Environmental Stewardship Committee (ESC) - 11 Oct 2023 - Agenda - Pdf
City of Atlantic Beach
Agenda
Environmental Stewardship Committee (ESC)
Meeting
Wednesday, October 11, 2023 - 6:00 p.m.
Commission Chamber
City Hall, 800 Seminole Road
Page(s)
1.CALL TO ORDER AND ROLL CALL
2.APPROVAL OF AGENDA
3.COURTESY OF THE FLOOR (5 MINS.)
4.CONSENT AGENDA
4.A.Approval of the September 14th minutes5 - 9
Environmental Stewardship Committee (ESC) - 14 Sep 2023 - Minutes - Pdf
4.B.Outreach Subcommittee Minutes11 - 13
ESC Outreach Subcommittee Sept 20 minutes
4.C.Tree Subcommittee Minutes15
Tree Subcommittee minutes 08.09.23
4.D.Sustainability and Resiliency Subcommittee 17 - 18
Sustainability Resilience Subcommittee Agenda and Minutes Sept Meeting 2
2023
5.90 DAY CALENDAR
2023 Working Calendar October
5.A.19 - 48
6.CHAIR REMARKS
6.A.Public Works, Public Utilities Capital Improvement Plan49 - 54
PW 10-Yr CIP - 2024-2033 - Adopted 09-25-23
PU 10-Yr CIP - 2024-2033 - Adopted 09-25-23 (00000002)
6.B.Parks Master Plan
http://www.coab.us/854/Parks-Master-Plan-Project-Page'
6.C.Member recruitment
7.SIGNIFICANT MATTERS ARISING IN SUBCOMMITTEES
7.A.Sustainability and Resiliency
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Environmental Stewardship Committee (ESC) - 11 Oct 2023
7.B.Outreach
7.C.Tree
7.D.Charter Review
8.MAYOR AND/OR STAFF REPORT
8.A.Request environmental recommendation regarding fires on the beach55 - 60
beach fires
8.B.ESC budget61
ESC budget
8.C.PlanIt Geo
https://cem.pg-cloud.com/atlanticbeachfl/#canopy-map=12/30.35208/-
81.44424
9.REPORTS
10.OLD BUSINESS
10.A.Chemical Management Plan (CMP)63 - 72
Chemical Management Plan - Oct 2023
10.B.Proposed Chapter 23 changes73 - 80
Proposed Changes to Chapter 23 r2 - Oct
11.NEW BUSINESS
11.A.Florida Communities Trust Parks and Open Space Grant
https://floridadep.gov/parks/ogt/content/grants
11.B.Review of ESC member 2024 priorities survey81 - 86
Results from initial 2024 ESC Priorities Survey
2023 ESC Evaluation and CI Form MASTER (00000002)
11.C.87 - 93
11.D.Recap from special ESC regarding Charter Review
12.MEMBERS' CLOSING REMARKS
13.ADJOURNMENT
Any person wishing to speak to the Environmental Stewardship Committee on any matter at
this meeting should submit a Comment Card located at the entrance to Commission Chamber
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Environmental Stewardship Committee (ESC) - 11 Oct 2023
prior to the start of the meeting.
This meeting will be live-streamed and videotaped. To access live or recorded videos, click on
the Meeting Videos tab on the city's home page at www.coab.us.
In accordance with the American with Disabilities Act and Section 286.26 of the Florida
Statutes, persons with disabilities needing special accommodations to participate in this
meeting should contact City Clerk Donna Bartle at 247-5809 or at City Hall, 800 Seminole
Road, Atlantic Beach, Florida not less than three (3) days prior to the date of this meeting.
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Agenda Item #4.A.
11 Oct 2023
MINUTES
Environmental Stewardship Committee (ESC)
Meeting
Thursday, September 14, 2023 - 6:00 PM
Commission Chamber
Present:Anastasia Houston, At Large Member
Amy Palmer, At Large Member
Mark Gabrynowicz, Chair
Heather Markaj, At Large Member
Daniele Giovannucci, Vice Chair
Sarah Boren, District 1306 Member
Bruce Andrews, District 1308 Member
Absent:Linda Chipperfield, At Large Member
Patrick Nobles, At Large Member
Romy Vann, At Large Member
Barbie Brooksher, District 1312 Member
Also Present:Brian Broedell, Principal Planner and Environmental Coordinator
Candace Kelly, City Commissioner, Seat 4
1.CALL TO ORDER AND ROLL CALL
Anastasia Houston called the roll. Sarah Boren attended via Zoom.
2.APPROVAL OF AGENDA
Mark Gabrynowicz stated a revised agenda was sent and to follow the revised version.
Mark Gabrynowicz said they must vote to allow Sarah Boren to participate via Zoom. A
motion was not made. Mark Gabrynowicz said he assumed unanimous consent to allow Sarah
Boren to participate via Zoom.
Mark Gabrynowicz struck agenda item 14.
3.WELCOME ABOARD HEATHER MARKAJ
All members gave an introduction of themselves.
4.COURTESY OF THE FLOOR (5 MINS.)
There were no speakers.
5.CONSENT AGENDA
A.ESC August 9, 2023 minutes
B.Tree Subcommittee
C.Sustainability and Resiliency Subcommittee
Environmental Stewardship Committee (ESC)
September 14, 2023
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Agenda Item #4.A.
11 Oct 2023
D.Outreach Subcommittee Minutes
MOTION: to approve the consent agenda
Motion: Daniele Giovannucci
Second: Amy Palmer
Anastasia HoustonFor
Amy Palmer (Seconded By)For
Mark GabrynowiczFor
Heather MarkajFor
Daniele Giovannucci (Moved By)For
Bruce AndrewsFor
Motion passed 6 to 0.
6.90 DAY CALENDAR
Sarah Boren addressed the 90 day calendar and asked members to continue to send the items
they are working on.
Members discussed communicating with Commission to keep them updated on ESC efforts.
Commissioner Kelly reported that the Parks Master Plan will be opening up soon. She reported
that she would like to see a nature trail included in the plan. Discussion ensued.
7.CHAIR REMARKS
A.Strategic Scope 19 August Shapers and Jax Climate Coalition Communications
Workshop
Mark Gabrynowicz moved this item to the next agenda since Romy Vann was not at
the meeting to report on the workshop.
B.Member term expirations
Mark Gabrynowicz encouraged members to reach out to the City Clerk to see when
their term expires.
Mark Gabrynowicz reported that the Board Member Review committee was able to
approved members for committees prior to a seat becoming vacant. Discussion about
terms ensued.
Mark Gabrynowicz said he will be inviting the new City Manager to the next meeting.
There was no dissent.
8.SIGNIFICANT MATTERS ARISING INS SUBCOMMITTEE
A.Tree
Environmental Stewardship Committee (ESC)
September 14, 2023
Page 2 of 5
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Agenda Item #4.A.
11 Oct 2023
Bruce Andrews reported the subcommittee discussed right of way tree planting
locations, plantings and tree removal along Donner Road, Adopt a Tree plantings, and
"street captains".
Anastasia Houston expressed her concern with being a street captain to convey all of
the messages beyond the scope ESC. Commissioner Kelly said the city is looking at
designated a staff member as a volunteer coordinator. Discussion ensued. Daniele
Giovannucci suggested the ESC members start as street captains now to inform their
neighborhoods about the adopt a tree application. Mark Gabrynowicz said the Outreach
subcommittee will discus this topic.
B.Outreach
Anastasia Houston reported she is working with Earthworks on the design of the
proposed demonstration garden at Bull Park. She said Amy Palmer is working on the
Environmental film series and the first film is being organized. She said the
subcommittee is working on contacting companies for the Verified Tree Service
program and their next target is landscape companies and realtors. She stated next
year's Earth Day Event will be April 21st at the Farmers Market in Jack Russel Park.
C.Sustainability and Resiliency
Sarah Boren reported the challenge pilot is behind. She said there are 33 households at
the time but she is still hoping to have 50 by the end of the pilot. She said this is in the
training stage.
Sarah Boren asked members to send her any questions they want to include in the
Community Action Plan survey. She said the survey will go out in October or
November.
D.Charter Review
Sarah Boren said she sent members a proposed motion about adding a statement about
environmental stewardship to the charter. Mark Gabrynowicz said he rewrote Sarah's
motion. He read the revised version and the original proposed motion to the committee.
Bruce Andrews stated he likes Sarah Boren's language and proposed provide the
Charter Review Committee a redline version of the charter to show where the language
would be added. Discussion about the language of the motion ensued.
MOTION: to have a special called meeting on October 11th at 4:30 p.m. to come up with
language for the Charter Review Committee.
Motion: Bruce Andrews
Second: Daniele Giovannucci
Anastasia HoustonFor
Amy PalmerFor
Environmental Stewardship Committee (ESC)
September 14, 2023
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Agenda Item #4.A.
11 Oct 2023
Mark GabrynowiczFor
Heather MarkajFor
Daniele Giovannucci (Seconded By)For
Bruce Andrews (Moved By)For
Motion passed 6 to 0.
9.MAYOR AND/OR STAFF REPORT
A.Grants
Brian Broedell provided an update on grants the ESC may be involved with in the
future.
Mark Gabrynowicz provided information about potential grants.
10.OLD BUSINESS
A.COAB Chemical Management Plan
Mark Gabrynowicz proposed adding a subcommittee to move the Chemical
Management Plan forward. Sarah Boren said she thinks this would be a good working
group for the Sustainability and Resiliency subcommittee.
MOTION: to move the Chemical Management Plan to a working group under the
Sustainability and Resiliency Subcommittee
Motion: Anastasia Houston
Second: Amy Palmer
Anastasia Houston (Moved By)For
Amy Palmer (Seconded By)For
Mark GabrynowiczFor
Heather MarkajFor
Daniele GiovannucciFor
Bruce AndrewsFor
Motion passed 6 to 0.
B.ESC meeting rules
Mark Gabrynowicz deferred this item.
11.NEW BUSINESS
A.Proposed changes to Chapter 23
Mark Gabrynowicz asked members to review the proposed changed to Chapter 23.
Amy Palmer asked where the changes came from and what the ESC is to do moving
Environmental Stewardship Committee (ESC)
September 14, 2023
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Agenda Item #4.A.
11 Oct 2023
forward. Mark Gabrynowicz said this was an accumulation of changes the ESC
discussed that they will need to vote on to provide to Commission. Bruce Andrews said
the recommendation from last meeting about trees planted for mitigation was not
included. Amy Palmer asked this be at the beginning of the agenda for next meeting.
Sarah Boren said the ESC needs the data from the tree assessment before they vote on
proposed changes. Bruce Andrews asked for the Tree subcommittee to review the
proposed changes before it is brought to the full committee. There was no dissent.
B.Gail Baker Center - resilience hub recommendation
Mark Gabrynowicz read Sarah Boren's proposed recommendation and his revised
version. Commissioner Kelly suggested ESC holds off on the recommendation until a
community input meeting is held to heard what people want as part of the Gail Baker
Center expansion. Discussion ensued about how to more forward with the
recommendation.
C.2024 Priorities Survey
(https://docs.google.com/forms/d/e/1FAIpQLSdLfJm5DAcexHu6wAP-
GXa3MVmSgKMQVdrVZ-cTyajIlxFyDQ/viewform?usp=sf_link)
Sarah Boren asked members to complete the form by October 1st and the ideas will be
reviewed at the October meeting.
12.MEMBERS CLOSING REMARKS
Amy Palmer asked for an update on the tree removal in Johansen Park. Bruce Andrews
confirmed that the trees that were removed were dead.
13.ADJOURNMENT
There being no further discussion, Mark Gabrynowicz declared the meeting adjourned at 8:08
p.m.
Attest:
Amanda AskewMark Gabrynowicz, Chair
Environmental Stewardship Committee (ESC)
September 14, 2023
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Agenda Item #4.B.
11 Oct 2023
COAB ESC Outreach Subcommittee
Meeting Agenda, September 20, 2023
1.Call to Order and Roll Call
Attending: Mark, Anastasia, Sarah, Amy, and Patrick
Romy joined at 5:15
Absent: Barbie
2.Courtesy of the Floor
No guests
3.Approval of Minutes
Approved
4.Chair Remarks
Anastasia to take over as Outreach Chair after Oct 20
Decision: Linda to set up hand-off meeting with Anastasia
rd
Linda is not renewing for a 3 At-Large term after December
Charter Review Committee--Sarah commented on AB Preservation language proposed. Checking with
City attorney on where to put it in the Charter.
Decision: Sarah to attend next CRC meeting on 9/27
Review of Chapter 23—Suggested changes to be sent to Commission before 10/11 meeting. Discussion
on adding “no professional tree cutting services after hours and on weekends”.
Decision: OSC to send suggestions to Amanda to compile and send to Mark
Reminders:
OSC to send Linda updates on projects 1 week before ESC meeting for the subcommittee report.
st
OSC to send Sarah metrics on social media, events, and collateral by the 1 of each the month.
5.Agenda Items
5.A. Budget report – Mark/Sarah
New ESC budget is $22,000 (Sarah sent to OSC 9/20). Commission voting on budget on 9/25. Mark
commented on adding language for the use of tree funds. Planning and Community Development
budget was cut by 15%.
Decision: Sarah and Mark to check with Amanda on final line items and amounts.
Decision: All ESC members to review budget and consider making personal public comment on
Monday. (Link to the budget)
Decision: All ESC members to come to October ESC meeting with ideas for amount and what to
spend tree fund budget on per ESC priorities.
5.B. Calendar/Planning/Metrics updates – Sarah/Linda
Information and accomplishments (what was decided, achieved, etc) will help ESC plan for 2024 and
help Amanda too.
5.C. Water & Energy Benchmarking Program update (Priority 1C) – Sarah
Sarah reported at ESC. Might have a training schedule next week. JEA has water resources to share.
Tour of JEA Headquarters to be scheduled in November.
Decision: Sarah to check if City is benchmarking their water & energy use
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Agenda Item #4.B.
11 Oct 2023
5.D. AB Ambassadors Program update (Priority 2A) – Sarah
Decision: Kevin and Sarah to meet on resources
5.E. AB-Verified Tree Services (Priority 2B)—Linda
Romy reviewed Title Company Outreach report (in agenda). Suggestions: Could also reach out to new
homeowners retroactively with the Consumer postcard. City could do a welcome “party” for new
homeowners annually. Could use part of the Benchmarking program budget for additional printing this
year.
Decision: Linda to coordinate with Romy on additional pieces, semi-annual outreach process to
add to planning calendar
Decision: Linda & Anastasia to coordinate on Lunch & Learn for PV Title, possibly get a verified
company to speak
Discussion on reporting illegal tree trimming.
Decision: Linda to ask Amanda to provide the protocol for response to emergency calls about
tree-cutting
Decision: Sarah to check with Amanda and Kevin on an anonymous suggestion form
Decision: Linda to suggest adding www.treesaregood.org/findanarborist/findanarborist link to
website and recommend residents only hire those arborists with an ISA Tree Risk Assessment
Qualification
Discussion on how to get landscaper lists from Duval City, COJ, other beaches communities.
Decision: Anastasia to distribute notes on landscapers, Florida Nursery Growers association
Samples of tree services DM (mailed in early Sept) and consumer postcard handed out.
Decision: Linda to send ESC PDFs of cards
5.F. Welcome Kit update (Priority 5C)—Amy
Amy reported. Waiting on Kevin to review and waiting on the budget. Keep it on the agenda.
5.G. Demonstration Garden update (Priority 5D) – Anastasia
City is looking for Bull Park survey, then next steps: Anastasia to get in touch with Earthworks for a
design proposal, sent them Bull Park survey, and get a meeting with AARC.
5.H. Environmental Film Series update (Priority 5) - Amy
Amy to moving forward planning Path for Panther viewing. Social media and curriculum materials are
available. Public performance license needed. Waiting on that to set a date.
5.I. ESC Member Onboarding Package update (Priority 5G)—Sarah
No discussion.
5.J. AB Vulnerability Assessment and Implementation Outreach campaign (Priority 4A) –
Sarah/Romy
Steve Swann is talking about it at the next Speaker Series. Need resources to distribute resiliency info
to consumers.
Decision: S&R Subcommittee to set up a working group and find a volunteer to help put content
into absorbable collateral
5.K. Recycling campaign for multi-family units (Priority 5)—Linda
No discussion.
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Agenda Item #4.B.
11 Oct 2023
6.New Business
6.A Arbor Day planning
rd
January 19 (3 Friday in January). Need to plan. Suggestion to do the same as last year.
Decision: Patrick to take the lead to planning.
6.B. Sustainability Awards
Suggestion to consider moving the awards to June/July and add a welcome event in October so ESC will
have 4 events (including Arbor Day and Earth Day) each year.
Decision: ESC to discuss as part of our prioritization process
Decision: Sarah to distribute a draft awards packet to start soliciting nominations
7.Adjournment
Meeting adjourned at 6:20
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Agenda Item #4.C.
11 Oct 2023
ESC Tree Subcommittee Minutes – August 9, 2023; 5:15 p.m.
We agreed to do a drive-around of the city looking for ROW tree planting opportunities on August 10 at
9:00 am.
We agreed that we were OK with using Tree Mitigation Funds to replace the dead medjool date palms
on Atlantic Blvd and that we would see if there is any funding available from FDOT.
We agreed that ESC and staff need to look at Seminole Atlantic intersection for safety, blight,
beautification
We discussed the need to strengthen the tree ordinance re: mitigation trees. Any tree planted as
mitigation under section 23-33 should be considered a Regulated Tree under Section 23-8 and not be
subject to the minimum caliper size of 8”.
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Agenda Item #4.D.
11 Oct 2023
Sustainability & Resilience Subcommittee Meeting
Thursday, September 28, 2023 9-10am
Agenda
1.Call to order and roll call
Attendance: Mark, Romy, Shay & Sarah
Absent: Barbie, Heather
2.Agenda Adjustments -- Added CIP and sewer & septic
3.Chair remarks – Sarah reported on great meeting with JEA about water and her public comment to the CRC
4.Consent Agenda -- Approved
September 7, 2023 Meeting Minutes
5.Courtesy of the floor / Public comment -- None
6.Reports and/or requests from other COAB Boards/Committees/Subcommittees/Working Groups – Invite OSC
7.Continued/Ongoing/Unfinished Business
Review draft 2023 CAP survey -- Sarah is struggling with what to focus onto take a stab and send by
email. Kevin Hogencamp ready to input into survey platform
Review progress on S&RCAP metrics and milestones and discuss next steps – Mark and Romy both
shared their hard work; Sarah to work combining into overall document that will help with the 2024
SRCAP survey and edition as well as key action items to focus on in 2024
Update on voluntary energy & water challenge pilot – Sarah waiting on feedback from Amanda and is
meanwhile putting together a training schedule and speakers. Subcommittee discussed best date for
Annual Awards to be April right before or after the Earth Day Festival. We did not like July and October
th
was too early in the 4 quarter. With Anastasia having the Farmer’s Market event all in hand we did not
think it would be too much to do both events.
Update on working group recruitment
Resilience working group – Subcommittee members discussed and decided to move forward
with recruitment. Sarah to put call in newsletter and all members to recruit individuals if they
can and know of people who may be interested.
Baker Center as a resilience hub – Sarah to meet with City Manager to try to get a temperature read on
this initiative
8.New Business
Proposed new dates & times for S&R Subcommittee meetings in Nov & Dec (11/30 & 12/21 9-10am) –
Confirmed. Sarah to reach out to Amanda to get calendar changed
S&R Subcommittee draft workplan – Punted to next meeting
CIP – Did not have time to discuss but Mark wants ESC to review the PU & PW CIP plans and see how
’s efforts tie in
Septic to Sewer
Just to apply to get off septic in AB is $4k and then lowest quote to install is $35k
RESEARCH: How many septic tanks are in AB and how many are leaking? If JEA took over
water utilities, could conversion from septic to city water be one of the requests in the
agreement?
RESEARCH: Will State/DEP grant a new septic tank if there is a city water option?
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Agenda Item #4.D.
11 Oct 2023
Identify obstacles and resources
9.Courtesy of the floor / Public comment
10.Closing Round/Comments
11.Adjournment
Meeting Resources
Resilience Hub Information
USDN Resilience Hubs Guidance Document -- http://resilience-hub.org/wp-
content/uploads/2019/10/USDN_ResilienceHubsGuidance-1.pdf -- READ THIS IF YOU ONLY HAVE TIME FOR ONE
ITEM
USDN Resilience Hub website resources -- http://resilience-hub.org/resources/
USDN Resilience Hub White Paper -- http://resilience-hub.org/wp-
content/uploads/2019/07/USDN_ResilienceHub.pdf
Orlando’s Resilience Hub website -- https://www.orlando.gov/Our-Government/Orlando-plans-for-a-future-
ready-city/Transforming-Community-Centers-into-Resilience-Hubs
Orlando’s Future Ready Plan --
https://www.orlando.gov/files/sharedassets/public/initiatives/final_futurereadycityplan-appendix.pdf
S&R Subcommittee 2023 Priorities (Decided during February meeting)
TOP FOUR
Support Commission priorities of energy and water conservation (2023 Commission Priority / CAP:
Energy & Climate and Water)
Determine how to set short- and medium-term milestone targets for each SRCAP 2050 goal and
determine best measurement metrics to show progress toward long term goals. (requested by
Commission for next SRCAP report)
Conduct an annual SRCAP survey (SRCAP: Governance, Outreach & Education)
Review and report out on status and progress of SRCAP before the end of the year annually and educate
accordingly (required in SRCAP)
ADDITIONAL
Improve use of landscape and rainwater harvesting tools to capture rainwater for filtration or reuse.
(2023 Commission Priority – stormwater management / CAP: Water)
Assess feasibility and support adoption of expanding the Baker Center services to include serving as a
Community Resilience and Sustainability Center and creating a centralized virtual accessible space with
educational programming so residents and businesses know where to go to learn about and engage in
sustainability and resiliency efforts (CAP: Education & Outreach)
Start learning and paving way for AB to become a solar and EV ready community (2023 Commission
Priority / CAP: Energy & Climate)
Support getting outdoor exercise equipment installed in appropriate parks (CAP: Quality of Life
/Livability)
Assess feasibility and support implementation of collecting and reusing unused paint (CAP: Solid Waste)
Support staff, ESC and ESC subcommittees as needed and in promotion and implementation of the CAP,
sustainability and resilience efforts
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Agenda Item #8.B.
11 Oct 2023
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Agenda Item #10.B.
11 Oct 2023
Proposed Changes to Chapter 23
Sec. 23-4. Amendments to this chapter.
The city commission shall have the authority to amend this chapter as needed to implement its intent, or to
implement objectives and policies of the comprehensive plan, or otherwise enact updates as may be appropriate.
Amendment to this chapter shall be made in accordance with the established procedures for amending any
portion of this Code of Ordinances.
Tree Canopy Management
Discussion
The 12Jul21 repeal and adoption of a completely revised Chapter 23,
corrected inconsistencies, removed redundancies, and enhanced
measures to conserve, restore, and protect the natural environment.
Significantly, Tree Canopy management and protection measures were
strengthened. Much was achieved but we recognized there was more to
do and that we would need to recommend changes to the Chapter to
enact additional changes with the goal of enhancing the provisions.
Matters related to Management of the Tree Canopy have dominated the
update discussions.
Tree Fund Use
Existing code:
Sec. 23-14. Tree conservation fund.
(a)Establishment of tree fund. The city commission hereby recognizes and reaffirms the prior establishment of
the tree conservation fund ("tree fund") for the purposes of accepting and disbursing monies paid to the city
as part of tree mitigation and any other funds deposited with the city for the purpose of tree and vegetation
conservation and protection. This fund shall be used solely for the planting of trees, the protection and
conservation of existing trees where appropriate, or the re-establishment of vegetative resources in the city
and any other ancillary costs associated with such activities, provided that such ancillary costs shall not
exceed twenty (20) percent of the cost of the particular project.
(b)Terms of existence. The tree fund shall be self-perpetuating from year to year unless specifically terminated
by the city commission.
(c)Tree fund assets. All funds received shall be placed in trust for and inure to the public use and environmental
benefit of the city. Said funds shall be used and distributed as designated by the city commission.
(d)Tree fund administration.
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Agenda Item #10.B.
11 Oct 2023
(1)Tree funds shall be used only for the purposes designated by the city commission in accordance with
the intent of this chapter and the applicable goals, objectives and policies as set forth within the
comprehensive plan.
(2)All mitigation funds collected pursuant to this chapter shall be deposited into the tree fund, which shall
be a separate account established and maintained apart from the general revenue fund of the city.
(e)Disbursal of tree fund assets.
(1)Expenditures for projects funded by the tree fund shall be made in accordance with the established
purchasing procedures of the city. The environmental stewardship committee (ESC) shall review and
make recommendations on the disbursal of tree fund assets to the city commission. The city
commission shall have final approval on all disbursals of the tree fund assets.
(2)Priority shall be given to the use of funds for projects that plant or replace trees or vegetation along
public rights-of-way or on properties and lands in public use, or on lands owned by homeowners or
property owners associations, or on other private property provided the trees are planted within the
front yard setback areas or, in the case of corner lots only, the required side yard setback areas which
adjoin a public right-of-way that will provide needed shade, aesthetic enhancement or the re-
establishment of tree canopy in neighborhoods and along public roadways. For trees planted on
private property, the property owner shall be responsible for maintaining the health of the tree(s).
Should the administrator become aware of any tree dying or being in a state of decline within three (3)
years of being planted, the property owner shall be required to replace the tree within sixty (60) days
of that determination.
Secondarily, funds may be used for purchase of landscape materials or equipment necessary and
proper for the preservation, maintenance, relocation or restoration of trees and ecosystems on any
public land in the city, or for the funding of community educational programs which promote, enhance
or implement the goals and objectives established in this chapter.
Tree Planting Programs
1.Delete yellow highlighted area to enable expansion of the area
where trees may be planted.
2. Strengthening the homeowner’s obligation is required, e.g.,
changing burden of notification to the homeowner vice
administrator’s observation if the tree is not surviving; and
extending period of obligation from three years to six years to
maintain the tree. The application for Adopt a Tree requires
amendment accordingly.
ESC Tree Fund recommendations to the Commission
The code is sufficiently broad to enable pursuit of programs that the
ESC deems in line with the objectives of C23. A Tree Fund budget
management program should be established (separate from but in
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Agenda Item #10.B.
11 Oct 2023
compliance with C23) as soon as practical to establish scope of intended
use of funds, define priorities and facilitate consistent management.
Examples of budget items include:
1.Our much-discussed incentives program wherein services of
certified arborists and tree services providers are made available to
monitor and maintain the good health all designated Heritage
Trees.
2.Educational programs with a direct link to Tree Canopy
Management to include funding for printed and mailed materials,
support of Special Event
Tree Root Protection Zone
Protection of trees during construction or any digging activity which
may impact the tree roots is required. Trees may suffer damage from:
physical contact with equipment
poisoning from the use or dumping of chemicals such as cleaning
solvents, motor oil, muriatic acid near roots,
compacting of tree roots
tearing or severing of the roots by digging too closely
Establishing a root protection zone by erecting and maintaining a
durable and clearly staked barricade at the perimeter from the trunk is
necessary. For trees greater than 14 “DBH the minimum distance that
should be maintained free of heavy equipment or significant disturbance
is 1 1/2 feet of radius from the tree trunk for every inch of tree diameter.
For example, a 15” DBH tree needs a root protection radius of at least 22
feet in all directions. Smaller trees less than 14” DBH must be allowed a
1 foot of radius for the from the tree trunk for every inch diameter of
tree. For example, 10 “DBH tree would have a root protection zone
radius of at least 10 feet.
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Agenda Item #10.B.
11 Oct 2023
Recommendations:
Amend Sec 23-24 as follows:
Sec. 23-24. Inspections and site preparation.
(a)Inspections. The following inspections shall be conducted in conjunction with all development activities
subject to the requirement for a tree or vegetation removal permit.
(1)Initial inspection. The administrator shall conduct an initial inspection of the site prior to approval of
any application.
(2)Protective barricade inspection. A protective barricade inspection shall ensure proper installation of
measures prior to the initiation of any other development activity where required as a condition of the
permit. Establishing a root protection zone by erecting and maintaining a durable and clearly staked
barricade at the perimeter from the trunk is necessary. For trees greater than 14 “DBH the minimum
distance that should be maintained free of heavy equipment or significant disturbance is 1 1/2 feet of
radius from the tree trunk for every inch of tree diameter. For example, a 15” DBH tree needs a root
protection radius of at least 22 feet in all directions. Smaller trees less than 14” DBH must be allowed a
1 foot of radius for the from the tree trunk for every inch diameter of tree. For example, 10 “DBH tree
would have a root protection zone radius of at least 10 feet
(3)Final inspection and notice of completion. A final inspection and notice of completion shall occur when
all development activities permitted for the site have been completed. No certificate of occupancy
shall be issued, nor any building or premises occupied, unless and until the administrator has
determined after final inspection that all work, including land clearing, regulated tree or regulated
vegetation removal, tree protection and tree replacement, has been done in accordance with the
approved permit and plan.
(4)Maintenance inspections. The administrator shall have the authority during the required three (3) year
maintenance period to conduct on-site maintenance inspections subsequent to final inspection and
notice of completion, and to require correction of all deficiencies and violations in accordance with this
chapter.
(b)Site preparation. Prior to requesting initial and/or protective barricade inspection, the applicant shall prepare
the site with proper staking and taping as necessary to allow the administrator to locate and identify the lot
or parcel to be inspected; to determine the building site; to locate the proposed buildings or other proposed
structures or improvements that will disturb vegetation, and to ensure clear understanding between the
property owner, contractor, administrator and other inspectors that may be involved.
(1)The address or legal description of the property shall be displayed in a conspicuous manner.
(2)The property corners shall be marked according to survey with wooden stakes. Each stake shall be
flagged with surveyor's tape or with bright colored paint. Any property crossed by the coastal
construction control line shall have that line marked on the ground with conspicuous wooden stakes
and surveyor's tape or durable waterproof string and shall be clearly labeled "CCCL".
(3)All trees to be preserved during development activities, including vital root systems, shall be barricaded
according to a tree protection plan consistent with the guidelines in the Tree Protection Guide for
Builders and Developers, published by the Florida Division of Forestry and/or any other reasonable
requirements deemed appropriate by the administrator to implement this part.
(4)All trees proposed for removal shall be identified with red or orange surveyor's tape or paint.
(5)All trees proposed for protection as mitigation for removed trees shall be identified with blue or green
surveyor's tape or paint.
Page 76 of 93
Agenda Item #10.B.
11 Oct 2023
Membership of ESC
Discussion
1.The existing C23 contains language related to the establishment of
the inaugural ESC which includes allocation of seats by
Commissioners linked to their respective districts along with either
a three-year or four-year terms. This time and district allocation is
no longer applicable. Proposed change removes this obsolete
scheme.
2.ESC matters have not been district specific. While there are
historical, demographic, and ecosystem differences within the city,
ESC’s focus and activities have been applied uniformly to the city
has a whole. Given the broader city-wide versus the district scope
we should not reject a qualified applicant that does not meet the
district residency requirement. Paragraph (4) is amended to lessen
the requirement for district representation.
Proposed Changes
Sec. 23-52. - Environmental stewardship committee—Intent.
--(c)Membership, terms, appointments, geographic requirements, composition.
(1)Membership. The Eenvironmental Sstewardship Ccommittee shall be composed of eleven (11)
members. One-half (½) of the filled seats of the Ccommittee shall constitute a quorum.
Membership will be based on City District residency (four members) and non-district affiliation
(seven At Large) members. No member of the committee shall hold any other public office in
violation of Article II, Section 5(a), Florida Constitution.
(2)Terms. Following the expiration of the terms of office of the inaugural board members, Aall
members shall serve three-year terms. Members shall not serve more than three (3) consecutive
terms on the committee. All terms shall expire on December 31 of the proper year, provided,
however, that members whose terms expire shall continue to serve until replacement
appointments are effective. Any committee member who wishes to resign should submit a letter
of resignation to the chairman and city clerk. Any vacancy during the unexpired term of an
Page 77 of 93
Agenda Item #10.B.
11 Oct 2023
appointed member shall be filled for the remainder of the term. Should the length of the
unexpired term be less than one (1) year, then such appointment shall not count towards the
maximum number of consecutive terms.
(3)Appointments. Except for the inaugural committee members, Ccommittee members shall be
selected by the Bboard Mmember Rreview Ccommittee and shall be confirmed by the
commission. The commission shall select the inaugural committee members as follows:
Appointed By
Mayor (3 years)
Mayor (4 years)
Mayor (3 years)
Seat 2 commissioner (3 years)
Seat 2 commissioner (4 years)
Seat 3 commissioner (3 years)
Seat 3 commissioner (4 years)
Seat 4 commissioner (3 years)
Seat 4 commissioner (4 years)
Seat 5 commissioner (3 years)
Seat 5 commissioner (4 years)
(4)Geographical requirements. It is highly desirable that each of the city’s four
districts be represented on the committee by a member residing in that district.
There shall be at least one (1) member representing each city district on the
committee. Should a qualified applicant not meet the district residency
requirement then that applicant may be accepted as an At Large member to meet
full membership. Each committee member must be a full time resident of the city
or own real property in the city. For the purpose of this section, full time
residency shall be defined as the person's principal place of abode. Any member
must immediately notify the city manager and chair in writing upon no longer
meeting these membership qualifications.
(5)Composition. To the extent possible, committee members should demonstrate at
least one (1) of the following skills, experience, expertise, educational background
or interests:
a.Knowledge of best practices in environmental management and sustainability;
b.Land development and building construction;
c.Urban planning and design;
d.Arboriculture and horticulture;
e.Landscape architecture;
Page 78 of 93
Agenda Item #10.B.
11 Oct 2023
f.Environmental policy;
g.Environmental and constitutional law;
h.Community engagement; and
i.Educational programming
Other
Periodic updates of time-based provisions
Discussion
The ESC with the Administrator should establish a proforma
review process to incorporate recommend changes that arise that
are either routine (not requiring immediate action) or emergent.
An example of a periodic routine (annual?) would be to evaluate
the sufficiency of the fees associated with the tree removal
permitting process. The process would also include:
1.Review of mitigation calculations
2.Review of violations/penalties fees
Sec. 23-26. Fees.
(a)Application fees. The city commission hereby establishes the following fees related to the administrative
costs of carrying out the requirements of this chapter. These fees shall be payable to the city upon submittal
of an application for approval, amendment, or extension of a permit required by this chapter, or for each
required re-inspection, or when a final action or decision by the administrator is appealed. Applications for
tree and vegetation removal related requests shall not be considered as complete applications until such
time as required fees have been paid in full.
(1)Tree and vegetation removal permit application. The tree and vegetation removal permit application
fee shall cover the processing and review of the application as well as one (1) initial inspection, one (1)
protective barricade inspection, one (1) final inspection and one (1) maintenance inspection per year.
Any additional inspections required due to inadequate site preparation or reports of violation of the
provisions of this chapter will be charged a reinspection fee as provided below:
a.Single- or two-family residential uses (per lot)$125.00
b.Multifamily residential uses250.00
c.Commercial or industrial uses250.00
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Agenda Item #10.B.
11 Oct 2023
d.Institutional and any other uses250.00
(2)Extensions50.00
(3)Appeals125.00
(4)Variances300.00
(b)Reinspection fees.50.00
(c)Research or extensive time fees (per hour)50.00
Page 80 of 93
Agenda Item #11.B.
11 Oct 2023
Results from initial 2024 ESC Priorities Survey
10 out of 11 ESC members responded (82%)
I would like to start or achieve the following for AB's MARITIME FOREST in 2024 (Resources: Chapter
23, Staff quarterly tree report, PlanItGeo Assessment, Tree Subcommittee minutes, Adaptation Plan
Phase 1)
Finalize recommended updates to Chapter 23, present to Commission, amend ordinance.
These include: backyard tree plantings allowable; incentives for heritage trees, such as subsidy
to help pay for maintaining trees; strengthening tree ordinance to mirror stronger ones in
Florida that require "every effort to save" designated trees and disallow clear cutting.
Receive regular reports on tree canopy assessment - loss/add
Use door hangers to promote tree planting program - redouble efforts when backyard trees
included
PlanItGeo Assessment structured into planning systems to integrate it so that it is regularly
utilized in planning and policy.
Update Ch 23.
Develop and execute plan for canopy species identification.
Develop incentives for protection of the canopy
Understand scope of invasive species problem
Strengthen enforcement of Chapter 23
Expand education and outreach for AB Verified Tree services
Develop AB Verified programs for landscapers and developers
Continue growing the green streets campaign
Plant more streetscape trees on both public and private property.
Plant 100 trees in 2024
Perform a heat study in June 2024 replicating the one done in 2022
Decide on a tree canopy percentage for AB to maintain (this works toward and refines the
SRCAP 2050 goal to “Increase and maintain healthy, diverse tree canopy to 40%”
Perform a mature tree assessment or somehow understand how many, location, and ideally
species/expected lifespan/key details of our mature trees so we can design incentives to keep
them and plan for replacement (this works toward/refines the SRCAP 2050 goal to “Increase
number of historic homes/buildings, number of lots that retain trees (not denuded due to
construction), and renovate versus razing by 25%”
Continue to educate and reinforce the value and benefits of trees (including absorption) – share
inspiring local stories, launch a campaign where people post videos about
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Agenda Item #11.B.
11 Oct 2023
identifying/inventorying/assessing their own trees, create an editorial calendar where ESC
(maybe in partnership with UF/IFAS) creates and city posts helpful tree information each month,
etc.
Add best residential and commercial tree award to awards nominations.
Get more trees planted in commercial and industrial parking lots to reduce heat island effect
plus other benefits.
Plant edible community trees and bushes throughout the city (“edible walking tour/trail”)
Building codes need to be focused on.
Building ideas as I learn more about our groups and committees. Do want to see in general
about adding tree species to the approval lists, flooding concerns already being addressed, and
bringing children in to be more involved.
I would like to start or achieve the following for AB's PARKS & OPEN SPACES in 2024 (Resources:
Parks Master Plan, SRCAP, Comprehensive Plan)
Start on connectivity plan for all parks
Provide water bottle filling stations at all parks.
Plant edible plants - permaculture additions to parks (citrus, mulberry, fig, etc.)
Parks Master Plan and pilot Resilience Center
Contribute to update of the parks master plan
Build ARCC/ESC collaboration
Integrate PW and PU CIP into SRCAP actions and vice versa
Increase recycling bins in all parks.
Establish a native plant demonstration garden.
Incorporate native plants and trees into our green spaces
Establish a robust "friends of the park" infrastructure so that each COAB park has a group of
citizens to advocate for their park. In order to be effective, some city staff assistance would be
needed to coordinate.
Help get no sale of AB parks without a citizen vote/referendum in the Charter and passed
Exercise equipment for long, healthy, active life in one of AB’s parks (partner with Blue Zones)
Expand and convert Baker Center into a Resilience Hub
Educate about the benefits for parks, open spaces and green spaces (e.g., create an editorial
calendar for telling stories about each open space/park AB has)
Create a “Friends of the Park” group for each AB park/open space
Actively work on Parks Master Plan where ESC has purview
Participate in Homegrown National Park effort
o Have City create account and add/update native plantings as they plant
o Launch a residential native plant challenge with goal of 100 new plantings on map by
end of 2024
o Launch a commercial native plant challenge with goal of 50 new plantings on map by
end of 2024
Choose one action and implement it in 2024 that develops and enhances connectivity and
walkability between parks and within city
Ascertain where residents do not have access to a park/open space within ½ mile and look for
open space for city to buy/designate a park/open space/community garden (this works toward
and refines the SRCAP 2050 goal to “Ensure that 95% of residential addresses are located within
½ mile of a park or open space.”
Clean up and create a natural walking path along Hopkins Creek
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Agenda Item #11.B.
11 Oct 2023
Disc golf and bat boxes
I would like to start or achieve the following for AB's BEAUTIFICATION OF PUBLIC AND PRIVATE
SPACES in 2024
Get Demonstration Garden underway
Have existing "Plant Palette" used and enforced by Public Works
As with pilot project in Howell Park, plant native grasses on creek beds, ditches, etc.
Outreach and education regarding all of the following, which are interconnected: native
landscaping, xeriscaping - use less water, no biocides, backyard habitat corridor, etc.
Seminole & Atlantic corners rehabilitated, improve Atlantic Blvd Median with perennials,
expand native plantings
Identify public spaces and initiate action to plant oasis in asphalt /concrete deserts
Explore ways to incentivize businesses on Mayport to increase green space and to reduce
impervious surfaces.
Establish an Art Installation Program with a budget. Example:
https://storymaps.arcgis.com/stories/136091ee6017400fa216fb9cbc383fe0
Add native species to green spaces, side of road/right of way, etc
Establish a formal channel with Public Works to ensure that Atlantic Blvd and Mayport road
medians are maintained properly (contractor is currently not performing) and to have input into
public plantings at five-way, welcome to AB areas, etc.
Redesign, connect sideways, beautify, and vegetation to Seminole & Atlantic Bl)vd corners (less
concrete)
Encourage more tree and native plant planting along AB commercial corridors (Atlantic Blvd &
Mayport Road)
Update Chapter 24 to require more trees and native plantings in commercial/industrial parking
lots
Natural habitats for butterfly's/bees/birds. Compost areas
I would like to start or achieve the following for AB's ENVIRONMENTAL STEWARDSHIP in 2024
(Resources: Your own ideas & SRCAP)
Continue with LEED roadmap (or current name). Try to focus on a few achievable goals for one
year.
Ensure upgrading of our policies to better value resilience as an investment
Pursue land preservation grants in collaboration with other stakeholders
Expand outreach through improved COAB website
Use ARCC collaboration to increase ESC visibility at Art/culture events
Complete Chemical Management Plan
Increase engagement/awareness of grant opportunities
Establish SR line item in AB budget
Pass a required integrative biocide and chemical management plan for city operations/public
sector and voluntary guidelines for private sector.
Provide green building, sustainability and resilience training to staff, have staff review workplans
and projects with a sustainability and resilience lens, and add environmental stewardship to
staff’s annual performance reviews
Grow green business recognition and establish community-based recognition for local stewards
of the environment
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Agenda Item #11.B.
11 Oct 2023
Work closely with staff on the ocean dune invasive plant study and participate in the planning
for removal and reclamation.
Greening the Energy supply
Pass an incentivized green building and resilience ordinance
Work with staff and Langton Associates to seek funding opportunities for ESC/SRCAP work
Start a Green Business program
Create a citizen’s guide
I would like ESC to focus on the following actions/goals of the SRCAP in 2024 (Resources: SRCAP)
Address conflicts in Chapter 23 and zoning ordinances (i.e. swales) -- where the law is working at
cross purposes. This may require partnership with CDB.
The ongoing community education objective tying in env. stewardship to resilience in ways that
any homeowner or politician can get behind smarter long-term policies.
Grow number of people interested and engaged in making AB more sustainable and resilient.
Adopt and/or incentivize best practices for resilient properties.
Increase community events that spotlight environmental themes in order to raise awareness.
Partner with other committees to increase community engagement.
Increase and maintain healthy tree canopy to 40%
Meet or exceed drinking water standards
Green Buildings
Follow the recommendations of the S&R Subcommittee for 2024 action items.
Create roadmap to achieve Platinum recertification in 2027
Create an annual LEED performance metric spreadsheet that is completed each year by staff and
ESC
What ESC subcommittees would you like to serve on in 2024? Check all that you are willing and able
to serve on. Each ESC member must serve on at least one subcommittee.
Tree OutreachSustainability & Resilience
Bruce AndrewsAnastasia HoustonSarah Boren
Daniele GiovannucciAmy PalmerMark Gabrynowicz
Mark GabrynowiczPatrick NoblesRomy Vann
Mark GabrynowiczHeather Markaj
Sarah Boren
Missing: Two new ESC members in 2024
How do you think ESC could improve its own organizational excellence, meetings and processes in
2024? How should ESC improve itself by the end of 2024?
Increase delegation and accountability. Increase collaboration between subcommittees.
Focus on agreed-upon priorities at meetings by limiting time spent on ad-hoc issues that are
brought to us outside of our workplan.
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Agenda Item #11.B.
11 Oct 2023
A greater focus on planning and accountability for measurable goals, and more efficient
meetings with pre reads that could help to reduce the extensive exploratory conversations that,
although certainly valuable, tend to ramble.
If the meetings could be done virtually sometimes that would help.
Internal Processes –
o Continue to improve the planner/calendar/metrics and annual workplan to stay ahead
of actions, meet our goals, stay accountable, and share what we are working on and
accomplishing
Must decide ESC priorities by no later than December
Must make recommendations for Commission priorities by no later than
December
ESC should set its 2024 calendar by December including events (e.g., are we
renewing speaker series, doing film series, new citizen meet & greet,
Must put together a requested budget by no later than January
Work with staff to improve monthly/quarterly metrics reporting
o Set up automatic emails reminding ESC members to submit suggested agenda items,
planner/calendar/metrics
o Send calendar invites for each meeting
o Get each ESC member to subscribe to City calendar and texts
o Continue to improve the ESC Member Guidance Packet (formerly Onboarding Packet) so
that it can help all members not just new members. Add a Chair/Vice Chair/Secretary
description (what does each position do?) Add subcommittee descriptions. Add links of
where to find key items. Add past accomplishments and kudos.
o Have one online place where ESC members can find everything from agendas and
minutes to record decisions and sign-up sheets/graphics for events (e.g., could be
external facing ESC webpage and meet two major needs)
o Start an internship program
o Understand better what we can and can’t do under Sunshine Laws (e.g., work on
creating a program once vote for program has been approved)
o Get clarity on what needs a formal ESC vote
o Evaluation –
End of year evaluation/continual improvement questionnaire worked well last
year. We should do one every year and then choose 1-2 items to improve.
Creating an onboarding packet was the result of the 2022 year end self-
evaluation survey.
Beginning of the year ESC Annual Demographic Survey
o Volunteers
Recruit volunteers (e.g., citizens, SMEs, university students) and stand up
necessary working groups
Start a “block/neighborhood communicator” program
Improve how we recruit ESC members
Grow a partnership program (e.g., Friends of XYZ Park, N FL Green Chamber,
UNF, JU, Beaches Watch, Fletcher Interact)
Meetings:
o All ESC members must come to each meeting prepared – they have read through the full
agenda and all the supplemental documents (minutes, motions, background info, etc.)
and come prepared to vote, ask questions, make concise comments and suggestions.
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Agenda Item #11.B.
11 Oct 2023
o Add a member round to the standing agenda so each member has a chance to share
their perspective, new ideas, announcements, etc.
o Hefty items (e.g., motions, items that need thoughtful feedback) should be place early
on the agenda and less time spent on reviewing subcommittee work already outlined in
minutes and under consent agenda
o I think consent agenda is working fairly well and has improved efficiency of ESC
meetings
The order of the meetings would be more productive if subcommittee reports were held to the
end and the items from staff and/or substantive conversations should be prioritized instead. I
think 1 minute for each committee member to speak at the end would be appreciated. I know
that I always have items to share or broach and there is not really an appropriate time in the
agenda for this.
Open Comment Section -- Please share anything else you think it is pertinent to ESC's 2024 planning.
I suggest spending more time during meetings on policy formulation, staff reports, meatier
topics, guest speakers to help educate us so that we can make strong recommendations to
commission, etc., vs. recounting subcommittee activities. The only subcommittee items that
should be discussed are ones that need full committee approval for moving forward. Otherwise,
members can keep up to date by reading consent agenda items.
Strategic plan for each year for ESC should include something from each of the four focus areas
under ESC. I therefore appreciate this survey!
Start planning early and make sure the Commission has all information needed from ESC to
include in their priority planning.
We have two ESC members rolling off in December (one At Large and one District 1312). It
would be great to recruit two new members before then so they have some onboarding time
but definitely by January.
List of documents/resources ESC should read before/take into account in setting its 2024 priorities
Adaptation Plan Phase 1 (recommended by Steve Swann)
Parks Master Plan
Chapter 24
Chapter 23
Staff quarterly tree report
PlanItGeo Assessment
S&R Community Action Plan
Comprehensive Plan
ARC Committees plans for 2024
Page 86 of 93
Agenda Item #11.C.
11 Oct 2023
COAB ESC Evaluation &
Continuous Improvement
Questionnaire
A Best Practice Tool for Improving
Governance Practice for the COAB ESC
For period from January – December 2023
Page 87 of 93
Agenda Item #11.C.
11 Oct 2023
Questionnaire
Questions should be answered by all ESC members and staff liaison anonymously. Answers will be
compiled to determine an average group answer to each question and an overall section rating, shared and
discussed by the whole ESC during January 2023 meeting.
Circle the response that best reflects your opinion. The rating scale for each statement is: Strongly Disagree
(1); Disagree (2); Maybe or Not Sure (3); Agree (4); Strongly Agree (5).
A.How Well Has the ESC Done Its Job in 2023? (1) Disagree-(5) Strongly Agree
1. ESC fulfilled its overall purpose and charge in 202212345
2. ESC fulfilled its charge towards maritime forest12345
3. ESC fulfilled its charge towards parks and open spaces12345
4. ESC fulfilled its charge towards beautification12345
5. ESC fulfilled its charge towards environmental leadership12345
6. The ESC’s meeting agendas clearly reflect its purpose and
priorities.12345
7. The ESC has insured that it has a one-year workplan for the
upcoming year.12345
8. The ESC provided recommendations to Commission and staff on how
to achieve goals and priorities12345
9. The ESC accomplishments and challenges were communicated to
Commission, staff, residents, and stakeholders.
12345
My overall rating of how well ESC did its job in 2023:
Excellent Very Good Good Satisfactory Poor
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Agenda Item #11.C.
11 Oct 2023
10. Please list what you think ESC’s accomplishments were in 2023
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
__________________________________________________________________________________
11. Please list ESC potential areas of improvement or where it can continually improve
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
__________________________________________________________________________________
Page 3
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Agenda Item #11.C.
11 Oct 2023
B.How Well Has the ESC Conducted Itself?
Circle the response that best reflects your opinion. The rating scale for each statement is: Strongly
Disagree (1); Disagree (2); Maybe or Not Sure (3); Agree (4); Strongly Agree (5).
1.ESC members are aware of what is expected of them.12345
2.The agenda of ESC meetings are well planned
so that we are able to get through all necessary ESC business.
12345
3.It seems like most ESC members come to meetings
prepared.
12345
4.We receive written reports/subcommittee
minutes to the ESC in advance of our
meetings.12345
5.All ESC members participate in important ESC
discussions.12345
6.We do a good job encouraging and dealing with
12345
different points of view.
12345
7.We all support the decisions we make.
8.The ESC has taken responsibility for recruiting new board
members.12345
9.The ESC has planned and led the orientation process for new
12345
board members.
10.The ESC has a plan for member onboarding, education and
further leadership development.12345
12345
11.Our ESC meetings are always interesting.
12345
12.Our ESC meetings are frequently fun.
My overall rating of ESC’s Conduct:
Excellent Very Good Good Satisfactory Poor
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Agenda Item #11.C.
11 Oct 2023
C.Performance of Individual ESC Members
Circle the response that best reflects your opinion. The rating scale for each statement is: Strongly
Disagree (1); Disagree (2); Maybe or Not Sure (3); Agree (4); Strongly Agree (5).
1. I am aware of what is expected of me as a ESC member.12345
2. I have a good record of meeting attendance.12345
3. I read the minutes, reports and other materials in advance
of our ESC meetings.12345
4. I am familiar with what is in the ESC’s ordinance, its
purpose and charge12345
5. I frequently encourage other ESC members to
express their opinions at meetings.12345
6. I am encouraged by other ESC members to express my
opinions at meetings.12345
7. I am a good listener at meetings.12345
8. I follow through on things I have said I would do.12345
9. When I have a different opinion than the majority, I
raise it.12345
10. I support ESC decisions once they are made even if
I do not agree with them.12345
11. I promote the work of ESC in the community
whenever I have a chance to do so.
12345
12. I stay informed about issues relevant to our mission
and bring information to the attention of the ESC.12345
My overall rating of my own performance as an ESC member:
Excellent Very Good Good Satisfactory Poor
13. Please share any lessons learned during ESC leadership in 2023
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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Agenda Item #11.C.
11 Oct 2023
D.Feedback to the Chair of the ESC (Optional)
Circle the response that best reflects your opinion. The rating scale for each statement is: Strongly
Disagree (1); Disagree (2); Maybe or Not Sure (3); Agree (4); Strongly Agree (5).
1. The ESC has discussed the role and responsibilities of
12345
the Chair and Vice Chair clearly.
2. The Chair is well prepared for meetings.12345
3. The Chair helps the ESC to stick to the agenda.12345
4. The Chair ensures that every ESC member has an
opportunity to be heard.12345
5. The Chair is skilled at managing different points of
view.12345
6. The Chair can be tough on us as a group when we get
12345
out-of-line.
7. The Chair knows how to be direct with an individual ESC
member when their behavior needs to change.12345
8. The Chair helps the ESC work well together.12345
9. The Chair demonstrates good listening and communication 12345
skills.
10. The ESC supports the Chair.12345
11. The Chair is effective in delegating responsibility
amongst ESC members.12345
My overall rating of the ESC Chair:
Excellent Very Good Good Satisfactory Poor
12. Please list accolades and areas of improvement for the Chair
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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Agenda Item #11.C.
11 Oct 2023
13. Please list accolades/gratitude and/or areas of improvement for other fellow ESC members
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
14. How can we improve ESC’s priority setting process? What did you like about this year’s
process and what do you believe can be improved?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
15.Please share any additional ideas, suggestions, concerns and more regarding ESC performance
or whatever is on your mind.
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
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