Resolution No. 23-46 RESOLUTION NO. 23-46
A RESOLUTION OF THE CITY OF ATLANTIC BEACH APPROVING A NEW
MAINTENANCE AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH,
FLORIDA AND THE FLORIDA DEPARTMENT OF TRANSPORTATION;
AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS AND
PURCHASE ORDERS IN ACCORDANCE WITH AND AS NECESSARY TO
EFFECTUATE THE PROVISIONS OF THIS RESOLUTION; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida Department of
Transportation to provide maintenance on certain streets and other areas throughout the city; and
WHEREAS, the City desires to continue to maintain landscaped areas on Atlantic Boulevard
and portions of Mayport Road; and
WHEREAS, areas to be maintained are identified in Exhibit "A" of the New Maintenance
Agreement; and
WHEREAS, the new Maintenance Agreement term is November 1, 2023, through October 31,
2026, with the City being compensated $68,000.00 per year for providing this maintenance.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows:
SECTION 1. The City Commission hereby authorizes a new Maintenance Agreement, which
is attached hereto and made part of this Official Record as Attachment A, with the Florida Department
of Transportation, covering the period of November 1, 2023, through October 31, 2026.
SECTION 2. The City Commission hereby authorizes the City Manager to execute contracts and
purchase orders in accordance with and as necessary to effectuate the provisions of this Resolution.
SECTION 3. This Resolution shall take effect immediately upon its passage and adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 23rd day of October, 2023.
CMY17
Curtis Ford, yor
ATTEST
0•60.-M24., 074242Z)
Donna L. Bartle, City Clerk
Approved as to form and correctness:
Jason Gabriel, City Attorney
Attachment A
MAINTENANCE AGREEMENT
THIS MAINTENANCE AGREEMENT("Agreement") is made and entered into by and between the
State of Florida Department of Transportation ("Department") and City of Atlantic Beach, Florida
("Agency").
-RECITALS-
1. The Department owns and currently maintains those portions of the state highway system identified
in Exhibit"A" ("Property"); and
2. The Agency desires to construct or install various improvements in order to improve the aesthetic
appearance of the Property. including N/A (collectively
"Improvements");: and
3. The Agency desires to assume the maintenance responsibilities of the Property and all
Improvements; and
4. The Property is within or adjacent to the corporate limits of the Agency; and
5. The Department is amenable to the Agency's desires and will compensate the Agency for their
maintenance efforts pursuant to Section 335.055, Florida Statutes, and in accordance with the terms and
conditions of this Agreement: and
6. The Agency will be compensated quarterly at such time as Agency provides a completed copy of the
form identical to attached Exhibit"B"demonstrating completion of the quarterly maintenance responsibilities
required by the terms and conditions of this Agreement: and
7. The Agency, by Resolution No. dated , attached as Exhibit "C".
authorizes its officers to enter this Agreement.
NOW THEREFORE. with full knowledge and understanding of the laws governing the subject
matter of this Agreement, and in consideration of the foregoing recitals and the mutual covenants and
conditions contained in this Agreement, the parties, intending to be legally bound. acknowledge and agree
as follows:
1. RECITALS & EXHIBITS
The above recitals and attached exhibits, if any, are specifically incorporated by reference and made part
of this Agreement.
2. EFFECTIVE DATE
The "Effective Date" of this Agreement shall be the date the last of the parties to be charged executes the
Agreement.
3.TERM
The term of this Agreement shall be for a period of three(3)consecutive years, unless otherwise terminated
by the Department in writing. The operation, maintenance, and repair duties required by paragraph 6,
below. will actually commence on 11/1/2023.
4. E-VERIFY
The Agency (A) shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the Agency during the term of the contract; and
(B) shall expressly require any subcontractors performing work or providing services pursuant to the state
contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the contract term.
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5. COMPLIANCE
The Agency shall perform this Agreement, in a good and workmanlike manner. with reasonable care. in
accordance with the terms and provisions of this Agreement and all applicable federal, state. local,
administrative. regulatory. safety and environmental laws, codes. rules, regulations, policies, procedures,
guidelines. standards and permits, as the same may be constituted and amended from time to time,
including. without limitation. those of the Department. St. Johns River Water Management District, Florida
Department of Environmental Protection. Environmental Protection Agency. Army Corps of Engineers,
United States Coast Guard. Duval County, Florida and other local governmental entities ("Governmental
Law").
6. OPERATION, MAINTENANCE & REPAIR
A. The Agency shall operate, maintain & repair the Property in a good and workmanlike manner, with
reasonable care, in accordance with the terms and provisions of this Agreement. For purposes of this
Agreement, unless otherwise noted in Exhibit 'A", the locations to be maintained by the Agency shall be
maintained pursuant to the maintenance standards as defined in the Department's Maintenance Rating
Program ("MRP") Handbook and in accordance with Department Procedure. Roadway and Roadside
Maintenance, Topic No. 850-000-015-I, and all Governmental Law, as defined in Paragraph 5, above.
Should the Department determine that any item of maintenance related to the Property or Improvements
has fallen below the desired maintenance standard, the Agency agrees to immediately bring the deficient
item up to the maintenance standard, at its sole cost and expense. The Agency will not be held responsible
for a failed MRP rating. so long as such rating is not based on any negligence. intentional or wrongful act,
omission or breach of contract by the Agency.
B. The Agency shall, at a minimum, maintain all turf and landscaped areas within the Property, including,
without limitation, by performing the following:
(1) Routinely mow, cut and trim all grass and turf-(total greenscape) a minimum of 1 time per
calendar month, as well as remove grass and turf clippings from the roadway/curb/sidewalk, in accordance
with the State of Florida "Guide for Roadside Vegetation Management" (2012). as the same may be
constituted and amended from time to time. and the local National Pollutant Discharge Elimination System
(NPDES) permit requirements: and
(2) Routinely prune and trim all plants and trees a minimum of 1 time per calendar month, for
aesthetic purposes and for the benefit of the health, safety and welfare of those members of the public
traversing or otherwise utilizing the Property; and
(3) Routinely remove dead, diseased, or otherwise deteriorated plants a minimum of 1 time
per calendar month: and
(4) Routinely keep litter removed from the Property a minimum of 1 time per calendar month;
and
(5) Routinely remove and dispose of all trimmings, roots. litter and other material resulting from
the activities described herein; and
(6) Routinely edge and sweep any excess grass from sidewalks, curbs, and gutters a minimum
of 3 times per year on a 4-month cycle, i.e.. March. July. October: and
(7) Routinely sweep roadways. curbs. and gutters, valley gutters, intersections. and barrier
wall gutters a minimum of 1 time per calendar month.
C. The Department and the Agency shall be responsible jointly for clean-up, removal and disposal of debris
within the Property following and resulting from natural disasters, including. without limitation. hurricanes
and tornadoes.
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D. If the Department determines that the Agency is not maintaining the Property in accordance with the
terms and provisions of this Agreement, the Department shall deliver written notification of such to the
Agency. The Agency shall have thirty (30) days from the date of the Department's written notice. or such
other time as the Department and the Agency mutually agree in writing,to correct the deficiency and provide
the Department with written notice of the same.
E. If the Department determines that the deficiency remains after receipt of the Agency's written notice
indicating that the deficiency was corrected. the Department. within its discretion, shall: (1) provide the
Agency with written authorization granting such additional time as the Department deems appropriate to
correct the deficiency; or (2) correct the deficiency at the Agency's sole cost and expense. Should the
Department elect to correct the deficiency. the Department shall provide the Agency with an invoice for the
costs incurred by the Department to correct the deficiency and the Agency shall pay the invoice in
accordance with the"Payment" section of this Agreement.
F. If at any time in the sole determination of the Department, the integrity or safety of the Property requires
immediate maintenance for the benefit of public health. safety or welfare, the Department may perform
such maintenance it deems appropriate under the circumstances. The Department shall attempt to notify
the Agency prior to action under this section but may take necessary steps to correct emergency situations
prior to such notification in order to prevent eminent danger to public health, safety or welfare.
G. The Parties' representatives and points of contact for the administration of this Agreement shall be
identified in the"Notice" section of this Agreement.
7. MAINTENANCE OF TRAFFIC
A. The Agency shall be responsible for the maintenance of traffic ("MOT") at all times during the
performance of this Agreement. MOT shall be performed in accordance with applicable Governmental Law
and the most current edition of each of the following. as the same may be constituted and amended from
time to time. all of which are incorporated herein and made part of this Agreement by reference: (1) Section
102 of the Department's Standard Specifications for Road and Bridge Construction: (2) the Manual on
Uniform Traffic Control Devices; (3) the Department's Standard Plans. Index 102-600; and (4) other
applicable Governmental Law.
B. If the Agency fails to perform MOT as required herein, the Department. within its discretion. may elect to
perform MOT at the Agency's sole cost and expense. Should the Department perform MOT, the
Department shall provide the Agency with an invoice for the costs incurred by the Department and the
Agency shall pay the invoice in accordance with the "Payment" section of this Agreement.
8. IMPROVEMENTS & MODIFICATIONS
A. The Department may require the Agency to improve or modify the Property or Improvements if the
Department determines: (1) improvements or modifications are required by applicable Governmental Law:
or(2) improvements or modifications will benefit the Department in the conduct of its business.
B. Required improvements and modifications shall be subject to the terms and provisions of this Agreement.
specifically including, without limitation. the"Maintenance" section of this Agreement.
C. Improvements and modifications shall be constructed and completed by the Agency within sixty (60)
days of the date of the Department's written notice requiring improvements or modifications.
9.ADDITIONAL LANDSCAPING
The Agency shall not install additional landscaping within the Property without first seeking and obtaining
required approvals and permits from the Department. Such additional landscaping shall be automatically
included within, and subject to, the provisions of this Agreement.
10. PERMISSIVE USE
This Agreement creates a permissive use only. The Agency shall not acquire any right. title, interest or
estate in the Property by virtue of the execution, operation, effect or performance of this Agreement.
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11. EMINENT DOMAIN AND DAMAGES
Under no circumstances shall the Department's exercise of any right provided in this Agreement create any
right, title, interest or estate entitling the Agency to full and just compensation from the Department either
through inverse condemnation or eminent domain laws or any similar laws regarding the taking of property
for public purposes. The Agency forever waives and relinquishes all legal rights and monetary claims which
it has. or which may arise in the future, for compensation or damages, including, without limitation, special
damages, severance damages, removal costs, and loss of business profits resulting in any manner from
the Department's exercise of any right provided in this Agreement. This waiver and relinquishment
specifically includes all damages flowing from adjacent properties owned, leased or otherwise controlled
by the Agency, as a result of the Department's exercise of any right provided in this Agreement.
12. REMOVAL
The Department may require modification, relocation or removal of the landscaping, plants. trees, and other
improvements located on or within the Property without liability to the Agency if: (1) any such improvements
are not maintained in accordance with the terms and provisions of this Agreement; (2) modification,
relocation or removal of any such improvements is required by applicable Governmental Law: or (3) the
Department determines that modification, relocation or removal of any such improvements is necessary or
will benefit the Department in the conduct of its business. The Agency shall modify, relocate or remove
improvements designated by the Department for modification, relocation or removal and shall restore the
Property to a condition that satisfies the requirements of applicable Governmental Law within thirty (30)
days of the Department's written notice requiring modification, relocation or removal. The Agency shall
bear all cost and expense of the modification. relocation, removal and restorative work, including, without
limitation. the cost of required permits.
13. PAYMENTS TO AGENCY
A. The Department shall compensate the Agency for the performance of this Agreement in the amount of
$17,000.00 per quarter for a total sum of $68,000.00 per year. Payments shall commence at the
conclusion of the first three-month period following the Effective Date of this Agreement, upon the
Department's written acceptance of the Agency's completion of the quarterly maintenance responsibilities
by the Department. The Department shall suspend payment of any sums due hereunder without penalty
or interest if the Agency is in breach of any term or provision of this Agreement at the time payment is due.
In the event this Agreement is terminated, payment shall be prorated for the quarter in which termination
occurs.
B. Prior to each quarterly payment. the Agency shall provide a completed copy of the form identical to
attached Exhibit "B" demonstrating completion of the quarterly maintenance responsibilities in detail
sufficient for a proper pre-audit and post-audit, based on the quantifiable, measurable. and verifiable
deliverables of the maintenance responsibilities established in Paragraph 6(B)(1-7), above, as required by
the terms and conditions of this Agreement.
14. PAYMENTS TO DEPARTMENT
All Department invoices submitted to the Agency for payment pursuant to the terms and provisions of this
Agreement are due and payable within thirty (30) days of the date of the invoice ( Due Date"). Any portion
of an invoice not received by the Department by the Due Date shall immediately thereafter begin accruing
interest at a rate of interest established pursuant to§55.03, Fla. Stat., until paid in full.
15. INDEMNIFICATION
A. The Agency shall promptly defend, indemnify, hold the Department harmless from and pay all demands,
claims, judgments, liabilities, damages, fines, fees, taxes, assessments, costs, losses, penalties,
construction delay costs / penalties, expenses, attorneys' fees and suits of any nature or kind whatsoever
caused by, arising out of or related to the Agency's performance, or breach, of this Agreement("Liabilities").
The term"Liabilities"shall also specifically include all civil and criminal environmental liability arising. directly
or indirectly under any Governmental Law, including. without limitation. liability under the Resource
Conservation and Recovery Act ("RCRA"). the Comprehensive Environmental Response, Compensation
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and Liability Act ("CERCLA"). the Clean Air Act ("CAA") and the Clean Water Act ("CWA"). The Agency's
duty to defend. indemnify and hold the Department harmless specifically does not encompass indemnifying
the Department for its negligence. intentional or wrongful acts, omissions or breach of contract.
B. The Agency shall notify the Department in writing immediately upon becoming aware of any Liabilities.
The Agency's obligation to defend, indemnify and hold the Department harmless from any Liabilities. or at
the Department's option to participate and associate with the Department in the defense and trial of any
Liabilities, including any related settlement negotiations. shall be triggered by the Department's written
notice of claim for indemnification to the Agency. The Agency's inability to evaluate liability, or its evaluation
of liability, shall not excuse performance of the provisions of this paragraph.
16. SOVEREIGN IMMUNITY & LIMITATION OF LIABILITY
Nothing in this Agreement shall be deemed or otherwise interpreted as waiving the Department's sovereign
immunity protections, or as increasing the limits of liability set forth in §768.28. Florida Statutes. as the
same may be amended from time to time. Nothing in this Agreement shall be deemed or otherwise
interpreted as waiving the Department's limits of liability set forth in sections 376.305 and 337.27(4), Florida
Statutes, as the same may be amended from time to time. The Department's liability for breach of this
Agreement is specifically: (1) limited to actual damages incurred by the Agency as a direct result of the
Department's breach; and (2)further limited in amount and shall not. under any circumstances, exceed the
limitations of liability for tort actions set forth in §768.28(5). Florida Statutes. as the same may be amended
from times to time.
17. NOTICE
All notices, communications and determinations between the parties hereto and those required by this
Agreement, including, without limitation, changes to the notification addresses set forth below, shall be in
writing and shall be sufficient if mailed by regular United States Mail, postage prepaid, to the parties at the
following addresses:
Department: Florida Department of Transportation
Attn.: Maintenance Manager/Contracts
2198 Edison Avenue
Jacksonville, Florida 32204
Agency: City of Atlantic Beach
800 Seminole Road
Atlantic Beach. Florida 32233
18. GOVERNING LAW
This Agreement shall be governed in all respect by the laws of the State of Florida.
19. INITIAL DETERMINATION OF DISPUTES
The Department's District Two Secretary ("District Secretary") shall act as the initial arbiter of all questions,
difficulties, and disputes concerning the interpretation, validity, performance or breach of this Agreement.
20. VENUE AND JURISDICTION
A. Venue for any and all actions arising out of or in any way related to the interpretation, validity,
performance or breach of this Agreement that are not resolved to the mutual satisfaction of the parties by
the Department's District Secretary shall lie exclusively in a state court of appropriate jurisdiction in Leon
County, Florida.
B. The Agency and all persons and entities accepting an assignment of this Agreement, in whole or in part,
shall be deemed as having consented to personal jurisdiction in the State of Florida and as having forever
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waived and relinquished all personal jurisdiction defenses with respect to any proceeding related to the
interpretation. validity. performance or breach of this Agreement.
21.JURY TRIAL
The parties hereby waive the right to trial by jury of any dispute concerning the interpretation. validity.
performance or breach of this Agreement, including, without limitation. damages allegedly flowing there
from.
22.ASSIGNMENT
The Agency may not assign, pledge or transfer any of the rights. duties and obligations provided in this
Agreement without the prior written consent of the Department's District Secretary or his/her designee. The
Department has the sole discretion and authority to grant or deny proposed assignments, with or without
cause. Nothing herein shall prevent the Agency from delegating its duties hereunder, but such delegation
shall not release the Agency from its obligation to perform this Agreement.
23. THIRD PARTY BENEFICIARIES
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective
successors and assigns. Nothing in this Agreement is intended to confer any rights. privileges. benefits,
obligations or remedies upon any other person or entity except as expressly provided for herein.
24. VOLUNTARY EXECUTION OF AGREEMENT
Each party warrants and represents to the other: (i) that it understands all of the rights and obligations set
forth in this Agreement and the Agreement accurately reflects the desires of said party; (ii) each provision
of this Agreement has been negotiated fairly at arm's length: (iii) it fully understands the advantages and
disadvantages of this Agreement and executes this Agreement freely and voluntarily of its own accord and
not as a result of any duress. coercion, or undue influence: and (iv) it had the opportunity to have
independent legal advice by counsel of its own choosing in the negotiation and execution of this Agreement.
25. ENTIRE AGREEMENT
This instrument,together with the attached exhibits and documents made part hereof by reference,contains
the entire agreement of the parties and no representations or promises have been made except those that
are specifically set out in this Agreement. All prior and contemporaneous conversations, negotiations.
possible and alleged agreements and representations, covenants, and warranties with respect to the
subject matter of this Agreement. and any part hereof. are waived, merged herein and superseded hereby.
26. SUFFICIENCY OF CONSIDERATION
By their signature below, the parties hereby acknowledge the receipt, adequacy and sufficiency of
consideration provided in this Agreement and forever waive the right to object to or otherwise challenge the
same.
27. WAIVER
The failure of either party to insist on the strict performance or compliance with any term or provision of this
Agreement on one or more occasions shall not constitute a waiver or relinquishment thereof and all such
terms and provisions shall remain in full force and effect unless waived or relinquished in writing.
28. INTERPRETATION
No term or provision of this Agreement shall be interpreted for or against any party because that party or
that party's legal representative drafted the provision.
29. CAPTIONS
Paragraph title or captions contained herein are inserted as a matter of convenience and reference and in
no way define. limit, extend or describe the scope of this Agreement or any provision hereof.
30. SEVERANCE
If any section, paragraph. clause or provision of this Agreement is adjudged by a court. agency or authority
of competent jurisdiction to be invalid, illegal or otherwise unenforceable, all remaining parts of this
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Agreement shall remain in full force and effect and the parties shall be bound thereby so long as principle
purposes of this Agreement remain enforceable.
31. COMPUTATION OF TIME
In computing any period of time prescribed in this Agreement,the day of the act. event or default from which
the designated period of time begins to run, shall not be included. The last day of the period shall be
included unless it is a Saturday, Sunday or legal holiday, in which event the period shall run until the end
of the next day which is not a Saturday. Sunday or legal holiday.
32. MODIFICATION OF AGREEMENT
A modification or waiver of any of the provisions of this Agreement shall be effective only if made in writing
and executed with the same formality as this Agreement.
33. VENDOR OMBUDSMAN
A Vendor Ombudsman has been established with the Department of Banking and Finance. The duties of
the Vendor Ombudsman include acting as an advocate for contractors/vendors who may be experiencing
problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted
by calling the State Comptroller's Hotline at 1-800-848-3792.
34.ANNUAL APPROPRIATION / FUNDING
Pursuant to §339.135(6)(a), Florida Statutes, the Department's obligation to fund this Agreement is
contingent upon annual appropriation by the Florida Legislature. This Agreement may be terminated by
the Department without liability to the Agency if sufficient funds are not appropriated to the Department.
The provisions of §339.135(6)(a). Florida Statutes, are set forth herein verbatim and made part of this
Agreement, to wit:
"The department, during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this
subsection is null and void, and no money may be paid on such contract. The department shall require a
statement from the comptroller of the department that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein contained shall prevent the making of
contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of
the services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be
incorporated verbatim in all contracts of the department which are for an amount in excess of$25,000 and
which have a term for a period of more than 1 year."
35. PUBLIC RECORDS
Agency shall comply with Chapter 119, Florida Statutes. Specifically. the Agency shall:
A. Keep and maintain public records that ordinarily and necessarily would be required by the Department
to perform this Agreement.
B. Upon request from the Department's custodian of public records, provide the Department with a copy of
the requested records or allow the records to be inspected or copied within a reasonable time at a cost that
does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of this Agreement and following
completion of the Agreement if Agency does not transfer the records to the Department.
D. Upon completion of this Agreement. transfer. at no cost, to the Department all public records in
possession of Applicant or keep and maintain public records required by the Department to perform this
Agreement. If Agency transfers all public records to the public Agency upon completion of this Agreement,
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Agency shall destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If Agency keep and maintain public records upon completion of this
Agreement, Agency shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the Department. upon request from the Department's custodian of public
records, in a format that is compatible with the information technology systems of the Department.
Failure by Agency to act in accordance with Chapter 119 and the foregoing shall be grounds for immediate
unilateral cancellation of this Agreement by the Department. Agency shall promptly provide the Department
with a copy of any request to inspect or copy public records in possession of Agency and shall promptly
provide the Department a copy of Applicant's response to each such request.
IF THE CONSULTANT/CONTRACTOR/VENDOR HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONSULTANT'S/CONTRACTOR'S/VENDOR'S
DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
District 2
386-758-3727
D2prcustodian@ dot.State.FL.us
Florida Department of Transportation
District 2 - Office of General Counsel
1109 South Marion Avenue, MS 2009
Lake City, FL 32025
IN WITNESS WHEREOF, intending to be legally bound hereby. the parties execute this
Agreement consisting of nine (9) pages, exclusive of exhibits.
Florida Department of Transportation Attest:
By: By:
Printed Name: Greg Evans Printed Name: Elizabeth Engle
Title: District Secretary Title: Executive Secretary
Date: Date:
Legal Review:
By:
Office of the General Counsel
Florida Department of Transportation
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INTENTIONALLY LEFT BLANK
SIGNATURES ON FOLLOWING PAGE
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Agency Attest:
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Legal Review:
By:
Legal Counsel for Agency
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EXHIBIT"A"
(City of Atlantic Beach)
MAINTENANCE LOCATIONS
State Litter Intermediate Small Slope Mechanical Tree Storm Water
Road Street Name From To Removal Machine Machine Mowing Sweeping Trimming (Management Curb/Sidewalk
No. (acre) Mowing(acre) Mowing (acre) (mile) (mile)- Edging(mile)
(acre)
(acre) Report MH
541 484 485 482 543 492 498 545
10 Atlantic Blvd. East of Intracoastal 3rd St. 6.83 4.91 0.78 10.20 0.50 9.09
Waterway Bridge
101 Mayport Rd. Atlantic Blvd. Assisi Rd. 4.59 3.82 6.70 0.50 12.68
101 Mayport Rd. Ditch @ Saratoga Cir.So. 1.07 0.50 2.00 4.80
101 Mayport Rd. Ditch @dt landing 0.63 0.30 0.30 9.36 -
4th&5th St. Retention Pond'EV off 1.30 0.78 0.30 3.50
Mayport Rd.
Retention Pond"C*off
@ Begonia Atlantic Blvd. 0.67 0.56 2.75
101 Mayport Rd. Pond e 3 @ Hess Station 0.60 0.34 0.26
101 off Mayport Rd. Robert St. Dudley St. 0.27 0.24
Totals 15.96 0.80 10.41 3.88 16.90 1.00 20.41 21.77
Cycles Per Year 12 9 9 4 12 1 4 3
Total Qty's.Per Year 191.52 7.20 93.69 15.52 202.80 65.31
Quarterly Totals 47.88 1.80 23.42 3.88 50.70 16.33
Unit Cost $12.42 $72.80 $103.50 $201.25 $43.58 $489.00
Total Cost Pir Year $2,378.68 $524.16 $9,696.92 $3,123.40 $8,838.02 52,045.09 59,457.14 531,936.59
Overall
$68,000.00
Yearly Cost
Quarterly $17,000.00
Amount
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EXHIBIT "B"
(MAINTENANCE ACTIVITIES CHART)
Activity Activity Title Activity Description
Number
482 Slope Mowing Grass,brush and weed cutting along slopes too steep t safely mow or are inaccessible for
conventional mowing tractors.
484 Intermediate Machine The intermediate machine mowing of areas(using mowers greater than(40")and less than(7')
Mowing too difficult to mow with larger mowers and not practical for small mowers.
485 Small Machine Mowing Mowing the roadside with small hand or riding mowers having a cutting width of 40 inches or
less.
492 Tree Trimming The trimming of the height and sides of trees and removal of undesirable trees(over 4 inches in
diameter or trimming that cannot be done under activity 487). To include the chipping and/or
removal of all debris from work site.
498 Storm Water All efforts required to maintain Surface/Storm Water Management Systems functioning as
Management designed and permitted.Efforts include but are not limited to mowing,litter removal,chemical
or manual weed control,etc.Generally,work will be confined to the permitted
retention/detention areas however,other systems may be included.
541 Roadside Litter Cleaning roadways and roadsides of debris,such as cans,bottles,paper,trash and Adopt-A-
Removal Highway litter. Includes the hauling and disposal of litter.Does not include wayside parks,rest
areas and service plaza barrels.
543 Road Sweeping - Machine sweeping of roadway to protect the facility from excessive accumulation of debris.
Mechanical
545 Edging and Sweeping Removal of vegetation and debris from the curb,gutter and sidewalk.
Agreement#: Quarterly Billing Period:
Work Unit of
Activity Measure Units Completed Completion Date Completion Date Completion Date
Number
482 Acres
484 Acres
485 Acres
492 Mile/Manhours
498 Acres
541 Acres
543 Curb Mile
545 Miles
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EXHIBIT"C"
(RESOLUTION)
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