11-1-22 CARAC Adopted MinutesMINUTES
Cultural Arts and Recreation Advisory
Committee (CARAC) Meeting
J �r
Tuesday, November 1, 2022 - 6:00 PM
Commission Chamber
Present: An Oskarsson, CARAC Chair
Jane Stevens, Member
Lisa Goodrich, Member
Carol Silcox, Member
Joseph Schwarz, Member
Absent: Mateo Jurasic, Member
Mary Mullahey, Member
Wally Sears, Alternate Member
Also Present: Latrenia Thomas, Director of Cultural Arts and Recreation
1. CALL TO ORDER AND ROLL CALL
A. Meeting was called to order by An Oskarsson at 6:03 p.m.
2. APPROVAL OF MINUTES
A. Approve minutes of the September 13 and October 11 2022 Cultural Arts and
Recreation Advisory Committee meeting.
3. RECOGNITION OF VISITORSIPUBLIC COMMENTS
A.
No visitors were present.
4. ONGOING BUSINESS
A. Update on the CARAC / Youth Council Resolution - Mayor Glasser
Mayor Glasser gave an update on the CARAC'S Resolution. She explained the
discussions about the legal review through our City Clerk and City Attorney. She
provided the committee with a final draft of the CARAC Compilation Resolution. She
discussed the Youth Council section of the resolution and the recommendation request
from the Committee. Mayor Glasser also explained to the members that with their
approval she could take the resolution back to the Commission and have it approved by
the Commission. She asked for the members feedback as well as their recommendations.
Several members agreed with Mayor Glasser's recommendation in regard to the final
draft of the CARAC Compilation Resolution. Mayor Glasser went on to discuss the
future plan to separate the CARAC and Youth Council resolution. She asked for
feedback in regard to the split.
Cultural Arts and Recreation Advisory Committee (CARAC)
November 1, 2022
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Mayor Glasser also discussed her action to approve partial funding for the Cultural Day
grant request for Atlantic Beach Elementary. A list was provided to each member that
gave a breakdown of how much funding Atlantic Beach Elementary receives from The
City of Atlantic Beach. She opened the floor for Committee members to share their
concerns in regard to the her decision.
B. Artisan's Faire Update - Jeannie Gabrynowicz and Terry Seldon
Jeannie Gabrynowicz gave a brief update in regard to the Artisans Faire scheduled for
Thursday, December 1, 2022 from 5:00 p.m. to 8:00 p.m. A list of artists was provided
to the members for review. The Committee members were pleased with the update and
had no further questions.
C. Schedule a Workshop date to discuss the Application, Grant Dates, Process and
Scoring
The staff and members discussed the recommendation dates for the Grant Workshop for
March 27th or 28th at 10:00 a.m. Latrenia shared that she would see if the City Chambers
would be available for either of those dates and follow up with the Committe with the
available dates.
D. Grant Timeline Dates
Staff and Committee members discussed some dates for presentations. It was decided
the dates for the Grant Presentations would be scheduled for Tuesday, August 22, 2023,
from 3:00 p.m. until 6:00 p.m. and a second date scheduled for Thursday, August 24,
2023 from 9:00 a.m. until 12:00 p.m.
E. Vote on the Process to Transition Organization / Schools to City Events
The Commitee agreed to the recommended process and potential action from the
previous committee meeting.
MOTION:
1. How long has the program received Grant Funding from CARAC?
2. The organization / school will present to the Committee how they have performed over
the years.
3. The City Manager, Director and Staff will consider if the request is feasible for the
department to apply in the following Fiscal Year depending on the program.
4. If approved by all parties the Committee along with Staff will do a final review and vote
on the program to adopted as a City Event.
5. Have the Committee take the recommendation to the Commission to adopt as a City
Event.
Motion: An Oskarsson
Second: Lisa Goodrich
An Oskarsson (Moved By)
Jane Stevens
Lisa Goodrich (Seconded By)
For
For
For
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November 1, 2022
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Carol Silcox For
Joseph Schwarz For
Motion passed 5 to 0.
F. Summary of CARAC report to the commission on Oct 24,2022
An O. shared briefly on the CARAC Report presentation to the Commission in regard to
the Strategic Vision for the Cultural Arts and Recreation Department.
G. Update on Catalog of Programs and Events
Latrenia shared the Recreation's Department idea of a catalog, to be able to hit the target
of getting the word out for the community to be aware of the programs offered in the
city. An O. also shared a PowerPoint of what she would like to see in the catalog. She
recommended to the members to have a workshop to identify the gaps in programs. The
Committee agreed on Thursday, December 8, 2022, at 1:00 p.m. for a workshop.
5. NEW BUSINESS
A. "CARAC Wishlist" Suggestions and Workshop - January 24, 2023 at 6 p.m.
Members confirmed the date and time for the workshop.
B. Jordan Community Center Report
Latrenia explained that Dee and Kevin were working together to present a formal
presentation. This agenda item is scheduled to be moved to CARAC'S December
meeting.
6. OPEN ITEMS / FOLLOW UP
A. Recreation Volunteer Program
Latrenia shared that she met with Joe Swartz in regard to the volunteer program. She
mentioned that Joe shared his ideas to help our department expand the volunteer
program. Joe offered the benefits of having volunteers for events with hopes to expand
our volunteers to other organizations.
7. OTHER AGENDA ITEMS/ANNOUNCEMENTS
A. Next CARAC Meeting scheduled for December 13, 2022
8. (PART 2 OF 2) 4.A. UPDATE ON THE CARAC / YOUTH COUNCIL
A.
Mayor Glasser returned to discuss the resolution and the issue of concerns from the
Committee that she would add to the resolution. An O. shared her view on the line items
that were strike from the resolution on the Compilation. The mayor asked if the
Committee was ok with her drafting a final resolution for the Commission to vote on and
offered the Committee the opportunity to email her if they disagree with any changes.
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November 1, 2022
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An O. recommended for a motion to be made to accept the current draft of the Arts and
Recreation and Cultural Committe resolution pending changes.
MOTION. A motion was made to accept the current draft of the Arts and Recreation and
Cultural Committe resolution pending changes.
Motion: Jane Stevens
Second: Carol Silcox
An Oskarsson
For
Jane Stevens (Moved By)
For
Lisa Goodrich
For
Carol Silcox (Seconded By)
For
Joseph Schwarz
For
Motion passed S to 0.
9. ADJOURNMENT
There being no further business, Chair An Oskarsson adjourned the meeting at 7:35 p.m.
Attest:
Cultural Arts and Recreation Advisory Committee (CARAC)
November 1, 2022
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