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11-28-23 BMRC Adopted MinutesMINUTES t rS Board Member Review Committee (BMRC) Meeting Tuesday, November 28, 2023 - 5:30 PM City Hall, Commission Chamber 800 Seminole Road, Atlantic Beach, FL 32233 ATTENDANCE: Present: Curtis Ford, Chair Stephen Ditamore, Member Pamela White, Member Mark Gabrynowicz, ESC Chair An Oskarsson, ARCC Chair Also Present: Donna Bartle, City Clerk (CC) CALL TO ORDER AND ROLL CALL Mayor Ford called the meeting to order at 5:37 p.m. and City Clerk Bartle called the roll. 1. APPROVAL OF MINUTES A. Approve Minutes of the Board Member Review Committee meeting of August 17, 2023. Mayor Ford asked if there were any corrections needed. There were no corrections to the minutes. Mayor Ford stated the minutes stand as submitted. 2. INTERVIEW CANDIDATES A. Todd Miner - Environmental Stewardship Committee (ESC) BC App -23-04 The Committee interviewed Mr. Miner for the At -Large position. He explained his personal accomplishments, experiences, goals, and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. MOTION: Recommend appointing Todd Miner to the Environmental Stewardship Committee as an At -Large Member #3 position (for the term beginning January 1, 2024 and ending December 31, 2026). Motion: Stephen Ditamore Second: Pamela White Curtis Ford For Stephen Ditamore (Moved By) For Pamela White (Seconded By) For Mark Gabrynowicz For Motion passed 4 to 0. Board Member Review Committee (BMRC) November 28, 2023 3. PUBLIC COMMENTS There were no public comments. 4. DISCUSS CURRENT MEMBERS WHOSE TERMS EXPIRE ON DECEMBER 31, 2023 (LISTED BELOW) AND NEW APPLICANT (LISTED ABOVE) AND MAKE RECOMMENDATIONS. A. Environmental Stewardship Committee (ESC) • Mark Gabrynowicz • Daniele Giovannucci • Sarah Boren • Bruce Andrews The Committee discussed the current ESC members and the following motions were made. 11-28-23 Attachment A to BMRC minutes MOTION: Recommend reappointing Daniele Giovannucci, Sarah Boren, and Bruce Andrews to the Environmental Stewardship Committee for an additional term (beginning January 1, 2024 and ending December 31, 2026). Motion: Mark Gabrynowicz Second: Stephen Ditamore Mayor Ford spoke in support of reappointing the three members. Curtis Ford For Stephen Ditamore (Seconded By) For Pamela White For Mark Gabrynowicz (Moved By) For Motion passed 4 to 0. MOTION: Recommend reappointing Mark Gabrynowicz to the Environmental Stewardship Committee for an additional term (beginning January 1, 2024 and ending December 31, 2026). Motion: Pamela White Second. Stephen Ditamore Mayor Ford thanked Mr. Gabrynowicz for his work. Curtis Ford For Stephen Ditamore (Seconded By) For Pamela White (Moved By) For Motion passed 3 to 0. Board Member Review Committee (BMRQ November 28, 2023 (Member Gabrynowicz's Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers is attached hereto and made part of this Official Record as Attachment A.) B. Arts, Recreation, and Culture Committee (ARCC) • Lisa Goodrich • Kaylene Maddox • Joseph Schwarz ARCC Chair An Oskarsson spoke about Ms. Goodrich, Ms. Maddox, and Mr. Schwarz. MOTION: Recommend reappointing Lisa Goodrich, Kaylene Maddox, and Joseph Schwarz to the Arts, Recreation, and Culture Committee for an additional term (beginning January 1, 2024 and ending December 31, 2026). Motion: An Oskarsson Second. Stephen Ditamore ARCC Chair Oskarsson complimented the ARCC and advised that the ARCC is having a workshop on January 30, 2024 from 1 to 4 p.m. to discuss the needs and requirements of the volunteer program. The Committee recognized the ARCC's efforts and thanked Chair Oskarsson for her leadership. Mayor Ford spoke in favor of reappointing the members. Curtis Ford For Stephen Ditamore (Seconded By) For Pamela White For An Oskarsson (Moved By) For Motion passed 4 to 0. 5. OTHER BUSINESS Mayor Ford reported Kenneth Reeves' resignation from the BMRC and explained the plan to have a replacement appointed at the next Commission meeting. City Clerk Bartle confirmed that the Commission will also address the BMRC's recommendations from tonight and next Monday's meeting, as well as reappointments of Mayor Ford and Stephen Ditamore to the BMRC. The next BMRC meeting is December 4, 2023 at 5:30 p.m. Discussion ensued about the remaining ESC vacancy, rules for serving on multiple committees vs. dual office holding restrictions, BMRC membership, and the challenges with Sunshine Laws and training. Board Member Review Committee (BMRC) November 28, 2023 ADJOURNMENT The meeting was adjourned at 6:26 p.m. Attest: '407y►'Vdi a&& -z 4 Donna L. Bartle, City Clerku is Ford, May r/Chair Date Approved: �Z Board Member Review Committee (BMRC) November 28, 2023 Attachment A to 11-28-2023 Minutes FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST— (I j2 M V IW ` N Ct \ � n j/ �, v!' MAILING (ADDRESS ' C i���J i�L �4't>✓c� COUNTY DATE ON WHICH VOTE OCCS 75 3R OF BOARD, COUNCIL, COMMISSION, AUTHOR OR COMMITTEE 6R2(D MSMR.3 e t25\J �4 LkJ COM 4,(11 THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICW SERVE IS A UNIT OF: CITY I7 COUNTY ❑ OTHER LOCAL AGENCY NAME OF POLRICAL SUBDIVISION: L fitT C CIr 671- /r^ 1G._ r z {1T O ELECTIVE F_ WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a govemment agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). R R R ♦ f f f • f • t ♦ ♦ t t } ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and riling this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 1112013 PAGE 1 Adopted by reference in Rule 34-7.010(1)0, F.A.C. Attachment A to 11-28-2023 Minutes APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. A 1DISCLOSURE OF LOCAL OFFICER'S INTEREST I, f• t/ �� �`� Nf�V� �Ci hereby disclose that on J 20 Z—S : (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my inured to the special gain or loss of whom I am retained; or , by _ inured to the special gain or loss of , which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure isva� M s{follows: J U 1 r (v Qr /vl Cc nit �� i�J � �7N �� �Ar - My 24 tt��J o,J �c 5-+ `�,Aj karT�, �1 P C d rvt M OF ; Y,dAL20 lUce440-f2 If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILU§E T6141AAE ANY-44EQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1112013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f), FA.C.