10-11-22 CARAC Adopted Minutesr�1r MINUTES
Cultural Arts and Recreation Advisory
Committee (CARAC) Meeting
�~ Tuesday, October 11, 2022 - 6:00 PM
Commission Chamber
Present: An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Mateo Jurasic, Member
Carol Silcox, Member
Mary Mullahey, Member
Joseph Schwarz, Member
Wally Sears, Alternate Member
Absent:
Also Present: Latrenia Thomas, Director of Cultural Arts and Recreation
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF MINUTES
A. Approve minutes of the September 8, 2022, Cultural Arts and Recreation Advisory
Committee meeting.
MOTION. A motion was moved to approve the minutes for September 8, 2022
Motion: Lisa Goodrich
Second. Carol Silcox
An Oskarsson
For
Jane Stevens
For
Lisa Goodrich (Moved By)
For
Mateo Jurasic
For
Carol Silcox (Seconded By)
For
Mary Mullahey
For
Joseph Schwarz
For
Wally Sears
For
Motion passed 8 to 0.
3. RECOGNITION OF VISITORS/PUBLIC COMMENTS
No Public Comments
Cultural Arts and Recreation Advisory Committee (CARAC)
October 11, 2022
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4. ONGOING BUSINESS
A. CARAC's Report for October 24th Commission Meeting
An O. shared that she would present the Committee Report to the Commissions meeting
on October 24, 2022. Latrenia shared that she spoke with Jane to help put the presentation
together and present it to the Commission. An O. included to Jane that she would be
open to Jane's draft but will work on the presentation as well as present it to the
Commission.
B. Transition Process for Events / Organizations
An O. request to hear the transition process for any grant funded events or organizations
that can become a City sponsored event. Latrenia shared the process of how WellFest
was adopted into a city sponsored event. She also shared her proposal to the Committee
on how we could properly adopt an organization and events under the City.
The Committee further discussed their views on the cause and potential effects of
recommending programs to transition to the City's budget.
5. NEW BUSINESS
A. Formal CARAC Recommendation Request
An O. shared that the Committee's primary duties are to make recommendations to the
City regarding Cultural Arts and Recreation. An O. proposed that as a committee they
will compile a Wishlist of what they would like to accomplish in the next three years.
Jane S. suggested to invite Linda Lanier to help formulate a goal for CARAC. Mary M.
asked if staff would be ready for the Committee to implement more task for the
Department at this time? Latrenia responded by saying yes but she would like to get past
the holidays before we begin the process. Latrenia also announced that she would reach
out to Linda Lanier to schedule dates to have a workshop. An requested for the CARAC
agenda to be published a week prior to the actual meeting.
B. Monthly Newsletter Spotlight (Committee Report)
Latrenia announced that the E -newsletter has a section for a spotlight for grants and
organizations / schools and would like to recommend the Committee members to
volunteer to review the grant programs and share feedback to forward to Kevin. An
mentioned that in the prior meeting it was discussed that committee members would
volunteer to be a liaison for the organizations and schools. It was also mentioned that the
organizations should be notified that a member from the Committee would be assigned
to their program as a point of contact.
C. Future Grant Review Process / Timeline
Latrenia shared that she updated the dates for the Grant Contributions on the application.
Committe members discussed their concerns about the dates. Latrenia shared that the
purpose of having the dates currently available would allow the Department to advertise
on the City's website to give new or returning applicants enough time to prepare. It was
also mentioned that the Spotlight list needed to be revaluated. New programs will be
spotlighted a month before their event. It was recommended that a workshop maybe
Cultural Arts and Recreation Advisory Committee (CARAC)
October 11, 2022
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necessary in regard to the process of voting on the programs. Committee members
furthered discussed their views on the process as well as the dates for the application, the
presentation, the process and the discussion. It was suggested that repeat applicants
should be separate and based on what took place in the program.
D. Review Grant Acceptance Letter / Agreement
An O. recommended to move 5.D. to the November 1, 2022, meeting.
Jane S. shared what took place in the October 10,2022 Commission's meeting. She
explained that the Commission agreed to the recommended funding from CARAC for
the grants but recommended funding for the Atlantic Beach Elementary Cultural Day
and voted to approve them for partial funding.
Latrenia made the Committee aware that she spoke with Melissa, the City's Finance
Director and was informed that any monies leftover from the grants could be used
towards extending grant programs but would need to be brought before the Commission
for approval.
Lastly Latrenia read an email from Commissioner Norris thanking everyone on CARAC
for the recommended list of schools, organization and for CARAC's good works.
6. OPEN ITEMS / FOLLOW UP
A. Recreation Volunteer Program Update
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
A. Next CARAC Meeting is scheduled for November 1, 2022
8. ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 6:42 p.m.
Attest:
An Oskarsson, Chair Latrenia Thomas
Cultural Arts and Recreation Advisory Committee (CARAQ
October 11, 2022
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