Environmental Stewardship Committee (ESC) - 12 Jul 2023 - Agenda - Pdf
City of Atlantic Beach
Agenda
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, July 12, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. COURTESY OF THE FLOOR (5 MINS.)
4. CONSENT AGENDA
4.A. Approve minutes of the June 14th regular Environmental Stewardship Committee 5 - 11
meeting.
Environmental Stewardship Committee (ESC) - 14 Jun 2023 - Minutes - Pdf
4.B. Subcommittee Reports 13 - 25
Tree Subcommittee minutes 06.14.2023
ESC Outreach Subcommittee June 21 minutes
Sustainability Resilience Subcommittee Agenda and Minutes June 2023
Notes from publicly noticed 062023 meeting with Steve Swann
Meeting with K Hogencamp 063023
4.C. 90 Day Calendar 27 - 56
2023 Working Calendar July
4.D. ARCC & ESC joint meeting minutes 57
ARCC_ESC 5Jul minutes
4.E. Energy Reduction Infographic 59
Energy reduction infographic
5. CHAIR REMARKS
5.A. SITES
5.B. Planit Geo webinar notes
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6. SIGNIFICANT MATTER ARISING IN SUBCOMMITTEES
6.A. Tree Subcommittee
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Environmental Stewardship Committee (ESC) - 12 Jul 2023
6.B. Outreach Subcommittee
6.C. Sustainability and Resiliency Subcommittee
7. MAYOR AND/OR STAFF
7.A. Marsh baseline grant
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FW_ FOR IMMEDIATE RELEASE_ USACE Jacksonville publishes proposed FONSI
and Draft SEA for Duval County, Florida
8. OLD BUSINESS
8.A. Proposed ESC membership terms 63 - 64
draft c23 change to ESC memberships terms_ r1
8.B. AB conservation Challenge Pilot update
8.C. Neighborhood Ambassador Program update 65
DRAFT ESC Neighborhood Ambassador Program
8.D. ESC member onboarding packet update
9. NEW BUSINESS
9.A. City Volunteer Program Status report
9.B. Charter Review Committee
9.C. Environmental Film Series
9.D. Baker Center = Resilience Hub
10. ADJOURNMENT
Any person wishing to speak to the Environmental Stewardship Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida Statutes,
persons with disabilities needing special accommodations to participate in this meeting should
contact City Clerk Donna Bartle at 247-5809 or at City Hall, 800 Seminole Road, Atlantic Beach,
Florida not less than three (3) days prior to the date of this meeting.
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Environmental Stewardship Committee (ESC) - 12 Jul 2023
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Agenda Item #4.A.
12 Jul 2023
MINUTES
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, June 14, 2023 - 6:00 PM
Commission Chamber
Present: Amy Palmer, At-Large Member, ESC
Linda Chipperfield, At-Large Member, ESC
Patrick Nobles, At-Large Member, ESC
Daniele Giovannucci, Vice Chair, At-Large Member, ESC
Romy Vann, At-Large Member, ESC
Barbie Brooksher, District 1312 Member, ESC
Sarah Boren, District 1306 Member, ESC
Bruce Andrews, Member
Absent: Anastasia Houston, At-Large Member, ESC
Mark Gabrynowicz, ESC Chair, District 1307 Member
Also Present: Brian Broedell, Principal Planner and Environmental Coordinator
Candace Kelly, City Commissioner, Seat 4
1. CALL TO ORDER AND ROLL CALL
Sarah Boren called the meeting to order in Mark Gabrynowicz' absence. Linda Chipperfield
called the roll.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. COURTESY OF THE FLOOR (5 MINS.)
There was no public comment.
4. CONSENT AGENDA
Approve minutes of the May 17 regular Environmental Stewardship Committee
A.
meeting.
Approval of Subcommittee minutes (Tree subcommittee did not meet in May and
B.
S&R did not have a quorum)
MOTION: to approved the consent agenda
Motion: Daniele Giovannucci
Second: Romy Vann
A vote was not recorded. There was no dissent to the motion.
Environmental Stewardship Committee (ESC)
June 14, 2023
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Agenda Item #4.A.
12 Jul 2023
5. CHAIR REMARKS
Joint meeting with Community Development Board (CDB) and Arts Recreation
A.
Culture Committee (ARCC)
Sarah Boren recommended looking over Mark Gabrynowicz' agenda from his meeting
with other chairs. She said there were lots of cross overs and opportunities to collaborate.
B. Update from meeting with Recreation Dept. and Joe Schwartz
Sarah Boren reported she will meet with Joe Schwartz next week to brainstorm
recruitment, retention, and recognition of volunteers.
Sarah Boren encouraged members to take a look at the Weekly Reports and City Projects
pages on the city website.
6. SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES
A. Sustainability and Resiliency
---Water and Energy Benchmarking Program
Sarah Boren reported that the "AB Conservation Pilot Challenge" is launching soon. She
said the goals are to get at least 50 households to participate and to have those households
reduce their water and energy consumption. Further discussion about the program
ensued.
She reported that the committee is working on milestones and metrics for the
Sustainability and Resiliency Community Action Plan.
B. Outreach
--Update on Welcome Kit
Linda Chipperfield stated that the draft of the ESC's portion of the welcome kit is in the
agenda packet. She reviewed the draft. She said the welcome packet will be on the
website and at city hall. Discussion ensued.
Linda Chipperfield reported GLF, COAB's trash service, has agreed to begin recycling
pickup from apartment and multi-family units. She said outreach plans on advertising
this change.
Sarah Boren reported the annual awards meeting was moved from December to January
25th. She reported that she is working with Kevin Hogencamp to have a folder that the
ESC can upload documents to.
C. Tree
Bruce Andrews reported that 44 trees were planted in May for the Adopt a Tree program.
He said they discussed Adopt a Tree plantings in the back yard. He said this will have to
Environmental Stewardship Committee (ESC)
June 14, 2023
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Agenda Item #4.A.
12 Jul 2023
be done via ordinance change, so they want to gather other proposed changes to present
all at once.
He reported that they discussed palm tree relocation. He said they would like to have a
workshop with different subject matter experts to talk through the process and how to
encourage homeowners to take part in palm relocation.
Amy Palmer reported that she has been communicating with a Commissioner for
Alachua County about their tree ordinance. She said it is very strong and someone is
willing to come talk to the ESC. Members were in agreement with having a presentation
by Alachua County.
MOTION: to have Amy Palmer contact a representative from Alachua County to have a
presentation on their tree code
Motion: Daniele Giovannucci
Second: Linda Chipperfield
Amy Palmer For
Linda Chipperfield (Seconded By) For
Daniele Giovannucci (Moved By) For
Romy Vann For
Barbie Brooksher For
Sarah Boren For
Bruce Andrews For
Motion passed 7 to 0.
Sarah Boren suggested putting a time frame on cumulating and writing revisions to Chapter 24.
She said the tree assessment will be complete in October so she suggested aiming to have
revisions ready to present to commission in November or December. There was no dissent to
the idea.
Romy Vann asked if there was any record keeping of potential spots for right-of-way trees.
Bruce Andrews said Amanda Askew and Brian Broedell keep record of this. She suggested
looking at Seaspray Avenue as a potential planting location.
Commissioner Kelly stated that as the interviews for City Manager continue, she will be asking
questions regarding Environmental Stewardship.
Romy Vann proposed expanding the Heritage Tree species to all designated maritime species.
She asked if this is a tree subcommittee matter. Sarah Boren said this will be recorded onto the
list of potential Chapter 24 changes. Discussion about Heritage Trees ensued.
7. MAYOR AND/OR STAFF REQUEST
Environmental Stewardship Committee (ESC)
June 14, 2023
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Agenda Item #4.A.
12 Jul 2023
A. Discussion about Artificial Turf
Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by
staff at the May meeting. She said they should make their recommendation base on
environmental aspects.
MOTION: to not allow artificial turf
Motion: Daniele Giovannucci
No second. Motion failed
Discussion about a recommendation continued.
MOTION: to support staff's recommendation to consider artificial turf 100% impervious
Motion: Bruce Andrews
No second. Motion failed.
Discussion about a recommendation continued.
MOTION: to support staff's recommendation to consider artificial turf 100% impervious and
to not allow artificial turf within 50 feet of a water body
Motion: Patrick Nobles
Second: Linda Chipperfield
Daniele Giovannucci said the motion should specify waterbodies to include drainage features.
Discussion ensued. Sarah Boren asked why staff did not include drainage features in the
revision. Brian Broedell clarified that the draft does say artificial turf shall be at least 50 feet
from water bodies, shall not be allowed in swales, and shall not be within the dripline of a
regulated tree. Discussion ensued. Patrick Nobles withdrew his motion.
MOTION: to support staff's recommendation to consider artificial turf 100% impervious
Motion: Bruce Andrews
Second: Romy Vann
Amy Palmer For
Linda Chipperfield For
Patrick Nobles For
Daniele Giovannucci For
Romy Vann (Seconded By) For
Barbie Brooksher For
Sarah Boren For
Bruce Andrews (Moved By) For
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Agenda Item #4.A.
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Motion passed 8 to 0.
Daniele Giovannucci suggested the language to address the root system rather than the dripline.
Bruce Andrews agreed and suggested making the regulation based on the tree's diameter a breast
height. A revised motion was not made.
E. Discussion about Impervious Lot Coverage
Sarah Boren gave a summary of the proposed changes to Chapter 24 as presented by
staff at the May meeting.
MOTION: to support staff's recommendation of setting the maximum impervious surface
area at 45% for all residential properties within Commercial Zoning districts
Motion: Daniele Giovannucci
Second: Patrick Nobles
Amy Palmer For
Linda Chipperfield For
Patrick Nobles (Seconded By) For
Daniele Giovannucci (Moved By) For
Romy Vann For
Barbie Brooksher For
Sarah Boren For
Bruce Andrews For
Motion passed 8 to 0.
F. Discussion about making a recommendation on the grandfathering of impervious
surface area ensued.
MOTION: to support staff's recommendation on grandfathering of impervious surface area
Motion: Daniele Giovannucci
Second: Romy Vann
Amy Palmer For
Linda Chipperfield For
Patrick Nobles For
Daniele Giovannucci (Moved By) For
Romy Vann (Seconded By) For
Barbie Brooksher For
Sarah Boren For
Bruce Andrews For
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Agenda Item #4.A.
12 Jul 2023
Motion passed 8 to 0.
G. ESC budget status report
Sarah Boren reported that the budget has been submitted to the City Manager under the
Planning Department budget.
H. ESC's recommendation for city managers job experience
Sarah Boren gave an update on the City Manager search. Commissioner Kelly discussed
this under item 6.C.
8. OLD BUSINESS
A. ESC membership terms and recruitment for anticipated spots
terms will be expiring at the end of
2024. She said seat 6 is open, and Bruce Andrews, Sarah Boren, Mark Gabrynowicz, and
Sarah Boren will term out at the end of 2023. Discussion about the terms and Ordinances
enforcing terms ensued. Sarah Boren said she would continue to work with the City Clerk
to clarify terms.
B. ESC Member Onboarding packet
Sarah Boren asked for feedback on the draft Onboarding packet. Linda Chipperfield said
she felt the packet was a bit too long. Romy Vann said she had minor edits to the
language that she will email. Daniele Giovannucci said to have the main duties clear and
upfront to reference.
Neighborhood Ambassador Program
C.
Sarah Boren discussed the idea and said the ESC needs to work out the scope of work.
Discussion ensued.
D. ESC Calendar
This item was added to the agenda. Sarah Boren asked members to email her with
Amanda Askew on copy if there are any changes to the calendar.
9. NEW BUSINESS
A. Proposed update to Chapter 23 (membership terms) by chair
B. Howell Park clean up - tentative date June 24
Sarah Boren said the Howell Park clean up is scheduled for June 24th and she has a sign
up sheet for the event. Discussion about the clean up ensued.
C. Member Closing Remarks
Amy Palmer expressed her concern of the potential for insurance companies dropping
the state of Florida. She suggested having a speaker come speak in efforts to get ahead
Environmental Stewardship Committee (ESC)
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Agenda Item #4.A.
12 Jul 2023
of the problem. Sarah Boren suggested having a speaker salon series on the topic.
Members were in support.
10. ADJOURNMENT
There being no further discussion, Mayor Glasser declared the meeting adjourned at 10:30 p.m.
Attest:
Amanda Askew Mark Gabrynowicz, Chair
Environmental Stewardship Committee (ESC)
June 14, 2023
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Agenda Item #4.B.
12 Jul 2023
ESC Tree Subcommittee Minutes – June 14, 2023; 5:15 p.m.
Bruce Andrews present. Dan, Mark and Patrick absent.
Joined by Sarah Boren and Amy Palmer.
Staffed by Brian Broedell.
No public comment.
th
No update on 19 Street litigation.
Adopt-a-tree –
44 trees planted
o 14 in Oceangate – 9 oaks and 5 cedars (4” trees) ($950)
o 40 in front yards – 30 gallon ($200)
Brian said our spending was limited due to budget/allocation issues; for 2023/2024 Amanda will
address to ensure adequate funds for tree plantings
A street captain program would likely increase resident participation
St. Augustine tree program allows back-yard plantings – we should consider allowing in COAB
Staff and committee need to develop a public planting for this fall
Sarah mentioned looking at heat maps – i.e. Beach Avenue and Mayport Road
We could seek out private property sites where public ROW is not feasible
Watering will be important
o Keep plantings to a contiguous area
o Purchase water bags
Meeting adjourned at 6:00 p.m.
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Agenda Item #4.B.
12 Jul 2023
COAB ESC Outreach Subcommittee
June 21, 2023 Meeting Minutes
1.Call to Order and Roll Call
Amy acting as Chair called the meeting to order at 4:58 pm.
Present: Amy, Patrick, Sarah, Mark
Absent: Linda, Barbie, Anastasia
2.Courtesy of the Floor
No visitors were attending.
3.Approval of Minutes
The minutes of the 17 May23 meeting were approved as written.
4.Chair Remarks
Amy discussed St Johns County program to incentivize water usage reduction through pricing. Synopsis follows:
ST. JOHNS COUNTY, Florida, June 20, 2023 – The St. Johns County Board of County Commissioners
approved a resolution on June 20, 2023, for a 3% reduction in customer usage rates for water and
wastewater provided by the St. Johns County Utility Department (SJCUD). Overall, about 90% of water
customers could see a decrease in their monthly bill. SJCUD is a non-profit utility and serves
approximately 54,000 water customer accounts and 45,000 wastewater customer accounts. The usage
rate reduction goes into effect on July 1, 2023.
5.Agenda Items
5.A. Budget status
Sarah briefed status of COAB’s proposed budget. The City Commission is to approve in 3 weeks. She
recommended a close watch on the process.
5.B. Water & Energy Benchmarking Program (Priority 1C) –
Sarah briefed status of AB’s Water Conservation Pilot Program. Current state is solicitation for volunteers. The
goal is for 50 AB households to participate in the six-month Pilot program which kicks off at the end of July.
Action items includes development of a training program for the participants and an outreach effort to increase
community awareness of the program. Several suggestions were made to achieve this, including:
- use of door hangers
- an ESC station at the Sunday Farmers’ Market
-contacting community organizations, e.g., the Rotary and related commercial enterprises, e.g.,
Houlihan’s
5.C. AB Ambassadors Program (Priority 2A)
Sarah discussed her meeting with ARCC member Joe Schwartz to coordinate volunteer recruitment efforts. Mark
discussed Staff’s (Kevin Hogenacamp) plan to create and hire a part time Volunteer Coordinator to manage the
several volunteer efforts currently in place within the community.
5.D. Welcome Kit update (Priority 5C)
Amy briefed the initial submission of ESC related topics have been written and submitted to Kevin.
5.E. ESC Member Onboarding Package Priority 5G)
Sarah briefed current state of the ESC member onboarding document. Work is in progress to include suggestions
from 14 Jun23 ESC meeting.
5.F. Howell Park clean-up (Priority 5)
The date for the clean-up will be moved to later to resolve several issues.
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Agenda Item #4.B.
12 Jul 2023
5.G. IPM Best Practices Outreach campaign (Priority 3C)
Mark stated that he has received one input from the ESC and that as it was significant, he would incorporate the
recommendation into the plan. He urged others to review and comment.
5.H. AB vulnerability assessment and implementation Outreach campaign (Priority 4A)
Sarah stated that it is still unclear why the recently proposed Flood Management Plan submitted by Staff to the
Commission was not approved. She recommended that the ESC help with its approval/adaptation. She
additionally reviewed her meeting (along with Romy) with the City Engineer Steve Swan. Several topics were
discussed including the use of septic tanks in AB, the Marsh study, erosion protection plan, proposals for the
height of the first furnished floor, and use of trees and understory in swales.
Given the significance of the topics, Mark asked Sarah to brief the meeting discussions at the next scheduled
ESC meeting.
6.New Business
6.A. Recycling campaign for multi-family units
All recognized the need for a coordinated outreach effort to explain the recent recycling rules which will now
include muti-residences.
6.B Other
The subcommittee discussed the Salon Speaker series and measures to increase participation.
7.Adjournment
Via an approved motion the meeting adjourned at 6:20 p.m.
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Agenda Item #4.B.
12 Jul 2023
reCOAB Welcome Kit
5/4/23
The Welcome Kit has become a priority for the city manager and Kevin is staff lead on it. The idea is for this to be a comprehensive kit,
not just for the ESC's environmental priorities. Kevin would like the ESC Outreach Subcommittee's help with the items for the
Welcome Kit that do fit the mission of the ESC.
We will get started with what we have and what can be accomplished in the next few weeks. The Welcome Kit would then be flexible --
to add to, remove from, and improve, as needed. There will be a physical Welcome Kit as well as a digital companion Welcome Kit on
the CoAB website.
Among the items needed for the Welcome Kit are some that already exist. Please send these to Kevin, if you have them and haven't
already done so. These include:
-Do I Need a Tree Permit?
-Mayor's Monarch Pledge info and milkweed info
-How to Read Your Water Bill
-Application for free Adopt-a-Tree Program
-AB Loves Trees graphic (for stickers and possibly tote bags)
-Balloon ban (Kevin has)
-Walk and bike trails in CoAB (Kevin has)
-Auto-pay water bill (go paperless)
Following are new items for the Welcome Kit that Kevin would like our help to produce:
-Guide to CoAB parks (Linda, those are the graphics Kevin sent to you yesterday). This includes a listing of parks, map, amenities, etc.
-Sea Turtle Nesting Season - timeframe for nesting season, don't disturb nests, lights out, etc. (Kevin said we could borrow from
Beaches Sea Turtle Patrol
-Protect the Dunes - why, stay off them, and what do sea oats look like, etc.
-Watering Days
-Water conservation tips and goals
-Energy conservation tips and goal
-Tree trimmer training program - link to verified list on website
-Heritage Trees info and how to get a designation
-Right Whale sighting and reporting
-ESC info: ESC member volunteer description, our mission, when we meet, salon series, sign up for newsletter, etc.
-CoAB Litter Basket Program, plus other trash pick-ups
-Recycling in CoAB
-Landscaping with natives - suggested plants for our conditions; avoid biocides and over fertilizing
-Avoid these invasive plants -- (example from Sanibel - see attached)
-Photo guide to maritime tree species
I am not listing the non-ESC items to go into the Welcome Kit, btw.
I am also attaching a scanned document of several items from the Sanibel Welcome Kit. Please feel free to borrow from these.
T hanks!
Amy
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Agenda Item #4.B.
12 Jul 2023
Sustainability & Resilience Subcommittee Meeting
Thursday, June 22, 2023 9-10am
Agenda & Minutes
1.Call to order and roll call
Attendance: Mark, Melinda Simmons, Romy, Shay Hill (JEA) & Sarah
Absent: Chris Perle, Chris Kelcourse, Barbie Brooksher
2.Agenda Adjustments -- None
3.Consent Agenda -- Approved
4/27/23 minutes
ESC Planner, Calendar, Accomplishments & Metrics
4.Courtesy of the floor / Public comment -- None
5.Staff Report – No staff present; punted to next meeting
Tree assessment update
Lifeguard Station update
6.Reports and/or requests from other COAB Boards/Committees/Subcommittees/Working Groups
Mark reported that ESC and ARCC are meeting about volunteerism
7.New Business
Howell Park June Clean Up – This event that was organized in response to a video sent by a resident was
cancelled because trash situation had already been rectified by COAB Public Works, the other reason for
the event (to talk about the littoral planting) was not ready to be discussed, and it was going to be really
hot.
Howell Park Littoral Planting – Romy provided an update. Looking for correct equipment and where to
put spoils from dredging. Melinda offered a possible suggestion for the spoils placement.
8.Continued/Ongoing/Unfinished Business
Update on voluntary energy & water benchmarking program – Sarah provided an update.
Recruitment – Members brainstormed ideas of how to get the word out including July
Farmer’s Market, businesses like ACE and Houlihan’s, door hangers, Rotary, schools when they
are back in session
Program content – Sarah reviewed draft training schedule and content
Partners – Sarah needs to follow up with UF and SJRWMD
Incentives/recognition – Shay suggested looking into JEA’s energy audits. Seattle offers free
toilets including install and recycling. Apparently a toilet flapper should be replaced around
every 5 years.
Discussion led to understanding that we need more info on AB well water usage and how it
would be ideal to have a system that texts when you have abnormal water use. This would
involve having AMI technology installed.
Update on working group recruitment – No real update except working group recruitment will be a part
of the volunteerism discussion with Kevin and ARCC
Milestones and measurement metrics for SRCAP & 2050 goals update (Working draft using NS&E) –
Discussed how to keep moving forward with this priority. Conclusion was that members should just
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Agenda Item #4.B.
12 Jul 2023
work in whatever platform works for them (e.g., excel, word, ppt, etc) and send to Sarah to compile and
put into an external document to share publicly.
Discussion of status update on S&R Subcommittees 2023 priorities – Did not get to.
9.Old Business
Proposed ESC budget – removed water monitoring equipment dollars – Sarah shared with Melinda that
her idea of adding dollars for water monitoring equipment was removed from ESC’s proposed budget
due to cost of lab analysis and we thought we could get by with COJ monitoring data for now. Melinda
shared that she was thinking of a much more basic monitor like a turbidity meter.
10.Courtesy of the floor / Public comment -- None
11.Closing Comments – Mark emphasized the importance of the educational component of all this work.
12.Adjournment
Supporting Information/Materials
S&R Subcommittee 2023 Priorities (Decided during February meeting)
TOP FOUR
Support Commission priorities of energy and water conservation (2023 Commission Priority / CAP:
Energy & Climate and Water)
Determine how to set short- and medium-term milestone targets for each SRCAP 2050 goal and
determine best measurement metrics to show progress toward long term goals. (requested by
Commission for next SRCAP report)
Conduct an annual SRCAP survey (SRCAP: Governance, Outreach & Education)
Review and report out on status and progress of SRCAP before the end of the year annually and educate
accordingly (required in SRCAP)
ADDITIONAL
Improve use of landscape and rainwater harvesting tools to capture rainwater for filtration or reuse.
(2023 Commission Priority – stormwater management / CAP: Water)
Assess feasibility and support adoption of expanding the Baker Center services to include serving as a
Community Resilience and Sustainability Center and creating a centralized virtual accessible space with
educational programming so residents and businesses know where to go to learn about and engage in
sustainability and resiliency efforts (CAP: Education & Outreach)
Start learning and paving way for AB to become a solar and EV ready community (2023 Commission
Priority / CAP: Energy & Climate)
Support getting outdoor exercise equipment installed in appropriate parks (CAP: Quality of Life
/Livability)
Assess feasibility and support implementation of collecting and reusing unused paint (CAP: Solid Waste)
Support staff, ESC and ESC subcommittees as needed and in promotion and implementation of the CAP,
sustainability and resilience efforts
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Agenda Item #4.B.
12 Jul 2023
Notes from publicly noticed 6/20/23 meeting with Steve Swann, City Engineer
Attendance: Steve, Romy & Sarah
ESC can support City Engineer’s work by:
Supporting and helping make sure the Adaptation Plan strategies stay in the CIP and get funded
Supporting conversion from septic tanks to city water and sewer – tough and sticky situation yet
very necessary to address. Work with DOH and get water quality data and set up a strategy
Ascertain how many actual properties west of Mayport are too low (elevation certificate) and in
floodplain and will most likely be affected by flooding. Then figure out plan/support to help
them elevate their homes
Supporting 2018 Stormwater Management Plan projects
Discussed the following:
We are experiencing 10/25/50 year rainfall and 100 year events more frequently. 10 year
rainfall is happening pretty much annually now. FEMA and NOAA are measuring this data.
Flood Management Plan – a review of Chapter 19. Helpful if explained better in layperson terms
with examples
Flood insurance process looks at today not the future
Marsh Baseline Study – finished in October thanks to funding
Erosion protection grant from NFWF
Swales – why is it that we are only suggesting grass can go into swales? Why can’t we
recommend trees and native plants & bushes? Trees may need a bit more retention room.
Need more actual research/science. Check with SJRWMD, engineer in NB, IFAS
Governing by pervious/impervious rather than set backs/lot lines. Set backs are more effective
and easier to understand
Possible incentives:
o Build smaller footprint and not require the stormwater onsite requirement
o Increase height limit to 4 stories if owner achieves resilient strategies and green building
certification – many residents would not like a 4 story home going up next to them
Need more flood storage room (e.g., sock park drain under Jack Russell)
Lily property and JU partnership
Stormwater Management Plan study performed by Jones Edmonds assessing 50% vs 45%
Look at 72 properties in St. Nichols
AB only has a few repetitive losses – unsure if data is accurate; not everyone is reporting losses
from flood
Keep things simple and make sure they can be done easily – City has limited resources and staff
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Agenda Item #4.B.
12 Jul 2023
Notes from 6/20/23 & 6/30/23 meetings on AB volunteerism
6/20/23 Attendance: Joe Schwarz (ARCC) & Sarah Boren (ESC)
6/30/23 Attendance: Kevin Hogencamp (Deputy City Manager), Joe Schwarz (ARCC) & Sarah Boren (ESC)
Goals for a volunteer program
o Kevin’s vision
Quick update on relevant developments that affect volunteer program
COAB turning over summer and after school programs to Boys & Girls Club (4
year contract). This will dramatically change the role of Parks & Recreation
Dept
COAB will receive $500k from COJ for Baker Center expansion
Good volunteer matching program
Good method of identifying and sharing the many volunteer opportunities within the
city
th
Make each opportunity successful (e.g. July 4 Clean Up)
o Pros and cons of a citywide volunteer program vs board/committee/dept specific effort
Pros – efficiency in communication, one depository, more organized, staffed
Cons – dilution of specific committee needs with “the overall need for volunteers”
becomes like a speed limit sign – no one pays attention anymore with repeated calls to
volunteer
o Success metrics – what does a good volunteer program look like and what success metrics can
we point to at the end of the year
o CONCLUSION: Agreed upon working goals:
Sustain a pool of volunteers citywide or at least for city committees
Create a structure/mechanism that maintains volunteer recruitment, retention, and
recognition on into the future
Assess whether citywide program is more efficient and just as robust and engaging as
each board/committee doing their own efforts
Develop success metrics to measure how well program is doing
Volunteer position – new FT, current PT, volunteer?
o Needs will grow – takes time to manage/herd volunteers well
o Role/Duties – Recruit, communicate, recognize, support volunteer needs, report out on
successes and challenges (continual improvement mindset)
o CONCLUSION: Ideal to have a PT City Volunteer Coordinator who can not only recruit, retain
and recognize volunteers but also proactively make regular presentations to potential partner
groups like the Rotary and support volunteer needs (e.g., supply monthly verbiage for
emails/texts/flyers for neighborhood ambassadors). Hopefully activate this person by August 1
Volunteer program
o Infrastructure needs
Website with opportunities
Online Form -- Need a generic citywide volunteer sign up form that has drop down
menus of opportunities (E.g., volunteer to help with events, volunteer to be a subject
matter expert, serve on a committee, serve on a working group, etc.). ESC already has
one. If we do a citywide one, there are some downsides to streamlining to all one
form. Can we use google forms or do we have to use constant contact?
Page 23 of 65
Agenda Item #4.B.
12 Jul 2023
Email (volunteerAB@coab.us / ABvolunteer@coab.us / or something else)
Database - Ideal to have an actual database (not rely on a spreadsheet) that captures
volunteer interests, number of hours they volunteered, feedback, etc. This way you
can measure, run reports, etc.
Newsletter, social media, physical signage promotion, booth at events with scrolling
ppt
Partnerships -- Ideal to recruit partners in this effort such as Rotary, local churches,
Fletcher Interact, UNF clubs, etc.
o Recruitment ideas
Clear and simple on multitude of opportunities
Easy way to sign up (form) and onboard (phone call and/or quarterly meetup)
Create a culture of fun/joyful, “feeling good about helping your AB community” and it
is an “honor/meaningful” to be an AB volunteer
o Retention ideas
Create a fantastic volunteer experience – well organized, fun and impactful
Recognition/Appreciation
Share and inspire others
o Recognition ideas
Spotlight in newsletter
Special social media post once a month spotlighting a volunteer
Annual dinner
Thank you and certificate note from Mayor at end of volunteer service or annually
o ESC Work Group/ SME – Sarah shared proposed working group structure
o ESC proposed Neighborhood Ambassador Program -- Sarah shared proposed Ambassador
program ESC members are providing feedback on
ESC volunteer opportunities – ESC is different from other committees in that it is truly a working
committee. We can not achieve all the work we do in meetings. Therefore, ESC has different
degrees/levels of volunteerism:
o One and done (e.g., volunteer at an event like Arbor Day, Earth Day Farmer’s Market, clean up)
o Project/Program with a start and finish (e.g., plan and execute an event; serve on a short term
task force to implement a survey for example)
o Longer term “worker bee”/advisory role (e.g., serve on a working group; do research for a
committee and report out)
o Leadership role (e.g., serve on a City Committee subject to Sunshine Laws)
ARCC volunteer opportunities
o Help with 12+ events a year
o Expand grant program beyond $75k/year?
Homework & Next Steps
o Kevin
Research examples of other city volunteer programs and software
Set up meeting with additional city staff
o ESC, ARCC and whoever else has volunteer opportunities (e.g., City in general,
Board/Committee, Parks & Recreation) need to get crystal clear on their needs and clearly
describe in an inspiring way each volunteer opportunity so a person knows what they are
volunteering for in terms of expectations, time commitment, what’s in it for them, etc.
o ESC & ARCC continue to communicate on collaboration opportunities
Parks / Parks Master Plan
Page 24 of 65
Agenda Item #4.B.
12 Jul 2023
Management of invasive species throughout COAB
C23 and C24
Sustainability and Resiliency CAP
Commission Priorities
Water/energy conservation
Volunteer/partner management
Stormwater management
Pest management
Outreach/Events
Projects
Page 25 of 65
Page 26 of 65
Agenda Item #4.D.
12 Jul 2023
MINUTES
ESC/ARCC MEETING
1230 - 1330 5JUL23 Adele Grage Center
1.Mark Gabrynowicz called the special Joint Arts, Recreation, and Cultural Committee (ARCC) and
the Environmental Stewardship Committee (ESC) meeting to order at 1230 on 5Jul23. The
purpose of the meeting was to discuss collaboration for establishing a citywide volunteer
program Attendees:
ARCC
Joe Schwarz
Jane Stevens
ESC
Sarah Boren
Mark Gabrynowicz
2.Mark proposed that the meeting commence with a report from Sarah and Joe about their
previous meeting with Kevin Hogancamp regarding a proposal to create a staff position for a
volunteer coordinator. Members agreed and Sarah stated the position would not be a new hire
but instead would be a collateral duty for an existing staff member.
3.Members then discussed the pros and the cons for having a joint citywide volunteer program.
The pros included:
-Having a sustainable pool of volunteers to call on
-Utilization of a single structured volunteer recruitment program
-Facilitation of a common assessment means of volunteer program effectiveness
The only downside discussed was the potential dilution of individual committee needs, but all
agreed that this negative aspect was insignificant compared to the possible benefits of a
citywide volunteer program.
4.Members then discussed the need for a common database to manage volunteer listing and
usage. Functions and attributes of that database were discussed. All agreed additional work
with staff was required to develop this database. Elements would categorization of volunteers
to include volunteer expertise, interest, and duration of the volunteer commitment.
5.Members agreed that a joint outreach program was required and discussed measures to
establish this outreach.
6.Both ESC and ARC members discussed their existing volunteer programs and explored options
for future collaboration which all recognized as a significant step forward to meeting common
goals.
7.Mark adjourned the meeting at 1330.
Page 57 of 65
Page 58 of 65
Agenda Item #4.E.
12 Jul 2023
Page 59 of 65
Page 60 of 65
Agenda Item #7.B.
12 Jul 2023
From:Askew, Amanda
To:Amy Palmer (akcloyd@gmail.com);Anastasia Houston;Barbie Brooksher (barbiebrooksher@gmail.com);Bruce Andrews;Dan Giovannucci
(d@dgiovannucci.org);Linda Chipperfield (hembreechip2@gmail.com);Mark Gabrynowicz (mgaby.73@gmail.com);patricknobles@gmail.com;"Romy
Sidelsky Vann";Sarah Boren (sborencoab@gmail.com)
Cc:Broedell, Brian;Genest, Abrielle
Subject:FW: FOR IMMEDIATE RELEASE: USACE Jacksonville publishes proposed FONSI and Draft SEA for Duval County, Florida
Date:Monday, July 3, 2023 4:18:00 PM
Fyi----
From: Ruderman, David J CIV USARMY CESAJ (USA) \[mailto:David.J.Ruderman@usace.army.mil\]
Sent: Monday, June 26, 2023 2:26 PM
To: Ruderman, David J CIV USARMY CESAJ (USA) <David.J.Ruderman@usace.army.mil>
Subject: FW: FOR IMMEDIATE RELEASE: USACE Jacksonville publishes proposed FONSI and Draft SEA for Duval County, Florida
Greetings!
Please share this Corps of Engineers announcement with your audiences, readers and interested parties.
Web link: https://www.saj.usace.afpims.mil/Media/News-Releases/Article/3439321/
Thank you!
USACE Jacksonville publishes proposed FONSI and Draft SEA for Duval
County, Florida, Shore Protection Project, for public review and comment
JACKSONVILLE, Florida (June26,2023)–USACEJacksonvilleannouncesthepublicationofaproposedFinding
ofNoSignificantImpact(FONSI)andDraftSupplementalEnvironmentalAssessment(SEA)forDuvalCounty,
FloridaShoreProtectionProject,DuvalCounty,Florida,forpublicreviewandcomment.
Thedocumentsevaluateselectingasandsourceforcontinueduseofupto2.1millioncubicyardsofmaterialforeach
Page 61 of 65
Agenda Item #7.B.
12 Jul 2023
periodicoremergencyrenourishmenteventforthebeachandsanddunenourishmentoftheDuvalCounty,Florida,
ShoreProtectionProject(SPP).TheDuvalCountySPPencompassestherenourishmentofapproximately10milesof
AtlanticshorelineinDuvalCountyextendingfromtheSt.JohnsRivertotheDuval-St.JohnsCountyboundary.
ThePreferredAlternativeunderconsiderationprovidesforthecontinueduseofBorrowAreaShoalS,forwhichNEPA
analysiswasconductedin2015.ThenewdraftSEAsupplementsinformationcontainedinpreviousNEPAdocuments
completedforthisprojectandexaminespotentialeffectsfromcontinueddredgingofsandfromtheborrowarea.
Thestudyarealiesapproximately6.5to8.5mileseastofJacksonvilleBeach,withinfederalwaterslocated8to10
milessoutheastoftheSt.JohnsRiverentranceontheOuterContinentalShelf,whereapproximately3.6millioncubic
yardsofbeachcompatiblesandhavebeenidentified.USACEhasrequestedtheuseofupto2.1millioncubicyardsof
materialforeachperiodicoremergencyrenourishmenteventattheDuvalCountySPPuntiltheborrowareais
depleted.
Anticipateddredgingintervalsareexpectedtorecurevery5years;however,morefrequentdredgingcouldoccurinthe
eventofemergencyrenourishmentrequirements.Emergencyeventintervalscouldrangebetweenoneandfouryears
afterplannedrenourishmentefforts.
ThepublicandallinterestedpartiesareencouragedtoreviewtheproposedFONSI,DraftSEAandassociated
appendicesontheJacksonvilleDistrict’sEnvironmentalPlanningwebpage–
https://www.saj.usace.army.mil/About/Divisions-Offices/Planning/Environmental-Branch/Environmental-Documents/
.
Onthatpage,scrolldowntoclickonthe“+”nextto“Duval,”whichwillopenacollectionofdocuments.Scrolldown
to“DuvalCountyBeachErosionControlProject”tofindthe“DuvalCountyShoreProtectionProject,Draft
SupplementalEnvironmentalAssessment”documentsdatedJune26,2023.
Commentswillbeacceptedforreviewandconsiderationfora30-dayperiod.Theymaybesubmittedviaemailto
David.K.Weinstein@usace.army.milorviaU.S.PostalServiceto:
Dr.DavidWeinstein
U.S.ArmyCorpsofEngineers
PD-EC,PlanningDivision
701SanMarcoBlvd.
Jacksonville,FL32207
CommentsmustbereceivedbycloseofbusinessJuly26,2023,forconsideration.
FormoreinformationconcerningUSACEstudiesandprojects,pleasevisitwww.saj.usace.army.mil.
-30-
Respectfully,
David Ruderman
US Army Corps of Engineers Jacksonville
Corporate Communication Office
david.j.ruderman@usace.army.mil
DESK: 904-232-1623
CELL: 904-616-0036
Page 62 of 65
Agenda Item #8.A.
12 Jul 2023
1Sec 23-52
2--
3
4--
5(c)Membership, terms, appointments, geographic requirements, composition.
6 (1)Membership. The environmental stewardship committee shall be composed of eleven (11)
7members. One-half (½) of the filled seats of the committee shall constitute a quorum. No
8member of the committee shall hold any other public office in violation of Article II, Section 5(a),
9Florida Constitution.
1
10(2)Terms. Following the expiration of the terms of office of the inaugural board members, a All
11members shall serve three-year terms. Members shall not serve more than three (3) consecutive
12terms on the committee. To provide continuity, terms which are based on district seat allocation
13(two seats per district plus three At Large seats) shall expire in accordance with TBD All terms
14shall expire on December 31 of the proper year, provided, however, that Mmembers whose
15terms expire shall continue to serve until replacement appointments are effective. Any
16committee member who wishes to resign should submit a letter of resignation to the chairman
17and city clerk. Any vacancy during the unexpired term of an appointed member shall be filled for
18the remainder of the term. Should the length of the unexpired term be less than one (1) year,
19then such appointment shall not count towards the maximum number of consecutive terms.
20
21
22(3)Appointments. Except for the inaugural committee members, cCommittee members shall be
23selected by the Bboard Mmember Rreview Ccommittee and shall be confirmed by the
24commission. The commission shall select the inaugural committee members as follows:
Appointed By
Mayor (3 years)
Mayor (4 years)
Mayor (3 years)
Seat 2 commissioner (3 years)
Seat 2 commissioner (4 years)
Seat 3 commissioner (3 years)
Seat 3 commissioner (4 years)
Seat 4 commissioner (3 years)
Seat 4 commissioner (4 years)
Seat 5 commissioner (3 years)
Seat 5 commissioner (4 years)
25
Page 63 of 65
Agenda Item #8.A.
12 Jul 2023
26(4)Geographical requirements. Priority should be given to having There shall be two at least one (1)
27members representing each city district on the committee. Each committee member must be a
28full time resident of the city or own real property in the city. For the purpose of this section, full
29time residency shall be defined as the person's principal place of abode. Any member must
30immediately notify the city manager and chair in writing upon no longer meeting these
31membership qualifications.
32(5)Composition. To the extent possible, committee members should demonstrate at least one (1) of
33the following skills, experience, expertise, educational background or interests:
34a.Knowledge of best practices in environmental management and sustainability;
35b.Land development and building construction;
36c.Urban planning and design;
37d.Arboriculture and horticulture;
38e.Landscape architecture;
39f.Environmental policy;
40g.Environmental and constitutional law;
41h.Community engagement; and
42i.Educational programming.
43(6) District representation versus desired environmental skill sets. While full district
44representation is desirable, should a qualified applicant not meet the district residency
45requirement and one of the district seats is filed then that applicant may be accepted as an
46additional At Large member.
47
48
49
50
Page 64 of 65
Agenda Item #8.C.
12 Jul 2023
ESC Neighborhood Ambassador Program
Description & Intent
In the AB Sustainability & Resilience Community Action Plan there is a 2050 goal of achieving 90% engagement with the
AB community. To this end, the ESC is proposing a Neighborhood Ambassador program where individuals can serve as
“block captains” or “neighborhood captains” to communicate ESC efforts, events, needs as well as listen to community
needs and wants. The intent is to reach people beyond emails and social media and educate, engage and inspire them
about ESC efforts.
This program will evolve and continue to improve yet for its launch, the concept is to recruit individuals interested in
being in charge to share with their direct neighbors information about the following:
AB’s Adopt a Tree Program
AB’s Verified Tree Service Program
Upcoming staff and Commission workshops and votes on ESC topics/concerns
S&RCAP Survey
What else
An ESC Neighborhood Ambassador would be a volunteer responsible for getting the word out about ESC efforts on a
door-by-door basis via leaving flyers, calling neighbors, sending texts, etc. The Ambassadors will be provided all
collateral – they will not need to create their own – to get the word out.
Suggestions from ESC members:
DG -- The thing most missing for me is a city-wide acknowledgement of the role - defined simply, so people
respect it as an honor, may nominate persons, and do not see it as a pushy neighbor
Mark –
o Roles/relationships with staff - as a community body we should state that all AB can and should
communicate with staff and elected officials - and there are established procedures for them to do so as
individuals but as ambassadors they have no official role.
o Do we respond to tasking from staff? Do we collaborate with other city entities? Police , ARCC ?
o Roles/responsibilities to ESC - what is the framework for control by ESC - through Outreach SC - one
person? Who decides on info/content to distribute? What are approvals for that info?
o Ambassador Responsibilities - We need to have a system in-place that ensures 100% strict control of
information - nothing political ,religious, personal opinions, etc.
Page 65 of 65