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2-8-23 Adoped MinutesMINUTES Environmental Stewardship Committee (ESC) Meeting Wednesday, February 8, 2023 - 6:00 PM Commission Chamber Present: Anastasia Houston, At -Large Member, ESC Amy Palmer, At -Large Member, ESC Linda Chipperfield, At -Large Member, ESC Patrick Nobles, At -Large Member, ESC Mark Gabrynowicz, ESC Chair, District 1307 Member Daniele Giovannucci, Vice Chair, At -Large Member, ESC Romy Vann, At -Large Member, ESC Sarah Boren, District 1306 Member, ESC Bruce Andrews, District 1308 Member, ESC Absent: Barbie Brooksher, District 1312 Member, ESC Also Present: Amanda Askew, Director of Planning & Community Development (DPCD) 1. CALL TO ORDER AND ROLL CALL Mark Gabrynowicz called the meeting to order. Linda Chipperfield called the roll. 2. APPROVAL OF AGENDA A. Approval of Agenda Sarah Boren said the annual awards discussion should be under the Outreach Committee not the Sustainability and Resiliency Committee. She also said there were minutes that were not approved. Mark Gabrynowicz said the December minutes that were not approved were on the last month's agenda and this will be voted on during the consent agenda. He stated he did not think the record of decisions document under Item 4.A should not be included in the agenda in the future. Mark Gabrynowicz stated new business was left off the agenda and said this should be agenda item 9. He said Member's closing remarks should be agenda item 10 and adjournment as agenda item 11. He asked that members not leave the meeting until there is a motion to adjourn. MOTION: to make the changes to the agenda as stated Motion: Mark Gabrynowicz Second: Daniele Giovannucci Environmental Stewardship Committee (ESC) February 8, 2023 Page I of 6 A vote was not recorded. There was no dissent to the motion. 3. COURTESY OF THE FLOOR (5 MINS.) There were no speakers. 4. CONSENT AGENDA A. Approve minutes of the January 11, 2023 regular Environmental Stewardship Committee meeting. B. Subcommittee Reports C. 90 Day Calendar MOTION. to approve the consent agenda Motion: Bruce Andrews Second: Sarah Boren A vote was not recorded. There was no dissent. 5. CHAIR REMARKS Mark Gabrynowicz reviewed his concerns about appointing new ESC members which was brought up in the ESC member's end of the year survey. He stated that Sunshine laws make it difficult to introduce members to the committee. Daniele Giovannucci suggesting making an on -boarding package to provide to new members. Romy Vann supported this idea and suggested having a dedicated agenda item on the new member's first meeting for questions and answers. Anastasia requested that an explanation of the time commitment be relayed before applying. Sarah Boren volunteered to make the on -boarding package. Mark Gabrynowicz thanked Sarah Boren for making the end of the year survey. Mark Gabrynowicz stated that the priority setting process had some issues but thanked everyone for the great ideas that were generated. He said they will need to approve the process for next year. Daniele Giovannucci suggested having a facilitator to help guide the priority setting process. Commissioner Kelly acknowledged the ESC's disappointment in the Commission's priority setting and how environmental priorities were not set. She reviewed the city's vision statement and said there are ways to get things done that are not directly prioritized. She said that some of the priorities listed on the Sustainability and Resiliency Subcommittee are out of the ESC purview. She said she will continue to support the committee and she will work with them to get recommendations approved by the Commission. 6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES Environmental Stewardship Committee (ESC) February S, 2023 Page 2 of 6 A. Sustainability and Resiliency Subcommittee Sarah Boren said the LEED Gold celebration was a success. She said they did not meet this past month. She reported that a point the city did not receive in the LEED recertification is because the city's boards and committees do not reflect the diversity of the community. She said she is working with the city to formally track this in the board application process. Discussion ensued. B. Outreach Subcommittee Linda Chipperfield reported ideas for Earth Day. She said they plan on holding the event at the farmer's market on April 27th where they will invite vendors. Anastasia Houston asked Amanda Askew if she has a contact for the farmer's market and if the city has tables and chairs for set up. Amanda Askew said she already organized a spot for the ESC. She said she believes vendors pay for their spot at the farmer's market so the ESC will have to coordinate with the contact for the event. She said Kevin Hogencamp is the liaison between the city and farmer's market. Discussion ensued about the logistics of the event. Linda Chipperfield said the second idea for Earth Day is to host an art exhibit at the Adele Grage in May and Mark Gabrynowicz is speaking to the Arts, Recreation, and Culture Committee about collaborating on the evet. Anastasia Houston spoke about organizing a working group for the Earth Day event in creating a demonstration garden. Linda Chipperfield spoke about having a QR code at the Earth Day booth that will take people to a page on the city website that provides more information about the ESC and what citizens can do to make environmentally friendly changes in their home and life. Romy Vann suggested creating a list of items and information the ESC wants to citizens. Linda Chipperfield agreed and mentioned the newsletter that was proposed at previous meetings. Sarah Boren reviews the logistics of the monthly newsletter. Linda Chipperfield asked for an update on the Monarch Pledge. Amanda Askew said she needed the tasks they ESC will complete to maintain the pledge. Patrick Nobles said he sent that information out via email. MOTION. to approve the launch of an annual Environmental Stewardship Committee awards program, to enable the Outreach Subcommittee to discuss and research best format, procedures, and award categories for 2023, and to authorize the subcommittee to prepare a formal proposal for ESC to review at a monthly meeting Motion: Sarah Boren Second: Daniele Giovannucci A vote was not recorded. There was no dissent. Bruce Andrews proposed including commercial beautification as an award category. Environmental Stewardship Committee (ESC) February 8, 2023 Page 3 of 6 C. Tree Subcommittee Bruce Andrews said the litigation for tree removal on 19th Street without a permit is still pending. He said the cut off for the next Adopt a Tree planting will be at the end of February and planting will take place in March. Amy Palmer expressed that filling out the online application does not always work. Amanda Askew said she will get with IT. Romy Vann asked Amanda Askew if any mitigation trees were reported as dead after the hard freezes in the area. She said she had not had any reports. Bruce Andrews said if they see a mitigation tree that has died to report that to Abrielle Genest. Bruce Andrews reported that Amanda Askew and Romy Vann are working with Plant It Geo on the tree canopy assessment and they are hoping to start in May. He said that the arborist letters are now uploaded to the website. He said that the tree fund has about $204,000. 7. MAYOR/ STAFF REPORTS Mayor Ford said he has an opinion and some feedback on one of the priorities given to commission, however he will address that at a later date. Amanda Askew reported the North Florida Land Trust was able to acquire property on the Intracoastal Waterway and there is a celebration scheduled for April 22nd but the details are still being worked out. S. OLD BUSINESS A. Subcommittee Membership Sarah Boren said the tree subcommittee is made up of Bruce Andrews, Daniele Giovannucci, Mark Gabrynowicz, and Patrick Nobles, the Outreach Subcommittee is made up of Linda Chipperfield, Mark Gabrynowicz, Anastasia Houston, Barbie Brooksher, Patrick Nobles, Amy Palmer, and Sarah Boren, and the Sustainability and Resiliency Subcommittee is made up of Sarah Boren, Mark Gabrynowicz, Romy Vann, Barbie Brooksher, and 3 community members. Mark Gabrynowicz said these were not voted on, but if everyone is happy with the membership, then that will be the subcommittee members. There was no dissent. B. ESC Priorities to Commission Mark Gabrynowicz said Kevin Hogencamp is going to get a list of ESC priorities for Commission to review and vote on. Sarah Boren asked Commissioner Kelly when the priorities will be voted on. She said she was unsure since they were not ready. Sarah Boren expressed her disappointment that environmental priorities were not included. Discussion about Commission priorities ensued. Sarah Boren proposed Mark Gabrynowicz send an email to elected officials with a call to include environmental priorities in the City Commission's 2023 priorities and to have Environmental Stewardship Committee (ESC) February 8, 2023 Page 4 of 6 9. one other ESC member speak during public comment at the next Commission meeting. Romy Vann said she can speak at the meeting. Mark Gabrynowicz said he will get the Kevin Hogencamp to discuss what the best course of action is. He said he will follow this with an email to Commission. Discussion ensued. Sarah Boren asked what three priorities the members wanted the give to Commission to consider. Members went through the list that was previously sent to commission and discussion ensued. MOTION. to recommend Commission to include the following three priorities in the 2023 Commission Priorities: 1. Pass a required integrative biocide management plan for city operations/public sector and voluntary guidelines for private sector 2. Reduce energy consumption in city buildings by 10% and 3. Use the Canopy Assessment data to create actions to further protect and increase the canopy. Motion: Sarah Boren Second. Anastasia Houston Bruce Andrews did not support having city fleet change to electric vehicles. Anastasia Houston (Seconded By) Amy Palmer Linda Chipperfield Patrick Nobles Mark Gabrynowicz Daniele Giovannucci Romy Vann Sarah Boren (Moved By) Bruce Andrews Motion passed 8 to 1. C. ESC Priorities This agenda item was deferred. D. Speaker Series This agenda item was deferred. E. Working Group Establishment NEW BUSINESS This item was not discussed. 10. MEMBERS CLOSING REMARKS For For For For For For For For Against Environmental Stewardship Committee (ESC) February 8, 2023 Page 5 of 6 Bruce Andrews asked members to review the four areas the ESC is tasked to make recommendations on based as written in Chapter 23. Discussion about beautification ensued. Anastasia Houston asked members to look for a location to put the demonstration forest for Earth Day. Romy Vann asked for guidance on an email she will send to community members about the push to get environmental priorities on the 2023 Commission Priorities list. Discussion ensued. 11. ADJOURNMENT There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:19 p.m. Attest: AI -, t�' , �"� Amanda Askew Environmental Stewardship Committee (ESC) February 8, 2023 Page 6 of 6