Resolution No. 23-38RESOLUTION NO. 23-38
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA, REPEALING AND REPLACING
RESOLUTION NO. 23-20 ESTABLISHING THE SAFETY, TRAFFIC AND
PARKING COMMITTEE; ADOPTING THE COMMITTEE PURPOSE;
ADOPTING CERTAIN PROVISIONS GOVERNING THE COMMITTEE;
ESTABLISHING CITY STAFF ADMINISTRATIVE SUPPORT; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Boards and Committees established by the Mayor and Commission of
the City of Atlantic Beach provide many valuable services to the community by enlisting citizen
volunteers to provide input and consideration upon important issues that affect the daily lives of
citizens in the community; and
WHEREAS, the City Commission deems it to be in the best interests of the citizens of
Atlantic Beach to create an advisory committee to review safety, traffic and parking matters, and
make recommendations to the Commission that aim to improve transportation systems, processes
and policies in the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ATLANTIC BEACH:
SECTION 1. Creation. There is hereby created and established the Safety, Traffic and
Parking Committee (hereafter referenced as the "Committee").
SECTION 2. Purpose. The purpose of the Committee is to review matters pertaining to
safety, traffic and parking, and make recommendations to the Mayor and Commission as to
changes and revisions to the City's transportation system, processes and policies.
SECTION 3. Membership, Appointees and Staff Support
(a) There will be a total of nine (9) members on the Committee to include two (2) persons
who are electors within each of the four City Commission districts, and who are
appointed by the City Commission members representing the district in which the
Committee members live; and one (1) person who is an elector appointed by the Mayor.
Those members are:
■ District 1306 — Brinkley Harrell and Frederick Jones
■ District 1307 — John Reich and Michael Tari
■ District 1308 — Richard Arthur and Kelly Fanning
■ District 1312 — James Johnson and Grace Neville
■ Mayor — Ken Caudle
(b) The Committee shall be supported by an appointee of the City Manager;
SECTION 4. Charge/Additional Work.
(a) The Committee's charge shall be to review safety, traffic and parking matters, and
make recommendations to the City Commission that aim to improve transportation,
mobility and parking systems, processes and policies in the City. The Committee's
work plan shall begin with a traffic and parking data collection phase, including an
assessment of existing conditions. Consultation with City staff and other subject -
matter experts, along with soliciting public/stakeholder input, shall follow. Finally,
the Committee shall undertake a deliberative phase to review the data and input it
receives, and formulate conclusions and recommendations for submittal in a report
to the City Commission. The report shall define ideal traffic and parking scenarios
and delineate recommendations for remedial action to achieve them.
(b) The Committee shall undertake such additional work as requested by the City
Manager or City Commission.
SECTION 5. Meetings and Notice. The meetings of the Committee shall be set at
regular times upon the call of the chair or a majority of the members of the Committee, and will
be open to the public and notice of meetings shall be provided in accordance with state law.
SECTION 6. Committee Officers and Associated Duties. The Committee shall elect a
chair and vice chair from among its membership, and it shall further elect a secretary from among
its membership who shall be responsible for working with City staff in preparing the following:
(1) the agenda; (2) minutes of each meeting (and their prompt recordation with the City), and (3)
a final report of all proposed recommendations. The Committee may elect other officers it deems
advisable from among its regular members for the proper governance of its meetings and charge.
The chair shall preside at all meetings of the Committee. In the temporary absence or disability
of the chair, all duties of the chair shall be performed by the vice chair. In all cases involving
points of parliamentary law, "Robert's Rules of Order" shall be the book of reference, and its
rules, so far as they are applicable and not in conflict with the provisions of the City's Charter,
Code, or other City ordinances, shall be the rules of this Committee.
SECTION 7. Quorum. The Committee quorum is five (5) members. The Committee shall
take no official action unless a quorum is present at a meeting. Any official acts by the Committee
shall require a majority vote of the members present; however, no report to the City Commission
shall be adopted unless favorably voted upon by a majority of the entire membership of the Safety,
Traffic and Parking Committee.
SECTION 8. Subcommittees Prohibited. The committee shall perpetually meet as a
Committee of the Whole; no subcommittee shall be appointed.
SECTION 9. Sunset. The Committee shall automatically sunset, expire and cease to exist
on November 11, 2024, in conjunction with the expiration of the Mayoral term and two City
Commission terms.
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SECTION 10. Removal or Resignation of a Committee Member. Any member who
fails to attend two (2) consecutive regularly scheduled meetings, subject to excused absence rules
as decided by the chair of the Committee, shall be declared to have vacated his/her Committee
seat, which shall be evidenced by the Committee chair notifying the City Clerk of such vacancy in
writing. A member may choose to resign from the Committee at any time by giving written notice
to the City Clerk. At such time, the City Commission may fill such vacancy in its discretion.
SECTION 11. Compliance with Laws. The Committee and each member shall comply
with all applicable federal, state and local laws including, but not limited to, the Florida
Government in the Sunshine Law, Florida Code of Ethics for Public Officers and Employees,
Florida Public Records Law, and related provisions of the City's Charter, Code of Ordinances and
applicable resolutions, as may be amended from time to time.
SECTION 12. Coordination with City Staff and the City Commission. Working
collectively, the Committee shall coordinate with City staff on any needs within its scope and
mission. Staff may be assigned by the City Manager, City Clerk or City Attorney, as necessary, to
provide aid, guidance and insight into City government operations or functions. Notice of meetings
shall be the responsibility of City staff. The Committee shall provide a report of its activities to the
City Commission periodically at a frequency established by the Committee or upon request from
any City Commission member. If required, City staff will be responsible for the collection and
expenditure of any City funds in accordance with purchasing guidelines.
SECTION 13. Effective Date. This Resolution shall take effective immediately upon its
final passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, Florida, this 9th day of October,
2023.
Curtis Ford, Mayor
Attest:
6ZOyvx4 %(AA K,
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason abrte . City Attorney
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Resolution No. 23-38