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7-10-23 Final Agenda
City of Atlantic Beach Final Agenda Regular City Commission Meeting Monday, July 10, 2023 - 6:30 p.m. Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE TO THE FLAG CALL TO ORDER Page(s) 1. APPROVAL OF MINUTES * 1.A. Approve minutes of the Regular Commission Meeting held on June 12 and June 26, 2023. 6-12-23 Regular Commission Meeting Draft Minutes 6-26-23 Regular City Commission Draft Minutes 5 - 68 2. COURTESY OF FLOOR TO VISITORS PUBLIC COMMENT 3. CITY MANAGER REPORTS * 3.A. Accept the 90-Day Calendar (July-Sept. 2023) 90-Day Calendar (July-Sept. 2023) 69 - 72 3.B. FLC 97th Annual Conference Voting Delegate Information Voting Delegate Information 73 - 74 * 3.C. SB 64 Update * 3.D. Grant Funding Update * 3.E. Proposed Updates to the 2030 Comprehensive Pland and Chapter 24 (Land Development Code) Link to Redlined version of Chapter 24 Link to Land Development Regulations Presentation 2030 Comp Plan & Chapter 24 75 - 88 * 3.F. City Manager Search 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. Page 1 of 88 Regular City Commission - 10 Jul 2023 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS None. 9. ACTION ON ORDINANCES None. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER 13. ADJOURNMENT This meeting will be live-streamed and videotaped. The video recording will be posted within four business days on the City's website. To access live or recorded videos, click on the Meeting Videos tab on the city's home page at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chamber. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk’s Office at (904) 247-5821 or at City Hall, 800 Seminole Road, Atlantic Beach, FL 32233, no later than 5:00 PM on the Thursday prior to the meeting. Page 2 of 88 Regular City Commission - 10 Jul 2023 Page 3 of 88 Page 4 of 88 Regular City Commission June 12, 2023 MINUTES Regular City Commission Meeting Monday, June 12, 2023 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. City Clerk Bartle called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Joe Gerrity, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Donna Bartle, City Clerk (CC) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) Scott Williams, Public Works Director (PWD) 1. APPROVAL OF MINUTES 1.A. Approve minutes of the Town Hall Meeting held on October 22, 2022. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1.A. Approve minutes of the Commission Priority Setting meeting held on January 30, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 1.B. Approve minutes of the Regular Commission Meeting held on May 8, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. Page 1 of 37 Agenda Item #1.A. 10 Jul 2023 Page 5 of 88 Regular City Commission June 12, 2023 2. COURTESY OF FLOOR TO VISITORS 2.A. FY22 Audit Report Presentation Link to 2022 Auditor's Report Kevin Smith, Audit Director for Purvis Gray presented as detailed in Attachment A (which is attached hereto and made part of this Official Record as Attachment A). Commissioner Bole pointed out that last year's Commission voted to decrease the millage rate and inquired about the part of the presentation that mentioned the millage rate being static and when the decrease in millage rate would take effect. Mr. Smith confirmed that the decrease went into effect in 2023. Mayor Ford inquired about pension funds and what percentage would be considered good but not excessively good. Mr. Smith shared that 75% and above is good and he also pointed out that the City is in line with FRS (Florida Retirement System). Commissioner Bole asked if the City is above the Florida average regarding pensions. Mr. Smith confirmed that we are. CM Gerrity thanked Finance Director (FD) Melissa Burns for a good audit and announced her departure at the end of the month. 6-12-23 Attachment A PUBLIC COMMENT Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. CC Bartle called each speaker to the podium. Cindy Anderson suggested giving the Hanna Park land back to COJ. She expressed her opinions and support for the splash pad. Mayor Ford briefly explained the proper decorum for public comments during meetings. Joseph Schwarz expressed his support for the splash pad. Steve Piscitelli spoke about his experiences on the Mayor's Council on Health and Well- Being and described a few of the takeaways from this committee that he feels could be used towards the splash pad. Greg Crocker Pastor of First Baptist AB, spoke about services his church provides. Mayor Ford reminded everyone to address the Commission when making public comments. Chris Brophy expressed his opinions and concerns regarding the tennis and pickleball courts located at Donner Park. Page 2 of 37 Agenda Item #1.A. 10 Jul 2023 Page 6 of 88 Regular City Commission June 12, 2023 Ellen Glasser mentioned that she is in favor of the splash pad and expressed her support for City staff. Sarah Boren spoke about solid waste. She announced that ESC is planning a Howell Park cleanup in partnership with the Friends of Howell Park tentatively on June 24, 2023. She also mentioned that the ESC speaker series on the first Thursday of this month was good. She expressed opinions on the pickleball and tennis courts at Donner Park. Patti Allen expressed opinions about the Donner Park pickleball and tennis courts. Barbara Diamond described her reasoning for wanting to convert the tennis courts at Donner Park to pickleball courts. Bruce Andrews spoke about the potential pickleball courts conversion at Donner Park. Jane Wytzka shared concerns about construction happening near her home and shared her ideas on what she would like to see happen moving forward. James Roman spoke in support of the pickleball and tennis courts expansion at Donner Park. Garrett Callis spoke about his work with Jax Fray and the City. Brinkley Harrell expressed his opinions and concerns regarding various City projects. CC Bartle read the name and comment from the citizens who did not wish to speak as follows: Jen Stemack in favor of pro pickleball courts. Dianna Sutton is in support to add more pickleball courts. CC Bartle called more speakers to the podium. Albert Kerber shared his opinions on the splash pad. Ken Caudle expressed that he is neither for nor against potential pickleball courts and expressed concerns regarding parking. TJ Santiago expressed his opinions regarding potential pickleball and tennis court expansion. Rachel Young spoke in support of the splash pad. Page 3 of 37 Agenda Item #1.A. 10 Jul 2023 Page 7 of 88 Regular City Commission June 12, 2023 EMERGENCY RESOLUTION ADDED TO THE AGENDA CM Gerrity and CA Gabriel explained the process for adding a Resolution to the agenda. Resolution No. 23-21 is attached hereto and made part of this Official Record as Attachment B. 6-12-23 Attachment B MOTION: Resolution (No.) 23-21 for Levy Road Outfall Emergency Line to be put on the agenda. Motion: Bruce Bole Second: Michael Waters Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (June - Aug. 2023) Commissioner Bole asked if the budget meeting scheduled for August 24, 2023 would be canceled if all business has been concluded, CM Gerrity confirmed that it would be canceled if business has been concluded. MOTION: Approve the 90-Day Calendar. Motion: Jessica Ring Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 3.B. Splash Pad CM Gerrity gave a brief summary of potential splash pad funding options. Page 4 of 37 Agenda Item #1.A. 10 Jul 2023 Page 8 of 88 Regular City Commission June 12, 2023 Commissioner Ring inquired about the remainder of funds left for the projected project costs. CM Gerrity mentioned that there is a $165,000 match that was leftover from the FRDAP (Florida Recreation Development Assistance Program) grant. CE Swann clarified that the grant is $185,000. CM Gerrity mentioned that there will be a total of $413,000 going towards the project. Commissioner Kelly expressed that she is in favor of deferring the mural project. Commissioner Bole shared that the he supports the splash pad. He spoke briefly about liability concerns. Commissioner Ring expressed support for the splash pad. She expressed that she was reluctant to sign off on the bids received for the mural. Commissioner Waters mentioned that he originally did not support the splash pad. He does not want to spend anything on the mural. He now supports the splash pad. Mayor Ford expressed gratefulness for the dialogue that has happened regarding the splash pad. He will support the splash pad on the condition that the Commission gets a report back after the first year regarding the parking. He also suggested not moving forward on the mural this year. There was a CONSENSUS to allow CM Gerrity to move forward with the condition that they will not move forward on the mural 3.C. Surplus Land Sale CM Gerrity provided an update as detailed in the agenda packet. Commissioner Bole asked CM Gerrity what the City recommends. CM Gerrity expressed that he would not keep the land. Commissioner Waters expressed that he would sell the land. Mayor Ford agreed with Commissioner Waters. Commissioner Ring suggested that she likes the idea of giving it to Hanna Park in exchange for a discounted rate for AB residents. Mayor Ford suggested placing the land out for RFP. CA Gabriel explained that any of the ways outlined in the staff report are all options. There was a CONSENSUS from all except Commissioner Ring to place this out for bid. 3.D. Dora Street Update Page 5 of 37 Agenda Item #1.A. 10 Jul 2023 Page 9 of 88 Regular City Commission June 12, 2023 CE Swann provided an update as detailed in the agenda packet and mentioned that he would like to negotiate with the seller and also look at a potential storm water pond on the property. Mayor Ford mentioned that he is not in favor of acquiring land for purposes of owning land but he does however, understand that this piece of land could be critical to the storm water management system. Commissioner Bole pointed out that it makes sense to see what the numbers are and place out a bid. Commissioner Ring asked how much the Selva Marina Preserve costed the City back in 2019. She wanted to know what the City owes on land that has already been bought. CM Gerrity explained that this purchase is a 15 year note for $1.4 million with 11 more years of payments. Mayor Ford asked if this property purchase had storm water functionalities. CE Swann confirmed that it has some storm water storage capacities. Mayor Ford asked how this would be funded. CM Gerrity advised that there are reserves in water and sewer and suggested structuring an inter-departmental loan and set up a payment schedule. There was aCONSENSUS to allow CM Gerrity and CE Swann to proceed with negotiations not to exceed $1.2 million that will be brought back for final approval from the Commission. 3.F. Emergency Resolution CE Swann explained Resolution No. 23-21 (which is attached hereto and made part of this Official Record as Attachment B). 3.E. May 2023 Paid Parking and Parking Citation Stats CM Gerrity explained as detailed in the agenda packet. Commissioner Waters shared feedback he has received from residents and visitors. He expressed his support for AB Police. 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS Commissioner Bole • Expressed gratitude for the positive decisions made during tonight's meeting. • Announced a Beaches Town Center Agency meeting on 6-13-23 and thanked the CM for helping with sidewalks. • Briefly spoke about the CM search and suggested coming up with the best three candidates and move forward. Commissioner Kelly • Announced that June 12 is Women's Veterans Day. • Spoke about the Juneteenth holiday. Page 6 of 37 Agenda Item #1.A. 10 Jul 2023 Page 10 of 88 Regular City Commission June 12, 2023 Commissioner Ring • Mentioned that she attended an event at Veterans Memorial Park and expressed appreciation for the committee that put the event together. • She asked if lights at Bull Park would make the tennis courts more accessible. • Requested a recycling update. Mayor Ford mentioned that he would speak about this issue. Commissioner Waters • Mentioned that the traffic was handled well during the Memorial Day event this year • Expressed his excitement for the upcoming Safety, Traffic and Parking (STOP) Committee. Mayor Ford • Announced that all five Commissioners attended the Veterans Memorial Park event along with a variety of AB staff. • He thanked citizens for bringing their concerns to the Commission regarding the GFL contract. He also mentioned that GFL will charge the same rate per recycling toter based on the number of toters requested by the condominium. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS 5.A. City Manager Search Update CM Gerrity recapped his thought process for CM candidates moving forward: Receive names from the Commissioners, get in touch with each individual and, do zoom interviews individually. He mentioned that he would like the Commission to bring back three finalist to the next meeting. He also mentioned that he forwarded three candidates to the Commissioners and also provided them with a resume at all of their places (which is attached hereto and made part of this Official Record as Attachment C). CM Gerrity suggested taking a hard look at the salary range. He also suggested a housing stipend. He mentioned that an RFP was put together but he feels that it's not necessary to engage a search firm. He suggested a maximum of five interviews, individually. Mayor Ford expressed his hopes for the Charter Revision Committee (CRC) to change the Charter to allow the CM to live outside of the City limits, a potential radius of a couple miles. He mentioned that he is in favor of a housing allowance to be paid only if the CM lives in AB, given that the Charter is amended. Commissioner Bole expressed support for the salary increase. There was a CONSENSUS to authorize CM Gerrity to change the CM posting salary range to $190,000-$225,000. Assuming that the Charter is modified and the CM lives in AB, a housing allowance of $24,000 per year will also be included. CM Gerrity requested the names of candidates to interview for the CM position. Commissioner Bole Gary (Mike) New and David Strohl Page 7 of 37 Agenda Item #1.A. 10 Jul 2023 Page 11 of 88 Regular City Commission June 12, 2023 Commissioner Kelly Gary (Mike) New and David Strohl Commissioner Ring Gary (Mike) New, David Strohl, Charles Jackson and, Chip (Charles) Drysdale. CM Gerrity read off the names for the record David Strohl, Gary (Mike) New, Pat Oman, Troy Bell and, John Barkley. Mayor Ford Gary (Mike) New and Chip Drysdale Mayor Ford indicated that he would like to have five candidates interviewed. CM Gerrity mentioned that he will move forward with Gary (Mike) New and David Strohl and keep the Commissioners updated of any new applications that come in that he feels would be worth interviewing. 6-12-23 Attachment C 6. CONSENT AGENDA 6.A. Authorize the Mayor to sign the DR4673-Z3708 Subgrant Agreement. MOTION: Approve (item 6A as written) consent agenda as written. Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 7. COMMITTEE REPORTS None. 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-19 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AWARDING BID #2223-06 FOR THE MILLING AND PAVING 2023 PROJECT. Page 8 of 37 Agenda Item #1.A. 10 Jul 2023 Page 12 of 88 Regular City Commission June 12, 2023 Mayor Ford read the title of the resolution. PWD Williams explained the resolution and answered questions from the Commission. MOTION: Pass (Approve) 23-19 (Resolution No. 23-19). Motion: Bruce Bole Second: Candace Kelly Curtis Ford For Bruce Bole (Moved By) For Michael Waters For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 8.B. RESOLUTION NO. 23-20 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REPEALING AND REPLACING RESOLUTION NO. 23-11 ESTABLISHING THE SAFETY, TRAFFIC AND PARKING COMMITTEE; ADOPTING THE COMMITTEE PURPOSE; ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE; ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. He also read the names of the Committee members as listed in the resolution. MOTION: Approve Resolution No. 23-20. Motion: Michael Waters Second: Bruce Bole Commissioner Kelly inquired about staff support. Mayor Ford clarified that DCM Hogencamp will be the staff liason for this Committee. Curtis Ford For Bruce Bole (Seconded By) For Michael Waters (Moved By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 8.C. RESOLUTION NO. 23-21 Page 9 of 37 Agenda Item #1.A. 10 Jul 2023 Page 13 of 88 Regular City Commission June 12, 2023 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE EMERGENCY FUNDS FOR CLEARING THE LEVY ROAD OUTFALL PIPELINE; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. CM Gerrity briefly discussed the resolution (which is attached hereto and made part of this Official Record as Attachment A). MOTION: Approve Resolution No. 23-21. Motion: Michael Waters Second: Candace Kelly Curtis Ford For Bruce Bole For Michael Waters (Moved By) For Candace Kelly (Seconded By) For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 55-23-38, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA INCREASING MONTHLY SANITATION RATES BY 16.63% BY AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I, SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-10 FEES FOR COLLECTION; PROVIDING FOR INTENT; PROVIDING FOR ADOPTION OF THE NEW RATES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. CM Gerrity explained the ordinance as detailed in the agenda packet and a chart (which is attached hereto and made part of this Official Record as Attachment D). 6-12-23 Attachment D MOTION: Approve Ordinance (No.) 55-23-38 (on first reading). Motion: Jessica Ring Second: Michael Waters Opened for Public Comment Page 10 of 37 Agenda Item #1.A. 10 Jul 2023 Page 14 of 88 Regular City Commission June 12, 2023 Sarah Boren inquired about the cost of trash pickup. CM Gerrity explained that the City has subsidized trash pickup for the last 21 months and that it will cost GFL $19.46 to pick up per residence plus $1.56 to replenish the City's fund. Brinkley Harrell mentioned that he forwarded his last three emails regarding this topic to the City Clerk's Office. He expressed concerns regarding citizens being overcharged in the past. Commissioner Bole made another motion, Commissioner Waters made a second. Curtis Ford For Bruce Bole For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring (Moved By) For Motion passed 5 to 0. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS None. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER CM Gerrity • Wished his wife a Happy Birthday. • Opined to Mayor Glasser's comments and acknowledged that citizen input has changed due to social media. He expressed that he would like for public comment to continue to be civil and respectful. Commissioner Bole • Spoke about FD Burns and expressed that City staff does a great job. Commissioner Kelly • Encouraged everyone to watch out for pedestrians. Commissioner Ring • Thanked Commissioner Waters for his prayer. • Thanked the STOP Committee citizens chosen and those that applied as well. Commissioner Waters • Expressed that he felt good about decisions made during the meeting. • Spoke about FD Burns and expressed that she will be missed. • He mentioned that the Commission has some decisions to make moving forward regarding the CM position. Mayor Ford • Represented the City in the Coaches fundraising baseball tournament at Jack Russell and that his team won. Page 11 of 37 Agenda Item #1.A. 10 Jul 2023 Page 15 of 88 Regular City Commission June 12, 2023 13. ADJOURNMENT The meeting adjourned at 9:17 p.m. Attest: Date Approved: ________________ Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 12 of 37 Agenda Item #1.A. 10 Jul 2023 Page 16 of 88 CITY OF ATLANTIC BEACH Audit Results for the Fiscal Year Ended September 30, 2022 Attachment A to 6-12-23 Minutes Page 13 of 37Agenda Item #1.A.10 Jul 2023Page 17 of 88 Audit Engagement –What Did We Do? Financial Audit Financial Statements and Independent Auditor’s Report Internal Controls and Compliance Affecting Financial Reporting Examination of Compliance with Florida Statute on Investment of Public Funds Examination of Compliance for the U.S. Treasury Coronavirus State and Local Recovery Funds Program (CSLFRF) Attachment A to 6-12-23 Minutes Page 14 of 37Agenda Item #1.A.10 Jul 2023Page 18 of 88 Auditor’s Reports Matter Conclusion Auditor’s Opinion on Financial Statements and Notes •Fairly stated in all material respects •Unmodified Opinion (“Clean” Opinion) Internal Control, Compliance, and Other Matters required to be reported under Government Auditing Standards •One significant deficiency in internal control over financial reporting •No material instances of noncompliance or other matters Compliance with F.S. 218.415 Examination Report on ARPA •The City complied, in all material respects,with compliance requirements for local government investments •The City complied, in all material respects, with compliance requirements noted in the CSLFRF Section of the 2022 Compliance Supplement Attachment A to 6-12-23 Minutes Page 15 of 37Agenda Item #1.A.10 Jul 2023Page 19 of 88 Auditor’s Reports Matter Conclusion Management Letter in accordance with Chapter 10.550, Rules of the Auditor General •No current year findings or recommendations •No finding of financial emergency Attachment A to 6-12-23 Minutes Page 16 of 37Agenda Item #1.A.10 Jul 2023Page 20 of 88 Significant Estimates and Judgments Certain aspects of accounting are more qualitative and thus require more judgment and estimation by management. The following items represent the most significant estimates: •Depreciation Expense and Accumulated Depreciation •Allowance for Uncollectible Accounts •Compensated Absences Liability •Net Pension Liability,Expense and Related Deferred Outflows and Inflows of Resources •Net OPEB Liability, Expense and Related Deferred Outflows and Inflows of Resources •Lease Receivable and Deferred Inflows of Resources for Leases that the City is a Lessor Attachment A to 6-12-23 Minutes Page 17 of 37Agenda Item #1.A.10 Jul 2023Page 21 of 88 Significant Audit Matters Matter Conclusion Accounting Policies •GASB 87, Leases implemented in the current year •No transactions noted for which there is a lack of authoritative guidance Financial Statement Disclosures •The disclosures are neutral,consistent, and clear •Significant disclosures: Pension Plans Adjustments Detected by the Audit Process •Audit adjustment of 430k to correct accounts payable –See IC finding, no other material audit adjustments Difficulties Encountered in Performing the Audit •No significant difficulties encountered in dealing with management or performing the audit Attachment A to 6-12-23 Minutes Page 18 of 37Agenda Item #1.A.10 Jul 2023Page 22 of 88 Financial Highlights –General Fund 2022 2021 Change Revenues Taxes 8,009,856 7,620,288 389,568 Licenses and Permits 1,097,637 789,254 308,383 Intergovernmental 2,740,162 2,388,315 351,847 Charges for Services 847,851 963,957 (116,106) Fines and Forfeitures 234,136 57,838 176,298 Other (106,621) (82,877) (23,744) Total Revenues 12,823,021$ 11,736,775$ 1,086,246$ Expenditures General Government 3,012,693 2,741,504 271,189 Public Safety 6,816,042 6,682,464 133,578 Transportation 1,503,867 1,247,340 256,527 Culture and Recreation 1,491,759 1,089,282 402,477 Capital Outlay 751,127 523,464 227,663 Total Expenditures 13,575,488$ 12,284,054$ 1,291,434$ Net Transfer In (Out)2,564,997$ 1,491,329$ 1,073,668$ Net Change in Fund Balance 1,812,530$ 944,050$ 868,480$ Attachment A to 6-12-23 Minutes Page 19 of 37Agenda Item #1.A.10 Jul 2023Page 23 of 88 Financial Highlights –General Fund 2022 2021 Change Total Assets 10,571,747$ 8,790,233$ 1,781,514$ Total Liabilities 807,749$ 838,765$ (31,016)$ Fund Balance Nonspendable 91,906 77,297 14,609 Assigned 5,515,325 4,068,880 1,446,445 Unassigned 4,156,767 3,805,291 351,476 Total Fund Balance 9,763,998$ 7,951,468$ 1,812,530$ Unassigned FB as a % of Total Expenditures 31%31% Attachment A to 6-12-23 Minutes Page 20 of 37Agenda Item #1.A.10 Jul 2023Page 24 of 88 Financial Highlights –Enterprise Funds 2022 2021 Change Revenues Utilities 10,575,661 9,842,455 733,206 Stormwater 909,139 898,242 10,897 Sanitation 2,023,972 1,946,377 77,595 Building Code Enforcement 473,873 474,977 (1,104) Total Revenues 13,982,645$ 13,162,051$ 821,698$ Expenses Personnel 2,333,190 2,574,572 (241,382) Other Operating Costs 4,052,701 4,761,369 (708,668) Intergovernmental Charges 1,807,939 1,690,011 117,928 Depreciation 2,482,375 2,586,982 (104,607) Total Expenses 10,676,205$ 11,612,934$ (936,729)$ Operating Income 3,306,440$ 1,549,117$ 1,758,427$ Nonoperating Revenue (Expense)(665,760)$ (540,452)$ (125,308)$ Chng in NP Before Capital Contributions 2,640,680$ 1,008,665$ 1,633,119$ Development Charges & Capital Grants 972,038$ 312,759$ 659,279$ Net Transfers In (Out)496,886$ (1,480,254)$ 1,977,140$ Change in Net Position 4,109,604$ (158,830)$ 4,269,538$ Attachment A to 6-12-23 Minutes Page 21 of 37Agenda Item #1.A.10 Jul 2023Page 25 of 88 Financial Highlights –Enterprise Funds 2022 2021 Change Assets Current Assets 17,139,248 14,351,222 2,788,026 Restricted Assets 2,825,069 2,122,551 702,518 Net Pension Asset 590,793 - 590,793 Lease Receivable 930,926 - 930,926 Capital Assets 32,755,001 33,996,468 (1,241,467) Deferred Outflows 773,416 1,166,970 (393,554) Total Assets and Deferred Outflows 55,014,453$ 51,637,211$ 3,377,242$ Liabilities Current Liabilities 3,375,841 2,945,000 430,841 Non-current Bonds, Notes and Other 9,618,829 11,366,275 (1,747,446) Pension and OPEB 108,043 1,419,579 (1,311,536) Deferred Inflows 1,961,871 66,092 1,895,779 Total Liabilities and Deferred Inflows 15,064,584$ 15,796,946$ (732,362)$ Net Position Net Investment in Capital Assets 22,748,281 22,307,257 441,024 Restricted 2,455,901 2,250,323 205,578 Unrestricted 14,745,687 11,282,685 3,463,002 Total Net Position 39,949,869$ 35,840,265$ 4,109,604$ Unrestricted NP as a % of Total Expenses 138.1%97.2% Attachment A to 6-12-23 Minutes Page 22 of 37Agenda Item #1.A.10 Jul 2023Page 26 of 88 Financial Highlights –Pensions General Police Additions Contributions 1,181,714 1,101,873 Investment Earnings (4,081,483) (2,535,546) Total Additions (2,899,769)$ (1,433,673)$ Deductions Benefit Payments 1,504,566 815,563 Administrative Expenses 45,210 41,745 Total Deductions 1,549,776$ 857,308$ Change Net Position (4,449,545)$ (2,290,981)$ Investment Rate of Return -16.01%-14.98% Actuarial Rate of Return 6.75%6.75% Attachment A to 6-12-23 Minutes Page 23 of 37Agenda Item #1.A.10 Jul 2023Page 27 of 88 Financial Highlights –Pensions General Police Assets Cash and Investments 22,278,551 14,331,538 Other Assets 29,599 18,044 Total Assets 22,308,150$ 14,349,582$ Total Liabilities 260,859$ 5,300$ Net Assets Held for Pension Benefits 22,047,291$ 14,344,282$ Total Pension Liability at 9/30/22 25,540,642$ 17,179,024$ Funded % at 9/30/22 86.3%83.5% Funded % at 9/30/21 106.4%102.2% Attachment A to 6-12-23 Minutes Page 24 of 37Agenda Item #1.A.10 Jul 2023Page 28 of 88 purvisgray.com Attachment A to 6-12-23 Minutes Page 25 of 37Agenda Item #1.A.10 Jul 2023Page 29 of 88 Page 26 of 37 Agenda Item #1.A. 10 Jul 2023 Page 30 of 88 Attachment B to 6-12-23 Minutes Page 27 of 37 Agenda Item #1.A. 10 Jul 2023 Page 31 of 88 Attachment B to 6-12-23 Minutes Page 28 of 37 Agenda Item #1.A. 10 Jul 2023 Page 32 of 88 Attachment C to 6-12-23 Minutes Page 29 of 37 Agenda Item #1.A. 10 Jul 2023 Page 33 of 88 Attachment C to 6-12-23 Minutes Page 30 of 37 Agenda Item #1.A. 10 Jul 2023 Page 34 of 88 Attachment C to 6-12-23 Minutes Page 31 of 37 Agenda Item #1.A. 10 Jul 2023 Page 35 of 88 Attachment C to 6-12-23 Minutes Page 32 of 37 Agenda Item #1.A. 10 Jul 2023 Page 36 of 88 Attachment C to 6-12-23 Minutes Page 33 of 37 Agenda Item #1.A. 10 Jul 2023 Page 37 of 88 Attachment C to 6-12-23 Minutes Page 34 of 37 Agenda Item #1.A. 10 Jul 2023 Page 38 of 88 Attachment C to 6-12-23 Minutes Page 35 of 37 Agenda Item #1.A. 10 Jul 2023 Page 39 of 88 Page 36 of 37 Agenda Item #1.A. 10 Jul 2023 Page 40 of 88 Residential Curbside Collection -- Monthly Costs to City (City Pays) and Monthly Residential Charge (City Collects) Collection Fuel Disposal Increase/ Decrease City Pays GFL Plus 8% * City Collects From Customer % Change 8/1/2021 $8.43 $2.42 $6.60 17.45 18.02 5/1/2022 $8.43 $3.71 $6.60 $1.29 18.74 18.02 10/1/2022 $9.03 $3.71 $6.60 $ 0.60 (7.1%)19.34 18.02 6/1/2023 $9.03 $3.22 $6.60 -$0.49 18.85 18.02 10/1/2023 $9.64 $3.22 $6.60 $0.61 (6.7%)19.46 $1.56 21.02 **16.63% *8% added for additional solid waste collection function expenses, plus reserves **New City rate as of 7-1-2023 is $19.46 plus 8%** ($1.56) = $21.02 -- A 16.63% increase Attachment D to 6-12-23 Minutes Page 37 of 37Agenda Item #1.A.10 Jul 2023Page 41 of 88 Page 42 of 88 Regular City Commission June 26, 2023 MINUTES Regular City Commission Meeting Monday, June 26, 2023 - 6:30 PM Commission Chamber City Hall, 800 Seminole Road Atlantic Beach, FL 32233 INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER: Following the Pledge of Allegiance, Mayor Ford called the meeting to order at 6:30 PM. Deputy City Clerk Nichols called the roll. ATTENDANCE: Present: Curtis Ford, Mayor - Seat 1 Bruce Bole, Commissioner - Seat 2 Michael Waters, Commissioner - Seat 3 Candace Kelly, Commissioner - Seat 4 Jessica Ring, Commissioner - Seat 5 Also Present: Joe Gerrity, Interim City Manager (CM) Jason Gabriel, City Attorney (CA) Kevin Hogencamp, Deputy City Manager (DCM) Ladayija Nichols, Deputy City Clerk (DCC) Steve Swann, City Engineer (CE) Brian Broedell, Principal Planner 1 APPROVAL OF MINUTES 1A. Approve minutes of the Regular Commission Meeting on May 22, 2023. Mayor Ford asked if there were any corrections or changes needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. COURTESY OF FLOOR TO VISITORS Mayor Ford explained the process for public comments and opened the Courtesy of the Floor to Visitors. PUBLIC COMMENT DCC Nichols called each speaker to the podium. Cindy Anderson wished the CM a happy belated birthday. She thanked the Commission for moving forward with the splash pad. She also expressed her opinions on parking issues, the upcoming rate increase for utilities and, the Dora Drive property. Page 1 of 26 Agenda Item #1.A. 10 Jul 2023 Page 43 of 88 Regular City Commission June 26, 2023 Jane Stevens expressed concerns about an overflow of water in her yard and made recommendations on what the City should do moving forward. Pat Hazouri spoke about the development located at the 500 block of Atlantic Boulevard. Stephen Fouraker expressed opinions on the surplus property near Hanna Park. 3. CITY MANAGER REPORTS 3.A. Accept the 90-Day Calendar (July - Sept. 2023) CM Gerrity reported on this item as detailed in the agenda packet. Commissioner Ring requested to have the Land Development Regulation public input meetings on the 90-Day calendar. MOTION: Approve the 90-Day Calendar Motion: Bruce Bole Second: Michael Waters Curtis Ford For Bruce Bole (Moved By) For Michael Waters (Seconded By) For Candace Kelly For Jessica Ring For Motion passed 5 to 0. 3.F. Additional Updates • Mentioned an email to the Commissioners that announced a $500,000 allocation from the Governor that will go towards the Aquatic Gardens project. • Thanked City employees Ellen Lavake and Carlene Matthews for their service and congratulated them on their retirement. • Several projects: Skate park is closed for repair, a depression in front of Whit's Frozen Custard is being repaired, Selva Marina force main is being developed and, the Levy Road pipe project will start this week. • Expressed concern regarding for profit companies using City assets for various activities. • Shared kind remarks regarding John Stinson and expressed condolences to the family. 3.C. Splash Pad Link to Splashpad Project Manual Page 2 of 26 Agenda Item #1.A. 10 Jul 2023 Page 44 of 88 Regular City Commission June 26, 2023 CM Gerrity briefly refernced the information provided in the agenda packet. 3.E. America 250 Marker at Veterans Memorial Park CM Gerrity reported on this item as detailed in the agenda packet and expressed that he would refer this to the Veterans group. 3.D. Dora Drive Update CE Swann provided an update as detailed in the agenda packet. Mayor Ford inquired about the sheet piling referenced in the presentation. CE Swann indicated that this remedy is similar to what Neptune Beach and Jacksonville Beach have. Mayor Ford inquired about the affect the sizing of the pipes would have. CE Swann explained that larger pipes will allow for a more quick and efficient transport of water. Commissioner Bole asked what we know about the property regarding a landfill issue. CE Swann mentioned that this property has not been on a list of properties that has been used as a landfill and that the drainage ditch could potentially cause problems. Commissioner Ring inquired about the funding for widening the culvert. CE Swann indicated that there is a hazard mitigation grant from FEMA that will allow the City to design the culvert and make it wider. He also indicated that the culvert project would still need to be completed even without the property purchase. He mentioned that the water management district agreed that none of the 2.2 acres are wetlands. He shared that his professional opinion is that this property could be a valuable part of the City's overall storm water mitigation work. Mayor Ford asked if the property can it be sold and if anything could be built on it. CE Swann advised that it could potentially be sold as a lawn. Mayor Ford recommended an environmental audit be completed for this property. Commissioner Waters asked how the garbage at Lily Street was found. CE Swann explained that an environmental audit was the first step in helping indicate this issue. Commissioner Ring asked what the time line of the mitigation pond would be if the property is purchased. CE Swann indicated that it could potentially be three to five years if the funding came from FEMA. Mayor Ford would like to see a contract written on behalf of the City purchasing this property at the pre-agreed amount, subject to a 90-day inspection and assessment for feasibility. There was a CONSENSUS from all, except Commissioner Ring, to allow the CM to work with the CE to move forward with the suggested contract terms. 3.B. City Manager Search Update Page 3 of 26 Agenda Item #1.A. 10 Jul 2023 Page 45 of 88 Regular City Commission June 26, 2023 CM Gerrity expressed that he would like to get at least two or three people in for an interview during the time frame of July 25th-27th. He suggested one-on-one interviews, meet-and-greet and then hold public interviews. Commissioner Ring expressed that she liked the plan and suggested posting where we are in the process. Mayor Ford indicated that he is pleased with the responses received from the current posting of the CM job opening. CM Gerrity shared a new application received (which is attached hereto and made a part of this Official Record as Attachment A). He also went over how the process would go: A tour of City facilities, the next day will be one-on-one interviews, the following day will be a meet-and-greet and the last day the Commission would hold public interviews. Mayor Ford asked for feedback regarding one, making a decision while candidates are present, or two, allowing the vote to happen in a separate meeting. Commissioner Bole is in favor of option two and suggested working quickly. Commissioner Waters indicated that he is in favor of option two. Commissioner Bole recommended making a top three list of candidates to interview. Commissioner Ring asked if all three candidates would be in attendance at the same time. CM Gerrity informed that this is a public meeting and that they'll have the option to attend however, he believes that common courtesy would be to let them have the option of not being present while a decision is made. There was direction for CM Gerrity to continue working on the schedule. CM Gerrity stated that he will be reaching out to candidates David Strohl, Michael Lamar and, Gary (Mike) New. Commissioner Bole suggested adding a fourth just in case. The Commission agreed to interview four candidates if necessary. 6-26-23 Attachment A 4. REPORTS AND/OR REQUESTS FROM CITY COMMISSIONERS 4.A. Parks Master Plan (Commissioner Kelly) Commissioner Kelly provided a brief overview on why she wanted the parks plan reopened. Brian Broedell, Principal Planner provided a presentation (which is attached hereto and made a part of this Official Record as Attachment B). Page 4 of 26 Agenda Item #1.A. 10 Jul 2023 Page 46 of 88 Regular City Commission June 26, 2023 Commissioner Ring asked if the amount of people using the racquetball court is known and if it could be a solution. Brian answered that it's a possibility and that there isn't any specific information regarding the use. CM Gerrity mentioned that this project isn't one that would get done this year and suggested adding it to the next budget. ARCC members Joseph Schwarz and Jane Stevens provided their input on the pickle ball and tennis courts. CM Gerrity explained that he would look at the facilities and try to come back with a recommendation for the budget. 6-26-23 Attachment B Commissioner Kelly • Spoke about a Land Development meeting she attended and encouraged everyone to attend future meetings. • Spoke about water usage and suggested getting the City on board with water conservation methods. Mayor Ford asked about being electronic on water meter reading and suggested looking into electronic tracking of water. CE Swann explained that automatic meter reading (AMI) is a costly project that could be implemented incrementally and the current meter readers would reallocate to tracking down any problems. • Described her experience at Wild Wonders and expressed her gratitude for the program. Commissioner Ring • Mentioned that she held three phone calls with CM candidates. She suggested posting the status of the process online. Commissioner Waters • Expressed the he is excited about the STOP Committee starting on July 5, 2023. Mayor Ford • Expressed concerns regarding permitting. 5. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None. 6. CONSENT AGENDA None. 7. COMMITTEE REPORTS 7.A. Arts, Recreation, and Culture Committee (ARCC) Joseph Schwarz, Committee Member provided an update as detailed in the agenda packet. Page 5 of 26 Agenda Item #1.A. 10 Jul 2023 Page 47 of 88 Regular City Commission June 26, 2023 8. ACTION ON RESOLUTIONS 8.A. RESOLUTION NO. 23-22 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, AUTHORIZING THE CITY TO CONTRACT WITH ACON CONSTRUCTION TO PROVIDE DESIGN-BUILD SERVICES FOR THE CONSTRUCTION OF A SPLASH PAD AT DONNER PARK AT A PRICE NOT TO EXCEED $529,500 AND PRE-PURCHASE THE SPLASH PAD AMENITIES FROM WATERPLAY AT A PRICE NOT TO EXCEED $78,000; AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. Mayor Ford read the title of the resolution. 6-26-23 Attachment C MOTION: Adopt Resolution No. 23-22 (as amended). The amended Resolution is attached hereto and made a part of this Official Record as Attachment C). Motion: Candace Kelly Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Jessica Ring For Motion passed 5 to 0. 9. ACTION ON ORDINANCES 9.A. ORDINANCE NO. 55-23-38, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA INCREASING MONTHLY SANITATION RATES BY 16.63% BY AMENDING CHAPTER 16, SOLID WASTE AND RECYCLING, ARTICLE I, SOLID WASTE DEFINITIONS AND PROCEDURES, SECTION 16-10 FEES FOR COLLECTION; PROVIDING FOR INTENT; PROVIDING FOR ADOPTION OF THE NEW RATES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Ford read the title of the ordinance. Page 6 of 26 Agenda Item #1.A. 10 Jul 2023 Page 48 of 88 Regular City Commission June 26, 2023 The Public Hearing was opened. There were no speakers. The Public Hearing was closed. Commissioner Bole thanked the City for their work. 10. MISCELLANEOUS BUSINESS None. 11. CITY ATTORNEY/CITY CLERK REPORTS AND/OR REQUESTS CA Gabriel • Reminded everyone to file their Form 1 by July 1. 12. CLOSING COMMENTS BY CITY COMMISSIONERS AND CITY MANAGER Commissioner Ring • Mentioned that she appreciated the moment of silence provided before the start of the meeting. 9.A. DCC Nichols asked the Commission if a motion was made for agenda item 9A. The Commission proceeded with their vote. MOTION: Approve Ordinance No. 20-23-167. Motion: Candace Kelly Second: Bruce Bole Curtis Ford For Bruce Bole (Seconded By) For Michael Waters For Candace Kelly (Moved By) For Jessica Ring For Motion passed 5 to 0. Commissioner Waters • Apologized to John Stinson's family. Commissioner Kelly • Suggested offering resources to employees to help manage retirement savings. Commissioner Bole • Expressed excitement for the splash pad. 13. ADJOURNMENT The meeting adjourned at 8:28 p.m. Page 7 of 26 Agenda Item #1.A. 10 Jul 2023 Page 49 of 88 Regular City Commission June 26, 2023 Attest: Date Approved:________________ Ladayija Nichols, Deputy City Clerk Curtis Ford, Mayor Page 8 of 26 Agenda Item #1.A. 10 Jul 2023 Page 50 of 88 Attachment A to 6-26-23 Minutes Page 9 of 26 Agenda Item #1.A. 10 Jul 2023 Page 51 of 88 Attachment A to 6-26-23 Minutes Page 10 of 26 Agenda Item #1.A. 10 Jul 2023 Page 52 of 88 Attachment A to 6-26-23 Minutes Page 11 of 26 Agenda Item #1.A. 10 Jul 2023 Page 53 of 88 Attachment A to 6-26-23 Minutes Page 12 of 26 Agenda Item #1.A. 10 Jul 2023 Page 54 of 88 Attgoh nt Bimlonmum 9*’-IIKXIIDSIIP COMIWTTI 2030 PARKS MASTER PLAN ('i/_\-n/_A\(/unlir Hum-/1.I"/uriv/«.1 Page 13 of 26Agenda Item #1.A.10 Jul 2023Page 55 of 88 Attachment B to 6-26-23 Minutes ATLANTIC BEACH CITY COMMISSION PRIORITIES P R I O R I T I E S Page 14 of 26Agenda Item #1.A.10 Jul 2023Page 56 of 88 Attachment B to Background for Parks Master Plan (PWIP) Process began in 2018 with a community survey -291 responses 288 were AB residents WHAT PART OF THE CITY DO YOU LIVE IN’? Answered:231 Skipoec:10 west 6‘ Ma,ypO't Road EETNBEH East of sen -nole Road 3.‘3 O 20 ‘G 60 30 FOG 120 140 ‘I60 18C 200 Page 15 of 26Agenda Item #1.A.10 Jul 2023Page 57 of 88 /Attachment B to X6-26-23 Minutes City of Atlantic Beach Parks &Trails Master Plan Community Workshop December 5,2018 uanouatNARI SERVICE Page 16 of 26Agenda Item #1.A.10 Jul 2023Page 58 of 88 W Attachment B to x 6-26-23 Minutes City of Atlantic Beach Parks &Trails Master Plan Design Charrette October 29-30,2019 NPS RTCA ASLA R ERS_TRA S C0 $RVA TK \IV IL 8.N E TION \f§:\ K‘ ASSISTANCE PROGRAM \ www nps onv/nra '"J Page 17 of 26Agenda Item #1.A.10 Jul 2023Page 59 of 88 PURPOSE of PMP rm-:a:= °Develop a document that will inform and guide decision-making relative to the oversight of parks,facilities and programming into the next decade and beyond -Long range document meant to shape the direction,development and delivery of the park and recreation system Page 18 of 26Agenda Item #1.A.10 Jul 2023Page 60 of 88 ttachment B toParksMasterPlanForma?-=6-=3»-n«t~s 1.Executive Summary -Intro,history and guiding principles 2.Existing Parks °Parks Inventory &maps 3.Park-by-park analysis -Historical Background °ExistingConditions/Inventory °Community Input (public meetings &online survey) °Staff Input °Recommendations Page 19 of 26Agenda Item #1.A.10 Jul 2023Page 61 of 88 Progress Report 6-26-23 Mlnutes AB Dog Park:Walking path &dog obstacle course installed Donner Park:Splash Pad is in progress ¶llel parking installed Howell Park:Bicycle parking installed at parking area Jack Russell Park:Additional shade trees planted along walking path Jordan Park:ADA parking added Rose Dog Park:Water fountain for dogs added Veterans Park:Restrooms &shade trees installed The remaining projects are within the city's 10-year Capital Improvements Plan (CIP)for future implementation.Page 20 of 26Agenda Item #1.A.10 Jul 2023Page 62 of 88 Suggested Next Steps I H 1.Update the plan with input from the community (i.e.community workshops) 2.Continue to look for grants or other funding opportunities Page 21 of 26Agenda Item #1.A.10 Jul 2023Page 63 of 88 Attachment B to 6-26-23 MlnutesTennis&Pickleball HOW IMPORTANT ARE THE FOLLOWING PARK AMENITIES/SERVICESTO YOU AND YOUR HOUSEHOLD: Arsw-2'-‘::!'IEE Sr :p-=_-c E I 5 Donner Park =«:-man -6°-"4 permanent pickle ball courts” Jack Russell Park -”practice tennis courts” O ‘em-nis :c~.rts Page 22 of 26Agenda Item #1.A.10 Jul 2023Page 64 of 88 Attachment C to 6-26-23 Minutes Page 23 of 26 Agenda Item #1.A. 10 Jul 2023 Page 65 of 88 Attachment C to 6-26-23 Minutes Page 24 of 26 Agenda Item #1.A. 10 Jul 2023 Page 66 of 88 Attachment C to 6-26-23 Minutes Page 25 of 26 Agenda Item #1.A. 10 Jul 2023 Page 67 of 88 Attachment C to 6-26-23 Minutes Page 26 of 26 Agenda Item #1.A. 10 Jul 2023 Page 68 of 88 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:90-Day Calendar for the Mayor and Commission SUBMITTEDBY:Yvonne Calverley,Executive Assistant tothe City Manager TODAY’S DATE:July 5,2023 MEETING DATE:July 10,2023 BACKGROUND:The 90-day calendar is included on the agenda for the purpose of setting meeting dates and determining the location,time and whether to videotape special meetings and workshops.The rolling 90-day calendar will be revised after receiving input from City staff and the Commission,and will be included in each agenda for consideration. NOTES: 1)A Town Hall meeting is scheduled for 10 a.m.on Saturday,July 8 in the Chamber. 2)City Commission will hold one-on-one interviews with City Manager applicants on Friday,July 29 at City Hall and Adele Grage. 3)A public meet and greet with City Manager applicants will be held on Friday,July 28 at 5:30 pm in the Chamber. 4)City Commission meeting/public interviews with City Manager applicants will be held on Saturday,July 29 at 10 am in the Chamber. 5)A City Commission special-called meeting is scheduled on Monday,July 31 at 6 pm in the Chamber. 6)Budget Workshops have been scheduled for 5:30 pm on the following dates: July 25 August 7 August 24 (if needed) BUDGET:None RECOMMENDATION:Approve the 90-Day Calendar for July —September 2023 ATTACHMENT:1)Mayor and Commission 90-Day Calendar (July September 2023) BY CITY MANAGER. 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Dramzomwsmv HBHEEmuosumm m_ am ME 2.8 :58 tmonoo Evttsmaom as N -Eu 3 95 33: 6x82 Evsumm 0 (V Q Agenda Item #3.A.10 Jul 2023 Page 71 of 88 S .z,_:...__o__.._..A _.:5 _E :9 :___i3_7.u__ zoa?zzouQZ<mow/*2 ...,./..nS_D.;.mC,.33:EdmmaC.Cdmuzmzp,.C_.Dm2DH5.3207 .w/.QZDm @330 mou_.uO Eu 55 3:3 .H,.m_.. \(ll...I.121.)2v\uN_,,,,\1r‘.s.C,,ur60(Po\vI\\ lb» ,1,.$1>.. ,C.»rimCF .,...s,,.w...a£Wan... omam ScumEESQV caO32one EwzESéa? mH Guam8:223 anm vtmm05Emm:/o_> Emmw::.v.uZ oot_ESou..__.m mo:oEmo...__4 bzsé?m?.5 mm N 3 inw moiombxmommUmm anNwu?mom 223%:d?oomm E;c BEES5 ,>u_>u.x52$? :5mvuv3:82 oo???oonsm nomobsoOmm oN ano $882Umm an26 u2:EEoun_:m on:_.umm,\. _ \") Aw:E-oo>:©an owe 92 so?mud?ov 8 mm ano32Emom EoEm2o>oQ 3838800 aH 2 §:oM-oo>£v anm.Em omno @502UUm<E2 soam?c?oo NH _..H Dramzommsmc ma NI Em 3 HDMHNEEocbmm 35 zamsmv an N 1 Ex 3 .bv_.=£>Eo?cmm 5 6:8 :53: an NI Em 9 BVESZ Eo?cnm 3 0:8 zam?c ca NI Sn 3 woviwwx/Hm$~.E.mm m x-<4 (xx )‘T ._J,. 55 r\r\ V3 tr)Agenda Item #3.A.10 Jul 2023 Page 72 of 88 ='e:nc LOCAL 9VOICES MAKING LOCAL FLORIDA LEAGUE OF CITIES To:Key Officia From:Eryn Russell,Florida League of Cities Date:June 6,2023 Subject:97th Annual Conference Voting Delegate Information The Florida League of Cities Annual Conference will be held at the Hilton Orlando Bonnet Creek in Orlando, Florida,from August 10-12,2023.This conference will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. We ask that each member municipality sending delegates to the Annual Conference designate one of their officials to cast their votes at the Annual Business Session,which will be held on Saturday,August 12.Election of League leadership and adoption of resolutions are undertaken during the business meeting.One official from each municipality will vote on matters affecting the League. in accordance with the League's by-laws,each municipality's vote is determined by population,and the League will use the Estimates of Population from the University of Florida. Conference registration materials were sent to each municipality via the League's e—newsletterand are available online at fIcities.com. If you have any questions about voting delegates,please email erusseII@fIcities.com.Voting delegate forms must be received by the League no later than July 31,2023. Attachments:Form Designating Voting Delegate 301 S.Bronough Street,Suite 300 Phone:850.222.9686 Tallahassee,Florida 32301 Fax:850.222.3306 P.O.Box 1757 Tallahassee,Florida 32302-1757 flcitieacom CHOICES Agenda Item #3.B. 10 Jul 2023 Page 73 of 88 MAKING 97th Annual Conference Florida League of Cities,Inc. August 10-12,2023 Orlando,Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities designate one of their officials to cast their votes at the Annual Business Session.League By- Laws require each municipality to select one person to serve as the municipality's voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified.Voting delegate forms must be received by the League no later than July 31,2023. Desi nation of Votin Dele ate Name of Voting Delegate: Title: Delegate Email : Municipality of: Name Title Return this formto: Eryn Russell Florida League of Cities,Inc. Post Office Box 1757 Tallahassee,FL 32302-1757 Email:erusseIl@flcities.com 2of2 LOCAL VOICES LOCAL CHOICES FLORIDA LIAOUI OF CITIII AUTHORIZEDBY: Agenda Item #3.B. 10 Jul 2023 Page 74 of 88 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM:Proposed Updates to the 2030 Comprehensive Plan and Chapter 24 (Land Development Code). SUBMITTED BY:Amanda Askew,Director of Planning and Community Developme TODAY’S DATE:July 5,2023 MEETING DATE:July 10,2023 BACKGROUND:Staff is proposing to update both the Comprehensive Plan and Chapter 24 (Land Development Code).This process is being initiated by mandatory regulations passed by the Florida Legislature. While we have the Comprehensive Plan and Chapter 24 (zoning code)open,sta?’and the community have identi?ed other areas for changes.Staff intents for this process to transparent and provide multiple opportunities for input. As part of the public input process,sta?‘is seeking initial review and comments by Commission.It is important to note,these topics will also be heard at future meetings. The purpose of the Comprehensive plan is to provide an overarching vision for the future of the community.It is important and provides general guidance on how a community should change over time (long term).The goals, objectives and policies in the Comprehensive plan are carried out through the zoning regulations (Chapter 24). The anticipated process: Public input meetings Incorporated public input into proposed changes Joint workshop with Community Development Board (CDB)and Commission Updated changes sent to Community Development Board (CDB)for recommendations to Commission Commission approval of proposed changes (1 5‘read of ordinances) Comprehensive Plan sent to State and other surrounding cities for review (required by Florida State Statutes) 7.Commission approval after Comprehensive Plan changes approved by State (2“"read of ordinances). .°‘E":'>P’!‘-’t“ BUDGET:None RECOMMENDATION:Commission review and provide input on proposed changes ATTACHMENT(S):2030 Comprehensive Plan Update Overview Chapter 24 Update Overview Chapter 24-Redline tracking chart Chapter 24 Redline REVIEWED BY CITY MANAGER: my Agenda Item #3.E. 10 Jul 2023 Page 75 of 88 .o.EmEu:oE<_uumoao._n_ ovow:a_n_m__m:me_....:n_Eou Agenda Item #3.E.10 Jul 2023 Page 76 of 88 .::._?.._:._,,.,,u.__...+.., ,..u,_,,1...‘:,._,,;: ,.Eu sumo:03:53.1 m:m_..._m>_m:m;m._aEoumm_22:5 ...”_.,..:3..._._ =n_n_w>_m:w:w.:_Eo0 .- m._:. _m.__m$3.m__._ .3 T.:_%_§E_E..:. 2.::........»§::_:_.:..t:_h.m.E,...h..tv._...T.?$...2::_.SE .:..c.Hm...,t_<......5 5.:it :.§=:.a..___.__“..€_?:_:_.:...£. _. ._:._._t£:_.:cmx._u.E2..:__..,.:__.__,:_.;£H M_..__..__;._~....__._:£ _....§5:...E2.2::£._c:.ic E...;......,.::.__:,u.f:._ .......,;::.,.....».~....x_,.”....:__._.w,.§.._:3:3.:_.._z..:...,.._.ti...§..__.E:. :c.E..€,._:__.f_$_..:__u_.___;._;__,._..:x.23.... ..w.._.§._:?__"S_;..ix ::._..L >...__w_=.__._.v:3 ..>.f.3_?._3€,;¥.__.:_..;_:...2,_. ___- .u.m_u__oa w.u.m>_Um3o.m_mommmcE mco_Emmm._n_. m:_v_mE:o_m_umuwmcosum233..22:0 . ”mmoQ.:m 8.3m >n_t2_:_umm_ .m_5 Fn?m m._ucumn_._mH_m._.mmmwhmo..m£o_..-toum.»mh ..umuo£.u.E .w..._...m._.,3.m“._m.u_m_.m...._uomm:mg“ ?g...uhoz.E..c_Eoumewurn .:m.Lmummnurmwu_..mU¢..m ...m_m._w rm c.mENmE A_m._.A.m.......Umt.....a.qd Exam .mFwu_mm: m......uuin.6‘L_..mLnnowmt.m.._oE ..n_n...u..m._.mmn_.1.nm,.r,urm,mm.._2Sn...u..m_.:..m.:@.._.3“....u.Ho._n Em .u....._.mm._on.an.mEn__._mmu._._um.._._.m.w...mmnm......m._mL..n.mm:Em u.?a3...%my“mmm=._oucm__m._mEu mt. noaatmmcou $.55 ucm>ucu_uE_m>m._mcm 35..%_§..3o .E.uEcEm>_._m 2.:t??n newmro_mm_Emmummmacccmwh musu?3termcm5._..ucm_uEm c._..o_..m..:mEou $35 mm?soucw ugm $oEo,.E zmzm.56 art. «.0 r‘ 1 Agenda Item #3.E.10 Jul 2023 Page 77 of 88 m:m_n_w>_m:m;mEEoumm.35> »zm__>_u.:m 02530:m 3&3 m.Em.E\E....%&. mm.c.:.Go..\B93 333 . 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A4.30 83mmiQBm>OgCEMMQ£U.:.\\SND::D\Mm=..>:o$.ucsO “.5 o Agenda Item #3.E.10 Jul 2023 Page 82 of 88 Ams?mou__m_89a_£ t29_._\m:m<ou v_<_._._. gmtm??mc 5.0 o mmcqxooamucm3.6 o ?:.Qco£m.:mQm\s:0 8.5.528 5.0 0 E0_oBmoamm...m_o_o:m_um_:_om;ummg___>>mmc_..mwEu__Q_:n__m:oE_o_u< © v_umo__omm.<mco:mm:_or_..._>>t?m B So gummm m .mmma ..um_o._o_>.._u.m_oc:3_mo_m>>co63¢.m.E_oo:m>>oo_~m:___om:co_..mE.oE_ Agenda Item #3.E.10 Jul 2023 Page 83 of 88 State Requirement 24-65(a)Add lot standards to variance section.Currently,lot standard deviation requests are considered waivers and go to the city commission.This would make deviations from lot standards variance requests which go the Community Development Board. 24-66 Add Community Development Board recommendation to waivers Section 24-17 24-48 24-49 24-62 24-62(a) 24-62(c) 24-62(f) 24-63(m) 24-64 24-65(b) 24-65(g) 24-67 24-68 24-69 24-71 24-81(c), (m),&(n) LAND DEVELOPMENTREGULATIONS CH.24 Pro osal Added/editedde?nitions as necessary. Remove language that is already in Section 24-64.Language is redundant. Remove due to difficulty scheduling a special meeting with commissioners,staff,attorneys, etc.within 10 days.This timeframe is not reasonable and is out of the control of the planning director. Change title to also capture code amendments since there currently isn't a process in place for this in the code. Add language clarifying the purpose of zoning amendments. Change language to more accurately reflect current process of Community Development Boar dmakingrecommendationtoCityCommission.This recommendation is provided in form of meeting minutes,not a written report. Add criteria for review of proposed zoning amendments.This will help the Community Development Board and City Commission when reviewing applications.Language is taken from City of Jacksonville. Add expiration date for use—by-exceptions since one does not exist currently. Not changing any regulations just taking existing language from Sec.24-48 and moving it here so it is all in one place and easier to find &understand. Relocate language to subsection (f)since it makes more sense there. Remove language that is already addressed in subsection (f).(Redundant language) since they are the city's planning agency dealing with land development. Clearly indicate what quali?es as a waiver (vs.a variance). Adding expiration timeframe for waivers (same as variances) Change title to more appropriate title &allow more time for temporary PODS Moved existing section to more appropriate location. Added process and review criteria for Comprehensive Plan amendments since there is not currently anything in the code addressing this.Review criteria was taken from the Comp Plan. Fixtypos. Fees will depend on any changes to the noticing requirements. RELOCATEDLANGUAGET0 SEC.24-92.NO CHANGESTO REGULATIONS. Add easement languagejzorclarity (already a requirement). 24-51(d)Remove mailed notice requirement for text amendments.Sending mailers to every property owner in the city costs roughly $4,000.As a result,staff does not propose code amendments they are brought up which results in issues going unresolved until there are enough amendments to justify the costs to advertise.Staff is proposing to add noticing in the newspaper and on the city website. Agenda Item #3.E. 10 Jul 2023 Page 84 of 88 24-81(j) 24-82(b) Remove minimum living sizes to allow alternative housing options that are more affordable. Removing this ”regulatory barrier”is recommended to increase housing affordability options. Smaller homes are also more environmentally friendly and can avoid impacts to wetlands, trees,€tC. Add elevators to allowed projections into the side yard setback,to encourage aging in place. Adding allowances for accessory structures since it is currently not addressed. Add maximum projection width to address large "bump-outs”on second story side walls that have become common.Currently,there is no maximum width for these. 24-81(k) 24-82(a) 24-82(c) 24-83 24-84 24-85(c) 24-88 24-89 Language repeated in Sec.24-252 and chapter 8.(Redundant language) Additional language is just for clari?cation,does not change what is already allowed. Relocated to 24-151,no changes to regulations. Language added because with proposed maximum front setback in commercial districts, instead of minimum front setback,it is important to clarify which side is the front yard for commercial properties.Subsection (d)removed for same reason. Proposed language added for clari?cation,does not change what is already required. Add language from subsection (b)(4)since it is more appropriate in this location.Not changing any regulations,just adding existing language here. Correcting numbers to match density requirements. Adding requirements for larger townhome developments including separation &setback variations.Subsections (e)&(f)are existing. Garage apartment regulations were moved to sec.24-151 "accessory structures" 24-86 Remove language that grandfathers accessor"uses and structures of existing duplexes.The duplexes would still be allowed to be rebuilt but staff does not see why accessory uses 8: structures should be grandfathered as well. 24-89 24-90 24-91 74-07 that reduce their impervious surface coverage from stormwater retention.The purpose is to encourage redevelopment along Mayport Road by creating more buildable area and removing a major cost.Also,by removing impervious surface the drainage would still be improved on the site compared to existing. Add regulations for artificial turf due to growing use of material.Based on UF report,staff proposing to consider it as impervious surface and to not allow it in certain areas. elevation 2.5 feet above the adjacent base flood elevation for properties within the 500—yr floodzone.This recommendation is based on the Coastal Vulnerability Assessment findings. from existing grade instead of finished grade and a height survey will be required for proposed buildings over 34 feet in height. 24- 104,105,10 6,107,109 (b) 24-102 Add a section for minimum building elevations.This is an important requirement that is Add a section for building height.Currently,maximum height and how to measure it are located in various areas in the code and are difficult to locate.This section would put them in This language is not new,but was relocated from Sec.24-112 (CGdistrict).Staff believes the language should apply to all zoning districts,not just the CG district (where it is currently). 5-!’J1. one place so it is easier to ?nd.All language is existing,EXCEPTbuildings would measure height difficult to find in our code currently.Allare existing regulations,EXCEPTrequiring a floor Allexisting language,EXCEPTproposed language to exempt non-residential properties Agenda Item #3.E. 10 Jul 2023 Page 85 of 88 ‘-o.In 24-104,Existing regulations,no changes to regulations.Added here to make it easier to ?nd. 105,106, 107,108 (e) 105,106 (f) 24-107(d) 24-108(d) 24-1 10(f) 24-110, 1 11,1 12(g) Proposed language to require new development and major remodels to meet 45%max impervious coverage.New language would still "grandfather"existing coverage if over 45%, but if the property is redeveloped it would have to meet the 45%max coverage. Change minimum lot width in RG (2-family)zoning district from 75 feet to 50 feet.Current code would not allow a 100'X 100’lot to split into two lots even though density allows 3 units. The area was also platted and developed as 50’wide lots.The 75’width requirement does not make sense for this area. Change minimum lot width in RG-M (multi-family)from 75 feet to 40 eet.Current code wouldn't allow split of 100’X 100’lot into two single family homes even though high density allows 4 units.This area also was not platted or developed as 75 foot wide lots,so this requirement does not make sense for high density multi-family zoning. Proposed changes intended to allow residential properties same setbacks as adjacent RS-2 district and to bring commercial development closer to Mayport Road,away from residential, to enhance &activate the planned greenway (i.e.have building frontage facing greenw y rather than parking lot). Proposed language to require new development and major remodels to meet the maximum impervious surface percentage.New language would still grandfather existing coverage UNTIL the property is redeveloped. 24-111(e)Add max front setback and reduce side/rear setbacks to bring buildings toward street and allow flexibility in site design.Keep buffer from residential. 24-112(b)—Removelawn care and pest control as they are similar to contractors which is a use-by- exception in this zoning district. -Require drive thru banks to receive Board approval as use-by-exception (same as drive-thru restaurants) 24-109(c) 24-109(i) 24- 110(b)&(d) 24-111(a) 24-111(b) 24-111(d) 24-112(b) Language relocated to accessory structures section.No Change to Requirements. Proposed to replace with recreational facilities as seen in other residential zoning districts. Language relocated to fence section.No Changes to Requirements. Remove clinic because medical/dentaloffices and clinics are used interchangeably.To not allow clinics is contrary to allowing medical offices. Remove language so the intent is consistent with the intent language of the CG district in the Comprehensive Plan. -Clinics and offices are used interchangeably,remove ”clinics" -Replace ”medium”with "applicable"as this zoning district is within a future land use category that allows high density. —Addon—premises consumption as a use—by—exceptionsince it is already allowed by Chapter 3, so this doesn't change what is allowed it is just added here for clarity. -Add food truck park as a use—by—exceptionrequiring Board approval. Already allowed in subdivision section,adding here for clarity. Language relocated to 24-102 so it applies to all zoning districts,not just this one.Also removing redundant language that is stated twice.NO CHANGESTO REGULATIONS. 24-104, Agenda Item #3.E. 10 Jul 2023 Page 86 of 88 24--Allow alcohol indoors and 100 feet from residential 116(b)&(c)—A|low food trucks with Board approval 24-117 Add environmental goals that will help the Community Development Board and Commission review SPA zoning applications. 24-115(b) 24-115(e) 24-151 24-157 -Remove minor automotive service as this is an industrial type use not consistent with the Mayport Vision Plan or Comprehensive Plan. -Specify that residential uses must contain commercial when located on Mayport Rd.or Atlantic Blvd. -Allow live entertainment indoors (outdoors still requires Board approval) -Allow alcohol if indoors and at least 100 feet from residential property. -Allow amusement attractions such as mini-golf or axe-throwing with Board approval -Allow food truck park in accordance with proposed regulations in sec.24-166 with Board Revise setbacks to bring buildings closer to street and provide flexibility with site design in accordance with Mayport Vision Plan -Allow consumption of beer &wine in restaurants as permitted use (allowed in all other commercial districts). -Allow consumption of alcohol if indoors and at least 100 feet from residential. Increase allowable imperviou surface coverage in CBDto 85%(same as Neptune Beach).They will still need to retain all stormwater runoff on site.No or high maximum coverage is commor in Town Center/Downtowntype districts. "Re-worked"this section to make it easier to read and for consistent regulations. -Allow 160 square foot sheds as this is a common mid-size shed (currently 150) -Require a driveway be connected to detached garages -Add requirements for uncovered decks (based on recent complaints/issues) -Add satellite dish requirements that meet FCC regulations. -Require setbacks for 6 foot fences along Beach Ave (considered rear yard for most properties) —Allowing6 foot fences in backyards on corner lots to go to property line (currently 10'side setback).This allows more usable backyard space. Add incentive for businesses that provide EVready parking. 24-161(a) 24- 161(b)(5) 24—161(h) 24-161(i) Added intent language and moved regulations to appropriate sections below (did not remove, just relocated the language) Language removed is already included in 24-163,which is a more appropriate section for it (redundant language). -(a)is existing language. -(b)is to allow a portion of parking to be designed for compact cars or golf carts (copied from COJ) -(c)is to add dimensions for parallel spaces which the code currently does not have. -(3)is to allow minor flexibility for smaller lots (i.e.on Mayport Rd) -(4)is very common and tandem parking is not addressed currently in the code -(5)is very common requirement to protect pedestrians and buildings from cars. Change required parking for shopping centers to meet that of retail,office,and similar service uses since these uses often occupy the majority of a shopping center. 24-161(k)Require EV parking sggcesin large new pa_rkinglots (increasingly common in FL 24-161(g) 24-112(e)This is already allowed but added here for clarity. 24-113(c)Add uses that are not speci?cally addressed in the code currently. 24—112 approval 24-112(c) Agenda Item #3.E. 10 Jul 2023 Page 87 of 88 24-161(I)Add requirements for bicycle parking/racks. 24-162 Remove current language since it is addressed in 24-161 and is not needed 24-163 Minor changes 24-177 24-189 24-203 24-247 ”Re-work”this section so it is easier to read and enforce.No change to regulations. Language added for clari?cation.Already allowed. Replace existing language with less stringent submittal requirements since this is only for preliminary review and does not have to meet statute requirements for ?nal plat review.This will simplify the process and make it less complicated. Add a purpose and intent section for this Division. 24-162 24-166 24-169 24-170 24-171 24-175 24-176 24-190 24-250 24-251 24-252 24-253 24-171 Add driveway section as driveways are barely addressed in the current code. Add regulations for food trucks.Currently,the code allows them but does not include parameters/regulations.The proposed regulations are based on other cities in FL. Fixing typo and adding how to measure the distances. Adding an overlay district for the planned greenway construction in order to capitalize on asset. Adding commercial development standards to enhance the design of our commercial districts. The current regulations are broad and unclear. Remove uses that are not consistent with the Mayport Vision plan and Comprehensive Plan Enhance interior landscaping requirements. Add minimum planting sizes Limit the number of palm trees used Allow flexibility on smaller lots Add a process for "minor p|ats"that would facilitate process for small subdivisions that meet the code and do not require infrastructure improvements. Require a transportation impact analysis for developments anticipated to generate large amounts of traffic.This language is based on Neptune Beach's regulations. Add clear requirements for when sidewalks are required.The code does not currently address this. Language added to help ensure roads can handle development and necessary improvements are required. Language added to address new utilities required for new development Language added for easements requirements. Language added to address new lots Revise wetland protection regulations to clearly state what buffers are required and what allowed in wetlands and buffers. 24-270 Remove duplicate language and add existing language to appropriate section 24-256 24-2 54 24-172(c)Adding max width of architectural ”bump-outs”often seen on side walls.This will limit the encroachment along side property lines. am’ Agenda Item #3.E. 10 Jul 2023 Page 88 of 88