2-16-23 CRC Adopted MinutesPresent:
Absent:
MINUTES
Charter Review Committee Meeting
Thursday, February 16, 2023 - 6:00 PM
Commission Chamber
Bruce Andrews, Member
Debbie Buckland, Member
Charles "Chip” Drysdale, Member
Kelly Elmore, Member
Ellen Golombek, Member
William "Bill" Gulliford, Chair
Mitchell Reeves, Member
Suzanne Shaughnessy, Vice Chair
Jennifer Lagner, Secretary
Dawn Scott, Member
Steve Swann, Member
Donald Young, Member
Kirk Hansen, Member
Also Present: Curtis Ford, Mayor - Seat 1
Jason Gabriel, City Attorney (CA)
Shane Corbin, City Manager (CM)
Donna Bartle, City Clerk (CC)
Kevin Hogencamp, Deputy City Manager (DCM)
CALL TO ORDER AND ROLL CALL (CITY ATTORNEY GABRIEL)
Mayor Ford called the meeting to order at 6:00 p.m.
1. INTRODUCTION (CITY ATTORNEY GABRIEL AND MAYOR FORD)
B. Overview of Committee charge
City Attorney Gabriel read the charge as the Charter Review Committee is to conduct a
comprehensive review of the City's charter. Adhere to all aspects of the City Charter, Article
81 Section 81 periodic review. The purpose of the committee is to evaluate the charter and
present recommended changes to the City Commission. The Committee is authorized and
empowered to conduct a comprehensive review of any phase of City government. The
Committee will be as self-sufficient as possible, performing its own research, and dictating
its own schedule, with aid, guidance and insight provided by City Staff including but not
limited to City Manager, City Clerk, City Attorney or their designees and each member shall
review the charter before the first Committee meeting.
City Attorney Gabriel reviewed the responsibilities of the CRC Secretary which includes
preparing the agenda, minutes of each meeting and providing to City Clerk for recordation
with the City, and eventually preparing a final report of all the proposed recommendations.
The minutes are the brief summaries of what took places at any given meeting with the
specific actions taken to be recorded.
Charter Review Committee
February 16,2023
2.
A. Introduction of members and staff
Each member of the Committee introduced themselves; Kirk Hansen was absent.
ELECTION OF OFFICERS (CITY ATTORNEY GABRIEL)
A. Election of Chair
City Attorney Gabriel introduced the point of order of election of the Chair of the Charter
Review Committee.
MOTION. Nominate (Elect) Bill Gulliford as Chair.
Motion: Suzanne Shaughnessy
Second. Ellen Golombek
Bruce Andrews
For
Debbie Buckland
For
Charles "Chip" Drysdale
For
Kelly Elmore
For
Ellen Golombek (Seconded By)
For
William 'Bill" Gulliford
For
Mitchell Reeves
For
Suzanne Shaughnessy (Moved By)
For
Jennifer Lagner
For
Dawn Scott
For
Steve Swann
For
Donald Young
For
Motion passed 12 to 0.
City Attorney Jason Gabriel acknowledged Mr. Gulliford as the chair and turned the meeting over
to him.
B. Election of Vice Chair
Chair Gulliford asked for a nomination of Vice Chair.
MOTION. Nominate Bruce Andrews as Vice Chair.
Motion: Kelly Elmore
Second: Mitchell Reeves
No vote was taken. Bruce Andrews withdrew his name.
MOTION. Nominate (Elect) Suzanne Shaughnessy as Vice Chair.
Motion: Bruce Andrews
Second. Charles "Chip" Drysdale
Charter Review Committee
February 16, 2023
3.
Bruce Andrews withdrew his name from nominations.
Bruce Andrews (Moved By)
For
Charles "Chip" Drysdale (Seconded By)
For
Debbie Buckland
For
Kelly Elmore
For
Ellen Golombek
For
William "Bill" Gulliford
For
Mitchell Reeves
For
Suzanne Shaughnessy
For
Jennifer Lagner
For
Dawn Scott
For
Steve Swann
For
Donald Young
For
Motion passed 12 to 0.
C. Election of Secretary
Chair Gulliford called for a nomination of the Secretary, explaining the position could
request additional administrative support.
MOTION. Nominate (Elect) Jennifer Lagner as Secretary.
Motion: Mitchell Reeves
Second: Ellen Golombek
Bruce Andrews
For
Debbie Buckland
For
Charles "Chip" Drysdale
For
Kelly Elmore
For
Ellen Golombek (Seconded By)
For
William "Bill" Gulliford
For
Mitchell Reeves (Moved By)
For
Suzanne Shaughnessy
For
Jennifer Lagner
For
Dawn Scott
For
Steve Swann
For
Donald Young
For
Motion passed 12 to 0.
PUBLIC COMMENT
There were no public comments.
Charter Review Committee
February 16, 2023
4. ORIENTATION ON SUNSHINE LAWS, PUBLIC RECORDS, AND ETHICS (CITY
ATTORNEY GABRIEL)
City Attorney Gabriel reviewed expectations regarding Sunshine Laws. Call him with questions.
Public records are different than sunshine laws. In essence there are three main rules for Sunshine
Laws. All meetings are public and must be held in a publicly accessible location such as Commission
Chambers. Reasonable notice needs to be made of the meetings; City to take care of public notice
with leeway of at least 1 day in advance; 24 hours is minimum but advice 48 or more hours. Minutes
are general summary of meeting; action items will be notated in minutes specifically being clear in
what action is, who moved it and who seconded it.
OTHER BUSINESS
A. Discussion on meeting schedule and announcement of next meeting
Recommended by Chairman Gulliford to start with a monthly meeting. Based on
Commission Chamber availability and frequency, 3rd Thursday or 4th Wednesday are
available. General discussion regarding dates and was agreed the 4th Wednesday for CRC
meeting.
March 23rd was presented and accepted for the March CRC meeting based on Commission
Chamber availability. Ellen Golombek stated she would not be available in March.
6. ADJOURNMENT
There being no further discussion, Chair Gulliford declared the meeting adjourned at 7:15 p.m.
Attest:
J "nni r L ner, Secretary
Date Approved: 3.23-2-5
Charter Review Committee
February 16, 2023