2020 Qualifying instructions memo (--
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MEMORANDUM
TO: Candidates for Mayor- Seat 1, Commissioner- Seat 2, and Commissioner- Seat 3
FROM: Donna L. Bartle, City Clerk A W
DATE: August 17, 2020
SUBJECT: 2020 Qualifying
Please read all of the materials in this packet very carefully. Candidates are responsible for meeting
all deadlines and correctly completing all required documents.
Qualifying will be held from Noon, August 24, 2020—Noon, August 28, 2020. All qualifying
requirements must be completed and received by Noon, (EST) August 28, 2020 for a candidate to be
qualified. Our physical location and mailing address is:
Office of the City Clerk
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, FL 32233
WHAT TO FILE DURING THE QUALIFYING PERIOD:
1) Form DS-DE 302NP, CANDIDATE OATH-NONPARTISAN OFFICE, and
2) FORM 1, STATEMENT OF FINANCIAL INTERESTS- 2019. A public officer who has filed a
financial disclosure statement for 2019 with the Supervisor of Elections may file a copy with this
office for qualifying, and
3) ELECTION ASSESSMENT FEE in the amount not less than the fee required, as follows:
Mayor- Seat 1 $ 102.28
Commissioner- Seat 2 $ 62.25
Commissioner- Seat 3 $ 62.25
OR
AFFIDAVIT OF FINANCIAL HARDSHIP.
THINGS TO REMEMBER:
1) Submit original documents to the City Clerk.
Exception: A public officer who has filed a financial disclosure statement for 2019 with the
Supervisor of Elections may file a copy with this office for qualifying.
2) Form DS-DE 302NP (and the Affidavit of Financial Hardship, if applicable) requires (sworn)
notarization. Review the document carefully and have it properly notarized. The City Clerk's Office
staff are notaries and are available to notarize signatures when signed in their presence and with proper
i.d., if needed. Form 1 does not require notarization.
On Candidate Oath (Form DS-DE 302NP):
• Type or print your name the way you wish it to appear on the ballot. A candidate's name as
it is to appear on the ballot may not be changed after qualifying. Be sure to include any necessary
punctuation. (Please Note: See attached Notice regarding the use of nicknames.on the ballot. If
you plan to use a nickname,please contact me.)
• Determine whether you should check the box: Please Note: If your last name consists of two
or more names and has no hyphen, check the box in the Candidate Oath section. If you fail to
check the box, your name will be listed with the name appearing last on the line. Example: John
Jones Smith—If the last name has no hyphen and you do not check the box, the last name on the
ballot would be "Smith". If you check the box, your last name would be listed on the ballot as
"Jones Smith." If you have a hyphen within your last name, the last name would be listed as
"Jones-Smith".
• For "Office", enter Mayor-Seat 1, Commissioner-Seat 2, or Commissioner-Seat 3.
• For"District" and "Circuit#", enter N/A.
• For"Group or Seat#", enter either 1, 2, or 3 (whichever relates to the office).
• Provide your Voter Registration Number.
• Provide Phonetic spelling for audio ballot.
• Provide telephone number, email address, and home address.
• Take a sworn oath administered by a notary, then sign in the notary's presence.
• The notary must sign and complete the notarization statement.
3) Candidates may submit qualifying papers by hand delivery or mail. The City Clerk will not accept
qualifying papers via facsimile. All documents must have original signatures.
4) Qualifying fees must be paid by a properly executed check payable to the City of Atlantic Beach and
drawn upon the candidate's campaign account. If using a check(starter check)that does not have the
imprint in the upper left corner identifying it as a campaign account check—please write in the proper
information.
5) The campaign check must be signed by an appointed treasurer or deputy treasurer. A check signed
by a candidate who has not been designated as the treasurer or deputy treasurer is not acceptable.
6) Personal checks, cashier checks and money orders are not accepted.
7) You will be notified by email once you have been properly qualified.
Qualifying Memorandum Continued—August 17, 2020 Page 2 of 3
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8) The qualifying fee cannot be returned to a candidate unless the candidate withdraws, in writing,before
the close of qualifying.
Please Note: 99.061(7)(a)(1), Florida Statutes
... "If a candidate's check is returned by the bank for any reason, the filing officer shall immediately
notes the candidate and the candidate shall have until the end of qualifying to pay the fee with a
cashier's check purchased from the funds of the campaign account. Failure to pay the fee as provided
in this subparagraph shall disqualify the candidate.
We have enclosed the forms you need for qualifying. If you have any questions or require additional
assistance, please contact me at (904) 247-5809, (904) 200-9790, or at dbartle a coab.us.
ENCLOSURES
INFORMATION: NOTICE - USE OF NICKNAMES ON BALLOT
FORMS: FORM DS-DE 302NP, CANDIDATE OATH-NONPARTISAN OFFICE
FORM 1, STATEMENT OF FINANCIAL INTERESTS- 2019
AFFIDAVIT OF FINANCIAL HARDSHIP
Qual ming Memorandum Continued—August 17, 2020 Page 3 of 3