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5-8-23 Draft Agenda��/l mr !6Nig404VN City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, May 8, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 2. COURTESY OF FLOOR TO VISITORS 2.A. National Public Works Week Proclamation 5 Public Works Week Proclamation 2.B. National Safe Boating Week Proclamation 7 National Safe Boating Week Proclamation PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90 -Day Calendar (May -July 2023) 9 - 12 90 -Day Calendar (May -July 2023) 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. 6.A. Acknowledge receipt of the Financial Report as of March 31, 2023. 13 - 18 Financial Report as of March 31, 2023 7. COMMITTEE REPORTS Page 1 of 43 Regular City Commission - 08 May 2023 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO 2223-04 FOR WATER TREATMENT PLANT #2 ELEVATED STORAGE TANK REPAIRS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-15 8.B. RESOLUTION NO. 23-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO. 2223-05 FOR WATER TREATMENT PLANT #2 EXTERIOR PAINTING GROUND STORAGE TANK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-16 8.C. RESOLUTION 23-17 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING A NEW SCHEDULE OF GARBAGE RATES IN ACCORDANCE WITH THE CITY'S AGREEMENT WITH GFL ENVIRONMENTAL AND PROVIDING AN EFFECTIVE DATE Resolution No. 23-17 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-23-167, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-23-167 10. MISCELLANEOUS BUSINESS 10.A. City Manager Search (CM Gerrity) 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT 19-27 29-35 37 - 38 39 - 43 This meeting will be live -streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. Page 2 of 43 Regular City Commission - 08 May 2023 If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office by 5:00 PM, the Thursday prior to the meeting. Page 3 of 43 Page 4 of 43 Agenda Item #2.A. 08 May 2023 f:roctamation of the Ettp of ttanttt Pati in Recognition of National Public Works Week WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as streets and stormwater, beaches, sanitation, parks and building maintenance, landscape and beautification; and WHEREAS, the health, safety, and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel, who staff the public works department, is materially influenced by the people's attitude and understanding of the importance of the work they perform; and WHEREAS, this year's theme "Connecting the World through Public Works" speaks to the essential nature of public works services in support of everyday quality of life. NOW, THEREFORE, I, Curtis Ford, by virtue of the authority vested in me as Mayor of the City of Atlantic Beach, Florida, do hereby proclaim the week of May 21st through May 27th 2023 as NATIONAL PUBLIC WORKS WEEK in the City of Atlantic Beach, and call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works; and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 8th day of May, 2023. Curtis Ford, Mayor Page 5 of 43 Page 6 of 43 Agenda Item #2.B. 08 May 2023 rotten -nation of tie 'Cttp of (ttantir i' eaci in Recognition of National Safe Boating Week WHEREAS, for over 100 million Americans, boating continues to be a popular recreational activity. From coast to coast, and everywhere in between, people are taking to the water and enjoying time together boating, sailing, paddling and fishing; and WHEREAS, during National Safe Boating Week, the U.S. Coast Guard and its federal, state, and local safe boating partners encourage all boaters to explore and enjoy America's beautiful waters responsibly. Safe boating begins with preparation; and WHEREAS, the Coast Guard estimates that human error accounts for most boating accidents and that life jackets could prevent nearly 83 percent of boating fatalities; and WHEREAS, through basic boating safety procedures — carrying lifesaving emergency distress and communications equipment, wearing life jackets, attending safe boating courses, participating in free boat safety checks, and staying sober when navigating — we can help ensure boaters on America's coastal, inland, and offshore waters stay safe throughout the season; and WHEREAS, National Safe Boating Week is observed to bring attention to important life-saving tips for recreational boaters so that they can have a safer, more fun experience out on the water throughout the year; and WHEREAS, on average, 650 people die each year in boating -related accidents in the U.S.; 75 percent of these are fatalities caused by drowning; and WHEREAS, a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets. NOW THEREFORE, I, Curtis Ford, Mayor of the City of Atlantic Beach, Florida, do hereby support the goals of the Safe Boating Campaign and proclaim May 20-26, 2023 as NATIONAL SAFE BOATING WEEK and the start of the year-round effort to promote safe boating, and encourage all who boat to practice safe boating habits and wear a life jacket at all times while boating. IN WITNESS WHEREOF, I have set my hand and caused the Official Seal of the City of Atlantic Beach to be affixed this 8th day of May, 2023. Curtis Ford, Mayor Page 7 of 43 Page 8 of 43 Agenda Item #3.A. 08 May 2023 CITY OF ATLANTIC BEACH CITY COIVIMISSION MEE:TING STAFF REPORT AGENDA ITEM; 90-1)ay Calendar for the Mayor and Commission SUBMITTED BY: Yvonne Calverley, Executive Assistant to the City Manager TODAY'S DATE: April 27. 202.3 MEETING DATE: May S, 2023 BACKG ROUND: The 90 -day calendar is included on the agenda for the purpose of setting meeting dates and determining the location, time and 'whether 10 videotape special meetings and workshops, 'The rolling 90 -day calendar will be revised after receiving input. from City staff and the Commission, and will be included in each agenda hit consideration. NOTES: (.1) The Naming and Community Deveiopment Department will facilitate public input meetings on (And Development Regulations and the Comprehensive Plan at 2 pall and 6 p,m, Wednesday.. Ntlay 3, in the Commission (hamber, The same information will he presented at both meetings, t2) A To. -n 1la weting is tentativ'd , scheduled fOr 10 ELM. SAO lia ", July 8 at Adele ("hag t...Adtural Center. II U DC El': None RE C4)NI. NE E N DATI (EN: Approve the 90-1 )ay Calendar for May ,.- July 2023 ATTACELNIENT: i ) Mayor and (..:orntritssion 90 -Day Calendar (May '"'" July 2023) REVIEWED BY CITY 'MANAGER: Page 9 of 43 MAYOR AND COMMISSION May 2023 SUNDAY 0DAY TUESDAY EDNESDA1 THURSDAY FRIDAY SATURDAY 7 Fanners Market (Russell Park) 10ani—_pm Songwriters Concert (Bull Park) 6-3 pm 4 Farmers Market (Russell Park) loam-2pm 21 Earners Market (Russell Park) 10atn-2pm Acoustic Night (Bull Park) 6 pm Farmers Market (Russell Park) 10 am —2 pm 8 Appeal Hearing. 5:30 pm Commission Meeting 6:30 pm €]n-oc-Ford? COtnnisSion leetinw 0:30 pm (Invoc-Bolt; l _ARCC Mee 6 pm Q Public Input 4leetines — and Development Reds and Comp Plan 2 pm & 6 pm ESC Tree Sub oimniLu 5:15 pm Meeting 6 pm 4 LSC Speaker Series 6 pm 11 Special 1-lavistrate Hearing 2 pm 17 ESC Outreach 18 Committee -1: l pm Conununi1 Fee\eloprnent Boar- 6 pm 23 24 29 \-lemorial Dav 30 Event - 9 am Beaches Veterans ;`Memorial Park CIO( Offices Charter Review Committee 6 p Famil ri Board Night & Bingo re 6:30 pm i 6:3() pm (Donner Park) 2S ESC S llstainabilit\- Resiliene: Subcommittee Meeting Wel1Fest 9 am Johansen Park Wild W riders 1 am Dutton island ?0 27 Wild Wonders 11 am Dutton Island Farmers Marke (Russell 10 am Somlwriters Concert (Bull k6 pm Farmers Market (Russell Park) 10 am 18 Farmers Market (Russellm 6) y a Gres ##Q! (Russell Park) am Acoustic % ; (Bull Park) bpm Commission M »r 6:30 pm (Invoawmcw) Mee 6:30 pm OnmaKeU n MA OR AND COMMISSION £ Dad7: Band bpm June 2023 i ESC Tree smmmieI 5:15 pin ESC Nleetinil bpm ESC Outreach Subcommittee x4 m© ESC SawaSer. 6 pm ESC Sat »bH% Suwmmic g_ Family Paint Night 6:30 to 7:30 prn (Jordan Park) 2 Wild Wonders 11 nm (Dutton Island) 1: yWild Wonders H_ (Dutton Island) Movies at the Beach bpm ®iia Access) MAYOR AND COMMISSION July 2023 77' Farmers Market (Russell Park) 10 am - 2 prn Songwriters Concert Mall Park 6-11 nm n (1.) ri) 0 —h UJ Fanners Market (Russell Park) 10 am - 2 pm 6 Farmers Market (Russell Park) 10 am - 2 pm 23 Earrnet Market (Russell Park) 10 am - 2 pm Acoustic Night 113M1 Park) 6 pm Farmers Market (Russell Park) 10 am 2 pm ( Commission NIILZ 6:30 pm (Invoc-Rin0 24 Commission Mtg 6:30 pm (1nvoc-l-ord) City Offiecs Closed 11 ARCC Mee pm ES Cornmunil. Development Board Mtg 6 pm ESC Tree Subcommittee 5:15 pm ESC Nleetitm pm ESC Outreach Subcomminee Meetint,, -1:45 pm Charter Review Committee 6 pm 6 SpeciaI Magistrate Hearine 2 pm E.SC Speaker Series 6 pin 1 11 I 2,0 ESC Sustainabilit:, Resilienex Subcommit:ce Meeting 9 am 1 4 21 Shakespe-arc in the Park 6 pm (Johansen Park-) Family Paint Night tDonner Park) 6:30 pm 8 Town HaiollamMeetine. (Adele Graue) Temarire 15 22 Shakespeare in the Park 6 pm (Johansen Park) Agenda Item #6.A. 08 May 2023 CM/ OF ATLANTIC t EACH FINANCIAL REPORT /15"c» MARCH 31, 202,3 (50% OF YEAR ELAPSED) 01001g6t '1111111tHg110111'11111111 11111110111101, Revenues Use of Fund, Blance Exp,endltures Revenues 4, Fund Ralance Expenditures [fudge $ 47,227..8,97 $ 10,5,86,838 $ 57,814,735 Year -to -Date $ 27,440..653 581% $ 71,590,160 37_3%, $ 5,850,494 d,"fi '1,1721A184P014ftiflfhillbP,OtiltlnitH1111111111'111 tlffi J1111111111 1,11111111milol'111111111111111111; 1111,1,1111,1''( 11,111 f"hfihtfl, tIPIH ,11110101101IIIIIII.,11111'1'111111011 Personnel Serces Operating Expenses Capital Outlay Debt Service Transfers LapitM Outlay,. 2,;,i2,341 0#11111 0110000001000000000000000000000000000000000000001 v/11/111 '111111'111/11/111N111111111111111 111111111111111111111' 11111111111111111111111111111111111111111111111111111111111111111,11,1,001"yi„ 0 11111 111111111 11111111111111111111 I 01 "''"'," Resources Expended 11111111111111111111111111111111111111111111111111111111111111141 I11111111111111111i11111111111111111111111111111111111111,11111111111111111111111111111111111111.1 111111111111 111111 1 111„1.:1.,1111 Budget Year -to -Date % 13,680,039 5,956,929 43.5% 16,716,908 6,849,415 41.0% 1„6„9.1,8,805 2,75244 16.3% 2,088,699 1,926374 87,44 8,410,283 4,2048 5,1 50.0% 11111111111111111111111111111111111111111111111 00000000000000000000000000uu 11 II 11111111111111111111111111111111111111111111111111117 111111111111111111111111111111111111111111111111111HINHER1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111119 1111V1111,1,1,11,1 11111 11111111111111111111 Page 13 of 43 Agenda Item #6.A. 08 May 2023 CITY OF MLA TIC EACH FINANCIAL REPORT as of MARCH 31, 202,3 Revenues Taxes Licenses, Permits, Fees Intergovernmental Revenue Charge.s for Services Fines & Forfeitures, Interest Dispo:sti on of Fixed Assets Miscellaneous Interfund Transfers In Contributions from Enterprise Funds, Total Revenues Expenditures Governing Body City AdIrninist ration General Government Planning Public Safety Public Works, Recreation Programs/Events Transfers Out Total Bp en dlitu res Rca ogrii r1/Even15., .$ 13,347 Public Works, 1,4129,15B3 Budget 8,510,521 925,700 2,716,369 2,696,196, 51,375 200,000 25,000 9,525 1,919,256 1,193,495 18,247,437 Budget 65,033 3,604,634 993,651 425,581 8,448,221 3,707,131 811,936 101,250 18,247,437 Year -to -Date 7,209323 308,926 879,394 1,259,873 37,682 219,556 3,488 27,620 959,628 596,748 $ 11,502,238 Year -to -Date 31,289 1,584,498 558,712 179,570 3,408,697 1,429,583 313,347 50,628 7,556,324 Year -To -Date Genesi Fund Expenditures iii111111111 G uerrikig Bud y, '31,2:89 111111.11 1101111110000m011111111 )1 11111111111111111111111111111111111 I I 11 1111111111111111 1011 .111,111:1,111„.141,1, 111111111111111111111 61111111111111111 yly 11111 1111111111111111)1) VI 11)01 84.7% 33,4% 32.4% 46.7% 73.3% 109.8% 14.0% 290.0% 50,0% 50.0% 63,0% 48,156 42,9% 56.2% 42,2% 40.3% 38.6% 38,6% 50.0% 41.4 Gen era I Government 51,8;712 P I iirmir"i"„ :L7,0 Page 14 of 43 CITY OF ATLANTIC BEACH FINANCIAL REPORT as of IVIARCIL 3'1,, 2023 SPECIALAND ENTERPRISE FUNDS Revenues Transfers 1a Expert:1111.1PM Transfers Du1 Revenues Ci'r $e rvI,Ge iscelIarsectis Tr allSteis 119 EApR01$05, Expenses DLIL :Service 1 r tete rs 8 ultit Yeaptu•Dete 3,347, i9 717,2192 2 5 Sq Si 3 „2-22.22 1,177,181 Total Neve noes 4,708,651 2,247,042 7,1971,942 1435,8E3 6,765 1536 3,392,770 10169 Est ndRums $ 11,437,185 9 1,319560 todget, eor-le-T1 Rie .3,8.51,594 1,871,055 141,000 Z26,715 1,000,900 177,998 Total. Revenues $ 1,9197.574 5 2,597,760 27.4% 50,396 37A% 18.719 59,096 18,9% 1 58.5%. 50,0% 52.7% II 1,10,11thilt,,, 110 191111.11If0 1,111110148911'111'11111i1,91111iii, Agenda Item #6.A. 08 May 2023 Raven nes Bud.cet Yea rsto,Da te Fees F6 Permits II 61,434 252,105 9,11stellarauxe9 .1.13,691 'Total R even 1.9eS $ 9L015 $ 258,7E7 El(ple n$ es Prott-ctore I repot liens 90E3,519 52,1%, 5 0% 43,4% 265,84 2 313196 1111 '11111111 1$1111111111 fl ,r11 '11 ill l$P.Ivi7#/' 1 1111111,1,1,1.11i' Rouen Ems Male .31a1.4 Charles. for Services KillscOlooecus Transfers In Total It e veh ties $ 7,9.57,877. 1,750078 29.499 Expenses 553,193. 529,170 95,7'Jr', 5.x penes 345,476 1.72,740 50.3% 1e21 5 ervIce Total Expenses 9 6,854,544 5 2,451,760 35351 Translers Out Water System IlesFee$ 8vverNe5 Feet & Petals Transfers Out Budget 5.853,770 00,770 740,770 6,9 53,070 Year-1(1.M1io 511 217.9811 a 0% 3,001,7/8 51,351 911,098 197251 37:5,90a .1,479,234 52,651 6,327,5E4 1,227.652 188.437 Total Expanses, 9 13,943,671 9 150,000 25,108 16.8% Sewer System Dev Fees 0.739 Revenues, - Fees & nuns Transfers OHL Hai „„ool1111111,11111,,,. Revenues, I rtereav ern vuotall 11oVi>r>r>i C.n;.11,rees for Servl MistelVariecus T rardors IrI EApen$45 Flood Cantiol Dent Service reolterS 0411 Butfet: Year-Ite-11 ate 2,721,662 0.091 1,033,991 /50,941 13,511' 1,6993,,", 3 372.299 837 989 141,094 50,599 Tt9lRevenues $ 4,645,341 5 911111, 799 17.451 4„ 143, 984 469,988 1,37,561 187,560 3501100 175,002 Expenses 9 4,607,545 9 827,651 11.2% 11,M,026 50.399 17.7% 11.111 offip. m.11 Reveltue F ee:;, & Permits Charges: for Se riiCeS 3111>11 111 E xpenses E gierises 1r3rISSPft Nit Total Revenues 9 Stalgel Yeaete-Date 96,500 42,916 0,1519,0125 1,002,359 2,948,495 9 3,1144,934 2,013,7 27 1,11.1,321 359,5114 17.9,790 Total lEkpenses 5 2,373,305 5 1,271,111 51 411211 16.4% 0.351 46.5% 15.2% 50,3% 54.1% Budget 300,1)70 '1,881,664 2319851 141410301 1101111 '244,81IL 90,011 3,1211,183 38.11151 Year -In -Date 55 100,707 :33,6% 51,09e, R even alga 11111111 MIStOl'iorwAir.5 Cant'llali 110115 Total R W./en $ Buse ns.es 111111111151131: 0l, Pel1S1,111 6>'r Total Expenses $ Budget 112.810 177„577 11113.940 1,298,719 9 Yee elist.Da te 11,4 0,11% 1, b 79, 912 :71415% 361,340 51,511 2,040,261 157,151 125,116 18,505 301151 705.450 3913,3'17 56951 630,596 $ 436,952 52.611 SJIIII Revenues Krim ihnerAss Coo 9.10411o1 Nide! Yea riticeDe te511 1.148.030 2,761,691 213..651 335,255 405,1 49 7311 Toni R noes $ 2,1393,2E5 $ 3,229,864 154.7% Expenses Ad mInistration 785.411 57,613 '31.19r. 5er,1if '1 179 5)8 76,1_,D1,6 51.2% Total 96>9961 6 820,629 49.451 Page 15 of 43 Agenda Item #6.A. 08 May 2023 arty OF ATLA TIC BEACH FINANCIAL REPORT a s f MARCH 31, 2023 1-1(4,0,114 I 01 ,11111t1T1titi111,1111111, t.1111,11111111111ttit111,11,111,„11,11. t,111,1111,ifiko I. $14 ,01/0.00 $12,000 00 $10,000.00 $8,000.00 $5,000.00 $4,000.00 $2,000.00 Montl1ty 201912020 202012021 2021/2022 2022/2023 Oct 5 $ 3,784.27 $ 6,185.03 $ 9,343.60 Nov 2,746.49 3,279.57 8,557.40 6,676,60 Dec 4,545,28 3,694.36 6,038.62 8:371,90 Jan IFeb 6,192.20 4,252,57 5,635.42 9.489.66 4,922.37 3,338.72 8,223,53 9,984,17 Mr 4,100.71 4,897.03 11,026,40 Apr 829.85 6,915.09 11,698,47 May 6,970.18 8,504.93 11,761,10 Jun 6,515.29 7,557.31 11,655.95 Ju 5,856.82 6,724.00 11,684.58 Au9 5,664.33 6,067.64 9,805.99 Sept 4,479.44 5,579.67 6,406.10 Tota 5 52,822.76 $ 68,595.16 $ 108,678,88 $ 43,865.93 11'4111111, Center P1d Parkil Reve 1111111 11110 110. 11,30 Oct No DeL• ,I.s Feb 201012020 1- 274049 4,545.28 0,13220 4,222.07 9202012021 23,784 2 3,273 57 3,694 36 4,20257 3,339.72 2021,202.2 88 1850 8,557.40 6„038.62 0;535..42 8223,53 0201212023 11,143.8 0,67560 8,37 t 90 9450.96 9,934.17 00 1111 1 0 Mar Apr Ma 4,100.71 829.85 6,970;15 4897.33 (5,915.09 3.1109 '11,025,4 11111/,4 11,111,1 Ju' ‘1. 611 21 8.808 82' 7,507.91 8,724 01 '11153,1 11,084 5 1 11 Aug SPpt 3,564.33 4,479.44 6,067,64 5,570.67 3005.19 0,40130 Page 16 of 43 1111111.11.11111111iiiiii Agenda Item #6.A. 08 May 2023 CITY OF ATLANTIC BEACH FINANCIAL REPORT as ofi ARCH 31, 2023 MISCELLANEOUS INFORMATION 141111kLk 11 Beginning Fund Balance Revenue.s Expendltu.res Ending Fund Balance 203,490.07 20,134..50 27,516,95 $ 196,107.62 11111111% 1111111111111 1111111111111,1111111111,1111111111111111111iii11111111 1 0'111111101'10 Miscellaneous Recreation Charges Camp Out Flag Football Summer Carnes Art Shows Facility Rental Dog Park FY2019 FY2020 FY2021 FY2022 FY2023 1s0,00 20.00 20.00 150.00 600.00 720.00 1,200.00 120.00 2,190.00 480.00 700.00 720.00 2,490.00 670.00 652.03 900.00 5,475.00 4,825.00 025 850.00 3,650.00 51,000.00 30,575.00 35,500.50 60,599,57 48,250.73 15,63_5.00 10,420.00 11,315.00 12,010.00 8,245.00 77,640.00 45,320.00 47,505,75 76,1161.60 62,485.73 iiii1111111111111111111111111,1„...,J,, ...iiiiiiiiiii1111111111111111111111111111111111111111111111111311111111111111111111-1111 18th Street Kiosk Flovvbird. App 19th Street Kiosk Flow bird App Totals FY2D22 FY2029 3,335.00 2,004,00 1,849,59 1,115,43 1,224.00 752.00 373.83 283.78 6,783.42 4,155.21 Page 17 of 43 CITY OF ATLANTIC 'EACH FINANCIAL REPORT as of MARCH 31, 2023 T,„ Fund General Community Development 8,0clk Grant Tree Replacement Pay fur Parking Revenue Fund Convention Development Tax Local Option Gas tax Better lax 1/2 Cent Sales Tax Police Training, Forfeiture, Grants, Etc, Community Redevelopment Amerkan Rescue Plan Act Fund Debt 'Service Capital Projects Water Sewer Sanitation Building Code Enforcement Stommater Lension - Police ?ension - General Total Total Restricted Cash Total Unrestricted Cash 21 Prior 12/31/22 11431,248 144,C)74 204;785 245„635 61,948 251,585 470„421 254,051 209,301 3,248,658 150,777 4,633,683 10505,646 7,590,090 178,925 31.7,823 275,865 15306,386 24,178,758 6 79360,829 ,111111111En1.11111111,111111111111IIIIII,111111111,1111„1111,1111M1,1111,11„1111111111111,111,11111111111111111111111,11 11,11111'1,111,1111o1111111111, 1,„„,,,11,1111111 1 till:01111111111i, I Current 301/23 5 13,877,244 99,220 211,843 256,874 82,424 P76,7801 371,085 131,162 221,862 2,168,968 {19,997 4,450,531 9,855,836 8,111,156 28,584 345,006 419,636 15,820,257 24,350,553 80,451,560 58,360,974 22,000,586 Doha r Change $ 2,245,995 (44,854) 7,058 11,740 20,476 (528,365) (99.,331) (122,979) 12,501 1,079,730) (230774) (183,103) (649„760) 627,066 1.50,341) 27,183 142,771 513,871 171,755 590,731 ,14Iiu IU11iNIti Accourrt Dank of America Depository Corporate Fixed Income -Morgan Stanley Government Securities - Morgan Stanley Cash, BDP, MME - Morgan Stanley SBA - Florida Prime Cash On Hand Police Pension Investments Cieneral Pension Investmenrs Prior 12/3102 14,795,155 9,940363 14,629,3 56 127,702 25,010 3,950 Subtotal $ 39,522,036 Subtotal 6 13,742,076 22,308,149 .5 36050725 $ 5 Current 03/31/23 .15,093,359 9„927,525 15,1155,912 122,046 25,302 3,950 .40,228,134 15,346,060 24,923,0511 40,265,110 Dollar Change 298,244 (13,339) 426,556 (5,656) 292 706,057 $ 1,603,931 $ 2,614,901 $ 4,218,886 Total 571177,281 S 80,497,244 $ 4,924,983 Agenda Item #6.A. 08 May 2023 Page 18 of 43 AGENDA ITEM: Elevated Storage Tank Repair SUBMITTED BY: Troy Stephens, Public Utilities Director Agenda Item #8.A. 08 May 2023 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No. 23-15 Awarding Bid 2223-04; Water Treatment Plant #2 TODAY'S DATE: April 27, 2023 MEETING DATE: May 8, 2023 BACKGROUND: The Elevated Tank at WTP #2 was inspected in 2020, and the findings were sent to staff in a detailed report. Staff requested bids for the work, and a Bid Opening was held on April 19, 2023 for Bid 2223-04: Water Treatment Plant #2 Elevated Storage Tank Repairs. The project consists of furnishing all labor, materials and equipment necessary for repairs to the exterior of the 300,000 gallon elevated storage tank at Water Treatment Plant No. 2, located at 2301 Mayport Road, Atlantic Beach. Florida, to include: installing new aluminum ladder gate & removing ladder cage; replacing 18 riser rods; repair and replace catwalk steel; repair handrail and install 6 angle brackets; cleaning and painting exterior dome, wind rods and needed areas; grind and paint ladder and flow pipe; remove bands for antenna coax and replace with magnet mounts. 5 bids were received as follows: Bidder Total Bid 1 ERS Corp. 1 Krystal Kleen Razorback, LLC 1 Southern Road & Bridge 1 Tank Rehab $165,000.00 $539,288.24 $88,000.00 $421,000.00 $180,000.00 The low bidder, Razorback, LLC, has done previous work for the City, and provided all required documentation in their bid submittal. BUDGET: Funds for this project are budgeted in the infrastructure account No. 400-5502- 533-6300, Project No. PU2303. RECOMMENDATION: Award Bid 2223-04 to Razorback, LLC in the amount of $88,000.00, and authorize the City Manager to execute the contract. ATTACHMENT(S): 1) Resolution No. 23-15 2) Bid 2223-04 Bid Tabulation & Analysis 3) Inspection Pictures REVIEWED BY CITY MANAGER: Qfr A -"Ir Page 19 of 43 Agenda Item #8.A. 08 May 2023 RESOLUTION NO. 23-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO 2223-04 FOR WATER TREATMENT PLANT #2 ELEVATED STORAGE TANK REPAIRS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 19, 2023, five bids were received and opened for City Bid No. 2223-04 for Water Treatment Plant #2 Elevated Storage Tank Repairs; and WHEREAS, the lowest bidder, Razorback, LLC, provided all of the required documents in its bid submittal; and WHEREAS, the project consists of furnishing all labor, materials and equipment necessary for repairs to the exterior of an existing 300,000 gallon elevated storage tank at Water Treatment Plant No. 2, located at 2301 Mayport Road.; and WHEREAS, funds are available for this project in account No. 400-5502-533-6300, Project No. PU2303; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1. The City Commission hereby authorizes awarding Bid No. 2223-04 to Razorback, LLC, in the amount of $88,000.00 to perform the work for said bid in accordance with the bid specifications. Section 2. The City Commission hereby appropriates funds from City's Public Utilities Fund for this purpose. Section 3. The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this 8th day of May, 2023. Curtis Ford, Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Jason R. Gabriel, City Attorney Page 20 of 43 Bid 222HM Required Documents FRS Krystal Mean Submissb,n in Triplicate - Damsons Document Rcquirrmcnls Checklist BId Bond- 5•/, of Bid 1V-9 Form Drug Free ]x'orlsolace Public Entity Crimes Smlement Public Records Provisions E-Vedfe Form New Vendor Information Form Business Tax !letting Proof of Experience -3 scars ander Sana tax ID Qualification. -General Cnntmemr sr Building Contractor Financials -2 years Insurance References • 3 lwfjub descriptions and beginning x end dams) agree to Rase Bid Specification% Written Confirmation of Mends TOTAL LUMP SUM e s s City lirntlnatie Bench NT 2 Elevated Storage Tank Repair April 19.2023 Razorback, LLC Southern Road & Bridge Tank Pro Tank Rehab % S SO BID S 5 X g S 5 S C C \ 50 S 3 g S S S S 5 x e 5165.000.00 5519.28814 588,000.00 5421.000.00 NO BID 5180.000.00 vryrs /v (D fD 3 N 0 Q 0 —h g r W 00 N . On November 2020, an inspection was conducted on the 300,000 gallon elevated water storage tank at Water Treatment Plant #2, at 2301 Mayport Road. The purpose of the assessment was to determine the condition of the structure, and to evaluate the tank for compliance with current sanitation, safety and security guidelines. Recommendations from the inspection were as follows: • Steel repairs and/or replacement — roof, top riser rods, ladder cage, ladders styles & overflow pipe/standoffs • Wash & spot coat areas of corrosion • Remove ladder cage and install safety climb system • Secure areas of corrosion/steel loss TANK DETAILS CAPACITY: INSPECTION DATE: 300,000 Gallons November 20, 2020 CONSTRUCTION STYLE: Legged Tank BUILDER: LADDER GATE: EXTERIOR COATING: INTERIOR COATING: Dorcon Cage Gate Yes -Urethane Yes -Epoxy DESIGN: INSPECTOR: CONSTRUCTION DATE: HEIGHT/ DIMENSION: SAFETY CLIMB EQUIPMENT: EXTERIOR LEAD/ CHROMIUM PRESENCE: INTERIOR LEAD/CHROMIUM PRESENCE: Elevated Steven Yeomens- Forem n Original Construction 1962 Reassembled in 2004 Approximately 55ft. Dia. x 125ft Height Yes -Cage Below Detectable Limit Below Detectable Limit Agenda Item #8.A. 08 May 2023 Page 22 of 43 l�addr Cage u�l 111 011IIVS�� Agenda Item #8.A. 08 May 2023 Overflow Pipe Page 23 of 43 Figure 4 - Leg der Agenda Item #8.A. 08 May 2023 Page 24 of 43 1li'u�'�'�puuu 1111:111111,11101:1,"' " ��NWIIIIYV ip III II 1111 1111111111111111,111111 tt orroormoriorromo orromorriiri 1111111111 1111111 1111 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111giggillirl 1111 111111111111111111111111111111111111111,111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 11111111.11111:11.11111.11.,11111 h 1 VIVIIIpil '��' IIIY "V u4 , ))�"I) p.p pll0,11,..hm1 111 Ir 11111 Illll�uq �i)�liulllll�l� ln'I I� j11111111111111111111,1,11111,1, ll ill l III ' 1911ip Figure 27 - Leg Ladder. Style wn.1 1 nw Agenda Item #8.A. 08 May 2023 Page 25 of 43 1111111111111111111111 !II IIS 11'R1:11 11 " Bill llllllll;N III miiul VIII' W� IIII I,1 ,,,CIuuI1111II1 111'1111 IIIIII Illy , 111111 :: Illldfld"iimiiillmll„j111ulul � hi h,oft1III1111iiiiiiiiiiiieIIIIII11:1Iiiiul 1% 111 I�,III,IIIIIIIIIII��IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIuIPu1111111111 x111111111111111 muumm0h; luiilgi 1r11R11%,%11ikl I 11111111111111111111111111111 111111mIr111111 1111111111111111111111111111 IIIIII A�II 000000'0,^ 1111111111111111111111111111111111111111111111111111111111111111111111111111111011111110111111111 1111111111111111111111111111111111111111111111111111111111111111111111111111 1111111111 11 1111111111111111111111111111111111111111111111 111 unnul 11111 1111111111111111 1111111111111111 11 Agenda Item #8.A. 08 May 2023 Y 1101 11°IIIIIIIIIIII (IIIIIIIIIIII III X1111 II IIY VU I III IIIIIU!!Ilr 4�md11110I�u11111111 Rr lddIlIIIIIIy101 Il l l miililil° 1111 I 1111 11 11 Ili g11111pIIIIIIU III1111 III II 1111111 I�Illllumulll h 11 l 11111 llllllllll 1 Iu l II 111IIIIII1111111 uiu11111uuuuv1j111VIVI11111 � 111 i Illlllll 11 II I �Yfi1111111a11� � IIII 1 1�1`�i�llllll I11N1�11'�11u i II 11111111 11�� I IU�IIII'I�,'u1�411Vlllllll�l Ilnol IIIIII nVI °11NIIP� Illllluuuw I I I uuuol .. �Il �ll llluiului 11111""""i'P''I I IIIlllllllllllllllllllllouu,,, II'111\�Ill�\ 1111 11Ills 111 1 I,I IIIIIIIIIIII llNVllq(%��II'lI'i1iI�IIi'1111111111111' �I�INIII illP� ' �11111111mulluuuuuuuulu, `llyi$\l 111111I0; 111 II 1 VIII 11111111111111111 IIIIII '� �I„1 up 0000011 l II Ihrl�'�IIPB'��II°°•I"d�ll �� 111111111111111 1.111111%%% ,R.;;1111111111111111111111111: I� IIIIIIIIIIII �� II�MMIIII� I(I�I � lly'lllm II 1111111 'IIIIIIII4111111111116111111111111111111..,,,, :::::1111111111,R11111111111U')�1U �Vlual11 u111 +Ip�bypulahil�lll'IIiiiIII111111111IIIIIIIIIIIIpUIIV111Illlll11mll Oulllllllh Il 11hIII1 u111111u11111111IIIIIIIIIIIIIIIIIIIIIIII11111111puuumuuuua' ,F,Oure Bowl Note CO room; on oti R&M II1,I,I1, (hill R:R:RRREIYIm 1 RR .11R11 11111R16: Ii eR11% Roo Ium i1"11111 rpl)11 w uum II Vltll11 Re memood RR Ylr R1 1 oNl 1� IWII71y1 IN Ilu o P"il vuwwwwwwwwu''u'W,I IIiYr1U11�Y��11n 1 r V,10 9;Ohl III IIIIIIIIIIIIIIII I(IIII1111111I IIII II II III V((((III IIIIIIIIII I IIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIII Corroded Wind & Riser Rods 0111 uwuw,IUPo uu 000011 Ig ,,, 1 a uul 11111111111111111111111111 plpuuuuuuuuulu y1 Ii mlYi 11",, V4 81� l m�upUmM �aaswallroluµll '''Ill y u IVVIup11I1111II IIli11111111111111111111111111111U1111�M ',mlPo llhiii111P'1'.df1(pIJ(I)IIYIIIIIIIII111I M110iIJ11��1 1419 111' IIII�10 U bdl li' 1111 tll Ilol 111111,1111111111111111111111111111111111111,R: o.1 1111111111111111%61' Page 26 of 43 ff llllll6h rv9"lu uqN muiuiloliuNIININNNII�I�IIIIIIII��II��A ,.��mgpoQll IN�I^i��dili' " 11,111110110,1,1,.. Ill"H','1111I111111 00'h'11111110 'tY1 Figur .5—t kr ' +q' �qo Vii'” ", a" Agenda Item #8.A. 08 May 2023 Page 27 of 43 Page 28 of 43 AGENDA ITEM: Exterior Painting Ground Storage Tank SUBMITTED BY: Troy Stephens, Public Utilities Director Agenda Item #8.B. 08 May 2023 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Resolution No. 23-16 Awarding Bid 2223-05; Water Treatment Plant #2 TODAY'S DATE: April 27, 2023 MEETING DATE: May 8, 2023 BACKGROUND: A Bid Opening was held on April 12, 2023 for Bid 2223-05: Water Treatment Plant #2 Exterior Painting Ground Storage Tank. The project consists of furnishing all labor, materials and equipment necessary for pressure washing and painting of one 500,000 gallon concrete ground storage tank at Water Treatment Plant No. 2, located at 2301 Mayport Road, Atlantic Beach. Florida. Nine bids were received as follows: Bidder 1 Dean Baughman 1 ERS Corp 1 Fivel 2 Painting & Remodeling Krystal Kleen Razorback, LLC 1 Southern Road & Bridge, LLC 1 TankRehab.com, LLC 1 Titan Construction Mgmt, LLC 1 Viktor Construction Total Bid $74,400.00 $98,900.00 $65,403.00 $166,707.45 $69,000.00 $55,000.00 $112,000.00 $81,500.00 $138,000.00 The low bidder, Southern Road & Bridge, LLC, provided all required documentation in their bid submittal. BUDGET: Funds for this project are budgeted in the infrastructure account No. 400-5502- 533-6300, Project No. PU2204. RECOMMENDATION: Award Bid 2223-05 to Southern Road & Bridge, LLC in the amount of $55,000.00, and authorize the City Manager to execute the contract. ATTACHMENT(S): 1) Resolution No. 23-16 2) Bid 2223-05 Bid Tabulation & Analysis 3) Map & Pictures REVIEWED BY CITY MANAGER: Page 29 of 43 Agenda Item #8.B. 08 May 2023 RESOLUTION NO. 23-16 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO 2223-05 FOR WATER TREATMENT PLANT #2 EXTERIOR PAINTING GROUND STORAGE TANK; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 12, 2023, nine bids were received and opened for City Bid No. 2223-05 for Water Treatment Plant #2 Exterior Painting Ground Storage Tank; and WHEREAS, the lowest bidder, Southern Road & Bridge, LLC, provided all of the required documents in its bid submittal; and WHEREAS, the project consists of furnishing all labor, materials and equipment necessary for pressure washing and painting one 500,000 gallon concrete ground storage tank at Water Treatment Plant No. 2, located at 2301 Mayport Road.; and WHEREAS, funds are available for this project in account No. 400-5502-533-6300, Project No. PU2204; and NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1. The City Commission hereby authorizes awarding Bid No. 2223-05 to Southern Road & Bridge, LLC, in the amount of $55,000.00 to perform the work for said bid in accordance with the bid specifications. Section 2. The City Commission hereby appropriates funds from City's Public Utilities Fund for this purpose. Section 3. The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution. Section 4. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach, this Sth day of May, 2023. Curtis Ford, Mayor Attest: Donna L. Bartle, City Clerk Approved as to forrn and correctness: Jason R. Gabriel, City Attorney Page 30 of 43 BW 2223.5 Required Documents uhminion in Triplicate -All Dncummts Doeu Requirements Checklist Bid Form Bid Bond - 5% of Bid WA Form Drug Free Workplace Publm Entity Crimea Statement E -Verify Farm Nor Vendor Information Form Business Tor Reesgd Pnmfaf Experience - 3, can Dean Baughman x X x X x x x X x X NO NO Quahfrontiom- General Contractor or NO Building Contnietor Financials - 2 year Imurno Reference -3 in/job descriph0n and beginning &end dntea) New Vendor Information Farm Written Confirmation of Adenda TOTAL LAMP SUM NO NO References, but no details X NO 024,400.00 ERS Corp X 098,900.00 Cin of Attitude Bench WP 2 Elle sitar Pointing of Ground Storage Tank April 12,2023 Fivel2 Painting & Remodeling Krystal Kleun X X X X x X X X X x NO x X X X X X 565,403.00 5166,707.00 n tae„a. pool enOm...Mda.a.dren.r<�ap„ad Razorback LLC X Southern Road & Bridge, TankRehab.rom, LLC LLC 069,000.00 055,000.00 Titan Construction Viktor Construction Mgmt, LLC x X X X X X X x x x x x x x x NO X X NO X X NO X X x z x X X x X X X X X X X X S112,000,00 581,500.00 5138,000.00 v tD QQcro W 0 0- 00 00 DJ —h 0 g Fr U.) •%)3 0 00 N W Agenda Item #8.B. 08 May 2023 City of Atlantic Beach Water Treatment Plants Map 41 11'11411", id Mu"' :fGl.0 ... "r TP #2 Mayport Road Page 32 of 43 Water Treatment Plant #2 Ground Storage Tank Inspection 2020 v cro W O 0 - UJ 00 DJ -h O g Fr UJ *5<ij3 O 00 W WIT #2 Ground Storage Tank Aerator Room - 0 Ell 01:1 tD ro UJ 0 o_ oo - h E Fr7 Na 000 4./J loRvVIIidllh ^i V �P'p'141II1I61I;"1II"' !IIim��1l IlI1'lI 1IV lIdV 1�l 1��I'�plu1d°1�0IlI1�tl V14l uVti1 m 1 V lAll�lu l IlI I rli1'�i ,„, 1II1'''1ii111111I1I11(I(1pll l 1il111ui1lllul ImIIw0000lwouvoll uIIIwoolloI,11111101L11111111111111111111111111 loI 11111 "11111'»',p 1 II1l1l ll11111111111111111111111111111 N f l I 0 10 11 IIIIIIIIIIIIIIIIIIIIIII I IIIIIII 1(11111111 1 1 11111111111111111111111111111111111 l I uIIIV�IIlII11�1 III II1II . 1.lId1 ilii^"lIi pi u`i i � l"1lll1, l II m°°IuII�Ill i� (i1Il�,°" 11 l.1l11I,l'I1, Y1 1l1 p"u lI1 l�uII NI qu 11 (I N QYIU1111IPII>"Ili,\ I1p1iiiIIlW1 Iiiiiiliiiliiiillll iiiiIiiii11iiill0N11 �1lIu I.l l� I 1l �IlmliIp Id l lIl l �g� I l \livwIIIIII1111%' 11411 111 "1111 u1i11111W1�llPY��NiI� 411 IYI 111111111111111111111111111111111111 111111111111111 111111111111 o 1111 1111111111111 111111111111111111111 �VIIN11111ll I1111nI v000000000000000000000 1100 onownownowoono low II Ild �m\NY�iY Inn IIIIlllllllllllllllllllllllllllllllllllllllll 11I' u11 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIlll �tlio 1 Y 1I 1II IJJJ II 1111 �il 1 l 111111 �I �111 vvvoiovivow � IIu IIIIIuvowm( I II I1 II II I�l111:11100o � n1*I1000Iu�;I1I�' III,11111,111111 1 tilnUlll' iii411RI,,IIIIVII1111QI1111IIIhYIIYII1114 Itl00 :7,111 1),1)„1„111,110001111011 L10111111 11111'1'd 1111111111111001110011111110110100 '111'1'1'1'1'111 Iw„„,v_vovv,,,,„„,„,voloo„wo„wollonvolloollw000lonowl 11,1 Ilullllllllnl 4111 I11l li I IIII III I"�I'llll ll a ;:111111111 1� uuuuumuumuu a 11 ' `"ul luuu I III 1111111 1 11111111111111111 Flo^�„1„, wow dU1 914WIuvvA illlliill111"vi1141i,,„,•• ihmovIl I11111111111111 ��III�I11111111 1 I. 1111110. IVvvo ovlhill 111 � „Vu�l ISN umaol' m1111 I 111111111 11,1,1,1,1 l IV IIII I�,1 11111 Illlul' "14 molou 1110111 11111 . 1111111111111111111,1J1 ”H1111111111 11111111'1 ll;: 1110 ,SIB! ,111v IIII 1 1 +1111 r1V;l vol 1111111111 ,,,,' 111111 1111” Agenda Item #8.B. 08 May 2023 Page 35 of 43 Page 36 of 43 AGENDA ITEM.: Agenda Item #8.C. 08 May 2023 CITY OF ATLANTIC BEACH CFR' COMMISSION 'MEETING STAFF REPORT Resolution 23-17 ApprOving a new schedule .of garbage rates in accordance vith the (Ivy's agreement with GR.. ti.nvironinental. and providing an effective date.. :SUBMITTED BY.: Mel issa 'Burns,. Director ofFi on 31.0 TODAY'S DATE: April 26, 2023 MEETING DATE: May 8, 2023 BA CKG In August 202] , the City of Atlantic Beach entered into an agreement with GEL Environmental (0111.) to provide solid vvaste collect ion and disposal services for its residents and corriniercial customers. 'Ile agreement stipulated how and when the rates Ibat GEL could adjust the rates it charges the City to provide the services. The rates are broken down into collection., fuel and disposal components. The collection and fuei eninponents can he ski bject to adjustments. The collection coruponentis adjusted by the pcntagc change of the U,S, Department of Labor Consumer Price Index (CPT) from February or the prior year to NInrch ofrhe .eurrerti year. 1be fuel component can be adjusted semiannually at 10% abow the fuel pricing of "On .1ilighway Retail Diesel Price" published. by the Department of Energy's tiinergy Information Administration. On May 1, 2022 the :fuel component increased by 53% going from $2.42 to $3.71 per month raising the residential garbage rate to S18.74 from S17,45 which k above the $18.02 tlw City currently charges. (Mi. May 27, 2022 the City was notified of the CPI increase of 7,1% which would be appliedto the collection component bringing the current residential rate that G.F11... e.harges to $19.34 well above the $18.02 the City currently charges., The City ccounts for its ,solid "4,daste operations in an enterprise kind, this includes not only colleclin.g fees to co ver the cot Of services GEL provides but the various administrative costs associated with overseeing the solid waste function. Therefore, the fees that the City charges is residents and COIrl tnerci al customers have to 'be sufficient enough to cover what GEL charges, administrative costs and provide for a reserve to draw from in an emergency. BUDGET: An increase in garbage .service charge AIN Niue June -September RECOMMENDATION: (1'ontinission review and vote an Resolution 23-17 ATTACHMENT(S): 1(esol all o n 23-17 REVIEWED BY C1TV MANAGER: Page 37 of 43 Agenda Item #8.C. 08 May 2023 RESOLUTION 23-17 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING A NEW SCHEDULE OF GARBAGE RATES IN ACCORDANCE WITH THE CITY'S AGREEMENT WITH GFL ENVIRONMENTAL AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Atlantic Beach's agreement with GFL Environmental for solid waste, yard waste and recycling collection and disposal services allows for fuel rate adjustments based on the On Highway Retail Diesel Price published by the U.S. Department of Energy and collection rate adjustments based on the U.S. Department of Labor Consumer Price Index (CPI); and WHEREAS, GFL Environmental rates have increased their rates according to the provision of the agreement; and WHEREAS, the City of Atlantic Beach fees for garbage service must be sufficient enough to allow for the continued operation of its Sanitation Fund; and WHEREAS, the City of Atlantic Beach has not increased its garbage rates since June of 2019. NOW, THEREFORE, BE IT RESOLOVED by the City Commission of the City of Atlantic Beach, Florida, that 1. The new rates reflect an 18% increase and become effective June 1, 2023. 2. This resolution shall take effect immediately upon its passage and adoption by the City Commission of the City of Atlantic Beach, Florida. ADOPTED by the City Commission of the City of Atlantic Beach, Florida on the 8th day of May, 2023. Curtis Ford Mayor/Presiding Officer Approved as to form and correctness: Jason Gabriel City Attorney ATTEST: Donna L. Bartle City Clerk Page 38 of 43 AGENDA ITEM: Agenda Item #9.A. 08 May 2023 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT An ordinance amending the Operating Budget gear the City of Atlantic 'Beach, Florida for Fiscal Year beginning October 1, 2022 and ending September '30, 2023, and providingwio'ffeetive data, SUBMITTED 13Y: Melissa Burns, Director of Finance TODAY'S DATE: April 25, 2023 .MEETING DATE: May i, 2023 I3ACK( ROU N D This proposed ordinance will adjust the Fiscal Year 2022/2023 A.n.nual Budget for the City. of Atlantic: Beach. Aller six months has passed of the current fiscal year, an analysis is completed to a.seertain whaler Or not. adjustments need to he ina.d.e. City Code allows or transfers within divisions/depa.rtments hut not to another division/d.epartment or increase the total budgeted am.ount, To amend the budget, it has to be done in the same manner as it was adopted, in City of Atlantic Bea.eh's case it was done by ordinance. These ,adjusuments are thi•ce Funds, thc Ciencral Fund, the Capital Ii a. Fund and the Police () ll cers' Pension Fund, The adjustments within. the General Rind are between divisionsidepartments titerefore there is no increase to the General Fund budget.. lb.c Capital Projects fund requires a S143,000 increase year an intlastructu IV account for a project that was in process in Fiscal. Year 2022, but was not .completed by year cnd. During the course of the annual audit fieldwork., 0 was discovered that an invoice for a project was thought to belong in the previous fiscal year actually should have hcen in the current fiscal year; this resulted in a tinting, issue where the remaining. project budget did not properly roll-over to the current fiscal year. ,At the end 4:)"1 Fiscal. Year 2022, the amount of $143,000 was deducted from the project„ and rolled into fund balance. '['his portion of the ordinance brings out that amount of fund balance and appropriates hack to the project.. Dieu.' are unforeseen ex.penditures that take place within the pension funds, which makes it difficult to estimate budget amounts. In the case of the Pollee Officer's Pension Rind, these items are DROP payouts and. pension refunds. During the past calendar wailer, a pensioner requested a $40,000 distribution from their account which was not included in The budget as it was unknown at the time of° budget preparation. Additionally. while some pension refunds are anticipated, 0 is calknown ,exactly how much is required. This year,, $25.,000 was budgeted, but $37,560 has been paid out so .far. This ordinance appropriates a total of $52,560 from. the, Police Oflicers' Pension fund balance. Page 39 of 43 BUDGET: RECOMMENDATION: ATTACHMENT(S): General Fund: $0; Capital Projects Fund: $143,000; Police Officers' Pension Fund: $52,560 Commission review and vote on Ordinance No. 20-23-167 Ordinance No. 20-23-167 REVIEWED BY CITY MANAGER: qr-t J; J -f - Agenda Item #9.A. 08 May 2023 Page 40 of 43 Agenda Item #9.A. 08 May 2023 ORDINANCE NO. 20-23-167 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time -to -time, and WHEREAS, the City is amending the operating budget to add net funds totaling $0 in the General Fund; $143,000 in the Capital Projects Fund; and $52,560 in the Police Officers' Pension Fund for various expenditures. WHEREAS, the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2023 Annual Operating Budget and therefore must amend the budget to have sufficient amounts with the General, Capital Projects, and Police Officers' Pension Funds in order fund the expenditures. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA that: SECTION 1. The Fiscal Year 2022/2023 Operating Budget is hereby amended as follows: GENERAL FUND Expenditures: General Government/Building Maintenance: Salaries City Manager Special Pay Workers' Compensation Insurance Comprehensive Planning and Community Development $(23,257) 48,303 1,311 Special Pay 7,557 401 General Defined Contribution Match 7,567 Workers' Compensation Insurance 1,877 Ordinance No. 20-23-167 Page 1 of 3 Page 41 of 43 Code Enforcement Special Pay 1,307 Workers' Compensation 470 Public Safety/Dispatch Special Pay 9,326 401 General Defined Contribution Match 5,571 Public Safety/Animal Control 401 General Defined Contribution Match 1,984 Communications 775 Public Works Administration Special Pay Parks Maintenance 18,382 Salaries (60,000) F.I.C.A. Taxes ( 4,000) Health Insurance (30,000) Landscane Improvements: Overtime 7,147 Workers' Compensation 3,385 Gasoline 2,295 Total Expenditures: CAPT1AL PROJECTS FUND Expenditures: Infrastructure Fund Balance: 0 $ 143,000 S(143.0001. Agenda Item #9.A. 08 May 2023 Ordinance No. 20-23-167 Page 2 of 3 Page 42 of 43 POLICE OFFICERS' PENSION FUND Expenditures: ICMA Drop Payout Pension Refunds $ 40,000 12,560 Fund Balance: $ (52.5601 SECTION 2. This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on first reading this 8th day of May, 2023. PASSED by the City Commission on second and final reading this day of 2023. Mayor Attest: Donna L. Bartle, City Clerk Approved as to form and correctness: Jason Gabriel, City Attorney Agenda Item #9.A. 08 May 2023 Ordinance No. 20-23-167 Page 3 of 3 Page 43 of 43