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5-22-23 Final Agenda
City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, May 22, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meetings held on October 24, 2022, November 14, 2022, and April 24, 2023. 10-24-22 Regular City Commission Draft Minutes 11-14-22 Regular Commission Draft Minutes 4-24-23 Regular City Commission Draft Minutes 5 - 103 * 1.B. Approve minutes of the Town Hall Meeting held on April 15, 2023. 4-15-23 Town Hall Draft Minutes 105 - 131 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (June - Aug. 2023) 90-Day Calendear (June-Aug. 2023) 133 - 136 * 3.B. Splash Pad Splash Pad 137 - 139 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS * 5.A. Discussion/Direction on City Manager Search 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. Page 1 of 153 Regular City Commission - 22 May 2023 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE FUNDS FOR ENGINEERING CONSTRUCTION ADMINISTRATION SERVICES FOR THE SHERRY DRIVE WATER MAIN IMPROVEMENTS, PHASE I; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Resolution No. 23-18 141 - 147 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 20-23-167, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023, AND PROVIDING AN EFFECTIVE DATE. Ordinance No. 20-23-167 149 - 153 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. Page 2 of 153 Regular City Commission - 22 May 2023 In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 3 of 153 Page 4 of 153 Regular City Commission October 24, 2022 MINUTES Regular City Commission Meeting Monday, October 24, 2022 - 6:30 PM Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) 1 APPROVAL OF MINUTES 1A. Approve minutes of the Budget Workshop held on August 22, 2022. Mayor Glasser asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Glasser stated the minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS 2A. Beaches Transit Services Presentation - Jacksonville Transportation Authority and Beaches Dial-A-Ride Charles D. Frazier, SVP/Chief Operating Officer and Lori Anderson, Executive Director, Beaches Council on Aging, presented a slideshow (which is attached hereto and made part of this Official Record as ATTACHMENT A) and answered questions from the Commission. 10-24-22 ATTACHMENT A PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Mary Beth Copeland expressed her thankfulness for the Dial-A-Ride program. Page 1 of 48 Agenda Item #1.A. 22 May 2023 Page 5 of 153 Regular City Commission October 24, 2022 Juliette Sleeper requested the City make a variance regarding her niece's property taxes. Anne Marie Moquin, Founder of Beaches Go Green, spoke in support of Ordinance 95-22-122 and invited everyone to a community cleanup. 3 CITY MANAGER REPORTS 3A. Accept the 90-Day Calendar (Nov. 2022 - Jan. 2023) CM Corbin reported on Commissioner Kelly's request to add a Commission Workshop and Visioning session. December 5th at 6:00 P.M. was proposed for the Commission Workshop, and January 30th was proposed as a tentative date for the Visioning session. There was CONSENSUS to accept the 90-Day Calendar. 3B. Selva Lakes Easement CM Corbin reported the ribbon-cutting ceremony was held last Saturday for the Selva Lakes Preserve. CM Corbin explained there was a minimal cost to the City for this project. CM Corbin reviewed the map of the future of the Preserve and answered questions. Commissioner Norris expressed privacy concerns for surrounding neighbors. CM Corbin advised that the HOA is agreeable to the project. The Commission agreed with CM Corbin to proceed with the project and keep the Commission current. 3C. Utilities - Donner Road CM Corbin explained some unexpected change orders and additional costs for the project. Troy Stephens, Director of Public Utilities (UD), Derek Martin, Assistant Director of Public Works (PWAD) and Scott Williams, Director of Public Works (PWD), presented a slideshow (which is attached hereto and made part of this Official Record as ATTACHMENT B) explaining the project details and the project issues recently discovered requiring change orders. Commissioner Waters asked for more information regarding the sinking/dropping of the road. UD Stephens responded the road was falling due to poor drainage, and new drainage would be added. PWD Williams explained the former UD previously told his department that the pipes in the specific area were in good condition. During recent work on the project, it was discovered the pipes needed to be replaced. Mayor Glasser asked if the project has been halted due to the recent discovery of old pipes. PWAD Martin responded the project is halted now, pending the approval of the submitted change orders, but once the change orders are approved, the project will continue. CM Corbin explained the total of the change orders submitted is approximately $360,000. It has no impact on the General Fund reserves. The additional funds were not budgeted and would Page 2 of 48 Agenda Item #1.A. 22 May 2023 Page 6 of 153 Regular City Commission October 24, 2022 borrow from another project that has not started. A future budget amendment would be needed to cover the borrowed funds from the future project. 10-24-22 ATTACHMENT B 3D. Proposed Property Exchange - Singleton's Mobile Home Park John Dekle, Real Estate Attorney, representing the Singleton's Mobile Home Park owner, discussed this item as detailed in a slideshow (which is attached hereto and made part of this Official Record as ATTACHMENT C). He explained when the property owner recently hired him, he discovered Singleton's Mobile Home Park had been encroaching the City's right -of-way for the last 41 years. Mr. Dekle is proposing a land swap with the City of Atlantic Beach. Mayor Glasser asked CA Durden about closing the right-of-way. CA Durden responded the City could close the right-of-way if so desired. CA Durden spoke about future use of the area. Mayor Glasser asked if the owner plans to sell the property in the future or has a planned sale of the property. Mr. Dekle responded the property owner did have a sale pending but is unlikely to go through. Mr. Dekle stated the property owner's main concern is to resolve the land issue and continue using the property as a mobile home park. She asked about the willingness of the owner to purchase the right-of-way from the City or to install barriers, a fence, or additional trees. Mr. Dekle restated he and his client are open to other options to resolve the problem. Commissioner Norris added she would like to see the beatification of the memorial park continue to the mobile home park. She expressed her support for more affordable housing at the beach and is hesitant to agree to a compromise then the property owner se lls the land for more intense home development. CM Corbin concluded the conversation by suggesting CA Durden further research the utilities on the right-of-way and further discuss a possible land swap with a decorative buffer with the Commission. Pete Parsons (head of the partnership that owns the property) explained the property is estimated at $1.6 million, including the mobile homes. He explained the potential buyers had purchased numerous other mobile home parks. They would plan to replace and upgrade the mobile homes on the property. 10-24-22 ATTACHMENT C 3E. 2022 Priorities Update This item was deferred to the next meeting. 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole mentioned he attended the Beaches Town Center golf tournament, and the Town Hall meeting was beneficial. Commissioner Kelly thanked the Recreation Department for a successful Family Fun Day. Page 3 of 48 Agenda Item #1.A. 22 May 2023 Page 7 of 153 Regular City Commission October 24, 2022 Commissioner Norris spoke about a request from a citizen to trim the trails leading to Dutton Island and also requested more history on the background of Juliette Sleeper's issue that was brought up during public comment. Commissioner Waters spoke about parking and possibly getting an assessment to help the parki ng committee. Mayor Glasser stated she spoke with Ms. Sleeper on the process to request through the property appraiser, and Ms. Sleeper expressed she was directed to come to the Commission as a backup step. She also announced CA Durden's resignation and hopes this Commission and the next do something to thank her for her service. She also briefly spoke about the Town Hall. She expressed interest in building the volunteer program to help assist with the Youth Council. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA None. 7 COMMITTEE REPORTS 7A. Reports from the Cultural Arts and Recreation Advisory Committee and the Cultural Arts and Recreation Department. CARAC Chair An Oskarsson presented the Committee’s report as detailed in the agenda packet and answered questions from the Commission. 8 ACTION ON RESOLUTIONS 8A. RESOLUTION NO. 22-73 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADOPTING THE OVERARCHING GOALS OF THE 2050 SUSTAINABILITY AND RESILIENCY COMMUNITY ACTION PLAN AS RECOMMENDED BY THE ENVIRONMENTAL STEWARDSHIP COMMITTEE; SUBMITTING THE PLAN (EXHIBIT A) TO THE CITY COMMISSION AND CITY MANAGER FOR YEARLY AND ONGOING MULTIDISCLINARY REVIEW; DESIGNATING THE CITY MANAGER TO ADMINISTER COMMISSION PRIORITIES; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. CM Corbin explained no information has changed since the previous meeting and presentation of the Resolution. CA Durden recommended adding one phrase to Section 1 of the Resolution, that would make the provisions stated in the whereas clauses as part of the actual language being adopted. MOTION: Adopt Resolution No. 22-73, including the provisions stated in the whereas clauses as true and correct and part of the actual Resolution. Motion: Brittany Norris Second: Bruce Bole Page 4 of 48 Agenda Item #1.A. 22 May 2023 Page 8 of 153 Regular City Commission October 24, 2022 Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 22-74 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, APPROVING RENEWAL OF EMPLOYEE HEALTH INSURANCE, AS WELL AS OTHER INSURANCE BENEFIT PLANS PAID FOR BY EMPLOYEES; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE ALL RELEVANT DOCUMENTS ASSOCIATED WITH THIS RESOLUTION; PROVIDING FOR CONFLICTS; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. Human Resources (HRD) Cathy Varian provided an overview of employee health insurance renewal and explained all plans would remain the same. MOTION: Adopt Resolution No. 22-74. Motion: Candace Kelly Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Moved By) For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8C. RESOLUTION NO. 22-75 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING A 5% SALARY INCREASE FOR THE CITY MANAGER AND CITY CLERK RETROACTIVE TO OCTOBER 1, 2022; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. Mayor Glasser read the Resolution by title. HRD Cathy Varian provided an overview and explained her plan to include the city manager and city clerk when requesting cost-of-living increases for the general employees each year. There was CONSENSUS to follow HRD Varian’s plan. Page 5 of 48 Agenda Item #1.A. 22 May 2023 Page 9 of 153 Regular City Commission October 24, 2022 MOTION: Adopt Resolution No. 22-75. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 95-22-122, Public Hearing and Final Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, BEACHES AND PARKS, ARTICLE I, – IN GENERAL; ADDING NEW SECTION 5-9 PROHIBITING SMOKING IN CITY PARKS AND BEACHES; ADDING NEW SECTION 5-10 PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Planning and Community Development Director (PCCD) Amanda Askew provided an overview of the modifications to Sec. 5-10.c.(1) and reported the ESC’s suggestion to add language to prohibit smoking on beach accesses. CA Durden suggested adding “or on beach access ways” in Sec. 5-9, first sentence, after “beaches”. Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Approve Ordinance No. 95-22-122 with a modification in Sec. 5-9 to read, “Smoking in all city parks or on beaches or on beach access ways which are used by or open to the public within Atlantic Beach is prohibited.” Motion: Brittany Norris Second: Michael Waters Commissioner Norris encouraged people to stop smoking. Commissioner Waters spoke in support of the Resolution. Commissioner Bole spoke in support of the Resolution and explained the importance to publicize it. Commissioner Kelly spoke in support of the ESC’s recommendation to add the beach access points. Page 6 of 48 Agenda Item #1.A. 22 May 2023 Page 10 of 153 Regular City Commission October 24, 2022 Mayor Glasser spoke in favor of the resolution. She spoke about last November's legislative Resolutions with Tallahassee and explained this has been a topic of discussion for over four years and she has not received any emails in opposition. She suggested adding cigarette butt bins at the beach accesses. Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. CA Durden emphasized the need for educating the public and for signage. 9B. ORDINANCE NO. 90-22-248, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR FINDINGS; PROVIDING FOR EFFECTIVE DATE OF PLAN AMENDMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained zoning changes do not come before the Commission often because the City is mainly built out. This project also requests a zoning change and a future land use map change. He explained this is a two-part approval process. If 9B does not pass, 9C cannot pass either. PCDD Askew provided an overview, as detailed in the agenda packet, and answered questions. A conversation ensued about the surrounding commercial lots and the conditions that apply. CA Durden reviewed the process of making a motion and adding a condition to a rezoning ordinance. Mayor Glasser opened the public hearing. The applicant spoke about the history of his business location. He explained he would like to install a fence and add landscaping to the lot. Mayor Glasser closed the public hearing. MOTION: Approve Ordinance No. 90-22-248 on first reading. Motion: Brittany Norris Second: Candace Kelly Page 7 of 48 Agenda Item #1.A. 22 May 2023 Page 11 of 153 Regular City Commission October 24, 2022 Commissioner Norris said she believes the current use is already accepted in the area since the business has existed for many years. She explained the City knew of the issues before and now is the time to update and fix the issues. Commissioner Bole said the City needs to fix the zoning now. Mayor Glasser expressed thanks to the Community Development Board. Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9C. ORDINANCE NO. 90-22-249, Public Hearing and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO-FAMILY (RG) TO COMMERCIAL, GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; PROVIDING FOR CONTINGENCY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin referred to the presentation from 9B. Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Approve Ordinance No. 90-22-249 on first reading. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS None. Page 8 of 48 Agenda Item #1.A. 22 May 2023 Page 12 of 153 Regular City Commission October 24, 2022 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole suggested having City goals on a wall and referencing them during the budget season. Commissioner Kelly agreed with Commissioner Bole. Commissioner Norris agreed with Commissioner Bole. Commissioner Waters encouraged the public to do their homework on the candidates and to vote. CM Corbin spoke about the picnic and the Town Hall. Mayor Glasser reminded the Commission about the charter officer evaluations being due Wednesday and spoke about the Charter Review Committee. 13 ADJOURNMENT The meeting was adjourned at 9:05 p.m. Attest: Donna L. Bartle, City Clerk Bruce Bole, Commissioner Date Approved: ________________________ 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden addressed Juliette Sleeper's concern, by referring the speaker to the Value Adjustment Board of the County and explained the deadline is usually before September 10th. CA Durden provided an update regarding the City of Jacksonville’s casino bill and announced it had been deferred. CC Bartle reminded everyone about the picnic and thanked them for approving Resolution No. 22-73. Page 9 of 48 Agenda Item #1.A. 22 May 2023 Page 13 of 153 Page 10 of 48 Agenda Item #1.A. 22 May 2023 Page 14 of 153 City of Atlantic Beach Transportation Options Charles D. Frazier –SVP/Chief Operating Officer October 24, 2022 ATTACHMENT A 10-24-22 Minutes Page 11 of 48Agenda Item #1.A.22 May 2023Page 15 of 153 CNG Strategy/OverviewCNG Strategy/Overview Transit Operations 1.Jacksonville Transportation Authority 2.Transit Operations -Pandemic Recovery 3.MOVE2027 Strategic Plan 4.Transportation Options –City of Atlantic Beach 5.Questions & Answers ATTACHMENT A 10-24-22 Minutes Page 12 of 48Agenda Item #1.A.22 May 2023Page 16 of 153 CNG Strategy/OverviewCNG Strategy/Overview Transit Operations ATTACHMENT A 10-24-22 Minutes Page 13 of 48Agenda Item #1.A.22 May 2023Page 17 of 153 CNG Strategy/OverviewCNG Strategy/Overview Transit Operations •JTAMobilityWorks •Established in 2014 •12 Road Projects and County Transit Enhancements •University Boulevard / Merrill Road Roundabout •Alta Drive and San Pablo Road Widening •LOGT/MobilityWorks II •10 Complete Streets Projects •New Ferry Boat •Emerald Trail •Ultimate Urban Circulator (U2C) JTA High-Level Overview Transit-Oriented Development (TOD), Infrastructure & Mobility Projects •Creation of compact, walkable, pedestrian-oriented, mixed used communities centered around existing transit infrastructures ATTACHMENT A 10-24-22 Minutes Page 14 of 48Agenda Item #1.A.22 May 2023Page 18 of 153 CNG Strategy/OverviewCNG Strategy/Overview Transit Operations JTA High-Level Overview Public Transportation •Services include: •Fixed Route & Bus Rapid Transit •Paratransit (Connexion) •Alternative Mobility Services o ReadiRide o ReadiRide PLUS o Connexion PLUS o Beachside Buggies o Go Tuk’N o Beaches Dial A Ride o St. Johns River Ferry •460 square miles in Duval and 128 square miles in Clay •197 Fixed Route Vehicles •100 Connexion Vehicles •Single Maintenance Facility –Myrtle Campus ATTACHMENT A 10-24-22 Minutes Page 15 of 48Agenda Item #1.A.22 May 2023Page 19 of 153 CNG Strategy/Overview Pandemic Recovery: Ridership ATTACHMENT A 10-24-22 Minutes Page 16 of 48Agenda Item #1.A.22 May 2023Page 20 of 153 CNG Strategy/OverviewCNG Strategy/OverviewFixed Route Ridership Fixed Route: Ridership Statistics June 9.3% Increase July 8.0% Increase August 17.6% Increase 9/02/22 Ridership - 20,093 Highest ridership day since start of Covid YTD Average Weekday Ridership –16,438 FY2019 Average Weekday Ridership –31,102 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug FY21 449,149 417,433 425,702 414,160 391,337 454,717 440,577 417,931 402,733 401,459 414,946 FY22 430,791 415,909 411,248 385,652 383,365 427,907 427,380 447,440 440,344 433,452 487,945 - 100,000 200,000 300,000 400,000 500,000 600,000 Total Monthly Ridership FY21 FY22 ATTACHMENT A 10-24-22 Minutes Page 17 of 48Agenda Item #1.A.22 May 2023Page 21 of 153 CNG Strategy/OverviewCNG Strategy/Overview Connexion: Ridership Statistics June 3.1% Increase July 1.0% Decrease August 14.3% Increase Connexion Ridership FY22 Average Weekday Ridership –798 Pre-Covid Average Weekday Ridership –1,200 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug FY21 20,666 18,178 18,344 18,174 17,639 20,192 19,435 18,568 18,241 17,962 18,129 FY22 17,271 16,797 16,954 16,088 16,908 18,932 18,144 19,079 18,807 17,781 20,721 - 5,000 10,000 15,000 20,000 25,000 Total Monthly Ridership FY21 FY22 ATTACHMENT A 10-24-22 Minutes Page 18 of 48Agenda Item #1.A.22 May 2023Page 22 of 153 CNG Strategy/OverviewCNG Strategy/Overview Connexion Plus: Ridership Statistics June 38.2% Increase July 35.1% Increase August 42% Increase Connexion PLUS Ridership FY22 Average Weekday Ridership –374 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug FY21 5,067 4,380 4,527 4,757 4,926 6,087 6,725 7,142 7,023 6,812 7,501 FY22 9,260 9,423 9,237 8,650 8,974 10,154 10,439 10,479 9,703 9,201 10,620 - 2,000 4,000 6,000 8,000 10,000 12,000 Total Monthly Ridership FY21 FY22 FY19 Average Weekday Ridership –77 ATTACHMENT A 10-24-22 Minutes Page 19 of 48Agenda Item #1.A.22 May 2023Page 23 of 153 CNG Strategy/OverviewCNG Strategy/Overview ReadiRide: Ridership Statistics June 93.7% Increase July 114.2% Increase August 113% Increase ReadiRide Ridership FY22 Average Weekday Ridership –82 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug FY21 932 803 998 913 805 875 942 966 1,034 936 1,041 FY22 1,685 1,848 1,828 1,730 1,619 1,974 1,956 1,919 2,003 2,005 2,216 - 500 1,000 1,500 2,000 2,500 Total Monthly Ridership FY21 FY22 FY19 Average Weekday Ridership –70 ATTACHMENT A 10-24-22 Minutes Page 20 of 48Agenda Item #1.A.22 May 2023Page 24 of 153 CNG Strategy/Overview Pandemic Recovery: Employee Recruitment & Retention ATTACHMENT A 10-24-22 Minutes Page 21 of 48Agenda Item #1.A.22 May 2023Page 25 of 153 CNG Strategy/OverviewCNG Strategy/Overview Transit Agencies Across The Country Are Dropping Routes And Cutting Services. Recruitment & Retention –Fixed Route ATTACHMENT A 10-24-22 Minutes Page 22 of 48Agenda Item #1.A.22 May 2023Page 26 of 153 CNG Strategy/OverviewCNG Strategy/Overview o Current Operator Headcount:302 o Number of Operators Required for Service 307 o Current Operator Trainees Headcount :41 Projected Operator Trainee Classes o Class Start Date |September 26, 2022:7 o Class Start Date |October 10, 2022:10 JTA Recruitment Success Recruitment & Retention –Fixed Route ATTACHMENT A 10-24-22 Minutes Page 23 of 48Agenda Item #1.A.22 May 2023Page 27 of 153 CNG Strategy/OverviewCNG Strategy/Overview Recruitment and Retention •Fixed Route •Recruitment efforts have been successful, but not able to outpace attritions rates •Opportunities to increase frequency, extend span and/or new service is limited •Connexion •Recruitment efforts have been successful, but not able to outpace attritions rates •Service quality is stable at the current level of demand •Alternative Services (Connexion Plus, ReadiRide) •Recruitment efforts have been successful and service quality is stable •No requirement for Commercial Driver License and a more attractive work schedule Recruitment & Retention Summary ATTACHMENT A 10-24-22 Minutes Page 24 of 48Agenda Item #1.A.22 May 2023Page 28 of 153 CNG Strategy/Overview MOVE2027 5-Year Strategic Plan ATTACHMENT A 10-24-22 Minutes Page 25 of 48Agenda Item #1.A.22 May 2023Page 29 of 153 CNG Strategy/OverviewCNG Strategy/OverviewMOVE2027 ATTACHMENT A 10-24-22 Minutes Page 26 of 48Agenda Item #1.A.22 May 2023Page 30 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransit Operations Vision MOVE2027 A B A B Mobility Hubs Satellite Facility Bus Depot Micromobility Zones #completeTRIPS ATTACHMENT A 10-24-22 Minutes Page 27 of 48Agenda Item #1.A.22 May 2023Page 31 of 153 CNG Strategy/Overview City of Atlantic Beach Transportation Summary ATTACHMENT A 10-24-22 Minutes Page 28 of 48Agenda Item #1.A.22 May 2023Page 32 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach ATTACHMENT A 10-24-22 Minutes Page 29 of 48Agenda Item #1.A.22 May 2023Page 33 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach Fixed Route Bus Service •Route 10 Atlantic Blvd •Route 24 Mayport Road •60-minute Frequency Daily •Cost = $1.75 per trip •Free for Connexion Clients •Customer Service (904) 630-3100 ATTACHMENT A 10-24-22 Minutes Page 30 of 48Agenda Item #1.A.22 May 2023Page 34 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach ReadiRide Service •Mayport Zone –Atlantic Blvd North to Mayport •Beaches Zone –Atlantic Blvd South to JTB •October 10th –Combining into One Zone •Mon –Sat 6am –7pm •2-hour Reservation Required •Cost = $2 Per Trip •Customer Service / Trip Reservation (904) 679-4555 ATTACHMENT A 10-24-22 Minutes Page 31 of 48Agenda Item #1.A.22 May 2023Page 35 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach Connexion ADA & TD Service •Duval County •Mon-Fri 4am -Midnight; Sat 5am –Midnight; Sun 5am-11pm •24-hour Reservation Required •Qualified Disability •Cost = $3 •Customer Service (904) 630-3100 •Reservations (904) 404-0848 Connexion PLUS •Duval County •Mon-Fri 5:30am –11:30 pm; Sat-Sun 5:30am –10pm •2-hour Reservation Required •Must be Registered Connexion Client •Cost = $6 ATTACHMENT A 10-24-22 Minutes Page 32 of 48Agenda Item #1.A.22 May 2023Page 36 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach Beach Buggy Service •Atlantic Blvd north to Donner Rd/Linkside Dr/ Country Club Ln •West to Atlantic Village Shopping Center & East to the Beach •Thurs –Fri 5pm –Midnight;Sat 11am –Midnight •No Reservation Required •Cost = Free •Sponsored by JTA •Trip reservation via the Beach Buggy App ATTACHMENT A 10-24-22 Minutes Page 33 of 48Agenda Item #1.A.22 May 2023Page 37 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach Dial-A-Ride Service •Serves Mayport to Ponte Vedra •Mon –Fri 8am-4pm; Sat –Limited Service •3-day Advance Reservation Required •Must be 62+ •Cost = $5 Donation Request •Sponsored by JTA •Beaches Council on Aging, Inc. (904) 246-1477 ATTACHMENT A 10-24-22 Minutes Page 34 of 48Agenda Item #1.A.22 May 2023Page 38 of 153 CNG Strategy/OverviewCNG Strategy/OverviewTransportation Services –City of Atlantic Beach Hartfelt Ministries Service •Serves Duval County •Daily 6 a.m. -7 p.m. •5-day Advance Reservation Required •Must be Hartfelt Client •Cost = Free •Customer Service (904) 861-2799 ATTACHMENT A 10-24-22 Minutes Page 35 of 48Agenda Item #1.A.22 May 2023Page 39 of 153 CNG Strategy/OverviewCNG Strategy/OverviewCurrent Initiatives & Promotions MyJTA Unified Mobility App •Plan. Pay. Ride. •Available today at Apple and Google Play •Fare-Free trips this week •Fixed Route, BRT & Ferry •Fare-Free for November •Fixed Route & BRT with account creation Myride2school •All Duval County Public Schools •Middle and high school students •7-days / week on Fixed Route & BRT University Program •Full and part-time students at accredited college •7-days / week on Fixed Route & BRT ATTACHMENT A 10-24-22 Minutes Page 36 of 48Agenda Item #1.A.22 May 2023Page 40 of 153 CNG Strategy/OverviewCNG Strategy/OverviewQuestions & Answers Charles D. Frazier Senior Vice President / Chief Operating Officer Cdfrazier@jtafla.com ATTACHMENT A 10-24-22 Minutes Page 37 of 48Agenda Item #1.A.22 May 2023Page 41 of 153 Page 38 of 48 Agenda Item #1.A. 22 May 2023 Page 42 of 153 PROJECT FUNDING •Total amount of change orders = $360,180 •Will not impact the General Fund reserves •Utilized funds from Ocean Walk to Sherry Dr. Water Main project that has not started yet: $735,214 •Budget Amendment Ordinance needed to appropriate funds from Water Utility Fund’s fund balance ($9.1 million in water enterprise reserves) to replace funds needed for the change orders in November •In addition, Water Utility Fund is returning approximately $400K to Unrestricted Fund Balance from FY2022 (left over from engineering, operations, maintenance and repairs) •Ocean Walk to Sherry Drive Water Main Project can move forward with remaining $375,034 in the existing budget until a budget amendment reconciles the change orders ATTACHMENT B 10-24-22 Minutes Page 39 of 48Agenda Item #1.A.22 May 2023Page 43 of 153 Page 40 of 48 Agenda Item #1.A. 22 May 2023 Page 44 of 153 Singleton’s Mobile Home Park ATLANTIC BLVD ATLANTIC BLVD ATTACHMENT C 10-24-22 Minutes Page 41 of 48Agenda Item #1.A.22 May 2023Page 45 of 153 Singleton’s Mobile Home Park Veterans Park W 1st St. Singleton’s Mobile Home Park ATTACHMENT C 10-24-22 Minutes Page 42 of 48Agenda Item #1.A.22 May 2023Page 46 of 153 12 Mobile Homes currently located on city property ATTACHMENT C 10-24-22 Minutes Page 43 of 48Agenda Item #1.A.22 May 2023Page 47 of 153 Public property Portion of Main St vacated in 1975 Request for city to vacate ROW and include vacated property into Singletons ATTACHMENT C 10-24-22 Minutes Page 44 of 48Agenda Item #1.A.22 May 2023Page 48 of 153 Requested property FROM the City (~11,228 Square feet) Proposed property TO the City (~5,337 Square feet) ATTACHMENT C 10-24-22 Minutes Page 45 of 48Agenda Item #1.A.22 May 2023Page 49 of 153 Area could be used for parking for Veterans Park ATTACHMENT C 10-24-22 Minutes Page 46 of 48Agenda Item #1.A.22 May 2023Page 50 of 153 ATTACHMENT C 10-24-22 Minutes Page 47 of 48Agenda Item #1.A.22 May 2023Page 51 of 153 Land Area that would be deeded to the cityATTACHMENT C 10-24-22 Minutes Page 48 of 48Agenda Item #1.A.22 May 2023Page 52 of 153 Regular City Commission November 14, 2022 MINUTES Regular City Commission Meeting Monday, November 14, 2022 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Glasser called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Ellen Glasser, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Brittany Norris, Mayor Pro Tem / Commissioner - Seat 5 Also Present: Shane Corbin, City Manager (CM) Brenna Durden, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) CHANGE TO ORDER OF AGENDA Mayor Glasser asked to move Item 8I before 8A. MOTION: Move Item 8I before Item 8A. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 1 APPROVAL OF MINUTES Mayor Glasser referred to all sets of minutes and asked if any corrections or changes are needed. There being none, Mayor Glasser stated the minutes stand as submitted. Page 1 of 32 Agenda Item #1.A. 22 May 2023 Page 53 of 153 Regular City Commission November 14, 2022 1A. Approve minutes of the Town Hall meetings held on April 23, 2022 and July 16, 2022. Minutes stand as submitted. 1B. Approve minutes of the Regular Commission Meeting held on October 10, 2022. Minutes stand as submitted. 2 COURTESY OF FLOOR TO VISITORS Mayor Glasser presented a bike to Hallie Stevens as a drawing winner for completing a community outreach survey. PUBLIC COMMENT Mayor Glasser explained the process for public comments and opened the Courtesy of the Floor to Visitors. City Clerk Bartle called each speaker to the podium. Brinkley Harrell expressed concerns about the process for hiring a city attorney and purchasing vehicles and spoke about parking issues. 3 CITY MANAGER REPORTS 3A. 90-Day Calendar (Nov. 2022 - Jan. 2023) There was CONSENSUS to accept the 90-Day Calendar. 3B. Singleton Mobile Home Park John Dekle, attorney for the owner of Singleton Mobile Home Park, reviewed the options and the proposal offered to the City (as included in the agenda packet). CA Durden and Mr. Dekle explained details about the proposed contract and answered questions. Discussion ensued regarding the future of the mobile home park and specific details of the contract. There was CONSENSUS to go with Option 2, with a white vinyl fence. CA Durden would continue to work with Mr. Dekle and would present the Commission with a Resolution for formal consideration. 3C. Permitting Survey CM Corbin announced the City released a survey regarding Building and Land Development Permitting and would be promoting the survey for the next 30 days. 3D. Tropical Storm Nicole Proclamation CM Corbin provided an update on storm damage, including approximately 40 feet of dunes from the beach. Page 2 of 32 Agenda Item #1.A. 22 May 2023 Page 54 of 153 Regular City Commission November 14, 2022 4 REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4A. Charter Review (Mayor Glasser) Mayor Glasser spoke about her suggested charter review topics as detailed in the agenda packet. CA Durden explained the requirement to appoint a Charter Review Committee and provided an overview of the Charter Review process. REPORTS: Commissioner Bole spoke about beach access and beach renourishment issues and asked staff to research options for both. Mayor Glasser advised about the Duval Shore Protection Project which has been in place since 1978 and the cost share. Mayor Glasser spoke about a Commission priority of establishing a formal Employee Recognition program for employees with five-year service increments. She mentioned that a picnic was held last month. She presented a slide show containing photos of employees with more than 20 yea rs of service and spirit award recipients. Applause was given to those in attendance at this meeting. 5 UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6 CONSENT AGENDA 6A. Declare P4 and P29 Utility Trucks as surplus. MOTION: Approve Consent Agenda Item 6A as written. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 7 COMMITTEE REPORTS 7A. MCHWB Final Report (Mayor Glasser) Mayor Glasser spoke about the Mayor's Council on Health and Well-Being Committee. Jessica Ring, Chair, and Steve Piscitelli, Vice Chair, reviewed the MCHWB Final Report and Recommendations as detailed in the agenda packet. 7B. Reappointments and New Appointments to Various Boards and Committees Page 3 of 32 Agenda Item #1.A. 22 May 2023 Page 55 of 153 Regular City Commission November 14, 2022 Mayor Pro-Tem Norris spoke about recommendations on reappointments and new appointments for various boards. Commissioner Bole thanked Mayor Pro-Tem Norris for her dedication to the boards. MOTION: Reappoint Jeff Newman, John Miller, and An Oskarsson and appoint new members Angela Farford, Harold Gear, and Hillary Hickam, as recommended by the Board Member Review Committee and listed in the report. Motion: Bruce Bole Second: Candace Kelly Ellen Glasser For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris For Motion passed 5 to 0. 8 ACTION ON RESOLUTIONS 8I. RESOLUTION NO. 22-85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin spoke about the Resolution and the contract (which is attached hereto and made part of this Official Record as Attachment A) and provided an overview of the recruiting process and contract negotiations. Human Resources Director (HRD) Cathy Varian briefly introduced Jason Gabri el of the Law Firm of Burr & Forman. Jason Gabriel provided a summary of his background and experience. Commissioner Bole thanked Mr. Gabriel for joining the City and CA Durden for her assistance. He spoke about the positive attributes of an inside City Attorney. Commissioner Water asked questions about Mr. Gabriel's work schedule and location. Mr. Gabriel explained his proposed schedule. Commissioner Water asked about the time the City marketed for this position. HRD Varian responded the position was marketed for five weeks. Page 4 of 32 Agenda Item #1.A. 22 May 2023 Page 56 of 153 Regular City Commission November 14, 2022 Commissioner Bole and Mayor Glasser asked Mr. Gabriel about his experience regarding the COJ Charter review. Mr. Gabriel explained his experience with Charter reviews. Mayor Glasser asked Mr. Gabriel about his previous experience with working in a highly political environment to change to a non-partisan work environment. Mr. Gabriel spoke about his work experiences. Mayor Glasser explained the functional form of government followed in the COAB, and Mr. Gabriel responded with examples of his previous work experiences with similar forms of government. Commissioner Norris expressed her opinion about the proposed contract and Resolution. She explained the main objectives of the Resolution were for the City to save money and have an attorney on -site for more hours. She noted she doesn't see the two objectives being met with the proposed contract. Before moving forward with the approval process, she asked if the City was meeting either of the goals and objectives. HRD Varian responded by explaining the differences between CA Durden's contract and the newly proposed contract with Mr. Gabriel and explained the recruiting process in detail. CM Corbin explained when talking with Mr. Gabriel, he has expressed understanding of the need for an attorney present at the City and is willing to accommodate the request. Mayor Glasser asked about additional office space. CM Corbin responded he has been working on additional office space. Mayor Glasser said she believes the City Attorney should have a private office and not use a conference room as an office. HRD Varian responded available office space is still being worked on. Commissioner Bole commented that a City Attorney should have a private office. He asked about projected legal fees for 2023 compared to the contract for Mr. Gabriel. CM Corbin was not sure of the projected legal fees for 2023. Mayor Glasser reviewed the options for the Commission regarding the Resolution. Attachment A to 11-14-22 Minutes MOTION: Adopt Resolution No. 22-85. Motion: Bruce Bole Second: Brittany Norris Commissioner Kelly expressed her support for Mr. Gabriel. Commissioner Norris explained her questions about the cost and availability of Mr. Gabriel. She expressed her support for the new direction the City is heading in and looks forward to working with Mr. Gabriel. Commissioner Waters spoke about emails from concerned citizens regarding the timing of the Resolution. Mayor Glasser addressed concerns from the public about the timing of the Resolution. She expressed her opinion that the Commission was responsible for completing a project they started before the upcoming elections. Page 5 of 32 Agenda Item #1.A. 22 May 2023 Page 57 of 153 Regular City Commission November 14, 2022 Ellen Glasser For Bruce Bole (Moved By) For Michael Waters For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8A. RESOLUTION NO. 22-52 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING PORTIONS OF PREVIOUS LEGISLATION REGARDING THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE; RENAMING SAID COMMITTEE TO THE ARTS, RECREATION, AND CULTURE COMMITTEE; ADOPTING NEW PROVISIONS GOVERNING THE COMMITTEE INCLUDING: PURPOSE; MEMBERSHIP; TERMS OF MEMBERSHIP; FILLING OF VACANCIES; REMOVAL OF MEMBERS; DUTIES AND RESPONSIBILITIES; CITY STAFF ADMINISTRATIVE SUPPORT; PROCEDURES AND RULES; ORGANIZATION OF OFFICERS AND LIABILITY TO CITY; PROVIDING FOR CONTINUITY OF CURRENT COMMITTEE MEMBERS AND TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. Latrenia Thomas, Cultural Arts and Recreation Director (CARD), provided a brief background on the ongoing process regarding this Resolution. She thanked the staff for their contributions. Mayor Glasser spoke about the history of the revision of the Resolution. MOTION: Adopt Resolution No. 22-52. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8B. RESOLUTION NO. 22-76 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC UTILITIES DEPARTMENT TO PURCHASE A NEW TRUCK DURING FY 22-23; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE Page 6 of 32 Agenda Item #1.A. 22 May 2023 Page 58 of 153 Regular City Commission November 14, 2022 ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin provided a summary of the request to purchase a new vehicle. Public Utilities Director Troy Stephens explained the need for a new vehicle and spoke about the surplus of vehicles. MOTION: Adopt Resolution No. 22-76. Motion: Michael Waters Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8C. RESOLUTION NO. 22-77 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE RADIOS DURING THE 2022-2023 FISCAL YEAR. Mayor Glasser read the title of the Resolution. CM Corbin provided an overview of the Resolution. Police Chief Victor Gualillo spoke about the importance of quality radios for the department. MOTION: Adopt Resolution No. 22-77. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 7 of 32 Agenda Item #1.A. 22 May 2023 Page 59 of 153 Regular City Commission November 14, 2022 8D. RESOLUTION NO. 22-78 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE FLEET VEHICLES DURING THE 2022-2023 FISCAL YEAR. Mayor Glasser read the title of the Resolution. Chief Gualillo explained the Resolution as described in a slideshow (which is attached hereto and made a part of this Official Record as Attachment B). Commissioner Waters explained he had asked CM Corbin and PC Gualillo for transparency regarding the budget for the Police Department. He thanked the staff for the details presented. Mayor Glasser thanked staff for presenting detailed information and stated the request for additional vehicles was presented during the budget process. Attachment B to 11-14-22 Minutes MOTION: Adopt Resolution No. 22-78. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8E. RESOLUTION NO. 22-80 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, ACCEPTING A QUOTE FROM HAGER CONSTRUCTION COMPANY TO MAKE THE NECESSARY REPAIRS TO THE DUTTON ISLAND FISHING PIER; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE Mayor Glasser read the title of the Resolution. CM Corbin explained this project was discussed during the budget process. He explained the details of the project as highlighted in the agenda packet. Public Works Director Scott Williams provided an overview of the project. MOTION: Adopt Resolution No. 22-80. Motion: Brittany Norris Page 8 of 32 Agenda Item #1.A. 22 May 2023 Page 60 of 153 Regular City Commission November 14, 2022 Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 8F. RESOLUTION NO. 22-81 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE PUBLIC WORK DEPARTMENT TO PURCHASE THREE NEW TRUCKS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin provided a summary of the request. MOTION: Adopt Resolution No. 22-81. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 8G. RESOLUTION NO. 22-83 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO JONES EDMUNDS FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) NEEDS ASSESSMENT AND CONFIGURATION SUPPORT; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin explained the importance of GIS and the needs of the City. Page 9 of 32 Agenda Item #1.A. 22 May 2023 Page 61 of 153 Regular City Commission November 14, 2022 Planning and Community Development Director (PCDD) Amanda Askew provided a brief overview of the GIS system as detailed in the agenda packet. Mayor Glasser asked if website users would benefit from the software conversion. PCDD Askew responded yes, maps would be more detailed and updated. She stated the City would have obsolete maps without the software conversion. Commissioner Norris asked if the new software could include the historical information of a parcel. PCDD Askew responded it would be possible and would require a lot of staff time to enter the information manually. MOTION: Adopt Resolution No. 22-83. Motion: Michael Waters Second: Brittany Norris Ellen Glasser For Bruce Bole For Michael Waters (Moved By) For Candace Kelly For Brittany Norris (Seconded By) For Motion passed 5 to 0. 8H. RESOLUTION NO. 22-84 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING STAFF TO ISSUE A TASK AUTHORIZATION TO HANSON PROFESSIONAL SERVICES FOR DESIGN AND ENGINEERING SERVICES FOR TRAFFIC CALMING ON MAIN STREET; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the title of the Resolution. CM Corbin summarized the Resolution as a result of a traffic calmi ng study and community input. This Resolution would allow an engineering consultant to review previously obtained research, host community meetings, and produce an engineering design. CM Corbin said a Community Block Grant was received for this project. Commissioner Norris expressed concern about another traffic study being done and suggested not holding more community meetings about Main Street. She asked if the currently proposed ideas could be designed and incorporated into the plan and start work on the project. CM Corbin responded the project could be handled as directed by the Commission. Mayor Glasser asked if work on task authorizations could be worked on not to duplicate conversation topics. CM Corbin responded Hanson Professional Services would put together a few options from previously gathered information for the Commission to review. Page 10 of 32 Agenda Item #1.A. 22 May 2023 Page 62 of 153 Regular City Commission November 14, 2022 PCDD Askew explained the direction of Hanson Professional Services is to include the community input and combine that input with the engineering of making the new road design functional and all the draining working, make the design fit into the environment, and provide final drawings for review and approval. MOTION: Adopt Resolution No. 22-84. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9 ACTION ON ORDINANCES 9A. ORDINANCE NO. 90-22-248, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE 2030 COMPREHENSIVE PLAN TO CHANGE THE DESIGNATION OF THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL MEDIUM DENSITY (RM) TO COMMERCIAL (CM); PROVIDING FOR FINDINGS; PROVIDING FOR EFFECTIVE DATE OF PLAN AMENDMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained 9A and 9B are related, and 9A must be approved to move to 9B. PCDD Askew provided a brief overview of the 51 W 7th Street property and noted this is the second reading of the Ordinance. Mayor Glasser opened the public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 90-22-248 on final reading. Motion: Brittany Norris Second: Bruce Bole Commission discussion ensued and each spoke in favor of the Ordinance. Ellen Glasser For Bruce Bole (Seconded By) For Page 11 of 32 Agenda Item #1.A. 22 May 2023 Page 63 of 153 Regular City Commission November 14, 2022 Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9B. ORDINANCE NO. 90-22-249, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REZONING THOSE LANDS DESCRIBED IN ATTACHED EXHIBIT A FROM RESIDENTIAL, GENERAL, TWO-FAMILY (RG) TO COMMERCIAL, GENERAL (CG); PROVIDING FINDINGS OF FACT; REQUIRING RECORDATION; PROVIDING FOR CONTINGENCY; PROVIDING FOR DISCLAIMER; AND PROVIDING FOR CONFLICT, SEVERABILITY AND AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. Mayor Glasser opened a public hearing. No one wished to speak. Mayor Glasser closed the public hearing. MOTION: Adopt Ordinance No. 90-22-249 on final reading. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 9C. ORDINANCE NO. 57-22-24, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, COUNTY OF DUVAL, STATE OF FLORIDA, REPEALING AND REPLACING SECTION 13-2 LOITERING IN, OBSTRUCTING, ETC. STREETS, PUBLIC PLACES, ETC.; PROVIDING FOR A NEW TITLE; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained the Ordinance as a previously reported project regarding updating the current Ordinance for loitering and urban camping. The proposed Ordinance updates the language and offers other suggestions and resources. Chief Gualillo explained the need for updates to the current Ordinance. He explained with the rewrite of the Ordinance, the City would satisfy the requirements for case law and provide better legal direction. Page 12 of 32 Agenda Item #1.A. 22 May 2023 Page 64 of 153 Regular City Commission November 14, 2022 CA Durden thanked Chief Gualillo for noticing the need to update the current Code. She provided an overview of the state law regarding homelessness. Chief Gualillo spoke about the laws protecting people experiencing homelessness and updated the Commission regarding the surrounding services available. MOTION: Approve Ordinance No. 57-22-24 on first reading. Motion: Brittany Norris Second: Candace Kelly Ellen Glasser For Bruce Bole For Michael Waters For Candace Kelly (Seconded By) For Brittany Norris (Moved By) For Motion passed 5 to 0. 9D. ORDINANCE NO. 20-22-166, Introduction and First Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, AND PROVIDING AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained a budget amendment happens every year to include additional revenues and expenses. Finance Director Melissa Burns explained this is a clean-up process from FY2022. MOTION: Approve Ordinance No. 20-22-166 on first reading. Motion: Brittany Norris Second: Bruce Bole Ellen Glasser For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. Page 13 of 32 Agenda Item #1.A. 22 May 2023 Page 65 of 153 Regular City Commission November 14, 2022 9E. ORDINANCE NO. 75-22-28, Introduction and First Reading AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 21 OF THE CODE OF ORDINANCES, TRAFFIC AND MOTOR VEHICLES, ARTICLE II, – STOPPING, STANDING AND PARKING ON PUBLIC PROPERTY AND ARTICLE III, WRECKER SERVICE; PROVIDING FOR CODIFICATION; PROVIDING FOR APPLICABILITY; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Glasser read the Ordinance by title. CM Corbin explained this Ordinance is regarding public parking and eliminating on-street parking and some signs. This Ordinance clarifies newly added or deleted language. PC Gualillo added the Ordinance would help enforce summertime parking issues. MOTION: Approve Ordinance No. 75-22-28 on first reading. Motion: Brittany Norris Second: Michael Waters Ellen Glasser For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Brittany Norris (Moved By) For Motion passed 5 to 0. 10 MISCELLANEOUS BUSINESS 10A. Charter Officers FY 21-22 Annual Performance Reviews Mayor Glasser explained the assessments are done every year. The Consensus of the Commission was to accept the Charter Officers FY 21 -22 Annual Performance Reviews. 11 CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Durden thanked the Commission for their reviews. She announced her last meeting as the city attorney would be November 28 and explained she would be working with Jason to ensure an easy transition and would follow up regarding the first proposal draft for the Singleton's project. She mentioned pending topics regarding the Selva Lakes project and advised that she would work to finish those up. CC Bartle thanked the Commission for their reviews and for recognizing the long-tenure employees. Page 14 of 32 Agenda Item #1.A. 22 May 2023 Page 66 of 153 Regular City Commission November 14, 2022 12 CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole thanked Mayor Glasser for setting the bar very high for the next Mayor. Commissioner Kelly requested an update on the Lifeguard Station and First Street. Commissioner Norris said it's been great working with everyone. She agreed with Commissioner Bole's statement about the Mayor setting the bar so high. Commissioner Waters thanked the staff for all the hard work and the transparency for the community. He stated he feels proud to be a part of the Commission. CM Corbin thanked the Commission for the review comments and the opportunity to work with the Commission, and thanked CA Durden for her service to the City. Mayor Glasser noted she placed letters received from senior organizations (which are attached herewith and made part of this Official Record as Attachment C) at each Commissioner's station regarding directed grant funds. She explained she is still working on funding for the Baker's Center from COJ. She thanked CA Durden for her service to the City and requested something be done prior to the next meeting to recognize Ms. Durden for her service as a Charter Officer. Attachment C to 11-14-22 Minutes 13 ADJOURNMENT There being no further discussion, Mayor Glasser declared the meeting adjourned at 9:57 p.m. Attest: Donna L. Bartle, City Clerk Bruce Bole, Commissioner Date Approved: ___________________________ Page 15 of 32 Agenda Item #1.A. 22 May 2023 Page 67 of 153 Page 16 of 32 Agenda Item #1.A. 22 May 2023 Page 68 of 153 RESOLUTION NO. 22- 85 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA APPROVING THE HIRING OF JASON GABRIEL WITH THE FIRM OF BURR & FORMAN TO PROVIDE CITY ATTORNEY SERVICES; PROVIDES FOR CONFLICTS; AND PROVIDES AN EFFECTIVE DATE. WHEREAS,the City of Atlantic Beach issued an Invitation to Negotiate for legal services; and WHEREAS, the City received a highly qualified response from Jason Gabriel of Burr & Forman with a proposal that would benefit the City; and WHEREAS, each of the members of the Commission received a copy of the proposal by Jason Gabriel of Burr& Forman; WHEREAS,each of the members of the Commission had an individual meeting with Jason Gabriel with an opportunity to interview him, ask questions and address concerns; WHEREAS,after the meeting,each member of the Commission indicated that they wanted to move forward with negotiating a contract, so staff drafted and negotiated a contract with Jason Gabriel of Burr& Forman, a copy of which is attached. NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: SECTION 1. The City Commission hereby approves the hiring of Jason Gabriel of Burr Forman to provide City Attorney services to the City and directs the City Manager to execute the contract on behalf of the City,to be effective December 1, 2022. SECTION 2. All resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. SECTION 3. This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City Commission of Atlantic Beach, this 14th day of November, 2022. Ellen Glasser, Mayor Attest: Approved as to form and correctness: Donna L. Bartle, City Clerk Brenna M. Durden, City Attorney Attachment A to 11-14-22 Minutes Page 17 of 32 Agenda Item #1.A. 22 May 2023 Page 69 of 153 BURR •:• FORMANLLN resells mune; Burr&Forman LLP Jason R.Gabriel Bank of America Tower Direct Dial:(904)232-7211 50 North Laura Street jgabrlel@burr.com Suite 3000 Jacksonville,FL 32202 Office (904)232-7200 Fax (904)232-7201 BURR.COM November 9, 2022 VIA U.S. MAIL & ELECTRONIC MAIL Shane Corbin City Manager City of Atlantic Beach City Hall 800 Seminole Road Atlantic Beach, FL 32233 Phone: (904) 247-5817 Email: scorbin@coab.us Re: Legal Representation of City of Atlantic Beach by Burr& Forman LLP; ITN 22-01 Dear Mr. Corbin: Thank you for selecting Burr & Forman, LLP ("Burr") to represent the City of Atlantic Beach ("COAB" or "City"). We value the relationships we build with our clients and believe it will be mutually beneficial to have a clear understanding of our engagement. Accordingly, this letter confirms COAB's authorization for us to act on its behalf, and our engagement to represent COAB. If you have any questions regarding this letter, please give me a call. Scope of Engagement. Through the Invitation to Negotiate (ITN) process conducted by COAB (ITN 22-01) you have requested that we provide legal counsel, and perform the duties of City Attorney for COAB. The scope of services for such legal services will include: Acting as the legal advisor to, and attorney and counselor for, the City (COAB) and its officers in matters relating to their official duties; and Preparing or reviewing (as applicable) all contracts or instruments in which the City is concerned and giving an endorsement of approval as to form and correctness; and Furnishing opinions on questions of law relating to the powers and duties of city officers; and\ al ° de ' fl ga ms " nc sc r to 49395350 v1 Attachment A to 11-14-22 Minutes Page 18 of 32 Agenda Item #1.A. 22 May 2023 Page 70 of 153 November 9, 2022 Page 2 Attending all City Commission meetings, Community Development Board meetings and other meetings as requested by the City Manager; and Having a presence at City Hall to be available to staff, as needed, not including required meetings; Performing such other duties as may be required by ordinance or resolution of the City Commission. Legal services shall by under the day-to-day direction of the City Manager. Burr designates, and COAB accepts, Jason R. Gabriel, Esq., as the primary attorney assigned to COAB work. Other attorneys within Burr may be utilized from time to time to provide legal services and/or fulfill the duties and responsibilities of the City Attorney. Any attorney designated in Jason Gabriel's absence to fulfill the duties and responsibilities of the City Attorney role shall meet the minimum requirements of COAB. Based on the scope of services outlined in the ITN, it is anticipated that the legal services provided will be approximately 24 hours per week. The City Commission for COAB may conduct an annual evaluation of the performance of Burr. We may agree with COAB to limit or expand the scope of our representation from time to time, provided that any such change is confirmed by both parties in writing. Fees, Expenses and Other Charges. For this particular engagement we will provide the legal services for a flat fee in the amount of$12,500.00 monthly ($150,000.00 annually) subject to annual increases at 5% per year, unless otherwise agreed to by the parties. The flat fee set forth herein is intended to cover standard routine legal work for COAB described in the above scope. Accordingly, in the event that further counsel or legal services is required beyond what is standard and routine for COAB,then additional legal fees will be incurred for such additional work and time. For example, it is anticipated that at times our firm may be asked to provide legal services in prosecuting or defending for or on behalf of COAB, civil complaints, suits, or controversies in which COAB is a party. Furthermore, there may be times where COAB engages our firm in special projects such as Redistricting or reviews of the Comprehensive Plan, Land Development Code, Ordinance Code or Charter. On occasion, additional counsel may be engaged,with the City's approval, for specialized areas of the law. Such non-routine matters, matters of special expertise or other matters not identified in the scope of services provided herein, would be considered exclusive of the flat fee arrangement, and in such event, we will communicate and either agree to an additional flat fee amount to cover the legal fees of the extended legal services or to the extent we do not agree to an additional flat fee amount, we will provided such additional legal services at our discounted governmental hourly rates as set forth below: 49395350 v1 Attachment A to 11-14-22 Minutes Page 19 of 32 Agenda Item #1.A. 22 May 2023 Page 71 of 153 November 9, 2022 Page 3 Timekeeper Title Proposed Hourly Rate Jason Gabriel Partner—Government Law 385 Rita Mairs Counsel—Government Law 360 Adrian Rust Partner—Litigation 420 Scott Thomas Partner—Litigation 425 Kolton Bell Associate 175 Rachel Greene Paraprofessional 110 Other Representation. As you may be aware, we are a relatively large law firm, and we represent many other companies and individuals. It is possible that some of our present or future clients will have disputes or transactions with you during the time that we are representing you. Therefore, as a condition to our undertaking this matter for you, you have agreed that this firm may continue to represent or may undertake in the future to represent existing or new clients in any matter that is not substantially related to our work for you. We agree, however, that your prospective consent to conflicting representation contained in the proceeding sentence shall not apply in any instance whereas the result of our representation of you we have obtained sensitive, proprietary or other confidential information of a non-public nature that, if known to any such other client of ours, could be used in any such other matter by such client to your material disadvantage. During the term of this engagement, Jason Gabriel,Esq. and members of Burr shall observe the requirements regarding conflicts of interest as set forth in the Rules Regulating the Florida Bar and it Professional Rules of Professional Conduct. Invoices and Payments. We will render invoices to you monthly for legal services, expenses and other charges. Any bills that are above the flat fee agreed upon by the parties, will be itemized. Our invoices are payable upon receipt and are considered overdue if not paid within thirty (30) days. I will review our firm's statements before they will be sent to you each month. If you have any questions pertaining to your statement, please contact me immediately so we can discuss your concerns or questions. Our object in all events will be to minimize legal fees while attempting to provide you with the best possible representation. If you fail to pay any statement within thirty (30) days after receipt, you agree to pay interest on the delinquent amount at 1.0% per month (12% per annum). You hereby acknowledge that the firm's estimates concerning the likely outcome of your matter or regarding the cost of representation are not guarantees of such final outcome or cost. If the firm determines that it is necessary to take any action to enforce this agreement or collect any delinquent fees and expenses, you agree to pay the reasonable costs and attorney's fees incurred by the firm in enforcing this agreement or collecting any amounts due, including attorneys' fees incurred in any bankruptcy proceeding or on appeal. In addition, in the event fees are not promptly paid in accordance herewith,we reserve the right to assert an attorney's charging lien as a lien against any monies recovered on behalf of you, and an attorney's retaining lien upon your files and all papers,documents,and instruments in our possession. Exclusive venue for any action between you and the firm will be in Duval County, Florida and you hereby waive the right to a jury trial in any such action. 49395350 vl Attachment A to 11-14-22 Minutes Page 20 of 32 Agenda Item #1.A. 22 May 2023 Page 72 of 153 November 9, 2022 Page 4 Public Records Law.Pursuant to Section 119.0701,Florida Statutes,Burr&Forman,LLP will comply with Florida's public records laws, specifically to: (1) Keep and maintain public records as required by Florida law; (2) Upon request from COAB's custodian of public records, provide COAB with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and (4) Upon completion of this engagement, transfer, to COAB all public records that it requests. IF THERE ARE QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THIS FIRM'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE CITY OF ATLANTIC BEACH (CITY CLERK) AT DBARTLE@COAB.US, (904) 247- 5809 AND 800 SEMINOLE ROAD, ATLANTIC BEACH, FLORIDA 32233. All files generated as a result of this engagement are the property of the COAB and shall be turned over promptly upon request after resolution of all compensation issues. During resolution of compensation issues, the City shall be provided a copy of all of its files at no cost to the City, in order to protect its legal interests. We are pleased that you have considered Burr & Forman to represent you as the City Attorney and we look forward to serving you. Sincerely, Jason R. Gabriel Date: Acceptance of Engagement. The City Commission accepted the terms of this letter of agreement on November 14, 2022 and authorized the undersigned to execute this agreement, which will commence on December 1, 2022 and may be terminated by either party without cause at any time. The City will be obligated to pay Burr for all work completed as of that date. Agreed to and accepted: Shane Corbin, City Manager Date: City of Atlantic Beach 49395350 v1 d Attachment A to 11-14-22 Minutes Page 21 of 32 Agenda Item #1.A. 22 May 2023 Page 73 of 153 Page 22 of 32 Agenda Item #1.A. 22 May 2023 Page 74 of 153 Police Vehicles Attachment B to 11-14-22 MinutesPage 23 of 32 Agenda Item #1.A.22 May 2023 Page 75 of 153 35 Total27 Total•Ideal to have 1 vehicle/sworn officer (35) plus 2 floating vehicles for repairs etc. = 37•Department down 8 sworn officers •3 in training•Currently 29 Vehicles for sworn officers•8 vehicles short of 37•5 vehicles requested 2023•2 cut from budget •3 approved in budget•Leaves 5 short Attachment B to 11-14-22 MinutesPage 24 of 32 Agenda Item #1.A.22 May 2023 Page 76 of 153 Fleet Rotation Policy •Vehicles typically kept 7 years•100k+ Miles •When mechanics begin to express cost savings by replacement Vehicle Age0‐3 Years 4‐6 Years 7+ Years23 16 4Attachment B to 11-14-22 MinutesPage 25 of 32 Agenda Item #1.A.22 May 2023 Page 77 of 153 Fleet Rotation Policy •Vehicles typically kept 7 years•100k+ Miles •When mechanics begin to express cost savings by replacement Attachment B to 11-14-22 MinutesPage 26 of 32 Agenda Item #1.A.22 May 2023 Page 78 of 153 How do these numbers jive with the other table of sworn officers? Attachment B to 11-14-22 MinutesPage 27 of 32 Agenda Item #1.A.22 May 2023 Page 79 of 153 Page 28 of 32 Agenda Item #1.A. 22 May 2023 Page 80 of 153 keN i Nelp and Ho n=,Pe Sin;e ',9 October 29, 2022 Atlantic Beach City Council c/o Mayor Ellen Glasser 800 Seminole Rd Atlantic Beach, F L 32233-5444 Dear City of Atlantic Beach, You are making a difference in the lives of our beaches neighbors, like Betty. Betty is a senior who lives in Atlantic Beach. She relies on social security and her children help her when they can. Betty needed roof repairs recently, and it took a toll on her financial well-being. Betty comes to our Mayport Rd. pantry and shared with a volunteer there that she was worried she might not be able to pay her electric bill this month. Our BEAM pantry volunteer called to our financial assistance volunteer, who reached out to Betty. I don't like to need help, but sometimes you just do" Betty said. "I'm blessed that BEAM is there for people like me and I'm glad they could help with my light bill." We sincerely thank you for your $3,000.00 investment to our Area of Greatest Need Fund on 10/18/2022. It is because of you that BEAM is able to help our neighbors in times of need, like Betty. We invite you to learn more about our programs by visiting www.jaxbeam.org or contacting me at Lori@jaxbeam.org or 904.241.7437 x1. We appreciate your generous support of our clients and beaches community, Grat ully, , Gr-- 4s Lori Richards Doug . ards Executive Director Board C' .it BEAM did not provide any goods or services in whole or partial consideration for the above contribution. This acknowledgment of your contribution is provided pursuant to section 170 of the Internal Revenue Code. BEAM is a 501 (C) (3)organization. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT. APPROVAL OR RECOMMENDATION BY THE STATE. 1-800- 435- 7352. REGISTRATION NO.09012. 100%OF CONTRIBUTIONS ARE REC IVED BY THIS ORGANIZATION a/ki '/1//t t/D( ‘ ad-r--,7-- ---e- ' Have you remembered to include BEAM in your will? 904-241-7437 (PHONE) 850 6th Avenue South, Suite 400 info@jaxbeam.org 904-241-7447 (FAX) Jacksonville Beach, FL 32250 www.jaxbeam.org Attachment C to 11-14-22 Minutes Page 29 of 32 Agenda Item #1.A. 22 May 2023 Page 81 of 153 Beaches Il 410.11%4\. I%• • Habitat We build strength, stability and independence. for Humanity'I\ October 27, 2022 City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233-4445 Dear City of Atlantic Beach, Thank you for your recent contribution to help local families in need of simple, decent, affordable housing through the mission of Beaches Habitat for Humanity. We have completed the last few of 12 new homes in Haywood Estates II and are very proud of OceanGate which is our largest neighborhood to date with 70 homes. Thanks to your generous gift, these families now have a more secure future. In addition to helping these families have a place to call home,you are also providing the families' children with educational opportunities. Education plays an integral role in creating a steady foundation for the future. Through Beaches Habitat's after school programs and preparatory club, children are provided the tools needed to succeed as school. You have an open invitation to join me at Haywood Estates II, OceanGate or at our education center to see the difference you have made in the lives of families in need. We truly appreciate your generosity. 1 .v pl Sincerely, 1 a r V 40111 Arippr ic V\APPtCVC Sca` tr. le v 0 President & CEO I, 6ticDonationAmount: $3,000.00 Value of goos or services provided in return for your gift: $0.00 Beaches Habitat for Humanity,Inc.is a 501 (c)(3)organization.,Tax ID Number 65-0234544.Your gift is tax-deductible to the fullest extent allowed by law.Please consult your tax advisor for full information.We respect your privacy and will never share your name or personal information about your contributions with any outside entity.THE OFFICIAL REGISTRATION(#CH1333)AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE(800- 435-7352)WITHIN THE STATE OR AT THEIR WEBSITE,WWW.800HELPFLA.COM REGISTRATION DOES NOT IMPLY ENDORSEMENT,APPROVAL OR RECOMMENDATION BY THE STATE. Administrative Office 797 Mayport Road I Atlantic Beach, FL 32233 Education Office 1671 Francis Avenue I Atlantic Beach, FL 32233 Phone (904) 241-1222 I Fax (904) 241-4310 I Web beacheshabitat.org Attachment C to 11-14-22 Minutes Page 30 of 32 Agenda Item #1.A. 22 May 2023 Page 82 of 153 Re: Nonprofits serving Beaches seniors - check presentation Leslie Lyne <dsc@nbfl.us> c -k Fri 10/7/2022 5:08 PM ro:Hogencamp,Kevin <kHogencamp@coab.us>;2 cc:Glasser, Ellen <eglasser@coab.us>; Stefen Wynn <cm@nbfl.us>;Elaine Brown <elainebrown@nbfl.us>; 3 There is nothing small about$ 000-we are all extremely appreciative of your generosity and commitment to community! Thank you! With kind regards, Leslie Lyne Neptune Beach Senior Activity Center&Foundation, 501(c)3 Neptune Beach, Florida 32266 dsc@nbfl.us Cell 904-477-0386 Leadership is.... Caring more than others think wise; Dreaming more than others think practical; Risking more thank others think safe;and Expecting more than others think possible. On Oct 7,2022, 4:07 PM -0400, Hogencamp,Kevin <kHogencamp@coab.us>,wrote: All, The City Commission approved our funding request of1,2 000 for each of your agencies in the City of AB's Fiscal Year 2022-23 budget. Please know that we are very humbly aware that these small grants are largely a symbolic token of our city government's appreciation for the immense service that your agencies provide to our community. I'm a bit embarrassed by the late notice,but will/can you or a designee please be on hand at the City Commission meeting this Monday,Oct.10,at 6:30 p.m.for a check presentation/photo op?I'm confident we can get you out of the meeting relatively quickly 0. We expect to cut the real checks later next week;I will deliver them to you unless we make arrangements for you to pick them up. Thanks, Kevin Attachment C to 11-14-22 Minutes Page 31 of 32 Agenda Item #1.A. 22 May 2023 Page 83 of 153 Thank you... Lori Anderson <Ianderson@beachesdialaride.org> Fri 10/21/2022 11:06 AM To:Glasser, Ellen <eglasser@coab.us>; Cc:Hogencamp,Kevin <kHogencamp@coab.us>; 5 1 attachment City-of-Atlantic-Beach-1236.pdf; Dear Mayor, We cannot thank you enough for the generous gift that was recently given to us at the AB Meeting. Attached is the formal thank you letter but I wanted to express my personal and sincere appreciation. Thank you, C4 BEACHES A) Lori Delgado Anderson Executive Director LAndersonbeachesdialaride.org Beaches Council on Aging/Dial a Ride 281 19th Ave. South Jacksonville Beach, FL 32250 904)- 274-2274 - Cell www.beachescoa.org AMAZONSMILE.COM Attachment C to 11-14-22 Minutes Page 32 of 32 Agenda Item #1.A. 22 May 2023 Page 84 of 153 Regular City Commission April 24, 2023 MINUTES Regular City Commission Meeting Monday, April 24, 2023 - 6:30 PM Commission Chamber INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:31 PM. CC Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Joe Gerrity, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Troy Stephens, Utilities Director (UD) 1 APPROVAL OF MINUTES 1A. Approve minutes of the February 6, 2023 and April 3, 2023 Special Called Meetings. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1B. Approve minutes of the September 12, 2022 and September 26, 2022, Regular Commission Meetings. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT CC Bartle called each speaker to the podium. Page 1 of 19 Agenda Item #1.A. 22 May 2023 Page 85 of 153 Regular City Commission April 24, 2023 Carolyn Zisser asked for the status of Neptune Beach's request for water to supply the vacant land development in Neptune Beach. She requested the following: • Any formal request from Neptune Beach be publicized. • Any communications be published. • An impact study be done and published. • Public input through a Town Hall and adequate notice of the meeting. • No draft agreements done prior to any statements of intent. Chris Brophy expressed concerns about Donner Park and pickleball. Jim Wheatley expressed concerns about dogs and suggested more animal control staffing. Bruce Andrews showcased those who were in support of pickleball expansion by having them raise their hands in the audience. He also voiced further opinions about Pickleball access. Clint Burbridge mentioned that he supports the expansion of Pickleball. Sarah Boren spoke about ESC's efforts for the month of April. She mentioned that the April 23, 2023 Farmer's Market was a huge success and thanked staff for their help. She mentioned that ESC would be submitting a plan to help the City reach their energy and water conservation goals. She expressed a need for the City Manager candidates to be asked of their experience with environmental stewardship. (Commissioner Bole called a point of order due to running out of time). She also spoke about Charter Revision Committee (CRC) staffing concerns. Faye Willey expressed concerns about Pickleball. Commissioner Waters mentioned that public comment is a one-way discussion from the public to the Commission. Mayor Ford confirmed this information, thanked Commissioner Waters for his comment, and thanked the public for theirs as well. Michael Hoffmann expressed concerns about the CRC. Tim Talbott mentioned that he is in support of the expansion of the pickleball courts. Mark Davenport spoke in favor of the expansion of the Pickleball courts. He shared that the community aspect is great and also shared that they have created shirts. Martha Marshall voiced concerns about dog issues. (Commissioner Bole called a point of order twice due to running out of time). Barbara Gunter also voiced concerns about dog issues. Page 2 of 19 Agenda Item #1.A. 22 May 2023 Page 86 of 153 Regular City Commission April 24, 2023 James Roman spoke in support of the expansion of the pickleball courts. Citizens who did not wish to speak are as follows: Mischelle Burbridge in support of the pickleball courts expansion. Jen Stemack in support of the pickleball courts expansion. Anne B Harmon in support of the expansion of pickleball courts at Donner. Hubert Harmon in support of the expansion of pickleball courts at Donner. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (May-July 2023) There was CONSENSUS to accept the 90-Day Calendar. MOTION: Approve the 90-Day Calendar May-July 2023. Motion: Jessica Ring Second: Michael Waters Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 3.B. Additional Updates CM Gerrity provided additional updates as follows: • May 8, 2023 special meeting to continue the storage unit appeal • Weekly highlights will be making a return and provided a copy of the most recent highlights (which is attached hereto and made a part of this official record as Attachment A). • The project page on the website has been updated 4-24-23 Attachment A 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Beaches Town Center Agency Presentation (Commissioner Bole) Page 3 of 19 Agenda Item #1.A. 22 May 2023 Page 87 of 153 Regular City Commission April 24, 2023 Deanee Dunlop, Board Member with the Beaches Town Center Agency provided a presentation (which is attached hereto and made part of this Official Record as Attachment B). Commissioner Waters asked if there was a service night for the AB and Neptune Beach employees to go and get discounts at various merchants. Ms. Dunlop informed him that she would speak to the agency about this. Commissioner Bole thanked her for the presentation and encouraged everyone to spend their money at the beaches. 4-24-23 Attachment B Commissioner Bole • Expressed concerns about public comments. Commissioner Ring • Thanked Joe and Kevin for bringing back the Newsletter (weekly highlights). Commissioner Kelly • Spoke about the Parks Master Plan, the Capital Improvement Plan and the budget regarding things the City will be working on. Commissioner Waters • Shared his experience regarding dog concerns and mentioned that he would meet with CM Gerrity about this issue. Mayor Ford • Provided an update on the STOP committee applications in stating that there are ten applicants thus far and encouraged the public to apply. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA 6.A. Declare the attached list of properties as surplus so that the items on it may be disposed of in the most beneficial way to the City. MOTION: Approve Consent Agenda Item 6A as written. Motion: Candace Kelly Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Jessica Ring For Page 4 of 19 Agenda Item #1.A. 22 May 2023 Page 88 of 153 Regular City Commission April 24, 2023 Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-13 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID NO 2223-02; FOR SHERRY DRIVE WATER MAIN IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. UD Stephens and CM Gerrity explained the resolution and answered questions from the Commission. MOTION: Approve (Adopt) Resolution No. 23-13. Motion: Bruce Bole Second: Michael Waters Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 23-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE ANY CONTRACTS AND PURCHASE ORDERS AS NECESSARY PERTAINING TO SAFE STREETS AND ROAD FOR ALL (SS4A) FUNDING FROM THE US DEPARTMENT OF TRANSPORTATION FOR THE FISCAL YEAR 2023-24 FUNDING CYCLE FOR AND ON BEHALF OF THE CITY OF ATLANTIC BEACH; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. CM Gerrity explained the resolution. Page 5 of 19 Agenda Item #1.A. 22 May 2023 Page 89 of 153 Regular City Commission April 24, 2023 MOTION: Adopt Resolution No. 23-14. Motion: Michael Waters Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS 10.A. Selva Linkside Neighborhood Signs CM Gerrity explained this agenda item as detailed in the agenda packet. MOTION: Approve the request to replace the neighborhood signs with two new signs. Motion: Michael Waters Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Bole • Thanked the beaches town center for their presentation. • Expressed his gratefulness for living in AB. CM Gerrity • Spoke about the Racquetball courts and wants to do a bit of feasibility. Mayor Ford Page 6 of 19 Agenda Item #1.A. 22 May 2023 Page 90 of 153 Regular City Commission April 24, 2023 • Mentioned that there is no formal request from Neptune Beach. • Mentioned that there will be more opportunities for citizens to engage on the issue of the water sale to any entities outside of AB. • Spoke about the tennis and pickleball issues. 13. ADJOURNMENT The meeting adjourned at 7:57 p.m. Attest: Donna L. Bartle, City Clerk Curtis Ford, Mayor Date Approved: ________________ Page 7 of 19 Agenda Item #1.A. 22 May 2023 Page 91 of 153 Page 8 of 19 Agenda Item #1.A. 22 May 2023 Page 92 of 153 Attachment A to 4-24-23 Minutes Page 9 of 19 Agenda Item #1.A. 22 May 2023 Page 93 of 153 Attachment A to 4-24-23 Minutes Page 10 of 19 Agenda Item #1.A. 22 May 2023 Page 94 of 153 Attachment B to 4-24-23 Minutes Page 11 of 19 Agenda Item #1.A. 22 May 2023 Page 95 of 153 Attachment B to 4-24-23 Minutes Page 12 of 19 Agenda Item #1.A. 22 May 2023 Page 96 of 153 Attachment B to 4-24-23 Minutes Page 13 of 19 Agenda Item #1.A. 22 May 2023 Page 97 of 153 Attachment B to 4-24-23 Minutes Page 14 of 19 Agenda Item #1.A. 22 May 2023 Page 98 of 153 Attachment B to 4-24-23 Minutes Page 15 of 19 Agenda Item #1.A. 22 May 2023 Page 99 of 153 Attachment B to 4-24-23 Minutes Page 16 of 19 Agenda Item #1.A. 22 May 2023 Page 100 of 153 Attachment B to 4-24-23 Minutes Page 17 of 19 Agenda Item #1.A. 22 May 2023 Page 101 of 153 Attachment B to 4-24-23 Minutes Page 18 of 19 Agenda Item #1.A. 22 May 2023 Page 102 of 153 Attachment B to 4-24-23 Minutes Page 19 of 19 Agenda Item #1.A. 22 May 2023 Page 103 of 153 Page 104 of 153 Town Hall April 15, 2023 MINUTES Town Hall Meeting Saturday, April 15, 2023 - 10:00 AM Gail Baker Community Center ATTENDANCE: Present: Michael Waters, Commissioner - Seat 3 Curtis Ford, Mayor - Seat 1 Absent: Bruce Bole, Commissioner - Seat 2 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Ladayija Nichols, Deputy City Clerk (DCC) Joe Gerrity, Interim City Manager (CM) Kevin Hogencamp, Deputy City Manager (DCM) CALL TO ORDER 1 TOPICS FOR DISCUSSION AND PUBLIC COMMENT Meeting was called to order at 10:15 a.m. Due to the setting of the meeting, being outside, DCM Hogencamp requested that those who are wishing to speak walk up to speak close to the microphone. Newly established Safety, Traffic and Parking Committee Mayor Ford discussed this item and informed citizens of where they are able to find the application and how they can apply to be on this committee. Mark Garbynowicz spoke to concerns about the number of members on the committee. Lynn Richards shared that she works for North Beaches Parking and offered to be a resource to the committee to answer questions about parking. She encouraged everyone to apply for the committee and also shared that she would like to see designated parking spaces for AB residents only. Mayor Ford shared that this committee is an advisory committee to the Commission. Mitch Reeves provided input regarding enforcement of ordinances and spoke to concerns about dog rules. He recommended the Commission take into account the recommendations received from this committee and also spoke to staffing concerns. Mayor Ford informed everyone that this committee will sunset in November of 2024. Page 1 of 27 Agenda Item #1.B. 22 May 2023 Page 105 of 153 Town Hall April 15, 2023 Name unknown inquired about AB police staffing. CM Gerrity shared that a shortage of police officers in not a problem specific to AB. He shared that over the last five years there has only been a difficulty in recruiting police officers and that City is working diligently to recruit. Suzanne Shaughnessy spoke to concerns regarding police staffing. Commissioner Waters addressed police staffing concerns as well. Grace Neville expressed concerns regarding staffing and road safety. She also shared information about various activities that AB has to offer. Joan Horn expressed concerns regarding staffing issues and the potential roundabout. Bill Permenter spoke to concerns regarding parking and ebikes. Alan Halperin expressed concerns about new construction along the East Coast. Mayor Ford addressed line of site issues and encouraged residents to continue to keep right-of-ways clear of trees and things that would block the view. Brinkley Harrell inquired about the committee being able to provide reports before the final report. Mayor Ford explained that the committee would collect data and that the committee will continue to gain duties as time goes along. Consideration of expanding pickleball play opportunities Mayor Ford took this item out of order. Clint Burbridge suggested expanding the pickleball opportunities within AB. DCM Hogencamp passed out a handout (which is attached hereto and made a part of this official record as Attachment A). Mayor Ford explained that the handout is only conceptual and encouraged the public to make input regarding this issue. Ben Keister expressed concerns about there being opportunities for children to have space to play and slots for different level players to play as well. Barbara Diamond spoke in favor of expanding the pickleball courts. Kurt expressed his gratitude for the pickleball courts and support for the expansion. Page 2 of 27 Agenda Item #1.B. 22 May 2023 Page 106 of 153 Town Hall April 15, 2023 Mitchell Reeves expressed his thoughts regarding pickleball and also spoke to budgeting responsibility concerns. Jane Stevens expressed concerns regarding the staffing of the Baker Center and provided a supporting document (which is attached hereto and made a part of this official record as Attachment B). Jessie Datillo expresses the need for more staffing. Dan Wooten spoke about the expansion of pickleball and the different age groups that play. Mark Gabryonwicz spoke about the 2023 Commission priorities and mentioned that the City would like volunteers to assist with the various activities that are provided by the City. Mike Hilligass expressed his thoughts on expanding the pickleball opportunities. Amy Rose asked if there was a schedule for pickleball. Bruce Andrews addressed the concerns from Amy Rose and mentioned that there typically isn't a schedule and that the public shows up to play. He also mentioned that having extra courts could possibly help with making a tiered level system for different levels of playing pickleball. Name unknown commented on how the game of pickleball works and expressed gratitude for the wonderful culture that has developed around pickleball. Mark Davenport expressed support for the expansion of pickleball. 4-15-23 Attachment A 4-15-23 Attachment B Consideration of a roundabout at the Five-Way Mayor Ford spoke about his brief knowledge on this topic and mentioned that there is an ongoing study of a potential roundabout. Donald Campbell expressed being adamant about a roundabout due to traffic safety concerns. He also discussed a handout (which is attached hereto and made a part of this official record as Attachment C). Ben Keister expressed concern for pedestrian safety if there were to be a roundabout put into the community. Thom Underwood mentioned safety concerns that could come up if a roundabout gets placed into the community. Page 3 of 27 Agenda Item #1.B. 22 May 2023 Page 107 of 153 Town Hall April 15, 2023 Name unknown mentioned that she agreed with the last two comments that have been made regarding roundabouts and pedestrian safety. Name unknown expressed that her stance is neutral on roundabouts and that she would like to see a study that mentions all possible options. Martha Padgett described her experience with the current five-way stop. She expressed that people on cell phones and road rage are two of the biggest problems. Bruce Andrews described his experience with the current roundabout and expressed concerns on whether or not a roundabout would be needed. Amy Rose expressed concerns about pedestrian and driver safety. Commissioner Waters addressed a few of the safety concerns and mentioned that police staffing is down and that this affects enforcement but is hopeful that once the department is fully staffed, safety issues can become less of a concern. Suzanne Shaugnessy shared her experience with the current five-way stop and expressed that if there isn't anything wrong, it should be left alone. Mitch Reeves explained the reason for Atlantic Beach Country Club having a gate that is for residents only. Name unknown suggested posting more educational road safety signs. 4-15-23 Attachment C 2 PUBLIC COMMENT - OPEN TOPICS Joan Horn expressed concerns around the rise in water levels within AB. She also inquired about what funding is available and what the City was doing to address the marsh side of AB. Mayor Ford expressed that there isn't an answer at the moment to these questions but that there is a take away and the issues would be addressed. Grace Neville announced that Duval County Public Schools will be offering free lunch pickup during the summer again this year. ADJOURNMENT The meeting adjourned at 12:10 p.m. Page 4 of 27 Agenda Item #1.B. 22 May 2023 Page 108 of 153 Town Hall April 15, 2023 Attest: Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Date Approved:________________ Page 5 of 27 Agenda Item #1.B. 22 May 2023 Page 109 of 153 Page 6 of 27 Agenda Item #1.B. 22 May 2023 Page 110 of 153 Attachment A to 4-15-23 Minutes Page 7 of 27Agenda Item #1.B.22 May 2023Page 111 of 153 Attachment A to 4-15-23 Minutes Page 8 of 27Agenda Item #1.B.22 May 2023Page 112 of 153 Attachment A to 4-15-23 Minutes Page 9 of 27Agenda Item #1.B.22 May 2023Page 113 of 153 Page 10 of 27 Agenda Item #1.B. 22 May 2023 Page 114 of 153 Attachment B to 4-15-23 Minutes Page 11 of 27 Agenda Item #1.B. 22 May 2023 Page 115 of 153 Attachment B to 4-15-23 Minutes Page 12 of 27 Agenda Item #1.B. 22 May 2023 Page 116 of 153 Attachment B to 4-15-23 Minutes Page 13 of 27 Agenda Item #1.B. 22 May 2023 Page 117 of 153 Page 14 of 27 Agenda Item #1.B. 22 May 2023 Page 118 of 153 Attachment C to 4-15-23 Minutes Page 15 of 27 Agenda Item #1.B. 22 May 2023 Page 119 of 153 Attachment C to 4-15-23 Minutes Page 16 of 27 Agenda Item #1.B. 22 May 2023 Page 120 of 153 Attachment C to 4-15-23 Minutes Page 17 of 27 Agenda Item #1.B. 22 May 2023 Page 121 of 153 Attachment C to 4-15-23 Minutes Page 18 of 27Agenda Item #1.B.22 May 2023Page 122 of 153 Attachment C to 4-15-23 Minutes Page 19 of 27 Agenda Item #1.B. 22 May 2023 Page 123 of 153 Attachment C to 4-15-23 Minutes Page 20 of 27 Agenda Item #1.B. 22 May 2023 Page 124 of 153 Attachment C to 4-15-23 Minutes Page 21 of 27 Agenda Item #1.B. 22 May 2023 Page 125 of 153 Attachment C to 4-15-23 Minutes Page 22 of 27Agenda Item #1.B.22 May 2023Page 126 of 153 Attachment C to 4-15-23 Minutes Page 23 of 27 Agenda Item #1.B. 22 May 2023 Page 127 of 153 Attachment C to 4-15-23 Minutes Page 24 of 27Agenda Item #1.B.22 May 2023Page 128 of 153 Attachment C to 4-15-23 Minutes Page 25 of 27Agenda Item #1.B.22 May 2023Page 129 of 153 Attachment C to 4-15-23 Minutes Page 26 of 27Agenda Item #1.B.22 May 2023Page 130 of 153 Attachment C to 4-15-23 Minutes Page 27 of 27 Agenda Item #1.B. 22 May 2023 Page 131 of 153 Page 132 of 153 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTED BY:Yvonne Calverley,Executive Assistant to the City Manager TODAY’S DATE:May 9,2023 MEETING DATE:May 22,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: (1)A Town Hall meeting is scheduled for 10 a.m.Saturday,July 8 at Adele Grage Cultural Center. BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for June August 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (June August 2023) REVIEWED BY CITY MANAGER: Agenda Item #3.A. 22 May 2023 Page 133 of 153 :.:m_m_:05:DH.En ~H£u._::...5 3:5 V\.\v\\A rxv\Q.M&@m».2.r _....m._.mm.~UL “FREm_.m,,..§§.r u...S, C 5 ea c mmiwmBxnumm u? mmommash zo_mm:>:zooDZ<mo><2 .%<QMD.H<m><n:E.%<QmMDE.H><ammZomB><nmm:H><QZ_OE .W<QZDm ::..:_ .4 ._..,___uu.V,_../_. _u.,,_...:._,...J_:.:.__ como_U 8950 55 bx.._:_8.2::. ./..u,uu/auu.__?7.. E;C__u_,...J.._ 2::.Ku_\,,..._._.,,/ .,_:_...7._:__.::L. 2:» __ 42...,,,_..__5 Enm oo???oonsm moao?momow §52_.§sm umm mm 3 ano 828800 >5_>oM23:0 71X camwuv oo???oonsm nomobro omm En.c $582umm camE oo???oonsmcob. ommw. 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Agenda Item #3.A.22 May 2023 Page 136 of 153 W CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Splash Pad SUBMITTED BY:Joe Gerrity/SteveSwann TODAY’S DATE:May 10,2023 MEETING DATE:May 22,2023 BACKGROUND:The City Commission included a splash pad at the Baker Center in the 2022-2033 budget.Bid came back in excess of $800,000,with only $272,683 in available funds.Staff found a “piggyback”contract from COJ that will bring the price down just under $600,000.We are seeking direction from the Commission on how to proceed with the project.Additional funding can be drawn from the 16”‘Street beach walkover ($600,000),which will not be completed in the ?scal year. BUDGET:None RECOMMENDATION:Direction from City Commission ATTACHMENT(S):Donner Park Splash Pad Proposal from ACON Construction Company REVIEWED BY CITY MANAGER: Agenda Item #3.B. 22 May 2023 Page 137 of 153 Total Grant Funds =$272,639 Delta =Construction Cost —Grant Funds =$334,900 From:Swann,Steve Sent:Tuesday,May 16,2023 5:04 PM To:Gerrity,Joseph Cc:Hogencamp,Kevin;Williams,Scott Subject:Updated Splash Pad Pricing Joe —I wanted to provide you with the all-in costs for constructing the splash pad,including utilities and a shelter over the splash pad equipment.I am assuming that PW will take care of construction administration and inspections.Based on ACON pricing and pricing I was able to obtain from subs,here is my best estimate: ACON Guaranteed Maximum Price =$474,000 WaterP|ay fountains &Toys =$78,000 Equipment Shelter =$20,000 Electrical Service =$15,000 Sewer Conncetion =$20,500 We have the following remaining grant funding available for this work: CDBG Funding =$87,139 FRDAP Funding =$185,500 Total =$607,500 Swann.Steve Agenda Item #3.B. 22 May 2023 Page 138 of 153 DATE: #DESCRIPTION NITS UANTI UNITCOST TOTALCOS ACON Construction Company 71629-22 COAB "P|GGYBACK" Subtotal DB Fee 10%LS $43,045.00 $430,450.00 $43,045.00 Project Management Supervision Administration Splash Pad (Excluding Water Play Equipment &Features)See Attached Quote (No Shelter) Design Review of Supplied Drawings for Bu?dab?ny Remove Basketball Court (City to remove light poles and fixtures) ACON Limited Contingency Hrs Hrs Hrs LS LS LS L5 20 40 10 $110.00 $75.00 $75.00 $402,000.00 $5,000.00 $7,500.00 $10,000.00 $2,200.00 $3,000.00 $750.00 $402,000.00 $5,000.00 $7,500.00 $10,000.00 TOTAL $473,495.00 Donner Park Splashpa Agenda Item #3.B. 22 May 2023 Page 139 of 153 Page 140 of 153 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Resolution No.23-18 For Construction Engineering Administrative Services for the Sherry Drive Water Main Improvements-Phase I SUBMITTED BY:Troy Stephens,Public Utilities Director TODAY’S DATE:May 10,2023 MEETING DATE:May 22,2023 BACKGROUND:Staff received a Work Order Proposal from Crawford,Murphy and Tilly, Inc.,in the amount of $30,840.00.This proposal is to provide general construction engineering administration &inspection services for the construction of the Sherry Drive Watermain Improvements- Phase 1 from the east end of Pioneer Drive at Sherry Drive North to the unimproved ROW of Sherry Drive. The tasks included in the Proposal include construction administration and management,inspection services,recording and reporting of the construction site,record keeping and communications. The city has a Professional Engineering Services Agreement with Crawford,Murphy and Tilly,and this scope of work would be Task Authorization No.5 under said Agreement. BUDGET:Funds are budgeted for this service under account No.400-5504-533-3100. RECOMMENDATION:Authorize the City Manager to approve the funds and issue a Task Authorization to Crawford,Murphy and Tilly,Inc.in the amount of $30,840.00 to provide services as described in the Work Order Proposal received March 20,2023. ATTACHMENT(S):1)Resolution No.23-1 8 2)Work Order Proposal from Crawford,Murphy,Tilly REVIEWED BY CITY MANAGER: Agenda Item #8.A. 22 May 2023 Page 141 of 153 RESOLUTION NO.23-18 A RESOLUTION OF THE CITY OF ATLANTIC BEACH,FLORIDA,AUTHORIZING THE FUNDS FOR ENGINEERING CONSTRUCTION ADMINISTRATION SERVICES FOR THE SHERRY DRIVE WATER MAIN IMPROVEMENTS,PHASE I; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,on March 20th,2023,staff received a Work Order Proposal from Crawford,Murphy and Tilly,Inc.,in the amount of $30,840.00 to provide professional engineering construction administration services for the Sherry Drive Water Main Improvements,Phase I;and WHEREAS,engineering proposal by Crawford,Murphy and Tilly,Inc.,provided the City with a scope of work to include construction administration and management,inspection services,recording and record keeping,and construction communication;and WHEREAS,funds are available in the Public Utilities Fund for this purpose in account 400-5504-533- 3l00;and NOW THEREFORE,be it resolved by the City Commission of the City of Atlantic Beach as follows: Section 1.The City Commission hereby authorizes the City Manager to execute the continuing contract agreement with Crawford,Murphy and Tilly,Inc.in the amount of $30,840.00 for Engineering Construction Administration Services related to the Sherry Drive Water Main Improvements,Phase 1,contract agreement,and; Section 2.The City Commission hereby appropriates funds from City’s Public Utilities Fund for this purpose. Section 3.The City Commission hereby authorizes the City Manager to execute contracts and purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution; Section 4.This Resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED by the City of Atlantic Beach,this 22“day of May,2023. Attest: Curtis Ford,Mayor Donna L.Bartle,City Clerk Approved as to form and correctness: Jason R.Gabriel,City Attorney Agenda Item #8.A. 22 May 2023 Page 142 of 153 vll rI-III-III II''-‘rIIrI II II I -II I I — "'*’ I II I I . I r I.AI I -.‘I‘"'''I I I-.III I |:Il 'I I I ..I -.(I :I I I I I _:.I . I K 5 H7 .I I I.I I._II I 'II I I I I I ll -‘ I 1"'l I ' I ' I :III II ___I II .II I I I III -.I I I:II I I I “n “I I 'I .-I 7 I I -I I 1 II III I II 'I I I I I - I I'l I I. -II I 'II (1 I.II ..__I I I :.__I I I I _u 1‘I I I I II -I I II I I A I I :7-V‘.I .I ; "I I '=.'I ‘LII :'I Attachment 1 to Agreement Construction Engineering,Administration &Inspection Sherry Drive Watermain Improvements —Phase 1 WORK ORDER:TOP—PW-ES- between City of Atlantic Beach A.GENERAL The Owner and Engineer have entered into a Continuing Contract (“Agreement”)which provides that,from time to time,the “Owner may request that Engineer provide professional services for Speci?c Projects,”and “each engagement will be documented by a Work Order.”This document is a Work Order.The Agreement sets forth the general terms and conditions which shall apply to this Work Order. B.DESCRIPTION OF ASSIGNMENT This Work Order is for Professional Engineering Services in connection with the City of Atlantic Beach’s (COAB)efforts to provide general construction engineering administration &inspection services for the construction of the Sherry Drive Waterrnain Improvements-Phase 1. C.PROECT OVERVIEW The CONSULTANT will perform Construction Engineering Administration and Inspection services,and documentation,and to assist the COAB in the disposition of issues that may arise from time to time during construction.At a minimum,Construction Engineering Administration and Inspection of the construction shall be documented in reports,certi?cations and/or documentation and shall be consistent with the jurisdictional agency requirements (City and/or Florida Department of Transportation (FDOT)). D.SCOPE OF SERVICES Scope of Services:the CONSULTANT will provide Limited Construction Engineering Administration and Inspection services for the PROJECT based on Exhibit A.Services will include Contract Administration and Management,Resident Inspection of Construction, Recording and Reporting to the COAB as described hereunder: E.PROJECT TASKS 1.00 Construction Administration and Management: These services require a variety of administrative and management tasks in support of the ?eld inspection staff during the progress of the work and may include,but may not be limited to the following: Crawford,Murphy and Tilly (CMT) and Agenda Item #8.A. 22 May 2023 Page 143 of 153 n n 5...{Ln x.‘ u '1 ,‘ Coordinate and conduct a pre-construction meeting with the Contractor,utility companies,permitting agencies,the COAB,property owners,and property managers, and other interested parties prior to the start of construction.The CONSULTANT will be responsible for the review of the Contractor’s schedule,Erosion Control Plan,and Asphalt Quality Plant Control Plan.The CONSULTANT shall also be responsible for the receipt,and documentation,and forwarding for approval of all required shop drawings submitted by the Contractor. Review and respond to requests for clari?cation of altemate/substitution items/systems or for such other design variations requested by the Contractor.Consider and evaluate Contractor’s suggestions for modi?cations in drawings or speci?cations,including Value Engineering and report on same,with recommendations,to the COAB. Conduct progress meetings with the Contractor,subcontractors,representatives of municipalities impacted by the work,utility companies or agencies and other involved entities to review plans,schedules,resolve problems and discuss other issues of concern. Prepare and distribute meeting minutes to all attendees and others as appropriate. Attend meetings between the Contractor and utility companies and/or other agencies. Serve as liaison between the Contractor,the COAB,permitting agencies and the public or any other entity as required. Monitor expiration dates of all agency permits required by the Contract Documents and arrange for and/or coordinate renewal of such permits prior to expiration. Verify Contractor’s incorporation into the work of all materials and equipment utilized for the project and review that all materials/equipment are in compliance with the Contract Documents. Expedite analysis and resolution of any site problems encountered and/or any alternative proposals,including Value Engineering,submitted by the Contractor so as to reduce or eliminate construction delays and claims resulting from the problems. Monitor extra work required of the contractor and maintain records of all component costs,including personnel,equipment,materials (permanent and temporary)used in conjunction therewith,time of performance and location in the construction schedule and work sequence. Prepare daily site reports (logs),monitor the Contractor’s progress against the approved contract schedule and report to COAB accordingly. Review/monitor Contractor’s compliance with maintenance of traf?c requirements. Monitor Contractor’s compliance with all permit conditions stipulated by environmenta lagenciesandprovideappropriaterecommendationsasnecessarytomaintain such compliance. Review and analyze changes requested by the Contractor and review the cost and determine if the work items are covered by unit prices or assist COAB to negotiate time Agenda Item #8.A. 22 May 2023 Page 144 of 153 I II I ,I |I -I ‘’II J I.__ I I I II _ ‘' I I I I V‘:- ....— '-:-I I I ' I I I L I II II I I I I I - :T I I I Y I I I I I I I -I ll “ I ‘_I I-HI F I I I ‘ I -I -II -.I I 2.00 and cost changes with the Contractor.Issue instructions of COAB to the Contractor and recommend in writing to the COAB the approval. Analyze Contractor’s claim for additional compensation and/or time extensions and provide written recommendations to the COAB as to the Validity and reasonableness. Assist COAB in rebuttal of claims and/or in negotiations with the Contractor leading to settlement of claim(s).In dealing with requests for additional time,determine the actual effects of delaying factors on completion of controlling items of work per the currently approved schedule. Provide prompt responses to questions and requests received from affected property owners,motorists,and the general public,including officials of COAB. Based upon the CONSULTANT’S on-site observations of the work as an experienced and quali?ed professional review the Contractor’s applications for payment,determine the amount owed to the Contractor and approve and recommend in writing to the COAB the amount,to the best of the CONSULTANT’S knowledge,information and belief,the completed quantity and quality of work is in accordance with the Contract Documents. Prior to recommendation for ?nal payment,review and comment to the COAB on Contractor’s submittal of “As-Built”drawings,all test results,any maintenance and operating instructions,guarantees,bonds,certi?cates of inspection and other close-out documentation. Review Contractor’s EEO submittals,including but not limited to,EEO Plan,Af?rmative Action Plan,subcontract approvals,and DBE requirements. Review Contractor’s Certi?ed Payroll for compliance with minimum wage requirements. Resident Inspection of Construction: Inspection services may include,but may not be limited to,the following: Clearing and Grubbing Demolition/Removal of existing structures Erosion and Pollution Control Provisions Earthwork Subgrade and Optional Base Group Construction Grading and Drainage Asphalt and Concrete Construction Utility Construction Signing and Pavement Markings Grassing and Landscaping Any other features included in the construction plans Site Cleanup Review of ?nal certi?cations and “As Builts” Monitoring/observation of on-site construction activities,checking of tests and certi?cation of all materials and process for the project,and inspection,as applicable,of off-site fabrication and activities,will be provided under Construction Engineering Inspection services. Agenda Item #8.A. 22 May 2023 Page 145 of 153 u | u ‘n r‘: 1 u ‘I Ir. H n P H nu... nu H —:-.2. « 3.00 Recording and Reporting: In addition to the daily recording of activities and events on the construction site,the CONSULTANT may provide other project documentation as follows. 0 Prepare daily reports,records,and calculations summarizing the status of the project, presenting a percent complete and verify quantities satisfactorily completed.Report an account of all signi?cant events occurring during the past month,including delays, disputes,changes,etc.,and the measures taken to correct or resolve outstanding issues. 0 Notify the Contractor of any violations or potential violations of Environmental Agency pennit conditions that require immediate correction,including erosion and pollution controls,and report the violation to the COAB. 0 Notify the Contractor of any omissions,substitutions,defects and de?ciencies observed in the work and of corrective action to be taken to bring the work into compliance with the Contract Documents.Notify COAB of such conditions and advise COAB when the work should be rejected or uncovered for special testing or inspection. 0 Verify that tests,equipment,and systems startup are conducted as required by the Contract Documents and in the presence of the required personnel,and that the Contractor maintains adequate records thereof.The Consultant will also observe,record and report to the COAB appropriate details relative to the test procedures and startups. 0 Prepare written recommendations con?nning the Contractor’s request for payment and, where appropriate,an explanation of any modi?cations made in the work completed and due for payment.The Contractor invoice may be required to be separated into the accounts established for the various funding sources. 0 Prepare minutes of all meetings,recording all signi?cant information and decisions made and all issues discussed.In addition,to distributing the minutes to appropriate parties, record the results of any such meetings in a summary report to be incorporated in the monthly report to COAB. 0 Maintain,open to review by the COAB at any time during regular working hours,copies of original Contract Documents,addenda,change orders,?eld orders,supplementary drawings,correspondence ?les,progress reports,meeting minutes,shop drawing submittals,and other project related documents. F.PROPOSED STAFFING The staff as outlined in Exhibit A and supplemented as needed,is proposed for performing the services authorized in this WORK ORDER: Standard Hourly Labor Rates Proposed Subconsultants The following subconsultants are proposed for professional services related to this assignment N/A Agenda Item #8.A. 22 May 2023 Page 146 of 153 N/A G.DELIVERABLES H.COAB RESPONSIBILITIES The Owner will designate Mr.Steve Swann,Public Works Director as the Owner’s project representative and primary contact for the Engineer.The Engineer will rely on the Owner’s designated project representative for instructions and approval of Engineer’s services. I.COMPENSATION 1.00:Construction Administration and Management 2.00:Resident Inspection of Construction 3.00:Recording and Reporting LUMP SUM TOTAL $30 840.00 (Per Exhibit A for Total Hours and Hourly Rates) J.OTHER PROVISIONS All provisions contained in the Contract Agreement not speci?cally modified herein shall remain in full force and effect and are incorporated by reference herein. IN WITNESS WHEREOF,the parties hereto have executed Work Order No.to be effective as of the date first above written. OWNER:ENGINEER. COAB Crawford,Mulphy and Tilly 902 Assisi Lane 7400 Baymeadows Way,Suite 220 Atlantic Beach,FL 32233 Jacksonville,FL 32256 By: Name:Steve Swann Name:Paul Ina Title:Public Works Director Title:FL ST -Group Manager Date Signed:Date Signed: Agenda Item #8.A. 22 May 2023 Page 147 of 153 Page 148 of 153 I I 'I II ' '|I *''I ' I I I 7E I I I -._I I I I II I ,“J - __I I _ I I.:.___ I . _I I V‘ .II.II . -I I II I _I-- I I ' -I I II -I I I .I _ I.==II .-,.. VIII ''I I ' .II I I .: I M I II I-I I -I '' II ..I _,:_:.I.... II I I *I I I '-:I I I II ~'I’I 'I II : ~I I I _:. *I I II-'I ''I I ~.-I I I I I I 1 : II I I I I I -II -I I I I I I I I I '--I ;I III II I .- '‘II I—--II -,I - CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Ordinance 20-23-167 An ordinance amending the Operating Budget for the City of Atlantic Beach,Florida for Fiscal Year beginning October 1,2022 and ending September 30,2023,and providing an effective date. SUBMITTEDBY:Melissa Burns,Director of Finance TODAY’S DATE:May 9,2023 MEETING DATE:May 22,2023 BACKGROUND:This proposed ordinance will adiust the Fiscal Year 2022/2023 Annual Budget for the City of Atlantic Beach.After six months has passed of the current ?scal year,an analysis is completed to ascertain whether or not adjustments need to be made.City Code allows for transfers within divisions/departments but not to another division/department or increase the total budgeted amount.To amend the budget,it has to be done in the same manner as it was adopted,in City of Atlantic Beach’s case it was done by ordinance.These adjustments are in three funds,the General Fund,the Capital Projects Fund and the Police Officers’Pension Fund. The adjustments within the General Fund are between divisions/departments therefore there is no increase to the General Fund budget. The Capital Projects fund requires a $143,000 increase for an infrastructure account for a project that was in process in Fiscal Year 2022,but was not completed by year end.During the course of the annual audit ?eldwork,it was discovered that an invoice for a project was thought to belong in the previous ?scal year actually should have been in the current ?scal year;this resulted in a timing issue where the remaining project budget did not properly roll-over to the current ?scal year.At the end of Fiscal Year 2022,the amount of $143,000 was deducted from the project,and rolled into fund balance.This portion of the ordinance brings out that amount of fund balance and appropriates back to the project. There are unforeseen expenditures that take place within the pension funds,which makes it di?icult to estimate budget amounts.In the case of the Police Off1cer’s Pension fund,these items are DROP payouts and pension refunds.During the past calendar quarter,a pensioner requested a $40,000 distribution from their DROP account which was not included in the budget as it was unknown at the time of budget preparation.Additionally,while some pension refunds are anticipated,it is unknown exactly how much is required.This year,$25,000 was budgeted,but $37,560 has been paid out so far.This ordinance appropriates a total of $52,560 from the Police Officers’Pension fund balance. Agenda Item #9.A. 22 May 2023 Page 149 of 153 BUDGET:General Fund:$0;Capital Projects Fund:$143,000; Police Of?cers’Pension Fund:$52,560 RECOMMENDATION:Commission hold a public hearing and pass Ordinance 20-23-167 on second and ?nal reading ATTACHMENT(S):Ordinance No.20-23-167 REVIEWED BY CITY MANAGER: Agenda Item #9.A. 22 May 2023 Page 150 of 153 ORDINANCE NO.20-23-167 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,2022 AND ENDING SEPTEMBER 30, 2023,AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Charter of the City of Atlantic Beach requires that the City Commissionapprove all budgetary increases and transfers at the fund level;and WHEREAS,the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time;and WHEREAS,the City is amending the operating budget to add net funds totaling $0 in the General Fund;$143,000 in the Capital Projects Fund;and $52,560 in the Police Officers’Pension Fund for various expenditures;and WHEREAS,the City of Atlantic Beach did not include the funding for these expenditures in the original adoption of the Fiscal Year 2023 Annual Operating Budget and therefore must amend the budget to have suf?cient amounts with the General,Capital Projects,and Police Of?cers’Pension Funds in order to fund the expenditures. NOW,THEREFORE,BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH,FLORIDA that: SECTION 1.The Fiscal Year 2022/2023 Operating Budget is hereby amended as follows: Special Pay Workers’Compensation Insurance Com rehensive Plannin and Communit Develo ment Special Pay 401 General De?ned Contribution Match Workers’Compensation Insurance 48,303 1,311 7,557 7,567 1,877 Cit Mana er Page 1 of 3OrdinanceNo.20-23-167 GENERAL FUND General Government/Buildin Maintenance: Salaries $(23,257) Expenditures: Agenda Item #9.A. 22 May 2023 Page 151 of 153 18,382 (60,000) (4,000) (30,000) 7,147 3,385 2,295 Special Pay Parks Maintenance Salaries F.I.C.A.Taxes Health Insurance Landsca elm rovements: Overtime Workers’Compensation Gasoline Total Expenditures: Code Enforcement Special Pay Workers’Compensation Public Safet /Dis atch Special Pay 9,326 401 General De?ned Contribution Match 5,571 Public Safet /Animal Control 401 General De?ned Contribution Match 1,984 Communications 775 Public Works Administration Expenditures: $143,000 400 CAPTIAL PROJECTS FUND Fund Balance: Ordinance No.20-23-167 Page 2 of 3 Infrastructure 1,307 470 Agenda Item #9.A. 22 May 2023 Page 152 of 153 Expenditures: SECTION 2.This ordinance shall take effect immediately upon adoption. PASSED by the City Commission on ?rst reading this 8”‘day of May,2023. PASSED by the City Commission on second and ?nal reading this 22”“day of May,2023. $40,000 12,560 §g§2,§6ggg POLICE OFFICERS’PENSION FUND Mayor Attest: Ordinance No.20-23 -167 Page 3 of 3 Donna L.Bartle,City Clerk Approved as to form and correctness: Jason Gabriel,City Attorney ICMA Drop Payout Pension Refunds Fund Balance: Agenda Item #9.A. 22 May 2023 Page 153 of 153