Environmental Stewardship Committee (ESC) - 12 Apr 2023 - Agenda - Pdf
City of Atlantic Beach
Agenda
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, April 12, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. COURTESY OF THE FLOOR (5 MINS.)
3. CONSENT AGENDA
3.A. Approve minutes of the March 8th regular Environmental Stewardship 3 - 7
Committee meeting.
Environmental Stewardship Committee (ESC) - 08 Mar 2023 - Minutes - Pdf
3.B. Subcommittee Reports 9 - 16
Tree Subcommittee minutes 03.08.2023
OSC 2023 Priorities planning draft2
20230323 SR Subcommittee Meeting Minutes
3.C. 90-Day Calendar 17 - 18
2023 Working Calendar Starting Apr
4. CHAIR REMARKS
5. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEE
6. MAYOR AND/OR STAFF REPORT
7. OLD BUSINESS
7.A. Priorities Progress 19 - 21
OSC 2023 Priorities planning draft2
7.B. ESC Meeting Rules 23
ESC mtg rules _rev2
8. NEW BUSINESS
8.A. Use of tree mitigation funds 25
SEC 23 -14 proposed chages to Tree fund
Page 1 of 28
Environmental Stewardship Committee (ESC) - 12 Apr 2023
8.B. Voluntary energy and water benchmarking 27 - 28
2023 Voluntary Benchmarking program
8.C. Budget
9. MEMBERS CLOSING REMARKS
10. ADJOURNMENT
Any person wishing to speak to the Environmental Stewardship Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at 247-5809 or at City Hall, 800 Seminole Road, Atlantic Beach,
Florida not less than three (3) days prior to the date of this meeting.
Page 2 of 28
Agenda Item #3.A.
12 Apr 2023
MINUTES
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, March 8, 2023 - 6:00 PM
Commission Chamber
Present: Anastasia Houston, At-Large Member, ESC
Amy Palmer, At-Large Member, ESC
Linda Chipperfield, At-Large Member, ESC
Patrick Nobles, At-Large Member, ESC
Mark Gabrynowicz, ESC Chair, District 1307 Member
Daniele Giovannucci, Vice Chair, At-Large Member, ESC
Romy Vann, At-Large Member, ESC
Sarah Boren, District 1306 Member, ESC
Bruce Andrews, District 1308 Member, ESC
Absent: Barbie Brooksher, District 1312 Member, ESC
Also Present: Amanda Askew, Director of Planning and Community Development
Candace Kelly, City Commissioner, Seat 4
1. CALL TO ORDER AND ROLL CALL
Mark Gabrynowicz called the meeting to order. Linda Chipperfield called the roll. Sarah Boren
attended via zoom.
2. APPROVAL OF AGENDA
Mark Gabrynowicz asked for a second to approve the agenda. Patrick Nobles seconded. A
motion was not made. There was not discussion about the agenda.
3. COURTESY OF THE FLOOR (5 MINS.)
There were no speakers.
4. CONSENT AGENDA
Approve minutes of the February 8, 2023 regular Environmental Stewardship
A.
Committee meeting.
B. Subcommittee Reports
Sarah Boren had an edit to the Tree Subcommittee minutes. She suggested to revise the
statement "Sarah cataloged all arborist letter" to "Sarah is in the process of cataloging
arborist letters".
C. 90-Day Calendar
Mark Gabrynowicz suggested putting names next to events that people plan to attend.
Amy Palmer suggested having one representative attend the Commission meeting.
Discussion ensued about attending Commission meetings and speaking during Curtesy
Environmental Stewardship Committee (ESC)
March 8, 2023
Page 1 of 5
Page 3 of 28
Agenda Item #3.A.
12 Apr 2023
of the Floor. Members decided that Sarah Boren will assign a Commission meeting to
individual members and Mark Gabrynowicz will reach out to all members when there
are Commission agenda items that are in ESC's purview.
A motion to approve the consent agenda was not made.
5. CHAIR REMARKS
A. ESC Attendance at Events
Mark Gabrynowicz encouraged members to attend ESC sponsored events and to attend
Commission meetings.
6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES
A. Sustainability and Resiliency Subcommittee
Sarah Boren reported the subcommittee decided on priorities for 2023.
Mark Gabrynowicz encouraged members to have the future in mind when setting
priorities.
B. Outreach Subcommittee
Linda Chipperfield reported that Anastasia Houston is working with the farmers market
on Earth Day events. Discussion about Earth Day events and local nurseries ensued.
Sarah Boren suggested members send Anastasia Houston an local nurseries they know
of and the ESC will create a resource list. Members were in support of this idea.
Sarah Boren suggested sending out invites via Google Forms so people can spread the
word of the event.
Sarah Boren mentioned to Amanda Askew that the event should be publicly noticed to
avoid any Sunshine Violations. Amanda Askew agreed.
Daniele Giovannucci proposed giving out t-shirts to people at the Earth Day event.
Discussion about t-shirts and bags ensued.
Linda Chipperfield said the first speaker series was a success. Sarah Boren shared 12
people attended the event. She said the next event is the first Thursday in April.
Linda Chipperfield said the first newsletter was published. Sarah Boren shared the open
rate was 58% and the letter was sent to approximately 345 people. Discussion about the
mailing list ensued. Daniele Giovannucci expressed he felt the newsletter provided too
much information.
Patrick Nobles suggested doing the following 3 tasks for the Mayor's Monarch Pledge:
1. Host or support a native seed or plant sale, giveaway, or swap.
Environmental Stewardship Committee (ESC)
March 8, 2023
Page 2 of 5
Page 4 of 28
Agenda Item #3.A.
12 Apr 2023
2. Plant or maintain a monarch and pollinator-friendly demonstration garden at City Hall
or another prominent or culturally significant community location.
3. Display educational signage at monarch gardens and pollinator habitats.
Members were in support of the 3 tasks.
Bruce Andrews suggested the Outreach Subcommittee conduct a marketing campaign
for the Adopt-A-Tree program. He proposed having an representative from each street
provide applications and information to their neighbors. Amanda Askew said she would
be happy to provide the letters along with the application. Discussion about the Adopt-
A-Tree program ensued.
Linda Chipperfield asked what decisions were made. Mark Gabrynowicz said the tree
subcommittee would make a working group to complete the proposed "Ambassador
Program" to promote the city's free tree program. Bruce Andrews stated that when he
volunteered to be chair of the tree subcommittee he said he would only have time to
cover Chapter 23 specific topics. Sarah Boren suggested the Outreach Subcommittee
create a working group to manage the "ambassador Program" to cover all ESC related
initiatives. Mark Gabrynowicz expressed his concern that some people may take the
position to the extreme and feel they have too much power. Sarah Boren said the outreach
subcommittee can create a short description of the role and follow up with phone calls.
C. Tree Subcommittee
Bruce Andrews reported that there is a homeowner pursuing removing trees within the
city's Historic Corridor that required approval from City Commission. He said the tree
subcommittee was ok with the removal as long as the mitigation is located in the right-
of-way. Discussion about removing trees in the right-of-way ensued.
7. MAYOR AND/OR STAFF REPORT
A. Rain Garden at Jack Russell Park
Amanda Askew reviewed the proposed rain garden in Jack Russell Park. She said she
would like to get the ESC involved in this and potentially create a working group to
decide what plants would be best in the area. Discussion about planting in retention areas
ensued.
B. Tree Permitting Update
Amanda Askew said there is an attachment in the agenda with some numbers from tree
removal permits. She said the tree subcommittee suggested adding a column about
arborist letters, however, many arborists do not include the diameter at breast height.
C. Lily Street
Amanda Askew gave a presentation about the potential acquisition of property off Lily
Street, with the help of the North Florida Land Trust, for conservation purposes. She
asked for a recommendation from the ESC. Discussion ensued.
Environmental Stewardship Committee (ESC)
March 8, 2023
Page 3 of 5
Page 5 of 28
Agenda Item #3.A.
12 Apr 2023
MOTION: to recommend to Commission that they partner with the North Florida Land Trust
to investigate purchase of the Lily Street property (to include soliciting public input) for the
purpose of preservation
Motion: Linda Chipperfield
Second: Amy Palmer
Anastasia Houston For
Amy Palmer (Seconded By) For
Linda Chipperfield (Moved By) For
Patrick Nobles For
Mark Gabrynowicz For
Daniele Giovannucci For
Romy Vann For
Sarah Boren For
Bruce Andrews For
Motion passed 9 to 0.
8. OLD BUSINESS
A. ESC Priorities to Commission : Resolution No. 23-05
Mark Gabrynowicz noted that Commission added priorities that are environmentally
focused. Sarah Boren asked if the ESC can be proactive in working to accomplish the
priorities. Mark Gabrynowicz said that would need to be done through recommendations
to Commission. Commissioner Kelly said the ESC should not wait around for
Commission to do things. She stated the water reduction goal should be the first priority
since it will need education. Sarah Boren suggested members come up with ways to
achieve the priorities since it is already March. She said she would be happy to compile
the ideas so they can start working on them in April. Mark Gabrynowicz said he will
send an email to the subcommittee chairs on what he thinks should be focused on for the
ESC to make recommendations. He said chairs would then assess what they are doing
and how it pertains to the priorities.
B. ESC Meeting Rules
Mark Gabrynowicz reviewed the changes to the meeting rules. Linda Chipperfield
suggested members send their comments to Mark to review next meeting. There was no
dissent.
C. ESC Annual Awards Proposal
MOTION: to accept the proposal in the agenda packet
Motion: Sarah Boren
Second: Romy Vann
Romy Vann expressed her support for the proposal.
Environmental Stewardship Committee (ESC)
March 8, 2023
Page 4 of 5
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Agenda Item #3.A.
12 Apr 2023
A vote was not recorded. there was no dissent to the motion.
Motion passed unanimously 5 to 0.
D. ESC 2023 Priorities and Potential Budget Needs
Mark Gabrynowicz said he was happy with the subcommittee priorities being the ESC's
priorities. He told members to look at their priorities and determine if any tasks will need
a budget.
9. NEW BUSINESS
A. Volunteer Engagement Process
This item was not discussed.
10. MEMBERS CLOSING REMARKS
11. ADJOURNMENT
There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:09
p.m.
Attest:
Amanda Askew Mark Gabrynowicz, Chair
Environmental Stewardship Committee (ESC)
March 8, 2023
Page 5 of 5
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Page 8 of 28
Agenda Item #3.B.
12 Apr 2023
ESC Tree Subcommittee Minutes – March 8, 2023
Bruce, Dan, Mark and Patrick all present
Approved February minutes
Public comment – Lynn Henderson, AB resident, commented on how the tree ordinance addresses palm
trees. Her comments included below.
Dan suggested that there needs to be some analysis of arborist letters to see if there is any pattern
indicating potential abuse of the state statute. This information could be shared with the state arborist
group.
Amanda presented a request relating to the removal of three sabal palms from the city right-of-way at
thth
185 8 Street (corner of 8 Street and Ocean Blvd). This ROW is in the designated historic corridor and
as such the removal requires approval of the city commission. The TSC reviewed the specifics of the
request and is supportive of the request with the condition that the required mitigation be planted on
Ocean Blvd in the ROW adjacent to the subject property.
Meeting adjourned at 6:00 p.m.
Comments from Lynn Henderson:
As a private property owner in Atlantic Beach I have some issues with the palm tree portion of the tree
ordinance. I do believe it is important to have an ordinance and to save as much tree canopy as we can
but palm trees do not fit the definition of a canopy tree. They have no horizontal extension of branches.
For new construction the ordinance not only requires to replace a palm tree when removed but adds
additional inches to that requirement. For example, if one inch is removed the minimum replacement is
1.5 inches. A 10" tree has to be replaced by a 15" tree. And if the tree is over 14" in diameter it must be
replaced with 24". Once a new house is built, within the Atlantic Beach permit requirements, there is
not enough land remaining to accommodate these requirements because drain fields and city setbacks
that are not allowed to be planted on. This is the reason people resort to paying into the tree fund
instead of planting trees. My vacant property alone had 21 palm trees on it prior to construction. Of
those we had to remove 13 in order to build the house. The mitigation for 13 palm trees was $38,400.
After finding room to fit 9 trees back into the yard the fee was still $15,600. The total tree replacement
and protection fund budget for the City of Atlantic Beach in 2022 was $30000. Does this number line up
with how much money was received last year in mitigation funds?
And is the balance for this fund available to the public?
In conclusion I would like to propose:
1. That palm trees are not counted as trees and there be no requirements to remove them. OR
2. That the palm tree replacement ratio be 1:1 and no higher. OR
3. If palm trees have to be considered trees, that they can be used to replace other trees
species.
Page 9 of 28
Page 10 of 28
Agenda Item #3.B.
12 Apr 2023
ESC Priorities 2023
3/22 draft
1.Priority: Support reducing energy consumption by 10% and water use by 15% in
residences and City Buildings by 10% by 12/31/23
1.A. Strategy: Outreach campaign to homeowners/residents
Tactic: Consumer Campaign (combine water and energy or 2 separate campaigns? Could focus on water in first
(April Proclamation) while developing energy campaign)
Campaign Ideas:
Saving Energy/Water = Saving $$ message
Voluntary Benchmarking Programs with Incentives, adapt JEA checklist on how to save money and energy.
Include top water-using appliances, sprinklers, toilets etc., Involve your kids in checking every month, submit
at the end of the month,
Schools’ handout for tracking water consumption
Investigate JEA and other “Unplug” programs
Show how much we are losing in the aquafir, who is using the most water
Consider a penalty for overuse, premium for use above a certain level
Promote rain barrels
Marissa Finotti at JEA has materials—Amy to reach out
Lead: (Linda/Amy/Mark)
1.B. Strategy Recommendations for City Buildings
Tactic: Focus on energy use
Investigate what have other cities have done
Phase out old air conditioners, add nest sensors
Tactic: Focus on water use:
Investigate what have other cities have done
Install moisture sensors in ROWs, plant the right plants
Revisit water-use regulations
Lead: (Linda/Amy/Mark)
1.B. Strategy: Public education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
2.Priority: Support using tree canopy assessment data to create actions to further protect
and enhance the canopy (general tree issues)
2.A. Strategy: Outreach campaign to residents
Tactic: Neighborhood Adopt-A-Tree Ambassador campaign
Campaign Ideas:
Recruit and engage block captains for all things trees
Door hangers
Push to change rules about planting in backyards
Lead: (Linda/Anastasia)
2.B. Strategy: Promotion to tree services
Tactic: Verified Tree Service
Page 11 of 28
Agenda Item #3.B.
12 Apr 2023
Lead: (Linda)
2.C. Strategy: Promotion to homeowners
Tactic: Heritage Tree commitment
Lead: (Amy/Dan)
2.D. Strategy: Public education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
3.Priority: Support adopting an Integrated Pest Management plan for the City and
voluntary guidelines for the private sector (general chemical management)
3.A. Strategy: Outreach campaign to homeowners/residents
Campaign ideas:
Monarch Run event
Distribute a checklist for chemical-free yards, then “green” signs (wood?) for those that do it. “Biocide Yard”
“Kids or pets allowed to play here”
Neighbor to neighbor promotion
3.B. Strategy: Public education
Tactic: Best residential IPM guidelines and practices
Lead: (Barbie/Mark)
Ideas:
Develop guidelines doc, get it approved
Working Group opportunity
Amy Franqui, Linda Lanier, previous guest speakers
Tie into Demonstration Garden project
Tactic: Monarch Pledge commitments
Lead: (Patrick/Anastasia)
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
4.Priority: General Education about resilience (support CAP Strategies)
4.A. Strategy: Outreach campaign to residents
Tactic:
Lead: (Sarah/Romy)
Ideas:
Messaging on City’s updated vulnerability assessment and implementation of the City’s adaptation plan
Collaborate with staff
Best practices on resiliency
Enlist Steve Swann, City Engineer, as a resource
Advise/advocate to City on what needs to change
Page 12 of 28
Agenda Item #3.B.
12 Apr 2023
Rewards for resiliency changes
Research what other cities are doing
Sarah to outline City’s current activities
4.B. Strategy: Public Education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
5.Priority: Education, outreach, and promotion of COAB green activities
5.A. Strategy: Outreach
Tactic: Earth Day event
Lead: (Anastasia/Patrick)
Tactic: Arbor Day event
Lead: (Barbie)
5.D. Strategy: Public Education & Promotion
Tactic: Demonstration Garden
Lead: (Anastasia)
5.E. Strategy: Promotion
Tactic: Annual Awards Program
Lead: (Anastasia)
5.C. Strategy: Public Education
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Welcome Kit/Citizen’s Guide
Lead: (Amy)
5.G. Strategy: Grow ESC Participation
Tactic: ESC Onboarding Package
Lead: (Sarah/Amy/Anastasia)
Tactic: ESC Newsletter
Lead: (Sarah)
Page 13 of 28
Page 14 of 28
Agenda Item #3.B.
12 Apr 2023
Sustainability & Resilience Subcommittee Meeting
Thursday, March 23, 2023 9-10am
Agenda
1.Call to order and roll call
In Person: Mark Gabrynowicz, Melinda Simmons, Sarah Boren
Via Zoom: Chris Perle, Chris Kelcourse, Romy Vann
2.Agenda Adjustments – Add discussion of budget
3.Consent Agenda -- Approved
1/26/23 minutes
2/23/23 minutes
4.Courtesy of the floor / Public comment - None
5.Staff Report - None
6.Reports and/or Requests from Other Subcommittees or S&R Subcommittee Members
Mark shared a brief update from OSC and made a comment about priorities
7.Continued/Unfinished Business
Discuss and add to current draft success metrics and milestones
Most of the meeting was focused on this agenda item and it was concluded that
subcommittee members needed more information, time and direction to complete this task
Request for specific LEED metrics from two previous certifications
Request for information from other cities
Clarification of what is a milestone, metric and a tactic/strategy
What incentives are available to capitalize on?
Do we have any money to implement some of our strategies
ACTION: Sarah to follow up with this information to the subcommittee members
Discuss working draft workplan for S&R Subcommittee 2023 priorities and goals
Consensus was that there were a lot of priorities and that we should start with the following
four:
Conduct an annual SRCAP survey (SRCAP: Governance, Outreach & Education)
Determine how to set short- and medium-term milestone targets for each SRCAP focus
area to show progress toward long term goals. (requested by Commission for next
SRCAP report)
Support Commission priorities of energy and water conservation (2023 Commission
Priority / CAP: Energy & Climate and Water)
Review and report out on status and progress of SRCAP before the end of the year
annually and educate accordingly (required in SRCAP)
Draft workplan was not discussed in any detail
Discuss and set CAP survey and report 2023 timeline – Punted to next meeting
March/April – Set success metrics and milestones
May-Oct – Work on achieving 2023 priorities
– Finalize CAP survey
Oct/Nov – Disseminate CAP survey
Page 15 of 28
Agenda Item #3.B.
12 Apr 2023
Nov/Dec – Update CAP for 2023 report
– Present or make 2023 CAP report available at annual awards
8.ESC Support for 2023 Commission Priorities (draft) – Did not get to this meeting
9.Working Group Reports – None but given subcommittee members limited time and capacity, Mark and Sarah
discussed putting a call out for volunteers for working groups based on the SRCAP focus areas
10.Miscellaneous Business -- None
11.Courtesy of the floor / Public comment -- None
12.Closing Comments -- None
13.Adjournment – Adjourned 10:07am
Supporting Materials
S&R Subcommittee 2023 Priorities (Decided during February meeting)
Review and report out on status and progress of SRCAP before the end of the year annually and educate
accordingly (required in SRCAP)
Conduct an annual SRCAP survey (SRCAP: Governance, Outreach & Education)
Determine how to set short- and medium-term milestone targets for each SRCAP focus area to show
progress toward long term goals. (requested by Commission for next SRCAP report)
Support Commission priorities of energy and water conservation (2023 Commission Priority / CAP:
Energy & Climate and Water)
Improve use of landscape and rainwater harvesting tools to capture rainwater for filtration or reuse.
(2023 Commission Priority – stormwater management / CAP: Water)
Assess feasibility and support adoption of expanding the Baker Center services to include serving as a
Community Resilience and Sustainability Center and creating a centralized virtual accessible space with
educational programming so residents and businesses know where to go to learn about and engage in
sustainability and resiliency efforts (CAP: Education & Outreach)
Start learning and paving way for AB to become a solar and EV ready community (2023 Commission
Priority / CAP: Energy & Climate)
Action: Sarah to send Shay/JEA an email with questions that he can circulate within JEA to get
answers.
Support getting outdoor exercise equipment installed in appropriate parks (CAP: Quality of Life
/Livability)
Assess feasibility and support implementation of collecting and reusing unused paint (CAP: Solid Waste)
Support staff, ESC and ESC subcommittees as needed and in promotion and implementation of the CAP,
sustainability and resilience efforts
Page 16 of 28
Agenda Item #7.A.
12 Apr 2023
ESC Priorities 2023
3/22 draft
1.Priority: Support reducing energy consumption by 10% and water use by 15% in
residences and City Buildings by 10% by 12/31/23
1.A. Strategy: Outreach campaign to homeowners/residents
Tactic: Consumer Campaign (combine water and energy or 2 separate campaigns? Could focus on water in first
(April Proclamation) while developing energy campaign)
Campaign Ideas:
Saving Energy/Water = Saving $$ message
Voluntary Benchmarking Programs with Incentives, adapt JEA checklist on how to save money and energy.
Include top water-using appliances, sprinklers, toilets etc., Involve your kids in checking every month, submit
at the end of the month,
Schools’ handout for tracking water consumption
Investigate JEA and other “Unplug” programs
Show how much we are losing in the aquafir, who is using the most water
Consider a penalty for overuse, premium for use above a certain level
Promote rain barrels
Marissa Finotti at JEA has materials—Amy to reach out
Lead: (Linda/Amy/Mark)
1.B. Strategy Recommendations for City Buildings
Tactic: Focus on energy use
Investigate what have other cities have done
Phase out old air conditioners, add nest sensors
Tactic: Focus on water use:
Investigate what have other cities have done
Install moisture sensors in ROWs, plant the right plants
Revisit water-use regulations
Lead: (Linda/Amy/Mark)
1.B. Strategy: Public education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
2.Priority: Support using tree canopy assessment data to create actions to further protect
and enhance the canopy (general tree issues)
2.A. Strategy: Outreach campaign to residents
Tactic: Neighborhood Adopt-A-Tree Ambassador campaign
Campaign Ideas:
Recruit and engage block captains for all things trees
Door hangers
Push to change rules about planting in backyards
Lead: (Linda/Anastasia)
2.B. Strategy: Promotion to tree services
Tactic: Verified Tree Service
Page 19 of 28
Agenda Item #7.A.
12 Apr 2023
Lead: (Linda)
2.C. Strategy: Promotion to homeowners
Tactic: Heritage Tree commitment
Lead: (Amy/Dan)
2.D. Strategy: Public education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
3.Priority: Support adopting an Integrated Pest Management plan for the City and
voluntary guidelines for the private sector (general chemical management)
3.A. Strategy: Outreach campaign to homeowners/residents
Campaign ideas:
Monarch Run event
Distribute a checklist for chemical-free yards, then “green” signs (wood?) for those that do it. “Biocide Yard”
“Kids or pets allowed to play here”
Neighbor to neighbor promotion
3.B. Strategy: Public education
Tactic: Best residential IPM guidelines and practices
Lead: (Barbie/Mark)
Ideas:
Develop guidelines doc, get it approved
Working Group opportunity
Amy Franqui, Linda Lanier, previous guest speakers
Tie into Demonstration Garden project
Tactic: Monarch Pledge commitments
Lead: (Patrick/Anastasia)
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
4.Priority: General Education about resilience (support CAP Strategies)
4.A. Strategy: Outreach campaign to residents
Tactic:
Lead: (Sarah/Romy)
Ideas:
Messaging on City’s updated vulnerability assessment and implementation of the City’s adaptation plan
Collaborate with staff
Best practices on resiliency
Enlist Steve Swann, City Engineer, as a resource
Advise/advocate to City on what needs to change
Page 20 of 28
Agenda Item #7.A.
12 Apr 2023
Rewards for resiliency changes
Research what other cities are doing
Sarah to outline City’s current activities
4.B. Strategy: Public Education
Tactic: Speaker & Salon Series
Lead: (Sarah)
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Social media
Lead: (Barbie/Patrick/Anastasia)
5.Priority: Education, outreach, and promotion of COAB green activities
5.A. Strategy: Outreach
Tactic: Earth Day event
Lead: (Anastasia/Patrick)
Tactic: Arbor Day event
Lead: (Barbie)
5.D. Strategy: Public Education & Promotion
Tactic: Demonstration Garden
Lead: (Anastasia)
5.E. Strategy: Promotion
Tactic: Annual Awards Program
Lead: (Anastasia)
5.C. Strategy: Public Education
Tactic: ESC Newsletter
Lead: (Sarah)
Tactic: Welcome Kit/Citizen’s Guide
Lead: (Amy)
5.G. Strategy: Grow ESC Participation
Tactic: ESC Onboarding Package
Lead: (Sarah/Amy/Anastasia)
Tactic: ESC Newsletter
Lead: (Sarah)
Page 21 of 28
Page 22 of 28
Agenda Item #7.B.
12 Apr 2023
ESC Meeting Rules
Regular meetings shall be held once a month the second Wednesday of the month at 6:00pm. A simple
majority of members will constitute a quorum. Unless otherwise determined by the Committee members, the
order by which matters are considered in regular meetings shall be as follows:
AGENDA
(1) Call to Order and Roll Call
(2) Approval of Agenda
(3) Courtesy of the Floor
(4) Consent Agenda
4.A. Prior ESC meeting minutes approval
4.B.Subcommittee Reports
4.C. 90 Day Calendar
(5) Chair’s Remarks
(6) Significant Matters Arising in Subcommittees
(7) Mayor’s and/or Staff’s Requests
(8) Old Business
(9) New Business
(10) Members’ Closing Remarks
(11) Adjourn
Special Meetings. The Committee may at any time convene meetings, other than the regular ones to complete
pending Committee business or to introduce new matters. The calling of such meetings
shall conform to the City’s legal requirements. Official action may be taken on matters under consideration if a
quorum and chair are present.
Items placed on the agenda shall be officially before the Committee at the meeting and shall be considered for
discussion at the assigned place on the agenda. Agenda items such as subcommittee reports and other matters
will normally be provided to Members at least seven days prior to Regular or Special Meetings to allow for
adequate review. Agenda items shall be considered as proposals for adoption. An agenda item before the
Council for which no motion is made to adopt, or no Council members favor, shall be concluded by the Chair,
following the discussion by stating, “In the absence of a motion, the proposal fails adoption.”
Requests may be used for presentation to the Committee by the Mayor or Staff under the Mayor’s Requests
and or Staff’s Request Agenda Item. These requests may be responded to by a motion to approve, grant, adopt
or deny the proposed request. Such requests shall be submitted in writing and appropriately recorded.
All motions shall be recorded with a means that will identify the proposal with the year and the order in which
they are presented to the Committee. The secretary to the Committee shall keep a record of all motions.
The Chair or designee shall be responsible for the conduct of regular and special meetings, preparation of the
meeting agendas, preparation of the meeting agendas, caring for Committee needs when it is not convened,
assisting in gathering information for the Committee and the performance of duties assigned by the Committee
and Mayor.
Work Groups or non-statutory subcommittees may be designed as required to act on Committee tasking. These
bodies shall consist of a minimum of three ESC members, be headed by a designated Chairperson, and be
governed by the applicable rules and procedures which govern the Committee.
Committee members shall be present at regular or special meetings in which action is taken. Members’ votes
on motions when called to vote by the Secretary shall be aye, nay, or present.
Procedures not provided herein or by City procedures shall be regulated by Robert’s Rules of Order.
ESC Meeting Rules rev 2March 8, 2023
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Agenda Item #8.A.
12 Apr 2023
Proposed change to Section23-14 (e)
April 12, 2023
Sec. 23-14. - Tree conservation fund.
(a) Establishment of tree fund. The city commission hereby recognizes and reaffirms the prior
establishment of the tree conservation fund ("tree fund") for the purposes of accepting and disbursing
monies paid to the city as part of tree mitigation and any other funds deposited with the city for the
purpose of tree and vegetation conservation and protection. This fund shall be used solely for the planting
of trees, the protection and conservation of existing trees where appropriate, and or the re- establishment
or improvement of vegetative resources in the city and any other ancillary costs associated with such
activities, provided that such ancillary costs shall not exceed twenty (20) percent of the cost of the
particular project.
(b)Terms of existence. The tree fund shall be self-perpetuating from year to year unless specifically
terminated by the city commission.
(c)Tree fund assets. All funds received shall be placed in trust for and inure to the public use and
environmental benefit of the city. Said funds shall be used and distributed as designated by the city
commission.
(d)Tree fund administration.
(1) Tree funds shall be used only for the purposes designated by the city commission in accordance with
the intent of this chapter and the applicable goals, objectives and policies as set forth within the
comprehensive plan.
(2) All mitigation funds collected pursuant to this chapter shall be deposited into the tree fund, which shall
be a separate account established and maintained apart from the general revenue fund of the city.
(e)Disbursal of tree fund assets.
(1) Expenditures for projects funded by the tree fund shall be made in accordance with the established
purchasing procedures of the city. The Environmental Stewardship Committee (ESC) shall review and
make recommendations on the disbursal of tree fund assets to the City Commission. The City
Commission shall have final approval on all disbursals of the tree fund assets.
(2) Priority shall be given to the use of funds for projects that plant or replace trees or vegetation along
public rights-of-way or on properties and lands in public use, or on lands owned by homeowners or
property owners associations, or on other private property as recommended by the ESC. provided the
trees are planted within the front yard setback areas or, in the case of corner lots only, the required side
yard setback areas which adjoin a public right-of-way that will provide needed shade, aesthetic
enhancement or the re-establishment of tree canopy in neighborhoods and along public roadways. For
trees planted on private property, the property owner shall be responsible for maintaining the health of the
tree(s). Should the administrator become aware of any tree dying or being in a state of decline within
three (3) years of being planted, the property owner shall be required to replace the tree within sixty (60)
days of that determination.
Secondarily, funds may be used for purchase of landscape materials or equipment necessary and proper
for the preservation, maintenance, relocation or restoration of trees and ecosystems on any public land in
the city, or for the funding of community educational programs which promote, enhance or implement the
goals and objectives established in this chapter.
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Page 26 of 28
Agenda Item #8.B.
12 Apr 2023
2023 Voluntary Energy & Water Benchmarking Proposal & Motion
ESC would like to support the COAB Commission priority of “reducing residential water consumption
by 15%, and residential and City energy consumption by 10%, by Dec. 31, 2023” by implementing a
voluntary energy and water benchmarking program using the free tool ENERGY STAR Portfolio Manager. In
addition to outreaching with tips on how to conserve, engaging in AB residents in measuring,
benchmarking, and implementing energy and water efficient measures is a proven and effective method
to meet City conservation goals.
RESIDENTIAL PROGRAM
Draft Working Schedule
April
o Outreach to EPA ENERGY STAR for help in setting up program and obtaining pre-designed
outreach materials
o Outreach to JEA for partnership, help with educational materials, rebate information, and
free audits
o Meet with public utilities staff to understand current residential energy and water
consumption and discern best approach to measure progress
o Work with staff on best way to recruit participants from tactics to making it fun and
attractive to participate
o Begin to recruit participants
May
o Recruit voluntary participants
o Dry run through of initial training with ESC members
o Design and schedule out Jun-Dec trainings and outreach tools
Jun-Dec
o Host monthly trainings
o Create a virtual forum and place with key resources
o Celebrate participants at inaugural annual awards
Lead
ESC S&R Subcommittee will lead on this effort in designing and implementing program when it
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Agenda Item #8.B.
12 Apr 2023
comes to content, trainings and measuring progress.
ESC Outreach Subcommittee will support this effort with outreach on recruitment, outreach
with regular educational materials, promotion of program and trainings, and other necessary
communication to the AB community.
All ESC members are expected to participate in program, recruit participants, and promote and
be ambassadors about the program overall.
Budget needs
$3000
o Postcard mailing for recruitment of participants.
o Incentives for top three winners (e.g., complete energy audit, money toward ENERGY
STAR or Water Sense appliance, drip irrigation, rain barrel)
o Physical awards to pass out at ESC Annual Awards event in December 2023.
Benefits of Benchmarking
Helps residents save money and improve human health.
Helps AB meet its 2023 energy and water reduction goals and additional goals of the SRCAP such
as reducing overall greenhouse gas emissions
Pilot voluntary program will help AB improve in future years
Comparison creates a frame of reference for setting and achieving further performance goals
Annual and ongoing public recognition for highest and most improved performers
Provides a forum for sharing best practices to increase performance and financial savings
Helps building owners find ways to save energy and money in utility costs. It also creates
demand for energy efficiency in the property market.
Data can help inform local policy programs within the City, and help AB to target further energy
efficiency initiatives.
What gets measured, gets managed, improved, and then transformed.
CITY ENERGY CONSUMPTION REDUCTION PROGRAM
Draft Working Schedule
April - May
o ESC meets with staff to understand how the city plans to measure current baseline
consumption and reduce by 10% by 12/31/23 and how ESC can support its efforts (e.g.,
research best practices or most knowledgeable practitioners)
Jun-Dec
o Continue to support City and keep track of progress
Lead
ESC S&R Subcommittee will lead on this effort and keep ESC informed of City’s progress
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