2023 Sea and Sky Air Show Interlocal Agreement.pdfAGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Interlocal Agreement among the City of Jacksonville, City of Atlantic
Beach, City of Neptune Beach, City of Jacksonville Beach, and the U.S.
Naval Station Mayport Commander for conducting the 2023 Sea and Sky
Air Show
SUBMITTED BY: William B. Killingsworth, City Manager
TODAY'S DATE: Oct. 5, 2023
MEETING DATE: Oct. 9, 2023
BACKGROUND: The Blue Angels Sea and Sky Air Show returns to Jacksonville Beach on
Oct. 21-22, 2023. This agreement assures the City of Atlantic Beach's
cooperation in the administration of the event, as the need may require,
with the City's support promoting the event.
BUDGET:
Through a mutual aid agreement, six Atlantic Beach police officers are
assigned to support the event at a City -incurred cost of about $5,000.
While the Police Department works cooperatively with the City's
partnering agencies via a mutual aid request independent of this agreement,
the anticipated budgetary impact of this Interlocal Agreement is negligible.
RECOMMENDATION: Commission approve the Interlocal Agreement
ATTACHMENT: 2023 Sea and Sky Air Show h ocal Agreement
REVIEWED BY CITY MANAGER:
Prepared by and Return to:
Harry M. Wilson, IV, Esquire
Office of General Counsel
117 West Duval Street, Suite 480
Jacksonville, Florida 32202
SEVENTH REVISED INTERLOCAL AGREEMENT AMONG THE CITY OF
JACKSONVILLE, FLORIDA; THE CITY OF ATLANTIC BEACH, FLORIDA; THE
CITY OF JACKSONVILLE BEACH, FLORIDA; THE CITY OF NEPTUNE BEACH,
FLORIDA; AND THE COMMANDER, U.S. NAVAL STATION MAYPORT, U. S. NAVY
FOR CONDUCT OF THE SEA AND SKY AIR SHOW.
THIS SEVENTH REVISED INTERLOCAL AGREEMENT (hereinafter referred to as
the "Agreement") is made and entered into as of the day of , 2023 by
and among the below -listed parties and supersedes the original Interlocal Agreement by and among
the parties made and entered into March 12, 2001, as revised for the first time on October 9, 2003,
as revised for the second time on August 4, 2005, as revised for the third time on November 2,
2007, revised for the fourth time on October 28, 2009, as revised for the fifth time on October 15,
2015 and revised for the Sixth time on October 24, 2019 and shall become effective upon filing
with the Clerk of the Circuit and County Courts, as herein provided (the "Effective Date"). The
parties to this Agreement are:
THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county
government, making the General Services District within the territorial boundaries of Duval
County, Florida (hereinafter referred to as "JACKSONVILLE"), pursuant to authority in Section
111.105, Ordinance Code; and
THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "ATLANTIC BEACH"); and
THE CITY OF JACKSONVILLE BEACH, FLORIDA, a municipal corporation within
the General Services District (hereinafter referred to as "JACKSONVILLE BEACH"); and
THE CITY OF NEPTUNE BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "NEPTUNE BEACH"); and
THE COMMANDER, U.S. NAVAL STATION MAYPORT, UNITED STATES
NAVY (hereinafter referred to as "CNSM").
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AGREEMENT SECTION PAGE
1. SUMMARY. 2
2. PURPOSE. 2
3. RESPONSIBILITIES. 3
4. SEA & SKY AIR SHOW AIR SHOW COMMITTEE. 5
5. TERM OF AGREEMENT. 6
6. EFFECTIVE DATE. 6
7. TERMINATION. 6
8. MAXIMUM INDEBTEDNESS. 6
9. SEVERABILITY. 6
10. SECTION HEADINGS. 6
11. CONSTRUCTION. 6
12. ENTIRE AGREEMENT. 7
13. COUNTERPARTS. 7
IN CONSIDERATION of the mutual covenants herein contained and for other good and
valuable consideration, the legal sufficiency of which is acknowledged by the parties, the parties
agree as follows:
1. SUMMARY. This Agreement defines the covenants and responsibilities governing the
Sea and Sky Air Show, to be held on October 21-22, 2023 (hereinafter sometimes referred to as
the "Event", as the context allows). It is an extended celebration of city events, United States
Armed Services activities and family entertainment programs to be held periodically in the
Jacksonville area. The primary goals of the Event are to foster positive community relations and
to support military recruiting efforts. The Event is intended to be an annual regional attraction
with air show sites alternating between Naval Air Station Jacksonville and the Jacksonville Beach
Oceanfront (this Agreement shall pertain exclusively to Events held at the Jacksonville Beach
Oceanfront).
2. PURPOSE. This Agreement formally creates a relationship among the parties for the
following purposes:
2.1. To provide JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE BEACH,
NEPTUNE BEACH and neighboring beach cities/communities along with the high concentration
of Naval commands and their service members a celebration that showcases the military's presence
in the region.
2.2. To foster positive community relationships by (a) creating an opportunity for long
term, mutual cooperation and commitment among city governments and Naval commands to
conduct a bi-annual event of regional attraction at an opportune time of year for the cities and their
business communities; and (b) supporting Armed Service recruiting by offering an exciting family
entertainment program which may include an air show and a demonstration of military capabilities.
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3. RESPONSIBILITIES. The parties shall have the following responsibilities, which may
be supplemented or more specifically defined as necessary, from time to time, for the conduct of
the Event:
3.1. JACKSONVILLE:
3.1.1. Special Events Production and Coordination. The Office of Special Events
(hereinafter referred to as the "OSE") represents JACKSONVILLE's interests and shall provide
special events production expertise and coordination for the Events held at the Jacksonville Beach
Oceanfront. The OSE will share in the responsibility of arranging and conducting the Sea and Sky
Air Show with ATLANTIC BEACH, JACKSONVILLE BEACH, NEPTUNE BEACH and
CNSM.
3.1.2. Event Promotion. JACKSONVILLE shall have the overall responsibility
for promoting the Event as a regional attraction.
3.1.3. Monetary Contribution. Subject to an appropriation of funds therefore by
the Jacksonville City Council, JACKSONVILLE will provide and fund various services necessary
to produce the Event. Such services shall include police, private security, fire and rescue support
services, advertising and marketing, Jacksonville Transportation Authority shuttles, air show
consultant, air show acts, sound and entertainment, VIP area, liability insurance and event
maintenance (collectively and individually referred to as the "JACKSONVILLE Services").
JACKSONVILLE may provide services in addition to the above JACKSONVILLE Services, to
the extent that such additional services become necessary to produce the Event; provided however,
such additional services shall not be provided or required hereunder unless and until such time as
this Agreement is amended, in writing, for the inclusion of such additional services.
3.2. ATLANTIC BEACH. JACKSONVILLE BEACH and NEPTUNE BEACH:
3.2.1. Monetary Contribution. ATLANTIC BEACH, JACKSONVILLE BEACH
and NEPTUNE BEACH are not required to contribute any sponsorship funds for the 2023 Sea
and Sky Air Show.
3.2.2. Support Services. Within their respective city limits, and/or as the need
may require, ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall
provide and fund parks and public works staffing, police, fire and rescue support services for the
Sea and Sky Air Show, including, without limitation, police services, crowd and traffic control,
parking and refuse collection at the request of JACKSONVILLE. ATLANTIC BEACH,
JACKSONVILLE BEACH and NEPTUNE BEACH recognize and acknowledge that crowd sizes
and logistics, as well as financial considerations, may require joint sharing of these responsibilities
and expenses as matters develop, and agree to cooperate, in good faith, to reach equitable sharing
arrangements as such prove to be necessary. JACKSONVILLE shall provide and fund staffing
police, fire and rescue support services only to the extent that the circumstances surrounding the
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Sea and Sky Air Show require supplementing such services, as determined by JACKSONVILLE,
in its sole and exclusive discretion.
3.2.3. Sea and Sky Air Show Facility. JACKSONVILLE BEACH shall provide
property for the Sea and Sky Air Show as set forth in Exhibit A attached hereto and incorporated
herein by this reference. The aforementioned property shall be sufficiently available for the
placement of tents, display booths, and other festival requirements as necessary and approved by
the JACKSONVILLE BEACH City Manager and shall be consistent with JACKSONVILLE
BEACH's Code of Ordinances and items as set forth in Exhibit A.
3.2.4. Responsibility for Sea and Sky Air Show. ATLANTIC BEACH,
JACKSONVILLE BEACH and NEPTUNE BEACH City Managers or their designated
representatives shall share responsibility for arranging and conducting the Sea and Sky Air Show
with JACKSONVILLE's OSE and CNSM; provided however, said OSE shall have the final or
ultimate decision making authority, subject only to Section 3.2.3. above.
3.2.5. Event Promotion. ATLANTIC BEACH, JACKSONVILLE BEACH and
NEPTUNE BEACH shall have secondary responsibility and secondary approval authority for
promoting the Event as a regional attraction.
3.3. NAVY/CNSM:
3.3.1. Air Show Responsibility. The Commanding Officer of Naval Station
Mayport (hereinafter referred to as "NSM") has primary responsibility for activities conducted for
the Air Show at NSM and is charged with support of the Sea and Sky Air Show by staging
performing aircraft and by cooperating with JACKSONVILLE to arrange and conduct the military
demonstration at the Sea and Sky Air Show.
3.3.2. Prohibition Against Use of Funds. In compliance with federal regulations,
fiduciary support raised on base via Naval Station Morale, Welfare and Recreation Non -
appropriated Fund Activities may not be used to support external activities.
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4. JACKSONVILLE SEA AND SKY AIR SHOW OCEANFRONT AIR SHOW
COMMITTEE.
4.1. There shall be created a Sea and Sky Air Show Committee (hereinafter referred to
as the "Committee") with membership of the parties and shall operate as follows:
4.1.1. Membership. JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE
BEACH, NEPTUNE BEACH and the Commanding Officer of Naval Station Mayport each shall
have membership on the Committee. This Committee shall advise JACKSONVILLE on the
production of the Sea and Sky Air Show. This includes, but is not limited to, hiring of
sponsorship/advertising companies and/or air show consultants; provided however, the
Commanding Officer of Naval Station Mayport shall have no responsibility or involvement
whatsoever with sponsorship matters.
4.1.2. Final Authority. The parties agree that decisions of the OSE, as to
accounting, expenditures, marketing, staging, logistics, placement, consultants, contractors,
vendors, scheduling, coordination and all other matters related to and/or contemplated herein, shall
be final, except for: (a) any decision that may adversely impact the ability of ATLANTIC BEACH,
JACKSONVILLE BEACH and NEPTUNE BEACH to provide normal city services, including,
but not limited to Police, Fire and Rescue, as determined by the City Managers of those cities; and
(b) activities occurring on Navy property or involving Navy equipment or personnel; only as to
activities on Navy Property or involving Navy personnel or equipment, shall the decisions of
CNSM, as delegated above in Section 4.1.1, be final.
4.2. Funding and Fund Carryovers. JACKSONVILLE (excluding the Commanding
Officer of Naval Station Mayport, as provided above) shall have the exclusive right to conduct
sponsorship campaigns and enter into sponsorships in connection with the Sea and Sky Air Show.
In addition to such funding and sponsorship campaigns, the parties (except for CNSM) may elect,
but are not obligated to provide additional financial support for the Sea and Sky Air Show. In the
event a party contributes funds to the City under this Agreement, and there is a surplus of funds
available on final funding, from the Sea and Sky Air Show, such surplus shall be held by
JACKSONVILLE, for available use in the next scheduled Sea and Sky Air Show, unless such
event will not take place the following term or JACKSONVILLE determines specific other uses
for such surplus funds.
5. TERM OF AGREEMENT. This Agreement shall have an approximately four (4) month
term, commencing from the Effective Date to December 31, 2023, unless subsequently amended.
This Agreement may be renewed by written agreement by all parties.
6. EFFECTIVE DATE. This Agreement shall become effective on the date it is recorded
in the Official Records of Duval County, Florida, as required by Section 163.01(11), Florida
Statutes. Such recording shall be perfected by the Office of General Counsel for
JACKSONVILLE.
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7. TERMINATION. Any party may withdraw from this Agreement, without cause, by
giving ninety (90) days advance written notice to the other parties, by certified mail return receipt
requested or by other delivery with written receipt. Such advance written notice shall be sent to
the party representative or successor as shown on the signature pages, to the addresses stated
thereon. If the remaining parties so desire, they may continue this Agreement, as to its terms and
conditions, by formal, mutual execution of a letter agreement memorializing the same.
S. MAXIMUM INDEBTEDNESS. No funds are encumbered in connection with this
Agreement. All parties hereto shall be responsible for all costs and expenses incurred in
connection with the performance of their respective obligations under this Agreement.
9. SEVERABILITY. If any part of this Agreement is found by a court of competent Jurisdiction
to be unlawful or otherwise unenforceable, such part shall be deemed to be severed from this
Agreement and the remaining parts shall continue to have full force and effect.
10. SECTION HEADINGS. All section headings used in this Agreement have been inserted
for convenience only. Such section headings shall not be used in the interpretation or construction
of the text of this Agreement.
11. CONSTRUCTION. The parties acknowledge that they have had meaningful input into
the terms and conditions contained in this Agreement. Therefore any doubtful or ambiguous
provisions contained herein shall not be construed against the party who physically prepared this
Agreement. The rule sometimes referred to as "Fortius Contra Proferentum" shall not be applied
to the interpretation of this Agreement.
12. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between
the parties hereto for their responsibilities with respect to the Event. No statement, representation,
writing, understanding, agreement, course of action or course of conduct, made by any party, or
any representative of any party, which is not expressed herein shall be binding. All changes to,
additions to, modifications of, or amendment to this Agreement, or any of the terms, provisions
and conditions hereof, shall be binding only when in writing and signed by the authorized officer,
agent or representative of each of the parties hereto.
13. COUNTERPARTS. This Agreement, and all amendments thereto, may be executed in
several counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument.
[Remainder of page is intentionally left blank. Signature page follows immediately.]
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IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE
By: By:
Name: James R. McCain, Jr. Name: Donna Deegan
Title: Corporation Secretary Title: Mayor
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me by means of _ physical presence or _
online notarization, this day of, by Donna Deegan, Mayor, and James R. McCain,
Jr., Corporation Secretary, respectively, of the City of Jacksonville, a municipal corporation in
Duval County, Florida.
Such persons: (notary must check applicable box)
9 are personally known to me; or
9 produced a current
9 produced
driver's license as identification; or
as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there is an unexpended,
unencumbered and un impounded balance in the appropriation to cover the foregoing Agreement and that provision
has been made for the payment of the monies provided therein to be paid.
Form Approved:
Director of Finance
City Contract Number:
Office of General Counsel
Procurement Award #
GC-#1587677-vl-Seventh_Revised_Sea_&_Sky_Interlocal_Agreement_2023.docx
7
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF A r TI 1 ` • CH
By: 4) A' By: .
Donna L. Bartle, City Clerk William B. illingsworth, City Manager
800 Seminole Road 800 Semino e Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me by means of /Physical presences or
online notarization, this day of, Qcf„Ze,- / 7.703, by Donna L. Bartle, and William B.
Killingsworth, the City Clerk and City Manager respectively, of the City of Atlantic Beach, a
municipal corporation in Duval County, Florida,
Such persons:- (notary must check applicable box)
Vbl' are personally known to me; or
9 produced a current driver's license as identification; or
9 produced as identification
NO
My Commission expires.
✓DA��
RY PUBLIC
f J . IF
A` I IJ
%IOT�Rn� 1�cv!
TARP PU
(Sign)
(Print)
(NOTARIAL
8
YVONNE CALVERLEY
MY COMMISSION # GG 974233
�a `pp Bonded
July 29, 2024 y
'.F:F,O , sonc e � TinNotary public Underwdtars
IN WITNESS WHEREOF, the City of Jacksonville Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE BEACH
By: By:
Sheri Gosselin, City Clerk
11 North 3rd Street
Jacksonville Beach, FL 32250
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
Christine Hoffman, Mayor
11 North 3rd Street
Jacksonville Beach, FL 32250
By:
Mike Staffopoulos, City Manager
11 North 3rd Street
Jacksonville Beach, Florida 32250
The foregoing instrument was acknowledged before me by means of _ physical presence or _
online notarization, this day of, , by Christine Hoffman, Mike Staffopoulos
and Sheri Gosselin, the Mayor, the City Manager and the City Clerk respectively, of the City of
Jacksonville Beach, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
9 are personally known to me; or
9 produced a current driver's license as identification; or
9 produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
9
IN WITNESS WHEREOF, the City of Neptune Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF NEPTUNE BEACH
By: By:
Catherine Ponson, City Clerk Richard Pike, City Manager
116 1st Street 116 lst Street
Neptune Beach, FL 32266 Neptune Beach, FL 32266
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me by means of physical presence or
online notarization, this day of, , by Richard Pike and Catherine Ponson,
the City Manager and the City Clerk respectively, of the City of Neptune Beach, a municipal
corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
9 are personally known to me; or
9 produced a current driver's license as identification; or
9 produced _ as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
10
IN WITNESS WHEREOF, the Commander US Naval Station Mayport, United States
Navy, by and through its respective authorized representatives has caused this Agreement to be
executed on the day and year first above written.
ATTEST: NAVY
By: By:
Type/Print Name: Brian A. Binder, Captain, United States Naval
Title: Station Mayport
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me by means of physical presence or
online notarization, this day of, , by Brian A. Binder, as Captain of the United
States Navy.
Such persons: (notary must check applicable box)
9 are personally known to me; or
9 produced a current driver's license as identification; or
9 produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
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11
EXHIBIT A
Event Site:
City Limits of Jacksonville Beach; Specifically, but not limited to upon mutual agreement in
writing, use areas are:
• The Jacksonville Beach Pier Parking Lot.
• The parking area located between the Jacksonville Beach Pier and 1St Street N and the
Jacksonville Beach Pier Parking Lot
• Latham Plaza.
• Seawalk Pavilion Lawn and Stage.
• The parking Lot between 3rd and 4th Avenue N and 15t Street N by the Ritz.
• (20) spaces in the parking lot between 3rd and 4th Avenue N and 2nd Street N. (CRA Lot)
• The Municipal Parking Lot between Beach Blvd. and 1st Avenue N and 1st Street N and 2nd
Street N.
o JACKSONVILLE BEACH employees must find alternate parking.
• 1st Street N between the northern most entrance to the "Four Points by Sheraton
Jacksonville Beachfront" and 1St Avenue N.
• The Beachside Parking Lot between 1st and 2nd Avenue N and 1st and 2nd Street N behind
Campeche Bay will be used to offset business employee parking, this will be managed by
JACKSONVILLE BEACH.
Setup:
City of Jacksonville shall have exclusive use of the above Event Site use areas beginning Friday,
October 13, 2023 at 6:00 a.m. for event setup. JACKSONVILLE will inform JACKSONVILLE
BEACH of a detailed setup schedule no later than September 29, 2023 and some event site use
areas may not be needed beginning as early.
Teardown:
City of Jacksonville shall be complete with event teardown within the above Event Site use areas
no later than Wednesday October 25, 2023 at 10:00 a.m. All areas shall be left clean and free of
any event related debris or materials by the conclusion of teardown.
Food: All Food vendors may be inspected by the Florida Division of Hotels and Restaurants and
Jacksonville Beach Fire Marshal's Office prior to opening to ensure they are in compliance. A
schematic of food vendor set up to be provided two weeks prior to the event with the understanding
that last minute changes may occur. Food vendors must be set up and ready one hour prior to the
event start.
Additional Barricades:
JACKSONVILLE and JACKSONCILLE BEACH, along with CNSM will provide additional
barricades.
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Garbage:
JACKSONVILLE will provide personnel and garbage trucks, garbage cans and bags to dispose of
all garbage within the Event Site use areas from setup through teardown.
Alcohol:
JACKSONVILLE will provide JACKSONVILLE BEACH with a copy of the alcohol beverage
license and locations of all sales. All areas selling/serving alcoholic beverages must be fenced off
with signage stating NO ALCOHOL BEYOND THIS POINT per JACKSONVILLE BEACH
Special Event Policy. Last call must be 30 minutes prior to the end of the event and sales cease
15 minutes prior to the end.
Road Closures:
JACKSONVILLE and JACKSONCILLE BEACH will mutually agree on all road closures. 1
Street N between the northern most entrance to the "Four Points by Sheraton Jacksonville
Beachfront" and 1St Avenue N must be fully closed October 19, 2023 at 8:00 a.m. through October
23, 2023 at 8:00 a.m. JACKSONVILLE will only close this portion of the road overnight if needed
for the event. All other roads will remain closed until 6:00 p.m. on October 21, 2023 and 7:00 p.m.
on October 22, 2023.
Beach Use:
The beach will be open to the public for this event, including swimming, excluding the
performance showbox. It is the responsibility of JACKSONVILLE BEACH to maintain garbage,
including the garbage cans, on the beach anywhere from the dunes eastward.
Beach Driving:
Only JACKSONVILLE BEACH city personnel and CNSM personnel may drive on the beach.
CNSM personnel will need to contact the Ocean Rescue Captain to gain clearance to drive on the
beach.
Contacts:
JACKSONVILLE and JACKSONVILLE BEACH to provide a comprehensive list of all key
personnel.
1. FEES:
JACKSONVILLE BEACH waives all fees for this event.
Per JACKSONVILLE BEACH Special Events Policy, no paint or spray paint, other than
marking chalk to layout event setup, shall be used on the Facility Rental Area, City
Facilities, event routes, sidewalks, roads, right-of-ways or other public property. Event
organizer/producers who fail to remove such substances prior to the post -event site
walkthrough will be billed for the cost of removing them.
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2. SCHEDULE OF ACTIVITIES:
Event
Friday, October 20: 9:00 a.m. — 4:00 p.m.
Saturday, October 21: 11:00 a.m. — 4:00 p.m.
Sunday, October 22: 11:00 a.m. — 4:00 p.m.
The above times do not account for any weather delays and are subject to change.
JACKSONVILLE and JACKSONVILLE BEACH will mutually agree in their
reasonable discretion on any extensions due to delays from weather.
3. GENERAL RULES
a) The event area and layout must ensure unrestricted access to the site for emergency
vehicles.
b) A 10' fire lane must be maintained inside the blocked street portion(s) to ensure that
the barricades can be moved and emergency vehicles have easy access in the event of
an emergency. Fire hydrants within the area must be left unobstructed for easy access.
c) No vehicles may be driven on the grass at Latham Plaza or Seawalk Pavilion. Vehicles
may be driven on the major paver sidewalks running east/west through the venue.
d) In -ground staking of snipe signs and banners known as thunder flags, teardrop or
feather banners are NOT allowed on City right-of-ways.
e) Staking is NOT allowed in the Latham Plaza/Seawalk Pavilion area, streets, or
municipal parking lots. Tents, inflatables, feather banners etc. must be weighted, not
staked, to be secured to the ground. The securing of signs, banners, tents, inflatables,
etc. to any landscape or hardscape is NOT permitted.
f) No trenching is permitted.
g) No releasing of any type of balloons is permissible.
4. AMPLIFIED MUSIC:
Ambient music may be played within the event area.
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Permitted Hours: 10 AM — 4:30 PM. Sound and decibel levels are permitted and limited
to a noise level not to exceed 85dB (A) more than three (3) times in any continuous 60 -
minute period when measured by a sound level meter meeting National Standard
Specifications. The measurement is made at any point outside the property line from where
the noise is transmitted. Permission is contingent upon the Police Department's ongoing
evaluation of compliance with the City's noise ordinance (Chapter 18 NOISE) and the
impact on the neighborhood. If complaints are received, you may be required to turn the
noise level down. If compliance is not maintained, you may be required to cease all
amplified sound.
All music/sound must cease by 4:30 PM unless the event is extended due to a weather
delay.
5. ALCHOLIC BEVERAGES:
Only beer and wine products can be sold. No hard alcohol is allowed. Selling, distributing,
or consumption of hard alcoholic beverages is strictly prohibited. JACKSONVILLE must
bring the alcohol license application to the Director of Planning and Development for his
signature at City of Jacksonville Beach City Hall located at 11 North Third Street,
Jacksonville Beach, Fl. 32250 along with a diagram of each area where alcohol will be
sold.
6. TENTS, VENDORS and BOOTHS:
All tents, vendors, and booths are subject to a fire safety inspection as outlined by the
Florida Fire Prevention Code.
A complete schematic will be provided listing all vendor participants prior to the event.
All Food Vendors must place a tarp under all cooking areas and Food Trucks must have a
tarp under their engine to prevent any oil drippings..
7. HEALTH AND SANITARY REQUIREMENTS:
Temporary Bathroom Facilities:
JACKSONVILLE is required to provide adequate temporary bathroom facilities for the
event including facilities for handicap access. The port -o -let provider must dispose of all
trash removed from the inside of toilets. This includes items/trash found when vacuuming
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the waste from the toilet itself. Any debris/material, etc., must be bagged and removed from
the premises by the provider. No such material may be disposed of in City trash receptacles
or placed on the sidewalks, grass, landscaping, hardscape, or any other part of the Event
Site use area. Units may NOT be washed down on site but must be returned to the
provider's facility for cleaning.
8. SITE INSPECTION
JACKSONVILLE will designate a person to do the walk-thru and take possession of the
keys.
A Pre -Walk Thru will be performed on: Monday, October 16, 2023
A Post -Walk Thru will be performed on: Wednesday, October 25, 2023
9. PUBLIC ANNOUNCEMENTS:
Public announcements must be made throughout the event to remind attendees to access
the Beach via authorized Beach crossovers, to keep off the sand dunes, and not to pick sea
oats per Florida State law.
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