Intent: To support waste management and move towards net zero waste city.
Potential Initial Strategies
•Build/renovate a green and resilient certified community composting, special waste
recycling, community gardening and education center (crossover)
•Increase number of public recycling and composting bins
•Partner with local restaurants to improve food re-distribution and reduce food and
solid waste
•Achieve a solid waste recycling rate of 40% or greater
•Develop or participate in a regional coalition that enhances the community’s ability
to address waste management targets
•Implement communitywide incentives and/or enforce regulations ensuring that
residents and businesses are working toward community waste reductions targets
•Operate at least 3 specific waste management programs for critical waste stream
types found in the community, such as: organic waste, hazardous waste, electronic
waste, and construction and demolition waste
•Host semi-annual collection site to collect difficult to recycle, hazardous, and
electronic waste items
•Offer community clean ups (after big events such as July 4, Memorial Day, etc) to
build community alliance while helping our city environment.
•Start a home composting recognition program to increase landfill diversion rate and
community engagement.
•Collect and re-use unused paint for local facade facelifts
Initiatives
•Waste Performance
•Special Waste Streams Management
•Responsible Sourcing for Infrastructure
•Material Recovery
•Smart Waste Management Systems
•Waste Minimization
ATTACHMENT A
10-10-22 Minutes
Page 18 of 31Agenda Item #1.B.27 Mar 2023Page 56 of 91
Transportation & Land Use
Intent: To mitigate the negative effects of over development, promote healthy and diverse transportation choices and provide housing options for
families of all income levels
2050 (or earlier) GOALS
•Identify and follow COJ’s historic homes/buildings guidelines
•Increase number of lots that retain trees (not denuded due to
construction) and renovate versus razing by 25%
•Reduce total vehicle miles traveled (VMT) and emissions from
vehicles by 20% and achieve majority of trips made by foot, bike,
carpooling, or transit.
•Achieve and maintain a Gold ranking for the League of American
Bicyclists Bicycle Friendly Community Score.
•Eliminate pedestrian and bike fatalities.
•Attain a “good” rating on the Air Quality Index (AQI) 365 days/year
ATTACHMENT A
10-10-22 Minutes
Page 19 of 31Agenda Item #1.B.27 Mar 2023Page 57 of 91
Transportation & Land Use
Intent: To mitigate the negative effects of over development, promote healthy and diverse transportation choices and provide housing options for
families of all income levels
Initiatives
•Transportation Performance
•Compact, Mixed Use and Transit Oriented Development
•Access to Quality Transit
•Alternative Fuel Vehicles
•Smart Mobility and Transportation Policy
•High-Priority Site
•Infill & Redevelopment
Potential Initial Strategies
•Transition City fleet vehicles to low or zero emission
•Improve infrastructure and amenities for bikers and pedestrians and partner
with community organizations to deliver bike and pedestrian safety education.
•Improve transit connections to employment and activity centers from
underserved areas and consider car-sharing programs to low-income residents
using various tools.
•Study the feasibility of a regional congestion fee for travel during peak hours.
•Limit and/or discourage idling engines.
•Install necessary infrastructure to support the use of electric vehicles (EV) and
alternative fuel vehicles and consider solar for the EV chargers
•Increase mass transit adoption and improve micro-mobility
•Create a recognition program for historical buildings, trees, structures, and
features to retain character of AB, it’s eclectic nature, and honoring history.
•Demonstrate a measurable reduction in vulnerability and/or increase in
resiliency to 3 Community wide risks (e.g., flooding, heat, tornados,
hurricanes) and 1 at-risk population group (e.g., mobile home)
•Assess tools to address overdevelopment of lots by looking at zoning codes
and how considering the value of “communal” trees on private property that
provide co-benefits to neighbors and the community at large.
ATTACHMENT A
10-10-22 Minutes
Page 20 of 31Agenda Item #1.B.27 Mar 2023Page 58 of 91
Governance, Community Outreach & Education
Intent: To use best practices in governance, outreach, education and communications to empower, engage and inspire the residents and staff of
COAB to achieve a sustainable and resilient community.
2050 (or earlier) GOALS
•Improve measurement, performance, and reporting year over year and
share results in annual report for both city and community wide
•Achieve a Best Quality or High Quality bond rating with 1 or more of
the 3 major rating agencies
•Continue to grow COAB sustainability and resiliency leadership
commitments (one per year/multi-year)
•Achieve 90% engagement by COAB residents with this plan
•Designate a CSRO/Office and add sustainability and resiliency to
employee’s workplan and performance metrics (2025)
•Uphold a process that ensures the civil and human rights of all people
is fundamental
ATTACHMENT A
10-10-22 Minutes
Page 21 of 31Agenda Item #1.B.27 Mar 2023Page 59 of 91
Governance, Community Outreach & Education
Intent: To use best practices in governance, outreach, education and communications to empower, engage and inspire the residents and staff of
COAB to achieve a sustainable and resilient community.
Potential Initial Strategies
•Review and report out on status and progress of CAP annually
•Improve measurement, performance and tracking of each focus area’s metrics annually
•Set short and medium term milestone targets for each focus area to show progress toward long
term goals
•Grow number of people interested and engaged in making AB more sustainable and resilient
through partnerships, high touch education and outreach tactics, identifying local and regional
like-minded assets, inviting participation by Subject Matter Experts, attracting volunteers, and
starting an AB Sustainability & Resiliency Steward and Ambassador program
•Learn and implement best practices and innovations from other local governments, private sector,
nonprofits, and academia
•Demonstrate cohesive and socially connected community by achieving diversity in selection and
appointment to citizen committees and boards (e.g., represent the makeup of the population)
•Continue to commit to leadership commitments aligned to plan (e.g., Monarch Butterfly Pledge;
Ban on Glycophosphate; Under 2 Degrees MOU)
•Start a recognition program that recognizes positive behavior through yard signs and annual
awards program (e.g., green certified business/home, NWF certified yard; saved a tree, highest
diverter, etc.)
•Create a centralized virtual space and physical local sustainability / composting / recycling /
gardening center with educational programming so residents and businesses know where to go to
learn about and engage in sustainability and resiliency efforts. Through this space, center, staff
and ESC, create an education and outreach campaign to engage residents and businesses in
sustainability, resiliency and climate change related impacts that include each focus area. *
Initiatives
Good Governance Practices
Leadership Commitments
Community Engagement & Education
Innovation
ATTACHMENT A
10-10-22 Minutes
Page 22 of 31Agenda Item #1.B.27 Mar 2023Page 60 of 91
BENEFITS OF THIS PLAN
•Provides consistent data for decision making
•Reduces redundancies, silos and competition for resources
•Fosters collaboration and holistic preparation and action
•Increases city’s grant readiness
•Helps with bond rating and risk mitigation
•Raises city as a recognized leader in Northeast Florida
•Aligns with many COAB plans, State of Florida resiliency goals,
science-based national goals
•Saves money and attracts investment by planning now
•Reduces immense cost of inaction from growing exponentially
•Aligns with efforts of 100+ other Florida cities
•Increases number of healthy and engaged residents
ATTACHMENT A
10-10-22 Minutes
Page 23 of 31Agenda Item #1.B.27 Mar 2023Page 61 of 91
WHAT TO EXPECT AT 10/24 COMMISSION MEETING
•Updated version of the SRCAP in your agenda packet
•Reformatted
•Commission and community suggestions incorporated about this draft
•Executive Summary will be updated and added to (e.g., engagement process,
Commission priorities, cross departmental and committee engagement,
•Appendix items (e.g., glossary of terms)
•Content not changing (small tweaks will be highlighted)
•10/22 Town Hall feedback shared
•Request to approve goals and plan through a resolution
ATTACHMENT A
10-10-22 Minutes
Page 24 of 31Agenda Item #1.B.27 Mar 2023Page 62 of 91
THANK YOU
ATTACHMENT A
10-10-22 Minutes
Page 25 of 31Agenda Item #1.B.27 Mar 2023Page 63 of 91
Page 26 of 31
Agenda Item #1.B.
27 Mar 2023
Page 64 of 91
SSS
6;) oU CQ S o
Building Permit Application t,f,J:rrrd,U 11F
City of Atlantic Beach Building Department ALL INFORMATION
800 Seminole Road, Atlantic Beach, FL 32233 HIGHLIGHTED IN GRAY
Phone: (904) 247-5826 Email: Building-Dept@ au
IS REQUIRED.
uwr K= u Perm RES022-0026JobAddress: -]1 `-K. A+ Atr jct L t` Permit Number:
legal Description Lef 4-i P' .., j, t t.t`r1) V 'REI! -
Valuation of Work(Replacement Cost)$ ( Heated/Cooled SF Mr''r Non-Heated/Cooled
Class of Work: DNew DAddition DAlteration /Repair//OMove Demo Pool Window/Door
Use of existing/proposed structure(s): I liCommercial (31 esidential
If an existing structure,is a fire sprinkler system installed?: [(Yes (' No
Will tree(s)be removed in association with proposed project?EJYes(must submit eparate Tree Removal Pr Nrmiti • o
Describe In detail the type of work to be performed: v ji4 q,,, icr cA/Y%7ky,rSi,n
larA w2 5/tot4
tr ?.
rLL. W f , Ja v
if;'
7 "ru1 C4 itc.•14-.
Florida Product Approval# for multiple products use product approval form
Property Owner Information
Name +tr. _. ^ Address '7)5 +6[f`v..
City x-11 . 1rr. , • State FL Zip 3)- -.3)Phone V1- 303- `7"?L9
E-mail n, •n .:tf.'1:•1 16 c,l,'tn( .c.M
Owner or Agent(If Agent,Power dAttomey or Agency Letter Required)
Contractor Information
Name of Company_ /v A' Qualifying Agent
Address_..... City.__ ____.—.._..... State tip_---._
Office Phone Job Site Contact Number
State Certification/Registration# E-Mail
Architect Name&Phone if
Engineer's Name&Phone ft
Workers Compensation Insurer OR Exempt Expiration Date
Application is hereby made to obtain a permit to do the work and installations as indicated. I certify that no work or installation has
commenced prior to the issuance of a permit and that all work will be performed to meet the standards of all the laws regulating
construction in this jurisdiction.I understand that a separate permit must be secured for ELECTRICAL WORK,PLUMBING,SIGNS,
WELLS,POOLS,FURNACES,BOILERS,HEATERS,TANKS,and AIR CONDITIONERS,etc. NOTICE:In addition to the requirements of this
permit,there may be additional restrictions applicable to this property that may be found in the public records of this county,and
there may be additional permits required from other governmental entities such as water management districts,state agencies,or
federal agencies.
OWNER'S AFFIDAVIT:I certify that all the foregoing information is accurate and that all work will be done in compliance with all
applicable laws regulating construction and zoning.
WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY
RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. IF YOU INTEND
TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE
RECORDING YOUR NOTICE OF COMMENCEMENT.
Signature of Owner or Agent) - Signature of Contractor)
Signed and sworn to(or affirmed)before me this day of Signed and sworn to(or affirmed)before me this day of
MGcI ,aoa))- ,by aih F kn by
dCtr ip¢.Irtg4b9• (7579 Signature of Notary)
c EMPIRES:October 21,21)24
e•,•"Z°,-"0"i:
Attachment B
of 10-10-22 Minutes
Page 27 of 31
Agenda Item #1.B.
27 Mar 2023
Page 65 of 91
ES,O,,'.c'-05
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CERTIFIED TO: JOHN BRANDON FANNING AND KELLY CASSIDY FANNING,
FIRST AMERICAN TITLE INSURANCE COMPANY,
FIRST INTERNATIONAL TITLE, INC. AND
UNITED WHOLESALE MORTGAGE.
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Attachment B
of 10-10-22 Minutes
Page 28 of 31
Agenda Item #1.B.
27 Mar 2023
Page 66 of 91
Attachment B of 10-10-22 MinutesPage 29 of 31Agenda Item #1.B.27 Mar 2023Page 67 of 91
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Page 31 of 31Agenda Item #1.B.27 Mar 2023Page 69 of 91
Page 70 of 91
i?rutlamatiuttat the
Qtitp at Qtlatttit i?eatl)
Honoring the lifeand heroic service of
Major Craig L.Dunning
WHEREAS,Craig L.Dunning was born in 1946 and grew up in Virginia.After earning an engineering
degree from Virginia Tech,he was drafted by the U.S.Army at age 19.He attended Basic Training at Fort Bragg
and reported to Vietnam,where he served from 1966-1968;and
WHEREAS,Dunning was a source of affection and appreciation in the Atlantic Beach community and
the Atlantic Beach Police Department.He lived on Seminole Road for decades and lived in nearby Anthem
Lakes in his ?nal years.The City's Purple Heart designation was framed around him,and the City of Atlantic
Beach along with J ax Vets,Atlantic Beach Police Department,Anthem Lakes,and Angel Bikes gifted him with
recumbent bike in 2019 after he was victimized by a hit-and—runincident on Mayport Road.He passed away on
February 20,2023;and
WHEREAS,in Vietnam,Dunning was assigned to “The Big Red One”First Infantry Division and First
Cavalry Airmobile Division.For his acts of bravery and heroism,he was awarded Purple Hearts medals for
being wounded as a result of an act of an opposing armed force;Silver Star medals for gallantry in action;and
two Bronze Star medals for heroic or meritorious achievement or service in a combat zone.He wrote about his
combat experiences in Vietnam,crediting God with saving his life on many occasions;and
WHEREAS,Dunning was promoted to Platoon Leader Sergeant E-7.And,later,after volunteering to
be a “tunnel rat”,he was promoted to First Lieutenant Platoon Leader,serving in that role during Operation
BYRD.He then volunteered to serve an additional year and was promoted to Maj or O-4.Assigned to a battalion
as part of Operation BYRD,efforts were successful to open Highway 1,a vital link to Saigon;and
WHEREAS,as a disabled veteran,Dunning returned from the war and was met by the scorn of many
Americans,in spite of valiantly serving his country and trying to help free the South Vietnamese.He suffered
from PTSD,had nightmares about seeing his men die,and he did not talk about his service for 45 years upon
joining Jax Vets.
NOW,THEREFORE,BE IT RESOLVED that 1,Curtis Ford,Mayor of Atlantic Beach,do hereby issue
this proclamation expressing heartfelt appreciation for the life and heroic service of Major Craig L.Dunning,and
encourage all citizens to join me in bestowing this recognition.
set mycausedtheOfficialSealoftheCityofAtlantic Beachtobeaffixedthis27”‘day of March,2023.Curtis Ford,Mayor Agenda Item #2.A.27 Mar 2023Page 71 of 91
Page 72 of 91
CITY OF ATLANTIC BEACH
CITY COlVIl\/IISSION NIEETING
STAFF REPORT
AGENDA ITEIVI:90-Day Calendar for the 1\/Iayor and Commission
SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Ma
na
ger
%
%
TOI)AY’S DATE:I\/larch I4,2023
I\’IEETING DATE:1\/larch 27,2023
BACKGROUND:The 90-day calendar is ineluded on the agenda for the purp
ose
ofsetting
meeting dates and deterrnining the location,time and whether to videotape special me
eti
ngs
and
workshops.
The rolling 90-day calendar will be revised a?er receiving input.frorn City staff and tCom
missi
on,
and will be included in each agenda for consideration.
Notes:
-A Special Called Commission Meeting is scheduled for l\/londay,April 3 at 5:30 prn intheChan-lber.
Subj:Appeal Hearing for 103 Atlantic Blvd and 3 lo l\/layport Road
-The Northeast Florida League of Cities Dinner will be held at the AB Country Club o
n
Thurs
day,April 20 from 6 prn to 8 pm.Atlantic Beach is the lead host.
-Atlantic Beach Holding Cornpany’s dedication ceremony of2l9 acres of lntracoaslal pro
pert
ytotheNonhFloridaLandTrustwillbeheldat10amonSaturday,April 22 at Tidevie
ws
Preserve.
BLTDGET:None
RECOIVIIVIENDATION:Approve the 90-Day Calendar for April —June 2023
ATTACHMENT:1)l\/Iayor and Corrlrnissiorl 90«Day Calendar (April —June 202
3)
l—('/2 "
REVIEWED BY CITY BIANAGER:V/'A—-—//Agenda Item #3.A.27 Mar 2023Page 73 of 91
MAYOR AND COMMISSION
MONDAV
Ap?l
\\"EDN
2023
2 Farmers Market 3 4 5 6 7 3 Egg Hunt &
(RV-155311P?fk)APP°31H9371’-lg ESC Speaker Parade 10 am —1 pm
10 a.m—2 pm (103 At!BIv&3l0 Series 6 pm (J91-danPafk)
Songwriters Concert Maw?“R°ad)(Chamber)Wlid Wo?di‘-TS
(Bull Park)5.3 pm 52:0 Pm l~2 pm Dutton Island
9 10 11 12 ESC Tree 13 14 I5
Farmers Market Commission Mtg ARCC Meeting Submmmiffee Mtg Town Hall Meeting
(kussen Park)6:30 pm 6 pm 5:15 pm 10 am —Noon
10 3111 —2 Pm (Invoe-Kelly)ESC M13 5 Pm (Baker Center)
16 17 18 19 20 21 2ZAn.sinthePark
Farmers Market Community ESC Outreach Northeast Florida Family Paint Night 10 am —4 pm
(Russell Park)Development Subcommittee I-eégueOfcities and Bingo (lohanse?Park)
10 am —2 pm Board Meetinv Meeting Dlmlel’'6 Pm 6:30 pm NFL-r D d»»
6 Pm
a
4:45 pm (AB CountryClub)(Jordan Park)Ce em‘)
e iitgnon
Host City~AB _
’
_“Y 3”‘
(Ttdeviews Preserve)
FIARTH DAY
23 Farmers Market 24 25 16 27 ESC 28 29
(Russell Park)Commission Mtg Sustainability &
10am—2pm 6:30 pm Resiliency
AcousticNight (InV0c_Ring)Subcommittee
(Bull Park)6 pm 9 am
30 Farmers Market
(Russell Park)
10 am —2 pm
Opening of the
Beaches Parade
Agenda Item #3.A.27 Mar 2023Page 74 of 91
MAYOR AND COMMISSION
MONDAY TUESDAY WEDNESDAY FRIDAY
1 Z 3 A Special 5 6
Magistrate Hearing We11Fest
2 Pm 9 am
ESC Speaker Johansen Park
Series 6 pm
7 Farmers Market 8 9 10 ESC Tree 11 12 13
(RuSSe11P?Ik)Commission ARCC Meeting Subf?mmime Pension Board
10 “*2 Pm Meeting 6 pm °:15 lm_‘Meeting
_6:30 pm ESC Meme 5:30 pmSongwritersConcertam/oC_F d)6 pm
(Bull Park)es pm °‘
14 15 16 17 Community 18 19 20
Farmers Market D€VB1°P1|1?Df 30315 Family Paint
(Russell Park)W‘day)Night &Bingo
10 am _2 pm
ESC Outreach 6330Pm
Committee 4:45 pm (Baker Center)
21 Farmers Market 22 23 24 25 26 27
(RUSSEUPark)Commission ESC
10 3"‘‘2 1”“Meeting Subcommittee
AcousticNight 6:30 pm Meeting
(Bun park)5 pm (Invoc-Bole)9 am
28 29 Memorial Day 30 31
Farmers Market Event -9 am
(Russell Park)Beaches Veterans
10 am -2 pm Memorial Park
City Of?ces Closed
Agenda Item #3.A.27 Mar 2023Page 75 of 91
MAYOR AND COMMISSION
June 202
‘N I 1 \
1 2 3
ESC
Speaker Series
6 pm
4 3 6 7 8 9 10
Farmers Market Wild Wonders
10 am 11 am
(Dutton Island)
Songwriters
Concert 6 pm
11 12 13 14 ESC 15 16 17
C0mmiSSi0Tl Tree Subcommittee ...
Fanners Market Meeting ARCC Meeting 5:15 pm Fa6"_"3'g)ytP"7'T'3t0N'ght
10am 6:30 pm 6pm
’
‘O 'Pm
(1nVoC_water5)ESC Meeting (J°"d3-U Park)
6 pm
18 19 20 21 22 23 24 Wild Wonders
Community ESC ESC Sustainability 1]am
Farmers Market City Offices Development Outreach &Resiliency (Damn Maud)
10 am Closed Board Subcommittee Subcommittee
V
Jllneteenth Day 6 pm 4:45 pm 9 am M°"‘°5 at the
Beach 6 pm
(7“‘Street Access)
25 26 27 28 29 30
Farmers Market Commission
10 am Meeting
6:30 pm
Acoustic Nights (1nv0c_Ke[1y)
6 pm
Agenda Item #3.A.27 Mar 2023Page 76 of 91
CITY OF ATLANTIC BEACH
CITY CONIMISSION
STAFF REPORT
AGENDA ITEl\/I:Dora Drive Property —Storrnwater l\/litigation Park
TODAY’S DATE:l\/[arch 22,2023
MEETING DATE:l\/larch 27,2023
SUBIVIITTED BY:Joe Gerrity,Interim City l\/Ianager
SUlVll\’IARY:At its l\/[arch 23,2023,meeting the City Commission directed totake
the next step to deterrnine the feasibility of COAB purchasing the Dora Street property for
storrnwater retention and passive recreation.The next step is to get two appraisals (
two
beca
useofthecost)on the property.We expect the appraisals to cost $2900—$3,000 each.Alth
oug
h
this
is within the spending limit of the City ]\/Ianager,I want to get the consensus ofthe C
o
m
m
is
si
o
n
before authorizing the expenditure.
RECOIVIDIENDATION:Commission advise staff as to whether it supports the expen
diture
of
$6,000~$7,000 for appraisals on certain property on Dora Street for the purpose ofhelpi
ng
the
determine the feasibility of purchasing the property for the purpose of stormwater rete
ntio
n
and
passive recreation.
BUDGET:$6,000—$7,000
/5
CITY MANAGER:/0'/‘jr°“‘:r4
Agenda Item #3.B.27 Mar 2023Page 77 of 91
Page 78 of 91
CITY OF ATLANTIC BEACH
CITY CO1\/I1\/IISSION MEETING
STAFF REPORT
AGENDA ITEIVI:Arts,Recreation and Culture Comrnittee (ARCC)Grant Fu
ndi
ng
Request
SUBIVIITTED BY:Kevin Hogencarnp,Deputy City I\/I ager,for Latrenia Tho
mas
,
Cultural
Arts and Recreation Director
TODAY’S DATE:l\/Iarch 22,2023
l\’IEETING DATE:l\/[arch 27,2023
BACKGROUND:On February 27,2023,ARCC member Jane Stevens theCity
Commission —on behalfof the Committee —to approve $9,468 in funding for l\/Iayport l\/
Iid
dle
Schoolfor
picnic tables,a sun shield,a garden shed and seating to help transform a wild?ower gar
den
intoa
community outdoor theatre and presentation space.The funding would be utilized from Cit
y‘s
ARCC—
administered grant funding program,which had $30,000 budgeted in ?scal year 2022-23 f
o
r
schoolsand
$45,000 for organizations for a total of $75,000.
ARCC also is asking that the City Commission approve $3,750 in additional funding for organi
zationNewAgeHippy,which made its case for additional funding at the l\/Iarch 13,2023,Ci
ty
Com
missi
on
meeting.
BUDGET:The City Commission has approved $61,371 ofthe grant ?i
nd
in
g,
leavinga
balance of $1 3,629.
RECOMMENDATION:The City Commission consider the ARCC-recommended f
u
n
d
i
n
g
requests.
ATTACI{l\’IENT(S):
-Resolution No.22-69
0 Correspondence to the City Commission from ARCC member Jane Stevens (
Attach
ment
Ato2-
27-23 minutes)
o Grant Budgets chart
{I 17*
REVIEWED BY CITY MANAGER:2.»--L~/~*-/g
Agenda Item #3.D.27 Mar 2023Page 79 of 91
RESOLUTION NO.22-69
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE CITY MANAGER TO PROVIDE FY 2022-23 FUNDING
TO DESIGNATED NONPROFIT AND FOR PROFIT ORGANIZATIONS FOR
ARTS,CULTURE AND RECREATION PROGRAMS AND EVENTS,
UTILIZING FUNDS BUDGETED IN ACCOUNT NO.001-6010~572—82-00;
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS
AND PURCHASE ORDER(S)IN ACCORDANCE WITH AND AS NECESSARY
TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,In accordance with Article 1,Section 2-2,of the City of Atlantic Beach Code of
Ordinances,the City “may contribute city funds or other support to artistic,recreational,or cultural
programs,events or projects which bene?t the residents of Atlantic Beach,”and establishes guidelines,
accordingly;and
WHEREAS,the Cultural Arts and Recreation Advisory Committee (CARAC)is tasked with
reviewing funding requests and making recommendations to the City Commission;and
WHEREAS,CARAC developed guidelines and an application for grant requests,reviewed the
requests,and made a funding recommendationto the City Commission;and
WHEREAS,grant funds are allocated in Account No.001-6010-572-82-00,which has
$30,000 budgeted in FY 2022-23 for schools and $45,000 budgeted for organizations.
NOW THEREFORE,be it resolved by the City Commission ofthe City of Atlantic Beach as
follows:
SECTION 1.The City Commission hereby authorizes the City Manager to provide FY 2022-
23 funding to the following organizations and schools,utilizing funds allocated in Account No.001-
6010-572-82-00,as follows:
$5,000 Brush Up!Canvas Painting Class
395,000 FACE4kidS
$4,421 NOVA Dance &Wellness Academy
$4,950 Connecting Thru Music
$5,000 Beaches Fine Arts Series
$10,000 Fletcher High School
$1,250 New Age Hippy$10,000 Maypoit Middle School$3,000 PossAbilities Plus$2,500 D-1 TrainingSECTION2.The City Manager is hereby authorized to execute the contract and suchpurchaseorder(s)in accordance with and as necessary to effectuate the provisions of this Resolution.Agenda Item #3.D.27 Mar 2023Page 80 of 91
SECTION 3.This Resolution shall take effect in1n1ediately upon its passage an
d
ado
pti
on.PASSED AND ADOPTED by the City of Alla|1lic Beach,this l0"‘day of October,2022
.gen
Glasser,]\/Iayor
Altest:
Donna L.Bertie,City Clerk
Approved as to for and correctness:
Brenna NI.Durde ‘Attorney
Resolution No.22~s9 20V2
Agenda Item #3.D.27 Mar 2023Page 81 of 91
Attachment A to
2-27-23 Minutes
Good evening.
i am representing the Arts and Recreation committee tonight.
On February 14th students from Mayport Coastal Sciences MiddleSchool attended the monthly
ARC meeting and presented a request for funds to enhance the community garden at the
school.You can see their presentation because it was,of course,recorded at the meeting.It
occurs about 15 minutes into the meeting.it was about 10 minutes long and followedby an
informative question and answer period ?elded by Ms.Jill Jenkins,assistant principal at the
school.Because i know your time is valuable,lam going to summarize their presentation as
quickly as i can and ask that you approve this request by the ARC committee to spend funds to
support the expansion of the garden and outdoor classroom.Allthe members of the ARC
committee voted to approve this request.
The garden presently consists of 13 raised beds and three picnic tables.They would like to
expand to 31 raised beds and 6 picnic tables so all students can be seated at once.They would
also like to add a sun shield so students can get out of the sun on their breaks and amphitheater
style seating in anotherarea to accommodate guest speakers and family education classes.
There are 900 students at the school.Around 450 come from the 32233 zip code.About 25
percent come from militaryfamilies.Presently 250 students use the garden daily.(This is
actually just the entry level class,as there are classes on aquaponics and they use ?sh effluent
to fertilize the gardens,but i promised to keep this short,so I am not even going to go into all
that.)Expanding the number of beds would allow each group of students to care for their own
garden bed.Fresh vegetables are sent home with each student in the class and they would
like to double the amount of fresh veg sent home.The goal for next school year is 12,000
pounds.
The amount of money they are requesting is just under $9,468.ARC has $18K left from the
community grants which willmore than cover the request.The main items are the picnic
tables.the sun shield.a garden shed and amphitheatenstyle seating for the wild?ower garden
so it can be used as a community outdoor theater and presentation space.
As you know,the Mayport corridor is considered a food desert.This grant willhelp alleviate that
drought in two ways,it willactually contribute food to family tables,and it willteach a generation
of citizens skills to help remediate that lack in the future.i am just going to say that again,
diet with fresh healthy food they grow themselves.l have provided a photo of the beds as they were when I last visited.You can see that theysurvivedthefreezebetterthanmanyoftheyardsinmyneighborhood.You can seetheconcretepadinthebackgroundthatwillbecoveredwiththesunshield.It can easilyaccommodatetheadditionalpicnictables.Agenda Item #3.D.27 Mar 2023Page 82 of 91
Attachment A to
2-27-23 Minutes
We have contacted the Oceanside Rotary and they have shown interest in heiping the students
access resources to revamp the garden this May if these materials are provided,so we would
like to have the request approved as soon as possible.
Budget summary of the 4 largest items.
item Cost Total Cost
Picnic tables 1042.43 for 3
Poles for sunshade 1619.91 for 4
Garden benches 3209.5 for 25
Garden shed 1492.71 for 1
With other items the total is $9468.
Again.we have this amount in the ARC grant fund.We are asking for authorization to spend it
on this project.
Thank you for your time.Agenda Item #3.D.27 Mar 2023Page 83 of 91
Attachment A to
2-27-2:Nlinules
Agenda Item #3.D.27 Mar 2023Page 84 of 91
‘Attachment A to
2-27-23 Minutes
PicnicTables Price
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WhitWinyJ;E31i9_:Eis33j2-l3.l2Le_:
11114z2o57,1,£J:a?.Z3.347.41
10 ft Stainless steel poles for sun shade 179.99
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Sun Shade Sall12 by 16
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12..-ft.~>:~16~rf_::.1.906.SM ~<?::r§y;f*<_r:_cs§l.e;13r2.Jgé;§2:_:z;
§,b_::d.lt2;§a_i£:_~.ézi.1l3l:33.:s§§3.n3l1:~i<,1t:,l<i.::I£%?,8;.;1_6:
35317355596
69.24
Cinder Blocks 2.47
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Lt.3_~in«Con,@.t‘ete3B|_991<;11.QQ_,1_92.4_[_2Q_;3l.2.3962
Garden Compost Number 3 from Earth Works
per yard (Wild Earth Mix)70
Delivery Fee for Garden Dirt Earth Works 50
Garden Benches for by the Octopus Garden 128.38
l'lZ1;pS-.'.[zwygy.l’10riEQi3_[g»Q__§;§g7n1/Q[3;ft'CEdal*?[;
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9,1,1./.3_3.E3.§_2,l?:1€£?.3.
Backless-Bmcy
Garden Shed
https://www.homedepot.com/p/Lifetime~8—ft-
W-><-10—ft—D—Plastic—Outdoor-Storage—Shed-71~
7-sq—ft—60371/321072364.1492.71
GRANDTOTAL(does not include tax)
ADDITIONS?
Sakrete 50 bags (forhttps://www.hornedepot.com/p/SAKRETE—50~lb«Fast-Set-Concrete-Mix-65305535/100350261Composter $369.49h:t1"s1&Jww.l1Qr1:aiE:1D0t§.9L!11e£_iI403§23;§.:S_<a3.g;§:v.uu2es:;E1:2:A.e1:>;1l.u;:§Q.<29LaQ3?s%ZQ§ZMiscellaneousanchorboltsandhardwareTOTAL1100
Quantity Sub total
3 1042.43
9 1619.91
4 276.96
200 494
6 420
2 100
25 3209.5
1 1492.71
$8,655.51
1 $369.49100$9,468.00 Agenda Item #3.D.27 Mar 2023Page 85 of 91
Connecting Thru
Music $4,950.00
Agenda Item #3.D.27 Mar 2023Page 86 of 91
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:Authorizing additional funds in the amount of $37,868.40 from Project
PU2201 for installing a new pump into Well #2 for Water Treatment Plant
#1
SUBMITTED BY:Troy Stephens,Public Utilities Director
TODAY’S DATE:March 13,2023
MEETING DATE:March 27,2023
BACKGROUND:The pump in Well #2 for Water Treatment Plant #1 seized up and was
inoperable.An emergency purchase order was entered for Complete Services Well Drilling,INC.to come
out and pull the pump and video the well for $10,850.00.After inspecting the pump,contractor consulted
with Staff and recommended that the pump be replaced rather than installing it back into the well.
A quote for the additional funds for the replacement pump,parts and labor was provided to Staff on 3/2/23
and piggybacks off of the St.Johns County Contract #20-MCC-COM—13065entered into with Complete
Services Well Drilling,INC.on 2/10/21 (RFP 21-35).
BUDGET:The additional funds for this work are available in the Capital Improvements
Account 400-5502-533-6300,Project #PU2201.
RECOMMENDATION:Authorize the City Manager to approve the additional funds for labor and
materials listed on the quote submitted by Complete Services Well Drilling,INC.in the amount of
$37,868.40
ATTACHMENT(S):1)Resolution No.23-07
2)Quotefrom Complete Services Well Drilling,INC.
3)Map and Photos of Well #2 Agenda Item #8.A.27 Mar 2023Page 87 of 91
RESOLUTION NO.23-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,
AUTHORIZING THE ADDITIONAL FUNDS FOR INSTALLING A NEW
PUMP INTO WELL #2 FOR WATER TREATMENT PLANT #1;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS
AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS
NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS
RESOLUTION;AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City is in need of a new pump for the #2 well for the Water Treatment
Plant #1 to replace the old pump that seized up;and
WHEREAS,Complete Services Well Drilling,INC.is the current contractor for the well
repairs;and
WHEREAS,funds are available in the Public Utilities Fund for this purpose in the
Infrastructure account 400-5502-533-6300;and
WHEREAS,the City will piggyback off of the St.Johns County Contract #20-MCC-
COM-l3065,entered into with Complete Services Well Drilling,INC.on 2/10/21 (RFP 21-35).
NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach
as follows:
Section 1.The City Commission hereby authorizes the City Manager to approve the
purchase and installation of the new well pump from Complete Services Well Drilling,INC.for
$37,868.40.
Section 2.The City Commission hereby appropriates funds from City’s Public Utilities
Fund for this purpose.
Section 3.The City Commission hereby authorizes the City Manager to execute contracts
and purchase orders in accordance with and as necessary to effectuate the provisions of this
Resolution;
Section 4.This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach,this 27th day of March,2023.
Attest:Donna L.Bartle,City ClerkApprovedastoformandcorrectness:Jason R,Gabriel,City Attorney Agenda Item #8.A.27 Mar 2023Page 88 of 91
cempieze services weii Drllllnu.INC.
s7a5 WELL WATER ROAD
JACKSONVILLE.FL 32220 us
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may or Auanllc Beach “"5 °
3
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DATE Arrrivnv QTY R
AT
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AMOUNT
services 21500.00
Jobsile w'rP 1.well 2»Sandpiper Fload
Pull exls?ng Pump and evaluate
services 2,000.00
video weii
services 350.00
suppiy 1a—inch iaiine Flange *"j'—*
San/Ices 27,555.40
Supply new discharge head.90-Incl column semng.new
1 Ass gprn @ 74 TDH bowl assammy.and pans to moerry
discharge iine la in the new hese.
services 5,000.00
insxsiisush of new pump dlscoui-ilsd frurn $6.500 Io $5.000
services 2,500.00
Fabricalion oi Column Flange wi access pens
services 2,500.00
Supply and lnslall 0 inch discharge wllh a valve In corms:
flaw.Length |s apprsximsieiy :33 feel.zworkers 3 hours
with giue and couplings.
T°”"$48,
71
8.40
Accepreu By Accepted Dexe
Agenda Item #8.A.27 Mar 2023Page 89 of 91
Well #2 Location:1100 Sandpiper —In Front of \/\/WTP
Agenda Item #8.A.27 Mar 2023Page 90 of 91
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Agenda Item #8.A.27 Mar 2023Page 91 of 91