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5-22-23 Draft Agenda City of Atlantic Beach Draft Agenda Regular City Commission Meeting Monday, May 22, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Regular Commission Meeting on November 14, 2022. 11-14-22 Regular Commission Draft Minutes 3 - 34 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (June - Aug. 2023) 90-Day Calendear (June-Aug. 2023) 35 - 38 3.B. Splash Pad Splash Pad 39 - 41 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 6. CONSENT AGENDA 7. COMMITTEE REPORTS 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE FUNDS FOR ENGINEERING CONSTRUCTION ADMINISTRATION SERVICES FOR THE SHERRY DRIVE WATER MAIN IMPROVEMENTS, PHASE I; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-18 43 - 49 Page 1 of 55 Regular City Commission - 22 May 2023 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-23-167, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-23-167 51 - 55 10. MISCELLANEOUS BUSINESS 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 2 of 55 Regular City Commission November 14, 2022 MINUTES Regular City Commission Meeting Monday, November 14, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) CHANGE TO ORDER OF AGENDA Mayor Glasser asked to move Item 8I before 8A. MOTION: Move Item 8I before Item 8A. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 1 APPROVAL OF MINUTES Mayor Glasser referred to all sets of minutes and asked if any corrections or changes are needed. There being none, Mayor Glasser stated the minutes stand as submitted. Page 1 of 32 Agenda Item #1.A.22 May 2023 Page 3 of 55 Regular City Commission November 14, 2022 1A. Approve minutes of the Town Hall meetings held on April 23, 2022 and July 16, 2022. Minutes stand as submitted. 1B. Approve minutes of the Regular Commission Meeting held on October 10, 2022. Minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS Mayor Glasser presented a bike to Hallie Stevens as a drawing winner for completing a community outreach survey. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Brinkley Harrell expressed concerns about the process for hiring a city attorney and purchasing vehicles and spoke about parking issues. 3 CITY MANAGER REPORTS 3A. 90-Day Calendar (Nov. 2022 - Jan. 2023) There was CONSENSUS to accept the 90-Day Calendar. 3B. Singleton Mobile Home Park John Dekle, attorney for the owner of Singleton Mobile Home Park, reviewed the options and the proposal offered to the City (as included in the agenda packet). CA Durden and Mr. Dekle explained details about the proposed contract and answered questions. Discussion ensued regarding the future of the mobile home park and specific details of the contract. There was CONSENSUS to go with Option 2, with a white vinyl fence. CA Durden would continue to work with Mr. Dekle and would present the Commission with a Resolution for formal consideration. 3C. Permitting Survey CM Corbin announced the City released a survey regarding Building and Land Development Permitting and would be promoting the survey for the next 30 days. 3D. Tropical Storm Nicole Proclamation CM Corbin provided an update on storm damage, including approximately 40 feet of dunes from the beach. Page 2 of 32 Agenda Item #1.A.22 May 2023 Page 4 of 55 Regular City Commission November 14, 2022 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Charter Review (Mayor Glasser) Mayor Glasser spoke about her suggested charter review topics as detailed in the agenda packet. CA Durden explained the requirement to appoint a Charter Review Committee and provided an overview of the Charter Review process. REPORTS: Commissioner Bole spoke about beach access and beach renourishment issues and asked staff to research options for both. Mayor Glasser advised about the Duval Shore Protection Project which has been in place since 1978 and the cost share. Mayor Glasser spoke about a Commission priority of establishing a formal Employee Recognition program for employees with five-year service increments. She mentioned that a picnic was held last month. She presented a slide show containing photos of employees with more than 20 years of service and spirit award recipients. Applause was given to those in attendance at this meeting. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Declare P4 and P29 Utility Trucks as surplus. MOTION: Approve Consent Agenda Item 6A as written. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. MCHWB Final Report (Mayor Glasser) Mayor Glasser spoke about the Mayor's Council on Health and Well-Being Committee. Jessica Ring, Chair, and Steve Piscitelli, Vice Chair, reviewed the MCHWB Final Report and Recommendations as detailed in the agenda packet. 7B. Reappointments and New Appointments to Various Boards and Committees Page 3 of 32 Agenda Item #1.A.22 May 2023 Page 5 of 55 Regular City Commission November 14, 2022 Mayor Pro-Tem Norris spoke about recommendations on reappointments and new appointments for various boards. Commissioner Bole thanked Mayor Pro-Tem Norris for her dedication to the boards. MOTION: Reappoint Jeff Newman, John Miller, and An Oskarsson and appoint new members Angela Farford, Harold Gear, and Hillary Hickam, as recommended by the Board Member Review Committee and listed in the report. Motion: Bruce Bole Second: Candace Kelly Ellen Glasser For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris For Motion passed 5 to 0. 8 ACTION ON RESOLUTIONS 8I. RESOLUTION NO. 22-85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin spoke about the Resolution and the contract (which is attached hereto and made part of this Official Record as Attachment A) and provided an overview of the recruiting process and contract negotiations. Human Resources Director (HRD) Cathy Varian briefly introduced Jason Gabriel of the Law Firm of Burr & Forman. Jason Gabriel provided a summary of his background and experience. Commissioner Bole thanked Mr. Gabriel for joining the City and CA Durden for her assistance. He spoke about the positive attributes of an inside City Attorney. Commissioner Water asked questions about Mr. Gabriel's work schedule and location. Mr. Gabriel explained his proposed schedule. Commissioner Water asked about the time the City marketed for this position. HRD Varian responded the position was marketed for five weeks. Page 4 of 32 Agenda Item #1.A.22 May 2023 Page 6 of 55 Regular City Commission November 14, 2022 Commissioner Bole and Mayor Glasser asked Mr. Gabriel about his experience regarding the COJ Charter review. Mr. Gabriel explained his experience with Charter reviews. Mayor Glasser asked Mr. Gabriel about his previous experience with working in a highly political environment to change to a non-partisan work environment. Mr. Gabriel spoke about his work experiences. Mayor Glasser explained the functional form of government followed in the COAB, and Mr. Gabriel responded with examples of his previous work experiences with similar forms of government. Commissioner Norris expressed her opinion about the proposed contract and Resolution. She explained the main objectives of the Resolution were for the City to save money and have an attorney on-site for more hours. She noted she doesn't see the two objectives being met with the proposed contract. Before moving forward with the approval process, she asked if the City was meeting either of the goals and objectives. HRD Varian responded by explaining the differences between CA Durden's contract and the newly proposed contract with Mr. Gabriel and explained the recruiting process in detail. CM Corbin explained when talking with Mr. Gabriel, he has expressed understanding of the need for an attorney present at the City and is willing to accommodate the request. Mayor Glasser asked about additional office space. CM Corbin responded he has been working on additional office space. Mayor Glasser said she believes the City Attorney should have a private office and not use a conference room as an office. HRD Varian responded available office space is still being worked on. Commissioner Bole commented that a City Attorney should have a private office. He asked about projected legal fees for 2023 compared to the contract for Mr. Gabriel. CM Corbin was not sure of the projected legal fees for 2023. Mayor Glasser reviewed the options for the Commission regarding the Resolution. Attachment A to 11-14-22 Minutes MOTION: Adopt Resolution No. 22-85. Motion: Bruce Bole Second: Brittany Norris Commissioner Kelly expressed her support for Mr. Gabriel. Commissioner Norris explained her questions about the cost and availability of Mr. Gabriel. She expressed her support for the new direction the City is heading in and looks forward to working with Mr. Gabriel. Commissioner Waters spoke about emails from concerned citizens regarding the timing of the Resolution. Mayor Glasser addressed concerns from the public about the timing of the Resolution. She expressed her opinion that the Commission was responsible for completing a project they started before the upcoming elections. Page 5 of 32 Agenda Item #1.A.22 May 2023 Page 7 of 55 Regular City Commission November 14, 2022 Ellen Glasser For Bruce Bole (Moved By) For Michael Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8A. RESOLUTION NO. 22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE TO THE ARTS, RECREATION, AND CULTURE COMMITTEE; ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. Latrenia Thomas, Cultural Arts and Recreation Director (CARD), provided a brief background on the ongoing process regarding this Resolution. She thanked the staff for their contributions. Mayor Glasser spoke about the history of the revision of the Resolution. MOTION: Adopt Resolution No. 22-52. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 22-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO PURCHASE A NEW TRUCK DURING FY 22-23; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE Page 6 of 32 Agenda Item #1.A.22 May 2023 Page 8 of 55 Regular City Commission November 14, 2022 ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin provided a summary of the request to purchase a new vehicle. Public Utilities Director Troy Stephens explained the need for a new vehicle and spoke about the surplus of vehicles. MOTION: Adopt Resolution No. 22-76. Motion: Michael Waters Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8C. RESOLUTION NO. 22-77 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS DURING THE 2022-2023 FISCAL YEAR. Mayor Glasser read the title of the Resolution. CM Corbin provided an overview of the Resolution. Police Chief Victor Gualillo spoke about the importance of quality radios for the department. MOTION: Adopt Resolution No. 22-77. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 7 of 32 Agenda Item #1.A.22 May 2023 Page 9 of 55 Regular City Commission November 14, 2022 8D. RESOLUTION NO. 22-78 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2022-2023 FISCAL YEAR. Mayor Glasser read the title of the Resolution. Chief Gualillo explained the Resolution as described in a slideshow (which is attached hereto and made a part of this Official Record as Attachment B). Commissioner Waters explained he had asked CM Corbin and PC Gualillo for transparency regarding the budget for the Police Department. He thanked the staff for the details presented. Mayor Glasser thanked staff for presenting detailed information and stated the request for additional vehicles was presented during the budget process. Attachment B to 11-14-22 Minutes MOTION: Adopt Resolution No. 22-78. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8E. RESOLUTION NO. 22-80 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING A QUOTE FROM HAGER CONSTRUCTION COMPANY TO MAKE THE NECESSARY REPAIRS TO THE DUTTON ISLAND FISHING PIER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Mayor Glasser read the title of the Resolution. CM Corbin explained this project was discussed during the budget process. He explained the details of the project as highlighted in the agenda packet. Public Works Director Scott Williams provided an overview of the project. MOTION: Adopt Resolution No. 22-80. Motion: Brittany Norris Page 8 of 32 Agenda Item #1.A.22 May 2023 Page 10 of 55 Regular City Commission November 14, 2022 Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8F. RESOLUTION NO. 22-81 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE THREE NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin provided a summary of the request. MOTION: Adopt Resolution No. 22-81. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8G. RESOLUTION NO. 22-83 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO JONES EDMUNDS FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) NEEDS ASSESSMENT AND CONFIGURATION SUPPORT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin explained the importance of GIS and the needs of the City. Page 9 of 32 Agenda Item #1.A.22 May 2023 Page 11 of 55 Regular City Commission November 14, 2022 Planning and Community Development Director (PCDD) Amanda Askew provided a brief overview of the GIS system as detailed in the agenda packet. Mayor Glasser asked if website users would benefit from the software conversion. PCDD Askew responded yes, maps would be more detailed and updated. She stated the City would have obsolete maps without the software conversion. Commissioner Norris asked if the new software could include the historical information of a parcel. PCDD Askew responded it would be possible and would require a lot of staff time to enter the information manually. MOTION: Adopt Resolution No. 22-83. Motion: Michael Waters Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8H. RESOLUTION NO. 22-84 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR DESIGN AND ENGINEERING SERVICES FOR TRAFFIC CALMING ON MAIN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin summarized the Resolution as a result of a traffic calming study and community input. This Resolution would allow an engineering consultant to review previously obtained research, host community meetings, and produce an engineering design. CM Corbin said a Community Block Grant was received for this project. Commissioner Norris expressed concern about another traffic study being done and suggested not holding more community meetings about Main Street. She asked if the currently proposed ideas could be designed and incorporated into the plan and start work on the project. CM Corbin responded the project could be handled as directed by the Commission. Mayor Glasser asked if work on task authorizations could be worked on not to duplicate conversation topics. CM Corbin responded Hanson Professional Services would put together a few options from previously gathered information for the Commission to review. Page 10 of 32 Agenda Item #1.A.22 May 2023 Page 12 of 55 Regular City Commission November 14, 2022 PCDD Askew explained the direction of Hanson Professional Services is to include the community input and combine that input with the engineering of making the new road design functional and all the draining working, make the design fit into the environment, and provide final drawings for review and approval. MOTION: Adopt Resolution No. 22-84. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 90-22-248, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR FINDINGS; PROVIDING FOR EFFECTIVE DATE OF PLAN AMENDMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained 9A and 9B are related, and 9A must be approved to move to 9B. PCDD Askew provided a brief overview of the 51 W 7th Street property and noted this is the second reading of the Ordinance. Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 90-22-248 on final reading. Motion: Brittany Norris Second: Bruce Bole Commission discussion ensued and each spoke in favor of the Ordinance. Ellen Glasser For Bruce Bole (Seconded By) For Page 11 of 32 Agenda Item #1.A.22 May 2023 Page 13 of 55 Regular City Commission November 14, 2022 Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9B. ORDINANCE NO. 90-22-249, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO-FAMILY (RG) TO COMMERCIAL, GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; PROVIDING FOR CONTINGENCY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Mayor Glasser opened a public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 90-22-249 on final reading. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9C. ORDINANCE NO. 57-22-24, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REPEALING AND REPLACING SECTION 13-2 LOITERING IN, OBSTRUCTING, ETC. STREETS, PUBLIC PLACES, ETC.; PROVIDING FOR A NEW TITLE; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained the Ordinance as a previously reported project regarding updating the current Ordinance for loitering and urban camping. The proposed Ordinance updates the language and offers other suggestions and resources. Chief Gualillo explained the need for updates to the current Ordinance. He explained with the rewrite of the Ordinance, the City would satisfy the requirements for case law and provide better legal direction. Page 12 of 32 Agenda Item #1.A.22 May 2023 Page 14 of 55 Regular City Commission November 14, 2022 CA Durden thanked Chief Gualillo for noticing the need to update the current Code. She provided an overview of the state law regarding homelessness. Chief Gualillo spoke about the laws protecting people experiencing homelessness and updated the Commission regarding the surrounding services available. MOTION: Approve Ordinance No. 57-22-24 on first reading. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9D. ORDINANCE NO. 20-22-166, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained a budget amendment happens every year to include additional revenues and expenses. Finance Director Melissa Burns explained this is a clean-up process from FY2022. MOTION: Approve Ordinance No. 20-22-166 on first reading. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 13 of 32 Agenda Item #1.A.22 May 2023 Page 15 of 55 Regular City Commission November 14, 2022 9E. ORDINANCE NO. 75-22-28, Introduction and First Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, – STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY AND ARTICLE III, WRECKER SERVICE; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained this Ordinance is regarding public parking and eliminating on-street parking and some signs. This Ordinance clarifies newly added or deleted language. PC Gualillo added the Ordinance would help enforce summertime parking issues. MOTION: Approve Ordinance No. 75-22-28 on first reading. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Charter Officers FY 21-22 Annual Performance Reviews Mayor Glasser explained the assessments are done every year. The Consensus of the Commission was to accept the Charter Officers FY 21-22 Annual Performance Reviews. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden thanked the Commission for their reviews. She announced her last meeting as the city attorney would be November 28 and explained she would be working with Jason to ensure an easy transition and would follow up regarding the first proposal draft for the Singleton's project. She mentioned pending topics regarding the Selva Lakes project and advised that she would work to finish those up. CC Bartle thanked the Commission for their reviews and for recognizing the long-tenure employees. Page 14 of 32 Agenda Item #1.A.22 May 2023 Page 16 of 55 Regular City Commission November 14, 2022 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole thanked Mayor Glasser for setting the bar very high for the next Mayor. Commissioner Kelly requested an update on the Lifeguard Station and First Street. Commissioner Norris said it's been great working with everyone. She agreed with Commissioner Bole's statement about the Mayor setting the bar so high. Commissioner Waters thanked the staff for all the hard work and the transparency for the community. He stated he feels proud to be a part of the Commission. CM Corbin thanked the Commission for the review comments and the opportunity to work with the Commission, and thanked CA Durden for her service to the City. Mayor Glasser noted she placed letters received from senior organizations (which are attached herewith and made part of this Official Record as Attachment C) at each Commissioner's station regarding directed grant funds. She explained she is still working on funding for the Baker's Center from COJ. She thanked CA Durden for her service to the City and requested something be done prior to the next meeting to recognize Ms. Durden for her service as a Charter Officer. Attachment C to 11-14-22 Minutes 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:57 p.m. Attest: Donna L. Bartle, City Clerk Bruce Bole, Commissioner Date Approved: ___________________________ Page 15 of 32 Agenda Item #1.A.22 May 2023 Page 17 of 55 Page 16 of 32 Agenda Item #1.A.22 May 2023 Page 18 of 55 RESOLUTION NO. 22- 85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. WHEREAS,theCityofAtlanticBeach issuedanInvitationtoNegotiateforlegalservices; and WHEREAS, the City received a highly qualified response from Jason Gabriel of Burr & Forman with aproposal that would benefit the City; and WHEREAS, each ofthe members ofthe Commission received acopy of the proposal by Jason Gabriel ofBurr& Forman; WHEREAS,each ofthemembers of the Commission had an individual meeting with Jason Gabriel with an opportunity to interview him, ask questions and address concerns; WHEREAS,after the meeting,each member ofthe Commission indicated that they wanted to move forward with negotiating acontract, so staff drafted and negotiated acontract with Jason Gabriel of Burr& Forman, acopy ofwhich is attached. NOW THEREFORE,be itresolved bythe City Commission ofthe City ofAtlantic Beach as follows: SECTION 1. The City Commission hereby approves the hiring of Jason Gabriel ofBurr Forman toprovide City Attorney services to the City and directs the City Manager to execute the contract onbehalf ofthe City,to be effective December 1, 2022. SECTION 2. All resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent ofsuch conflict. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Attest: Approved asto form and correctness: Donna L. Bartle, City Clerk Brenna M. Durden, CityAttorney Attachment A to 11-14-22 Minutes Page 17 of 32 Agenda Item #1.A.22 May 2023 Page 19 of 55 BURR •:• FORMANLLN resells mune; Burr&Forman LLP Jason R.Gabriel Bank ofAmerica Tower DirectDial:(904)232-7211 50 North Laura Street jgabrlel@burr.com Suite 3000Jacksonville,FL32202 Office (904)232-7200 Fax (904)232-7201 BURR.COM November 9, 2022 VIA U.S. MAIL & ELECTRONIC MAIL Shane Corbin City Manager City of Atlantic Beach City Hall 800 Seminole Road Atlantic Beach, FL32233 Phone: (904) 247-5817 Email: scorbin@coab.us Re: Legal Representation ofCity ofAtlantic Beach byBurr& Forman LLP; ITN 22-01 Dear Mr. Corbin: Thank you for selecting Burr & Forman, LLP ("Burr") to represent the City ofAtlantic Beach ("COAB" or "City"). We value the relationships we build with our clients and believe it will be mutually beneficial to have a clear understanding ofour engagement. Accordingly, this letter confirms COAB'sauthorization for us to act on its behalf, and our engagement torepresent COAB. If you have any questions regarding this letter, please give me a call. Scope of Engagement. Through the Invitation to Negotiate (ITN) process conducted by COAB (ITN 22-01) you have requested that we provide legal counsel, and perform the duties of City Attorney for COAB. The scope of services for such legal services will include: Acting as the legal advisor to, and attorney and counselor for, the City (COAB) and its officers inmatters relating totheir official duties; and Preparing or reviewing (as applicable) all contracts or instruments in which the City is concerned and giving an endorsement ofapproval as to form and correctness; and Furnishing opinions on questions oflaw relating to the powers and duties ofcity officers; and\ al ° de ' fl ga ms " nc sc r to 49395350v1 Attachment A to 11-14-22 Minutes Page 18 of 32 Agenda Item #1.A.22 May 2023 Page 20 of 55 November 9, 2022 Page 2 Attendingall City Commissionmeetings, CommunityDevelopment Boardmeetingsand other meetings as requested by the City Manager; and Having a presence at City Hall to be available to staff, as needed, not including required meetings; Performing such other duties asmaybe required by ordinance orresolution oftheCity Commission. Legal services shall by under the day-to-day direction ofthe City Manager. Burr designates, and COAB accepts, Jason R. Gabriel, Esq., as the primary attorney assigned to COAB work. Other attorneys within Burr may be utilized from time to time toprovide legal services and/or fulfill the duties and responsibilities of the City Attorney. Any attorney designated in Jason Gabriel's absence to fulfill the duties and responsibilities of the City Attorney role shall meet the minimum requirements of COAB. Based on the scope ofservices outlined in the ITN, itisanticipated that the legal services provided will be approximately 24hours perweek. The City Commission forCOAB may conductanannual evaluation oftheperformanceofBurr. We mayagreewith COABto limitorexpandthescopeofourrepresentationfromtimeto time, provided that any such change is confirmed byboth parties inwriting. Fees, Expenses and Other Charges. Forthis particularengagement wewill providethelegal servicesforaflatfee intheamount of$12,500.00 monthly ($150,000.00 annually) subject to annual increases at 5% per year, unless otherwise agreed to bythe parties. The flat fee set forth herein is intended to cover standard routine legal work forCOAB described in the above scope. Accordingly, in the event that further counsel or legal services is requiredbeyondwhat is standardandroutineforCOAB,then additional legal fees will beincurred for such additional work and time. For example, it is anticipated that at times our firm may be asked to provide legal services in prosecuting or defending for or on behalf ofCOAB, civil complaints, suits, or controversies in which COAB is a party. Furthermore, there may be times where COAB engages our firm in special projects such as Redistricting or reviews of the Comprehensive Plan, Land Development Code, Ordinance Code or Charter. On occasion, additional counsel may beengaged,with the City's approval, for specialized areas ofthe law. Such non-routine matters, matters of special expertise or other matters not identified in the scope of services provided herein, would be considered exclusive of the flat fee arrangement, and in such event, we will communicate and either agree to an additional flat fee amount to cover the legal fees of the extended legal services orto the extent we do not agree toan additional flat fee amount, we will provided such additional legal services at our discounted governmental hourly rates as set forth below: 49395350v1 Attachment A to 11-14-22 Minutes Page 19 of 32 Agenda Item #1.A.22 May 2023 Page 21 of 55 November 9, 2022 Page 3 Timekeeper Title ProposedHourlyRate Jason Gabriel Partner—Government Law 385 Rita Mairs Counsel—Government Law 360 Adrian Rust Partner—Litigation 420 Scott Thomas Partner—Litigation 425 Kolton Bell Associate 175 Rachel Greene Paraprofessional 110 Other Representation. As you may be aware, we are a relatively large law firm, and we represent manyother companiesand individuals. It is possiblethatsome ofour presentorfuture clients will have disputes or transactions with you during the time that we are representing you. Therefore, as a condition to our undertaking this matter for you, you have agreed that this firm maycontinuetorepresent or may undertake in the futureto representexisting or new clients in any matter that is not substantially related to our work for you. We agree, however, that your prospective consent to conflicting representation contained in the proceeding sentence shall not apply inany instance whereasthe resultofour representation ofyou wehave obtained sensitive, proprietary orother confidential informationof a non-public nature that, ifknownto any such other client of ours, could be used in any such other matter by such client to your material disadvantage. During the term ofthis engagement, Jason Gabriel,Esq. and members ofBurr shall observe the requirements regarding conflicts of interest as set forth in the Rules Regulating the Florida Bar and itProfessional Rules ofProfessional Conduct. Invoices and Payments. We will render invoices to you monthly for legal services, expenses and other charges. Any bills that are above the flat fee agreed upon by the parties, willbeitemized. Ourinvoicesare payableupon receiptand are consideredoverdue ifnotpaidwithin thirty (30) days. I willreviewourfirm's statementsbefore theywillbe sentto you eachmonth. If youhave any questionspertaining to your statement, please contact me immediately so we can discuss your concerns or questions. Our object in all events will be to minimize legal fees while attempting to provide you with the best possible representation. If you fail to pay any statement withinthirty (30) days after receipt, you agree to pay interest on thedelinquent amount at 1.0% per month (12% per annum). You hereby acknowledge that the firm's estimates concerning the likely outcome ofyour matter or regarding the cost of representation are not guarantees of such final outcome or cost. Ifthe firm determines that it is necessary totake any action to enforce this agreement or collect any delinquent fees and expenses, you agree to pay the reasonable costs and attorney's fees incurredbythefirm in enforcingthis agreement or collecting any amountsdue, including attorneys' fees incurred in anybankruptcy proceedingoronappeal. Inaddition, inthe eventfeesare notpromptly paid inaccordance herewith,wereserve the right to assert anattorney's charging lien asa lien against any monies recovered on behalf of you, and an attorney's retaining lien upon your files and all papers,documents,and instruments inour possession. Exclusive venue for any action between you and the firm will be in Duval County, Florida and you hereby waive the right to ajury trial in any such action. 49395350 vl Attachment A to 11-14-22 Minutes Page 20 of 32 Agenda Item #1.A.22 May 2023 Page 22 of 55 November 9, 2022 Page4 Public Records Law.PursuanttoSection 119.0701,Florida Statutes,Burr&Forman,LLP will comply with Florida's public records laws, specifically to: (1) Keep and maintain publicrecordsasrequiredbyFloridalaw; (2) Upon request from COAB'scustodian ofpublic records, provide COAB witha copyofthe requested recordsorallowthe records to beinspected orcopied within a reasonable time at a cost that does not exceed the cost provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and (4) Upon completion of this engagement, transfer, to COABall publicrecords that itrequests. IF THERE ARE QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THIS FIRM'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE CITY OF ATLANTIC BEACH (CITY CLERK) AT DBARTLE@COAB.US, (904) 247- 5809AND800SEMINOLE ROAD, ATLANTICBEACH, FLORIDA 32233. All files generated as aresult of this engagement are the property ofthe COAB and shall beturnedoverpromptlyuponrequestafterresolutionofallcompensation issues. Duringresolution ofcompensation issues, the City shall be provided acopy ofall ofits files atno costtothe City, in order to protect its legal interests. We are pleased that you have considered Burr & Forman to represent you as the City Attorney and we look forward to serving you. Sincerely, Jason R. Gabriel Date: Acceptance ofEngagement. The City Commission acceptedthe terms ofthisletter ofagreement on November 14, 2022 and authorized the undersigned to execute this agreement, which will commence on December 1, 2022 and may be terminated by either party without cause at any time. The City will be obligated topay Burr for allwork completed as ofthat date. Agreed to and accepted: ShaneCorbin, City Manager Date: City ofAtlantic Beach 49395350 v1 d Attachment A to 11-14-22 Minutes Page 21 of 32 Agenda Item #1.A.22 May 2023 Page 23 of 55 Page 22 of 32 Agenda Item #1.A.22 May 2023 Page 24 of 55 Police Vehicles Attachment B to 11-14-22 MinutesPage 23 of 32 Agenda Item #1.A.22 May 2023 Page 25 of 55 35 Total27 Total•Ideal to have 1 vehicle/sworn officer (35) plus 2 floating vehicles for repairs etc. = 37•Department down 8 sworn officers •3 in training•Currently 29 Vehicles for sworn officers•8 vehicles short of 37•5  vehicles requested 2023•2 cut from budget •3 approved in budget•Leaves 5 short  Attachment B to 11-14-22 MinutesPage 24 of 32 Agenda Item #1.A.22 May 2023 Page 26 of 55 Fleet Rotation Policy •Vehicles typically kept 7 years•100k+ Miles •When mechanics begin to express cost savings by replacement Vehicle Age0‐3 Years 4‐6 Years 7+ Years23 16 4Attachment B to 11-14-22 MinutesPage 25 of 32 Agenda Item #1.A.22 May 2023 Page 27 of 55 Fleet Rotation Policy •Vehicles typically kept 7 years•100k+ Miles •When mechanics begin to express cost savings by replacement Attachment B to 11-14-22 MinutesPage 26 of 32 Agenda Item #1.A.22 May 2023 Page 28 of 55 How do these numbers jive with the other table of sworn officers?    Attachment B to 11-14-22 MinutesPage 27 of 32 Agenda Item #1.A.22 May 2023 Page 29 of 55 Page 28 of 32 Agenda Item #1.A.22 May 2023 Page 30 of 55 keN i Nelp and Ho n=,Pe Sin;e ',9 October 29, 2022 Atlantic Beach City Council c/o Mayor Ellen Glasser 800 Seminole Rd Atlantic Beach, F L 32233-5444 Dear City of Atlantic Beach, You are making a difference in the lives of our beaches neighbors, like Betty. Betty isa senior who lives in Atlantic Beach. She relieson social securityand her children help her when they can. Betty needed roof repairs recently, and it took a toll on herfinancialwell-being. Bettycomes to our Mayport Rd. pantry and shared with a volunteertherethatshewasworriedshemightnotbeabletopayherelectricbillthismonth. Our BEAM pantry volunteer called to our financial assistance volunteer, who reached out to Betty. I don't like to need help, but sometimes you just do" Betty said. "I'm blessed that BEAM is there forpeople like me and I'm glad they could help with my light bill." We sincerely thank you for your $3,000.00 investment to our Area of Greatest NeedFundon10/18/2022. It is because of you that BEAM is able to help our neighbors in times of need, like Betty. We invite you to learn more about ourprograms byvisiting www.jaxbeam.org orcontacting me atLori@jaxbeam.orgor 904.241.7437 x1. We appreciate your generous support of our clients and beaches community, Grat ully, , Gr-- 4s Lori Richards Doug . ards Executive Director Board C' .it BEAM did not provide any goods or services in whole orpartial consideration for the above contribution. This acknowledgment ofyourcontributionisprovidedpursuanttosection170oftheInternalRevenueCode. BEAM is a 501 (C) (3)organization. ACOPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT.APPROVAL OR RECOMMENDATION BYTHE STATE. 1-800- 435- 7352. REGISTRATION NO.09012. 100%OF CONTRIBUTIONS ARE REC IVED BY THIS ORGANIZATION a/ki '/1//t t/D( ‘ ad-r--,7-- ---e- ' Have you remembered to include BEAM in your will? 904-241-7437 (PHONE) 850 6th Avenue South, Suite 400 info@jaxbeam.org 904-241-7447 (FAX) Jacksonville Beach, FL 32250 www.jaxbeam.org Attachment C to 11-14-22 Minutes Page 29 of 32 Agenda Item #1.A.22 May 2023 Page 31 of 55 Beaches Il 410.11%4\. I%• • Habitat We build strength, stability andindependence. for Humanity'I\ October 27, 2022 City ofAtlantic Beach 800 Seminole Road Atlantic Beach, FL 32233-4445 Dear City ofAtlantic Beach, Thank you foryour recent contribution tohelp local families in need ofsimple, decent, affordable housing through the mission ofBeaches Habitat for Humanity. We have completed the last few of 12 new homes in Haywood Estates II and are very proud ofOceanGate which is our largest neighborhood to datewith70homes. Thanks to your generous gift, thesefamilies nowhavea more secure future. In addition to helping these families have aplace to call home,you are also providing the families' childrenwith educational opportunities. Educationplays anintegral rolein creatinga steady foundation for the future. Through Beaches Habitat's after school programs and preparatory club, children are provided the tools needed tosucceed asschool. You have an open invitationtojoinme atHaywood EstatesII, OceanGate or atoureducation center to see the difference you have made in the lives of families in need. We truly appreciate your generosity. 1 .v pl Sincerely, 1 a r V40111 Arippr ic V\APPtCVC Sca` tr.le v 0 President & CEO I, 6ticDonationAmount: $3,000.00 Valueofgoosor services provided in return for yourgift: $0.00 Beaches Habitatfor Humanity,Inc.isa 501 (c)(3)organization.,TaxIDNumber65-0234544.Yourgiftistax-deductibletothe fullestextent allowed bylaw.Please consult your tax advisor for full information.We respect your privacy andwill never share your name orpersonal information about your contributions with any outside entity.THE OFFICIAL REGISTRATION(#CH1333)AND FINANCIAL INFORMATION MAY BEOBTAINED FROM THE DIVISION OFCONSUMER SERVICES BYCALLING TOLL-FREE(800- 435-7352)WITHIN THE STATE OR ATTHEIR WEBSITE,WWW.800HELPFLA.COM REGISTRATION DOES NOT IMPLY ENDORSEMENT,APPROVAL OR RECOMMENDATION BY THE STATE. Administrative Office 797 Mayport Road I Atlantic Beach, FL 32233 Education Office 1671 Francis Avenue IAtlantic Beach, FL 32233 Phone (904) 241-1222 I Fax (904) 241-4310 IWeb beacheshabitat.org Attachment C to 11-14-22 Minutes Page 30 of 32 Agenda Item #1.A.22 May 2023 Page 32 of 55 Re: Nonprofits serving Beaches seniors - check presentation Leslie Lyne <dsc@nbfl.us> c -k Fri 10/7/2022 5:08PM ro:Hogencamp,Kevin <kHogencamp@coab.us>;2 cc:Glasser, Ellen <eglasser@coab.us>; Stefen Wynn <cm@nbfl.us>;Elaine Brown <elainebrown@nbfl.us>; 3 There is nothing small about$ 000-we are allextremely appreciative ofyour generosity and commitment to community! Thank you! With kind regards, Leslie Lyne Neptune Beach Senior Activity Center&Foundation, 501(c)3 Neptune Beach, Florida 32266 dsc@nbfl.us Cell 904-477-0386 Leadership is.... Caring more than others think wise; Dreaming more than others think practical; Risking more thank others think safe;and Expecting more than others think possible. OnOct 7,2022, 4:07 PM -0400, Hogencamp,Kevin <kHogencamp@coab.us>,wrote: All, TheCityCommissionapprovedourfunding requestof1,2000 foreachofyouragenciesin theCity ofAB'sFiscalYear2022-23budget.Please know thatwearevery humbly awarethatthesesmallgrants are largelya symbolictokenofour citygovernment'sappreciation fortheimmenseservice thatyouragencies providetoourcommunity. I'mabitembarrassedbythelate notice,butwill/can you ora designee please be on hand atthe City Commission meetingthis Monday,Oct.10,at6:30 p.m.fora check presentation/photo op?I'mconfidentwecangetyou outofthemeeting relatively quickly 0. Weexpecttocutthereal checkslaternextweek;Iwilldeliverthemto you unlesswe make arrangementsforyouto pickthemup. Thanks, Kevin Attachment C to 11-14-22 Minutes Page 31 of 32 Agenda Item #1.A.22 May 2023 Page 33 of 55 Thank you... Lori Anderson <Ianderson@beachesdialaride.org> Fri 10/21/2022 11:06AM To:Glasser, Ellen <eglasser@coab.us>; Cc:Hogencamp,Kevin <kHogencamp@coab.us>; 5 1 attachment City-of-Atlantic-Beach-1236.pdf; Dear Mayor, We cannot thank you enough for the generous gift that was recently given to us at the AB Meeting. Attached is the formal thank you letter but I wanted to express my personal and sincere appreciation. Thank you, C4 BEACHES A) Lori Delgado Anderson Executive Director LAndersonbeachesdialaride.org Beaches Council on Aging/Dial a Ride 281 19th Ave. South Jacksonville Beach, FL 32250 904)- 274-2274 - Cell www.beachescoa.org AMAZONSMILE.COM Attachment C to 11-14-22 Minutes Page 32 of 32 Agenda Item #1.A.22 May 2023 Page 34 of 55 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:May 9,2023 MEETING DATE:May 22,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: (1)A Town Hall meeting is scheduled for 10 a.m.Saturday,July 8 at Adele Grage Cultural Center. BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for June August 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (June August 2023) REVIEWED BY CITY MANAGER: Agenda Item #3.A.22 May 2023 Page 35 of 55 :.:m_m_:05:DH.En ~H£u._::...5 3:5 V\.\v\\A rxv\Q.M&@m».2.r _....m._.mm.~UL“FREm_.m,,..§§.r u...S, C 5 ea c mmiwmBxnumm u? mmommash zo_mm:>:zooDZ<mo><2 .%<QMD.H<m><n:E.%<QmMDE.H><ammZomB><nmm:H><QZ_OE .W<QZDm ::..:_ .4._..,___uu.V,_../_. _u.,,_...:._,...J_:.:.__ como_U 8950 55 bx.._:_8.2::. ./..u,uu/auu.__?7.. E;C__u_,...J.._ 2::.Ku_\,,..._._.,,/ .,_:_...7._:__.::L. 2:» __ 42...,,,_..__5 Enm oo???oonsm moao?momow §52_.§sm umm mm 3 ano 828800 >5_>oM23:0 71X camwuv oo???oonsm nomobro omm En.c $582umm camE oo???oonsmcob. ommw. 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Agenda Item #3.A.22 May 2023 Page 38 of 55 W CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Splash Pad SUBMITTED BY:Joe Gerrity/Steve Swann TODAY’S DATE:May 10,2023 MEETING DATE:May 22,2023 BACKGROUND:The City Commission included a splash pad at the Baker Center in the 2022-2033 budget.Bid came back in excess of $800,000,with only $272,683 in available funds.Staff found a “piggyback”contract from COJ that will bring the price down just under $600,000.We are seeking direction from the Commission on how to proceed with the project.Additional funding can be drawn from the 16”‘Street beach walkover ($600,000),which will not be completed in the ?scal year. BUDGET:None RECOMMENDATION:Direction from City Commission ATTACHMENT(S):Donner Park Splash Pad Proposal from ACON Construction Company REVIEWED BY CITY MANAGER: Agenda Item #3.B.22 May 2023 Page 39 of 55 Swann,Steve From:Swann,Steve Sent:Monday,May 8,2023 4:12 PM To:Gerrity,Joseph Cc:Hogencamp,Kevin;Williams,Scott Subject:Splash Pad Cost —ACON Pricing Attachments:Donner Park Splash Pad ACON Proposa|.pdf Total =$588,000 Total Grant Funds =$305,000 Delta =Construction Cost-Grant Funds =$283,000 Joe —Ijust received a price proposal from ACON Construction for the splash pad.This price exclude the water fountains &toys on the splash pad since we had planned to order that equipment directly (about a $10,000 $20,000 savings).My synopsis of where we are right now is as follows: Previously rejected splash pad bid+fountains &toys $691,000 +$79,000 $770,000 ACON Guaranteed Maximum Price =$474,000 WaterP|ay fountains &Toys =$89,000* Additional Site Work Est.=$25,000 *Estimated cost,prices went up "'10%since our previous quote expired We have the following grant funding available for this work: CDBG Funding =$97,500 FRDAPFunding =$185,500 As an FYI,Melissa says there is $272,639 in the budget right now for this project so my numbers might be off slightly. Steve Agenda Item #3.B.22 May 2023 Page 40 of 55 DATE:5/8/ ITEM#DESCRIPTION UNITS UANTI NITCOST TOTALCOS ACON Construction Company DB Contract 71629-22 COAB "P|GGYBACK" Subtotal DBFee 10%LS $43,045.00 $430,450.00 $43,045.00 Project Management Hrs 20 $110.00 $2,200.00 Supervision Hrs 40 $75.00 $3,000.00 Administration Hrs 10 $75.00 $750.00 Splash Pad (Excluding Water Play Equipment &Features)See Attached Quote (No Shelter)L5 1 $402,000.00 $402,000.00 Design Review of Supplied Drawings for Buildability L5 1 $5,000.00 $5,000.00 Remove BasketballCourt (Cityto remove light poles and fixtures)LS 1 $7,500.00 $7,500.00 ACON Limited Contingency LS 1 $10,000.00 $10,000.00 TOTAL $473,495.00 Donner Park Splashpad Agenda Item #3.B.22 May 2023 Page 41 of 55 Page 42 of 55 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-18 For Construction Engineering Administrative Services for the Sherry Drive Water Main Improvements-PhaseI SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:May 10,2023 MEETING DATE:May 22,2023 BACKGROUND:Staff received a Work Order Proposal from Crawford,Murphy and Tilly, Inc.,in the amount of $30,840.00.This proposal is to provide general construction engineering administration &inspection services for the construction of the Sherry Drive Watermain Improvements- Phase 1 from the east end of Pioneer Drive at Sherry Drive North to the unimproved ROW of Sherry Drive. The tasks included in the Proposal include construction administration and management,inspection services,recording and reporting of the construction site,record keeping and communications. The city has a Professional Engineering Services Agreement with Crawford,Murphy and Tilly,and this scope of work would be Task Authorization No.5 under said Agreement. BUDGET:Funds are budgeted for this service under account No.400-5504-533-3100. RECOMMENDATION:Authorize the City Manager to approve the funds and issue a Task Authorization to Crawford,Murphy and Tilly,Inc.in the amount of $30,840.00 to provide services as described in the Work Order Proposal received March 20,2023. ATTACHMENT(S):1)Resolution No.23-1 8 2)Work Order Proposal from Crawford,Murphy,Tilly REVIEWED BY CITY MANAGER: Agenda Item #8.A.22 May 2023 Page 43 of 55 RESOLUTION NO.23-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE FUNDS FOR ENGINEERING CONSTRUCTION ADMINISTRATION SERVICES FOR THE SHERRY DRIVE WATER MAIN IMPROVEMENTS,PHASE I; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on March 20th,2023,staff received a Work Order Proposal from Crawford,Murphy and Tilly,Inc.,in the amount of $30,840.00 to provide professional engineering construction administration services for the Sherry Drive Water Main Improvements,Phase I;and WHEREAS,engineering proposal by Crawford,Murphy and Tilly,Inc.,provided the City with a scope of work to include construction administration and management,inspection services,recording and record keeping,and construction communication;and WHEREAS,funds are available in the Public Utilities Fund for this purpose in account 400-5504-533- 3l00;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the City Manager to execute the continuing contract agreement with Crawford,Murphy and Tilly,Inc.in the amount of $30,840.00 for Engineering Construction Administration Services related to the Sherry Drive Water Main Improvements,Phase 1,contract agreement,and; Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution; Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 22“day of May,2023. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #8.A.22 May 2023 Page 44 of 55 vll rI-III-III II''-‘rIIrI II II I -II I I —"'*’I II I I . I r I.AI I -.‘I‘"'''I I I-.III I |:Il 'I I I ..I -.(I :I I I I I _:.I .I K 5 H7 .I I I.I I._II I 'II I I I I I ll -‘I 1"'l I 'I ' I :III II ___I II .II I I I III -.I I I:II I I I “n “I I 'I .-I 7 I I -I I 1 II III I II 'I I I I I - I I'l I I. -II I 'II (1 I.II ..__I I I :.__I I I I _u 1‘I I I I II -I I II I I A I I :7-V‘.I .I ;"I I '=.'I ‘LII :'I Attachment 1 to Agreement Construction Engineering,Administration &Inspection Sherry Drive Watermain Improvements —Phase 1 WORK ORDER:TOP—PW-ES- between City of Atlantic Beach A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides that,from time to time,the “Owner may request that Engineer provide professional services for Speci?c Projects,”and “each engagement will be documented by a Work Order.”This document is a Work Order.The Agreement sets forth the general terms and conditions which shall apply to this Work Order. B.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the City of Atlantic Beach’s (COAB)efforts to provide general construction engineering administration &inspection services for the construction of the Sherry Drive Waterrnain Improvements-Phase 1. C.PROECT OVERVIEW The CONSULTANT will perform Construction Engineering Administration and Inspection services,and documentation,and to assist the COAB in the disposition of issues that may arise from time to time during construction.At a minimum,Construction Engineering Administration and Inspection of the construction shall be documented in reports,certi?cations and/or documentation and shall be consistent with the jurisdictional agency requirements (City and/or Florida Department of Transportation (FDOT)). D.SCOPE OF SERVICES Scope of Services:the CONSULTANT will provide Limited Construction Engineering Administration and Inspection services for the PROJECT based on Exhibit A.Services will include Contract Administration and Management,Resident Inspection of Construction, Recording and Reporting to the COAB as described hereunder: E.PROJECT TASKS 1.00 Construction Administration and Management: These services require a variety of administrative and management tasks in support of the ?eld inspection staff during the progress of the work and may include,but may not be limited to the following: Crawford,Murphy and Tilly (CMT) and Agenda Item #8.A.22 May 2023 Page 45 of 55 n n 5...{Ln x.‘ u '1 ,‘ Coordinate and conduct a pre-construction meeting with the Contractor,utility companies,permitting agencies,the COAB,property owners,and property managers, and other interested parties prior to the start of construction.The CONSULTANT will be responsible for the review of the Contractor’s schedule,Erosion Control Plan,and Asphalt Quality Plant Control Plan.The CONSULTANT shall also be responsible for the receipt,and documentation,and forwarding for approval of all required shop drawings submitted by the Contractor. Review and respond to requests for clari?cation of altemate/substitution items/systems or for such other design variations requested by the Contractor.Consider and evaluate Contractor’s suggestions for modi?cations in drawings or speci?cations,including Value Engineering and report on same,with recommendations,to the COAB. Conduct progress meetings with the Contractor,subcontractors,representatives of municipalities impacted by the work,utility companies or agencies and other involved entities to review plans,schedules,resolve problems and discuss other issues of concern. Prepare and distribute meeting minutes to all attendees and others as appropriate. Attend meetings between the Contractor and utility companies and/or other agencies. Serve as liaison between the Contractor,the COAB,permitting agencies and the public or any other entity as required. Monitor expiration dates of all agency permits required by the Contract Documents and arrange for and/or coordinate renewal of such permits prior to expiration. Verify Contractor’s incorporation into the work of all materials and equipment utilized for the project and review that all materials/equipment are in compliance with the Contract Documents. Expedite analysis and resolution of any site problems encountered and/or any alternative proposals,including Value Engineering,submitted by the Contractor so as to reduce or eliminate construction delays and claims resulting from the problems. Monitor extra work required of the contractor and maintain records of all component costs,including personnel,equipment,materials (permanent and temporary)used in conjunction therewith,time of performance and location in the construction scheduleand work sequence. Prepare daily site reports (logs),monitor the Contractor’s progress against the approved contract schedule and report to COAB accordingly. Review/monitor Contractor’s compliance with maintenance of traf?c requirements. Monitor Contractor’s compliance with all permit conditions stipulated by environmenta lagenciesandprovideappropriaterecommendationsasnecessarytomaintain such compliance. Review and analyze changes requested by the Contractor and review the cost and determine if the work items are covered by unit prices or assist COAB to negotiate time Agenda Item #8.A.22 May 2023 Page 46 of 55 I II I ,I |I -I ‘’II J I.__ I I I II _ ‘'I I I I V‘:- ....— '-:-I I I 'I I I L I II II I I I I I - :T I I I Y I I I I I I I -I ll “ I ‘_I I-HI F I I I ‘I -I -II -.I I 2.00 and cost changes with the Contractor.Issue instructions of COAB to the Contractor and recommend in writing to the COAB the approval. Analyze Contractor’s claim for additional compensation and/or time extensions and provide written recommendations to the COAB as to the Validity and reasonableness. Assist COAB in rebuttal of claims and/or in negotiations with the Contractor leading to settlement of claim(s).In dealing with requests for additional time,determine the actual effects of delaying factors on completion of controlling items of work per the currently approved schedule. Provide prompt responses to questions and requests received from affected property owners,motorists,and the general public,including officials of COAB. Based upon the CONSULTANT’S on-site observations of the work as an experienced and quali?ed professional review the Contractor’s applications for payment,determine the amount owed to the Contractor and approve and recommend in writing to the COAB the amount,to the best of the CONSULTANT’S knowledge,information and belief,the completed quantity and quality of work is in accordance with the Contract Documents. Prior to recommendation for ?nal payment,review and comment to the COAB on Contractor’s submittal of “As-Built”drawings,all test results,any maintenance and operating instructions,guarantees,bonds,certi?cates of inspection and other close-out documentation. Review Contractor’s EEO submittals,including but not limited to,EEO Plan,Af?rmative Action Plan,subcontract approvals,and DBE requirements. Review Contractor’s Certi?ed Payroll for compliance with minimum wage requirements. Resident Inspection of Construction: Inspection services may include,but may not be limited to,the following: Clearing and Grubbing Demolition/Removal of existing structures Erosion and Pollution Control Provisions Earthwork Subgrade and Optional Base Group Construction Grading and Drainage Asphalt and Concrete Construction Utility Construction Signing and Pavement Markings Grassing and Landscaping Any other features included in the construction plans Site Cleanup Review of ?nal certi?cations and “As Builts” Monitoring/observation of on-site construction activities,checking of tests and certi?cation of all materials and process for the project,and inspection,as applicable,of off-site fabrication and activities,will be provided under Construction Engineering Inspection services. Agenda Item #8.A.22 May 2023 Page 47 of 55 u | u ‘n r‘: 1 u ‘I Ir. H n P H nu... nu H —:-.2. « 3.00 Recording and Reporting: In addition to the daily recording of activities and events on the construction site,the CONSULTANT may provide other project documentation as follows. 0 Prepare daily reports,records,and calculations summarizing the status of the project, presenting a percent complete and verify quantities satisfactorily completed.Report an account of all signi?cant events occurring during the past month,including delays, disputes,changes,etc.,and the measures taken to correct or resolve outstanding issues. 0 Notify the Contractor of any violations or potential violations of Environmental Agency pennit conditions that require immediate correction,including erosion and pollution controls,and report the violation to the COAB. 0 Notify the Contractor of any omissions,substitutions,defects and de?ciencies observed in the work and of corrective action to be taken to bring the work into compliance with the Contract Documents.Notify COAB of such conditions and advise COAB when the work should be rejected or uncovered for special testing or inspection. 0 Verify that tests,equipment,and systems startup are conducted as required by the Contract Documents and in the presence of the required personnel,and that the Contractor maintains adequate records thereof.The Consultant will also observe,record and report to the COAB appropriatedetails relative to the test procedures and startups. 0 Prepare written recommendations con?nning the Contractor’s request for payment and, where appropriate,an explanation of any modi?cations made in the work completed and due for payment.The Contractor invoice may be required to be separated into the accounts established for the various funding sources. 0 Prepare minutes of all meetings,recording all signi?cant information and decisionsmade and all issues discussed.In addition,to distributing the minutes to appropriate parties, record the results of any such meetings in a summary report to be incorporated in the monthly report to COAB. 0 Maintain,open to review by the COAB at any time during regular working hours,copies of original Contract Documents,addenda,change orders,?eld orders,supplementary drawings,correspondence ?les,progress reports,meeting minutes,shop drawing submittals,and other project related documents. F.PROPOSED STAFFING The staff as outlined in Exhibit A and supplemented as needed,is proposed for performing the services authorized in this WORK ORDER: Standard Hourly Labor Rates Proposed Subconsultants The following subconsultants are proposed for professional services related to this assignment N/A Agenda Item #8.A.22 May 2023 Page 48 of 55 N/A G.DELIVERABLES H.COAB RESPONSIBILITIES The Owner will designate Mr.Steve Swann,Public Works Director as the Owner’s project representative and primary contact for the Engineer.The Engineer will rely on the Owner’s designated project representative for instructions and approval of Engineer’s services. I.COMPENSATION 1.00:Construction Administration and Management 2.00:Resident Inspection of Construction 3.00:Recording and Reporting LUMP SUM TOTAL $30 840.00 (Per Exhibit A for Total Hours and Hourly Rates) J.OTHER PROVISIONS All provisions contained in the Contract Agreement not speci?cally modified herein shall remain in full force and effect and are incorporated by reference herein. IN WITNESS WHEREOF,the parties hereto have executed Work Order No.to be effective as of the date first above written. OWNER:ENGINEER. COAB Crawford,Mulphy and Tilly 902 Assisi Lane 7400 Baymeadows Way,Suite 220 Atlantic Beach,FL 32233 Jacksonville,FL 32256 By: Name:Steve Swann Name:Paul Ina Title:Public Works Director Title:FL ST -Group Manager Date Signed:Date Signed: Agenda Item #8.A.22 May 2023 Page 49 of 55 Page 50 of 55 I I 'I II ''|I *''I ' I I I 7E I I I -._I I I I II I ,“J - __I I _ I I.:.___ I . _I I V‘ .II.II . -I I II I _I-- I I ' -I I II -I I I .I _ I.==II .-,.. VIII ''I I ' .II I I .: I M I II I-I I -I '' II ..I _,:_:.I.... II I I *I I I '-:I I I II ~'I’I 'I II : ~I I I _:. *I I II-'I ''I I ~.-I I I I I I 1 : II I I I I I -II -I I I I I I I I I '--I ;I III II I .- '‘II I—--II -,I - CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 20-23-167 An ordinance amending the Operating Budget for the City of Atlantic Beach,Florida for Fiscal Year beginning October 1,2022 and ending September 30,2023,and providing an effective date. SUBMITTEDBY:Melissa Burns,Director of Finance TODAY’S DATE:May 9,2023 MEETING DATE:May 22,2023 BACKGROUND:This proposed ordinance will adiust the Fiscal Year 2022/2023 Annual Budget for the City of Atlantic Beach.After six months has passed of the current ?scal year,an analysis is completedto ascertain whether or not adjustments need to be made.City Code allows for transfers within divisions/departments but not to another division/department or increase the total budgeted amount.To amend the budget,it has to be done in the same manner as it was adopted,in City of Atlantic Beach’s case it was done by ordinance.These adjustments are in three funds,the General Fund,the Capital Projects Fund and the Police Officers’Pension Fund. The adjustments within the General Fund are between divisions/departments therefore there is no increase to the General Fund budget. The Capital Projects fund requires a $143,000 increase for an infrastructure account for a project that was in process in Fiscal Year 2022,but was not completedby year end.During the course of the annual audit ?eldwork,it was discovered that an invoice for a project was thought to belong in the previous ?scal year actually should have been in the current ?scal year;this resulted in a timing issue where the remaining project budget did not properly roll-over to the current ?scal year.At the end of Fiscal Year 2022,the amount of $143,000 was deducted from the project,and rolled into fund balance.This portion of the ordinance brings out that amount of fund balance and appropriates back to the project. There are unforeseen expenditures that take place within the pension funds,which makes it di?icult to estimate budget amounts.In the case of the Police Off1cer’s Pension fund,these items are DROP payouts and pension refunds.During the past calendar quarter,a pensioner requested a $40,000 distribution from their DROP account which was not included in the budget as it was unknown at the time of budget preparation.Additionally,while some pension refunds are anticipated,it is unknown exactly how much is required.This year,$25,000 was budgeted,but $37,560 has been paid out so far.This ordinance appropriates a total of $52,560 from the Police Officers’Pension fund balance. Agenda Item #9.A.22 May 2023 Page 51 of 55 BUDGET:General Fund:$0;Capital Projects Fund:$143,000; Police Of?cers’Pension Fund:$52,560 RECOMMENDATION:Commission hold a public hearing and pass Ordinance 20-23-167 on second and ?nal reading ATTACHMENT(S):Ordinance No.20-23-167 REVIEWED BY CITY MANAGER: Agenda Item #9.A.22 May 2023 Page 52 of 55 ORDINANCE NO.20-23-167 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2022 AND ENDING SEPTEMBER 30, 2023,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commissionapprove all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time;and WHEREAS,the City is amending the operating budget to add net funds totaling $0 in the General Fund;$143,000 in the Capital Projects Fund;and $52,560 in the Police Officers’Pension Fund for various expenditures;and WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2023 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts with the General,Capital Projects,and Police Of?cers’Pension Funds in order to fund the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2022/2023 Operating Budget is hereby amendedas follows: Special Pay Workers’Compensation Insurance Com rehensive Plannin and Communit Develo ment Special Pay 401 General De?ned Contribution Match Workers’Compensation Insurance 48,303 1,311 7,557 7,567 1,877 Cit Mana er Page 1 of 3OrdinanceNo.20-23-167 GENERAL FUND General Government/Buildin Maintenance: Salaries $(23,257) Expenditures: Agenda Item #9.A.22 May 2023 Page 53 of 55 18,382 (60,000) (4,000) (30,000) 7,147 3,385 2,295 Special Pay Parks Maintenance Salaries F.I.C.A.Taxes Health Insurance Landsca elm rovements: Overtime Workers’Compensation Gasoline Total Expenditures: Code Enforcement Special Pay Workers’Compensation Public Safet /Dis atch Special Pay 9,326 401 General De?ned Contribution Match 5,571 Public Safet /Animal Control 401 General De?ned Contribution Match 1,984 Communications 775 Public Works Administration Expenditures: $143,000 400 CAPTIAL PROJECTS FUND Fund Balance: Ordinance No.20-23-167 Page 2 of 3 Infrastructure 1,307 470 Agenda Item #9.A.22 May 2023 Page 54 of 55 Expenditures: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading this 8”‘day of May,2023. PASSED by the City Commission on second and ?nal reading this 22”“day of May,2023. $40,000 12,560 §g§2,§6ggg POLICE OFFICERS’PENSION FUND Mayor Attest: Ordinance No.20-23-167 Page 3 of 3 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney ICMA Drop Payout Pension Refunds Fund Balance: Agenda Item #9.A.22 May 2023 Page 55 of 55